ASUSTeK Computer A620BT Bluetooth Pocket PC User Manual manual 3

ASUSTeK Computer Inc Bluetooth Pocket PC manual 3

Contents

manual 3

Microsoft® ActiveSync®3-1Chapter 3Microsoft® ActiveSync®♦♦♦♦♦Introduction........................................................... 3-2What is ActiveSync®? ............................................................... 3-2♦♦♦♦♦Installing ActiveSync®......................................................................... 3-3Installing ActiveSync® on your computer .................................. 3-3♦♦♦♦♦Synchronizing your device .................................. 3-5Connecting your device to a computer .................................... 3-5Setting up a partnership ........................................................... 3-6Checking synchronized information ......................................... 3-8Manually initiating synchronization .......................................... 3-9Synchronization options ......................................................... 3-10
3-2Chapter 3IntroductionWhat is ActiveSync®?The Microsoft® ActiveSync® is one of the important bundled programs inMyPal. With ActiveSync, you can synchronize the information on yourdesktop computer with the information on your device. Synchronizationcompares the data on your device with your desktop computer andupdates both computers with the most recent information.For example:•Keep Pocket Outlook data up-to-date by synchronizing your device withMicrosoft Outlook data on your desktop computer.•Synchronize Microsoft Word and Microsoft Excel files between yourdevice and desktop computer. Your files are automatically converted tothe correct format.NOTE By default, ActiveSync does not automatically synchronize alltypes of information. Use the ActiveSync options to turnsynchronization on or off for specific information types.With ActiveSync, you can also:•Back up and restore your device data•Copy (rather than synchronize) files between your device and desktopcomputer•Control when synchronization occurs by selecting a synchronizationmode. For example, you can synchronize continually while connected toyour desktop computer or only when you choose to synchronize.•Select which information types are synchronized and control how muchdata is synchronized. For example, you can choose to synchronize yourappointments of the past two weeks only, appointments older than twoweeks are not synchronized.For more information about using ActiveSync:1. Start ActiveSync on your desktop computer.2. From the Activesync menu bar, click Help then on MicrosoftActiveSync Help.
Microsoft® ActiveSync®3-3Installing ActiveSync®The ActiveSync program is already installed on your device. Tosynchronize information on your device with your computer, you must alsoinstall ActiveSync on your computer. Install ActiveSync from theCompanion CD that came with your product package.NOTE Before starting the ActiveSync installation, make sure thatyou have Microsoft® Outlook® installed on your computer. Ifyou do not have Outlook, install the Microsoft® Outlook® 2002from the Companion CD. Even if you have Outlook 98 orOutlook 2000 installed, you are encouraged to update toOutlook 2002.Installing ActiveSync® on your computerTo install ActiveSync on your computer:1. Turn on your computer and monitor.NOTE Do not connect your device to your computer until you havefinished installing ActiveSync.2. Insert the Companion CD into the CD-ROM drive of your computer.The CD autoruns and displays the initial screen, then the Main Menufrom which you can start the installation.3. Click on Start Here from the Main Menu.
3-4Chapter 34. Read the Overview beforeinstalling ActiveSync 3.7 to makesure that you perform theinstallation sequence correctly.5. If you have not installed Outlook,install it now. Click InstallOutlook 2002 and follow thescreen instructions to completethe installation.6. Click Download ConnectionWizard and read the overview tosee if you require the wizard.Follow the screen instructions toinstall the wizard on yourcomputer. Return to the MainMenu when done.7. Click Install ActiveSync 3.7,then click Install.8. When prompted, select Run thisprogram from its currentlocation then click OK.9. Follow the succeeding screeninstructions. Click Finish tocomplete the installation.10. Restart Windows when prompted,then proceed to the next sectionto connect your device to yourcomputer and startsynchronization.
Microsoft® ActiveSync®3-5Synchronizing your deviceConnecting your device to a computerTo connect your device to your computer:1. Place the device on the cradle.2. Connect the AC adapter to the power connector on the cradle.3. Connect the USB sync cable from the cradle to a USB port on yourcomputer.To connect your device toyour computer without thecradle:1. Connect the traveling USB synccable with 26-pin connector to the26-pin connector at the bottom ofthe device.2. Connect the other end of the cableto a USB port on your computer.26-pin connector
3-6Chapter 3Setting up a partnershipImmediately after you have completed the installation, the NewPartnership wizard will start automatically to help you establish apartnership and customize your synchronization settings. At this point, youcan decide exactly which types of information you would like tosynchronize with your computer.A partnership is a file that allows you to synchronize your devicewith your desktop computer. This file is stored on your desktopcomputer. An additional file that enables your desktop computer torecognize your device is stored on your device.2. On the next screen, selectSynchronize with the desktopcomputer. Click Next.3. Select the type of information thatyou wish to synchronize. ClickNext.ORIf you wish to customize asynchronized item, highlight theitem then click Settings.To set up a partnership:1. When the New Partnershipscreen appears, select Standardpartnership for the type ofpartnership to establsih betweenyour device and your computer.Click Next.
Microsoft® ActiveSync®3-7On the CalendarSynchronization Settingswindow, for example, select fromthe options how you wish tosynchronize the appointments onyour device with your computer.Click OK.4. Click Finish to complete setting apartnership.Immediately after you set up apartnership, ActiveSync® startsautomatically and initiates the firstsynchronization between yourdevice and your computer.Refer to the succeeding sectionsfor more details onsynchronization.
3-8Chapter 3Checking synchronized informationAfter your first synchronization, take a look at Calendar, Contacts, andTasks on your device. You will notice that the calendar information inMicrosoft Outlook on your computer was copied to your device, and theinformation that you have on your device was copied to your computer.NOTE Open Microsoft Outlook on your desktop computer to see thedetails of copied information from your device.
Microsoft® ActiveSync®3-9Manually initiating synchronizationOnce you have set up ActiveSync and completed the first synchronizationprocess, you can initiate synchronization from your device at any time.To manually initiate synchronization:1. Tap , then tap ActiveSync to display the ActiveSync screen.2. To start synchronization, make a connection between your device andyour computer, then tap Sync.To end synchronization, tap Stop.For more information on synchronization:Tap while in the ActiveSync screen, then tap Help.Connection statusTap to connect and synchronizeTap to stop synchronizationTap to synchronize via IR orchange synchronization settings
3-10Chapter 3Synchronization optionsThe Microsoft ActiveSync program allows you to customize yoursynchronization settings at any time. You can select the items tosynchronize, set the synchronization schedule, and specify thesynchronization rules.To display the synchronization options:•From the ActiveSync window on your desktop computer, click on theOptions icon, or•From the menu bar, click on Tools, then Options.1. Check the box opposite the itemthat you wish to synchronize.2. Highlight a checked item thenclick on Settings to specifysynchronization options for theitem.For example, highlight Calendarthen click on Settings to displaythe Calendar SynchronizationSettings window. Customize theavailable settings, then click OKwhen done.3. Do the same for the otherchecked items.NOTE: You cannot set theoptions for unchecked items.4. Click OK when done.To select items to synchronize:
Microsoft® ActiveSync®3-11To set synchronization schedule:1. Click on the Schedule tab.2. Select your desiredsynchronization schedule.3. Click OK when done.To specify synchronization rules:1. Click on the Rules tab.2. Select your desired settings fromthe available options.3. Click OK when done.
3-12Chapter 3
Microsoft® Pocket Outlook4-1Chapter 4Microsoft® Pocket Outlook♦♦♦♦♦Introduction........................................................... 4-2♦♦♦♦♦Calendar ................................................................ 4-2Creating appointments ............................................................. 4-3Using the summary screen ...................................................... 4-4Creating meeting requests ....................................................... 4-4♦♦♦♦♦Contacts ................................................................ 4-5Creating contacts ..................................................................... 4-6Using the summary screen ...................................................... 4-6Finding a contact...................................................................... 4-7♦♦♦♦♦Tasks...................................................................... 4-8Creating tasks .......................................................................... 4-8Using the summary screen ...................................................... 4-9♦♦♦♦♦Notes.................................................................... 4-10Creating notes.........................................................................4-11♦♦♦♦♦Inbox .................................................................... 4-12Synchronizing e-mail messages ............................................ 4-12Connecting directly to an e-mail server.................................. 4-13Using the message list ........................................................... 4-14Composing messages ........................................................... 4-16Managing e-mail messages and folders ................................ 4-17
4-2Chapter 4IntroductionMicrosoft® Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, andNotes. You can use these programs individually or together. For example,e-mail address stored in Contacts can be used to address e-mailmessages in Inbox.Using ActiveSync®, you can synchronize information in Microsoft Outlookor Microsoft Exchange on your desktop computer with your device. Youcan also synchronize this information directly with a Microsoft Exchangeserver. Each time you synchronize, ActiveSync compares the changes youmode on your device and desktop computer or server and updates bothcomputers with the latest information. For information on using ActiveSync,see ActiveSync Help on your desktop computer.You can switch to any of the Pocket Outlook programs by tapping .Calendar: Scheduling appointmentsand meetingsUse Calendar to schedule appointments, including meetings and otherevents. You can check your appointments in one of several views(Agenda, Day, Week, Month, and Year) and easily switch views using theView menu.NOTE You can customize the Calendar display, such as changingthe first day of the week, by tapping Options on the Toolsmenu.Tap to go to TodayTap to display or edit theappointment detailsTap to create a new appointment
Microsoft® Pocket Outlook4-3Creating appointmentsTo create an appointment:1. If you are in Day or Week view, tap your desired date for theappointment,2. Tap New.3. Using the input panel, enter a description and a location. Tap to selectthe field.4. If needed, tap the date and time to change them.5. Enter other desired information. You will need to hide the input panel tosee all available fields.6. To add notes, tap the Notes tab. You can enter text, draw, or create arecording. For more information on creating notes, see the “Notes:Capturing thoughts and ideas” later in this chapter.7. When done, tap OK to return to Calendar.NOTE If you select Remind me in an appointment, your device willremind you according to the options set in , Settings,Personal tab, Sounds and Notifications.Tap to select from a predefined textTap to select from previouslyentered locationsTap to specify the time of appointmentTap to specify the date of appointmentTap to add notes to the appointment
4-4Chapter 4Using the summary screenWhen you tap an appointment in Calendar, a summary screen appears. Tochange the appointment, tap Edit.Creating meeting requestsYou can use Calendar to set up meetings with users of Outlook andPocket Outlook. The meeting request will be created automatically andsent either when you synchronize Inbox or when you connect to youre-mail server.To create a meeting request:1. Tap Tools then Options to indicate how you want meeting requestssent.2. If you send and receive e-mail messages through ActiveSync, selectActiveSync.To schedule a meeting:1. Create an appointment.2. In the appointment details, hide the input panel, then tap Attendees.3. From the list of e-mail addresses you have entered in Contacts, selectthe meeting attendees.The meeting notice is created automatically and place in the Outboxfolder. For more information on sending and receiving meetingrequests, see Calendar Help and Inbox Help on the device.Appointment detailsNotes/additional informationon the appointmentTap to change details of the appointment
Microsoft® Pocket Outlook4-5Contacts: Tracking friends andcolleaguesContacts maintains a list of your friends and colleagues so that you caneasily find the information you look for, whether you are at home or on theroad. Using the infrared port (IR) on the device, you can quickly shareContacts information with other device users.NOTE To change the way information is displayed in the list, tapTools then Options.Tap and enter part of a nameto quickly find it on the listTap to select the category ofcontacts you want to displayTap to display additional phonenumbers and email addressesTap to display or edit the contact detailsTap to create a new contactTap to sort contacts by name or companyTap an action for a selected contact
4-6Chapter 4Creating contactsTo create a contact:1. Tap , then tap Contacts.2. Tap New to display a blankcontact form.3. Using the input panel, enter aname and other contactinformation. You will need ot scrolldown to see all available fields.4. To assign the contact a category,scroll to and tap Categories, thenselect a category from the list. Onthe contact list, you can displaythe contacts by category.Using the summary screenTapping a contact on the contact list displays a summary screen. Tochange the contact information, tap Edit.5. To add notes, tap the Notes tab. You can enter text, draw, or create arecording. For more information on creating notes, see “Notes:Capturing thoughts and ideas” later in this chapter.6. Tap OK to return to the contact list when done.Contact detailsTap to display notesTap to change contact information
Microsoft® Pocket Outlook4-7Finding a contactThere are four ways to find a contact.1. On the contact list, enter a contactname in the box under thenavigation bar. To show all contactsagain, clear text from the box or tapthe button to the right of the box.2. In the contact list, tap the categorylist (labeled All Contacts bydefault) and select the type ofcontact that you wish to display. Toshow all contacts again, select AllContacts. To view a contact notassigned to a category, selectNone.3. To view the names fo companiesyour contacts work for, in thecontact list, tap View > ByCompany. The number of contactsthat work for that company will bedisplayed to the right of thecompany name.4. Tap , Find, enter the contactname, select Contacts for the type,and tap Go.1234
4-8Chapter 4Tasks: Keeping a to do listUse Tasks to keep track of what you have to do.Creating tasksTo create a task:1. Tap , then tap Tasks.2. Tap New to display a blank taskform.3. Using the input panel, enter adescription.4. Enter a start date and due date,or enter other information bytapping the field first. If the inputpanel is open, you will need tohide it to see all available fields.Tap to select a sortorder of the task listTap to select the category oftasks you want to displayIndicates high priorityTap to display or editthe task detailsTap and hold to display apop-up menu of actionsTap an action for the taskTap to create a new task
Microsoft® Pocket Outlook4-95. To assign the task to a category, tap Categories and select a categoryfrom the list. On the task list, you can display tasks by category.6. To add notes, tap the Notes tab. You can enter text, draw, or create arecording. For more information on creating notes, see “Notes:Capturing thoughts and ideas” later in this chapter.7. Tap OK to return to the task list when done.Using the summary screenTapping a task on the task list displays a summary screen. To change thetask details, tap Edit.TIP To quickly create a task withonly a subject, tap Entry Bar onthe Tools menu. Tap Tap hereto add a new task and enteryour task information.Task detailsTap to show or hide the task detailsNotes/additional information on the taskTap to change the task details
4-10Chapter 4Notes: Capturing thoughts andideasQuickly capture thoughts, reminders, ideas, and phone numbers withNotes. You can create a written note or a recording. You can also include arecording in a note. If a note is open when you create the recording, it willbe included in the note as an icon. If the note is displayed, it will becreated as a stand-alone recording.Tap to change the sort order of the listTap to open a note or play a recordingTap to recordTap to show or hide the recording toolbarTap to create a new note or recordingTap and hold to display apop-up menu of actionsTap an action for the itemYou may change the default Notes options including the writing mode,template, file storage, and record button action.To change the Notes options:1. Tap , then tap Notes.2. Tap Tools, then Options... todisplay the options screen.3. Make your desired changes.4. Click OK.
Microsoft® Pocket Outlook4-11Creating notesTo create a note:1. Tap , then tap Notes.2. Tap New to display a blank note.3. Create your note by writing, drawing, typing, or recording. For moreinformation about using the input panel, writing and drawing on thescreen, and creating recordings, see Chapter 2.Tap to show or hidethe input panelTap to save the note andreturn to the Notes listTap to write on the screenTap to add a recording to the note
4-12Chapter 4Inbox: Sending and receiving e-mailmessagesUse Inbox to send and receive e-mail messages in one of these ways:•Synchronize e-mail messages with Microsoft Exchange of or MicrosoftOutlook on your desktop computer•Send and receive e-mail messages by connecting directly to an e-mailserver through an Internet service provider (ISP) or a networkSynchronizing e-mail messagesE-mail messages can be synchronized as part of the generalsynchronization process. You will need to enable Inbox synchronization inActiveSync. For more information on enabling Inbox synchronization, seeActiveSync Help on your desktop computer.During synchronization:•Messages are copied from the mail folders of Exchange or Outlook onyour desktop computer to the ActiveSync folder in Inbox on your device.By default, you will receive messages from the past three days only, thefirst 100 lines of each message, and file attachments of less than 100KBin size.•E-mail messages in the Outbox folder on your device are transferred toExchange or Outlook, then send from those programs.•E-mail messages in subfolder must be selected in ActiveSync on yourdesktop computer in order to be transferred.NOTE You can also synchronize e-mail messages with your desktopcomputer from a remote location. For more information, seeChapter 7.
Microsoft® Pocket Outlook4-13Connecting directly to an e-mail serverIn addition to synchronizing e-mail messages with your desktop computer,you can send and receive e-mail messages by connecting to an e-mailserver using a modem or network card connected to your device. Youneed to set up a remote connection to a network or an ISP, and aconnection to your e-mail server. For more information, see Chapter 7.When you connect to the e-mail server, new messages are downloaded tothe device Inbox folder, messages in the device Outbox folders are sent,and messages that have been deleted on the e-mail server are removedfrom the device Inbox folder.Messages that you receive directly from an e-mail server are linked to youre-mail server rather than your desktop computer. When you delete amessage on your device, it is also deleted from the e-mail server the nexttime you connect based on the settings you selected in ActiveSync.You can work online or offline. When working online, you read andrespond to messages while connected to the e-mail server. Messages aresent as soon as you tap Send, which saves space in your device.When working offline, once you have downloaded new message headersor partial messages, you can disconnect from the e-mail server and decidewhich messages to download completely. The next time you connect,Inbox downloads the complete messages you have marked for retrievaland sends the messages you have composed.
4-14Chapter 4Using the message listThe messages you receive are displayed in the message list. By default,the most recently received messages are displayed first in the list.When you receive a message, tap it to open. Unread messages aredisplayed boldface.Tap to select the sort orderfor the messagesTap and hold to display apop-up menu of actionsTap to connect, and to send/receive e-mailTap to connect to the selected serviceTap to select the service, and thefolder that you wish to displayTap to return to the message listTap to delete this messageTap to reply to or forward this messageTap to view the next messageTap to view the previous message
Microsoft® Pocket Outlook4-15When you connect to your e-mail server or synchronize with your desktopcomputer, by default, you will receive messages from the last five daysonly, the first 100 lines of each new messages, and file attachments of lessthan 100KB in size. The original messages remain on the e-mail server oryour desktop computer.You can mark the messages that you want to retrieve in full during yournext synchronization or e-mail server connection. In the message list, tapand hold the message that you want to retrieve. On the pop-up menu, tapMark for Download. The icons in the Inbox message list give you visualindications of message status.You can specify your downloading preferences when you set up theservice or select your synchronization options. You can change them atany time.•Change options for Inbox synchronization using ActiveSync options. Formore information, see ActiveSync Help on your desktop computer.•Change options for direct e-mail server connections in Inbox on yourdevice. Tap Tools then Options. On the Service tab, tap the service thatyou wish to change. Tap and hold the service and select Delete toremove a service.
4-16Chapter 4Composing messagesTo compose a message:1. Tap New.2. In the To field, enter an e-mail or SMS address of one or morerecipients, separating them with a semicolon, or select a name fromthe Contacts list by tapping the Address Book button. All e-mailaddresses entered in the e-mail fields in Contacts appear in theAddress Book.3. Compose your message. To enterpreset or frequently usedmessages, tap My Text andselect a message.4. Tap Send when you have finishedthe message. If you are workingoffline, the message is moved tothe Outbox folder and will be sentthe next time you connect.Tap to show or hide thecomplete message headerTap to send the messageTap to select a preset messageTap to display the e-mail address bookTap to show or hide the recording toolbar
Microsoft® Pocket Outlook4-17Managing e-mail messages and foldersThe behavior of the folders you create depends on whether you are usingActiveSync, SMS, POP3, or IMAP4.•If you use ActiveSync, e-mail messages in the Inbox folder in Outlook willautomatically be sunchronized with your device. You can select tosynchronize additional folders by designating them for ActiveSync. Thefolders you create and the messages you move will then be mirrored onthe server. For example, if you move two messages from the Inbox folderto a folder named Family, and you have designated Family forsynchronization, the server creates a copy of the Family folder andcopies the messages into that folder. You can then read messages whileaway from your desktop computer.•If you use SMS, messages are stored in the Inbox folder.•If you use POP3 and you move e-mail messages to a folder you created,the link is broken between the messages on the device and their copieson the mail server. The next time you connect, the mail server will seethat the messages are missing from the device Inbox and delete themfrom the server. This prevents you from having duplicate copies of amessage, but it also means that you will no longer have access tomessages that you move to folders created from anywhere except thedevice.•If you use IMAP4, the folders you create and the e-mail messages youmove are mirrored on the server. Therefore, messages are available toyou anytime you connect to your mail server, whether it is from yourdevice or desktop computer. This synchronization of folders occurswhenever you connect to your mail server, create new folders, orrename/delete folders when connected.
4-18Chapter 4
Companion programs5-1Chapter 5Companion programs♦♦♦♦♦Pocket Word.......................................................... 5-2Creating Pocket Word documents ........................................... 5-2Saving Pocket Word documents .............................................. 5-3Opening an existing Pocket Word document ........................... 5-5Modes of entering information ................................................. 5-6♦♦♦♦♦Pocket Excel ......................................................... 5-9Creating Pocket Excel documents ......................................... 5-10Saving Pocket Excel documents............................................ 5-10Securing your Excel document .............................................. 5-12Tips for working in Pocket Excel ............................................ 5-13♦♦♦♦♦MSN Messenger .................................................. 5-14Signing up .............................................................................. 5-15Working with contacts ............................................................ 5-16Chatting with contacts ............................................................ 5-17♦♦♦♦♦Windows Media Player for Pocket PC .............. 5-18♦♦♦♦♦Microsoft Reader ................................................ 5-19Getting books on your device ................................................ 5-20Using the Library .................................................................... 5-20Reading a book ...................................................................... 5-21Using Reader features ........................................................... 5-22Removing a book ................................................................... 5-22
5-2Chapter 5The companion programs consist of Microsoft® Pocket Word, Microsoft®Pocket Excel, MSN Messenger, Windows Media™ Player for Pocket PC,and Microsoft® Reader.To switch to a companion program on your device, tap Programs on the menu, then tap the program that you wish to open.Pocket WordPocket Word works with Microsoft Word on your desktop computer to giveyou easy access to copies of your documents. You can create newdocuments on your device, or you can copy documents from your desktopcomputer to your device. Synchronize documents between your desktopcomputer and your device so that you have the most up-to-date content inboth locations.Use Pocket Word to create documents, such as letters, meeting minutes,or trip reports.1. Tap , tap Programs, tapPocket Word to launch theapplication.If you have existing MicrosoftWord or Pocket Word documentsin your device, a list of thedocuments appears.Creating Pocket Word documentsTo create a new Word document:NOTE If you selected a template for new documents in the Optionsdialog box, that template appears with the appropriate textand formatting already provided.
Companion programs5-32. Tap New to display a blank document.3. Use any of the tools in the input panel to type your text.Type your text hereTap to select an input methodTap to show or hide the input panelTap to show or hide the formatting toolbarTap to save and close your documentFormatting toolbarSaving Pocket Word documentsTo save a Pocket Word document:When you have finished editing your document, tap OK.The document is saved using the first line as file name if you did notspecify a file name. For example, if your first line in the document hasthe words Bits-n-Pieces, these words appear in your Word documentslist.
5-4Chapter 5To specify save options:1. With the document open, tapTools.2. From the pop-up menu, tap SaveDocument As... to display theSave As screen.3. Change the file name by simplytyping a new one in the Namefield.4. Tap the down arrow in the Folderfield to select a folder where youwish to place the file.NOTE If you do not wish to change the document format, but wouldlike to change the file name, folder, and location of yourdocument, simply tap Edit from the command bar, then tapRename/Move... from the pop-up menu to make yourchanges.5. Tap the down arrow in the Type field to select a file format.You can save the document you create or edit in a variety of formats:•Word (.doc)•Pocket Word (.psw)•Rich Text Format (.rtf)•Plain Text (.txt)6. Tap the down arrow in the Location field to indicate the location ofyour saved file, either in the main memory of your device, or in astorage card, if available.7. Tap OK when done.
Companion programs5-5Opening an existing Pocket Word documentPocket Word contains a list of the files stored on your device. Tap a file inthe list to open. To delete, make copies of, and send files, tap and hold afile in the list, then select the appropriate action on the pop-up menu.NOTE You can open only one Pocket Word document at a time;when you open a second document, you will be asked tosave the first.Tap to select the folder you want to displayTap to change the sort order of the listTap to open a documentTap to create a new documentTap to change document settings
5-6Chapter 5Modes of entering informationYou can enter information in Pocket Word in one of four modes (typing,writing, drawing, or recording), which are displayed on the View menu.Each mode has its own toolbar that you can show or hide by tapping theShow/Hide Toolbar button on the command bar.If you are opening a Word document created on a desktop computer,select Wrap to Window on the View menu so that you can see the entiredocument.To change the zoom magnification:1. Tap View, then tap Zoom.2. Select your desired percentage.Select a higher percentage to enter text and lower one to see more ofyour document.Typing ModeUsing the input panel, enter typed text into the document. For moreinformation on entering typed text, see Chapter 2.To format existing text and to edit text, first select the text. You can selecttext as you do in a Word document, using your stylus instead of the mouseto drag through the text you want to select. You can search a document tofind text by tapping Edit and Find/Replace.
Companion programs5-7Writing modeIn writing mode, use your stylus to write directly on the screen. Ruled linesare displayed as a guide, and the zoom magnification is greater than intyping mode to allow you to write more easily. For more information onwriting and selecting writing, see Chapter 2.NOTE If you cross three ruled lines in a single stylus stroke, thewriting becomes a drawing, and can be edited andmanipulated as described in the next section.Written words are converted to graphics (metafiles) when aPocket Word document is converted to a Word document onyour desktop computer.Write your text hereWith the Space button selected,drag to insert space. An arrowappears showing the spacedirection direction and size.Tap to show or hide the writing/formatting toolbarPen buttonSpace buttonTap to display the menuTap to display zoom percentagesTap to wrap text to screen
5-8Chapter 5Drawing modeIn drawing mode, use your stylus to draw on the screen. Gridlines appearas a guide. When you lift your stylus off the screen after ther first stroke,you will see a drawing box indicating the boundaries of the drawing. Everysubsequent stroke within or touching the drawing box becomes part of thedrawing. For more information on drawing and selecting drawings, seeChapter 2.Recording modeIn recording mode, embed arecording into your document.Recordings are saved as .wav files.For more information on recording,see Chapter 2.Resize an object by draggingthe selection handlesTap an arrow to display the optionsPen buttonDrawing toolbarTap to show or hide the drawing toolbarTap to select the formatting optionsEmbedded recording
Companion programs5-9Pocket ExcelPocket Excel works with Microsoft Excel on your desktop computer to giveyou easy access to copies of your workbooks. You can create newworkbooks on your device, or you can copy workbooks from your desktopcomputer to your device. Synchronize workbooks between your desktopcomputer and your device so that you have the most up-to-date contentsin both locations.Use Pocket Excel to create workbooks, such as expense reports andmileage logs.Pocket Excel contains a list of the files stored on your device. Tap a file inthe list to open. To delete, make copies of, and send files, tap and hold afile in the list, then select the appropriate action on the pop-up menu.Pocket Excel provides fundamental spreadsheet tools, such as formulas,functions, sorting, and filtering. To display the toolbar, tap View, then tapToolbar.NOTE You can open only one Pocket Excel document at a time;when you open a second document, you will be asked tosave the first.Cell contents appear here as youtype, or when you select the cellZoom buttonFormat buttonAutoSum button
5-10Chapter 5Saving Pocket Excel documentsTo save an Excel document:When you have finished editing your document, tap OK.By default, your document is saved as Book1 as file name. You canchange the file name to one that is more descriptive of your document.See next section for saving options.1. Tap , tap Programs, tapPocket Excel.2. Tap New to display a blankdocument.If you selected a template for newdocuments in the Options dialogbox, that template appears withthe appropriate text andformatting already provided.Creating Pocket Excel documentsTo create a new Excel document:
Companion programs5-11To specify save options:1. With the document open, tapTools.2. From the pop-up menu, tap SaveWorkbook As... to display theSave As screen.3. Change the file name by simplytyping a new one in the Namefield.4. Tap the down arrow in the Folderfield to select a folder where youwish to place the file.NOTE If you do not wish to save your workbook to a different format,but would like to change the file name, folder, and location ofyour document, simply tap Edit from the command bar, thentap Rename/Move... from the pop-up menu to make yourchanges.5. Tap the down arrow in the Type field to select a file format.You can save the document you create or edit in a variety of formats:•Pocket Excel (.pxl)•Excel (.xls)6. Tap the down arrow in the Location field to indicate the location ofyour saved file, either in the main memory of your device, or in astorage card, if available.7. Tap OK when done.
5-12Chapter 5Securing your Excel documentIf your workbook contains sensitive or confidental information, you canprotect it with a password.To set a password for your workbook:1. Open the workbook.2. Tap Edit from the command bar,then tap Password... to displaythe password setting screen.3. Type a password in thePassword field.4. Re-type the password in theVerify Password field.5. Tap OK when done.If you have set a password for yourworkbook, a password screenappears asking you to type yourpassword whenever you try to openthe workbook.Type your password, then tap OK. Ifyou type in a wrong password, amessage appears telling you so.NOTE DO NOT forget your password! You can not open yourworkbook unless you type in the correct password.
Companion programs5-13Tips for working in Pocket ExcelTake note of the following when working in large worksheets in PocketExcel:•View in full-screen mode to see as much of your worksheet aspossible. Tap View, then tap Full Screen. To exit full-screen mode, tapRestore.•Show and hide window elements. Tap View, then tap the elements toshow or hide.•Freeze panes on a worksheet. First select the cell where you want tofreeze panes. Tap View, then tap Freeze Panes. You might want tofreeze the top and leftmost panes in a worksheet to keep row andcolumn labels visible as you scroll through a sheet.•Split panes to view different areas of a large worksheet. Tap View, thentap Split. Drag the split bar to where you want it. To remove the split, tapView, then tap Remove Split.•Show and hide rows and columns. To hide a row or column, select acell in the row or column that you want to hide. Tap Format, then tapRow or Column, and tap Hide. To show a hidden row or column, tapTools, then tap Go To, and type a reference that is in the hidden row orcolumn. Tap Format, then tap Row or Column, and tap Unhide.For more information on using Pocket Excel, tap , then tap Help.
5-14Chapter 5MSN MessengerMSN Messenger on your device is an instant messaging program thatallows you to:•See who is online•Send and receive instant messages•Have instant message conversations with groups of contactsTo use MSN Messenger:You must have a Microsoft Passport™ account or a MicrosoftExchange e-mail account.You must have a Passport to use the MSN Messenger Service. If youhave a Hotmail® or MSN account, you already have a passport. Once youhave obtained either a Microsoft Passport or Microsoft Exchange account,you are ready to set up your account.Sign up for a Microsoft Passport account at http://www.passport.com.Get a free Microsoft Hotmail e-mail address at http://www.hotmail.com.To launch MSN Messenger:1. Tap , then tap Programs.2. Tap MSN Messenger.
Companion programs5-15Signing upTo sign in to MSN Mesenger service:NOTE If you already use MSN Messenger on your desktopcomputer, your contacts will show up on your device withoutbeing added again.1. Tap Tools then tap Sign in... fromthe menu.ORSimply tap the Tap here to signin area.2. In the sign-in screen, enter youre-mail address and password.Tap Sign In.
5-16Chapter 5Working with contactsThe MSN Messenger window shows all of your messenger contacts at aglance, divided into Online and Not Online categories. From this view,while connected, you can chat, send an e-mail, block the contact fromchatting with you, or delete contacts from your list using the pop-up menu.To see others online without being seen, tap My Status in the Tools menuand select Appear Offline.If you block a contact, you will appear offline but will remain on the blockedcontact’s list. To unblock a contact, tap and hold the contact, then tapUnblock on the pop-up menu.
Companion programs5-17Chatting with contactsTap a contact name to open a chat window. Enter your message in the textentry area at the bottom of the screen, or tap My Text to enter a presetmessage, then tap Send. To invite another contact to a multi-user chat, tapInvite in the Tools menu, then tap the contact that you want to invite.NOTE To switch back to the main window without closing a chat, tapthe Contacts button. To go back to your chat window, tapChats and select the person whom you were chatting with.To know if the contact you are chatting with is responding, look for themessage under the text entry area. For more information on using MSNMessenger, tap , then tap Help.
5-18Chapter 5Windows Media Player for Pocket PCUse Microsoft® Windows Media Player for Pocket PC to play digital audioand video files that are stored on your device or on a network. To switch toWindows Media Player for Pocket PC, tap , tap Programs, then tapWindows Media.Use Microsoft Windows Media Player on your desktop computer to copydigital audio and video to your Pocket PC. You can play Windows Mediaand MP3 files on your Pocket PC.For more information on using Windows Media Player for Pocket PC, tap , then tap Help.Indicates the progressof the current trackTap to play or pauseTap to stopTap to play the previous trackTap to play the next trackSlide to adjust volumeTap to mute sound
Companion programs5-19Microsoft ReaderUse Microsoft Reader to read eBooks on your device. Download books toyour desktop computer from your favorite eBook web site. Then, useActiveSync to copy the book files to your activated device. The booksappear in the Reader Library.Each book consists of a cover page, an optional table of contents, and thepages of the book. You can:•Page through the book using the Up/Down control on your device, or bytapping the page number on each page.•Annotate the book with highlighting, bookmarks, notes, and drawings.•Search for text and look up definitions for words.The Guidebook contains all the information that you need to use thesoftware. To open the Guidebook, tap Help on the Reader command bar.Or, on a book page, tap and hold on the book title, then tap Help on thepop-up menu.To launch Microsoft Reader:1. Tap , then tap Programs.2. Tap Microsoft Reader.
5-20Chapter 5Using the LibraryThe Library is your Reader home page. It displays a list of all books storedon your device or storage card.To open the library:1. On the Reader command bar, tap Library.2. On a book page, tap the book title, then tap Library on the pop-upmenu.To open a book, tap its title on the Library list.Tap to scroll throughthe Library listTap to selecta sort orderTap to search booksby author or titleTap to navigate toother parts of theReaderA list of books youhave stored appearshereGetting books on your deviceYou can download book files from the Web. Just visit your favorite eBookretailer and follow the instructions to download the book files.Sample books and a dictionary ar also included in the MSReader folder inthe Extras folder on the Pocker PC Companion CD.Use ActiveSync to download the files from your desktop computer to youractivated device as described in the Read Me file in the MSReader folder.
Companion programs5-21Reading a bookEach book consists of a cover page, and optional table of contents, andthe pages of the book. Navigation options are listed in the bottom portionof the cover page.The first time you open a book, you will probably want to go to the firstpage or to the table of contents, if there is one. Subsequently, wheneveryou open a book, you will be automatically taken to the last page read.In addition to the text, each book page includes a page number and thebook title.You can also page through a book using the Up/Down control on yourdevice.
5-22Chapter 5Using Reader featuresReading a book electronically gives you several options not available withpaper books. These options are available from any book page.Select text by dragging across the text on the page. Then, tap an option onthe pop-up menu, as described below.•Search for Text. Find text in a book by tapping Find on the pop-upmenu. Enter the word you want to search for, and tap the desired Findoption. Reader highlights found text on the page. To close Find, tapoutside the box. To return to your original page, tap the title then tapReturn on the pop-up menu.•Copy Text. You can copy text form books that support this feature intoany program that accepts text. On a book page, select the text that youwant to copy. Then, tap Copy Text on the pop-up menu. The text can bepasted into the program of your choice.•Bookmarks. When you add a bookmark to a book, a color-codedbookmark icon appears on the right margin. You can add multiplebookmarks to a book. Then, from anywhere in the book, tap thebookmark icon to go to the bookmarked page.•Highlights. When you highlight text, it appears with a coloredbackground.•Notes. When you attach a note to text, you enter the text in a note padthat appears on top of the book page. A Note icon appears on the leftmargin. To show or hide the note, tap the icon.•Drawings. When you add a drawing, a Drawing icon appears on thebottom-left corner of the page, and drawing tools appear across thebottom of the page. Draw by dragging your stylus.NOTE To see a list of a book’s annotations, including bookmarks,highlights, text notes, and drawings, tap Annotations Indexon the book’s cover page. You can tap an entry in the list togo to the annotated page.Removing a bookWhen you finish reading a book, you can delete it to conserve space onyour device. If a copy of the book is stored on your desktop computer, youcan download it again at any time.To remove a book from your device, tap and hold the title in the Library list,then tap Delete on the pop-up menu.

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