Avaya 9641G IP Phone 9641G with integrated Bluetooth Transceiver User Manual
AVAYA IP Phone 9641G with integrated Bluetooth Transceiver
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| Document ID | 1324331 |
| Application ID | 2yYRAK57owDoHXHn95zr7g== |
| Document Description | User Manual |
| Short Term Confidential | No |
| Permanent Confidential | No |
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| Document Type | User Manual |
| Display Format | Adobe Acrobat PDF - pdf |
| Filesize | 212.11kB (2651351 bits) |
| Date Submitted | 2010-08-10 00:00:00 |
| Date Available | 2010-08-31 00:00:00 |
| Creation Date | 2010-06-24 17:17:54 |
| Producing Software | Antenna House PDF Output Library 2.6.0 (Windows) |
| Document Lastmod | 2010-06-24 17:17:54 |
| Document Title | Avaya one-Xâ„¢ Deskphone H.323 9621G/9641G User Guide |
| Document Creator | XSL Formatter V4.2 MR2a (4,2,2007,0928) for Windows |
| Document Author: | Avaya Networks |
Avaya one-X™ Deskphone H.323 9621G/ 9641G User Guide 16-603594 Issue 1 May 2010 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM 1 2© 2010 Avaya Inc. 65capacity for which the license is granted will be one (1), unless a 66different number of licenses or units of capacity is specified in the 3All Rights Reserved. 67Documentation or other materials available to End User. “Designated 68Processor” means a single stand-alone computing device. “Server” 4Notice 69means a Designated Processor that hosts a software application to be 70accessed by multiple users. “Software” means the computer programs 5While reasonable efforts have been made to ensure that the in object code, originally licensed by Avaya and ultimately utilized by 6information in this document is complete and accurate at the time of 71 72 User, whether as stand-alone products or pre-installed on 7printing, Avaya assumes no liability for any errors. Avaya reserves the 73End Hardware. “Hardware” means the standard hardware originally sold by 8right to make changes and corrections to the information in this 9document without the obligation to notify any person or organization of 74Avaya and ultimately utilized by End User. 10such changes. 75License types 11Note 12Using a cell, mobile, or GSM phone, or a two-way radio in close 13proximity to an Avaya IP telephone might cause interference. 76Designated System(s) License (DS). End User may install and use 77each copy of the Software on only one Designated Processor, unless 78a different number of Designated Processors is indicated in the 79Documentation or other materials available to End User. Avaya may 80require the Designated Processor(s) to be identified by type, serial 14Documentation disclaimer 81number, feature key, location or other specific designation, or to be 82provided by End User to Avaya through electronic means established 15Avaya shall not be responsible for any modifications, additions, or 16deletions to the original published version of this documentation unless 83by Avaya specifically for this purpose. 17such modifications, additions, or deletions were performed by Avaya. 18End User agree to indemnify and hold harmless Avaya, Avaya's agents, 84Shrinkwrap License (SR). With respect to Software that contains 19servants and employees against all claims, lawsuits, demands and 85elements provided by third party suppliers, End User may install and 86use the Software in accordance with the terms and conditions of the 20judgments arising out of, or in connection with, subsequent 87applicable license agreements, such as “shrinkwrap” or “clickwrap” 21modifications, additions or deletions to this documentation, to the 88license accompanying or applicable to the Software (“Shrinkwrap 22extent made by End User. 89License”). The text of the Shrinkwrap License will be available from 90Avaya upon End User’s request (see “Third-party Components” for 23Link disclaimer 91more information). 24Avaya is not responsible for the contents or reliability of any linked Web 25sites referenced within this site or documentation(s) provided by Avaya. 92Copyright 26Avaya is not responsible for the accuracy of any information, statement 27or content provided on these sites and does not necessarily endorse 93Except where expressly stated otherwise, no use should be made of 28the products, services, or information described or offered within them. 94materials on this site, the Documentation(s) and Product(s) provided 29Avaya does not guarantee that these links will work all the time and has 95by Avaya. 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Please note that if you acquired the 38product from an authorized Avaya reseller outside of the United States105Third-party components 39and Canada, the warranty is provided to you by said Avaya reseller and 106Certain software programs or portions thereof included in the Product 40not by Avaya. 107may contain software distributed under third party agreements (“Third 108Party Components”), which may contain terms that expand or limit 41Licenses 109rights to use certain portions of the Product (“Third Party Terms”). 42THE SOFTWARE LICENSE TERMS AVAILABLE ON THE AVAYA 110Information regarding distributed Linux OS source code (for those 43WEBSITE, HTTP://SUPPORT.AVAYA.COM/LICENSEINFO/ ARE 111Products that have distributed the Linux OS source code), and 44APPLICABLE TO ANYONE WHO DOWNLOADS, USES AND/OR 112identifying the copyright holders of the Third Party Components and the 45INSTALLS AVAYA SOFTWARE, PURCHASED FROM AVAYA INC., 113Third Party Terms that apply to them is available on the Avaya Support 46ANY AVAYA AFFILIATE, OR AN AUTHORIZED AVAYA RESELLER 114Web site: http://www.avaya.com/support/Copyright/. 47(AS APPLICABLE) UNDER A COMMERCIAL AGREEMENT WITH 48AVAYA OR AN AUTHORIZED AVAYA RESELLER. UNLESS 115Preventing toll fraud 49OTHERWISE AGREED TO BY AVAYA IN WRITING, AVAYA DOES 50NOT EXTEND THIS LICENSE IF THE SOFTWARE WAS OBTAINED116“Toll fraud” is the unauthorized use of your telecommunications system 51FROM ANYONE OTHER THAN AVAYA, AN AVAYA AFFILIATE OR AN117by an unauthorized party (for example, a person who is not a corporate 52AVAYA AUTHORIZED RESELLER, AND AVAYA RESERVES THE 118employee, agent, subcontractor, or is not working on your company's 53RIGHT TO TAKE LEGAL ACTION AGAINST YOU AND ANYONE 119behalf). Be aware that there can be a risk of toll fraud associated with 54ELSE USING OR SELLING THE SOFTWARE WITHOUT A LICENSE.120your system and that, if toll fraud occurs, it can result in substantial 55BY INSTALLING, DOWNLOADING OR USING THE SOFTWARE, OR121additional charges for your telecommunications services. 56AUTHORIZING OTHERS TO DO SO, YOU, ON BEHALF OF 57YOURSELF AND THE ENTITY FOR WHOM YOU ARE INSTALLING,122Avaya fraud intervention 58DOWNLOADING OR USING THE SOFTWARE (HEREINAFTER 123If you suspect that you are being victimized by toll fraud and you need 59REFERRED TO INTERCHANGEABLY AS “YOU” AND “END USER”),124technical assistance or support, call Technical Service Center Toll 60AGREE TO THESE TERMS AND CONDITIONS AND CREATE A 125Fraud Intervention Hotline at +1-800-643-2353 for the United States 61BINDING CONTRACT BETWEEN YOU AND AVAYA INC. OR THE 126and Canada. For additional support telephone numbers, see the Avaya 62APPLICABLE AVAYA AFFILIATE (“AVAYA”). 127Support Web site: http://www.avaya.com/support/. Suspected security vulnerabilities with Avaya products should be reported to Avaya by 63Avaya grants End User a license within the scope of the license types128 129 sending mail to: securityalerts@avaya.com. 64described below. The applicable number of licenses and units of Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1Trademarks 2All other trademarks are the property of their respective owners. 3Downloading documents 4For the most current versions of documentation, see the Avaya Support 5Web site: http://www.avaya.com/support 6Contact Avaya Support 7Avaya provides a telephone number for you to use to report problems 8or to ask questions about your product. The support telephone number 9is 1-800-242-2121 in the United States. For additional support 10telephone numbers, see the Avaya Web site: http://www.avaya.com/ 11support 12Power over Ethernet (PoE) warning 13This equipment must be connected to PoE networks without routing to 14the outside plant. 15 16 17 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 4 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Contents 1Chapter 1: Introduction to the 9621G/9641G Deskphone......................................................9 Overview...........................................................................................................................................................9 Scrolling and Navigation..................................................................................................................................11 About Icons.....................................................................................................................................................12 Administrative messages................................................................................................................................17 Adjustable stand and display screen...............................................................................................................17 Using the On-screen Keyboard.......................................................................................................................18 Cleaning the screen........................................................................................................................................19 9Chapter 2: The Home Screen.................................................................................................21 10 Options and Settings.......................................................................................................................................21 11 Setting Go To Phone Screen on Calling.................................................................................................23 12 Setting Go To Phone Screen on Ringing................................................................................................23 13 Setting Go To Phone Screen on Answer................................................................................................24 14 Setting dialing options............................................................................................................................24 15 Changing the voice dialing setting..........................................................................................................25 16 Changing the voice dialing language......................................................................................................25 17 Setting redial options..............................................................................................................................25 18 Configuring call timers............................................................................................................................26 19 Configuring visual alerts.........................................................................................................................26 20 Setting the audio path.............................................................................................................................27 21 Setting contact names to display during calls.........................................................................................27 22 Adjusting the display brightness or contrast...........................................................................................28 23 Turning button click sounds on and off...................................................................................................28 24 Setting the Home screen to display when the phone is idle...................................................................29 25 Turning error tones on or off...................................................................................................................29 26 Turning large text on or off......................................................................................................................30 27 Choosing your ring tone.........................................................................................................................30 28 Changing the display language..............................................................................................................30 29 Setting the Quick Touch panel................................................................................................................31 30 Personalizing button labels.....................................................................................................................31 31 Backing up and restoring your data files................................................................................................32 32 Browser...........................................................................................................................................................33 33Chapter 3: About Features.....................................................................................................35 34 Accessing the Features menu.........................................................................................................................35 35 Feature Table..................................................................................................................................................35 36 Calling a person from the directory.................................................................................................................37 37 Configuring simultaneous ringing for multiple telephones (EC500)................................................................37 38Chapter 4: Answering a call...................................................................................................39 39Chapter 5: Making a call.........................................................................................................41 40 Making an emergency call..............................................................................................................................41 41 Clearing a number...........................................................................................................................................41 42 Redialing a number.........................................................................................................................................42 43 Using voice dialing..........................................................................................................................................42 44 Making a call using edit dialing.......................................................................................................................43 45 Calling a person from the contacts list............................................................................................................43 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Calling a person from call history....................................................................................................................44 Making a call using a “click to dial” link...........................................................................................................44 3Chapter 6: Standard Call-Related Features..........................................................................45 Muting a call....................................................................................................................................................45 Putting a call on hold.......................................................................................................................................45 Transferring a Call...........................................................................................................................................46 Conference calls.............................................................................................................................................46 Setting up a conference call...................................................................................................................46 Adding a person on hold to a conference call........................................................................................47 10 Putting a conference call on hold...........................................................................................................47 11 Muting a person on a conference call.....................................................................................................47 12 Dropping a person from a conference call..............................................................................................48 13 Forwarding calls..............................................................................................................................................48 14 Send All Calls.........................................................................................................................................48 15 Forwarding calls.....................................................................................................................................49 16Chapter 7: Bridged call appearances....................................................................................51 17 Answering a call on a bridged line..................................................................................................................51 18 Joining a call on a bridged line........................................................................................................................51 19 Making an outgoing call on a bridged line.......................................................................................................51 20Chapter 8: Contacts................................................................................................................53 21 Searching for a contact...................................................................................................................................53 22 Viewing contact details....................................................................................................................................54 23 Adding a new contact......................................................................................................................................54 24 Editing a contact..............................................................................................................................................55 25 Setting up Favorite contacts............................................................................................................................56 26 Changing the Primary Contact Number..........................................................................................................56 27 Deleting a contact...........................................................................................................................................57 28Chapter 9: Call History............................................................................................................59 29 Viewing call history..........................................................................................................................................59 30 Viewing call history details..............................................................................................................................59 31 Adding an entry from the Call History to your contacts list..............................................................................60 32 Removing an entry from call history................................................................................................................60 33 Clearing all call history entries........................................................................................................................60 34 Turning off call history.....................................................................................................................................61 35Chapter 10: Using USB Flash Drives with your phone........................................................63 36 Adding contacts from an external file to your contacts list..............................................................................63 37 Replacing your contacts list with an external file.............................................................................................64 38 Copying your contacts list to a USB flash drive..............................................................................................65 39 Temporarily using a USB contacts list.............................................................................................................65 40 Using pictures from your USB device as a screensaver.................................................................................66 41Chapter 11: Getting your messages......................................................................................67 42 Logging into your voice mail............................................................................................................................67 43Chapter 12: About Logging In to and Out of Your Telephone.............................................69 44 Logging in to your telephone extension..........................................................................................................69 45 Logging out of your telephone extension........................................................................................................70 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Logging in as a guest user..............................................................................................................................70 2Chapter 13: Avaya Home Screen Applications.....................................................................71 Adding World Clock locations..........................................................................................................................71 Viewing World Clock details............................................................................................................................72 Using the Weather application........................................................................................................................73 Using the Calculator........................................................................................................................................74 7Chapter 14: Setting up a Bluetooth® headset.......................................................................77 Pairing a Bluetooth® headset with your phone...............................................................................................77 Operating a Bluetooth® headset.....................................................................................................................78 10Index.........................................................................................................................................81 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 8 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 1: Introduction to the 9621G/9641G Deskphone Your deskphone provides many features, including a touch-based Phone screen to view and manage your calls, a menu of options and settings, a calculator, Web applications like Weather and a World Clock, and access to your voicemail. The 9621G and 9641G Deskphones provide this information in color. 10 11 12 The "G" designation in 9621G9641G means this deskphone model has a built-in Gigabit Ethernet adapter which speeds data transmission. The 9621G Deskphone has a smaller display area than the 9641G Deskphone and does not have a USB or Bluetooth interface. Unless specifically stated elsewhere in this guide, the two models are essentially the same in terms of features and functionality. 13 14 Not all functions and features described in this user guide may be available on your deskphone. If you find that a function or feature is not available, please contact your system administrator. Overview 15 16 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Introduction to the 9621G/9641G Deskphone The following table provides button/feature descriptions for the 9621G/9641G deskphone. Name 10 Description USB Port Insert a USB device (also called a memory stick, thumb drive, or flash drive) to transfer contacts between your phone and an external data source; see Using USB Flash Drives with your phone on page 63 for more information. You can also recharge some battery-powered devices by using a USB cable to connect the device to your deskphone's USB port. Note: the 9621G does not have a USB port. Message Waiting Indicator An illuminated red light in the upper-right corner of your phone indicates you have voicemail messages waiting. If visual alerting is enabled, this light flashes when you receive an incoming call. Missed Call Indicator The icon on the Call Log button is illuminated when you have missed calls. The top line shows the Missed Call icon and the number of calls missed. Prompt Line View the prompt line to see helpful information, such as the expected action to take on a screen. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Scrolling and Navigation Name Description Call Appearances The number of lines available on touchscreen deskphones depend on how the Quick Touch panel is administered (see Setting the Quick Touch panel on page 31. Touch the line to initiate or answer a call. Line Buttons On touchscreen deskphones, call-related icons at the beginning of the line show which lines are in use or available for calls. Touch the line to select it. Line buttons also indicate if a feature is enabled or disabled in the Feature view. Softkeys Use the softkeys to act on objects displayed on the screen. The softkey labels show you the action that each key produces. Message Press the Message button to connect directly to your voicemail system. Navigation Arrows Touch the right-facing arrow at the upper right of a screen or to the right of a list item to move to the next or a related screen. Phone Press Phone to view and manage your calls. Contacts Press Contacts to view the entries in your Contacts list. Call Log Press Call Log to view the history of your outgoing, incoming, and missed calls. Home Press Home to configure options and settings, log out, access your favorite contacts, view network information, and access the calculator, World Clock, and Weather applications (if available). Volume Press Volume to adjust the volume of the handset, headset, speaker, and ringer. Headset Press Headset to use the headset if it is connected. Only HIS headset cords are compatible with your phone. Mute Press Mute to mute a call in progress. To take a call off mute, press Mute again. Speaker Press Speaker to use the speakerphone. To take a call off speakerphone, lift the handset. Forward Press Forward to display the Forwarding menu. Scrolling and Navigation Use the onscreen up and down arrow buttons on the right middle of the screen to scroll up or down through a list. Touch and hold the appropriate scroll button to scroll a page at a time in the designated direction or to activate scrolling “auto repeat.” To switch between call appearances and features, use the Features button or Calls button in the upper right of the Phone screen to switch between call appearances and features. Touch Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 11 Introduction to the 9621G/9641G Deskphone Features to move from the Phone screen to the Features list, or touch Calls to move from the Features list to the Phone screen. When a list item has a “Details” button (a blue right-facing arrow), touching it shows more information about the item. For example, touching the arrow to the right of a contact name produces a detail screen showing all the numbers on file for that person. You act on objects such as a line or softkey by touching them or by touching the on-screen softkey labels. Softkey labels change according to the context. For example, touch a contact to place a call to that person, touch a line on the Phone screen to answer an incoming call, to go off hook to place a call, or to resume a call on hold. About Icons 10 11 12 The icons in the following table indicate the state of a call, navigation choices, Call History types, Contact phone types, feature status, or the status of an attached or paired device. 13 14 15 16 17 18 19 20 21 Depending on their purpose, some icons appear on the top line, for example, to notify you that a headset is active or that you have missed calls in the Call History. Other icons display on call appearance lines to show call states. Icons also appear on application screens like the Contacts list, Call History, or World Clock and Weather. Home screen icons are touch-based to let you initiate actions like changing telephone settings, accessing the Web browser, or accessing Avaya applications like the Calculator, World Clock, and Weather. Your administrator might make other, optional Home screen icons available to you that do not appear in this table. Such icons represent optional applications for which your administrator can provide information. Icon Description Incoming call is ringing. This call appearance line is not currently in use. Call is active. You placed this call on hold. Your calls are being forwarded. A bridged call appearance is in use. EC500 is on. 12 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 About Icons Icon Description A conference call is active. You placed a conference call on hold. Speakerphone volume is being adjusted. Headset volume is being adjusted. Details button. Touch to display more information about a line item or to access related information screens. Unnamed registration in effect. The call in progress is muted. The ringer volume is off due to pressing - on the Volume button until the volume turns off. To reinstate volume, press + on the Volume button. Your administrator may place this icon on one of your softkeys as an energy-saving measure, or it appears on the Settings menu. Pressing this softkey turns the display backlight off. When the backlight is off, any activity on your telephone turns it back on. Indicates that your phone is in an “Unnamed Registration” state, caused by not entering an extension within 60 seconds of being prompted for one or not entering a password. In this situation, your phone may register with its call server but will show only one call appearance, no features, and will allow only outgoing calls. To switch from the unnamed registration state, login with a valid extension and password. Team icon indicating this team member is available. Your system administrator sets up teams as applicable. Team icon indicating this team member is having calls forwarded. Team icon indicating this team member is busy on a call and not available. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 13 Introduction to the 9621G/9641G Deskphone Icon Description Team icon indicating this team member is busy and is forwarding all calls. Team busy and ring icon. Team busy and ring (more) icon. Team icon indicating a team member is calling. Home screen icon that designates the general phone number for a favorite Contact. See Setting up favorites for more information. Home screen icon that designates the home phone number for a favorite Contact. See Setting up favorites for more information. Home screen icon that designates the work phone number for a favorite Contact. See Setting up favorites for more information. Home screen icon that designates the mobile phone number for a favorite Contact. See Setting up favorites for more information. Call History — all calls. Call History Missed call. Call History Outgoing call. Call History Answered call. Contact — General telephone number. 14 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 About Icons Icon Description Contact — Home telephone number. Contact — Mobile Telephone number. Contact — Work telephone number. Contact — Favorite. Feature is on. Feature is off. Phone is paired with and able to communicate with a Bluetooth® headset. Access the Home screen WML Browser application (if available). Access the Home screen (telephone) Settings menu. Access the Home screen Calculator application. Access the Home screen World Clock application. Access the Home screen Weather application. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 15 Introduction to the 9621G/9641G Deskphone Icon Description Weather is clear/fair. Weather is partly cloudy. Weather is cloudy. Weather is a light rain. Weather is rainy. Weather is snowy. Weather is icy. Weather is thunderstorms. Weather is windy. Weather is severe storms. See more Home screen icons. See previous “page” of Home screen icons. Access the Main Menu Clean Screen option. Access the Main Menu Guest Login option. Access the Main Menu Log out option. 16 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Administrative messages Icon Description Access the Main Menu Network info options. Access the Options & Settings Screen and Sounds Options menu. Access the Options & Settings Call Settings menu. Access the Options & Settings Application Settings menu. Access the Options & Settings Advanced Settings menu. Administrative messages Your administrator can send important messages directly to your telephone, for example, notification of an early office closing due to inclement weather or information about an imminent service interruption. These types of messages can take any of the following forms: • a text message streaming across the top display line, accompanied by an audible alert, • an audio message broadcasting through the Speaker (or the headset if that device is active), 10 • an “interrupt” screen notifying you that you are receiving an audio alert, with instructions for canceling the message or resuming your previous activity, such as continuing a call. 11 12 13 While receiving an audio message, you can switch between the Speaker, handset, and headset as desired, can terminate the pushed audio content by “going on-hook,” and can adjust the volume, as you normally would during a call. Adjustable stand and display screen 14 15 16 17 18 You can adjust the display screen to different angles. To move the display screen, gently pull from the top of the display screen towards you. As you pull the screen towards you, you will hear a clicking sound. Each of these clicks is a locking position for the display screen. Gently pull the display screen all the way towards you and push to return it to its original flat position. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 17 Introduction to the 9621G/9641G Deskphone Using the On-screen Keyboard An on-screen keyboard appears when you add or edit a contact name or number, or when you personalize labels for your call appearances or features. You can switch between alphabetic and numeric keyboards, and you can use the keyboard to enter symbols and accented letters. Use the diagrams that follow to add or change names, telephone numbers, or labels. Touching and holding the Backspace or cursor right/left buttons down produces an “automatic repeat” action that stops when you lift your finger or stylus. Remember to touch the “Done” check mark when you finish editing. Use the “Cancel” X to discard any edits and return to the previous screen, retaining the original information. 10Figure 1: Text Entry Keyboard 11 12Figure 2: Numeric Entry Keyboard 13 18 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Cleaning the screen Cleaning the screen 10 Clean the touch screen periodically to remove fingerprints and other marks by using a soft, slightly damp, lint-free cloth. From the Home screen, select Settings, then Touch Screen Cleaning to disable the touch screen so that you can clean it without initiating an action or application. Follow the instructions that display and press any phone button like Contacts or Home when you are done. Warning: Use plain water or a cleaner specifically designed for LCD, computer, or touch screens only. Do not use harsh chemicals, window cleaner, abrasives, aerosol sprays, ammonia, or solvents to clean the touch screen. Do not get moisture into openings. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 19 Introduction to the 9621G/9641G Deskphone 20 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 2: The Home Screen Press the Home button under the display to access the Home screen. The Home screen has icons that let you access your telephone's options and settings to adjust or customize them, access Web-based applications to get information about the time and weather in different parts of the world, display a calculator, view your phone and network settings, use Favorite speed dial buttons, and log out. The exact content of your Home screen depends on how your administrator has set up your system but it normally includes the following standard Avaya features: 10 11 12 13 • Settings displays a menu that lets you change your call settings, the language in which information displays on the screen, the way your screen looks and sounds, pair your phone with a Bluetooth headset, log into a phone as a guest, clean your screen, log your phone out, and more. 14 • World Clock shows the time and weather in different parts of the world. 15 16 • Weather shows the current weather conditions in an area you choose and a short-term weather forecast. 17 • Calculator provides a simple, four-function calculator. 18 • My Pictures lets you use pictures from a USB device as your telephone screensaver. 19 20 21 22 23 24 25 You can also use Contacts to put speed dial icons for up to eight Favorite numbers on your Home screen. Your administrator may make other Web-based applications available to you, for example, a corporate directory or support page. To invoke any application you see on the Home screen, touch its icon. If you have designated more than eight Favorites, or your administrator has enabled more than eight total WML and Avaya-provided applications, you have a second page for your Home screen. Touch the scroll bar on the right side of the Home screen to view the next page. 26 27 28 Note: The Settings options that appear depend on how your extension was administered. Some options described in this guide may not be available to you. Options and Settings 29 30 The Settings menu contains choices for: 31 • Options & Settings 32 • Bluetooth Setup Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 21 The Home Screen • Network Information • Guest Login • Log Out • LightOff • Touch Screen Cleaning • About Avaya one-X The Options & Settings menu provides access to: 10 • Call Settings, including choices for automatically displaying the Phone screen when you get an incoming call or when you place a call, turning call timers on or off, controlling how Redial works, turning Visual Alerting on or off, and more. 11 12 • Application Settings, including choices for personalizing button labels, for turning call logging on or off, and for including bridged calls in your call log 13 14 15 16 • Screen & Sound Options, including choices for adjusting the brightness of your phone display or an attached button module, changing the contrast on an attached button module, changing the ring pattern, selecting a different display language, showing the quick touch panel, and setting button clicks and tones. 17 18 19 • Advanced Options, including choices for backing up and restoring your settings, options, and button labels. You can also set Automatic Gain Control (AGC) for your headset, handset, and/or speaker audio. 20 21 22 23 • VPN Settings, if your deskphone is part of a Virtual Private Network and if you have authorization to view or change associated settings. If you are an authorized VPN user, see the VPN Setup Guide for 9600 Series IP Telephones (Document Number 16– 602968) for information. 24 25 26 Bluetooth Setup lets you pair a Bluetooth—capable wireless headset with your phone, so you are not tied to your desk during calls. Bluetooth setup is not applicable to the 9621G deskphone model. 27 28 29 Network Information shows summaries of network-related parameters for your phone, often used in troubleshooting with your administrator. For more information, see Viewing Network Information. 30 31 Guest Login lets you log in to another 9621G or 9641G phone and access your own phone's features and functionality. 32 33 34 Log out is used when you want to sign off the phone, to protect your settings or to allow another user to log in to your phone. Logging out prevents unauthorized use of your phone. Log out does not display unless your phone (and any associated button module) is in an idle state. 35 36 37 38 39 LightOff has a corresponding Light Off icon, which you can touch to temporarily turn off the display (and any attached button module) to save energy until you next use the phone. For example, if you touch the LightOff icon, the display screen appears to be off, but if you get an incoming call, press one of the hard buttons on the phone, or pick up the handset to make a call, the display is restored to its normal brightness level. 22 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Options and Settings Touch Screen Cleaning disables the display so you can remove fingerprints or other marks from the touch screen. About Avaya one-X provides the release number of your telephone software. Setting Go To Phone Screen on Calling Set Go to Phone Screen on Calling to Yes, to automatically display the Phone screen when you make a call. 1. Press Home. 2. Touch Settings. 10 3. Touch Options & Settings. 11 4. Touch Call Settings. 12 13 5. On the Call Settings menu, touch Go To Phone Screen on Calling to change it from Yes to No or No to Yes. 14 6. Touch Save to save the setting or Cancel to return to the menu without saving. 15 Setting Go To Phone Screen on Ringing 16 17 18 Set Go To Phone Screen on Ringing to Yes to automatically display the Phone screen when you get an incoming call. 19 20 1. Press Home. 21 2. Touch Settings. 22 3. Touch Options & Settings. 23 4. Touch Call Settings. 24 25 5. On the Call Settings menu, touch the Go to Phone Screen on Ringing setting to change it from Yes to No or No to Yes. 26 6. Touch Save to save the setting or Cancel to return to the menu without saving. 27 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 23 The Home Screen Setting Go To Phone Screen on Answer Set the Go To Phone Screen on Answer option to Yes to automatically display the Phone screen when you answer a call. 1. Press Home. 2. Touch Settings. 3. Touch Options & Settings. 4. Touch Call Settings. 10 5. On the Call Settings menu, touch the Go to Phone Screen on Answer setting to change it from Yes to No or No to Yes. 11 6. Touch Save to save the setting or Cancel to return to the menu without saving. 12 Setting dialing options 13 14 15 16 17 18 Your phone has two dialing options. You can dial as you normally would, for example, pick up the handset, get a dial tone, and dial the number you want (on-hook dialing). Or, you can set "edit dialing" which mimics how you dial a call on a cell phone - you can enter all or part of the number, backspace to correct a digit if needed, and when ready, initiate the dialing process using a softkey. 19 20 Note: Edit dialing may not be available to you, depending on how your system is administered. 21 22 1. Press Home. 23 2. Touch Settings. 24 3. Touch Options & Settings. 25 26 4. On the Call Settings menu, touch Edit Dialing to change it from On (Enabled) to Off (Disabled) or Off to On. 27 5. Touch Save to save the setting or Cancel to return to the menu without saving. 28 24 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Options and Settings Changing the voice dialing setting 1. Press Home. 2. Touch Settings. 3. Touch Options & Settings. 4. On the Call Settings menu, touch Voice Dialing to change it from On to Off or Off to On. 5. Touch Save to save the setting or Cancel to return to the menu without saving. Changing the voice dialing language 10 11 12 1. Press Home. 13 2. Touch Settings. 14 3. Touch Options & Settings. 15 4. On the Call Settings menu, touch Voice Dialing Language. 16 5. Touch the line with the language you want voice dialing to recognize. 17 6. Touch Yes to confirm the selected language. 18 7. Touch Save to save the setting or Cancel to return to the menu without saving. 19 Setting redial options 20 21 22 You can set Redial to dial the last number you dialed or to display a list of the last numbers you dialed. 23 24 1. Press Home. 25 2. Touch Settings. 26 3. Touch Options & Settings. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 25 The Home Screen 4. On the Call Settings menu, touch Redial to change it from List (the last four, five, or six numbers display when you touch Redial, depending on your deskphone model) to One Number (touching Redial dials the last number called) or One Number to List. 5. Touch Save to save the setting or Cancel to return to the menu without saving. Configuring call timers You can set your call settings to display the duration of calls. You can turn the call timer display on or off. 10 1. Press Home. 11 2. Touch Settings. 12 3. Touch Options & Settings. 13 14 4. On the Call Settings menu, touch Display Call Timers to change it from On to Off or Off to On. 15 5. Touch Save to save the setting or Cancel to return to the menu without saving. 16 Configuring visual alerts 17 When the Visual Alerting option is turned on, incoming calls cause the LED in the top right corner of the phone to flash. You can turn Visual Alerting on or off. 18 19 20 21 1. Press Home. 22 2. Touch Settings. 23 3. Touch Options & Settings. 24 25 4. On the Call Settings menu, touch Visual Alerting to change it from Off to On or On to Off. 26 5. Touch Save to save the setting or Cancel to return to the menu without saving. 27 26 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Options and Settings Setting the audio path You can set your phone to go off-hook on the Speaker or the Headset when you make an onhook call. This setting also determines whether the Voice Dialing feature gets its input from the Speaker or the Headset. 1. Press Home. 2. Touch Settings. 3. Touch Options & Settings. 10 4. Touch Call Settings. 11 5. On the Call Settings menu, touch Audio Path. 12 6. Touch the setting to toggle between the available choices. For example, if the current setting is “Handset” touching that line changes that setting to “Headset”. Touching the setting again changes it to “Speaker” and so on. 13 14 Note: If the audio path is set to Headset and your headset uses switchhook control (typically true for wireless headsets), the Voice Dialing feature cannot receive input from the headset. 15 16 17 18 7. Touch Save to save the setting or Cancel to return to the menu without saving. 19 20 Setting contact names to display during calls 21 22 23 You can set your phone to use names from your Contacts list when the calling or called party number matches a number on your Contacts list. 24 25 1. Press Home. 26 2. Touch Settings. 27 3. Touch Options & Settings. 28 4. Touch Call Settings. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 27 The Home Screen 5. On the Call Settings menu, touch Pair Contacts to Calls to change it from Yes to No or No to Yes. 6. Touch Save to save the setting or Cancel to return to the menu without saving. Adjusting the display brightness or contrast These settings adjust the brightness of either the deskphone or an attached Button Module, or the contrast of an attached button module. You cannot adjust a deskphone's color display contrast. Note: The 9621 IP Deskphone does not support button modules, therefore only brightness adjustment applies to that model. 10 11 12 13 1. Press Home. 14 2. Touch Settings. 15 3. Touch Options & Settings. 16 4. Touch Screen & Sound Options. 17 5. On the Screen & Sounds menu, touch Brightness or Contrast. 18 19 6. Touch either Phone Screen or Module, depending on which item's brightness or contrast you want to adjust. 20 21 22 Note: Contrast adjustment applies only to an attached button module and not to the color display screen itself. 23 24 7. Touch either end of the bar indicator to adjust the brightness or contrast, depending on which attribute you are adjusting. 25 8. Touch Save to save the setting or Cancel to return to the menu without saving. 26 Turning button click sounds on and off 27 28 29 1. Press Home. 30 2. Touch Settings. 31 3. Touch Screen and Sound Options. 28 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Options and Settings 4. Touch Button Clicks to change it from On to Off or Off to On. 5. Touch Save to save the setting or Cancel to return to the menu without saving. Setting the Home screen to display when the phone is idle By default, your phone automatically displays the Home screen when there is no input or other activity for a specified time period. Set the Return to Home Screen option to No to display the screen saver instead of the Home screen upon timeout. The timeout duration is set by your administrator or, if not set, defaults to 10 minutes of inactivity. 10 1. Press Home. 11 2. Touch Settings. 12 3. Touch Options & Settings. 13 4. Touch Screen & Sound Options. 14 15 5. On the Screen & Sounds menu, touch the Return to Home Screen setting to change it from Yes (the default) to No, or No to Yes. 16 6. Touch Save to save the setting or Cancel to return to the menu without saving. 17 Turning error tones on or off 18 19 20 21 If the Error Tones option is On, your telephone produces audible feedback when you press a button that isn't valid or try to exceed the size of a text field. If you do not want to hear error beeps, set your error tone to Off. 22 23 1. Press Home. 24 2. Touch Settings. 25 3. Touch Screen and Sound Options. 26 27 4. On the Screen and Sounds menu, touch Error Tones to change it from On to Off or Off to On. 28 5. Touch Save to save the setting or Cancel to return to the menu without saving. 29 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 29 The Home Screen Turning large text on or off 1. Press Home. 2. Touch Settings. 3. Touch Screen and Sound Options. 4. Touch Text Size to change it from Off to On or On to Off. 5. Touch Save to save the setting or Cancel to return to the menu without saving. Choosing your ring tone 10 11 12 You can choose your ring tone from two different sets of sounds. Classic ring tones are simple synthesized sounds. Rich ring tones are richer, more complex sounds. A check mark indicates which ring tone is currently selected. 13 14 1. Press Home. 15 2. Touch Settings. 16 3. Touch Options & Settings. 17 4. Touch Screen and Sound Options. 18 5. On the Screen and Sounds menu, touch Personalized Ringing. 19 20 21 6. If you see a Scroll Bar, scroll to see the full list of ring tone options. To switch between the two sets of ring tones, touch Classic Tones or Rich Tones. Otherwise skip this step and proceed to the next step. 22 7. Touch the ring tone to which you want to change. 23 8. Touch Save to save the setting or Cancel to return to the menu without saving. 24 Changing the display language 25 26 27 1. Press Home. 28 2. Touch Settings. 30 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Options and Settings 3. Touch Options & Settings. 4. Touch Screen and Sound Options. 5. On the Screen and Sounds menu, touch Language. 6. Touch the language to which you want to change. 7. Touch Yes to confirm the selected language or Cancel to return to the menu without changing the language. Setting the Quick Touch panel When you use the Quick Touch panel, the Phone screen provides access to more of your features or speed dial buttons at a glance. You can set the Quick Touch Panel to display one (the default) or two lines, or set it not to display at all. Note that displaying the Quick Touch panel limits your call appearances display to three lines at a time. 10 11 12 13 14 1. Press Home. 15 2. Touch Settings. 16 3. Touch Screen and Sound Options. 17 18 4. On the Screen and Sounds menu, touch the Show Quick Touch Panel setting to change it from 1 Line to 2 Lines, from 2 Lines to No, or from No to 1 Line. 19 5. Touch Save to save the setting or Cancel to return to the menu without saving. 20 Personalizing button labels 21 You can change the labels that are displayed for your extensions, features, and speed dial buttons. For example, you can change the label for your extension to "My Line." If you have a button module attached to your deskphone, you can change any of those labels as well; for example, you can change a Help Desk extension to read “Help Desk.” 22 23 24 25 26 28 1. Edit the label using up to 13 characters. Press More then Clear to clear all text fields and start over. 29 2. Press Home. 27 30 31 32 Note: To edit a label on an attached Avaya BM12 Button Module, press the Edit button on the module instead and proceed to Step 7. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 31 The Home Screen 3. Touch Settings. 4. Touch Options & Settings. 5. Touch Application Settings. 6. On the Application Settings menu, touch Personalize Labels. 7. Touch either Extensions... or Feature labels..., depending on which type of label you want to personalize. 8. Touch the label you want to edit. 9. Use the Edit keyboard to type the new label. For information about using the keyboard, see Using the On-screen Keyboard on page 18. 10 11 10. Touch the checkmark to save the new label or Cancel to return to the menu without saving. 12 13 11. You can revert back to the default button labels by pressing Home, then touching Settings > Application Settings > Restore Default Button Labels. 14 Backing up and restoring your data files 15 In addition to the automatic backups of telephone information whenever you change or update options and settings, and depending on how your system is administered, you can initiate a manual backup of your data files. Data files are personal settings like contacts, favorites, personalized labels for your phone and any applicable button modules, call history, ring tones, and any other options and settings you may have set using the Home screen. Likewise, if administered, you can restore your data files to their previous settings using the manual restore option. Performing a manual backup or a manual restore of backed up files is not usually necessary, but your system administrator may ask you to do this in the event of system problems. 16 17 18 19 20 21 22 23 24 25 26 1. Press Home. 27 2. Touch Settings. 28 3. Touch Options & Settings. 29 4. Touch Advanced Options. 30 5. Touch Backup/Restore. 31 32 33 6. Touch the Manual Backup line to start the data file backup. The top line displays messages to inform you the backup is in progress and when the backup is complete. 34 7. To restore your data from a backup file, touch the Manual Restore line. 32 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Browser The top line displays messages to inform you that data restoration from the backup file is in progress and when the restoration is finished. Your options and settings now reflect their previous values. Browser Your telephone includes a Web browser capability that can be used to present additional applications. The items available through the Web browser vary depending upon how your telephone is administered. Contact your system administrator with any questions. 10 Access the browser through the Home screen, by pressing Home. If you don't see the Browser option on the Home screen, no Web applications are available for your phone. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 33 The Home Screen 34 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 3: About Features 10 11 12 13 14 Your administrator may have set up your telephone so that it presents the Features as described in this chapter together on one screen with your call appearances; if so, the features work as described in this chapter, but they do not appear on a separate Features menu. The Features menu gives you access to advanced telephony features, such as Directory, Abbreviated Dial, and Call Forwarding. Directory allows you to dial other users on your system by name. You can use Send All Calls and Call Forward to have your incoming calls sent to other numbers. When set to “on,” EC500 allows calls to your desk phone to also be sent to your cell phone. Forwarding features are also listed in the Forward menu. Your system administrator may also assign frequently-used features to softkeys, to give you quick access.Note that any features assigned to an attached Button Module will not display on the Features menu. The particular features available to you depend on what your administrator has assigned to your phone. 15 16 17 Your administrator may also place selected features on softkeys on the call appearance (Phone) screen. For more information about what features and options are available for your extension, contact your system administrator. Accessing the Features menu 18 19 22 23 From the Phone screen, touch the Features button at the upper right corner to view the Features menu. The LED icon next to the feature name indicates if the feature is currently on or off. If the LED to the left of the feature label is green, the feature is on. 24 25 Note: To return to the main Phone screen, touch the Calls button at the upper right corner. 20 21 26 Feature Table 27 28 29 30 Feature names are often abbreviated to fit your deskphone or button module display area. Use this table as a cross-reference to standard feature names and their corresponding common abbreviations. Depending on how your system is administered, not all features shown here Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 35 About Features may be available to you. For detailed information about a feature, contact your system administrator. Feature Name Common Abbreviation Automatic Dialing Phone number or extension set up by your administrator as an auto-dial number, followed by a telephone icon, “Autodial.” or “AD.” Automatic Intercom Auto Icom or AI Automatic Callback Auto Callback; AutoCB Call Forwarding All Calls Cfrwd or CFwrd with a third-party's extension if applicable Call Forwarding Busy/Don't Answer CFBDA Park a Call Call park Call Pickup Call pickup Calling Party Number Blocking CPN Block Calling Party Number Unblocing CPN Unblock Dial Intercom Dial Icom Directed Call Pickup Dir Pickup EC500 EC500 Exclusion (Calling Party) Exclusion EC500 Extended Calling Extend Call Extended Call Pickup Ext Pickup Malicious Call Tracing Activation MCT Act One-step Recording Audix Record Priority Calling Priority Call Send All Calls SAC or SAC with a third-party's extension, if applicable Whisper Page Whisper Act Note: If you have personalized labels for any of the features available to you, the personalized label is displayed instead of the feature abbreviations shown here. 36 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Calling a person from the directory Calling a person from the directory The Directory feature allows you to dial other users in your system by name. 1. From the Phone screen, scroll right to access the Features menu, select Directory, and press Select or OK. 2. From the Phone screen, touch Features and select Directory. 3. Use the dialpad keys to start spelling the last name of the person you want to call. Press each dialpad key one time for each corresponding letter. For example, for “Hill”, press 4,4,5,5. 10 4. Select Next to view the next name alphabetically in the directory, if necessary. 11 5. Touch Make Call when you see the name you want to dial the call. 12 Configuring simultaneous ringing for multiple telephones 14(EC500) 13 15 16 17 18 The EC500 feature allows you to have incoming calls to your desk phone ring on your office telephone and your cell phone at the same time. This allows you to answer office calls while you are away from your desk. The cell phone number is programmed by your system administrator. 19 20 1. From the Phone screen, scroll right to access the Features menu. 21 2. Touch EC 500. 22 23 24 Note: When EC500 is on, the top line displays a cell phone icon; see About Icons on page 12 for an illustration. 25 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 37 About Features 38 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 4: Answering a call When you receive an incoming call, the incoming call is usually selected automatically. However, if you are already on a call or if you receive more than one incoming call at a time, you may need to select the call you want to answer manually. An incoming call displays as a green line with a ringing bell icon. To answer the call just touch the call appearance line. 10 Note: Depending on how your telephone is administered, there may be some differences in the steps this procedure describes. 11 Answer an incoming call in one of the following ways: 12 13 14 15 • If you are not on another call, lift the handset, touch the ringing call appearance line, press Speaker to answer using the speakerphone, or press Headset to answer using the headset. 16 17 18 19 20 • If you are on another call, you may need to put the active call on Hold first before answering the new call. If the telephone does automatically display the incoming call, you can touch Ans Hold to automatically put the first call on Hold when you answer the new call. Alternately, you can touch Ans Drop to automatically drop the first call when you answer the new call. 21 22 23 To automatically display the Phone screen whenever you receive an incoming call, set the Go to Phone Screen on Ringing option to Yes (see Setting the Go to Phone Screen on ringing). 24 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 39 Answering a call 40 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 5: Making a call If you are not on a call, simply dial the number you want to call. Use the Phone screen to view and manage calls. Press Phone to view the main Phone screen at any time. When the Phone screen is displayed, press Phone to move to the top of the call appearance list. 1. Lift the handset, or press Speaker or Headset (if applicable) or touch an idle call appearance line. 10 2. Dial the number you want to call. If you have a favorite icon on the Home screen for the person you want to call, just touch that icon to initiate dialing. 11 Making an emergency call 12 You do not have to be logged in to make an emergency call. If emergency calling was set up by your system administrator, the Phone screen has an Emergency softkey to immediately connect you with a preset emergency services number. 13 14 15 16 17 18 1. Touch the Emerg. softkey. If you do not see an Emerg. softkey, pick up the handset or press the Phone button, then touch the Emerg. softkey. 19 20 21 2. Some phone systems will call back to confirm the emergency status. The phone automatically answers the incoming call on the Speaker and displays “Emergency Call in Progress”. 22 3. To end the emergency call, touch the Drop softkey or press the Speaker button. 23 Clearing a number 24 25 26 Touch Clear to erase all dialed digits and enter a new number. 27 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 41 Making a call Redialing a number 1. From the Phone screen, touch Redial. The last number will be redialed or you will see a list of the most recent numbers that you have dialed, from which you can select one to redial. See Setting redial options on page 25 for information on redial settings. Note: Your system administrator can disable Redial functionality. 2. Touch the number you want to redial. 10 Using voice dialing 11 You can say a name to search for and call any contact when voice dialing is set to on. You can optionally add a qualifier like "at home" or "mobile" with the name to get to a specific number for the contact. The first two times you use voice dialing, a help screen displays to assist you in using this feature. 12 13 14 15 16 17 18 1. Press Contacts. If Voice dialing is enabled, a Voice softkey displays. 19 20 21 22 2. When voice dialing is active a green bar displays on the top of the Voice softkey. If you don't say a name, after a while voice dialing times out and the green bar disappears.If no tone is generated or if no green bar appears next to the Voice softkey, touch Voice again to restart voice dialing. 23 24 25 26 27 Note: To make voice-initiated dialing available each time you access your contacts, see Changing the voice dialing setting on page 25. To change the language you want to use for voice dialing commands, see Changing the voice dialing language on page 25. 28 29 3. Within a few seconds or as soon as you hear the tone, say the name of the person you want to call. You can say the name in first name, last name order even if the name is displayed as last name, first name order (and separated by a comma) in your Contacts list. You can add a qualifier, for example, “at home”, “at office”, “mobile phone”, “cell phone”, or say one of the contact number types (Home, Work, Mobile) with the name. For 30 31 32 33 42 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Making a call using edit dialing example, to reach Sam Jones at his primary number you can simply say “Sam Jones”. To reach Sam Jones at home, you might say “Call Sam Jones at home.” Note: If you don't add a qualifier and multiple numbers exist for that contact, the telephone always dials the first number listed. 4. When one or more contacts display: • Touch the entry you want to dial, or scroll to a different number and touch Call. • Touch the Details button to view all of the numbers for a contact. 10 • If none of the matches represent the contact/number you want, touch Retry and repeat the voice-initiated dialing command from Step 3. 11 • Touch Cancel to exit voice dialing and return to the main contacts screen. 12 Making a call using edit dialing 13 14 Prerequisites 15 16 17 Your system administrator has to authorize this function. To set up edit dialing, see Setting dialing options on page 24. 18 19 20 Edit dialing works just like making a call on your cell phone - just start entering the number without hearing a dial tone. Using the Bksp softkey, you can backspace to "edit" the number before actually dialing it. 21 22 1. From the Phone screen, enter the number you want to call. 23 24 2. To edit the number touch the Bksp softkey to erase the previous character, one character at a time. To remove the entire number, touch Clear. 25 3. Touch Call. 26 Calling a person from the contacts list 27 28 29 30 31 You can call someone in your Contacts list by saying their name (see Using voice dialing on page 42) or by touching the name in the list. You can find a name by scrolling to it, or by using the search box. Use the dialpad keys to enter the first few letters of the name and the screen will scroll to the first match in your list. When you find the entry you want, touch that Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 43 Making a call line to dial that contact's primary number. If you have entered additional numbers for that contact, you can touch the Details button to see them, then touch the number you want to dial. 1. Press the Contacts button. 2. Locate the contact you want by starting to type the person's name as it is listed. For example, if you added John Smith to your Contacts List as “Smith, John” you would start typing his last name rather than his first name. Each time you press the dialpad, the list display shifts to match your input. Alternately, you can scroll up or down to locate the contact. 10 11 3. To call the contact's primary number, touch the line on which the contact name appears. 12 13 4. To call a non-primary number, touch the Details button to move to the detail information for the contact, then touch the desired number. 14 Calling a person from call history 15 16 17 1. Press the History button. 18 19 2. Touch the appropriate Call Log icon at the top right of the screen to view All Calls, Missed Calls, Answered Calls, or Outgoing Calls. For icon descriptions see About Icons on page 12. 20 Depending on administration, returning a Missed Call may result in that Call Log history entry being deleted when the calls goes through. 21 22 23 24 3. If you don't see the name of the person you want, scroll down until the name displays. 25 26 4. When you see the name of the person you want to call, touch it to dial the corresponding number. 27 Making a call using a “click to dial” link 28 29 30 44 You can make a call using a “click to dial link” on a Web page or any other screen that provides a dialing link. Typically, a handset icon indicates a line with this type of link. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 6: Standard Call-Related Features Your deskphone offers standard call-related features like muting a call, transferring a call, forwarding calls, and conferencing. Depending on the action you want, either press the appropriate button on the face of the phone or touch the appropriate softkey while on the call. Muting a call If a call is on mute and you switch between the handset, headset, or speakerphone, the mute will be turned off. 10 11 1. Touch Mute during a call so that the other person cannot hear you. 12 2. Touch Mute again to unmute the call. 13 Putting a call on hold 14 15 16 1. If you are not active on the line you want to put on hold, touch that line. 17 2. Touch Hold. 18 19 20 21 Note: A hold timer may display when you put a call on hold. For more information, see Configuring call timers on page 26. 3. Touch Resume or the call appearance of the held call to retrieve the call. 22 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 45 Standard Call-Related Features Transferring a Call 1. From the Phone screen, with the call you want to transfer active, touch Transfer. 2. Dial the number to which you want to transfer the call. 3. Touch Complete to transfer the call. Conference calls 10 You can use conference calls to speak with up to five people in different locations on the same call. Additional conferencing options may be available through Expanded Meet-Me Conferencing. Contact your system administrator for more information about this feature. Setting up a conference call 11 12 13 1. Select any idle call appearance and dial the first conference participant. 14 2. From the Phone screen, touch Conference. 15 16 3. Dial the telephone number, or call the person from the Contacts list, or call the person from the Call Log list. 17 4. When the person answers, touch Join to add the person to the existing call. 18 5. Touch Add. 19 6. Repeat these steps to add another person to the conference call. 20 21 7. To see a list of the conference participants, touch the Details button on the Conference Call line and then either: 22 • Touch a participant name and touch Silence to mute the person. 23 24 • Touch a participant name and touch Drop to drop this person from the conference call. 25 • Touch Refresh to refresh the conference details. 46 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Conference calls • Touch Back to exit the conference details screen and return to the Phone screen. Adding a person on hold to a conference call 1. From the Phone screen, select your active call. 2. Touch Conf, or Add if you are already in a conference. 3. Select the call on hold that you want to add to the conference. 4. Touch Resume to take the call off hold. 5. Touch Join to add the person to the conference call. 10 11 Putting a conference call on hold 12 When you put a conference call on hold, the other parties can still talk to each other. 13 14 Touch Hold during a conference call. 15 16 Muting a person on a conference call 17 18 19 20 You may be able to silence a person on a conference call using the Silence softkey. The individual muting feature is not available on all systems. If you do not see Silence when you choose a person, you cannot mute that person. 21 22 1. From the Phone screen, touch More > Details during a conference call. 23 2. Select the person you want to mute. 24 3. Touch Silence. 25 4. Touch Silence again to take the person off mute. 26 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 47 Standard Call-Related Features Dropping a person from a conference call This feature is not available on all systems. 1. From the Phone screen, select your active call. 2. Touch More then Details. 3. Select the person you want to drop. 4. Touch Drop. Forwarding calls You can forward your incoming calls to another number or to voicemail. If call forwarding is turned on, a Forwarding icon appears on the top line of your display screen and the Forward button is illuminated. Alternately, you may have your forwarding feature(s) available on a Quick Touch panel, if your administrator has set up this capability. When the Forward button light is on, one or more of the forwarding features are active. You can choose from a number of forwarding features, including Send All Calls and Call Forward. The forwarding features available on your phone depend on the options your system administrator has set. For more information about the options available to you, contact your system administrator. 10 11 12 13 14 15 16 17 Send All Calls 18 19 20 21 22 23 24 25 When Send All Calls (SAC) is on, your incoming calls go directly to a predefined coverage number, typically your voicemail. Incoming calls ring once at your extension and then go directly to a number which is set by your system administrator. Pressing Send All turns Send All Calls on. If it is already on, pressing Send All turns it off. Touching the Send All softkey turns Send All Calls on, changing the appearance of that softkey to indicate the feature is on. If this feature is already on, touching the Send All softkey turns the feature off and the softkey appears normal. You can also turn Send All Calls on or off by using the telephone Features list. 26 27 28 Touch Send All or touch Forward to access the main Forwarding menu, then touch Send All Calls to turn Send All Calls on or off. 29 48 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Forwarding calls Forwarding calls Several forwarding features may be available so you can set a number to which your calls will be forwarded, or turn off call forwarding if it is already on. If available, your call forwarding features are listed on a Forwarding features menu. 1. Touch Forward to access the main Forwarding menu. 2. From the Phone screen, scroll right to access the Features menu. 10 3. Touch the forwarding feature you want to activate or deactivate. When you turn on the Call Forwarding feature, you hear a tone prompting you to enter the forwarding number. 11 12 4. Enter the number to which you want to forward your calls. After you enter the forwarding number, you hear a confirmation tone. 13 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 49 Standard Call-Related Features 50 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 7: Bridged call appearances Your phone may show one or more bridged call appearances on the display screen in addition to your own call appearances. A bridged call appearance typically belongs to someone else, but bridging allows you to see if that call appearance is in use, answer calls on that appearance, or join a call in progress on that call appearance from your telephone. You can also make outgoing calls on a bridged call appearance when it is not in use. Answering a call on a bridged line Answering a call on a bridged line is basically the same as a call on a primary line. 10 12 13 14 1. Touch the bridged call that you want to answer. The ringing line will typically be selected automatically. If you are on another call when a call comes in to a bridged line, you have to select the ringing line (just like for an incoming call to a primary line). 15 2. Touch Answer. 11 16 Joining a call on a bridged line 17 You can join an existing call on a bridged line. 18 19 Touch the call appearance of the bridged call in progress that you want to join. 20 21 Making an outgoing call on a bridged line 22 23 24 When you make a call on a bridged line, you are using another person’s line. The caller ID may show the call as coming from you or coming from the person whose line you are using. If Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 51 Bridged call appearances you have any questions about how the name or extension displays to the person you are calling, contact your system administrator. 1. Touch the bridged line you want to use. 2. Dial the telephone number, or call the person from the Contacts list, or call the person from the Call Log list. 52 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 8: Contacts You can save up to 250 names and up to 3 telephone numbers per name. You can use voice dialing to speak the contact name; see Using voice dialing on page 42 for information. You can also import or export a Contact list using a USB device; see Using USB Flash Drives with your phone on page 63 for information. 10 Note: When you press the Contacts button you may not see all the functionality described in this chapter. This would be because your system administrator has disabled changes to Contacts. Searching for a contact 11 12 13 14 15 You can search for any name by typing a full name or you can type just a few letters of the name and let the telephone display matching entries. For example, if you press 3, the Contacts list might display entries starting with D, E, F, or 3 depending on how you set up your contacts. With each successive key you press, the Contacts list “drills down” to display more matches. 16 17 1. Press Contacts. 18 19 20 21 22 23 2. With the phone on-hook, use the dialpad to start typing the name for which you want to search. Keep in mind how your Contact list is set up. If you set up your contacts as “Last Name, First Name” start typing the letters of the last name. If you have set up your Contacts using a different scheme, type the most likely letter(s) that would match the contact you want to find. 24 3. When you see the contact you want: 25 • Touch the contact's phone number to dial the person, or 26 27 • Touch the Details button next to the contact's phone number to select a different phone number for or see detail information about this contact. 28 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 53 Contacts Viewing contact details 1. Press Contacts. 2. Find the contact you want to view. If necessary, scroll to it or use the searchbox. 3. If you have entered more than one number for a contact, touch the Details button on the Contact line to see all the phone numbers for this person. Using Details is the only way to view or dial a second or third number for a contact. 4. Take one of the following actions: • Touch a number to dial it. 10 • Touch Edit to change the detail information on this person. 11 • Touch Delete to remove this person from your Contacts list. 12 • Touch Back to return to the Contacts list. 13 Adding a new contact 14 15 16 1. Press Contacts. 17 2. Touch New. 18 19 3. Enter the name using the keyboard. See Using the On-screen Keyboard on page 18 for more information. 20 4. Touch the check mark to move to the number entry screen. 21 22 23 5. Enter the primary telephone number using the keyboard. The primary number is the first number entered and the one that will always display on the Contacts list without having to go into contact details. 24 25 26 6. Touch the check mark to indicate you are finished entering the name and primary telephone number. The telephone displays your entries in a business card format. 27 7. Take one of the following actions: 28 • To change the name, touch that line and edit the entry following Step 3. 29 • To change the number, touch that line and edit the entry. 54 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Editing a contact • Touch a blank line to add another number using the on-screen keyboard, then touch the applicable icon representing the type of number (mobile, work, or home). Repeat this step if you want to add a third number for the new contact. • Touch Cancel to return to the Contacts list without saving the new contact information. • Touch Primary to change the primary number. See Changing the Primary Contact Number on page 56 for more information. 8. Touch Save. Editing a contact 10 11 12 1. Press Contacts. 13 2. Search for the contact you want to edit. 14 3. Touch the Details button to the right of the contact to display detail information. 15 16 4. Touch + to add another number for the contact or touch Edit to edit the name or any of the numbers. 17 5. To edit a name or number, take one of the following actions: 18 19 • Touch Primary to change the primary number. See Changing the Primary Contact Number on page 56 for more information. 20 • Touch the Name or number you want to edit. 21 • Touch a blank line to add a number. 22 • Touch Cancel to return to the Contacts list. 23 24 6. Use the onscreen keyboard to make changes to the contact information. See Using the On-screen Keyboard on page 18 for more information. 25 7. Touch Done. 26 8. To change other contact information, repeat Steps 5 through 7. 27 9. When you finish changing contact information, touch Save. 28 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 55 Contacts Setting up Favorite contacts You can assign up to sixteen “favorite” numbers from your Contacts list as one-touch speed dial buttons on the Home screen. A contact must be set up before you can assign any associated phone numbers as favorites. 1. Press Contacts. 2. Search for the contact you want to set up as a favorite. 3. Touch the Details button for the contact to display detail information. 4. Touch Favorite. 10 5. Touch the number you want to set as a favorite. 11 12 13 6. Enter a caption or label you want to appear on the Home screen for this favorite. See Using the On-screen Keyboard on page 18 if you need help entering the caption or label text. 14 15 7. If you entered the caption or label using the on-screen keyboard, touch Done. Otherwise proceed to Step 8. 16 8. Touch Save. Note: 17 To remove a favorite contact number from the Home screen, follow the same procedure as for setting up a favorite and touch the number to toggle it from on to off. Make sure its status has changed, then touch Save. 18 19 20 9. Repeat Steps 3 through 7 to set up another favorite contact. 21 22 Changing the Primary Contact Number 23 If a contact has two or three numbers, the primary contact number is the first number in the list. It is the number dialed when you touch a contact in the Contacts list. By default, the first number you enter for a contact is the primary number. 24 25 26 27 28 1. Press Contacts. 29 2. Search for the contact whose primary number you want to change. 30 3. Touch the Details button for the contact to display detail information. 56 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Deleting a contact 4. Touch Edit. 5. Touch Primary. 6. Touch the number you want to become the new primary number. 7. Touch Done. 8. Touch Save. Deleting a contact 1. Press Contacts. 10 2. Touch the Details button on the contact you want to delete. 11 3. Touch Delete. 12 13 4. Touch Delete again to confirm or Cancel to cancel the deletion and return to the Contact list. 14 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 57 Contacts 58 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 9: Call History The History screen provides a list of recent calls, with information about call disposition (missed, answered, or outgoing) and with caller name and number (where available), call time, and call duration. Call History also shows bridged calls and the number of missed calls from a given calling number up for another person or that you missed and were answered by someone else in your pickup group. When you have one or more missed calls, the Call Log button lights and the Missed Calls icon and the number of missed calls display on the top line. To call a person listed in your Call History, see Calling a person from call history on page 44. Viewing call history 10 11 13 1. Press History. You can go to the top of the list by pressing History again. 14 15 2. If you want to see a different list, touch the applicable icon at the upper right representing answered, outgoing, or missed calls. 16 3. Scroll up or down to view the entries on the list. 12 17 Viewing call history details 18 19 20 1. Press History. 21 22 2. If you want to see a different list, touch the icon at the upper right representing the list you want to view. 23 24 3. If you don't see the call whose details you want to review, use the scroll bar to find it. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 59 Call History 4. Touch the right arrow on the call for which you want to see detail information. 5. Touch Back to return to the list view, or touch Delete to remove this call from the log, or touch +Contact to add this person and phone number to your Contacts list. Adding an entry from the Call History to your contacts list 1. Press History. 2. Touch the Details button of the number you want to add to your Contacts list. 3. Touch +Contact. 10 4. Edit the name and telephone number, if necessary. 11 5. Touch Done then Save. 12 Removing an entry from call history 13 14 15 1. Press History. 16 2. If you don't see the entry you want to delete, use the scroll bar to find it. 17 18 3. Touch the Details button for the entry you want to delete to see detail information about the call. 19 4. Touch Delete. 20 21 5. Touch Delete again to confirm, or touch Cancel if you do not want to delete this entry. 22 Clearing all call history entries 23 Clearing all entries from the call history deletes all of the entries for the specific list you are viewing. For example, if you are viewing the Outgoing calls list, only outgoing calls are deleted. However, if you are viewing the All Calls list, touching Clear All deletes all calls. 24 25 26 60 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Turning off call history 1. Press History. 2. If you do not want to delete all calls, touch the icon at the upper right representing the list you want to clear. 3. Touch Clear All to delete all of the entries in the list you are viewing. 4. Touch Clear All to confirm. Turning off call history 10 You can turn call logging on or off. If you have bridged call appearances on your phone, you can choose whether or not to include calls to your bridged lines in your call log. 11 12 1. Press Home. 13 2. Touch Settings. 14 3. Touch Options & Settings. 15 4. Touch Application Settings. 16 17 5. Touch History to change the setting to or from Yes or No. To turn logging of bridged lines from Yes to No, touch Log Bridged Calls. 18 19 6. Touch Save to save the new setting or Cancel to return to the Application Settings menu. 20 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 61 Call History 62 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 10: Using USB Flash Drives with your phone 10 Subject to your administrator's permission, if your telephone has a USB interface and you have a USB (Universal Serial Bus) flash drive (also called a thumb drive or memory stick), you can log into your phone from anywhere in the world, add contacts to your Contacts list from an Email or other PC software program, and display pictures from the device on your phone as a screensaver. You can also copy your contact list from your phone to a USB flash drive, replace the contents of your phone's current contact list with those on the USB flash drive, or temporarily use the flash drive's contacts instead of your phone's contact list. Note: The 9621 IP Deskphone does not have a USB interface. 11 12 13 14 15 16 Avaya offers a PC application called Avaya one-X™ Deskphone USB Companion to help set up your USB device/phone options. Your administrator has certain setup responsibilities and can then help you determine which options are available to you and how to use the tool to set them up. 17 18 19 20 21 Note: USB Login: If you have automatic USB login capability, the only Contacts you can see are those on the USB device itself. Note that when you use the USB login, the Log Out menu option is not available to you; the only way you can log your phone out is by removing the USB device. 22 23 24 25 26 27 After setup, inserting the flash drive into the telephone's USB jack produces either a list of USB actions/options or a display message notifying you that you cannot proceed because your device is not supported or the device exceeds the telephone's available power. Whether power is provided to the phone's USB interface depends on how the phone is powered and administration settings. Only FAT or FAT32 file systems are currently supported; USB drives with NTFS file systems are not supported. Multiple LUNS are not supported. Adding contacts from an external file to your contacts list 28 29 30 31 32 33 Use a USB flash drive to add contacts from an external file to your contacts list. Keep in mind that your contacts list cannot have more than 250 incoming entries. Contact files merged or written to the phone's contacts list must be in a specific format. One way to ensure that the file is in the proper format is to export your telephone's Contacts list to your USB device, which automatically creates a properly formatted file. Avaya also provides a spreadsheet tool that Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 63 Using USB Flash Drives with your phone uses macros to convert your Outlook contacts into the Contacts format the telephone uses. For information on this tool, search for “Avaya one-X USB Companion” on the Avaya support site at http://www.avaya.com/support. 1. Plug the USB device into the jack near the center top edge of your phone. 2. Touch Select to select Merge file and phone contacts. The Merge option is shown only when both the USB file and the phone have contacts. 10 3. The merge occurs automatically. When complete, review the statistics displayed, which show the number of entries, duplicates, and any errors. 11 12 13 4. Touch Save to write the merged Contacts list back to the USB device and return to the list of contacts/USB actions or touch Exit to return to the list of contacts/USB actions without writing the merged file to the USB device. 14 15 16 17 Note: Attempts to merge more than the 250 entries allowed produces a List Full screen which lets you either save the partial list (the first 250 entries) or cancel the merge without writing the external file's contents to the telephone. 18 Replacing your contacts list with an external file 19 Use a USB flash drive to replace your entire contacts list with the contacts from an external file. Incoming contacts must have a name and at least one and no more than three telephone numbers with associated types. If not provided, the type of number will default to the general type. Your system administrator can provide detailed format information about external data source files. 20 21 22 23 24 25 26 1. Plug the USB flash drive into the jack near thecenter top edge of your phone. 27 28 2. Either scroll to Replace phone contacts with file then touch Select or touch the Replace phone contacts with file line directly. 29 30 3. Review the statistics displayed, which show the number of valid and invalid entries, and if applicable, how many entries exceed the 250 contact phone maximum. 31 32 4. Touch Save to overwrite and replace your contacts list with the file on your USB device or Cancel to cancel the replacement and retain your current contact list. 33 64 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Copying your contacts list to a USB flash drive Copying your contacts list to a USB flash drive You can copy your entire contact list from your phone to a USB flash drive for safekeeping or to use in an external software program. If the USB flash drive already contains a contact file, you must first confirm that you want to replace that file. 1. Plug the USB flash drive into the jack near the center top edge of your phone. 2. Either scroll to Write file with phone contacts using the scroll control then touch Select or touch the Write file with phone contacts line directly. 3. Touch OK. 10 11 4. If your USB device currently has a contacts file on it, touch Save to confirm that you want to overwrite that file with the telephone's contact list. 12 Temporarily using a USB contacts list 13 14 15 16 17 18 You can temporarily use a contacts file on a USB flash drive rather than your phone's contact list as long the USB flash drive remains attached to the phone. For example, copy your contacts list to your USB flash drive and take the device with you while traveling. If you have access to a guest phone with the latest telephone software at another site, you can attach the USB flash drive and use your contacts list. 19 20 21 1. Plug the USB flash drive with the contacts file you want to use into the jack near the center top edge of your phone. 22 23 2. Either scroll to Use contacts file while present using the scroll control then touch Select or touch the Use contacts file while present line directly. 24 3. Touch OK to access the contacts list on your USB flash drive. Any changes or updates you make to your contacts list while the USB device is connected affect only the temporary file on the USB device, and not your “regular” telephone contacts list. 25 26 27 28 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 65 Using USB Flash Drives with your phone Using pictures from your USB device as a screensaver If your USB device has a top level directory named \Pictures or another picture directory that is properly administered, you can use pictures in that directory as your phone's screensaver. Each picture displays for 5 seconds unless you specify a different value (from 5 seconds to 999 seconds). The maximum allowable height and width for each picture is 500 x 612 pixels. Your administrator can help you set up this feature. Your administrator can also disable this feature, in which case the ”My Pictures” option will not appear on the Home screen. 10 In addition to the features described in the Using USB Flash Drives with your phone on page 63 the Avaya one-X™ Deskphone USB Companion application includes a utility program to convert your pictures to the correct format. 11 12 1. Plug the USB device into the jack near the center top edge of your phone. 13 2. At the phone, press the Home button. 14 15 16 3. Select My Pictures to immediately begin displaying the pictures from your USB picture directory on the phone and then whenever the screen display “times out” after the administered idle period. Note: If you disconnect the USB device from the telephone, the standard screensaver replaces your pictures after the designated idle period. 17 18 19 20 66 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 11: Getting your messages Press the Message button to connect directly to your voicemail system. The lighted Message button and a red light on the upper right-hand corner of your telephone indicate when you have messages waiting. Your messages are an administered function. Contact your system administrator with any questions. Logging into your voice mail 10 11 1. To log in to your voice mail, press the Message button. 12 2. Follow the voice prompts from your voice mail system. 13 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 67 Getting your messages 68 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 12: About Logging In to and Out of Your Telephone Logging in and out maintains your preferences, call information, and options if you share a telephone with other users. Log out to prevent unauthorized use of your telephone during an absence. Note: Depending on how your phone is administered, for example, whether Call Log backup is enabled or not, Call Log information may be lost when you log out your extension. 10 11 12 13 14 15 Your administrator may provide you with a USB device with a pre-programmed Extension and Password in it, or may provide you with a PC-based tool for putting this information on a USB device. This will enable you to use the USB device to log in to the administered Extension and Password automatically, from any telephone in your system. See your administrator for details. If you log in with the USB Login option, the only way to log out is by removing the USB device from the phone connection. 16 17 18 19 Note: When you use the USB Login, the only Contacts you will be able to see are the Contacts on the USB device. See Using USB Flash Drives with your phone on page 63 for more information. Logging in to your telephone extension 20 Log in from the initial screen when it prompts you for your extension. 21 22 23 1. Enter your extension. 24 2. Touch Enter. 25 3. Enter your password. 26 4. Touch Enter. 27 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 69 About Logging In to and Out of Your Telephone Logging out of your telephone extension 1. Press Home. 2. Touch Settings. 3. Touch Log Out 4. Touch Log Out to confirm. Logging in as a guest user Log in to another touch—based phone as a guest to retain the features and functionality of your own phone. For example, if you are temporarily using a visitor's office telephone but want to have your Contacts list available. The telephone must be on-hook to select this feature. 10 11 12 13 1. Touch Home. 14 2. Touch Settings. 15 3. Select Guest Login. 16 4. Enter your extension. 17 5. Touch Enter. 18 6. Touch Password. 19 7. Enter your password. 20 8. Touch Enter. 21 22 9. Touch the left or right arrow to select the expected amount of time you will use this phone. You can log out as a guest at any time despite the duration you select. 10. Touch Enter. 23 24 70 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 13: Avaya Home Screen Applications Avaya provides three useful applications with your phone. The World Clock application allows you to find out the time, temperature, day, and date in a selected city or country. The Weather application provides forecast information via an internet service for a location you specify. The Calculator application lets you perform calculations using the touch screen. Note: If you press the Home button and don't see any or all of the applications this chapter describes, your administrator has not made the application(s) available to you. 10 11 12 13 14 15 Related topics: Adding World Clock locations on page 71 Viewing World Clock details on page 72 Using the Weather application on page 73 Using the Calculator on page 74 Adding World Clock locations 16 17 18 19 20 21 22 23 24 25 You can set up as many as six locations for which you can track the time and related information. Once you set up one or more locations, the World Clock application will display the associated time of day and an icon representing the current weather condition for the location. You can tell at a glance whether it is day or night at a location; when the background color of a location is sky blue the time shown is after sunrise and before sunset and if the background color is dark blue the time shown is after sunset and before sunrise. You can also see detailed information about a selected location which includes the time, day, date, temperature and current weather conditions; see Viewing World Clock details on page 72 for more information. World Clock weather information is updated every three hours. 26 27 28 Note: If you press the Home button and don't see the World Clock application, your administrator has not made this application available to you. 29 30 31 32 Note: This application relies on internet connectivity to retrieve location-specific information. If access to the internet or the Weather.com service is interrupted or if the particular location does not return data, a Warning icon will display. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 71 Avaya Home Screen Applications 1. Press Home. 2. Touch World Clock. 3. Take one of the following actions: • If this is not the first time you are accessing the World Clock application, proceed to Step 4. 10 11 12 • If this is the first time you are accessing the World Clock application, you will automatically be presented with the Location Entry screen on which you can enter either a United States Postal Zip Code, a City, a City and State, or a City and Country. Your entry can be up to 60 characters in length. For information about using the keyboard, see Using the On-screen Keyboard on page 18. Save the location using the check mark on the on-screen keyboard. 13 14 15 16 17 18 19 Note: If there is more than one possible match for the location you entered, a screen displays a list of up to 10 potential locations. Touch a location on the list to select it as your location or touch Back to return to the Location Entry screen without making a selection. If you don't see the location you want, touch Back and enter more information, such as a comma followed by a country name. 20 4. When the Locations screen displays, you can: 21 22 • Touch Add to add another location, use the on-screen keyboard to enter the information as described in Step 3 and save it using the check mark, or 23 24 • Touch a location line to view time-related details about or to delete that location, or 25 • Touch Back to return to the Home screen. 26 Viewing World Clock details 27 28 29 1. Press Home. 30 2. Touch World Clock. 31 32 33 34 3. Touch anywhere on the line of the location you want to look at. Details include the local time, day, date, location name, local temperature, and an icon indicating the local weather conditions. If a temperature is not available, two dashes show in its place. When the local weather is not available, that detail is left blank. 72 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Using the Weather application Note: Temperature units for world time are controlled by the Display Units in the Weather application. 4. Take one of the following actions: • Touch Delete to remove this location from your World Clock application. • Touch Back to return to the Home screen. Using the Weather application 10 11 12 13 14 15 16 17 18 19 To activate the Weather application, you must input the city or postal code for which you want weather reports and indicate whether you want temperatures and wind speeds displayed as English or Metric units. Once you set up the location and measurement, the Weather application will display the associated current temperature, wind speed and humidity (if the temperature is 50 degrees Fahrenheit or 10 degrees Centigrade or more) or wind chill (if the temperature is less than 50 degrees Fahrenheit or 10 degrees Centigrade. Icons indicate current weather conditions and sunset/sundown times; see About Icons on page 12 for descriptions. Forecasts are shown for the current day and the next day, as is the last time weather information was updated. Weather information is updated according to the update schedule of the internet service providing the information, whenever you touch the Refresh softkey, or change the location. 20 21 22 Note: If you press the Home button and don't see a Weather option, your administrator has not made this application available to you. 23 24 25 26 Note: This application relies on internet connectivity to retrieve location-specific information. If access to the internet or the Weather.com service is interrupted or if the particular location does not return data, a Warning icon will display. 27 28 29 Note: Depending on the particular location, the High Temperature for Today's forecast may be removed after 2:00 p.m. in that location. 30 31 1. Press Home. 32 2. Touch Weather. 33 3. Take one of the following actions: Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 73 Avaya Home Screen Applications • If this is not the first time you are accessing the Weather application, proceed to Step 4. • If this is the first time you are accessing the Weather application, use the onscreen keyboard to enter a location or postal code of up to 60 characters in length. Touch Next to display a second screen to select a unit of measure. A unit selection default of Metric displays; touch it to change (toggle) the setting to English. Touch Save. For information about using the keyboard, see Using the On-screen Keyboard on page 18. 10 11 12 13 14 Note: If there is more than one possible match for your location, a screen displays a list of up to ten potential locations. Touch a location on the list to select it as your location or touch Back to return to the location entry screen without making a selection. If you don't see the location you want, touch Back and enter more information, such as a comma followed by a country name. 15 4. When the Weather information for the location you entered displays, you can: 16 17 • Touch Location to change the city or postal code, use the on-screen keyboard to enter the information, and save it using the check mark, or 18 • Touch Refresh to view updated weather information, or 19 • Touch Back to return to the Home screen. 20 Using the Calculator 21 22 23 24 25 26 27 28 The Calculator application works like most PC calculators. A special calculator keyboard lets you enter up to nine digits plus a decimal point and a minus sign. An overflow message displays and an error beep sounds when more than nine digits are entered. Math equations consider two values — x and y. The first value you enter is “x” and the next value is considered as “y” unless the next value is an equal sign; any value entered following an equal sign is taken to be a new “x” value and so on. Results display following the entry of operations like +, —, x, or a division symbol. 29 30 31 Note: If you press the Home button and don't see the Calculator application, your administrator has not made this application available to you. 32 33 1. Press Home. 34 2. Touch Calculator. 74 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Using the Calculator 3. Use the on-screen calculator keyboard to enter your equation. 4. Touch the X icon at the top right of the calculator to return to the Home screen. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 75 Avaya Home Screen Applications 76 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1 Chapter 14: Setting up a Bluetooth® headset The 9641G deskphone has a Bluetooth interface that supports connection of an Avaya branded Bluetooth headset or a non-Avaya headset that complies with the Bluetooth Headset Profile. Bluetooth® wireless technology simplifies your work environment and expands the range of your deskphone. You now have a wireless headset that allows you to move around while engaged in a call. If you have problems with your headset or with your telephone while your wireless headset is operating, contact your telephone administrator for assistance. 10 11 12 Related topics: Pairing a Bluetooth® headset with your phone on page 77 Operating a Bluetooth® headset on page 78 Pairing a Bluetooth® headset with your phone 13 14 15 16 Before using your wireless headset for the first time it must be paired with your phone so that they recognize each other. If you get a new headset, you must repeat the pairing process. The 9641G deskphone supports only one wireless headset at a time. 17 18 19 20 21 Note: If your Bluetooth headset is not an Avaya brand, read the manufacturer's pairing instructions before proceeding. Although your headset package may include instructions for pairing the headset with any telephone, this procedure provides Avaya one—X™ Deskphone-specific pairing information. 22 23 1. Press Home. 24 2. Touch Settings. 25 3. Touch Bluetooth Setup. 26 4. Take one of the following actions: 27 • If this is not the first time you are pairing a headset, proceed to Step 5. 28 29 30 31 • If this is the first time you are pairing a headset, touch Add. If the correct device type is not highlighted, touch the other device type to select it. Follow the instructions on the screen and touch Start to begin the pairing process. Proceed to Step 6. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 77 Setting up a Bluetooth® headset 5. If this is not the first time you are pairing a headset, you can reactivate it or pair another supported Bluetooth headset; the current device the phone recognizes is listed first with a check mark on a list of available devices. Touch the appropriate device (headset) to select it from the list, then touch Activate. Alternately, you can touch Add to add another device to the list and pair it with the phone as described in the previous step. 10 11 6. Every headset has a stored Passkey, but if yours is not processed, you may be asked to enter one using the dialpad. Avaya products use 0000 as the Passkey; for non-Avaya headsets, consult your manufacturer's documentation. Passkey entry can be up to 16 digits, but most devices use four digits. When complete, touch Enter. 12 13 14 7. When the confirmation tone sounds, press Finish. When pairing completes, the top line of the telephone display shows a Bluetooth® logo icon to indicate the wireless headset is active. 15 Operating a Bluetooth® headset 16 17 18 19 The operation information provided here is generic and may not apply to all wireless headsets, particularly those that are not Avaya branded. Consult the information your headset manufacturer provides for specific information. 20 21 Note: Be sure your Bluetooth headset's battery is charged according to manufacturer instructions. 22 Basic headset operation is as follows: 23 • Press and hold the Power button for at least three seconds to turn the headset on or off. 24 25 26 - The Bluetooth icon on the headset flashes blue when the headset is on. 27 28 - If the battery is low, the Bluetooth icon flashes red. Recharge the battery per the manufacturer's instructions 29 • To answer or end a call, press the headset's Call Control button. 30 31 • To place a call, press the headset's Call Control button. After you hear the dial tone, start dialing. 32 33 • If you are using the telephone handset, transfer the call to your headset by briefly pressing the Call Control button. To transfer a call from your headset back to the 78 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Operating a Bluetooth® headset handset, briefly press the Call Control button again, or if the handset is still onhook, simply pick up the handset. Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 79 Setting up a Bluetooth® headset 80 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 Index 43 viewing .................................................................59 44Call Log 45 clearing entries .....................................................60 3Administrative messages 46 removing an entry ................................................60 about ....................................................................17 47 viewing details ......................................................59 5applications 48 Call Settings contacts ................................................................53 49 changing dialing setting .......................................25 Weather ...............................................................73 50 changing voice dialing language ..........................25 8Applications 51 Call Timers Calculator .............................................................74 configuring ...........................................................26 10 Web ......................................................................71 52 53 Call-Related Features 11 World Clock ..........................................................71 54 about .................................................................... 45 12audio path 55 calling 13 on-hook ................................................................27 56 using a click to dial link ........................................44 14Avaya Web Applications 57 calling a person 15 about ....................................................................71 58 from the contacts list ............................................43 59 from the directory .................................................37 16B 60calling, using voice dialing ..........................................42 61cleaning the screen ....................................................19 17Back up data files .......................................................32 62Clearing a number ......................................................41 18Bluetooth 63click to dial 19 about ....................................................................77 64 making a call using ..............................................44 20 pairing headset with phone ..................................77 65Clock 21Bluetooth headset 66 application ............................................................71 22 operating ..............................................................78 67conference calls 23bridged call appearance 68 about ....................................................................46 24 about ....................................................................51 69 muting a person ...................................................47 25 joining ...................................................................51 70 putting a call on hold ............................................47 26Bridged Calls 71 setting up .............................................................46 27 answering .............................................................51 72Conference Calls 28Brightness, adjusting ..................................................28 73 adding a person on hold ......................................47 29Browser 74 dropping a person ................................................48 30 about ....................................................................33 75contacts .........................27, 42, 43, 53–55, 57, 60, 63–65 31button click sounds 76 using temporary USB files ...................................65 32 configuring ...........................................................28 77 about ....................................................................53 33Button labels 78 adding from call history ........................................60 34 personalizing ........................................................31 79 calling a person ....................................................43 35Button labels, restoring to default labels ....................31 80 copying to USB flash drive ...................................65 81 deleting ................................................................57 82 editing ..................................................................55 36C 83 merging USB files with .........................................63 84 name display during calls .....................................27 37Calculator ...................................................................74 85 searching ........................................................42, 53 38call history log 86 selecting ...............................................................54 39 about ....................................................................59 87 Contacts 40Call history, calling from ..............................................44 88 adding a new ........................................................54 41call log 89 editing favorites ....................................................56 42 turning off .............................................................61 2A Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 81 1 editing primary number ........................................56 43History, of calls ...........................................................59 importing/exporting via USB flash drives .............63 44History, removing a call from ......................................60 3Contrast, adjusting .....................................................28 45History, viewing for calls .............................................59 4copying contacts list to USB file .................................65 46Historyclearing all call entries .....................................60 5coverage .....................................................................48 47Historyturning off ........................................................61 48Historyviewing call details ..........................................59 49hold 6D 50 conference calls ...................................................47 7Dialing Options 51Home screen setting ..................................................................24 52 about ....................................................................21 9directory 53Home screen display when phone is idle 10 calling a person ....................................................37 54 setting ..................................................................29 11Display 12 adjusting brightness .............................................28 13Display, adjusting contrast ..........................................28 55I 56Icons in telephone display 57 about ....................................................................12 58incoming calls 15Edit dialing ............................................................24, 43 59 directing to multiple telephones ...........................37 16Emergency call ...........................................................41 60 forwarding ............................................................49 17error tones 61 sending to coverage .............................................48 18 turning off .............................................................29 62 transferring ...........................................................46 63Incoming calls 19F 64 answering .............................................................39 14E 20Favorite contacts 21 setting up .............................................................56 65K 22Feature abbreviations .................................................35 23Feature table ..............................................................35 66Keyboard 24Features 67 using ....................................................................18 25 about ....................................................................35 26 accessing .............................................................35 27Flash drives ................................................................63 68L 28forwarding 69Language 29 a call .....................................................................49 70 changing display ..................................................30 30Forwarding calls 71 changing voice dialing ..........................................25 31 about ....................................................................48 72legal notices .................................................................2 73logging in as a guest ..................................................70 32G 74Logging in to your telephone ......................................69 75logging in to your telephone extension .......................69 33Go To Phone Screen on answer 76Logging out of your telephone extension ...................69 34 setting ..................................................................24 77Login as a guest user .................................................69 35Go To Phone Screen on Calling setting ..................................................................23 36 37Go To Phone Screen on ringing 78M 38 setting ..................................................................23 39guest login ..................................................................70 79Memory sticks ............................................................63 40Guest login .................................................................69 80messages 43 getting ..................................................................67 44Messages 41H 45 about ....................................................................17 42History, calling from ....................................................44 46muting calls ................................................................45 82 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 1N 45R 2Navigation Arrows page control ....................................................11, 45 46redial ...........................................................................42 right .................................................................11, 45 47redial options up & down .......................................................11, 45 48 setting ..................................................................25 49replacing contacts list with an external file .................64 50Restore data files .......................................................32 51Ring Pattern 7On-hook dialing ..........................................................24 52 choosing ...............................................................30 8On-screen keyboard about ....................................................................18 53S 10Options & Settings 11 about ....................................................................21 12 call history ............................................................61 54screen cleaning ................................................................19 13 call logging ...........................................................61 55 56 screensaver 14 changing language ...............................................30 from USB pictures ................................................66 15 choosing ring pattern ...........................................30 57 58 Scrolling and Navigation 16 configuring visual alerts .......................................26 59 about ....................................................................11 17 go to Home screen when idle ..............................29 60 SENDALL ...................................................................48 18 go to phone screen on answer .............................24 19 go to phone screen on calling ..............................23 20 go to phone screen on ringing .............................23 61T 21 phone screen on calling .......................................23 22 redial settings .......................................................25 62Telephone display icons 23 Setting dialing options ..........................................24 63 about ....................................................................12 24 setting the Quick Touch panel ..............................31 64Telephone stand 25outgoing calls 65 about ....................................................................17 26 making a call ........................................................41 66text size 27 making a call on a bridged line ............................52 67 configuring ...........................................................30 28 redialing a number ...............................................42 68Thumb drives ..............................................................63 29Outgoing Calls 69Transfer ......................................................................46 30 edit dialing a number ............................................43 6O 31P 70U 71USB files .........................................................63, 65, 66 32pairing merging with contacts list .....................................63 33 Bluetooth headset and phone ..............................77 72 73 pictures ................................................................66 34Phone Screen on Calling 74 USB flash drives 35 setting ..................................................................23 75 working with .........................................................63 36Phone Settings 37 about ....................................................................21 38pictures 76V 39 from USB files as a screensaver ..........................66 40Primary Number 77Visual Alerts 41 changing ..............................................................56 78 configuring ...........................................................26 79Voice dialing 80 changing setting ...................................................25 42Q 81 changing the language .........................................25 43Quick Touch panel 45Voice mail 44 configuring ...........................................................31 46 logging in ..............................................................67 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010 83 5 updating ...............................................................73 6World Clock adding locations ...................................................71 2weather selecting a location ..............................................72 adding a location ..................................................73 8 viewing location details ........................................72 application ............................................................73 9 1W 84 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT-June 24, 2010-5:17 PM Avaya one-X™ Deskphone H.323 9621G/9641G User Guide Issue 1 May 2010
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