Simplysmart Smart Board Software For Mac Os X 99 00557 01 Users Manual User’s Guide 8.1.2

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User’s Guide

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SMART Board Software
for Mac OS X

SMART Board Interactive Whiteboard
Rear Projection SMART Board Interactive Whiteboard
SMART Board for Flat-Panel Displays Interactive Overlay
Sympodium Interactive Lectern
TM

99-00557-01 REV A0

Registration Benefits
In the past, we’ve made new features such as handwriting recognition,
USB support and SMART Recorder available as free software upgrades.
Register your SMART product to be notified of free upgrades like these.

Keep the following information available in case you need to contact
Technical Support:

Serial Number
Date of Purchase
Register online at: www.smarttech.com/registration

Trademark Notice
SMART Board, Sympodium, Notebook, DViT, OptiPro and the SMART logo are trademarks of SMART Technologies
Inc. Macintosh, Mac and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. All other
third-party product and company names are mentioned for identification purposes only and may be trademarks of their
respective owners.

Copyright Notice
© 1995–2004 SMART Technologies Inc. All rights reserved. No part of this publication may be reproduced, transmitted,
transcribed, stored in a retrieval system or translated into any language in any form by any means without the prior
written consent of SMART. Information in this manual is subject to change without notice and does not represent a
commitment on the part of SMART.
This product includes software developed by the Apache Software Foundation.
www.apache.org/copyright
© 2000 The Apache Software Foundation. All rights reserved.
U.S. Patent Nos. 5,448,263; 6,141,000; 6,326,954 and 6,337,681. Canadian Patent No. 2,058,219. Other U.S.,
Canadian and foreign patents pending.
Version 8.1.2 Printed in Canada 04/2004

Suite 300, 1207 – 11th Avenue SW
Calgary, AB CANADA T3C 0M5
Main Switchboard: 1.888.42.SMART (Canada/U.S.) or +1.403.245.0333 (all other countries)
Support Tel: 1.866.518.6791 (Canada/U.S.) or +1.403.228.5940 (all other countries)
Support Fax: +1.403.806.1256
support@smarttech.com www.smarttech.com

Important Information
WARNING

WARNING

If you use a projector with your SMART Board interactive whiteboard, do not
stare into the beam of light created by the projector. Instruct children not to look
in the direction of, or stare at, the beam of light created by the projector.

To reduce the risk of fire or electric shock, do not expose any interactive
product to rain or moisture.

NOTE: The precautions in this section of the guide apply to the SMART Board 500 interactive
whiteboard. If you have a Rear Projection SMART Board interactive whiteboard, a
Sympodium interactive pen display, or a SMART Board for Flat-Panel Displays interactive
overlay, refer to the installation manual that came with your model for warnings, precautions,
maintenance and cleaning instructions.

Other Precautions
For operating safety and to avoid damage to a front projection SMART Board interactive
whiteboard, carefully read and observe the following instructions.
•

If you move a SMART Board interactive whiteboard that is mounted on a floor stand,
do so with care. Quick stops, excessive force and uneven surfaces may cause the
interactive whiteboard to overturn.

•

If you are transporting the interactive whiteboard over a distance, we strongly urge
you to completely repackage it using the original packaging. If the original packaging
is no longer available, pack all components with as much padding as reasonably
possible to ensure that they are not exposed to excessive vibration or shock.

•

Avoid setting up and using the interactive whiteboard in an area with excessive levels
of dust, humidity and cigarette smoke.

•

Avoid leaving cables on the floor. If you must run a cable over the floor, lay the cable in
a flat, straight line and secure it to the floor with tape or a cable management strip in a
contrasting color. Handle cables carefully and avoid excessive bending.

•

If you require replacement parts, make sure the service technician uses the
replacement parts specified by SMART Technologies Inc. or parts with the same
characteristics as the original.

Macintosh Version

Important Information

Cleaning the Writing Surface of an Interactive Whiteboard
Before you clean the SMART Board interactive whiteboard, log off the computer. Otherwise
you will scramble the desktop icons or activate application components when you touch the
screen. You should also put the projector on standby to more easily view dirt and streaks.
For optimal clarity, clean a frequently used interactive whiteboard approximately once a week
using a standard glass or whiteboard cleaner. Just spray the screen with cleaning fluid and
wipe with a paper towel.
To remove marks made with a permanent marker, completely cover these marks with the ink
from a dry-erase marker and wipe with a soft cloth while the ink is still wet. Dry-erase ink
contains solvents that work to remove permanent ink. If any trace of the original permanent ink
remains, spray the area with standard glass or whiteboard cleaner and wipe clean.

TIP

When removing permanent marker ink, do not use low-odor or non-scented
dry-erase markers because they do not contain the appropriate solvents.

Preventing Damage to the Writing Surface
Although the front projection SMART Board interactive whiteboard is very durable, sharp
writing instruments, such as ballpoint or fine-point pens, can damage the analog-resistive
surface if they’re applied with heavy pressure. Keep these types of pens away from the
interactive whiteboard and avoid abrasive erasers and cleaning materials.

General Tips for Trouble-Free Performance
These tips apply to a SMART Board interactive whiteboard that is ready for use, with SMART
Board software installed and running.

•

Make sure all the styluses and the eraser are placed securely in the pen tray

•

Verify that the Ready Light on the pen tray is illuminated green

•

Ensure that the interactive whiteboard is connected to a USB port that’s recognized by
the operating system and is not being used by another application

Important Information

Macintosh Version

Contents
Important Information ........................................................................................... i
Other Precautions .................................................................................................. i
Cleaning the Writing Surface of an Interactive Whiteboard .................................. ii
Preventing Damage to the Writing Surface .......................................................... ii
General Tips for Trouble-Free Performance ......................................................... ii

Overview ................................................................................................................ 1
Mac OS Requirements ......................................................................................... 2
Mac System Requirements .................................................................................. 2
Installation Options ............................................................................................... 2
SMART Recorder Requirements .......................................................................... 3
SMART Board Software Components .................................................................. 3
The Pen Tray ........................................................................................................ 4
The Pen Tool and Function Buttons on Sympodium Products ............................. 5

Using SMART Board Software in Projected Mode ............................................. 6
Orienting the Screen ............................................................................................. 6
Adjusting the Projected Image .............................................................................. 7

Writing, Erasing and Capturing with SMART Board Software .......................... 8
Writing on the Interactive Screen ......................................................................... 8
Modifying the Pen Tray Tools, the Pen Tool Buttons or the Function Buttons ..... 8
Using the Floating Tools at the Interactive Screen ............................................... 9
Modifying the Floating Tools ............................................................................... 10
Adding Text with the SMART Keyboard ............................................................. 10
Erasing What You Write ..................................................................................... 11
Capturing What You Write .................................................................................. 11
Recording Your Actions with SMART Recorder ................................................. 12

Using Notebook Software .................................................................................. 13
Opening Notebook Software .............................................................................. 13
Selecting a View ................................................................................................. 13
Creating Objects on a Notebook Page ............................................................... 14
Handwriting Recognition ..................................................................................... 15
Editing Objects in Notebook Software ................................................................ 17
Managing Notebook Pages and Files ................................................................. 20

Presenting on the Interactive Whiteboard ........................................................ 23
Using the SMART Board Tools .......................................................................... 23
Presenting Your Notebook File ........................................................................... 24

Using Multiple Displays ...................................................................................... 25
Macintosh Version

iii

Orienting Multiple Displays ................................................................................. 25
Displaying the Same Image on Multiple Displays ............................................... 26
Displaying Different Applications on Multiple Displays ....................................... 26
Displaying Applications over Multiple Displays ................................................... 27

Using SMART Board Software in Non-Projected Mode ................................... 28
Setting Up the Pen Tray for Non-Projected Use ................................................. 28
Setting Up SMART Board Software for Non-Projected Use ............................... 29
Working with Your Notes in Non-Projected Mode .............................................. 29

Appendix: Shortcuts in Notebook Software ..................................................... 30
Customer Support ............................................................................................... 35
Contacting SMART Technical Support ............................................................... 35
General Inquiries ................................................................................................ 35
Returning Defective Merchandise ...................................................................... 35
Registration ........................................................................................................ 36
Sending Feedback .............................................................................................. 36
Obtaining More Information for Your Product ..................................................... 36

Index ..................................................................................................................... 37

Macintosh Version

Overview
From the classroom to the boardroom, SMART Board interactive whiteboards and Sympodium
lecterns are intuitive, easy-to-use tools for delivering dynamic presentations and conducting
effective meetings. Imagine the advantages of presenting documents, Web pages and videos
on an interactive screen that responds to the touch of your finger or a stylus. Through touch,
you can control computer applications and create annotations over these applications in
electronic ink.
As you progress through this manual, you may be surprised to learn that there’s much more
that you can do. Read the following sections to learn more about these tools:
•

the buttons on the pen tray or the Sympodium lectern (page 8)

•

the Floating Tools (page 9)

•

SMART Keyboard (page 10)

•

the screen capture tools (page 11)

•

SMART Recorder (page 12)

•

Notebook™ software (page 13)

This guide also shows you how to deliver interactive presentations (page 23), use more than
one interactive display (page 25), use the SMART Board software in non-projected mode
(page 28), and use shortcuts to become more efficient in Notebook software (page 30). For
specific procedures, read the Help, which you can access from the Help menus and buttons in
the applications that comprise SMART Board software.
Although you can install and use SMART Board software on any computer, it is intended for
use with front projection SMART Board interactive whiteboards, Rear Projection SMART
Board interactive whiteboards, Sympodium interactive pen displays and SMART Board for
Flat-Panel Displays interactive overlays. For setup or installation information, read the
documentation that came with your interactive product.
NOTE: This guide is for SMART Board software users who are running Mac OS X v10.1.5 or
later. If you have an older Mac running OS 8 or OS 9, you must use SMART Board software
v6.0.2, which you’ll find on our website (www.smarttech.com). There, you’ll also find a
matching version of the SMART Board User’s Guide.

Macintosh Version

Overview

Mac OS Requirements
Mac OS X Version

Java Version

Handwriting
Recognition

Connection

Status

Mac OS X v10.1.5 * 1.3.1 Update 1

SMART USB Adapter
Cable (p/n USB-FRU)

n/a

Supported

Mac OS X Jaguar
v10.2

1.3.1 Update 1
or later

SMART USB Adapter
Cable

n/a

Supported

Mac OS X Panther
v10.3.2 or later

1.4.2 or later

SMART USB Adapter
Cable

Yes

Recommended

* If you use OS X v10.1.5 with SMART USB Adapter Cable (Part No. 93-00481), your
computer may crash unexpectedly, especially if you unplug and plug in the cable repeatedly.
You can eliminate these problems by upgrading to a later version of the Mac operating
system. Another solution is to order a different USB Adapter Cable
(Part No. USB-FRU) from Technical Support.

Mac System Requirements
Minimum

Recommended

Processor Speed

400 MHz

800 MHz or higher

Memory

128 MB RAM

256 MB RAM or higher

This hardware and software is supported by SMART Board version 8.1.2 or later. If you have
an older Macintosh running OS 8 or OS 9, you will need to use SMART Board software v6.0.2.
You can download this software from our website at www.smarttech.com.

Installation Options
Web Install
Drive Space
Needed
What’s Included

CD Install

Optional CD Extras

35 MB

103 MB

190 MB +

SMART Board software
and Help files

SMART Board software,
Help files, plus SMART
Clip Art Collections

SMART Ideas evaluation
software, User Guides,
Acrobat Reader

NOTE: Whether you choose to install SMART Board software from our website or use the
installer CD, you will end up with identical, fully-featured software. The difference? To keep it
small enough to download quickly, the Web install doesn’t include the clip art.

Overview

Macintosh Version

SMART Recorder Requirements

QuickTime

Compatible

Recommended

QuickTime
v6.0.2 or later

QuickTime v6.1 or later

You can download the latest version of QuickTime® Player from www.apple.com/quicktime.

SMART Board Software Components
SMART Board software has two main components:
•

the service – the background driver that translates contact with the interactive screen
into mouse behavior

•

the tools – the interface you use to access most setup and annotation tools (beyond
basic touch control)

With the SMART Board software service running on the connected computer, you can control
the computer by touching the SMART Board interactive whiteboard (used with a digital
projector) or Sympodium lectern. However, to use the pen tray styluses, or the pen tool and
function buttons, you must have the SMART Board tools open, indicated by the SMART Board
icon appearing in the Dock.
NOTE: The Dock is a feature introduced with Mac OS X. Usually found at the bottom of your
screen, it is a convenient way to launch applications such as the SMART Board tools. As soon
as an application is launched, its icon appears in the Dock.

SMART Board Tools
The SMART Board tools include Notebook software, the SMART Keyboard, SMART
Recorder, screen capture tools and the Floating Tools. To open any tool, press and hold the
SMART Board icon in the Dock and select a tool from the menu that appears.

SMART Board
icon in Dock

Macintosh Version

Overview

SMART Board Control Panel
Open the SMART Board Control Panel if you need to change or check the settings of the
software and your SMART interactive product. On the Boards tab of this dialog box, you can:
•

view status information for your SMART hardware and access the status log for
information and diagnostic purposes

•

orient your interactive whiteboard (page 6)

•

access advanced settings, such as the level of orientation
NOTE: Use the other advanced settings only when Technical Support advises you to
do so because some alterations can adversely affect your hardware.

•

set up the interactive screen for projected (page 6) or non-projected (page 28) use

•

control the connection between your SMART hardware and your computer

Use the Pen Tray tab of the SMART Board Control Panel to customize the pen tray tools or
the pen tool buttons to accommodate your individual preferences. On this tab, you can also
quickly return the tools to their default settings. See page 8 for more information.

The Pen Tray
The SMART Board interactive whiteboard is equipped with a pen tray that contains the
following tools:
•

four styluses and an eraser for adding and removing electronic ink

•

buttons for quick access to other software tools

•

a Ready Light for checking the state of the interactive screen

To click on the interactive screen, leave all the tools in the pen tray and touch the screen.

To write and erase on the interactive surface
To write over top of the computer image, just pick up one of the four styluses from the pen tray
and write on the screen. To erase the electronic ink, pick up the eraser and drag it across the
annotation.
You can change any of these tools to suit your needs (page 8). For example, you can change
a stylus to a highlighter or change the color or width of its electronic ink. You can also change
the size of the area erased by the eraser.

Overview

Macintosh Version

To use the pen tray buttons
Press the top pen tray button to open the SMART Keyboard. Press the bottom button to make
your next contact with the interactive screen a right-click (the same as Control-Click on a Mac).
Keyboard

Right-Click

If you prefer, you can modify either of these buttons to perform a different function (such as
printing the current page, clearing annotations or advancing to the next page). For detailed
instructions, refer to Changing the Button Behavior in the SMART Board tools Help.

Understanding the Ready Light
A green Ready Light means that your pen tray is fully operational: It’s receiving power, and the
hardware and installed software are fully integrated. A red Ready Light indicates the pen tray
is receiving power through the SMART USB cable but it isn’t yet integrated with SMART Board
software. When the light flashes between red and green, the pen tray is powering up.

The Pen Tool and Function Buttons on Sympodium Products
As soon as you turn on the Sympodium interactive lectern and power up the connected
computer, you can left-click by touching the stylus to the screen. You can use the pen tool
buttons and the function buttons to access various software functions.

To use the pen tool buttons
To write over top of the computer image, just press one of the Colored Ink buttons and then
write on the screen with the stylus. If you like, you can change the ink’s transparency, color
and width for any of these buttons (page 8).
To erase, press the Eraser button and drag the stylus across the ink you want to erase. The
eraser is also resizable (page 8).
To return to a left-click, press the Left-Click button.

To use the function buttons (interactive pen displays only)
To have your next screen contact behave as a right-click (Control-click on a Mac), press the
Right-Click button. After you touch the screen, the stylus behavior reverts to a left-click.
To open specific SMART Board tools, press the appropriate button. Read the guide that came
with your product for more information.
If you like, you can change the function of the Right-Click button and the Keyboard button.
Refer to Changing the Button Behavior in the SMART Board tools Help for instructions.

Macintosh Version

Overview

Using SMART Board Software in Projected Mode
You can run SMART Board software in one of two modes: Projected (Mouse) or
Non-Projected (Whiteboard) mode. Projected (Mouse) mode offers the most functionality at
the interactive screen. In fact, if you’re using a Rear Projection SMART Board interactive
whiteboard, a SMART Board for Flat-Panel Displays interactive overlay or a Sympodium
product, you must always keep SMART Board software in projected mode. And, of course, the
most effective way to use your SMART Board interactive whiteboard is with a connected digital
projector that displays the image from your computer on the interactive surface.
For information on the non-projected mode, see page 28 of this manual entitled Using SMART
Board Software in Non-Projected Mode.

To change the mode
1. Press and hold the SMART Board icon in the Dock and select Open Control Panel.
2. On the Boards tab, press the correct mode (Projected or Non-projected) and then
press OK.

Orienting the Screen
To accurately and appropriately respond to your touch, the SMART Board driver needs to
know exactly where the image from your computer is located on the interactive screen. The
driver gets this information from the screen’s orientation settings. With a correct orientation,
the cursor appears directly beneath your fingertip or the stylus of the Sympodium interactive
pen display, and the system accurately tracks screen contact.
Although SMART Board software assigns a default orientation to your interactive screen, you
can improve the screen’s response by performing an orientation procedure − a very simple
process of precisely touching red crosses (targets) on the screen. If your interactive
whiteboard gets jostled and the projected image becomes misaligned, you can repeat the
orientation procedure to correct the misalignment.
TIPS

To access the Orientation screen, press both the Right-Click and Keyboard
buttons on the pen tray.
During the orientation, firmly press the small yellow square in the center of
each red cross. If you neglect to do this, the SMART Board driver won’t track
your screen contact correctly.
If you’re dissatisfied with the precision of a particular orientation point, you can
retract the poorly aligned point by pressing the Right-Click or Keyboard
button, or the LEFT ARROW key on the keyboard.

For even greater tracking precision, you can change the orientation level. Three levels are
available: Quick (4 points), Standard (9 points) and Fine (20 points). Depending on your
situation, you may want to re-orient quickly and with minimal interruption, or you may want to
obtain the most precise tracking level possible if you have a higher-resolution system.
When you change the orientation level, that level becomes the default for future orientations.
6

Using SMART Board Software in Projected Mode

Macintosh Version

To orient the interactive screen
Press the SMART Board icon in the Dock and select Open Orient.
The Orientation screen appears. Follow the on-screen instructions.

To change the orientation level
1. Press and hold the SMART Board icon in the Dock and select Open Control Panel.
2. Press the Advanced button on the Boards tab.
The Edit Advanced Board Settings dialog box appears.
3. On the Pick Orientation Precision tab, press the orientation level that you prefer.
4. Press Apply, and then press OK to close the Edit Advanced Board Settings dialog
box.
5. If you want to orient the screen, press the Orient button on the SMART Board Control
Panel.
6. Press OK to close the SMART Board Control Panel.

Adjusting the Projected Image
For both front and rear projection SMART Board interactive whiteboards, you can fix many
image problems by shifting the projector or adjusting the zoom lens. Optimally, you should
have a margin of approximately 3/8" (1 cm) on both the right and left sides of the screen.
You should set the projector to its optimal image resolution by following the instructions in your
projector’s manual. Then set your computer’s resolution to match. If the resolutions don’t
match, the on-screen image won’t properly fill the interactive screen and may shimmer or be
distorted.

To set your computer’s resolution
1. Select Systems Preferences from the Apple menu.
2. In the Systems Preferences, double click Displays.
3. Click the Display tab and select a new resolution.
4. Close the Displays window.

Macintosh Version

Using SMART Board Software in Projected Mode

Writing, Erasing and Capturing with SMART Board Software
SMART interactive products make it easy to work with any computer application. You can write
on the screen with a stylus, the various tools available in the Floating Tools, or a combination
of both. After you annotate on the screen, you can erase the notes or capture and save them
using various methods.
This section of the guide describes how to:
•

write on the screen using the pen tray or pen tool buttons (this page)

•

modify the pen tray tools or pen tool buttons (this page)

•

use the Floating Tools (page 9)

•

modify the Floating Tools (page 10)

•

add text with the SMART Keyboard (page 10)

•

erase what you’ve written (page 11)

•

capture your notes into Notebook software (page 11)

•

record a movie of your actions with SMART Recorder (page 12)

Writing on the Interactive Screen
To write on your interactive screen, select one of the four colored styluses from the pen tray
(SMART Board interactive whiteboard) or press a Colored Ink button (Sympodium interactive
pen display), and then write on the screen. For interactive whiteboards, you can pick up a
stylus but write on the screen with your finger to produce the behavior of the lifted tool.
NOTE: If you’re using regular dry-erase markers, leave the caps on. You’re writing in virtual,
electronic ink rather than physical ink.
To write in a different color, pick up a different stylus or press a different Colored Ink button.
On SMART Board products that have a pen tray, you must return each stylus to the slot with
the corresponding color, because color recognition comes from the slots in the pen tray, rather
than the styluses themselves.
NOTE: You can’t annotate over applications written for Mac operating system 9.x and earlier.

Modifying the Pen Tray Tools, the Pen Tool Buttons or the Function
Buttons
You can alter the line thickness, color and transparency settings for the pen tray styluses or
the Colored Ink buttons with the SMART Board Control Panel. You can also change the
eraser size and the function of the Right Click and Keyboard buttons to suit your needs.
To change the behavior of a tool, open the SMART Board Control Panel to the Pen Tray tab
and press one of the large tool buttons on the left side. Then select the options you want for
that tool. For complete details, refer to the book entitled Using the Floating Tools (under
Setting Up an Interactive Whiteboard or Lectern) in the SMART Board tools Help.

Writing, Erasing and Capturing with SMART Board Software

Macintosh Version

NOTE: SMART Board software retains your settings until you log off or shut down
your computer

Using the Floating Tools at the Interactive Screen
The Floating Tools palette is a portable toolbar that appears over any open application on your
interactive screen and gives you access to a variety of annotation and presentation tools. To
access these tools, press and hold the SMART Board icon in the Dock and select Open
Floating Tools. Then press the tool you want. Along with a virtual stylus and eraser, and other
unique tools for creating geometric shapes, the Floating Tools palette contains a special button
for clearing annotations or restoring deleted annotations.
Highlighter
Configure Tools

Pen
Line

Ellipse

Rectangle
Eraser

Left-Click
Restore/Clear
Annotations

NOTE: You must have a SMART interactive product connected to your computer to use the
Floating Tools. However, you can also control these tools with your computer’s mouse, as long
as the SMART product is connected.
If you have an interactive whiteboard, pick up a stylus, select a tool from the Floating Tools
palette, and press the interactive screen for electronic ink to appear in the color of the stylus.
This is an easy way to insert a geometric shape in a specific color.
TIP

The Rectangle button on the Floating Tools palette is ideal for highlighting
large areas of data on the interactive screen. To do this, configure the
transparency, fill and color properties of the Rectangle tool. Refer to the topic
entitled Changing the Floating Tools in the SMART Board tools Help for full
details.

To restore/clear annotations
Use the Restore Annotations/Clear Annotations button to remove annotations or restore
annotations. When you write something on the interactive screen, the button is in the Clear
Annotations state, but after you delete an annotation, the button changes to the Restore
Annotations state.
This button is especially useful if you accidentally lose an annotation or if you want to view a
deleted annotation again. Even if the Floating Tools aren’t open, you can restore the
annotation. To do this, press and hold the SMART Board icon in the Dock, select Open
Floating Tools, and then press the Restore Annotations button.

Macintosh Version

Writing, Erasing and Capturing with SMART Board Software

Modifying the Floating Tools
If you want, you can change the color, size and transparency of the annotation tools so they
suit your presentation needs.

To change a drawing tool
1. Press the Configure Floating Tools button.
The Configure Floating Tools dialog box appears.
2. Select the drawing tool you want to configure from the Tool list.
TIP

Double-press the Pen, Highlighter, Rectangle, Ellipse or Line tool
for the Configure Floating Tools dialog box to open with that tool
selected in the Tool list.

3. Select a width between 1 and 32 pixels for the selected tool in the Width box.
4. Select a color from the 16-color palette under Color.
5. Press OK.

Adding Text with the SMART Keyboard
Although your interactive product is a great tool for presenting information, there are situations
where you need to use a keyboard. For example, to rename a file you’re saving, you must type
the new name in the Save As dialog box. You can do this without moving to a physical
keyboard by using the SMART Keyboard to type into a dialog box right at the interactive
screen.
To open the SMART Keyboard, press and hold the SMART Board icon in the Dock and select
Open Keyboard. For more information about SMART Keyboard, read the Help file.

NOTE: You must have a SMART product connected to your computer to use the SMART
Keyboard.
TIPS

You can also press the Keyboard button on the pen tray or the function
buttons on the interactive pen display to open the SMART Keyboard.
You can drag the keyboard to any screen location or even resize it. To try
ten-fingered typing, move the keyboard to a relatively high location and resize
it to suit your hand size.

Writing, Erasing and Capturing with SMART Board Software

Macintosh Version

Erasing What You Write
It’s easy to remove any annotation on the interactive screen. If you have an interactive
whiteboard has a pen tray, pick up the eraser and drag it across your annotation. If you’re
using a Sympodium interactive pen display, press the Eraser button and touch the stylus to
the screen.
If you’d prefer to remove all annotations at once, you can configure a pen tray button to clear
all annotations when you press it. Alternatively, you can press the Clear Annotations button
in the Floating Tools palette or, if your product has a pen tray, you can return the pen to the
tray and touch the interactive screen.
You can change the size of the eraser to suit the annotations that you’re erasing. For details
on doing this, see Changing Eraser Size in the SMART Board tools Help. Make the eraser
small to erase fine details or big to erase large areas of the screen.
TIP

If you’re working outside of Notebook software, encircle the area that contains
the freehand annotations you want to erase with the edge of the pen tray
eraser. Then tap once inside that circle to erase all the annotations within it.

Capturing What You Write
SMART Board software makes it easy to capture an image of your annotations and the
underlying application. You can use the screen capture tools to capture an area of the screen
or the entire screen. Each new capture appears on a new page of your Notebook file. If you
don’t have Notebook software open, SMART Board software opens it for you.

To capture a screen
1. Press and hold the SMART Board icon in the Dock.
2. Select Capture Screen.
A menu appears.
3. To capture the entire screen, select Screen Capture > Capture Full Screen.
To capture a region, select Screen Capture > Capture Selected Area, and then
press and drag to select the area you want to capture.
TIP

If you’re using a Sympodium interactive pen display, press the Capture button
to capture an image of the entire screen into Notebook software.

Macintosh Version

Writing, Erasing and Capturing with SMART Board Software

Recording Your Actions with SMART Recorder
You can use SMART Recorder to record everything you do and say while working at the
interactive screen or your computer. Your recording is saved as a QuickTime .mov file, which
you can view with QuickTime player. To access SMART Recorder, press and hold the SMART
Board icon in the Dock and select Open Recorder.
You can set the options for your recording by pressing the Options button. For example, you
can set a higher sound and video quality. However, this will increase the file size, which is a
concern if your computer has limited hard disk space, or if you intend to e-mail the file or post
it on a website. Also, you can change the default save directory and the location of the
temporary files that are created when you record the movie. At the same time, you can prevent
the loss of your recording by setting SMART Recorder to warn you when disk space is low.
To use SMART Recorder, you must have a SMART interactive product connected to your
computer. For best results, you should also install QuickTime software v6.1 or later which you
can download from www.apple.com/quicktime. To record audio, you must have a microphone
connected to your computer.
For complete details, read the SMART Recorder Help.
NOTE: While you can record your actions in most applications, there are a few graphicsprocessing applications that you can’t record.
TIPS

To improve the quality of your recordings, use the fastest computer available.
Screen recording requires a lot of computing power.
When you’re recording, write often to keep your audience’s attention.
Repeat audience questions so the microphone can pick them up.
Don’t use animations because they dramatically increase file size. Complex
graphics and high-resolution photographs also increase the file size. Read the
online Help for more tips on keeping the file size small.

Writing, Erasing and Capturing with SMART Board Software

Macintosh Version

Using Notebook Software
With Notebook software, you can create a presentation that’s full of colorful clip art, graphics
and text from a variety of sources. As you present, keep your audience’s attention by moving,
uncovering and otherwise manipulating these objects. As your audience provides comments
and suggestions, capture their input on a Notebook page by using the many tools available.
All the notes you make are selectable objects on your Notebook page. Also, you can use the
tools in Notebook software to organize, save or print each Notebook page at your workstation
or at the interactive screen.
The simplest way to add notes to a page is to use the physical pen tray tools or the pen tool
buttons in Notebook software to create or erase objects. However, you can also create
annotation objects by using the available menu commands and toolbars, the Gallery, or the
screen capture tools. If you need more details, refer to the Help provided with Notebook
software, which you can access by selecting Help > Notebook Software Help.
NOTE: If you use Notebook software on a computer that’s not connected to any SMART
hardware, you’ll notice a watermark on each Notebook page. This watermark won’t appear on
printed pages, and it disappears as soon as the files are moved to a computer that’s
connected to a SMART interactive product. So, the watermark does not prevent you from
working on Notebook pages on a different computer from the one being used for the
presentation.

Opening Notebook Software
Press and hold the SMART Board icon in the Dock and select Open Notebook. A new file
appears and the Notebook icon is added to the Dock.

Selecting a View
Notebook software has three distinct views: Whiteboard, Page Sorter and Full Screen.
Notebook software always opens in the Whiteboard view. In this view, you can create and edit
objects on the current page and see the pages that make up your file in a vertical strip of
thumbnail images, called the Side Sorter. These thumbnails automatically update as your
page content changes. You can also move objects by dragging them onto a thumbnail or press
a thumbnail to go to a different page. Because all the tools you need to create, import, sort and
edit objects are available in the Whiteboard view, it’s the optimal view for creating a
presentation at your desktop.
The Page Sorter view displays all the pages in your current file as if you physically spread the
pages out on a desk. In this view, you can rearrange the pages by dragging them to new
positions.
Use the Full Screen view to deliver your presentation. This view maximizes the page itself for
better viewing by an audience.

Macintosh Version

Using Notebook Software

In all views, you’ll see a toolbar for accessing the functions available in that view. For example,
the Full Screen view includes a toolbar for navigating through the pages of your file and for
returning to the Whiteboard view. Similarly, in the Whiteboard or Page Sorter view, you can
access either the Simple toolbar or the Standard toolbar. These two toolbars provide a variety
of shortcuts for performing tasks in Notebook software, including object-creation, navigation,
file management and editing functions. You can switch between these two toolbars by
checking or unchecking View > Simple Toolbar. For a complete list of toolbar actions and
shortcuts, see page 30.
TIP

If you’re unsure of what function a toolbar button performs, hover over the
button to read its name.

Creating Objects on a Notebook Page
You can create text, graphics and shapes on a Notebook page using the styluses in the pen
tray or one of the following methods:
•

typing text (this page)

•

drawing objects using the pen tool (page 15)

•

hand writing recognition (page 15)

•

creating geometric shapes (page 16)

•

inserting pictures (page 16)

You can only create annotations in the Whiteboard and Full Screen views. As you annotate,
Notebook software automatically groups objects that you create in close proximity, such as
handwritten letters. However, you can easily ungroup these objects (page 18) or rearrange
them (page 19).
For complete details on object creation, refer to the book entitled Creating and Editing Objects
in the Notebook software Help.

Typing Text
To enter typed text on a Notebook page, just start typing. A text box appears, enlarging as you
add more text, and automatically wrapping when you reach the edge of the workspace. When
you finish entering text, press outside the text box.
If you want, you can create a custom-sized text box before you begin typing by selecting
Draw > Text, and then dragging a selection handle to adjust the size. Also, you can resize an
existing text box using the Select tool. With a custom-sized text box, the text automatically
wraps at the right boundary, so it remains within the width you established.
TIP

Consider using the on-screen keyboard for any keyboard input that you need
to do at the interactive screen. By using this keyboard, you don’t have to move
away from the screen to enter typed text on a Notebook page.

Using Notebook Software

Macintosh Version

To draw objects with the pen tool
1. Press the Pen button.
2. Draw on the interactive screen with your finger or with your mouse on the computer.
To use a different ink color, select Current Color from the Format menu, and then
press a color square in the color palette.
To change the thickness of the pen’s line, select Line Width from the Format menu,
and select a new line width.

Handwriting Recognition
Handwriting recognition lets you convert hand-printed letters into editable text that can be
used in any Macintosh application.
NOTE: To take advantage of handwriting recognition, you need to have Mac OS X v10.3 or
later installed. If you upgrade your Mac OS, we recommend upgrading your Java software at
the same time by selecting Apple menu > Systems Preferences > Software Update. See
page 2 for more detailed information.

To convert handwritten letters to editable text

Press the Convert-to-Text button
Select the best choice

1. Pick up a stylus from the Pen Tray and print on the screen.
2. Place the stylus back in the Pen Tray.
3. Select the annotation and press the Convert-to-Text button.
A pop-up list of possible conversions appears.
NOTE: If you don’t have OS X v10.3 installed, or you are not connected to a SMART
Board product, you will not see the Convert-to-Text button.
4. Select the best one.
Notebook software converts your handwriting into editable text.
TIP

Macintosh Version

Print rather than write. Large, clearly printed characters give the best results.
Letters should be printed fairly close to each other without actually touching or
overlapping. Print text in a straight horizontal line, rather than at an angle.
Convert words one line at a time – multiple lines do not convert reliably.

Using Notebook Software

To highlight an object
1. Select Highlighter from the Draw menu.
2. To change the ink color, select Current Color from the Format menu, and then press
a color square in the color palette.
3. To change the line width for the highlighter, select Line Width from the Format menu,
and select a width.
4. Draw on the interactive screen with your finger or with your mouse on the computer.

To create geometric objects
1. Select Rectangle, Ellipse, Line or Shapes from the Draw menu.
NOTE: If you select Shapes, and you have the Standard toolbar open, a list of
available shapes appears. With the Simple toolbar open, you’ll have access to the
shape that you last used. To change toolbars, check or uncheck View > Simple
Toolbar.
2. To change the ink color, select Current Color from the Format menu, and then press
a color square in the color palette.
3. To change the thickness of the lines, select Line Width from the Format menu, and
select a width.
4. Drag your finger on the interactive screen or your mouse on the computer to create
the geometric object.

To add pictures to your page (up to 1.5 MB)
Select Insert > Clip Art. Then select an image file from your computer in .wmf, .bmp, .jpg, .tif,
.gif or .png format.
Another method is to drag the pictures from the Gallery window onto your page. The Gallery
contains pictures and page templates that are grouped in collections of related material
(page 22).

Other ways to add content to a Notebook page

•

Drag text from another application onto your Notebook page

•

Cut or copy text or graphics and paste them onto the pages of your Notebook file (or
cut and paste an object from one page to another)

•

Use the screen capture tools (page 11)

•

Link an object on the page to a website or a file (page 19)

Using Notebook Software

Macintosh Version

Editing Objects in Notebook Software
You can modify the objects on a page in either the Whiteboard or Full Screen view. However,
before you can edit an object, you must select it. Do this by pressing the object on the
interactive screen. If another tool is active, you may need to press the Select button before
you press the object in the Whiteboard view. When you select an object, a selection rectangle
appears around it, with both a resize and a rotation handle.
Rotation Handle

Resize
Handle

NOTE: If you select hand-drawn shapes, letters or numbers, a Convert-to-Text button will
appear in addition to the resize and rotation handles.
You can select multiple objects by dragging the pointer to draw a rectangle around them or by
holding down the Shift key as you press each one. To select all the objects on a page, press
Edit > Select All.
After you select one or more objects, you can edit them in a variety of ways. For example, you
can:
•

copy or move objects (page 18)

•

rotate and resize objects (page 18)

•

group or ungroup objects (page 18)

•

move objects to the background and retrieve them later (page 18)

•

reorder objects within a stack (page 19)

•

modify text and non-text objects (page 19)

•

link objects to a website or a document on your computer (page 19)

•

erase or delete objects (page 19)

For complete details on editing Notebook software objects, open the book entitled Creating
and Editing Objects in the Notebook software Help.

Macintosh Version

Using Notebook Software

To move or copy an object between pages
In the Whiteboard view, select an object on the current page and drag it to a thumbnail in the
Side Sorter to move the object to that page.
In the Whiteboard and Full Screen views, you can also copy an object by selecting it and
pressing Edit > Copy. Likewise, you can move an object by selecting it and pressing Edit >
Cut. Then go to the new location and paste it by selecting Edit > Paste.
TIP

In the Whiteboard view, use the toolbar buttons to quickly copy or cut an object
and paste it on a new page. See page 30 for a list of shortcuts.

To rotate and resize an object
If you like, you can rotate an object to any angle or resize it. To do this, select the object and
drag the appropriate selection handle until you’re satisfied with the angle or the size.
Rotation Handle

Resize
Handle

When you resize a text object, the size of the font doesn’t change. To change the font size,
select the text, and then select Format > Font. See page 19 for more on formatting text.

To group or ungroup objects
You can group several objects together to make a single object, which you can move, edit and
resize at the same time.
To group the objects, select them, and then select Draw > Group. If you change your mind,
you can easily ungroup them by selecting the group and then selecting Draw > Ungroup.

To move objects to the background or to retrieve them
You can protect specific objects from further modification by placing them in the background,
where they can’t be selected. With this feature, you can create a constant background and
then create, move and change objects over top of it. To move objects to the background,
select the objects and then select Draw > Order > Make Background.
To access all the background objects, select Draw > Order > Retrieve Background.

Using Notebook Software

Macintosh Version

To reorder the objects within a stack
When you work with many objects, they can become stacked one on top of another. However,
you may want to rearrange them to reveal an object that’s otherwise hidden. To do this, select
an object, and then select Draw > Order > Bring Forward or Draw > Order > Send
Backward to move the selected object one position forward or backward. To move an object
to either the front or rear of the stack, select Draw > Order > Bring to Front or Draw > Order
> Send to Back.
TIP

You can place an object over another to hide it during your presentation. For
example, write a question and its answer as two objects, but cover the answer
with a filled rectangle. When you’re ready to reveal the answer to your
audience, drag the rectangle away.

To format text
For text objects, select from the options available on the Format menu to change the
attributes of all the text in the object. You can change the font, including the size and style, by
selecting the Font command. If you want, you can bold, underline, italicize and change the
color of all the text. To change the attributes of specific words within a text object, select only
those words.
Similarly, you can change the appearance of non-text objects by selecting them and then
changing their attributes in the Format menu.

To link an object to a website or a file
You can link an object to a website or a file on your computer. To create a link, select the object
and select Insert > Link. Type the Web address or the path to the file (or browse to them) in
the Insert Link dialog box. Then press OK.
To open a link, press the arrow that appears beside the object. The website or file opens in
your browser or in the appropriate application.
To remove a link, select the object and press the Remove Link button in the Insert Link dialog
box.

To erase or delete an object
You can erase any object that you create with a stylus or the Pen button by using the eraser in
the pen tray or the Eraser pen tool button. For these objects and any other kind of object, you
can also delete them using the commands on the Edit menu. To do this, select the object and
press Edit > Delete. To clear all objects from a page, select Edit > Clear Page. This action
won’t delete any background objects (page 18). If you need to do this, retrieve the objects from
the background and then delete them.
To remove the entire page from your file, select Edit > Delete Page. This option is available in
both the Whiteboard and Page Sorter views.

Macintosh Version

Using Notebook Software

Managing Notebook Pages and Files
Notebook software lets you control the look and organization of the pages in your Notebook
file, as well as the organization of the entire file. For example, you can:
•

hide your page content with the screen shade, which is especially useful for
presentations and lessons (page 24)

•

change the background color of specific pages

•

customize your pages with templates. You can access these templates individually or
through the Gallery. Also, you can create your own templates and save them for
repeated use.

•

correct mistakes using the Undo and Redo commands

•

save the file in a variety of formats, including a series of images or HTML files, or as a
PDF file

•

print your file or specific pages from your file

Notebook software includes the Gallery (page 22), which contains collections of page
templates and pictures that you can insert on a page. For example, a teacher might store
commonly used templates and pictures for a math class in a Math collection and physics
templates and pictures in a Science collection.
For more information on Notebook files and pages, see Working with Notebook Files or
Working with Notebook Pages in the Notebook software Help.

To change the background color of a page
You can change the color of your current page by selecting Format > Background Color and
then selecting a color square from the palette that appears.

To create a page template
You can preserve a commonly used page layout by saving it as a template. Do this by
selecting File > Save Page as Template. If the file that you’re saving has more than one page
in it, SMART Board software saves only the current page as a template. After you save the file,
you can insert it on any page in any Notebook file.

To insert a template onto a page
Select Insert > Select Template. Select a template (in .xbt format) and press the Insert
button for it to appear on your current page. When you insert a page template, it becomes your
current template, which appears whenever you select Insert > Current Template.

Using Notebook Software

Macintosh Version

To undo/redo actions
You can reverse an action that you have performed in Notebook software by selecting the
Edit > Undo command, and you can select the Edit > Redo command to repeat an action that
you’ve undone.

To save your file
After you create your Notebook file, you can select File > Save to save it in .xbk format, which
you can open with Notebook software for the Windows, Mac OS X or UNIX® operating
systems. You can also select File > Save As to save the file with a different name.

To print your file or selected pages from your file
Select File > Print. When the Print dialog box appears, accept the default settings or change
them as necessary to print all the pages or a few selected pages. This dialog box also lets you
save the Notebook file as a PDF document. If you just want to print your current page, select
File > Print Page.

To export your file
You can cut or copy text from a Notebook page and paste it into other applications. However, if
you want to save your entire file in another format, you must export it. You can export a
Notebook file as:
•

a series of .bmp, .jpg, .tif, or .png image files, where each page becomes an individual
image file

•

a series of HTML files, so others can view your file with a Web browser or you can
post it to a Web server

•

a PDF file

Macintosh Version

Using Notebook Software

To use the Gallery
The Gallery is a companion application to Notebook software that contains collections of page
templates and pictures. Use these collections (in .xbc format) to add graphics to your
Notebook files and to store your most commonly used graphics in easily accessible
collections.
Because the Gallery is a separate application, you can leave it open as you work with the
other tools in Notebook software. However, you can only use it with Notebook software.
To access the Gallery window, select View > Gallery and then open a collection or start a new
one. With the Gallery window open, you can drag a page template or a picture from a
collection onto any page in any view. For complete details, open the book entitled Working
with Gallery Collections in the Notebook software Help.
TIP

To replace or remove a template, you must delete the page. If your page has
objects on it that you want to keep, drag them to a new page before you do
this.

To modify and organize your Gallery collections
You can store pictures and templates that you use often with other related pictures and
templates in a Gallery collection. To add a picture, drag it from the Notebook page onto the
Pictures tab of the Gallery collection. You can also add pictures to the Gallery collection by
selecting Insert > Clip Art, and then selecting the file to add. Try to select pictures with file
sizes under 1.5 MB.
If there’s no relevant collection for the picture or template that you want to add, create your
own by selecting File > New in the Gallery window.
You can augment your collections by selecting Insert > Browse for Online Content. Your
Web browser opens to our website, where we’ll post new collections as they become
available.
You can organize your collections by combining new collections with existing ones. Select
Insert > Additional Collection and select another .xbc file to add both page templates and
pictures from the selected collection to your current collection. You can also give an item a
more meaningful name by selecting Edit > Rename Item. If you modify a read-only collection
(like the collections that come with Notebook software), you must save that collection with
another name, because you can’t overwrite the original.
TIPS

Open a different collection by selecting File > Open.
Save your new or altered collections by selecting File > Save or
File > Save As.
Remove an unused item from a collection by selecting it and then selecting
Edit > Delete.

Using Notebook Software

Macintosh Version

Presenting on the Interactive Whiteboard
The SMART Board interactive whiteboard was designed to maximize the power of
presentations. A variety of hardware and software features make the job of presenting
information easy for the presenter and stimulating for the audience.

Using the SMART Board Tools
On the interactive screen, you can annotate over your presentation to highlight or emphasize
important information and you can jot down notes and suggestions that are made by the
audience. Then you can capture these important points and screen annotations into Notebook
software with the screen capture tools. If you used the QuickTime Player (v6.0.2 or later) to
deliver your presentation, you can still use these tools to capture any annotations that you
make. Read page 11 for details on using the screen capture tools.
Use SMART Recorder to capture everything you do on the screen as a video file, and you
won’t miss a single detail. This application synchronizes data and audio in a QuickTime movie
file. Read page 12 for more information.
To further emphasize important screen elements, use the desktop spotlight. This tool reveals
only a specific area while it dims or hides the rest of the screen, focusing your audience’s
attention.

To use the desktop spotlight
To open the spotlight, press and hold the SMART Board icon in the Dock and select Open
Spotlight. With the spotlight open, you can annotate anywhere on the screen, but you can
only activate screen components inside the spotlit area.
You can easily change the spotlight to suit your needs by using the options available from the
Menu button to modify its shape and transparency. You can also relocate, resize or rotate the
spotlight just by dragging it, so it displays the screen area that you want shown. To remove it,
press Menu > Exit.
TIP

Macintosh Version

When you change the spotlight’s transparency setting, you’re actually
specifying how much the non-spotlit area of the screen is visible. Choosing a
higher percentage of transparency makes the non-spotlit area of the screen
more visible.

Presenting on the Interactive Whiteboard

Presenting Your Notebook File
After you create your presentation in the Whiteboard view, deliver it using the Full Screen view.
This view maximizes the viewing area of the screen by minimizing the toolbar clutter, and
includes a three-button navigation toolbar (the Full Screen toolbar). You can use this toolbar to
navigate through your presentation and end the full screen view.
Previous Page

Return to the
Whiteboard View
Next Page

Full Screen Toolbar

To use the screen shade
When you deliver your presentation, you might not want to reveal the content of each page all
at once. In this case, activate the Screen Shade to hide each page with an opaque cover.
When you check View > Screen Shade, an opaque cover hides each page. To reveal your
page, draw the shade by dragging it down. The thumbnail images in the Side Sorter remain
visible, so you can still navigate through your file with the Screen Shade active in the
Whiteboard view.
TIPS

In any view, you can navigate through the pages of your Notebook software
presentation by pressing:
• the Next Page button on the pen tray or the function buttons on the
Sympodium interactive pen display
NOTE: You can also set up the other pen tray button to function as a
Previous Page button. For detailed instructions, see Modifying the Pen Tray
Tools, the Pen Tool Buttons or the Function Buttons on page 8.
• the Next Page or Previous Page buttons in Notebook software
• the Right Arrow or Left Arrow keys on your keyboard
In addition you can press any Side Sorter thumbnail in the Whiteboard view to
go to the corresponding page.

Presenting on the Interactive Whiteboard

Macintosh Version

Using Multiple Displays
You can operate multiple SMART interactive products simultaneously from the same
computer.
For front projection SMART Board interactive whiteboards, you’ll need a projector for each
unit, and one of the following:
•

a separate video card for each projector and interactive whiteboard

•

a video card that splits the video signal into multiple signals

•

a connection to the computer’s video card for each projector

•

a video distribution amplifier between the computer and the projectors

You have three options for using multiple displays in projected mode. You can:
•

display an identical desktop on every interactive whiteboard, so people in various
locations can see the same image

•

display different parts of one desktop on each interactive whiteboard (for example,
one application on one screen and a different application on another)

•

display the same application split across more than one interactive whiteboard, so you
can use the wider display surface to show greater detail
NOTE: You must orient each display separately.

For detailed instructions about setting up multiple displays, refer to the book entitled Using
Multiple Displays in the SMART Board tools Help.

Orienting Multiple Displays
You can orient the displays in any order that you like, but you must orient each display that you
use.

To orient multiple displays
1. Press and hold the SMART Board icon in the Dock and select Open Orient.
The Orientation screen opens.
2. Orient the first screen.
3. Open the Orientation screen again (repeat step 1) and press the SPACE BAR on the
keyboard.
The Orientation screen moves to the next display.
4. Repeat the orientation process for that display and continue until you have oriented
every display in your setup.

Macintosh Version

Using Multiple Displays

Displaying the Same Image on Multiple Displays
With this setup, anything you do on one interactive screen is displayed on all connected
interactive screens. Also, each interactive screen has touch control. More than one person
can write over a projected application at a time, with the exception of Notebook software,
where only one person can write on an interactive screen at a time.
To send the same desktop image to more than one interactive screen, you must do one of the
following:
•

connect the projectors in a daisy-chain pattern

•

use a distribution amplifier to send the same signal to more than one projector

Displaying Different Applications on Multiple Displays
With this setup, you can display one application on one interactive whiteboard and another
application on a different interactive whiteboard, with touch control on all displays. More than
one person can write over a projected application at a time, with the exception of Notebook
software, where only one person at a time can write on an interactive screen.
For this setup, you must do one of the following:
•

connect each projector to a separate video card on your computer

•

have a video card that splits the video signal into multiple signals, so you can send
each projector its own signal

NOTE: You may need to change the display settings on your computer to reflect your
configuration. For more information, read the documentation for your video card.

To move an application window from one display to another
1. Make sure the application isn’t in full screen mode.
2. Drag the application sideways until you see it on the other screen.
3. On the other screen, move the application to a convenient location.

Using Multiple Displays

Macintosh Version

Displaying Applications over Multiple Displays
With this setup, you can display one application across multiple interactive whiteboards to
enlarge the view and show greater detail, while having touch control on all displays. More than
one person can write over a projected application at a time, with the exception of Notebook
software.
To display an application across multiple screens, you must do one of the following:
•

connect each projector to a separate video card on your computer

•

have a video card that splits the video signal, so you can send a signal to each
projector

To split an application across more than one display
1. Open the application.
2. Make sure this application isn’t in full screen mode.
3. Drag the application window sideways past the interactive whiteboard’s frame.
A portion of the application window moves to the adjacent interactive whiteboard.
4. At the other display, resize the application window until you can see it properly on the
display.

Macintosh Version

Using Multiple Displays

Using SMART Board Software in Non-Projected Mode
CAUTION

If you own a SMART Board interactive whiteboard with an OptiPro surface,
disregard this section. The OptiPro surface is optimized for use with a projector
and should not be marked with dry-erase ink.
Also, if you have a Rear Projection SMART Board interactive whiteboard,
SMART Board for Flat-Panel Displays interactive overlay or Sympodium
interactive pen display, don’t use SMART Board software in non-projected
mode.

In Non-Projected (Whiteboard) mode, you can write on the screen with dry-erase markers just
as you would on an ordinary whiteboard. However, unlike an ordinary whiteboard, what you
write is simultaneously displayed on a Notebook page.
In this mode, the computer automatically scales the entire surface of the SMART Board
interactive whiteboard into an image the size of the writing area of Notebook software. Since
this scaling is automatic, you don’t need to perform an orientation procedure.

Setting Up the Pen Tray for Non-Projected Use
When you set up the pen tray that comes with your SMART Board interactive whiteboard,
remove the Projection button label from the label recess, revealing the Whiteboard Mode
button label underneath.

New Page

Button
Label

To remove Label,
insert tip of ballpoint pen
into notch and pry up

This label matches the default settings of SMART Board software in non-projected mode.
Remember that you can still change the default settings for these buttons (page 8).
The upper pen tray button is the New Page button, which is a very important button for nonprojected use. When you press this button, a new page opens in the current Notebook file for
receiving your notes. The bottom button is the Print button, which sends your current page of
notes to the computer’s default printer.
To equip the pen tray, purchase a set of high-quality dry-erase markers in black, blue, red and
green to use with the interactive whiteboard. Place each pen in the matching color slot of the
pen tray.

Using SMART Board Software in Non-Projected Mode

Macintosh Version

Setting Up SMART Board Software for Non-Projected Use
When you initially install SMART Board software, it is set to the default Projected (Mouse)
mode. However, if you’re using your interactive whiteboard without a projector, you should
change the software mode to Non-Projected (Whiteboard) in the SMART Board Control Panel.
Otherwise, when you write anywhere other than on the Notebook page, you may accidentally
activate menu commands or other program elements.

To switch SMART Board software to the Non-Projected mode
1. Click and hold the SMART Board icon and select Open Control Panel.
The SMART Board Control Panel opens.
2. On the Boards tab, click the Non-Projected (Whiteboard Mode) option.
3. Click OK.

Working with Your Notes in Non-Projected Mode
Open Notebook software. As soon as you write on the interactive whiteboard in Non-Projected
mode, you can see your annotation on the Notebook page.
If you don’t want to keep your annotations, simply erase the dry-ink markings on the interactive
whiteboard. This erases the electronic ink on the computer as well.
To keep your annotations, save your Notebook file (page 21).
To annotate on a new page, press the Insert Blank Page button in Notebook software. With
this blank page open, erase the dry-erase ink on your interactive whiteboard and create a new
set of notes.

Macintosh Version

Using SMART Board Software in Non-Projected Mode

Appendix: Shortcuts in Notebook Software
Action
Adding an Object
Circular object

Standard Simple
Toolbar
Toolbar
Button
Button

Menu Access

Keyboard
Shortcut

Comments

Draw > Ellipse

Drag to create an ellipse

Freehand object

Draw > Pen

Changes cursor to a pen

Highlighter ink

Draw >
Highlighter

Changes cursor to a
highlighter

Line

Draw > Line

Drag to create a line

Insert >
Clip Art
Picture
View > Gallery

Also see the Gallery
(page 22)
The Gallery
window has its
own keyboard
shortcut keys

Opens the Gallery window
(page 22)

Rectangle

Draw >
Rectangle

Drag to create a rectangle

Shape

Draw > Shapes

Drag to create the selected
shape

Text box

Draw > Text

Drag to create a text box

Appendix: Shortcuts in Notebook Software

Macintosh Version

Action

Adding Page Elements
Page

Standard Simple
Toolbar
Toolbar
Button
Button

Menu Access

Keyboard
Shortcut

Comments

Insert >
Blank Page

Inserts after the current
page

Format >
Background
Color

Colors only the current page

Insert > Current
Template

Inserts the previously
selected page template

Insert > Select
Template

Selects a page template

Format >
Current Color

Applies to the selected
object or the next object you
create

Color fill

Format > Fill

Applies to the selected
object or the next object you
create

Link to other info

Insert > Link

Opens the Link dialog box
for you to add or remove a
link

Outline width

Format > Line
Width

Applies to the selected
object or the next object you
create

Transparency

Format >
Transparency

Applies to the selected
object or the next object you
create

Page color

Page template

Changing Objects
Color

Changing Text
Appearance
Bold

Format > Bold

Color

Format >
Current Color

Italicize letters

Format > Italics

Font and font size

Format > Font

Underline letters

Format >
Underline

Displaying
Different toolbar

Macintosh Version

View >
Simple Toolbar

Appendix: Shortcuts in Notebook Software

Applies to the selected text
or the next text you create
Applies to the selected
object or the next object you
create

Applies to the selected text
or the next text you create

Toggles between the Simple
and Standard toolbar in the
Whiteboard and Page
Sorter views

Action

Standard Simple
Toolbar
Toolbar
Button
Button

Keyboard
Shortcut

Comments

Full Screen view

View >
Full Screen

View >
Next Page

Page Sorter view

View >
Page Sorter

View > Previous
PAGE UP
Page

Whiteboard view

View >
Whiteboard

+ F1 Full Screen Toolbar:

File > Open

Opening a File
Existing
New

View > Gallery

PAGE DOWN

Picking an Object
All objects

Individual objects

, and
hold down
the SHIFT
key while
pressing
the objects

Full Screen Toolbar:

+ F2

Full Screen Toolbar:

+N
The Gallery
window has its
own keyboard
shortcut keys

Prompts you to save
changes, then opens a new
Notebook file.
Opens the Gallery window
(page 22)
Covers your pages with an
opaque shade (in the
Whiteboard and Full Screen
views)

View >
Screen Shade

Screen shade

Multiple objects

+ F3

File > New

Opening a Tool
Gallery

Menu Access

Edit >
Select All

Surrounds all objects on the
current page with selection
handles

Draw > Select

Allows you to select
(left-click) objects

,
and hold
down the
SHIFT
key while
pressing
the
objects

Appendix: Shortcuts in Notebook Software

You can also drag a
selection rectangle across
the page to select objects

Macintosh Version

Action

Printing
File
Page only
Removing

Standard Simple
Toolbar
Toolbar
Button
Button

Menu Access

Keyboard
Shortcut

File > Print

Comments

File >
Print Page
Edit > Delete

Sends only the current page
to the default printer
DELETE

Deletes the selected object

An object
Draw > Eraser

You can also use the
physical eraser

Edit > Cut

Places the object on the
clipboard

Objects from a page

Edit >
Clear Page

Page

Edit >
Delete Page

Draw > Group

Copy selected object

Edit > Copy

Move to the background

Draw > Order >
Make
Background

Moves the selected objects
+ M to the background

Paste from clipboard

Edit > Paste

Retrieve from the
background

Draw > Order >
Retrieve
Background

Ungroup objects

Draw >
Ungroup

Rearranging Objects
Combine

Macintosh Version

Appendix: Shortcuts in Notebook Software

Groups the selected objects
into one object

Retrieves all objects from
the background

Action

Standard Simple
Toolbar
Toolbar
Button
Button

Menu Access

Keyboard
Shortcut

Comments

SHIFT
Draw > Order >
Bring to Front

Moves the selected
object(s) to the front of the
stack

Moves the selected
object(s) to the back of the
stack

PG UP
SHIFT
Draw > Order >
Send to Back
Stack

+
PG DOWN

Draw > Order >
Bring Forward

Moves the selected
object(s) one layer forward

Moves the selected
object(s) one layer deeper

PG UP
Draw > Order >
Send Backward

PG DOWN
Saving
File

Page template

File > Save

File > Save As

Use this action to give the
file a different name and/or
format

File > Export As
Images, HTML,
or PDF

Use this action to save the
file in a format that other
applications can use

File > Save
Page as
Template

Saves the current page as
an .xbt file

Undo/Redo
Undo

Edit > Undo

Redo

Edit > Redo

Keeps the same file name
and file type

Appendix: Shortcuts in Notebook Software

Repeats the last action
reversed with Undo

Macintosh Version

Customer Support
Contacting SMART Technical Support
SMART’s Technical Support team welcomes your call. However, you may first want to contact
your local reseller if you experience any difficulty with SMART Board software, as they may be
able to solve the problem without delay.
All SMART products include free telephone, fax and e-mail support.
Telephone: 1.866.518.6791 (toll-free in Canada/U.S.) or +1.403.228.5940 (all other
countries)
(Available 7 a.m. – 6 p.m. Mountain time from Monday to Friday)
Fax: +1.403.806.1256
E-mail: support@smarttech.com
Website: www.smarttech.com/support
When you phone Technical Support, it will be helpful if you have access to your SMART
product and a computer running SMART Board software during the call. The support
representative may ask you for the following information:
•

the serial number of the unit

•

the version of the software that’s causing the problem and the version of your
computer’s operating system

General Inquiries
Main Switchboard: 1.888.42.SMART (toll-free in Canada/U.S.)
or +1.403.245.0333 (all other countries)
Fax: +1.403.228.2500
E-mail: info@smarttech.com
Address: SMART Technologies Inc.
Suite 300, 1207 – 11th Avenue SW
Calgary, AB CANADA T3C 0M5

Returning Defective Merchandise
All SMART Board 500 series interactive whiteboards, all Rear Projection SMART Board
models and Sympodium interactive pen displays are covered by a two-year limited equipment
warranty. All SMART Board for Flat-Panel Displays models are covered by a one-year limited
equipment warranty. To return defective merchandise, call SMART Technical Support. You will
receive the appropriate Return of Merchandise authorization and instructions for transporting
your unit to an authorized service center.

Macintosh Version

Customer Support

Warranty Shipping Charges
You are responsible for transporting the system to the service center, and SMART pays return
shipping via ground service on any product that’s returned for service within the warranty
period. If you request a rush order, any associated charges are billed to you. Read the
warranty that was included with your SMART product for details.
NOTE: After the warranty period, you are responsible for transporting the product to and from
the service center.

Registration
A User Registration card was included with your SMART product.
To help us serve you, fill in and mail this card to SMART Technologies Inc.
or register online at: www.smarttech.com/registration.

Sending Feedback
You can help us improve our documentation by e-mailing your comments to:
TechnicalDocumentation@smarttech.com. We’d love to hear from you!

Obtaining More Information for Your Product
Visit www.smarttech.com/support to:

•

download PDF versions of our user guides, installation instructions and more

•

read technical bulletins, FAQs and tips

•

troubleshoot a problem

•

explore our resource centers to learn about conferencing and room control systems

Customer Support

Macintosh Version

Index
A
Accessing
Screen Shade 24
SMART Keyboard 10
SMART Recorder 12
Spotlight 23
Tools 3
Adding
Information to Notebook Pages 16
Page Templates 20
Pictures to Notebook Pages 16
Typed Text 10
Adjusting the Projected Image 7
Annotations 8
During a Presentation 23
Applications on Multiple Displays 27

B
Background
Moving Objects 18
Bold 19
Buttons
Changing 8
Convert to Text 15
Convert-to-text 17
Non-Projected Mode 28

C
Capturing 11
Non-Projected Mode 29
on a Non-Projected Interactive Whiteboard 29
Changing
Desktop Spotlight 23
Floating Tools 10
Highlighter in Notebook Software 16
Object Attributes 19
Objects in Notebook Software 17
Pen Tool Buttons 8
Pen Tool in Notebook Software 15
Pen Tray Tools 8
Recording Locations 12
Resolution 7
SMART Board Software Mode 6, 29
Text Attributes 19
Toolbars in Notebook Software 14
Your Movie Recording Settings 12

Macintosh Version

Circle and Tap Erasing 11
Cleaning ii
Clearing Annotations 11
Color 8, 15
Page 20
Shortcuts 31
Components 3
Configuring
Floating Tools 10
Contacting Customer Support 35
Convert 15
Convert-to-Text 15
Copying Objects 18
Correcting Errors 21
Creating
Gallery Collection 22
Highlighter 16
Objects in Notebook Software 13
Page Template 20
Recording 12
Shapes in Notebook Software 16
Text in Notebook Software 14
Cursor Precision 6
Cutting Objects 18

D
Deleting
Annotations with an Eraser 11
Non-Projected Mode 29
Objects 19
Objects with a Pen Tray Eraser 19
Retrieving Deleted Annotations 9
Desktop Spotlight 23
Displaying
Applications Split over Multiple Displays 27
Images on Multiple Displays 26
Multiple Displays 26
Distributing Notebook Files 21
Dragging Objects Between Pages 18
Drawing Shapes 16
Drive Space 2

E
Eraser 5
Erasing 11, 19
Changing Settings 8
Clearing Annotations 11

Index

Exporting, Notebook Files 21

Changing 8
Opening 5
Shortcuts 30

F
Floating Tools 9
Changing 9
Clearing Annotations 11
Erasing 11
Restore Annotations 9
Font
Changing Attributes 19
Shortcuts 31
Size 19
Formatting Text 19
Full Screen View 13, 24
Function Buttons 5
Changing 8
Keyboard 5

G
Gallery
Adding Pictures 22
Collections 20
Creating a New Collection 22
Grouping Objects 18

H
Handwriting Recognition 15
Highlighting 8
HTML, Exporting Notebook Files 21

I
Images
Multiple Displays 26
Problems 7
Saving 21
Splitting on Multiple Displays 27
Importing, Cutting, Copying and Pasting 18
Inquiries 35
Italics 19

J
Java Version 2

K
Keyboard 5

L
Light on Pen Tray 5
Line 16
Size 15
Linking 19

M
Mac OS
Jaguar 2
Panther 2
Memory Requirements 2
Mode
Non-Projected 28
Projected 6
Movie 12
Moving
Images on Multiple Displays 26
Objects to the Background 18
Multiple Displays 25

N
Navigating 24
Non-Projected 28
Notebook Software
Changing Attributes 19
Creating Objects 13
Deleting Objects 19
Distributing Files 21
Editing Objects 17
Exporting 21
Grouping Objects 18
Highlighter Tool 16
HTML 21
Image Files 21
Moving Objects 18
Moving Objects to the Background 18
Non-Projected Mode 28
Page Templates 20
PDF 21
Pen Tool 15
Presenting 24
Printing Notebook Files 21
Protecting Objects from Editing 18
Rearranging Stacked Objects 19

Index

Macintosh Version

Resizing Objects 18
Rotating Objects 18
Saving Files 21
Screen Shade 24
Selecting 17
Shapes 16
Shortcuts 30
Sorting Information 13
Text Attributes 19
Toolbars 14
Ungrouping Objects 18
Views 13

O
Objects
Background 18
Changing Attributes 19
Cutting, Copying and Pasting 18
Deleting 19
Erasing 19
Linking 19
Protecting 18
Rearranging 19
Resizing 18
Rotating 18
Selecting 17
Shortcuts 30
Opening
Notebook Software 13
Shortcuts 32
Tools 3
Operating Systems and Notebook Files 21
Organizing
Information in Notebook Software 13
Notebook Pages 20
Shortcuts 33
Orienting 6
Levels 6
Multiple Displays 25

P
Page
Color 20
Shortcuts 31
Templates 20
Page Sorter View 13
Page Templates, Adding to the Gallery 22
Pasting Objects 18
Pen Tool Buttons 5
Changing the Eraser 8

Macintosh Version

Styluses 5
Pen Tray 4
Buttons 5
Changing 9
Changing the Eraser 8
Eraser 4, 5
Non-Projected Use 28
Ready Light 5
Styluses 4
Pictures 16
Adding to a Gallery Collection 22
Playing Your Movie 12
Precautions i
Presenting 23
Printing
Notebook Files 21
Shortcuts 33
Processor Speed 2
Projected Image Adjustment 7
Projected Mode 6
Adjusting the Image 7
Projector Resolution 7
Protecting Objects 18

Q
QuickTime requirements 3

R
Ready Light ii, 5
Rearranging
Shortcuts 33
Stacked Objects 19
Recorder, See SMART Recorder 12
Removing
Objects 19
Page 19
Shortcuts 33
Reordering Objects 19
Repositioning Objects within a Stack 19
Requirement 2
Resizing Objects 18
Resolution 7
Restoring Annotations 9
Retrieving Objects from the Background 18
Right Click 5
Right-Click
Function Buttons 5
Rotating Objects 18

Index

S
Safety Precautions i
Saving 21
Annotations 11
Images 21
Page Template 20
Shortcuts 34
Screen Capture 11
During a Presentation 23
Screen Shade 24
Selecting
hand drawn shapes 17
Objects 17
Shortcuts 32
Setting Up
Non-Projected Mode 28
Pen Tool and Function Buttons 8
Pen Tray Tools 8
Projected Mode 6
Shapes 16
Sharing Notebook Files 21
Shortcuts 30
Side Sorter 13
SMART Board Control Panel 4
SMART Board Interactive Whiteboard
Cleaning ii
Without a Projector 28
SMART Board Software
Changing the Mode 6, 29
Non-Projected Mode 28
Orientation 6
Presenting 23
Projected Mode 6
SMART Board Software Mode 6
SMART Board Tools, Opening 3
SMART Keyboard 10
SMART Recorder 12
Selecting Equipment 12
Sorting Information in Notebook Software 13
Spotlight 23
Stacks of Objects 19
Stylus, Pen Tool Buttons 5
Support 35
Supported Products 1

T
Templates 20
Text
Attributes 19
Exporting 21

Notebook Software 16
Shortcuts 31
Tip
Circle-and-Tap Erasing 11
Hiding Objects 19
Interactive Whiteboard Performance ii
Keyboard 10, 11
Modifying Floating Tools 10
Orienting 6
Pen Tray ii
Presenting with Notebook Software 24
Typing in Notebook Software 14, 15
Toolbars
Drawing Tools 16
Navigating During a Presentation 24
Notebook Software 14
Shortcuts 30
Tools 3
Opening 3
Transparent Ink 8
Trouble-Free Performance ii
Troubleshooting, Ready Light 5
Typing 10
Notebook Software 14

U
Underline 19
Undoing Your Mistakes 21
Ungrouping Objects 18
USB Adapter 2

V
Video Files, Recording 12
Views
Full Screen 13
Side Sorter 13
Whiteboard 13

W
Warnings i
Warranty 35
Watermark 13
Whiteboard Mode 28
Whiteboard View (Notebook Software) 13
Writing over Applications 8

Index

Macintosh Version

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Title                           : SMART Board User’s Guide Mac OS X Board 8.1.2
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