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SAP Business Network for Suppliers | Standard AccountUser Manual for T-Mobile models including: T-Mobile
instructions for setting up your Ariba account. We ask that you set-up your account within 5 days after receiving the email from Ariba. You will be notified once T -Mobile is ready to transact with you via the Ariba Network. Other . Table of Contents. Ariba Network Overview . Account. Set Up. Purchase Orders. Invoice Methods. Help ...
CONFIDENTIAL. © 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ ... instructions for setting up your Ariba account. We ask that you set-up your ...
T-Mobile Supplier Guide CONFIDENTIAL Table of Contents HOME- Table of Contents Ariba Network Overview Account Set Up Purchase Orders Other Documents Section 1: Ariba Network Overview Section 2: Account Set Up Section 3: Purchase Orders Section 4: Other Documents Section 5: Invoice Methods Section 6: Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 Invoice Methods Help Resources Table of Contents Section 1: Ariba Network Overview Ariba Network Overview Account Set Up Purchase Orders Other Documents What is Ariba Network? T-Mobile Project Scope T-Mobile Message Supported Documents Not Supported Documents Supplier Value Fee Schedule Subscription Levels $USD © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 3 Invoice Methods Help Resources Table of Contents Ariba Network Overview What is Ariba Network? T-Mobile has selected Ariba Network as their electronic transaction provider. As a preferred supplier, you have been invited by your customer to join Ariba Network and start transacting electronically with them. Customer Advance Shipment Notices Purchase Order Confirmations Purchase Orders Invoices Catalogs Ariba Discovery Supplier Online cXML EDI CSV Account Set Up Purchase Orders Other Documents Invoice Methods 2+ million Trading Partners 65+ million Annual Invoices $850B >60% In Annual Global 2000 use the Netw ork Commerce 190 60+ million Countries Annual Purchase Orders © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 4 Help Resources Table of Contents Ariba Network Overview T-Mobile Message You've now completed (2/5) steps to become a T-Mobile supplier. At this time we request you to complete the enablement activities on the Ariba Network as indicated below in steps (3/5) to begin receiving payments from T-Mobile. The Ariba Network is the primary method for sending electronic ACH payments to our suppliers via AribaPay. Account Set Up Purchase Orders Other Documents Invoice Methods This initiative is a T-Mobile REQUIREMENT for suppliers to receive payment. Supplier participation will be closely monitored to ensure suppliers are responsive to and compliant with creating an Ariba account and exchanging purchase orders and invoices via the Ariba Network. Non-compliance of this initiative could result in delay of invoice processing and payment. You will receive an email from Ariba (ordersender-prod@ansmtp.ariba.com) with detailed instructions for setting up your Ariba account. We ask that you set-up your account within 5 days after receiving the email from Ariba. You will be notified once T-Mobile is ready to transact with you via the Ariba Network. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 5 Help Resources Table of Contents Ariba Network Overview Account Set Up Review T-Mobile Specifications Supported Documents T-Mobile project specifics: · Tax data is accepted at the header/summary level or at the line item level of the invoice. · Shipping data is accepted at the header/summary level or at the line item level. Supported · Advance Shipment Notices Apply against PO when items are shipped · Detail Invoices Apply against a single purchase order referencing a line item · Partial Invoices Apply against specific line items from a single purchase order · Line Level Credit Invoices/Credit Memos Item level credits; price/quantity adjustments · Non-PO Invoices Invoices submitted without a T-Mobile issued purchase order. Please confirm with your T-Mobile field representative that a purchase order will not be issued before submitting a Non-PO invoice. · Service Invoices Invoices that require service line item details. Apply against a single approved service sheet. Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 6 Table of Contents Ariba Network Overview Account Set Up Review T-Mobile Specifications NOT Supported Documents NOT Supported: · Summary or Consolidated Invoices Apply against multiple purchase orders; not accepted by T-Mobile · · Invoicing for Purchasing Cards (P-Cards) An invoice for an order placed using a purchasing card; not accepted by T-Mobile · · Duplicate Invoices A new and unique invoice number must be provided for each · invoice; T-Mobile will reject duplicate invoice numbers unless resubmitting a corrected invoice that previously had a failed status on Ariba Network · Paper Invoices T-Mobile requires invoices to be submitted electronically through Ariba Network; T-Mobile will no longer accept paper invoices Header Level Credit Memos Credit Memos applied against whole invoices; not accepted by TMobile Contract Invoices Apply against contracts Purchase Order Confirmations Apply against a whole PO or line items Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 7 Table of Contents SAP Ariba Helps You... Ariba Network Overview Account Set Up Purchase Orders 60% average reduction in operating costs 80% efficiency & transform business operations Lower costs Reduce time and paper usage Eliminate postage costs Reduce costs associated with Resources used to generate/ rework the invoices 30% growth in existing accounts 35% growth in new business Increase your revenue Become searchable customers using the AN worldwide Establish new customer relationships via Ariba Discovery Publish your Catalogs in front of thousand buyers © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 15% increase in customer retention Satisfy your customer Support your customer's strategic business plan Become a preferred supplier Simplify the communication process Stay organized Consolidate Network relationships under one account Enjoy a simple way to store POs and invoices Get better visibility into customers' spend and payments View invoice status in real time 62% decrease in late payments Receive faster payments Help your invoice reach the correct contact in the approval flow No need to confirm the orders via email/phone Feel confident all order information is complete and accurate Prevent errors through system checks 8 Other Documents Invoice Methods Help Resources Table of Contents Subscription Levels Ariba Network Overview Account Set Up Purchase Orders Platinum Gold Gold, plus: · Ariba LIVE pass · Extended integration support Silver, plus: · Unlimited responses to sales opportunities Silver · eCommerce consultation services · Priority support access Bronze, plus: · Express integration support · cXML and EDI Integration Bronze Premium, plus: · Supplier technical support · Two free Discovery responses · eCommerce consult team Premium · Unlimited portal access · Ariba achievement badges · Free Discovery RFI/RFQ response · Electronic catalogs · Supply Chain Collaboration · Customer support · Long-Term Invoice Archiving · Reporting © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL Read more about subscription levels, calculate your fees & check out other currencies on our website https://www.ariba.com/ariba-network/ariba-network-for-suppliers 9 Other Documents Invoice Methods Help Resources Table of Contents Ariba Network Overview Supplier Fee Schedule Please select your currency: $USD Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 10 Transaction Fees Billed every quarter Per-relationship fee cap: $20,000/year Without Service Entry Sheets 0.155% of transaction volume With Service Entry Sheets 0.35% of transaction volume Fee Threshold $50,000 and 5 Documents Suppliers who do not cross the Fee Threshold will not be charged fees © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL Subscription Fees Billed once a year Annual Document Count Subscription Across All Customer Relationships Up to 4 documents Premium 5 to 24 documents *Bronze Annual Fees Free $50 25 to 99 documents or EDI/cXML usage Silver $750 100 to 499 documents Gold $2,250 500 and more documents Platinum $5,500 *Chargeable suppliers transacting less than $250,000 in annual financial volume will be assigned to the Bronze level irrespective of annual document count 11 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Section 2: Set Up Your Account Ariba Network Overview Account Set Up Purchase Orders Other Documents Basic Account Configurations Enablement Tasks Advanced Account Configuration Suggested Configuration Enablement Tasks Customer Relationships Accept Invitation AribaPay Enrollment Roles and Users Profile Completion Email Notifications Purchase Order Routing Invoice Notifications Tax Details Enhanced User Account Functionality Test Accounts Remittances AribaPay Remittance Information © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 12 Invoice Methods Help Resources Table of Contents Ariba Network Overview Account Set Up T-Mobile Specific Account Configuration · VAT ID / TAX ID select Company Settings in the top right corner, go to Company Profile and select tab Business. In the section Financial Information enter your Vat ID / Tax ID. · Remittance Address select Company Settings in the top right corner and go to Remittances. In the EFT/Check Remittances section select Create and complete all required fields marked by an asterisk. · Payment Methods select Company Settings in the top right corner and go to Remittances. In the EFT/Check Remittances section select Create/Edit. In the Payment methods section choose one of the following options: ACH, Check, Credit card or Wire. Complete the details. The Remittance ID will be communicated to you by your buyer. · Test Account Creation (testing is required for integrated and catalog suppliers) To create a test account, select your name in top right corner and choose "Switch to Test ID." · Currency The currency that Ariba Network uses in the service subscription area of your account is controlled by your organization's location, which you specify in User Account Navigator > My Account > Preferences. Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 13 Table of Contents Ariba Network Overview Accept Your Invitation The invitation is also referred to as the Trading Relationship Request, or TRR. This e-mail contains information about transacting electronically with your customer. 1. Click the link in the emailed letter to proceed to the landing page. Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 14 Table of Contents Select One... First Time User Existing User Ariba Network Overview Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 15 Register as a New User 1. Click Register Now. 2. Enter Company Information fields marked required with an asterisk (*) including: · Company Name · Country · Address 3. Enter User Account information marked required with an asterisk (*) including: · Name · Email Address · Username (if not the same as email address) · Password 1. Accept the Terms of Use by checking the box. 2. Click Register to proceed to your home screen. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 3 4 5 16 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Accept Relationship as an Existing User 1. Log in using your current Ariba username and password in order to accept the relationship with your customer. Ariba Network Overview Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 17 After establishing a trading relationship on the Ariba Network with TMobile, if for any reason you wish to change the ANID please contact SupplierEnablement@T-Mobile.com prior to taking any action. CONFIDENTIAL Failure to follow this direction will risk disruption to PO receipts, invoicing ability and payment distribution. Table of Contents Ariba Network Overview Complete Your Profile 1. Select Company Profile from the Company Settings dropdown menu. 2. Complete all suggested fields within the tabs to best represent your company. 3. Fill the Public Profile Completeness meter to 100% by filling in the information listed below it. Note: The more complete a profile, the higher the likelihood of increasing business with existing and prospective customers. Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 19 Configure Your Email Notifications The Network Notifications section indicates which system notifications you would like to receive and allows you to designate which email addresses you would like to send them to. 1. Click on Notifications under Company Settings. 2. Network Notifications can be accessed from here as well, or you may switch to the Network tab when in Notifications. 2 3. You can enter up to 3 email addresses per notification type. You must separate each address with a comma but include 1 NO spaces between the emails. 2 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 3 20 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Configure Your Enablement Tasks 1. From home screen, select the Enablement Tab. 2. Click on the Enablement Tasks are pending link. 3. Select necessary pending tasks for completion. 4. Choose one of the following routing methods for Electronic Order Routing and Electronic Invoice Routing: Online, cXML, EDI, Email, Fax or cXML pending queue (available for Order routing only) and configure e-mail notifications. See slide 27 for integration contacts. Note: There may be times you see a pending task for your customer. This will not go away until your customer completes it. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 3 4 21 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Configure Your Enablement Tasks Agree to Enable AribaPay 1. Open the AribaPay task. 2. Click Complete Task for the Agree to Enable AribaPay activity within the AribaPay task. 3. Accept the AribaPay Terms of Use in the pop up window and click Complete. 1 3 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 3 22 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Configure Your Enablement Tasks Agree to Enable AribaPay 1. Click Complete Task next to Enroll with AribaPay Payment Provider. 2. Click Ok to redirect to the Discover Financial Services on boarding site. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 23 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Configure Your Enablement Tasks Agree to Enable AribaPay On this page, you will see your basic customer information. The Discover Financial Services team will be reaching out to you to assist in completion of the requested documentation. You will need a copy of your W9 and a voided check to complete the setup. AribaPay Supplier Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources Note: If you need further assistance with your enrolling your bank account with Discover, please contact 1-888-802-9654 between the hours of 8:00 AM and 4:30 PM EST. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 24 Table of Contents Ariba Network Overview Configure Your Enablement Tasks Agree to Enable AribaPay 1. Click Complete Task next to Confirm AribaPay for This Relationship. 2. T-Mobile will receive a notification that you are ready to begin receiving payment in their preferred payment method. Account Set Up Purchase Orders Other Documents Invoice Methods 1 Note: If you already have AribaPay setup for the bank account you wish to use for the associated ANID, please complete this enablement task for new customers. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 25 Help Resources Table of Contents Ariba Network Overview Account Set Up Select Electronic Order Routing Method 1. Click on the Tasks link to configure your account. 2. Choose one of the following routing methods: · Online · cXML · EDI · Email · Fax · cXML pending queue (available for Order routing only) 3. Configure e-mail notifications 2 1 3 Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 26 Table of Contents Ariba Network Overview Account Set Up Route Your Purchase Orders Method Details · Online (Default): Orders are received within your AN account, but notifications are not sent out. · Email (Recommended): Email notifications are sent out, and can include a copy of the PO, when orders are received within your AN Account. · Fax: Notifications of new orders are sent via Facsimile and can include a copy of the PO as well as a cover sheet. · cXML/EDI: Allows you to integrate your ERP system directly with Ariba Network for transacting with your customer. Please contact T-MobileEnablement@ariba.com to be connected with a Seller Integrator who will provide more information on configuration. Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 27 Table of Contents Ariba Network Overview Account Set Up Select Electronic Order Routing Method Notifications 1. Select "Same as new catalog orders without attachments" for Change Orders and Other Document Types to automatically have the 1 settings duplicated or you may set according to your preference. 2. Specify a method and a user for sending Order Response Documents (Confirmations and Ship Notices). 2 Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 28 Table of Contents Ariba Network Overview Account Set Up Select Electronic Invoice Routing Method Methods and Tax Details 1. Select Electronic Invoice Routing. 2. Choose one of the following methods for Electronic Invoice Routing: Online; cXML; EDI. It is recommended to configure Notifications to email (the same way as in Order Routing). 3. Click on Tax Invoicing for Tax Information and Archiving sub-tab to enter Tax Id, VAT Id and other supporting data. 3 2 1 3 Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 29 Configure Your Remittance Information 1. From the Company Settings dropdown menu, select click on Remittances. 2. Click Create to create new company remittance information, or Edit, if you need to change existing information. 3. Complete all required fields marked by an asterisk in the EFT/Check Remittances section. 4. Select one of your Remittance Addresses as a default if you have more than one. If needed, assign Remittance IDs for this address for each of your customers. Clients may ask you to assign IDs to your addresses so they can refer to the addresses uniquely. Each client can assign different IDs. Your T-Mobile 10 digit remittance ID beginning with 4000XXXXXX associated with your remittance address is required when creating invoices! © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 3 4 1 30 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Account Set Up Review Your Relationships Current and Potential 1. Click on the Customer Relationships link in the Company Settings menu. 2. Choose to accept customer relationships either automatically or manually. 3. In the Pending Section, you can Approve or Reject pending relationship requests. In the Current Section, you can review your current customers' profiles and information portals. You can also review rejected customers in the Rejected Section. 4. Find potential customers in Potential Relationships tab. 4 2 1 3 Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 31 Table of Contents Ariba Network Overview Account Set Up Set Up User Accounts Roles and Permission Details Administrator · There can only be one administrator per ANID · Automatically linked to the username and login entered during registration · Responsible for account set-up/configuration and management · Primary point of contact for users with questions or problems · Creates users and assigns roles/permissions to users of the account User · Up to 250 user accounts can exist per ANID · Can have different roles/permissions, which correspond to the user's actual job responsibilities · Can access all or only specific customers assigned by Administrator Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 32 Set Up User Accounts Create Roles and Users (Administrator Only) 1. Click on the Users tab on the Company Settings menu. The Users page will load. 2. Click on the Create Role button in the Manage Roles section and type in the Name and a Description for the Role. 5 3. Add Permissions to the Role that correspond to the user's actual job responsibilities by checking the proper boxes and click save to create the role. 2 4. To Create a User Click on Create User button and add all relevant information about the user including name and contact info. 5. Select a role in the Role Assignment section and Click on Done. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 4 1 3 33 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Set Up User Accounts Modifying User Accounts (Administrator Only) 1. Click on the Users tab. 2. Click on Edit for the selected user. 3. Click on the Reset Password Button to reset the password of the user. 4. Other options: · Delete User · Add to Contact List · Remove from Contact List · Make Administrator 1 2 4 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 3 34 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Enhanced User Account Functionality 1. Click on your name in top right corner, to access the User Account Navigator. It enables you to: · Quickly access your personal user account information and settings · Link your multiple user accounts · Switch to your test account Note: After your multiple user accounts are linked, the User Account Navigator displays the multiple accounts. 2. Click on My Account to view your user settings. 3. Click Complete or update all required fields marked by an asterisk. Note: If you change username or password, remember to use it at your next login. 4. Hide personal information if necessary by checking the box in the Contact Information Preferences section. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 3 4 35 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Set Up a Test Account 1. To set up your Test Account, you need to be on the tabular view of your Ariba Network Production Account. 2. Click your name in top right corner and then select Switch to Test ID. The Switch To Test Account button is only available to the account Administrator. The administrator can create test account usernames for all other users needing access to the test account. 3. Click OK when the Ariba Network displays a warning indicating You are about to switch to Test Mode. 4. Create a Username and Password for your test account and click OK. You will be transferred to your test account. Your Test account should be configured to match your Production account. This will ensure the testing results are consistent with what will result in Production. Once you have set up your test account, you are ready to receive a test purchase order. Note: Test account transactions are free of charge. 5. The Network will always display which mode you are logged into, (Production or Test). Your Test account ID has the suffix "-T" appended to your Ariba Network ID (ANID). © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 3 4 5 36 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Section 3: Purchase Order Management Ariba Network Overview Account Set Up Purchase Orders View Purchase Orders Purchase Order Detail Create PDF of Purchase Order Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 37 Manage POs View Purchase Orders 1. Click on Inbox tab to manage your Purchase Orders. 2. Inbox is presented as a list of the Purchase Orders received by T-Mobile . 3. Click the link on the Order Number column to view the purchase order details. 4. Search filters allows you to search using multiple criteria. 5. Click the arrow next to Search Filters to display the query fields. Enter your criteria and click Search. 3 6. Toggle the Table Options Menu to view ways of organizing your Inbox. 5 1 4 2 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 6 6 38 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Manage POs Purchase Order Detail 1. View the details of your order. The order header includes the order date and information about the buying organization and supplier. Note: You can always Resend a PO which was not sent to your email address, cXML or EDI properly clicking Resend button. Additional options: Export cXML to save a copy of the cXML source information Order History for diagnosing problems and for auditing total value. 2. Line Items section describes the ordered items. Each line 2 describes a quantity of items T-Mobile wants to purchase. Set the status of each line item by sending order confirmations clicking Create Order Confirmation. The sub- total is located at the bottom of the purchase order. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 39 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Manage POs Create PDF of PO 1. Select "Download PDF" as shown. Note: If the document exceeds 1000 lines or is larger than 1MB size, details are not shown in the UI. Therefore the detail is not included in the PDF generated. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 40 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Section 4: Other Documents Ariba Network Overview Account Set Up Purchase Orders Other Documents Advanced Ship Notices (ASN) Create Ship Notice Delivery Terms and Transportation Details Details Submit Ship Notice and Status Service Sheet Display Service PO Display Service Sheet Check Service Sheet Status © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 41 Invoice Methods Help Resources Create Ship Notice 1. Create Ship Notice using your Ariba account once items were shipped. Multiple ship notices per purchase order might be sent. Click the Create Ship Notice button. 2. Fill out the requested information on the Shipping PO form. The Packing Slip ID is any number you use to identify the Ship Notice. Choose Carrier Name and then Tracking # and Shipping Method will appear. 3. Enter Ship From information by clicking on Update Address. Any field with an asterisk is required. 4. Check if Deliver to information is correct. Click OK. 1 2 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 3 4 42 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Create Ship Notice Delivery Terms and Transportation Details 1. Delivery terms and other transportation details can be included on all advance ship notices to support a broader range of shipping information collaboration. 1 Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 43 Table of Contents Ariba Network Overview Create Ship Notice Details 1. Scroll down to view line item information and update the quantity shipped for each line item. 2. Click Next to proceed to review your Ship Notice. 1 Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 44 Table of Contents Ariba Network Overview Submit Ship Notice 1. After reviewing your Ship Notice, click Submit to send Ship Notice to T- 1 Mobile . Ship Notices provide improved communications to help avoid unnecessary calls to order support department. 2. After submitting your Ship Notice, the Order Status will be updated to Shipped. Submitted Ship Notices can be viewed from Outbox or by clicking 3 the link under the Related Documents from the PO View. 3. Click Done to return to the Home page. 2 Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 45 Display Service PO 1. Locate your Service PO within your Inbox. 1 Note: Utilize the Advanced Search Filters at the top of your inbox to narrow your view to Service POs only by checking the Search Only Service Purchase Orders box and clicking Search. 2. Select the radio button next to the desired PO OR click the Order Number Hyperlink to view 2 2 3 the Service PO. Note: Please do not click Create Service Sheet button, you will get the error message !This 1 customer does not accept manually created service entry sheets. Please follow up with your T-Mobile business contact for further assistance. 3 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 46 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Display Service Sheet 1 1 Account Set Up Purchase Orders 2 Other Documents Invoice Methods 1. Click Outbox and select Service Sheets from the dropdown menu. 2. Select the checkbox next to the approved Service Sheet OR click the Service Sheet # to open the Service Sheet for review. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 47 Help Resources Check Service Sheet Status 1. Click Outbox and select Service Sheets from the 1 dropdown menu. 2. Routing and Approval Status will be visible on each line. 1 3. If a Service Sheet is rejected or failed, view the reason by opening the Service Sheet and clicking the History Tab. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 3 48 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Section 5: Invoice Methods Ariba Network Overview Account Set Up Purchase Orders Other Documents Invoice Information Customer Specifications Invoice Rules Invoice Methods Invoice Management PO Flip Non-PO Invoice Invoice from a Service Sheet Credit Memo from a Service Invoice Credit Memo Copy Invoices Search for Invoice Check Invoice Status Invoice History Modifying Invoices Invoice Reports Invoice Archival © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 49 Invoice Methods Help Resources Table of Contents Ariba Network Overview T-Mobile Invoice Requirements 1. Sufficient goods receipts for the amounts being invoiced on each PO line must be present before an invoice can be created. 2. The valid T-Mobile email address of the person who requested the goods/services MUST be entered on the invoice 3. Suppliers are required to include a Remit To address on invoice 4. Suppliers must enter taxes and freight at the header level Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 50 Table of Contents Ariba Network Overview Account Set Up T-Mobile Invoice Restrictions Invoice numbers are restricted to the following Alphanumeric characters only up to 16 digits Letters must be capitalized Cannot include leading zeros Underscores are not permitted Dashes are not permitted Special characters are not permitted. Examples: !@#$%^&* Line item discounts are not allowed Additional restrictions Part numbers are limited to 35 characters Payment terms cannot be altered Invoice attachment file names should be limited to 45 alphanumeric characters Invoices can be back dated up to 120 days. However, payment is issued per your company's payment terms based on the date the invoice is received by T-Mobile. Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 51 Review T-Mobile Invoice Rules These rules determine what you can enter when you create invoices. 1. Login to your Ariba Network account via supplier.ariba.com 2. Select the Company Settings dropdown menu and under Account Settings, click Customer Relationships. 3. A list of your Customers is displayed. Click the name of your customer (T-Mobile ). 4. Scroll down to the Invoice Setup section and view the General Invoice Rules. 5. Click Done when finished. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 3 4 52 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Account Set Up Invoice via PO Flip To create a PO-Flip invoice (or an invoice derived from a PO that you received via Ariba Network): 1. From the home screen within your Ariba Network account, select the Create dropdown menu and select PO Invoice. 2. For PO Invoice select a PO number. 3. Click on the Create Invoice button and then choose Standard Invoice. 4. Invoice is automatically pre-populated with the PO data. Complete all fields marked with an asterisk and add tax as applicable at the header level. Review your invoice for accuracy on the Review page. If no changes are needed, click Submit to send the invoice to T-Mobile . 1 2 Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 4 3 53 Invoice via PO Flip Header Invoice is automatically pre-populated with the PO data. Complete all fields marked with an asterisk and add tax as applicable. 1. Enter an Invoice # which is your unique number for invoice identification. The Invoice Date will auto-populate. 2. Select Remit-To address from the drop down box if you have entered more than one. 3. Tax and Shipping can be entered at either the Header or Line level by selecting the appropriate radio button. 4. You can also add some additional information to the Header of the invoice such as: Special Handling, Payment Term, Comment, Attachment, Shipping Documents. 5. Scroll down to the Line items section to select the line items being invoiced. Note: Attachment file size should not exceed 40MB. 5 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 3 3 4 4 54 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Invoice via PO Flip Line Items Line Items section shows the line items from the Purchase Order. 1 1. Review or update Quantity for each line item you are invoicing. 2. If you wish to exclude a line item from the invoice, click on the line item's green slider. You can also exclude the line item by clicking the check box to the left and clicking `Delete'. Note: You can generate another invoice later to bill for the excluded item. 2 Account Set Up Purchase Orders Other Documents 3 4 Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 5 55 Table of Contents Ariba Network Overview Account Set Up Invoice via PO Flip Additional Tax Options & Line Item Shipping To configure additional tax options click Configure Tax Menu under the Tax Category drop down. Create new tax categories and as needed. 1. Select the Line Item to apply different tax rates to each line item. 2. Click Line Item Actions > Add > Tax. Upon refresh, the Tax fields will display for each selected line item. 3. Click Remove to remove a tax line item, if not necessary. 4. Select Category within each line item, then either populate the rate (%) or tax amount and click update. 5. Enter shipping cost to the applicable line items if line level shipping has been selected. 1 3 2 4 Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 5 56 Table of Contents Ariba Network Overview Invoice via PO Flip Detail Line Items 6. Additional information can be viewed at the Line Item Level by editing a Line Item. 6 6 Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 57 Table of Contents Ariba Network Overview Invoice via PO Flip Line Item Comments 1. To add comments at the line items select Line Items, then click at Line Item Actions >Add > Comments. 2. Upon refresh or Update, the Comments field will display. Enter applicable Comments in this field. 3. Click Next. Account Set Up Purchase Orders 3 Other Documents Invoice Methods 1 2 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 58 Help Resources Invoice via PO Flip Review, Save, or Submit to Customer 1. Review your invoice for accuracy from the Review page. Scroll down the page to view all line item details and invoice totals. 2. If no changes are needed, click Submit to send the invoice to T-Mobile . 3. If changes are needed, click Previous to return to 1 previous screens and make corrections before submitting. 4. Alternatively, Save your invoice at anytime during invoice creation to work on it later. 5. You may resume working on the invoice by selecting it from Outbox>Drafts on your Home page. 6. You can keep draft invoices for up to 7 days. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 4 3 2 Note: In the event of errors, there will be a notification in red where information must be corrected 5 59 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Invoice Without a Purchase Order Non-PO Invoice To create an invoice without a PO: 1 1. Select Outbox on the Navigation Menu. 2. Select Create Non-PO Invoice. 3. Select your Customer from the dropdown menu. 4. Select Standard Invoice. If you need to invoice a new customer click Invoice New Customer. Note: T-Mobile suppliers do not need a customer code to enter a Non-PO Invoice. 5. Click Next. 3 4 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 5 60 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Account Set Up Invoice Without a Purchase Order Non-PO Invoice 1. Complete all required fields marked with an asterisk (*). 7 6 2. Customer Contact: The valid T-Mobile email address of the person who requested the goods/services MUST be entered on the invoice for proper routing and approval. 1 3. Use Add Item button to add the details of the item(s) being invoiced. Note: Be certain to provide complete details of the items or services provided. 4. Add Tax and Shipping as appropriate at header level. 5. You can also add some additional information to the 3 Header of the invoice such as: Special Handling, Payment Term, Comment, Attachment, Shipping Documents. 5 6. Click Next to continue. 7. Review, Save or Submit as Standard Invoice. Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 61 Table of Contents Ariba Network Overview Invoice from a Service Sheet Locate Approved Service Sheet 1 1 Account Set Up Purchase Orders Other Documents Invoice Methods 2 2 2 1. Click Outbox and select Service Sheets from the dropdown menu. 2. Select One checkbox next to the approved Service Sheet and click the Create Invoice button to open up the Create Invoice screen OR click the Service Sheet # to open the Service Sheet for review before invoicing. Note: You will ONLY be able to create an invoice against an Approved Service Sheet. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 62 Help Resources Table of Contents Ariba Network Overview Invoice from a Service Sheet Invoice via Service Sheet # 1. Invoice by clicking the Service Sheet # on the Service Sheets screen allow you review the Service Sheet. 2. Then click the Create Invoice button to open up the Create Invoice screen 1 for invoicing. 2 Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 63 Invoice from a Service Sheet Invoice Header Information Invoice information will automatically prepopulate from the Service Sheet. Complete all fields marked with required with an asterisk (*). For examples: 1. Invoice Number # field: input with naming convention i.e. INV concatenated with Service Sheet # (INV1000062460) 1 2. Enter either tax rate in the Tax Rate (%) 4 field or tax amount in the Tax Amount field. 3. Add to Header button allows for shipping cost, shipping documents, amount details, special handling, and additional reference documents and dates. Comments and attachments may also be added at header. 4. Amount Due is automatically calculated 2 including Invoice Gross Amount, Tax 2 Amount, and shipping cost, special handling fee, if any added to header. Note: Some required fields such as Invoice Date, Tax Category will automatically populate. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 3 64 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Invoice from a Service Sheet Header Level Detail Header Level information can be entered after the screen refreshes. Complete each section as needed before proceeding to the Line Section. Note: Check for fields marked with an asterisk (*) and enter information as required. Some required fields such as Invoice Date, Tax Category will automatically populate. Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 65 Invoice from a Service Sheet Line Item Details Invoice information will automatically prepopulate from the Service Sheet. 1. Add line level information, including comments and attachments, by selecting the Line and clicking the Line Item Actions button. The screen will automatically refresh and you will be able to fill in the detail. 2 2. Review and Update each service line 2 item as needed until all items are 1 complete. Line Item Details contain information such as Service Line No., Service Sheet #, Service Period, Quantity, Unit, Unit Price, Subtotal, etc. 3. Click Next to proceed to review screen. 4. From the Review Screen, check your Invoice for accuracy. If there are errors, click Previous to return to the Create Invoice screen and make corrections. To submit to your customer after corrected, click the Submit Button. Note: Do not submit a service invoice over 65 Service Line Items. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 2 3 4 66 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Create a Credit Memo from a Service Invoice Line-Item Credit Memo Ariba Network Overview Account Set Up Purchase Orders Note: Do not create a credit memo for invoice reversals. Please contact APInfo@T-Mobile.com for additional assistance. 1 To create a line level credit memo against a service invoice: 1. Click the Outbox tab and select Invoices from the dropdown menu. 2. Select your previously created service invoice. 2 2 · Click on the radio button next to the approved Service Invoice #, OR 3 3 · Click on the Service Invoice # to open up the 4 Service Invoice for review 3. Click the button on the Invoice(s) screen for Create Line-Item Credit Memo. Do not modify the lines or the line details. Credit memos against service invoices should be for the entire original invoice. 6 4. Make sure that all required fields are filled in 5. Click Next. 6. Review Credit Memo. 7. Click Submit. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 7 5 67 Other Documents Invoice Methods Help Resources Create a Credit Memo Line Level Detail To create a line level credit memo against an invoice: 1. Select the Outbox tab. 1 2. Select your previously created invoice. 3. Click the button on the Invoice screen for Create Line-Item Credit Memo. 4. Complete information in the form of Credit Memo (the amount and taxes will automatically be negative). Make sure that all required fields marked with 2 asterisks (*) are filled in. 5. Click Next. 6. Review Credit Memo. 7. Click Submit. 3 4 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 6 5 7 68 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Credit Invoice without a PO Non-PO Credit Invoice To create an invoice without a PO: 1. Select Outbox on the Navigation Menu. 2. Select Create Non-PO Invoice. 3. Select your Customer from the dropdown menu. 4. Select Standard Invoice. Do not select credit memo 5. Click Next. Note: T-Mobile suppliers do not need a customer code to enter a Non-PO Invoice. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 3 4 2 5 69 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Account Set Up Credit Invoice without a PO Non-PO Credit Invoice 1. Complete all required fields marked with an asterisk (*). 7 6 2. Customer Contact: The valid T-Mobile email address of the person who requested the goods/services MUST be entered on the invoice for proper routing and approval. 1 3. Use Add Item button to add the details of the item(s) being invoiced. Be certain to provide complete details of the items or services being credited, including any PO number related to the credit. Enter a negative quantity. The negative quantity will cause T-Mobile's system to view this invoice as a credit. Add Tax and Shipping as appropriate at header level. 3 Note: Tax ONLY credits should be listed at the line level and not in the header 5 4. You can also add some additional information to the Header of the invoice such as: Special Handling, Payment Term, Comment, Attachment, Shipping Documents. 5. Click Next to continue. 6. Review, Save or Submit as standard credit invoice. Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 70 Copy an Existing Invoice To copy an existing invoice in order to create a new invoice: 1. Select the Outbox tab. 2. Either Select the radio button for the invoice you want to copy, and click Copy. OR Open the invoice you want to copy. 3. On the Detail tab, click Copy This Invoice. 4. Enter a new invoice number. 5. Edit the other fields as necessary. 6. Click Next, review the invoice, and save or submit it. 3 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 4 5 6 71 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Search for Invoice (Quick & Refined) Quick Search: 1. From the Home Tab, Select Invoices in the Document type to search. 2. Select T-Mobile from Customer Drop down menu. 3. Enter Document # , if known. Select Date Range, up to 90 days for Invoices and Click Search. Refined Search: Allows a refined search of Invoices within up to 90 last days. 4. Search Filters from Outbox (Invoices). 5. Enter the criteria to build the desired search filter. 6. Click Search. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 2 3 4 5 6 72 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Account Set Up Check Invoice Status Routing Status To Your Customer Check Status: If you configured your Invoice Notifications as noted earlier in this presentation, you will receive emails regarding invoice status. You can also check invoice status from the Outbox by selecting the invoice link. Routing Status Reflects the status of the transmission of the invoice to T-Mobile via the Ariba Network. · Obsoleted You canceled the invoice · Failed Invoice failed T-Mobile invoicing rules. T-Mobile will not receive this invoice · Queued Ariba Network received the invoice but has not processed it · Sent Ariba Network sent the invoice to a queue. The invoice is awaiting pickup by the customer · Acknowledged T-Mobile invoicing application has acknowledged the receipt of the invoice Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 73 Table of Contents Ariba Network Overview Check Invoice Status Review Invoice Status With Your Customer Invoice Status Reflects the status of T-Mobile 's action on the Invoice. · Sent The invoice is sent to the T-Mobile but they have not yet verified the invoice against purchase orders and receipts · Cancelled T-Mobile approved the invoice cancellation · Paid T-Mobile paid the invoice / in the process of issuing payment. Only if T-Mobile uses invoices to trigger payment. · Approved T-Mobile has verified the invoice against the purchase orders or contracts and receipts and approved if for payment · Rejected T-Mobile has rejected the invoice or the invoice failed validation by Ariba Network. If T-Mobile accepts the invoice or approves it for payment, invoice status updated to Sent (invoice accepted) or Approved (invoice approved for payment) · Failed Ariba Network experienced a problem routing the invoice Account Set Up Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 74 Review Invoice History Check Status Comments Access any invoice: 1. Click on the History tab to view status details and invoice history. 2. History and status comments for the invoice are displayed. 3. Transaction history can be used in problem determination for failed or rejected transactions. 4. When you are done reviewing the history, click Done. 2 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 1 3 4 75 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Modify an Existing Invoice Edit, and Resubmit 1. Click the Outbox tab. 2. In the Invoice # column, click a link to view details of the invoice. 3. Click the Invoice # for the failed, canceled, or rejected invoice that you want to resubmit and click Edit. 4. Click Submit on the Review page to send the invoice. 1 2 3 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 4 76 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Ariba Network Overview Download Invoice Reports Learn About Transacting Reports help provide additional information 1 and details on transactions on the Network in a comprehensive format. 1. Click the Reports tab from the menu at the top of the page. 2. Click Create. Account Set Up Purchase Orders Other Documents 2 · Invoice reports provide information on invoices you have sent to customers for tracking invoices over time or overall invoice volume for a period of time. · Failed Invoice reports provide details on failed and rejected invoices. These reports are useful for troubleshooting invoices that fail to route correctly. · Reports can be created by Administrator or User with appropriate permissions. · Bronze (and higher) members may choose Manual or Scheduled report. Set scheduling information if Scheduled report is selected.: © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 77 Invoice Methods Help Resources Table of Contents Ariba Network Overview Account Set Up Invoice Reports 3. Enter required information. Select an Invoice report type -- Failed Invoice or Invoice. 4. Click Next. 5. Specify Customer and Created Date in Criteria. 6. Click Submit. 7. You can view and download the report in CSV format when its status is Processed. Note: For more detailed instructions on generating reports, refer to the Ariba Network Transactions Guide found on the HELP page of your account. 4 3 Purchase Orders Other Documents Invoice Methods Help Resources 5 7 6 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 78 Invoice Archival Configuring invoice archiving allows you to specify the frequency, immediacy, and delivery of zipped invoice archives. If you wish to utilize it, please follow these steps: 1. From the Company Settings dropdown menu, select Electronic Invoice 1 Routing. 2. Select the tab Tax Invoicing and Archiving. 3. Scroll down to Invoice Archival and select the link for Configure Invoice Archival. 4. Select frequency (Twice Daily, Daily, Weekly, Biweekly or Monthly), choose Archive Immediately to archive without waiting 30 days, and click Start. · If you want Ariba to deliver automatically archived zip files to you, also enter an Archive Delivery URL (otherwise you can download invoices 3 from your Outbox, section Archived Invoices). · Note: After Archive Immediately started you can either Stop it or Update Frequency any time. 5. You may navigate back to the Tax Invoicing and Archiving screen in order to subscribe to Long-Term Document Archiving for an integrated archiving solution. (More details within the Terms and Policies link.) 5 © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 4 79 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Section 6: Ariba Network Help Resources Ariba Network Overview Account Set Up Purchase Orders Other Documents Customer Support Ariba Network Support AribaPay Support Supplier Information Portal Additional Resources Useful Links and Webinars Troubleshoot Your Invoice © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 80 Invoice Methods Help Resources Table of Contents Ariba Network Overview Account Set Up Customer Support Supplier Support During Deployment Supplier Support Post Go-Live Ariba Network Registration or Configuration Support Email SAP Ariba Enablement Team at SAP Ariba Enablement Team · Registration/ Account Configuration - Supplier Fees - General Ariba Network Questions T-Mobile Enablement Business Process Support · Email T-Mobile Enablement Team at SupplierEnablement@TMobile.com - Business-Related Questions SAP Ariba Global Customer Support · Click here to find your appropriate customer support phone number T-Mobile Supplier Information Portal · Find your supplier information portal HERE Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 81 Table of Contents Ariba Network Overview Account Set Up AribaPay Supplier Support AribaPay Supplier Support (at SAP Ariba) For assistance with registering for AribaPay on the Ariba Network or accessing reports and remittance information, please contact: · Phone: 800-974-4899 Option 5 · AribaPay_Enablement@sap.com AribaPay operates on the Discover Global Network. Agents from Discover are on hand to assist you with your initial bank account enrollment and future updates that you may need to make. AribaPay Bank Account Enrollment If you need assistance with enrolling your current bank account for AribaPay with your buyer, please contact Discover Global Network at 888.802.9654. Monday through Friday | 8:00 AM 4:30 PM EST Bank Change Request REQUIRED Any Time Banking Information Changes · If you need assistance with updating your company banking information and you are an existing AribaPay customer, please contact Discover Global Network at 800-975-0462. Monday through Friday | 8:00 AM - 4:30 PM EST Purchase Orders Other Documents Invoice Methods Help Resources © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 82 Training & Resources T-Mobile Supplier Information Portal 1. Select the Company Settings Menu in the top right corner and then click the Customer Relationships link. 2. Select the buyer name to view transactional rules: The Customer Invoice Rules determine what you can enter when you create invoices. 3. Select Supplier Information Portal to view documents provided by your buyer. © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 2 3 1 83 Help Resources Invoice Methods Other Documents Purchase Orders Account Set Up Ariba Network Overview Table of Contents Table of Contents Useful Links and Webinars Available Ariba Network Overview Links Webinars Account Set Up Purchase Orders Other Documents Ariba Supplier Pricing page Ariba Network Hot Issues and FAQs Ariba Cloud Statistics and Network Notification Detailed information and latest notifications about product issues and planned downtime if any during a given day SAP Ariba Discovery Ariba Network Overview Support Center Learning Center © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL Supplier Success Sessions Created by Ariba Network Customer Support Example topics: Introduction to Ariba Network Registration Invoicing Using the help center 30 on Thursdays Information sessions on Supplier best practices Example Sessions: Uncover Advanced Functionality to Maximize Value Introduction to Supplier Electronic Integration Roadmap to Your Ariba Network Subscription Live Demonstrations Understand SAP Ariba's solutions Example Demos: PunchOut for e-Commerce managers Creating electronic catalogs Integrating with your customers through cXML 84 Invoice Methods Help Resources Table of Contents Ariba Network Overview Troubleshoot Your Invoice Issues How do I know which type of invoice to create? What does this error message mean? How do I cancel an invoice that I've sent? Account Set Up Purchase Orders Other Documents Invoice Methods How do I edit and resubmit an invoice that I've sent? What should I do if my invoice has been rejected? Can I resend a failed or rejected invoice with the same invoice number? How do I tell when my invoice will be paid? © 2021 SAP SE or an SAP affiliate company. All rights reserved. CONFIDENTIAL 85 Help Resources Thank you.