Avaya J129 J129 IP Deskphone User Manual Using Avaya J129 IP Phones
AVAYA J129 IP Deskphone Using Avaya J129 IP Phones
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Using Avaya J129 IP Phones Release 1.0 Issue 1 October 2016 Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 1 © 2016, Avaya, Inc. 2 All Rights Reserved. 73 Licenses 74 75 76 Using a cell, mobile, or GSM phone, or a two-way radio in close 77 proximity to an Avaya IP telephone might cause interference. 78 79 Documentation disclaimer 80 “Documentation” means information published in varying mediums 81 which may include product information, operating instructions and 82 performance specifications that are generally made available to users 83 of products. Documentation does not include marketing materials. 84 Avaya shall not be responsible for any modifications, additions, or 85 deletions to the original published version of Documentation unless 86 such modifications, additions, or deletions were performed by or on 87 the express behalf of Avaya. 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Contact Avaya or Avaya Channel Partner (as 124 applicable) for more information. 125 126 127 52 THE FOLLOWING APPLIES ONLY IF YOU PURCHASE AN AVAYA 128 53 HOSTED SERVICE SUBSCRIPTION FROM AVAYA OR AN AVAYA 54 CHANNEL PARTNER (AS APPLICABLE), THE TERMS OF USE 129 55 FOR HOSTED SERVICES ARE AVAILABLE ON THE AVAYA 130 56 WEBSITE, HTTPS://SUPPORT.AVAYA.COM/LICENSEINFO 131 57 UNDER THE LINK “Avaya Terms of Use for Hosted Services” OR 58 SUCH SUCCESSOR SITE AS DESIGNATED BY AVAYA, AND ARE132 133 59 APPLICABLE TO ANYONE WHO ACCESSES OR USES THE 134 60 HOSTED SERVICE. BY ACCESSING OR USING THE HOSTED 135 61 SERVICE, OR AUTHORIZING OTHERS TO DO SO, YOU, ON 62 BEHALF OF YOURSELF AND THE ENTITY FOR WHOM YOU ARE136 63 DOING SO (HEREINAFTER REFERRED TO INTERCHANGEABLY 137 64 AS “YOU” AND “END USER”), AGREE TO THE TERMS OF USE. IF138 139 65 YOU ARE ACCEPTING THE TERMS OF USE ON BEHALF A 66 COMPANY OR OTHER LEGAL ENTITY, YOU REPRESENT THAT 140 67 YOU HAVE THE AUTHORITY TO BIND SUCH ENTITY TO THESE 141 68 TERMS OF USE. IF YOU DO NOT HAVE SUCH AUTHORITY, OR 142 51 Hosted Service 69 70 71 72 License types Designated System(s) License (DS). End User may install and use each copy or an Instance of the Software only on a number of Designated Processors up to the number indicated in the order. Avaya may require the Designated Processor(s) to be identified in the order by type, serial number, feature key, Instance, location or other specific designation, or to be provided by End User to Avaya through electronic means established by Avaya specifically for this purpose. Shrinkwrap License (SR). You may install and use the Software in accordance with the terms and conditions of the applicable license agreements, such as “shrinkwrap” or “clickthrough” license accompanying or applicable to the Software (“Shrinkwrap License”). Heritage Nortel Software “Heritage Nortel Software” means the software that was acquired by Avaya as part of its purchase of the Nortel Enterprise Solutions Business in December 2009. The Heritage Nortel Software is the software contained within the list of Heritage Nortel Products located at https://support.avaya.com/LicenseInfo under the link “Heritage Nortel Products” or such successor site as designated by Avaya. For Heritage Nortel Software, Avaya grants Customer a license to use Heritage Nortel Software provided hereunder solely to the extent of the authorized activation or authorized usage level, solely for the purpose specified in the Documentation, and solely as embedded in, for execution on, or for communication with Avaya equipment. Charges for Heritage Nortel Software may be based on extent of activation or use authorized as specified in an order or invoice. IF YOU DO NOT WISH TO ACCEPT THESE TERMS OF USE, YOU143 Copyright MUST NOT ACCESS OR USE THE HOSTED SERVICE OR 144 Except where expressly stated otherwise, no use should be made of AUTHORIZE ANYONE TO ACCESS OR USE THE HOSTED 145 materials on this site, the Documentation, Software, Hosted Service, SERVICE. 146 or hardware provided by Avaya. All content on this site, the 1 10 11 documentation, Hosted Service, and the product provided by Avaya including the selection, arrangement and design of the content is owned either by Avaya or its licensors and is protected by copyright and other intellectual property laws including the sui generis rights relating to the protection of databases. You may not modify, copy, reproduce, republish, upload, post, transmit or distribute in any way any content, in whole or in part, including any code and software unless expressly authorized by Avaya. Unauthorized reproduction, transmission, dissemination, storage, and or use without the express written consent of Avaya can be a criminal, as well as a civil offense under the applicable law. 12 Virtualization 13 14 15 16 17 18 The following applies if the product is deployed on a virtual machine. Each product has its own ordering code and license types. Note that each Instance of a product must be separately licensed and ordered. For example, if the end user customer or Avaya Channel Partner would like to install two Instances of the same type of products, then two products of that type must be ordered. 19 Third Party Components 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 WWW.SIPRO.COM/CONTACT.HTML. THE H.264 (AVC) CODEC IS LICENSED UNDER THE AVC PATENT PORTFOLIO LICENSE FOR THE PERSONAL USE OF A CONSUMER OR OTHER USES IN WHICH IT DOES NOT RECEIVE REMUNERATION TO: (I) ENCODE VIDEO IN COMPLIANCE WITH THE AVC STANDARD (“AVC VIDEO”) AND/OR (II) DECODE AVC VIDEO THAT WAS ENCODED BY A CONSUMER ENGAGED IN A PERSONAL ACTIVITY AND/OR WAS OBTAINED FROM A VIDEO PROVIDER LICENSED TO PROVIDE AVC VIDEO. NO LICENSE IS GRANTED OR SHALL BE IMPLIED FOR ANY OTHER USE. ADDITIONAL INFORMATION FOR H.264 (AVC) AND H.265 (HEVC) CODECS MAY BE OBTAINED FROM MPEG LA, L.L.C. SEE HTTP:// WWW.MPEGLA.COM. 88 Compliance with Laws 89 90 91 92 93 You acknowledge and agree that it is Your responsibility for complying with any applicable laws and regulations, including, but not limited to laws and regulations related to call recording, data privacy, intellectual property, trade secret, fraud, and music performance rights, in the country or territory where the Avaya product is used. 94 Preventing Toll Fraud “Third Party Components” mean certain software programs or portions thereof included in the Software or Hosted Service may 95 contain software (including open source software) distributed under 96 third party agreements (“Third Party Components”), which contain 97 terms regarding the rights to use certain portions of the Software 98 (“Third Party Terms”). As required, information regarding distributed 99 Linux OS source code (for those products that have distributed Linux 100 OS source code) and identifying the copyright holders of the Third 101 Party Components and the Third Party Terms that apply is available 102 in the products, Documentation or on Avaya’s website at: https:// support.avaya.com/Copyright or such successor site as designated 103 by Avaya. The open source software license terms provided as Third 104 Party Terms are consistent with the license rights granted in these 105 Software License Terms, and may contain additional rights benefiting106 You, such as modification and distribution of the open source 107 software. The Third Party Terms shall take precedence over these 108 Software License Terms, solely with respect to the applicable Third Party Components to the extent that these Software License Terms 109 impose greater restrictions on You than the applicable Third Party 110 Terms. 111 “Toll Fraud” is the unauthorized use of your telecommunications system by an unauthorized party (for example, a person who is not a corporate employee, agent, subcontractor, or is not working on your company's behalf). Be aware that there can be a risk of Toll Fraud associated with your system and that, if Toll Fraud occurs, it can result in substantial additional charges for your telecommunications services. Avaya Toll Fraud intervention If You suspect that You are being victimized by Toll Fraud and You need technical assistance or support, call Technical Service Center Toll Fraud Intervention Hotline at +1-800-643-2353 for the United States and Canada. For additional support telephone numbers, see the Avaya Support website: https://support.avaya.com or such successor site as designated by Avaya. Security Vulnerabilities Information about Avaya’s security support policies can be found in the Security Policies and Support section of https:// The following applies only if the H.264 (AVC) codec is distributed with112 support.avaya.com/security. the product. THIS PRODUCT IS LICENSED UNDER THE AVC 113 Suspected Avaya product security vulnerabilities are handled per the PATENT PORTFOLIO LICENSE FOR THE PERSONAL USE OF A 114 Avaya Product Security Support Flow (https:// CONSUMER OR OTHER USES IN WHICH IT DOES NOT RECEIVE115 support.avaya.com/css/P8/documents/100161515). REMUNERATION TO (i) ENCODE VIDEO IN COMPLIANCE WITH THE AVC STANDARD (“AVC VIDEO”) AND/OR (ii) DECODE AVC 116 Downloading Documentation VIDEO THAT WAS ENCODED BY A CONSUMER ENGAGED IN A 117 For the most current versions of Documentation, see the Avaya PERSONAL ACTIVITY AND/OR WAS OBTAINED FROM A VIDEO 118 Support website: https://support.avaya.com, or such successor site PROVIDER LICENSED TO PROVIDE AVC VIDEO. NO LICENSE IS119 as designated by Avaya. GRANTED OR SHALL BE IMPLIED FOR ANY OTHER USE. ADDITIONAL INFORMATION MAY BE OBTAINED FROM MPEG 120 Contact Avaya Support LA, L.L.C. SEE HTTP://WWW.MPEGLA.COM. 121 See the Avaya Support website: https://support.avaya.com for 122 product or Hosted Service notices and articles, or to report a problem Service Provider 123 with your Avaya product or Hosted Service. For a list of support THE FOLLOWING APPLIES TO AVAYA CHANNEL PARTNER’S 124 telephone numbers and contact addresses, go to the Avaya Support HOSTING OF AVAYA PRODUCTS OR SERVICES. THE PRODUCT125 website: https://support.avaya.com (or such successor site as OR HOSTED SERVICE MAY USE THIRD PARTY COMPONENTS 126 designated by Avaya), scroll to the bottom of the page, and select SUBJECT TO THIRD PARTY TERMS AND REQUIRE A SERVICE 127 Contact Avaya Support. PROVIDER TO BE INDEPENDENTLY LICENSED DIRECTLY 128 Regulatory Statements FROM THE THIRD PARTY SUPPLIER. AN AVAYA CHANNEL PARTNER’S HOSTING OF AVAYA PRODUCTS MUST BE 129 Australia Statements AUTHORIZED IN WRITING BY AVAYA AND IF THOSE HOSTED 130 Handset Magnets Statement: PRODUCTS USE OR EMBED CERTAIN THIRD PARTY SOFTWARE, INCLUDING BUT NOT LIMITED TO MICROSOFT Danger: SOFTWARE OR CODECS, THE AVAYA CHANNEL PARTNER IS REQUIRED TO INDEPENDENTLY OBTAIN ANY APPLICABLE 131 The handset receiver contains magnetic devices that can LICENSE AGREEMENTS, AT THE AVAYA CHANNEL PARTNER’S 132 attract small metallic objects. Care should be taken to avoid EXPENSE, DIRECTLY FROM THE APPLICABLE THIRD PARTY 133 personal injury. SUPPLIER. 134 Industry Canada (IC) Statements WITH RESPECT TO CODECS, IF THE AVAYA CHANNEL PARTNER IS HOSTING ANY PRODUCTS THAT USE OR EMBED 135 RSS Standards Statement THE G.729 CODEC, H.264 CODEC, OR H.265 CODEC, THE 136 This device complies with Industry Canada licence-exempt RSS AVAYA CHANNEL PARTNER ACKNOWLEDGES AND AGREES 137 standard(s). Operation is subject to the following two conditions: THE AVAYA CHANNEL PARTNER IS RESPONSIBLE FOR ANY AND ALL RELATED FEES AND/OR ROYALTIES. THE G.729 75 1. This device may not cause interference, and CODEC IS LICENSED BY SIPRO LAB TELECOM INC. SEE 2. This device must accept any interference, including interference that may cause undesired operation of the device. 60 4 Le présent appareil est conforme aux CNR d'Industrie Canada 61 本製品を安全にご使用頂くため、以下のことにご注意ください。 5 applicables aux appareils radio exempts de licence. L'exploitation est 6 autorisée aux deux conditions suivantes: 62 • 接続ケーブル、電源コード、AC アダプタなどの部品は、必ず 63 製品に同梱されております添付品または指定品をご使用くだ 1. L'appareil ne doit pas produire de brouillage, et 64 さい。添付品指定品以外の部品をご使用になると故障や動作 65 不良、火災の原因となることがあります。 2. L'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même si le brouillage est susceptible 66 d'en compromettre le fonctionnement. 67 10 11 Radio Transmitter Statement 12 13 14 15 16 17 18 Under Industry Canada regulations, this radio transmitter may only operate using an antenna of a type and maximum (or lesser) gain approved for the transmitter by Industry Canada. To reduce potential radio interference to other users, the antenna type and its gain should be so chosen that the equivalent isotropically radiated power (EIRP) is not more than that necessary for successful communication. 19 20 21 22 23 24 25 26 Conformément à la réglementation d'Industrie Canada, le présent émetteur radio peut fonctionner avec une antenne d'un type et d'un gain maximal (ou inférieur) approuvé pour l'émetteur par Industrie Canada. Dans le but de réduire les risques de brouillage radioélectrique à l'intention des autres utilisateurs, il faut choisir le type d'antenne et son gain de sorte que la puissance isotrope rayonnée équivalente ne dépasse pas l'intensité nécessaire à l'établissement d'une communication satisfaisante. 27 This Class B digital apparatus complies with Canadian ICES-003. 28 Cet appareil numérique de la classe B est conforme à la norme 29 NMB-003 du Canada. 30 Radiation Exposure Statement 31 32 33 34 35 36 This equipment complies with FCC & IC RSS102 radiation exposure limits set forth for an uncontrolled environment. This equipment should be installed and operated with minimum distance 20cm between the radiator & your body. This transmitter must not be colocated or operating in conjunction with any other antenna or transmitter. 37 38 39 40 Cet équipement est conforme aux limites d'exposition aux rayonnements ISEDétablies pour un environnement non contrôlé. Cet équipement doit être installé et utilisé avec un minimum de 20 cm de distance entre la source de rayonnement et votre corps. 41 Japan Statements 42 Class B Statement 43 44 45 46 68 69 México Statement 70 The operation of this equipment is subject to the following two 71 conditions: 72 73 1. It is possible that this equipment or device may not cause harmful interference, and 74 75 2. This equipment or device must accept any interference, including interference that may cause undesired operation. 76 La operación de este equipo está sujeta a las siguientes dos 77 condiciones: 78 79 1. Es posible que este equipo o dispositivo no cause interferencia perjudicial y 80 81 82 2. Este equipo o dispositivo debe aceptar cualquier interferencia, incluyendo la que pueda causar su operación no deseada. 83 Power over Ethernet (PoE) Statement 84 This equipment must be connected to PoE networks without routing 85 to the outside plant. 86 U.S. Federal Communications Commission (FCC) Statements 87 Compliance Statement 88 The changes or modifications not expressly approved by the party 89 responsible for compliance could void the user’s authority to operate 90 the equipment. 91 To comply with the FCC RF exposure compliance requirements, this 92 device and its antenna must not be co-located or operating to 93 conjunction with any other antenna or transmitter. 94 This device complies with part 15 of the FCC Rules. Operation is 95 subject to the following two conditions: This is a Class B product based on the standard of the VCCI Council. 96 If this is used near a radio or television receiver in a domestic 97 environment, it may cause radio interference. Install and use the 98 equipment according to the instruction manual. 99 47 48 Denan Power Cord Statement Danger: 49 Please be careful of the following while installing the 50 equipment: • 同梱されております付属の電源コードを他の機器には使用し ないでください。上記注意事項を守らないと、死亡や大怪我 など人身事故の原因となることがあります。 100 101 102 103 104 105 106 107 1. This device may not cause harmful interference, and 2. This device must accept any interference received, including interferences that may cause undesired operation. When using IEEE 802.11a wireless LAN, this product is restricted to indoor use, due to its operation in the 5.15 to 5.25GHz frequency range. The FCC requires this product to be used indoors for the frequency range of 5.15 to 5.25GHz to reduce the potential for harmful interference to co channel mobile satellite systems. Highpower radar is allocated as the primary user of the 5.25 to 5.35GHz and 5.65 to 5.85GHz bands. These radar stations can cause interference with and/or damage to this device. 108 Class B Part 15 Statement 109 For product available in the USA/Canada market, only channel 1~11 110 can be operated. Selection of other channels is not possible. 51 52 53 54 55 • Please only use the connecting cables, power cord, and AC adapters shipped with the equipment or specified by 111 112 Avaya to be used with the equipment. If you use any other equipment, it may cause failures, malfunctioning, 113 114 or fire. 56 57 58 59 • Power cords shipped with this equipment must not be used with any other equipment. In case the above guidelines are not followed, it may lead to death or severe injury. 115 116 117 118 119 60 This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designated to provide reasonable protection against harmful interferences in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interferences to radio or television reception, which can be determined by turning the 1 equipment off and on, the user is encouraged to try to correct the 2 interference by one or more of the following measures: • Reorient or relocate the receiving antenna. • Increase the separation between the equipment and receiver. • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio/TV technician for help. 9 Radiation Exposure Statement 10 11 12 13 14 This equipment complies with FCC radiation exposure limits set forth for an uncontrolled environment . This equipment should be installed and operated with minimum distance of 8 in or 20 cm between the radiator and your body. This transmitter must not be co-located or operating in conjunction with any other antenna or transmitter. 15 EU Countries 16 17 18 19 This device complies with the essential requirements and other relevant provisions of Directive 1999/5/EC. A copy of the Declaration may be obtained from http://support.avaya.com or Avaya Inc., 211 Mt. Airy Road, Basking Ridge, NJ 07920 USA. 20 General Safety Warning 21 22 • Use only the Avaya approved Limited Power Source power supplies specified for this product. 23 • Ensure that you: 24 - Do not operate the device near water. 25 - Do not use the device during a lightning storm. 26 - Do not report a gas leak while in the vicinity of the leak. 27 28 - Limit the power to the device over telecommunications wiring to 36-57 volt DC or ≤ 1.3 ampere DC. 29 Trademarks 30 31 32 33 34 35 36 37 38 39 The trademarks, logos and service marks (“Marks”) displayed in this site, the Documentation, Hosted Service(s), and product(s) provided by Avaya are the registered or unregistered Marks of Avaya, its affiliates, its licensors, its suppliers, or other third parties. Users are not permitted to use such Marks without prior written consent from Avaya or such third party which may own the Mark. Nothing contained in this site, the Documentation, Hosted Service(s) and product(s) should be construed as granting, by implication, estoppel, or otherwise, any license or right in and to the Marks without the express written permission of Avaya or the applicable third party. 40 Avaya is a registered trademark of Avaya Inc. 41 All non-Avaya trademarks are the property of their respective owners. ® 42 Linux is the registered trademark of Linus Torvalds in the U.S. and 43 other countries. Contents Chapter 1: Introduction............................................................................................................ 8 Purpose.................................................................................................................................. 8 Intended audience................................................................................................................... 8 Chapter 2: Avaya J129 IP Phones overview........................................................................... 9 Physical layout...................................................................................................................... 10 Connection jacks................................................................................................................... 12 Icons on the deskphone......................................................................................................... 13 Supported features................................................................................................................ 14 Chapter 3: Getting started...................................................................................................... 16 Logging in to your deskphone................................................................................................. 16 Logging out your deskphone.................................................................................................. 16 Locking and unlocking the deskphone..................................................................................... 16 Chapter 4: Handling outgoing calls...................................................................................... 18 Making a call......................................................................................................................... 18 Redialing a number............................................................................................................... 18 Toggling between active calls................................................................................................. 19 Calling a person form the contacts list..................................................................................... 19 Making a call from call history................................................................................................. 19 Making an emergency call...................................................................................................... 20 Making an international call.................................................................................................... 20 Chapter 5: Answering a call................................................................................................... 21 Ignoring an incoming call....................................................................................................... 21 Switching to another deskphone during an active call............................................................... 22 Making an attended transfer................................................................................................... 22 Making an unattended transfer............................................................................................... 23 Transferring a call on hold...................................................................................................... 23 Chapter 6: Using call forwarding........................................................................................... 25 Activating and deactivating Call Forward................................................................................. 25 Activating call forwarding when you do not answer the call....................................................... 25 Chapter 7: Managing conference calls................................................................................. 27 Adding a person to an active call............................................................................................ 27 Adding a person on hold to a conference call........................................................................... 27 Putting a conference call on hold............................................................................................ 28 Chapter 8: Using call related features.................................................................................. 29 Muting and unmuting a call..................................................................................................... 29 Activating Mute Alert.............................................................................................................. 29 Visual alerting....................................................................................................................... 30 Placing a call on hold and resuming the call............................................................................ 30 Activating transfer to voice mail.............................................................................................. 30 October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) Contents Parking and unparking a call.................................................................................................. 31 Activating Do Not Disturb....................................................................................................... 31 Setting up automatic call back................................................................................................ 32 Activating EC500................................................................................................................... 32 Tracing a malicious call.......................................................................................................... 33 Blocking your extension from displaying during calls................................................................ 33 Chapter 9: Managing call history.......................................................................................... 34 Turning call history on and off................................................................................................. 34 Viewing call history details..................................................................................................... 34 Adding or deleting a call record from the call history menu........................................................ 35 Clearing the call history menu................................................................................................ 35 Chapter 10: Managing contacts............................................................................................. 36 Adding a new contact............................................................................................................ 36 Editing a contact.................................................................................................................... 36 Viewing the contact details..................................................................................................... 37 Searching for a contact.......................................................................................................... 37 Deleting a contact.................................................................................................................. 37 Chapter 11: Managing your presence................................................................................... 38 Enabling Away Timer............................................................................................................. 38 Chapter 12: Managing voice mails........................................................................................ 39 Retrieving a voice mail........................................................................................................... 39 Chapter 13: Customizing Avaya J129 IP Deskphones........................................................ 40 Setting the Dial mode............................................................................................................ 40 Assigning Speed Dial............................................................................................................. 40 Replacing and clearing a Speed Dial contact..................................................................... 41 Setting Visual alerting............................................................................................................ 41 Displaying Call timers............................................................................................................ 41 Setting a ring tone for incoming calls....................................................................................... 42 Turning Button Clicks on and off............................................................................................. 42 Turning Error Tones on and off............................................................................................... 42 Turning audio settings on and off............................................................................................ 43 Setting Handset Profile.......................................................................................................... 43 Adjusting the contrast of the display screen............................................................................. 44 Setting the display language.................................................................................................. 44 Setting the Time Format......................................................................................................... 44 Setting the Date Format......................................................................................................... 44 Setting the time zone............................................................................................................. 45 Chapter 14: Related resources.............................................................................................. 46 Documentation...................................................................................................................... 46 Finding documents on the Avaya Support website............................................................. 47 Viewing Avaya Mentor videos................................................................................................. 48 Support................................................................................................................................ 48 October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 1 Chapter 1: Introduction Purpose This document describes how to use product features and capabilities. Intended audience This document is intended for people who want to learn how to use product features and capabilities. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 1 Chapter 2: Avaya J129 IP Phones overview The Avaya J129 IP Phones is a SIP-based phone intended to be used for basic business communications. Physical specifications • Two call appearances • A 128 x 32 graphical LCD • Three softkeys • Dual network ports with integrated Power over Ethernet (PoE) • Magnetic Hook Switch 10 Feature specifications 11 • Call forwarding 12 • Call transferring 13 • Call conferencing 14 • Voice mail 15 • Deskphone customization October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) Avaya J129 IP Phones overview Physical layout 10 11 October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 10 Physical layout Callout number Name Icon Description Beacon LED N/A The beacon LED flashes a red light to the upper-right corner of the deskphone, which indicates that you have a voice mail, an incoming call or you are on a call using speakers. Phone display N/A The phone displays the call information in this area, such as the extension, caller information, and missed calls. Softkeys N/A The softkeys selects the action that is displayed in the softkey section of the phone display. The softkeys are context sensitive. Navigation arrows and OK N/A The OK button performs the action of selecting the function assigned to the left most soft key function. The navigation arrows performs the action of scrolling through various sections of the phone display. Phone Press the Phone button to move to the phone screen. Back Press the Back button to return to the previous menu. Speaker Press the Speaker button to use the speakerphone. To take the call off the speakerphone, lift the handset. Main Menu Press the Main Menu button to access the menu options and other phone settings. Hold Press Hold button to place the call on hold. To resume the call, press the Resume softkey. 10 Volume If you press + or - on the Volume button on an active call, the phone increases or decreases the volume of your handset, or speaker accordingly. When you are not on an active call, pressing these buttons adjusts the ringer volume. 11 Mute Press the Mute button to mute a call in progress. To unmute the call, press the Mute button again. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 11 Avaya J129 IP Phones overview Connection jacks The following image illustrates the connection jacks that are present on the back panel of Avaya J129 IP Phones models. The image schematically describes which device to connect in which jack. Network Port Computer Port Receiver Port October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 12 Icons on the deskphone Icons on the deskphone The following table lists the icons used in the Avaya J129 IP Phones: Icon Description Incoming call Outgoing call Missed call Line indicator call appearance on Line indicator call appearance off Check MDA active New call setup No handset Incoming call recents Outgoing recents MDA Recents More than 10 recent missed calls Speaker silent Voicemail Checkbox off Checkbox on Active conference Conference on hold Contrast EC500 Failover Radio button off Table continues… October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 13 Avaya J129 IP Phones overview Icon Description Radio button on Feature unavailable Call forward Handset Hold Phone lock Mute Ringer on Ringer off Speaker Do not disturb Supported features Avaya J129 IP Phones supports the Avaya Aura® and IP Office environments. The following table shows the supported features in both the environments. Features Avaya Aura® IP Office End to end security indicator Yes No Private call Yes No Automatic call back Yes No Emergency dialing when user not logged in Yes No Attended transfer Yes Yes Transferring a call by selecting a contact or recents Yes No Contacts Yes No Presence Yes No Quick log in Yes No Multiple Device Access (MDA) Yes No Concurrent log in Yes No Table continues… October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 14 Supported features LED on speaker button No No Voice mail Yes Yes Call Park/Unpark Yes Yes; It is supported using short codes. Block Calling party info Yes No EC500 Yes Yes (The feature is called Mobility) Malicious Call Trace (MCT) Yes No October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 15 1 Chapter 3: Getting started Logging in to your deskphone About this task Perform this task to log in to your deskphone. Log in from the initial screen when it prompts you for your extension. Procedure 1. Enter your extension. 2. Enter the password that your administrator assigned to you. 3. Press Enter or OK or #. 10 11 Logging out your deskphone About this task 16 Use this procedure to log out of your deskphone. If the administrator has enabled the offline call-log feature on the deskphone, the deskphone downloads the call log database when you log in. The offline call-log database stores the calls that landed on the deskphone while you were not logged in. These calls are added to the call history as missed calls. The offline call-log feature is only available in an Avaya Aura® environment. 17 Procedure 12 13 14 15 18 1. Press Main Menu > Log Out. 19 2. Press Log out when the deskphone prompts for confirmation. 20 21 22 23 24 Locking and unlocking the deskphone About this task Use this procedure to lock your deskphone when it is idle. This prevents the use of deskphone for making calls when you are away, with the exception of making emergency calls. Locking your phone does not log you out. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 16 Locking and unlocking the deskphone Procedure 1. Press Main Menu > Lock. The deskphone displays a padlock symbol and your presence status changes to Away. Note: You can receive incoming calls after you lock your deskphone. 2. To unlock your phone, press Unlock and enter the password you use for deskphone login. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 17 1 Chapter 4: Handling outgoing calls Making a call Before you begin Set the Dial mode to automatic or manual. Procedure 1. Lift the handset or press Speaker. 2. Do one of the following: • If the dial mode is set to Auto, dial the number you want to call. Note: In IP Office, you can press the Call softkey or wait for a timeout. • If the dial mode is set to Manual, dial the number you want to call and press the Call softkey. 10 11 13 Related links Setting the Dial mode on page 40 14 Redialing a number 12 15 Procedure 16 From the Phone screen, press Redial or press OK. 17 The phone redials the last number that you have dialed. Note: 18 The deskphone clears the last dialed number, if you clear the outgoing call log. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 18 Toggling between active calls Toggling between active calls Procedure 1. During an active call, press Hold. 2. Do any one of the following: • To make a new call, press NewCall and dial the extension of the second person. • To answer an incoming call, press Answer. 3. To toggle between the two active calls, press Swap. Calling a person form the contacts list About this task 10 Use this procedure to call any contact from the contacts list. 11 This feature is only available in the Avaya Aura® environment. 12 Procedure 13 1. Do one of the following to search for a contact: 14 • On the phone screen, press Contacts > Search. 15 • Press Main Menu > Contacts to use dialpad to search. 16 17 18 19 2. Press Call or OK to initiate a call to the selected contact number. Making a call from call history Procedure 1. Do one of the following: 20 • Press Main Menu > Recents. 21 • Press Recents from the phone screen. 22 2. Use the Up and Down Arrow keys to select the number that you want to call. 23 3. Press Call or OK. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 19 Handling outgoing calls Making an emergency call About this task If your administrator configured emergency calling for your deskphone, the Phone screen displays an Emerg softkey to immediately connect you with a preset emergency services number. However, if emergency dialing is not configured for your deskphone, Recents softkey replaces Emerg softkey. Note: 10 You can make an emergency call when your deskphone is logged out only if your administrator configured this feature for you. The emergency call feature is available in IP Office only when you are logged in to your deskphone. Also, in IP Office environment, Emerg softkey is not available. You must manually dial the emergency number. Important: 11 12 13 14 During phone failover, when the phone switches between system servers due to a system failure, the Emergency softkey might not be available until your phone connects to an alternate server. This process might take a few seconds. Procedure 15 1. On the Phone screen, press Emerg. 16 2. To end the emergency call, press Speaker.. 17 18 Making an international call About this task 21 E.164 is a standard format of international public telephone numbering. An E.164 number can have up to 15 digits and is preceded by a plus sign (+). Use the following procedure to dial an E.164 number. 22 Procedure 19 20 23 1. Long press the 0 key to display the plus sign (+). 24 2. Dial the number that you want to call. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 20 1 Chapter 5: Answering a call About this task When you receive an incoming call, the phone selects the incoming call automatically. However, if you are already on a call or if you receive more than one incoming call at a time, you might need to select the call you want to answer manually. Note: The procedure for answering a call might vary depending on how the administrator has configured your phone. Procedure Answer an incoming call in one of the following ways: 10 11 12 13 14 15 16 • If you are not on another call, lift the handset, or press Speaker, OK, or Answer to answer the call using the speakerphone. • If you are on another call and the deskphone does not automatically display the incoming call, from the Phone screen scroll to the line with the incoming call and press Answer or OK. If you are on another call and the phone does automatically display the incoming call, you can press Answer to automatically put the first call on hold when you answer the new call. Also, you can press Ignore or Next to return to the first incoming call screen. 18 Related links Making an unattended transfer on page 23 19 Ignoring an incoming call 17 20 About this task 21 Use this procedure to turn off the ringer for an incoming call. 22 Procedure 23 From the Phone screen, press Ignore. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 21 Answering a call Switching to another deskphone during an active call About this task Avaya J129 IP Phones supports Multiple Device Access (MDA) using which you can register up to 10 SIP devices with your extension. If you register to multiple devices, you can perform functions, such as switching to another registered device during an active call or bridging on to calls at multiple registered devices. This feature is only available in an Avaya Aura® environment. Before you begin Ensure that the system administrator activates the option for your extension. 10 Procedure 11 1. Answer the incoming call from your deskphone. 12 2. To switch to the other deskphone, press Bridge on that deskphone. 13 14 Making an attended transfer About this task 17 An attended transfer is when you transfer an active call to another deskphone number after announcing the call transfer. If the administrator enabled the Transfer on Hang-up feature, you can complete the call transfer by disconnecting the deskphone through any of the following methods: 18 Transfer on Hang-up feature is only available in an Avaya Aura® environment. 15 16 19 • Put the handset on the cradle 20 • Press Speaker 21 Before you begin 22 You must answer the call before transferring the call to another deskphone. 23 Procedure 24 1. While on the active call, press the Transfer softkey. 25 2. Perform one of the following actions: 26 • Dial the number. 27 • Call the person from the contacts list or from the history list. 28 3. Tell the contact about the call when the contact answers your call. 29 4. To complete the transfer, perform one of the following actions: 31 • Disconnect the call if the administrator enabled the Transfer on Hang-Up feature for your deskphone. 32 • Press the Complete softkey. 30 October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 22 Making an unattended transfer Result Your deskphone transfers the call to the selected number. Making an unattended transfer Before you begin You must answer the call before transferring the call to another deskphone About this task An unattended transfer is when you transfer an active call to another deskphone without announcing the call transfer. If the administrator enabled the Transfer on Hang-up feature, you can complete the call transfer by disconnecting the deskphone through any of the following methods: 10 • Put the handset on the cradle 11 • Press Speaker 12 Procedure 13 1. While on the active call, press the Transfer softkey. 14 2. Perform one of the following actions: 15 • Dial the number. 16 • Call the person from the contacts list or from the history list. 17 3. To complete the transfer, perform one of the following actions: 19 • Disconnect the call if the administrator enabled the Transfer on Hang-Up feature for your deskphone. 20 • Press the Complete softkey. 18 21 Result 22 Your deskphone transfers the call to the selected number. Note: 23 Unanswered transfers might return to your deskphone as a recalled transfer. 25 Related links Answering a call on page 21 26 Transferring a call on hold 24 27 About this task 28 Use this procedure to transfer a call on hold to a new outgoing call or an incoming call. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 23 Answering a call Procedure 1. Dial the extension of the first person you want to call. 2. When the first person answers the call, press Hold. 3. Do one of the following: • To make a new call, press NewCall and dial the extension of the second person. • To answer an incoming call, press Answer. Note: To toggle between the calls, press Swap. 4. When the second person answers the call, press the Transfer softkey. 5. To confirm the transfer, press the Transfer softkey. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 24 1 Chapter 6: Using call forwarding Activating and deactivating Call Forward About this task Use this procedure to forward incoming calls to a specified number. In the IP Office environment, this feature is supported only through short code. Before you begin Your system administrator must activate the feature for your extension. Procedure 1. Press Main Menu > Features. 10 2. Use the Down Arrow key to go to theCall Fwd screen. 11 3. Press Select or OK. 12 4. In the Destination field, enter the number where you want to forward the incoming calls. 13 5. Press Save or OK. 14 The deskphone generates a confirmation tone and returns to the Features menu. 15 6. To deactivate the Call Forward feature, go to the Call Fwd screen. 16 7. Press Select or OK. 17 Activating call forwarding when you do not answer the call 18 Before you begin 19 Your system administrator must activate the feature for your extension. 20 Procedure 21 1. Press Main Menu > Features. 22 2. Use the Down Arrow key to go to the Fwd B/NA screen. 23 3. Press Select or OK. 24 4. In theDestination field, enter the number where you want to forward the call. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 25 Using call forwarding 5. Press Save or OK. The deskphone generates a confirmation tone and returns to the Features menu. 6. To deactivate the feature, go to theFwd B/NA screen. 7. Press Select or OK. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 26 1 Chapter 7: Managing conference calls Adding a person to an active call About this task Use this procedure to set up a conference call and add participants to the conference call. Before you begin You must be on a call. Procedure 1. During an active call, from the Phone screen, press Conf. The active call goes on hold. 10 2. Dial the telephone number, or call the person from the contacts list or the history list. 11 3. Press Join when the person answers the call. 12 4. To add another person, press Add and repeat steps 3 and 4. 13 In IP Office environment, the Add softkey is not available. 14 Adding a person on hold to a conference call 15 About this task 16 Use this task to add a person that you have put on hold to a conference call. 17 Procedure 18 1. During an active call, press Hold. 19 2. Do one of the following: 20 • To make a new call, press NewCall and dial the extension of the second person. 21 • To answer an incoming call, press Answer. Note: 22 23 To toggle between the calls, press Swap. 3. When the second person answers the call, press the Conf softkey. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 27 Managing conference calls The person on hold adds to the conference call. Putting a conference call on hold About this task Use this procedure to put a conference call on hold, while the other parties can talk to each other. Procedure 1. Press Hold during a conference call. 2. Press Resume or OK or select the call appearance to resume the conference call. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 28 1 Chapter 8: Using call related features Muting and unmuting a call Procedure 1. To mute an active call, press Mute. 2. To unmute the call, press Mute again. Note: The Mute button is illuminated when you press mute. Activating Mute Alert About this task 10 Use this procedure to configure your deskphone to alert if you speak while your deskphone is on mute. 11 Before you begin 12 Ensure that the system administrator activates the option for your extension. 13 Procedure 14 1. Press Main Menu > Settings > Phone Settings. 15 2. Use the Down Arrow key to go to the Mute Alert screen. 16 3. Press Change to select one of the following: 17 18 19 20 • Audible: If you put a call on mute and start speaking after eight seconds, the deskphone produces a beep to notify that you are on mute. • Visual: If you put a call on mute and start speaking after eight seconds, the deskphone displays the Call Muted icon. Note: 21 22 If the user stops talking while mute alerting is on, after a delay of 500 milliseconds, the call muted icon is replaced by the normal active call icon 23 • Both: Combines the actions of both audible and visual alerting. 24 • None: Disables the mute alert for your deskphone. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 29 Using call related features 4. Press Save. Mute alert turns off automatically when you take the call off mute. Visual alerting The beacon LED works in the following manner to indicate incoming calls and messages: • If there is an incoming call, the beacon LED blinks. • If there are new voice mail messages, the beacon LED is lit continuously. • If the speaker is on during an active call and there are new voice mail messages, the beacon LED turns off every 15 seconds. • If the speaker is on during an active call and there are no voice mail messages, the beacon LED turns on every 15 seconds. 10 Note: 12 • When the call is on speaker, the speaker icon ( ) replaces the active call handset ( ) icon. 13 • If the call is on hold, the beacon LED stops flashing. 11 15 Related links Setting Visual alerting on page 41 16 Placing a call on hold and resuming the call 14 17 Procedure 18 1. To put an active call on hold, press Hold. 19 2. To resume the call, press Resume or OK. 20 Activating transfer to voice mail 21 About this task 22 Use this procedure to transfer an active call to voice mail. 23 Before you begin 24 Your system administrator must activate the feature for your extension. 25 Procedure 26 1. Press Main Menu > Features. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 30 Parking and unparking a call 2. Use the Down Arrow key to go to the Transfer to VM screen. 3. Press Select or OK to activate Transfer to VM. Parking and unparking a call About this task Use this procedure to park the active call and answer the call from another extension. This feature is only available in the Avaya Aura® environment. Your system administrator must activate the feature for your extension. In the IP Office environment, this feature is supported only through short code. 10 Before you begin Procedure 11 1. While on an active call, press Main Menu > Features. 12 2. Use the Down Arrow key to go to the Call Park screen. 13 3. Press Select or OK. 14 The deskphone parks the call. 15 4. To answer a parked call, press Main Menu > Features. 16 5. Use the Down Arrow key to go to the Call Unpark screen. 17 6. Press Select or OK. 18 7. Enter the extension from which the call was parked. 19 8. Press OK. 20 21 22 The deskphone unparks the call. Activating Do Not Disturb About this task 24 Use this procedure to direct incoming calls to a predefined coverage number that is set by the system administrator. 25 Before you begin 26 Your system administrator must activate the feature for your extension. 27 Procedure 23 28 1. Press Main Menu > Features. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 31 Using call related features 2. Use the Down Arrow key to go to the Do Not Disturb screen. 3. Select Do Not Disturb. Setting up automatic call back About this task When an extension is busy, use this procedure to receive a call back automatically after the extension is free. Before you begin Your system administrator must activate the feature for your extension. Procedure 10 1. During an active call, press Main Menu > Features. 11 2. Use the Down Arrow key to go to the Auto Callback screen. 12 3. Press Select or OK to activate Auto Callback. 13 14 When you end the callback call, the system deactivates the feature automatically. Activating EC500 15 About this task 16 Use this procedure to answer office calls on your cell phone. 17 Before you begin 19 The system administrator must program the deskphone so that you can receive incoming calls on your cell phone. 20 Your system administrator must activate the feature for your extension. 21 This feature is only available in the Avaya Aura® environment. 22 Procedure 18 23 1. Press Main Menu > Features. 24 2. Use the Down Arrow key to go the EC500 screen. 25 3. Press OK. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 32 Tracing a malicious call Tracing a malicious call About this task Use this procedure to activate malicious call tracing (MCT) and providing information about the malicious call. This feature is available only if your administrator has set up the phone system to trace and track malicious calls and there is an attendant or controlling user to oversee the trace. This feature is only available in an Avaya Aura® environment. Before you begin Your system administrator must activate the feature for your extension. Procedure 10 1. During an active call, press Main Menu > Features. 11 2. Use the Down Arrow key to go to the MCT screen. 12 3. Press OK. 13 14 15 An alerting tone or flashing beacon LED indicates that the trace is active. Hanging up deactivates MCT. Blocking your extension from displaying during calls 16 About this task 17 This feature is only available in an Avaya Aura® environment. 18 Before you begin 19 Ensure that the system administrator activates the option for your extension. 20 Procedure 21 1. Press Main Menu > Features. 22 2. Select CPN Block. 24 3. In the Destination field, enter the extension number that you do not want the called party to see. 25 4. Press OK. 23 October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 33 1 Chapter 9: Managing call history Turning call history on and off About this task Use this procedure to turn the call history feature on or off. Procedure 1. Press Main Menu > Settings > Phone Settings. 2. Use the Down Arrow key to go to the Log recent calls screen. 3. To toggle the Log recent calls feature on or off, do one of the following: 10 11 12 13 14 • Select Change. • Use the Left and Right Arrow keys. 4. Press Save. Viewing call history details Procedure 1. Do one of the following: 15 • Press Recents. 16 • Press Main Menu > Recents. 17 2. Select the number that you want to view. 18 3. Press Details. 19 The details section contains: name, extension number, time, date, and duration. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 34 Adding or deleting a call record from the call history menu Adding or deleting a call record from the call history menu Procedure 1. Do one of the following: • Press Recents. • Press Main Menu > Recents. 2. Select Details. 3. Select one of the following: • +Contacts: To add a call record from the call history menu to the contacts list. • Delete: To delete a call record from the call history. 10 11 12 Clearing the call history menu Procedure 1. Do one of the following: 13 • Press Recents. 14 • Press Main Menu > Recents. 15 2. Select ClearAll. 16 3. Select one of the following: 17 • ClearAll: To clear all entries. 18 • Cancel: To cancel and return to the main menu. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 35 1 Chapter 10: Managing contacts Adding a new contact Before you begin This feature is only available in the Avaya Aura® environment. Procedure 1. Press Contacts > More > New. 2. Use the dialpad to enter the first name and last name. • Press the number key that corresponds to the letter or number that you want to enter. • If the characters are on the same key, pause before entering the next character. 10 • To enter a space, press 0. 11 • Enter the remaining letters or numbers. 13 • To enter a symbol, press More > Symbol. Use the navigation arrows to highlight the symbol that you want to enter and press Insert. 14 • To delete the last character, press the Bksp softkey. 12 15 16 17 3. Enter the number. The contact number can include a-z, A-Z, 0-9, and special symbols, such as comma (,), plus (+), dot (.). 18 4. Press Save. 19 Editing a contact 20 Procedure 21 1. Press Contacts. 22 2. Select the contact that you want to edit. 23 3. Press More > Details > Edit. 24 4. Choose the field that you want to edit. 25 5. Use the dial pad and softkeys to change the contact information. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 36 Viewing the contact details 6. Press Save. Viewing the contact details About this task Use this procedure to view the details of a contact. You can make a call, edit or delete a contact from the details. Procedure 1. Press Contacts. 2. Select the contact that you want to view. 3. Press More > Details. 10 • To call a contact, press Call. 11 • To edit a contact, press Edit. 12 • To delete a contact, press Delete. 13 14 15 Searching for a contact Procedure 1. To search for a contact from the local contacts, do the following: 16 a. Press Main Menu > Contacts. 17 b. Use the dialpad to search for the contact. 18 2. To search for a contact from the enterprise directory, do the following: 19 a. On the phone screen, press Contacts > Search. 20 b. Use the dialpad to search by the full name, or part of the first and last name. 21 c. Press Search. 22 23 Deleting a contact Procedure 24 1. Press Contacts. 25 2. Select the contact you want to delete. 26 3. Press More > Details > Delete. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 37 1 Chapter 11: Managing your presence Enabling Away Timer About this task Use this procedure to automatically update the presence status to Away after a predefined time. Procedure 1. Press Main Menu > Settings > Presence Settings. The deskphone displays the Away Timer screen. 2. Press Change to turn on the Away Timer. 3. Use the Down Arrow key to go to the Timer Value screen. 10 11 12 4. Enter time in minutes. You can enter any value from 1 to 999. 5. Press Save. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 38 1 Chapter 12: Managing voice mails Retrieving a voice mail About this task Use this procedure to listen to your messages. The beacon LED illuminates to indicate that you have a voice mail. Before you begin Your system administrator must configure the user ID of your voice mail. Procedure 10 1. Dial the user ID of your voice mail. 2. Follow the voice prompts to listen to your messages. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 39 1 Chapter 13: Customizing Avaya J129 IP Deskphones Setting the Dial mode About this task Use this procedure to set the dialing method used to initiate dialing. Procedure 1. Press Main Menu > Settings > Phone Settings. 2. Use the Down Arrow key to go to the Dial mode screen. 3. Press Change to select one of the following : 10 • Manual: Press the Call softkey to start a call. Note: 11 12 13 14 15 In the IP Office environment, use the Manual mode. • Auto: The dialed digits must match the dialplan to start a call. 4. Press Save. Assigning Speed Dial About this task 17 Use this procedure to assign speed dial numbers to your contacts. You can assign up to nine speed dial entries. 18 Procedure 16 19 1. Press Main Menu > Settings > Phone Settings. 20 2. Select Speed Dial. 21 3. Use the Up and Down Arrow keys to select a Speed Dial number. 22 4. Press Contacts to select a contact. 23 5. Press Select to assign the contact to the selected Speed Dial number. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 40 Setting Visual alerting You can assign only one contact to a Speed dial number. Replacing and clearing a Speed Dial contact About this task Use this procedure to replace or remove a Speed Dial contact. Before you begin Assign a contact to a Speed Dial number. Procedure 1. Press Main Menu > Settings > Phone Settings. 10 2. Select Speed Dial. 11 3. Use the Down Arrow key to go to the Speed Dial contact that you want to replace or clear. 12 4. Press one of the following: 13 • Replace: To replace the contact with another contact. 14 • Clear: To remove the contact from the Speed Dial. 15 16 5. Press Replace or Clear when the deskphone prompts for confirmation. Setting Visual alerting 17 About this task 18 Use this procedure to illuminate the beacon LED when there are incoming calls and messages. 19 Procedure 20 1. Press Main Menu > Settings > Phone Settings. 21 2. Use the Down Arrow key to go to the Visual alerting screen. 22 3. Press Change to activate or deactivate visual alerting. 23 4. Press Save. 24 Displaying Call timers 25 About this task 26 Use this procedure to display the duration of calls. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 41 Customizing Avaya J129 IP Deskphones Procedure 1. Press Main Menu > Settings > Phone Settings. 2. Use the Down Arrow key to go to the Call timers screen. 3. Press Change to activate or deactivate the Call timers. 4. Press Save. Setting a ring tone for incoming calls Procedure 1. Press Main Menu > Settings > Audio Settings. 2. Use the Down Arrow key to select Ring Type. 10 3. Press Select to choose the required ring tone. 11 4. Press Save. 12 13 Turning Button Clicks on and off Procedure 14 1. Press Main Menu > Settings > Audio Settings. 15 2. Use the Down Arrow key to go to the Button Clicks screen. 16 3. Press Change to turn the audio on or off. 17 4. Press Save. 18 19 Turning Error Tones on and off About this task 21 Use this procedure to activate the error tone alarm when you perform an incorrect action while using the deskphone. 22 Procedure 20 23 1. Press Main Menu > Settings > Audio Settings. 24 2. Use the Down Arrow key to go to the Error Tones screen. 25 3. Press Change to turn error tones on or off. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 42 Turning audio settings on and off 4. Press Save. Turning audio settings on and off About this task Automatic gain control (AGC) raises the volume when a caller is speaking in a low voice and lowers the volume when the caller is speaking aloud. Use this procedure to turn AGC on or off separately for the headset and speaker. Procedure 1. Press Main Menu > Settings > Audio Settings. 2. Select AGC. 11 3. Use the Up and Down Arrow keys to select the handset or speaker for which you want to turn AGC on or off. 12 4. Press Change to turn AGC on or off. 13 5. Press Save. 10 14 15 Setting Handset Profile About this task 17 The task is relevant for people with hearing difficulties. Use this procedure to change the audio characteristic of the deskphone. 18 Procedure 16 19 1. Press Main Menu > Settings > Audio Settings. 20 2. Select Handset Equalization. 21 The deskphone displays the following: 22 • Default 23 • Normal 26 • Amplified: Extends the maximum volume beyond the normal audio level. The option must be used with care because long term extended use of the highest volume settings can cause ear damage. 27 • Hearing Aid: Optimizes the sound quality of hearing aids. 24 25 28 3. Press Change to select one of the options. 29 4. Press Save. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 43 Customizing Avaya J129 IP Deskphones Adjusting the contrast of the display screen Procedure 1. Press Main Menu > Settings > Display Settings. 2. Select Contrast. 3. Use the Left and Right Arrow keys to increase or decrease the contrast. 4. Press Save. Setting the display language Procedure 1. Press Main Menu > Settings > Display Settings. 10 2. Select Language. 11 3. Press Select or OK to change the language. 12 4. Press Yes or OK when the phone prompts for confirmation. 13 14 15 The phone saves the new language and returns to the Display Settings screen. Setting the Time Format Procedure 16 1. Press Main Menu > Settings > Display Settings. 17 2. Use the Down Arrow key to go to the Time Format screen. 18 The deskphone displays the following: 19 • Time Format 24 Hour 20 • Time Format 12 Hour 21 3. Press Change to select one of the options. 22 4. Press Save. 23 24 25 Setting the Date Format Procedure 1. Press Main Menu > Settings > Display Settings. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 44 Setting the time zone 2. Use the Down Arrow key to go to the Date Format screen. The deskphone displays one of the following: • Default • mm/dd • dd/mm • mm.dd • dd.mm • mm-dd • dd-mm 10 • mmm dd 11 3. Press Change to select one of the options. 12 4. Press Save. 13 Setting the time zone 14 About this task 15 Use this procedure to set the current time of the deskphone. 16 Procedure 17 1. Press Main Menu > Settings > Display Settings. 18 2. Select Time Zone to go to the My time screen. 19 3. To set the required time, do one of the following: 20 • Use the Left and Right Arrow key. 21 • Press - or + softkey. 22 4. Press Save. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 45 1 Chapter 14: Related resources Documentation See the following related documents at http://support.avaya.com. Title Use this document to: Audience See characteristics and capabilities, including feature descriptions, interoperability, performance specifications, security and licensing requirements of the Avaya Aura® Session Manager. For people who want to gain a high-level understanding of the Avaya Aura® Session Manager features, functions, capacities, and limitations. Deploying Avaya Aura® Session Manager See the installation procedures and initial administration information for Avaya Aura® Session Manager. For people who install, configure, and verify Avaya Aura® Session Manager on Avaya Aura® System Platform. Upgrading Avaya Aura® Session Manager See upgrading checklists and procedures. For people who perform upgrades of Avaya Aura® Session Manager. Deploying Avaya Aura® System Manager on System Platform See the installation procedures and initial administration information for Avaya Aura® System Manager. For people who install, configure, and verify Avaya Aura® System Manager on Avaya Aura® System Platform at a customer site. Overview Avaya Aura® Session Manager Overview and Specification Implementing Administering Administering Avaya Aura® Session Manager See information about how to perform Avaya For people who Aura® Session Manager administration tasks perform Avaya Aura® including how to use management tools, Session Manager Table continues… October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 46 Documentation Title Use this document to: how to manage data and security, an how to perform periodic maintenance tasks. Audience system administration tasks. Administering Avaya Aura® System Manager for Release 7.1 See information about how to perform Avaya Aura® System Manager administration tasks including how to use management tools, how to manage data and security, an how to perform periodic maintenance tasks. For people who perform Avaya Aura® System Manager administration tasks. Maintaining Avaya Aura® Session Manager See information about the maintenance tasks for Avaya Aura® Session Manager. For people who maintain Avaya Aura® Session Manager. Troubleshooting Avaya Aura® Session Manager See information for troubleshooting Avaya Aura® Session Manager, resolving alarms, replacing hardware, and alarm codes and event ID descriptions. For people who troubleshoot Avaya Aura® Session Manager. Avaya IP Office™ Platform Feature Description See information about the feature descriptions. For people who perform system administration tasks. Avaya IP Office™ Platform Solution Description See information about how the products and services that interoperate with this solution. For people who want to gain a high-level understanding of the Avaya Aura® Session Manager features, functions, capacities, and limitations. Maintaining General Finding documents on the Avaya Support website About this task Use this procedure to find product documentation on the Avaya Support website. Procedure 1. Use a browser to navigate to the Avaya Support website at http://support.avaya.com/. 2. At the top of the screen, enter your username and password and click Login. 3. Put your cursor over Support by Product. 4. Click Documents. 10 11 12 13 5. In the Enter your Product Here search box, type the product name and then select the product from the drop-down list. 6. If there is more than one release, select the appropriate release number from the Choose Release drop-down list. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 47 Related resources 7. Use the Content Type filter on the left to select the type of document you are looking for, or click Select All to see a list of all available documents. For example, if you are looking for user guides, select User Guides in the Content Type filter. Only documents in the selected category will appear in the list of documents. 8. Click Enter. Viewing Avaya Mentor videos Avaya Mentor videos provide technical content on how to install, configure, and troubleshoot Avaya products. About this task 11 Videos are available on the Avaya Support website, listed under the video document type, and on the Avaya-run channel on YouTube. 12 Procedure 10 13 14 15 16 17 18 19 20 21 22 23 • To find videos on the Avaya Support website, go to http://support.avaya.com and perform one of the following actions: - In Search, type Avaya Mentor Videos to see a list of the available videos. - In Search, type the product name. On the Search Results page, select Video in the Content Type column on the left. • To find the Avaya Mentor videos on YouTube, go to www.youtube.com/AvayaMentor and perform one of the following actions: - Enter a key word or key words in the Search Channel to search for a specific product or topic. - Scroll down Playlists, and click the name of a topic to see the available list of videos posted on the website. Note: 24 25 26 27 28 29 30 Videos are not available for all products. Support Go to the Avaya Support website at http://support.avaya.com for the most up-to-date documentation, product notices, and knowledge articles. You can also search for release notes, downloads, and resolutions to issues. Use the online service request system to create a service request. Chat with live agents to get answers to questions, or request an agent to connect you to a support team if an issue requires additional expertise. October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 48 Index adding contacts ........................................................................ 36 admin menu Call timers .....................................................................41 AGC audio settings ............................................................... 43 settings ......................................................................... 43 audio settings AGC ..............................................................................43 Button Clicks .................................................................42 error tones .................................................................... 42 Handset Profile ............................................................. 43 ring type ........................................................................42 settings ................................................................... 42, 43 automatic callback calls .............................................................................. 32 away timer timer value .................................................................... 38 back-panel ........................................................................... 12 blind transfer ........................................................................ 23 Button Clicks audio settings ............................................................... 42 settings ......................................................................... 42 call forwarding activating ...................................................................... 25 call history adding a contact ........................................................... 35 clearing all entries .........................................................35 deleting a call record .................................................... 35 calls attended transfer .......................................................... 22 automatic ...................................................................... 18 automatic callback ........................................................ 32 beacon LED ..................................................................30 Call Forward ................................................................. 25 call forwarding .............................................................. 25 call parking ................................................................... 31 Call timers .....................................................................41 call unparking ............................................................... 31 clearing history ............................................................. 35 e.164 dialing ................................................................. 20 editing a contact ........................................................... 37 forwarding .....................................................................25 history ........................................................................... 19 hold ...............................................................................30 ignoring .........................................................................21 incoming calls calls ringer off ......................................................... 21 ignoring ..................................................................21 international .................................................................. 20 manual ..........................................................................18 MCT ..............................................................................33 multiple device access ..................................................22 Mute Alert ..................................................................... 29 muting a call ................................................................. 29 MWI .............................................................................. 30 resume ..........................................................................30 swapping calls .............................................................. 23 switching between active calls ......................................19 switching deskphone .................................................... 22 toggling ......................................................................... 19 toggling two calls .......................................................... 23 transferring to a call on hold ......................................... 23 unmuting a call ............................................................. 29 visual alerting ..........................................................30, 41 Call timers phone settings .............................................................. 41 call transfer attended ........................................................................22 unattended ....................................................................23 Conference calls putting a call on hold .....................................................28 setting up ...................................................................... 27 Conference Calls adding a person on hold ............................................... 27 contacts adding ...........................................................................36 adding a contact from call history ................................. 35 deleting ......................................................................... 37 deleting a contact from call history ............................... 35 details ........................................................................... 37 editing ........................................................................... 36 last name ...................................................................... 37 new contact .................................................................. 36 searching ...................................................................... 37 speed dialing ................................................................ 40 deleting removing a contact ....................................................... 37 deskphone log out ...........................................................................16 details contacts ........................................................................ 37 recents ..........................................................................34 Dial mode October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 49 Index Dial mode (continued) automatic dialing ...........................................................40 manual dialing .............................................................. 40 display settings Contrast ........................................................................ 44 Date Format ..................................................................44 language .......................................................................44 Time Format ................................................................. 44 time zone ...................................................................... 45 do not disturb send all calls ................................................................. 31 editing contact details ...............................................................37 contacts ........................................................................ 36 emergency call .....................................................................20 emergency calls ...................................................................16 error tones audio settings ............................................................... 42 Error Tones settings ......................................................................... 42 features automatic callback ........................................................ 32 tracing malicious call .................................................... 33 transfer to voice mail .................................................... 30 Handset Profile Amplified .......................................................................43 audio settings ............................................................... 43 default ...........................................................................43 Hearing Aid ...................................................................43 normal ...........................................................................43 history calls recents ...................................................................19 making calls ..................................................................19 Hold putting a conference call on hold ..................................28 legal notices ............................................................................. lock unlock ........................................................................... 16 Logging in to your deskphone extension ............................. 16 main menu features .........................................................................30 language .......................................................................44 making calls history ........................................................................... 19 messages visual alerting ................................................................41 mute Mute Alert ..................................................................... 29 Mute Alert calls .............................................................................. 29 outgoing calls automatic ...................................................................... 18 blocking extension display ............................................33 contacts list ...................................................................19 international .................................................................. 20 manual ..........................................................................18 redialing a number ........................................................18 overview feature specifications ......................................................9 physical specifications .................................................... 9 phone settings call history .....................................................................34 Call timers .....................................................................41 log recent calls ..............................................................34 visual alerting ................................................................41 physical layout front face .......................................................................10 presence status away timer .................................................................... 38 icons .................................................................................... 13 incoming calls activating Call Forward ................................................. 25 answering ..................................................................... 21 do not disturb ................................................................31 EC500 ...........................................................................32 send all calls ................................................................. 31 recents adding a contact ........................................................... 35 clearing all .................................................................... 35 deleting a call record .................................................... 35 details ........................................................................... 34 related documentation ......................................................... 46 ring type audio settings ............................................................... 42 October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 50 Index ring type (continued) settings ......................................................................... 42 search contacts ........................................................................ 37 first name ......................................................................37 searching enterprise directory .......................................................37 local .............................................................................. 37 settings AGC ..............................................................................43 audio settings ......................................................... 42, 43 Button Clicks .................................................................42 call history .....................................................................34 Call timers .....................................................................41 Contrast ........................................................................ 44 Date Format ..................................................................44 display settings ............................................................. 44 Error Tones ...................................................................42 language .......................................................................44 log recent calls ..............................................................34 ring type ........................................................................42 Time Format ................................................................. 44 time zone ...................................................................... 45 visual alerting ................................................................41 speed dialing contacts ........................................................................ 40 removing contact .......................................................... 41 replacing contact .......................................................... 41 support .................................................................................48 supporting features Avaya Aura environment .............................................. 14 IP Office environments ................................................. 14 time zone display settings ............................................................. 45 settings ......................................................................... 45 transfer active call ......................................................................23 unattended call transfer ....................................................... 23 videos .................................................................................. 48 voice mail beacon LED ..................................................................39 voice mail user ID ......................................................... 39 October 2016 Using Avaya J129 IP Phones Avaya - Proprietary. Use pursuant to the terms of your signed agreement or Avaya policy. DRAFT—October 20, 2016—11:04 PM (UTC) 51
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