Apple Mac OS 0307163ASYS75UPG User Manual Macintosh System 7.5 Upgrade Guide

1994-09-10

User Manual: Apple Mac OS Macintosh System 7.5 - Upgrade Guide

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Macintosh

System7.5

Upgrade Guide

K Apple Computer, Inc.

Under the copyright laws, this manual may not be copied, in whole or in part, without the

written consent of Apple. Your rights to the software are governed by the accompanying

software license agreement.

The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other

countries. Use of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes without

the prior written consent of Apple may constitute trademark infringement and unfair

competition in violation of federal and state laws.

Every effort has been made to ensure that the information in this manual is accurate. Apple is

not responsible for printing or clerical errors.

Apple Computer, Inc.

1 Infinite Loop

Cupertino, CA 95014-2084

(408) 996-1010

Apple, the Apple logo, AppleTalk, LaserWriter, Macintosh, and PowerBook are trademarks of

Apple Computer, Inc., registered in the U.S. and other countries.

AppleMail, AppleScript, At Ease, Balloon Help, ColorSync, Finder, PlainTalk, PowerShare,

PowerTalk, QuickDraw, QuickTime, and TrueType are trademarks of Apple Computer, Inc.

Adobe, Adobe Illustrator, Adobe Photoshop, Adobe Type Manager, and PostScript are

trademarks of Adobe Systems Incorporated, which may be registered in certain jurisdictions.

Exposure is a registered trademark of Preferred Publishers, Inc.

Helvetica and Times are registered trademarks of Linotype Company.

QMS is a registered trademark of QMS, Inc.

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Simultaneously published in the United States and Canada.

Mention of third-party products is for informational purposes only and constitutes neither an

endorsement nor a recommendation. Apple assumes no responsibility with regard to the

performance or use of these products.

iii

1 Before You Install System 7.5 1

Step 1: Decide what to install 1

Macintosh system software version 7.5 2

QuickDraw GX publishing software 3

PowerTalk electronic mail and collaboration software 4

Step 2: Check your computer’s built-in memory 5

Step 3: When you are ready to install 5

2 Installing System Software Version 7.5 7

Step 1: Use the Safe Install Utility 7

Step 2: Use the Installer 10

New icon on your screen 12

3 Installing QuickDraw GX 13

Step 1: Install QuickDraw GX software 13

New icon on your screen 15

Step 2: Create a desktop icon for the PDD Maker 16

Using QuickDraw GX utilities 17

Using Type 1 fonts with QuickDraw GX 17

Enabling Type 1 PostScript fonts 18

Contents

4 Installing PowerTalk 19

Step 1: Install PowerTalk software 19

New icons on your screen 21

Step 2: Set up your system 22

Setting up without a PowerShare server account 22

Setting up with a PowerShare server account 25

Step 3: Name your computer on the network 28

Turning off PowerTalk 29

5 Getting Help 31

Getting answers to your questions 32

Getting answers with the Topics button 33

Getting answers with the Index button 35

Getting answers with the Look For button 37

Tips for using Macintosh Guide 39

Identifying objects on the screen 40

Learning useful shortcuts 41

6 What’s New 43

Macintosh system software version 7.5 44

Compatibility with DOS and Windows files 44

Easy file opening 45

Macintosh Drag and Drop 46

Find File 47

Windowshade 48

Submenus for the Apple menu 49

Date and time display 50

Stickies 51

Automating system tasks 52

SimpleText word processor 53

iv Contents

Mobile Computing 54

Simplifying basic tasks 57

Extensions Manager 62

Automatic power off 63

Support for TCP/IP networking 64

High-quality audio 64

Audio CD player 65

More colorful desktop patterns 66

Shut Down 66

QuickTime extension 67

New Scrapbook 67

New Note Pad 68

Support for Roman-language keyboards 68

Button Disabler 69

Te lephone Manager 69

Multitasking support 69

Universal enabler 70

Support for large volumes 70

QuickDraw GX printing and publishing 70

Easier printing 70

More powerful printing dialog boxes 71

Printer sharing 72

Portable documents 73

Typography 74

Consistent color 75

QuickDraw GX support for international text formats 75

Contents

PowerTalk collaboration services 76

Your universal desktop mailbox 77

Catalogs 77

Key chain security 78

AppleMail 79

Your digital signature 79

7 Troubleshooting 81

Problems during installation 81

Problems using System 7.5 84

Problems using QuickDraw GX 86

Problems using PowerTalk 88

Appendix A Using the Custom Install Option 89

Appendix B Performing a Clean Installation 93

Appendix C Testing for Compatibility 97

Index 101

vi Contents

Step 1: Decide what to install

The System 7.5 upgrade package consists of three major components:

msoftware to upgrade your computer to Macintosh system software

version 7.5

mQuickDraw GX for more powerful printing, typography, and color

publishing capabilities

mPowerTalk electronic mail and collaboration software

The next pages briefly describe the features of each component. After you

install Macintosh system software version 7.5, you may also want to install

QuickDraw GX and PowerTalk.

For more detailed information on new features, see Chapters 5 and 6

of this book.

1Before You Install System 7.5

Macintosh system software version 7.5

Before you can install QuickDraw GX or PowerTalk, you need to upgrade

your Macintosh system software to version 7.5.

System 7.5 includes new features that enhance productivity and make it easier

to work with other users. Features include enhanced compatibility with DOS

and Windows files and disks, the ability to move information by dragging and

dropping, step-by-step guidance for learning and completing tasks, and the

ability to automate tasks. You also get Finder enhancements, such as

submenus for the Apple menu, a menu-bar clock, more colorful screen

patterns, an improved Find File command, automatic tracking of recently

used items, and on-screen notes.

2Chapter 1

You can open and

work with DOS disks

and files.

The Apple menu

provides improved

access to recently

used documents,

applications, and

servers.

Stickies let you create

on-screen reminder

messages.

The Guide Menu

provides interactive,

step-by-step guidance

for tasks.

WindowShade

reduces screen clutter

by letting you collapse

windows.

You can move information between

documents or onto the desktop by

dragging and dropping it. The Scrapbook,

Note Pad, and SimpleText support the

drag-and-drop feature.

Script Editor lets

you automate tasks

by recording your

actions.

QuickDraw GX publishing software

QuickDraw GX software provides simpler, more powerful printing and font

handling and improves your computer’s color publishing capabilities. You can

also create documents that other QuickDraw GX users can view and print,

even when they don’t have the application program or fonts used to create

the document.

Before You Install System 7.5

The Printing menu provides

easy access to additional print

capabilities.

Portable Digital

Documents (PDDs)

can be viewed and

printed by other

QuickDraw GX

users–even if they

don’t have the program

or fonts used to create

the document.

You create portable

documents with the PDD

Maker on your desktop.

You can use the

desktop printing

feature to print by

dragging documents

to the printer icon.

You can share printers over a

network and use passwords

to restrict access.

PowerTalk electronic mail and collaboration software

PowerTalk electronic mail and collaboration software allows you to exchange

electronic mail with other PowerTalk users either without a server or through

a PowerShare server. You can route mail from various electronic mail services

to a single, personalized mailbox. Using mail gateways, PowerTalk accepts

communications from additional online services.

4Chapter 1

You can use AppleMail to

send and reply to mail.

Catalogs provides access to information

you need when collaborating with

individuals and groups.

Your Mailbox contains

all of your incoming

and outgoing mail.

Use the DigiSign Utility program

to request approval of a Signer

file so you can sign your

documents electronically.

The Key Chain provides

access to all network servers

and other services through

a single access code.

Mail and Catalogs

(in the Apple menu)

provides quick

access to PowerTalk

capabilities.

Step 2: Check your computer’s built-in memory

System software version 7.5 requires that your Macintosh have at least

4 MB (4,096K) of built-in memory. If your computer has more memory,

you can install QuickDraw GX and PowerTalk.

To find out how much memory your computer has, follow the instructions

below.

1 Open the Apple (

) menu and choose About This Macintosh.

2 Look at the number next to “Total Memory."

3 To decide what to install, follow the guidelines in the table below.

If memory equals You can install

At least 8,192K (16,384K on a Power Macintosh) System 7.5 with QuickDraw GX and PowerTalk

4,096K (8,192K on a Power Macintosh) System 7.5 only (You can install QuickDraw GX

and PowerTalk only after purchasing more

memory.)

Step 3: When you are ready to install

To ensure a smooth upgrade to the new system software, it’s important that

you check your hard drive for problems and update the driver.

1Shut down your computer.

2 Insert the

Disk Tools

disk into the floppy disk drive.

If you’re installing software from a CD: Insert the Disk Tools disk that came

with your CD.

If you’re installing software over a network: Make a Disk Tools disk from the

disk image on your file server. If you need more information, ask your

network administrator.

Before You Install System 7.5

3 Turn on your computer.

The Disk Tools icon appears on your screen.

4Double-click the Disk Tools icon to open it.

5Double-click the Disk First Aid icon and follow the instructions on the screen.

Disk First Aid checks your hard drive for any problems.

6When you are finished, choose Quit from the File menu.

7Double-click the Apple HD SC Setup icon.

Apple HD SC Setup allows you to update the disk driver.

IMPORTANT

If you are installing system software on the internal hard disk of a

Quadra 630, LC 630, Performa 630 series, or PowerBook 150, you do not need

to update the disk driver. Turn to Chapter 2 of this manual to continue with

the installation.

If you are installing system software on a non-Apple hard disk, you cannot

use HD SC Setup to update the disk driver. For a non-Apple hard disk,

contact the dealer or manufacturer to update the disk driver.

8Select the hard disk you want to update, then click Update.

9When you are finished, click Quit.

10 Restart your computer.

11 To continue with the installation, go to Chapter 2 (“Installing System Software

Version 7.5”) in this book.

6Chapter 1

Follow the instructions in this section to install the latest version of

Macintosh system software on your computer’s hard disk.

Step 1: Use the Safe Install Utility

To ensure a smooth upgrade to the new system software, it’s important that

you use the Safe Install Utility on the disk labeled Before You Install.

The Safe Install Utility scans the System Folder on your computer’s hard disk

and identifies items that might be incompatible with System 7.5. Safe Install

checks startup programs (also known as extensions or control panels) for

compatibility. It does not check the compatibility of your application

programs.

With your computer turned on, follow these steps:

IMPORTANT

If At Ease software is installed on your computer, you must turn

it off before you use Safe Install. For instructions, see the manual that came

with your At Ease software.

1 Insert the disk called

Before You Install

into a floppy disk drive. Then double-click the

disk’s icon to open it.

If you’re installing software from a CD: Open the Before You Install folder

(inside the Installation folder) on the CD.

2Installing System Software Version 7.5

If you’re installing software over a network: Find the Safe Install Utility on

your file server. If you’re not sure where it is, ask your network administrator.

2 Open the Safe Install Utility by double-clicking its icon.

The Safe Install Utility’s welcome screen appears.

3Click Quick or Detailed to continue.

If you clicked Detailed and you have more than one disk drive connected to

your computer, a dialog box appears in which you can select the disks you

want the Safe Install Utility to scan. An X appears next to the selected disks.

Make sure that your startup disk is selected, then click OK to begin scanning

the selected disks.

The Safe Install Utility begins to scan your system. Messages report the

progress of the scan.

8Chapter 2

If the Safe Install Utility finds incompatible or unknown items in the System

Folder of your startup disk, you’ll see a message like the following:

4Click Move to move potentially incompatible items out of the System Folder.

The Safe Install Utility creates a new folder on the hard disk named May Not

Work With System 7.5 and automatically moves all potentially incompatible

items from the System Folder into the May Not Work With System 7.5 folder.

After installation, you may want to re-activate individual items in the May

Not Work With System 7.5 folder and test them for compatibility. For

instructions, see Appendix C (“Testing for Compatibility”) later in this book.

When the Safe Install Utility has finished examining your system, you’ll see

a report on your screen. If you chose the Detailed option, the report includes

information about your application programs. The information is provided

by the companies who created the programs, who are responsible for its

accuracy.

IMPORTANT

Before you install System 7.5, be sure to follow the instructions in

your report. Most importantly, make sure that all security software and virus-

protection software has been turned off and that all potentially incompatible

items have been removed from the System Folder. It’s also a good idea to back

up the information on your computer’s hard disk before you install new

system software.

5 To print the report, click Print.

6When you’re finished using the Safe Install Utility, click Quit.

Installing System Software Version 7.5

Step 2: Use the Installer

If you have used the Safe Install Utility and followed the instructions in your

report, you’re ready to install the system software.

To install the new system software, follow these steps:

IMPORTANT

If you are installing from a CD onto a Macintosh with a

non-Apple CD-ROM drive, make a backup copy of the System 7.5 software

before you begin installation. If you encounter problems during installation,

you can install System 7.5 from the backup disks. (You won’t be able to use

your CD-ROM drive again until the System 7.5 software is installed on your

computer. The startup disk that comes with your CD recognizes only Apple

CD-ROM drives.) For instructions and disk images, see the Back-up CD

folder on your CD.

If you are installing on a PowerBook, make sure your PowerBook is plugged

in and set not to go to sleep. For instructions, see the manual that came with

your computer.

1 Quit any open application programs or desk accessories.

2Insert the

Install Disk 1

disk into a floppy disk drive and open the disk by double-clicking

its icon.

All system software files are compressed. The Installer program will expand

them during installation. Do not drag them to your hard disk.

If you’re installing software from a CD: Open the System Install folder (inside

the Installation folder) on the CD.

If you’re installing software over a network: Find the Installer on your file

server. If you’re not sure where it is, ask your network administrator.

3 Open the Installer by double-clicking its icon.

10 Chapter 2

4When you see the Installer’s welcome screen, click Continue.

The Easy Install dialog box appears.

Installing a customized system: These instructions cover the Easy Install

process, which is suitable for most Macintosh users. Easy Install installs the

files that your particular model of Macintosh needs. If you want to create a

system that works on all Macintosh computers or add specific components

after installation, see Appendix A (“Using the Custom Install Option”) in this

book.

5Make sure that the destination disk indicated on the screen is the one on which you want

to install system software.

If the wrong disk name appears, click the Switch Disk button until the correct

disk name appears.

6 Click Install.

The Installer updates the software in the System Folder on your hard disk.

If you have any problems while installing: See Chapter 7 (“Troubleshooting”)

later in this book.

7 Follow the instructions on the screen.

On-screen messages tell you when you need to insert other disks. It takes

several minutes to complete the installation.

Installing System Software Version 7.5

Disk on which system

software will be

installed

Button to switch to a different disk

for installation

8When the installation is complete, restart your computer.

If for some reason the installation was not successful, try the installation

again.

If you can’t restart the computer: See Chapter 7 (“Troubleshooting”) later in

this book.

New icon on your screen

Once your new system is installed and you have restarted your computer, you

will see a new icon on your screen.

The Guide icon is located in the upper-right corner (on the menu bar) and

looks like a question mark in a light bulb.

The Guide menu contains items that provide on-screen help for using your

Macintosh. For example, you can use Macintosh Guide (instead of a printed

manual) to get step-by-step instructions for doing tasks on your Macintosh.

For more information on using the Guide menu, see Chapter 5 of this book.

12 Chapter 2

If you have already installed system software version 7.5 and your Macintosh

has enough memory, you can install QuickDraw GX. (For memory guidelines,

see Chapter 1 of this book.) For more information on QuickDraw GX

features, see Chapter 6 (“What’s New”) later in this book.

Step 1: Install QuickDraw GX software

IMPORTANT

If At Ease software is installed on your computer, you must turn

it off before you install QuickDraw GX. For instructions, see the manual that

came with your At Ease software.

IMPORTANT

QuickDraw GX installs GX printer drivers for Apple printers. If

you use a non-Apple printer, you may need to get the appropriate printer

driver from the vendor.

1 Quit any open application programs or desk accessories.

2 Insert the

Install

disk into a floppy disk drive, and open the disk by double-clicking

its icon.

All system software files are compressed. The Installer program will expand

them during installation. Do not drag them to your hard disk.

If you’re installing software from a CD: Open the QuickDraw GX Install folder

(inside the Installation folder) on the CD.

If you’re installing software over a network: Find the Installer on your file

server. If you’re not sure where it is, ask your network administrator.

3Installing QuickDraw GX

3Double-click the Installer icon.

4If you see a dialog asking what you want to install, click QuickDraw GX.

5When you see the QuickDraw Installer’s welcome screen, click Continue.

The Easy Install dialog box appears.

Using the Custom Install option: These instructions cover the Easy Install

process, which is suitable for most Macintosh users. Easy Install installs the

files that your particular model of Macintosh needs. If you want to add

specific components after installation, see Appendix A (“Using the Custom

Install Option”) in this book.

6Make sure that the destination disk indicated on the screen is the one on which you want

to install QuickDraw GX.

If the wrong disk name appears, click the Switch Disk button until the correct

disk name appears.

7 Click Install.

The Installer begins to install QuickDraw GX software on your Macintosh.

If you have any problems while installing: See Chapter 7 (“Troubleshooting”)

later in this book.

14 Chapter 3

8 Follow the instructions on the screen.

On-screen messages tell you when you need to insert other disks. It takes a

few minutes to complete the installation.

9When the installation is complete, restart your computer.

If for some reason the installation was not successful, try again.

If you can’t restart the computer: See Chapter 7 (“Troubleshooting”) later in

this book.

IMPORTANT

When you install QuickDraw GX, any Type 1 PostScript fonts in

your System Folder are automatically enabled to work with QuickDraw GX.

Your original Type 1 fonts are moved to a folder called •Archived Type 1

Fonts• inside the System Folder on your hard disk. If you install Type 1 fonts

after installing QuickDraw GX, you must enable the fonts to use them. For

instructions, see “Using Type 1 Fonts with QuickDraw GX” later in this

chapter.

New icon on your screen

Once you have installed QuickDraw GX and restarted your computer, you

will notice that a printer icon has appeared on your screen. QuickDraw GX

automatically creates a desktop printer icon for your default printer.

If the printer icon doesn’t appear on your desktop, you’ll need to create one.

To create a desktop printer, choose Macintosh Guide from the Guide menu (in

the upper-right corner of your screen, with the hicon). When the Macintosh

Guide window appears, click the Topics button. Select the topic “Printing and

Fonts.” Then choose “How do I create a desktop printer?” Macintosh Guide

will walk you through the steps to create a desktop printer icon.

Installing QuickDraw GX

Step 2: Create a desktop icon for the PDD Maker

You use the PDD Maker to create Portable Digital Documents (PDDs). A

PDD is a read-only document that other QuickDraw GX users can view and

print. Users who receive your document do not have to have the original

program or fonts that created the document.

Once QuickDraw GX is installed, follow the steps below to create a desktop

icon for the PDD Maker.

1 Open the Apple (

) menu and select the Chooser.

2Click PDD Maker GX.

You may need to scroll to find the PDD Maker GX icon.

3Click Create.

The icon for the PDD Maker appears on your desktop.

4Close the Chooser.

16 Chapter 3

When you click the Create

button, the PDD Maker

appears on your desktop.

The PDD Maker

allows you to create

Portable Digital

Documents.

Using QuickDraw GX utilities

The QuickDraw GX utilities provide additional capabilities for working with

printers and fonts.

To install the utilities, see Appendix A (“Using the Custom Install Option”)

later in this book.

LaserWriter Utility

is an updated version of a utility that comes with Apple

LaserWriters.

Paper Type Editor

allows you to create and edit the paper type for Apple

printers.

QuickDraw GX Helper

(when it is installed in your Extensions Folder) allows

you to temporarily turn off QuickDraw GX printing for an application

program.

To turn off QuickDraw GX printing, launch the application program. Then

open the Apple (K) menu and choose “Turn desktop printing off.” You can

still use the desktop printer icons to print, but documents print using a

non-GX printer driver. To turn QuickDraw GX printing back on, choose

“Turn desktop printing on.”

Type 1 Enabler

makes your Type 1 fonts work with QuickDraw GX. For

instructions, see the following section (“Using Type 1 Fonts with

QuickDraw GX”).

Using Type 1 fonts with QuickDraw GX

Ty pe 1 PostScript fonts must be enabled in order to work with QuickDraw

GX. “Enabling” makes your fonts work with QuickDraw GX. It does not

affect the font outlines, design, or metrics.

Any Type 1 fonts already installed in your System Folder are automatically

enabled when you install QuickDraw GX. If you install additional Type 1

fonts, you need to enable them by using special utility software located on the

QuickDraw GX disks.

To install the software you use to enable Type 1 fonts, use the Installer to

install the QuickDraw GX utilities. For instructions, see Appendix A (“Using

the Custom Install Option”) later in this book.

Installing QuickDraw GX

Enabling Type 1 PostScript Fonts

To enable Type 1 PostScript fonts for use with QuickDraw GX, follow the

steps below.

1 Open the Type 1 Enabler utility by double-clicking its icon.

A window appears in which you locate the fonts you want to modify.

2Choose a font or folder containing fonts to enable, then click Select.

A window appears reporting the results of the process.

3When you are finished, choose Quit from the File menu.

You can now use your Type 1 fonts with QuickDraw GX.

Your original Type 1 fonts are moved to the folder called •Archived Type 1

Fonts• inside the System Folder on your hard disk.

18 Chapter 3

If you have already installed System 7.5 and your Macintosh has enough

memory, you can install PowerTalk. (For memory guidelines, see Chapter 1

of this book.) For more information on PowerTalk features, see Chapter 6

(“What’s New”) later in this book.

Step 1: Install PowerTalk software

IMPORTANT

If At Ease software is installed on your computer, you must turn

it off before you install PowerTalk. For instructions, see the manual that came

with your At Ease software.

1 Quit any open application programs or desk accessories.

2 Insert the

Install

disk into a floppy disk drive, and open the disk by double-clicking

its icon.

All PowerTalk files are compressed. The Installer program will expand them

during installation. Do not drag them to your hard disk.

If you’re installing software from a CD: Open the PowerTalk Install folder

(which is inside the Installation folder) on the CD.

If you’re installing software over a network: Find the Installer on your file

server. If you’re not sure where it is, ask your network administrator.

4Installing PowerTalk

3 Open the PowerTalk Installer by double-clicking its icon.

4If you see a dialog box asking what you want to install, click PowerTalk.

5When you see the PowerTalk Installer’s welcome screen, click Continue.

The Install PowerTalk dialog box appears.

6Make sure that the destination disk indicated on the screen is the one on which you want

to install PowerTalk.

If the wrong disk name appears, click the Switch Disk button until the correct

disk name appears.

7 Click Install.

The Installer places PowerTalk software on your hard disk. PowerTalk

software includes system software (installed in your System Folder) and

application programs (installed in the PowerTalk folder, inside the Apple

Extras folder on the hard disk).

If you have any problems while installing: See Chapter 7 (“Troubleshooting”)

later in this book.

20 Chapter 4

Button to switch to a different

disk for installation

Disk on which

PowerTalk system

software will be

installed

8 Follow the instructions on the screen.

On-screen messages tell you when you need to insert other disks. It takes a

few minutes to complete the installation.

9When the installation is complete, restart your computer.

If for some reason the installation was not successful, try again.

If you can’t restart the computer: See Chapter 7 (“Troubleshooting”) later in

this book.

New icons on your screen

Once your PowerTalk software is installed and you have restarted your

computer, two new icons appear on your screen. See Chapter 6 (“What’s

New”) in this book for more information.

The Mailbox is the place where all correspondence resides. To look at your

In Box or Out Box, you open the Mailbox. (After you set up your system, the

word Mailbox changes to your name.)

The Catalogs icon opens to show all the catalogs to which you have access—

AppleTalk, PowerShare servers, and any other services on your network.

Installing PowerTalk

Step 2: Set up your system

PowerTalk system software provides different levels of access security.

The most basic safeguard is the key chain access code. Your access code

provides access to all your network servers and services with a single

password. Until you set up and use your access code, your catalog and mail

services are locked (inaccessible).

IMPORTANT

How you set up your system depends on whether you have access

to a server (called the PowerShare server) that manages network

communications. If you are not sure whether or not you have a PowerShare

server account, assume that you do not.

Setting up without a PowerShare server account

PowerTalk does not require the use of a network server. When you set up

without a server account, you can communicate using AppleMail or mail-

capable applications.

If you don’t have a PowerShare server account, follow these steps:

1Choose Unlock Key Chain from the Special menu in the Finder.

If you wish, you can also open the Mailbox.

22 Chapter 4

The welcome screen appears.

2 Read the screen and click Proceed.

A dialog box appears, asking if you have a PowerShare account.

3 Click No.

A dialog box appears, asking you to set your key chain access code.

Installing PowerTalk

4Type your name and the access code you want to use.

IMPORTANT

Once your access code is set, you enter it each time your

computer starts up. You can leave the access code blank, if you do not want to

use a password.

Here are some tips for choosing an access code:

mIt should not be your name.

mIt must be at least six characters long. (The longer it is, the harder it will

be to guess.)

mMix upper- and lowercase letters and use numbers, as in “4Me!Only.”

mMake it easy to remember and don’t write it down.

mKeep track of which letters are uppercase—the access code is case-

sensitive.

5When a confirmation dialog box appears, type your access code again and click OK.

You can change your access code at any time in the PowerTalk Setup control

panel.

6When you see the next confirmation box, click OK.

As soon as the confirmation box closes, open your Date and Time control

panel and make sure that the date, time, and time zone are all set correctly.

You now have access to PowerTalk services. The name of your Mailbox

changes to show that you are its owner.

24 Chapter 4

Setting up with a PowerShare server account

If you have access to a PowerShare server, follow these steps:

1Choose Unlock Key Chain from the Special menu in the Finder.

If you wish, you can also open the Mailbox.

The welcome screen appears.

2 Read the screen and click Proceed.

A dialog box appears, asking if you have a PowerShare account.

Installing PowerTalk

3 Click Yes.

The computer searches for the PowerShare services available to you.

4When the navigation dialog box appears, select the PowerShare service you want to

access and click OK.

You can also double-click the PowerShare service’s name.

A dialog box appears, asking for account information.

26 Chapter 4

5Type your name and the password of your PowerShare account as set up by your

system administrator.

As a convenience to you, PowerTalk software initially sets your key chain

access code to be the same as your PowerShare password. (You use your

access code to open all services.) You can change your key chain access code

in the PowerTalk Setup control panel.

IMPORTANT

Changing your key chain access code does not change your

PowerShare password. You’ll need to use your PowerShare password when

you check your mail from a computer other than your own.

6When you see the confirmation box, click OK.

After a moment another confirmation box appears with additional

information. Click OK.

You now have access to PowerTalk services. The name of your Mailbox

changes to show that you are its owner.

Installing PowerTalk

Step 3: Name your computer on the network

If you are on an AppleTalk network, the name of your computer appears in

the AppleTalk catalog, and people can send you mail at that “address” without

the need for a PowerShare server. If you name your computer clearly in the

Sharing Setup control panel, people can find your address more easily. Many

people use their own names in naming their computers (for example,

“Sarabeth Herman’s Macintosh”).

To check the name of your computer, follow these steps:

1Choose Control Panels from the Apple (

) menu.

2 Open Sharing Setup.

3Add any missing information, or change the current information by selecting and

retyping.

Make sure that the name in the Macintosh Name text field is accurate; this

information defines your network identity.

IMPORTANT

If you have more than one computer on the same network, be

certain that the computer names are different.

28 Chapter 4

4Close the Sharing Setup control panel by clicking its close box.

IMPORTANT

If you want to use your AppleTalk catalog and the network, be

sure that AppleTalk is turned on in the Chooser.

Turning off PowerTalk

To turn off collaboration services for an extended period, click the Off button

in the PowerTalk Setup control panel and restart your computer.

When you choose this option, collaboration services won’t be available at all

when you restart the computer. (Your Mailbox and Catalogs will not appear

on the desktop.) You’ll use this option when you know that you won’t be

needing PowerTalk services and accounts on a particular personal computer

for a while. You may also use it to save memory, since PowerTalk uses no

memory when it is turned off.

To turn PowerTalk back on, open the PowerTalk Setup control panel, and

click the On button. Then restart your computer.

Installing PowerTalk

TheGuide menu is your main source of information when you’re working

with your computer. The menu is identified by a question mark (h) in the

upper-right corner of the screen.

Macintosh Guide provides step-by-step guidance for new or complex tasks.

When you request help from Macintosh Guide, it displays instructions on

your screen and walks you through a task one step at a time.

To use Macintosh Guide to get help, see instructions on the following pages.

5Getting Help

Getting answers to your questions

When you have a question while working with your computer, you can get the

answer by choosing Macintosh Guide from the Guide menu.

1Pull down the Application menu (in the upper-right corner of the screen) and choose

Finder to make it the active application program.

A checkmark in the menu indicates that the Finder is the active program.

2Pull down the Guide menu (marked with the

icon) and choose Macintosh Guide.

The Macintosh Guide window appears.

Whenever you use Macintosh Guide, its window remains in front of other

windows. If the window gets in your way, you can move it by dragging its

title bar (the gray bar across the top of the window).

32 Chapter 5

3Notice the three buttons at the top of the window: Topics, Index, and Look For.

Macintosh Guide gives you three ways to find information:

Topics

lets you choose from a list of general subjects; it is like the table of

contents in a book.

Index

lets you choose from an alphabetical list of more specific subjects; it

is like the index in a book.

Look For

lets you search for information related to a specific word or phrase

that you type.

In the following sections you will practice using each method.

If you have problems while using Macintosh Guide, see “Tips for Using

Macintosh Guide” later in this chapter.

Getting answers with the Topics button

1 In the Macintosh Guide window, click the Topics button.

A list of general topics appears on the left side of the Macintosh Guide

window. (Depending on what hardware and software you have, the list of

topics may look different.)

Getting Help

2Click “Setting Options” in the list of topics.

When you click any topic area, a list of related questions appears on the right

side of the Macintosh Guide window.

3Click the question “How do I set the time and date?” and then click OK. Or double-click

the question.

A small window appears with instructions for you to follow.

4 Read and follow the instructions in this window.

Macintosh Guide provides step-by-step instructions to answer the question

you selected. When you have completed each step, click the right arrow in the

lower-right corner to see the next step.

5When you have completed all the steps, click the Topics button in the lower-left corner to

return to the main Macintosh Guide window.

Now continue with the next section.

34 Chapter 5

Click here to see the next

step (if there is one).

To get instructions,

click a question…

…and then click OK.

If you want to

return to the main

Macintosh Guide

window, click here.

Getting answers with the Index button

1 In the Macintosh Guide window, click the Index button.

An alphabetical list of subjects appears on the left side of the window.

2Scroll through the alphabetical list until the phrase “background pattern” is visible.

You can scroll through the list either by dragging the slider to the letter Bor

by using the scroll bar at the right of the list.

3Click the phrase “background pattern” in the alphabetical list.

When you click any index entry, a list of related questions appears on the

right side of the Macintosh Guide window.

Getting Help

Scroll bar

Slider

To get instructions,

click a question…

…and then click OK.

4Click the question “How do I change the background pattern?” and then click OK. Or

double-click the question.

A small window appears with instructions for you to follow.

5 Read and follow the instructions in the window.

Macintosh Guide provides step-by-step instructions to answer the question

you selected. When you have completed each step, click the right arrow in the

lower-right corner to see the next step.

6When you have completed all the steps, click the Topics button in the lower-left corner to

return to the main Macintosh Guide window.

Now continue with the next section.

36 Chapter 5

Click here to see the next

step (if there is one).

If you want to

return to the main

Macintosh Guide

window, click here.

Getting answers with the Look For button

1 In the Macintosh Guide window, click the Look For button.

A small box appears on the left side of the window, where you can type text.

2 Click the arrow button to activate the text box.

3Type “sound” in the text box and then click Search.

When you click Search, a list of questions related to the word or phrase you

typed appears on the right side of the Macintosh Guide window.

Getting Help

To activate the text

box, click here.

Type a word or phrase

in the text box…

…and then click here.

To get instructions,

click a question…

…and then click OK.

4Click the question “How do I change the beep sound?” and then click OK. Or double-

click the question.

A small window appears with instructions for you to follow.

5 Read and follow the instructions in the window.

Macintosh Guide provides step-by-step instructions to answer the question

you selected. When you have completed each step, click the right arrow in the

lower-right corner to display the next step.

6When you have completed all the steps, click the close box in the upper-left corner to

close Macintosh Guide.

38 Chapter 5

If you want to close

Macintosh Guide,

click here.

Click here to see the next

step (if there is one).

Tips for using Macintosh Guide

Here are a few tips for using Macintosh Guide effectively:

mMacintosh Guide is available only when you are in the Finder—the

desktop area where you can see the icons of disks, folders, and files.

(Other programs may have their own on-screen “guides” available in

the Guide menu, however.) If you don’t see Macintosh Guide in the

Guide menu, pull down the Application menu (to the right of the

Guide menu) and choose Finder.

mFollow the steps when you’re instructed to; don’t skip ahead or read

ahead. That way the computer can check to make sure you’ve done

each step correctly.

mUnlike most windows, the Macintosh Guide window stays in front of

other windows on the screen so that your instructions are never

covered. If you need to move the Guide window out of the way, drag

it by the title bar at the top of the window.

You can also move the window out of the way by clicking the zoom

box. Click the box once to shrink the window; click it a second time

to expand the window to its original size.

mIf you need more information about an instruction or a term, click

the button labeled “Huh?” to get further explanation. (The “Huh?”

button is dimmed when no additional information is available.)

mIf you want to return to the main Macintosh Guide window, click the

Topics button in the lower-left corner of the Guide window.

mWhen you’re finished using Macintosh Guide, click the close box in

the upper-left corner of the window.

Getting Help

Zoom box

Title bar

Close box

“Huh?” button

Topics button Right arrow

Identifying objects on the screen

Sometimes you’ll see an unfamiliar item on the screen and ask yourself,

“What’s that?” You can get an answer by using a Macintosh feature known as

Balloon Help.

Balloon Help explains the functions of icons, menus, commands, and other

items on the Macintosh screen in balloons like those you see in comic strips.

Follow these steps to use Balloon Help:

1Pull down the Guide menu (marked with the

icon) and choose Show Balloons.

2Point to any object on the screen that you want to identify.

A balloon appears next to the object. In the following illustration, for

example, pointing to the Trash displays a balloon that explains how to use the

Trash to throw items away.

Although balloons appear next to items when you point to them, the way

you work does not change; you can still select icons, choose commands, and

so on.

3When you’re finished using Balloon Help, choose Hide Balloons from the Guide menu.

40 Chapter 5

Learning useful shortcuts

You can perform many tasks in the Finder more quickly if you use keyboard

or mouse shortcuts. For example, instead of clicking an icon and choosing

Open from the File menu, you can simply double-click the icon to open it.

Follow these steps to learn keyboard and mouse shortcuts:

1Pull down the Guide menu (marked with the

icon) and choose Shortcuts.

The main Macintosh Shortcuts window appears.

2 Click one of the category buttons.

Another window appears, describing shortcuts for that category.

Getting Help

3 Read about the shortcuts available for the category you selected.

Click the right arrow in the lower-right corner of the window to display the

next window (if there is one).

4When you finish, click the Topics button in the lower-left corner to return to the main

Macintosh Shortcuts window.

Or click the close box in the upper-left corner to close the window.

42 Chapter 5

In addition to Macintosh Guide (described in Chapter 5), the Macintosh

System Software version 7.5 upgrade includes more than fifty new features

that enhance productivity and make it easier to work with others:

mbuilt-in compatibility with MS-DOS and Windows files and disks

mFinder enhancements, such as an improved Find File command, submenus

for the Apple menu, date and time display on the menu bar, electronic

stick-on notes, and more colorful screen patterns

mthe ability to automate tasks

menhancements that optimize PowerBook battery life and make mobile

computing easier

menhancements that make doing basic tasks easier

mother new features that provide energy savings, audio CD controls, and

TCP/IP networking support

mQuickDraw GX advanced printing and graphics architecture

mPowerTalk built-in mail and collaboration services

The following pages describe the new features.

6What’s New

Macintosh system software version 7.5

Compatibility with DOS and Windows files

Your Macintosh can open disks and files that are formatted for IBM-

compatible personal computers. You can exchange disks and documents with

DOS and Windows computers. Your computer can also initialize disks for

either the Macintosh or DOS computers.

When you put a floppy disk formatted for an IBM-compatible personal

computer into your Macintosh, the disk’s icon on your screen says “PC.”

You can open the DOS disk just as you would open a Macintosh disk and

open files on the disk just as you open Macintosh files. Your computer uses

“translators” and your application programs to open documents created in

DOS applications.

To assign a Macintosh program to open each type of DOS file, open the

Apple (K) menu and choose Control Panels. Then open the PC Exchange

control panel.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the items in the

“DOS files and disks” topic. For more information on control panel items, choose Show Balloons from

the Guide menu.

44 Chapter 6

Easy file opening

With Macintosh Easy Open, you can open most Macintosh, DOS, or

Windows files even if you don’t have the program that created the document.

Your computer uses “translators” and your programs to open documents

created in programs you do not have. For example, your computer uses a

translator and your word processor to open a document created in a word-

processing program that you do not have.

To set Easy Open options, open the Apple (K) menu and choose Control

Panels. Then open the Macintosh Easy Open Setup control panel.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Working with Programs” topic and see “How do I open an unknown item?” For

more information on control panel items, choose Show Balloons from the Guide menu.

What’s New

Macintosh Drag and Drop

You can move text, graphics, sounds, and QuickTime movies without using

copy and paste. With programs that support Macintosh drag and drop, you

can drag an item within a document or between two open documents.

You can also drag an item from a document onto your screen to create a

“clipping.” A clipping is a file that can be dragged into another document

later. For example, you may save your business address as a clipping and drop

it into letters and other documents.

To use the drag-and-drop feature, select the item, then drag it to a new

location. You can practice using this feature with Note Pad, SimpleText,

Scrapbook, and Stickies.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Files and Disks” topic and see “How do I copy an item between programs?,” “How

do I copy an item?,” and “How do I use a clipping file?”

46 Chapter 6

Find File

Find File lets you enter a list of specific search information to find a file. You

can look for the file based on information such as location, name, size, date

created or modified, and version.

To find an item, open the Apple (K) menu and choose Find File.

The list of the matching items appears in the Find File Results window. You

can work with items directly in this window. For example, you can move or

copy a file, open a folder, or get information on an item.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Files and Disks” topic and see “How do I find a file or folder?” For more

information on items in the Find File window, choose Show Balloons from the Guide menu.

What’s New

To begin the search,

click Find.

To choose search criteria, click the triangle and

choose from the pop-up menu.

The top of the window

shows the items

found.

The bottom of the

window shows where

to locate the item

selected at the top.

WindowShade

The WindowShade control panel lets you reduce screen clutter by shrinking

windows. You can shrink a window by clicking the title bar (you set the

number of clicks it takes to roll the window up). To show the full-size

window, you click the title bar again.

To turn WindowShade on and set options, open the Apple (K) menu and

choose Control Panels. Then open the WindowShade control panel.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Setting Options” topic and see “How do I adjust window shrinking?” For more

information on control panel items, choose Show Balloons from the Guide menu.

48 Chapter 6

To hear a sound when the window shrinks

and expands, click here to put an X in the box.

To require a modifier key (along with

mouse clicks) to close and open windows,

click to put an X in one of these boxes.

Click one of these buttons to turn the

WindowShade feature on or set the

number of clicks to shrink and expand windows.

Submenus for the Apple menu

Apple Menu Options lets you quickly get to items you use frequently by

showing them in submenus in the Apple (K) menu. For example, if you put a

folder into the Apple menu, items inside the folder appear in a submenu. The

Apple menu also shows you the most recently used programs, documents, and

servers.

To set submenu options, open the Apple (K) menu and choose Control

Panels. Then open the Apple Menu Options control panel.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Setting Options” topic and see “How do I change items in the Apple (

) menu?”

For more information on control panel items, choose Show Balloons from the Guide menu.

What’s New

To turn the submenus off or on, click a button.

If you do not want to see recently used items

on the Apple menu, click the box to remove the X.

To change the number of documents, programs,

or servers that display on the Apple menu, type

the new number.

Date and time display

The time and date can be displayed on your menu bar. You use the Date and

Time control panel to change the way your clock looks, see the day of the

week, and turn on a chime.

To set clock options, open the Apple (K) menu and choose Control Panels.

Then open the Date and Time control panel and click Clock Options.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Setting Options” topic and see “How do I change time and date formats?” For

more information on control panel items, choose Show Balloons from the Guide menu.

50 Chapter 6

Click here to set options for

the clock on the menu bar.

Stickies

You can create notes and “stick” them onto your screen. You can choose

colors for your notes, and use fonts and styled text.

To see your notes or to put a note on the screen, open the Apple (K) menu

and choose Stickies. To create a note, open the File menu and choose New

Note. Then type your note or drag in text from a document or clipping.

IMPORTANT

Stickies behave like windows, but do not have scroll bars. To

scroll, use the arrow keys on the keyboard.

For help

For information on menu items and items in the Stickies window, choose Show Balloons from the

Guide menu (marked with the

icon).

What’s New

Automating system tasks

The ability to automate routine or complex tasks is built into your Macintosh.

You can use the built-in Script Editor application program to automate tasks

in the Finder and in application programs that support AppleScript.

Using the Script Editor

The Script Editor is a program that lets you write “scripts” (or programs) that

automate a series of actions. Using the Script Editor’s “Watch Me” feature,

you can record actions to create a script.

To create your own scripts, use the Script Editor located in the AppleScript

folder (inside the Apple Extras folder) on your hard disk. For instructions, see

the user’s guide located in the AppleScript folder.

The Scriptable Finder and Automated Tasks

You can use AppleScript to automate system tasks in the Finder. Your system

includes sample scripts that automate Finder tasks, such as raising and

lowering the speaker volume. You can find the sample scripts in the Apple

Extras folder on your hard disk.

To try out one of the scripts, open the Apple (K) menu and choose

Automated Tasks.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the items in the

“Using Scripts for Automation” topic. For more information about items on your screen, choose Show

Balloons from the Guide menu.

52 Chapter 6

SimpleText word processor

SimpleText is a built-in word processor that supports new Macintosh features

such as Macintosh drag and drop, fonts, text styling, and QuickDraw GX

printing. SimpleText reads TeachText documents and works much the same as

TeachText, but provides additional capabilities. For example, you can open

several SimpleText documents at once. You can also play QuickTime movies.

SimpleText has three new menus from which you can choose fonts, set

type size, and style text. If your computer supports sound recording, the

SimpleText Sound menu lets you record a sound and add it to a document.

If PlainTalk is installed on your Macintosh, SimpleText can speak the text

you type.

For help

For information about SimpleText menu items, choose Show Balloons from the Guide menu (marked

with the

icon).

What’s New

Mobile computing

PowerBook battery management

The PowerBook control panel combines all battery management settings into

one control panel. You can control power consumption with a single control

using Easy view, or you can set individual options using Custom view.

To set battery options, open the Apple (K) menu and choose Control Panels.

Then open the PowerBook control panel.

In Easy view, you use the battery conservation slider to control your

computer’s power consumption in one step. If you can’t plug in the computer,

Better Conservation gives you longer work time. Better Performance allows

you to work with the fewest interruptions.

Your computer automatically uses the Better Conservation setting when it is

unplugged. When you plug the computer in, the slider moves to the Better

Performance setting.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the items in the

“Batteries and Power” topic. For more information about items on your screen, choose Show

Balloons from the Guide menu.

54 Chapter 6

The settings in the Battery Conservation slider indicate

the time it takes for your computer to go to sleep, the

screen to dim, and the hard disk to spin down.

Battery conservation slider

To set individual options, slide this switch

to Custom view.

What’s New

PowerBook Control Strip

When you first turn on your PowerBook, a line of small pictures appears in

the lower left of the screen. This is called the Control Strip.

The Control Strip may look slightly different depending on the options on

your PowerBook.

The Control Strip gives you an easy way to access the features you use most

often. You can still use the control panels anytime to fine-tune your settings.

For example, you can use the Control Strip to monitor the battery charge level

and the amount of work time left on your battery. You can also turn off

AppleTalk, File Sharing, and Sound Volume to conserve battery life.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the items in the

“Control Strip” topic. For more information about each module in the Control Strip, choose Show

Balloons from the Guide menu. Then point to the modules one at a time.

PowerBook file synchronizer

The PowerBook File Assistant automatically synchronizes files between

PowerBook computers and other Macintosh systems. The File Assistant keeps

any two files, folders, or disks synchronized—locally, over a network, or using

a floppy disk.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Files” topic and see “How do I synchronize a file on two computers?” For more

information about items on your screen, choose Show Balloons from the Guide menu.

Scroll arrows let you view

Control Strip modules

that are not visible.

File Sharing

on/off switch

Power

Settings

Sound

Volume

Video

Mirroring

Tab

Sleep

Now

Battery Monitor

and time left

HD Spin

Down

Scroll

Arrow

Close box

AppleTalk

on/off switch

Other PowerBook features

Your Macintosh has other features to make mobile computing with your

PowerBook easier and faster:

mSend documents to print automatically the next time you connect your

PowerBook to a printer.

mSend replies to electronic mail automatically the next time you connect

your PowerBook to a network.

mPut your PowerBook to sleep by holding down the Shift, x(Command),

and 0 (zero) keys at the same time.

mSpin down the hard disk by holding down the Shift, Control, x

(Command), and 0 (zero) keys at the same time.

mAutomatically reconnect to hard disks and servers when your computer

wakes from sleep mode.

mSave battery power by using the persistent RAM disk instead of the hard

disk. Files in the RAM disk are saved to the System Folder on the hard disk

when you shut down your PowerBook. The next time you start up, the files

are automatically copied back to the RAM disk.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the items in the

“Batteries and Power” topic. For more information about items on your screen, choose Show

Balloons from the Guide menu.

56 Chapter 6

Simplifying basic tasks

You can customize your Macintosh for novice users (such as less experienced

users and children) or those who use the Macintosh for only a few specific

tasks:

mProvide a way to find and launch application programs easily.

mMake it easier to keep track of documents by saving them in a Documents

folder on the desktop.

mHide the desktop (Finder) items while you work in an application program.

mProtect the programs that operate the computer from being removed or

renamed.

One-step program launching

You can use the “Launcher” to provide easy access to application programs.

The Launcher is a special window that contains “buttons” that open programs

with one click. When the Launcher window is open, it appears in the lower-

left corner of your desktop.

To open the Launcher window, open the Apple (K) menu and choose Control

Panels. Then choose Launcher.

What’s New

To automatically open the Launcher when the computer starts up, open the

Apple (K) menu and choose Control Panels. Then choose General Controls.

Opening the Launcher at startup is one of the Desktop options.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

See the items for the index term “Launcher.” For information about items in the control panel, choose

Show Balloons from the Guide menu.

58 Chapter 6

To automatically

show the Launcher

when your computer

starts up, click here to

put an X in the box.

The picture on the

right shows what your

desktop looks like

based on your choice.

Documents folder

You can make documents easy to find by automatically saving them in a

Documents folder on the desktop. When the option is set, the Documents

folder is the default location for saving and opening all files, no matter what

programs created the files.

To set up the Documents folder, open the Apple (K) menu and choose

Control Panels. Then choose General Controls.

For help

For information about items in the control panel, choose Show Balloons from the Guide menu

(marked with the

icon).

What’s New

To create a Documents folder on your desktop

and use it as the default location for saving and

opening documents, click this button.

Finder hiding

You can hide the Finder whenever a program is open. Hiding the Finder

prevents you from accidentally leaving a program in which you are working

(and going to the Finder) by clicking outside the program window. Finder

items on your screen—such as the hard disk, Trash, and folders—are hidden

until you close the program.

To set the Finder-hiding option, open the Apple (K) menu and choose Control

Panels. Then choose General Controls.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

Select the index term “Finder” and see “How do I avoid switching out of a program?” For information

about items in the control panel, choose Show Balloons from the Guide menu.

60 Chapter 6

To hide the Finder

when it is in the

background, click

here to remove the X.

The picture on the

right shows what your

desktop looks like

based on your choice.

Software protection

You can protect the software programs that make your computer operate.

The General Controls control panel lets you lock your System Folder and

Applications folder. When the folders are protected, items inside cannot be

removed or renamed. You can still add items to these folders.

To protect the items in your System Folder and Applications folder, open the

Apple (K) menu and choose Control Panels. Then choose General Controls.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

Select the index term “protecting files” and see “How do I protect a file or disk?” For information

about items in the control panel, choose Show Balloons from the Guide menu.

What’s New

To keep items in your System Folder from being renamed or

removed, click to put an X in the box. To automatically create an

Applications folder and keep items in it from being renamed or

removed, click to put an X in the box.

Extensions Manager

The Extensions Manager control panel lets you turn on or off startup

programs (also known as system extensions and control panels). You can also

use the Extensions Manager to switch between sets of extensions.

To use the Extensions Manager during startup, hold down the Space bar as

you start up the computer. The control panel opens during startup to allow

you to turn extensions on or off. When you close the Extensions Manager,

your computer resumes starting up and loads the extensions you selected.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the topic “Setting Options” and see “How do I manage System Folder extensions?”

For information about items in the control panel, choose Show Balloons from the Guide menu.

62 Chapter 6

To turn off an extension (prevent it

from loading), click it to remove the

check. To allow the extension to load,

click it again to put a check beside it.

Grouping extensions into sets allows

you to turn them on or off as a group.

If you think you have a problem with

incompatible items, open this menu

and choose “System 7.5 only.”

Automatic power off

If your Macintosh allows you to turn the power on and off with the keyboard

(Centris, Quadra, and later models), you can use the CPU Energy Saver to

shut down the computer automatically. You can set the computer to shut down

when it is idle for a specified amount of time or at a specific time of day on

one or more days of the week.

To set options, open the Apple (K) menu and choose Control Panels. Then

choose the CPU Energy Saver control panel.

You can also specify conditions that stop the computer from automatically

shutting down. The options prevent shutdown if you’re connected to a

shared disk on the network, if a serial port is being used by a printer or

telecommunications program, if a “busy” pointer (that is, a watch) is on the

screen, or if a sound is playing.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the topic “Setting Options” and see “How do I turn off the computer automatically?” For

information about items in the control panel, choose Show Balloons from the Guide menu.

What’s New

Support for TCP/IP networking

Your Macintosh provides built-in support for TCP/IP (Transmission Control

Protocol/Internet Protocol), an industry-standard communications protocol

for UNIX networking. TCP/IP provides the capability to access information

on Cray supercomputers, UNIX and Sun workstations, VAX systems, and a

variety of other systems.

To install MacTCP, see Appendix A (“Using the Custom Install Option”) later

in this book.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the topic “Networks and Telecommunications” and see “How do I make a TCP

connection?” For information about items in the control panel, choose Show Balloons from the

Guide menu.

High-quality audio

The new Sound control panel provides high-quality stereo sound. It allows

you to select sound input and output devices and adjust the volume of each

device connected to your Macintosh computer.

To set options, open the Apple (K) menu and choose Control Panels. Then

open the Sound control panel.

64 Chapter 6

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see items in the

“Sound” topic. For information about items in the control panel, choose Show Balloons from the

Guide menu.

Audio CD player

Your system software provides built-in support for playing and programming

audio compact discs. To use the player, your computer must have a CD-ROM

drive attached.

To play an audio compact disc, insert a disc into the CD-ROM drive. Then

open the Apple (K) menu and select AppleCD Audio Player. The player

controls appear.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

See items for the index term “CD-ROM.” For information about items in the CD player window,

choose Show Balloons from the Guide menu.

What’s New

More colorful desktop patterns

The Desktop Patterns control panel provides more colorful and texture-rich

desktop patterns. You can add your own designs by copying and pasting

graphics or photographs (stored as PICTs) into the control panel. Or you can

drag and drop the PICT into the control panel.

To select or add a pattern, open the Apple (K) menu and choose Control

Panels. Then open the Desktop Patterns control panel.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the topic “Setting Options” and see “How do I change the background pattern?” For

information about items in the control panel, choose Show Balloons from the Guide menu.

Shut Down

The Shut Down command is now available in the Apple (K) menu. You can

choose Shut Down from within a program, without returning to the Finder.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) click the Topics button.

Select the “Reviewing the Basics” topic and see “How do I turn off the computer?”

66 Chapter 6

What’s New

QuickTime extension

The QuickTime extension adds capabilities that let your application programs

integrate graphics, sound, video, and animation into documents. QuickTime is

designed to take advantage of the speed of the Power Macintosh.

You do not work directly with the QuickTime extension. It works behind the

scenes as part of your system software, providing new features to the

application programs you work with. The specific features of QuickTime that

you use and how they are presented depend on the programs you use.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the index term

“QuickTime.”

New Scrapbook

The new Scrapbook supports Macintosh drag and drop. When you work in a

program that supports drag and drop, you can drag an item out of the

Scrapbook into another document, drag it onto the desktop (to create a

clipping), or drag it into the Scrapbook.

You can also change the size of the new Scrapbook by dragging the size box

in the lower-left corner of the Scrapbook window.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the index term

“Scrapbook.” For information about items on the screen, choose Show Balloons from the Guide

menu.

New Note Pad

The Note Pad supports Macintosh drag and drop. When you work in a

program that supports drag and drop, you can drag an item to a new location

on the Note Pad, drag an item onto the Note Pad, drag it from the Note Pad

into another document, or drag the item onto the desktop (to create a

clipping).

You can create larger notes, print Note Pad contents, and search for

information by typing a keyword or phrase.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and see the index term

“Note Pad.” For information about items in the Note Pad window or menus, choose Show Balloons

from the Guide menu.

Support for Roman-language keyboards

The Keyboard, Text, and Numbers control panels provide built-in support for

languages that use Roman script, such as English, French, and German.

To select language options, open the Apple (K) menu and choose Control

Panels. Then open the Keyboard, Text, or Numbers control panel.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

See items for the index term “keyboard layout.” For information about items in the control panel,

choose Show Balloons from the Guide menu.

68 Chapter 6

Button Disabler

You can prevent other people from using the sound and screen contrast

buttons on the front of your computer by using the Button Disabler control

panel.

To disable the buttons, open the Apple (K) menu and choose Control Panels.

Then open the Button Disabler control panel.

Click the Disable Buttons box to put an X in it. The buttons remain off until

you turn them on again by clicking the box to remove the X.

For help

For information about items in the control panel, choose Show Balloons from the Guide menu

(marked with the

icon).

Telephone Manager

Your Macintosh has built-in capabilities that let you take advantage of

computer-telephone integration. Programs that support the Telephone

Manager can link software to telephone functions.

Multitasking support

The Thread Manager allows programs to integrate preemptive and

cooperative multitasking.

What’s New

Universal enabler

The separate enablers for different Macintosh computers are now

consolidated into a single, universal enabler that is built into the system

software.

Support for large volumes

Your Macintosh can now access volumes up to 4 gigabytes (GB).

QuickDraw GX printing and publishing

QuickDraw GX system software gives you more powerful, convenient

printing and font handling and improves your computer’s color-publishing

capabilities. QuickDraw GX lets you create documents that other QuickDraw

GX users can view and print, even when they don’t have the application

program or font used to create the document.

To get the full benefit of some features described in this section, you’ll need

an application program that takes advantage of QuickDraw GX.

Easier printing

You can work with several printers using printer icons on your desktop. To set

the default printer, choose Set Default Printer from the new Print menu. To

print a document, simply drag the file to the printer icon.

70 Chapter 6

To see the list of documents sent to a printer (the print queue), simply double-

click the printer’s icon. In the print queue window, you can put a document on

hold or remove it from the queue. You can also drag a document directly from

the print queue window to another printer.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Printing and Fonts” topic and see “How do I create a desktop printer?,” “How do I

print?,” and “How do I manage printing jobs?” For more information about items on your screen,

choose Show Balloons from the Guide menu.

More powerful printing dialog boxes

When you choose Print in a program that supports QuickDraw GX (such as

SimpleText), you use the QuickDraw GX printing dialog boxes. The dialogs

provide additional printing capabilities, such as the ability to collate multiple

copies and use printing extensions.

What’s New

You can install and use printing extensions to customize your printing

capabilities. To use your installed printing extensions, click the More Choices

button in the dialog box you see when you choose Print. For example, the

extension shown below allows you to specify when a document will print.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Printing and Fonts” topic and see “How do I change printing options?” For more

information about items on your screen, choose Show Balloons from the Guide menu.

Printer sharing

You can share printers in much the same way as you share files. If your

printer is directly connected to your Macintosh, and your Macintosh is

connected to a network, you can make your printer available on the network

and limit its use with a password.

To share a printer, select the printer icon on your desktop, and then choose

Sharing from the File menu.

72 Chapter 6

Installed printing

extensions appear in

this area of the

printing dialog box.

To use an extension,

click on its icon.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Printing and Fonts” topic and see “How do I share a printer with other users?” For

more information about items on your screen, choose Show Balloons from the Guide menu.

Portable documents

A Portable Digital Document (PDD) is a read-only document that other users

can view and print on any other Macintosh with QuickDraw GX installed.

The user who receives your document can view and print the document, even

without the original application program or fonts that created the document.

You use the PDD Maker on your desktop to create Portable Digital

Documents. The installation instructions in Chapter 3 of this book tell you

how to create the PDD Maker icon.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. Select the “Printing and Fonts” topic and see “How do I create a portable digital document?”

For more information about items on your screen, choose Show Balloons from the Guide menu.

What’s New

Typography

QuickDraw GX automates much of the typographic process. QuickDraw

GX-aware application programs allow you to create professional-looking

typography by simply typing.

Settings for kerning, justification, and special characters (such as ligatures)

are built into QuickDraw GX fonts and are handled automatically within

application programs that support QuickDraw GX.

With QuickDraw GX, all your fonts are stored in the Fonts folder inside your

System Folder. This includes bitmapped, TrueType, and PostScript fonts.

Support for Apple’s TrueType fonts is built into QuickDraw GX. QuickDraw

GX also supports Adobe’s Type 1 font standard using a new version of Adobe

Type Manager (ATM GX).

To set options for working with Type 1 fonts, open the Apple (K) menu and

choose Control Panels. Then open the ATM GX control panel.

74 Chapter 6

QuickDraw GX fonts can automate

complex typesetting tasks, such

as the formation of fractions

and ordinals.

QuickDraw GX fonts

can have the ability to

morph in certain ways.

QuickDraw GX fonts

can use alternate

forms of a character

(for example, the

swash and standard

forms of the

lowercase ‘t’).

QuickDraw GX fonts can contain alternate character

combinations (for example, the ‘co’ and ‘ct’ combinations).

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

See the items for the Index term “fonts.” For more information about items on your screen, choose

Show Balloons from the Guide menu.

Consistent color

QuickDraw GX uses ColorSync to ensure that the colors in a document

remain consistent across a wide variety of color monitors, scanners, and color

printers. In order to reproduce colors accurately, your Macintosh must know

the type of monitor you use to view documents.

To make sure your Macintosh knows the type of monitor you are using, open

the Apple (K) menu and choose Control Panels. Then open the ColorSync

control panel.

If the monitor shown is incorrect, open the pop-up menu and choose Set

System Profile. Then choose the correct monitor from the list.

QuickDraw GX support for international text formats

Used with QuickDraw GX-aware international programs, QuickDraw GX

supports the display and printing of any international text system, such as

Arabic or Kanji. It doesn’t matter whether the text reads right to left, left to

right, vertically, or some combination of the three. QuickDraw GX can even

display text that combines different reading directions within the same line.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

Choose the Index term “text” and see “How do I change the way text is displayed?” For more

information about items on your screen, choose Show Balloons from the Guide menu.

What’s New

PowerTalk collaboration services

PowerTalk system software helps people work together more effectively.

PowerTalk provides many new capabilities on your desktop and in your

Apple (K) menu.

76 Chapter 6

Catalogs provides access to information

you need when collaborating with

individuals and groups.

The Mailbox contains

all your incoming and

outgoing mail.

Use the DigiSign Utility program

to request approval of a Signer

file so you can sign your

documents electronically.

The Key Chain provides

access to all network servers

and other services through

a single access code.

Mail and Catalogs

(in the Apple menu)

provides quick

access to PowerTalk

capabilities.

You can use AppleMail to

send and reply to mail.

Your universal desktop mailbox

PowerTalk gives you a single mailbox icon for all incoming and outgoing

mail—including fax, voice, electronic mail, and documents. Communication

from on-line services and electronic mail from various sources are routed to

your desktop mailbox when you install mail gateways supplied by the vendor.

For step-by-step help

Choose PowerTalk Guide from the Guide menu (marked with the

icon) and see the items in the

“Sending and Receiving” topic. For more information about items on the screen, choose Show

Balloons from the Guide menu.

Catalogs

PowerTalk catalogs store information about users and groups that you need

for effective communication. The Catalogs icon gives you access to the shared

catalogs that are available on your network.

To see a sample catalog, double-click the Catalogs icon to open it. Then

locate and open the AppleTalk catalog. When the AppleTalk catalog is open,

you can access your entire AppleTalk network, including servers and

individuals.

What’s New

You can create information cards to store information about individuals or

groups with whom you communicate often. The cards make it easier to

exchange information. For example, you can send someone a document by

dragging the document’s icon onto the person’s information card icon.

For step-by-step help

Choose PowerTalk Guide from the Guide menu (marked with the

icon) and see the items in the

“Catalogs and Information” topic. For more information about items on the screen, choose Show

Balloons from the Guide menu.

Key Chain security

PowerTalk lets you set up a single password (the key chain access code) that

replaces individual passwords on individual application programs or servers.

You can access all network servers with a single password which you enter

only once—each time you start up your computer.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Index button.

See the items for the Index term “key chain.” For more information about items on your screen,

choose Show Balloons from the Guide menu.

78 Chapter 6

AppleMail

PowerTalk provides a built-in application program—AppleMail—that lets you

write messages that contain styled text, images, and video.

To use AppleMail, open the Apple (K) menu and choose Mail and Catalogs.

Then choose AppleMail from the submenu.

For step-by-step help

While you are using AppleMail, choose AppleMail Guide from the Guide menu (marked with the

icon) and click the Topics button. For more information about items on the screen, choose Show

Balloons from the Guide menu.

Your digital signature

PowerTalk’s DigiSign digital signatures technology lets you electronically

approve and verify data. The DigiSign Utility lets you create receive, sign,

and forward documents without the time-consuming process of printing and

circulating them.

The DigiSign Utility is located in the PowerTalk folder (inside the Apple

Extras folder) on your hard disk.

For step-by-step help

Choose PowerTalk Guide from the Guide menu (marked with the

icon) and see the items in the

“Digital Signatures” topic. For more information about items on the screen, choose Show Balloons

from the Guide menu.

What’s New

This chapter helps you solve some of the common problems you may

encounter when upgrading to System 7.5.

Problems during installation

This section helps you solve problems you might encounter during

installation.

Disk First Aid cannot repair your hard disk.

Problem: You started up the computer using the Disk Tools disk and used Disk

First Aid to test the hard disk, but Disk First Aid cannot repair the hard disk.

Cause: You need to reformat the hard disk.

Solution: First, back up your hard disk because reformatting erases everything

on the disk. Then, use HD SC Setup to reformat the disk. If you have a

Macintosh with an IDE drive (Quadra 630, Performa 630 series, LC 630, or

PowerBook 150), use Internal HD Format to reformat.

Not enough memory to use the Installer

Problem: When you try to use the Installer, you see a message that the

Installer is out of memory.

Cause: There’s not enough memory available to open the Installer. Usually

this means that your disk cache or RAM Disk is set too high.

7Tr oubleshooting

Solution: Quit all open application programs. Also, open the Memory control

panel, set your disk cache to the lowest possible setting and turn on Virtual

Memory.

Not enough memory

Problem: When you try to use the Installer, you see a message that your

computer doesn’t have enough memory.

Cause: Your Macintosh has less random-access memory than is required to

use System 7.5, QuickDraw GX, PowerTalk, or a combination.

Solution: For memory guidelines, see “Check Your Computer’s Built-in

Memory” in Chapter 1 of this book. If necessary, contact your Apple-

authorized reseller for information about how to purchase additional memory.

Not enough disk space

Problem: When you try to use the Installer, you see a message that there is

not enough disk space available.

Cause: Your computer’s hard disk has less than the minimum amount of

space required to install the software.

Solution: Make more space available on your hard disk by removing some

files from the disk. Make backup copies of the files, if necessary, and then

drag them to the Trash.

If you are installing from floppy disks, you can also try starting up your

Macintosh using the Install Disk 1 disk. Using the Installer this way requires

less available disk space.

82 Chapter 7

Difficulty modifying the System file

Problem: When you try to use the Installer, you see a message that the

System file cannot be modified (or repeated messages asking if it’s okay to

modify the System file).

Cause 1: You have installed virus-protection software that guards against

modification of the System file.

Solution 1: Tu rn off your virus-protection software by dragging it out of the

System Folder and restarting your computer. You can turn the virus-protection

software back on after installation.

If you are installing from floppy disks or a CD, you can also try disabling

your extensions by holding down the Shift key while you restart the computer.

(If you are installing over a network, you must leave the extensions on in

order to connect to the network server.)

Cause 2: Your System Folder may be protected. Or the System and Finder

files may be locked.

Solution 2: To turn off System Folder Protection, go to the Performa or the

General Controls control panel (depending on your version of system

software). To see if your System file or Finder file is locked, select the file’s

icon, then open the File menu and choose Get Info. To unlock the file, check

the Locked checkbox to remove the X.

The floppy drive on your Macintosh Plus, Mac SE, or Mac II doesn’t recognize the

installation disks.

Problem: When you try to begin installation, your Macintosh does not

recognize the installation disks.

Cause: The floppy disks are 1.4 MB disks. System 7.5 components are not

available on 800K floppy disks.

Solution: Install System 7.5 components using a CD or install over a network.

Troubleshooting

Problems using System 7.5

This section helps with problems you might encounter using the computer

after you have installed System 7.5.

You can’t start up the computer

Problem: When you turn on your computer, you see a “bomb” message.

Cause 1: You probably have an incompatible item in the System Folder.

Solution 1: To turn off potentially incompatible items in the System Folder,

hold down the Space bar while you restart your computer. When the

Extensions Manager opens, choose “System 7.5 Only” from the Sets pop-up

menu. Close the Extensions Manager to resume startup. All extensions are

turned off, except those for System 7.5. Once you have started up the

computer, you need to determine which startup program is causing the

problem. For instructions, see Appendix C (“Testing for Compatibility”)

later in this book.

Cause 2: You may have damaged your system software.

Solution 2: Start up the computer using the Disk Tools disk. When you have

restarted the computer, follow the instructions in Appendix B (“Performing

a Clean Installation”) to reinstall system software.

84 Chapter 7

You often encounter problems that require you to restart the computer

Problem: As you work in an application program, you often encounter

problems that require you to restart the computer.

Cause: You may have an incompatible item in the System Folder. It’s also

possible that your application program is somehow incompatible with

System 7.5.

Solution: To turn off potentially incompatible items in the System Folder,

hold down the Space bar while you restart your computer. When the

Extensions Manager opens, choose “System 7.5 Only” from the Sets pop-up

menu. Close the Extensions Manager to resume startup. All extensions are

turned off, except those for System 7.5.

For compatibility information on application programs, contact the vendor.

You may have a version of the program that doesn’t work with System 7.5.

Speech recognition doesn’t work

Problem: After you install System 7.5 software, speech recognition doesn’t

work.

Cause: System 7.5 does not work with PlainTalk 1.0.

Solution: Contact Apple for a PlainTalk software upgrade.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. See items for the “Troubleshooting” topic for help in solving problems.

Troubleshooting

Problems using QuickDraw GX

This section helps with problems you might encounter using the computer

after you have installed QuickDraw GX.

Your non-Apple printer is no longer available in the Chooser.

Problem: You can’t select your non-Apple printer after installing QuickDraw

GX.

Cause: To print on a non-Apple printer with QuickDraw GX installed, you

need a QuickDraw GX driver for that printer. QuickDraw GX installation

provides drivers for Apple printers only.

Solution: If you are using a non-Apple Postscript printer, try using the Apple

LaserWriter GX driver. To install the LaserWriter GX printer software, see

Appendix A (“Using the Custom Install Option”).

Contact the printer vendor to obtain a QuickDraw GX printer driver for your

non-Apple printer.

You can temporarily turn off QuickDraw GX and print using your previous

printer driver. To turn off QuickDraw GX, hold down the Space bar while you

restart your computer. When the Extensions Manager opens, click the

QuickDraw GX extension to remove the check beside it. This prevents the

QuickDraw GX software from loading. Close the Extensions Manager to

resume startup. You should be able to print normally. You won’t be able to use

any QuickDraw GX features until you turn the extension back on again.

86 Chapter 7

Your fax modem is no longer available in the Chooser.

Problem: You can’t select your fax modem after installing QuickDraw GX.

Cause: To use a fax modem, you need a QuickDraw GX driver for that fax

modem.

Solution: If you have an Apple fax modem, contact Apple for a QuickDraw

GX fax modem driver. If you have a non-Apple fax modem, contact the

vendor to obtain a QuickDraw GX driver.

You can temporarily turn off QuickDraw GX and use your previous fax

modem driver. To turn off QuickDraw GX, hold down the Space bar while

you restart your computer. When the Extensions Manager opens, click the

QuickDraw GX extension to remove the check beside it. This prevents the

QuickDraw GX software from loading. Close the Extensions Manager to

resume startup. Your fax modem should work normally. You won’t be able to

use any QuickDraw GX features until you turn the extension back on again.

You have trouble printing in a particular application program

Problem: You are not able to print documents in a particular application

program after you install QuickDraw GX.

Cause: The program may be incompatible with the QuickDraw GX printer

driver.

Solution: Install the QuickDraw GX utilities, and use the QuickDraw GX

Helper utility to turn off QuickDraw GX printing capabilities for the

program. For instructions to install the QuickDraw GX utilities, see Appendix

A (“Using the Custom Install Option”) in this book. After you install, launch

the program, then open the Apple menu. You will see a menu item that says

“Turn Desktop Printing Off.” Select the item so that it changes to “Turn

Desktop Printing On.” The program uses the non-GX printer driver until you

change the menu item again.

For step-by-step help

Choose Macintosh Guide from the Guide menu (marked with the

icon) and click the Topics

button. See items for the “Troubleshooting” topic for help in solving problems.

Troubleshooting

Problems using PowerTalk

Some of your electronic mail and faxes do not go to your mailbox.

Problem: Communication through third-party on-line services or electronic

mail programs does not go to your mailbox.

Cause: Third-party on-line services and electronic mail programs require

mail gateways that route communications to your mailbox.

Solution: Contact the vendor of the service or program to obtain a personal

gateway.

For step-by-step help

Choose PowerTalk Guide from the Guide menu (marked with the

icon) and click the Topics

button. See items for the “Troubleshooting” topic for help in solving problems.

88 Chapter 7

Most Macintosh users install system software using the Easy Install option

(shown in Chapter 2 of this book). The Easy Install option installs the

software for your model of Macintosh. For example, Easy Install updates the

printer drivers you already have, but does not add new printer drivers.

The Custom Install option allows you to select the combination of system

files, drivers, and other files you want for your own specific needs. You can

install or update a single system software component.

You may want to use the Custom Install option to add additional software or

to install a system that starts up on any Macintosh model.

mAfter using Easy Install, you can use Custom Install to add software. For

example, you can install utilities, additional printer drivers, or MacTCP.

mYou can create a “universal” system, with software that works on all

Macintosh computers, including both 68000-family and PowerPC models.

(In this case, use Custom Install instead of Easy Install.)

To use the Custom Install option for System 7.5 or QuickDraw GX, follow the

steps on the next pages.

Appendix A

Using the Custom Install Option

1 Quit any open application programs or desk accessories.

2 Locate the Installer for the software you want to customize.

The Installer for System 7.5 is located on the Install Disk 1 disk. If you are

installing from a CD, it is located in the System Install folder (inside the

Installation folder).

The Installer for QuickDraw GX is located on the Install disk. If you are

installing from a CD, it is located in the QuickDraw GX Install folder (inside

the Installation folder).

PowerTalk does not have a Custom Install option.

All system software files are compressed. The Installer program will expand

them during installation. Do not drag them to your system.

3 Open the Installer by double-clicking its icon.

4When you see the Installer’s welcome screen, click Continue.

The Easy Install dialog box appears. (This example shows QuickDraw GX.)

90 Appendix A

5 Open the pop-up menu and choose Custom Install.

The Custom Install dialog box appears. (This example shows QuickDraw

GX.)

6Select the software to install.

To install software, click the checkbox to put an X in the box. For example,

put an X in the QuickDraw GX Utilities box to install the Type 1 font

enabler, GX Helper, and other utilities.

To see a detailed list of the software included in an item, click the triangle

(next to the item) so it points down. For example, when the triangle next

to QuickDraw GX Utilities points down, you can select specific utilities

to install.

To see information about an item, click the information box (marked with

the letter i) across from it.

7Make sure that the destination disk indicated on the screen is the one on which you want

to install software.

If the wrong disk name appears, click the Switch Disk button until the correct

disk name appears.

Using the Custom Install Option

Click to install on a different disk.

When the triangle

points down, you

see a detailed list

of the software.

Disk on which

system software

will be installed.

Click the information box

(marked with the letter

)

to see information about

each item.

8 Click Install.

The Installer begins to install the software you have selected.

If you have any problems while installing: See Chapter 7 (“Troubleshooting”)

in this book.

9 Follow the instructions on the screen.

On-screen messages tell you when you need to insert other disks. It takes a

few minutes to complete the installation.

10 After the installation is complete, restart your computer.

If for some reason the installation was not successful, try again.

If you can’t restart the computer: See Chapter 7 (“Troubleshooting”) in this

book.

92 Appendix A

This appendix provides instructions for a troubleshooting procedure that is

commonly called a “clean” installation of system software. Do a clean

installation if you can’t determine what is damaged in your System Folder

(especially if you think any special software, such as control panels, system

extensions, or custom utilities may be causing the problems you’re

experiencing).

You should also do a clean installation if you’re still having problems with

your computer after you’ve reinstalled system software by doing a normal

installation.

1Shut down your computer.

2 Insert the

Disk Tools

disk into the floppy disk drive.

If you’re installing software from a CD: Insert the Disk Tools disk that came

with your CD.

If you’re installing software over a network: Make a Disk Tools disk from the

disk image on your file server. If you need more information, ask your

network administrator.

3 Turn on your computer.

The Disk Tools icon appears on your screen.

4Double-click the Disk Tools disk icon to open it.

Appendix B

Performing a Clean Installation

5Double-click the Disk First Aid icon and follow the instructions on the screen.

Disk First Aid checks your hard drive for any problems.

6When you are finished, choose Quit from the File menu.

7Double-click the Apple HD SC Setup icon.

Apple HD SC Setup allows you to update the disk driver.

IMPORTANT

If you are installing system software on the internal hard disk of a

Quadra 630, Performa 630 series, LC 630, or PowerBook 150, you do not need

to update the disk driver. Skip to step 11 to continue with the installation.

If you are installing system software on a non-Apple hard disk, you cannot

use HD SC Setup to update the disk driver. For a non-Apple hard disk,

contact the dealer or manufacturer to update the disk driver.

8Select the hard disk you want to update, then click Update.

9When you are finished, click Quit.

10 Shut down your computer.

11 Insert the

Install Disk 1

disk into a floppy disk drive, and turn on your computer.

12 Open the Installer by double-clicking its icon.

All system software files are compressed. The Installer program will expand

them during installation. Do not drag them to your hard disk.

94 Appendix B

If you’re installing software from a CD: Find the Installer in the System Install

folder (inside the Installation folder) on the CD.

If you’re installing software over a network: Find the Installer on your file

server. If you’re not sure where it is, ask your network administrator.

13 When you see the Installer’s welcome screen, click Continue.

The Easy Install dialog box appears.

14 Make sure that the Destination Disk indicated on the screen is the one on which you

want to install system software.

You can click the Switch Disk button until the correct disk name appears.

15 Hold down Shift–

–K to start the clean installation.

The following dialog box appears.

16 Click the Install New System Folder button and click OK.

The dialog box closes. In the Easy Install dialog box, the Install button

changes to Clean Install.

Performing a Clean Installation

Disk on which

system software

will be installed

Button to switch to a different disk

for installation

For a clean installation,

DO NOT click the Install

button. Press and hold

down Shift–

–K.

17 Click Clean Install and follow the instructions on the screen.

18 When the installation is complete, restart your computer.

Replacing special software

Special software consists of items that you may have added to your previous

System Folder. After a clean installation, you should replace your special

software by reinstalling it.

IMPORTANT

A clean installation renames your old System Folder “Previous

System Folder” and leaves it on the hard disk. To avoid keeping software that

may be damaged, you should reinstall special software from the original disks

rather than copying it from the Previous System Folder.

1 Use the original disks to reinstall any special software that was in your old System

Folder. This software may include such items as

mnon-Apple fonts, printer drivers, control panels, and extensions

mnetworking and communications programs

msoftware that enables hardware, such as camera, scanner, and

monitor software

mApple software that enhances the basic system software, such as QuickDraw

GX and PowerTalk

2You may need to copy some application-related items from the Previous System Folder.

Look in the Previous System Folder for files or folders with the same name as

your application programs. These files or folders may include preferences,

help files, or other information used by your application programs. If you

need to use any items from the Previous System Folder, drag them one at a

time to your new System Folder, restarting the computer after you copy each

item. Check after each restart to make sure your computer is not having any

software problems. Be very careful not to copy over any of the files already in

the new System Folder with files from the Previous System Folder.

3After you replace your special software and your computer is working normally, throw

away the Previous System Folder by dragging it to the Trash.

96 Appendix B

If your Macintosh does not start up properly or behaves erratically, you

probably have an incompatible startup program (also known as a system

extension or control panel).

This appendix tells you how to remove startup programs that are

incompatible with System 7.5. It also tells you how to turn on startup

programs that were placed in the “May Not Work With System 7.5” folder

during installation and test them for compatibility.

Remove incompatible startup programs

To verify that you have a compatibility problem and test individual programs,

follow the steps below.

Verify the problem

1 Start up your computer, holding down the Space bar.

Holding down the Space bar opens the Extensions Manager control panel

during startup.

Appendix C

Testing for Compatibility

2 Release the Space bar when the Extensions Manager control panel opens.

3 Open the Sets menu and choose “System 7.5 only.”

This turns off all extensions and control panels, except those installed with

System 7.5.

4Close the Extensions Manager to continue startup.

5When the computer is ready, try the same actions that caused the problem.

If the problem no longer occurs, you probably have an extension or control

panel that doesn’t work with System 7.5. Continue with the steps in the next

section.

Test individual extensions and control panels

1 Start up your computer, holding down the Space bar.

Holding down the Space bar opens the Extensions Manager control panel

during startup.

2 Release the Space bar when the Extensions Manager control panel opens.

3 To turn on one of the extensions or control panels, click its name to put a check

beside it.

98 Appendix C

To prevent an extension from

loading, click it to remove the

check. To allow the extension

to load, click it again to put a

check beside it.

If you think you have a

problem with incompatible

items, open this menu and

choose “System 7.5 only.”

4Close the Extensions Manager to continue startup.

5When the computer is ready, try the same actions that caused the problem.

If the problem does not occur again, then the item is probably compatible

with System 7.5.

If the problem occurs again, the program is probably incompatible. Open the

Extensions Manager and click the program’s name to remove the check.

6 Repeat steps 1 through 5 for each item you want to test.

Test individual programs in the “May Not Work with System 7.5” folder

When you used the Safe Install Utility, you moved potentially incompatible

startup programs into a folder called “May Not Work With System 7.5.” After

installation, you may want to turn on and test some of these programs.

To turn on and test programs identified by the Safe Install utility as

potentially incompatible, follow the steps below.

1 Drag one program from the “May Not Work with System 7.5” folder to the System Folder

icon.

When you drag a program to the System Folder icon (rather than into the

open System Folder) the system automatically puts the item where it belongs.

For example, system extensions automatically go into the Extensions folder.

2At the dialog box that asks if it’s okay to put the program where it belongs, click OK.

3 Restart the computer.

If your computer starts up, continue with step 4 below.

If the computer does not start up properly, the program is probably

incompatible with System 7.5. To turn off the program, hold down the Space

bar while you restart your computer. When the Extensions Manager opens,

find the program and click its name to remove the check. Close the

Extensions Manager to resume startup. Go back to step 1 to turn on and test

another program.

Testing for Compatibility

4 Use the computer for a while and see if any problems occur.

If nothing goes wrong, then the extension or control panel is probably

compatible with System 7.5.

If your computer behaves erratically, then the program is probably

incompatible with System 7.5. Open the Extensions Manager and click the

program’s name to remove the check.

5 Repeat steps 1 through 5 for each item in the “May Not Work with System 7.5” folder that

you want to test.

100 Appendix C

access code. See key chain access code

AppleCD Audio Player 65

Apple Extras folder 52

Apple HD SC Setup 94

AppleMail 79

Apple menu

Automated Tasks 52

Find File 47

Shut Down 66

Stickies 51

submenus in 49

Apple Menu Options control panel 49

AppleScript folder 52

AppleTalk catalog 77

AppleTalk network 28, 77

Applications folder, locking 61

Archived Type 1 Fonts folder 15, 18

At Ease software 7, 13, 19

audio support 64–65

Automated Tasks (Apple menu) 52

automatic power off 63

backing up

hard disk 9

System 7.5 CD-ROM 5

Backup CD folder 5

Balloon Help 40

battery and power management on the

PowerBook 54–56

Before You Install disk 7

Before You Install folder (on CD) 7

bitmapped fonts 74

“bomb” message on the screen 84

Button Disabler control panel 69

can’t start up the computer 84

Catalogs 21, 29, 77–78

installing QuickDraw GX from 13

installing System 7.5 from 7, 10

performing a clean installation from

93, 94

using the Custom Install

option from 90

CD player support 65

101

Index

If you can’t find what you’re looking for

in this index, look in Macintosh Guide—

available in the Guide (

) menu

on your computer.

Chooser 16

clean installation 93–96

clipping files, drag and drop and 46

clock options, displaying in menu bar 50

collaboration services, turning off/on 29

colors, ensuring consistency across

monitors, scanners,

and printers 75

ColorSync 75

compact disc. See CD

compatibility testing 98–100

computer-telephone integration 69

contrast button, disabling 69

control panels. See also startup programs

Apple Menu Options 49

Button Disabler 69

ColorSync 75

CPU Energy Saver 63

Date and Time 24, 50

Desktop Patterns 66

Extensions Manager 62, 83, 85,

97–100

General Controls 58–61

grouping or turning off/on 62, 97–99

Keyboard 68

Macintosh Easy Open Setup 45

Numbers 68

PC Exchange 44

PowerBook 54

PowerTalk Setup 24, 27, 29

Sharing Setup 28–29

Sound 64

testing for compatibility with System

7.5 98–100

Text 68

WindowShade 48

Control Strip on the PowerBook 55

CPU Energy Saver control panel 63

Custom Install dialog box 91

Custom Install option 89–92

customizing the Macintosh for novice

users 57–61

date and time, displaying on

menu bar 50

Date and Time control panel 24, 50

desktop patterns, selecting or adding 66

dialog boxes

Custom Install 91

Easy Install 11, 14, 90, 95

Install PowerTalk 20

QuickDraw GX printing

dialog boxes 72

DigiSign utility 79

digital signature 79

disabling sound and screen contrast

buttons 69

disk cache 81

Disk First Aid 5, 94

disks, opening IBM-formatted disks on

the Macintosh 44, 45

disk space, “not enough disk space

message” 82

Disk Tools disk 5, 83, 84, 93

Documents folder 59

DOS files, opening on the

Macintosh 44, 45

drag and drop

Note Pad and 68

overview 46

PICTs and 66

Scrapbook and 67

102 Index

Easy Install dialog box 11, 14, 90, 95

Easy Open 45

electronic mail. See also PowerTalk

troubleshooting 88

extensions. See also startup programs

grouping 62

QuickDraw GX printing

extensions 72

QuickTime 67

testing for compatibility with System

7.5 97–100

turning off/on 62, 84, 85, 97–99

Extensions Manager 62, 84, 85, 97–100

fax modem, using with QuickDraw GX

installed 87

fax problems, troubleshooting 87

File menu, New Note 51

files

clippings 46

opening DOS/Windows files on the

Macintosh 44, 45

opening files when you don’t have the

program that created them 45

synchronizing between the

PowerBook and other Macintosh

systems 55

Finder

automating tasks with AppleScript 52

enhancements in System 7.5 2,

47–51, 66

hiding 60

making active 32, 39

Find File (Apple menu) 47

floppy disks 83

folders

Apple Extras 52

AppleScript 52

Applications 61

Archived Type 1 Fonts 15, 18

Backup CD (on CD) 5

Before You Install (on CD) 7

Documents 59

Fonts 74

May Not Work With System 7.5 9,

99–100

PowerTalk 79

PowerTalk Install (on CD) 19

QuickDraw GX Install (on CD) 13

System Folder 9, 61

fonts 15, 17–18, 74

Fonts folder 74

General Controls control panel 58–61

Guide menu

Macintosh Guide 15, 31–39

overview 12, 31

Shortcuts 41–42

Show/Hide Balloons 40

Help. See Balloon Help; Guide menu

Hide Balloons (Guide menu) 40

high-quality stereo support 64–65

“Huh?” button in Macintosh Guide

window 39

I, J

IBM-compatible disks and files, opening

on the Macintosh 44, 45

icons

Apple HD SC Setup 94

AppleMail 79

Apple Menu Options 49

Button Disabler 69

Catalogs 21, 77

ColorSync System Profile 75

103

Index

CPU Energy Saver 63

Date & Time 50

Desktop Patterns 66

DigiSign Utility 79

Disk First Aid 94

Documents 59

DOS Disk 44

Extensions Manager 62

General Controls 58

Guide 12, 31, 40, 41

Installer 14, 20, 90, 94

Keyboard 68

Key Chain 78

LaserWriter GX 15, 70

Macintosh Easy Open Setup 45

MacTCP 64

Mailbox 21, 24, 27, 77

PC Exchange 44

PDD Maker 16, 73

PowerBook 54

printer 15, 70

QuickTime 67

Safe Install Utility 8

Script Editor 52

SimpleText 53

Sound 64

WindowShade 48

Index button in Macintosh Guide window

33, 35–36

installation disks not recognized,

troubleshooting 83

Install disk 13, 19, 90

Installer program

Custom Install option 89–92

Easy Install option 10–12, 13–15,

19–21, 94–96

performing a clean installation 94–96

troubleshooting 81–83

installing

PowerTalk 19–21

QuickDraw GX 13–15

Custom Install option 89–92

System 7.5

before you install 1–5

Custom Install option 89–92

performing a clean installation

93–96

troubleshooting 81–83

using the Installer program 10–12

using the Safe Install Utility 7–9

Install PowerTalk dialog box 20

Install System disk 10, 90, 94

international text format support 75

Keyboard control panel 68

keyboard shortcuts 41–42

key chain access code. See also

PowerShare password

changing 24, 27

overview 22

setting up 23–24, 78

language options, selecting 68

LaserWriter Utility 17

Launcher 57–58

Look For button in Macintosh Guide

window 33, 37–38

Macintosh Drag and Drop. See drag

and drop

Macintosh Easy Open Setup control

panel 45

Macintosh Guide (Guide menu)

creating a desktop printer icon 15

Index button 33, 35–36

Look For button 33, 37–38

moving the window 32, 39

overview 31–33

tips for using 39

104 Index

Topics button 15, 33–34, 39

MacTCP 64, 89

Mailbox 21, 24, 27, 29, 77

May Not Work With System 7.5 folder

9, 99–100

memory

checking amount of 5

“not enough memory” messages

81–82

saving 29

memory requirements 5

menu bar, displaying date and time on

mouse shortcuts 41–42

moving items with drag and drop 46

multitasking support 69

networks. See also PowerTalk

AppleTalk 28, 77

installing PowerTalk on 19

installing QuickDraw GX on 13

installing System 7.5 on 8, 10

naming your computer on 28–29

performing a clean installation

on 93, 94

printer sharing using QuickDraw GX

72–73

support for TCP/IP 64

new features of System 7.5

audio support 64–65

Button Disabler 69

CPU Energy Saver 63

customizing the Macintosh for novice

users 57–61

date and time, displaying on

menu bar 50

desktop patterns, more colorful 66

Documents folder as default for

saving files 59

DOS/Windows file compatibility 44

drag and drop 46

Easy Open 45

Extensions Manager 62

Finder, hiding 60

Find File 47

Guide menu 31–42

large volume support 70

Launcher enhancements 57–58

Macintosh Guide 31–39

mobile computing 54–56

Multitasking support 69

new Note Pad 68

new Scrapbook 67

overview 2

PowerBook features 54–56

PowerTalk collaboration services

76–79

QuickDraw GX printing and

publishing 70–75

QuickTime extension 67

Roman-language keyboard support 68

Script Editor 52

Shut Down available in the Apple

menu 66

SimpleText enhancements 53

software protection 61

Stickies 51

submenus for the Apple menu 49

TCP/IP networking support 64

Telephone Manager 69

Thread Manager 69

universal enabler 70

WindowShade 48

New Note (File menu) 51

“not enough disk space” message 82

“not enough memory” messages 81–82

Note Pad 68

notes, creating and sticking on

the screen 51

Numbers control panel 68

105

Index

on-screen help. See Balloon Help;

Guide menu

Paper Type Editor 17

password. See PowerShare password

PC Exchange control panel 44

PDD Maker 16

PICTs 66

Portable Digital Documents

(PDDs) 16, 73

PostScript fonts 15, 17–18, 74

PowerBook, battery and power

management 54–56

PowerBook control panel 54

PowerBook Control Strip 55

PowerBook File assistant 55

PowerShare password 27. See also key

chain access code

PowerShare server, setting up

with a PowerShare server account

25–27

without a PowerShare server

account 22–25

PowerTalk

AppleMail 79

Catalogs 21, 29, 77–78

DigiSign digital signature 79

installing 19–21

key chain access code 22, 23–24,

27, 78

Mailbox 21, 24, 27, 29, 77

memory requirements for 5

overview 4, 76

turning off/on 29

PowerTalk folder 79

PowerTalk Installer 20

PowerTalk Install folder (on CD) 19

PowerTalk Setup control panel 24,

27, 29

preventing computer shutdown 63

printer drivers, GX drivers for

non-Apple printers 13

printer icon, creating 15

printer sharing 72–73

printing

in an application program with

QuickDraw GX installed 87

on a non-Apple printer with

QuickDraw GX installed 13, 86

turning QuickDraw GX printing

off/on 17, 85, 87

using QuickDraw GX 70–73

print queue window 71

protecting software programs 61

publishing software. See QuickDraw GX

QuickDraw GX

ColorSync and 75

font support 74–75

installing 13–15

international text format support 75

memory requirements for 5

overview 3

Portable Digital Documents (PDDs)

and 16, 73

printing 70–73

on a non-Apple printer 13, 86

turning printing off/on 17, 85, 87

QuickDraw GX Helper 17

QuickDraw GX Install folder 13

QuickDraw GX utilities, overview 17

QuickTime extension 67

106 Index

RAM disk 82

random-access memory (RAM).

See memory

Roman-language keyboard support 68

Safe Install Utility 7–9

saving files in Documents folder 59

Scrapbook 67

screen contrast button, disabling 69

Script Editor 52

scripts, creating 52

searching for a file 47

security software, installing System 7.5

and 9

Sharing Setup control panel 28–29

Shortcuts (Guide menu) 41–42

Show Balloons (Guide menu) 40

shrinking windows 48

Shut Down (Apple menu) 66

shutting down with CPU Energy

Saver 63

SimpleText word processor 53

software protection 61

sound button, disabling 69

Sound control panel 64

Special menu (Finder), Unlock Key

Chain 22, 25

speech recognition, troubleshooting 85

starting the computer, troubleshooting 84

startup programs

checking for compatibility with the

Safe Install Utility 7–9

removing incompatible startup

programs 97–99

testing for compatibility 98–100

turning on or off 62, 84, 85, 97–99

stereo sound support 64–65

Stickies (Apple menu) 51

System file, difficulty modifying during

installation 83

System Folder

locking 61

moving incompatible or unknown

items 9

turning off incompatible items 84, 85

TCP/IP (Transmission Control

Protocol/Internet Protocol)

networking support 64

Telephone Manager 69

Text control panel 68

Thread Manager 69

time and date, displaying on

menu bar 50

Topics button in Macintosh Guide

window 15, 33–34, 39

troubleshooting

“bomb” message on the screen 84

can’t start up the computer 84

damaged system software 84

difficulty modifying the System file

during installation 83

electronic mail and faxes do not go to

your mailbox 88

incompatible items in System Folder

84, 85

installation disks not recognized 83

Installer problems 81–83

“not enough disk space” message 82

“not enough memory” messages

81–82

PowerTalk problems 88

printing in an application program

with QuickDraw GX

installed 87

printing on a non-Apple printer with

QuickDraw GX installed 86

107

Index

problems using System 7.5 84–85

QuickDraw GX problems 86–87

speech recognition doesn’t work 85

using a fax modem with QuickDraw

GX installed 87

TrueType fonts 74

turning off/on

PowerTalk 29

QuickDraw GX printing 17, 86, 87

startup programs 62, 84, 85, 97–99

Type 1 Enabler 17, 18

Type 1 PostScript fonts 15, 17–18, 74

typography 74–75

universal enabler 70

Unlock Key Chain (Special menu/Finder)

22, 25

virus-protection software, installing

System 7.5 and 9, 83

volumes, large volume support 70

W, X, Y, Z

windows, shrinking 48

Windows files, opening on the Macintosh

44, 45

WindowShade control panel 48

108 Index

The Apple Publishing System

This Apple manual was written, edited, and produced on a desktop publishing system using

Apple Macintosh computers and QuarkXPress. Technical illustrations were drawn in Adobe™

Illustrator; screen shots were created and modified with system software, Exposure Pro, Aldus

SuperPaint, and Adobe Photoshop. Proof pages were created on Apple LaserWriter printers and

on QMS and Tektronix color printers. Final pages were output directly to separated film on a

PostScript™-driven imagesetter.

Text type is Times®, display type is Helvetica®Narrow, and cover type is Apple Garamond,

Apple’s corporate font. Ornaments are custom symbols designed for Apple Computer. Some

elements, such as computer voice, are set in Apple Courier, a fixed-width font.

PostScript, the LaserWriter page-description language, was developed by Adobe Systems

Incorporated.

Apple Mac OS 0307163ASYS75UPG User Manual Macintosh System 7.5 Upgrade Guide

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