Avaya Ip Office 1403 Quick Reference Guide 1603

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IP Office 1403 Telephone

Quick Reference Guide

IP Office 1403 Quick Reference Guide

Conference Calls

Making a conference call

1. While active on a call, press the CONFERENCE button. The call is put on hold. Avaya one-X™ Deskphone Value Edition

2. Call the person you want to add to a conference.

3. When they answer, if they want to join the conference press the CONFERENCE button again. If they do

not want to join the conference, press the DROP button. Then press the fast flashing green button.

Adding a person to a conference call

1. Press the HOLD button to put the conference on hold.

2. Call the person you want to add to a conference.

• When they answer, if they want to join the conference press the CONFERENCE button again.

• If they do not want to join the conference, press the DROP button. Then press the fast flashing

green button to rejoin the conference.

Advanced Telephone Features

The feature button label identifies the feature that has been assigned for your telephone. For more

information about the feature administered for your telephone, and other features that are available for your

extension, contact your system administrator.

Issue 2 (08th March 2010)

IP Office 1403 Quick Reference Guide IP Office 1403 Quick Reference Guide

Issue 2 (08th March 2010)

LEDs Avaya Menu

You can use the Avaya Menu to adjust and customize phone settings, select the display language, view

network settings, and log out. To access the Avaya Menu, press the A button.

Call Appearance Button LEDs

Steady green Call appearance connected/in use.

Slow blinking green Call appearance is ringing/alerting.

Fast blinking green Call appearance is on hold.

Steady red Call appearance in use or is selected and will be used when you go off-

hook.

Off Call appearance free/not in use.

Feature Button LEDs

Steady green Feature is active.

Blinking green Feature is pending (request is being processed and not immediately

available).

Blinking red Feature is shown on the phone display.

Off Feature is not available

The Avaya Menu has several sub-menus:

• Screen lets you adjust the display brightness and contrast and turn visual alerting on and off.

• Sounds lets you select your ringing pattern, turn button click sounds on and off, and turn error

tones on and off.

• Advanced lets you select the display language, set automatic gain control on the handset and

speaker, or initiate a manual backup/restore if you have a backup/ restore file server. See your

system administrator for more information.

Adjusting the brightness or contrast of the display

1. Press the A button.

2. Press # to continue.

3. Press * to select Screen.

4. Press # to scroll to Brightness or Contrast

Answering and Making a Call 5. Press - or + on the volume button to adjust the brightness or contrast.

Answering a Call

• If you are not already on a call, lift the handset. If you are already on a call, press the alerting call

appearance button (slow flashing green lamp) puts the existing call on hold and answers the

alerting call.

Changing the ring pattern

1. Press the A button.

2. Press # to scroll to Sounds.

• To answer the call on speakerphone, press the SPEAKER button. 3. Press * to select Sounds.

• To answer the call using a headset, press the HEADSET button. 4. Press - or + on the volume button to select a ring type.

Making a Call Turning visual alerting on or off

1. Dial the number you want to call. 1. Press the A button.

2. When answered, either lift the handset or continue on speakerphone. 2. Press # to continue.

3. Press * to select Screen.

Putting a Call on Hold 4. Press # to scroll to Visual Alert.

1. While connected to the call, press HOLD. 5. Press - or + on the volume button to turn visual alerting on or off.

2. To resume the call, press the call appearance for the held call (fast flashing green lamp).

Changing the language

Transferring a Call

1. Press the A button.

1. While connected to the call you want to transfer, press TRANSFER.

2. Press # to scroll to Advanced.

2. Dial the telephone number.

3. Press * to select Advanced.

3. Press TRANSFER again to complete the transfer.

4. Press # to scroll to Language

5. Press * to select Language.

6. Press # to scroll to the desired language.

7. Press * to save your selection.

8. Press 4 to confirm or 6 to cancel.

Issue 2 (08th March 2010)