Apple Keynote (Early) User's Guide (Manual) User Manual 1 User\'s

2003-01-07

User Manual: Apple Keynote (Early) Keynote 1 - User\'s Guide

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Keynote
User’s Guide
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Keynote
User’s Guide
K
Apple Computer, Inc.
©
2003 Apple Computer, Inc. All rights reserved.
Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple.
Your rights to the software are governed by the accompanying software license agreement.
The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the
“keyboard” Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may
constitute trademark infringement and unfair competition in violation of federal and state laws.
Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for
printing or clerical errors.
Apple
1 Infinite Loop
Cupertino, CA 95014-2084
408-996-1010
apple.com
Apple, the Apple logo, AppleWorks, iBook, Mac, PowerBook, and QuickTime are trademarks of Apple Computer,
Inc., registered in the U.S. and other countries.
Finder, iPhoto, iTunes, and Keynote are trademarks of Apple Computer, Inc.
Adobe and Acrobat are trademarks or registered trademarks of Adobe Systems Incorporated in the U.S. and/or
other countries.
Other company and product names mentioned herein are trademarks of their respective companies. Mention of
third-party products is for informational purposes only and constitutes neither an endorsement nor a
recommendation. Apple assumes no responsibility with regard to the performance or use of these products.
3
Contents
1 Welcome to Keynote 7
The Power of Keynote 7
Keynote’s Features at a Glance 8
Quality and Flexibility 8
Tools for Making Your Point 9
Ease of Use Features 10
Installing Keynote 11
Learning to Use Keynote 11
User’s Guide 11
Onscreen Help 11
Sample Document 11
Quick Reference Card 11
Web Resources 11
Technical Support 12
The Keynote Window 12
Slide Canvas 13
Slide Organizer 13
Notes Field 17
Toolbar 17
Keynote Tools 18
2 Creating a Presentation 19
Keynote Documents 19
Step 1:
Select a theme 19
Keynote Themes 19
4
Contents
Importing a PowerPoint or AppleWorks Presentation 20
Step 2:
Design your slides using master slides 20
Using Master Slides 21
Adding Text 22
Adding Graphics 23
Using Alignment Guides and Rulers 23
Using the Sample Document and Image Library 25
Step 3:
Organize your slides 26
Navigator View Versus Outline View 26
Grouping Slides 26
Saving Your Work 27
Step 4:
Play your slideshow 28
3 Working With Text, Graphics,
and Other Media 29
Editing Text and Text Properties 29
Changing Text Properties 30
Adding Images 35
Drawing Simple Objects 35
Adding Pictures From iPhoto 36
Adding Other External Graphics 36
Working With Photo Cutouts (or Alpha-Channel Graphics) 37
Changing the Slide Background and Layout 38
Adding Title Text and Body Text 39
Resizing, Moving, and Layering Text or Graphic Objects 40
Grouping and Locking Objects 41
Including Sound and Other Media Types 41
Adding Music From iTunes 42
Adding a Slide Narration 42
Adding a Movie or Animation 43
Setting Media Playback Preferences 43
4 Changing Object Properties 45
Using Color and Image Fills 45
Filling an Object With Color 46
Contents
5
Filling an Object With an Image 48
Changing the Line Style 50
Adding Shadows 51
Adjusting Opacity 52
Changing the Orientation 52
Adjusting Size and Position 53
5 Creating Tables 55
Adding a Table 55
Filling Table Cells 56
Selecting Table Cells 56
Formatting Tables 57
Formatting Rows and Columns 57
Aligning Text in a Table Cell 58
Formatting Cell Borders 59
Adding Graphics or Background Colors 59
6 Creating Charts 61
Adding a Chart 61
Editing Chart Data 62
Transposing Data Series and Data Sets 63
Formatting Charts 65
Setting Chart Colors 66
Changing Chart Fonts 66
Adding Labels and Axis Markings 67
Placing Grid Labels and Tick Marks 68
Formatting the Elements in a Data Series 69
7 Slide Transitions and Object Builds 73
Adding Transitions Between Slides 73
Creating Object Builds 75
Step 1:
Set “Build In” styles and sequence 75
Step 2:
Set “Build Out” styles and sequence 76
Bulleted Text Builds 76
Table Builds 77
Chart Builds 77
6
Contents
8 Viewing Your Slideshow 79
Full-Screen Presentations 79
Viewing on Your Display 79
Viewing on a Projector or Second Display 79
Changing the Presentation Slide Size 82
Printing 82
Printing Slides and Notes 82
Printing Outline View 83
Exporting to Other Viewing Formats 84
PDF Files 84
QuickTime 84
PowerPoint 85
9 Designing Your Own Master Slides and Themes 87
Modifying Master Slide Backgrounds and Layouts 88
Changing the Background 89
Adding Alignment Guides 90
Designing Title and Body Text Layout and Styles 91
Setting Default Slide Transitions 92
Setting Default Styles for Free Text, Shapes, Tables, and Graphics 93
Defining Attributes for Free Text Boxes and Shapes 93
Defining Attributes for Tables 93
Setting Default Chart Styles 94
Defining Default Attributes for Imported Graphics 95
Saving a Custom Theme 96
Restoring Original Theme Defaults 96
Creating a New Theme From Scratch 97
7
CHAPTER
1
1
Welcome to Keynote
Keynote is a robust tool for creating professional-quality presentations. Taking advantage of
the superior graphics capabilities of Mac OS X, Keynote brings your presentations to life with
crisp graphics and sleek text.
Keynote’s powerful and simple tools make it easy to build dynamic, media-rich presentations.
Use the handsome and versatile themes that come with Keynote to create persuasive
presentations. Or customize them to suit your specific needs. With Keynote, you can be as
creative as you want.
The Power of Keynote
Keynote lets you make your point with a wide range of media. Incorporate a multitude of
graphics types, text, movies, and sound. Present your data using any of the charts and tables
built right into Keynote.
8
Chapter 1
Keynote’s Features at a Glance
Quality and Flexibility
Keynote lets you add most standard file types to your presentation—including PDF, GIF, TIFF,
JPEG, PICT, and QuickTime—with drag-and-drop ease, and flawlessly displays crisp graphics,
smoothed text, and different levels of transparency.
Set off your points with
formatted text or image bullets.
Add shadows and
transparency to your
images to create captivating
visual effects.
Get smooth text in any
font size.
Drag items from your desktop to
add them to your slides. Resize
and manipulate graphics with
sharp results every time.
Welcome to Keynote
9
Tools for Making Your Point
Keynote gives you elegant charts, stylish tables, and animated object builds to display
information in effective ways.
Formatting charts,
tables, text, graphics,
and more is a snap with
the inspectors.
In the Chart Inspector, choose from
eight different chart types, including
pie charts, bar charts, and line charts.
Use the slide navigator
to see your entire
slideshow at a glance.
Type or paste your data into
the Chart Data Editor.
10
Chapter 1
Ease of Use Features
Keynote’s theme-based designs let you create inventive presentations in a snap, and the
alignment guides and slide navigator make it simple to keep your presentation organized.
Animate your slides with object
builds, which draw your tables
or other items onto the slide as
you talk through them.
Live feedback when dragging
objects makes it easy to resize
and place graphics.
Use outline view to view
and rearrange the bulleted
points on each slide.
Alignment guides and position and size tags
help you size and position objects precisely
and consistently on the slide canvas.
A variety of handsome themes and
master slides make it easy to create
professional presentations with an
elegant design.
Welcome to Keynote
11
Installing Keynote
To install Keynote:
• Insert the Keynote disc in your computer’s optical drive, and then double-click the
installation icon.
Learning to Use Keynote
To get the most from Keynote, consult these resources:
User’s Guide
This guide describes the features of Keynote and shows you how to use it. A full-color, PDF
file of this guide can also be found at www.apple.com/support/keynote.
Onscreen Help
To see the help, choose Keynote Help from the Help menu in Keynote. You can browse
through the table of contents to find a specific topic, or enter a question in the search field
to find an answer about how to accomplish a task.
Help tags are also available for many of the items in the Keynote window and the inspectors.
To see the help tags, let the pointer rest over an item for a couple of seconds.
Sample Document
Keynote comes with a sample document that demonstrates the robustness and flexibility of
this application. You can use the designs and elements used in this document to enhance
your own presentations by copying and pasting bullets, chart styles, and background images,
or by employing the same layouts and object build styles.
To open the Keynote sample document:
m
In Keynote, choose File > Open Samples.
Quick Reference Card
The quick reference card lists keyboard shortcuts for Keynote as well as at-a-glance notes
about how to use the inspectors. You can also find keyboard shortcuts by choosing Help >
Keyboard Shortcuts or searching for “keyboard shortcuts” in the onscreen help. A full-color,
PDF of the quick reference card can also be found at www.apple.com/support/keynote.
Web Resources
Go to www.apple.com/keynote to get the latest software updates and information. Keynote
products can also be purchased on the web.
12
Chapter 1
To find out about Keynote products and get up-to-date information:
m
Choose Help > “Keynote on the Web.”
Technical Support
A variety of support options are available to Keynote users. For more information, see the
AppleCare Software Service and Support Guide that comes with your Keynote
documentation or visit www.apple.com/support on the web.
The Keynote Window
The Keynote window contains three sections—the slide canvas, slide organizer, and the notes
field—that let you see detailed views of your slides and slideshow as you work. It’s easy to
keep your slides organized and navigate through even long slideshows.
Organize your slides by creating a visual
outline of your slide presentation. You can
choose to view a graphical thumbnail of
each slide or a text outline.
Add notes about individual slides in this
field. You can refer to these notes during
your presentation, though viewers won’t
see them.
Customize the toolbar
to include the tools you
use most often.
The slide canvas is where you design
each individual slide. Type text or
drag files from other applications.
Welcome to Keynote
13
Slide Canvas
The slide canvas is where you design each slide. You can easily drag graphics files, movie
files, and even sound files to the canvas to add them to your slideshow. You create a
slideshow using a
theme
, which lets you work with a family of master slides to create a
handsome and cohesive look throughout your presentation. Different master slides within
each theme make it easy to add titles and bulleted text in effective visual layouts.
As you work on designing your slides, you may want to zoom in or out to get a better view at
what you are doing.
To zoom in or out on the slide canvas:
m
Choose a zoom level from the pop-up menu at the bottom left of the slide canvas. Or you
can choose View > Zoom > [zoom level].
Slide Organizer
You can organize the slides in your presentation using the slide organizer at the left side of
the Keynote window. The slide organizer allows you to “indent” your slides so that you can
group them as you work. You can also choose to hide slides that you don’t want to appear in
your slideshow. For more information about using the slide organizer, see “Organize your
slides” on page 26.
The slide organizer has two views: navigator view, which is most useful for graphics-intensive
presentations, and outline view, best for text-heavy presentations.
Navigator View
In navigator view, the slide organizer displays a thumbnail image of each slide in your
presentation, which makes it easy to see the flow of graphics-rich presentations.
To help you organize your presentation as you work, you can group slides by indenting them,
creating a “visual outline” of the entire slideshow. Disclosure triangles allow you to show or
hide groups of slides. You can also “skip” slides so that they will not appear when you present
your slideshow.
To show navigator view:
m
Choose View > Navigator (or click View and choose Navigator in the toolbar).
14
Chapter 1
You can also drag the bar at the top of the navigator view to see the master slides. Use the
master slides to design your own themes and master slide layouts. For information about
designing your own themes and master slide layouts, see Chapter 9, “Designing Your Own
Master Slides and Themes.”
To indent slides:
1
In navigator view, select the slide you want to indent. To select multiple slides, hold down the
Shift key and select the first and last slides in a range.
2
Drag the selected slides to the right until a blue triangle appears above them.
3
Drag the slides further to the right to indent them another level.
You can create as many outline levels as deep as you need by dragging slides further to the
right.
To move slides to a higher outline level:
m
Drag the selected slides to the left.
See the graphics on each of
your slides at a glance.
Drag slides to indent them. This
helps you organize them while
working on your presentation.
Drag the bar at the top of
navigator view to reveal the
master slides above.
Click the disclosure triangles
to show or hide groups of
indented slides.
Welcome to Keynote
15
To show or hide a group of slides:
m
Click the disclosure triangle to the left of the first slide in the group.
To skip or include selected slides when you play your slideshow:
m
Choose Slide > Skip Slide to skip a slide.
m
Choose Slide > Don’t Skip Slide to include a skipped slide.
Outline View
Outline view shows the text content of each slide in your slideshow. This view may be most
useful for seeing the flow of text-rich presentations. All of the titles and bullet points appear
legibly in the slide organizer.
Outline view provides an easy way to order and re-order your bulleted points as you organize
your presentation. You can add bullet points to existing bulleted text directly in the slide
organizer. You can also drag bullets from one slide to another, or drag them to a higher or
lower level within the same slide.
In outline view, you see
an outline of the text in
your slideshow, with
titles and bulleted
points listed.
As in navigator view, you can skip
slides so that they will not appear
when you play your slideshow.
Drag bullets left or right to
move them to a higher or
lower outline level.
Drag bullets to another slide
or drag them to create a
new slide.
Double-click a slide icon to
hide its bulleted text in the
slide organizer.
16
Chapter 1
To show outline view:
Choose View > Outline (or click View and choose Outline in the toolbar).
To add more bulleted points to a slide in outline view:
1
Select the slide in the slide organizer.
2
Select the bulleted line just above where you want to add new bulleted points.
3
Press the Return key to insert a new line and type your text.
To select bulleted text in outline view:
m
Click a bullet to select the bullet and its text.
m
Place the pointer to the left of text and drag down or to the right to select the bullet, its
text, and all its subordinate bullets.
To move bullets to a higher outline level on the same slide:
m
Drag the selected bullets to the left, staying within the same slide, until a blue arrow
appears above them, or press Shift-Tab.
To move bullets to a lower outline level on the same slide:
m
Drag the selected bullets below the bullets where you want to position them or press Tab.
To move bullets from one slide and create a new slide:
m
Drag the selected text to the left of the other bullets on the slide until a blue triangle
appears above it.
To move bullets to another slide:
m
Drag the selected bullets out of the current slide to a different slide.
To place all slide bullets subordinate to the bullets on the previous slide:
m
Drag the slide icon to the right.
All the bullets on the slide are moved to the previous slide. The top bullet is set to the same
outline level as the last bullet on the previous slide.
Welcome to Keynote
17
Notes Field
The notes field is an area in which you can type or view notes for each slide. These notes are
not visible in the slideshow presentation but they can be viewed on an alternate display or
printed as a talking aid to use during your slideshow presentation.
To see the notes field:
m
Choose View > Show Notes (or click View in the toolbar and choose Show Notes from
the pop-up menu).
To learn about how to print or view your notes during slideshow playback, see Chapter 8,
“Viewing Your Slideshow.”
Toolbar
The Keynote toolbar gives you one-click access to many of the actions you’ll use when
creating presentations in Keynote. As you work in Keynote and get to know which
commands you use most often, you can add or remove buttons in the Keynote toolbar to
make the most common commands easily available.
To customize the toolbar:
1
Choose View > Customize Toolbar.
2
To add an item to the toolbar, drag its icon to the location in the toolbar where you want to
place it.
3
To remove an item from the toolbar, drag it out of the toolbar.
4
To make the toolbar icons smaller, select the Small Icons checkbox.
5
To display only icons or only text, choose an option from the Show pop-up menu.
You can restore the default set of toolbar buttons by dragging the default button box to the
toolbar.
The notes field is an area where you
can keep track of what you want to
say as you show each slide.
18
Chapter 1
Keynote Tools
Inspector Window
The Inspector window makes it easy to format your slides as you work. Most elements of
your slideshow are formatted using the eight panes of the Inspector window.
To open the Inspector window:
m
Choose View > Show Inspector (or click Inspector in the toolbar).
You can have several inspectors open at once to facilitate your working style.
To open more Inspector windows:
m
Choose View > New Inspector.
Fonts Window
Keynote uses the standard Mac OS X font selection window, so you can select from any of the
fonts available on your system.
To open the Fonts window:
m
Choose Format > Font > Show Fonts (or click Fonts in the toolbar).
Colors Window
You can use the standard Mac OS X color selection window to choose any color for text,
drawn objects, or shadows.
To open the Colors window:
m
Choose View > Show Colors (or click Colors in the toolbar).
Shortcuts
Many of the menu commands and shortcuts for moving around the slide organizer or
manipulating objects on the slide canvas can be accomplished using the keyboard. A
comprehensive list of keyboard shortcuts is available in onscreen help.
To find the list of keyboard shortcuts:
m
In Keynote, choose Help > Keynote Keyboard Shortcuts.
Many commands are also available in shortcut menus that you can access directly from the
object you are working with.
To access shortcut menus:
m
Hold down the Control key and click an object.
Shortcut menus are especially useful for working with tables and charts.
19
CHAPTER
2
2Creating a Presentation
Keynote takes advantage of all the powerful graphics capabilities of Mac OS X, so you can
design stunning and highly visual presentations. This chapter outlines the basic tasks and
steps you might go through to complete a professional-quality slide presentation.
Keynote Documents
When you create a slide presentation in Keynote, you create a Keynote document. The entire
slideshow, including all of the graphics and any chart data, is contained within this one
document, which can be easily moved from one computer to another. If you add movies or
sounds to your document, you can choose to save them as a part of your Keynote document
by selecting an option in the Save dialog.
Your finished presentation can be viewed in several ways, including watching it on your
computer, projecting it from your computer to a screen, printing it, or exporting it to
QuickTime, PowerPoint, or PDF format so that it can be viewed on other computer
platforms. For more information about viewing options, see Chapter 8, “Viewing Your
Slideshow.”
Step 1: Select a theme
To start a Keynote project from scratch, double-click the Keynote icon to open Keynote, and
then select a theme.
Keynote Themes
By using a Keynote theme, you can create a presentation with a cohesive look and feel with
little or no design work of your own. Each Keynote theme includes a set of slide layouts or
templates (called master slides) with styled text, bullets, and other formatting features
already set for you. Choose a look from among a broad variety of textures and moods. It’s
like having a great design house at your fingertips!
20 Chapter 2
To apply a theme to your slide presentation:
1If the theme selection dialog does not appear when you first open Keynote, choose File >
Choose Theme (or click Themes in the toolbar).
2Select a theme in the theme selection dialog.
3Choose a screen resolution from the pop-up menu labeled “Choose presentation size.” Most
projectors work best with slides at the 800 x 600 size. Newer ones may be able to display
slides well at 1024 x 768.
4Click Choose Theme.
You can choose whether to have the theme selection dialog appear whenever you open a
new Keynote document.
To choose whether the theme selection dialog appears when opening a new
document:
1Choose Keynote > Preferences.
2Select the checkbox labeled “Show theme selection dialog when creating new documents” to
make the dialog appear. Deselect the checkbox if you don’t want the dialog to appear.
If you want to modify themes or create your own, see Chapter 9, “Designing Your Own
Master Slides and Themes.”
Importing a PowerPoint or AppleWorks Presentation
If you already have a slide presentation that you created in Microsoft PowerPoint or in
AppleWorks, you can import it into Keynote and continue to work on it.
To import a PowerPoint or AppleWorks document:
mDrag the PowerPoint or AppleWorks document icon onto the Keynote application icon.
The document opens in Keynote.
Keynote imports the slides in the PowerPoint or AppleWorks documents and creates a
custom theme based on those slides.
You can also export Keynote documents back to PowerPoint. For more information, see
“PowerPoint” on page 85.
Step 2: Design your slides using master slides
When you select a theme, a single slide appears in the slide organizer. You can begin working
in this first slide, adding text, graphics, and sound. You can also add new slides to the project
as you work.
Creating a Presentation 21
To add more slides:
mChoose Slide > New Slide (or click New in the toolbar). A new slide appears in the slide
organizer.
Select a slide in the slide organizer to work on it.
As you work, you’ll want to use different slide layouts to place your text and graphics on
individual slides. Master slides provide the layouts you are most likely to need.
Using Master Slides
Each Keynote theme includes a family of master slides. Each master slide has a different
layout for title and body text, as well as blank areas for graphics.
Each theme comes with several different master slide layouts, such as the examples
described here:
Each new slide you create takes on the master slide layout of the slide that was selected
when you chose Add Slide.
You can change the master slide layout for any individual slide to best suit the content you
want to place on that slide.
To change the master for a slide:
1Select the slide whose master slide layout you want to change.
2Click Masters in the toolbar.
3Choose a master slide in the list.
For more information about modifying themes and master slides, see Chapter 9, “Designing
Your Own Master Slides and Themes.”
Master slide Recommended use
Title Title page or section titles within your presentation
Body General content pages that require bulleted text; the entire slide
is covered with a body text box
Blank Graphics-heavy layouts
Title & subtitle Title page or section titles requiring a subtitle
Title & Bullets - Left Content pages on which you can place bulleted text on the left
and a graphic on the right
Title & Bullets - Right Content pages on which you can place bulleted text on the right
and a graphic on the left
22 Chapter 2
Adding Text
Depending on which master slide you use, you may see text boxes for title text or body text.
Title text is generally large. Body text is generally bulleted text, although some master slides
offer non-bulleted body text. Choose a master slide with the combination of title text and
body text that best suits the slide’s content.
To add title text to a slide:
mDouble-click in a title text box in the slide canvas and type your text.
To add bulleted text:
mClick in a bulleted body text box in the slide canvas and begin typing. Bullets automatically
appear, styled to match the theme you’re working in. Press Return to move to the next
bulleted line. Press Tab to indent a bulleted line. Press Shift-Tab to move the bulleted line
to a higher indent level.
You can change the look of the text and bullets in any of your slides using the Text Inspector
and the Graphic Inspector. For more details about how to use inspectors to change text,
including how to change the style of text bullets or add text without bullets, see Chapter 3,
“Working With Text, Graphics, and Other Media.”
Double-click in a title
text box and type a title.
The font and text size
are already set for you.
Double-click in a body
text box and type to
create bulleted text. The
bullet style, font, and
text size are already set.
Drag a graphic file from
the Finder and place it
on your slide.
Creating a Presentation 23
To open the Inspector window:
mChoose View > Show Inspector (or click Inspector in the toolbar).
Adding Graphics
To add a graphic to a slide:
mDrag the graphic file from the Finder to the slide canvas or choose Edit > Place >
Choose and select the graphic file in the navigation dialog, and then click Place.
You can also drag a graphic file directly from the Finder to the slide organizer to automatically
create a new slide with the graphic placed on it.
You can edit and manipulate graphics to get the look you want, including changing the
colors, alignment, and orientation. You make these adjustments using the Inspector window.
Object placement, size, and orientation are set in the Metrics Inspector. Shadow, fill color,
and opacity are set using the Graphic Inspector. For more information about setting
attributes using the inspectors, see Chapter 3, “Working With Text, Graphics, and Other
Media.”
To present complex or numerical data in an easily digestible visual format, Keynote supplies
smartly styled tables and charts that fit with each theme. For more information about adding
tables and charts, see Chapter 5, “Creating Tables,” and Chapter 6, “Creating Charts.”
Using Alignment Guides and Rulers
As you move your text and graphics around on the slide canvas, you will notice alignment
guides appearing and disappearing. These guides are built into the master slides to help you
center and align objects on the canvas. They appear whenever the center or edge of an
object aligns with the center or edge of another object, or with the center of the slide canvas.
You can create your own alignment guides to help you place slide elements precisely in the
same position from one slide to the next.
In addition to alignment guides, you will also notice position tags that display the X and Y
coordinates of the top left corner of each object’s container box as you move it around the
slide canvas, or its angle as you rotate it. If you resize an object, size tags appear, displaying
the height and width of the object.
You can also turn on rulers to help you align objects on the slide canvas. Rulers show you
how far (in inches, centimeters, pixels, or percentage of the distance across the slide) an
object is from the top of the slide, and how far from the left edge of the slide.
To turn rulers on:
mChoose View > Show Rulers.
To change the units of measure in the rulers:
1Choose Keynote > Preferences.
24 Chapter 2
2Choose Pixels, Centimeters, Inches, or Percentage from the Ruler Units pop-up menu.
To place the ruler’s horizontal origin point at the left edge of the slide:
mIn Keynote Preferences, deselect the checkbox labeled “Place origin at center of ruler.”
After you’ve placed graphics exactly where you want them on the slide, you can lock them to
the slide canvas to prevent them from being accidentally moved as you work.
To lock an object to the slide canvas:
mSelect the object and choose Arrange > Lock (or click the Lock button in the toolbar).
You cannot edit an object that has been locked to the slide canvas. To unlock an object,
choose Arrange > Unlock (or click the Unlock button in the toolbar).
Changing the Behavior of Alignment Guides
You can place your own alignment guides on any slide to help you line up objects where you
want them.
To place alignment guides on a slide:
1Choose View > Show Rulers to make the rulers appear at the top and left side of the slide
canvas.
2To create a vertical alignment guide, place the pointer on the ruler on the left side of the
slide canvas and drag to the right. A yellow alignment guide appears. Drag it to wherever you
want on the slide canvas.
3To create a horizontal alignment guide, place the pointer on the ruler at the top of the slide
canvas and drag downward. Drag the alignment guide that appears to where you want it on
the slide canvas.
Even if you place your own alignment guides on a slide canvas, they will not appear during
the slideshow presentation. They are only visible when editing the slide.
You can also place your own alignment guides on a master slide so that they are available on
any slide that is based on that master slide. To read about setting your own alignment guides
on master slides, see “Adding Alignment Guides” on page 90.
To remove alignment guides that you have placed on a slide:
mDrag the alignment guide off the edge of the slide canvas.
If alignment guides are getting in the way as you work, you can temporarily disable them.
To temporarily disable alignment guides:
mHold down the Command key while dragging an object.
You can turn alignment guides and size and position tags on or off in Keynote Preferences.
You can also have alignment guides appear only when object edges are aligned, or only when
object centers are aligned.
Creating a Presentation 25
To change the behavior of alignment guides and size and position tags:
1Choose Keynote > Preferences.
2Deselect the checkbox labeled “Show size and position when moving objects” to hide the
size and position tags.
3Deselect the checkbox labeled “Show guides at object center” to turn off the guides that
appear when the center of the moving object aligns with another object or the center of the
slide canvas.
4Select the checkbox labeled “Show guides at object edges” to turn on the alignment guides
that appear when the edges of the moving object align with another object or the center of
the slide canvas.
If you want to change the color of alignment guides, you can do that, too.
To change the color of alignment guides:
mClick the Alignment Guides color well in Keynote Preferences, and then select a color in
the Colors window.
Using the Sample Document and Image Library
For images and ideas in creating your presentations, look in the sample document and the
Image Library. The sample document demonstrates how slide layouts, transitions, and object
builds can be used for best effect. The Image Library contains a multitude of images that you
can copy and paste into your own documents.
To use the sample documents:
1Choose File > Open Samples. A Finder window opens containing the sample document.
2Double-click the sample document icon.
3Choose View > Play Slideshow (or click Play in the toolbar) and watch the sample
presentation.
4When the slideshow is over, click individual slides and read the text in the notes field to see a
description of how the effects were created.
To learn more about slide transitions and object builds, see Chapter 7, “Slide Transitions and
Object Builds.”
To use the Image Library:
1Choose File > Open Image Library. A Finder window opens containing the Image Library.
2Select an image and drag it to the slide canvas or the slide organizer.
26 Chapter 2
Step 3: Organize your slides
Change the order of slides in your presentation by dragging them to the place you want in
the slide organizer.
Navigator View Versus Outline View
Keynote provides two ways to view the overall organization of your slideshow, depending on
how you work best.
In navigator view, the slide organizer shows each slide as a thumbnail image. The thumbnails
provide a graphical view of the contents of each slide.
In outline view, the slide organizer displays the title text and bulleted text on each slide.
To choose a view:
mChoose View > Outline View or View > Navigator View (or click View in the toolbar and
choose Outline View or Navigator View from the pop-up menu).
Grouping Slides
You can organize your slides into an outline by indenting related sets of slides. You can also
show or hide individual slides or groups of slides as you work. Indenting or hiding slides in
the slide organizer does not affect the flow of the final slideshow presentation. It is only a
tool to make it easier to organize and navigate through large sets of slides.
To indent a slide or group of slides:
1Select the slide or set of slides you want to indent.
2Press the Tab key or drag the selected slide(s) to the right until you see a blue triangle above
them at the indentation level where you want to place them.
To show or hide a group of slides:
mClick the disclosure triangle to the left of the first slide in the group.
Click the disclosure
triangles to show
or collapse a group
of slides.
Indent slides as many
levels deep as you want.
Drag slides or groups of
slides to rearrange them
in the slideshow.
Creating a Presentation 27
To delete a slide:
mSelect the slide in the slide organizer and press the Delete key.
To move a group of slides:
mSelect the first slide in the group and drag the group to a new location in the slide
organizer. A blue triangle appears above the slides to show where they will be placed.
For more details about working in navigator view or outline view, see “Navigator View” on
page 13 and “Outline View” on page 15.
You can also keep track of the details about each slide in the notes field. You can type
anything you want in the notes field; for example, you can jot a quick summary describing
each slide as you develop the narrative flow of your presentation.
To add notes to the slide:
mChoose View > Show Notes and type your notes in the field that appears below the slide
canvas.
Saving Your Work
To save a Keynote document:
1Choose File > Save As.
2Type a title for the document and choose the location where you want the document to
appear.
3If you have added sound or movies to the slideshow that you wish to include as part of the
Keynote document, select “Copy movies into document.” If you do not select this option
then sound and movie files will not appear in the presentation if it is transferred to another
computer.
Note: For fonts to be displayed in a Keynote presentation, they must be in the Fonts folder
of the computer where you are playing the presentation when you first open Keynote. If
fonts are not available on the computer, an alert message appears. To correct the situation,
install the fonts you need on the computer from which you will play your Keynote slideshow.
4Click Save.
If you want to save progressive versions of your document as you continue to make changes,
select that option in Keynote Preferences.
To back up the previous versions of your Keynote document:
1Choose Keynote > Preferences.
Warning If you delete the first slide in a group of slides, all the slides indented below it
are also deleted. If you accidentally delete slides, you can recover them immediately by
choosing Edit > Undo Delete.
28 Chapter 2
2Select the checkbox labeled “Backup previous version when saving.”
3Choose File > Save.
Each time you save your document with this preference selected, the current version of the
document (including your changes) appears. In the same folder, another file with the word
“backup” appended to the filename appears. The backup file does not include any changes
you made since you last saved the document. (The backup version does not appear the first
time you save a document.)
Step 4: Play your slideshow
You can show your finished slide presentation on your computer’s display, or project it onto
a screen for a larger audience.
To play the presentation on your computer:
1Open the Keynote document that you want to play by double-clicking its icon in the Finder.
2Choose View > Play Slideshow (or click Play in the toolbar).
3Click to advance to the next slide or through any object build on the slide.
4Press Q or Esc to end the slideshow.
Keynote provides many options for sharing your slideshow, including viewing it on a
projector or secondary display, creating a QuickTime movie, PDF file, or PowerPoint
presentation, or printing it. For more details about viewing and sharing your slideshow, see
Chapter 8, “Viewing Your Slideshow.”
29
CHAPTER
3
3
Working With Text, Graphics,
and Other Media
In the Keynote slide canvas you can easily manipulate text, graphics, and other types of
media all in the same workspace. Placing and editing text in Keynote is as easy as working in
any text editor. Manipulating graphics, sound, and movie files is just as simple. This chapter
describes in detail how to add different media elements to your slides.
Editing Text and Text Properties
Choose a master slide with the layout that suits your needs and enter your text by typing in
the title text box or body text box on the slide. (To learn about choosing a master slide, see
“Using Master Slides” on page 21.)
To enter and edit text in a text box:
1
Double-click the text box to place the text cursor inside the box.
2
If the text box is empty, type your text.
3
If you are editing text already in the box, double-click to select it and make your changes.
4
Adjust the text color, alignment, and font using the Text Inspector or Fonts window, as
described in “Changing Text Properties,” next.
If you want a text box without bullets, you can add a “free text box” to the slide.
To create a free text box:
1
Choose Edit > Place > Text. A text box appears in the center of the slide. (You can also click
Text in the toolbar.)
2
Double-click in the text box and type the text you want to add to the slide.
Note:
You cannot use formatted bullets in free text boxes. To get formatted bullets, you
must use a body text box. See “Adding Title Text and Body Text” on page 39.
LL2168TG Page 29 Tuesday, November 26, 2002 8:46 AM
30 Chapter 3
3Click outside the text box when you’re finished typing, or press Command-Return to stop
editing text and select the text box. Selection handles appear on the sides of the text box.
4Drag the selection handles to make the text box wider or more narrow.
Note: Free text boxes automatically grow or shrink vertically to accommodate the length of
your text. You cannot make them taller by dragging. If you want to make a free text box
longer without expanding its contents, drag the selection handles to make the box more
narrow and force it to grow vertically.
Text boxes can be moved to any position on the slide. See “Resizing, Moving, and Layering
Text or Graphic Objects” on page 40.
Changing Text Properties
Once you have added text to your slide, you may want to adjust its look, including the font,
color, or spacing of lines and words. For bulleted text, you can select from a range of bullet
and numbering styles. You can even use small pictures as bullets. You make most text
changes using the Text Inspector and Fonts window.
You can also create engaging visual effects with text by changing its color, shadow, opacity,
and orientation on the screen. To learn more about these, see Chapter 4, “Changing Object
Properties.”
To change the font:
1Choose Format > Fonts > Show Fonts (or click Fonts in the toolbar). The Fonts window
opens.
2Select the text you want to change.
3Select a font type and size in the Fonts window.
Working With Text, Graphics, and Other Media 31
Using the Text Inspector
In the Text Inspector, you can adjust all basic text properties in your slides. Use it to change
the color, alignment, and spacing of selected text. If you select bulleted text, you can also
change the bullet style.
To open the Text Inspector:
mChoose View > Show Inspector (or click Inspector in the toolbar) and click the Text
button.
To change text color:
1Select the text you want to change.
2In the Text Inspector, click the color well. The Colors window opens.
3Select a color in the Colors window.
Text within a text box can be justified left, right, center, or evenly spread across the box.
Bulleted text can also be placed near the top, center, or bottom of the text box.
To adjust text alignment:
1Select the text you want to change.
2Click the horizontal or vertical alignment buttons at the top of the Text Inspector.
To adjust the spacing between lines of text:
1Select the text you want to change.
2In the Text Inspector, drag the Line slider to adjust the line spacing. Dragging the slider to the
left brings the selected lines closer together; dragging it to the right moves them farther
apart.
Drag the sliders
to adjust character
and line spacing for
selected text.
Click the color well to
change the color of
selected text.
Click a button to justify text left,
right, center, or across a text
box, or to place it at the top,
center, or bottom of the text box.
Make selections to format the bullet
image, style, position, and size.
32 Chapter 3
To adjust the character spacing:
1Select the text you want to change.
2In the Text Inspector, use the Character slider to change the space between the characters.
Dragging the slider to the left brings the letters closer together; dragging it to the right
moves them farther apart.
To adjust the spacing between lines of bulleted text:
1Select the bulleted text you want to change.
2In the Text Inspector, drag the Bullet slider. Dragging the slider to the left brings the selected
lines of bulleted text closer together; dragging it to the right moves them farther apart.
Creating Bulleted Text
You can choose from a multitude of bullet styles to create the look you want. You can select
numbered bullets, letters, or special characters. Or you can use an image of your own as a
bullet.
When you select a style for a bullet, that style is applied only to the bullet or bullets you have
selected; you can apply different styles to bullets in the same text box by selecting them and
formatting them individually or in groups.
To create bulleted text:
1Apply a master slide with bulleted body text. (To see how to apply a master slide, see “Using
Master Slides” on page 21.)
2Click in the body text box and type your text. Press Return to move to the next bulleted line.
Press Tab to indent the line. Press Shift-Tab to move a bulleted line to a higher outline level,
or select the bullet and text and drag to the left until a blue arrow appears above the bullet.
3Click outside the text box when you’re finished typing, or press Command-Return to stop
editing text and select the text box. Selection handles appear on the sides of the text box.
4Drag the selection handles to make the text box wider or more narrow.
To change the style of bullets:
mIn the Text Inspector, choose an option from the Bullets & Numbering pop-up menu.
You can choose text bullets, image bullets, or numbered bullets. You can also choose None if
you prefer no bullets.
Working With Text, Graphics, and Other Media 33
If you choose Text Bullet, type the character or characters you want to use in the field below
the pop-up menu. (You can use any keyboard characters.) After typing your bullet character,
press Return. Click the color well and select a color for the bullet. Then set the bullet size
and vertical alignment using the fields on the right.
If you choose Number, you can choose from a variety of number formats in the Style pop-up
menu.
If you choose Custom Image, you must select one of your own image files in the Finder. Your
custom image appears in the image well. You can adjust size and vertical alignment using the
fields on the right. Normally, even a large image is scaled very small to be used as a text
bullet. Selecting the “Scale with text” checkbox will maintain the image–to–text size
proportion you set in the Size field, even if you later choose a larger font.
To change the image used as a bullet, drag the new image from the Finder to the image well
or click Choose to browse for the image using the Open dialog.
If you choose Image Bullet, you can select from a range of bullet designs. You can adjust the
size and vertical alignment using the fields on the right. Selecting the “Scale with text”
checkbox maintains the image–to–text size proportion you set in the Size field, even if you
later choose a larger font.
34 Chapter 3
Setting Text Tabs
All text boxes have default tabs already set. You can see the tab stops on the horizontal ruler
when you choose View > Show Rulers and select some text on a slide.
By changing the tabs, you can indent bulleted text as deeply as you want. You can also format
paragraph text in free text boxes with your preferred tab stops.
To change tabs:
1Select the text you want to adjust.
2On the horizontal ruler, drag the blue tab icons to change the location of the tab stops.
To change a tab to a different type of tab, Control-click the tab icon and choose a type from
the shortcut menu. Or click the tab icon in the ruler repeatedly until the type of tab you want
appears.
In addition to regular tabs, you can also adjust tabs for bulleted text. You can adjust how far
each outline level is indented and set the spacing between the bullet and its text. You can
also set the margins for bulleted text that wraps to the next line.
To set bulleted text tabs:
1Select the bulleted text you want to adjust.
2Drag the small, square tab icon to the position where you want to indent the bullet.
3Drag the rectangular tab icon to the position where you want the text to begin following the
bullet.
4Drag the downward arrow on the left side of the ruler to set the left margin for bulleted text
that wraps to the next line.
5Drag the downward arrow on the right side of the ruler to set the right margin.
Retaining or Undoing Your Style Changes
If you make style and formatting changes on a slide and then decide that you want to return
to the theme’s default styles, you can reset the slide with the default styles.
Tab icons appear on the
ruler when you select
text on a slide.
Choose from among
these tab types.
Working With Text, Graphics, and Other Media 35
To reset the slide with theme default styles:
mChoose Format > Reapply Master to Selection.
After you’ve set your preferred styles throughout your Keynote document, you may choose
to change the entire document to another theme. Normally, when you apply a new theme,
all styles are reset to the theme defaults. You can retain your changes when you apply a new
theme by making a selection in the theme selection dialog.
To retain style changes when applying a new theme:
1Choose File > Choose Theme to open the theme selection dialog.
2Select a new theme.
3Select the checkbox labeled “Retain changes to theme defaults.”
4Click Choose Theme.
Adding Images
You can add many types of graphics to your slide presentation, including photos, graphic files
created in other applications, and simple objects that you can draw directly in Keynote.
Keynote accepts all standard graphic file formats, including the following:
mPICT
mGIF
mTIFF
mJPEG
mPDF
mMOV
Drawing Simple Objects
You can draw basic rectangles, ellipses, triangles, arrows, and lines directly in Keynote.
To draw an object:
1Choose Edit > Place > [Shape], choosing the shape you want from the list. The selected
shape appears on the slide. You can also click Shapes in the toolbar and choose a shape from
the pop-up menu.
2Drag the selection handles to resize the shape.
You can change the line colors and fill colors of drawn objects. To learn more about changing
an object’s colors and other properties, see Chapter 4, “Changing Object Properties.”
36 Chapter 3
Adding Pictures From iPhoto
You can drag images directly from your iPhoto library.
To add an image from iPhoto:
1Open iPhoto.
2Find the photo you want to add to your slideshow.
3Drag the photo from the iPhoto library to the place where you want it to appear on your
slide.
Adding Other External Graphics
You can easily add graphic files that have been created in other applications to your Keynote
slides.
To add a graphic file from another source:
mLocate the file you want to add in the Finder and drag it to where you want it to appear
on your slide. Or choose Edit > Place > Choose and locate the file in the Choose dialog.
You can also include other kinds of graphic objects, such as movies, charts, and tables. To
learn more about these, see “Adding a Movie or Animation” on page 43, as well as Chapter 6,
“Creating Charts,” and Chapter 5, “Creating Tables.”
You can adjust the opacity and shadow of graphic objects, as well as make precise
adjustments to their location and orientation on the slide. To learn more, see Chapter 4,
“Changing Object Properties.”
Using PDF Files as Graphics
If you intend to make a graphic file much larger or smaller than the original size, consider
converting it to a PDF file before bringing it into Keynote. PDF files do not lose their
crispness when they are resized to be much larger or smaller than their original size. Other
file types may not retain their clarity when they are resized.
PDF files also provide a great way to move tabular data from Excel documents into Keynote.
If you have extensively formatted tables in Excel that you want to display in your slideshow,
you can save the Excel spreadsheet as a PDF file and then place that PDF file on a slide as you
would any other external graphic file.
To convert an Excel file to a PDF file:
1In your Excel spreadsheet, select the table range you want to display in your slideshow.
2Choose File > Print.
3In the Print dialog, choose Output Options from the Copies & Pages pop-up menu.
Working With Text, Graphics, and Other Media 37
4Select the “Save as File” checkbox.
5Choose PDF from the Format pop-up menu.
6Click Save As PDF.
7Type a name for the PDF file and select a location in the Save dialog, and then click Save.
Working With Photo Cutouts (or Alpha-Channel Graphics)
An alpha channel is an area of transparency within a graphic file. Alpha channels can be used
to create transparency around irregularly shaped images, such as an image of a tree, so the
images appear without a colored box around them. Alpha channels can also be used to
create a transparent region within an image, so that the image acts as a frame. You can see
this effect in some of the Keynote themes, where you can place your own background
images behind a “mask” or a “picture frame.”
Choose Output
Options.
Click to save the file as a PDF.
Choose PDF.
Your photograph is placed behind the
alpha-channel window and can be
seen through its transparent region,
so it appears that the photo is in the
photo-corner frame.
This textured foreground with photo
corners is an alpha-channel graphic.
The area between the photo corners
is a transparent alpha channel.
38 Chapter 3
To place an image behind a photo cutout window or mask in a Keynote theme:
1Drag your own image from the Finder to the slide canvas and place it carefully so that it
covers the cutout window.
2Choose Arrange > Send to Back (or click Back in the toolbar) to place the new image at the
bottom level of the slide canvas, behind the window frame.
3Click the image behind the window to select it and drag to adjust its exact position in the
window.
Importing Alpha-Channel Graphics Into Keynote
When you bring an alpha-channel image into Keynote, there’s nothing else you have to do to
make the transparency work. Just place it, manipulate it, and move it to the back or front as
you might with any other image.
Alpha channels are often found in PDF, TIFF, and PSD files. You can use several different
applications to create alpha-channel images, including Adobe Photoshop, Corel Draw, Adobe
Illustrator, and Adobe Acrobat. See the instructions that come with those applications to
learn how to create alpha-channel images. To learn how to create your own mask or frame in
Keynote with an imported alpha-channel graphic, see “Creating a Layered Background” on
page 90.
Changing the Slide Background and Layout
You can use your own image as the background of any individual slide, or change the slide’s
background color. Make these changes in the Slide Inspector.
To change the slide background:
1Choose View > Show Inspector to open the Inspector window (or click Inspector in the
toolbar).
Working With Text, Graphics, and Other Media 39
2In the Inspector window, click Slide to open the Slide Inspector.
3Choose a background type from the Background pop-up menu.
mChoose Image Fill to place your own image as a background. Select an image and click
Choose.
mChoose Color Fill to give the background a single, solid color. Then click the color well
and choose a color in the Colors window.
mChoose Gradient Fill to color the background with a color gradient. Then click each color
well and choose colors in the Colors window.
To read more about working with image fills, color fills, and gradient fills, see “Using Color
and Image Fills” on page 45.
To learn about slide transitions, see “Adding Transitions Between Slides” on page 73.
Adding Title Text and Body Text
Title text and body text are preformatted to match the styles of the theme you are working
in. Body text includes formatted bullets. To create a slide that includes title text or body text,
apply a master slide that has the title and body text layout that you need. You can apply a
master slide in the Slide Inspector.
To change the slide layout:
mSelect the slide whose layout you want to change, then choose a master slide from the
Master & Layout pop-up menu in the Slide Inspector.
Choose a background
color or image.
Choose a slide layout
from among the
master slides.
40 Chapter 3
You can also apply a new master slide layout by clicking the Masters button in the toolbar and
choosing a master slide from the pop-up menu.
If none of the available master slide layouts meet your needs, you can apply a blank master to
the current slide and then place title and body text boxes on it, positioning them as you
prefer on the slide canvas.
To place a title or body text box on the slide canvas:
mSelect the Show Title checkbox or Show Body checkbox in the Slide Inspector. A title or
body text box appears on the slide.
To learn how to design your own master slide layouts, see Chapter 9, “Designing Your Own
Master Slides and Themes.”
Resizing, Moving, and Layering Text or Graphic Objects
Once text and graphics are on the slide canvas, they behave very much the same. They can
be moved in front or in back of one another, and formatted or manipulated in similar ways.
To move an object in front or in back of another object on the slide canvas:
1Select the object you want to move.
2Choose Arrange > Bring Forward or Send Backward (or click Front or Back in the toolbar).
3Repeat step 2 to continue moving the object to the front or back until it occupies the layer
where you want it to appear.
4If you want to move an object to the very bottom or top of the stack, choose Arrange >
Bring to Front or Send to Back.
To resize an object:
1Select the object to make the selection handles appear. For a body text box, click one of the
edges of its container box. If the text in a text box is selected, press Command-Return.
2Move the pointer close to a selection handle until it changes to a double-headed arrow.
3Drag the selection handle to expand or shrink the object in the direction of your drag. Hold
down the Option key as you drag to resize the object from its center. Hold down the Shift
key as you drag to constrain the object’s proportions as it enlarges or shrinks.
To move an object:
1Click outside the object and then click inside it to make the selection handles appear.
Working With Text, Graphics, and Other Media 41
2Place the pointer somewhere towards the center of the object and drag the object to a new
location. Avoid dragging the object by the selection handles because you may inadvertently
resize the object.
To rotate an object:
1Select an object to make the selection handles appear.
2Hold down the Command key and move the pointer toward the selection handles. The
pointer changes to a curved, double-headed arrow.
3Drag a selection handle to rotate the object.
Grouping and Locking Objects
You can group objects together so that they can be moved, copied, and oriented as a single
object. Lock objects to the canvas to avoid inadvertently moving them as you work.
To group objects:
1Hold down the Command key as you select the objects you want to group on the slide
canvas. Or drag across the slide canvas until the objects you want to group are selected.
2Choose Arrange > Group.
To lock objects to the slide canvas:
1Hold down the Command key as you select the objects you want to lock to the slide canvas
or drag across the slide canvas until the objects you want to lock are selected.
2Choose Arrange > Lock (or click Lock in the toolbar).
You cannot edit the individual objects that are part of a group or that have been locked to the
slide canvas. To edit the objects individually, you must ungroup them by choosing Arrange >
Ungroup and unlock them by choosing Arrange > Unlock.
Including Sound and Other Media Types
You can add sound files to your project so that recorded music or a narration can accompany
each slide. In addition, you can add video or Flash movies that will play within a slide.
Keynote accepts any QuickTime file type, including the following:
mMOV
mFLASH
mMP3
mAIFF
42 Chapter 3
Once you have added a sound file to your slideshow, it remains external to your Keynote
document. This means that if you transfer your slideshow to another computer or disk
without also transferring the sound file, the sound will be lost from the slideshow. To prevent
this, add the file to the slideshow document when you save.
To include a sound file as part of your Keynote document:
1Choose File > Save As.
2Select the checkbox labeled “Copy movies into document.”
3Type a title and choose a location for the document, then click Save.
Adding Music From iTunes
You can bring in music from your iTunes music library.
To add a file from your iTunes music library to your Keynote slideshow:
1Locate your iTunes music folder on your hard disk. It is usually found in the following
location:
[Home]/Music/iTunes/iTunes Music
2Drag a file from the iTunes music folder to the slide canvas.
You can also drag a music file from any other Finder folder to the canvas. A sound icon
appears on the canvas.
This icon will not be visible when you play the slideshow.
When your slideshow plays, the music will start at the moment this slide appears on the
screen; the music will stop when you move to the next screen. You can choose to delay
playing the music or stop playing the music by moving it on or off the screen in an object
build. To learn more about producing object builds, see “Creating Object Builds” on page 75.
Adding a Slide Narration
One way to add sound to your slideshow is to record a narration for each slide as an MP3 file.
You can then place the recorded sound files on each slide so that when each slide appears
during the slideshow presentation, it is accompanied by its prerecorded narration. This may
be especially useful if you plan to export the slideshow as a self-playing QuickTime movie. To
read more about exporting your slideshow as a QuickTime movie, see “QuickTime” on
page 84.
Working With Text, Graphics, and Other Media 43
Adding a Movie or Animation
You can include movies within your slide presentation. You can place movies anywhere on a
slide so that they play within the visual context of the slide on which they appear.
To add a movie to a slide:
mDrag the movie file from the Finder to the slide canvas where you want it to appear, or
choose Edit > Place > Choose to browse for the movie file using the Choose dialog.
When your slideshow plays, the movie will start the moment this slide appears on the screen.
Note: When you add a movie to your slideshow, it remains external to your Keynote
document. If you transfer your slideshow to another computer or disk without also
transferring the movie, the movie will be lost from the slideshow. To prevent this, add the file
to the document when you save it, the same way you would for sound files. To learn how, see
“Including Sound and Other Media Types” on page 41.
Setting Media Playback Preferences
In the Media Inspector, you can set the playback volume for sound and movies in your
slideshow and choose to have the media files play through only once, repeat continuously,
or loop back and forth.
To set the media playback preferences:
1Choose View > Show Inspector (or click Inspector in the toolbar).
2In the Inspector window, click Media to open the Media Inspector.
3Drag the Volume slider to the right to increase the playback volume of your media file; drag
it to the left to decrease the volume.
4Choose a repeat option from the Repeat pop-up menu.
Set the
playback volume.
Set playback repeat options.
Select the frame of your
movie that is visible until
you begin playing it.
Use these controls to view the
movie as you edit your slideshow.
44 Chapter 3
You can also choose which frame of a movie appears as the first, still frame until you begin
playing the movie. This is called the poster frame.
To set the movie poster frame:
mIn the Media Inspector, drag the Poster Frame slider until the movie displays the image
you want.
45
CHAPTER
4
4Changing Object Properties
If you really want to take your creativity to the next level, Keynote is the tool for you. With
the design support of Keynote’s themes and the robust graphics of Mac OS X, you can get
just as much flexibility as you want to work with. This chapter describes more advanced
features for manipulating graphics and other objects in your presentation.
You can directly manipulate object properties such as color, line style and thickness, shadow,
opacity, and orientation using the inspectors and the Fonts and Colors windows, as described
in the following sections.
Using Color and Image Fills
You can create interesting effects with color in Keynote. Objects that you draw using the
drawing tools can be filled with solid colors, color gradients, or even with an image, such as a
photo or other graphic, that you drag in from the Finder or from iPhoto. You can also adjust
the opacity of an object. Giving an object a lower opacity makes it more transparent. You can
even use these fill and opacity effects to enhance charts by selecting an individual bar or pie
wedge in the chart and then selecting the desired effect.
46 Chapter 4
To change the color of an object, you use the Graphic Inspector and the Colors window.
To open the Graphic Inspector:
mChoose View > Show Inspector (or click Inspector in the toolbar), and then click
Graphic in the Inspector window.
Filling an Object With Color
Objects can be filled with solid color or a color gradient, in which two colors blend with each
other. You can choose colors using the standard Mac OS X Colors window.
To set the solid fill color of an object:
1On the slide canvas, select the object whose color you want to change.
2In the Graphic Inspector, choose Color Fill from the Fill pop-up menu.
3Click the color well below the Fill pop-up menu to open the Colors window.
4Select a color in the Colors window.
Choose a solid color, a color
gradient, or an image to fill a
drawn object.
Changing Object Properties 47
Color Gradients
If you want to fill an object with a color gradient, select Gradient Fill from the pop-up menu,
and then follow the steps listed above, making two separate color selections. For example, if
you want the color of your object to blend from green into blue, select a shade of green for
one color well, and a shade of blue for the other color well. You can also set the direction of
the gradient using the Angle wheel.
Selecting Colors
The Colors window is used to make color selections for text, shapes, backgrounds, and
shadows in Keynote.
To open the Colors window:
mChoose View > Colors (or click Colors in the toolbar).
mOr click a color well in one of the inspector panes.
This circle has a
gradient fill set at an
angle of 32º.
Click each color well to
make color selections.
Set the direction of the gradient with
the Angle wheel, or type in a value.
Click the double-headed
arrow to invert the gradient.
The color selected in the color
wheel appears in this color box.
Use the slider to set lighter or
darker hues in the color wheel.
Drag colors from the color box to
store them in the color palette.
Click to select a color in the
color wheel.
48 Chapter 4
You can use the color wheel in the Colors window to select colors. Your color selection
appears in the box at the top of the Colors window. You can save that color selection for
future use by placing it in the color palette.
To open the color palette:
mDrag the handle at the bottom of the Colors window.
To save a color in the color palette:
mDrag a color from the color box to the color palette.
To apply your color selections from the Colors window to an object on the slide canvas, you
must place the color selection in the appropriate color well of an inspector pane.
To apply your color selection to an object on the slide canvas:
mSelect a color well in one of the inspector panes and then click a color in the color wheel.
mDrag a color from the color palette to a color well in one of the inspector panes.
Filling an Object With an Image
You can place an image inside of a drawn shape or inside a table cell.
To set an image fill for an object:
1Select the object in which you want to place an image.
2In the Graphic Inspector, choose Image Fill from the Fill pop-up menu.
3Locate your image in the Open dialog and click Open.
The image appears inside the selected object on your slide canvas.
To later change the image, drag the new image from the Finder to the image well or click
Choose to browse for your image using the Choose dialog.
4Select a size for the image fill.
Use the pop-up menu to
set the size of the image
within the object.
To change the image, drag
an image from the Finder
into the image well.
Changing Object Properties 49
mScale to Fit makes the image appear larger or smaller to fit into the object’s dimensions as
well as possible. If the object has a different shape than the original image, parts of the
image will not appear; blank space may also appear around the image.
mScale to Fill makes the image appear larger or smaller, sizing it to leave no space around
the image, even if the object and image have different shapes.
mStretch sizes the image to fit the object’s dimensions but distorts it if the object has a
different shape than the original image.
mOriginal Size places the image inside the object without altering its original dimensions. If
the image is larger than the object, you will see only a part of the image in the object. If
the image is smaller than the object, there will be blank space around it.
This circle object has an
image fill scaled to fit.
This circle object has an image fill
scaled to fill. The white background
behind the flower is part of the original
image, which is rectangular.
This circle object has an
image fill scaled to stretch.
This circle object has an image
fill scaled at original size.
50 Chapter 4
mTile makes the image appear repeatedly inside the object, if the original image is smaller
than the object. If the image is larger than the object, you will see only part of the image
inside the object.
Changing the Line Style
For drawn objects, you can choose a style and color for the line that delineates the object (or
the stroke). Or you can choose to have no line around the object. Line style and color are set
using the Graphic Inspector and the Colors window.
To set line style and color for an object:
1Select the object that you want to modify.
2Choose a line style, or None, from the Stroke pop-up menu in the Graphic Inspector.
3To change line thickness, type a value in the Stroke size field.
4To change the line color, click the color well to open the Colors window and select a color.
5To give the line shaped end points, such as arrowheads or circles, choose left and right end
points from the pop-up menus.
This circle object has a very
small image fill scaled to tile.
This circle object has a
large image scaled to tile.
Choose a solid line, dotted
line, dashed line, or no line.
Choose line end points from
these pop-up menus.
Click the color well to
choose a line color.
Enter the line thickness
in this field.
Changing Object Properties 51
Adding Shadows
Shadows give your slide an appearance of depth. An object’s drop shadow is visible on any
object behind it. You can create a variety of shadow effects, or remove the shadow from an
object.
To create or remove a shadow for an object:
1Select the object you want to modify.
2Select the Shadow checkbox in the Graphic Inspector to add a shadow to your object.
Deselect the Shadow checkbox to make the shadow go away.
3Set the angle that you want the shadow to appear at using the Angle wheel.
4Adjust the shadow offset by typing a number in the Offset box. A high shadow offset value
will make your object’s shadow appear longer and slightly separated from the object.
5Set the shadow blur by typing a number in the Blur box. A high blur value will make the
object’s shadow appear more diffuse; a low value will give the shadow more sharply defined
edges.
6Set the shadow opacity by typing a number in the Opacity box. (Shadow opacity is separate
from object opacity, which is set using the Opacity slider at the bottom of the Graphic
Inspector.)
7To change the color for the shadow, click the color well to open the Colors window and
select a color.
This object has default
shadow properties.
This object’s shadow is
set to a different angle.
This object’s shadow has
a high offset value.
This object’s shadow has
the lowest blur factor.
This object has a different
shadow color.
This object’s shadow has a
high blur factor.
Change the shadow
color in the color well.
Select the checkbox to give a
shadow to a selected object.
Change the angle of the
shadow with the Angle wheel.
Offset, Blur, and Opacity fields can change
the look of the shadow, as shown above.
52 Chapter 4
Adjusting Opacity
Object opacity can be used to create very interesting effects. When an object of low opacity is
placed on top of another object, the object beneath remains visible. Depending on how high
or low you set the opacity, the objects beneath can be highly visible, partly obscured, or
completely blocked from view (at 100% opacity). You can change opacity settings for any
visual object on the slide canvas, including drawn shapes, pictures and other image files, and
movies. Set object opacity using the Graphic Inspector.
To set object opacity:
1Select the object whose opacity you want to change.
2In the Graphic Inspector, drag the Opacity slider to adjust the opacity.
Note: For drawn shapes, you can set the opacity of the object’s fill color separately from the
object opacity. When you select the fill color for an object, set the color opacity with the
Opacity slider in the Colors window. This color opacity value becomes 100% object opacity.
When you reduce the object opacity in the Graphic Inspector, you are only reducing it
relative to the opacity you set in the Colors window.
Changing the Orientation
You can flip or rotate any object by using the Metrics Inspector. For instance, if you have a
nice image of an arrow that you want to use in your slideshow, but you need it to point in
different directions, you can reverse its direction vertically or horizontally, or point it at any
angle.
This circle is set to 100% opacity.
The fill color was set to 50%
opacity in the Colors window. The
circle’s outline was set to 100%
opacity in the Colors window.
This circle is set to
100% opacity.
This circle is set to
50% opacity.
Changing Object Properties 53
To open the Metrics Inspector:
mChoose View > Show Inspector (or click Inspector in the toolbar), and then click Metrics.
To flip or rotate an object:
1Select the object you want to rotate.
2In the Metrics Inspector, use the Angle wheel to set the direction of the object, or click the
horizontal or vertical Flip buttons to flip it horizontally or vertically.
Adjusting Size and Position
Use the Metrics Inspector to make precise adjustments to the size and position of objects on
the canvas.
To set the precise size of an object:
1Select the object you want to resize.
2Type a height and width in the Size fields in the Metrics Inspector.
Be sure the Constrain Proportions checkbox is selected if you want to keep the same height/
width proportions for images and movies.
Resize images and movies to
exact dimensions by specifying
height and width.
Flip an image sideways or upside
down using these buttons.
Find the name of the selected
image or movie here.
Rotate an object with this wheel.
Place an object precisely on the canvas
by specifying X and Y coordinates.
54 Chapter 4
To return an image or movie to its original size:
mSelect the image or movie and click Original Size in the Metrics Inspector.
To set the precise position of an object:
1Select the object you want to position.
2Enter X and Y values in the Position fields in the Metrics Inspector.
The object is positioned with its upper-left corner at the specified coordinates.
mThe X value is measured from the left edge of the slide canvas.
mThe Y value is measured from the top edge of the slide canvas.
If the object is not rectangular, then the object is positioned with the upper-left corner of its
container box at the specified coordinates. If an object has been rotated, it is positioned with
the upper-left corner of its “rotated” container box at the X and Y coordinates. That is, the
rotated shape is considered to have a new container box around it that encompasses it as
though it were a new shape (for example, a square rotated 25º appears as a diamond),
though you cannot see or manipulate selection handles for this rotated container box.
55
CHAPTER
5
5Creating Tables
Tables can be designed in a number of ways to visually compare sets of data or conceptual
information. Although they present information systematically, they can be designed for
visual appeal. In addition, you can make the table data appear dynamically on the screen in
object builds, so you can build your points step by step. This chapter covers the basics of
designing and filling tables on the slide canvas. To learn more about creating dynamic object
builds with tables in your slideshow presentation, see “Table Builds” on page 77.
Many of the tasks described in this chapter can also be accomplished through shortcut
menus that are available right on the table you’re working on.
To access shortcut menus for tables:
mHold down the Control key as you click a table.
Adding a Table
To place a table on a slide:
1Choose Edit > Place > Table (or click Table in the toolbar). A table appears on the slide
canvas and the Table Inspector opens.
2To resize the table, place the pointer over the table selection handles and drag.
You can also hold down the Option key and click Table in the toolbar. Then move the pointer
over the slide canvas until it becomes a crosshair. Drag across the slide canvas to create a
table any size you want.
3To reposition the table on the slide canvas, place the pointer on the table, avoiding the
selection handles, and drag the table to where you want it.
56 Chapter 5
Filling Table Cells
You can place text and graphics inside table cells. You enter text in a table cell by typing it.
Graphics, however, must be placed. When an object is placed properly inside a table cell, it
will move when the table is moved. To read about adding graphics or setting background
colors inside table cells, see “Adding Graphics or Background Colors” on page 59.
Selecting Table Cells
You can apply global settings to a table by selecting the entire table at once. But to place text
inside individual table cells, or to place graphic objects within individual cells or groups of
cells, you must select only the cells you want to work with. Use the following methods to
work with tables.
To select the entire table:
mClick outside the table once and then click the table.
Selection handles appear on the edges of the table, which you can use to resize the table.
To select a single table cell:
1Click outside the table once, and then click the table to select the table.
2Click a table cell once to select the cell. The border of the selected cell is highlighted in
yellow.
When you have selected a single cell, you can move between cells by pressing the arrow keys
on your keyboard. If you type text in this mode, it will replace any text that already appears in
the cell. After selecting a cell, you can place images, graphics, or change the cell background,
as described in “Adding Graphics or Background Colors” on page 59.
To select one segment of a cell border:
1Click outside the table once, and then click the table to select the table.
2Click a border within the table to select the entire row or column border.
3Click again to select a single border segment.
4Hold down the Shift key as you click to select noncontiguous border segments.
To place or edit text inside a table cell:
mSelect an individual cell and then click that cell again. A text cursor appears inside the cell.
When the text cursor appears in a table cell, you can move the cursor between table cells by
pressing the Tab key.
To select a contiguous group of table cells:
mDouble-click a single cell, and then drag across the adjacent cells, or hold down the Shift
key as you select the adjacent cells.
Creating Tables 57
To select a discontinuous group of table cells:
mHold down the Command key as you select cells.
To switch the contents of two cells:
mSelect a single cell and drag it to another cell. The contents of the two cells are switched.
To copy the contents of one cell into another:
mSelect a single cell and hold down the Option key as you drag it to another cell.
Formatting Tables
You can design tables in a variety of creative ways simply by changing the thickness and color
of cell borders, selectively removing cell borders, or merging and splitting cells to create
useful asymmetries within the table. All table formatting is done in the Table Inspector.
To open the Table Inspector:
1Choose View > Show Inspector (or click Inspector in the toolbar).
2In the Inspector window, click Table.
Formatting Rows and Columns
To change the number of rows and columns:
1In the Table Inspector, type the number of rows you want in the Rows field.
2Type the number of columns you want in the Columns field.
Merging table cells combines adjacent cells into one, eliminating the border so that they
behave as a single cell.
Combine adjacent cells or
split rows and columns.
Type the number of table
rows and columns.
58 Chapter 5
Splitting cells divides each selected cell into two equal parts, horizontally (rows) or vertically
(columns), depending on your choice.
To merge table cells:
1Select a group of two or more adjacent table cells. You must choose a rectangular set of cells.
2In the Table Inspector, click Merge Cells.
To split cells horizontally or vertically:
1Select a table cell or cells. To split an entire row or column, select all the cells in the row or
column.
2In the Table Inspector, click Split Rows or Split Columns. The selected cells are split down the
center by rows (horizontally) or by columns (vertically).
You can continue to select the split rows or columns and perform the split operation again,
to create smaller and smaller units within a table cell. If you want to rejoin any adjacent parts
of the split cells, select them and click Merge Cells.
Aligning Text in a Table Cell
You can place text wherever you want in a table cell.
To justify text within a table cell:
mSelect the cell and click one of the Alignment buttons in the Table Inspector.
To align text vertically within a cell:
mSelect the cell and click one of the vertical alignment buttons in the Table Inspector.
Justify text right.
Distribute text evenly.Justify text left.
Justify text center.
Place text at bottom of cell.
Place text at top of cell.
Place text in center of cell.
Creating Tables 59
Formatting Cell Borders
You can change the line thickness and color of cell borders. Or you can choose to hide the
cell border for any given cell.
To set line thickness:
mSelect a cell border or set of cell borders and type a value in the Cell Border field of the
Table Inspector.
To set line color:
1Select a cell border or set of cell borders.
2Click the Cell Border color well in the Table Inspector. The Colors window opens.
3Select a color in the Colors window.
To hide the cell border:
1Select a cell border or set of cell borders.
2Choose None from the Cell Border pop-up menu.
Adding Graphics or Background Colors
You add graphics or other media objects to a table cell by placing them as an image fill within
the table cell. If they are not placed as image fills, they will not move with the table or adjust
their positions within the cells when you resize the table.
To add an image to a table cell:
1Select a table cell, a group of cells, or the whole table.
Choose to show or hide the
selected cell borders. Set border
thickness and color.
Choose a color for
selected cell borders.
Enter a line thickness for
selected cell borders.
60 Chapter 5
2In the Table Inspector, choose Image Fill from the Cell Background pop-up menu. An Open
dialog appears.
3Locate the image or movie you want to use in the Open dialog and click Open.
4Scale the image to fill the cell the way you want by using the Scale pop-up menu.
For more details about working with image fills, see “Filling an Object With an Image” on
page 48.
To add a background color or gradient fill to a table cell:
1Select a table cell, a group of cells, or the whole table.
2In the Table Inspector, choose Color Fill or Gradient Fill from the Cell Background pop-up
menu.
3Click the color well (or wells) and select a color or colors in the Colors window.
For more details about working with color and gradient fills, see “Using Color and Image
Fills” on page 45.
Set the size of the
image within the cell.
Drag a new image to the well to
change it, or click Choose.
Choose an image fill, color fill, or
gradient fill for any cell.
61
CHAPTER
6
6Creating Charts
Use charts to display complex data visually. You can import data directly from your
spreadsheet into Keynote’s Chart Data Editor to create and edit stunning charts right on the
slide canvas. This chapter outlines the basics of placing and formatting a chart on a slide.
Charts can also be made to appear one part at a time as you make your points during your
slide presentation. To read about setting up such “object builds” for charts, see “Chart Builds”
on page 77.
Many of the tasks described in this chapter can also be accomplished using shortcut menus
that are available right on the chart you’re working on.
To access shortcut menus for charts:
mHold down the Control key and click a chart.
Adding a Chart
To place a chart on the slide canvas:
1Choose Edit > Place > Chart (or click Chart in the toolbar). A chart appears on the slide
canvas. The Chart Inspector and the Chart Data Editor open.
2Drag across the slide canvas to draw a default chart with placeholder data.
You can also hold down the Option key and click the Chart button in the toolbar. Then move
the pointer over the slide canvas until it becomes a crosshair. Drag across the slide canvas to
create a chart any size you want.
62 Chapter 6
3In the Chart Inspector, choose a chart style from the chart style pop-up menu.
4Type your data into the Chart Data Editor, or copy and paste from a spreadsheet application.
To resize the chart on the slide canvas:
mSelect the chart in the slide canvas and drag the selection handles.
Editing Chart Data
To edit chart data, open the Chart Data Editor and enter your data by typing it or copying and
pasting from Excel, AppleWorks, or other spreadsheet applications.
To open the Chart Data Editor:
mChoose Format > Chart > Show Data Editor (or click Edit Data in the Chart Inspector).
To edit the names of rows and columns or the data in a cell:
mDouble-click a cell or a row or column label and type.
To reorder rows or columns in the Chart Data Editor:
mSelect the row or column label and drag it to a new position.
To resize columns in the Chart Data Editor:
1Select the column you want to resize by clicking its label.
Choose from eight
different chart styles in
the Chart Inspector.
Click these buttons to
add another row or
column for data.
Type chart data directly into
these spreadsheet cells.
Creating Charts 63
2Place the pointer over the right or left edge of the column. The pointer becomes a vertical
line flanked by arrows pointing in opposite directions.
3Drag the border to make the column wider or narrower.
To add rows or columns in the Chart Data Editor:
mClick Add Row or Add Column to place a row above the selected row or a column to the
left of the selected column. If no row or column is selected, the new row or column will
appear at the bottom or right edge of the table. You may have to press the Return key or
the Tab key to see the new row or column.
mSelect any blank cell and type your data. A new row or column is automatically created.
To delete rows or columns:
mSelect the row or column label and press Delete.
Transposing Data Series and Data Sets
Charts show the relationship of two types of data with respect to each other. For example, if
you chart business growth over time, you are showing the relationship between the size of
the business versus the passage of years. If you chart voting results among different
demographic groups, you are showing the relationship between the number of people who
voted a certain way versus their demographic affiliation. When you enter data for a chart, the
two different types of data are represented as data series and data sets.
In a business chart, an example of a data series could be the profits for one region over four
successive quarters; the data sets could be all the regional profits for only one of those
quarters. In the illustration below, the data series (each region’s profits) are in rows, and the
data sets (each quarter’s profits) are in columns. Each individual value (for example, 17 for
Region 1, Q1) is a data point.
Notice the colored marks next to the row labels (Region 1 and Region 2). These marks show
the colors that will represent the data series in the chart.
These marks indicate the colors that
represent each data series.
64 Chapter 6
The illustration below shows how this data would appear when plotted as a column chart.
In this chart, the data series are represented by rows in the Chart Data Editor. The data
points are represented as a series of dark-colored bars and a series of light-colored bars.
You can quickly transpose the data series and data sets in your charts by using the Plot Row
vs. Column button in the Chart Inspector.
The data sets contain one data point
(one bar) from each of the data series.
These four bars represent
one data series.
The chart legend denotes
the two data series.
This button makes the columns of data
in the Chart Data Editor the data series.
This button makes the rows of data in the
Chart Data Editor the data series.
Creating Charts 65
The illustration below shows how the same data shown earlier would appear in a column
chart if you transposed the data sets and data series.
For this chart, the data series are now represented by columns in the Chart Data Editor
pictured on page 63. There are now four data series represented as four different-colored
bars.
In column charts and bar charts, a data series is represented by a series of bars in the same
color (as shown above). In a line chart, a data series is represented by a single line. In an area
chart, a data series is represented by an area shape. For pie charts, only a single data set—the
first data point in each series—is represented on the chart (whichever is listed first in the
Chart Data Editor).
Transposing data series and data sets between rows and columns makes it easy to present
your data to best effect without having to retype the data.
Formatting Charts
The elements of any chart can be formatted to fit your preferences. You can change the fonts,
colors, and markings along the axes. You can also choose to show or hide the chart legend
on your slide. Most of the chart formatting tasks are done using the Chart Inspector.
To open the Chart Inspector:
1Choose View > Show Inspector (or click Inspector in the toolbar).
2In the Inspector window, click Chart.
To show the chart legend:
1Select the chart.
These two bars represent
one data series.
The data sets contain one data point (one
bar) from each of the four data series.
66 Chapter 6
2Select the Show Legend checkbox in the Chart Inspector to make the legend appear on the
same slide as the chart.
To hide the legend, deselect the Show Legend checkbox or select the legend and press
Delete.
3Select the legend and drag to reposition it on the slide canvas, or drag the selection handles
to resize it.
When a legend is placed on a slide, it behaves somewhat independently from the chart. You
can format the fonts or move it around the slide canvas. You can even copy and paste it onto
another slide. However, once you have copied and pasted the legend, it is no longer
connected to the data in the chart. So if you change the chart, the change will not be
reflected in the legend. To update the legend, you must select the chart and recreate the
legend.
Setting Chart Colors
You can format the bars, wedges, and area shapes that appear on each style of chart just as
you format any other drawn object. You can give them color fills, gradient fills, image fills,
shadows, opacity, or different line styles. These attributes are set in the Graphic Inspector.
To change the color or image in a bar, wedge, or area shape:
1Select the item (bar, wedge, or area shape). If you select one bar in a bar chart, all the bars in
that data series are selected.
2Choose properties as you would for any drawn object. For more information about changing
object properties, see Chapter 4, “Changing Object Properties.”
Changing Chart Fonts
You can change the fonts and text colors used for axis labels, data labels, and legends.
To change chart fonts:
1Select the text you want to change. If you select the text for one data point or axis label, all
the text of that kind is also selected.
2Choose Format > Fonts > Show Fonts (or click Fonts in the toolbar) to open the Fonts
window.
3Select a font in the window.
For information about changing text colors, see “Changing Text Properties” on page 30.
Creating Charts 67
Adding Labels and Axis Markings
Use the Axis pane in the Chart Inspector to format the grid and general look of the axes for
bar charts, line charts, and area charts. You can set the range of values to be displayed along
the value axis, the axis from which you read the data point values. For column charts
(vertical bars), line charts, and area charts, the Y-axis is the value axis. For horizontal bar
charts the X-axis is the value axis. Pie charts do not have a value axis. To read about
formatting pie charts, see “Pie Charts” on page 69.
To show or hide chart borders:
1Select the chart.
2Click the Axes & Borders buttons in the Axes pane of the Chart Inspector to show or hide the
corresponding chart borders.
To set the range of numerical values displayed on the chart grid:
1Select the chart.
2In the Chart Inspector, type a number in the Minimum field under Value Axis Format. This
will be the value at the chart origin. The minimum value cannot be higher than the minimum
value of your entire data set.
3Type a number in the Maximum field. This will be the highest number displayed on the grid.
It cannot be lower than the highest value in your data set.
4Type a number in the Steps field. This marks the axis with values at equal intervals. The
number of steps you specify determines the number of axis markings.
To specify units for axis values:
1Select the chart.
2Type text or a text symbol in the Prefix or Suffix field under Number Format (or choose a
symbol from the pop-up menus).
In the Prefix and Suffix fields, you cannot use the characters 0 through 9, nor the comma (,),
period (.), or number sign (#).
Set styles for labels and tick
marks along the chart grid.
Select units for values
in the chart.
Show or hide chart borders.
Set the range of values that
appear on the chart grid.
68 Chapter 6
Placing Grid Labels and Tick Marks
The X-Axis and Y-Axis pop-up menus in the Axis pane of the Chart Inspector provide an array
of options for placing tick marks and labels along the value axis or the series axis. These pop-
up menus, pictured below, contain different options depending upon which kind of chart
you have selected.
For vertical bar charts (column charts), line charts, and area charts, the Y-axis is the value
axis, while the X-axis is the series axis; for horizontal bar charts, the X-axis is the value axis.
Here, pop-up menus are pictured as they appear when a column chart is selected.
X-Axis Markings (or Series Axis Markings)
To place grid labels and tick marks along the series axis:
mFor a column chart, choose options from the X-Axis pop-up menu in the Axis pane of the
Chart Inspector. (For horizontal bar charts, choose from among these same options in the
Y-Axis pop-up menu.)
Y-Axis Markings (or Value Axis Markings)
To place grid labels and tick marks along the value axis:
mFor column charts, choose options from the Y-Axis pop-up menu in the Axis pane of the
Chart Inspector. (For horizontal bar charts, choose from among these same options in the
X-Axis pop-up menu.)
Place tick marks along
the X-axis.
Show or hide the X-axis gridlines.
Set the text direction for
the series axis labels.
Show or hide the minimum
data value on the series axis.
Place tick marks
along the Y-axis.
Show or hide the
Y-axis gridlines.
Show or hide the value axis labels.
Creating Charts 69
To display the minimum data value along the value axis:
1Choose one of the major tick-mark display options from the X-Axis (series axis) pop-up menu
(Major Tick Marks Inside/Centered/Outside).
2Select Show Minimum Value.
Formatting the Elements in a Data Series
To show the values for each of the data points in a data series:
1Select the chart or one element in a data series in the chart.
For bar and column charts, selecting one element (bar) of a series automatically selects the
full series. For pie charts, you can select individual elements in a series (pie wedges).
2In the Chart Inspector, click the Series tab.
3Select the “Show value” checkbox.
4Type a number in the Decimals field to specify the number of decimal places you want to
display.
5Choose a placement for the numbers on the chart from the Position pop-up menu. You can
set a different position for the numbers in each of the series.
Some chart styles offer further options for formatting the series elements in the chart. See
the following sections for details on formatting options in pie charts, bar charts, line charts,
and area charts.
Pie Charts
For pie charts, Keynote charts only the first data set in the Chart Data Editor (the first data
point for each data series). If the data series are in rows in the Chart Data Editor, only the
first column is charted; if the data series are in columns in the Chart Data Editor, only the
first row is charted. Thus, one pie chart represents a single data set, and each wedge is one
element in that set. Other data sets that you have typed or pasted into the Chart Data Editor
are maintained, but they are not used. You can choose to chart any data set by moving it to
the first position in its row or column.
To select individual pie wedges:
1Select the chart, and then click to select a single wedge.
2To select additional wedges, do the following:
mHold down the Command key as you select each wedge, to select noncontiguous wedges.
mHold down the Shift key as you select the first and last wedges in a range, to select all the
wedges in between.
70
Chapter 6
m
Press Command-A to select all the wedges.
To show pie chart values as percentages of the whole:
1
Select the chart, then select the “Show value” checkbox in the Series pane of the Chart
Inspector.
2
Select the checkbox labeled “Show pie values as percentages.”
Use the Series tab of the Chart Inspector to show or hide pie chart series labels. You can also
choose to display the data point values as percentages of the total or as absolute values.
To place series labels in pie charts:
1
Select the chart or individual pie wedges in the chart.
2
Select the “Show series name” checkbox in the Series pane of the Chart Inspector.
3
Choose Inside or Outside from the Position pop-up menu.
Choosing Outside places the label outside the selected wedges and the pie chart. Choosing
Inside places the label directly on top of the selected pie wedges. You can choose to place
the label outside small wedges and inside large ones. If a pie wedge is not selected when you
select the “Show series label” checkbox, it will not be labeled.
To separate individual pie wedges:
1
Select the chart or individual pie wedges. (To select more than one pie wedge, hold down
the Command key as you select each wedge.)
2
Drag the “Explode wedge” slider until the pie wedges are separated as far as you want, or
drag the pie wedges.
Separate and add shadows
to individual wedges.
For pie charts, place the data point
values and series label inside or
outside the selected pie wedge.
Display as percentages or numbers.
LL2168CH Page 70 Tuesday, November 26, 2002 8:54 AM
Creating Charts
71
You can separate any or all of the pie wedges.
To separate pie wedges for shadowing:
1
Select the chart or individual pie wedges.
2
Choose Individual from the Shadow pop-up menu in the Series pane of the Chart Inspector.
Layering the wedges for shadowing puts shadows on all of the pie wedges, rather than the
entire pie as a whole. It also allows you to apply opacity to individually selected wedges. If
you select Group from the pop-up menu, you can apply shadows or opacity to the pie as a
whole in the Graphic Inspector. To change shadow and opacity attributes, see “Adding
Shadows” on page 51 and “Adjusting Opacity” on page 52.
Bar and Column Charts
Data series elements in bar and column charts can also be layered for shadowing. However,
in these chart types, you must layer all the elements in all of the data series, or none at all.
You can also adjust the spacing between data sets or individual bars.
To layer bars for shadowing:
1
Select the chart.
2
Choose Individual from the Shadow pop-up menu in the Series pane of the Chart Inspector.
Layering the bars for shadowing lets you add shadows to each of the individual bars in the
chart. If you select Group from the pop-up menu, you can apply shadows to the chart as a
whole in the Graphic Inspector. To read more about the Graphic Inspector and changing
shadow attributes, see “Adding Shadows” on page 51.
Set a pie wedge apart by using the
“Explode wedge” slider and giving
it a series label.
Separate the individual bars in the chart.
Separate the data sets in the chart.
LL2168CH Page 71 Tuesday, November 26, 2002 8:54 AM
72 Chapter 6
Selecting the checkbox also allows you to apply opacity to each data series. If you deselect
the checkbox, you can only adjust the opacity of all the elements on the chart together. To
read about changing opacity of objects, see “Adjusting Opacity” on page 52.
To adjust spacing between individual bars or data sets:
1Select the chart.
2In the Chart Inspector, type a percentage value in the “Gap between bars” field to increase or
decrease the space between the individual data elements.
3Type a percentage value in the “Gap between sets” field to increase or decrease the space
between the data sets. The value you enter is the percentage of the bar thickness.
Area Charts and Line Charts
In area and line charts, data points can be denoted by symbols: circles, squares, triangles, and
so on.
To denote the data points using a symbol:
1Choose a data series (area shape or line).
2In the Chart Inspector, choose a symbol from the Data Point Symbol pop-up menu.
3Format the symbol by choosing one of the options in the Symbol Fill pop-up menu, shown
below.
The data points in this series
are denoted by squares.
The data points in this series are
denoted by circles.
Choose a symbol to
denote the data points.
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CHAPTER
7
7Slide Transitions and Object Builds
Once you’ve designed and organized your slides, it’s time to put the whole presentation
together with slide transitions and object builds that add motion and visual appeal to your
slideshow. Add transitions to move smoothly from one slide to the next. Use object builds
within each slide to animate how elements appear on the slide.
Adding Transitions Between Slides
Keynote gives you several types of transitions to choose from. Modern, 3D transition styles
can add flair to your presentations. Classic, 2D transition styles are also available. Some
examples are described below.
Transition style What it looks like
Cube Old slide angles and turns off screen as new slide angles on
screen, as though they are sides of a revolving cube.
Mosaic Large New slide builds on in square tiles that shimmer across the
screen.
Flip Old slide angles and turns off screen as new slide angles on
screen, as though they are two sides of a revolving coin.
Move in New slide moves in from one direction to cover the
contents of the previous slide. Choose a direction from the
direction pop-up menu.
Wipe New slide draws in a sweep from one direction, as the
previous slide is erased from the same direction. Choose a
direction from the direction pop-up menu.
74 Chapter 7
Slide transitions are set in the Slide Inspector.
To add a transition from one slide to the next:
1Choose View > Show Inspector (or click Inspector in the toolbar) to open the Inspector
window.
2In the Inspector window, click Slide to open the Slide Inspector.
3Choose a transition style from the Transitions pop-up menu, shown below.
4If applicable, choose a direction from the pop-up menu.
5Drag the Speed slider to the right to make the transition happen more quickly, or to the left
to make it happen more slowly.
Scale New slide grows from the center of the previous slide
outward to fill the screen, if you choose Up from the
direction pop-up menu. Previous slide shrinks away to
center of the screen, revealing the next slide, if you choose
Down from the direction pop-up menu.
None New slide appears suddenly on screen, replacing the
previous slide.
Transition style What it looks like
Set the transition
direction and speed.
Preview the transition.
Slide Transitions and Object Builds 75
Slide transitions that you select in the Slide Inspector are applied only to the selected slide.
To apply a transition to another slide, you must first select it and then repeat steps 1 through
5.
Creating Object Builds
To add visual interest to your slide presentation, you can create object builds on each slide.
Object builds allow you to animate the elements on a single slide one at a time or in groups
in any order you like. For instance, you might have an image move in from the left side of the
screen and then, line by line, display the bulleted text that goes alongside it. To build two
objects at the same time, you must group them. (To read about grouping objects, see
“Grouping and Locking Objects” on page 41.) Keynote makes it easy to create a variety of
object builds.
Follow these steps to create an object build.
Step 1: Set “Build In” styles and sequence
1Choose View > Show Inspector (or click the Inspector button in the toolbar) to open the
Inspector window.
2In the Inspector window, click Build to open the Build Inspector.
3Click the Build In tab.
4Select an item on the slide and then choose an animation from the Build Style pop-up menu.
You can select graphic objects; bulleted text, labels, or other text objects; and sound objects
(represented with an audio icon).
5Choose the direction from which you want the object to move onto the slide from the
Direction pop-up menu.
Set the animation style, direction,
order, and speed for each object.
Select this to make the object
build start when you click the
mouse during your presentation.
Use Build In
animations to move
slide elements on the
screen, and Build Out
animations to move
elements offscreen.
Preview the build styles.
76 Chapter 7
6Drag the Speed slider to the right to make the object appear more quickly during the build.
Move the slider to the left to make the object appear more slowly.
7Once you have selected a build style for each of the items on the slide that you want to
animate, select each item again and assign it an order using the Order pop-up menu.
When you play your presentation, objects will move onto the slide in the order you specified
as you click the mouse.
To make the object build start automatically without clicking:
mDeselect the “First build requires click” checkbox in the Build Inspector.
If you deselect this checkbox, the first stage of the object build will happen as soon as a slide
appears on the screen. To advance the slide through the subsequent stages of the build, you
must click the mouse.
You can also make objects exit the slide in any order by making selections in the Build Out
pane of the Build Inspector. To read more about this, see “Set “Build Out” styles and
sequence” below.
Step 2: Set “Build Out” styles and sequence
1In the Build Inspector, click the Build Out tab.
2Select an element on the slide and choose an animation from the Build Style pop-up menu.
3Choose the direction you want the item to move off the slide from the Direction pop-up
menu.
4Drag the Speed slider to the right to make the object move more quickly. Drag the slider to
the left to make the object move more slowly.
5Once you have selected a build style for each of the elements on the slide that you want to
animate, select each one again and assign it an order using the Order pop-up menu.
If you have elements on the slide that build in and elements that build out, you can mix the
build in and build out orders, so that any individual element might move on and off the
screen before another one moves on the screen.
Bulleted Text Builds
To move bulleted text points onto the screen as you talk, you can use bulleted text builds.
To set up a text build:
1Select the bulleted text box and assign it a build style, direction, speed, and order, as
described in the previous section.
2Choose a delivery style from the Delivery pop-up menu. You can move all the text onto the
screen at once, or move the bullet points onto the screen one at a time or in groups.
Slide Transitions and Object Builds 77
Table Builds
You create object builds for slides with tables just as you would create any other object
builds. However, with tables, you have the option of animating the table itself. You can
choose to make it enter the screen row by row, column by column, as individual cells, all at
once, or in a variety of other ways.
To set up a table build:
1Select the table and assign it a build style, direction, speed, and order, as described earlier.
2Choose a delivery style from the Delivery pop-up menu.
mAll At Once moves the whole table as a single object.
mBy Row moves the table onto the screen row by row.
mBy Column moves the table onto the screen column by column.
mBy Cell moves the table onto the screen one cell at a time.
mBy Row Content moves the empty table onto the screen, followed by each row of the cell
contents.
mBy Column Content moves the empty table onto the screen, followed by each column of
the cell contents.
mBy Cell Content moves the empty table onto the screen, followed by the cell contents,
one cell at a time.
If you choose a delivery style that builds the table by rows, columns, cells, or content, each of
those pieces will use the build style that you assigned to the whole table.
You can preview a table build in the preview screen of the Build Inspector.
Chart Builds
Like table builds, chart builds offer a variety of ways to move chart elements on and off the
screen during your presentation.
To set up a chart build:
1Select the chart and assign it a build style, direction, speed, and order, as described earlier.
78 Chapter 7
2Choose a delivery style from the Delivery pop-up menu.
mAll At Once moves the whole chart as a single object.
mBackground First moves the chart axes onto the screen, followed by all the data elements
at once (bars, lines, or area shapes).
mBy Series moves the chart axes onto the screen and then the data elements, one full series
at a time.
mBy Set moves the chart axes onto the screen and then the data elements, one full set at a
time.
mBy Element in Series moves the chart axes onto the screen, and then each separate data
element, one series at a time.
mBy Element in Set moves the chart axes onto the screen, and then each separate data
element, one set at a time.
For more information about data series and data sets, see Chapter 6, “Creating Charts.”
If you choose a delivery style that builds the chart by its elements, each of those elements
will use the build style that you assigned to the whole chart.
You can preview the chart build in the preview screen of the Build Inspector.
Note: The chart legend is separate from the chart and can be assigned its own build style
and order. If you want it to appear with the chart, group it with the chart before you set the
chart’s build style. To learn about grouping objects, see “Grouping and Locking Objects” on
page 41.
79
CHAPTER
8
8Viewing Your Slideshow
There are several ways you can share your Keynote presentation. You can view it from your
computer on your own display or projected on a large screen. You can share it across
platforms by exporting it as a QuickTime movie or even as a PowerPoint presentation. Finally,
slides can be converted to PDF files for viewing or printing, or can be printed directly from
Keynote in a variety of page layouts.
Full-Screen Presentations
Full-screen presentations make the most of Keynote’s capacity to provide crisp graphics and
smooth animations. You can give full-screen presentations directly on your computer’s
display, a secondary display, or projected onto a large screen.
Viewing on Your Display
The simplest way to view your slideshow presentation with a small audience is by watching it
directly on your computer’s display.
To view a full-screen presentation on a single display:
1Open the Keynote document by double-clicking its icon in the Finder.
2Choose View > Play Slideshow (or click Play in the toolbar).
3Press the Space bar or click the mouse to move to the next slide or to advance the object
build as the slideshow plays.
4Press the Esc key or Q key to end the show.
Viewing on a Projector or Second Display
If you have a larger audience, you may want to play the slideshow on a second display or
projector. If you do this, you can choose to show your slide notes discreetly on your display,
while others see only the slideshow playing on the second display. To do this, you set up
your second monitor or projector as a dual monitor.
80 Chapter 8
You can also choose to play the slideshow on both screens. This is called video mirroring.
Note: Before you begin video mirroring or using a dual-monitor setup, attach the second
display or projector according to the instructions that came with the display or projector, and
the instructions that came with your computer (search online help for video mirroring,
displays, or dual monitors). You will not be able to do the setup until after the second display
or projector is attached.
Video Mirroring
After you have connected a second display or projector, you must configure your computer
for video mirroring. Some computers have video mirroring built-in. If yours does not, you
must configure it in the Displays pane of System Preferences.
To set up video mirroring:
1Choose Apple () > System Preferences to open the System Preferences window.
2In System Preferences, click Displays to open the Displays pane.
3Set both displays to the same resolution and color depth.
4Click the Arrange tab and select Mirror Displays.
To play your slideshow on a mirrored system:
1Open the Keynote document by double-clicking its icon in the Finder.
2Choose View > Play Slideshow (or click Play in the toolbar).
3Press the Space bar or click the mouse to move to the next slide or to advance the object
build as the slideshow plays.
Note: Keynote generally plays back very smooth animations. However, since the two
displays used in a video mirroring configuration may have different refresh rates, one of the
screens may appear to “stutter.” This is because Keynote can only synchronize with the
refresh rate of one screen. PowerBooks and iBooks will display the smoothest animation on
the external display when they are in mirrored mode.
4Press the Esc key or the Q key to end the show.
Both monitors display identical images.
Dual Monitors
With the dual-monitor configuration, you can play the slideshow on one screen, while
controlling the slideshow and viewing your notes on another display.
To set up dual monitors:
1Choose Apple () > System Preferences to open the System Preferences window.
2In System Preferences, click Displays to open the Displays pane.
3Click the Arrange tab and follow the onscreen instructions.
Viewing Your Slideshow 81
Note: If there is no Arrange tab, then your system does not support a dual-monitor
configuration.
To play your slideshow on a dual-monitor system:
1Choose Keynote > Preferences to open the Preferences window.
2Select “Present on primary display” or “Present on secondary display” to specify on which
screen you want to display the slideshow. The primary display is the one which shows the
menu bar.
3To view the slide notes on the alternate display, select the checkbox labeled “Use alternate
display for feedback.” Close the Preferences window.
If you do not select the option to view notes on the alternate display, that display will be
blank (black screen) during the slideshow presentation.
For slideshows with very complex charts or object builds, selecting this option may cause the
slideshow to play slightly more slowly.
4Choose Slide > Play Slideshow (or click Play in the toolbar).
5If you selected the option to view notes on the alternate display, on one display you will see
the Keynote window with the notes field open. Play through the slides in the slide organizer
by using the Up and Down Arrow keys or by pressing the Space bar on the keyboard. Click
the mouse to advance object builds. The Keynote window is inactive except for moving
forward or back in the slideshow.
Note: When viewing your notes during slideshow playback, the viewing window for the
notes field is not scrollable. If you have long notes in the notes field, before you play the
slideshow be sure to open the notes field to its maximum height and adjust the font size so
that all of your notes are visible without scrolling.
6Press the Esc key or Q key to end the show.
Select this to exit full-screen mode after
the slideshow ends.
Select this to resize
slides automatically.
Select this to view your slide notes on
the alternate display during slideshow
playback with a dual-monitor setup.
Select the top button for video
mirroring. Select the bottom button
for dual monitors.
82 Chapter 8
Changing the Presentation Slide Size
For the highest quality playback, your slide sizes should match the screen resolution of the
display where the slideshow will be played. Most projectors work best with slides set at the
800 x 600 size; only newer projectors can display slides at a resolution of 1024 x 768. Most
Keynote themes come optimized for either of these sizes.
If your slide size is too large to fit the display, Keynote automatically scales it down to fit the
screen.
If you have a monitor that is larger than one of these sizes, you can set a custom slide size for
your Keynote document.
To change the slide size in your Keynote document:
1In Keynote, choose File > Slide Size.
2Type the slide dimensions you want in the Height and Width fields.
3Click OK.
If you are not certain of the best slide size or you do not want to change the original slide
size in your document, Keynote will play the slideshow at its original size with black
letterboxing to fill the extra space on the screen. Or you can have Keynote resize the
slideshow to fit your screen as the slideshow plays.
To fit the presentation to the display only during slideshow playback:
1In Keynote, choose Keynote > Preferences.
2Select the “Scale slides up to fit monitor” checkbox.
This does not actually change the slide size of your Keynote document. Some video quality
may be lost during playback by using this option.
Printing
You can print your Keynote slideshow in a variety of ways to meet different needs. You can
print full slides with or without notes, or you can print just the slideshow outline.
Printing Slides and Notes
There are several options for printing your full slides.
To print slides:
1Choose File > Print Slides. The Print dialog opens.
Viewing Your Slideshow 83
2Choose Keynote from the Copies & Pages pop-up menu.
3Select the slide layout you want.
mTo print one full slide per page, select Slides.
mTo print one slide per page with the slide notes, select Slides With Notes.
mTo print four slides per page, with space for handwritten notes, select Producer Script.
4Select the print formatting options that apply.
m“Print dark backgrounds as white” reverses light text against dark slide backgrounds to
improve readability: dark slide backgrounds print as white and light text prints as black.
This is especially useful for printing colorful slides on black-and-white printers. On color
printers, imported graphics files on each slide will still print in color.
m“Print each stage of builds” prints one slide image at each stage of its object build. If a
slide has a three-stage object build, it will print as three slides.
m“Include skipped slides” prints all the slides in the slide organizer, even if they are marked
as skipped.
m“Add borders around slides” prints a border around the edge of each slide.
m“Include slide numbers” prints the number at the bottom of each slide.
Printing Outline View
To print just the bulleted text on all of your slides:
mChoose File > Print Outline.
The printout shows the outline of bulleted items that appears in outline view in the slide
organizer.
Convert the set of slides to a PDF file.
Select print formatting options.
Choose Keynote from this pop-up menu.
Select which layout of
slides and notes you
want to print.
84 Chapter 8
Exporting to Other Viewing Formats
Other viewing options allow you to share your presentation across different platforms.
PDF Files
Your slideshow can be converted to a PDF file, which can be viewed or printed in Adobe
Acrobat Reader or any PDF viewer. To save your Keynote slides as PDFs, use the Keynote
Export dialog.
To create PDF files of your slides:
1Choose File > Export
2In the Export dialog, select PDF.
3Click Next.
4Type a name and choose a location for the files.
5Click Export.
QuickTime
You can create a QuickTime movie of your slideshow, which includes all the transitions and
animated object builds you added to the show. If you create a self-running QuickTime movie,
you can send your slideshow out as a self-running demo, with object builds and slide
transitions timed just as you set them. If you create an interactive QuickTime movie,
slideshow viewers can advance through the slides and slide builds at their own pace.
To create a QuickTime movie of your slideshow:
1Choose File > Export.
2In the Export dialog, select QuickTime and then click Next. The QuickTime export dialog
opens.
3Choose an option from the Playback Control pop-up menu:
For self-playing movies,
set slide and object
build durations.
Choose an interactive movie
or a self-playing movie.
Choose to play the movie
once, repeat, or loop.
Choose a compression
format to optimize movie size
and playback quality.
Viewing Your Slideshow 85
mIf you choose Interactive Movie, the viewer will be able to advance the slideshow by
clicking Play in the QuickTime controls, clicking the mouse, or pressing the Space bar on
the keyboard.
mIf you choose Self-Playing Movie, the viewer has no control over the speed at which the
slideshow advances. You determine the speed of object builds and how long slides linger
on the screen by typing values in the Slide Duration and Build Duration fields.
mThere is no delay between the moment a slide first appears on the screen and the first
stage of an object build. But you set the delay for the subsequent stages of a build. The
number of seconds you enter in the Build Duration field is the number of seconds
between the beginning of one build stage and the next in each object build.
mThe number of seconds you enter in the Slide Duration field is the time the fully-built
slide remains on the screen after the object build is complete.
4In the Repeat pop-up menu, choose to make the slideshow play through only once, loop
continuously, or loop back and forth.
5Choose a playback quality and file size from the Formats pop-up menu.
mFull Quality, Large movies preserve the best playback quality, but can’t be easily
transferred to viewers through email or the web because of their large file sizes.
mCD-ROM Movie, Medium movies are quite high in quality but somewhat smaller in file
size than full-quality movies. This option is best if you are using a CD to send the
slideshow to another viewer.
mWeb Movie, Small movies generally have poorer playback quality but are small enough to
be shared across the web or through email.
mCustom Settings allows you to determine the tradeoff between file size and quality by
choosing your own QuickTime compression settings.
PowerPoint
Keynote documents can be converted to PowerPoint files, to be viewed and edited by
PowerPoint users on Windows or Mac OS computers.
To export to PowerPoint:
1Choose File > Export. The Export dialog opens.
2Select PowerPoint and then click Next.
3In the Export dialog, type a name for the file and choose a location.
Note: Since Windows and Mac OS X do not work with graphics in the same way, you may
notice a slight variation in your slideshow graphics when you open the exported PowerPoint
document on a Windows computer.
87
CHAPTER
9
9Designing Your Own Master Slides and
Themes
This chapter is for theme designers who want to use Keynote’s powerful graphics capabilities
to design their own master slides and themes.
Themes are predesigned sets of master slide layouts, backgrounds, charts, tables, and text
styles that come with the Keynote application. Within each theme, master slides define the
following slide attributes:
mtitle and body text box layouts
mbackground graphics
mdefault fonts
mdefault bullet styles
mobject fills and line styles for drawn objects and tables
mchart style
mslide transition style
malignment guides
As you work with Keynote’s themes, you may find that you want to set up your own master
slide layouts or create your own background designs and default styles. You can modify any
of these attributes to customize any master slide within a theme. The new styles appear on
every slide in the slideshow for which you use the customized master slide.
You can modify a master slide within an existing theme for a particular Keynote project. This
will not affect other uses of the theme in other Keynote documents. If you want to customize
and save a set of master slides, you must save it as a custom theme, as described in “Saving a
Custom Theme” on page 96.
You can also modify and save a whole set of master slides to create your own theme,
customizing it with your company logo or styling it with your own, unique designs.
To begin working on master slides, you must open the master slide organizer and select a
master slide.
88 Chapter 9
To open the master slide organizer:
mChoose View > Show Master Slides (or click View in the toolbar and then choose Master
Slides).
An easy way to get a modified slide layout is to import a single slide or master slide from
another slideshow into the current slideshow.
To import a single slide or master slide:
1Open the Keynote document that contains the slide you want.
2Select the slide and drag it from the source document to the slide organizer of the document
you are working in.
A new master slide is created in your Keynote slideshow. You can find the new master slide in
the master slide organizer.
Important If you modify a master slide and then apply a new theme, your custom
specifications will be overwritten by the new theme, unless you specify otherwise.
To retain your customized master slide settings when applying a new theme:
mBe certain the “Retain Changes to Theme Defaults” checkbox is selected in the theme
selection dialog before you click Apply.
Modifying Master Slide Backgrounds and Layouts
The easiest way to design a new master slide is to start with an existing master that most
closely resembles what you want. Scroll through the list of master slides in the master slide
organizer and select and duplicate the one that you want to begin working with.
To duplicate a master slide:
1Select the master slide in the master slide organizer.
2Choose Slide > New Master Slide (or click New in the toolbar) or press Return on the
keyboard.
Master slide layouts are created using the Master Slide Inspector pane.
To open the Master Slide Inspector pane:
1Select a master slide in the slide organizer.
2Choose View > Show Inspector (or click Inspector in the toolbar) to open the Inspector
window.
Designing Your Own Master Slides and Themes 89
3In the Inspector window, click Slide to open the Master Slide Inspector. (You must have a
master slide selected to see the Master Slide Inspector.)
Changing the Background
One way to create groups of related slides within a slide presentation (for example, to set
apart different topic areas of the presentation) is to incorporate a subtle, systematic
difference in the background of each set of slides. To do this, you would create a set of
master slides with each of the different backgrounds you want to use.
To modify a master slide background:
1Select the master slide you want to modify in the master slide organizer.
mIf you are building a new background from scratch, you may want to begin with a blank
master.
mIf you want to retain a copy of the original master, choose Slide > New Master Slide (or
click New in the toolbar) to create a duplicate of the master slide.
2If there are elements on the slide background that you do not want to use, select them and
press the Delete key.
3Use any of the Keynote tools to place background elements on the master slide. You can add
drawn objects, text, charts, or tables. Or, you can use a simple fill color or a gradient fill. Any
objects that you add to this master slide will appear on every slide to which you apply this
master. While working in a master slide, any objects that you create can be manipulated and
formatted just as on regular slides. To learn about setting object properties such as fill color,
opacity, and shadow, see Chapter 4, “Changing Object Properties.”
Once you’ve placed an element where you want it, you can choose Arrange > Lock (or click
Lock in the toolbar) to prevent it from being accidentally moved as you work.
Choose a default
transition style.
Layer or flatten background graphics.
Set master slide background
color, gradient, or image fill.
Place title and body text boxes and
slide numbers on master slides.
90 Chapter 9
4Add external objects to the slide as you need them. This can include movie files, sound files,
or other graphic elements. Drag external files from the desktop to the master slide canvas
and place them where you want.
Note: Any graphics, movies, or sound files that you add to this master slide will appear in
every slide based on this master.
While working in the master slide, you can move any element from back to front, or vice
versa, arranging the elements on the master slide in exactly the same way you would on a
regular slide. To read about grouping, positioning, and orienting graphics, see “Adjusting Size
and Position” on page 53, and “Changing the Orientation” on page 52. To read about creating
a layered background, see “Creating a Layered Background,” next.
Creating a Layered Background
Creating a layered background allows you to layer objects on the slide with objects on the
slide background. The most obvious use of multiple layers is when using an alpha-channel
graphic or mask as a background layer to place images behind. However, you can place non-
transparent images in background layers, as well. For instance, you might place a logo in one
corner of a master slide and then layer its corner over the edges of nearby objects on the
slide for visual interest.
To use layers in master slide backgrounds, you must create a layered background.
To create a layered background:
1Place objects on the master slide canvas, positioning and layering them as you want.
2In the Master Slide Inspector, select the checkbox labeled “Allow objects on slides to layer
with master.”
Note: When you create a slide using a master with a layered background, objects placed on
the slide canvas can be moved behind the background layers. To read about moving objects
between layers, see “Resizing, Moving, and Layering Text or Graphic Objects” on page 40.
Adding Alignment Guides
You can create your own alignment guides to help you place your text and graphics
consistently on each slide. Alignment guides created on a master slide are available when you
are placing objects on any slides based on that master.
To create alignment guides on a master slide:
1Select the master slide to which you want to add the alignment guides.
2Choose View > Show Rulers to make the rulers appear at the top and left side of the slide
canvas.
3To create a vertical alignment guide, place the pointer on the ruler on the left side of the
slide canvas. When you click, the pointer changes to parallel lines.
Designing Your Own Master Slides and Themes 91
4Drag to the right. A yellow alignment guide appears. Drag it to wherever you want on the
slide canvas.
5To create a horizontal alignment guide, place the pointer on the ruler at the top of the slide
canvas and drag downward. Drag the alignment guide that appears to where you want it on
the slide canvas.
Designing Title and Body Text Layout and Styles
Default styles for title and body text boxes are defined on the master slide on which they
occur. To set the title or body text defaults on a master slide, you must first place title or body
text boxes on the master slide, and then select the text and set its attributes using the
Inspector panes, as you would set text attributes on any slide. As you change the text
settings, you should preview the new settings by creating a slide in the slide organizer,
applying the new master slide settings, and trying them out with some text.
To place title and body text boxes on a selected master slide:
1In the Master Slide Inspector, select the Show Title checkbox to place a title text box.
2Select the Show Body checkbox to place a body text box. This gives you bulleted text by
default. (To set a default style of no bullets, see “Creating Bulleted Text” on page 32.)
3Resize and rearrange the text boxes until they are positioned the way you want.
4If you want to include subtitle text, resize the body text box and place it under the title text
box. Format it without bullets.
5Select the placeholder text in the title or body text box and format it with your preferred
styles. In the body text box, you can define attributes for up to five levels of bulleted text.
You can set the tab positions to determine how far each level of text in your outline is
indented and how much space there is between the bullet and the text.
To set bulleted text tabs:
1Choose View > Show Rulers.
2To set the tab stop for bulleted text:
aSelect a bullet.
bIn the ruler at the top of the slide canvas, locate the square blue tab icon that lines up
with the selected bullet.
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cDrag the tab icon to the position where you want the bullet to indent.
3To set the distance between the bullet and its associated text:
aSelect a bullet.
bIn the ruler at the top of the slide canvas, locate the rectangular tab icon that lines up with
the text of the selected bullet.
cDrag the icon to change the space between the bullet and its text.
Applying Your Changes as You Work
As you work on a master slide, you will want to try out your changes on a slide in the slide
organizer to get a better sense of how the changed layout will look. By going back and forth
between the “test” slide and the master slide, you can make fine adjustments such as making
lines longer or shorter, or adding multiple indent levels. Create a slide in the slide organizer
that is based on this master and reapply the master to the test slide each time you make an
adjustment. This is especially useful when adjusting tab stops and line spacing.
To reapply the master slide to a selected slide in the slide organizer:
mChoose Format > Reapply Master to Selection.
Setting Default Slide Transitions
You can choose a transition style to be the default transition for any master slide. Slides based
on this master will leave the screen using this default transition style.
To set the default transition style for a master slide:
1Select the master slide you want to modify in the master slide organizer.
2In the Master Slide Inspector, choose a transition style, direction, and speed. For more
information about slide transitions, see “Adding Transitions Between Slides” on page 73.
This tab sets the distance
between the bullet and its text.
This tab sets the stop for bullet
indentation.
Designing Your Own Master Slides and Themes 93
Setting Default Styles for Free Text, Shapes, Tables, and
Graphics
Default attributes for free text boxes, shapes, tables, and graphics need not be set on the
master slides. For these objects, create a sample slide in the slide organizer based on the
master whose defaults you want to modify, place a free text box, shape, table, or graphic on it
to set the attributes, and then use the Format menu commands to define these new
attributes as the defaults for the selected object.
Defining Attributes for Free Text Boxes and Shapes
Setting the default attributes for free text boxes and for shapes is very similar. Design text and
shapes just the way you want them, with your preferred fonts, colors, opacity, shadows, and
so on. Then set these as the default styles for the current master slide, or for all master slides
in the theme.
To set default free text and shape attributes:
1In the slide organizer, create a new slide based on the master slide you are designing.
2On the slide canvas, place a text box or a shape. (To read about placing text or drawn objects,
see Chapter 3, “Working With Text, Graphics, and Other Media.”)
3For the free text box, type text into the box and then select the text and set its attributes. To
read about setting text attributes, see “Editing Text and Text Properties” on page 29.
4For the shape, select it and set its attributes. To read about setting object properties, see
Chapter 4, “Changing Object Properties.”
5Once you have formatted the text or shape, define the new properties as the defaults by
selecting each one and doing one of the following:
mChoose Format > Define Defaults for Master Slides > Define Text (or Shape) for Current
Master to define the default free text box or shape properties for only the master slide
you are working on.
mChoose Format > Define Defaults for Masters Slides > Define Text (or Shape) for All
Masters to define the default free text box or shape properties of all the master slides in
the theme you are working in.
6Delete the text box or shape from the slide.
Defining Attributes for Tables
You can design an entire table the way you like it, setting the number of rows and columns,
line styles and colors, merged or split cells, text styles, shadows, and so on, and then set your
table design as the default for any master slide, or all master slides in a theme.
To set default table attributes:
1In the slide organizer, create a new slide based on the master slide you are designing.
94 Chapter 9
2On the slide canvas, place a table. (To read about placing and formatting tables, see
Chapter 5, “Creating Tables.”)
3Select the table and set its attributes.
4Size and place the table as you want it to appear on the slides.
5Once you have formatted and positioned the table, define the new properties as the defaults
by selecting each one and doing one of the following:
mChoose Format > Define Defaults for Master Slides> Define Table for Current Master to
define the default table properties for only the master slide you are working on.
mChoose Format > Define Defaults for Master Slides> Define Table for All Masters to
define the default table properties of all the master slides in the theme you are working
in.
6Delete the table from the slide.
Setting Default Chart Styles
You can set the default styles for charts on a master slide in the same way you set default
object properties (described above), designing and placing them where you like on the slide
canvas. However, you can define the default chart styles separately from the default chart
position on the slide.
Default attributes must be set individually for each chart type.
To set default chart styles and placement:
1In the slide organizer, create a new slide based on the master slide you are designing.
2Place a chart on the slide canvas. (To read about placing and formatting charts, see Chapter 6,
“Creating Charts.”)
3Select the chart and set its attributes.
4Size and place the chart as you want it to appear on the slide.
5Copy and paste the chart to a new slide, based on the master you are designing. In the Chart
Inspector, change the chart to a different chart type. Set the chart properties and styles.
6Repeat step 5 for each of the chart types.
7Once you have formatted and positioned all the charts, select each of them, one at a time,
and set its attributes as the defaults by doing one of the following:
mChoose Format > Define Defaults for Master Slides> Make Default Chart Type to define
this chart as the default type for all master slides in the theme you are working in.
Designing Your Own Master Slides and Themes 95
mChoose Format > Define Defaults for Master Slides > Set Size and Placement for All
Charts for Current Master to mark this chart size and placement as the default for only the
current master slide you are working on.
mChoose Format > Define Defaults for Master Slides > Set Size and Placement for All
Charts for All Masters to mark this chart size and placement as the default for all master
slides in the theme you are working in.
mChoose Format > Define Defaults for Master Slides > Define [chart type] for Current
Master to set the color, font, shadows, axes, and other properties as the default properties
for the master slide in the theme you are working in.
mChoose Format > Define Defaults for Master Slides > Define [chart type] for All Masters
to set the color, font, shadows, axes, and other properties as the default properties for all
the master slides in the theme you are working in.
8A dialog appears.
aIn the field labeled “Number of Initial Series,” type the number of series that you want to
show in the default chart, which appears when you initially create a chart on a slide
canvas.
bIn the field labeled “Total Number of Series Defined,” type the total number of series for
which you are defining attributes. You can define attributes for as many series as you
expect might be needed by those who use your custom theme.
9Delete the charts from the slides.
Defining Default Attributes for Imported Graphics
For imported graphics, you can set shadows, opacity, and outline (stroke) color. Then set
these as the default styles for the current master slide, or for all master slides in the theme.
To set default image attributes:
1In the slide organizer, create a new slide based on the master slide you are designing.
2Place an image on the slide canvas.
3Select the image and set its attributes.
4Once you have set the shadow, opacity, and outline for the image, define the new properties
as the defaults by selecting each one and doing one of the following:
mChoose Format > Define Defaults for Master Slides > Define Image for Current Master
to define the default image properties for only the master slide you are working on.
mChoose Format > Define Defaults for Masters > Define Image for All Masters to define
the default image properties for all the master slides in the theme you are working in.
5Delete the image from the slide.
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Saving a Custom Theme
If you have made modifications to master slides in any theme, and you want to use these
modifications again in other slide presentations, you can save the modified theme as a
custom theme. Once you save your custom theme, master slides with your modifications will
be available in the theme selection dialog. You can then select the custom theme as you
would select any theme in the dialog.
To save the current theme as a custom theme:
1Choose File > Save Theme.
2Type a name for the theme. You can also type a few notes about the theme in the Description
field.
3If you want to save the theme in a different location, choose the location using the Where
pop-up menu.
4Click Save.
Unless you save your theme in a special location, custom themes are found in the following
folder on your hard disk:
[Home]/Library/Application Support/Keynote/Themes/[Custom Theme]
Only themes found in this location are available in the theme selection dialog. However, if
you choose to store your theme outside of this location, you can open it as a blank Keynote
document and work directly in it to create a slideshow.
Restoring Original Theme Defaults
If you have made modifications to master slides in one of your Keynote documents and you
later decide you want to return to the original theme defaults, you can do so by reapplying
the theme to your document.
To restore the theme defaults:
1Choose File > Choose Theme.
2In the theme selection dialog, select the original theme.
3Choose a presentation size from the pop-up menu.
4Make sure the checkbox labeled “Retain changes to theme defaults” is not selected.
5Click Choose Theme.
Designing Your Own Master Slides and Themes 97
Creating a New Theme From Scratch
If you want to create an entirely new theme that is not based on any of the existing Keynote
themes, the easiest way is to start in a new Keynote document with only a single, blank
master slide. Delete all the other slides in the theme. It may be helpful to keep the following
tips in mind as you work:
mStart with a new Keynote document on a blank master slide. Delete all other master slides
from the document.
mDesign and place shared background elements and body and title text first.
mOn a sample slide, test your text layouts to be sure they work with wrapped text lines.
Consider how many bullets you want to fit in a body text box when you set its size and
placement.
mSet up all text and background attributes before creating new master slides.
mCreate a variety of body and title text layouts using copies of the original master slide.
New master slides made from copies of that first one will automatically inherit all of its
text and background attributes. Then you only have to adjust the text box layouts (for
example, remove the title text box and expand the body text box for a “body only” master
slide).
mCreate sample slides in the slide organizer based on each master you have designed and
place free text boxes, shapes, tables, and images on each one, if you want the default
object attributes to be different on different master slides. (If you want to set the default
object attributes the same for all masters, you only need to do this for one master slide.)
mCreate eight sample slides in the slide organizer based on each of the master slides you
have designed. Design a chart on one of the slides, then copy and paste it onto each of
the slides. For each slide type, convert the charts to each of the eight different chart types,
setting its size and position. Do this before you define the default chart styles using the
commands in the Format menu.
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