Adobe Window 8 Users Manual FrameMaker Reviewer's Guide

2015-02-02

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REVIEWER’S GUIDE

Microsoft® Windows® 2000, Windows XP,

Windows Vista™, UNIX®

Adobe®FrameMaker® 8

WELCOME TO ADOBE FRAMEMAKER 8

The world of technical communication is rapidly changing. Organizations must meet the

challenges of shrinking product lifecycles, increasing product variations, and disappearing

geographical boundaries. Technical communicators need tools to take advantage of established

and emerging trends and technologies, such as PDF, HTML, XML, and rich media.

FrameMaker 8 software is a key member of the Adobe tools for technical communicators and

supports organizations that need to author, structure, publish, repurpose, and customize infor-

mation for global audiences.

This document contains examples, illustrations, and mini-tutorials that show the key features

and proven functionality of FrameMaker 8.

WHO SHOULD USE FRAMEMAKER?

FrameMaker provides a rich feature set that supports a variety of users, from creators of XML-

based information to technical writers, instructional designers, and server-based publishers, as

well as anyone producing long, complex, or structured documents or books.

Techn i cal w r iter s

FrameMaker supports writers and publishers of a broad range of technical content, including

technical manuals, specifications, data sheets, and training materials. FrameMaker software

provides a feature set that makes it easy to master complex projects, publish to multiple chan-

nels, and obtain professional-quality results. Proven authoring features support searching and

revising multiple documents and reliably processing thousands of pages of complex content,

with robust, reliable cross-references, autonumbers, tables of contents, indices, and running

headers and footers, as well as complex tables, graphics, and equations. FrameMaker has

evolved to meet the changing requirements of technical writers, supporting both unstructured

and structured workflows, standards-compliant authoring and publishing, and dynamic con-

tent publishing in combination with Adobe Flash® and Adobe Acrobat 3D® software.

CONTENTS

Welcome to Adobe

FrameMaker 8 . . . . . . . . . . 1

Who Should Use FrameMaker? . 1

Key New Features . . . . . . . . . . 2

Comparing Document

Workflows . . . . . . . . . . . . . . . . 3

Getting to Know

FrameMaker 8 . . . . . . . . . . . . . 5

FrameMaker 8: A Guided

Tour . . . . . . . . . . . . . . . . . . 9

Structured or Unstructured

FrameMaker? . . . . . . . . . . . . . . 9

Unstructured Authoring . . . . . 9

Structured Authoring . . . . . . 11

Developing a Structured

Application . . . . . . . . . . . . . . 13

Migrating to Structure . . . . . 15

XML Publishing . . . . . . . . . . . 17

DITA Authoring and

Publishing . . . . . . . . . . . . . . . 17

Publishing 3D and Interactive

Content . . . . . . . . . . . . . . . . . 19

PDF Publishing . . . . . . . . . . . 20

Complex Documents and

Books . . . . . . . . . . . . . . . . . . 21

Tables of Contents and

Indices . . . . . . . . . . . . . . . . . 24

Automatic Numbering . . . . . . 26

Text and Graphics . . . . . . . . . 28

Tables . . . . . . . . . . . . . . . . . . 30

Text Edit Tracking . . . . . . . . . 31

Conditional Text . . . . . . . . . . 34

Cross-References . . . . . . . . . . 38

System Requirements . . . . .40

KEY NEW FEATURES

The following features are new to FrameMaker 8:

Improved Globalization

Author and publish unstructured and XML

content based on the Unicode character set.

Use Unicode characters in documents, dia-

logs, markers, and catalog entries. Author

and maintain non-English or multi-lan-

guage documents without the need for spe-

cial FrameMaker versions or character code

manipulation. Generate PDF files with Uni-

code-based text and Unicode characters in

bookmarks. Use newly provided dictionar-

ies for spell check and hyphenation support

in more than 30 languages.

DITA Support

Author and publish documents that con-

form to the Darwin Information Typing

Architecture (DITA), an industry-standard

architecture that facilitates re-use and re-

purposing of modular information units.

Use a rich set of DITA features, including

topic authoring, map authoring, content

fragment reuse (conref) and book building

from DITA maps.

Rich Media Integration

Create interactive PDF documents by

embedding SWF files directly in

FrameMaker software. Include eLearning

and tutorial content created using applica-

tions such as Adobe Captivate and

Adobe Flash.

Import 3D graphics (U3D) files created

using applications such as Adobe

Acrobat 3D. Select parameters such as back-

ground, lighting, render mode and default

view. Create PDF files containing live 3D

models.

Improved XML Support

Preserve comments in XML documents.

Save system variables to XML, and preserve

all XML processing instructions (PIs).

Import element formatting from a cascad-

ing style sheet (CSS) to quickly define ele-

ment formatting for print and PDF

generation.

Improved Single-Source Publishing

Use improved conditional text features for

managing and publishing multiple docu-

ment variations. Define behaviors based on

logical operators (AND, OR, NOT) for

overlapping conditions. Rename existing

condition tags.

Filter by Attribute

In structured documents, show or hide con-

tent based on attribute values. Leverage

XML metadata for publishing multiple doc-

ument versions. Create logical expressions

to define whether element content is pub-

lished or suppressed. Use Filter by Attribute

or conditional text to manage document

variations in structured content. Retain

conditional text and Filter by Attribute set-

tings when saving documents to XML.

Track Text Edits

Identify text insertions and deletions during

the document editing process. Accept or

reject text edits individually or globally. Pre-

view documents with all edits accepted or

rejected. Maintain text edit tracking infor-

mation when saving documents to XML.

Other new features

· Use a tabbed document view to better

manage multiple documents in the

FrameMaker software workspace.

· Import content from Microsoft

Office 2007.

· Embed graphics references from a URL

or directory path.

· Automate and customize FrameMaker

using the Frame Developer’s Kit (FDK),

which has been updated to support

FrameMaker 8 features.

Instructional designers

PDF has long served the needs of instruc-

tional designers, who need to render rich doc-

uments formats and support the ability to

distribute documents in print and online.

Instructional designers are increasingly devel-

oping and deploying interactive content using

applications such as Adobe Flash,

Adobe Captivate®, and Adobe Acrobat 3D

software. These tools allow instructional

designers to create engaging, effective demon-

stration and tutorial content. With

FrameMaker 8, instructional designers can

easily integrate these rich media assets into

traditional electronic documents.

XML authors and publishers

For XML authors and publishers,

FrameMaker provides an authoring and pub-

lishing platform that supports a variety of key

XML standards, including DITA, DocBook,

and XHTML. Writers can create XML content

in a familiar WYSIWYG interface, without

learning XML syntax. FrameMaker software’s

“guided editing” feature supports writers in

inserting XML elements in their proper con-

text. The authoring environment continu-

ously validates documents against the

permitted structure, based on a Document

Type Definition (DTD) or XML Schema.

FrameMaker-based XML workflows can

automatically apply XSL transformations

(XSLT) for processing XML documents.

FrameMaker software offers an outstanding

XML-to-PDF solution, with rich, rules-based

styling and high-end graphics support, inte-

grated with Adobe's market-leading PDF

publishing technology.

Server-based publishers

FrameMaker Server 8 software brings the

power of the FrameMaker publishing engine

to the server environment. The FrameMaker

Developers Kit (FDK) is an application pro-

gramming interface (API) that allows organi-

zations to use FrameMaker as an automated

publishing engine for database-resident content or XML data. Using the FDK, developers

can integrate FrameMaker Server into applications that automatically render customized

or personalized data in rich, complex formats.

Other key users

The capabilities of FrameMaker for creating and maintaining long, complex documents

make it a natural choice for governments, large organizations, and scientific/research orga-

nizations. Each of these entities produces large numbers of often complex documents that

must be published with a common format to multiple output channels. All must meet the

ever-changing requirements to deliver to multiple channels, including print, PDF, and the

Web, and many are facing new requirements to deliver personalized content via XML.

FrameMaker 8 software also supports organizations that need to add 3D and interactive

content to their publishing workflows.

Many commercial publishers have relied on FrameMaker software’s long-document fea-

tures for textbooks and reference materials. These same publishers can use FrameMaker

software’s multichannel publishing features to generate new revenue streams from multi-

ple output channels or XML-based personalized content delivery.

COMPARING DOCUMENT WORKFLOWS

Document workflows — the process by which authors create and maintain content — can

be organized into three general categories: design- and format-driven, template-driven,

and structure/XML-driven. In contrast to page layout applications or word processors,

FrameMaker excels at supporting template-driven and XML-driven process models.

Design- and format-driven workflows

Documents can be created from a broad variety of authoring tools and processes. For

example, magazine designers conceive and implement their ideas based on a page-oriented

paradigm. Their process model is a design-driven workflow, where the components of a

page (such as the story title, the lead paragraph, the body copy, the illustrations, and the

photos) are considered separate assets. Graphic designers use their artistic skills to manu-

ally position and manipulate these components on individual pages.

Word processing users, however, often follow a format-driven workflow. For example, they

select text and manually apply formatting properties — font size, font style, line spacing,

paragraph spacing, and so on.

The design-driven and format-driven process models place significant emphasis on the

user’s skill and dedication to lay out and format the content consistently and correctly. The

output of these types of workflows tends to be channel-specific. For instance, a magazine’s

graphic design and layout that is optimized for the size of the printed page is often

inappropriate for other media such as the Web. Repurposing design- or format-driven

content for other output media typically requires a substantial reformatting effort.

Template-driven workflows

A template-driven workflow can effectively address the limitations of design- and format-

driven models. In a template-driven workflow, the format of the content is controlled by a

style sheet that is part of a template, which controls the physical layout of the finished pub-

lication. Users tag the content to identify components such as chapter names, words to be

Valid XML content in the FrameMaker user interface, with the Structure View and Element Catalog.

emphasized, product names, and

cautions and warnings. The style

sheet associates format and layout

information with these tags to

ensure, for instance, that chapter

names always start on a new recto

(right) page and appear in 16-point,

centered, Adobe Myriad® Bold type.

The template includes a set of style

sheet definitions, plus one or more

standardized master layout pages that

apply consistent parameters for the

positioning of text and graphics on

various types of pages (such as cover

and contents pages, ad pages, and

inside text pages).

FrameMaker software’s template-

driven workflow ensures consistent

formatting and layout of the content;

automated formatting and layout

reduces the need to manipulate a

publication’s components manually.

Even more valuable, however, is the

separation of the formatting and lay-

out decisions from the source content. This allows organizations to use a group of tem-

plates tailored to specific output media with exactly the same content.

Structured workflows

In structured or XML-based workflows, authors tag and organize content into a hierarchy

of elements, with attributes (metadata) attached to those elements. XML allows the user to

define and enforce a set of rules that apply to a specific document type (for instance, chap-

ters must start with a chapter name and contain one or more sections; sections must start

with a section name and contain text or subsections). These rules may be expressed using a

Document Type Definition (DTD) or XML Schema. XML content that conforms to its DTD

or Schema is valid. FrameMaker software supports the production of valid content that is

often critical to XML workflows.

Because content tags can carry information about the meaning and usage of the informa-

tion, tagging facilitates easier interpretation of documents than is possible based on

appearance alone. Tagging has the added power of enabling software applications to intelli-

gently process content. For documents, this can mean the automatic production of tables

of contents, indices, lists of figures, and navigation links. Tagging is also the key to XML-

based solutions that provide personalized, customized or interactive versions of the con-

tent.

GETTING TO KNOW FRAMEMAKER 8

FrameMaker 8 software provides the power of many

tools in a single product. Try the features described in

this document to see how FrameMaker software can

help you create, share, customize and publish content

faster and with fewer resources.

Global Language Support

The Unicode Standard is a character coding system

designed to support the worldwide interchange, pro-

cessing, and display of text in any language or charac-

ter set. Unicode encoding allows you to create

documents containing characters from any number of

character sets, and allows sharing of documents

between different geographic or linguistic regions.

FrameMaker 8 supports Unicode text encoding for

creating, editing, saving, and publishing documents in

multiple languages and for creating multilingual doc-

uments. Unicode text is supported in FrameMaker

markers, catalog entries, and dialogs. PDF export sup-

ports Unicode text, bookmarks, tags, and comments.

You can import or copy Unicode content from other

applications.

FrameMaker 8 includes greatly expanded dictionary

and hyphenation support for multi-language author-

ing:

· Full authoring support (including language rules, dictionary, and hyphenation) is

provided for US English, French, German, Swiss German, Canadian French, and

British English.

· Full authoring support (without dictionaries and hyphenation) is provided for

Japanese, Korean, Traditional Chinese, and Simplified Chinese.

· Dictionary and hyphenation support are provided for Spanish, Italian, Portuguese,

Danish, Dutch, Swedish, Norwegian, Nynorsk, Finnish, Catalan, Greek, Russian, Czech,

Polish, Hungarian, Turkish, Slovak, Slovenian, Bulgarian, Croatian, Estonian, Latvian,

Lithuanian, and Romanian.

Structured Authoring and Publishing

FrameMaker 8 software provides a structured authoring environment that eases the pro-

cess of creating and editing valid XML. You can use Document Type Definitions (DTDs)

or XML Schema to define the structure and validity of your content, and format your doc-

uments with the FrameMaker context-sensitive styling language (Element Definition Doc-

ument, or EDD). Read/write rules allow you to map XML elements to document objects

such as tables, graphics, footnotes, cross-references, and index markers. You can work on

your content in full WYSIWYG mode.

Demonstration of the globalization capabilities of FrameMaker software. Four languages

are included within a single document.

FrameMaker 8 software provides

context-sensitive guided editing with

the Element Catalog, the Structure

View window, and the FrameMaker

continuous validation feature. The

Element Catalog quickly shows you

which elements are valid while you

develop your information and navi-

gate the structure of your document.

The Structure View window is tightly

integrated with the WYSIWYG view,

and displays any validity errors as

they occur in real time.

You can define your own

FrameMaker structured applica-

tions, which means that FrameMaker

automatically picks the right DTD or

XML Schema, template, and settings

when you open an XML document.

FrameMaker software’s parsing

engine examines the XML at import

to determine whether it is well-

formed and to validate the code against the appropriate DTD or XML Schema. After

authoring and tagging tasks are complete, you can save standards-compliant XML for fur-

ther processing.

FrameMaker supports XML namespaces, Cascading Style Sheets (CSS), and the Unicode

character set. Namespaces are commonly used as a prefix to XML element names, particu-

larly when content is combined from multiple sources. FrameMaker software can export

standards-compliant CSS files for use with a broad variety of media.

Adobe provides several resources to aid users who are not familiar with structured author-

ing. Choose Help>Complete FrameMaker Help to access the complete set of FrameMaker

resources. For example, the XML Cookbook gives users a “jump start” at designing and

implementing a structured authoring system. The XML Cookbook includes a detailed set of

procedures and examples to guide users through all aspects of authoring and publishing,

including structured template creation and XML import and export. Adobe also provides a

white paper, Migrating from Unstructured to Structured FrameMaker, to guide organiza-

tions that wish to migrate from an unstructured, template-based workflow to a structured,

XML-based workflow.

FrameMaker software includes a set of sample applications for several common types of

documents and several standard DTDs. Organizations can use these sample applications

“out of the box,” or use them as a starting point for customization. Four sample applica-

tions for standards-compliant structured authoring are integrated into FrameMaker:

DITA 1.0, DocBook 4.1, xDocBook 4.1.2, and XHTML. DocBook 4.1 and xDocBook 4.1.2

Example structured document that conforms to DITA (Darwin Information Typing Architecture), an industry-

standard topic-based information model.

conform fully to the industry-standard DocBook (SGML) and xDocBook (XML) DTDs

for technical documentation. The XHTML sample application conforms to the DTD for

the next generation of HTML — the Extensible HTML version 1.0 transition DTD.

DITA (Darwin Information Typing Architecture) is an industry-standard information

model that facilitates re-use and re-purposing of modular information units.

FrameMaker 8 provides a rich environment for authoring and publishing DITA-compliant

content. FrameMaker 8 supports the authoring of DITA topics, including task, concept,

and reference types, and DITA maps. Support for content fragment reuse (conref) is pro-

vided through a graphical interface. DITA xref elements are converted to “live”

FrameMaker cross-references, and book building from DITA maps is supported. The

FrameMaker 8 DITA support is highly configurable. You can modify the provided

FrameMaker DITA templates to specify your own publishing formats, or you can create

your own DITA specializations.

Rich Media Publishing Features

FrameMaker users often choose Adobe Portable Document Format (PDF) as a publishing

format, and FrameMaker software makes the process automatic. An Adobe PDF Creation

Add-On is included with the FrameMaker software, allowing the generation of PDF docu-

ments with a simple “save as PDF” operation. Cross-references and hypertext links within

and between documents are preserved when you convert to PDF.

FrameMaker supports several graphics formats that are common in interactive content.

FrameMaker 8 adds support for U3D and SWF files. These file formats allow the authoring

and publishing of new forms of interactive PDF content from FrameMaker 8 software.

Authoring Tools for Complex Documents

FrameMaker offers a proven, powerful set of long-document authoring and management

tools. Master page usage can be associated to specific paragraph tags or elements, and cus-

tom master pages can be rearranged in any order. This functionality reduces manual layout

chores for custom pages. Twelve running headers and footers are available, and a Select/

Deselect All button streamlines the process of importing formats between documents. Out-

of-the-box layout options and a rich set of examples for skill building are provided by book

templates and structured templates. The option of saving a document in FrameMaker 7.0

format provides backward compatibility with prior versions of the software.

Accessibility Features

FrameMaker supports accessibility for authors with impaired vision and support for the

creation of accessible documents. Accessibility features provided by Windows 2000,

Windows XP, and Windows Vista are supported, including a high-contrast user interface,

screen reader compatibility, and keyboard shortcuts.

FrameMaker supports the creation of accessible documents in many ways. Template-based

publishing makes it possible to output several versions of a document, including a large-

print edition. FrameMaker supports the generation of tagged PDF, which identifies a pub-

lication’s layout elements and contents and the visual relationships between them. This

allows logical reflow of tagged PDF files during viewing on a broad range of devices with

widely varying screen sizes. You can use conditional tags and graphics attributes to display

graphics at normal resolution in the standard edition of a document, in high-contrast out-

line mode in a large-print edition, and as textual descriptions in an edition for visually

impaired readers. Documents can be output as raw text for input to accessibility tools that

require ASCII text files.

FRAMEMAKER 8: A GUIDED TOUR

The following sections highlight the key features of FrameMaker 8 software.

STRUCTURED OR UNSTRUCTURED FRAMEMAKER?

FrameMaker provides both unstructured and structured authoring capabilities in a single

product.

By default, FrameMaker opens in a structured interface. All features of FrameMaker are

available in the structured interface, including the paragraph and character catalogs for

formatting unstructured documents, and the element catalog and structure view for

authoring structured documents. You can work on both structured and unstructured doc-

uments in the structured interface.

If you wish to constrain FrameMaker to the unstructured interface, you can choose

File>Preferences>General and specify the unstructured FrameMaker interface. Subsequent

launches of FrameMaker will open in unstructured mode. You can use the File>Prefer-

ences>General dialog to switch between structured and unstructured modes at any time.

You must quit and restart FrameMaker for the change to take effect.

UNSTRUCTURED AUTHORING

FrameMaker software’s unstructured authoring mode supports authors in formatting text

automatically by applying paragraph formats and character formats. FrameMaker exposes

frequently-used commands in a Formatting Toolbar, and provides a history palette and

“multiple undo” capability for reviewing and undoing previous editing operations.

FrameMaker 8 software adds a tabbed interface for managing multiple documents and a

Track Text Edit toolbar.

FrameMaker software includes both unstructured and structured templates that you can

customize for your particular needs.

Creating a new Unstructured Document

1. Launch FrameMaker. The Structured FrameMaker interface opens. You can edit both

unstructured and structured documents in structured mode.

2. Choose File>New>Document. The FrameMaker New file dialog opens.

3. You can create a new document by clicking the Portrait, Landscape or Custom buttons

or by using the templates provided in this folder. FrameMaker 8 also adds an

XML_Templates folder for sample XML documents. Click Explore Standard Templates

to display the Standard Templates browser.

4. Select from the list of FrameMaker templates on the left side of the dialog. The

Template browser displays a thumbnail view and description of the selected template.

To create a new empty document based on a template, click Create, or click Show

Sample to create an example document based on the template.

5. Click the Show Paragraph Catalog button to display the Paragraph Catalog. Park your

cursor in a block of text and click in the Paragraph Catalog to apply a paragraph

format.

6. Click the Show History Palette button to display the history palette. Click on any

editing operation to undo that operation and all subsequent actions.

7. To view the Track Text Edit toolbar, choose View>Track Text Edit Bar.

8. To enable the tabbed document interface, choose View>Tabbed Bar.

STRUCTURED AUTHORING

FrameMaker 8 offers the ability to work with XML files, DTDs, and XML Schema, which

makes it possible to integrate with an externally developed XML application. The parsing

and validation engines built into FrameMaker ensure well-formed and valid XML when

you open and save XML documents. You can convert a DTD or XML Schema to a

FrameMaker EDD (Element Definition Document), incorporate its element definitions

into a new or existing structured FrameMaker template, and apply element tags to your

content.

When you finish your work, you can parse and validate your XML and then save it as a

standards-compliant file for use by others. XML publishing maximizes the efficiency of

History Palette

Paragraph

Catalog

Show Paragraph

Catalog

Show History

Palette

Track Text Edit bar

Tabb e d Do c umen t

Bar

content creation and makes it possible to easily disseminate information from a single

source to many channels, such as Web, print, interactive media, wireless devices and PDAs.

Creating a new XML Document

FrameMaker 8 software includes new sample documents that allow you to get started

quickly with XML authoring and publishing.

1. To create a new XML document, choose File>New>Document. The FrameMaker New

file dialog opens.

2. Double-click the XML_templates folder to view example XML documents.

3. Double-click the Book folder, and choose UserGuide.xml. Click New.

4. FrameMaker chooses an appropriate structured application based on the XML

structure. The structured application defines the appropriate styles and page layouts to

format the XML document for screen display, editing, and printing.

5. Click Continue. FrameMaker opens the XML document.

Editing an XML Document

1. To edit an XML document, choose File>Open. In the Open dialog, select a valid XML

file and click Open. FrameMaker automatically applies the appropriate styles and page

layouts to format the XML document for screen display, editing, and printing.

After you make your revisions, you can save your document in XML format by choosing

File>Save.

DEVELOPING A STRUCTURED APPLICATION

You can define multiple FrameMaker structured applications to support editing multiple

XML document types. A structured application associates a DTD or XML Schema, a tem-

plate (containing an EDD) and a set of conversion rules with a certain type of XML. When

you open a file of that XML type, FrameMaker automatically reads the proper configura-

tion and template settings to provide you with a WYSIWYG guided editing environment.

FrameMaker 8 software provides several new example structured applications for common

documents. You can use these structured applications, or modify them to meet your own

authoring and publishing requirements.

After you save a structured FrameMaker document to an XML file, the file can be opened

or edited by other XML authoring tools, or can be used for output to other channels.

Creating an EDD from a DTD or Schema

You can use a DTD or XML Schema to create a FrameMaker EDD. The new EDD will

include structure rules that are already defined the DTD or XML Schema. You can then

modify the EDD to specify formatting properties for XML elements.

1. Choose StructureTools>Open DTD. If you are starting with an XML Schema, choose

StructureTools>Open Schema.

2. Select a DTD or an XML Schema. FrameMaker prompts for the name of a structured

application to use when converting the DTD or XML Schema to an EDD. The

structured application may define mappings between XML elements and structured

FrameMaker objects. Here we will choose <No Application> and use FrameMaker

software’s default mappings.

3. FrameMaker prompts for the type of DTD: SGML or XML.

FrameMaker reads the structure definitions from the XML DTD and creates an EDD. You

can then begin to define formatting rules in the EDD. FrameMaker 8 also allows you to

define element formats by importing a cascading style sheet.

Creating an EDD from a Structured Document

After you have converted an unstructured document to a structured document, you can

generate a FrameMaker EDD (Element Definition Document) from your newly-converted

document. FrameMaker uses the EDD to associate formatting information with XML ele-

ments. FrameMaker 8 improves the initial EDD that you can automatically generate by

including both structure and format information from the original sample document.

If you already have a cascading style sheet that defines the format of your XML elements,

FrameMaker 8 allows you to import the CSS style definitions into the EDD. This allows

you to quickly set up on-screen and PDF formatting and can simplify the maintenance of

your EDD formatting rules.

MIGRATING TO STRUCTURE

FrameMaker provides a sophisticated mechanism for converting unstructured content into

structured content for output as XML. Built-in conversion tables allow you to specify map-

pings for how to translate paragraph tags and other cues into a structured hierarchy. This

means that you can quickly repurpose content from word-processing files and unstruc-

tured FrameMaker files into structured content for use in XML-based workflows.

Creating a Conversion Table

1. Open an unstructured FrameMaker document. Choose StructureTools>Generate

Conversion Table. You can generate a new conversion table, or update an existing

conversion table. FrameMaker automatically generates an initial conversion table based

on the unstructured FrameMaker document’s template formats.

FrameMaker EDD created from XML DTD.

2. Save the conversion table.

3. You will probably want to add new rules to your conversion table to improve the

accuracy of the automated conversion to structure. You can wrap sequences of

paragraph formats in XML elements, automatically creating a structured hierarchy. You

can also specify an XML root, or top-level, element.

Converting Unstructured Content

1. Open an unstructured FrameMaker document and a conversion table. Activate the

unstructured FrameMaker document by clicking anywhere in the document window.

2. Choose StructureTools>Utilities>Structure Current Document. Select the appropriate

conversion table.

3. Inspect the results. Adjust the conversion table rules until the document is completely,

or nearly completely, structured. For guidance on creating conversion tables, see the

document Migrating from Unstructured to Structured FrameMaker, which is available in

the Adobe FrameMaker Help Center (Help>Complete FrameMaker Help).

After your conversion table is complete, you can batch convert entire folders of unstruc-

tured FrameMaker documents by choosing StructureTools>Utilities>Convert Documents

to Structured Format.

New rule to wrap

document in root element

New rule to wrap content

of “Section” elements

XML PUBLISHING

With FrameMaker software you can open, edit, and save valid XML, enabling the use of

XML-based technologies for interactive and dynamic content delivery. The XML transfor-

mation language (XSLT) is one such key technology.

You can automatically associate an XSLT (or CSS) file with an XML document by automat-

ically adding an XML processing instruction. The following XML application definition

automatically inserts an XSLT processing instruction when writing an XML document.

When the XML file is opened in Microsoft Internet Explorer or most other modern Web

browsers, the browser applies the XSLT transformation and displays the result. This is a

common way of deploying XML-based Web content.

Structured application definition that associates XSLT style sheet with XML documents

Using XSLT on Import or Export

You can specify that FrameMaker apply an XSL transformation when opening or saving an

XML document. This is useful for automatically mapping between an XML structure that

is useful for storing or exchanging content and a structure that works best for authoring

content. It can also be used for other automatic manipulation of content, such as automat-

ically sorting glossary entries when a file is saved. The following application definition

automatically applies an XSL transformation to convert the XML document to WML

(wireless markup language) for display on small-screen devices.

Structured application definition that specifies an XSLT transformation when an XML document

is saved

DITA AUTHORING AND PUBLISHING

FrameMaker 8 software provides greatly improved support for authoring and publishing

documents that conform to the Darwin Information Typing Architecture (DITA). DITA is

an increasingly popular standard for authoring, exchanging, and publishing topic-oriented

technical content. DITA was designed to support modern business requirements, including

topic-level content management, decreased product development timeframes, multiple

document variations, and multi-channel publishing.

Creating a new DITA Topic

To create a new DITA topic, choose DITA>New DITA File. You can create a generic DITA

topic, or you can create an instance of one of the specialized topic types that are defined by

the DITA specification — concept, task, or reference.

1. Enter a new DITA topic file name. You can use a .xml or .dita file extension.

2. Use the FrameMaker element catalog and structure view to create valid DITA content.

3. Choose File>Save to save your DITA content at any time.

FrameMaker 8 provides highly configurable DITA support. You can use the provided

Adobe templates for authoring and publishing DITA-compliant topics and maps. You can

also modify the Adobe DITA templates to meet your own information specialization or

formatting requirements. You can specify the default DITA applications in the

DITA>DITA Options dialog.

Inserting a DITA conref

The DITA conref mechanism supports information re-use at the fragment level. A refer-

enced unit of content may be as large as an entire topic or as small as a single inline ele-

ment. The referenced content is maintained in one location.

1. To insert a reusable DITA fragment, place your cursor at the location in the document

structure where you wish to insert the reusable fragment. Referenced content must be

valid at the current location.

2. Choose DITA>Insert Conref. The FrameMaker DITA Reference Manager appears.

3. Choose the DITA document that contains the content you are referencing. You may

reference content from the current DITA document or from an external DITA

document.

4. Choose the element tag that you are referencing. The DITA Reference Manager lists all

elements of that type in the target document which have an “id” attribute.

5. Choose the instance of the element you wish to reference.

6. Click Insert. FrameMaker inserts the conref target element at the insertion point.

Creating a new DITA Map

DITA map files are used to define collections of topics, typically for publishing. Maps

define not only topic collections, but also define relationships between topics — sequences,

groups, navigation hierarchies, and so on.

1. To create a new DITA map file, choose DITA>New DITA File>New <map>.

2. In the element catalog, choose topicref. Click insert.

3. The Insert TopicRef dialog appears. Navigate to the DITA topic you wish to include in

the DITA map file. Select the DITA topic, and choose Insert.

PUBLISHING 3D AND INTERACTIVE CONTENT

FrameMaker 8 software provides the capability to embed U3D and SWF files in

FrameMaker documents. These files are rendered as single frames in print output, but can

retain their full interactive capabilities when published to PDF. Acrobat 3D provides the

capability to generate 3-dimensional renditions from many popular computer-aided

design software packages. SWF files are a popular output format for interactive and tuto-

rial content produced by applications such as Adobe Captivate and Adobe Flash.

Inserting Interactive Content

To insert a U3D or SWF file into a FrameMaker document:

1. Insert the FrameMaker text cursor at the end of a paragraph or in an empty paragraph.

2. Choose File>Import>File.

3. Select the U3D or SWF file to import. Make sure Import By Reference is checked, to

maintain a link to the original file. Click Import. FrameMaker will automatically create

an anchored frame for the imported U3D or SWF file.

4. To modify the 3D model parameters of a U3D file, select the imported graphic and

choose Graphic>3D Menu.

For files created using Adobe Flash software, the first frame of the animation will appear in

print and in generated PDF. You can activate the U3D or SWF animation in the

FrameMaker or PDF file by double-clicking on the image.

PDF PUBLISHING

FrameMaker 8 improves the already rich PDF publishing capabilities of FrameMaker soft-

ware by adding Unicode support and the capability to embed U3D and SWF files.

FrameMaker fully supports Unicode in PDF content. Unicode characters render appropri-

ately in document content and PDF bookmarks.

With the capability to embed content created with Adobe Acrobat 3D, Adobe Captivate,

and Adobe Flash software, authors can create, maintain, and publish truly interactive con-

tent with FrameMaker. For print publishing, FrameMaker displays the first frame of the

content created with Adobe Flash software. When viewed online, users can benefit from

the full capabilities of Flash-based content, including interactive demonstrations and tuto-

rials, embedded in PDF files.

To convert a FrameMaker document or book to PDF format, you can use the File>Save As

PDF command.

To change a document’s default PDF settings, use the Format>Document>PDF Setup

command with the Book or File window active. You can specify PDF file-conversion set-

tings within your FrameMaker document. For instance, in the Bookmarks tab, you can

PDF document with embedded 3D graphic and active Adobe Acrobat 3D Toolbar.

choose which paragraph or element tags to use as PDF bookmarks from a scrolling list. In

the Tags tab, you can control tagged PDF creation. In the Links tab, you can create named

destinations for all paragraphs referenced by hyperlinks and cross-references. You can

reduce PDF file size by turning off the Create Destinations option in this tab.

FrameMaker also allows you to optimize PDF file size for files or books. To modify the

default settings, choose Format>Document>Optimize PDF Size>Options. You can specify

settings for selected documents or an entire book. You can make optimization consistent

across a group of files, choose whether to prompt when opening and overwriting existing

files, select a directory in which to save your optimized files, and specify whether to abort

the conversion process if errors occur. After you make your settings, choose Format>Doc-

ument>Optimize File.

Saving a Book as PDF

1. To save a book in PDF format, make the Book window active and choose File>Save As

PDF. The Save Document dialog appears. Choose a file name, and click Save.

2. Use the PDF Setup dialog’s Bookmarks tab to specify which paragraphs to convert to

bookmarks and how to thread articles in the resulting PDF files. Use the Tags tab to

specify settings for the creation of a tagged PDF file if needed. Specify settings for

named destinations in the Links tab. Click Set to save the new settings.

COMPLEX DOCUMENTS AND BOOKS

The FrameMaker document authoring toolset has long been a mainstay for organizations

who need to publish complex documents. With its automated page layout, template and

style management, and imported text and graphics handling features, FrameMaker can

increase the efficiency and ease of multichannel publishing of long, complex documents.

You can associate master page usage to specific paragraph tags or elements using the For-

mat>Page Layout>Apply Master Pages command. Master pages are mapped to tags and

elements on the MasterPageMaps reference page.

To quickly rearrange the sequence of custom master pages, choose the Format>Page Lay-

out>Reorder Custom Master Pages command. In the Reorder Master Pages dialog, choose

page names in the list and use the buttons to rearrange them.

You can choose from 12 different header and footer variables, including 8 generic custom-

izable variables that you can use to print the contents of any paragraph tag or structured

FrameMaker element on your pages.

A book file provides quick access to all files contained in the book and ensures correct

numbering of pages, paragraphs, and chapters, as well as updated cross-references. It also

allows you to create a table of contents, lists, and indices for the book.

Each file in a book can have its own numbering properties. For example, you can set the

table of contents to start on i, the first chapter to start on 1-1 and the first appendix to start

on A-1.

FrameMaker makes it easy to set up and modify a book file, change the order of the files,

and specify whether a file begins on a left or right page. To create a book file, choose

File>New>Book. A blank untitled book window appears. To add non-generated files,

choose Add>File or click the Add Files button in the lower right corner of the Book win-

dow, or just drag a file from anywhere on your Desktop to the Book window and drop it

into the book.

To rename a file, select it in the Book window and choose Edit>Rename File, or simply

pause for a moment and then click the file name again. You can view individual file names

without their full path information using this technique; to rename the selected file, simply

type a new name. To rearrange the sequence of files in a book, highlight the files you wish

to move and drag them to the desired location in the file list. You can select non-contigu-

ous file names by holding down the Control key while you click the desired items.

To delete files, select them in the file list and choose Edit>Delete File from Book, or click

the Delete selected file from book button in the lower right corner of the Book window.

To view the range of page numbers included in a file, click its name in the file list. The page

range appears in the lower left corner of the Book window.

To display the text of the first heading in a file, select it in the Book window and click the

Display heading text button.

You can print all or part of a book, create a single PostScript file for an entire book, or save

a book file in XML or Portable Document Format (PDF).

To spell-check some or all of the files in a book, select them in the Book window and

choose Edit>Spelling Checker. To search and replace within some or all of the files in a

book, select them in the Book window and choose Edit>Find/Change.

To print some of the files in a book, select them in the Book window and choose File>Print

Selected Files.

To display and change View attributes for some or all of the files in a book, select them in

the Book window and choose any of the commands in the View menu. To display and

change Format attributes for some or all of the files in a book, select them in the Book win-

dow and choose any of the commands in the View menu.

Use the commands on the Add and Edit menus to set up and add generated files, including

tables of contents, lists of figures, lists of tables, and indices — both for books and for indi-

vidual files.

When you set up generated files, you specify the paragraph tags that are applied to the text

you want FrameMaker to include, and the markers whose content you want to extract. For

example, you may want to include Chapter and Appendix titles and first-, second-, and

third-level headings in the book’s table of contents.

In the lower right corner of the Book window, click the Update Book and Generate Lists

and Indexes button to update and re-generate the TOC, index, and any other generated

file, and to update cross-references and pagination. If errors occur, they are reported in a

Book Error Log file and generation continues.

You can import formats and page layouts from one document into some or all other docu-

ments in a book, thereby ensuring consistency in a multi-authoring environment. To copy

formats and layouts, use the File>Import>Formats command in the Book window. The

Import Formats dialog provides a button that allows you to quickly select or deselect all the

available format categories.

You can display the Structure View, Attributes Editor, or Element Catalog by clicking the

appropriate buttons in the lower right corner of the Book window.

Working with FrameMaker Book Files

1. A book file contains the names of all of the chapters in the book, as well as the

generated files such as the table of contents, lists, and indices. (Generated files are

marked with a slightly different icon than non-generated files.)

2. To add files to a book, click the Add File button in the lower right corner of the Book

window, or choose Add>Files to display the Add Files to Book dialog. To set up and

generate tables of contents, lists, and indices, use the commands on the Add and Edit

menus.

3. To update previously generated files, choose Edit>Update Book or click the Update

Book and Generate Lists and Indexes button in the lower right corner of the Book

window. If an error occurs during generation, the book continues processing; view the

Book Error Log to determine how to fix the problem.

TABLES OF CONTENTS AND INDICES

To create a table of contents for a single document or book, you specify the tags applied to

the text you want FrameMaker to extract from one or more documents. For example. you

might want the table of contents to list the first three heading levels and include the page

number beside the text. If you later add, move, or delete sections, you can quickly update

the table of contents by generating it again.

To create an indented index, you specify the marker types whose content you want

FrameMaker to extract from one or more documents. In structured documents,

FrameMaker will also generate tables of contents and indices from structured elements.

You can even generate different types of indices, such as subject, author, reference, and

marker.

Other types of generated files include lists of figures, tables, elements, paragraphs, markers,

and references. You can also include hyperlinks to enable online readers to jump to the text

in the document or book from any generated file.

As with all FrameMaker documents, a table of contents or index template can be modified

to fit any design, or you can use one of the templates included with FrameMaker 8 soft-

ware.

To generate a table of contents for a book, add the chapters and any other components of

the book, then set up and generate the table of contents. When you make changes to the

chapters, you can update the book file and regenerate the table of contents at any time.

The procedure is the same for indices, except that you choose the marker types whose con-

tent you want FrameMaker to include when you initially generate the book or update it

later on.

With any generated file, you can create hypertext links to the source documents. To create a

hypertext link, choose Special>Hypertext. After the files are generated and locked, online

users can click to navigate to the precise section or page listed in the generated file.

Setting up a Table of Contents (TOC)

1. To display the Set Up Table of Contents dialog, make the Book window active and

choose Add>Table of Contents. To display the Set Up Standard Index dialog, choose

Add>Standard Index. To display any of the other Set Up Index dialogs, choose

Add>Index Of. All of these dialogs display information chosen for inclusion in your

generated files.

2. To display the reference pages, make any file window active and click View>Reference

Pages. The Reference pages contain formatting specifications for the table of contents

and index.

AUTOMATIC NUMBERING

FrameMaker 8 software offers a high degree of power and flexibility in automatic number-

ing functionality. In addition to automatically numbering pages, paragraphs, footnotes,

and tables, you can also apply automatic numbering properties to chapters and volumes,

and carry these settings over into your cross-reference formats and user variables. This

greatly eases the management of complex documents.

You can add automatic numbering to any paragraph format. To set up automatic number-

ing, choose Format>Paragraphs>Designer and click the Numbering tab.

To incorporate page, paragraph, footnote, table, chapter, and volume numbers into your

cross-references, use the appropriate system variables when defining cross-reference for-

mats.

To set up automatic numbering properties for volumes, chapters, pages, paragraphs, foot-

notes, and tables, choose Format>Document>Numbering to display the Number Proper-

ties dialog.

Setting up Automatic Numbering

1. To set up automatic volume numbering, choose Format>Paragraphs>Designer and

click Numbering to activate the Numbering properties tab. Check Autonumber

Format, then choose <$volnum> from the Building Blocks scrolling list.

2. To use automatic chapter numbers in a cross-reference format, click to create an

insertion point at the location in your document where you want to insert the cross-

reference. Then, choose Special>Cross-Reference to display the Cross-Reference dialog.

Click Edit Format to display the Edit Cross-Reference Format dialog, then click Add.

Type a name for your chapter cross-reference format in the Name text box, then click in

the Building Blocks text box and choose the <$paratext> variable from the scrolling

list. Type “in Chapter”, then choose the <$chapnum> variable from the scrolling list.

Click Done to close the Edit Cross-Reference Format dialog. In the Cross-Reference

dialog, choose the desired source type and source text from the scrolling lists, then click

Insert.

3. To set up automatic numbering properties for a chapter, make the Book window active.

Select the first chapter in the book, then choose Format>Document>Numbering. In

the Chapter tab, choose Chapter #. Set the chapter number to “1” and choose a page-

numbering format.

4. To number subsequent chapters, shift-click to select the remaining chapters in the

book. In the Chapter tab, choose Continue Numbering from Previous File in Book. You

can also choose Read from File to use the local numbering properties set for each

individual file.

TEXT AND GRAPHICS

The FrameMaker filter architecture provides consistent, reliable text and graphics import

and export capabilities across all platforms. Adobe FrameMaker 8 software includes the

following file import filters:

· Adobe PageMaker® and QuarkXpress (Windows only)

· Word and Excel through Office 2007

·RTF 1.6

· PDF 1.4 and later, including native Adobe Illustrator 9.0 and later file format support

Popular graphics file formats are supported, including GIF, TIFF, JPEG, JPEG2000, EPS,

and many more. FrameMaker 8 adds support for U3D and SWF graphics, which retain

their interactive properties when saved to PDF. Imported SVG graphics retain their origi-

nal vector-based quality in print and PDF. Native Adobe Photoshop® (.psd) files are also

supported.

Use File>Import>File to import text. You can import the text by copying it into the docu-

ment or import it by reference. You can reformat the imported text using the current doc-

ument formats, import it as plain text, or retain the original document’s formatting. If you

import by reference, you can edit the text only in the linked document; you can choose to

automatically or manually update the text when you revise it in the source document.

You also use File>Import>File to import graphics. You can import a graphic by copying it

into the document or import it by reference. Graphics can be imported into an anchored

or unanchored frame, into a rectangle that serves as a bounding box, or directly onto a

page. If you import a graphic by reference, when you update it in the source program, it

automatically updates in FrameMaker. Imported graphics can be scaled in relation to their

original size.

You can also use drag and drop on the Windows® platform to import a graphic from its

application to FrameMaker, from one FrameMaker document to another, from

FrameMaker to another application that supports drag and drop, and from a folder or

desktop into FrameMaker.

You can also import one FrameMaker document into another, which can be a very useful

document management strategy. For instance, Notes, Cautions, and Warnings can be

maintained as individual flows in a FrameMaker document, and imported by reference

into the main document.

The powerful anchored frames feature allows you to keep graphics and their accompanying

text callouts with preceding, adjacent or following text. This functionality is particularly

important in situations where text is likely to reflow in a document (for instance, because

the document is undergoing revisions, or when a new template is applied to the content),

because it allows the graphics and callouts to stay with their associated text. When graphics

change their position upon reflow, callouts and captions stay with them also.

Importing a File or Graphic

1. To import a file or graphic, place the cursor where you want to include the file and

choose File>Import, or click the Import File button on the Formatting Bar. Select

Import by Reference or Copy into Document. You can specify the file format or let

FrameMaker automatically determine it. Here we are selecting an SWF file. Click

Import.

2. FrameMaker presents you with text or graphic import options that are appropriate for

the file type you have chosen.

3. FrameMaker automatically places the imported graphic in an anchored frame at the

insertion point. You can then adjust the graphic or the anchored frame as needed. Here

we have imported an SWF file. We can invoke Adobe Flash Player software by double-

clicking the imported graphic. SWF files also retain their interactive properties in PDF.

TAB LE S

FrameMaker table support is very rich: tables can have complex shading rules, multiple

heading and footing rows along with table footnotes, and can be composed of thousands

or even millions of cells, spanning multiple pages with repeating headings and footings.

Sophisticated methods for handling table data in XML are available, including support for

the CALS table model.

Select the Table>Insert Table command to place a table in a document. When you add or

delete text, the table adjusts itself accordingly. You can also align tables in various ways: left,

centered, right, or closest to the outside or inside margin. Table cells can include text,

graphics, equations, and hypertext links.

With FrameMaker, you can sort table rows and columns in ascending or descending order,

alphabetically, numerically, or in any combination of up to three sort criteria. You can also

sort uppercase letters separately from lowercase letters.

In addition, you can use tables created in FrameMaker in other applications, such as

spreadsheet programs. When you copy a table to the Clipboard, you can paste it into

another application using the Edit>Paste command.

Press the Tab key to easily navigate through cells in a table. You can also add and delete

rows and columns from the keyboard.

You can resize table columns to fit a cell’s content, specify a column width, or click and

drag a column’s borders. To straddle adjacent cells, select the cells and choose

Table>Straddle.

When you rotate a cell in a table, you can type into it just as you do any other cell. You can

also rotate an entire table on a page of unrotated text or on a rotated (landscape) page.

Use the Table Designer to create and store reusable formats. You can use table formats to

specify ruling, shading, titles or captions above or below, plus the paragraph format in each

cell and the precise space above and below the table. Of course, any of these properties can

be modified as needed if the table is already created.

To copy table formats between files or to some or all of the documents in a book, you can

use the File>Import>Formats command. The Import Formats dialog includes a Select/

Deselect All button that allows you to quickly and conveniently check and uncheck all the

available options.

TEXT EDIT TRACKING

FrameMaker 8 software introduces Track Text Edit capability. As a document is modified,

FrameMaker highlights the author’s modifications. Both text insertions and deletions are

marked. The author can later accept or reject each modification, individually or for the

entire document. The Track Text Edit feature is supported for both structured and

unstructured documents. Track Text Edit information is retained when a structured docu-

ment is saved to XML.

You can toggle through changes in a document that has had change tracking enabled, with

Show Next and Show Previous commands. You can accept or reject single edits or all edits,

and you can preview the document with all changes accepted, or with no changes. If you

enable, then disable change tracking, tracking information is saved until you decide to

accept or reject the changes.

FrameMaker also provides change bar capabilities and a document comparison feature.

You can compare any two documents or books to find exactly where text has been added,

deleted, or moved. You also can apply a condition tag to the text that has been added and

merge both versions into a composite document.

FrameMaker examines each of the following when comparing documents and books: text,

footnotes, anchored frames, tables, variables and their definitions, cross-reference formats

and references, footnote text, marker types, and marker text.

Using Track Text Edit

The Track Text Edit feature is available in all FrameMaker documents, structured or

unstructured. Track Text Edit information is retained when a structured document is saved

as XML.

1. Make sure that View>Track Text Edit Bar is enabled and the Track Text Edit bar is

visible.

2. Click the Enable/Disable button to enable the Track Text Edit feature.

3. Continue editing the document. Inserted text is marked green and underlined; deleted

text is red with strike-through formatting.

4. There are several options for reviewing edits. Click the Show Next or Show Previous

buttons to navigate to the next or previous edit. Click the Preview Final button to view

the document with all edits accepted, or Preview Original to view the document with

all edits rejected.

5. To accept or reject a single edit, click Accept Edit or Reject Edit. To accept or reject all

edits, click Accept All or Reject All.

Comparing Two Documents

1. Open both versions of the two documents you wish to compare, make the newer

version active, then choose File>Utilities>Compare Documents. The Compare

Documents dialog appears with the older document selected in the pop-up menu.

Choose Summary and Composite Documents or Summary Document only, then click

Options to specify the appearance of inserted and deleted text and to choose a

condition tag to apply to changed text in the comparison documents. After you return

to the Compare Documents dialog, click Compare.

Enable/

Disable

Show Next/

Show Previous

Accept Edit/

Reject Edit

Accept All/

Reject All

Preview Final/

Preview Original

Preview Off

2. If you choose Summary and Composite Documents in the Compare Documents

dialog, the resulting composite document merges the contents of both documents and

displays differences as conditional text according to your selected options. Change bars

mark affected lines and paragraphs.

3. Your Summary document shows page numbers containing changes, types of changes

compared, and actual changes. It also contains hypertext links to the pages in each

version.

CONDITIONAL TEXT

Conditional text is useful for developing different variants of the same document from one

base version. By using conditional text, you save valuable time, ensure consistency, and

eliminate the need to maintain multiple documents. This functionality is especially useful

for authoring and publishing documents with similar, but not identical, content. Condi-

tional text makes it possible to manage multiple document variations within a single set of

source files.

Conditional text also automates the process of creating documents for customized multi-

channel distribution. For example, you can apply one condition tag to graphics that you

want to display only in the print version of a document, and apply another condition tag to

animated GIF files that you want to display only in the online version.

FrameMaker 8 software greatly improves the capabilities of conditional text, by providing

much greater control over the behavior of overlapping conditions. You can associate spe-

cial condition indicators with overlapping conditions, and you can apply boolean opera-

tors, including AND, OR, and NOT, to define the behavior of overlapping conditions.

You can apply a condition tag to any unit of text, from a single character to entire sections.

You can also make tables, footnotes, and graphics conditional. You can also use conditional

text to include comments to yourself for reviewers, which you can later hide before you

print the final copy.

FrameMaker supports conditional text in XML documents. Conditional text settings are

saved with XML documents, and the conditions are preserved when an XML document is

opened in FrameMaker.

Using Conditional Text

1. The following document displays condition tags for Retail and Wholesale versions.

Before printing, you hide one of the tags and hide the condition indicators, such as

underlining and spot color.

FrameMaker conditional

text definitions in XML

document

2. To tag text as conditional, select the text and choose Special>Conditional Text>Apply

Conditional Text. In the Conditional Text dialog, double-click a condition tag name to

move it to the “In:” list, and click Apply. You may apply multiple conditions to a block

of text. Text that is common to all versions of a document is called unconditional.

3. Click Manage Tag to display a dialog in which you can modify condition indicators.

Select the tag you wish to modify, and click Edit.

4. Condition indicators include colors and special formatting features, such as overline

and strikethrough, so that you can easily recognize the text associated with each

version.

5. To generate a customized version of the document by hiding one or more condition

tags, click Show/Hide in the Conditional Text dialog and use the Show/Hide

Conditional Text dialog. You can suppress this special formatting when publishing the

document to print or PDF. To print conditional text with the condition indicators off,

click Show/Hide, then turn off Show Condition Indicators.

If another document contains conditional text settings that you want to use, you can

import the settings by choosing File>Import>Formats.

Using Filter by Attribute

FrameMaker 8 software also provides a new mechanism for filtering content in structured

documents — Filter by Attribute. This feature provides a new way to manage document

variations within structured documents. Filter by Attribute is provided in addition to all

capabilities of conditional text within structured documents. Filter by attribute can pro-

vide two advantages over conventional conditional text: filtering characteristics are based

on structured or XML metadata that is already embedded in the document, and there is no

risk of mistakenly filtering content outside element boundaries.

With a structured document active, choose Special>Filter By Attribute. The Manage Attri-

bute Expressions dialog opens.

Choose New to define a new expression. The Build Expression dialog opens. Enter a name

for the expression tag, and select the attribute upon which you wish to filter.

The Expression text window allows you to specify the logic that your filter will apply. In the

example below, the filter will match attributes that have a Season attribute that does NOT

have the value of “summer.” This expression might be used to suppress content labeled

“summer” in order to print a winter version of a catalog. Click OK when you are finished

defining an expression tag.

To apply an attribute-based filter, use the Manage Attribute Expressions dialog. Select the

expression you wish to apply to the current document and click Apply.

When a structured document is saved to XML, all document content (filtered and unfil-

tered) is saved. Filter expressions are also saved.

CROSS-REFERENCES

With the FrameMaker software cross-referencing feature, you never need to type the text

you want to cross reference, nor must you edit the text when headings and page numbers

change. FrameMaker handles both of these tasks automatically.

You can create cross-references within a document, or to external FrameMaker or XML

documents.

When you insert a cross-reference, you specify its source (the text you want to cross-refer-

ence) and its format. For example, you can create a cross-reference format to contain the

section number or heading text of the source, the page number, or any combination

thereof.

A cross-reference format is a combination of boilerplate text and variables that update

dynamically when you revise or move the text that you cross-reference. FrameMaker pro-

vides built-in variables that can refer to page numbers, paragraph numbers or text, and

also to chapter numbers and volume numbers for improved management of multi-volume

document sets.

You can insert a cross-reference to text in the same document or in another document.

Later, if the page numbers or the heading text change when you edit the source document,

you can quickly update the cross-reference. If the cross-reference is to another chapter in

the same book, FrameMaker updates the cross-reference automatically when you generate

the book file. You must then regenerate the online version of your book to update the

hyperlinks.

There are two types of cross-references: those that point to paragraph text, such as head-

ings and chapter titles, and those that point to an individual word or phrase in a para-

graph. The latter are called spot cross-references. For example, you would use a spot cross-

reference to refer to a definition in a paragraph of text.

To insert a cross-reference to a paragraph in another document, open the source docu-

ment. Click at the location where you want to insert the cross-reference. Choose Spe-

cial>Cross Reference and choose the source and format of the cross-reference. To insert a

spot cross-reference, you must first insert a marker beside the source, then use the Cross-

Reference dialog.

Creating a Cross-Reference

1. Click to create an insertion point at the desired location of the cross-reference in your

document and choose Special>Cross Reference.

2. In the Cross-Reference dialog, specify the source file, the paragraph format of the

source, and the source. Then choose a format and click Insert. To edit the contents of a

cross-reference format, click Edit Format.

3. FrameMaker updates cross-references automatically when you open or print

documents. To update cross-references manually, choose Edit>Update References.

SYSTEM REQUIREMENTS

Windows®

· Intel® Pentium® III or 4 processor

· Microsoft® Windows® 2000 Service Pack 4, Windows XP Service Pack 2, or

Windows Vista™

· 512 MB of RAM

· 600 MB of available hard-disk space

·CD-ROM drive

· Video card capable of displaying 256 colors recommended

· Adobe® PostScript®, PCL, or GDI printer (Adobe PostScript printer recommended)

UNIX

· Sun™ SPARCstation® Solaris™ 8, 9, or 10

· 512 MB of RAM

· 256–512 MB of swap space

· 1 GB–1.2 GB of available hard-disk space

· X Window System™ X11R6

·CD-ROM drive

Adobe Systems Incorporated • 345 Park Avenue, San Jose, CA 95110-2704 USA • www.adobe.com

Adobe, the Adobe logo, Acrobat, Acrobat 3D, Captivate, Flash, FrameMaker, Illustrator, Myriad,

PageMaker, Photoshop, and PostScript are either registered trademarks or trademarks of Adobe

Systems Incorporated in the United States and/or other countries. Intel and Pentium are trade-

marks or registered trademarks of Intel Corporation or its subsidiaries in the United States and

other countries. Solaris and Sun are trademarks or registered trademarks of Sun Microsystems,

Inc. in the United States and other countries. All SPARC trademarks are used under license and

are trademarks or registered trademarks of SPARC International, Inc. Products bearing SPARC

trademarks are based upon an architecture developed by Sun Microsystems, Inc. UNIX and

X Window System are trademarks or registered trademarks of The Open Group. Microsoft,

Windows, and Windows Vista are either registered trademarks or trademarks of Microsoft Cor-

poration in the United States and/or other countries. All other trademarks are the property of

their respective owners.

Adobe Window 8 Users Manual FrameMaker Reviewer's Guide

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