Avaya 6416D Plus M Users Manual 6408+, 6408D+, 6416D+, 6416D+M, 6424D+, And 6424D+M Telephones User's Guide

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Contents

6400 Series Multi-line Telephones. . . . . . . . . . . . . . . . . . . 1

Headsets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Headpieces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Using the Softkeys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Using the Softkey Feature Menus. . . . . . . . . . . . . . . . . . 4

Other Softkey Features That May Be On

Your Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Call-Handling Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Getting Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Selecting a Personalized Ring . . . . . . . . . . . . . . . . . . . . . . 9

Selected Voice Features . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Display Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Time and Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Call Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Modular Interface Capabilities . . . . . . . . . . . . . . . . . . . . . 20

Telephone Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Desktop Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Wall Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Removing the Telephone Tray . . . . . . . . . . . . . . . . . . . 25

Installing the Designation Card . . . . . . . . . . . . . . . . . . 26

Tones and Their Meaning . . . . . . . . . . . . . . . . . . . . . . . . . 27

Line and Feature Button Lights . . . . . . . . . . . . . . . . . . . . 28

555-230-739

Comcode 108339029

Issue 3

April 1999

6408+, 6408D+, 6416D+, 6416D+M,

6424D+, and 6424D+M Telephones

User’s Guide

This guide was downloaded from

www.purplepenguincomms.com

NOTICE

While reasonable efforts were made to ensure that the information in this

document was complete and accurate at the time of printing, Lucent

Technologies can assume no responsibility for any errors. Changes or

corrections to the information contained in this document may be incorporated

into future issues.

TO ORDER COPIES OF THIS DOCUMENT

Contact: Lucent Technologies BCS Publications Center

2855 N. Franklin Road

Indianapolis, IN 46219

Domestic: 1 800 457-1235 International: 1 317 322-6791

Domestic Fax: 1 800 457-1764 International Fax: 1 317 322-6699

Order: Document No. 555-230-739

Issue 3, April 1999

HEARING AID COMPATIBILITY

The 6400-Series telephones are Hearing Aid Compatible (HAC), and thus all

units have “HAC” printed on them.

YOUR RESPONSIBILITY FOR YOUR SYSTEM’S SECURITY

You are responsible for the security of your system. Lucent Technologies does

not warrant that this product is immune from or will prevent unauthorized use

of common-carrier telecommunication services or facilities accessed through

or connected to it. Lucent Technologies will not be responsible for any charges

that result from such unauthorized use. Product administration to prevent

unauthorized use is your responsibility and your system manager should read

all documents provided with this product to fully understand the features

available that may reduce your risk of incurring charges.

TRADEMARKS

DEFINITY and AUDIX are registered trademarks of Lucent Technologies.

Mirage, Star Set, and Supra are registered trademarks of Plantronics, Inc.

OBTAINING PRODUCTS

To learn more about Lucent Technologies products and to order any of these

products, contact Lucent Direct, the direct-market organization of Lucent

Technologies Business Communications System. Access their web site at

www.lucentdirect.com or call the following numbers: customers should call

1 800 451-2100 or account executives can contact Lucent Direct at

1 800 778 1880 (voice) or 1 800 778-1881 (fax).

Some versions of DCP display telephones are intended for export outside

of the U.S. These telephones initialize with “EXPORT VERSION” on the

display. Display features are not operative until after this display

disappears.

If the “EXPORT VERSION” display does not disappear within a few

seconds, activate the Test function by pressing the Transfer button. If this

action does not remove the “EXPORT VERSION” display, contact your

system administrator.

THE “CE” MARK

If the “CE” mark is affixed to this equipment. it means that it conforms to the

European Union Electromagnetic Compatibility Directive (89/336/EEC) and

the Low Voltage Directive (73/23/EEC).

IMPORTANT USER SAFETY

INSTRUCTIONS

The most careful attention has been devoted to quality standards in the

manufacture of your new telephone. Safety is a major factor in the design of

every set. But, safety is YOUR responsibility too.

Please read carefully the helpful tips listed below and on the next page. These

suggestions will enable you to take full advantage of your new voice terminal.

Then, retain these tips for later use.

!CAUTION:

This telephone is NOT for residential use. It is for business systems

applications ONLY. It will NOT operate on public networks. It MUST

BE connected to a DEFINITY Enterprise Communications Server.

Use in a residential environment could result in an electrical short

circuit when the telephone wiring is set up to provide other

applications, for example, for appliance control or power

transformers. The AC power used in these applications may create a

safety hazard by placing a direct short circuit across the telephone

wiring.

Use

When using your telephone equipment, the following safety precautions

should always be followed to reduce the risk of fire, electric shock, and injury to

persons.

•Read and understand all instructions.

•Follow all warnings and instructions marked on the telephone.

•This telephone can be hazardous if immersed in water. To avoid the

possibility of electric shock, do not use it while you are wet. If you

accidentally drop the telephone into water, do not retrieve it until you have

first unplugged the line cord from the modular wall jack. Then, call service

personnel to ask about a replacement.

•Avoid using the telephone during electrical storms in your immediate area.

There is a risk of electric shock from lightning. Urgent calls should be

brief. Even though protective measures may have been installed to limit

electrical surges from entering your business, absolute protection from

lightning is impossible.

Middletown, New Jersey 07748-1998 Printed in USA

•If you suspect a natural gas leak, report it immediately, but use a

telephone away from the area in question. The telephone’s electrical

contacts could generate a tiny spark. While unlikely, it is possible that this

spark could ignite heavy concentrations of gas.

•Never push objects of any kind into the equipment through housing slots

since they may touch hazardous voltage points or short out parts that

could result in a risk of electric shock. Never spill liquid of any kind on the

telephone. If liquid is spilled, however, refer servicing to proper service

personnel.

•To reduce the risk of electric shock, do not disassemble this telephone.

There are no user serviceable parts. Opening or removing covers may

expose you to hazardous voltages. Incorrect reassembly can cause

electric shock when the telephone is subsequently used.

Service

1. Before cleaning, unplug the telephone from the modular wall jack. Do

not use liquid cleaners or aerosol cleaners. Use a damp cloth for

cleaning.

2. Unplug the telephone from the modular wall jack. Be sure to refer

servicing to qualified service personnel when these conditions exist:

— If liquid has been spilled into the telephone.

— If the telephone has been exposed to rain or water.

— If the telephone has been dropped or the housing has been

damaged.

— If you note a distinct change in the performance of the telephone.

SAVE THESE INSTRUCTIONS

Intellectual property related to this product (including trademarks) and

registered to Lucent Technologies Inc. has been transferred or licensed to

Avaya Inc.

Any reference within the text to Lucent Technologies Inc. or Lucent should be

interpreted as references to Avaya Inc. The exception is cross references to

books published prior to April 1, 2001, which may retain their original Lucent

titles.

Avaya Inc. formed as a result of Lucent’s planned restructuring, designs builds

and delivers voice, converged voice and data, customer relationship

management, messaging, multi-service networking and structured cabling

products and services. Avaya Labs is the research and development arm for

the company.

When you see this warning symbol on the product, refer

to this instructions booklet packed with the product for

more information before proceeding.

6400 Series Multi-line Telephones

The 6400 Series multi-line telephones include the following:

•The 6408+ Telephone — has eight call appearance/feature buttons with

a two-way speakerphone.

•The 6408D+ Telephone — has eight call appearance/feature buttons, a

2-line by 24-character display, and a two-way speakerphone.

•The 6416D+ and 6416D+M Telephones — have 16 call appearance/

feature buttons, a 2-line by 24-character display, and a two-way

speakerphone.

•The 6424D+ and 6424D+M Telephones — have 24 call appearance/

feature buttons, a 2-line by 24-character display, and a two-way

speakerphone.

Note: Only the 6416D+M and 6424D+M have modular capabilities.

For more information on this feature, see “Modular Interface

Capabilities” on page 20.

Use Figure 1 below to familiarize yourself with your 6400 Series telephone.

(The 6408D+ is shown in Figure 1.)

FIGURE 1 The 6408D+ Telephone

PQRS

DEF

Spkr Mute Hold

Redial Trnsfr Conf

Test Ring

ABC

GHI

MNOJKL

TUV WXYZ

Tel #

Menu Exit Prev Next

The following features correspond to the numbers in Figure 1.

Headsets

On all of the 6400 Series telephones

except

the 6416D+M and 6424D+M, the

headset connection consists of a headpiece (shown as 1 in Figure 2 below)

and modular base unit (shown as 2 in Figure 2). In this instance, the base unit

plugs into the Handset jack (shown as 3 in Figure 2).

FIGURE 2 The Headset Attached to the Handset Jack on a 6400 Series

Telephone (via a Modular Base Unit)

On the 6416D+M and 6424D+M sets, there is a jack provided for ONLY the

headset. In Figure 3, the headset is shown as 1; the Headset jack is shown

as 2. On these sets, the headset can

either

be connected, with an adapter cord

(shown as 3 in Figure 3), to the Headset jack on the back of the telephone

connected to a modular base unit which then plugs into the Headset jack.

1) Mute button 8) Display — available only on the

6408D+, 6416D+ and 6416D+M, and

the 6424D+ and 6424D+M

2) Speaker button 9) Softkeys

3) Transfer/Test button 10) Display control buttons

4) Redial button 11) Hold button

5) Conf/Ring button 12) Call appearance/feature buttons

6) Dial pad 13) Message light — labeled

7) Volume control button 14) Tray handle

321

Volume

Note: When a modular base unit is used with the Headset jack, the handset

should remain plugged into the Handset jack.

The privacy of the Whisper Page announcement cannot be guaranteed

when telephones have modular base units other than the M10L-8400

(Comcode: 407639715; PEC: 3122-022). The M10L-8400 is the only

modular base unit that should be used for the 6400 Series telephones.

Note that this does NOT apply to headsets plugged into the Headset

jack on the back of the 6416D+M and 6424D+M telephones that do not

require a modular base. For more information, see the instructions for

the Whisper Page feature in the Voice Features section.

Note: If you plug the headset directly into the Headset jack, you may use a

button on the adapter cord, if so equipped, to go off-hook and on-hook,

or a button may be administered.

FIGURE 3 The Headset Connected to the Headset Jack on the 6416D+M

and 6424D+M Telephones (No Modular Base Unit Required)

Headpieces

The following headpieces can be used with these telephones:

Headpieces with Modular Bases or with Adapter Cords

—Mirage® — Receiver fits over either ear. Not for noisy environments.

—StarSet® — Eartip fits in ear canal.

—Supra® Monaural — Adjustable headband and soft ear cushion.

Headset On/Off

—Supra Monaural Noise-Canceling (NC) — Same as above with

noise-canceling microphone that reduces background noise transmission

by up to 75 percent.

—Supra Binaural — Sound in both ears.

—Supra Binaural Noise-Canceling (NC) — Same as above with

noise-canceling microphone on flexible boom; features windscreen and

reduces background noise transmission by up to 75 percent.

Note: For direct connection to the Headset jack on the 6416D+M and

6424D+M, use the following cord: HIC-01; Comcode: 408122950;

PEC: 3124-IC/A.

Using the Softkeys

The softkeys are the four unlabeled round keys located directly below the

display. The four round display control buttons, labeled Menu, Exit, Prev, and

Next are located under the softkeys. See Figure 4.

FIGURE 4 The Display, Softkeys, and Display Control Buttons

Using the Softkey Feature Menus

There are three separate softkey feature menus. Each of these menus allows

you to select from four different features.

You can enter Softkey Mode (and view the softkey feature menu) by pressing

the display control button labeled Menu. The following is an example of a

softkey feature menu.

Softkeys

Display

NextPrevMenu Exit

control buttons

Dir Drop HFAns Timer

The top line of each softkey feature menu screen shows you the status of

each of the four features. An arrow appears above the feature name or

abbreviation if that feature is active. In the above example, the arrow above

the Timer feature indicates that feature is active.

The second line on each softkey feature menu shows the features you can

access. To use any of these features, you must press the softkey below the

feature name or abbreviation.

Press the Next or Prev button until the feature you want to use appears on the

display.

Note: An error tone (one beep) sounds when you have made an

inappropriate softkey entry.

Press the Exit button at any time to exit the softkey feature menus and

return to normal call-handling operation.

Other Softkey Features That May Be On Your Display

There are 12 default features that can be accessed with the softkeys on a

6400 Series telephone. However, the system manager may substitute other

softkey features in their place.

Call-Handling Features

The Conference feature allows you to conference up to six parties (including

yourself) on a call.

To add another party to a call (for a total of six parties)

1. Press . [dial tone]

2. Dial the number of the new party and wait for an answer.

3. When you want to add the new person, press again.

4. Repeat Steps 1 through 3 for additional conference connections.

To add a call you have put on hold to another call you are connected to

1. Press . [dial tone]

2. Press the call appearance button of the call on hold (first call).

3. Press again.

To drop the last person added to the conference call

1. With a display: Press the Menu button and then press the softkey

below Drop.

Without a display: Press the button (if administered).

Conference

Conf

Drop

The Hold feature puts a call on hold until you can return to it.

To put a call on hold while you answer another call or perform another

task

1. Press .

To answer a new call while active on another

1. Press .

2. Press the call appearance button of the incoming call.

To return to the held call

1. Press the call appearance button of the held call.

Note: If your telephone is connected to DEFINITY Release 7.1 or a later

release and if there is only one call on hold at your telephone, you can

transfer the call or initiate a conference call by pressing or

without

first returning to the held call.

The Redial (or Last Number Dialed) feature automatically redials the last

extension or outside number (up to 24 digits) you dialed.

To redial the last number that you dialed

1. Press .

The Speaker feature allows you to place calls or access other features

without lifting the handset. However, in order to speak to the other party, you

must use the handset. With the Group Listen feature, the handset and

speaker are active at the same time.

Note: All of the 6400 Series telephones described in this manual can be

optioned for either a two-way

speakerphone

or a one-way, listen-only

speaker

. Check with your system manager to see which feature you

can use on your telephone.

To use the listen-only speaker to place a call without lifting the handset

or for any listening-only feature (such as monitoring a call on which

you have been put on hold or for group listening)

1. Press .

2. Place a call or access the selected feature.

3. Adjust speaker volume if necessary:

To raise the volume, press the right half of the Speaker Volume control

button labeled ; to lower the volume, press the left half of the

Speaker Volume control button labeled .

Hold

Redial

Speaker (Listen-Only) and Group Listen

Hold

Trnsfr

Conf

Redial

Spkr

If you have a display, it shows the volume level: (There are eight

volume levels.)

To turn off the speaker and return to handset

1. Pick up the handset.

To end a call (while the handset is on-hook and only the speaker is

active)

1. Press .

To activate the speaker while using the handset so that both are active at

the same time (the Group Listen feature, if administered)

1. While you are using the handset, activate the speaker by pressing

Note: If you hang up the handset within 10 seconds after pressing ,

the call remains active on the speaker.

If you hang up the handset more than 10 seconds after pressing

, the speaker will also turn off, and the call is disconnected.

The two-way built-in speakerphone allows you to place and answer calls

without lifting your handset.

Note: Your telephone may be set for the two-way

speakerphone

for the

one-way, listen-only

speaker

. Check with your system manager to see

which of these features you can use.

Note: Speakerphones may not operate satisfactorily in every environment

(such as in very noisy locations). In such an environment, the

one-way, listen only speaker should be used.

Note: Some locations may wish to use the speakerphone for the Group

Listen feature. With this feature you can hear the other person through

the handset and speakerphone, but in order to speak to the other

person, you must use the handset. Ask your system manager if the

Group Listen feature has been administered for your telephone.

To place or answer a call without lifting the handset, or to use the

speakerphone with any feature

1. Press .

2. Place or answer the call, or access the selected feature.

3. Adjust speakerphone volume if necessary:

To raise the volume, press the right half of the Volume control button

labeled ; to lower the volume, press the left half of the Volume

control button labeled .

Speakerphone

->>>>>> +

Spkr

4. If you have a display, it shows:

(There are eight volume levels.)

To change from the speakerphone to the handset

1. Pick up the handset and talk.

To change from the handset to the speakerphone

1. Press .

2. Within 10 seconds, hang up the handset.

To use the Group Listen feature (if administered) in which the handset

and the speaker are active at the same time

1. While you are active on the handset, press .

Note: If you hang up the handset within 10 seconds after pressing ,

the call remains active on the speaker.

If you hang up the handset more than 10 seconds after pressing

, the speaker will also turn off, and the call is disconnected.

To end a call

1. Press again.

The Test feature allows you to test the lights and display on your telephone.

To test the lights and display on your telephone

1. While on-hook, press and hold down .

Lights go on in columns, and if there is a display on the telephone, all

the display segments fill in.

2. To end test, release .

Lights return to normal operation.

Note: If the lights or the display segments do not respond during the test,

see your system manager.

The Transfer feature allows you to transfer a call from your telephone to

another extension or outside number.

To send the present call to another extension

1. While on a call, press . [dial tone]

2. Dial the number to which the call is to be transferred. [ringing tone]

3. Remain on the line and announce the call.

(If the line is busy or if there is no answer, you can return to the held

Test

Transfer

->>>>>> +

Spkr

Trnsfr

call by pressing its call appearance button.)

4. Press again to complete the transfer.

5. Hang up.

Note: If your telephone is connected to a DEFINITY Release 6.3.2 or a later

release, your administrator may have chosen Transfer-on-Hang-up. In

this case, you can transfer a call by pressing , dialing the

number to which the call is to be transferred, and then hanging up.

To cancel an attempted transfer, press or press the original call

appearance. If your system has auto-hold activated, use to

cancel a transfer so that the potential transfer recipient is not left on

hold.

Getting Messages

Your Message light goes on when a caller has left a message for you.

Note: If your telephone has a display, you may also be able to use the

Message Retrieval display feature.

For directions on retrieving your messages, see your system manager.

Selecting a Personalized Ring

The Select Ring feature allows you to choose your own personalized ringing

pattern for your telephone from among eight different patterns.

To select a personalized ringing pattern

1. While on-hook, press .

Current ringing pattern plays and repeats every three seconds.

2. Continue to press (and then release) to cycle through all eight

ringing patterns.

3. If you want to save the ringing pattern currently being played, do not

press anymore. You will hear the selected ringing pattern two

more times, and then it will be automatically saved.

You will hear a confirmation tone (two rising tones), and your new

ringing pattern is set.

Note: If you go off-hook, receive a call, or lose power during selection, the

process is canceled and you must start again.

Message

Select Ring

Trnsfr

Drop

Conf

Selected Voice Features

The Abbreviated Dialing (AD) feature allows you to store selected telephone

numbers for quick and easy dialing. Each number can be a complete or

partial telephone number, an extension number, or a trunk or feature access

code. Abbreviated Dialing offers four possible types of lists — Personal,

Group, System, and Enhanced, and you can have a total of three lists. (Of

these three lists, you can have only one System List and one Enhanced List.)

You program numbers on a Personal List; numbers on Group Lists are

programmable by the controller of the list; System Lists and Enhanced Lists

are programmable only by the system manager.

You can also program a number on an AD button that is

not

stored on an AD

list. This Automatic Dialing number can be up to 16 digits and characters.

For all 6408+ telephones, and all 6408D+, 6416D+ and 6416D+M, and

6424D+ and 6424D+M telephones connected to DEFINITY switches 6.2

and prior releases, or when using the Program feature access code

To program/reprogram an AD button (administered as a feature button)

Note: The system manager must first program a call appearance/

feature button as an AD button before you can program a

number on it.

Note: There is a 10-second time limit between your entering the

Program mode and entering the first digit of an AD button, and

then a 10-second time limit between each digit. If you hear

intercept tone while you are programming the button, you have

exceeded the time limit and you must begin again.

1. Locate the Program button on your telephone. There are three

possibilities.

a. If you are using a telephone with a display, press the Menu button

and, if necessary, the Next or Prev button until Prog appears on the

display screen.

b. If you telephone does not have a display or if Prog is not available on

your display, press administered as a feature button.

c. Ask your system manager for the AD Program feature access code.

2. Pick up the handset or press . [dial tone]

3. Press the Prog button (or dial the feature access code).

4. Press the AD button to be programmed.

5. Dial an outside number, extension, or feature access code you want to

store (as you would normally dial it).

6. Press . [confirmation tone]

7. Repeat Steps 4 through 6 (within 10 seconds) to program additional

buttons.

8. Hang up or press to end programming.

Abbreviated Dialing/Automatic Dialing (AD)

Program

Spkr

For 6408D+, 6416D+ and 6416D+M, and 6424D+ and 6424D+M

telephones connected to a DEFINITY ECS Release 6.3 or later

To program an Abbreviated Dialing button on the softkey feature menu

screens or on a feature button

Note: If you make a mistake while programming an AD button on your

display, you CANNOT move back a space to erase it. Instead,

save whatever you have entered by pressing the “#” key and

then start over.

1. Locate the Program button. It will either be a button labeled

or you will see Prog on one of the feature menu screens.

2. To access the Program feature, press the Menu button, then the Next

or Prev button, if necessary, until you see Prog on the display. Then

press the softkey below Prog. If Prog is not on one of your feature

menu screens, press the button.

Your telephone will automatically go off-hook, and the light next to

will go on.

3. Select the feature button or the AD softkey you want to program. (To do

this, press the Menu button again, then press Next or Prev, if

necessary, until you see the AD softkey label, such as AD1, on the

display.)

You will see the message, Change number? Yes=1 No=2 on the

display.

4. If you want to enter a new number or change an existing number, press

the “1” key on the dial pad. If you do not want to change the number,

press the “2” key and skip to Step 6.

5. When you see the message Enter number: on the display, enter the

number you want that button to call. When you have finished entering

the number, press the “#” key. Go on to the next step.

Note: When you have changed the number called by a feature

button, you may want to change its label on the paper strip too.

6. When you see the message Change label? Yes=1 No=2, press the

“1” key on the dial pad to change a button label. If you do not want to

change the label, press the “2” key and skip to Step 8.

7. When you see the message Enter label on the display, use the dial

pad to enter the label you want, up to five characters. (Pressing a dial

pad key once enters the first letter on the key; if you want a different

letter or the number, press the key repeatedly until the character you

want appears on the display.) Press the “*” key to advance to the next

space. When you have finished entering the label, press the “#” key.

When you see the message Press button to program, decide if you

want to program another button. If so, go back to Step 3. If not, go on to

the next step.

Note: When you program a label, it does not appear on the display

until you hang up.

9. To exit from Programming mode, press the Speaker button.

Program

Spkr

To place an AD call

1. Press the selected AD button, either a feature button or the softkey

below the AD feature on the feature menu screens.

To program or reprogram an outside number, extension, or feature

access code into an AD personal list

1. Locate the Program button on your telephone. There are three

possibilities.

a. If you are using a telephone with a display, press the Menu button

and, if necessary, the Next or Prev button until Prog appears on the

display screen.

b. If your telephone does not have a display or if Prog is not available

on your display, press administered as a feature button.

c. Ask your system manager for the AD Program feature access code.

2. Pick up the handset or press . [dial tone]

3. Press the Program button (or dial the feature access code).

4. Dial the Personal List number (1, 2, or 3).

5. Dial the list item (1, 2, 3...) .

6. Dial the number you want to store (up to 24 digits) as you would

normally dial it.

7. Press . [confirmation tone]

8. Repeat Steps 5 through 7 if you want to program additional items on

the same list; hang up and begin again at Step 2 if you want to program

items on another list.

9. Hang up or press to end programming.

Note: Record your personal list items on the Abbreviated Dialing list on the

cards in the tray under the telephone; group, system, and enhanced

list can be obtained from your system manager.

To place a call using an AD list button or code

1. Press the or or buttons (if administered)

Dial the appropriate AD List code for List 1, or List 2, or List 3.

[dial tone]

Note: An (Enhanced List) may also be available; see your

system manager.

2. Dial the desired list item (1, 2, 3...).

The Call Forwarding feature temporarily forwards all your calls to another

extension or to an outside number, depending on your system.

To temporarily redirect all calls to an extension or outside number of

your choice

1. With a display: Press the Menu button and then press the softkey

below CFrwd (while on-hook or off-hook).

Call Forwarding All Calls

Program

Spkr

Pers List Grp List Sys List

Enhcd List

Without a display: Press the button (if administered) (while

on-hook or off-hook)

Dial the Call Forward access code

(while off-hook). [dial tone]

Note: If you have console permission, next, dial the extension number

whose calls are to be forwarded; receive dial tone.

2. Dial the extension or number where calls will be sent.

[confirmation tone]

3. Hang up.

To cancel Call Forwarding

1. With a display: Press the Menu button and then press the softkey

below CFrwd (while on-hook or off-hook).

2. Without a display: Press the button (while on-hook)

Dial

the Call Forward cancel code (while off-hook). [confirmation tone].

The Call Park feature allows you to put a call on hold at your telephone, for

retrieval at any extension.

To park a call at your extension (for retrieval at any extension)

Note: To use the Call Park feature on a telephone with display (if Call Park is

one of your softkey features), press the Menu button and then the

softkey below CPark. Then hang up.

or,

if a button has been assigned to your telephone, press

the button (if administered) and hang up.

Otherwise, follow these instructions to park a call at your extension.

1. Press . [dial tone]

2. Dial the Call Park access code.

[confirmation tone]

3. Press again.

Call is parked at your extension.

4. Hang up.

To retrieve a parked call from another extension

1. Pick up the handset or press .

2. Dial the Call Park access code. [confirmation tone]

3. Dial the extension where the call is parked. [confirmation tone]

If returning to a call parked at your telephone, dial your own

extension.

Call Park

Call Fwd

Call Park

Trnsfr

Spkr

The Call Pickup feature lets you answer a call at your telephone for another

extension in your pickup group. If you can use the Directed Call Pickup

feature, you can pick up a call ringing at a specific extension without the

person’s being a member of your pickup group.

To answer a call placed to a member of your pickup group when your

telephone is idle

1. With a display: Press the Menu button and then press the softkey

below CPkUp.

Without a display: Press the button (if administered)

Dial the Call Pickup access code.

Called telephone stops ringing, and you are connected to the ringing

call.

To pick up a call directly for someone else in your office

Note: Again, the Directed Call Pickup feature is designed for covering calls

for someone while they are away from their desk. In this case, you do

not

have to be a member of the same pickup group.

1. Press the button

Dial the Directed Call Pickup access

code.

2. Dial the extension of the ringing telephone.

Called telephone stops ringing, and you are connected to the ringing

call.

The Leave Word Calling (LWC) feature leaves a message for a person at

another extension to call you back. The called party will be able to dial

message service (for example, an attendant, AUDIX or other voice mail

system, a covering user, etc.) to retrieve a short, standard message which

gives your name and extension, the date and time you called, and the

number of times you called.

To leave a message

after dialing an extension (when your call is not

answered, you hear a coverage or busy tone, or you have been put on

hold)

1. With a display: Press the Menu button and then press the softkey

below LWC before hanging up.

Without a display: Press the button (if administered) before

hanging up. [confirmation tone]

Message light goes on at the called telephone (if so equipped).

Note: If reorder tone is heard, message is not stored; try again.

To leave a message without ringing an extension

1. With a display: Press the Menu button and then press the softkey

Call Pickup and Directed Call Pickup

Leave Word Calling

CallPickup

DirCall PkUp

LWC

below LWC.

Without a display: Press the button

Dial the Leave Word

Calling access code (while off-hook). [dial tone]

2. Dial the extension.

[confirmation tone]

Message light goes on at the called telephone (if so equipped).

3. Hang up.

To cancel a Leave Word Calling message

Note: You cannot cancel a message left for an AUDIX subscriber.

1. With a display: Press the Menu button and then press the softkey

below CnLWC (while on-hook or off-hook).

Without a display: Press the button (while on-hook or

off-hook)

Dial the Leave Word Calling cancel code (while off-hook).

[dial tone]

2. Dial the extension. [confirmation tone]

Note: If reorder tone is heard, the message is not canceled; try again.

If your telephone has a display and the Self-Administration feature has been

activated, you will be able to add (or to remove) feature buttons on your own

telephone using the softkeys and the display control buttons.

To administer any of the available features

1. Press the Menu button and then the softkey below Admin.

Note: The telephone must be idle; that is, there must NOT be any

active or held calls.

2. If necessary, enter your security code at the telephone dial pad.

Note: If you enter an invalid security code,

the telephone beeps and

the display shows Incorrect Security Code and Cont. (for

Continue).

Press the softkey below Cont. to proceed.

When you have entered the security code, press the softkey below

Done.

The display shows the first SELECT FEATURE screen which lists the

first set of four self-administrable features. To see the second set of four

features, press the Next button. To go back one menu screen, press the

Prev button.

3. Press the softkey below the feature you want to place on an available

feature button such as CPkUp (Call Pickup) or SAC (Send All Calls).

Note: If you choose the Automatic Dialing or Group Paging feature,

the display prompts you to add a number such as a telephone

number, extension, or trunk code that will be associated with

this particular button. When you have entered the correct

number, press the softkey below Done.

Note: If you wish to see the full name of any of the features on the

feature menu screens (called LongMode), press the softkey

Self-Administration

LWC

Cancel LWC

below Expl?.

4. Press the button on which you wish to assign this feature.

If the feature is successfully administered on the feature button, the

display shows: “Button Programmed!” Go on to Step 5.

Note: If there is already a feature programmed on that button, you see the

following screen:

On this display screen, press either of the softkeys below Replace if

you want to replace the current feature on that button. Press the

softkey below Keep if you want to keep the feature on that button.

Press the softkey below Delete if you want to delete the feature from

the button and leave that button blank.

5. When you see the “BUTTON PROGRAMMED!” screen on the display,

do one of the following:

— If you want to administer another button on your telephone, press the

softkey below Cont (Continue) on the second line of the “BUTTON

PROGRAMMED” screen. The display returns to the feature list.

Repeat Steps 3 and 4 to administer other buttons.

— To end self-administration and return to Normal call-handling mode,

press the Exit button.

Note: Be sure to write the name of the self-administered feature(s) on the

telephone designation card next to the appropriate button.

The Send All Calls feature temporarily sends all your calls to another

extension in the same system.

Note: Before you can use this feature, your system manager must provide a

coverage path for your extension.

To send all calls (except priority calls) immediately to coverage

1. With a display: Press the Menu button and then press the softkey

below SAC (while on-hook).

Without a display: Press the button (while on-hook)

Dial

the Send All Calls access code (while off-hook) [confirmation tone]

To cancel Send All Calls

1. With a display: Press the Menu button and then press the softkey

below SAC again (while on-hook).

Without a display: Press the button again (while on-hook)

Dial the Send All Calls cancel code (while off-hook).

[confirmation tone]

Send All Calls

XXXXX FEATURE ON BUTTON

Replace Keep Delete

Send Calls

The Whisper Page feature allows you, if you have appropriate permissions,

to make an announcement to a person at another extension currently on

another call. Only the person at the other extension hears the

announcement; the other person on the call cannot hear the message.

Note: If you are connecting the headpiece to the Handset jack on the

6400 Series telephones, the M10L-8400 is the only modular base unit

that should be used. If you use any other modular base unit, the

Whisper Page announcement may be overheard by the other person

on the call.

To make an important announcement (such as an incoming call) to

someone at another extension busy on another call

1. Press the button

Dial the Whisper Page access code.

Both people on the other call hear a beep.

The person whom you have called can press the button

which forms a two-party speaking path with your telephone. The other

call is put on hold and that person cannot hear your conversation.

2. Speak with the person you have called.

Note: If the person whom you have called is not using the telephone at

the time you activate Whisper Page, the call is converted to a

normal call.

Note: Any person in the system with the button

administered on the telephone can block Whisper Page calls by

pressing the button.

Display Features

Note: To ensure easier display visibility, the display on the 6408D+, 6416D+

and 6416D+M, and 6424D+ and 6424D+M can be left in its horizontal

position or can be raised to a slightly steeper angle. Check which

viewing angle is best for your workstation.

Time and Date

Ordinarily, the time and the date will appear on the upper line of your display.

(The 6408+ does

not

have a display.) The time and date are set at the switch,

so if there is an error, contact your system manager.

Note: On initially plugging in a 6400 Series display telephone or after a

power outage, it may take approximately 15 minutes before the time

and date appear on the screen.

Call Information

The 6408 telephones have eight call appearance buttons; the 6416D+ and

6416D+M have 16; the 6424D+ and 6424D+M have 24 buttons. Beginning

with the first button in the upper left hand corner of your faceplate and going

down, the display identifies the buttons in the left column as a through h. The

Whisper Page

Whisper Answer

Whisper Off

buttons in the right column begin with i and then go through p (on the 6416D+

and 6416D+M) and through x (on the 6424D+ and 6424D+M). When the

display shows , it represents call information for the first call

appearance button. The next button down would be shown as , and

so on.

When you dial an extension, that number is shown and then replaced by the

called party’s name and extension. When a call is received from another

extension, the caller’s name is shown; when a call is received from outside,

“OUTSIDE CALL” or a trunk identifier is shown.

The display remains in Normal (call-handling) Mode until you activate one of

the other display or softkey features. After using any of these features, return

to Normal Mode by pressing the Exit button.

The Call Timer and the Timer features are used to measure elapsed

time on a call.

However, the Call Timer feature can be used ONLY if your telephone

is connected to a DEFINITY ECS Release 6.3 or later. This feature,

once activated, measures elapsed time

automatically

on all calls until

you turn off the Call Timer feature.

The Timer feature must be turned on

for each individual call

you wish

to time. At the end of the call, you must immediately turn off the feature.

This feature can be used with

any

DEFINITY switch release.

Check with your system manager to see if you can use either of these

features.

To use the Call Timer feature to measure elapsed time on telephone

calls

1. Press the Menu button and then press the softkey below CTime

or,

if CTime is not available on your display, press the

button (if administered).

The Call Timer will measure elapsed time automatically on all calls

until you turn off the Call Timer feature.

2. When you want to turn off the Call Timer feature, press the Menu

button and press the softkey below CTime

or,

if you have activated this feature with

press the

button.

To use the Timer feature to measure elapsed time on an individual

telephone call

1. Press the Menu button and then press the softkey below Timer (which

exits you from softkey mode)

or,

if Timer is not available on your display, press the button

(if administered).

2. To stop the timer and clear the display, press the Menu button and then

press the softkey below Timer again

or,

if Timer is not available on your display, press again.

Call Timer and Timer

Call Timer

Timer

The Directory feature allows you to search for the extension of another user

in your location by keying in the user’s name at the dial pad.

To search the directory for a name

1. Press the Menu button and then press the softkey below Dir

or,

if Dir is not available on your display, press the button

(if administered).

2. Key in the selected name with dial pad keys:

last name, comma (use ), first name or initial.

3. Press the Next button for each successive directory name you wish to

see.

4. To search for a new name, press the softkey below Dir or press the

button and go through the above sequence again.

5. When you are ready to exit the directory, press the Exit button.

To place a call to the name shown on the display

1. Pick up the handset.

2. While the name is shown, press the button (if administered)

or,

if you do not have a button on your set, press the Exit

button and then dial the number using the dial pad.

Note: You can also leave your handset on-hook. The speakerphone

will turn on automatically when you press .

Use the Exit feature to leave Display Mode (after using any display or softkey

feature) and return to Normal Mode. You can then use the display to view the

time and date and to identify call appearance, calling/called party, and

calling/called number.

To exit a display feature and return to Normal (display) Mode

1. Press the Exit button.

Display will show the time and date or, when applicable, call/caller

information.

The Inspect feature shows you call-related information for an incoming call

when you are already active on a call, or, with this feature, you can see who

is on hold.

To use the Inspect feature

1. Press the Menu button and then press the softkey below Inspt

or,

if Inspt is not available on your display, press the button (if

administered).

Directory

Call Disp

Inspect

2. Press the call appearance button in question.

Information is shown on the display screen;

you remain connected to the present call.

3. To return to the held call, press the Exit button and then the call

appearance button of the held call.

The Stored Number or View feature allows you to check: 1) the number stored

as an item on an Abbreviated Dialing list, 2) the number you last dialed (via

Last Number Dialed feature), or 3) the name of the feature that has been

programmed on any of your telephone’s call appearance/feature buttons.

To view the number stored as a list item

1. Press the Menu button and then press the softkey below BtnVu

Press the button.

2. Press the selected or or button

Dial the appropriate AD List code for List 1, or List 2, or List 3.

Note: An (Enhanced List) may also be available; see your

system manager.

3. Dial the selected list item (1, 2, 3...).

Stored number is shown.

4. Hang up.

5. To return to the Normal (display) Mode, press the Exit button or begin

again at Step 2 to see another stored number.

To view the feature stored on a call appearance/feature button OR the

last number you dialed OR a number stored on an AD button

1. Press the Menu button and then press the softkey below View

or,

if View is not available on your display, press the button.

2. Press the selected feature button.

Note: To view the last number you dialed, press , or to view

the number stored on an AD button, press the selected AD

button.

3. To return to the Normal (call-handling) Mode display, press the Exit

button or repeat Step 2 to see another stored number.

Modular Interface Capabilities

If you are using a 6416D+M or 6424D+M telephone, you can install a module

in the telephone’s desktop stand for increased set functionality. Figure 5 shows

the rear of the desktop stand on these telephones. Number 1 in Figure 5

shows the module opening on the back of the stand. Remove the cover

(shown as 2) before you install the module. For more information about

specific modules, see the documentation supplied with the module.

Note: These modules can ONLY be used in the desktop position; they

Stored Number/View

View

Pers List

Grp List Sys List

Enhcd List

View

Redial

CANNOT be used if the telephone is to be wall-mounted.

FIGURE 5 A Rear View of the 6416D+M and 6424D+M Telephones

Telephone Installation

All of the 6400 Series telephones described in this manual can be either

desk-mounted or wall-mounted. Use the following directions for installing any

of these telephones. Figure 6 shows the back of the 6400 Series telephones.

FIGURE 6 The Bottom of the 6400 Series Telephones

Desktop Installation

Note: In non-modular 6400 Series telephones, you can use the telephone

without the desktop stand, if you so choose.

(If the telephone desktop

stand contains the modular interface, the desktop stand must be left

connected to the telephone.)

If you do not use the telephone with attached desktop stand, it is

suggested that you place small round feet (included in a plastic bag in

the box in which the telephone was packed) on each corner of the

LINE

EX MOD

7 6

bottom of the telephone housing.

1. Turn the telephone face down on a flat surface.

2. Remove the desktop stand (the upper tabs on the stand are shown as

2 in Figure 6; the lower tabs are shown as 7 in Figure 6). If you are

using a 6416D+M or 6424D+M telephone and want to install the

adjunct module, do so now before proceeding with the following steps.

For more information on the installation of the module, see the

documentation that came in the box with the module.

3. Snap one end of the line cord (D2R or D8W) into the “LINE” jack (3 in

Figure 6) on the bottom of the telephone.

4. If you are installing a 6416D+ or 6416D+M or a 6424D+ or 6424D+M

with a connected expansion module, snap one end of the expansion

module cord into the “XM24” jack (4 in Figure 6).

5. Thread the line cord (and expansion module cord, if appropriate)

through the routing channel leading to the top of the desktop stand

(1 in Figure 6). Make sure that each cord is placed securely under the

square tabs in the routing channel.

6. Snap one end of the coiled handset cord into the Handset jack (6 in

Figure 6). This jack is labeled . Thread the handset cord into the

channel leading to the side edge of the telephone).

7. Turn the telephone right side up, with the front facing you.

8. Snap the free end of the handset cord into the handset and place the

handset in the cradle.

9. If appropriate, snap the free end of the expansion module cord into the

TEL SET jack on the expansion module.

10. Snap the free end of the line cord into the modular wall jack.

11. Lift the handset and listen for dial tone. If there is no dial tone, check all

wire connections to make sure they are secure.

Note: If you are using a headset with the telephone, you can connect it to the

Handset jack (6 in Figure 6) or the Headset jack on some telephones

(5 in Figure 6).

Wall Installation

Note: For wall-mounting, you will need a 1-foot line cord. (This cord is

not

supplied with the telephone, but can be ordered by using this

comcode: 103786760.)

If you are wall-mounting the telephone, you should remove the

tray from the base of the telephone. For this purpose, use the

instructions listed under “Removing the Telephone Tray” later in this

guide.

1. Make sure the 8-conductor wall mount plate is in place.

2. Do the following to reverse the handset hook. (a in Figure 7 shows the

handset retainer located under the handset.)

— In order to release the handset retainer hook, press down on the hook

and slide it toward the top of the telephone. (See b in Figure 7.)

— Rotate the hook 180 degrees (as in c in Figure 7) and then slide it

back into its slot so the bottom part now sticks out from the top. (See

d in Figure 7.) Snap the hook firmly into place.

FIGURE 7 Removing, Rotating, and Replacing the Handset Retainer

3. Place the telephone face down on a flat surface.

4. Remove the desktop stand which is attached to the base of the

telephone by tabs on the top and back of the stand, shown as 2 and 7

in Figure 6 on page 21.

Note: Figure 8 below shows the removal of the desktop stand from

two different 6400 Series telephone models. Check to see

which model is most like the back of your telephone.

— Press inward on the top of the stand until you can lift the upper tab(s)

of the stand (shown as 1 in the figure below) out of the tab slot(s)

(shown as 2 in the figure below) on the telephone.

— Lift the bottom of the stand out of the lower tab slot(s).

FIGURE 8 Removing the Desktop Stand

a. b.

c. d.

5. Reverse the desktop stand so that the larger end is facing down.

6. Snap the line cord into the “LINE” jack in the bottom of the telephone

and coil the excess cord in the back of the deskstand.

7. Snap one end of the coiled handset cord into the Handset jack (labeled

). Thread the handset cord into the channel leading to the side

edge of the telephone

8. Slowly lower the reversed deskstand onto the bottom of the telephone

until the tabs at the top and bottom of the deskstand snap into the

appropriate slots on the bottom of the telephone.

9. Place the free end of the line cord through the opening in the middle of

the deskstand and then snap the free end of the line cord into the wall

jack.

10. Place the base of the telephone on the wall-jack mounting studs, and

pull downward until it is secure. (See Figure 9.)

FIGURE 9 Placing the Telephone on the Wall Jack Mounting Studs

11. Snap the free end of the handset cord into the handset and place the

handset in the cradle.

Note: The handset hook you repositioned will hold the handset in place.

12. Lift the handset and listen for dial tone. If there is no dial tone, check all

wire connections to make sure they are secure.

Removing the Telephone Tray

You may wish to remove the tray from the base of the telephone, especially if

you are wall-mounting the telephone. See Figure 10 for further help.

1. Pull the tray from the base of the telephone as far as it will go.

2. Using your thumb, press down on the center of the tray.

3. Continue to pull the tray until it is completely separated from the base.

FIGURE 10 Removing the Tray from the Base of the Telephone

Installing the Designation Card

Use the button designation card to write the telephone number, extension,

name, or feature that each call appearance/feature button can access. In order

to help you match the designation cards with the call appearance/feature

buttons on the telephone, the columns of button labels are marked with the

6400 Series multi-line telephone model with which the label can be used.

Below the perforated bottom edge of each designation card is a telephone

number card on which you can write your telephone number or extension.

To label and install the designation card and telephone number card

1. Print the numbers/features on the button designation card that

corresponds with the telephone you are using, and type or write your

phone number or extension on the telephone number card (labeled

Tel no.).

2. Crease the perforated edges of the cards you have filled out and then

tear the button designation strips and the station number card along

the perforations.

3. Place the button designation card and telephone number card under

the plastic card cover on the telephone by doing the following:

— The transparent designation card cover is attached to the frame of

the telephone by tabs on the top and bottom of the cover. Remove

the cover by pulling the top tab forward and then lifting the bottom of

the transparent cover from the telephone.

— Place the designation card(s) on the telephone and then replace the

transparent cover over the card by inserting the tabs at the bottom

and then pressing the top down until it clicks.

Note: You can order additional designation cards in quantities of 25 cards

and 100 cards per package. Use the following comcodes when you

place your order.

25 sheets of designation and telephone number cards:

Comcode: CC847984614

100 sheets of designation and telephone number cards:

Comcode: CC847984622

Tones and Their Meaning

Note: The tables below describe the defaults for each ringing and feedback

tone. Check with your system manager to verify if the descriptions in

the Meaning column are accurate for your system.

Ringing Tones are produced by an incoming call.

Feedback tones are those which you hear through the handset (receiver) or

the speaker.

Ringing Tones

Rings Meaning

1 ring A call from another extension.

2 rings A call from outside or from the attendant

3 rings A priority call from another extension, or

from an Automatic Callback call you

placed.

ring-ping

(half-ring) A call redirected from your telephone to

another because Send All Calls or Call

Forwarding All Calls is active.

Feedback Tones

Tones Meaning

busy A low-pitched tone repeated 60 times a

minute; indicates the number dialed is in

use.

call waiting

ringback A ringback tone with lower-pitched signal at

the end; indicates the extension call is

busy, and the called party has been given a

call waiting tone. If you hear this tone, you

may wish to activate Automatic Callback

confirmation Three short bursts of tone; indicates a

feature activation or cancellation has been

accepted.

continued on next page

◆

Line and Feature Button Lights

Feedback Tones

(continued)

Tones Meaning

coverage One short burst of tone; indicates your

call will be sent to another extension

to be answered by a covering user.

dial A continuous tone; indicates dialing

can begin.

intercept/

time-out An alternating high and low tone;

indicates a dialing error, a denial of

the service requested, or a failure to

dial within a preset interval (usually

10 seconds) after listing the handset

or dialing the previous digit.

recall dial Three short bursts of tone followed by

a steady dial tone; indicates the

feature request has been accepted

and dialing can begin.

reorder A fast busy tone repeated 120 times a

minute; indicates all trunks are busy.

ringback A low-pitched tone repeated 15 times

a minute; indicates the number dialed

is being rung.

Line and Feature Button Lights

Light Meaning

Steady red The line you are using or will use when you lift

the handset or press the Speaker button.

Steady green The line is in use, or the feature programmed

on this button is on.

Blinking green You have put a call on hold on this

line button.

Avaya 6416D Plus M Users Manual 6408+, 6408D+, 6416D+, 6416D+M, 6424D+, And 6424D+M Telephones User's Guide

6416dm 51ea0c60-0f5e-4bed-b658-74ad5973b5de Avaya Cordless Telephone 6416D+M User Guide |

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