24 07 6000002653.3cfb4fe8 F43f 422e Aceb C9a261c59926

User Manual: 24-07

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INDIA GOVERNMENT MINT MUMBAI
(A Unit of Security Printing and Minting corporation of India Limited)
(Wholly owned by Government of India)
Shahid Bhagat Singh Marg,
Fort, Mumbai
Pin-400023 India
Web: www.spmcil.com , E-Mail: igm.mumbai@spmcil.com
Ph. No: 91-22-22703184, Fax No: 022-22661450
CEX.Regn.No.AAJCS6111JEM003
PR Number PR Date Indenter Department
10007894 02.07.2013 nikam CARPENTARY
Not Transferable
Security Classification:
TENDER DOCUMENT FOR PURCHASE OF: STEAM BEACH WOOD,
MARINE PLYWOOD, BURMA TEAK WOOD (1 - 6 ITEMS)
Tender Number: 6000002653/CARPENTARY, Dated:24.07.2013
This Tender Document Contains__________Pages.
Details of Contact person in SPMCIL regarding this tender:
Name: ABHISHEK UDAWAT
Designation: Officer (Material)
Address: IGMM (India Government Mint, Mumbai)
India
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
T01.1
Section1: Notice Inviting Tender (NIT)
6000002653 /CARPENTARY 24.07.2013
(SPMCIL's Tender SI No.) (Date)
1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:
Sch
d.
No.
Brief Description
of Goods/services Quantity
(with unit) Earnest Money
(In Rs.) Remarks
1 Steam beach wood 150x40
CMZZ000047 40.000 EA 14600.00
0.00
2 Steam beach wood 150x25
CMZZ000048 40.000 EA
3 Marine Plywood 2440 x 1220 x 19
mm
CMZZ000075
90.000
SHE
4 Marine Plywood 2440 x 1220 x 16
mm
CMZZ000076
30.000
SHE
5 Burma Teak Wood Strips
25X12X1830mm
RMZZ000023
600.000 EA
6 Burma Teak Wood Strips
25X8X1830mm
RMZZ000024
600.000 EA
Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/
Indigenization/ Disposal of Scrap/ Security Item etc.)
Dates of sale of tender documents:
Place of sale of tender documents
Closing date and time for receipt of tenders
Place of receipt of tenders
Time and date of opening of tenders
Place of opening of tenders
Nominated Person/ Designation to Receive Bulky
Tenders (Clause 21.21.1 of GIT)
ONE-BID
LIMITED
From to during office hours.
I.G.MINT, MUMBAI
27.08.2013 14:30:00
I.G.MINT, MUMBAI
27.08.2013 15:00:00
I.G.MINT, MUMBAI
ABHISHEK UDAWAT
Officer (Material)
2.Interested tenderers may obtain further information about this requirement from the above office selling the
documents. They may also visit our website mentioned above for further details.
3.Tender documents may be purchased on payment of non-refundable fee of Rs ..Nil.. (amount) per set in the form
of account payee demand draft/ cashier#s cheque/ certified cheque, drawn on a scheduled commercial bank in
India, in favour of SPMCIL............(name of unit),payable at........... (name of the place).
4.If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by
international air-mail to the foreign tenderers, for which extra expenditure per set will be Rs......... for domestic post
and Rs......... for international air-mail. The tenderer is to add the applicable postage cost in the non-refundable fee
mentioned in Para 3 above.
5.Tenderer may also download the tender documents from the web site....... and submit its tender by utilizing the
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec01.1
downloaded document, along with the required non-refundable fee as mentioned in Para 3 above.
6.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions
contained in the Tender Documents, are dropped in the tender box located at the address given below on or before
the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.
7.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase
organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time.
8.The tender documents are not transferable.
..................
..................
OFFICER (MATERIAL)
For GENERAL MANAGER
(Name , Designation, Address. tel. No. etc
Of the officer signing the document)
For and on behalf of
..........................
..........................................
..........................................
(Name Designation, Adress telephone number etc
of the officer signing the document)
For and on behalf of
...........................................
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec01.2
Section II: General Instructions to Tenderers (GIT)
Part 1: General Instructions Applicable to all type of Tenderers
Please refer to our website for further details :
http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.1
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.2
Section III: Specific Instructions to Tenderers (SIT)
The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/
substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The
corresponding GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall
prevail.
(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other
clauses in SIT as deemed fit.)
Sr No GIT Clause
No. Topic SIT Provision
04 11.2 Tender Currency INR
05 12.10 Applicability of Octroi and Local taxes IF APPLICABLE, PLEASE MENTION CLEARLY
07 19 Tender Validity 90 DAYS
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec03.1
Section IV: General Conditions of Contract (GCC)
Please refer to our website for further details :
http://www.spmcil.com/spmcil/UploadDocument/GCC.pdf
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.1
Section V: Special Conditions of Contract (SCC)
The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of
General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These
Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the
SCC shall prevail.
(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other
clauses in SCC as deemed fit)
Sl.No
.GCC Clause
No. Topic SCC Provision
06 16.2,16.4 Warrantee Clause AS APPLICABLE
09 21.2 Taxes and Duties AS APPLICABLE PLEASE MENTION
10 22,22.1,22.2,22
.4,22.3,22.6 Terms and Mode of Payments ON RECEIPT ON ACCEPTANCE OF GOODS BY
STORES DEPT. AND ON PRODUCTION OF ALL
REQD DOCUMENTS.MODE:ECS/CHEQUE
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec05.1
Section VI: List of Requirements
Schedule
No. Breif Description of goods and services (Related
Specifications etc.are in Section-VII) Accounting
Unit Quantity Amount of Earnest
Money
00010 CMZZ000047 Steam beach wood 150x40 EA 40.000 14600.00
0.00
00020 CMZZ000048 Steam beach wood 150x25 EA 40.000
00030 CMZZ000075 Marine Plywood 2440 x 1220 x 19
mm SHE 90.000
00040 CMZZ000076 Marine Plywood 2440 x 1220 x 16
mm SHE 30.000
00050 RMZZ000023 Burma Teak Wood Strips
25X12X1830mm EA 600.000
00060 RMZZ000024 Burma Teak Wood Strips
25X8X1830mm EA 600.000
1. Material to be delivered at Mint on door delivery basis.
2. Delivery Period : 04 weeks after receipt of P.O.
3. Please mention your VAT Registered No. in your Qtn. Invariably VAT Registration Certificate to be attached
along with Quotation, failing which your quotation will not be considered.
4. Liquidated damages :- If the ordered work/supply is not completed to the entire satisfaction of India Govt. Mint,
within the stipulated period, the firm is bound to pay a sum calculated @ 0.5% per week or part thereof and subject
to maximum of 10% of undelivered goods or incomplete order.
5. The G.M., India Government Mint, Mumbai, For and on behalf of the CMD, SPMCIL, reserves the right to accept
in part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process and
reject all tenders at anytime prior to award of Contract, without incurring any liability, whatsoever to the affected
tenderer or tenderers.
6. Bidder or his duly authorised representative (with authorisation letter) can attend the tender opening if they wish to
do so.
7. E.M.D. : To pay Rs.14,600/- in the form of DD or pay order from Scheduled Commercial Bank only drawn in
favour of INDIA GOVERNMENT MINT (UNIT OF SPMCIL) COLLECTION A/C. to be furnished alongwith the
quotation failing which the tender will not be considered.
8. Performance Security : Performance Security @ 10% of the total cost of the contract as fixed by the General
Manager, I.G.Mint, Mumbai, by D.D./P.O./Bank Guarantee from Scheduled Commercial Bank only will have to be
paid by the successful bidder within 21 days of issue of L.O.I. order . The Bank Guarantee should remain valid for a
period of 60 days beyond the date of completion of all contractual obligations of the contractor, including warranty
obligations. Performance Security will be refunded to the contractor without any interest, whatsoever, after it duly
performs and completes the contract in all respect but not later than 60 days of completion of all such obligations
under the contract. In the event of non payment of S.D. by the successful bidder, amount of E.M.D. will be forfeited.
9. The tenderers who are currently registered and also will continue to remain registered during the tender validity
period with DGSandD or with NSIC, New Delhi, are exempted for payment of earnest money. In case the tenderer
falls in these categories, it should furnish certificate copy of its valid registration details (with DGS and D or NSIC,
as the case may be). However, the Security Deposit / Performance Deposit will be applicable.
10.
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.1
NOTE : Vendors who have been sent Tender document by post to submit quotation pl. This is for Website access
only :
" This notice is being published only as an abundant precaution and is not an open invitation to quote in the
Tender. Participation in this Tender is by invitation only and is limited to the selected Mumbai Mint registered
bidders for the item who have been sent this Tender by post / courier. Unsolicited offers are liable to be ignored."
OFFICER (MATERIAL)
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.2
Section VII: Technical Specifications
1.
Steam beach wood 150x40 - 40 EA
specs: 150x40x1830mm
Steam beach wood 150x40x1830mm
2.
Steam beach wood 150x25 - 40 EA
Specs: 150x25x1830mm
Steam beach wood 150x25x1830mm
3.
Marine Plywood 2440 x 1220 x 19 mm - 90 EA
Marine Plywood as per IS 710(MAKE:Ancher Executive/
Kenwood-platinum /Hunsoor/Wesrern-India )100 % Garjan,
Core m/c composed and compressed,Synthetic Resin Bonded
Resistance to Borer & Termites,Moisture Resistance
Made from selected medium wood with high density
4.
Marine Plywood 2440 x 1220 x 16 mm - 30 EA
Marine Plywood as per IS 710(MAKE:Ancher Executive/
Kenwood-platinum /Hunsoor/Wesrern-India )100 % Garjan,
Core m/c composed and compressed,Synthetic Resin Bonded
Resistance to Borer & Termites,Moisture Resistance
Made from selected medium wood with high density
5.
Burma Teak Wood Strips 25X12X1830mm - 600 EA
NEW STRIPS 25X12X1830MM
STRAIGHT WITHOUT BENT & KNOTS
6.
Burma Teak Wood Strips 25X8X1830mm - 600 EA
NEW STRIPS 25X8X1830MM
STRAIGHT WITHOUT BENT & KNOTS
OFFICER (MATERIAL)
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec07.1
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec07.2
Section VIII: Quality Control Requirements
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec08.1
Section IX: Qualification/Eligibility Criteria
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec09.1
Section X: Tender Form
Date:
To,
India Government Mint, Mumbai
A Unit of Security Printing & Minting
Corporation of India Limited
(Wholly Owned by Govt. of India)
Mumbai
Ref: Your Tender document No.6000002653 /CARPENTARY dated 24.07.2013
We, the undersigned have examined the above mentioned tender enquiry document, including amendment
No............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver
........................................ (Description of goods and services) in conformity with your above referred document for
the sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attached
herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in
accordance with the delivery schedule specified in the List of Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a performance security of required
amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special
Conditions of Contract', for due performance of the contract.
We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,
read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,
if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this
tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal
contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute
a binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive against your
above-referred tender enquiry.
...................................
(Signature with date)
......................................
(Name and designation)
Duly authorized to sign tender for and on behalf of
...................................................
...................................................
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec10.1
Section XI: Price Schedule
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec11.1
Section XII: Questionnaire
The tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /
issue does not apply to a tenderer, the same should be answered with the remark "not applicable".
Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence to
substantiate the corresponding statement.
In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its
tender will be liable to be ignored.
1. Brief description and of goods and services offered:
2. Offer is valid for acceptance up to .....................................................
3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:
Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.
4. Status :
a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or
the National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of
Industries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you are
registered and whether there is any monetary limit imposed on your registration.
b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?
Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in
affirmative.
5. Please indicate name & full address of your Banker(s) :
6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of
Government of India or by any State Govt.
................................
(Signature with date)
..............................
..............................
(Full name, designation & address of the
Person duly authorized sign on behalf of the tenderer)
For and on behalf of
...............................
................................
(Name, address and stamp of the tendering firm)
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec12.1
Section XIII: Bank Guarantee FORM for EMD
Whereas............................................................................................................................................ (here in after
called the "Tenderer") has submitted its quotation dated.........................for the supply of .....................(herein after
called the "tender")
Against SPMCIL's tender enquiry No .....................................................
Know all persons by these present that we ..........................of.....................................................................
(here in after called the "Bank") having our registered office at ...............................................................
are bound unto................................(here in after called the "SPMCIL") in the sum
of..........................................................
for which payment will and truly to be made to the said SPMCIL, the Bank binds itself, its successors and assigns by
these presents.
Sealed with the Common Seal of the said Bank this................ day of ...............20....
The conditions of this obligation are :-
(1) If the Tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of
validity of this tender.
(2) If the Tenderer having been notified of the acceptance of his tender by SPMCIL during the period of its validity:-
a) fails or refuses to furnish the performance security for the due performance of the contract.
b) fails or refuses to accept/ execute the contract.
We undertake to pay SPMCIL up to the above amount upon receipt of its first written demand, without SPMCIL
having to substantiate its demand, provided that in its demand SPMCIL will note that the amount claimed by it is due
to it owing to the occurrence of one or both the two conditions, specifying the occurred condition(s).
This guarantee will remain in force for a period of forty five days after the period of tender validity and any demand in
respect thereof should reach the Bank not later than the above date.
....................................................................
(Signature of the authorized officer of the Bank)
........................................................................
........................................................................
Name and designation of the officer
........................................................................
Seal, name & address of the Bank and address of the Branch
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec13.1
Section XIV: Manufacturer's Authorization FORM
To,
India Government Mint, Mumbai
A Unit of Security Printing & Minting
Corporation of India Limited
(Wholly Owned by Govt. of India)
Mumbai
Dear Sirs,
Ref.: Your Tender document No..................................................... dated..............
We..................................................................... who are proven and reputable manufacturers of
................................... (name and description of the goods offered in the tender) having factories at
......................................... here by authorize Messrs........................................... (name and address of the agent) to
submit a
tender, process the same further and enter into a contract with you against your requirement as contained in the
above referred tender enquiry documents for the above goods manufactured by us.
We further confirm that no supplier or firm or individual other than Messrs................................. (name and address
of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you
against your requirement as contained in the above referred tender enquiry documents for the above goods
manufactured by us.
We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract read
with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the
above firm against this tender document.
Yours faithfully,
.............................................
..............................................
[Signature with date, name and designation]
Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a
person competent and having the power of attorney to legally bind the manufacturer.
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec14.1
Section XV: Bank Guarantee Form for Performance Security
....................................................[insert: Bank's Name, and Address of issuing Branch or Office]
Beneficiary: .............................. [insert: Name and Address of SPMCIL]
Date:.........................
PERFORMANCE GUARANTEE No.: ..................................
WHEREAS................................................................................... (name and address of the supplier) (hereinafter
called "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply
(description of goods and services) (herein after called "the contract").
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank
guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for
compliance with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to
a total of .............................................................................. (amount of the guarantee in words and figures), and we
undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and
without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the
demand. We further agree that no change or addition to or other modification of the terms of the contract to be
performed thereunder or of any of the contract documents which may be made between you and the supplier shall
in any way release us from any liability under this guarantee and we hereby waive notice of any such change,
addition or modification.
We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL
having to substantiate its demand.
This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand
inrespect thereof should reach the bank note later than the above date.
.........................................................................
(Signature with date of the authorized officer of the Bank)
.............................................................
.............................................................
Name and designation of the officer
.............................................................
Seal, name & address of the Bank and address of the Branch
............................................................
Name and designation of the officer
............................................................
............................................................
Seal name& address of the Bank and address of the Branch
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec15.1
Section XVI: Contract Form
Contract No..............dated.............
This is in continuation to this office' Notification of Award No................... dated ....................
1. Name & address of the Supplier: ..........................................
2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),
issued by SPMCIL
3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),
exchanged between the supplier and SPMCIL in connection with this tender.
4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned
under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:
(i) General Conditions of Contract;
(ii) Special Conditions of Contract;
(iii) List of Requirements;
(iv) Technical Specifications;
(v) Quality Control Requirements;
(vi) Tender Form furnished by the supplier;
(vii) Price Schedule(s) furnished by the supplier in its tender;
(viii) Manufacturers' Authorization Form (if applicable for this tender);
(ix) SPMCIL's Notification of Award
Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned
to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under
clause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to this
contract.
5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready
reference:
(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:
(ii) Delivery schedule
(iii) Details of Performance Security
(iv) Quality Control
(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.
(b) Designation and address of SPMCIL's inspecting officer
(v) Destination and dispatch instructions
(vi) Consignee, including port consignee, if any
(vii) Warranty clause
(viii) Payment terms
(ix) Paying authority
......................................
(Signature, name and address of SPMCIL's authorized official)
For and on behalf of..............
Received and accepted this contract..................................................
(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)
For and on behalf of
...........................................
(Name and address of the supplier)
..................................
(Seal of the supplier)
Date:
Place:
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec16.1
Section XVII: Letter of authority for attending a Bid opening
The General Manger,
India Government Mint, Mumbai.
Subject: Authorization for attending bid opening on 27.08.2013 in the Tender of STEAM BEACH WOOD, MARINE
PLYWOOD, BURMA TEAK WOOD (1 - 6 ITEMS).
Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of
___________________ __________(Bidder) in order of preference given below.
Order of Preference Name Specimen Signatures
1.
1.
Alternate representative
Signatures of bidder or
Officer authorized to sign the bid
Documents on behalf of the bidder.
Note:
1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,
first preference will be allowed. Alternate representative will be permitted when regular representatives are not able
to attend.
2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed
above is not recovered.
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec17.1
Section XVIII: Shipping Arrangements for Liner Cargoes
A: In Respect Of C&F Cif Turnkey/F.O.R. Contracts For Import
1.(a) SHIPMENTS FROM PORTS OF U.K. INCLUDING NORTHERN IRELAND (ALSO EIRE), FROM THE NORTH
CONTINENT OF EUROPE (GERMANY, HOLLAND, BELGIUM, FRANCE, NORWAY, SWEDEN, DENKARK,
FINLAND AND PORTS ON THE CONTINENTAL SEABOARD OF THE MEDITERRANEAN (I.E. FRENCH AND
WESTERN ITALINA PORTS), TO PORTS IN INDIA.
The Seller should arrange shipment of the goods by vessels belonging to the member Lines of the
India-Pakistan-Bangladesh Conference. If the Seller finds that the space on the Conference Lines# vessels is not
available for any specific shipment, he should take up with India-Pakistan- Bangladesh Conference, Conferity
House, East Grinstead, Sussex (U.K.), for providing shipping space and also inform the Shipping Co-ordination
Officer, Ministry of shipping & Transport, New Delhi (Cable: TRANSCHART, NEW DELHI; Telex: VAHAN ND -2312,
2448 & 3104).
The Sellers should arrange shipment through the Government of India#s Forwarding agents, M/ s Schenker & Co.
2000- Hamburg (Cable: SCHENKERCO HAMBURG) or obtain a certificate from them to the effect that shipment
has been arranged in accordance with instructions of the Ministry of Shipping & Transport ( TRANSCHART), New
Delhi
b) SHIPMENTS FROM ADRIATIC PORTS OF EASTERN ITALY AND YUGOSLAVIA
The Seller should arrange shipment of the goods by vessels belonging to the following Indian Member lines;
1. The Shipping Corporation of India Ltd.
2. The Scandia Steam Navigation Co. Ltd.
3. Indian Steamship Co. Ltd.
For the purpose of ascertaining the availability of suitable Indian vessels and granting dispensation in the event of
their non-availability, the Seller should give adequate notice about the readiness of each consignment from time to
time at least six weeks in advance of the required position to M/s Schemer & Co. 2000 HAMBURG
(Cable:SCHENKERCO HAMBURG) and also endorse a copy thereof to the Shipping Co-ordination Officer, Ministry
of Shipping & Transport, New Delhi (Cable: TRANSCHART, NEW DELHI; Telex: VAHAN ND -2312, 2448 & 3104).
The Seller should arrange shipment through the Government of India#s Forwarding Agents, M/s Schenker & Co.,
HAMBURG (Cable:SCHENKERCO HAMBURG) or obtain certificate from them to the effect that shipment has been
arranged in accordance with the instructions of the Ministry of Shipping & Transport, ( TRANSCHART), New Delhi
(c) SHIPMENTS FROM POLAND & CZECHOSLOVAKIA
(i) IMPORTS FROM POLAND
Shipments under this contract would be made by the National flag lines of the two parties and vessels of third flag
conference lines, in accordance with the agreement between the Govt. of the Republic of India and the Govt. of the
Polish People#s Republic regarding shipping co-operation dated 27.6.1960 as amended up-to-date.
(ii) IMPORTS FROM CZECHOSLOVAKIA
Goods under this contract would be shipped by the National flag lines of the two parties and vessels of the third flag
conference lines, in accordance with the Agreement on co-operation in Shipping between India and Czechoslovakia
signed on 3.11.1978 and ratified on 19.12.1979, as amended up-to-date.
Shipping arrangements should be made by the Sellers in consultation with the Resident Representative of the Indian
shipping Lines in Gdynia, C/o Morska Agencja W. Gdyni, Gdyni, ul, Pulaskiego 8, P.O. Box III-10 246; Gdynia
(Po#and) - Telex: MAG, PL. 054301, Tel: 207621), to whom details regarding contract number, nature of cargo,
quantity, port of loading/discharging, name of Government consignee, expected date of readiness of each
consignment etc., should be furnished at least six weeks in advance of the required position, with a copy thereof
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec18.1
endorsed to the Shipping Co-ordination Officer, Ministry of Shipping & Transport (Chartering Wing), New Delhi
(Cable: TRANSCHART, NEW DELHI; Telex: VAHAN ND-2312, 2448 & 3104.).
(d) SHIPMENTS FROM RUSSIA & OTHER MEMBER COUNTRIES OF C.I.S.
Shipment under this contract should be made in accordance with the Agreement between the Government of the
Republic of India and the Government of the Russia & other member countries of C.I.S. on Merchant Shipping, by
vessels of Indo-C.I.S. Shipping Service.
(e) SHIPMENT FROM JAPAN
The shipment of goods should be made by Indian vessels to the maximum extent possible subject to a minimum of
50%.
The Seller should arrange shipment of the goods in consultation with the Embassy of India in Japan, Tokyo, to
whom details regarding contract number, nature of cargo, quantity, port of loading/ discharge, name of the Govt.
consignee, expected date of readiness of each consignment etc. should be furnished at least six weeks in advance
of the required position.
Note: The copies of such contracts are to be endorsed both to the Attaché (Commercial), Embassy of India in
Japan, Tokyo, and the Shipping Co-ordination Officer, Ministry of Shipping & Transport, New D.
(f) SHIPMENTS FROM AUSTRALIA, ALGERIA, BULGARIA, ROMANIA, EGYPT
The Seller shall arrange shipment of the goods by Indian flag vessels to the maximum extent possible subject to a
minimum of 50%. For the purpose of ascertaining the availability of suitable Indian vessels, the Seller shall give
adequate notice of not less than six weeks about the readiness of each consignment to the Shipping Corporation of
India Ltd., SHIPPING HOUSE, 245, Madame Cama Road, Bombay-400 021 (CABLE: SHIPINDIA BOMBAY) and
also endorse a copy thereof to the Shipping Coordination Officer, Ministry of Shipping & Transports, New Delhi
(Cable: TRANSCHART, NEW DELHI; Telex: VAHAN ND-2312, 2448 & 3.
(g) SHIPMENTS FROM PAKISTAN
The shipment of cargoes should be made by Indian vessels to the maximum extent possible subject to a minimum
of 50%.
Shipping arrangements should be made by the Sellers in consultation with M/s Mogul Line Ltd. 16- Bank Street,
Fort, Bombay-400 023 (Cable: MOGUL BOMBAY; Telex011-4049 MOGUL), to whom details regarding contract
number, nature of cargo, quantity, port of loading/discharging, name of Government consignee, expected date of
readiness of each consignment etc. should be furnished at least six weeks in advance of the required position with a
copy thereof endorsed to the Shipping Co-ordination Officer, Ministry of Shipping & Transport(Chartering Wing),
New Delhi (Cable : TRANSCHART, NEW DELHI ; Telex : VAH#N ND - 2312, 2448 & )
(h) SHIPMENTS FROM U.S ATLANTIC & GULF PORTS
The Seller should arrange shipment of the goods by vessels belonging to the member lines of the
India-Pakistan-Bangladesh-Ceylon and Burma Outward Fright Conference. If the Seller finds that the space on the
Conference Lines vessels is not available for any specific shipment, he should take up with
India-Pakistan-Bangladesh-Ceylon and Burma Outward Fright Conference, 19, Rector Street, New York N.Y 10006
U.S.A. for providing shipping space and also inform the Shipping Co-ordination Officer, Ministry of Shipping &
Transport, New Delhi (Cable: TRANSCHART, NEW DELHI; Telex: VAH#N ND - 2312, 2448 & 3.
(i) SHIPMENTS FROM ST. LAWRENCE AND EASTERN CANADIAN PORTS
The Seller should arrange shipment of the goods by vessels belonging to the following shipping lines:-
(1) The Shipping Corporation of India Ltd.
(2) The Scindia Steam Navigation Co. Ltd.
If the Seller finds that the space in vessels of these Lines is not available for any particular consignment, he should
inform the Shipping Co-ordination Officer, Ministry of Shipping & Transport, New Delhi (Cable : TRANSCHART,
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec18.2
NEW DELHI ; Telex : VAH#N ND - 2312, 2448 & 3104) immediately so that dispensation from the shipping lines
concerned to use alternative lifting may be so.
(j) SHIPMENTS FROM WEST COAST PORTS OF U.S.A., CANADA AND OTHER AREAS NOT SPECIFICALLY
MENTIONED ABOVE
The Seller should arrange shipment of the goods by Indian vessels to the maximum extent possible subject to a
minimum of 50%. For the purpose of ascertaining the availability of suitable Indian vessel and granting dispensation
in the event of their non-availability, the Seller should furnish the details regarding contract number, nature of cargo,
quantity, port of loading/discharge, name of the Govt. consignee and expected date of readiness of each
consignment etc. to the Shipping Coordination Officer, Ministry of Shipping & Transport, New Delhi (Cable :
TRANSCHART, NEW DELHI : Telex : VA#ANND - 2312, 2448 & 3104) at least six weeks in advance of the required
position.
2.0 BILLS OF LADING
(i) C.I.F./C&F TURNKEY SHIPMENTS
The Bills of lading should be drawn to indicate #Shipper# and #Consignee# as under:-
SHIPPER: The C.I.F./C&F/TURNKEY SUPPLIERS concerned.
CONSIGNEE: As per Consignee#s particulars in the contract (The name and address of the #Port Consignee# and
#Ultimate Consignee# both should be indicated).
(ii) F.O.R. SHIPMENTS
The bills of Lading should be drawn to indicate #Shipper# and #Consignee# as under: - SHIPPER: The F.O.R.
suppliers concerned. CONSIGNEE: Suppliers# Indian Agents on order.
Note:-
1. Moreover the name of the #Purchaser# and #Ultimate Consignee# should appear in the body of the Bills of Lading
as the #Notify Part# or as a remark.
2. Two non-negotiable copies of the Bills of Lading indicating the freight amount and discount, if any allowed, should
be forwarded to the Shipping Co-ordination Officer, Ministry of Shipping and Transport (Chartering Wing), New Delhi
after the Shipment of each consignment is affected.
3. The seller should avoid the use of over-aged vessels for the shipment of the goods under the contract and if so
used, the cost of additional insurance, if any, shall be borne by the Seller.
B: In Respect Of F.O.B./F.A.S Contracts For Imports
1. Shipping arrangements will be made by the Ministry of Shipping and Transport (Chartering Wing), New Delhi
(Cable: TRANSCHART, NEW DELHI: Telex: VA#ANND - 2312, 2448 & 3104) through their respective Forwarding
Agents/Nominees as mentioned below, to whom adequate notice about the readiness of cargo for shipment should
be given by the Sellers from time to time at least six weeks in advance of the required position for finalizing the
shipping arrangements
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec18.3
Area Forwarding Agents/Nominees
(a) U.K. including Northern Ireland (also Eire) the North
Continent of Europe (Germany, Holland, Belgium,
France, Norway, Sweden, Finland and Denmark) and
Ports on the Continental Sea Board of the
Mediterranean, (i.e. French and Western Italian ports)
and also Adriatic Ports.
M/s Schenker Deutschland AG,
Bel den Muehren 5 20457 Hamburg , Germany
Telephone No. +49 40 36135-351
Fax No : +49 40 36135-509
E-mail- kay.buedinger@schenker
(b) U.S.A and Canada M/s OPT, Overseas Project, Transport Inc.
46, Sellers Street, Kearny, N.J. 07032,
USA Tel : 201/998-7771,Tel : 573-3586
Fax : 201/998-78
(c) Japan The First Secretary (Commercial)
Embassy of India, Tokyo, Japan,
(Cable : INDEMBASSY TOKYO)
Telex : INDEMBASSY J 24850,
Telephone # 262 - 2391
(d) Australia, Algeria, Bulgaria, Romania,
Czechoslovakia, Egypt. The Shipping Corporation of India Ltd., #Shipping
House#
229/232 Madame Cama Road, Bombay - 400021
(Cable : SHIP INDIA BOMBAY)
Telex : 31-2209 SCID IN
Telephone: 232666, 232785.
(e) Russia & other member countries of C.I.S. The Secretaries, Indo-C.I.S. Shipping Service,
C/o The Shipping Corporation of India Ltd., #Shipping
House#
245, Madame Cama Road, Bombay - 400021.
(Cable : SHIP INDIA BOMBAY FOR SOVIND SHIP)
Telex : 31-2209 SCID IN. Telephone : 23
( f ) Poland The Secretaries, Indo-Polish Shipping Service,
C/o The Shipping Corporation of India Ltd., #Shipping
House#
245, Madame Cama Road, Bombay - 400021.
(Cable : SHIP INDIA BOMBAY FOR INDOPOL)
Telex : 31-2209 SCID IN Telephone : 23
(g) Pakistan The Mogul-Line Ltd., 16, Bank Street,
Fort Bombay - 400023 (Cable : MOGUL BOMBAY)
Telex : 011-4049 (MOGUL)
Telephone : 252785 II
(h) Other areas not specifically mentioned above The Shipping Co-ordination Officer,
Ministry of Shipping and Transport, (Chartering Wing),
New Delhi. (Cable : TRANSCHART, NEW DELHI)
Telex : VAHAN ND 2312,2448 & 3104
2. BILLS OF LADING
The Bills of Lading should be drawn to indicate 'Shipper' and 'Consignee' as under :-
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec18.4
SHIPPER: The Government of India.
CONSIGNEE: "As per consignee's particulars in the contract. (The name and address of the 'Port Consignee' and
'Ultimate Consignee' should both be indicated.)
3. Two non-negotiable copies of the Bills of Lading indicating the freight amount and discount, if any allowed, should
be forwarded to the Shipping Co-ordination Officer, Ministry of Shipping and Transport (Chartering Wing), Parivahan
Bhawan, New Delhi after the Shipment of each consignment is affected.
4. The Seller should avoid the use of over-aged vessels for the shipment of the goods under the contract and if so
used, the cost of additional insurance, if any, shall be borne by the Seller.
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec18.5
Section XIX: Proforma of Bills for Payments
(Refer to Clause 22.6 of GCC)
Name and Address of the Firm.................................................................................................
Bill No....................................................................Dated.......................................................
Purchase order..................................................No...................................Dated......................
Name and address of the consignee.........................................................................................
S.No Authority for Purchase Description of Stores No.or
qty. Rate Rs.
P. Price
per Rs. Amount
Total
1. C.S.T./Sales Tax Amount
2. Freight (if applicable)
3. Excise Duty (if applicable)
4. Packing and Forwarding charges (if applicable)
5. Others (Please specify)
6. PVC Amount (with calculation sheet enclosed)
7. (-) deduction/Discount
8. Net amount payable (in words Rs.)
Despatch detail RR No. other proof of despatch...............................................
Dated............................................................(enclosed)
Inspection Certificate No............................................Dated..................(enclosed)
Income Tax Clearance Certificate No...........................Dated..................(enclosed)
Modvat Certificate No...........................................................................(enclosed)
Excise Duty Gate pass........................................................................(enclosed)
Place and Date
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec19.1
Received Rs..............................(Rupees).........................................................
I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of
the supplier for claiming that payment has been fulfilled as required under the contract.
Revenue stamp Signature and of Stamp Supplier
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec19.2
Mailing List (List of Vendors)
S.No. Vendor Number Vendor name Vendor Address
1 104573 The Bidder, The Bidder,
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec19.3

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