EDS Instructions 21.0
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EDS Instructions 21.0
MEMBER INSTRUCTIONS FOR ELECTRONIC ... - Help Center
Purpose of Member Instructions for Electronic Data Submission (EDS). These instructions supplement the Vermont Oxford Network Database Manual.
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(VON or "the Network"). These instructions apply to all data files submitted in 2020, regardless of the birth year of records included in the files. Data files submitted on or after January 1, 2020 must be submitted in…
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MEMBER INSTRUCTIONS FOR ELECTRONIC DATA SUBMISSION IN 2020
Version 21.0
November 2019
� Copyright 2019 Vermont Oxford Network, Inc. All Rights Reserved.
Purpose of Member Instructions for Electronic Data Submission (EDS)
These instructions supplement the Vermont Oxford Network Database Manual of Operations by providing Members with advice and assistance for collecting and submitting data in electronic format. This document provides specifications for application programmers who design and develop systems in support of the Vermont Oxford Network Database, as well as guidelines for center staff members who enter and submit electronic data files to the Network.
Patient Privacy
Privacy rules defined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) specify that certain patient-specific information items, including dates, are personal identifiers and classify these items as "protected health care information" (PHI).
Vermont Oxford Network does not generally accept protected health care information from member centers. Vermont Oxford Network does accept protected health care information, as defined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA), from members who have both voluntarily elected to send this information in addition to the standard Vermont Oxford Network dataset and who have signed an appropriate Business Associate Agreement.
Members with questions about patient privacy or electronic submission should contact the Network HIPAA Coordinator (hipaa@vtoxford.org) and their local Patient Safety Officer or HIPAA Compliance Officer. If you do not know if your center is certified for PHI, contact your Network Account Manager.
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
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Table of Contents
Page
i.
Revisions for 2020
2
I.
Introduction
3
II. Vermont Oxford Network Mission
3
III. Patient Privacy
3
IV. Network Databases and Electronic Data Submission Options
4
A. Network Database Options
4
1. VLBW Database
4
2. Expanded Database
4
B. Selecting a Data Submission Option
4
V. File Formatting Requirements
5
A. File Format Options
5
B. Required Data Fields
6
C. Submission Methods
6
D. Export Types
8
E. Range Checking
8
F. Data Editing and Field Updates
8
G. Housekeeping Fields
8
H. Record Keys
9
I. Records of Infants Who Die in the Delivery Room
9
J. Records of Infants Who Do Not Transfer
10
K. Coding of Unknown Data Items for Dependent Fields
10
L. Coding N/A values for Delivery Room Deaths
12
VI. Network File Processing and Error Checking
16
VII. Data Completeness and Accuracy
16
VIII. Annual Changes to the Database
16
IX. Group File Submissions
16
X. Vermont Oxford Network Support
17
A. Assistance with Data Submissions
17
B. Assistance with Membership
17
Appendix A Year 2020 Data Fields
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Data Fields Table
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Appendix B 2020 Data Booklets
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Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0 i. Revisions for 2020. This section describes the changes to data items and
procedures for 2020 electronic submissions, as compared to 2020. A. New Data Items: There are no new Data Items for 2020. B. Modified Data Items: There are no modified Data Items for 2020. C. Discontinued Data Items: There are no discontinued Data Items for 2020. D. Other Changes: The Data Definition for Data Item High Frequency Ventilation after Initial Resuscitation has been clarified. The Field Codes and Ranges information for High Frequency Ventilation after Initial Resuscitation is unchanged. See the VON Manual of Operations, Part 2 for the Data Definition of High Frequency Ventilation after Initial Resuscitation.
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I. Introduction. The purpose of these instructions is to assist Member centers with creating and submitting properly formatted data files to Vermont Oxford Network (VON or "the Network"). These instructions apply to all data files submitted in 2020, regardless of the birth year of records included in the files. Data files submitted on or after January 1, 2020 must be submitted in accordance with these instructions. Please continue to use the 2019 EDS Instructions, located at www.vtoxford.org/downloads, for file submissions through December 31, 2019.
You may submit records for only the current year and three prior years. For data definitions, please use the Vermont Oxford Network Database Manual of Operations applicable to the birth year of the relevant infant record.
The Vermont Oxford Network Database Manual of Operations for Infants Born in 2020, Release 24.0, has been published and provides 2020 data booklets, definitions of Data Items, and guidelines for submitting data for infants born in 2020. The purpose of the instructions in this document is to supplement the Database Manual of Operations by providing Members with advice and assistance for collecting and submitting data in electronic format. These instructions provide specifications to application programmers who design and develop systems in support of the Vermont Oxford Network Database. If you need further assistance with electronic data submission, please contact your Network Account Manager (Section X on page 17).
II. Vermont Oxford Network Mission. The mission of Vermont Oxford Network is to improve the quality, safety, and value of care for newborn infants and their families through a coordinated program of data-driven quality improvement, education, and research. In support of this mission, the Network maintains a Database including information about the care and outcomes of infants treated at Member institutions.
III. Patient Privacy. Privacy rules defined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) specify that certain patient-specific information items, including dates, are personal identifiers and classify these items as "protected health care information" (PHI).
Vermont Oxford Network does not generally accept protected health care information from member centers. Vermont Oxford Network does accept protected health care information, as defined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA), from members who have both voluntarily elected to send this information in addition to the standard Vermont Oxford Network dataset and who have signed an appropriate Business Associate Agreement.
Members with questions about patient privacy or electronic submission should contact the Network HIPAA Coordinator (hipaa@vtoxford.org) and their local Patient Safety Officer or HIPAA Compliance Officer. If you do not know if your center is certified for PHI, contact your Network Account Manager.
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IV. Network Databases and Electronic Data Submission Options. Centers that join the Network select a Network database option. A. Centers participate in either Very Low Birth Weight (VLBW) data submission or Expanded data submission. Eligibility criteria for these submission options are specified in the Vermont Oxford Network Database Manual of Operations, Part 1, which is available at www.vtoxford.org/downloads. 1. Very Low Birth Weight (VLBW) Data Submission. VLBW data submission includes infants whose birth weight is from 401 to 1500 grams or whose gestational age is from 22 weeks 0 days to 29 weeks 6 days who are admitted to any location in your center within 28 days of birth. VLBW Data is captured from the Patient Data Booklet. For infants who die in the delivery room or any other location in your hospital within 12 hours after birth and prior to admission to the NICU, the Delivery Room Death Booklet is used to capture data. 2. Expanded Data Submission. Members participating in Expanded data submission submit data for eligible VLBW infants, as well as for infants over 1500 grams or 29 weeks 6 days who are not eligible for VLBW data submission but who are, within 28 days of birth, either admitted to a neonatal intensive care unit, or die at any location in your center. Expanded Data participants complete the Supplemental Data Items for all eligible infants including VLBW infants.
B. Selecting a Data Submission Option. Members may submit data electronically using the procedures described in these instructions or using the Network's eNICQ software.
To learn more about eNICQ, visit the Network web site: https://public.vtoxford.org/enicq-6/.
Before submitting electronic data to the Network, Members must work with a Network Account Manager to set up an account for electronic data submission (EDS). Contact your center's Account Manager for details (see page 17).
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V. File Formatting Requirements. The following file formats are currently supported. Additional export formats may be supported with prior approval.
A. File Format Options 1. XML File Format (preferred): The root element of the document is <tblVtOxUd> which should contain the following attributes: ALLRECORDS (indicating whether this is an AllRecords file), FILEDATE (in XML datetime format), FILENUM (next file number in sequential order), APPLICATION (used to create the file), VERSION (of APPLICATION). Each record in the file is wrapped by a <row> element and each <row> must have at a minimum <HOSPNO>, <ID>, and <BYEAR>. While order of the data fields is not important, capitalization is. All data fields are capitalized, as are the file attributes mentioned previously. Datetime data elements must include a time component and should use the following format: "YYYY-MMDDThh:mm:ss". For example: 2017-04-07T16:49:06.547125-04:00 The file must be named HxxxxEDSyyyy.xml, where xxxx represents the 4-digit Vermont Oxford Network Hospital Number and yyyy represents the 4-digit file number. The file number (FILENUM) field is described in paragraph G of this section. Use leading zeros when necessary for the hospital number and file number, e.g., H0355EDS0025.xml for hospital 355, file number 25. For more information on the standard, the XML Schema Definition (XSD) file used in validation of XML file submissions can be helpful in creating your XML file and can be found at the following link: https://www2.vtoxford.org/xml/data/2019_combined.xsd. A sample XML file can be found at this link: https://www2.vtoxford.org/xml/data/2019_H0999EDS0025.xml. Please contact the Vermont Oxford Network Technical Support Team, support@vtoxford.org, if you need assistance with submitting XML files.
2. Comma Delimited ASCII Text File Format (CSV files): Each record must be terminated by a carriage control / line feed pair (ASCII characters 13 and 10). The first record must be column headers, using the field names in Appendix A on page 18. The order of the data fields is not important. Do not include other header records or trailer records. Fields and column headers must be separated by commas (ASCII character 44). Dates must be exported in mm/dd/yyyy format. The text fields BDEFECT and OSRGDESC must be enclosed in double quotes (ASCII character 34), with no embedded double quotes in the body of the text. The file must be named HxxxxEDSyyyy.csv, where xxxx represents the 4-digit Vermont Oxford Network Hospital Number and yyyy represents the 4-digit file number. The file number (FILENUM) field is described in paragraph G of this section. Use leading zeros when necessary for the hospital number and file number, e.g. H0355EDS0025.csv for hospital 355, file number 25. A sample CSV file is at this link: https://www2.vtoxford.org/xml/data/2019_H0999EDS0025.csv.
Note: Use double quotes for the BDEFECT and OSRGDESC fields, even if the answers are coded "N/A" ("77") or "UNKNOWN" ("99").
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B. Required Data Fields. 1. XML Files. Files in XML format must at a minimum include the following fields in each file submitted (see Appendix A): FILENUM, FILEDATE, HOSPNO, ID and BYEAR. Fields with null values should not be included in XML files. 2. CSV Files. Files in CSV format must at a minimum include the following fields in each file submitted (see Appendix A): FILENUM, FILEDATE, HOSPNO, ID and BYEAR. CSV files may include fields with null values, including the Supplemental Data Item fields. If Members that only participate in VLBW data submission choose to submit the Supplemental Data Items, the fields should be populated with N/A codes as shown in Appendix A.
C. Submission Methods. Members should submit electronic files to the Network using the link in VON Members Area or the Quick Link on the Members Area Data Management Home Page. Access to Members Area and Data Management requires a VON Web Services Login and Data Management permission. If you cannot access Data Management, please contact your center's Web Services Administrator or your center's Network Account Manager. 1. The login page is at the following URL: https://portal.vtoxford.org/portal.aspx 2. After logging on to VON Members Area, click File Upload:
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Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0 File Upload is also an option in the Data Management menu on the navigation bar:
Or navigate to the Data Management Home Page and select File Upload from the Quick Links on the right:
From the Upload Data screen, browse to the file to be uploaded, choose it, and click Upload File � the submission process is automatic. Either .csv or .xml files may be sent using this method. The file is encrypted using the 256-bit secure sockets layer (SSL) protocol. After the file is uploaded, you will be notified that the process is complete. Data submission for Members using eNICQ is handled by the eNICQ software.
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D. Export Types. Members must have the capability to submit two types of electronic files. 1. New/Updated/Deleted Records Export: Routine data files submitted by Members to the Network need only include new, updated, and deleted records. Static records (unchanged since the last export) need not be re-sent but will be accepted. 2. All Records Export. In special circumstances, Members may be asked to submit all records (including New, Updated, Deleted, and Static records). This may be necessary to verify that all records are processed correctly.
E. Range Checking. Prior to export by the Member, data should be subjected to appropriate range checks for each field, as described in Appendix A. To avoid errors, there should be no out-of-range value for any field included in a submitted record. Additional validation of Data Items is performed by Vermont Oxford Network after the data are received.
F. Data Editing and Field Updates. Members must have the capability of editing every field submitted in electronic records. This is necessary because the Network normally will not change data sent electronically. Except in very unusual situations, all data inconsistencies must be corrected by the Member with an electronic data submission.
G. Housekeeping Fields. The following fields are used for record and file control. Although these fields are not included in the Vermont Oxford Network data booklets, they are part of the export file structure as indicated in Appendix A.
1. File Number (FILENUM) � The FILENUM field must be sequentially numbered by the Member's system to uniquely identify each electronic file submitted to the Network (no gaps in sequence). The first file submitted after certification normally has file number 0001. Every file submitted after the first submission must have the file number incremented by 1 so that missing file submissions can be identified. Every record in an export file must have the same File Number. Files submitted with non-sequential file numbers will be rejected, resulting in an email to your center's Data Contact with information on the steps needed to resolve the problem.
2. File Date (FILEDATE) � The FILEDATE field identifies the date that the file was exported from the Member's system. Every record in a file must have the same File Date.
3. Deleted Records (DELETED) � There are occasions when an infant record must be removed from the database. For example, a user may discover that a reported infant was not eligible. To accommodate these situations, each record must include a field named DELETED. To delete a record, the DELETED field must be coded with the numeric value 1. For records that have not been deleted, the DELETED field should be left blank. When a valid or deleted record has been submitted to the Network, the ID number of the
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infant must not be re-used for another infant. Note: Records deleted before being exported to the Network may be removed from the Member's computer system entirely and the ID number may be reused.
4. Application Used to Submit Records (APPLICATION) � This text field names the computer software which is used to submit to the Network. Although not required, the application name will be useful if Network assistance is needed to resolve file submission problems.
5. Application Version (VERSION) � This text field identifies the version number of the computer software application which is used for data submissions. Although not required, the application version information will be useful if Network assistance is needed to resolve file submission problems.
6. All Records File (ALLRECORDS) � This indicates whether an all records file is being submitted. The field is coded 0 or left blank if the file is not an All Records file and is coded 1 if the file is an All Records file. All Records files should be limited to all records of infants born during the past four years, if your center has participated that long. Records for infants born more than three years prior to the current year are considered archived and are not processed. For example, in 2020, records of infants born in 2016 and prior years are archived and should not be submitted.
H. Record Keys. The Center Number (HOSPNO) and Network Patient Identification Number (ID) fields must uniquely identify each record in an exported file.
1. The HOSPNO field should be completed with the confidential Center Number provided to the Member by the Network. If you are submitting files on behalf of more than one center (e.g., for a group), please see section IX for instructions.
2. Each patient record must include a unique Network Patient Identification Number (ID), which is assigned based on procedures described in the Manual of Operations. No two infants at a center may have the same ID.
I. Records of Infants Who Die in the Delivery Room or in a Resuscitation Area within 12 Hours of Birth and Prior to NICU Admission. For infants who die in the delivery room or in a resuscitation area within 12 hours of birth and prior to NICU admission, the fields which appear on the general Infant Data Booklet, but which do not appear on the Delivery Room Death Booklet, must be coded using the appropriate not applicable (N/A) code provided in Appendix A. If your center submits Expanded Data, two of the Supplemental Data fields apply to infants who die in the delivery room; other Supplemental Data fields should be coded as not applicable. The Supplemental Data fields which are applicable are: Meconium Aspiration Syndrome (MECASP) and Tracheal Suctioning for Meconium Attempted in the Delivery Room (TRCSUCMA).
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Version 21.0 J. Records of Infants Who Do Not Transfer. If an infant does not transfer from
your center to another hospital, all Transfer and Readmission Data Items should be submitted with the appropriate N/A codes, as specified in Appendix A. K. Coding of Unknown Data Items for Dependent Fields. For the database to be useful for quality improvement, Data Items must be as complete and accurate as possible. When data cannot be obtained, however, Data Items must be coded as "Unknown" (see Appendix A for "Unknown" codes). When one Data Item depends on another, this affects the coding of unknown values. For example, if it is unknown whether the infant had a cranial ultrasound on or before day 28 (Data Item Cranial Imaging on or before Day 28), then this variable (USOUND1) should be coded as "Unknown" (9), and the dependent field PeriventricularIntraventricular Hemorrhage (PIH), Worst Grade should also be coded as "Unknown" (9). The table below shows the 2020 dependent fields, as well as the fields on which these depend. Dependent fields should be coded as "Unknown" whenever the fields on which they depend are unknown.
Note: Do not use the "Unknown" codes to temporarily fill fields until data can be obtained. Only code fields as "Unknown" when all reasonable attempts have been made to obtain the data and it is
detDerempineenddtehnatttIhteemdastafaorre CnootdoibntaginUabnlek.nown Values
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Dependent Data Items for Coding Unknown Values
Dependent Field: 2020 Field Name DAYADMISS NBIRTHS CONGENINFCD1-CONGENINFCD3 ATEMP EBSEPSCD1-EBSEPSCD3 UGRADE1 PIHWFO SURF1DHR SURF1DMIN INOWG STERBPDWG ROPSURGWD SRGCD1-SRGCD10 SRGLOC1-SRGLOC10
SRGSSI1-SRGSSI10
OSRGDESC PNTXWO NECWO GIPERFWO LBPATHWO LBPATHCD1-LBPATHCD3 CNEGWO FUNGALWO ISTAGE BDCD1-BDCD5 BDEFECT TRANSCODE XFER_CTR F2DISP F3DISP F3WGT UDISP Supplemental Data Items (Expanded Data Centers Only) VENTDAYS COOLMETH HYPOIEP HYPOIES TRCSUCMA
Depends on: 2020Field Name LOCATE or DISCHOME MULT CONGENINF ATEMPM EBSEPS USOUND1 USOUND1; UGRADE1 SURFX SURFX; SURF1DHR INO STERBPD ROPSURG PDASURG, OSURG or NECSURG SRGCD1-SRGCD10 SRGCD1-SRGCD10 and SRGLOC1SURGLOC10 OSURG PNTX NEC GIPERF LBPATH LBPATH CNEGSTAPH FUNGAL EYEX CMAL CMAL FDISP FDISP FDISP FDISP; F2DISP FDISP; F2DISP FDISP; F2DISP; F3DISP Depends on: 2020 Field Name
DURVENT COOLED GAWEEKS HYPOIEP MECASP
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L. Coding N/A Values for Delivery Room Deaths. Any eligible inborn infant who dies in the delivery room or at any other location in your hospital within 12 hours after birth and prior to admission to the NICU is defined as a "Delivery Room Death." Several Data Items are coded as Not Applicable (N/A) for infants who meet the Delivery Room Death criteria. The following Data Items should be coded N/A if the Data Item DELDIE is coded Yes (1). See Appendix A for additional coding information for each Data Item.
Coding N/A Values for Delivery Room Deaths
Dependent Field: 2020 Field Name
DOA
DID
DFD
DAYADMISS OUTB_CTR ATEMPM ATEMP DIE12 EBSEPS EBSEPSCD1 EBSEPSCD2 EBSEPSCD3 NEWOX28 USOUND1 UGRADE1 PIHWFO OXY VENT HFV HFNC NIMV CPAP CPAPES INO INOWG OX36 VENT36 HFV36 HFNC36 NIMV36
N/A code 7/7/1907 if center is certified for PHI; blank if not certified 7/7/1907 if center is certified for PHI; blank if not certified 7/7/1907 if center is certified for PHI; blank if not certified 77 77777777 7 777.7 7 7 7777 7777 7777 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7
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Dependent Field: 2020 Field Name CPAP36 STERBPD STERBPDWG INDOMETH IBUPROFEN ACETAMIN PROBIOTICS ROPANTIVEGF CAFFEINE VITAMINA ROPSURG ROPSURGWD SRGLIG SRGLIGWD PDASURG NECSURG OSURG SRGCD1 SRGLOC1 SRGSSI1 SRGCD2 SRGLOC2 SRGSSI2 SRGCD3 SRGLOC3 SRGSSI3 SRGCD4 SRGLOC4 SRGSSI4 SRGCD5 SRGLOC5 SRGSSI5 SRGCD6 SRGLOC6 SRGSSI6 SRGCD7 SRGLOC7 SRGSSI7 SRGCD8 SRGLOC8 SRGSSI8
N/A code 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 "77" 7 7 "77" 7 7 "77" 7 7 "77" 7 7 "77" 7 7 "77" 7 7 "77" 7 7 "77" 7 7
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Dependent Field: 2020 Field Name
SRGCD9
SRGLOC9
SRGSSI9
SRGCD10
SRGLOC10
SRGSSI10 OSRGDESC RDS PNTX PNTXWO PDA NEC NECWO GIPERF GIPERFWO LBPATH LBPATHWO LBPATHCD1 LBPATHCD2 LBPATHCD3 CNEGSTAPH CNEGWO FUNGAL FUNGALWO PVL EYEX ISTAGE ENTFEED OXFINAL VENTFINAL HFVFINAL HFNCFINAL NIMVFINAL CPAPFINAL ACFINAL FDISP DWGT DHEADCIR TRANSCODE XFER_CTR F2DISP F3DISP F3WGT
N/A code
"77"
7
7
"77"
7
7 "77" 7 7 7 7 7 7 7 7 7 7 7777 7777 7777 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 77777 777.7 7 77777777 7 7 77777
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Dependent Field: 2020 Field Name UDISP LOSTOT DISCHOME DURVENT VENTDAYS ECMOP COOLED COOLMETH HYPOIEP HYPOIES
SEIZURE
N/A code 7 777 7 7 7777 7 7 7 7 7
7
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VI. Network File Processing and Error Checking. Files submitted to the Network in the appropriate format and record structure will be processed. Otherwise, files will be rejected and the Member's Data Contact notified by email. Error checking includes an extensive series of range, logic, and consistency tests. Incomplete records may be submitted, but some error checks cannot be done if data are missing from the record. Records are processed as logical forms, corresponding to the Data Items as listed in the data collection booklets, and each processed form is assigned a status code. The Data Fields Table in Appendix A shows the fields for VLBW and Expanded records. Members can view data summaries with specific error and warning messages in the Data Management section of the Member's Area on the Network web site, https://datamanagement.vtoxford.org/. VII. Data Completeness and Accuracy. Records must be submitted on all eligible
infants. All fields in records submitted electronically must be verified by the Member as adhering to the definitions and procedures described in the Manual of Operations. VIII. Annual Changes to the Database. The Network Database is reviewed annually by the Database Advisory Committee. Please see Revisions for 2020 on page 2 for a description of all changes for the 2020 birth year. IX. Group File Submissions. Prior to first submission of files that include data for more than one hospital (two or more Network center numbers), the group must coordinate file submission with the Groups Coordinator. For questions about group file submissions, email support@vtoxford.org. Group files are submitted in the same structure as shown in Appendix A, but must be named and numbered differently, and housekeeping fields are completed differently as compared to individually submitted hospital files.
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X. Vermont Oxford Network Support
A. Assistance with Data Submissions. For assistance with technical questions, contact VON Technical Support by email at support@vtoxford.org, or by phone at (802) 865-4814, extension 240.
B. Assistance with Membership. For questions about membership or changes to database participation, please contact your Account Manager, (802) 865-4814, at the extension below.
Account Manager Annie Blanchette Amy Briody Clare LaFrance Marilyn Eick Joan Schillhammer Ellen Wilhite
Extension 218 252 247 227 224 216
Email ablanchette@vtoxford.org ABriody@vtoxford.org clafrance@vtoxford.org marilyn@vtoxford.org joan@vtoxford.org ellen@vtoxford.org
Note: Please do not send electronic data submissions to your Network Account Manager. Submit files as specified in paragraph V.C on pages 6 and 7.
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Appendix A, 2020 Data Fields Table
A. Introduction. This Appendix specifies the data fields to be submitted for VLBW and Expanded data submission in 2020 and summarizes changes to submissions in 2020 as compared to 2019.
B. Data Fields Table. The Data Fields Table below includes the 2020 Field Name, a brief description of the field, the Field Type, and the Field Codes and Ranges.
1. Applicability. The Data Fields Table applies to any electronic data file submitted on or after January 1, 2020, even if all infants reported in the file were born prior to 2020. Files submitted in 2020 may include data for infants born between 2017 and 2020 if your center was certified to submit electronic data in these years.
2. Electronically Submitted Records. At the minimum, infant records submitted in 2020 must include the following fields for each eligible infant (see the Data Fields Table below for details for each Data Item): Housekeeping Fields FILENUM, FILEDATE, DELETED, and ALLRECORDS, and general infant data fields HOSPNO, ID, and BYEAR. For records to be considered complete, values for all General Data Items must be provided. Centers participating in Expanded data submission must also submit values for the Supplemental Data Items for each eligible infant. Members choosing the VLBW option should code the Supplemental Data Items as N/A (or exclude them from .xml submissions). Note: Please submit records with fields ordered as listed in the Data Fields Table.
3. Changes to the Data Fields Table for 2020: Please see page 2 of this document for all changes. In Appendix A, discontinued fields are highlighted in blue, new fields are highlighted in green, coding changes are highlighted in pink, and moved items are highlighted in orange.
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Field Name FILENUM FILEDATE DELETED APPLICATION VERSION ALLRECORDS
DOB DOA
DID
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Appendix A, 2020 Data Fields Table
Description Housekeeping Fields
Sequential File Submission Number
File Submission Export Date
Record Deleted
Application Submitting the Data File
Version of Application Submitting the Data File
Type of file submitted (All Records or Update)
Field Type
Integer
Date
Byte Text25
Text15
Byte
PHI Fields Date of Birth
Date
Date of Admission
Date
Date of Initial Disposition Date
Field Codes and Ranges
Range: Sequential positive integer
Range: Valid date, mm/dd/yyyy
Range: 1 if record is deleted, blank otherwise
Range: 0 or blank if not an All Records file, 1 if an All Records File (all records for infants born between 2017 and 2020 in your center database)
Range: Valid date, mm/dd/yyyy if center is certified for PHI; blank if center is not certified for PHI Range: 7/7/1907 if [DELDIE=1] and center is certified for PHI; Valid date, mm/dd/yyyy if [DELDIE=0] and center is certified for PHI; blank if center is not certified for PHI; Codes: 7/7/1907=NA Range: 7/7/1907 if [DELDIE=1] and center is certified for PHI; 9/9/1909 if FDISP=[9]; Valid date, mm/dd/yyyy if [DELDIE=0] and center is certified for PHI; blank if center is not certified for PHI; Codes: 7/7/1907=NA; 9/9/1909=Unknown
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Field Name DFD
HOSPNO ID BYEAR BWGT
GAWEEKS GADAYS
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Appendix A, 2020 Data Fields Table
Description Date of Final Disposition
General Data Items Center Number Network Patient Identification Number Birth Year Birth Weight (grams)
Field Type Date
Integer Integer Integer Long
Field Codes and Ranges
Range: 7/7/1907 if {[DELDIE]=1 or [FDISP] in (1,3,5)} and center is certified for PHI; 9/9/1909 if [FDISP]=2 and (F2DISP]=9 or [F3DISP]=9 or [UDISP]=9) and center is certified for PHI; Valid date, mm/dd/yyyy if center is certified for PHI and [FDISP]=2; blank if center is not certified for PHI; Codes: 7/7/1907=NA, 9/9/1909=Unknown
Range: Network-assigned hospital number
Range: Positive integer between 1 and 99,999 (sequential from Start ID Number)
Range: 2017 to 2020
Range: VLBW data submission: 401 to 1500 grams or may be < 401 or > 1500 if GAWEEKS is between 22 and 29.
Expanded data submission: Same as VLBW Database but also includes infants > 1500 grams who are otherwise eligible. See eligibility criteria in Manual of Operations.
Gestational Age, Weeks Gestational Age, Days
Integer Integer
Codes: 99999=Unknown Range: 15 to 46, 99; Codes: 99=Unknown Range: 0 to 6, 99; Codes: 99=Unknown
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Field Name DELDIE
LOCATE DAYADMISS
OUTB_CTR
BHEADCIR HISP MATRACE PCARE ASTER
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Description
Died in Delivery Room or, if inborn, in an initial resuscitation area within 12 Hours of Birth and Prior to NICU Admission
Location of Birth
Day of Admission to Your NICU (outborn infants or infants previously discharged home only)
Transfer Code of Center from which Infant Transferred (outborn infants only)
(List available at https://public.vtoxford.org/trans fer-codes/)
Head Circumference at Birth (in cm to nearest 10th of a cm)
Ethnicity of Mother
Race of Mother
Field Type Byte
Byte Integer
Long
Single Byte Byte
Prenatal Care Antenatal Steroids
Byte Byte
Field Codes and Ranges Range: 0, 1; Codes: 0=No, 1=Yes
Range: 0, 1; Codes: 0=Inborn; 1=Outborn Range: 77 if [BYEAR] < 2019 and [LOCATE]=0, 1 to 28 if [BYEAR] < 2019 and [LOCATE]=1; 77 if [BYEAR] >2018 and ([LOCATE]=0 and [DISCHOME]=0,7,9), 1 to 28 if [BYEAR] >2018 and ([LOCATE]=1 or [DISCHOME]=1) Codes: 77=N/A Range: 77777777 if [LOCATE]=0; Transfer Code provided by VON or 99999999 if [LOCATE]=1; Codes: 77777777=N/A, 99999999=Unknown
Range: 10.0 to 70.0, 999.9; Codes: 999.9=Unknown
Range: 0, 1, 9; Codes: 0=Not Hispanic, 1=Hispanic, 9=Unknown Range: 1, 3, 4, 5, 6, 7, 99; Codes: 1=Black or African American, 3=White, 4=Asian, 5=American Indian or Alaska Native, 6=Native Hawaiian or Other Pacific Islander, 7=Other Race, 99=Unknown Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
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Appendix A, 2020 Data Fields Table
Field Name AMAGSULF CHORIO MHYPERTENS
MDIABETES
Description
Antenatal Magnesium Sulfate
Chorioamnionitis
Maternal Hypertension, Chronic or PregnancyInduced
Maternal Diabetes
VAGDEL SEX MULT NBIRTHS
CONGENINF
Mode of Delivery Sex of Infant Multiple Gestation Number of Infants Delivered Congenital Infection
CONGENINFCD1 Congenital Infection, organism 1
Field Type Byte
Byte Byte
Field Codes and Ranges Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Byte
Byte Byte Byte Integer
Byte
Integer
Range: 0, 1, 9 if [BYEAR] > 2017; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9; Codes: 0=C-Section, 1=Vaginal, 9=Unknown
Range: 0, 1, 9; Codes: 0=Female, 1=Male, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 77 if [MULT]=0; 99 if [MULT]=9; 1 to 10, 99 if [MULT]=1; Codes: 77=N/A, 99=Unknown
Range: 0, 1, 9 if [BYEAR] > 2017; Codes: 0=No, 1=Yes, 9=Unknown
Range: 7777 if [BYEAR] > 2017 and [CONGENINF]=0; 9999 if [BYEAR] > 2017 and [CONGENINF]=9; Congenital Infection Code if [BYEAR] > 2017 and [CONGENINF]=1; Codes: 7777=N/A, 9999=Unknown, Congenital Infection in Appendix E of Manual of Operations
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Appendix A, 2020 Data Fields Table
Field Name CONGENINFCD2
Description
Congenital Infection, organism 2
Field Type
Integer
CONGENINFCD3 Congenital Infection, organism 3
Integer
AP1 AP5 DROX DRBM
DRLMA
DRET
APGAR Score, 1 Minute
APGAR Score, 5 Minutes
Oxygen during Initial Resuscitation
Face Mask Ventilation during Initial Resuscitation
Laryngeal Mask Airway During Initial Resuscitation
Endotracheal Tube Ventilation during Initial Resuscitation
Integer Integer Byte Byte
Byte
Byte
Field Codes and Ranges Range: 7777 if [BYEAR] > 2017 and ([CONGENINF]=0 or no more infections); 9999 if [BYEAR] > 2017 and [CONGENINF]=9; Congenital Infection Code if [BYEAR] > 2017 and [CONGENINF]=1; Codes: 7777=N/A, 9999=Unknown, Congenital Infection in Appendix E of Manual of Operations Range: 7777 if [BYEAR] > 2017 and ([CONGENINF]=0 or no more infections); 9999 if [BYEAR] > 2017 and [CONGENINF]=9; Congenital Infection Code if [BYEAR] > 2017 and [CONGENINF]=1; Codes: 7777=N/A, 9999=Unknown, Congenital Infection in Appendix E of Manual of Operations Range: 0 to 10, 99; Codes: 99=Unknown Range: 0 to 10, 99; Codes: 99=Unknown Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9 if [BYEAR] > 2017; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
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Field Name DREP DRCC DRNIMV DRCPAP ATEMPM ATEMP
DIE12
EBSEPS
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Description
Epinephrine during Initial Resuscitation
Cardiac Compression during Initial Resuscitation
Nasal Ventilation During Initial Resuscitation
Nasal CPAP during Initial Resuscitation
Temperature Measured within the First Hour after Admission to Your NICU
Temperature within the First Hour after Admission to Your NICU
(in degrees centigrade to nearest 10th of a degree)
Died within 12 Hours of Admission to Your NICU
Field Type Byte Byte
Byte Byte Byte
Single
Byte
Field Codes and Ranges Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9 if [BYEAR] > 2017; Codes: 0=No, 1=Yes, 9=Unknown Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 777.7 if [DELDIE]=1 or [ATEMPM]=0; 20.0 to 45.0, 999.9 if [DELDIE]=0 and ATEMPM=1; Codes: 777.7=N/A, 999.9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Bacterial Sepsis and/or Meningitis on or before Day 3
Byte
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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Field Name EBSEPSCD1 EBSEPSCD2
EBSEPSCD3
NEWOX28 USOUND1 UGRADE1
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Description
Bacterial Sepsis and/or Meningitis on or before Day 3, pathogen 1
Field Type
Integer
Bacterial Sepsis and/or Meningitis on or before Day 3, pathogen 2
Integer
Bacterial Sepsis and/or Meningitis on or before Day 3, pathogen 3
Integer
Oxygen on Day 28
Byte
Cranial Imaging on or before Day 28
PeriventricularIntraventricular Hemorrhage (PIH), Worst Grade
Byte Byte
Field Codes and Ranges
Range: 7777 if [BYEAR] > 2017 and [EBSEPS]=7; 9999 if [BYEAR] > 2017 and [EBSEPS]=9; Bacterial organism code if [BYEAR] > 2017 and [EBSEPS]=1; Codes: 7777=N/A, 9999=Unknown, Bacterial Pathogen Codes in Appendix B of Manual of Operations
Range: 7777 if [BYEAR] > 2017 and ([EBSEPS]=7 or no more pathogens); 9999 if [BYEAR] > 2017 and [EBSEPS]=9; Bacterial organism code if [BYEAR] > 2017 and [EBSEPS]=1; Codes: 7777=N/A, 9999=Unknown, Bacterial Pathogen Codes in Appendix B of Manual of Operations
Range: 7777 if [BYEAR] > 2017 and ([EBSEPS]=7 or no more pathogens); 9999 if [BYEAR] > 2017 and [EBSEPS]=9; Bacterial organism code if [BYEAR] > 2017 and [EBSEPS]=1; Codes: 7777=N/A, 9999=Unknown, Bacterial Pathogen Codes in Appendix B of Manual of Operations
Range: 7 if [DELDIE]=1 or infant not hospitalized on Day 28; 0, 1, 9 if [DELDIE]=0 and infant hospitalized on Day 28; Codes: 0=No, 1=Yes, 7=N/A,9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [USOUND1] in (0,7); 9 if [USOUND1]=9; 0 to 4, 9 if [USOUND1]=1; Codes: 7=N/A, 9=Unknown
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Field Name PIHWFO
OXY VENT HFV
HFNC NIMV CPAP
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Description
PIH, where First Occurred
Field Type
Byte
Field Codes and Ranges
Range: 7 if [USOUND1] in (0, 7) or [UGRADE1]=0; 1, 2, 9 if [USOUND]=1 and [UGRADE1] between 1 and 4; 9 if ([UGRADE1]=9 or [USOUND1]=9); Codes: 1=Your Hospital, 2=Other Hospital, 7=N/A, 9=Unknown
Oxygen after Initial Resuscitation
Conventional Ventilation after Initial Resuscitation
High Frequency Ventilation after Initial Resuscitation
High Flow Nasal Cannula after Initial Resuscitation
Nasal Ventilation after Initial Resuscitation
Nasal CPAP after Initial Resuscitation
Byte Byte Byte
Byte Byte Byte
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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Field Name CPAPES
DRSURF SURFX SURF1DHR SURF1DMIN INO
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Description
Nasal CPAP or Nasal Ventilation before or without ever having received ETT Ventilation
Field Type
Byte
Surfactant during Initial Resuscitation
Surfactant at any Time
Age at First Dose of Surfactant, Hours
Byte
Byte Integer
Age at First Dose of Surfactant, Minutes
Inhaled Nitric Oxide
Byte Byte
Field Codes and Ranges
Range: 7 if ([DELDIE]=1) or ([BYEAR] < 2018 and [DRCPAP]=0 and [CPAP]=0) or ([BYEAR] > 2017 and [DRCPAP]=0 and [DRNIMV]=0 and [CPAP]=0 and [NIMV]=0); 9 if ([BYEAR] < 2018 and {([DRCPAP]=9 and [CPAP] in (0,9)) or ([DRCPAP]=0 and [CPAP]=9)}) or ([BYEAR] > 2017 and {([DRCPAP]=9 and [DRNIMV] in (0,9) and [CPAP] in (0,9) and [NIMV] in (0,9)) or ([DRCPAP]=0 and [DRNIMV]=9 and [CPAP] in (0,9) and [NIMV] in (0,9)) or ([DRCPAP=0 and [DRNIMV]=0 and [CPAP]=9 and [NIMV] in (0,9)) or ([DRCPAP]=0 and [DRNIMV]=0 and [CPAP]=0 and [NIMV]=9)}); 0, 1, 9 if [DELDIE]=0 and {[BYEAR] < 2018 and ([DRCPAP]=1 or [CPAP]=1)} or {[BYEAR] > 2017 and ([DRCPAP]=1 or [DRNIMV]=1 or [CPAP]=1 or [NIMV]=1)} Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
Range: 7777 if [SURFX]=0; 9999 if [SURFX]=9 or SURF1DMIN=99; 0 to 6665, 9999 if [SURFX]=1; Codes: 7777=N/A; 9999=Unknown
Range: 77 if [SURFX]=0; 99 if [SURFX]=9 or SURF1DHR=9999; 0 to 59, 99 if [SURFX]=1; Codes: 77=N/A; 99=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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Field Name INOWG OX36 VENT36 HFV36 HFNC36 NIMV36 CPAP36 STERBPD
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Description Inhaled Nitric Oxide, Where Given
Oxygen at 36 Weeks
Field Type Byte
Byte
Conventional Ventilation Byte at 36 Weeks
High Frequency Ventilation at 36 weeks
Byte
High Flow Nasal Cannula Byte at 36 Weeks
Nasal Ventilation at 36 Weeks
Byte
Nasal CPAP at 36 Weeks Byte
Steroids for CLD
Byte
Field Codes and Ranges
Range: 7 if [INO] in (0, 7); 1, 2, 3, 9 if [INO]=1; 9 if [INO]=9; Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized at week 36; 0, 1, 9 if [DELDIE]=0 and infant hospitalized at week 36; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized at week 36; 0, 1, 9 if [DELDIE]=0 and infant hospitalized at week 36; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized at week 36; 0, 1, 9 if [DELDIE]=0 and infant hospitalized at week 36; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized at week 36; 0, 1, 9 if [DELDIE]=0 and infant hospitalized at week 36; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized at week 36; 0, 1, 9 if [DELDIE]=0 and infant hospitalized at week 36; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized at week 36; 0, 1, 9 if [DELDIE]=0 and infant hospitalized at week 36; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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Field Name STERBPDWG
INDOMETH IBUPROFEN ACETAMIN PROBIOTICS ROPANTIVEGF CAFFEINE VITAMINA ROPSURG ROPSURGWD
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Description
Steroids for CLD, Where Given
Field Type
Byte
Indomethacin for Any Reason
Ibuprofen for PDA
Byte Byte
Acetaminophen (Paracetamol) for PDA
Probiotics
Byte Byte
Treatment of ROP with Anti-VEGF Drug
Caffeine for Any Reason
Byte Byte
Intramuscular Vitamin A for Any Reason
ROP Surgery
Byte Byte
ROP Surgery, Where Done
Byte
Field Codes and Ranges
Range: 7 if [STERBPD] in (0, 7); 1, 2, 3, 9 if [STERBPD]=1; 9 if [STERBPD]=9; Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [BYEAR] 2012 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [ROPSURG] in (0, 7); 1, 2, 3, 9 if [ROPSURG]=1; 9 if ROPSURG=9; Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
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Field Name SRGLIG (discontinued in 2018) SRGLIGWD (discontinued in 2018)
PDASURG
NECSURG
OSURG
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Description PDA Ligation
Field Type
Byte
Field Codes and Ranges
Range: 7 if [BYEAR] < 2018 and [DELDIE]=1; 0, 1, 9 if [BYEAR] < 2018 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
PDA Ligation, Where Done
Byte
Surgery or Interventional Catheterization for Closure of PDA
Surgery for NEC, Suspected NEC, or Bowel Perforation
Other Surgery
Byte Byte Byte
Range: 7 if [BYEAR] < 2018 and [SRGLIG] in (0, 7); 1, 2, 3, 9 if [BYEAR] < 2018 and [SRGLIG]=1; 9 if [BYEAR] < 2018 and [SRGLIG]=9; Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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Field Name SRGCD1
SRGLOC1
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Description First Surgery Code
Location of Surgery for First Surgery Code Procedure
Field Type Text6
Byte
Field Codes and Ranges
Range: "77" if ([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)), "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
Range: 7 if ([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD1]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD1] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
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Field Name SRGSSI1
SRGCD2
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Description
Surgical Site Infection at Your Hospital for First Surgery Code Procedure
Field Type
Byte
Second Surgery Code
Text6
Field Codes and Ranges
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD1]="77" or [SRGLOC1] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC1]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD1] has valid surgery code and [SRGLOC1]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
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Field Name SRGLOC2
SRGSSI2
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Description
Location of Surgery for Second Surgery Code Procedure
Field Type
Byte
Surgical Site Infection at Byte Your Hospital for Second Surgery Code Procedure
Field Codes and Ranges
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD2]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD2] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD2]="77" or [SRGLOC2] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC2]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD2] has valid surgery code and [SRGLOC2]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
33
Field Name SRGCD3
SRGLOC3
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description Third Surgery Code
Location of Surgery for Third Surgery Code Procedure
Field Type Text6
Byte
Field Codes and Ranges
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD3]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD3] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
34
Field Name SRGSSI3
SRGCD4
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description
Surgical Site Infection at Your Hospital for Third Surgery Code Procedure
Field Type
Byte
Fourth Surgery Code
Text6
Field Codes and Ranges
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD3]="77" or [SRGLOC3] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC3]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD3] has valid surgery code and [SRGLOC3]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
35
Field Name SRGLOC4
SRGSSI4
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description
Location of Surgery for Fourth Surgery Code
Field Type
Byte
Surgical Site Infection at Byte Your Hospital for Fourth Surgery Code Procedure
Field Codes and Ranges
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD4]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD4] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD4]="77" or [SRGLOC4] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC4]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD4] has valid surgery code and [SRGLOC4]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
36
Field Name SRGCD5
SRGLOC5
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description Fifth Surgery Code
Location of Surgery for Fifth Surgery Code Procedure
Field Type Text6
Byte
Field Codes and Ranges
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD5]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD5] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
37
Field Name SRGSSI5
SRGCD6
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description
Surgical Site Infection at Your Hospital for Fifth Surgery Code Procedure
Field Type
Byte
Sixth Surgery Code
Text6
Field Codes and Ranges
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD5]="77" or [SRGLOC5] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC5]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD5] has valid surgery code and [SRGLOC5]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
38
Field Name SRGLOC6
SRGSSI6
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description
Location of Surgery for Sixth Surgery Code Procedure
Field Type
Byte
Surgical Site Infection at Byte Your Hospital for Sixth Surgery Code Procedure
Field Codes and Ranges
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD6]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD6] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD6]="77" or [SRGLOC6] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC6]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD6] has valid surgery code and [SRGLOC6]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
39
Field Name SRGCD7
SRGLOC7
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description Seventh Surgery Code
Location of Surgery for Seventh Surgery Code Procedure
Field Type Text6
Byte
Field Codes and Ranges
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}; Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD7]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD7] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
40
Field Name SRGSSI7
SRGCD8
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description
Surgical Site Infection at Your Hospital for Seventh Surgery Code Procedure
Field Type
Byte
Eighth Surgery Code
Text6
Field Codes and Ranges
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD7]="77" or [SRGLOC7] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC7]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD7] has valid surgery code and [SRGLOC7]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
41
Field Name SRGLOC8
SRGSSI8
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description
Location of Surgery for Eighth Surgery Code Procedure
Field Type
Byte
Surgical Site Infection at Byte Your Hospital for Eighth Surgery Code Procedure
Field Codes and Ranges
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD8]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD8] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD8]="77" or [SRGLOC8] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC8]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD8] has valid surgery code and [SRGLOC8]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
42
Field Name SRGCD9
SRGLOC9
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description Ninth Surgery Code
Location of Surgery for Ninth Surgery Code Procedure
Field Type Text6
Byte
Field Codes and Ranges
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD9]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD9] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
43
Field Name SRGSSI9
SRGCD10
Vermont Oxford Network Member Instructions for Electronic Data Submission in 2020
Version 21.0
Appendix A, 2020 Data Fields Table
Description
Surgical Site Infection at Your Hospital for Ninth Surgery Code Procedure
Field Type
Byte
Tenth Surgery Code
Text6
Field Codes and Ranges
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD9]="77" or [SRGLOC9] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or [SRGLOC9]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD9] has valid surgery code and [SRGLOC9]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: "77" if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or no more surgery done, "99" if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); Surgery Code if {[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)};
Codes: "77"=N/A, "99"=Unknown, Surgery Codes in Appendix D of Manual of Operations
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Field Name SRGLOC10
SRGSSI10
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Appendix A, 2020 Data Fields Table
Description
Location of Surgery for Tenth Surgery Code Procedure
Field Type
Byte
Surgical Site Infection at Byte Your Hospital for Tenth Surgery Code Procedure
Field Codes and Ranges
Range: 7 if {([BYEAR] < 2018 and [NECSURG] in (0,7) and [OSURG] in (0,7)) or ([BYEAR] > 2017 and [NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7))} or [SRGCD10]="77"; 9 if ([BYEAR] < 2018 and {([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9))}) or ([BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9)}); 1, 2, 3, 9 if ({[BYEAR] < 2018 and ([NECSURG]=1 or [OSURG]=1)} or {[BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1)}) and [SRGCD10] has a valid surgery code;
Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and {([NECSURG] in (0,7) and [OSURG] in (0,7) and [PDASURG] in (0,7)) or [SRGCD10]="77" or [SRGLOC10] in (2,3)}; 9 if [BYEAR] > 2017 and {([NECSURG]=9 and [OSURG] in (0,9) and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=9 and [PDASURG] in (0,9)) or ([NECSURG]=0 and [OSURG]=0 and [PDASURG]=9) or SRGLOC10]=9}; 0,1, 9 if [BYEAR] > 2017 and ([NECSURG]=1 or [OSURG]=1 or [PDASURG]=1) and [SRGCD10] has valid surgery code and [SRGLOC10]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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Field Name OSRGDESC
RDS PNTX PNTXWO PDA NEC NECWO GIPERF
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Description Surgical Code Description
Respiratory Distress Syndrome Pneumothorax Pneumothorax, Where Occurred Patent Ductus Arteriosus Necrotizing Enterocolitis Necrotizing Enterocolitis, Where Occurred Focal Intestinal Perforation
Field Type Text255
Byte Byte Byte Byte Byte Byte Byte
Field Codes and Ranges
Range: "77" if ([NECSURG] in (0,7) and [OSURG] in (0,7)) or if the surgery code(s) do not require a description; "99" if ([NECSURG] in (0,9) and [OSURG]=9) or ([NECSURG]=9 and [OSURG] in (0,9)); description of surgical procedure(s) if ([NECSURG]=1 or [OSURG]=1) and code for surgery requires a description
Codes: "77"=N/A, "99"=Unknown
Surgery Codes are in Appendix D of the Network Manual of Operations, Part 2.
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [PNTX] in (0, 7); 1, 2, 3, 9 if [PNTX]=1; 9 if [PNTX]=9; Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [NEC] in (0, 7); 1, 2, 3, 9 if [NEC]=1; 9 if [NEC]=9; Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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Field Name GIPERFWO LBPATH LBPATHWO LBPATHCD1
LBPATHCD2
LBPATHCD3
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Description Focal Intestinal Perforation, Where Occurred Bacterial Sepsis and/or Meningitis after Day 3
Bacterial Sepsis and/or Meningitis after Day 3, Where Occurred
Bacterial Sepsis and/or Meningitis After Day 3, pathogen 1
Bacterial Sepsis and/or Meningitis After Day 3, pathogen 2
Bacterial Sepsis and/or Meningitis After Day 3, pathogen 3
Field Type Byte Byte Byte
Integer
Integer
Integer
Field Codes and Ranges
Range: 7 if [GIPERF] in (0, 7); 1, 2, 3, 9 if [GIPERF]=1; 9 if [GIPERF]=9; Codes: 1=Your Hospital, 2=Other Hospital, 3=Both Your Hospital and Other Hospital, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized after Day 3; 0, 1, 9 if [DELDIE]=0 and infant hospitalized after Day 3; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [LBPATH] in (0, 7); 1, 2, 3, 9 if [LBPATH]=1; 9 if [LBPATH]=9; Codes: 1=Your Hospital, 2=Outside of Your Hospital, 3=Both Your Hospital and Outside of Your Hospital, 7=N/A, 9=Unknown
Range: 7777 if [BYEAR] > 2017 and [LBPATH]=7; 9999 if [BYEAR] > 2017 and [LBPATH]=9; Bacterial organism code if [BYEAR] > 2017 and [LBPATH]=1; Codes: 7777=N/A, 9999=Unknown, Bacterial Pathogen Codes in Appendix B of Manual of Operations
Range: 7777 if [BYEAR] > 2017 and ([LBPATH]=7 or no more pathogens); 9999 if [BYEAR] > 2017 and [LBPATH]=9; Bacterial organism code if [BYEAR] > 2017 and [LBPATH]=1; Codes: 7777=N/A, 9999=Unknown, Bacterial Pathogen Codes in Appendix B of Manual of Operations
Range: 7777 if [BYEAR] > 2017 and ([LBPATH]=7 or no more pathogens); 9999 if [BYEAR] > 2017 and [LBPATH]=9; Bacterial organism code if [BYEAR] > 2017 and [LBPATH]=1; Codes: 7777=N/A, 9999=Unknown, Bacterial Pathogen Codes in Appendix B of Manual of Operations
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Field Name CNEGSTAPH CNEGWO
FUNGAL FUNGALWO
PVL EYEX ISTAGE CMAL
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Description
Field Type
Coagulase Negative Staphylococcal Infection after Day 3
Byte
Coagulase Negative Staphylococcal Infection after Day 3, Where Occurred
Byte
Fungal Infection after Day Byte 3
Fungal Infection after Day Byte 3, Where Occurred
Cystic Periventricular Leukomalacia
ROP, Retinal Examination ROP Stage
Congenital Anomaly
Byte
Byte Byte Byte
Field Codes and Ranges
Range: 7 if [DELDIE]=1 or infant not hospitalized after Day 3; 0, 1, 9 if [DELDIE]=0 and infant hospitalized after Day 3; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [CNEGSTAPH] in (0, 7); 1, 2, 3, 9 if [CNEGSTAPH]=1; 9 if [CNEGSTAPH]=9; Codes: 1=Your Hospital, 2=Outside of Your Hospital, 3=Both Your Hospital and Outside of Your Hospital, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or infant not hospitalized after Day 3; 0, 1, 9 if [DELDIE]=0 and infant hospitalized after Day 3; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [FUNGAL] in (0, 7); 1, 2, 3, 9 if [FUNGAL]=1; 9 if [FUNGAL]=9; Codes: 1=Your Hospital, 2=Outside of Your Hospital, 3=Both Your Hospital and Outside of Your Hospital, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1 or cranial ultrasound not done; 0, 1, 9 if [DELDIE]=0 and cranial ultrasound done; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [EYEX] in (0,7); 9 if [EYEX]=9; 0 to 5, 9 if [EYEX]=1; Codes: 7=N/A, 9=Unknown
Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown
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Field Name BDCD1 BDCD2
BDCD3
BDCD4
BDCD5
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Description
First Congenital Anomaly Code
Field Type
Integer
Second Congenital Anomaly Code
Integer
Third Congenital Anomaly Code
Integer
Fourth Congenital Anomaly Code
Integer
Fifth Congenital Anomaly Integer Code
Field Codes and Ranges
Range: 7777 if [CMAL]=0, 9999 if [CMAL]=9; Congenital Anomaly List if [CMAL]=1; Codes: 7777=N/A, 9999=Unknown
Congenital anomaly codes are in Appendix C of the Network Manual of Operations, Part 2
Range: 7777 if [CMAL]=0 or if no more defects, 9999 if [CMAL]=9; Congenital Anomaly List if [CMAL]=1 and 2nd Defect; Codes: 7777=N/A, 9999=Unknown
Congenital anomaly codes are in Appendix C of the Network Manual of Operations, Part 2
Range: 7777 if [CMAL]=0 or if no more defects, 9999 if [CMAL]=9; Congenital Anomaly List if [CMAL]=1 and 2nd Defect; Codes: 7777=N/A, 9999=Unknown
Congenital anomaly codes are in Appendix C of the Network Manual of Operations, Part 2
Range: 7777 if [CMAL]=0 or if no more defects, 9999 if [CMAL]=9; Congenital Anomaly List if [CMAL]=1 and 4th Defect; Codes: 7777=N/A, 9999=Unknown
Congenital anomaly codes are in Appendix C of the Network Manual of Operations, Part 2
Range: 7777 if [CMAL]=0 or if no more defects, 9999 if [CMAL]=9; Congenital Anomaly List if [CMAL]=1 and 5th Defect; Codes: 7777=N/A, 9999=Unknown
Congenital anomaly codes are in Appendix C of the Network Manual of Operations, Part 2
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Field Name BDEFECT
ENTFEED
OXFINAL VENTFINAL HFVFINAL HFNCFINAL NIMVFINAL CPAPFINAL ACFINAL FDISP
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Description
Congenital Anomaly Description
Field Type
Text255
Enteral Feeding at Discharge
Byte
Oxygen at Discharge
Byte
Conventional Ventilation Byte at Discharge
High Frequency
Byte
Ventilation at Discharge
High Flow Nasal Cannula Byte at Discharge
Nasal Ventilation at Discharge
Byte
Nasal CPAP at Discharge Byte
Monitor at Discharge
Byte
Initial Disposition
Byte
Field Codes and Ranges Range: "77" if [CMAL]=0 or no description required; "99" if [CMAL]=9; Text description of congenital anomaly if [CMAL]=1 and description required (see Manual of Operations) Codes: "77"=N/A, "99"=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 2, 3, 9 if [DELDIE]=0; Codes: 0=None, 1=Human Milk Only, 2=Formula Only, 3=Human Milk with Fortifier or Formula, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [BYEAR] > 2017 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2017 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 1, 2, 3, 5, 9 if [DELDIE]=0; Codes: 1=Home, 2=Transferred, 3=Died, 5=Still Hospitalized as of First Birthday, 7=N/A, 9=Unknown
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Field Name DWGT DHEADCIR LOS1
TRANSCODE
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Description Weight at Initial Disposition Head Circumference at Initial Disposition (in cm to
nearest 10th of a cm)
Initial Length of Stay
Transfer and Readmission Data Items Reason for Transfer
Field Type Long
Single
Field Codes and Ranges
Range: 77777 if [DELDIE]=1; 201 to 66665, 99999 if [DELDIE]=0; Codes: 77777=N/A; 99999=Unknown
Range: 777.7 if [DELDIE]=1; 10.0 to 70.0, 999.9 if [DELDIE]=0; Codes: 777.7=N/A, 999.9=Unknown
Integer
Range: 1 if [DELDIE]=1; 1 to 366 (367 if leap day must be added), 999 if DELDIE=0; See Manual of Operations; Codes: 999=Unknown
Byte
Range: 7 if [FDISP] in (1, 3, 5, 7); 9 if [FDISP]=9; 0 to 6, 9 if [FDISP]=2; Codes: 0=ECMO, 1=Growth/ Discharge Planning, 2=Medical/Diagnostic Services, 3=Surgery, 4=Chronic Care, 5=Other, 7=N/A, 9=Unknown
XFER_CTR
Transfer Code of Center to which Infant Transferred
(List available at https://public.vtoxford.org/trans fer-codes/)
Long
Range: 77777777 if [FDISP] in (1,3,5,7); Transfer Code provided by VON or 99999999; Codes: 77777777=N/A, 99999999=Unknown
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Field Name F2DISP
F3DISP F3WGT UDISP
LOSTOT
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Description Post Transfer Disposition
Field Type
Byte
Field Codes and Ranges
Range: 7 if [FDISP] in (1, 3, 5, 7); 9 if [FDISP]=9; 1, 2, 3, 4, 5, 9 if [FDISP]=2; Codes: 1=Home, 2=Transferred Again, 3=Died, 4=Readmitted, 5=Still Hospitalized as of First Birthday, 7=N/A, 9=Unknown
Disposition after Readmission Weight at Disposition after Readmission Ultimate Disposition
Total Length of Stay
Byte Long Byte
Range: 7 if [F2DISP] in (1, 2, 3, 5, 7); 9 if [F2DISP]=9; 1, 2, 3, 5, 9 if [F2DISP]=4; Codes: 1=Home, 2=Transfer, 3=Died, 5=Still Hospitalized as of First Birthday, 7=N/A, 9=Unknown
Range: 77777 if [F3DISP]=7; 99999 if [F2DISP]=9; 201 to 66665 or 99999 if [F3DISP] in (1,2,3,5); Codes: 77777=N/A, 99999=Unknown
Range: 7 if [F2DISP] in (1,3,5,7) or if [F3DISP] in (1,3,5,7); 9 if [F2DISP]=9 or if [F3DISP]=9; 1, 3, 5, 9 if [F2DISP]=2 or if [F3DISP]=2; Codes: 1=Home, 3=Died, 5=Still Hospitalized as of First Birthday, 7=N/A, 9=Unknown
Integer
Range: 777 if [FDISP] in (1,3,5,7); 999 if [FDISP=9]; 1 to 366 (367 if leap day must be added), 999 if FDISP=2; See Manual of Operations; Codes: 777=N/A; 999=Unknown
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Field Name
DISCHOME DURVENT VENTDAYS ECMOP COOLED COOLMETH HYPOIEP
HYPOIES
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Description
Supplemental Data Items
Previously Discharged Home
Duration of Assisted Ventilation (initial stay in your NICU)
Days of Assisted Ventilation (initial stay in your NICU)
ECMO at your Hospital
Field Type
Byte Byte
Long
Byte
Field Codes and Ranges
All Data Items required for Expanded Data centers. VLBW only centers should code each Data Item as "N/A."
Range: 7 if [BYEAR] > 2018 and [DELDIE]=1; 0, 1, 9 if [BYEAR] > 2018 and [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 2, 3, 9 if [DELDIE]=0; Codes: 0=None, 1= < 4 Hours, 2= 4 to 24 Hours, 3= > 24 Hours, 7=N/A, 9=Unknown
Range: 7777 if [DURVENT] in (0,1,2,7); 9999 if [DURVENT]=9; 2 to 366 (367 if leap day must be added), 9999 if [DURVENT]=3; Codes: 7777=N/A, 9999=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Hypothermic Therapy at Your Hospital
Cooling Method
Byte Byte
Hypoxic-Ischemic Encephalopathy
Byte
HIE Severity
Byte
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [COOLED] in (0,7); 9 if [COOLED]=9; 1, 2, 3, 9 if [COOLED]=1; Codes: 1=Selective Head, 2=Whole Body, 3=Both Selective Head and Whole Body, 7=N/A, 9=Unknown
Range: if [YOB] 2016 then 7 if [DELDIE]=1 or if [GAWEEKS] < 36; 0, 1, 9 if [DELDIE]=0 and if [GAWEEKS] 36 else if [YOB] 2017 then 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [HYPOIEP] in (0,7); 9 if [HYPOIEP]=9; 1, 2, 3, 9 if [HYPOIEP]=1; Codes: 1=Mild, 2=Moderate, 3=Severe, 7=N/A, 9=Unknown
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Field Name MECASP TRCSUCMA
SEIZURE
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Description
Meconium Aspiration Syndrome
Tracheal Suctioning for Meconium Attempted during Initial Resuscitation
Seizures
Field Type Byte Byte
Byte
Field Codes and Ranges Range: 0, 1, 9; Codes: 0=No, 1=Yes, 9=Unknown (only VLBW centers should code this as 7=N/A) Range: 7 if [MECASP]=0; 9 if [MECASP]=9; 0, 1 , 9 if [MECASP]=1; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
Range: 7 if [DELDIE]=1; 0, 1, 9 if [DELDIE]=0; Codes: 0=No, 1=Yes, 7=N/A, 9=Unknown
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