BROTHER Fax Machines Manual 97120064

User Manual: BROTHER BROTHER Fax Machines Manual BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

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CONTENTS

Chapter 1.

Chapter 2.

Chapter 3.

Chapter 4.

Chapter 5.

Chapter 6.

Chapter 7.

Chapter 8.

Chapter 9.

Chapter 10.

Chapter 11.

Chapter 12.

Chapter 13.

Chapter 14.

Chapter 15.

Chapter 16.

Chapter 17.

Chapter 18.

SETUP & PREPARATION BEFORE USE

THE CONTROl, PANEl, KEYS

HOW TO USE ON-SCREEN PROGRAMMING

(OSP) AND HELP KEY

TELEPHONE FUNCTION SETTINGS

USING THE UNIT AS A TELEPHONE

SENDING FAXES

RECEIVING FAXES AND OTHER CALLS

POLLING

PASSWORD

REMOTE FAX OPTIONS (ONLY FOR FAX

1350M)

MESSAGE CENTER SETTINGS

(ONLY FOR FAX 1450MC/1550MC AND

MFC 1850MC/1950MC)

MESSAGE CENTER PRO SETTINGS (ONLY

FOR FAX 1450MC/1550MC AND MFC

1850MC/1950MC)

HOW TO USE THE COPY FUNCTION

PRINTING REPORTS AND LISTS

REGULAR MAINTENANCE AND

TROUBLESHOOTING

IMPORTANT INFORMATION

INDEX

SPECIFICATIONS

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[Only tbr MFC 1550MGi1950MC)

Thank You

For your Purchase

... and look for afree Starter Pack

of Laser Plain Paper

inside your MFC Carton

Thank you for your purchase of the Brother Plain Paper

Multi-Function Center.

In order for you to begin using your new MFC, we have

provided you with a free starter package of high quality laser

plain paper (located inside the MFC Carton).

Your new plain paper MFC works with virtually any plain

paper, but we recommend a laser plain paper* for the best

results when using your MFC as a printer.

*laser plain paper is available at almost any, office supply store.

CONTENTS

..................... FOR YOUR INFORMATION

Chapter 1.

Chapter 2.

oI.SETUP & PREPARATION BEFORE USE 1-1

Common Misunderstandings about Fax Machines ............................... 1-I

What Are Fax Tones? .................................................................... 1-1

Why Does the Ring Change in F/T Mode? ............................................... l- 1

What is the Fax "Handshake"? .................................................. 1-2

What Causes the Transmission Verification Report to Print

"Result: NG"? ...................................................................................... 1-2

Is This a Fax Call? ..................................................................................... 1-2

How Can I Send the Call to My Fax Machine? ......................................... 1-3

What is the Difference Between Automatic and Manual Transmission?.. 1-3

What is the Difference Between Automatic and Manual Dialing? ........... 1-3

What Should I Do If My Fax Machine Does Not Have a Dial Tone? ...... 1-3

Choosing a Suitable Place for Your Fax Machine ........................................... 1-4

The Good Places ........................................................................................ 1-4

And the Bad Places .................................................................................... 1-4

Packing List .................................................................................................... 1-5

Setting up Your Fax Machine .......................................................................... 1-6

• Roll Over Phone Lines .............................................................................. 1-9

• Two Line Phone System ............................................................................ 1-9

• Converting Telephone Wall Outlets ........................................................ 1-10

• Installing a Fax Machine, Two Line TAD and Two Line Telephone ..... 1-10

• Multi Line Connections (PBXs) .............................................................. l-I 1

• Connecting to a Private Branch Exchange .............................................. 1-11

• Custom Features on Your Phone Line ..................................................... I-11

•:- THE CONTROL PANEL KEYS 2-1

TELEPHONE AREA ...................................................................................... 2-2

ONE-TOUCH AREA ...................................................................................... 2-3

FUNCTION AND USER SETTING AREA ................................................... 2-4

MESSAGE CENTER AREA .......................................................................... 2-5

Chapter 3. .:.

Chapter 4. .:.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND

HELP KEY 3-1

User-friendly Programming ....................................................................... 3- l

On-screen Programming (OSP) ...................................................................... 3-l

Using the Function Mode to A_cess On-screen Programming (OSP) ............. 3- I

Alternating Displays for On-screen Programming (OSP) ............................... 3-2

Function Selection Table ............................................................................... 3-2

Help Key .......................................................................................................... 3-9

How to Print a Help List .................................................................................. 3-9

How to Enter Text in Function Mode .............................................................. 3-9

How to Enter Special Characters, Symbols and Punctuation Marks in

Function Mode ............................................................................................... 3-lO

TELEPHONE FUNCTION SETTINGS 4-1

Setting the Dialing Mode (Tone/Pulse) ......................................................... 4-I

Setting the Beeper Sound Level ...................................................................... 4-1

Setting the Date and Time .............................................................................. 4-2

Setting the Station ID ....................................................................................... 4-3

Storing One-Touch Dial Numbers ................................................................... 4-4

CONTENTS

Chapter 5.

Chapter 6.

• Type, ol Numbel._ ........................ 4-6

•Chain Dialing .............................................. 4-6

Storing Speed-Dial Numbers .......................................................... 4-6

•When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 4 on Page 4-4, 7) .............................................. 4-8

• Memory Storage ...................................................................................... 4-8

Setting Up Number Groups ............................................................................. 4-8

-_.USING THE UNIT AS A TELEPHONE 5-1

Manual Dialing ......................................................................................... 5-1

One-Touch Dialing ...................................................................................... 5-1

Speed Dialing ................................................................................................... 5-1

• Using HOLD, PAUSE, #with the Telephone ........................................ 5-1

• On Hook Dialing ....................................................................................... 5-1

Searching the Telephone Index ........................................................................ 5-2

o;. SENDING FAXES 6-1

A) DOCUMENT BASICS .............................................................................. 6-1

The Size of Your Documents .......................................................................

How to Insert the Document ...................................................................... 6-1

The Auto Document Feeder (ADF) .......................................................... 6-2

Getting Ready to Send a Fax ..................................................................... 6-2

SETTING THE RESOLUTION ......................................................... 6-2

SETTING THE CONTRAST ............................................................. 6-3

B) BASIC FAX TRANSMISSIONS .............................................................. 6-4

• Sending a Fax ...................................................................................... 6-4

• Talking to the Other Party When Sending a Fax ................................ 6-4

Sending a Fax Automatically .................................................................... 6-4

Sending a Fax Manually ............................................................................ 6-5

Automatic and Manual Re-dialing ............................................................ 6-5

• Optional Settings When You Send a Fax Manually ........................... 6-5

C) ADVANCED FAX TRANSMISSIONS ................................................... 6-6

Sending a Fax by Using Super Quick-Scan (Memory Transmission) ....... 6-6

• If You Get a MEMORY FULL Message When Trying to Send

a Fax by Using Super Quick-Scan ...................................................... 6-6

• Printing Page Headers ......................................................................... 6-6

Delayed Transmission ............................................................................... 6-7

Setting the Daily Timer (for Delayed Transmissions) ............................... 6-7

Broadcasting .............................................................................................. 6-8

• Getting Familiar with the Broadcasting Function ............................... 6-8

Sending by Multi-Transmission ................................................................ 6-9

Interrupting the Timer and Polled Job ..................................................... 6- l0

Canceling a Job ........................................................................................ 6-11

D) FAX TRANSMISSION OPTIONS ......................................................... 6-12

Setting the Overseas Mode ...................................................................... 6-12

Setting Your Fax MachineforMultipleResolutionTransmission.........6-13

Sending aFax with an ElectronicCover Page Message ......................... 6-14

•The Comments Selection on the Cover Page .................................. 6-14

Customizing Your Cover Page Comment ............................................... 6-15

Printing the Cover Page .......................................................................... 6-15

CONTENTS

Chapter 7.

To Alwav,s Send at Co_ el Page .............. 6-16

• Sending an Automatic Cover Page ............. 6-16

Sending a Fax When the Cover Page ls ON ............ 6-17

When Using the Cover Page Temporarily ............................................... 6-17

Sending a Fax with Call Reservation ................................................ 6-18

• Using the Call Reservation Function ................................................ 6-19

Pt lntmg the Call Back Message ............................................................... 6-19

ECM (Error Correction Mode) ................................................................ 6-20

Error Re-Transmission ............................................................................ 6-20

Next-FAX Reservation .......................................................................... 6-21

•1. RECEIVING FAXES AND OTHER CALLS

7-1

BASIC SETUP TO RECEIVE FAXES .......................................................

Selecting an Answer Mode ........................................................................ 7-1

Manual Reception (MANUAL Mode) ......................................... 7-2

Automatic Fax Only Reception (AUTO Mode) ....................................... 7-2

Setting the Ring Delay .......................................................................... 7-2

The F/T Switch (F/T Mode) ....................................................... 7-3

Recording an F/T Outgoing Message (OGM)

(Only for FAX 1450MC/1550MC and MFC 1850MC/1950MC) ............. 7-4

Setting the F/T Ring Time ......................................................................... 7-5

Smoothing .................................................................................................. 7-5

Setting the Size of the Recording Paper .................................................... 7-6

Printing a Reduced Size Copy of the Incoming Document ....................... 7-7

Using Auto Reduction Ratios .............................................................. 7-7

Fixed Reduction .................................................................................. 7-7

• Selecting the Ratios of Fixed Reduction ............................................. 7-8

Speaker Volume ........................................................................................ 7-9

Ring Volume ............................................................................................. 7-9

• Reception into Memory/Out of Paper Reception .............................. 7-10

REMOTE ACTIVATION ....................................................................... 7-11

What is Remote Activation? .................................................................... 7-11

• Connecting an External or Extension Telephone .............................. 7-11

Using Remote Codes ............................................................................... 7-11

Using the Activation Code: ............................................................... 7-12

Using the Deactivation Code: ........................................................... 7-12

Making the Remote Codes Easier to Use ................................................ 7-12

Troubleshooting ....................................................................................... 7-12

Changing and Registering Remote Codes ............................................... 7-13

CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) ....... 7-14

How to Use External TAD with the Unit

(The TAD Mode for FAX 1350M) ....................................................... 7-14

• Connecting an External TAD to the Unit .......................................... 7-14

Example of the Sequence of External TAD Reception

(Sequence of TAD Mode for FAX 1350M) ............................................ 7-15

Hookup .................................................................................................... 7-15

Recording the TAD's Outgoing Message (OGM) .................................. 7-15

DISTINCTIVE RINGING ...................................................................... 7-16

Distinctive Ringing .................................................................................. 7-16

CONTENTS

Chapter 8. .:-

Chapter 9. .:.

Chapter I0. .:.

What Is Distinctive Ringing? ..................... 7-16

Can My Fax Machine Use Distinctive Ringing '_ .......................... 7-16

Can I Change the Setting Later? ..................................................... 7-16

How Will the Fax Machine Treat All Other Distinctive Ringing? ... 7-16

How Does the Distinctive Ringing Function Work? ........................ 7-16

What is the Advantage of Using the Distinctive Ringing Function? 7-16

Setting the Distinctive Ringing Function ................................................ 7-17

• While You Are Setting the Distinctive Ringing Function: ............... 7-18

• Once You Have Finished Setting the Distinctive Ringing Function: 7-18

How to Turn the Distinctive Ringing Function ON or OFF .................... 7-19

E) CALLER ID ........................................................................................... 7-20

What is Caller ID? ................................................................................... 7-20

Advantages of Caller ID .......................................................................... 7-20

How Does the Caller ID Work? .............................................................. 7-20

The Caller ID Appears on the Display When Your Telephone

Rings .................................................................................................. 7-20

The Caller ID is Stored in Your Machine's Memory ........................ 7-21

Scanning through a Caller ID from the Memory ..................................... 7-21

• Clearing the Caller ID Stored into Memory ..................................... 7-21

Printing the Caller ID List ....................................................................... 7-22

POLLING 8-1

• What Is Polling? ........................................................................................ 8-1

• How Does It Work? ................................................................................... 8-1

• When to Use Polling? ................................................................................ 8-1

Polling Another Fax Machine (Calling) ......................................................... 8-2

Setting up Polled Waiting (Being Called) ...................................................... 8-2

Secure Polling .................................................................................................. 8-3

Polling Another Brother Fax Machine with Secure Code (Calling) ................ 8-3

Setting up Polled Waiting with Secure Polling (Being Called) ....................... 8-4

Delayed Polling ................................................................................................ 8-5

Setting up Polled Waiting with Super Quick-Scan .......................................... 8-5

Sequential Polling ........................................................................................... 8-6

PASSWORD 9-1

• What Is Password? .................................................................................... 9-1

• How Does the Password Work? ................................................................ 9-1

• When to Use Password Plus? .................................................................. 9-1

Sending Faxes with a Password ....................................................................... 9-1

Receive Password ............................................................................................ 9-2

REMOTE FAX OPTIONS (ONLY FOR FAX 1350M) 10-1

Setting the Fax Storage ................................................................................ 10-1

Paging/Fax Forwarding .................................................................................. 10-2

Setting Up Paging and Registering the Paging Number ................................ 10-3

Setting Up Fax Forwarding and Registering the Fax Forwarding Number... 10-4

What Is Remote Control Access? .................................................................. 10-5

Setting the Remote Access Code ................................................................... 10-5

How to Use Remote Access and Control Codes ........................................... 10-6

Remote Retrieval ........................................................................................... 10-6

I I

CONTENTS

Chapter 11.

•When to Pies,, the Remote Accc_,, Code ...... 10-6

Remote Control Commands ............................................ 10-'7

Printing a Fax Message ....................................................................... I0-'7

Retrieving the Memory Status List and Fax Messages Remotely ................. 10-8

Changing the Fax Forwarding Number Remotely ........................................ 10-8

.:- MESSAGE CENTER MODE SETTINGS

(ONLY FOR FAX 1450MC/1550MC, MFC 1850MC/1950MC) 11-1

A) GETTING STARTED ............................................................................ 11-1

What Is the Message Center Mode? ........................................................ 11-1

What Do IWant the Message Center to Do? .......................................... 11-2

Flowchart Sequence of an Incoming Call ................................................ 11-3

The 3 Basic Steps to Turn the Message Center Mode On ....................... 1-7

Setting the Message Storage .................................................................... 1-7

Recording the MSG CTR Outgoing Message (MSG CTR OGM) .......... 1-8

Activating the Message Center Mode ..................................................... 1-9

B) GETTING YOUR MESSAGES .............................................................. 1-9

How Will I Know Messages Have Been Received? ............................... 1-9

• What Happens When the Memory Is Full ........................................ 1-9

Playing an Incoming Voice Message (ICM) and Recorded Memo

(or Voice Alarm) ................................................................................... 11-10

Back-up Printing Option ........................................................................ 11-10

Printing a Fax Message .......................................................................... 11-11

• Erasing and Printing FAX Messages .............................................. 11-11

Calling Your Message Center for Messages (See Remote Retrieval)... 11-11

C) ERASING YOUR MESSAGES ............................................................ 11-12

Erasing Incoming Voice Messages, Fax Messages and Recorded

Memo (or Voice Alarm) ........................................................................ 11-12

One by One Erasing ....................................................................... 11-12

All in One Erasing ........................................................................... 11-12

D) CHANGE THE OUTGOING MESSAGE ............................................ 11-13

Playing Your Outgoing Message (OGM) .............................................. 11-13

Erasing Your Outgoing Message (OGM) .............................................. 11-13

E) MORE FEATURES .............................................................................. 11-14

Setting the Toll Saver ............................................................................ 11-14

Setting the Maximum Time for Incoming Messages

(ICM MAX. TIME) ............................................................................... 11-14

Changing the Recording Mode Setting (Voice Quality) ....................... 11-15

Recording a Conversation ..................................................................... 11 -15

Recording a Memo ................................................................................ 11-16

F) PAGING/FAX FORWARDING ........................................................... 11-16

What is Paging/Fax Forwarding? ......................................................... 11-16

Setting Up Paging (Registering Paging Number) .................................. 11-17

Setting Up Fax Forwarding (Registering Fax Forwarding Number) .... 11-19

• Memory Back-up of Message Center Memory ............................... 11-19

Changing the Fax Forwarding Number Remotely ................................ 11-19

G) REMOTE RETRIEVAL ........................................................................ 11-19

What Is Remote Control Access? .......................................................... 11-19

Setting the Remote Access Code ........................................................... 11-20

CONTENTS

Chapter 12.

U,,mg the Re/note Acce,,,, Code ............. 11-21

Remote Control Conunands ..................................... 11-22

Retrieving the Memory Status List and Fax Messages Remotely ......... 11-23

Changing the Fax Forwarding Number Remotely ................................ 11-23

VOICE ALARM .................................................................................... 11-24

Voice Alarm .......................................................................................... 11-24

Setting the Voice Alarm ....................................................................... 11-24

• Recording Voice Messages for the Voice Alarm ............................ 11-25

How Will the Voice Alarm Perform When the Set Time Comes ........ 11-26

Using the Voice Alarm' Playing Entries, Erasing Entries One by One,

Erasing All at Once ................................................................................ 11-27

Remote Control of the Voice Alarm ...................................................... 11-27

°:*MESSAGE CENTER PRO SETTINGS

(ONLY FOR FAX 1450MC/1550MC, MFC 1850MC/1950MC) 12-1

A) GETTING STARTED .......................................................................... 12-1

What is Message Center Pro? ............................................................... 12-1

What Fax-on-Demand and Voice-on-Demand Do .................................. 12-1

• Application Examples of Fax-on-Demand/Voice-on-Demand

Features ............................................................................................. 12-2

What the Personal Mailbox Does ............................................................ 12-2

• Application Examples of Personal Madbox ...................................... 12-3

How the Caller Accesses the Fax-on-Demand, Voice-on-Demand

Memory Boxes or Personal Mailboxes ................................................... 12-4

B) SETTING UP THE FAX/VOICE-ON-DEMAND ................................ 12-5

• * 1st Level OGM: (Message Center Pro Outgoing Message) ........... 12-6

• ** 2nd Level OGM: (Fax-on-Demand, Voice-on-Demand,

Mailbox Outgoing Message) ............................................................ 12-6

• Access to the Target Memory Box: ................................................... 12-6

Setting up Step la: For Fax-on-Demand ................................................ 12-7

Storing/Erasing/Printing Fax Information in a Memory Box ........... 12-7

Setting up Step 1b: For Voice-on-Demand ........................................... 12-10

Recording!Erasing/Playing Voice Information in a Memory Box .. 12-10

C) SETTING UP THE PERSONAL MAILBOX ...................................... 12-12

Setting up Step lc: For Personal Mailbox ............................................. 12-12

A Password and Recording a Personal Mailbox OGM for the

Mailbox .......................................................................................... 12-12

Setting up Step 2: Recording!Erasing/Playing the 2nd Level OGM

for each Fax-on-Demand, Voice-on-Demand, and Personal Mailbox .. 12-13

Recording an OGM ......................................................................... 12-13

Erasing an OGM .............................................................................. 12-14

Playing an OGM ............................................................................. 12-15

Setting up Step3: Recording/Erasing/Playing the Ist Level OGM

(Message Center Pro OGM) ................................................................. 12-16

Recording the Message Center Pro OGM ....................................... 12-16

Erasing the Message Center Pro OGM ........................................... 12-17

Playing the Message Center Pro OGM ........................................... 12-17

Setting up Step 4: Turning on the Message Center Pro ......................... 12-18

D) LISTENING TO ICMs (Incoming Messages) ...................................... 12-18

CONTENTS

Chapter 13. .:.

Chapter I4. .:.

Chapter 15. .:.

Chapter 16.

Chapter 17.

Chapter 18.

L,,temng to the ICMs m the Personal Madboxe_ .... 12-IS

Retrieving the ]CMs (Incoming Messages) m the Personal Mailbox

Remotely .................................................................................. 12-19

Recording a Memo in Personal Mailbox on the Machine ..................... 12-20

Erasing ICMs (Incoming Messages) from the Personal Mailboxes ...... 12-21

Erasing Voice ICMs One by One .................................................... 12-21

Erasing All of the Fax/Voice ICMs at One Time ........................... 12-22

HOW TO USE THE COPY FUNCTION 13-1

Making a Single Copies ............................................................................... 13-l

Making Multiple Copies ................................................................................ 13-2

• What to Do When You Get a"MEMORY FULL" Message while

Making Copies ....................................................................................... 13-2

Making Reduced and Enlarged Copies .......................................................... 13-3

PRINTING REPORTS AND LISTS 14-1

Activity Report Interval ................................................................................. 14-2

Printing the All Dial List ............................................................................... 14-3

Transmission Verification (Xmit) Report ...................................................... 14-4

Memory Status List ........................................................................................ 14-6

REGULAR MAINTENANCE AND TROUBLESHOOTING15-1

Regular Maintenance ............................................................................ 15-1

Paper Jams ..................................................................................................... 15-2

Fixing a Document Jam ........................................................................ 15-2

Fixing a Recording Paper Jam ................................................................. 15-2

Optional Memory Board ................................................................................ 15-3

Troubleshooting ............................................................................................. 15-4

Error Messages ........................................................................................ 15-4

Other Problems ........................................................................................ 15-5

•:o IMPORTANT INFORMATION 16-1

Standard Telephone and FCC Notices (Applies only to 120V model) .......... 16-l

Important Safety Instructions ......................................................................... 16-3

•:oINDEX 17-1

o:oSPECIFICATIONS 18-1

How to Use This Owner's Manual

Thank you for purchasing a Brother fax machine. This thx machine has been designed

to be simple to use, but you can utilize it to its fullest potential by taking some time to

read this owner's manual. You will be ready to use the fax machine as soon as you read

the first four chapters. Then you can refer to topics in the remaining chapters, as

needed.

Structure of the Manual

• Chapters 1-4

How to set up the fax machine and what you need to know before you use it.

•Chapters 5-7

Basic operations, how to send and receive faxes.

•Chapters 8-12

Advanced operations for sending and receiving faxes.

•Chapter 13

How to copy.

•Chapter 14

How to print reports and lists.

•Chapters 15-19

Important Information.

Finding Information in the Owner's Manual

• Use the table of contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to chapter

• To find information about a function, refer to the "Function Selection Table" in

chapter 3.

• If you have trouble, refer to chapter 15 on troubleshooting.

• Use the chapter 17 index.

Test Sheet Procedure

Please fill out the TEST SHEET and fax it to 1-908-469-4547 (USA), 1-514-685-0702

(CANADA) as your first transmission. This will verify that your fax machine is

properly installed.

When this document is received at Brother Diagnostic Center, a confirmation sheet will

be sent back to your machine from Brother Automatic Fax Back Response System (USA

only). Be sure to set up your "Station ID". (See page 4-3.)

USA

FAX NO.

TEL NO.

CANADA

FAX NO.

TEL NO.

1-908-469-4547 (Fax Transmission Only)

1-800-284-4FAX (Voice Phone Only)

1-800-284-4329

1-514-685-0702

1-800-853-6660

SETUP& PREPARATION BEFORE USE

H ,,I ............].Un Ir

I. SETUP & PREPARATION BEFORE USE _. ,

Common Misunderstandings about Fax Machines

This section is for people who are using a fax machine for the first time. Its purpose is tO take away

the mystery. Once you understand the meaning of the new tones you will be hearing on your phone

line, you will be able to send and receive faxes with ease. This will help you troubleshoot an

occasional problem with a fax transmission, by listening through your one-way speaker to

discover the problem.

What Are Fax Tones?

First the sending machine sends CNG tones, soft intermittent beeps at 4 second

intervals. You will hear then] when you dial and press the START key. CNG stands for "calling"

tones. They continue for 30 seconds after dialing: during that time the sending machine must

begin the "handshake" with the receiving machine. Each time you send an "automatic" fax

transmission, you are sending calling tones over the phone line. Learn to listen for these soft beeps

each time you answer a phone on your fax line so you will know if you are receiving a fax message.

Then the receiving machine responds with fax receiving tones, loud chirping sounds.

When a machine begins the receiving mode cycle, it will chirp for 40 seconds over the phone line.

At the same time, the fax machine's display screen will say "receiving". If you set your machine

to AUTO answer mode for a dedicated fax line, it will answer every call automatically with fax

receiving tones. Sometimes people will call your fax line by mistake and hang up when they hear

the shrill chirping sounds. Your machine is not malfunctioning when it continues to say

"receiving"; it must complete its 40 second cycle, even though the call was not a fax message and

the caller hung up. To take your machine out of receiving mode, press the STOP key.

The fax machine answers with a short beep when it answers in F/T or Message Center mode.

This can not be changed. After the beep the fax machine listens for CNG tones. When it hears CNG

tones, it responds with receiving tones.

Why Does the Ring Change in FIT Mode?

When a double-ring (short, short) occurs after the normal long rings in the Fax/Tel

Switch (Ffr mode), it means your fax machine is telling you to take over a call. The fax

machine has answered either a telephone call or a manual fax (no calling tones). When you hear

the double-ring, pick up any extension phone or the handset of your fax machine.

'it'":.

1-1

,'. SETUP& PREPARATION BEFORE USE ,-

What is the Fax "Handshake"?

The calling machine sends CNG tones (beeps) and the receiving machine sends receiving tones

(chirps). During the handshake these tones must overlap for 2-4 seconds so the fax machines can

set up protocol. The sending machine states how it is sending the message; the receiving machine

answers whether it is capable of receiving that way. The sending machine's CNG tones continue

for only 30 seconds after the number is dialed. Calls must be answered within 4 rings (20-22

seconds) or less, because the handshake can not begin until the call is answered. With 4 rings,

only 8-10 seconds are left for the fax machines to hear their tones clearly and communicate.

Timing is crucial.

When you have a telephone answering device (TAD) on your fax line, you can set the TAD to

answer in 4 rings as long as you record a 5 second silence as the beginning of your OGM (outgoing

message) (see page 7-14 for more information.). This will prevent the OGM from covering up the

fax tones during the 8 seconds that are left for the handshake. As soon as your TAD answers a

call, your fax machine will listen for fax tones for 30 seconds. So you must limit your speaking to

20 seconds (25 second total OGM). Since many people dial manually without realizing they are

not sending fax tones, you should give your Remote Activation Code (_<51) as the last part of your

20 second Message. For example: "After the beep, either leave a message or send a fax by pressing

_<51." (See page 7-11 for more information.)

What Causes the Transmission Verification Report to Print "Result: NG"?

During the handshake, the document(s) you are sending begin to roll through the feeder and stop

until the handshake is completed and the machines are ready to send and receive the data. If there

is noise or static on the phone line or if the machines do not agree on protocol, they drop their baud

rate to the next lower level and try again. The initial baud rate is 14400, then 12000, 9600, 7200,

4800 and finally 2400. (The Fax 1350M begins at 9600 baud.) Transmissions as low as 2400 baud

can be successful. So, do not stop your machine. If the transmission fails, a Transmission

Verification Report will be printed automatically with "Result: NG". This usually means the

transmission was "No Good" because of temporary noise or static on the phone line. Try to send

the fax again. Also, you may try sending a fax to other locations to see if the problem is on the phone

line at your end.

Is This a Fax Call?

There are three signs that the call you answered is a fax. You will hear either soft intermittent

beeps (Automatic transmission), silence (Manual transmission) or the voice of someone telling

you he or she is trying to send you a fax (Manual transmission). Do not hang up the handset.

It is very frustrating for the person who hears you repeatedly answer and hang up. People who

dial manually are waiting to hear fax tones before pressing START. You must activate your fax

machine to take over the call before you disconnect the line by replacing the handset.

nl town ..... ! ? I!rl ...... ::':............ ::7_

SETUP & PREPARATION BEFORE USE

How Can I Send the Call to My Fax Machine?

When you answer a call that is a fax transmission, you must activate your fax machine to go into

fax receiving tones (chirping) before you hang up. If you have answered the fax handset, press the

START key and hang up immediately. If you are on another phone, there is no START key so you

must press your three-digit Remote Activation Code. The factory default setting is $51. Press the

code quickly and wait to hear your fax machine chirp through the handset. It takes 3 seconds for

the fax to respond. You can press the code as many times as needed.

What is the Difference Between Automatic and Manual Transmission?

Automatic transmission is the easiest way to send a fax. Simply place the document(s) face

down in the feeder, dial the phone number and press the START key immediately. Do not pick

up the handset or press the HOOK key. Calling tones will go over the phone line.

Manual transmission occurs when you start with a dial tone before you dial, by lifting the

handset or pressing the HOOK key. You will hear the rings on the phone line. You must wait to

hear the receiving machine answer with a chirp before you press the START key. If you wait too

long to press START without a document in the feeder, your fax machine will go into receiving mode

instead of sending and you will see "receiving" on the screen.

What is the Difference Between Automatic and Manual Dialing?

Automatic dialing is when you dial by pressing the keys where you stored a number. Your fax

machine stores two kinds of automatic dialing numbers: One-Touch and Speed-Dial. Reserve

your most frequently dialed numbers (and Groups) for your One-Touch keys; all you have to do is

press the One-Touch key followed by the START key (2 key strokes). To use a Speed-Dial number,

press the Speed-Dial key and the two-digit code you used to store the number, followed by the

START key (4 key strokes). You can dial automatically using One-Touch and Speed-Dial numbers

for both automatic and manual transmissions.

Manual dialing is simply pressing all the digits of the phone number. You can dial manually for

both automatic and manual transmissions.

What Should I Do If My Fax Machine Does Not Have a Dial Tone?

There are three jacks in the back of the fax machine: LINE, EXT and PC I/F. Double-check that

the telephone line cord is plugged into the LINE jack and not into EXT or PC I/F. (Plugging the

telephone line cord into the EXT or PC I/F jack is the most common cause of no dial tone.)

If the telephone line cord is plugged into the LINE jack of the fax machine and you do not get a dial

tone, test the phone line. Go to another phone and check for a dial tone; then bring that working

telephone and line cord and plug them into the wall jack for your fax machine. If you do not get a

dial tone with the working phone, the problem is the phone line. Call the Telephone Company and

report the problem.

1-3

SETUP& PREPARATIONBEFOREUSE

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Places...

Place your fax machine on a flat, level and stable surface, such as a desk.

Select a place that is free of vibration and shocks.

The mains plug on this equipment must be used to disconnect mains power.

Please ensure that the socket outlet is installed near the equipment and shall be easily accessible.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,

or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic

timers. Disruption of power can wipe out information in the unit's memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or

other equipment that might disturb the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

1-4

SETUP & PREPARATION BEFORE USE

Packing List

Please check to see that you have the following items:

Telephone line cord

*...(Only for MFC 1850MC/1950MC)

Telephone

Handset curled cord handset Document

"'_l_,_ _F-__ wire extension A

Documentwlre _ ____

extenS__wner__"

Starter Cartridge

(95 pages)

Plain Paper*

Quick setup Quick reference

guide guide

Paper cassette

_S _ Missing Link Manual* Remote access card

.232Missing_Link disks* G_==__

Missing Link Box*

x_¢,_ •l' th_lO.li teleplltmt: ',_ ll'la_ _lUl'lllg ,l Jightnl_g ",hJl m

Never install telephone jacks in wet locations unles_ tim jack i_ _pu, clilcadl 3

designed for wet locations.

Never touch uninsulated telephone wires or terminals unless the telephone line

has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

- Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

1-5

SETUP & PREPARATION BEFORE USE

Setting up Your Fax Machine

Follow these steps to set up your fax machine:

1. Attach the wire extensions.

Document

wire extension A

\Document wire extension B

,<.ooo_

2. Install the printing car-

tridge.

1) Open the top cover.

2) Lift the two blue release

levers.

The print head will pop up.

3) Ifa used cartridge is still in

the machine, take it out.

4) Tighten Ribbon in Cartridge

carefully.

Top cover

Print Head

5) Carefully install a new car-

tridge inserting the marked

side first.

Make sure that the four car-

tridge gears rest in the white

gear holders.

-Gear

-Gear Holder

1-6 ........'_-

SETUP & PREPARATION BEFORE USE

6) Push the print head down

slowly and completely.

Make sure it latches.

7) Close the top cover.

NOTE: The starter car-

tridge prints only 95 pages.

3. Install the Paper Cassette.

The paper cassette can hold about 200 sheets of paper (201bs).

1) Raise the paper cassette slightly and pull it toward you to remove.

2) Take offthe cover.

3) Push the paper plate down

until it locks into position.

Paper plate

4) Adjust the paper setting to

letter or legal position de-

pending upon the size you

are using. When you use

legal size paper, press the

button and pull the front

part of the cassette toward

you. /

Letter /

Position Legal

Position

Ad usted

to Legal

Position

1-7

SETUP & PREPARATION BEFORE USE

Place up to 200 sheets of

plain paper face down into

the cassette.

Place the paper in the

cassette.

Make sure the front right

and left corners of the paper

are under the edge tabs.

Do not place paper above

the maximum height line,

or paper may jam.

Close the cover on the

cassette.

Slide the paper cassette into

the fax machine until it locks

into place.

Maximum

height line _-

Edge Tab

Recording paper

About the Recordzng l'ap_,r...

Please use standard copier paper tbr tim recording pdpc_' as below

Width : 216mm (8.5")

Length : Letter/Legal/A4 size

Weight: 17 lb to 24 lb

About the Cassette...

When you pull the paper cassette, it is necessary to push the paper plate down unnl

the cassette "clicks" into position before you re-install the cassette in the fax

machine. Otherwise "PAPER EMPTY" will remain on the LCD display and you can

not re-install the cassette. Also, please do not pull out or re-insert the cassette while

the machine is operating (for example, copying, transmitting or receiving), or a paper

jam may occur.

4. Connect the handset and the curled cord.

1-8

SETUP& PREPARATION BEFORE USE

5. Connect the power cord.

When you connect the power, the display will show "01/01/1996 00:00".

2. Since the machine is grounded through the power outlet, you _,m i,__t_,__'L.,,,L, _('ll

from potentially hazardous electrical conditions on the telephone network by

keeping the power to your fax machine on when you connect it to a telephone line.

3. Lightning and Power Surges can damage this product! We recommend that you

use a quality Surge Protection Device on the AC power line as well as the

telephone line or unplug the lines during a lightning storm.

6. Connect the telephone line.

Wire extention

Telephone line cord

Handset curled cord

FOR YOUR INFORMATION

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass

incoming calls to each other if they are busy. The calls are usually passed down or

"rolled over" to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last

number in the sequence so the call can not roll away. Do not put the fax machine

on any of the other numbers. When the other lines are busy and a second fax call is

received, the fax call is transferred to a line that does not have a fax machine.

Two Line Phone System

A two line phone system is nothing more than two separate phone numbers on the same

wall outlet. The two phone numbers can be on separate jacks (RJll) or combined into

one jack (RJ14). Your fax machine must be plugged into an RJll jack. RJll and RJ14

jacks may be equal in size and appearance and both may contain 4 wires (black, red,

green, yellow). To test the type ofjack, plug in a two line phone and see if it can access

both lines. If it can, you must separate the lines for your fax machine.

..II

1-9

SETUP& PREPARATION BEFORE USE

1-10

FOR YOUR INFORMATION

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may

require assistance from the telephone company. You can change the wall outlet from

one RJ 14 jack to two RJ 11jacks. Or, you can have an RJ 11 wall outlet installed and

slave or jump one of the phone numbers to it. The third way is the easiest. Buy a

triplex adapter.

You can plug a triplex adapter into an RJ14 wall outlet. It will separate the wires into

two separate RJll jacks (line 1, line 2) and a third RJ14 jack (lines 1 and 2). Plug the

fax machine into L2 of the triplex adapter.

RJ14

RJ11 RJ11 RJI4

Trlplex Adapter

Installing aFax Machine, Two Line TAD and Two Line Telephone

When you are installing a two line telephone answering device (TAD) and a two line

telephone, your fax machine must be isolated on one line at both the wall jack and

at the TAD. The most common connection is to put the fax machine on line 2. The back

of the two line TAD must have two telephone jacks: one labeled L1 or L1 and L2 and

the other labeled L2. You will need at least three telephone line cords: the one that

came with your fax machine and two for your two line TAD. You will need a fourth

line cord if you add a two line telephone.

Place the two line TAD and two line telephone beside your fax machine. Plug one end

of the telephone line cord for your fax machine into the L2jack of the triplex adapter;

plug the other end into the LINE jack in the back of the fax machine. Plug one end

of the first telephone line cord for your TAD into the L1 jack of the triplex adapter;

plug the other end into the L1 or L1 and L2 jack in the back of the two line TAD. Plug

one end of the second telephone line cord for your TAD into the L2 jack in the back

of the two line TAD; plug the other end into the EXT jack in the back of the fax

machine. The two line TAD hookup is complete. It will answer both lines as usual.

You can keep two line telephones on other wall outlets as always. There are two ways

to add a two line telephone to the fax machine's wall outlet. Plug the telephone line

cord from the two line telephone into the LI+L2 jack of the triplex adapter. If you

prefer, you can plug it into the TELE jack in the back of the two line TAD instead.

TrTplex Adapter Two Line Phone

I I

IIII

L_l L2

Two Line TAD

Fax Machine

IIIIHIIIIIII......

SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

Multi Line Connections (PBXs)

Most offices use a central telephone system. While it is often relatively simple to

connect the machine to a key system or a PBX (private branch exchange), we suggest

that you contact the company that installed your telephone system and ask them to

connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the

machine in AUTO Answer Mode to receive faxes at any time of the day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This will prevent the unit from being

activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire system. If your

line has more than two wires, proper connection of the fax machine can not be

made.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work

with a private branch exchange (PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances

with PBXs. Any cases of difficulty should be reported first to the company that

handles your PBX.

2) If all incoming calls will be answered by a switchboard operator, it is recom-

mended that the Answer Mode be set to be MANUAL. (See page 7-2.) All incoming

calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

Custom Features on Your Phone Line

If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, an Alarm

System, or any other custom feature on your telephone line, it may create a problem

in the operation of your fax machine.

1-11

THE CONTROL PANEL KEYS

2. THECONTROL PANELKEYS I

FAX 1350M (])FUNCTION AND USER

SETTING AREA

1[J¢ _ ,.,.,,FAx,ssoM", _ ..... :2"_ I

i I- _o h,,c i

l llll _I I.........

/_,, J. J i

! 1', © WL)W_ 3L23'. __-_-__-L_-_---c_---,>'c:::=_

tt' ,:,E,_,,,,P,,_,SE.-=k _ _ '1 I_ '--_'--_1 ST,,T

_i |,SHIFT _ SET CLEAR _

(_TELEPHONE AREA @ONE-TOUCH AREA

FAX 1550MC (FAX 1450MC panel keys are same as 1550MC.)

(_ FUNCTION AND USER

@ONE-TOUCH AREA

MFC 1950MC (MFC 1850MC panel keys are same as 1950MC.)

(DMESSAGE CENTER _FUNCTION AND USER

PRO AREA ISETTING AREA

' -_ ..... ,_--_ " _o:!!!° °o;:

I_-- SIX,N ONE _ _ Iv U_E .

.OLO "' I(,,_._____ I

/ I'. ......... EE_ _ A'% II I'r'--' _ _ r--" ,_i ..... tl l

} IIi 0 (,._7_ 8(,.__)9L_9Jl I I'_'c::_'_'_-_"_::31 f-----_lJl

S_EEOO,A, I ;+----_-- "_-- "}-- _-- I

\/i o L--J',/I

@TELEPHONE AREA OONE-TOUCH AREA

.......... irl

2-1

THE CONTROL PANEL KEYS

•TELEPHONE AREA

(_-'.Y:-- ,_....

IMFC 1850MC

1. Liquid Crystal Display 2. Number Keys

The LCD displays messages that

will help you set up and operate

your fax machine. (On-Screen

Programming) (See page 3-1.)

3. HOOK

This key lets you dial telephone

and fax numbers without lifting

the handset. (See page 5-1.)

4. HOLD

You can use this key to put a call

on hold. (See page 5-1.)

5. REDIAL/PA USE

This key re-dials the last number

called. (See page 6-5.) This key is

also used to insert a pause in

autodial numbers.

(See page 4-5, 5-1.)

6. SPEED DIAL

These twelve keys are used to

dial phone and fax numbers (see

page 5-1), and can also be used

as an alphanumeric keyboard

fOrenteringinformation into the

x machine (see page 3-9-10).

I\ I:;0'::L /J..s0c,,

,.IL\,.---- s,x..o,..,=/Facsimile

.... ___:

NWL.O I -- 1

REO_IAL/PAUSEI1_ __PRs ruv wxr 1_1_-_

SPEEDDIALI'_" _ _ 1#"

_- _ VSHIFT -

This key lets you access previ-

ously stored speed dial phone

numbers by entering a two digit

number. (See page 4-6, 5-1.)

2-2

THE CONTROL PANEL KEYS j

0ONE-TOUCH AREA

ooo U/

o 000 ,

o 000 ..... ,

[-- MFC 1850MC

7. One-Touch Dial Keys

These 15 keys give you in-

stant access to previously

stored phone numbers. (See

page 4-4, 5-1.)

9. "_ (Left Arrow)*

This key moves the LCD cur-

sor to the left. It also allows

you to back up one step when

you are in function mode (see

page 3-1) or Telephone Index

(see page 5-2).

11. SHIFT

This key is used to access',

the "16" through "30" One-

Touch keys. (See page 4-4.)

8. COPY

Press this key to make a copy.

(See page 13-1.)

10. STOP

This key stops a fax, cancels

an operation, or exits from

function mode. (See page 3-2.)

COPY

12. SET*

This key is used for storing a

function setting into the fax

machine. (See page 3-2.)

14. CLEAR*

This key deletes entered data

or backs up one step in a

function procedure.

(See page 3-2.)

13. START '\

Use this key to start an

operation, such as sending

a fax. (See page 6-5.)

15..,.'- (Right Arrow)*

This key moves the LCD cursor to the

right, and it also lets you advance one

step when you are in function mode (see

page 3-1) or Telephone Index (see page 5-

2).

*TheLeft andRightArrowkeys,SET andCLEARkeysare alsosharedwithone-touchkeys.

2-3

THE CONTROL PANEL KEYS

•FUNCTION AND USER SETTING AREA

I_o_oo0_ _:='_'_ ,_ f---- qlll

o ooo _ _1/

.0___

_- _--_F C185-_-_0 MC

16. FUNCTION 17. RESOLUTION

This key accesses the function and

programming mode (OSP), so you can

alter various settings. (See page 3-1.)

18. TEL-INDEX

This key allows you to look up I

numbers stored in the dialing

memory alphabetically. (See page

5-2.)

This key is used to set the resolution

requirements when sending a fax.

(See page 6-2.)

TAD FAX

C3 o

RECORD ERASE PLAY

CDOCD

19. MODE

This key is used to specify how

the fax machine should handle

incoming calls. (See page 7-1.)

ESO_UTIoFINE"_CD AUTO

_.OTO\ I-,_

SFINE (_F/T

LI_ S VOLUME H

',11. copy I

z_-,,o_,s_?_ _'_ ,_"'9_OUOE_ 00_¥-"

20. SUPER Q. SCAN _ _ 21. HELP _-_

This key enables you to scan in your

originals at twice the normal speed,

by storing them in the memory before

actual transmission. (See page 6-6.)

When it is pressed, Broadcasting is

available. (See page 6-8.) When it is

pressed together with SHIFT, Multi

Transmission is available. (See page

6-9.)

22. ENLARGE/REDUCE

Press this key whenever you want a quick

reference Help List printed. This Help List

will give you information on how to perform

settings for a function, how to register

information, or how to get some basic

infornmtion for sending or receiving faxes.

(See page 3-8-9.)

This key is used for copying with reduction or enlargement. You can select one of the

following ratios: 150%, 125%, 120%, 100%, 93%, 87%, 75% and 50el. You can also use

the Auto Reduction function to have the machine automatically calculate the reduction

ratio to fit to the size of your recording paper. (See page 13-3-4.)

2-4

THE CONTROL PANEL KEYS

0MESSAGE CENTER AREA

I _ m_,._=_

tl ° ooo

oOOCD o_

7,.,',,. _ ._ ;;J

MFC 1850MC

23. TAD and FAX

Indicator Lights

These lights tell you whether voice or

document messages are stored in the

memory. (See page 11-9.)

,o 1

, I CZ) CZD

RIIP_SUP ENLARGE

FUNCTIONTEL-IN _(_.S'C_ HELP /REDUCE

- 1

C::D C C_ :-D CZ_

24. RECORD

Use this key to record outgoing

voice messages, memo and voice

alarm messages into your fax

machine. You can also record

voice or fax messages and

information stored for the

Message Center Pro features.

(See page 11-16, 25,12-8,13,14.)

25. ERASE

26. PLAY

Use this key to listen to incoming

voice messages, outgoing voice

messages, memos and voice alarm

messages stored in your fax

machine. You can also play the voice

messages and information or print

the fax messages and information

stored for the Message Center

features. (See page 11-10,13, 12-9,

11, 15, 17, 19, 21.)

This key erases voice or fax messages stored

in your fax machine. You can also erase

voice or fax messages and information

stored for the Message Center Pro

features.(See page 11-12, 13, 27, 12-9, 11,

14, 15, 22.)

2-5

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

3. HOWTOUSEON-SCREENPROGRAMMING(OSP)AND HELPKEY

User-friendly Programming

We have designed your fax machine with on-screen programming and a HELP key, user-fi'mndly

programming that helps you take full advantage of all the functions your fax machine has to offer.

On-screen Programming (OSP)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompt

messages to help you program your fax machine. All you need to do is follow the prompt

instructions as they guide you through the function menu selections and programming options

and settings.

Using the Function Mode to Access On-screen Programming (OSP)

You can access the function nmde by pressing FUNCTION found in the Function and User

Setting Area of your fax Control Panel. (See page 2-4.)

When you enter function mode, your fax machine will display a list of Level One Functions to

choose from (see pages 3-2 through 3-7 for these Level One Functions), as seen below.

Left arrow

sequence

I111 IIIHI

Press FUNCTION

[ENTER NO. & SET )

[1.TEMP.SETTINGS )

(Z.CANCELJOB

( 3.PRINT REPORTS )

( 4.SET AUTO DIAL )

( 5.USER OPTIONS ,)

( 6.TEL OPTIONS )

( 7.SETUP SYSTEM

( 8.SETUP MSG CTR )

( 9.SETUP MC PRO

(O.INTERRUPT ,)

HI!! [ I !l

Right arrow or

auto scroll

sequence

[]H[l[llllg 3-1

(Only for FAX 1450MC/

1550MC and MFC 1850MC/

1950MC, FAX 1350M is

"8.REMOTE FAX OPT and

has not function 9.')

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY i

These function options will appear one after the other on the display. You can then choose one of

these options by pressing SET when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing _ (right

arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want,

press SET.

You can simply press the Level One Function number associated with each option (refer to pages

3-2 through 3-7).

HelpfulHints If you want to exit function mode, simply press STOP. Also, if you select the

wrong menu, and wish to return to the previous step, press CLEAR.

Alternating Displays for On-screen Programming (OSP)

(( SPEAKER:HIGH )

ALTERNATE

(SELECT <- -> & SET )

When you see alternating displays, the LCD will

usually alternate between the currently selected

option, and a help message giving brief instruc-

tions on how to proceed. The example shows the

current speaker volume is high and prompts you

to use -_, (left arrow) and _ (right arrow) to

change the setting, and then to press SET to store

it.

Function Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most of the

programming settings without the owner's manual. To help you understand the function

selections, options, and settings that are found in your fax programs, we have the following

Function Selection Table.

Read through this table to gain a basic understanding of what your new fax nmdel can do, and

then the next section will begin instructing you how to use on-screen programming.

Level one

function

1. TEMP.

(TEMPORARY)

SETTINGS

Level two

function

1.TIMER

2. POLLING

3. CALLRE-

SERVE

Explanation of Options

Use this for sending documents at a later

time.

Polling is the process of retrieving faxes

from another machine. You can also choose

whether you want your polling secured.

STANDARD/SECURE

You can send a fax and then talk to the

recipient using the CALL RESERVE

function.

ON/OFF

Factory

setting

STAN-

DARD

OFF

Page

6-7

8-1-6

6-18~19

3-2

.... :::::'2-

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

Level one

function

1. TEMP.

(TEMPORARY)

SETTINGS

2. CANCEL

JOB

3. PRINT

REPORTS

4. SETAUTO

DIAL

Level two

function

4. CONTRAST

5. RESOLUTION

6. OVERSEAS

MODE

7. COVERPAGE

8. PASSWORDTX

Seepage14-1for

ahstof reports.

1.ONE-TOUCH

DIAL

2. SPEED-DIAL

Explanation of Options

There are three types of contrast settings.

Usually the AUTO setting is acceptable. But

if you want to send or copy an especially light

or dark document, you should change this

setting.

AUTO: Default is AUTO. Contrast setting

always reverts to AUTO after one

transmission.

S. LIGHT: To send very light documents.

S. DARK: To send very dark documents.

If you need to send a set of originals at

various resolutions, this function will allow

you to set the required resolution page by

page. (If all documents are the same

resolution, use the RESOLUTION key. See

page 2-4 #17.)

STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas,

you may want to set OVERSEAS MODE to

ON.

ON/OFF

An automatic Cover Page will allow you to

send details of who the fax is going to, who it

is from and when it was sent.

ON/OFF

You can send a fax with a four-digit password.

If you wish to cancel a job that has been set

with the timer, a polled job etc., use this

function.

You can print several different lists and

reports, which are available under function

item 3. PRINT REPORTS.

If you register names and numbers on One-

Touch dial keys, you can dial a number

automatically just by pressing a One-Touch

key. (Max. of 30 locations)

If you register names and numbers as Speed-

Dial numbers, you can dial a number

automatically just by pressing SPEED DIAL

and a two-digit number. (Max. of 60 locations

for FAX 1350M/1450MC/MFC 1850MC and

100 locations for FAX 1550MC/MFC

1950MC)

Factory

setting Page

AUTO 6-3

STAN- 6-13

DARD

OFF

6-12

6-17~18

9-1

6-11

14-1~6

4-4~5

4-6-7

3-3

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

Level one Level two Explanation of Options Factory

function function setting

4. SETAUTO

DIAL

5. USER

OPTIONS

6. TEL

OPTIONS

3. SETUP

GROUPS

1. SMOOTHING

2. BEEPER

3. COVERPG

ON/OFF

4. ERRORRE-TX

5. REDUCTION

6. RCDPAPER

1. TONE/PULSE

2. RINGDELAY

3. SPEAKER

VOLUME

This is used for setting up a group number

used for broadcasting.

Smoothing enhances the appearance of in-

coming faxes.

If you set SMOOTHING to ON, you will

receive messages with the smoothing

enhancement.

ON/OFF

You can adjust the volume of the beeper with

this function.

OFF/LOW/HIGH

If you set COVERPAGE to ON, you can send

your documents with a Cover Page generated

by your machine. When the COVERPAGE

setting is ON, you can select a Cover Page

comment.

ON/OFF

If you set ERROR RE-TRANSMISSION to

ON, the machine automatically resends the

page once an error occurs.

ON/OFF

You can avoid having an incoming fax on

separate pages by printing a reduced copy of

the incoming document. The reduction

methods are AUTO or Fixed ratio:

AUTO/100%/93%/87%/75%

You can select one of 3 sizes of recording

paper. The machine automatically will adjust

the size of the incoming document or original

document so that it fits the paper size you

have selected.

LETTER_EGAL/A4

There are two different dial types and you

must select the type of signal suitable for

your telephone line.

TONE/PULSE

This is the number of rings before the fax

machine answers the call when in F/T or

AUTO Answer Mode.

0/1/2/3/4 rings

You can adjust the speaker volume with this

function.

OFF/LOW/HIGH

LOW

OFF

AUTO

LETTER

TONE

LOW

Page

4-8~9

7-5

4-1-2

6-16

6-20

7-7-8

7-6

4-1

7-2

7-9

3-4

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

Level one

function

6. TEL

OPTIONS

7. SETUP

SYSTEM

Level two

function

4. F/'TRING

TIME

5. RINGVOLUME

6. DISTINCTIVE

7. CALLERID

1. DATE/TIME

2. DAILYTIMER

3. INTERVAL

4. STATIONID

5. REMOTE

CODE

6. SET

COVERPAGE

7. SET

PASSWORD

Explanation of Options

Ffr RING TIME sets the time for sinmlated

ringing in F/T mode.

10/20/30/60 seconds

The settings are OFF/LOW/HIGH.

If you have distinctive ringing service from

your phone company, you can use this

function to register the ringing pattern of

your fax number. And if you set it to ON, you

can use the registered number as a fax

number only.

OFF/ON/SET

You can display the last 30 caller IDs that

are stored in the memory.

If you enter the date and time in 24-hour

format, the LCD will display the date and

time and they will also be printed on outgo-

ing faxes.

If you frequently have delayed jobs, all for

execution at the same time each day, you can

program that time. Once you register it, you

do not need to enter that time,just set Timer

Transmission in temporary settings.

You can select the time interval at which the

activity report is printed.

6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name,

fax number and telephone number in

STATION ID.

It is printed at the top of each page of every

outgoing fax. It is also printed on the

automatic Cover Page.

If you enter a REMOTE CODE, you can

activate or deactivate the fax machine from

a remote telephone.

ON/OFF

You can register your own two custom

comments on the Cover Page.

You can set up a password for receiving

documents.

ON/PLUS/OFF

Factory

setting Page

20 7-5

HIGH 7-9

OFF 7-16~19

7-21

01/01/1996 4-2

00:00

00:00 6-7 -8

.51 (ACT)

#511DEACT

OFF 14-2

4-3

7-13

6-15

OFF 9-2

3-5

HOW TO USE ON-SCREEN PROGRAMMING AND HELl-' KI::Y

Level one

function

7. SETUP

SYSTEM

8. REMOTE

FAXOPT

(OnlyforFAX

1350M)

8. SETUP

MSGCTR

(Onlyfor

FAX

1450MC/

1550MC/

MFC

1850MC/

1950MC)

Level two

function

8. MISSINGLINK

(ONLYforMFC

1850MC!1950MC)

1. FAXSTORAGE

2. FAXFWD/

PAGING

3. REMOTE

ACCESS

4, PRINTFAX

1. MESSAGE

STORAGE

2. BACKUPPRINT

3. FAXFWD/

PAGING

4. REMOTE

ACCESS

Explanation of Options

You can select the output device that will

receive fax message. (MFC 1850MC/

1950MC). (FAX 1350M/1450MC/1550MC are

available when The optional Missing Link is

connected.)

You can store the incoming fax messages in

the memory. Then you can use the convenient

remote control functions.

ON/OFF

You can choose among PAGING, FAX

FORWARDING or OFF. PAGING ON will

cause the fax machine to page you when it

receives a fax message. FAX FORWARDING

ON will cause the machine to send any

stored faxes that are received to another

predetermined fax number.

OFF/FAX FORWARD/PAGING

You can register a REMOTE ACCESS ID (3

digits) allowing you to remotely operate the

machine. (Example :Retrieving an incoming

fax message)

You can print incoming faxes that were

stored in the memory.

You can select memory usage of the machine

in MESSAGE CENTER mode.

FAX:ON/OFF, TAD:ON/EXT/OFF

You can set the machine to print a back-up

copy of faxes that are received into the

Message Center memory.

ON/OFF

You can choose among PAGING, FAX

FORWARDING or OFF. PAGING ON will

cause the fax machine to page you when it

receives a fax message. FAX FORWARDING

ON will cause the fax machine to send any

stored faxes that are received to another

predetermined fax number.

OFF/FAX FORWARD/PAGING

You can register a REMOTE ACCESS ID (3

digits) allowing you to remotely operate the

machine. (Example :Retrieving an incoming

fax message.)

Factory

setting Page

See the

PC Missing

PRIMARY Link

Manual

OFF 10-1

OFF 10-2~5

159_< 10-5-8

10-7

FAX:OFF 11-7

TAD: ON

ON 11-10

OFF 11-16~19

159_< 11-20

............. I riTi i _ r

,:7-6

HOW TO USEON-SCREEN PROGRAMMING AND HELP KEY

Levelone

function

SETUP

MSGCTR

(Onlyfor

FAX

1450MC/

1550MC/

MFC

1850MC/

1950MC)

9. SETUPMC

PRO (Only

for FAX

1450MC/

1550MC/

MFC

1850MC/

1950MC)

0. INTERRUPT

Leveltwo

function

5. ICMMAX.TIME

6. OGM

7. PRINTFAX

8. RECORDING

MODE

9. TOLLSAVER

1. MSGCTR PRO

2. OGM

3. MAILBOX

4. FAXINFO

5. VOICEINFO

Explanation of Options

This is the maximum length of voice

information in Voice-on-Demand, the ICMs

in Personal Mailbox and Message Center,

Memos and Voice Alarm recordings.

20125130135140/45/50/55/60 seconds

The machine has two types of OGM (Outgo-

ing Messages) for MSG CTR and FAX/TEL

switch. After selecting the message type,

you can play, record or erase.

You can print incoming faxes that were

stored in MSG CTR memory.

To get more recording time for incoming

messages and memos, change the sound

quality setting from HIGH to NORMAL.

HIGH/NORMAL

If you set TOLL SAVER to ON, you can

check ifa message was received by the ring

delay. Toll Saver overrides the Ring Delay

setting.

ON/OFF

You can turn the Message Center Pro Mode

on or off with this switch.

ON/OFF

You can record Level 1 and 2 OGMs for

callers, telling them what to do in each step.

MSG CTR PRO/MAIL BOX/FAX ON DE-

MAND/VOICE ON DEMAND

There are 5 personal mail boxes. For each

mail box, an owner of the box can record his/

her own OGM for callers. 01/02/03/04/05

You can store the fax information for each

Fax-on-Demand memory box. You have up

to 99 memory boxes. 01-99 (The number of

available boxes depends upon the length of

your messages.)

You can store the voice information for each

Voice-on-Demand memory box. Use numbers

01-99 for memory boxes. (The number of

available boxes depends upon the amount of

information you store.)

You can send a fax without canceling the

timer or polled waiting, even if there are

documents in the feeder, by "interrupting"

it.

Factory

setting

MSG

CTR

OGM

HIGH

OFF

MSG

CTR

PRO

Page

11-14~15

7-4

11-11

11-15

11-14

12-18

12-12-16

12-12

12-7~8

12-10

6-10

i_r

3-7

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

,PRESS FUNCTION

i-----I

2;SELECT A LEVEL ONE FUNCT[ON

BY PRESSING NUMBER KEY

(FROM THE SELECTION LJ

CHART ON THE RIGHT)

31SELECT A LEVEL TWO FUNCTION

BY PRESSING NUMBER KEY L)

4)SELECT THE DESIRED SETTING

USING THE ARROW KEYS

l---l IZZZ]

<--

5)PRESS SET

[ZZZ]

6)PRESS STOP TO EXIT

NOTE.

MAKE SURE YOU FIRST SET

TONE/PULSE FUNCTION 6 I).

DATE/TIMEIFUNCT ON 7 I) AND

STATION ID(FDNCTION 7 4).

• "++* HLLP L[J] ''***"+'*******

IEVEL ONE LEVEL TWO OPTIONS

TEMP.SETIIN_B'--I.TIMER

2.POLLING STANDARD/SECuRE_

_.CA_LR_E+ERVE(ONZOEE,

•_ oR /AU+O/S.LI0"T/S+DAR_,

(STD/FINE/S FINE/PHOTO_

MODE (ON/OFF)

_VERP_IE(0N,0F.

8 PASSWORD TX

2.CANCEL JOB

3.PRINT REPORTS --I ACT.REPORT

Z.ALL DIAL

3 TEL.INDEX

4 COVERPAGE

5]CALL BACK MSG

US R PT S

+'MEMORYSTATUS

9.CALLER ID

4.SET AUTO DIAL---I.ONETOUCH DIAL

PE-AL

_E_u__DuPs

B.USER OPTIONS--'I.SMOOTHING ON/OFF)

tl_g!R o,o,0PP'+'HIGN/

P_Eg_OFF (ON/OFF)NFF

'R U T N AUYOIIO0%/93%/87%/75%)

_:R_B _Ab_R LETTER/LEGAL/A4)

l_T_i_'i_oE6 TEL OPTIONS vYLuME

4:F/T RING TIME

RN V M

7.CALLER D

7 SETUP SYSTEM -'i DAFE/TIME

2_DAILY TIMER

+il

IMI E

', _LE

Ii I:IL+

8 MISSING LINK

8 SETUP MSG CTR

_.i FAX

_[ )ING MODE

;AVER

-- M G

9.SETUP MC PRO I _ Z 0 _" C T RPRO

MAIL BOX

. FAX INFO

5.VOICE INFO

O. INTERRUPT

FF/GH/12H/24H/2D/4DiTD)

_AX/TEL/NAME)

ON/OFF,SET CODE)

IDN,OFP/PLUSI

PC PRIMARY/PC _If_t_ ONLY/

FAX ONLY)

(FAX:ON/OFF,TAD ON!OFFIEXT)

N OFF

I_FIIFAX FORWARD/PAGING

_0/25130/35140/45/50/55/60;

SG CTR OGMiF/T OGM)

HIGH/NORMAL)

ON/OFF)

(MSG CTR PROIMAIL BOX/

/_l_f_+_n_EON_DEMAND,

************************* EXAMPLE ***************************

ONE TOUCH NUMBER ALPHA

FUNCTION _-1 KEYS _ KEYS _]

r--_ _>®+©+ +0-> ->0

TO ENTER TO ENTER

PHONE # SET NAME SET

SPEED DIAL

NUMBER ONE TOUCH SFAPT

"++++rq °i3++o+ +,+++

DOCUMENT TO DIGITS

DIAL 0

NUMBER START

FUNCTION KE_ []]

--->@ _ © -->

TO SELECT

REPORT TYPE

MANUAL MODE

*FOR DEDICATED

TELEPHONE USE

ONLY ]<FAX RECEPTION SETTINGS>

AuTO MODE E/T MODE

*FOR DEDICATED *FOR BOTH FAX AND

FAX USE ONLY. TELEPHONE. MSG CTP

*FOR BOTH TAD AND

FAX USE

(HELP LIST of FAX 1550MC

3-8

HOW TO USEON-SCREEN PROGRAMMING AND HELP KEY

Help Key

Press this key whenever you need a quick reference Help List printed. This Help List will give

you information on how to perform settings for a function, how to register information, or how to

get some basic infor,nation for sending or receiving faxes.

How to Print a Help List

Press HELP to get a printout of the Help List. Use it when you need inibrmation about how to

whenever the machine meets the following conditions:

-while the LCD displays the date and time.

-while the machine is timer waiting.

-while the machine is polled/polling waiting.

-while the machine is at level one or two of the function menu.

-while you are using the phone.

How to Enter Text in Function Mode

Number keys have two or three letters printed above it. The following keys "1", "#" and "'*" have

no printed letters because they have special characters.

ABC DEF

(2) @

GHI JKL MNO

@@(3)

PRS TUV WXY

By pressing the appropriate number key the correct number of times, you can access

the character you want. When you are making certain settings, such as the Station ID, you

need to enter text into your fax machine.

Key

once twice three times four times

Let's say that you want to enter the initials "BR". Follow the example below.

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R.

3. Press SET.

(( NAME: ]_

(ENTER & SET

(NAME :B )

(NAME :B_R )

FOR YOUR INFORMATION

If you want to enter a blank space, press ..-- (right arrow) twice.

If you entered a letter incorrectly and want to change it, you can use _.9 (left

arrow) to move the cursor back. When you reach the letter, you can enter a new

one in it's place. You can only overwrite letters, not insert them, so you may have

to go back and overwrite a lot of letters if you forget to enter a letter.

If you need to enter a character that is assigned to the same number key as the

previous character, press _ (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation

Marks in Function Mode

*key (space) !"#$%&'()*+,-./

# key ................ :;<=>?@[] ^_

The "'1"key contains all the accented characters. The "*" and the "#" key are used for punctuahon

marks and symbols. Let's say that you want to enter the Symbol "&". Follow the example below.

1. Press *to show a list of characters.

2. Press *, *, *, *, *, * (6 times).

3. Press ,.-- (right arrow).

-- i11:11D][,_]_I'_'I'A','JI! !._l: [•_','_

(NAME:JAMES _ -]

( MARK-_!"#$%&" ( )* )

( MARK- !"#$%&_'()* )

( NAME:JAMES &_ )

-- ...---- 1 ...............

• .. '..... _ ......... . I I ...... r_L_i ¸" =-_ ..................

3-10

TELEPHONE FUNCTION SETTINGS

4. TELEPHONE FUNCTION SETTINGS ___

There are some settings, such as the date and nine, you should make to your tax machine before

you begin using it. Once entered, these settings will remain in the nmchine until you change them.

You can begin customizing the settings by pressing FUNCTION on the control panel. This

activates the function mode and On - Screen Programming prompts. You can complete a variety

of settings in this mode.

Setting the Dialing Mode (Tone/Pulse)

Your fax nmchine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is

initially set to TONE, so you do not need to change the setting if you use that kind of line. If you

are using a pulse dial line, you can change the setting to PULSE by following the steps below:

1. Press FUNCTION.

You will see scrolling optlon._ on the dts-

play. You can choose one.

2. Press 6.

3. Press 1.

After two seconds you will be automan-

cally prompted to select pulse or tone.

,Press _ (left arrow) or _ (right

arrow) to find the dialing mode

that matches your telephone line.

Example: PULSE.

(01/01/1996 00:00

( 1.TEMP.SETTINGS)

( 6.TEL OPTIONS

_1. TONE/PULSE

DIALING:TONE _(

"_I SELECT + ÷ & SET)

( DIALING:PULSE ]

1 . TONE/PULSE

5. Press SET.

6. Press STOP to return to the date

and time.

Setting the Beeper Sound Level

If the beeper setting is LOW or HIGH, it will "'beep" every time you press a key, make an error,

or at the end of sending or receiving a fax.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,

select OFF, and if you want it loud, select HIGH.

.................... _. ' ...... ""' " 111! "q7 ..... ?_:1"".T5_,71_

4-1

TELEPHONE FUNCTION SETTINGS

,• .. . ! I

1. Press FUNCTION.

2. Press 5.

3. Press 2.

.Press --_ deft arrow) or m-- (right

arrow) until you get the setting you

want.

Example: OFF.

m | l 1:1.J _,'_;IF:VIi','I I111,'ll[.I'A_II_

C01/01/1996 00:00

[ 1.TEMP.SETTINGS

5.USER OPTIONS )

2.BEEPER ]

( BEEPER: LOW ]

SELECT,--, SET]

(BEEPER:OFF

5. Press SET. (_ 2. B E E P E R

6. Press STOP to return to the date

and time.

Setting the Date and Time

Your fax machine shows the date and time on the display and prints it on every fax page you send.

You can set the date and time in function mode.

mill :1'1[-'t;;IF-VA','IIl!II-'ll [el','i_

1. Press FUNCTION.

2. Press 7.

3. Press 1.

Enter the last two digits of the year.

Example: 96.

Enter two digits for the month.

(JAN =01, OCT =10, etc.)

Example: 09.

(01/01/1996 00:00

I.TEMP.SETTINGS

( 7.SETUP SYSTEM

[1.DATE/TIME

ENTER YEAR:XX ]

ENTER YEAR:96 ]

LENTER MONTH:_X )

ENTER MONTH:09

ENTER DAY:XX ]

Enter two digits for the day.

Example: 12.

Enter the time in 24-hour format.

Example: 15:25 t3:25 P.M.).

Wait for two seconds.

Press STOP to exit and view the

new date and time.

(

ENTER DAY:12

ENTER TIME:XX:XX ]

ENTER TIME:15:25 )

(1.DATE/TIME )

(09/12/1996 15:25 )

!IHI ,H[:

4-2

TELEPHONE FUNCTION SETTINGS

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and

telephone number. Your machine then prints this information on the electronic Cover Page and

every fax page you send.

_I: I:iifl B']'-]ir:¥dk';_IqII_"]'-[el',

1. Press FUNCTION.

2. Press 7.

3. Press 4.

You will then be prompted to enter your

fax number.

4. Enter your fax number (up to 20

digits).

Example: 4155554444.

5. Press SET.

You will now be prompted to enter your

telephone number.

6. Enter your telephone number (up

to 20 digits).

If your telephone number and fax

number share the same line, enter the

same number again.

Example: 4155554445.

7. Press SET.

You will be prompted to enter your name

or company's name.

8. Enter your name by using the

number keys (up to 20 characters).

Example: BROTHER.

Refer to the section "How to Enter Text

in Function Mode" on pages 3-9~ 10.

9. Press SET to confirm the entry.

10.Press STOP to return to the date

and time.

(09/12/1996 15:25 -)

( 1. TEMP. SETTINGS )

[ 7.SETUPSYSTE. )

( 4.STATION ID )

[ FAX: )

,,--

_( ENTER & SET )

( FAX:4155554444_ )

(( TEL: )_

( ENTER & SET )

( TEL:4155554445_ )

(( NAME:

[ENTER & SET )

(NAME:BROTHER )

4.STATION ID

....... L ............_yL ..... 4-3

TELEPHONE FUNCTION SETTINGS

Helpful Hints 1. The telephone number that you stored above is only used for the Call Back

Message and the Cover Page features.

2. If you do not enter a fax number, no additional information can be entered.

3. When you enter a space, use P.- (right arrow). Then it will be registered as a

blank space.

4. If Station ID has already been programmed, then after Step 3 the name will be

displayed with the prompt "1" to change "2" to exit. Press "1" if you need to

change any information. Pressing "2" to exit will take you out of the function.

The Telol)bom' Consumer ProtouLion Act t)l _UUL ll,,_kc'> 11_ul]l_l_ lul loi _tl_> l_t l ._on

to use a computer or electronic device to send any message via a telephone fax

machine unless such messages clearly contain in a margin at the top or bottom of

each transmitted page or on the first page of the transmission, the date and time it

is sent and an identification of the business or other entity, or other individual

sending the message and the telephone number of the sending machines or such

business, other entity, or individual.

In order to program this information into your fax machine, you should complete the

steps on the previous page.

Storing One-Touch Dial Numbers

You can dial numbers autonmtically by storing telephone or fax numbers as One-Touch dial

numbers. You can also store names with the numbers so that when you call, you can verify the

destination on the display. You can store a maximum of 30 phone numbers. To use 16 to 30 One-

Touch number locations, you need to press SHIFT. For example, One-Touch location "16" is

accessed by pressing SHIFT+One-Touch "01" simultaneously. Here is how to store a telephone

number as a One-Touch dial number (See page 2-3) :

1. Press FUNCTION.

2. Press 4.

3. Press 1.

4. Press the One-Touch key you want

to use to store a number.

Example: One - Touch 05.

The One-Touch keys are not the number

keys.

_ i: 14 D]b't;,llr._VAv,,jIIII_]: [e).t,v_

(09/12/1996 15:25 ]

( I.TEMP.SETTINGS

( 4.SETAUTODIAL )

(1.ONE-TOUCH DIAL)

[seLect OnE-TOucH)

(,os:

-C ENTer & sET )

! I

TELEPHONE FUNCTION SETTINGS

5. Enter a number (up to 20 digits).

Example: 14155551212.

6. Press SET.

You then will be prompted to enter the

name or company associated with this

number.

7. Enter the name by using the

number keys (up to 15 characters).

Example: NJ OFFICE.

(See page 3-9-10 for how to enter text.)

8. Press SET.

9. Select the type of number (FAX,

TEL, F/T, CHAIN) by using -_.

(left arrow) or _ (right arrow) to

display the type you want.

(See For Your Information on page 4-6.)

Example: FAX.

10.Press SET.

11.Return to step 4 to enter another

number, or press STOP to return to

the date and time.

( _05:14155551212_ )

(( NA.E: ))

( ENTER &SET )

(NAME:NJ OFFICE )

f( TYPE:FAX

( SELECT <- ÷

( TY P E : FAX

& SET )

]

(SELECT ONE-TOUCH ]

Helpful Hlnts If you have to wait for a dial tone to access an outside line, you should use

RED_AUSE. When you press REDIAI_/PAUSE, a dash "-" will appear

on the display. By storing the numbers with a pause, you can create a delay of

3.5 seconds.

4-5

TELEPHONE FUNCTION SETTINGS

FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a

choice of choosing the type of number. There are 4 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. Ffr (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Chain dialing is used to store a very long dialing sequence. You can spread the

number over two or more keys if you register the first key(s) in the sequence as type

"Chain". Chain tells the system that the dialing sequence is not completed

and that there is more to follow. The last key in the sequence must be any other

dial type (either FAX, TEL or F/T). You can use any combination of One-Touch,

Speed-Dial and manually dialed numbers in a chain.

If you must wait for another dial tone at any point in the dialing sequence, store a

pause at that point in the number by pressing the PAUSE/REDIAL key. (If you need

a pause that is longer than 3.5 seconds, call our Fax Diagnostic Center at 1-800-284-

4329 (USA), 1-800-853-6660 (CANADA) for assistance.) Only one pause can be

stored in each One-Touch and Speed-Dial number.

When you are ready to dial the chain number, simply press the keys one after the

other in sequence and then press START.

Chain dialing makes using access codes easy. Sometimes you may want to choose

from among several long-distance carriers when you make a call; rates may vary

depending upon the time and destination. To take advantage of low rates, you can

store the access code of a long-distance carrier as you would a regular number and

by the regular number and START.

You can set up chain dialing for phone/credit card numbers, the same way. However,

when using chain dialing, do NOT send a cover page because your credit

card number will be on it.

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you must enter a two-digit

number, from 01 to 60 for FAX 1350M, 1450MC and MFC 1850MC and from 01 to 00 for FAX

1550MC and MFC 1950MC using the number keys. For example, you cannot enter "5". You must

enter"05". You can store as many as 60 numbers (FAX 1350M/1450MC and MFC 1850MC) or 100

numbers (FAX 1550MC and MFC 1950MC)as Speed-Dial numbers.

........ !!! !! .._JJI_IH'II

4-6

TELEPHONE FUNCTION SETTINGS

ii i illll ill i ill Ulll

1. Press FUNCTION.

2. Press 4.

3. Press 2.

4. Use the number keys to enter a

two-digit number.

Example: 05.

5. Enter the number (up to 20 digits).

Example: 5555151.

6. Press SET.

You then will be prompted to enter the

name or company associated with this

number.

7. Use the number keys to enter a

name (up to 15 characters).

Example: MANCHESTER.

(See page 3-9~10 for entering text.)

8. Press SET.

9. Select the type of number (FAX,

TEL, F/T, CHAIN) by using --9

(left arrow) or ,..- (right arrow) to

display the type you want.

Example: TEL.

10.Press SET.

11.You are ready to enter another

Speed-Dial number, or press STOP

to return to the date and time.

i i ii • •

__ |: 14 ._1[:'__ IE_ llVl I111-'l.[elVI__

09/12/1996 15:25

( I.TEMP.SETTINGS )

4.SET AUTO DIAL )

(2.SPEED-DIAL )

( SPEED-DIAL? #_ ]

( SPEED-DIAL? #05 1

( #o5: ])(

--( ENTER & SET ]

[ #05:5555151_ )

(NAME: )_

['- ENTER & SET ,] J

( NAME:MANCHESTER )

( TY P E : FAX

FsE,ECT

TYPE : TEL

& SET ]

)

( SPEED-DIAL? #_ )

Helpful Hints 1. Print the All Dial List to make sure you have stored the correct numbers, tSee

page 14-3-4.) This list will contain the type of number: FAX, TEL, F/T, or

CHAIN.

2. Even if there should be a loss of electrical power to your fax machine,

the telephone and fax numbers you have stored will not be lost.

.... !! ! Illl I I flllllPill [11_ I!11B! .... i_'l I]

4-7

TELEPHONEFUNCTION SETTINGS

FOR YOUR INFORMATION

When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 4 on Page 4-4, 7)

When you access the function for a One-Touch key or Speed-Dial number, that is

already in use, you will be asked if you wish to change it or to exit and select a

different One-Touch or Speed-Dial number. This display does not appear if the One-

Touch key or Speed-Dial number you chose is not assigned.

1. Press ito assign a new number to the One-Touch key or Speed-Dial number, or

press 2to choose a d£fferent One-Touch key or Speed-Dial number.

(( ,0s: NJOFFICE I)

( 1.CHANGE 2.EXIT )

2. If you are replacing an existing number with a new one, the old number and name

will appear in the display. Press CLEAR to erase the old number and name. Then,

enter the new number and name and press SET to store the entry.

Memory Storage

Your fax machine is equipped with an internal battery that will keep the date and

time information for up to one hour after power has been cut off. After that time, the

date and time will be lost and you will have to re-enter the information. All other

settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions

(see page 3-3~5) are stored permanently and will be retained even in the event of a

power failure. As for FAX 1350M, the data stored in the memory such as Out-of-

Paper Reception and Menmry Transmission will be lost after the power is disconnected.

For FAX 1450MC/1550MC, MFC 1850MC/1950MC see page 11-19.

Helpful Hints Ifyour fax machine is connected to a PBX, you may need to insert an additional

number before each fax or telephone number to access an outside line.

Setting Up Number Groups

Number Groups allow you to send the same fax message to many fax numbers by pressing only

one One-Touch key (Broadcasting). You must store each fax number first as a One-Touch or

Speed-Dial number. Then you can combine them into a Group.

You can have up to 6 smaller Groups (each group uses a One-Touch keys) or can assign up to 89

numbers on FAX 1350M/1450MC/MFC 1850MC and 129 numbers on FAX 1550MC/MFC

1950MC if you have one large Group. You can use the same stored number in several groups.

Groups can have a name up to 15 characters long.

_[4:k'_'tti[e)l"-]"_::[,,$__ g_J l-"I:flD][,,"]dIFVA','I Itlql-"]:[_V._i!!_ _

1. Press FUNCTION.

2. Press 4.

3. Press 3.

4-8

( 09/12/1996 15:25 ]

( I.TEMP.SETTINGS )

( 4.SET AUTO DIAL ]

(3. SETUP GROUPS 1

I SELECT ONE-TOUCH )

I ..............................................I!

TELEPHONE FUNCTION SETTINGS

4. Press one of the One-Touch keys to

be the stored group number.

Example: select"One-Touch 1"as a group.

5. After two seconds enter the group

number by using the number keys.

Example: 1.

6. Enter the One-Touch or Speed-Dial

numbers in this group.

Example: #03,#05,_02.

(Note: Use the # key and number keys

for Speed-Dial numbers, and the $ key

and number keys for One-Touch num-

bers. )

7. Press SET.

8. Enter the group's name.

Example: ALL BROTHER.

9. Press SET.

10.Press STOP to return to date and

time.

_( SETUP GROUP:GO ]_

[ ENTER & SET ]

( SETUP GROUP:G01 )

(Gol- ))C

"( ENTER & SET ]

GO1 :#03#05*02_ ]

(_" NAME: ]-)

(ENTER & SET ]-"

(NAME :ALL BROTHER )

3.SETUP GROUPS

Helpful Hints You can print a last of all One-Touch numbers and Speed-Dial numbers. Group

numbers will be listed under One-Touch and Speed-Dial numbers. (See page

14-3-4.)

_<: One-Touch

# : Speed-Dial

USING THE UNIT AS A TELEPHONE

5. USING THEUNIT AS A TELEPHONE

Your fax machine call be used to make regular telephone calls. You can d,al numbers manually,

by pressing the number keys, or by using One-Touch or Speed-Dialing.

Manual Dialing

1. Pick up the handset, or press HOOK.

2. When you hear a dial tone, you can begin dialing by pressing the number keys.

3. If you used HOOK to dial, pick up the handset when the call is answered.

One- Touch Dialing

1. Pick up the handset, or press HOOK.

2. When you hear a dial tone, press the One-Touch key.

3. If you used HOOK, pick up the handset when the call is answered.

If you try to use a One-Touch number that has not been stored on the key you pressed, you w_ll

hear a warning sound and the display will say,"NOT REGISTERED". The display will return to

normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press HOOK.

2. when you hear a dial tone, press SPEED DIAL and then press the two-digit Speed-Dial

number.

3. If you used HOOK, pick up the handset when the call is answered.

FOR YOUR INFORMATION

Using HOLD, PAUSE, # with the Telephone

- Use REDIAL /PAUSE for putting a 3.5 second pause between numbers.

-Use HOLD to put a call on hold. You can put down the handset without

disconnecting the call. You must pick up the fax handset to release the call from

HOLD.

- Use # temporarily to switch the dialing type from "pulse" to"tone". This key is also

used for push-button services, such as those offered by banks, credit card companies,

or paging services.

On Hook Dialing

When you make a call using HOOK, you can listen to the other end through the one-

way speaker of the machine, but they can't hear you unless you pick up the handset.

Also, if you press HOOK again before you pick up the handset, the call will be

disconnected.

5-1 .... I " 11111 !! I ...... -'._:""'.'£""ZL"_'i.'Y.:':.::::.'-L'"Y=i'- "'"_==='

USING THE UNIT AS A TELEPHONE

Searching the Telephone Index

Once you have stored a name and number as a One-Touch number or as a Speed-Dial number,

you can search for that name alphabetically using the Telephone Index. You can also dial a

number directly from the Telephone Index.

m |-' 1:11Dlb']_Ir_.YAVAIIIII[,']:[olV_

1. Press TEL-INDEX.

2. Use the number keys to input the

first character of the stored name,

and press _ (left arrow) or ,,--

(right arrow) to find the name.

3. Pick up the handset, or press

HOOK.

4. Press START to begin dialing.

-Return the handset to its cradle

or press HOOK to cancel the call.

(09/12/1996 15:25 )

( TEL. INDEX )

(NJ OFFICE )

(NJ OFFICE

SENDING FAXES DOCUMENTBASICS

6. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

216mm (8.5")

Maximum

148mm

J_1.0ram

Minimum I(3.9")

600mm ."

(23.6") /scanned

.'" (printed)

._-area

4mm

216mm (8.5")

< 208ram (8.2"_ "<4mm

€o

The size of the documents you want to send by fax should not be larger (or smaller) than your fax

machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and 8.5

inches) wide and between 100 and 600 mm (3.9 and 23.6 inches) long.

The maximum width of the scanned area is 208 mm (8.2 inches), which can be printed on the

recording paper of the recepient's fax.

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, m the

document feeder. The top edge of the document should go in first, or the fax

will be received up side-down.

To prevent the document from going crooked as it is fed, adjust the paper

guides to fit the width of the document.

dO.L

_o]Ko]_mmmimumim

About tit(, Do('ul.c_Is You _end...

I)o not use documcats that are curled, \x_mklcd, toldcd, ripped, ul that cuHtam

staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric.

curled folded staples tape

6-1

wrinkled ripped paper clip fabric /

.. _E[gkiL. !All

irl]l! ]...... JU[..

DOCUMENT BASICS SENDING FAXES

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 20 pages} into the fax

machine, one at a time. The thickness and weight of the documents should fall into the following

categories:

Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 103 to 4.7 x 10.3 inches).

For multiple sheets: 0.07 to 0.10 mm (2.8 x 10.3to 3.9 x 10.3inches).

Weight: For one sheet: 52 to 85 g/m 2(0.07 x 10.3to 0.121 x 10-3lbs/inch2).

For multiple sheets: 52 to 80 g/m 2(0.07 x 10.3to 0.114 x 10.3lbs/inch2).

As a reference, please note that the paper on which this is printed has the following thickness and

weight:

Thickness: 0.10mm (3.9 x 10 .3inches)

Weight: 80g/m 2(0.114 x 10.3lbs/inch 2)

Before inserting documents into the document feeder, fan the sheets of paper to make sure the

documents are not stuck together. Then tap the leading edge on a table so that all the pages are

even when placed in the feeder. Make sure you always put the documents in face down.

Getting Ready to Send a Fax

SETTING THE RESOLUTION

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any

time before you press START or COPY. You can choose a setting by pressing the RESOLUTION

\\ //

key. ( O means light off. S means light on.)

STANDARD 0FINE

PHOTO

OS.FINE

The STANDARD resolution can be used for most typewritten

text. When the STANDARD setting is on, both lights are off.

Transmission speed is normal.

FINE

SUPERFINE

PHOTO

\\ //

DFINE

_-- PHOTO

OS.FINE

0FINE

PHOTO

/gl,. S.FINE

\\ //

FINE

_-- PHOTO

S.FINE

/ix ``.

The FINE resolution is an ideal setting to use if you want to send

documents that have small print. When the FINE setting is on,

the FINE light will be lit.

Transmission speed is slower than STANDARD.

The SUPERFINE resolution is a good setting to use for documents

with very small print or artwork. When the SUPERFINE setting

is on, the S. FINE light will be lit.

Transmission speed is slower than FINE.

The PHOTO resolution is ideal for sending documents that have

varying shades of gray, such as photographs. The PHOTO setting

is on when both lights are lit.

Transmission speed is slower than FINE.

To set different resolutions for each page of a multi page document, refer to "Multiple Resolution

Transmission" on page 6-13.

I!!!!!|'u!! ............ I 6-2

SENDING FAXES DOCUMENTBASICS

SETTING THE CONTRAST

The fax machine has automatic contrast control, but if you need to send or to copy a document a

document that is very light or very dark, you may want to set the contrast yourself.

Use SUPER LIGI-tT to send a very light document.

Use SUPER DARK to send a very dark document.

1. Insert the documents face down

into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 4.

The display will alternate messages.

5. Use -.9 (left arrow) or .--- (right

arrow) to select one of the settings,

AUTO, S.LIGHT, or S. DARK.

Example: S.LIGHT.

6. Press SET.

7. Press STOP to exit.

m Ii 11.]FI_r._Y,IVl Il 1,1:[elv,v_m

(_ 09/12/1996 15:25 ]

_( FAX: NO. & START )]

COPY: PRESS COPY ]

( 1.TEMP.SETTINGS )

( I.TEMP.SETTINGS ]

4. CONTRAST )

(( CONTRAST: AUTO )]

(._SELECT <- ÷ & SET )

( CONTRAST:S.LIGHT ]

(4. CONTRAST )

_(_FAX: NO. & START )_

( COPY: PRESS COPY )

Then start the fax sending operation (see page 6-41 or copy (see page 13-1).

6-3

BASIC FAX TRANSMISSIONS SENDING FAXES

B) BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

Sending a Fax

There are 3 basic ways of sending a fax:

1) Manual transmission:

You can talk or listen to the other party before you send a fax by picking up the

handset and dialing the number. After the other party has finished talking and

has pushed its START button, you will be able to send your fax by pressing your

START key and putting the handset back down in its cradle. (If you call and all

you hear is the chirping sound of a fax machine, you can go ahead and press your

START key, and then put down the handset.)

2) Automatic transmission:

You can send a fax without picking up the handset or without pressing HOOK

by dialing the fax number and then pressing START.

One-Touch Dialing

Press one of the One-Touch keys. (The nmnbers must be stored beforehand. See

page 4-4.) Then press START.

Speed-Dialing

Press SPEED DIAL, then use the number keys to enter a two-digit number.

For example, press "05" for 5. (The numbers must be stored beforehand. See page

4-6.) Then press START.

Telephone Index

You can use the Tel-Index to make telephone or fax calls.(See page 5-2.)

3) Delayed transmission:

It is possible to send documents at a later time by using the TIMER function. (See

page 6-7.)

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear the recipient's voice instead of

fax tones, you can use the handset to have a conversation. When or if you want to then

send a fax, ask the person on the other line to press START on his/her fax machine

and when you hear fax tones you can press START to begin sending your fax.

Sending a Fax Automatically

mi: I:l @[-q_ Ir=YA','j Il!_q: [_',_

[ 09/12/1996 15:25 ]

1. Insert the documents thee down ( FAX: NO. & START ))

into the feeder. Q( COPY: PRESS COPY )

__ __ !! .. IIII II ......... 6-4

SENDING FAXES BAsteFAXTRANSMISSIONS

2. Enter a fax number.

Example: One-Touch dialing.

3. Press START.

( NJ OFFICE

( DIALING' '

( SENDING P.01

]

)

Sending a Fax Manually

1. Insert the documents lace down

into the feeder. (_

Pick up the handset or press HOOK

and listen for the dial tone.

Enter the fax number.

You can use manual dialing, One-Touch

dialing, Speed Dialing, or Tel-Index.

m i ] 14.] [,!_WaY&VlIIII_t: [el','_

( 09/12/1996 15:25 )

( FAX: NO. & START )-%

(COPY: PRESS COPY ] J

( ENTER FAX NO. )_

( PRESS START KEY )J

(NJ OFFICE ]

4. When you hear a fax tone, press (" S E ND I NG

START.

Your fax machine will begin sending the

documents.

Return the handset to its cradle, if

you did not use HOOK.

Automatic and Manual Re-dialing

Ifa number you have dialed is busy or your call did not go through for some other reason, you can

re-dial that number. There are two ways to re-dial, "automatic" and "manual." Automatic

redialing can only be used for faxes that were sent using automatic transmission--not for

telephone calls. The fax machine automatically will re-dial the number 3 times at 5 minute

intervals before giving up. It will re-dial the last dialed nu tuber when you press REDIAL/PAUSE

(manual re-dialing).

FOR YOUR INFORMATION

Optional Settings When You Send a Fax Manually

• Resolution (See page 6-2, 6-13.) ° Contrast (See page 6-3.)

• Cover Page (See page 6-17.) • Overseas Mode (See page 6-12.)

• Call Reservation (See page 6-18.)

!1!1 ............. L................

6-5

ADVANCED FAX TRANSMISSIONS SENDING FAXES

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Super Quick-Scan (Memory Transmission)

If you are thxing a set oI'documents that are confidential m nature or you just need your original

documents back right away, you don't have to stand at the machine and wait for the transmission

of each page to be completed. You can use Super Quick-Scan in order to get your original

documents back before transmission.

1. Insert the documents into the

feeder.

2. Press SUPER Q.SCAN.

The display indicates how much memory

is available.

3. Enter the fax number.

4. Press STARTto begin scanning the

documents into memory. Once

completed,the fax machine will dial

the destination.

(09112/1996 15:25 ]

( FAX: NO' &START ]_

( COPY: PRESS COPY )J

( MEMORY 100% )

( ENTER FAX NO. )

( NJ OFFICE ]

( MEMORY 100% )

FOR YOUR INFORMATION

If You Get a MEMORY FULL Message When Trying to Send a Fax by

Using Super Quick-Scan

If the memory becomes full when scanning page one, the display shows "PRESS

STOP KEY", then press STOP to abort the job.

If the memory becomes full on page 2or more of a multi-page document, you will be

prompted to press START to send the portion already scanned, or STOP to abort the

job.

Printing Page Headers

Your fax machine can print a page header on top of every document you send. It is

printed on the receiving party's fax paper. It contains the date and time of

transmission, your fax number and name (Station ID), and page number. Of course

you need to register your Station ID beforehand for that information to be available.

(See page 4-3.)

Transmission Date and Time

L09/12/1996 15:25

Station ID

4155554444 BROTHER

Page Number

PAGE 01

•rr! ....... 11 n r 6-6

SENDING FAXES ADVANCED FAX TRANSMISSIONS

Delayed Transmission

You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine

will also produce a report, the "Delayed Sending Report", after the fax is sent. You can set up to

three different documents for delayed transmission.

.Insert the documents into the

feeder.

2. Press SUPER Q.SCAN if you use

memory transmission; if not you

can send your fax normally.

3. Press FUNCTION.

4. Press 1.

5. Press 1.

6. Enter the time in 24-hour format

using the number keys.

Example: 19:45 (7:45 P.M.).

7. Wait for two seconds.

8. Press STOP.

9. Enter the fax number.

10.Press START.

The fax machine will wait until the

specified time to call.

m i: 14 .] 1,']"Jr.'VAVi II_I_!: [e]L',vh=_

(_09/12/1996 15:25

(( FAX: NO. & START _

( COPY: PRESS COPY

MEMORY 1_00% _

_( ENTER FAX NO )

(I.TEMP.SETTINGS ]

( I.TEMP.SETTINGS )

(1. TIMER

( SET TIME=O0:O0 )

( SET TIME--19:45 )

(

(1. TIMER

( ENTER FAX NO. )-%

(MEMORY 100% ) J

[NJ O FICE )

( 09/12/1996 15:25 )

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a set time every day. This is handy for sending

delayed jobs that must go out at the same time daily. Once you enter the time, you don't have to

enter it again. The setting will stay the same until you change it. So you can use it everyday, or

only on days when you need it.

i.Press FUNCTION.

2. Press 7.

3. Press 2.

niI:14 D]_:,];jwr-'¥&VJI! I_1: [o_

(__09/12/1996 15:25

1.TEMP.SETTINGS

(7.SETUP SYSTEM ]

( 2.DAILY TIMER ]

6-7

ADVANCED FAX TRANSMISSIONS SENDING FAXES

4. Enter the time in 24-hour format

using the number keys.

Example: 19"45 (7:45 P.M.I.

5. Wait for two seconds, press STOP

to exit.

( ENTER TIME:QO:O0 ]

( ENTER TIME:19:45 )

2.DAILY TIMER ]

Broadcasting

By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you

can autonmtically send faxes to a maximum of 90 different locations (FAX 1350M/1450MC/MFC

1850MC) or 130 locations (FAX 1550MC/MFC 1950MC) at once.

You can not broadcast to a number that has not been stored in memory.

m|l,i,"

_i-"I:I _]H "JIFVdlkV,vlIII_']-"[o]kvLl..=_

09/12/1996 15:25 )

(

1. Insert tile documents into the ( FAX: NO. & START )

feeder. (( COPY: PRESS COPY ] )

2. Press SUPER Q.SCAN.

(( MEMORY 1_00_ ))

(ENTER FAX NO )

3. Enter the One-Touch key(s) and/or

Speed-Dialnumber(s),oneafterthe ( AL LBROTH E R )

other, or a Group number.

Example: Group number.

100%

4. Press START and the fax machine

will read the documents into

memory, and then start sending

faxes to all the numbers you en-

tered.

(

[

(

MEMORY

DIALING

SENDING P.01

)

]

FOR YOUR INFORMATION

Getting Familiar with the Broadcasting Function

* To stop the broadcast in progress, press STOP.

* Enter the chain dialing numbers as you normally would, but keep in mind that

each key counts as one location, so the number of locations you can call becomes

limited. (You have up to 90 different locations (FAX 1350M/1450MC/MFC

1850MC) or 130 locations on FAX 1550MC/MFC 1950MC you can call with One-

Touch, Speed-Dial, and group numbers.}

* If the line is busy or for some other reason a connection could not be made during

broadcasting, the fax machine will re-dial the number automatically. (See page 6-

5.)

* If the memory is full, press STOP to abort the job or press START to send the

portion that is in the memory (if more than one page has been scanned.) (See page

6-6.)

SENDING FAXES ADVANCEDFAXTRANSMISSIONS

Helpful Hints 1. Use the Telephone Index to help you choose the numbers you want to broadcast.

(See page 5-2.)

2. After transmission is completed, a Broadcast Report will be printed

automatically to let you know the result of the transmission.

Sending by Multi-Transmission

Use multi-transmission for sending several different faxes to several destinations at once. For

example, you can automatically fax "Document A" to one destination and "Document B" to

another destination.

This is not to be confused with Broadcasting, which is sending one document(s) to ninny

destinations.

If you wish, you can combine this function with broadcasting so that you can fax different

documents to different lists of people at the same time. To do this, store various sets of documents

in memory. Then automatically your machine will fax "Document A" to one list of people and

"Document B" to another list of people. You can preset 3 different documents including timer

transmission in memory.

Insert "Document A" into the

feeder.

Press SHIFT + SUPER Q.SCAN to-

gether to send by multiple transmis-

sion.

The display shows remaining memory.

Enter the fax number. (Or a series

of numbers if you are broadcast-

ing.)

Press START to start scanning

documents.

Insert "Document B" within 30

seconds after "Document A" has

been scanned. (If you wait more

than 30 seconds to scan another

document, the machine will begin

to send the document(s) it has.)

Repeat the step 1, 2, 3, 4 for the

third document.

After 30 seconds, your fax machine

will start sending the documents

in scanned order.

09/12/1996 15:25 ]

FAX: NO. & START ]_

(( COPY: PRESS COPY ]

( MU,TITX _i00 ])

(_ ENTER FAX NO

( NJ OFFICE

( MULTI TX 100% )

( 09/12/1996 15.27 )

(( ENTER FAX NO. ]]

( PRESS START KEY )

CMULTI TX 70%

DIALING

)

6-9 II I_ ....... II!IH I ................... I ........................... _ ......... Jill

ADVANCED FAX TRANSMISSIONS SENDING FAXES

After scanning documents, your fax machine will start sending them in scanned order.

Helpful Hints If you press only SUPER Q.SCAN instead of SHIFT + SUPER Q.SCAN for the

last document, your fax machine will start dialing without waiting for 30

seconds.

Interrupting the Timer and Polled Job

You can send a fax without canceling the timer (see page 6-7j or polled waiting (see page 8-2) with

documents in the feeder by "interrupting" it. When you interrupt the timer to send a "new" set

of documents, the fax machine does not automatically re-dial the number if it is busy. Also, you

can not use the function mode when you are interrupting the timer or polled waiting.

Example: TIMER WAITING with a document in the feeder.

m mHHm,

1. Press FUNCTION.

2. Press 0.

3. Wait for two seconds.

4. Remove documents from the fax

machine.

5. Place the "new" documents into the

feeder.

6. Enter the new fax number for the

documents you are sending now,

then press START.

7. After the transmission is finished,

place the "old" documents back into

the feeder.

8. Press FUNCTION and 0to restore

the timer.

( TIMER WAITING )

( 1.TEMP.SETTINGS ]

(0.INTERRUPT )

( REMOVE DOCUMENT )

( INSERT DOCUMENT )

(" FAX OR COPY )'-_

(FUNC 0 TO RESET ) J

( DIALING )

(" SENDING P.01 )

( INSERT DOCUMENT ]

(FAX OR COPY ]]

( FUNC 0 TO RESET ]

O. INTERRUPT )

( TIMER WAITING ]

_l] ...... _ ....... '-- ....... i_ • -- __,,,_ _¢',._

6-10

SENDING FAXES ADVANCED FAX TRANSMISSIONS

Canceling a Job

Use the cancel job function to permanently remove scheduled tasks such as polling or polled job

(see page 8-2) and timer lob (delayed sending) (see page 6-7) from your fax machine.

Example: TIMER WAITING with documents in the feeder.

_. |'- I :i D]_']_ tE.VAv_vjIII_',] -'[e]vjv_

Press FUNCTION.

Press 2.

Any waiting jobs that have been _ct up

will appear in the display.

If no jobs are waiting to be processed, a

"NO JOB WAITING" message will appear

in the display.

Use --9 (left arrow) or _ (right

arrow) to select the job you wish to

cancel.

Press SET.

Press I to cancel the selected job, or

2 to exit without canceling.

If Iis selected, the job will be canceled

and the next job in the queue will appeal"

in the display.

To cancel the next job, press I again.

To exit, simply press 2.

( TIMER WAITING )

( I.TEMP.SETTINGS )

( 2.CANCEL JOB ]

((. 19:45 NJ OFFIC ))

( SELECT <- ÷ & SET )

19:45 NJ OFFIC ]

((. 19:45 NJ 0FFIC _

1.CLEAR 2.EXIT

I_N!!

6-11

FAX TRANSMISSION OPTIONS SENDING FAXES

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode.

Using the Overseas mode is an effective way to send faxes overseas.

1. Insert the documents into tile

feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 6.

5. Press --_ (left arrow) or P-_ (right

arrow) to switch to ON.

6. Press SET.

7. Press STOP to exit.

8. Then start the fax sending opera-

tion. (See page 6-4.)

(

09/12/1996 15:25 )

FAX: NO. & START )_

COPY: PRESS COPY ) J

1.TEMP.SETTINGS )

6.OVERSEAS MODE )

OVERSEAS:OFF )_

SELECT ÷ ÷ & SET )

OVERSEAS:ON )

( 6.OVERSEAS MODE )

( ENTER FAX NO. ]_

_( PRESS START KEY )

After sendingyour fax, the overseas mode

will switch itself OFF.

SENDING FAXES FAXTRANSMISSIONOPTIONS

Setting Your Fax Machine for Multiple Resolution Transmission

This is a temporary setting for the current transmission,job only.

You can set the resolution of the documents you send by pressing RESOLUTION. Once you set

the resolution, all the pages will be sent at the same resolution. However, there may be times

when you want to send some pages at one resolution, such as "standard", and ether pages in

another resolution, such as"photo." If you send all pages in photo resolution, for instance, it would

take a great deal of time. It is better to specify the resolution for each page to minimize

transmission time. This is made possible by using the 1.TEMP. SETTINGS function.

1. Insert the documents into the

feeder.

m|"1:11_][,"];,llr.'YAv,vji III_]: [e_',v.._U_

( 09/12/1996 15:25

(( FAX: NO. & START ))

(COPY: PRESS COPY ]

2. Press FUNCTION.

3. Press 1.

4. Press 5.

Press -.9 (left arrow) or _ (right

arrow) to find the resolution you

want for the first page of your

documents.

Example: FINE.

Press SET.

Return to step 5 for setting the resolution

for page 2 and the following pages.

When you finish setting the resolu-

tion for all your pages, press STOP.

Enter the fax number.

Press START.

The resolution will revert to STAND-

ARD after the documents have been sent.

(

( 1.TEMP.SETTINGS )

(1.TEMP.SETTINGS

( 5. RESOLUTION

(PAGE 01:STANDARD )'%

( SELECT <- -> &SET ) .J

( PAGE 01:FINE )

PAGE 02:FINE

FAX: NO. & START-]

(( COPY: PRESS COPY )

___ :i'" "_-12 ....... I1"117

6-13

FAX TRANSMISSION OPTIONS SENDING FAXES

Sending a Fax with an Electronic Cover Page Message

An automanc Cover Page wall allow you to send details of who the fax is going to, who it is from

and when it was sent. This is what the Cover Page looks like:

09/12/1996 15.25

COVER PAGE

TO: NJ OFFICE

FAX: 14155551212

FROM: BROTHER

FAX: 4155554444

TEL: 4155554445

03 PAGE[S] TO FOLLOW

COMMENT: PLEASE CALL

(1)

(2)

(3)

(4)

{1)

(2)

(3)

The "TO" information comes from the One-Touch or the Speed-Dial menmry. If you are

dialing manually, the name of the destination will be left blank.

The "FROM" information comes from the Station ID.

The number of pages you are sending. When Cover Page is sent each time by using the

automatic settings (see page 6-16), the number of pages will be left blank.

If you have used the temporary Cover Page setting (see page 6-17,18), the number of pages

you entered will be listed.

(4) Your comments. You may customize the comments (see page 6-15).

FOR YOUR INFORMATION

The Comments Selection on the Cover Page

You can choose one comment from among 6 options. The first option is to send no

comment at all. The next 3 are built-in comments, and the last two are ones you can

enter yourself. (For more information see page 6-15 "Customizing Your Cover Page

Comment".)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. (Your own customized comment up to 27 characters).

6. (Your own customized comment up to 27 characters).

.................. I B_.. rp! ...... rr .!. [1! ....... 'TC 7..... C::TT_" ._.-

6-14

SENDING FAXES FAXTRANSMISSIONOPTIONS

Customizing Your Cover Page Comment

You can customzze the comment on your Cover Page as follows:

1. Press FUNCTION.

2. Press 7.

3. Press 6.

4. Press _ (left arrow) or _ (right

arrow) to select 5 or 6 where you

wish to store a comment.

Example: 5.

5. Press SET.

Enter your customized comment

by using the number keys (up to 27

characters).

(See page 3-9~10 for more details.)

Example: TOP SECRET.

Press SET.

Press STOP to exit.

= iI."1:11D]_,1",JIV_,%'A,,,jI ! I,']; _o:_v,'_

(09/12/1996 15:25

1.TEMP.SETTINGS 1

( 7.SETUP SYSTEM 1

6.SET COVERPAGE 1

(Is. 1

SELECT (" ÷ & SET ,)_

[5. :7

(5. ]

(( ENTER & SET ))

(5. TOP SECRET )

6.SET COVERPAGE )

Printing the Cover Page

You can print a Cover Page to check the format.

1. Press FUNCTION.

2. Press 3.

3. Press 4.

4. Press START.

! i'i | i]_.-]_l_,\'lu, i ilit_,- f_

09112/1996 15:25

( 1.TEMP.SETTINGS

( 3.PRINT REPORTS

4.COVERPAGE

( PRESS START KEY

PRINTING

6-15

]InIni[]=[]

FAX TRANSMISSION OPTIONS SENDING FAXES

To Always Send a Cover Page

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the

details of the Cover Page each time. Here is how you can switch the setting for the automatic

Cover Page to ON or OFF:

1. Press FUNCTION.

2. Press 5.

3. Press 3.

4. Press -.9 tier1, arrow) or _ trlght

arrow) to choose ON or OFF.

Example: ON.

5. Press SET.

6. If you selected ON, you need to

select a comment, by pressing --9

(left arrow) or _ (right arrow).

Example: 2.PLEASE CALL. (See page 6-

14.)

7. Press SET.

8. Press STOP to exit.

i,. 111:ll I,]!,.1r,,11r_"%'&vlvlII I1,.I"-[e:lv,v,i.=,,_

( 09/12/1996 15:25 )

( 1.TEMP.SETTINGS )

( 5.USER OPTIONS )

( 3.COVERPG ON/OFF )

COVERPAGE:OFF ))

(SELECT e ÷ & SET ]

( COVERPAGE:ON ]

( 1.C0MMENT OFF )

( SELECT • -> & SET J"

( 2. PLEASE CALL ]

( 3.COVERPG ON/OFF

FOR YOUR INFORMATION

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not

be printed on the Cover Page. Also, the comment you selected when you set it to ON

will be printed on all the Cover Pages you send.

6-16

SENDING FAXES FAXTRANSMISSIONOPTIONS

Sending a Fax When the Cover Page Is ON

1. Insert the documents into the

feeder. The display will say

"COVERPAGE ON" for one second.

Enter the fax number.

Press START.

Your machine will begin transmit-

ting the Cover Page and original

document.

_|-"I::11D][,,']_Ir-_k'AYjItl_'] -"[e]v,v.AiWl

(09/12/1996 15:25 ]

( COVERPAGE ON

( FAX: NO. & START ]_

( COPY: PRESS COPY J

NO OFFICE ]

(DIALING ]

( SEND COVERPAGE )

( SENDING P.01

When Using the Cover Page Temporarily

1. In_crt the documents into the

feeder.

2. Press FUNCTION.

3. Press I.

4. Press 7.

5. Press -41 (left arrow} or _ (right

arrow) to select ON or OFF.

Example: ON.

6. Press SET.

Press --9 (left arrow) or D-- (right

arrow) to select the comment you

want.

Example: 2.PLEASE CALL.

Press SET.

Enter the number of pages you are

sending. (Enter "0" to leave the

number of pages blank.)

J:l:l,Ira-Jr._,'A,,,_tIm._:[,_,,,_

(09/12/1996 15:25 )

( FAX: NO. & START )_

(

--( COPY: PRESS COPY )

( 1.TEMP.SETTINGS )

7.COVERPAGE )

COVERPAGE:OFF ))(

--( SELECT ÷ ÷ & SET )

[ COVERPAGE:ON )

( 1.COMMENT OFF )_(

"_( SELECT <" ÷ & SET)

( 2. PLEASE CALL )

( TOTAL PAGES? :_0 )

( TOTAL PAGES? :02_

• ..LI I I rl

6-17

FAX TRANSMISSION OPTIONS SENDING FAXES

10.Wait for two seconds.

ll.Press STOP to exit.

12.Enter the fax number.

13.Press START.

( 7.C0VERPAGE ]

(ENTER FAX NO. ]

_( PRESS START KEY ]_

( NJ 0FFICE ]

(OIALING )

(SENDCOVERPAGE)

( SENDING P.01 ]

Sending a Fax with Call Reservation

You can send a fax and then talk to the recipient using the Call Reservation feature. After your

fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving

a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can

pick up your handset and start a conversation. If you have both Call Reservation and Call Back

Message set to ON and the recipient does not pick up the handset when it rings, your fax machine

will leave a fax message asking them to call you.

1. Insert the documents into the

feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 3.

5. Press --9 (left arrow) or _ (right

arrow) to select Call Reservation

ON or OFF.

Example: Call Reserve ON.

6. Press SET.

7. Press "9 (left arrow) or _ (right

arrow) to select Call Back Message

ON or OFF.

Example: Call Back Message ON.

(

09/12/1996 15:25 ]

FAX: NO. & START )_

COPY: PRESS COPY] J

I.TEMP.SETTINGS ]

I.TEMP.SETTINGS )

3. CALL RESERVE )

CALL RESERVE:OFF ])

SELECT e ÷ & SET ]

CALL RESERVE:0N ]

(( CALL BACK:OFF ")_

( SELECT + ÷ & SET )

(CALL BACK: ON ]

8. PressSET. ( 3.CALL RESERVE ]

9. PressSTOP. _( ENTER FAX NO. ]_

( PRESSSTARTKEY ]

6-18

SENDING FAXES FAXTRANSMISSIONOPTIONS

10.Enter the fax number.

11.Press START.

12.Pick up your handset if it rings.

(NJ OFFICE

( DIALING

)

]

09/12/1996 15 25

TO:

=== CALL BACK MESSAGE ===

NO OFFICE

FAX: 14155551212

FROM: BROTHER

PLEASE CALL AT [TEL] 4155554445

[FAX] 4155554444

FOR YOUR INFORMATION

Using the Call Reservation Function

1. There are some fax machines that will not respond to this function.

2. When you use auto re-dialing, you cannot use the Call Reservation function, but

if Call Back Message is ON, your fax machine will leave a Call Back Message to

ask the other party call you.

3. You cannot use Call Reservation with the timer or with the polling function.

4. You must register your Station ID number to set Call Back Message: ON.

(See page 4-3.)

Printing the Call Back Message

You can print a sample Call Back Message to check the format.

1. Press FUNCTION.

2. Press 3.

3. Press 5.

4. Press START.

( 09/12/1996 15:25 ]

(" 1.TEMP. SETTINGS ]

( 3.PRINTREPORTS]

( S.CALLBACKMSG)

( PRESS START KEY )

(PRINTING ]

6-19

FAX TRANSMISSION OPTIONS SENDING FAXES

ECM (Error Correction Mode)

The Error Correction Mode tECM) is a way for the machine to check the integrity of a fax

transmission while it is in progress. ECM transmissions are possible only between machines that

both have the ECM feature. If they do, you may send and receive fax messages that are continually

checked for their integrity.

Sufficient memory nmst be available in your machine for this feature to work.

Error Re.Transmission

Error Re-Transmission is helpful when the receiving machine does not have ECM. Even though

your machine cannot check the integrity of the message, it will resend the page(s) affected after

occurrences of accidental noise have caused an error.

,_€:k'_-'ll[all "J:1:[,'!-_

1. Press FUNCTION.

2. Press 5.

3. Press 4.

4. Press -,-I (left arrow) or _-- (right

arrow) to choose either ON or OFF.

Example: ON.

5. Press SET.

6. Press STOP to exit.

mi:i :i,] m I.vA,,,JtI

(09/12/1996 15:25 ]

I.TEMP.SETTINGS

( 5.USER OPTIONS )

(4.ERROR RE-TX )

ERROR RE-TX:OFF I_C

"'( SELECT <'- -)' & SET )

( ERROR RE-TX:ON )

4.ERROR RE-TX )

- This feature is available only for memory transmission using Super Quick-Scan (see

page 6-6-10).

6-20

SENDING FAXES FAX TRANSMISSION OPTIONS

Next-FAX Reservation

You can use Next-FAX Reservation for sending a fax when the fax machine is busy receiving or

transmitting from memory. This function saves you from having to wait until the incoming fax

has printed or the fax stored in memory has finished transmission. To use the Next-FAX

Reservation feature insert the documents as you normally would and follow a few other simple

steps.

Ill Illi IIIIr I I ]

[RECEIVING P.01)

i. Insert the docun]ents into the ( ENTER NO & START )

feeder.

2. Enter a fax number. ( 1 41 5 5 5 5 1 2 3 4 )

3. Press STABT. ( P R E S S S ET )

4. PressSET. (NEXT-FAX RESERVD

(DIALING )

- Ifa One-Touch or SPEED DIAL number is selected that is not stored, a warning beep will

sound.

FOR YOUR INFORMATION

Next-FAX Reservation cannot be used when there are documents in the document

feeder awaiting timer transmission or polled waiting or when the interrupt

function is in use.

When you are making a call using Next-FAX Reservation, you can dial manually,

or use One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use

One-Touch dialing, the screen will only display the number of the One-Touch

number you are using, such as "*01" and not the name of the person you are

calling. Similarly, if you use Speed- dialing, the screen will show you only the

Speed-Dial number, such as "#02".

You can set the resolution for Next-FAX Reservation by pressing RESOLUTION,

but you can not change any settings using the FUNCTION key. (For example you

cannot change a setting for multiple resolution transmission by using function

mode. )

4. To cancel a Next-FAX Reservation, remove the documents and press STOP.

6-21

BASIC SETUP TO RECEIVE FAXES RECEIVINGFAXESAND OTHERCALLS

7. RECEIVING FAXESAND OTHERCALLS ....... :2 Y

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are four answer modes for your fax machme. Choo_e the inode that suits your needs by

pressing the MODE button repeatedly until you have changed the AUTO and Ffr lights to the

setting you want. For more information about a particular mode, refer to the page number given.

( 0 means light off. \\/1

O means light on.)

Answer Mode How it Works See Page

1. MANUAL 0AUTO You control the phone line and must answer every call 7-2

I- _t_ yourself. Use this mode when you are using a computer

OFrr modem on the line or if you receive very few fax mes-

sages.

\\ //

2. AUTO O Affro (Automatic) The fax machine automatically answers 7-2

[-M_i_ every call with fax tones (dedicated fax line). You can

OFtr not receive a telephone call, but you can use the line to

call out.

3. Ffr OAtrro (Fax/Telephone) The fax machine controls the phone 7-3

[- M_iOM_ line and automatically answers every call. If it answers

OFtr

/ \ _ and hears fax tones coming over the line, it will receive

the fax message. If the fax machine answers and does

not hear fax tones, it will ring for you to pick up a phone

and take over the call. This mode is for people who

do not use an answering machine. You can not

have a telephone answering device in a separate

phone jack on the same phone line.

\\ //

4. MSG CTR OAUTO

(Only for FAX F- 2d_

1450MC/1550MC, _D..Ffr

MFC 1850MC/

1950MCI

\\ //

4'. TAD OAUTO

{0nly for FAX [- TAD

OFfr

1350M) _ / \ _

You must set the Ring Delay and F/T Ring Time. If

you have extension phones on the line, set the Ring

Delay to 4 rings.

(Message Center) The fax machine automatically

answers every call. The messages are stored into

memory on a "first come, first served" basis.

11-1

(Telephone Answering Device) The answering machine

controls the phone line and answers every call. As soon

as the TAD answers, the fax machine listens for fax

tones; if it hears them it will take over the call and

receive the fax message. The TAD _must be a physical

device that is plugged into the EXTjack of the fax

machine. Your fax machine will not work with an

outside telephone answering service. TAD mode

can be set so you can leave it turned on when you are at

the fax machine and still have time to answer your calls

before the TAD picks up; you do not have to change

modes when you come and go.

7-14

The Ring Delay and Ffr Ring Time do not apply!

The number of rings is set on the answering

machine, which overrides the Ring Delay setting

on the fax machine.

7-1

RECEIVING FAXESAND OTHERCALLS BASICSETUPTORECEIVEFAXES

Manual Reception (MANUAL Mode)

When you set the Answer Mode to MANUAL, you must answer each incoming call yourself. Here

is what you should do when using MANUAL Mode:

If You Get a...

1. Regular phone call

2. Phone call and request

to send a fax

3. Fax tone...

Then You Should...

Talk as you normally would.

Press START when finished talking, and replace the handset.

Note: Sender must also press START.

Press START, and replace the handset.

Automatic Fax Only Reception (AUTO Mode)

You can receive all your faxes automatically in Automatm Fax Reception mode (AUTO light is

ON). Select this mode by pressing MODE.

Setting the Ring Delay

You can set up the number of rings before the fax machine will receive automatically in AUTO

and F/T mode.

1. Press FUNCTION.

2. Press 6.

3. Press 2.

Press ---I (left arrow) or m.- (right

arrow) repeatedly until you find

the number of rings you want.

Example: 00.

When you set 00, you can receive your

incoming faxes with no rings.

Press SET.

Press STOP to exit.

_ t; 1:11D][_1r,i'__'lh'&';lIq,_l_ [elV_

( 09/12/1996 15:25 ]

( 1.TEMP.SETTINGS )

( 6.TEL OPTIONS ]

2.RING DELAY )

(( RING DELAY:02 ]]

( SELECT <- ÷ & SET ]

(RING DELAY:O0 ]

2.RING DELAY )

p11] .. I .... I I!1 " ............... "_ _,_ .......

7-2

BASICSETUPTORECEIVEFAXES RECEIVING FAXESAND OTHERCALLS

The FIT Switch (FIT Mode)

When you share one line for your telephone and fax machine, in the F/T switch mode, the fax

machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

I Incoming Call I

The fax machine

picks upafter ring I

delay elapses. IAll extensions in the home

will ring for 0-4 rings

l(user selectable).

The fax machine picks up

the call and automatically

detects whether it is a fax

or voice call.

Faxcall J I

Fax reception is I

automatically I

i activated.

I The fax message I

is received. I

Voice call

Only the fax handset

rings, (double ring)

for you to pick up.

The handset will ring

for between 10-60

seconds

(user selectable).

You pick up any

Iextension within ring

delay selection.

I ou must manually

determine if it is a

voice or fax call.

Fax call [ Voice call

ITalkasI

normal. I

A) If you are at the

fax machine, press

START.

B) If you are at an

extension phone,

you can transfer

the fax call to the fax

unit by pressing your

remote activation

code (three digits).

I hecaer a'll

hang up. The caller stays

on the line through

the entire 10-60 second

ring time.

I The fax mode I

is activated.

IThecaller may hang up. I

IY°upickup I

the fax handset.

I Ta,kasnormal, I

.... 7-3

RECEIVINGFAXESAND OTHERCALLS BASZCSETUPTORECEIVEFAXES

Recording an FIT Outgoing Message (OGM)

(Only for FAX 1450MC/1550MC and MFC 1850MC/1950MC)

You can store an outgoing message in your fax machine so that callers know what to do. For

example, you can leave a message that says:

"Hi, I can not answer your call right now; please call me again later. If you send a fax, please wait

until you hear a fax tone and press the START key, or, press (your three-digit remote activation

code) and press the START key."

,'4:t'/_l (ell -J:_:[,$_

1. Press FUNCTION.

2. Press 8.

3. Press 6.

4. Press -9= (left arrow) or _ £right

arrow) repeatedly until you get the

F/T OGM.

5. Press SET.

6. Press RECORD.

7. Pick up the handset.

8. Record a message within 20 sec-

onds.

_m l" 1:11D][.!_Ir_.¥'dkv,vA1I!I_',]:[e),v,v_!_

(09/12/1996 15:25 )

1.TEMP.SETTINGS

( 8.SETUP MSG CTR )

(6. OGM )

(MSG CTR OGM 3

_( SELECT ÷ ÷ & SET )_

( F/T OGM )

( REC/ERASE/PLAY? )

PICK UP HANDSET

RECORD OGM:O0/20

( RECORD 0GM:15/20 )

9. Press STOP, and replace the

handset.

The recorded message is played auto-

matically.

i0.Press STOP to exit.

(RECORD OGM:20/20 )

( PLAYING OGM __

f( F/T OGM )

(. SELECT ÷ ÷ & SET )

Helpful Hints It is not necessary to have an outgoing message. The F/T mode will work fine

without one. It is only to help the caller understand the status of your

machine.

....... [_r]![l[! [P]!f![]!Ill ......

7-4

BASICSETUPTORECEIVEFAXES RECEIVING FAXESAND O IHI-I CALLb

Setting the FIT Ring Time

You can specify the nmxinmm time you want the fax machine to ring (double ring) to notify you

after it has answered a telephone call; there are four predefined settings: 10, 20, 30, or 60 seconds.

During this time, only the fax machine will ring. No other phones on the same line will ring.

1. Press FUNCTION.

2. Press 6.

3. Press 4.

mi-"I:l DII-T-]Ir-',*AVJIII_1-"[o1Y_

( 09/12/1996 15:25 )

( 1. TEMP.SETTINGS ]

( 6.TEL OPTIONS )

( 4.F/T RING TIME )

(( RING TIME:20 SEe )

(SELECT ÷ ÷ & SET ]

4. Press --_ tlett arrow) or _--£rlght

arrow) repeatedly until you find

the setting you want.

Example: 10 sec.

(RING TIME:IO SEC

5. PressSET. ( 4.F/T RING TIME )

6. Press STOP to exit.

Smoothing

The smoothing feature enhances the apt)earance of incoming faxes by making the lines smooth

and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports

you print. The initial setting is ON.

•• • D '

1. Press FUNCTION.

2. Press 5.

3. Press 1.

4. Press -'9 (left arrow) or _ (right

arrow) to choose ON or OFF.

Example: OFF.

5. Press SET.

6. Press STOP to exit.

.... ! IIIl'"ll]l..

( 09/12/1996 15:25

(1.TEMP.SETTINGS )

(5.USER OPTIONS )

(1.SMOOTHING ]

(( SMOOTHING:ON )_

_( SELECT ÷ ÷ & SET )

(SMOOTHING:OFF )

(1.SMOOTHING

rIt,", Iml ...... I[ imm 7-5

RECEIVINGFAXESAND OTHERCALLS BASICSETUPTORECEIVEFAXES

Setting the Size of the Recording Paper

There are three different settings for the size of the recording (printing) paper. The nmchine will

automatically reduces and prints the incoming data according to the size setting of the recording

paper size.

/i;l:ilP][-1" ; ,,, ,.

1. Press FUNCTION.

2. Press 5.

3. Press 6.

.Press --_ (left arrow) or D._ Irlght

arrow) to select either LETTER,

LEGAL or A4.

Example : A4

09/12/1996 15:25

( )

( 1.TEMP.SETTINGS ]

( 5.USER OPTIONS ]

( 6.RCD PAPER ]

( RCD PAPER:LETTER _

_( SELECT÷ _ _ SET]

( RCD PAPER:A4 )

5. Press SET.

Go to the REDUCTION setting in

Function menu 5-5. (See page 7-7.)

( REDUCTION:AUTO )_

{( SELECT,--,_ SET)

.Press --9 (left arrow) or D.- (right

arrow) to select either AUTO, 100%,

93%, 87%, or 75%.

Example: AUTO

REDUCTION:AUTO )

7. PressSET. ( 6.RCD PAPER

8. Press STOP to exit.

BASICSETUPTORECEIVEFAXES RECEIVING FAXESAND OTHERCALLS

Printing a Reduced Size Copy of the Incoming Document

You can avoid separating data even if the document is longer than the recording paper by using

this function to print a reduction of the document. There are two types of reduction: Auto

Reduction and Fixed Reduction.

Using Auto Reduction Ratios

Regardless of the original size of the incoming document, it will be reduced so that it fits on one

page of recording paper. The machine will automatically calculate the reduction ratio by taking

into account the size of the incoming document and the size of the recording paper you selected

in Function menu 5-6. (See page 7-6.)

Fixed Reduction

The incoming document will be reduced at a fixed reduction ratio regardless of the size of the

recording paper. The reduction ratios can be selected from among four choices: 100%, 93%, 87%,

or 75%.

ii'1_ [D]_.1_IEl_'dk'#iIIIII[-!-"[elY#.,

1. Press FUNCTION.

2. Press 5.

3. Press 5.

4. Press -9 (left arrow) o1"_ (right

arrow) to select the reduction ratio

you want :

-If you want Auto Reduction,

choose "AUTO".

- Choose 93%, 87%, or 75% if you

want Fixed Reduction.

Example: 93%

- Choose 100% if you want to record

the same size.

5. Press SET.

6. Press STOP to exit.

( 09/12/1996 15:25 )

( 1.TEMP.SETTINGS )

( 5.USER OPTIONS ]

(5.REDUCTION )

(( REDUCTION:AUTO )

( SELECT ÷ ÷ & SET )1

REDUCTION: 93%

5.REDUCTION

r... 7-7

RECEIVING FAXESAND OTHERCALLS BaSicSETUPTORECEIVEFAXES

"10U (.,lit u',(' .'\Lit() [{t)ductlOh [0 11_llkl(.l' lllCOllllll_ tit)(. Lllll(_'lll_b tO IlL U[I I)lll_' 13,I_L' ul

recording paper, only as long as the original document is not longer than legal size.

If the original is longer than legal size, the data will not be reduced (see the For

Your Information below.) and will carry over to print on a second page.

When you use Auto Reduction and you receive an incoming document that is

smaller than your recording paper, no reduction will take place.

When selecting Fixed Reduction, you must consider the size of the recording paper

as registered in Function menu 5-6. (See page 7-6.)

FOR YOUR INFORMATION

Selecting the Ratios of Fixed Reduction

Otherpartysendsyoua documentthe

size of...

Letterdocument(8.5"x11")

(mostlyDomesticcommunications)

A4 document(8.2"xl 1.6")

(mostlyInternationalcommunications)

Legaldocuments(8.5"x14")

Yourreceivingpapersizeis:

Letter

A4, Legal

Letter

Legal

Letter

Legal

Recommended Reduction

Ratiois:

93%

1OO%

87%

93%

100%

75%

93%

7-8

B_Ic s_,7'ut,7'onECE_EF4X_,S RECEIVING FAXESAND OTHERCALLS

Speaker Volume

There are three settings available for the speaker volume, OFF, LOW, or HIGH. This setting

controls the loudness of the fax machine's speaker, which is connected to the phone line. The

initial setting is LOW.

1. Press FUNCTION.

2. Press 6.

3. Press 3.

4. Press -_. (left arrow) or _ (right

arrow) to choose a setting either

OFF, LOW, or HIGH.

Example: HIGH.

(

[

(

[

09/12/1996 15:25 ]

1.TEMP.SETTINGS )

6.TEL OPTIONS ,)

3.SPEAKER VOLUME )

SPEAKER:LOW ]

SELECT SET]"

SPEAKER:HIGH ]

5. PressSET. (_ 3.SPEAKER VOLUME ]

6. Press STOP to exit.

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH.

1. Prc_s FUNCTION.

2. Press 6.

3. Press 5.

4. Press --9 (left arrow) o1"...- (right

arrow) to choose either OFF, LOW,

or HIGH.

Example: LOW.

5. Press SET.

m i" I=II.] gl: W-'VAv,vlI! ILl: [eiVm_,,,

(

09/12/1996 15:25 )

I.TEMP.SETTINGS )

6.TEL OPTIONS )

5.RING VOLUME )

RING VOLUME:HIGH )

SELECT ÷ ÷ & SET ]J

RING VOLUME:LOW ]

5.RING VOLUME

6. Press STOP to exit.

I [11|1 I III!1 7-9

RECEIVINGFAXESAND OTHERCALLS BASZCSETUPTORECEIVEFAXES

Helpful Hints Even if you select OFF, the ring volume will be LOW for F/T ringing, Call

Reservation ringing and when the Distinctive ringing mode is SET.

FOR YOUR INFORMATION

Reception into MemorylOut of Paper Reception

If the paper cassette is empty, the LCD will display the message "PAPER EMPTY".

Then please add more recording paper. (See page 1-7.)

Your fax machine will automatically store any incoming faxes in its memory if it runs

out of paper. The contents of the memory will be printed when you replace the new

recording paper. The memory will not be lost as long as you do not turn off the

machine or disconnect the power.

7-10

REMOTEACTIVATIONRECEIVING FAXESAND OTHERCALLS

B) REMOTE ACTIVATION

What is Remote Activation?

If you answer a call that is a fax message, you can use the Remote Activation Code to make your

fax machine take over the call. If your fax machine answers a telephone call that is for you, you

can use the Remote Deactivation Code to pick up the call at an extension phone. (You do not need

a code to take over a call at the fax machine.) You must use a touch tone phone.

FOR YOUR INFORMATION

Connecting an External or Extension Telephone

You may connect an external telephone to your fax machine, as shown below. Use the

"EXT." jack on your fax machine. Alternately, you may wish to use this "EXT." jack

to connect a telephone answering device (TAD). An extension phone is a telephone

that is plugged into a separate wall jack on the same line.

External

Telephone

Extension

Telephone

If the external telephone is in use, the warning message "EXT. TEL IN USE" will be

displayed on the fax LCD. When the handset on the fax machine is picked up, an

alarm will sound. You can disconnect the external phone and switch to the fax

machine's handset by pressing HOOK.

Using Remote Codes

The Remote Activation Code (.51) is used in F/T mode, TAD mode and MSG CTR mode. The

Deactivation Code (#51) is used only in Ffr mode and MSG CTR mode.

7-11

RECEIVING FAXESAND OTHERCALLS REMOTEACTIVATION ]

Using the Activation Code:

When you are at the fax machine, you will probably answer incoming calls before your fax

machine or answering machine is programmed to pick up. If you answer a call and no one

seems to be on the line, assume it is a fax message. Do not hang up. You must activate your

fax machine to take over the call first. (If you are holding the fax handset,just press START and

hang up.) If you are on an extension/external phone, press ,51 and wait for your fax machine

to respond before you hang up. After 3 seconds you will hear receiving tones (chirps) through

the handset of extension phone. Then hang up. You can repeat the code as many times as needed.

Your fax machine will take over the call and print the fax message. If your caller wants to talk

before sending the fax, you can have a conversation first and then activate your fax machine with

the code.

The Remote Activation Code can also be used by your callers. When you are using a TAD, your

outgoing message (OGM) should end with the statement "to send a fax, press .51". (See the

section on Connecting a Telephone Answering Device for more information.)

Using the Deactivation Code:

When your fax machine is in Ffr mode, sometimes it will answer a call that is not fax calling tones

(a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to

take over. Because it has already answered the call, only the fax machine will ring, extension

phones are no longer connected to the call. Pick up any phone except external phone on the line.

To take over the call at the fax machine:

Pick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone

is trying to send you a manual fax, press the START key and replace the handset. Your fax

machine will display "receiving" and print the incoming fax message.

To take over the call at an extension phone:

Pick up the handset on another telephone and press #51 quickly during the silence between

the double ring pattern. When the fax machine hears the code it will stop ringing and let you

speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send

the call back to the fax machine (.51).

Making the Remote Codes Easier to Use

You can change the codes at any time. It may be easier for you and your callers to press the _amc

key three times (Example: *** and ###). Although you can change the codes to any numbers you

want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match

any number you dial. If you try to dial a phone number that includes the Activation Code, your

fax machine will go into receiving mode.

Troubleshooting

Somenmes other equipment on your phone hne rese_-ces a key that is in the Activation or

Deactivation code. (Some answering machines reserve the "*" key.) If the code you use to retrieve

messages from your answering machine causes the line to be disconnected, try changing the

Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes

nmy not work with some telephone systems or telephone sets.

NOTE: If you accidentally pick up an extension phone when a fax message is being received, you

may disrupt the transmission or render some portions unreadable.

7-12

REMOTEACTIVATION RECEIVING FAXESAND OTHERCALLS

Changing and Registering Remote Codes

i. Pres= FUNCTION.

2. Press 7.

3. Press 5.

4. Press --_ (left arrow) or _ (right

arrow) to choose ON or OFF.

Example: ON.

5. Press SET.

6. Enter new remote code to activate.

(Factory setting is ".51".) Then

wait for 2 seconds.

7. Enter new remote code to deacti-

vate. (Factory setting is "#51".)

8. Wait for 2 seconds.

9. Press STOP to exit.

m_*_]"4,] F.1_nr=YAvjI!nl.-]:[o_.vJmm

(09/12/1996 15:25 )

1.TEMP.SETTINGS ]

( 7.SETUP SYSTEM )

5.REMOTE CODE )

(REMOTE ACT. :0" )--_

( SELECT <" * & SET ,)

( REMOTE ACT.:ON ]

ACT.CODE:*51

(DEACT.CODE:#51 ]

( 5:REMOTE CODE )

7-13

RECEIVING FAXESAND OTHERCALLS CO CrIONrOAr LE ON SW RINCD VIC CrA

C) CONNECTING A TELEPHONE ANSWERING DEVICE

(TAD)

How to Use External TAD with the Unit

(The TAD Mode for FAX 1350M)

When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the

incoming calls. Your Brother fax machine will listen in on the line for fax CNG tones. If it hears

them, it will take over the call and receive the fax message. If it does not hear fax tones, it will

let the TAD continue playing the outgoing message so the caller can leave a voice message.

The TAD must answer within 4 rings (2 rings are recommended). The fax machine can not hear

the CNG calling tones until the TAD answers the call. With 4 rings, only 8-10 seconds of CNG

calling tones are left for the "handshake". So you must strictly follow the instructions for

recording the OGM.

You must erase the incoming messages frequently on your TAD. When the TAD's memory is full

it will not answer any incoming calls (fax or voice).

Set the TAD : EXT mode in the Message Storage. (Set the TAD mode for FAX 1350M (see page

7-1).)

FOR YOUR INFORMATION

Connecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown below. Use the

"EXT." jack on your fax machine.

. _ TAD

__ -Do not connect a TAD elsewhere on the same

phone line. This will cause problems because

your fax machine and TAD will both try to

control the line.

IM!I!IH! ! _! ......................... " ....... . ........

7-14

CONNECTIONTOA TEL@HONEANSWERINGDEVICE(TAD) RECEIVINGFAXESAND 01HER CALLS

Example of the Sequence of External TAD Reception

(Sequence of TAD Mode for FAX 1350M)

Incoming Call ]

Examplel TAD : EXT. mode.

(TAD mode for1350M) I

IFax reception is

automatically

activated by

fax tone.

The fax message

is received on

paper,

The call is picked up

the external TAD.

commended short

TAD ring delay such

as 1 or 2 rings.)

The external TAD

Aut_ out_loing message

begins. (Recommended

dialed setting for TAD is 2

fax call r ngs.)

Voice call 1

The caller leaves a

voice message on the

external TAD.

Ma-_ual The caller must

press your remote

dialed activation code

fax II to activate the

ca fax machine.

I=[The fax message is I

II received on paper. I

The caller

can also

send a fax message,

Hookup

There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line.

The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your fax

machine can not work properly if you plug the TAD into a wall jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack

labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled

EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone

line and not for telephone set.)

3. Put your fax machine in TAD mode by turning both the AUTO and F/T lights on.

4. Set your TAD to 4 rings or less. (The fax machine's Ring Delay setting does not apply).

5. Turn the TAD's Answer mode to ON.

6. Record the OGM (outgoing message) on your TAD as explained below

Recording the TAD's Outgoing Message (OGM)

The TAD's outgoing message is important because it must be set up to handle two kinds of fax

receptions: automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able

to hear the fax calling tones, of automatic fax transmissions, before they stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 second message by giving your Remote Activation Code for people sending manual

faxes:

"After the beep, leave a message or send a fax by pressing .51."

NOTE: Do not assume that most callers send faxes automatically. Many people do not realize

they are not sending fax tones when they lift the handset or press HOOK. Also, some

machines may not send fax tones.

7-15

RECEIVING FAXESAND OTHERCALLS D,STINCTIVER*NOINO

D) DISTINCTIVE RINGING

Distinctive Ringing

What Is Distinctive Ringing?

Distinctive ringing is a service offered by the telephone carriers that allows you to have several

different numbers on one phone line, each with it own distinctive ringing pattern. This way, when

you get an incoming call, you can identify the number being called by its ring. Your local telephone

company can provide more information about this service. The service is usually offered as a

monthly charge to your normal telephone bill.

Can My Fax Machine Use Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern

of an additional phone number on the line (See page 7-17-18). The number you register must be

the number you want to use as your dedicated fax number. Once you register the ringing pattern,

the fax machine will be able to identify its own incoming calls and automatically receive faxes at

that number. You can register only one ringing pattern. There are some ringing patterns that can

not be registered.

Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting anytime.

How Will the Fax Machine Treat All Other Distinctive Ringing?

It will act the way it normally does. In other words, the fax machine will treat all the other

unregistered, distinctive rings according to the machine's answer mode setting (MANUAL,

AUTO, F/T, or TAD). For instance, ifa call comes in that is not for your (registered) dedicated fax

number, and the machine is set to MANUAL, the fax machine will respond as per the MANUAL

mode.

How Does the Distinctive Ringing Function Work ?

When you receive an incoming call, the fax machine compares the ring pattern with the one that

is registered. If the two are identical, then the fax machine automatically accepts the call as an

incoming fax. Otherwise, the fax machine will treat the call in the usual way, depending on the

machine's answer mode setting (MANUAL, AUTO, F/T, or TAD (1350M)fMSG CTR (1450MC/

1550MC, 1850MC/1950MC)). The function has 3 modes: (ON, SET, OFF). Set it to ON when you

want to use it, and to OFF when you do not want to use it. Use the SET mode for registering a

number.

What is the Advantage of Using the Distinctive Ringing Function?

By registering a ring pattern (see page 7-17-18) you may operate your fax machine in the most

efficient way possible should you require the distinctive ringing service. With the distinctive

function ON, you can receive your faxes automatically, and people who call you on one of your

other numbers do not have to talk to your fax machine. It basically gives you two independent

numbers by using only one line.

7-16

DISTINCT1VERINGINGRECEIVING FAXESAND OTHERCALLS

Helpful Hints If You Do Not Have a Distinctive Ringing Service...

Your phone carrier can give you more information about it. If you are not

currently using a distinctive ringing service, don't try to set up your

distinctive ring feature. It may cause your machine to malfunction. If

your phone carrier provides this service and you decide to use it, it's a good idea

to use one of the new numbers you receive as your fax number and keep the old

number for it's original purpose. Remember to tell your customers and

colleagues your new fax number.

If You Already Have a Distinctive Ringing Service...

It is a good idea to register the ring pattern of your existing dedicated fax

number. Use the registration mode under the distinctive ringing function. You

will not be able to use the fax machine's distinctive ringing feature until this

pattern has been registered. (See this page.)

Setting the Distinctive Ringing Function

If you currently have a distinctive ringing service (a telephone service that provides you with

multiple numbers, each with a distinctive ring, on one line), you can register any one of the ring

patterns of your line with your fax machine so that it can immediately identify a call as an

incoming fax by the distinctive ring pattern it uses. You also will need to arrange to have someone

call your fax machine to set the distinctive ring number (step 7).

You may have difficulty registering a distinctive ring pattern if your fax machine is

connected to a telephone answering device. Disconnect it before you set this function.

1. Press FUNCTION.

2. Press 6.

3. Press 6.

4. Press --_ deft arrow) or m-- (right

arrow) to find the SET mode.

5. Press SET.

6. Press STOP.

IMPORTANT:

- "DFR SET MODE" stays on screen

until set.

- You now must wait for someone to

call the dedicated line's fax

number with distinctive pattern

or ask a friend to call your specific

distinctive ring fax number.

m II"i:11*_[,'];,IlF-Y&VAIIII_'F [tY,!_

(

(09/12/1996 15:25 ]

1.TEMP.SETTINGS ]

6.TEL OPTIONS )

6.DISTINCTIVE )

DISTINCTIVE:OFF ] %

CSELECT SET

( DISTINCTIVE:SET )

(6.DISTINCTIVE )

( D/R SET MODE ]

7-17

RECEIVINGFAXESAND OTHERCALLS DISTINCTIVERINGING

7. Once someone calls, listen carefully ( P I CK U P TO SET

and see if the ring pattern is the

distinctive pattern corresponding

to the number you want to register.

If it is and the LCD shows the

message "PICK UP TO SET", after

two or more rings lift up the hand-

set on the fax machine.

8. Press START to set (or STOP to

cancel).

9. Press START again to receive the

incoming fax, or if the call is a voice

call, talk into the handset.

f_ START TO SET

(STOP TO CANCEL

(REGISTERED

TELEPHONE/FAX

)

FOR YOUR INFORMATION

While You Are Setting the Distinctive Ringing Function:

1. When someone calls your fax machine, it will continue to ring until you pick up the

handset or press HOOK, even if you have set the number of rings.

2. If you get a call and the ring pattern is NOT the one you want to register, press

STOP. (See step 8 above to cancel programming.)

3. There are some ring patterns that cannot be registered. Try a different one.

4. Answer mode is automatically switched to MANUAL during registration. The

answer mode that you had set before distinctive ringing registration will flash.

Once You Have Finished Setting the Distinctive Ringing Function:

1. Some Telephone Answering Devices may pick up a call before your fax machine

finishes detecting the ringing pattern. We suggest you set your Answering Device

ring delay to its maximum setting.

2, You will not hear the first two rings of all incoming calls on the fax machine.

However, other extension phones connected to the same line, or any external

phones connected to the fax machine will ring. If the fax machine recognizes the

distinctive ring pattern, it will accept the call automatically as an incoming fax,

and you will not hear further ringing. If it does not, you will hear the phones

continue to ring, and the fax machine will also ring.

3. You can still receive faxes on numbers other than the one you registered. The fax

machine will respond to these calls according to how you have set the answer mode

(MANUAL, AUTO, F/T, or TAD (1350M)/MSG CTR 1450MC/1550MC, 1850MC/

1950MC)).

Helpful Hints Remember that you should let your phone ring at least twice before answering

to allow the fax machine to pick up first if necessary. Answering an incoming

call before two rings will defeat the purpose of the distinctive ringing function.

You should turn the distinctive ringing function to OFF temporarly if you move

and/or get a new number. To turn off the distinctive ringing set-up go into

function mode. (See page 7-18.)

7-18

DISTINCTIVERINGING RECEIVING FAXESAND OTHERCALLS

How to Turn the Distinctive Ringing Function ON or OFF

The distinctive ringing function is designed to accommodate the distinctive ringing service (a

telephone service that provides you with multiple numbers, each with a distinctive ring, on one

line). Please note that you need to register the ring pattern of your fax number before you can set

the distinctive ringing mode ON. (See page 7-16-18.)

1. Press FUNCTION.

2. Press 6.

3. Press 6.

4. Press _ tleft arrow) or _ £right

arrow) to find the mode (OFF, SET,

ON) you want.

Example: ON.

_,_ |: !:11D][,']"JIr_'¥A',_vj!H_'] "[e]hv_l._.

( 09/12/1996 15:25 ]

C I.TEMP.SETTINGS )

( 6.TEL OPTIONS )

( 6.DISTINCTIVE )

( DI,STINCTIVE:OFF ,,J

_( SELECT <- -> & SET ]_

(DISTINCTIVE:ON )

5. Press SET. (- 6.DISTINCTIVE ]

6. Press STOP to exit.

FOR YOUR INFORMATION

•If you wish to use an external Telephone Answering Device (TAD) and the

distinctive ringing feature with your fax machine:

1. You must use the distinctive ringing pattern for your fax number, otherwise both

the TAD and fax may conflict in picking up the call.

2. Select the TAD mode on your fax nmchine (see page 7-1_.

3. Connect the external TAD into EXT. jack of your fax machine (see page 7-11). Do

not parallel connect the external TAD into another wall jack.

4. You must set the external TAD to its maximmn ring delay setting (minimum 4

rings).

5. You can not use the Toll Saver feature of the external TAD when using the

distinctive ringing feature.

•If you do not use an external Telephone Answering Device (TAD) with your fax

machine:

Select the MANUAL mode on your fax machine (see page 7-1).

__JL .......... ! ...... mN 7-19

RECEIVING FAXESAND OTHERCALLS CALL ,RW

E) CALLER ID

What is Caller ID?

Caller ID is atelephone service that allows the subscriber to see a display of the caller's phone

number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You

can respond quickly to calls you missed, because Caller IDs are received and stored in your

machine's memory.

To get tile Caller |D 5ervice. apply lot" thL, Caller ID ._(., vl(t. at )_,ul local Lelcpho.,

company.

The type of service varies from state to state and :s determined by your telephone

company. Your particular service may display only the caller's phone number or the

caller's number and/or name.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide marl

order services, money-lending services or provide confidential information, can protect them-

selves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

How Does the Caller ID Work ?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the D:splay shows you the caller's phone number (or caller's name in

certain states). You will know who is calling before you pick up the handset or before your

machine autonmtically receives the call. Once you pick up the handset, the caller's ID

disappears. If both the caller's phone number and name are received, only the name will appear

on the Display. You will see the first 16 characters of the number or name.

Helpful Hints • If"OUT OF AREA" appears on the Display, it means that the call came from

outside your caller ID service area.

• If"PRIVATE CALL" appears on the Display, it means the caller intentionally

blocked the transmission of his/her ID.

• If no caller ID was transmitted to your fax machine, "CALL PICKUP" will

remain on the display.

NOTE: Please setup the number of rings 02 and more to have the Caller ID. If you set up the

number of rings to 01, you can not receive the Caller ID.

Jl[ .............. " ._ ......................... r_Lk_... __ ......... ,illl__

7-20

CALLERID RECEIVING FAXESAND OTHERCALLS

The Caller ID is Stored in Your Machine's Memory

The machine can store a nmximum of the last 30 incoming caller IDs in the memory, along with

the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be scrolled through on the display.

And you can also print the Caller ID list and review calls you received by checking the Caller

IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), Name (in

certain states), and type of call (Comment).

Scanning through a Caller ID from the Memory

You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 4

below by pressing the SHIFT and TEL INDEX keys simultaneously.)

1. Press FUNCTION.

2. Press 6.

3. Press 7.

4. Press SET.

The Caller ID of the last call wiLl appear

on the display.

If no ID is stored, the beeper will

sound and "NO CALLER ID" will

appear on the diaplay.

5. Press -91 (left arrow) or _ (right

arrow) key to scroll through the

Caller IDs in the memory.

In this example, press the b.- key 5

times.

l:t:::tt,] ;,1 I,

(09/12/1996 15:25

(1.TEMP.SETTINGS

(6.TEL OPTIONS

7. CALLER ID )

( 30. )1455551212 ")

(25.)5555151

Pressing the P-- key will cycle back-

ward through the stored caller IDs

fl'om the latest to the oldest. If you

press the _ key when the oldest ID

appears, the latest one will appear.

The -_, key cycles forward.

After 2 seconds, the date and time the

caller ID was received will appear.

6. Press STOP to exit.

FOR YOUR INFORMATION

Clearing the Caller ID Stored into Memory

It is recommended that you should clear the Caller ID stored into memory by

pressing CLEAR when the display shows the number or name, because of the

effective use of the memory.

IlflI!IHIPHPHI[r! I ........... IF!r rlr =

7.21

RECEIVING FAXESAND OTHERCALLS CALLERW

Printing the Caller ID List

You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax calls

will be listed.

__ _I:i'_.'tl_e]'J'_ :g__ _ |-'1:11_]M;,lI'-'VAVJIi I_t -"[elVAw_m

09/12/1996 15:25 )

i. Pre_sFUNCTION. [ 1 .TEMP.SETTINGS )

2. Press3. _ 3. PRINT REPORTS

3. Pressg. [ 9.CALLER ID )

4. Press SET

Wait 2 seconds until you see the ( PRESS START KEY ]

prompt at the right.

5. Press START. (P R I N T I N G ]

•Sample of Caller ID List

DATE TIME

01 09/04 13:45

02 09/04 13:45

03 09/04 13:45

04 09/04 13:45

05 09/04 13:45

06 09/04 13:45

07 09/04 13:45

08 09/04 13:45

09 09/04 13:45

I0 09/04 13:45

11 09/04 13:45

CALLER ID

5551212

5551111

5551010

5552222

5552323

5550000

5551212

5551234

5551010

5550101

CALLER IO LISI I

] lIME : 09_04/1996 14:05

NAME :

FAX :

TEL :

® ®

NAME

KOUJI TAKEYAMA

SMITH SHARON

KOUJI TAKEYAMA

SMITH SHARON

JONES JENNIFER

COMMENT

TEL RX

TEL

TEL RX

TAD RX

TAD

TEL RX

TEL TX

TAD RX

NOTE: "TX" means Transmit, "RX" means Receive.

CONTENTS OF THE LIST:

DATE & TIME ,_)

CALLER ID ,_)

NAME (ONLY WHEN AVAILABLE),_

COMMENT

COMMENTS WILL INCLUDE:

•TX means your machine sent a fax message when it was polled or called.

• RX means your machine received a fax message (other than when polled or called).

• TEL means you answered a telephone call by your fax machine, external TAD or external phone.

• TAD means you received an ICM in your Message Center memory (Only for FAX 1450MC/

1550MC, MFC 1850MC/1950MC/.

BLANK means the call was not answered or you answered by extension phone.

.... UL_

7-22

POLLING

8. POLLING

FOR YOUR INFORMATION

What Is Polling?

Polling is the process of retrieving faxes from another fax machine. You may use

your machine to "poll" other machines, or you may ask someone to poll your machine.

The party who polls pays for the cost of the call.

How Does It Work ?

First all parties set up their fax machines so that they can accommodate polling.

Then one party leaves documents in the fax machine so that the other party can call

and have the documents sent to them.

Polling side_--_

c.,,

Receive document

PO,

When to Use Polling?

Use polling to control the cost of who pays for sending a fax.

1. If you want to pay for the cost of the call: Send out faxes to other parties as you

normally would, and if another party has documents to send you, ask if you can

poll for them.

2. If you want others to pay for the cost of the call: Ask them to poll your fax machine

for documents they want, and have them fax any documents that you want.

* There are some fax machines that will not respond to the polling function.

Helpful Hints Using Polling Effectively (Examples)

Problem No. 1: You want another party to send you a long fax, but the3, do not

want to pay for the call.

Solution: Ask them to leave the document in their fax machine so you can

poll for it.

Problem No. 2: Sales representatives have difficulty sending in faxes to the

head office's fax machine because it is busy so much of the time

Solution: Head office can poll the sales representatives' fax machines.

Problem No. 3: Because of the time or location, it is cheaper for someone else to

call you than it is for you to make the call.

Solution: Ask the other party to poll for the documents and offer to pay for

the call at their lower rate.

PIll . I 8-1

POLLING

Polling Another Fax Machine (Calling)

Once you have set up polling, as described below, and the other party has set their fax machine

to "POLLED WAITING", you can automatically receive their documents.

blake sure there are no documents

in your feeder.

1. Press FUNCTION.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press SET.

6. Press STOP.

7. Enter the fax number.

Example: One-touch dialing.

8. Press START.

B_ |" I::11D]g%]IraV&VjIIII_ -"[e_v;J_!

09/12/1996 15:25 ]

(1.TEMP.SETTINGS ]

(1.TEMP. SETTINGS )

C2.POLLING

(C POLLING:STANDARD ))

( SELECT <" "> & SET)

(

(2. POLLING )

C ENTER FAX NO. )_

( PRESS START KEY ) J

(NJ OFFICE ]

[ DIALING ]

( RECEIVING P.01 I

Setting up Polled Waiting (Being Called)

Polled Waiting is when you place a document in your fax machine and set your machine to allow

another fax machine to retrieve that document. Your fax machine will print a Polled Report

after the transmission.

1. Place the documents into the (beder.

2. Press FUNCTION.

3. Press 1.

4. Press 2.

5. Wait for two seconds.

6. Press SET.

_ =:!4,]m==,._,Av,,ji!_-_:[ol,,,_

(

09/12/1996 15:25

( FAX: NO. & START )',_

( COPY: PRESS COPY ) J

(1.TEMP.SETTINGS

1 .TEMP. SETTINGS ]

(Z.PO,LING )

(POLLING:STANDARD ))

[SELECT <-- -> & SET ]

{ 2.POLLING ]

.............. _r .1jr .....

8-2

POLLING

7. Press STOP.

8. Press START and wait for the poll-

ing call to come in.

( PRESS START KEY )

( POLLED WAITING )

Secure Polling

Secure Polling is a way to keep your documents and others' from falling into unauthorized hands

while the fax machines are set up for polling. You can use Secure Polling _ with another

Brother fax machine. Your four-digit ID number must be entered on the fax machine that polls

for your documents.

Polling Another Brother Fax Machine with Secure Code (Calling)

You can poll another Brother fax machine that has Secure Polling by following the steps below.

You need to make sure you are using the same ID number as the other party.

Make sure no documents are in the

feeder.

1. Press FUNCTION.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press -_ (left arrow) or _ (right

arrow) to find the POLLING

SECURE setting.

6. Press SET.

7. Enter a four-digit number. This is

the security code of the fax machine

you are polling.

Example: 1234.

8. Wait for two seconds.

9. Press STOP.

10.Enter the fax number.

Example: One-Touch dialing.

11.Press START.

m1"-I:i D]g'];jIF.'YAVII! I_']:[e]LV_

( 09/12/1996 15:25

(1.TEMP.SETTINGS ]

1.TEMP.SETTINGS ]

2.POLLING ]

( POLLING:STANDARD ])

(

"'( SELECT <- ÷ & SET ]

(POLLING:SECURE ]

(POLLING ID:XXXX )

( POLLING ID:1234 ]

( 2.POLLING )

_( ENTER FAX NO. ])

( PRESS START KEY )

( NJ OFFICE )

( DIALI NG

( RECEIVING P.OI

W] ....

]

)

I ........ .'L .... I..... IHIIIII .. 8-3

POLLING

Setting up Polled Waiting with Secure Polling (Being Called)

Secure Polling allows you to create a Polling ID number to protect your documents during polled

waiting mode. Anyone who polls your machine must enter this polling ID number.

1. Insert the documents into the

feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 2.

5. Wait for two seconds.

.Press --_ (left arrow) or _ (right

arrow) to find the POLLING

SECURE setting.

!-'1;11D][,,"];lIFVAYJIll II,'l I[oX_,'_

(09/12/1996 15:25 )

(( FAX: NO. & START _

COPY: PRESS COPY )

(I.TEMP.SETTINGS ]

1.TEMP.SETTINGS )

2.POLLING )

POLLING:STANDARD ))(

"*( SELECT <- "> & SET)

( POLLING:SECURE )

7. PressSET. ( POLLING ID:XXXX )

8. Enter a four-digit number. ( P 0 L L I NG I D : 1 2 3 4

Example: 1234.

9. Wait for two seconds. ( 2. P 0 L L I N G )

lO.PressSTOP. (PRESS START KEY )

ll.Press START and wait for the ( POLLED WAITING )

polling call to come in.

8-4

POLLING

Delayed Polling

You can set the time at which you want polling to take place. After you select STANDARD or

SECURE, press SET, then press 1 and use the number keys to enter the time at which you want

polling to take place.

_[4:_%1(e]'>_ __,_ _ 1:!:liP][.']:jIr-*Y&v,'jIqqi-')"[e]v,'j,m__

Make sure no documents are in the

feeder. (09/12/1996 15:25 ]

1. Press FUNCTION.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press "9' (left arrow) or _ (right

arrow) to select STANDARD or

SECURE.

Example: STANDARD.

6. Press SET.

7. Press 1.

8. Enter the time.

Example: 19:45 (7:45P.M.L

9. Wait for two seconds.

10.Press STOP.

11.Enter the fax number.

Example: One-touch dialing.

12. Press START.

The fax machine waits untd the specified

time to call.

(I.TEMP.SETTINGS ]

(I.TEMP.SETTINGS )

(2.POLLING

F( POLLING:STANDARD 1)

_( SELECT ÷ ÷ &SET )

(POLLING:STANDARD )

(

2.POLLING )

1.TIMER )

SET TIME=_O:O0 1

SET TIME=I9:45 )

( 1.TIMER

(( ENTER FAX "0. ))

( PRESS START KEY )

NJ OFFICE ]

09/12/1996 15:25 )

Setting up Polled Waiting with Super Quick-Scan

Before pressing START, press SUPER Q.SCAN bo that you can store your polled waiting

document in the memory.

Helpful Hints If you use SUPER Q.SCAN to place the Polled Waiting documents into the

memory, they will not be erased automatically after they are polled. To erase

them you must use the Cancel Job function. (See page 6-113

POLLING

Sequential Polling

This function is the reverse of Broadcasting, m which your machine sends a document to several

destinations. In a sequential polling operation, your machine will request documents from

several fax units in a single operation.

1. Make sure there are no documents

in the feeder.

2. Press FUNCT{ON.

3. Press 1.

4. Press 2.

5. Press -'9 (left arrow) or _-_ (right

arrow) to select STANDARD or

SECURE.

Example: STANDARD

6. Press SET.

7. Press STOP.

Specify the destination fax

machines, which you wish to poll

by using One-Touch, Speed-Dial,

or Group keys.

Example: Group key.

Press START. Your machine polls

each number or group member in

turn for a document.

m i -"1:11D]g__ IK*VA','j III !!.._: [ol','_

(09/12/1996 15:25 )

(

[ 1.TEMP.SETTINGS )

( 1.TEMP.SETTINGS )

( 2.POLLING )

(POLLING:STANDARD )

( SELECT ÷ + & SET )J

(POLLING:STANDARD )

(-2.POLLING )

(ENTER FAX NO. ]3(

"*( PRESS START KEY ]

(ALL BROTHER ]

(DIALING

[_[o]Ke]:

,,\ltt', all tht' pulling upul_tmi,._ ,tlc' linJ_-tied, tt _equu, ntJ,tl _'oihng tiepul t will b,.

printed automatmally.

8-6

":TZ""-_:Z'Z'Z'L"*_'-"7 ". L." : .'77 12,_1_2":': "_' "_*_v_ "

PASSWORD

9. PASSWORD

FOR YOUR INFORMATION

What Is Password?

The password is provided for use in a closed network of fax machines. It will prevent

reception of"junk faxes" that can interfere with your daily operations. It can also

help you avoid the transmission of faxes to the unauthorized parties.

How Does the Password Work?

First the receiving party sets up "SET PASSWORD" to "ON" and then enters a four-

digit password.

When you send a fax message, you must enter the same four-digit password. If the

four-digit password is the same for both the sending and receiving machines, you will

be able to send and receive messages. Also, both machines should be a Brother (or

compatible brand).

When to Use Password Plus?

If you have activated the password function, only people who have set the correct

password code on their Brother fax machine can exchange faxes with your machine.

To help avoid difficulties, you can use the Password Plus feature. It prevents

reception of"junk faxes". If you choose "Password Plus" in "SET PASSWORD", your

machine will receive not only faxes sent by parties using your password but also faxes

sent without your password, only if the sending machine's number is registered as

one of your One-Touch numbers. (Your machine compares the last four-digits of the

sending fax machine's number to numbers listed in your One-Touch keys.) If this

is case, the sending machine need not be Brother fax machine.)

Sending Faxes with a Password

Before setting up, you should know the password code of the other party.

| 11i41_ [,,11l:li,,il I'I i_ l_ivi

(09/12/1996 15:25

1. thefeeder.in_ertthed°cunlentfaced°wnint° (- ( FAX :NO. & START ]

-C coPY: PRESScoPY

2. Press FUNCTION. (1.TEMP.SETTINGS ]

3. Press1. ( 1.TEMP.SETTINGS ]

4. PressB. ( 8. PASSWORD TX )

II I ] Ifil ! IIII .-1!]1!..... " :1 11 1"_ ........

9-1

PASSWORD

5. Enter a four-digit code.

Example : 1234

6. Press SET or wait for two seconds.

7. Press STOP.

8. Enter the fax number.

9. Press START.

[ PASSWO_D:XXXX

PASSWORD:1234

[

8.PASSWORD TX

ENTER FAX NO.

PRESS START KEY

NJ OFFICE

DIALING

)

]

)

Receive Password

You can set receive password status either "'ON", "PLUS", o1""OFF".

1. Press FUNCTION.

2. Press 7.

3. Press 7.

.Press --9 (left arrow) or _ (right

arrow) to choose either PLUS, ON,

or OFF.

Example: PLUS

i:It,]Ft_r:VA','Ai!_i,']:[,,:L','_

(

(09/12/1996 15:25 )

(I.TEMP.SETTINGS)

( 7.SETUP SYSTEM )

_.7.SET PASSWORD )

RX PASSWORD:OFF )_

( SELECT ÷ ÷ & SET ) J

RX PASSWORD:PLUS

5. Press SET. (RX PASSWORD:XXXX

6. Enter a four-digit code. ( R X P A S S W0 R D :1234 )

Example: 1234

7. Press SET or wait for two seconds. 7.SET PASSWORD )

8. Press STOP to exit.

9-2

REMOTE FAX OPTIONS

I0. REMOTE FAX OPTIONS (ONLY FORFAX 1350M)

Since the machine can store incoming data as well as record it, you can use the conx cment FAX

Forwarding, Paging and Remote Retrieval functions.

Setting the Fax Storage

Set this function to "ON" if you want the incoming data to be stored in the memory as well as

recorded. Since the data can be stored in the memory, you can use the Fax Forwarding, Paging,

and Remote Retrieval functions. It is a good idea to set the Fax Storage function to "ON" when

you go out. The initial setting is OFF.

1. Press FUNCTION.

2. Press 8.

3. Press 1.

4. Press --9 (left arrow) or _.- (right

arrow) to select ON or OFF.

Example: ON

5. Press SET.

6. Press STOP to exit.

_ i :]'4 D][.1r,]IE¥'&VIIIII_! -"[e_,,,,_

(09/12/1996 15:25 )

( 1.TEMP.SETTINGS )

( 8.REMOTE FAX OPT ]

( 1.FAX STORAGE

( FAX STORAGE:OFF )_

"-( SE,ECT<--, SET)

(FAX STORAGE:ON ]

( 1.FAX STORAGE

FOR YOUR INFORMATION

• When you have FAX STORAGE:ON, your incoming faxes will be stored in the

memory and the LCD will show the number of incoming calls:

(FAX IN MEMORY:01

• When you want to change the Fax Storage setting from ON to OFF and there is

fax data still in the memory, you will get the following message after you select

OFF:

ERASE ALL FAX? I_

(( 1.CLEAR 2.EXIT

If you select 1you will erase all the fax data in the memory and the function will be

set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.

....... dJ. E[ I! .... • ........... ' I!lll .10-1

REMOTE FAX OPTIONS

Paging/Fax Forwarding

When you set the Fax Storage function in Function menu 8-1 to ON (see page 10-1), you have an

additional option of paging or fax forwarding, when your fax machine receives a fax message into

memory.

How paging works (Paging ON)

[Incoming fax [

The fax is stored in the memory. I

Paging function is activated.

The fax will dial the registered pager

telephone number.

Once connected, the fax dials your

registered PIN number

(Personal ID number).

Your personal pager is activated. [

How fax forwarding works (Fax Forwarding ON)

Incoming fax ]

IThe fax is in [

stored the memory.

Fax forwarding function is activated. [

The registered fax forwarding number [

is dialed. I

Once connected, the machine sends [

the fax tone to another fax machine. I

IThe machine sends stored fax from [the memory to forwarding location.

i. _ ou L,tli _ti_II\'_IL_' t'ltllt'J |)d_llll_ ,Ol J_iX |01 \\ ,il dln_ , tht [_ ,ll t \ t J _ mlllllllil |L'_iLHI u

and can not be used simultaneously.

2. If paging is ON, you will be paged every tram a fhx me_age 1._ recewed into the

memory.

10-2

REMOTE FAX OPTIONS

Setting Up Paging and Registering the Paging Number

1. Press FUNCTION.

2. Press 8.

3. Press 2.

4. Press -_. (leftarrow)and _ (right

arrow) to select PAGING.

5. Press SET.

6. Enter a paging number up to 18

digits (this is the telephone number

of your pager), followed by two #

signs. Do not include the area code

if it is the same for your fax machine

and pager.

Example: 18002844329##.

7. Press SET.

8. Enter a PIN (Personal Identification

Number), #, press REDIAL/PAUSE

key, your fax telephone number,

and ##. PAUSE appears as a

hyphen on the display.

Example: 12345#-19085551234##.

-If you do not use a PIN, you must enter

the telephone number of your fax

machine. Press REDIAL/PAUSE key

before entering your fax number and

add ## at the end.

Example: -19085551234##.

9. Press SET.

10.Press STOP to exit.

_i; 14 D_H'J r-'¥'&Vil I_,i: [e_V_

( 09/12/1996 15:25 )

( 1.TEMP.SETTINGS)

( 8.REMOTE FAX OPT ]

( 2.FAX FWD/PAGING ]

(OFF ))

(SELECT <---')& SET ]

(PAGING )

(( PAG#: )_

(ENTER & SET ]

(#:18002844329##_ ]

(PIN#: )_

(*( ENTER & SET ]

( 5#-19085551234## I

2.FAX FWD/PAGING ]

- Paging number and PIN number cannot be changed remotely.

!!!!]!!.... I , I rm[ml Illl ._:7...::=:_ ..... ....:. _..____ 10-3

REMOTE FAX OPTIONS

FOR YOUR INFORMATION

The PIN (Personal Identification Number) you enter depends upon the type of paging

company you use. There are generally two types of paging companies...

1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN#

plus your return fax telephone/fax number (or special alpha message).

PIN# Return#

For Example: 12345#19085551234##

2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you

should use the PIN # in your fax only for the return number or special alpha

message.

Return# Alpha Message

For Example: 19085551234## or 329329329##

* If your radio pager utilizes a PIN # then use satellite sequence above.

The "##" symbols at the end of the return number are used to signify the end the PIN

number.

Setting Up Fax Forwarding and Registering the Fax

Forwarding Number

1. Press FUNCTION.

2. Press 8.

3. Press 2.

4. Press -_1 (left arrow )and m,-- (right

arrow) to select FAX FORWARD.

5. Press SifT.

em i: I| D][_,]_W_.VA,,,jII I€1:_m

( 09/12/1996 15:25 )

( 1.TEMP.SETTINGS )

(8.REMOTE FAX OPT

( 2.FAX FWD/PAGING )

( OFF ))

(

"( SELECT <- -> & SET ]

( FAX FORWARD )

( FWD#: )_

((ENTER & SET ).Y

10-4

REMOTE FAX OPTIONS

6. Enter a fax forwarding number up

to 20 digits.

Example: 18005551234.

(WD#:18005551234_ )

7. PressSET. ( 2. FAX FWD/PAGING ]

8. Press STOP to exit.

What Is Remote Control Access?

When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages.

(See page 10-1.) But if you would like to activate or deactivate this FAX STORAGE feature, you

can control and program your fax by remote control. You can call your fax from any touch tone

phone, enter your remote access code, followed by programming commands.

Setting the Remote Access Code

The initial setting for the remote access code on your new fax is "159.".

1. Press FUNCTION.

2. Press 8.

3. Press 3.

4. Enter a three digit number 000 to

999. The last digit, an asterisk, can

not be changed.

Example: 160..

Enter a three digit number 000 to 999.

5. Wait for two seconds.

6. Press STOP to exit.

( 09/12/1996 15:25

( I.TEMP.SETTINGS )

( S.REMOTEFAXOPT)

(3.REMOTE ACCESS )

(ACCESS CODE:j59* ]

( ACCESS CODE:160,

3.REMOTE ACCESS ]

Helpful Hints Change the remote control code and use it as a "secret password" to limit access

to your REMOTE FAX OPTIONS.

When you use the Remote Access Code, you must press all four keys (three-d_g_t

number plus *).

H!! !!!1 ........ I Ifllll mill _. L : "11:1"1::" ":::L::." .....

10-5

REMOTE FAX OPTIONS

How to Use Remote Access and Control Codes

1. Call from a touch tone phone.

2. Enter your fax machine's number.

3. Enter your Remote Access Code immediately after your fax machine answers

with a beep. (See page 10-5.)

4. If you hear a long beep, it means your machine has received fax message(s).

If you do not hear a long beep, it means your fax machine did not receive

message(s).

5. Next you will hear a series of two short beeps, during which you can enter a

Remote Control Command. (See page 10-7.)

Enter a Remote Control Command..

7. After finishing one command, you can enter the next command during another

series of two short beeps.

8. Press 90 to exit remote control.

If you perform a wrong operation, you will hear three short beeps.

If you wait more than 30 seconds during the series of two short beeps, your machine will

disconnect the line.

Remote Retrieval

If you have set your FAX STORAGE: ON to store incoming fax messages, you have the abihty to

retrieve these fax messages from any remote group 3 facsimile machine.

Remote fax retrieval is accomplished via remote control access commands, which are described

in the remainder of this chapter.

FOR YOUR INFORMATION

When to Press the Remote Access Code

Just after the line is connected, you should enter the remote access code from any

touch tone phone. Make sure that you enter the remote access code while you do NOT

hear any chirping sound of a fax machine. If the fax machine is set to MANUAL

mode, it will answer the call after 20 rings. You will have 30 seconds to press the

remote access code or the line will be disconnected.

!1!!

10-6

![ ................ I ..... L! Jill .......

REMOTE FAX OPTIONS

Remote Control Commands

You can control your fax machine with the following remote control commands.

Detail OperationRemote control command

Changing Fax Forwarding

/Paging setting

1 OFF

2Fax Forwarding

3 Paging

4 FAX FWD No.

5 FWD No. Confirm

6 Fax Storage ON

7 Fax Storage OFF

Retrieve FAX

1 Memory Status List

2 00 Retrieve all FAXES

2 "MSG No." 00

Retrieve by MSG

number

3 Erase FAX in the

memory

Check the receiving status

1 FAX

Change Answer Mode

1 TAD

2 F]T

3 AUTO

If you hear one long beep, the change is accepted. If you hear three

short beeps, you can not change it because the conditions (ex.

registering fax forwarding or paging number) have not been

completed. You can register your fax forwarding number by using

4. FAX FWD No. (see page 10-8). Once you have registered the

number, the machine will automatically turn to "FAX FWD:ON"

mode. Then, receive a Memory Status List by entering 961 (see page

10-8). Check the List to make sure the Fax Forwarding number you

registered is correct. Then enter the confirmation command 955.

Now the machine will start Fax Forwarding.

You can set FAX STORAGE ON or OFF.

You can use a remote fax machine to receive a List or stored fax

message(s). (See page 10-8.)

If you hear one long beep, you can erase fax message(s) from the

memory.

You can check whether your fax machine has received any fax

message(s). If yes, you will hear one long beep. If no, you will hear

three short beeps.

If you hear one long beep, you can change the Answer Mode. If you

hear three short beeps, you can not change it.

90 Exit After a long beep, you can exit remote control.

Printing a Fax Message

You can print a fax message that is stored in the memory.

mi'.14.]_,1_lr,_¥'A,,Vtll_!":[e]hv

1. Press FUNCTION.

2. Press 8.

3. Press 4.

4. Press START.

5. Press STOP to exit.

(FAX IN MEMORY:03 )

(I.TEMP.SETTINGS )

( 8.REMOTE FAX OPT ]

(4.PRINT FAX ]

( PRESS START KEY 1

(PRINTING )

(4.PRINT FAX )

1 I mIll _1 I

10-7

REMOTE FAX OPTIONS

Retrieving the Memory Status List and Fax Messages Remotely

From a remote fax machine, you can retrieve your Memory Status List to see if you have any

stored fax messages in the memory. Then you can retrieve all or only specified fax messages that

are on the list.

1. Pick up the handset of a remote touch tone fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code (159.).

4. As soon as you hear two (2) short beeps, press 961.

5. When you hear your fax machine through the handset responding with afax

tone, press START and hold the handset if you want to retrieve fax messages also.

(If you wish to retrieve only the Memory Status List, re_e_placethe handset.)

6. Your remote fax machine will print the Memory Status List. (See page 14-5.)

7. Look at the Memory Status List to see if there are any fax messages you want to

retrieve.

8. Press 96 2 as soon as you hear two (2) short beeps.

After 96 2, enter the two-digit message numbers from the Memory Status List

(ex. 01 ) and end by pressing 00.

ex.) To receive NO.1 and NO.2 messages, press 96 2 01 02 00.

If you want to retrieve all messages, simply press 00.

ex.) To retrieve all fax messages, press 96 2 00.

9. When you hear your fax machine through the handset responding with afax

tone, press START.

10.Replace the handset.

ll.Your remote fax machine will print the fax messages.

Changing the Fax Forwarding Number Remotely

1. Pick up the handset of a remote fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code (169.).

4. As soon as you hear two (2) short beeps, press 954.

5. Enter your new Fax Forwarding number using the number keys (up to 20 digits).

You can not register * and # as dial numbers. Use * to create a pause between

the dial numbers.

6. Press # after entering the new number.

7. As soon as you hear the next two (2) short beeps, press 961.

8. When you hear your fax machine through the handset responding with a fax

tone, press START and hold the handset.

9. Your remote fax machine will print the Memory Status List. Look at the list to

make sure the new Fax Forwarding number you registered is correct.

10. If the new number is correct, wait for the next two (2) short beeps, and press 955.

(If the new number is incorrect, press 954 and reenter the number beginning at

Step 5.)

ll.Replace the handset. Your new Fax Forwarding number is activated.

10-8

GETTINGSTARTED MESSAGE CENTER MODE SETTINGS

1I. MESSAGE CENTER MODE SETTINGS

(ONLY FOR FAX 1450MC/1550MC, MFC 1850MC/1950MC)

The Message Center Memory has two modes for different uses: the Message Center Mode anti the

Message Center Pro Mode. The Message Center Mode allows you to store the incoming fax/voice

messages into a flexible memory. Fax Retrieval, Paging and Fax Forwarding features are

available in this mode. The Message Center Pro Mode is an additional enhancement to the

Message Center Mode, and provides the Fax-on-Demand, Voice-on-Demand and Personal

Mailbox features. This chapter explains how the standard Message Center Mode performs. (The

Message Center Pro Mode is explained in chapter 12.)

PRD

TAD FAX

O C)

RECORD ERASE PLAY 1

The Auto and Ffr lights must be lit to turn on either Message Center Mode or Message Center

Pro Mode.

A) GETTING STARTED

What Is the Message Center Mode?

The Message Center is a large flexible memory to more effechvely manage your voice and thx

messages, while you are out.

This flexible memory can be used for voice messages, fax messages or a combination that stores

both types on a "first come, first served" basis. Any fax or voice message that is stored in the

memory can be retrieved from a remote location.

11-1

MESSAGE CENTER MODE SETTINGS GETTINGSTARTED

What Do I Want the Message Center to Do?

There are six of ways to allocate the flexible Message Center memory, depending upon which best

fits your needs.

You may need to use only one mode on a regular basis, but periodically change modes to meet high

or low message days. The six modes are as follows:

The factory setting is FAX: OFF/TAD: ON.

•Mode Settings at a Glance

MSG CTR MODE

1) FAX : ON

TAD : ON

2) FAX : ON

TAD : EXT.

(External Answering

Machine is ON.)

3) FAX : ON

TAD : OFF

WHAT IT DOES

4) FAX : OFF

TAD : ON

5) FAX : OFF

TAD : EXT.

(ExternalAnswering

Machine is ON.)

6) FAX : OFF

TAD : OFF

Both voice and fax messages will

be stored on a first come first

served basis in the memory.

Either Fax Forwarding or Pag-

ing and Remote Retrieval of voice

and fax messages is available.

Voice calls will be stored in your

external answering machine,

which must be plugged into the

EXT jack of the fax machine.

The EXT TAD will answer all

your calls; retrieve voice mes-

sages from it as usual. Paging

for voice messages is not avail-

able.

Voice calls will not be stored.

All available memory in the

Message Center will be used to

store voice messages. Faxes will

print on paper. You can do Paging

and Remote Retrieval of voice

messages.

Fax messages will be received

only on paper, but will not be

stored in the memory. Voice calls

will not be stored unless an ex-

ternal TAD is plugged into the

EXT jack of your fax machine.

Fax messages will be received

only on paper, but will not be

stored in the memory. Voice calls

will not be stored in the memory

either.

WHEN TO USE

Use this mode when you wish to

store both fax and voice messages

in the memory. Erase your

messages frequently to keep

memory available for when you

need it.

Use this mode when you need all

your Message Center memory

for fax messages or if you prefer

the sound quality of a tape re-

corder for your voice messages.

Use this mode when you do not

need to receive voice messages.

Use this mode if you wish to

retrieve voice messages from a

remote location, but can wait

until you are at the fax machine

to get your fax messages.

Use this mode if you need more

TAD memory than is available

in the Message Center or if you

prefer the sound quality of a

tape recorder.

Use this mode if you do not want

to use the Message Center

memory for receiving fax/voice

messages, or if you want to use

only Message Center Pro mode.

* Use 2) FAX: ON, TAD: EXT. and 3) FAX: ON, TAD: OFF mode when you want all available

memory to be used to store fax messages (for Fax Forwarding or Paging and Remote Retrieval).

Keep Backup Printing turned ON to get a printed copy. (See page 11-10.)

* Even when you set FAX: OFF mode (4) ~ 6)), you can use Quick-Scan and Broadcasting as usual.

11-2

GETTINGSTARTED MESSAGE CENTER MODE SETTINGS

Flowchart Sequence of an Incoming Call

•Message Center Pro Mode: OFF

1) FAX: ON

TAD: ON

MEMORY

Fax reception is

activated by the

CNG Fax Tones

automatically.

The fax message

is received into

memory.

Auto dial

Incoming Call

Ma_u_ The caller must press

MSG CTR OGM nlal your remote code to REMOTE

is activated. _ail- activate the fax CODE

machine. ,51

Voice call (._, -,

The caller leaves a _ "

voice message in /IEMORY', The fax message

...... ' is received into

digital memory or fhe caller memory. MEMORY

hangs up. can also

send a fax I

If the caller stops speaking for 5 seconds while leaving a message, the machine will go to fax

receiving mode automatically.

2) FAX: ON

TAD: EXT.

(External Answering Machine is ON.)

MEMORY

Fax reception is

activated by the

CNG Fax Tones

automatically.

The fax message

is received into

memory.

<_[ Incoming Call

_1 The external TAD

fax call OGM is activated.

IVoice call

voice message on

the external TAD.

ORY

l Thecaerus'ass

_ your remote codeto REMOTE

activate the fax CODE

mach ne. .51

The fax message

is received into

memory. MEMORY

3) FAX: ON

TAD: OFF

(Also, External Answering Machine is OFF.)

[

Incoming Call ]

Fax reception is activated automatically. I

_[ The fax message is received into memory. I

MEMORY i

............ H-3

MESSAGE CENTER MODE SETTINGS GETTINGSTARTED

•Message Center Pro Mode: OFF

4) FAX: OFF

TAD: ON

PAPER

Fax reception is

activated by the

CNG Fax Tones

automatically.

The fax message

is received on

paper.

Auto dial

Incoming Call I

MSG CTR OGM I Man_u_al

Is activated.

IVoice call ',

The caller leaves a Tl_e calerl

voice message in

digital memory or

hangs up. can also

send a fax

The caller must press REMOTE

your remote code to rnn_

activate the fax ....

machine. J_<51

The fax message is

received on paper. PAPER

If the caller stops speaking for 5 seconds while leaving a message, the machine will go to fax

receiving mode automatically.

PAPER

FAX: OFF

TAD: EXT.

(External Answering Machine is ON.)

Fax reception is Auto dial

activated by the The external TAD

CNG Fax Tones fax call OGM is activated.

automatically.

The fax message

Is received on

paper.

Incoming Call

IVoice call

The caller leaves a

voice message on

the external TAD. iA_I_MoRY

The caller must press REMOTE

Manual your remote code to

activate the fax CODE

mach ne.

U' .51

6) FAX: OFF

TAD: OFF

PAPER I

Incoming Call I

Fax reception is activated automatically. /

The fax message is received on paper. I

O rrmGSTARTED MESSAGE CENTER MODE SEI-flNGS

•Message Center Pro Mode is ON, but No Access Command was Entered by the Caller:

1) FAX: ON

TAD: ON

MEMORY

Fax reception Is

activated by the

CNG Fax Tones

automatically.

The fax message

Is received into

memory.

1 Incoming Call I

[MSG CTR PRO OGM %The caller must press

Auto dial/is activated, but no Manual your remote code to REMOTE

faxcal_-l:°tmrmdddur_ag the _activate the fax CODE

I_[OGM _____ machne. _<51

%1 VOice call ' 1

'_,

The caller leaves a _EMORY I

voice message in The fax message

digital memory or :l'llecaller is received into

hangs up. can also memory. MEMORY

send a fax

If the caller stops speaking for 5 seconds while leaving a message, the machine will go to fax

receiving mode automatically.

2) FAX: ON

TAD: EXT.

(External Answering Machine is ON.)

Incoming Call

Fax reception is IAuto dial I

activated by the The external TAD is

CNG Fax Tones fax call activated.

automatically. } _ I

l I v°ice call

The fax message

is received into

MEMORY memory.

The caller leaves a

voice message on

the external TAD.

EXT.

TAD

MEMORY

The caller must pressl

your remote code to IREMOTE

activate the fax I CODE

machine. ],51

The fax message

is received into

memory. MEMORY

3) FAX: ON

TAD: OFF

(Also, External Answering Machine is OFF.)

MEMORY I

_1 Incoming Call ]

MSG CTR PRO OGM ]

is activated, but no

command was I

entered during the

OGM

Fax reception is activated automatically. I

The fax message is received on paper. ]

11-5

MESSAGE CENTER MODE SETTINGS GETTINGSTARTED

•Message Center Pro Mode is ON, but No Access Command was Entered by the Caller:

4) FAX: OFF

TAD: ON

PAPER

Fax reception is

activated by the

CNG Fax Tones

automatically.

The fax message

is received on

paper.

I Incoming Call I

MSG.CTR PROOGM I _I The caller must press

Auto dial is ac.vamd, bul no Manual I your remote code to

command was _I activate the fax

Ifaxcal, l entered during the i fax c_l I.,._hin.

lVo,ceca,,,' 1

I 1

The caller leaves a

voice message in The fax message is

digital memory or l"l_e caller received on paper.

JMEMORY hangs up. _can also

i send a fax

REMOTE

CODE

"51

PAPER

If the caller stops speaking for 5 seconds while leaving a message, the machine will go to fax

receiving mode automatically.

5) FAX: OFF

TAD: EXT.

(External Answering Machine is ON.)

Fax reception is Auto dial

activated by the

CNG Fax Tones fax call

automatically.

Incoming Call

Theexterna,TAOis Manual

activated-

IVoice call

The caller leaves a (_ I

voice message on

the external TAD. EXT. I

TAD /

MEMORY L

The caller must press

your remote code to REMOTE

activate the fax CODE

mach ne. I _<51

The fax message

is received on

paper. PAPER

6) FAX: OFF

TAD: OFF

PAPER I

_[ Incoming Call ]

MSG CTR PRO OGM I

is activated, but no

Icommand was I

lentered during the I

IOGM I

Fax reception is activated automatically. I

The fax message is received on paper.

!!1_1!r!!lll : :, .:::_: _]_i! II I III-III_ ......

GETTINGSTARTED MESSAGE CENTER MODE SETTINGS

The 3 Basic Steps to Turn the Message Center Mode On

You can get started receiving messages by doing the following three steps.

1. Setting the Message Storage.

2. Recording the Outgoing Message (MSG CTR OGM).

3. Activating the Message Center Mode.

Setting the Message Storage

Setting the Message Storage is the first step in turning on the Message Center Mode.

Before you set the Message Storage, make sure you carefully read the "Mode Settings at a Glance"

(see page 11-2). If you are using the Voice-on-Demand option, it is a good idea to set TAD mode

to ON. Then, if a caller does not enter a command during the Message Center Pro OGM, the

caller's message will still be stored in the flexible memory for TAD messages. Once you decide the

mode that best suits your needs, follow the steps below.

1. Press FUNCTION.

2. Press 8.

3. Press 1.

4. Press -_ (left arrow) or m,- (right

arrow) repeatedly to select ON or

OFF.

Example: FAX: ON.

5. Press SET.

6. Press ---I (left arrow) or _ (right

arrow) repeatedly to select ON or

OFF.

Example: TAD: ON.

7. Press SET.

8. Press STOP to exit.

m mr," -' lnO A

( 1.TEMP.SETTINGS )

( 8.SETUP MSG CTR )

[ 1.MSG STORAGE ]

FAx:OFF ]

(

-( SELECT,--, SET)

(FAX:ON ]

_( TAD:ON ]

SELECT <---'>& SET

(TAD:ON ]

1.MSG STORAGE ]

MESSAGE CENTER MODE SETTINGS GE INO STARTED

Recording the MSG CTR Outgoing Message (MSG CTR OGM)

Recording your Message Center OGM is the second step in turning on the Message Center Mode.

After you have set the Message Storage, record your Message Center OGM (FAX: ON, TAD: ON

and FAX: OFF, TAD: ON modes). The type of OGM you select depends upon the Answer Mode

you have chosen. For the Message Center Mode, you must select MSG CTR OGM in Step 4 (not

F/T OGM). You will not be able to turn on the Message Center Mode (both AUTO and F/T lights

lit) until you have recorded an outgoing message for MSG CTR OGM. For the best recording

quality, hold the handset approximately 2 to 3 inches from your mouth (at slight angle). This will

avoid recording feedback.

It is important to tell your callers your three-digit remote activation code, because many callers

do not realize when they press HOOK or lift the handset they are dialing manually. (If you have

changed your remote code, use it instead of .51.) Keep your outgoing message under 20

seconds. If you have more to say and need a short instrunction, end with:

"After the beep, please leave a message or send a fax, by pressing 51.

If callers tell you the .51 code does not work, find out if they waited to hear your fax machine

respond with chirping tones before they pressed the START key. If many of your callers have a

problem sending to you and you have time within the 20 seconds, record a longer OGM:

"Hi, this is . I can't take your call right now. So after the beep, please leave a message or send

a fax. To send a fax, press .51, wait for fax tones, then press START."

NOTE: You can record a message to be played in the F/T (FAX/TEL) Mode telling callers how

to send a fax. Of course, callers can not leave you a message in F/T mode, so don't ask

them to leave a voice message. To record a message for F/T mode you must select F/T

OGM in Step 4. For example: "I can't take your call right now. Please call again. To send

a fax message, after the beep press .51."

1. Press FUNCTION.

2. Press 8.

3. Press 6.

4. Press _ (left arrow) or _ (right

arrow) repeatedly until you get the

MSG CTR OGM.

5. Press SET.

6. Press RECORD.

7. Pick up the handset.

8. Record a message shorter than 20

seconds.

9. Replace the handset.

The recorded message is played auto-

matically.

10.Press STOP to exit.

_ |" i:11m][,"]_Ir_4k'AVjIIII_i "[o]hL_m

(1.TEMP.SETTINGS ]

( 8.SETUPMSGCTR )

( 6. OGM ]

(( MSG CTR OGM ))

[ SELECT <--÷a SET )

(MSG CTR OGM ]

( REC/ERASE/PLAY? )

( PICK UP HANDSET )

( RECORD OGM:O0/20 ]

C RECORD 0GM:15/20

( P LAY I NG OGM -_

( MSG CTR OGM ]_

(SELECT <- -> & SET ] J

11-8

I i i. im..m 1ir

GETTINGSTARTED MESSAGE CENTER MODE SETTINGS

Activating the Message Center Mode

Now that you have selected the type of message storage you need (see page 11-7) and recorded

your outgoing message (see page 11-8), you are ready to turn your Message Center Mode on, when

you leave your home or office.

To activate Message Center .....

\\//

SAUTO Press MODE on the control panel until both the"AUTO" and "F/T" lights are

/Q...FfI" on.

...Then you can easily identify the Message Center mode that is on by viewing the Message Center

indicator lights.

B) GETTING YOUR MESSAGES

How Will I Know Messages Have Been Received?

Once you return home or to the office you can easily and quickly see if any voice or fax messages

have been stored in the Message Center. There are two ways to determine if messages are stored.

(1)

(2)

If the TAD and/or FAX indicator lights are flashing, there is a new message stored.

( O_- means flashing.) Once a new voice message is played, the TAD indicator light stops flashing and

stays on. And once a new fax message is printed, the FAX indicator light turns to be off.

TAD FAX ]

RECORD ERASE PLAY

The LCD display will indicate the total number of incoming TAD and/or FAX messages stored

in Message Center memory. The number of TAD includes the Memo messages.

(([

TAD:03 FAX:02

MAIL BOX:I 345 _ See page 11-10 for playing ICM.)

(See page 11-11 for printing faxes.)

(See page 12-18 for playing Personal Mailbox ICM.)

FOR YOUR INFORMATION

What Happens When the Memory Is Full...

If the memory becomes full when you have set your fax machine to Message Center

mode or Message Center Pro mode, the machine will change to Ffr mode automatically.

(LED lights do not change.) In this mode, the fax machine can accept incoming faxes

automatically. Fax-on- demand and Voice-on-demand are still available for callers,

but they cannot gain access to Personal Mailbox. Then, if your fax machine should

run out of paper, the answer mode will shift automatically to manual mode. In

manual mode the call is not answered, so your caller will know to try again later.

IOut of RecordingPaper andMemory Full

[AnswerMode] [MSGCTRModeJT ] F/TMode [-_]ManualMode]

MemoryFull Out of RecordingPaper

and Memory Full

Print the Memory Status List (see page 14-5) and select the item to be cleared and

gain the memory for the effective use of it.

,mIH|HIlmlmr 11-9

MESSAGE CENTER MODE SETTINGS GETTINGSTARTED

Playing an Incoming Voice Message (ICM) and Recorded Memo

(or Voice Alarm)

I_ 1"1:1P]_l _ W.=_v,vj!I !,!; [elv;m

,Press PLAY.

(Press FUNCTION and then PLAY

for Voice Alarm.)

- The machine will play first the ICM,

then the Memo continuously from the

oldest one in ICM/MEMO.

- Duringthe first second that the message

plays, display shows the current

message number/total number of mes-

sages.

(( TAD:o3FAX-02

[.AILBOX:l345 )

[_.ESSAGE01/03 ]

- For one second, the machine will beep

and the Caller ID will flash on the

display if it is received.

- The ICM will start playing and the

date and time it was recorded will

appear on the display.

- You can use -9 (left arrow) to play the

message again. If you press the arrow

during the beeping before the message,

the previous message will be played.

- You can use _ (right arrow) to skip to

the next message.

(( 9815550101 ))

( 14:00 09/12/1996 )

2. Press STOP to exit.

Back-up Printing Option

When you choose FAX: ON in the Message Center Mode, all incoming fax messages are stored into

available memory. The factory setting for the "Back-up printing option" is set to ON, so you will

also get a copy printed on paper. If you change the back-up printing option to OFF as follows, the

faxes are stored without a back-up copy:

1. Press FUNCTION.

2. Press 8.

3. Press 2.

4. Press -11 (left arrow} or _-- (right

arrow) to access the OFF setting.

Example: OFF

m i-"I=IID][,.'i"-JIL._k',A',vjIIIl.'l: [e],v;_

5. Press SET.

6. Press STOP to exit.

11-10

(. 09/12/1996 15:25 )

(I.TEMP.SETTINGS )

(8.SETUP MSG CTR )

2.BACKUP PRINT )

_( BACKUP PRINT:ON )_

I SELECT <- ÷ & SET ]

C BACKUP PRINT:OFF )

2.BACKUP PRINT

GETTINGSTARTED MESSAGE CENTER MODE SETTINGS

Printing a Fax Message

You can print a fax message that is stored in the memory.

Once you print a fax message, the FAX indicator light turns to be off.

_ :___col'_'• •,._'_-__"

1. Press FUNCTION.

2. Press 8.

3. Press 7.

4. Press START.

5. Press STOP to exit.

TAD:03 FAX:02 )

(, 1.TEMP.SETTINGS )

( 8.SETUP MSG CTR ]

( 7. PRINT* FAX )

( PRESS START KEY )

[PRINTING )

( 7.PRINT FAX )

FOR YOUR INFORMATION

Erasing and Printing FAX Messages

1. It is not possible to erase a single fax message, you can erase only all or none of

them. (See page 11-12, "All in One Erasing".)

2. If you choose to erase all the fax messages, your fax machine will print

automatically any fax messages that have not been printed, before it erases them

from the memory.

Calling Your Message Center for Messages (See Remote Re-

trieval)

If you have set your Message Center to store incoinlng fax messages (via FAX: ON, TAD: OFF/

EXT. or FAX: ON, TAD: ON modes), you have the ability to retrieve these fax messages from any

remote group 3 facsimile machine.

Of course you can also remotely retrieve your voice messages as well from any touch tone phone.

(See page 11-22 for more information.)

11-11

MESSAGE CENTER MODE SETTINGS ERASINGYOURMESSAGES

C) ERASING YOUR MESSAGES

Erasing Incoming Voice Messages, Fax Messages and Recorded

Memo (or Voice Alarm)

There are two ways to erase voice messages and recorded Memo: One by One Erasing and All in

One Erasing.

Fax messages can not be erased one at a time.

One by One Erasing

,'4:k'J,'l(oil .a._,%_

Press PLAY and begin to play.

(Press FUNCTION and then PLAY

for Voice Alarm.)

Press ERASE before you hear the

beep which means the beginning of

next message.

Press 1to erase this message or 2 to

exit the function.

ml: i4 D]_'.._k_'r, vjttitll,,"]-"[_,'_,mplW

(MESSAGE 01/03 )

( ERASE THIS MSG.? )_

(( 1.CLEAR 2.EXIT ]

4. Press STOP to exit.

All in One Erasing

You can erase all incoming TAD or FAX messages at once.

Press ERAS Ewhen the display asks

you if you want to erase.

Press --9 (left arrow) or P.- (right

arrow) to select whether you want

to erase all voice messages (TAD),

all document messages (FAX), or

all messages (MSG).

Example: ALL TAD.

3. Press SET.

4. Press 1to erase or 2 to cancel.

In 1"!:1.] k];,iIr=YdiVji ! I_t; [o:li,VlW_

(TAD:03 FAX:02 )

(.( ERASE ALL TAD? ])

( SELECT <- -> & SET

[ ERASE ALL TAD? ]

( ERASE ALL TAD? ]

(

"_( 1.CLEAR 2.EXIT

(TAD:O0 FAX:02

...... ! .... _'_L]l! ]l[!r

11-12

I H$II

CHANGETHEOUTGOINGMESSAGE MESSAGE CENTER MODE SETTINGS

D) CHANGE THE OUTGOING MESSAGE

Playing Your Outgoing Message (OGM)

1. Press FUNCTION.

2. Press 8.

3. Press 6.

Press --_ (left arrow) or m.- (right

arrow) to select either MSG CTR

OGM or Ffr OGM.

Example: MSG CTR OGM.

Press SET.

Press PLAY to start playing your

outgoing message.

7. Press STOP to exit.

-_- 1-'1:11_[-l;,,llr.'V&V_ltl!l-']-"[e_v,_

(

( 1.TEMP.SETTINGS )

_ 8.SETUP MSG CTR ]

(6.0GM ]

[.sG CTRoG.

_" SELECT <- -> & SET ] _Y

( MSG CTR OGM ]

REC/ERASE/PLAY? ]

(PLAYING OG" ]

Erasing Your Outgoing Message (OGM)

1. Press FUNCTION.

2. Press 8.

3. Press 6.

4. Press -9, (left arrow) or m-- £right

arrow) to select either MSG CTR

OGM or F/T OGM.

Example: MSG CTR OGM.

5. Press SET.

6. Press ERASE.

7. Press 1to erase OGM.

8. Press STOP to exit.

m 1"11 t] [,:']"Jl'_'¥&',vjII !,'] -"[e!T£_

(1.TEMP.SETTINGS ]

( 8.SETUP MSG CTR )

(6.OGM ]

_ MSG CTR OGM ])(

--{ SELECT ÷ ÷ & SET

MSG CTR OGM ]

(REC/ERASE/PLAY? ]

(C ERASEOG.?

( 1.CLEAR 2.EXIT ]

( REC/ERASE/PLAY? 1

_"Record a new Outgoing Message. (See the section "Recording the Outgoing Message £MSG CTR

OGM on page 11-8)" ).

11-13

MESSAGE CENTER MODE SETTINGS MOREFEATURES

E) MORE FEATURES

Setting the Toll Saver

Toll saver allows you to call your fax machine and hang up without paying for the call if you have

no messages. The Message Center will answer after only 2 rings if you do have incoming

messages, and after 4 rings if you do not have messages. So, if it rings three times when you call

for messages, hang up.

The factory default setting for the Toll Saver feature is OFF and if it is ON, it overrides your

current Ring Delay setting.

If you want your Message Center to answer in the number of rings you set in the Ring Delay

function, turn Toll Saver OFF.

1. Press FUNCTION.

2. Press 8.

3. Press 9.

4. Press --_ deft arrow) or _(right

arrow) to select ON or OFF.

Example: ON.

(09/12/1996 15:25

(I.TEMP.SETTINGS )

( B.SETUP MSG CTR ]

C 9. TOLL SAVER

( TOLL SAVER:OFF )

(_ SELECT <'-"> & SET? )

(TOLL SAVER:ON )

5. Press SET. (.__9. T 0 L L S A V E R .)

6. Press STOP to exit.

Setting the Maximum Time for Incoming Messages (ICM MAX. TIME)

Although the initial setting on your fax machine for the maximum length of incoming voice

messages is 30 seconds, you can adjust it. You have a choice of setting it from 20 seconds to 60

seconds, at 5 second intervals. This time is also used for max. time of Personal Mailbox ICM,

Memo, Voice Alarm and Voice Information recording.

t ttttttt

mmmm+m_[4:_'1,1lie] dt+:_$--mm_+++m _i -"1:11D][.,"]_lf_'_k'dl,','jI t!W[,.."]."[e],v,'_

1. Press FUNCTION.

2. Press 8.

3. Press 5.

1.TEMP.SETTINGS ]

8.SETUP MSG CTR

5.ICM MAX.TIME

C.EssAG 3o sEc )

(,.

11-14 I1111"1I II '1eFT .................. [I !! ........ III_I M!1 !111 .........

MOREFEATURES MESSAGE CENTER MODE SETTINGS

4. Press ---1 (left arrow) or 1..-- (right

arrow) to select the maximum time

for incoming messages, Personal

Mailbox ICM, Memo and Voice

Alarm recording.

Example: 25 $EC.

(MESSAGE 25 SEC ,]

5.PressSET. ( 5.1CM MAX.TIME )

6. Press STOP to exit.

Changing the Recording Mode Setting (Voice Quality)

There are two modes available for recording mcoming messages, memos, Voice Alarm, Personal

Mailbox messages. The HIGH setting refers to a higher-quality sound recording, and the

NORMAL setting refers to a normal-quality sound recording. The HIGH setting is approximately

10_ recording time shorter than NORMAL, so the NORMAL setting is recommended if you

receive a lot of messages. To change the setting to the one you want, follow the procedure below.

The factory setting is HIGH.

_:t'_t (e]'J fl:kg_._ _ |'- 14 ,] [,']_ r-'V&','A1U_!"-[e_'.'_! m

1. Press FUNCTION.

2. Press 8.

3. Press 8.

4. Press _ (left arrow)or _ £right

arrow) to select HIGH or NORMAL.

Example: HIGH.

( 09/12/1996 15:25 )

(1.TEMP.SETTINGS ]

( 8.SETUP MSG CTR ]

( 8.RECORDING MODE )

_( REC.MODE:HIGH )

(SELECT ÷ ÷ & SET )

[REC.MODE:HIGH ]

5. PressSET. ( 8. RECORDING MODE )

6. Press STOP to exit.

" I hL' vt,. d]l,d)lL' tu"._ul'(_ilng IAIII(' In U[) LO L'tnUlIULL'_ ill Lht' _ (}|{i]tlAL .".t'tLlllL_. _3LIL Lilt'

length of recording time will be effected if you select the HIGH setting.

•The recording time for the outgoing message for the fax and telephone (F/T) and

the outgoing message for the Message Center will not be influenced by the HIGH/

NORMAL setting of the Recording Mode. These outgoing messages will automati-

cally be recorded in HIGH mode.

Recording a Conversation

You can record a telephone conversation by simply pressing RECORD during the conversation

(up to ICM MAX. TIME). During recording a conversation, a beep sounds every 15 seconds to

notify the caller.

You can play or erase this recording the same way as in MEMO recording.

......... 1i-15

MESSAGE CENTER MODE SETTINGS MOREFEATURES

Recording a Memo

You can record a memo in your fax nmchine for someone who also uses it in your home or office.

1. Press RECORD.

2. Pick up the handset and speakyom"

memo (up to ICM MAX. TIME).

3. Press STOP or replace the hand-

set.

m/ -"I:n D][,..]_tr_,Ik'AVjI tlti.-]'-[o],V,w!w___*

(PICK UP HANDSET

(REC.MEMO:O0/30 )

[REC.MEMO:20/30

(TAD:01 FAX:O0 )

To play a Memo see the section Playing an Incoming Voice Message ([CM) and Recorded Memo

(see page 11-10).

To erase a Memo see the section Erasing Incoming Voice Messages, Fax Messages, and Recorded

Memo (see page 11-12).

F) PAGING/FAX FORWARDING

What is Paging/Fax Forwarding?

Message Center mode provides the additional option of either Paging o1"Fax Forwarding after

voice and fax messages have been received into the memory.

How paging works (Paging on)

I Incoming voice or fax

The voice or fax is stored in the message

center memory.

Paging function is activated.

The fax will dial the registered pager

telephone number.

Once connected, the fax dials your

registered PIN number,

(Personal ID number).

IYour personal pager is activated. IL

How fax forwarding works (Fax Forward on)

I Inc°ming fax I

The fax is stored in the message center

memory.

Fax forwarding function is activated,

The registered fax forwarding number

is dialed,

Once connected, the machine sends

the fax tone to another fax machine.

The machine sends stored fax from the

memory to the forwarding location,

I ! !!1! !!1!! !

11-16 g_!l !!!!'!'!! ?! ? ___ • .......... •:=:::::::i: :_ '_.?1_

PAGING/FAXFORWARDING MESSAGE CENTER MODE SETTINGS

1. It}LIL_H[dLLI\d[L'tHI[> [)_tBII|_uI ldXItH _,tltiln_,t[]c_ ,tit xt t) .,_lllll[al'|Olt[ult._,tlK_

can not be used simultaneously.

2 The paging feature can be used in the lnmted modes of the Message Center, since

it will page based upon receipt of messages into the memory.

3. If paging is ON, you will be paged every time a voice or fax message is received into

memory.

Setting Up Paging (Registering Paging Number)

1. Press FUNCTION.

2. Press 8.

3. Press 3.

4. Press --_ (left arrow) and _ [right

arrow) to select PAGING.

5. Press SET.

6. Enter a paging number up to 20

digits (this is the telephone number

of your pager), followed by two #

signs. Do not include the area code

if it is the same for your fax ma-

chine and pager.

Example: 18002844329##.

7. Press SET.

•m,_i;]'_ i] F'];jIrA'&YjII!_']-"[-]A'_

(

09/12/1996 15:25 ]

(1.TEMP.SETTINGS )

(" 8.SETUP MSG CTR )

(3.FAX '_WD/PAGING )

CoFF ) )

[ SELECT ÷ ÷ & SET)

(PAGING )

([PAG#: ]

[ENTER & SET ]

( #:18002844329##_ )

F-( PIN#: ) )

x. ENTER & SET

I1-17

MESSAGE CENTER MODE SETTINGS PAGING/FAXFORWARDING

8. Enter a PIN (Personal Identifica-

tion Number), #, press REDIAL/

PAUSE key your fax telephone

number, and ##.

Example: 12345#-19085551234##.

- If you do not use a PIN, you must enter

the telephone number of your fax ma-

chine. Press REDIAL/PAUSE key before

entering your fax number and add ## at

the end.

Example: -19085551234##

9. Press SET.

10. Press STOP to exit.

[ 5#L19085551234## )

( 3.FAX FWD/PAGING )

- Paging number and PIN cannot be changed remotely.

- REDIAI]PAUSE appears as a hyphen on the display.

FOR YOUR INFORMATION

The PIN (Personal Identification Number) you enter depends upon the type of paging

company you use. There are generally two types of paging companies...

1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN#

plus your return your fax telephone/fax number (or special alpha message).

PIN# Return# PIN# Alpha Message

For Example: 12345#i9085551234"## or 12345#329329329##

FAXFAXFAX

2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you

should use the PIN # in your fax only for the return number or special alpha

message.

Return# Alph Message

For Example: 19085551234## or 329329329##

• ,,o

FAXFAXFAX

*If your radm pager utilizes a PIN # then use satellite sequence above.

The "##" symbols at the end of the return # are used to signify the end the PIN #/

Message.

11-18

REMOTERETRIEVAL MESSAGE CENTER MODE SETTINGS

Setting Up Fax Forwarding (Registering Fax Forwarding Number)

1. Press FUNCTION.

2. Press 8.

3. Press 3.

4. Press --9 (lei_ arrow)and _ (right

arrow) to select FAX FORWARD.

5. Press SET.

6. Enter a fax forwarding number up

to 20 digits.

Example: 18005551234.

7. Press SET.

8. Press STOP to exit.

m II; 1:1D][,:']QV.,,_"dIVAIIIIIq,,']-"[olvi',Umll

( 09/12/1996 15:25 ]

[ I.TEMP.SETTINGS )

(8.SETUPMSGCTR )

( 3.FAX FWD/PAGING )

oFF ))

(" SELECT <'-"_ & SET )

FAX FORWARD )

(( WD#: ) )

( ENTER & SET )

( WD#:18005551234_ ,)

( 3.FAX FWD/PAGING ]

FOR YOUR INFORMATION

Memory Back-up of Message Center Memory

After you plug in the electrical cord, it will take a few days to charge the battery for

memory backup of the Message Center memory. It will keep memory for several

hours at full charge after a power interruption occurs.

• J

Changing the Fax Forwarding Number Remotely

You can change the Fax Forwarding number remotely fi'om any touch tone phone. See page 11-

22 for more information.

G) REMOTE RETRIEVAL

What Is Remote Control Access?

When you leave your home or office and turn on your Message Center to receive voice andJor fax

messages, you can call your machine from any touch tone phone or remote group 3 fax machine

and retrieve those messages. You can also program and control your Message Center with control

codes when you call. (See the Remote Control Commands on page 11-22 for more information

about the settings you can change remotely.)

[ml i

11-19

MESSAGE CENTER MODE SETTINGS REMOTERETRIEVAL

Setting the Remote Access Code

Use the Remote Access Code from another location to retrieve voice and/or fax messages that are

stored in your Message Center's memory. Change your Remote Access Code and use it as a "secret

password" if you wish to safeguard your messages.

The factory default setting for the Remote Access Code is "159_<". You can change the first three

digits of the Remote Access Code, but the last digit (an asterisk) can not be changed. The first three

digits must not be the same as your Remote Activation or Remote Deactivation Codes. (Example:

Ifyour Remote Access Code is 160_<, do not use 160, 60>k,01>k, 02* or 03>kfor either the Activation

or Deactivation Code.) When you use the Remote Access Code, you must press all four keys (three-

digit number plush<)

1. Press FUNCTION.

2. Press 8.

3. Press 4.

4. Enter a three digit number 000 to

999. The last digit, an asterisk, can

not be changed.

Example: 160..

5. Wait for two seconds.

6. Press STOP to exit.

m I"1:1D]F']d7;Y&v;_Iqqi,-]"[ely;him

09/12/1996 15:25 )

( I.TEMP.SETTINGS )

8.SETUP MSG CTR )

4.REMOTE ACCESS

ACCESS CODE:159_

(ACCESS CODE:160_

(4. REMOTE ACCESS

Helpful Hints Change the remote control code and use it as a "'secret password" to limit access

to your Message Center.

When you use the Remote Access Code, you must press all four keys (three-digit

number plus _<).

11-20

REMOTERETRIEVAL MESSAGE CENTER MODE SETTINGS

Using the Remote Access Code

1. Pick up the handset of a remote touch tone phone or fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code (159$).

If your fax machine is in MANUAL mode, you can access the Message Center by waiting for

20 rings and then pressing the code within 30 seconds.

4. The fax machine will tell you the kind of message(s) it has received:

One long beep:

Two long beeps:

Three long beeps:

(No long beeps:

Received FAX message(s).

Received TAD message(s).

Received both FAX and TAD messages.

No message(s) have been received.)

5. As soon as you hear two (2) short beeps, press a Control Command.

Each time your fax machine completes an instruction, it gives two (2) short beeps telling you

to enter the next command; if you wait longer than 30 seconds to enter the command, your

machine will disconnect the line. If you perform a wrong operation, yon will hear three (3) short

beeps.

6. When you are ready to exit remote control mode, press 90 to reset your machine.

11-21

MESSAGE CENTER MODE SETTINGS REMOTERETRIEVAL

Remote Control Commands

You can program and control tour fax machine with remote control commands.

Remote control commands

91 Playmgvoice messages

1 _ (Skip back)

2 P'_ (Skip next)

9 STOP Playing

Record Memo

Erase all ICM & Memo

94 Play and Record OGM

in memory

1 Play I 1 MSG CTR OGM

2 F/T OGM

2 Record 1 MSG CTROGM

2 Fff OGM

95 Changmg Fax Forwarding

/Paging setting

1 OFF

2 Fax Forwarding

3 Paging

4 FAX FWD NO

5 FWD NO CONFIRM

96 Retrieve FAX

1 Memory Status List

2 00 Retrmve all FAX

2 "MSG No." 00

Retrieve by MSG

number

3 Erase FAX in the

memory

97 Check the receiving status

1 FAX

2 TAD

98 Change Answer Mode

1 MSG CTR

2 F/T

3 AUTO

90 Exit

Detail Operation

After one long beep, the machine plays ICM, Memo and Voice Alarm.

Press 1 while listening to an ICM, Memo or Voice Alarm message to

play it again. If you press 1 before a message, you will hear the

previous message.

During playing ICM, Memo and Voice Alarm, you can skip to next

message.

Stop playing ICM, Memo and Voice Alarm.

After one long beep, you can record a memo. You can stop recording

by pressing 9.

If you hear one long beep, the erase is accepted. If you hear three short

beeps, you can not erase because all voice messages have not been

played, or there is no vome message to erase.

*This code erases all recorded messages, not one by one.

The machine plays the selected OGM. You can stop playing OGM by

pressing 9.

After one long beep, you can record the selected OGM. You will hear

the OGM message played once. You can stop recording the message

by pressing 9.

If you hear one long beep, the change is accepted. If you hear three

short beeps, you can not change it because the conditions (ex.

registering paging number) have not been completed. You can

page 11-19). Once you have registered the number, the machine will

automatically turn to "FAX FWD.ON" mode. Then receive a Memory

Status List by entering 961 (see page 11-23). After you make sure

that the Fax Forwarding number you registered is correct in the List,

enter the confirmation command 955. Now the machine will start

Fax Forwarding.

You must call from remote fax machine m order to receive a report or

stored fax messages. (See page 11-23.)

If you hear one long beep, you can erase fax message from the

menmry.

You can check whether your fax machine has received any FAX or

TAD messages. If yes, you will hear one long beep. if no, you will hear

three short beeps

If you hear one long beep, you can change the answer mode. If you

hear three short beeps, you can not change it. (ex. There is no MSG

CTR OGM when you want to change to MSG CTR mode.)

After a long beep, you can exit remote control

11-22

REMOTERETRIEVAL MESSAGE CENTER MODE SEI-rlNGS

Retrieving the Memory Status List and Fax Messages Remotely

From a remote fax machine, you can retrieve your Memory Status List to see if you have any

stored fax messages in the memory. Then you can retrieve all or only specified fax messages that

are on the list.

1. Pick up the handset of a remote touch tone fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code (159*).

4. As soon as you hear two (2) short beeps, press 961.

5. When you hear your fax machine through the handset responding with a fax

tone, press START and hold the handset if you want to retrieve fax messages also.

(If you wish to retrieve only the Memory Status List, re__placethe handset.)

6. You remote fax machine will print the Memory Status List. (See page 12-5.)

7. Look at the Memory Status List to see if there are any fax messages you want to

retrieve.

8. Press 96 2 as soon as you hear two (2) short beeps.

After 96 2, enter the two-digit message numbers from the Memory Status List

(ex. 01 ) and end by pressing 00.

ex.) To receive NO.1 and NO.2 messages, press 96 201 02 00.

If you want to retrieve all messages, simply press 00.

ex.) To retrieve all fax messages, press 96 2 00.

9. When you hear your fax machine through the handset responding with afax

tone, press START.

10.Replace the handset.

ll.Your remote fax machine will print the fax messages.

Changing the Fax Forwarding Number Remotely

1. Pick up the handset of a remote fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code (159*).

4. As soon as you hear two (2) short beeps, press 954.

5. Enter your new Fax Forwarding number using the number keys (up to 20 digits).

You can not register *and # as dial numbers. Use * to create a pause between

the dial numbers.

6. Press # after entering the new number.

7. As soon as you hear the next two (2) short beeps, press 961.

8. When you hear your fax machine through the handset responding with a fax

tone, press START and hold the handset.

9. Your remote fax machine will print the Memory Status List. Look at the list to

make sure the new Fax Forwarding number you registered is correct.

10.If the new number is correct, wait for the next two (2) short beeps, and press 955.

(If the new number is incorrect, press 954 and reenter the number beginning at

Step 5.)

ll.Replace the handset. Your new Fax Forwarding number is activated.

• r]r

11-23

MESSAGE CENTER MODE SETTINGS VOZCE, M

H) VOICE _M

Voice Alarm

This function can help you manage your work schedule. With this function, you can record your

schedule of events for the following week on your fax machine and have your fax machine alert

you at scheduled time. The fax machine will play a recorded voice message (which you store) to

remind you of your appointment or schedule. For each appointment reminders, you record a voice

message, and key in the date and time you wish the message to be played. When the set time

comes you will hear the message played back on the fax machine. It's a great tool for keeping

important appointments.

Setting the Voice Alarm

You can start setting your Voice Alarm by pressing FUNCTION and RECORD. You need to

enter 3 pieces of information for setting the Voice Alarm : 1) day, 2) time, and 3) voice message.

To record a voice message, use the handset. You can set up to one week's worth of Voice Alarm

messages.

, IIII m I' 1:11_ [,1_llr;_'&Vj III11,1"[olV,l,mm

(09/12/1996 15:25

1. Press FUNCTION.

2. Press RECORD when

shows:

"ENTER NO. & SET".

3. Wait for 2 seconds.

the LCD

Press --_ (left arrow) or _ (right

arrow) to select a day.

Example: If today is Wednesday, you can

choose from: TODAY, TOMORROW,

FRIDAY, SATURDAY, SUNDAY, MON-

DAY, TUESDAY.

Example: SAT.

Press SET.

The current time will be displayed.

(ENTER NO. & SET )

[VOlCEALARM

((L

(

SET DAY=TODAY

SELECT ÷ ÷& SET

SET DAY=SAT

SET TIME=f5:25 )

]

6. Enter the time in 24-hour format.

Example: 20:00 (8:00 P.M.)

7. Wait for 2 seconds

8. Press RECORD.

(SET TIME=20:O0 )

( PRESS RECORD KEY )

(PICK UP HANDSET )

III1! ...,i,,, .... !11!! !!! ! !1 !

VOICE M MESSAGE CENTER MODE SETTINGS

9. Pick up the handset and speak your

Voice Message (up to ICM MAX.

TIME).

10.Press STOP or replace the hand-

set.

( REC.MSG. :01/20 )

C REC.MSG. :18/20 )

( 09/12/1996 15:26 )

Helpful Hints You can record Voice Alarm Messages to help you manage your workload even

when your memory is set for "TAD: OFF" or "TAD: EXT." in Message Storage

[see page 11-7).

[_o]l[o]:

being recorded will be cancelled. Also, the entire entry including the day and time

will be deleted.

If you don't press RECORD within 2 seconds d.c. while the LCD displays "ENTER

NO. & SET") after you press FUNCTION, you will not be able to enter the

schedule.

The number of entries in your schedule will not be counted in the total of incoming

calls on your TAD. Consequently, the LCD will display the date and time after you

enter the schedule.

FOR YOURINFOI_MA,iiON

Recording Voice Messages for the Voice Alarm

•You can set the maximum recording length for a voice message, from 20-60

seconds. Use Function menu 8-5 (See page 11-14). This setting also applies to

incoming messages in Message Center and Personal Mailbox, memos and voice

information.

• You can enter up to 99 entries of voice messages, and a combined total of 99 entries

of incoming messages and memos.

Examples of Voice Alarm messages:

"There's a meeting in the conference room on Nov. 7 at 1:30 PM"

" Call Mr. Johnson at ABC Trading Co. on Nov. 8 at 2:00 PM"

" Dentist Appointment on Nov. 9 at 10:00 AM"

" Mr. Brown, could you please attend the sales meeting in the conference room

on Nov. 10, at 4:00 PM?"

When you call your fax machine from a remote location to play back your schedule

of events, you will not be able to see the display for the dates and times in the Voice

Alarm, so it's a good idea to mention the dates and times when you record the voice

messages.

___ ....... ]IIIgl! rigW ..... L!tJIL ....... i ___]r. 11-25

MESSAGE CENTER MODE SETTINGS VOICEALARM

How Will the Voice Alarm Perform When the Set Time Comes...

If you have the Voice Alarm set at Monday, 15:26, the following will happen:

1. The _ct time appears, a beep fbl-

lows and you will hear the voice

message played once.

2. The playback of the voice message

finishes.

mn i" I :i Plb-i_ Ir_,¥A,,_j]I!I_i: [*_,,v_

__09/12/1996 15:25 ]

(MONDAY 15:26 ]

(( 1.REPEAT 2.EXIT _

( voice ARM

3. If you want to hear the voice mes-

sage again, press 1, if not, press 2.

Example: Press 2 key.

- If you don't press 1 or 2 after 10

seconds, the machine will simply re-

turn to its normal idle position and

display the date and time.

(09/12/1996 15:26 )

I_o_l[_l -..j

11 you _x,mt to _top l.hc beL, pmg m .-,Lop playing a Voice Ala[m lllL'_Sdg_', pl("_

STOP.

2'he Voice Alarm message will not be played when you are sending or recen*mg a

fax, using the phone, receiving a fax into the memory or when one of the Message

Center functions is operating. However, the voice message will be played once

these activities are finished.

The Voice Alarm message will automatically be cleared after it has been activated/

played. If the machine discovers that you have a Voice Alarm message with a time

earlier than the present due to the change of the current date and time, it will

immediately play the schedule once and then erase it.

If you have two entries in your schedule with the same date and time, they will play

one after the other.

..... "...............................212............_._._..:_ "" _2.2 ..___,_I;:L ". _'_4_ "__

11-26

VOICEALARM MESSAGE CENTER MODE SETTINGS

Using the Voice Alarm: Playing Entries, Erasing Entries One by

One, Erasing All at Once

Once you press FUNCTION, be ready to press PLAY, or ERASE imme&ately, depending upon

whether you want to play an entry or erase everything. For instructions on how to play and how

to erase, refer to the instructions in the ICM, Memo section. (See page 11-10, 11-12.) When you

play an entry, the display will show you the date and time of your scheduled entries. You can

delete entries one by one, the same way you would do so for incoming messages or memos: press

ERASE while playing an entry.

11you don t pl (..,> I*LA_ or ]:,RASE wltlun 2 >ccund._ tl.c. _ lille the Lt_ Ddl_pl,_ 3 >

"ENTER NO. & SET") after you press FUNCTION, you will not be able to play

back or delete entries.

If you don't press FUNCTION, and just press PLAY, you will only be able to hear

incoming messages and memos. You won't be able to hear the Voice Alarm

messages.

If you don't press FUNCTION, and just press ERASE, you will only be able to

delete incoming messages and memos. Voice Alarm messages will not be deleted.

Remote Control of the Voice Alarm

When you are o11 the road, you can call your fax machine and play back your Voice Alarm

messages. (See Page 11-22.)

• _oU c_tn[tot >eL the Voice Ald_m b 3 tt,ntott, cuiitl'ol.

• Also, note that you will only be able to hear the recorded Vmce Alal., J,_('._.tb;l 'l ou

will not be able to see the dates and times of the schedule on the display, so it's a

good idea to record important dates and times as part of your Voice Alarm

messages when you first record them.

11-27

MESSAGE CENTER PRO SETTINGS GETTINGSTARTED

12. MESSAGE CENTER PRO SETTINGS

(ONL Y FOR FAX 1450MC/1550MC, MFC 1850MC/1950MC)

A) GETTING STARTED

What is Message Center Pro?

As an additional enhancement of the Message Center, the Message Center Pro provides you

with:

• Fax-on-Demand

• Voice-on-Demand

• Personal Mailbox

You can easily set up all of the above functions in the FUNCTION menu as well as turmng the

Message Center Pro on or off.

Using the Message Center Pro will have no effect on the standard Message Center functmns.

MSG CTR PRO: OFF

(Incoming Call )

MSG CTR OGM I

MSG CTR 1

FEATURES

MSG CTR PRO: ON

(Incoming Call )

J MODE

MSG CTR PRO OGM

MSG CTR PRO [__ MAIL BOX OGM

FAX ON

DEMAND OGM

VOICE ON

DEMAND OGM

MSG CTR

FEATURES

What Fax-on-Demand and Voice-on-Demand Do

The fax-on-demand and voice-on-demand allow you to store fax and voace messages into the

memory boxes, respectively. People calling to your fax machine can gain selective access to certain

messages.

This fax machine has up to 99 fax-on-demand memory boxes and up to 99 voice-on-demand

memory boxes. You can use the memory boxes to provide callers with more information

automatically and effectively, without answering the call yourself.

12-1

GETTINGSTARTED MESSAGE CENTER PRO SETTINGS

l[o]j[o] .j

"_ot. l\l_.._.,t_t ('cnttt l'ru .._d Standard l_lc._._g(. Centei combined ha_e atotal

capacity of 8 minutes of voice messages or 20 pages of fax messages. The memory is

a flexible dynamic memory, so when you use a combination of Fax-on-Demand,

Voice-on-Denmnd and Personal Mailbox, the memory will be used on a first come,

first served basis. Although the Fax-on-Demand and Voice-on-Demand functions

each allow you to enter message numbers from 01 to 99, you are still limited by the

8 minute or 20 page total capacity. The flexibility of numbers will let you categorize

your messages with a numbering system. For example: 01 directions to your office,

10 - 19 product information, 20 -24 price lists, 30 - 33 sale events, etc.

The memory on your machine can be expanded.

FOR YOUR INFORMATION

Application Examples of Fax-on-Demand/Voice-on.Demand Features

For smaller-scale business stores or offices:

Using the fax-on-demand, you can store

• your new product news in memory box 01,

• your price information in memory box 02,

• your shipment schedule in menmry box 03,

• the lineup of all your product family in memory box 04, and

• your order forms in memory box 05.

The voice-on-demand feature will allow you to record the same information verbally.

To set up voice-on-demand, verbally record the Level 10GM and Level 20GM (see

page 12-6) and turn on the Message Center Pro.

When customers call you, the recorded Level I and 20GM will direct them to access

the memory boxes containing the information they want. The customers can extract

information as a fax or voice message, even if no one is present in your office. It means

that the fax machine autonmtically answers your customers' calls.

What the Personal Mailbox Does

The personal mailbox feature allows callers to enter a confidential fax or voice message into the

selected one out of five personal mailboxes (compartments).

Each of those personal mailboxes can be accessed only with a pre-determined password, so that

even if the fax machine is used by more than one person, this feature helps protect the privacy

of the users.

You must use the password to extract a confidential fax or voice message from your mailbox when

you call from a remote fax machine.

-12-2

MESSAGE CENTER PRO SETTINGS GETTINGSTARTED

FOR YOUR INFORMATION

Application Examples of Personal Mailbox

For smaller-scale business stores or offices:

In abusiness office where sales persons work out of the office, assign personal

mailbox 01 to Mr. A, 02 to Mrs. B, 03 to Ms. C, ... Customers with orders or inquiries

can gain direct access to the appropriate person for a quicker response.

For residential users:

At home, assign personal mailbox 01 to Father, 02 to Mother, 03 to Sis, 04 to Junior,

.... That way, all family member's messages will be organized in a group for each

person, for quick and easy retrieval.

NOTE: The password for a personal mailbox can be easily registered, changed or

checked on the display through function menu 9-3.

12-3

GETTINGSTARTED MESSAGE CENTER PRO SETTINGS

How the Caller Accesses the Fax-on-Demand, Voice-on-Demand

Memory Boxes or Personal Mailboxes

Callers can easily access a fax-on-demand or voice-on-demand memory box or personal mailbox

while being guided by the 1st and 2nd Level OGMs below.

Caller Access Route Your Setting up Procedure

Incoming Call )

l1st Level OGM

(for Message Center Pro)

01. 02*

2nd Level OGM

for

Mailbox

OGM

for

Fax-on-

Demand

OGM

for

Voice-on-

Demand

OGM

Ft I I ILIIllllI II 'Jill

@@@®®6@..........@@@@........@@

5 mailbox 99 memory 99 memory

compartments boxes boxes

(for fax/voice (for fax (for voice

ICM) OGM) OGM)

Setting up Step 1

Storing messages in the memory boxes

Step la: For Fax-on-demand

Storing fax information in a

memory box

(see page 12-7.)

Step I b:

Step lc:

For Voice-on-demand

Recording voice information in

a memory box

(see page 12-10.)

For Personal Mailbox

Setting up a password and re-

cording a personal mailbox

OGM for the mailbox

(see page 12-12.)

Setting up Step 2

Recording a 2nd Level OGM** for each

fax-on-demand, voice-on-demand, or per-

sonal mailbox

**: See page 12-6. (see page 12-13.)

Setting up Step 3

Recording a 1st Level OGM* for Message

Center Pro

*: See page 12-6. (see page 12-16.)

Setting up Step 4

Turning on the Message Center Pro

(see page 12-18.)

Helpful Hints It is a good idea to store the command menu list of fax-on-demand and voice-

on-demand in fax-on-demand memory box 01. and guide callers to retrieve the

list first.

12-4

MESSAGE CENTER PRO SETTINGS SErrINGUPrHSF, /VO CE.ON.DEM D

B) SETTING UP THE FAX/VOICE-ON-DEMAND

You can easily set up the fax-on-demand and voice-on-demand in the FUNCTION menu using the

following steps:

Setting up Step 1

Storing messages in the memory boxes

Step la: For Fax-on-demand

Storing/Erasing/Printing fax information in a memory box

(see page 12-7.)

Step lb: For Voice-on-demand

Recording/Erasing/Playing a voice information in a

memory box (see page 12-9.)

Step lc: For Personal Mailbox

Setting up a password and Recording a Personal Mailbox

OGM for the mailbox (see page 12-11.)

Setting up Step 2

Record,rig a 2nd Level OGM** for each fax-on-demand, voice-on-

demand, or personal mailbox

**: See page 12-5. (see page 12-12.)

Setting up Step 3

Recording a 1st Level OGM* (Message Center Pro OGM)

*: See page 12-6. (see page 12-15.)

Setting up Step 4

Turning on the Message Center Pro

(see page 12-7.)

You can use any one of these functions, a combination or all of them.

For instance, to set up only the fax-on-demand function, perform Step la and then Step_ 2 through

To set up the voice-on-demand and personal mailbox, perform Steps lb and lc and then Steps 2

through 4.

-12-5

8ETTINGUPTHEFAX/VOICE-ON-DEMAND MESSAGE CENTER PRO SETTINGS

FOR YOUR INFORMATION

*1st Level OGM: (Message Center Pro Outgoing Message)

When the call is connected to your fax machine, the 1st Level OGM will tell the caller

that he/she should press 01., 02* or 03* to access the 2rid level OGM for fax-on-

demand, voice-on-demand, or mailbox, during or after the OGM.

The OGM also will tell that callers can leave voice messages or fax messages by

pressing the remote activation code when or after the OGM.

** 2nd Level OGM: (Fax-on-Demand, Voice-on.Demand, Mailbox

Outgoing Message)

Next, the 2nd Level OGM will tell the caller the titles of messages stored and their

memory box numbers. For the mailbox, it will tell the assigned persons' names and

mailbox numbers.

Access to the Target Memory Box:

Target memory box is the mailbox compartment where a caller can record a personal

message for the person assigned to that mailbox.

The caller can access a memory box following the instructions of the 2nd level OGM.

For the mailbox, the caller can record his/her fax or voice message into the target

mailbox after checking the name of the person assigned to that mailbox by the

personal mailbox OGM.

Ul rllllln 12-6

MESSAGE CENTER PRO SETTINGS $ETTINGUPTHEFAXIVOICE-ON-DEMAND

Setting up Step la: For Fax-on-Demand

Storing/Erasing/Printing Fax Information in a Memory Box

Storing Fax Information in a Memory Box with Multi-Resolution Page by Page

"Fax information is the fax document you are storing in a fax-on demand memory box for your

callers to retrieve.

You can store each fax-on-demand information at different resolution page by page as follows:

1. Place the document into the feeder.

2. Press FUNCTION.

- If you want to store fax information at

various resolutions page by page, follow

these steps below. If not, skip to the

step 9 below.

3. Press 1.

4. Press 5.

5. Press _. (left arrow) or ..-- (right

arrow) to find the resolution you

want for the page in your

documents.

Example: FINE.

6. Press SET.

Return to step 5 for setting the resolution

for page 2 and the following pages.

7. When you finish setting the

resolution for all your pages, press

STOP.

8. Press FUNCTION.

9. Press 9.

10.Press 4.

ll.Press SET.

ml'1:11 D]g] :,llEV|','I I ! I[':t: [elVN!i..

(09/12/1996 15:25

_I FAX: NO. & START )'_

COPY: PRESS COPY

(1.TEMP.SETTINGS )

(1.TEMP.SETTINGS

(5.RESOLUTION ]

( PAGE 01:STANDARD ]_(

"-(.SELECT,- -, SET)

(PAGE OI:FINE )

(PAGE 02:FINE

(_ FAX: NO. & START ]_

COPY: PRESS COPY ]

(1.TEMP.SETTINGS _)

( 9. SETUP MC PRO

(._4. FAX INF0 .]

(FAXNO.:_ ]

12-7 ......... I ]r I![]k

SETTING UP THE FAXIVOICE-ON-DEMAND MESSAGE CENTER PRO SETTINGS

12.Use the number keys to enter the

memory box number that you wish

to use.

Example: 14

FAX NO. : 14

13.Press SET. ( REC/ERASE/PLAY?

14.Press RECORD.

( PRESS START KEY )_

"*L SET RESOLUTION ]

15.PressSTART. ( MEMORY 100% ]

The machine will start storing the

information.

The machine will display the remaining

memory available to store additional fax

information.

FAX NO. :_

Storing Fax Information in a Memory Box at One Resolution

You can store all the pages of fax-on-demand information at one resolution, such as "S.FINE"

1. Place the document into the feeder.

2. Press FUNCTION.

3. Press 9.

4. Press 4.

5. Press SET.

6. Use the number keys to enter the

desired memory box number.

Example: 18

7. Press SET.

8. Press RECORD.

9. Press RESOLUTION repeatedly

until you get the desired resolution.

mi: 1:11D][,']"Jir;ik*Avl iiIi_,]: [e]hvn_l,,

( 09/12/1996 15:25 )

(FAX: NO. & START ) -%

( COPY: PRESS COPY )J

( 1.TEMP.SETTINGS )

( 9. SETUP MC PRO ]

( 4.FAX INFO )

( FAx No.:_ ]

( tax No.:18 ]

( REC/ERASE/PLAY? )

(( PRESS START KEY ,))

( SET RESOLUTION ]

10.PressSTART. ( MEMORY 100% )

The machine will start storing the data.

CFAX NO. :_

12-8

MESSAGE CENTER PRO SETTINGS 8ETTINGUPTHEFAXIVOICE-ON-DEMAND

Erasing Fax Information in a Memory Box

You can erase the fax information you have stored previously in the memory boxes.

Press ERASE in the step 8 in the

above procedure.

Press 1 then the machine will erase

the fax information you stored in

memory box 14.

The machine status will return to step 7

above.

/ i" 1:11D]F,'_"JIr-'YAVj It II_]" [e_Va!m_

REC/ERASE/PLAY?

ERASE THIS MSG.?

1.CLEAR 2.EXIT )

( REC/ERASE/PLAY? ,)

Printing Fax Information in a Memory Box

To check the fax information you have stored previously in the memory boxes, you can print your

fax information.

8. Press PLAY in the step 8 in the

above procedure.

The machine will print your fax

information stored in memory box 14.

The machine status will return to step 5

above.

(REC/ERASE/PLAY? ]

(PRINTING ]

(FAX NO.:_

i2-9 .... _:-- ::Z_Z ..ZLZ :iZ'..:. 1...1..._ 1:..." .':. ::LZ i__-ACZ.i ..... _'L.:_mls- -ZZ:_ __ : _,ul.0!:!%.:_m_

8ETTINGUPTHEFAXIVOICE-ON-DEMANDMESSAGE CENTER PRO SETTINGS

Setting up Step lb: For Voice-on-Demand

Recording/Erasing/Playing Voice Information in a Memory Box

Recording Voice Information in a Memory Box

"Voice information" is the outgoing voice message you are recording in a memory box as a selection

available for your callers to hear.

Record a voice infornmtion for the callers.

_ ,'4_'/,'ll (el "J,q,_ _ n |" 1:11.] [,']_11,_YA':III Hi,1•[olf, v_

(09/12/1996 15:25

I. Press FUNCTION. (1 .TEMP. SETTINGS ]

2. Pressg. ( 9.SETUP MC PRO )

3. Press5. ( 5.VOICE INFO ]

4. Press SET. (VO I C E N0. :_ )

5. Use the number keys to enter the [ V01 C E N0. : 14 ]

memory box number.

Example: 14

6. PressSET. _ REC/ERASE/PLAY? ]

7. PressBECOBD. (, PICK UP HANDSET ]

8. Pick up the handset. ( R EC 0R D 0GM :00 /20 ]

9. Record a message. (up to ICM MAX. ( RECORD 0GM :15/20 ]

TIME).

- You can set the maximum recording

length for a voice information, from 20-

60 seconds.

Use Function menu 8-5 (see page 11-

14).

This setting also will change the

maximum length of incoming messages,

memos and voice alarm.

lO.Replace the handset.

The machine automatically will play back

the recorded message.

/--<Y'_Fecora'more messages, return to

step 5 above.

To exit, press STOP.

(PLAYING OGM

(VOICE NO. :_

I......... I_][II

12-10

MESSAGE CENTER PRO SETTINGS SErrINGVPr_r._IVOm_-ON-D_MaN_

Erasing Voice Information in a Memory Box

You can erase the voice information you have previously recorded in the memory boxes.

Press ERASE in the step 8 m the

above procedure.

Press 1 then the machine will erase

the voice information you recorded

in memory box 14.

The machine status will return to step 6

above.

I_l i "-I =11@[."l"Jtlr'-¥'A'A'lItltK_:']"-[o]h'J

(

REC/ERASE/PLAY?

ERASE OGM?

I.CLEAR 2.EXIT ))

)

REC/ERASE/PLAY?

Playing Voice Information in a Memory Box

To check the outgoing voice messages you have recorded previously in the menmry boxes you can

play back your voice information.

( REC/ERASE/PLAY? )

8. Prcs_PLAY. ( PLAYING OGM )

The machine wall play back your voice

information stored in menmry box 14.

The machine status will return to step 4

above. (VOICE NO.:

12-11

SETTING UP THE PERSONAl, MAILBOX MESSAGE CENTER PRO SETTINGS

C) SETTING UP THE PERSONAL MAILBOX

Setting up Step lc: For Personal Mailbox

A Password and Recording a Personal Mailbox OGM for the Mailbox

Set up a password and record a personal mailbox OGM for the callers. Five mailboxes are

available. Fax messages will be received into each memory boxes and will not be printed unless

the owner of the memory box prints it intentionally.

1. Pres_ FUNCTION.

2. Press 9.

3. Press 3.

4. Press SET.

.Press -I= (left arrow) or _ (right

arrow) to show the target mailbox

number.

Example : 02.

6. Press SET.

7. Enter the desired 4-digit code as

your password.

Example: 1768.

8. Press RECORD.

9. Pick up the handset.

10.Record a personal mailbox OGM

no longer than 20 seconds.

The OGM should tell callers your name

and that the machine can receive either

voice or fax messages. (For a message

example, see the next page.)

11. Replace the handset.

The machine automatically will play back

the recorded message.

The machine status will return to step 4

above. You can continue and enter the

next password and personal mail_ox

OGM.

_ 1"1:11D]_']"JF:V&v,vJII _']" [o_V_W

(09/12/1996 15:25 ]

[ I .TEMP. SETTINGS ]

( 9.SETUP MC PRO

( 3..A_L BOX )

(BOXNO.:01 ]_

(SELECT <- -) & SET 1 J

[BOXNO.:02 ]

( PASSWORD:XXXX ]

(PASSWORD: 1768 )

I REC/ERASE/PLAY? )

[

(

PICK UP HANDSET ]

RECORD OGM:O0/20 ]

RECORD 0GM:15/20 )

(PLAYING OGM

(¢ BoxNO.:o2

(5ELEGT f "_ _ SET )_

I!lll!! I !1!1!11 lit 11 12:12

MESSAGE CENTER PRO SETTINGS SETTING UP THE PERSONAL MAILBOX

Message Example

For Personal Mailbox assigned to John Baker:

Hi. This is John Baker. If you have a confidential message for me, please record it

after the beep. If you wish to send a fax, press the start button after the beep. Thank

you.

Setting up Step 2: Recording/Erasing/Playing the 2nd Level

OGM for each Fax-on-Demand, Voice-on-Demand, and Personal

Mailbox

The 2nd Level OGM is the second outgoing message your callers will hear after they have chosen

either fax-on-demand, voice-on-demand, or personal mailbox. It must list the access numbers and

identifying name of each compartment within that group (for example, within the fax-on-demand

group).

It also must tell callers that he/she can retrieve several fax/voice-on-demand information at once

on the same line by entering the two-digit box number continuously with *at the end of the

commands.

Recording an OGM

Have you stored or recorded the messages you want for your callers? If you have, then, record a

2nd level OGM for each of those fax-on-demand, voice-on-demand, or personal mailbox information

messages you have already set up.

_,_ ,'4:fl,']l Io] "J:_,,_ ..... m i ."i :! *][.']_llr,_VAv:jII!I_']"-[o]V_

(09/12/1996 15:25

1. Press FUNCTION. (1.TEMP. SETTINGS ]

2. Press9. ( 9. SETUP MC PRO

3. Press 2. ( 2,0GM )

( MSG CTR PRO ])

"( SELECT <- ÷& SET)

4. Press -9 (left ar,'ow) or..-- _right (MAIL BOX )

arrow) key to show the target (( FAX ON DEMAND ])

memory box.

Example:mailbox. (( VOICE ON DEMAND ))

Pressing the b-- key will cycle forward

through "MAILBOX", "FAX ON

DEMAND", and'WOICE ON DEMAND."

The -4 key cycles backward.

(Do not select "MSG CTR PRO" here,

since it is for a 1st level OGM described

in Setting up Step 3.)

.- ":.................. :U: _L .........

12-13

SETTING UP THE PERSONAL MAILBOX MESSAGE CENTER PRO SETTINGS

5. Press SET.

6. Press RECORD.

7. Pick up the handset.

8. Record a message no longer than

20 seconds.

* The recorded message is played automatically.

(REC/ERASE/PLAY? ]

( PICK UP HANDSET ,)

( RECORD OGM:O0/20 ]

( RECORD 0GM:15/20 ]

_- Message Example

2nd Level OGM for the fax-on-demand:

"This is fax-on-demand. Press 01. for our product reformation, Press 02_< for price

information, or 03* for our shipment schedule... You can press 10. for our order

sheet. If you want retrieve all of them at once, press 010203... 10. after this OGM and

when you hear your fax machine through the handset responding with a fax tone,

press START. Then replace the handset. To order our products, use our personal

mailbox service on this same line. Thank you for calling."

2nd Level OGM for the mailbox:

"Thank you for your call. Ifyou want to leave a confidential fax or voice message, after

this OGM press: 01. for Mr. A's mailbox, 02* for Mr. B's mailbox, and 03* for Mr.

C's mailbox."

Erasing an OGM

You can erase the 2nd level OGMs you have recorded.

:4:L'_,l[e] "J,'J:1,__

1. Press FUNCTION.

2. Press 9.

3. Press 2.

Press --_ £left arrow) or m,- (rzght

arrow) key to select the type of

OGM to be erased among

MAILBOX, FAX ON DEMAND or

VOICE ON DEMAND OGM.

Example: FAX ON DEMAND OGM

Press SET.

nl _..................... B ..............

_i _[4D][-'l;,1r_'_Av,v_iI IL!, [e_,,v_

(09/12/1996 15:25 )

( 1.TEMP.SETTINGS)

( 9.SETUP MC PRO )

(2.0GM ]

( MSG CTR PRO )_

Q(SELECT ÷ _ & SET ] J

( FAxONDEMA.D )

(REC/ERASE/PLAY?

L5:::[!I ........ 12.14

MJ-55A_- CkN IFI_ PI_(D 5h IIIN(55 SETTINGUPTHEPERSONALMAILBOX

6. Press ERASE.

7. Press 1.

The machine will erase the fax-on-de-

mand OGM.

The machine status will return to step 5

above.

(ERASEOG.? ))

(( I.CLEAR2.EXIT)

REC/ERASE/PLAY? ]

Playing an OGM

To confirm the OGMs you have recorded, you can play back the 2nd level OGMs.

1. Press FUNCTION.

2. Press 9.

3. Press 2.

Press --9 (left arrow) or .--- (right

arrow) key to select the type of

OGM to be played among

MAILBOX, FAX ON DEMAND or

VOICE ON DEMAND OGM.

Example: VOICE ON DEMAND

Press SET.

Press PLAY.

The machine will play back the voice-ono

demand OGM.

The machine status will return to step 3

above.

(

o9/12/1996 i_:2s)

( 1.TEMP.SETTINGS ]

( 9.SETUP MC PRO )

(2.0GM )

( MSG CTR PRO ]_

( SELECT ÷ ÷ &SET] J

(VOICE ONDEMAND)

(REC/ERASE/PLAY?

(PLAYING OGM )

( VOICE ON DEMAND ]_

( SELECT <- -> &SET ] J

12-15

SETTINGUPTHEPERSONALMAILBOX MESSAGE CI--NIER PRO SEIIINGS

Setting up Step3: Recording/Erasing/Playing the 1st Level OGM

(Message Center Pro OGM)

You will record only one 1st Level OGM. It is the first outgoing message your callers will hear.

It must tell them to select the option for either Fax-on-Demand, Voice-on-Demand, or Personal

Mailbox.

Recording the Message Center Pro OGM

Have you finished Setting up Steps 1 and 2 ? Now you are ready to record the 1st level OGM.

1. Press FUNCTION.

2. Press 9.

3. Press 2.

4. Make sure that"MSG CTR PRO" is

displayed.

If not, press --_ (left arrow) or ,.-- (right

arrow) key to show "MSG CTR PRO."

5. Press SET.

6. Press RECORD.

7. Pick up the handset.

8. Record a message no longer than

20 seconds.

[

(

09/12/1996 15:25 )

1.TEMP.SETTINGS )

9.SETUP MCPRO )

2.0GM )

MSG CTR PRO ]

SELECT ÷ ÷ & SET,]

MSG CTR PRO )

REC/ERASE/PLAY?

CPiCK UP HANDSET]

RECORD 0GM:00/20 ]

(RECORD 0GM:15/20 ]

* The recorded message is played automancally.

Message Example

This is ABC Company. At the moment, we can not answer your call. If'you wish to

leave a confidential message for one of us, press 01.. You can leave a voice message

after the beep or send a fax message by pressing "51 after the beep. (See page 7-

11-13. ) If you want to receive a fax message with our new product information, press

02*. If you prefer to listen to our product information on the phone, press 03*. Thank

you for your call.

12-16

MESSAGE CENTER PRO SETTINGS SETTINGUPTHEPERSONALMAILBOX

Erasing the Message Center Pro OGM

6. Press ERASE in the step 6 in the

above procedure.

7. Press Ithen the machine will erase

the Message Center Pro OGM.

The machine status will return to step 5

above.

[

REC/ERASE/PLAY?

ERASE OGM?

1.CLEAR 2.EXIT

)

REC/ERASE/PLAY? )

Playing the Message Center Pro OGM

6. Press PLAY in the step 6 in the

above procedure.

The machine will play back the Message

Center Pro OGM.

The machine status will return to step 3

above.

REC/ERASE/PLAY?

PLAYING OGM )

(MSG CTR PRO ___

(SELECT <'-"> & SET

12-17

LISTENING TO ICMs (Incoming Messages) MESSAGE CENTER PRO SETTINGS

Setting up Step 4: Turning on the Message Center Pro

Have you finished Setting up Steps 1 through 3 ? Then, you are at the final step to turn on the

Message Center Pro.

At any time, you can prevent callers from accessingyour memory boxes for fax-on-demand, voice-

on-demand and personal mailbox by turning this function to OFF.

_i,l:ll_, • _, ,• • ,

1. Press FUNCTION.

2. Press 9.

3. Press 1.

4. Press SET.

5. Press --_ (left arrow) or ...- (right

arrow) key to turn on the MSG

CTR PRO.

6. Press SET.

7. Press STOP to exit.

( 09/12/1996 'i5:25 ]

{ Z.TEMP.SETTINGS )

(9.SETUP MC PRO

(I.MSG CTR PRO ]

_.( MSG CTR PRO:OFF ]_

[ SELECT <- -> & SET ]

( MSG CTR PRO:ON ,]

1.MSG CTR PRO ]

D) LISTENING TO ICMs (Incoming Messages)

Listening to the ICMs in the Personal Mailboxes

Look at the display to check whether your lnachine has received any ICMs. If the dzsplay shows

the current date and time, no ICM (no voice or fax message) has been received.

( MAILBOX:I 345 )_

If the display shows these alternately: ( ( T A D : 02 F A X : 09 ]

This means that mailboxes 1, 3, 4, and 5 contain personal ICMs.

The second line shows that the standard Message Center has stored two voice messages and nine

fax messages in total.

To listen to the ICMs recorded in your personal mailbox, you will need to enter your pre-

determined password.

If the ICM you have is a fax message, it will be printed; if the ICM you have is a voice message,

it will be played back.

MESSAGE CENTER PRO SETTINGS USTENIYGTOICMs(Incoming Messages)

_ I: 1:! _[,1;,iIr_.VdlhvjII1I_']: [e]hv_

While holding down SHIFT, press

PLAY.

Press --_ (left arrow) or _ /right

arrow) key to select your own per-

sonal mail box number.

Example: 03.

Press SET.

Use the number keys to enter your

pre-determined 4-digit password.

(See Setting up Step lc on page 11-

12.)

Example: 1768.

5. Press SET or wait 2 seconds.

The machine will start playing the re-

corded voice ICMs in the order they were

received. After playing all of them it will

print the faxes you received.

In the example shown on the right, 08

means that mailbox 03 contains eight

ICMs and 01 means that the first voice

ICM is being played back now.

To go to the next ICM or to return to the

previous ICM during playback, press -_

(left arrow) or ...-- (right arrow) key,

respectively.

_( MAIL BOX:I 345 )_

(TAD:02 FAX:09 ]

(( BoxNO.:01 ,]

[SELECT<--, SETJ--

CBox NO.:O3

( PASSWORD:X_XXX )

(" PASSWORD: 1768

(MESSAGE 01/08 "_

PRINTING

Retrieving the ICMs (Incoming Messages) in the Personal

Mailbox Remotely

You can call your fax machine (from another location using a touch tone fax machine) to get your

incoming voice and fax messages from your Personal Mailbox. Fax messages will be erased

automatically when you retrieve them successfully. Voice messages will remain until you erase

them (code 3).

1. Pick up the handset of a remote touch tone fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a Message Center Pro OGM, immediately

enter the access command 01. to access the Personal Mailbox.

12-19

LISTENING TO IOMs [Incoming Messages] MESSAGE CENTER PRO SETTINGS

4. When you hear the general Personal Mailbox OGM, enter your Personal Mailbox

number.

Example: 03$

5. When you hear your Personal Mailbox OGM, enter your 4-digit Password.

Example: 1768

If no fax/voice ICM is stored in the mailbox, the line will be disconnected automatically.

6. You will hear the recorded voice ICMs through the handset of your remote fax

machine, in the order they were received.

- If you want to replay the message, press 1 while listening to an ICM to play it again. If you

press 1 before a message, you will hear the previous message.

- If you want to skip to the next message, press 2 while playing ICM.

- If you want to STOP playing, press 9 during playing the ICM.

- After you have heard all ICMs, you can erase them by pressing 3, during the short pause.

7. After playing all the voice ICMs, you may hear your fax machine through the

handset responding with a fax tone. Then press START.

8. Replace the handset.

9. Your remote fax machine will print the fax messages.

Recording a Memo in Personal Mailbox on the Machine

You can record a Personal Mailbox incoming message on the fax machine by pressing SHIFT and

RECORD. Do the following steps to leave a message for a family member or calleague in their

personal mailbox.

While holding down SHIFT, press

RECORD.

Press -_I (left arrow) or m-- (right

arrow) key to select your own

personal mailbox number.

Example: 02.

Press SET.

Pick up the handset.

Record a message no longer than

20 seconds.

6. Replace the handset.

i:141_ [,'t_lF=¥lkv,vlIIIII_']:[o),Y_

(09/12/1996 15:25 ]

( BOXNO.:01 ))(

"_( SELECT <" ÷ & SET)

[ Box No.:o2 ]

( PICK UP HANDSET ]

[ REC.MEMO:O0/20 ]

( REC.MEMO:15/20 ]

(I TAD:O0 FAX:O0 ]_

MAIL BOX: 2 )

.... I ..... I 12-20

MESSAGE CENTER PRO SETTINGS LISTENING TO ICMs (Incoming Messages)

Erasing ICMs (Incoming Messages) from the Personal

Mailboxes

You can erase the voice ICMs recorded in your personal mmlbox, one by one or all at one time.

If you want to erase them one by one while playing them back, see "Erasing Voice ICMs One by

One" below.

If you want to erase all voice and/or fax massages at one time, see "Erasing all of the fax/voice

ICMs all at one time." Fax ICMs recorded in your personal mailbox can not be erased one by one.

Erasing Voice ICMs One by One

While holding down SHIFT, press

PLAY.

Press --9 (left arrow) or =,-- (right

arrow) key to select your own

personal mail box number.

Example: 03.

Press SET.

Use the number keys to enter your

own 4-digit password.

Example: 1768.

5. Press SET or wait 2 seconds.

The machine will begin playing the re-

corded voice ICMs in the order you re-

ceived them.

Erase the message either during or

immediately after playback by

pressing ERASE.

7. Press 1.

The machine will erase that message

and go to the next ICM.

m!: 1:11e]_.'t_IF_'VAv,v!III_']: [e_,v,'J_m

(( .AT,.OX:l34s ))

(. TAD:02 FAX:09 )

([ BoxNo.:oi )3

CSELECT<-* a SET)-"

BOX NO.: 03 )

( PASSWORD:XXXX )

( PASSWORD: 1768 )

MESSAGE 01/08 )

(ERASE THIS MSG.? )_

([ I.C,EAR2.EXIT)

( MESSAGE01,'07 )

12-21

LISTENING TO ICMs (Incoming Messages) MESSAGE CENTER PRO SETTINGS

Erasing All of the Fax/Voice ICMs at One Time

It is not possible to erase a single fax message, you can only erase them all or none of them.

If you choose to erase all the fax messages, your fax machine automatically will print any fax

messages that have not been printed, before it erases them from the memory.

iI'I_ !_[,,']d]V;'VL17Alqii[,.',]],_ev]hT_I

While holding down SHIFT, press

ERASE.

Press -9 (left arrow) or P-- (right

arrow) key to select your own

personal mailbox number.

Example: 03.

Press SET.

Use the number keys to enter your

own 4-digit password.

Example: 1768

5. Press SET and wait 2 seconds.

.Press _ (left arrow) or D._ (right

arrow) to select whether you want

to erase all voice messages (TAD),

all document messages (FAX), or

all messages (MSG).

Example: FAX.

7. Press SET.

8. Press 1.

The machine will erase all of the fax

ICMs stored in your personal mailbox.

(

"( TAD:02 FAX:09 )

(( BOXNO.:OZ ))

SELECT <- ÷ & SET )

( BOX NO.:03 )

(PASSWORD:XXXX ]

(PASSWORD:1168)

(( ERASE ALL TAD? )

( SELECT <" ") & SET ]

(ERASE ALL FAX? )

( ERASE ALL FAX? _

(( 1.CLEAR 2.EXIT )

[PRINTING )

12-22

HOW TO USE THE COPY FUNCTION

13. HOW TO USE THE COPY FUNCTION

Making a Single Copies

Use this function to make a single copy.

1. lnsert the documents fhce down

into the feeder.

2. Press COPY.

(09/12/1996 15:25 ,I

_( FAX: NO. & START I)

( COPY: PRESS COPY 1

NO.OF COPIES:01 ]_

L[ ENTER & COPY KEY ] J

3. Press COPY or just wait for 5 sec-

onds.

COPYING

Helpful Hints

NOTE:

1. Set the resolution to e_ther PHOTO or S.FINE. If you select STANDARD or

FINE, the resolution will automatically change to S.FINE.

2. When you want to change the resolution for each page, use Function menu

1-5 (see page 6-13) to set the resolution for each page.

3. When you want to make a copy, make sure the text or image on the original

document is not too close to the edge. Your fax machine cannot read anything

closer than 4 mm (1/8 inch) from the edge.

4. Do not pull on the paper while copying is in progress. This may distort the

copied image and damage your machine.

Original documents should be straight, non wrinkled, to be fed correctly. Otherwise

the documents may jam occasionally.

13-1

HOW TO USETHE COPY FUNCTION

Making Multiple Copies

There are two ways to make multiple copies on your fax machine. The first is the stacking method,

this will make "n" copies of page one, "n" copies of page two and so on. These will all be stacked

on top of each other. The second method is the sorting or collating method. This is when the fax

machine scans the entire document and then makes i copy of page 1, 2, 3, 4 in order. Then makes

a second copy of 1, 2, 3, 4 until a total ofn copies has been made.

(Stacking)

IIII III iii i ii ii i iiii ii

1. Place the documents thce down into

the feeder.

2. Press COPY.

3. Enter two digits for the nmnber of

copies you want using the number

keys (Max. 99 copies).

Example: 05.

(Sorting)

( o9/ 2/1996 )

(FAX: NO. & START )_

{( COPY: PRESS COPY

[ .oo coPiEs:ol ))

{( ENTER & COPY KEY )

NO.OF COP I ES :_0_5 )

4. Press COPY or just wait 5 seconds.

5. Press --_ (left arrow) or ,,,-- (right

arrow) to select the stacking or

sorting method.

Example: STACK.

(MULTI COPY: STACK )-%

(SELECT <--÷ & COPY _W

MULTI COPY: STACK

6. Press COPY to begin copying. COPY STACK

NOTE: 1. When making Mulhple Copies, do not let the receiving tray become overstacked.

Remove the copied paper from the receiving tray frequently.

2. When making Multiple Copies, make sure there is enough recording paper in the

machine.

rFOR YOUR INFORMATION "

If you are using the stacking method, press STOP. If you are using the sorting

method, press COPY to copy the portion that is in the memory, or press STOP to

cancel.

I!!!!!! I __ ]I ........... _[_!_ .......

13-2

HOW TO USE THE COPY FUNCTION

Making Reduced and Enlarged Copies

Use this function to make reduced or enlarged copies of a document. Select Auto Reduction

(AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the

recording paper. To enlarge or reduce a document, select one of the enlargement/reduction ratios:

150%, 125%, 120%, 93%, 87%, 75% or 50%. If you want to reproduce the same size, select 100%.

mmmmmmm[4_'+I _e] :j"_:b_ ml|:l:il_m_

1. Insert the documents fhce down

into the feeder.

2. Press ENLARGE/REDUCE.

(09/12/1996 15:25

I FAX: NO. & START ])

(( COPY: PRESS COPY )

(ELGIRDC :AUTO ]_

(C SELECT++ & COPY

3. Press -9 (left arrow) or _ (right

arrow) to choose the setting.

- If you want Auto Reduction, se-

lect "AUTO".

- Ifyouwant to reproduce the same

size, choose 100%.

- For Fixed Enlargement or Reduc-

tion, choose one of the following

settings: 150%, 125%, 120%, 93%,

87%, 75% or 50%.

Example: 93%

4. Press COPY.

5. Enter two digits for the number of

copies you want using the number

keys (Max. 99 copies).

Example: 05

_( NO.OF COPIES:01

C ENTER & COPY KEY +)_"

( NO.OF COPIES:05 ]

6. Press COPY or just wait for 5 sec-

onds. ( MULTI COPY:STACK ]]

(( SELECT <-->& COPY ]

7. Press --9 (left arrow) or ,_ (right

arrow) to select the stacking or

Sorting method.

Example: STACK.

8. Press COPY to begin copying.

( MULTI COPY:STACK ]

(COPY STACK

13-3 ........... I! ! nr11 .................................................

HOW TO USETHE COPY FUNCTION

will be cut off.

The selection you made under Function menu 5-6 (see page 7-6) will not affect

enlargements, but it will affect reductions, as follows: If the recording paper is

letter size, you can select a reduction ratio of 93%, 87%, or 75_. If it is A4 size, you

can select a reduction ratio of 93% or 87%, and if it is legal size, you can select 93%

only. (See page 7-6-8.)

13-4

PRINTING REPORTS AND LISTS

14. PRINTING REPORTSAND LISTS

You can print the following lists and reports under function item 3. PRINT REI'OR'I'S.

Level one Level two

function function Content Page

3. PRINTREPORTS

1. ACT.REPORT

2. ALLDIAL

The Activity Report lets you know

whether transmissions and incoming

faxes were received.

m. _

This is a list of the names and numbers

that are stored in One-Touch and Speed-

Dial memory, printed in One-Touch and

Speed-Dial number order.

The same as the All Dial list printed in

alphabetical order.

14-3

14-3,4

3. TEL.INDEX

This allows you to check the Cover 6-14

4. COVERPAGE Page format.

5. CALLBACKMSG 6-19

Used to check the Call Back message

format.

6. USEROPTIONS

The settings for FUNCTION 5 to 9

(USER OPTIONS, TEL OPTIONS,

SETUP SYSTEM, SETUP MSG CTR,

REMOTE FAX OPT and SETUP MC

PRO) are printed here.

You can choose whether the

Transmission Verification Report will

be printed after all faxes you send.

ON/OFF

The addressee and the amount of

occupied memory for items stored in

the memory are printed here.

7. XMITREPORT

8 MEMORYSTATUS

14-5

14-6

You can review calls you received by

9. CALLERID checking this list. 7-22

Other Reports

The following reports are printed automatically, for your information.

Help List (By pressing HELP on the control paneL) [See page 3-8.)

Polled Report

Delayed Transmission Report

Broadcast Report

Sequential Polling Report

Transmission Verification Report

14-1

HI_'II_I INq7 I_EP'UI_ Ib AND Llblb

All the reports and lists may be printed as follows:

•D • ._ ,"]'[olVIm.._

1. Press FUNCTION.

2. Press 3.

3. Press the number of the level two

function you wish to print.

Example: 1.ACT.REPORT.

4. Press START.

Activity Report Interval

( 09/12/1996 15:25 )

( I.TEMP.SETTINGS ]

( 3.PRINT REPORTS )

( 1.ACT.REPORT ]

(PRESS START KEY ]

(PRINTING

An Activity Report can be printed at certain intervals that you specify. You can set the journal

period to "OFF", "6 hours", "12 hours", "24 hours", "2 days". "4 days" or "7 days". The Activity

Report will list all outgoing and incoming faxes (only the last 30) during that period. The factory

default setting is OFF.

After the Activity Report has printed at the preset interval, the information will be deleted and

can not be recovered. However, at any time between these scheduled reports, you can manually

print the Activity Report and the information will remain.

NOTE: Ifyour Activity Report is not listing all your transactions, select a shorter interval period.

1. Press FUNCTION.

2. Press 7.

3. Press 3.

4. Press -9 (left arrowl or m,- [right

arrow) to choose the setting.

Example: 12 HOURS.

If you select seven days, you should choose

the base day of the week.

5. Press SET.

6. Enter the time to print in 24-hour

format using the number keys.

Example: 19:45_7:45P._.t.

7. Wait for two seconds.

8. Press STOP to exit.

I I

B j: 14 J,][.']_Ir:V&vivjIIII_']: [el';_,,_

(09/12/1996 15:25 ]

( I.TEMP.SETTINGS ,)

( 7.SETUP SYSTEM )

( 3.INTERVAL )

( ACT.RPT.:OFF )}

(SELECT ÷ ÷ & SET )

( EVERY 12 HOURS )

(START AT:_O:O0 )

( START AT:19:45 ,]

( 3.1NTERVAL ]

l I!l l I III lll_lllB 14-9

PRINTING REPORTS AND LISTS

ACTIVITY REPORT 1

TIME : 09/12/1996 19:45

NAME : BROTHER

FAX : 4155554444

TEL : 4155554445

DATE TIME FAX NO./NAME DURATION PAGE(S) RESULT COMMENT

09/12 10:00 BROTHER BOSTON 04:23 20 CV CA OK TX

09/12:10:10 NJ OFFICE O0 O0 BUSY TX

09/12 14:53 BROTHER BOSTON 48 01CV CA OK TX

BUSY

POL

RET

: BUSY/NO RESPONSE

: POOR LINE CONDITION

: COVERPAGE

: CALL BACK MSG

: POLLING

: RETRIEVAL

Note : "TX" means Transmit, "RX" means Receive.

Printing the All Dial List

You can print a list of all One-Touch numbers and Speed-Dial numbers.

I ALL DIAL LIST ]

TIME : 09/12/I_D 15:a5

NAME : BROTHER

FAX : 4155554444

TEL : 4155554445

)NE-TOUCH DIAL

NUMBER

*01

*02

*03

*04

*O5

*30

FAX/TEL NUMBER

61-2018285881

234-5678

334-5566

14155551212

DESTINATION

FAX I AUSTRIAN OFFICE

TEL I ABC COMPANY

FAX HEAD OFFICE

FAX NJ OFFICE

GROUP

@:CHAIN

-14-3 |il! !11![.. r

PRINTING REPORTS AND LISTS

I ALL DIAL LIST I

TIME

NAME

FAX

TEL

: 09/12/1996 15:25

: BROTHER

: 4155554444

: 4155554445

SPEED DIAL

NUMBER

#01

I#o2@

FAX/TEL NUMBER DESTINATION

5892786 F/T BROWNEM.

1234567 I I W. COMPANY

03-256-1121 FAX TOKYO OFFICE

5555151 MANCHESTER

@:CHAIN

GROUP

(ALL DIAL LIST of FAX 1550MC)

Transmission Verification (Xmit) Report

The Transmission Verification Report can be used as proof that you sent a fax. It lists the name

or fax number of the receiving party, the time and date of transmission, and whether the

transmission was successful. The factory default setting is OFF.

OFF:

ON:

The report will be printed automatically only if an error occurs during transmission. If the

report says "Result: NG" then send all the pages again. If the report says "Result: Check

readability of transmitted page(s) 02, 05" then send only pages 2 and 5 again.

A report will be printed automatically. It is important to read the result of each report to

check that the transmission was successful.

1. Press FUNCTION.

2. Press 3.

3. Press 7.

4. Press --9 (left arrow_ el" .,,-- (right

arrow) to choose the setting.

Example: ON.

5. Press SET.

m i:I:IIm]Iz]_ IF;.,'&','JI!I,']:[e]_','_

I 09/12/1996 15:25 ]

( 1.TEMP.SETTINGS )

(3.PRINT REPORTS ]

(7.XMIT REPORT ]

[XMIT REPORT:OFF ])(-

"'[ SELECT <- ÷ & SET ]

( XMIT REPORT:ON ]

(7.XMIT REPORT ]

6. Press STOP to exit.

! I I!! !!!!l IIII P! lit I ._ !1!1..... i........ ,,_r'ql"_+

14.4

PRINTING REPORTS AND LISTS

ITRANSMISSION VERIFICATION REPORT I

TIME : 09/12/1996 15:25

NAME : BROTHER

FAX : 4155554444

TEL : 4155554445

DATE,TIME 09/12 15:24

FAX NO./NAME NJ OFFICE

DURATION 00:00:45

PAGE(S) 01

COVERPAGE

RESULT OK

MODE STANDARD

llllr

14-5

I Ir!lI r........ I if_l ir!llrll ,,, !, _, _p_r-, ..................... r! !i .. "............

PRINTING REPORTS AND LISTS

Memory Status List

The MEMORY STATUS LIST will show you the addressee and amount of occupied memory for

items stored in the memory such as delayed transmissions and polled waiting. You will see the

combined total of stored fax messages for retrieval. The available memory is expressed as

percentage of remaining memory.

rllrl(u,r ],IU, L]B[ J

IIML Uv ]_lg'sr) it, _',

NAME BROTHER

FAX 4155554444

FEL 4155554445

l,L,

I,,,] LOI IR, UIIIrIL, rli_ ,A_d ,,i,'lz i_0 IO lb

02 INGOM[NL_ MESSAGE 09,'12/Iq96 14:20

01 MEMO LP9/1211996 12 45

02 MEMO 09/12/1996 13 15

OUIGO] NG ME SS,_bl

03 VOICE ON DEMAND

_u_

VOJLL ALARM

I iZ SCHEDULES 1O_ ]

310RED FAYES FOR _t_lrIIV,,L

IIHE RELEIVED FkOM

IIESSAGE Ol 09'12/1996 12:00 0B28242787 01

MESSAGE 02 OQ/I?/199R 14 42 5_92186 03

I l, JI0_,

CA1 ,B;

MAIL Bu,

l _ _ _LLLIVED FROM

BOXOl

TAD u_,IZ 199b 16"51

MEHuR_ tlbLO ltJ_, I_, IL-IbiL_

TIMER I, 23'4b tBROADCAST} 01 10%

POLLING WAIT[Nb 02 12t

REDIAL WAITING I_ BROTHER BOSTON 02 05%

ECM 24%

05 FAX ON DEMAND 02%

FAX FORWARD NUMBER 18006551234

MEMORY AVAILABLE

I_LE 1b% I

(MEMORY STATUS LIST of FAX 1450MC)

Your fax machine has

received 4TAD messages

You use 3 memory boxes

to store voice-on-demand

information.

<--- You set 12 scheduled

appointment reminders

You received two FAX

messages :

(A) When the fax came in

(B) Sending party's

number

This shows that Personal

Mailbox 01 has received a

TAD message.

This shows that you have

three items in the fax's

memory for timer, polling

and redial transmissions.

<--- You use 5 memory boxes

_. o store fax-on-demand

information.

This shows the Fax

Forwarding number.

_- This shows the amount of

available memory.

!1II] ir llln .__.]rl[! "" T-_ :: ":........ :_

14,fi

REGULAR MAINTENANCE AND TROUBLESHOOTING

15. REGULAR MAINTENANCE AND TROUBLESHOOTING

Regular Maintenance

You can keep your fax machine in optlmunl condition by cleaning it on a regular basis. Avoid using

thinners or other organic solvents to clean the machine and do not use any water.

Follow the four steps below:

1. Unplug the telephone line and then the power cord.

When you reconnect these lines later, make sure to connect the power cord first, then the

telephone line.

2. Wipe any dirt offthe machine using a slightly damp cloth.

3. Clean the scanner.

Moisten a small piece of soft, lint-free cloth with Isopropyl alcohol and carefully remove any

dirt from the glass cover and from the white bar of the scanner area.

Control panel

/_ Control panel

_ _'_- White bar

_-_ _ °Gfl_SSaCn°: rer

4. Clean the printer.

Open the Top cover and print head. Moisten a small piece of soft, lint-free cloth with Isopropyl

alcohol and keep wiping the edge of the print head until all dirt is removed.

Top Cover

Helpful Hints If the scanner and the print head are dirty, the quality of the transmission or

reception image, and copy becomes degraded. Use the above procedure to clean

these parts frequently.

-15-1

REGULAR MAINTENANCE AND TROUBLESHOOTING

Paper Jams

Your fax machine will sound an alarm if the document jams while going through the feeder or if

the recording paper becomes stuck.The display will show "DOCUMENT JAM" or "PRINTER

JAM".

Fixing a Document Jam

1. Open the control panel.

2. Remove the jammed documents by turning the blue gear.

-Do not pull out the jammed paper from upper side

3. Close the control panel.

4. Press STOP.

Fixing a Recording Paper Jam

1. Open the top cover.

2. Lift the two blue release levers to

open the print head.

3. Take out the printing cartridge.

4. Remove the paper cassette.

Top Cover

Print Head

5. Remove the jammed paper.

- Carefully pull out the jammed paper.

Recording paper

-I5-2

REGULAR MAINTENANCE AND TROUBLESHOOTING

Open the paper cover and remove the jammed paper by pulling in upward direction.

Paper cover

paper ig paper

6. Install the paper cassette.

Be sure to push the paper plate down until it locks in position.(See Page1-7.)

7. Install the cartridge.

8. Gently push down the print head until you hear a "click".

9. Close the top cover.

Optional Memory Board

The memory board is installed o11the main controller board inside the machine. You can add the

optional memory board for the fax.

Additional memory is available and useful to expand the memory for sending and receiving faxes.

Model Name Optional Memory

FAX 1350M N/A

(256KB) (Not Available)

FAX 1450MC/1550MC Yes

MFC 1850MC/1950MC (512 KB)

(512KB)

(total 1MB)

15-3

! II[I !' I_P

REGULAR MAINTENANCE AND TROUBLESHOOTING

Troubleshooting

You may occasionally encounter a problem with your fax machine or telephone line. If this

happens, your fax machine often identifies the problem and displays an error message. Refer to

the following list when you see an error message on the display. If additional help is needed,

please contact the following Customer Service numbers :

U.S.A 1-800-284-4FAX (4329)

1-908-356-8880 (Extension 7920)

Canada 1-800-853-6660 (CallingfromwithinCanada,8:00AM-8:0OPME.S.T.)

Error Messages

Error messages are listed below in alphabetical order.

_] (CHANGE CARTRIDGE]

(CLEAN UP SCANNER1

(COMM. ERROR

(CONNECTION FAIL

The printing cartridge has run out. Replace the

used cartridge with a new one. (See page 1-6.)

The scanner is dirty. Clean the scanner. (See

page 15-1.)

You encountered a communications error that

resulted from a poor quality phone line. Try the

call again.

You requested the polling function even though

the machine you called does not have the polling

feature.

(COVER OPEN

[-_ (DISCONNECTED ]

(DOCUMENT JAM )

(MACHINE ERROR XX)

[_] _(PRESS STOP KEY ] _

The top cover or print head cover was not com-

pletely closed. Please check them.

The telephone line was disconnected by the other

party during the communication. Try calling the

other party to see what happened.

Your documents were not inserted properly, or

the documents were not fed properly, or the

documents were too long.

Open the control panel and remove the docu-

ments. (See page 15-2) Then close the control

panel, press STOP and insert the documents

again, adjusting the guides on either side of the

document, and try sending the fax again.

Original documents should be straight and non-

wrinkled, to be fed correctly. Otherwise, the

documents may jam occasionally.

Cut the power off. Then contact the Customer

Service number listed on page 15-5.

,,mm, ! ! !! .... !!!! III!1 ..._.__LL ..... ._AL_L_

15-4

REGULAR MAINTENANCE AND TROUBLESHOOTING

(NO RESPONSE/BUSY1

_NOT REGISTERED ]

The number you called does not answer or is busy.

You also may have reached a number that is not

connected to a fax machine. Check the number

and try again.

Check that you have the correct number and

dialed it correctly. Try to call the number from a

regular telephone to make sure it is in service.

The One-Touch key or Speed-Dial number you

pressed has no number assigned to it. You need to

program a phone number. (See page 4-6~8)

[_ [PAPER EMPTY ]

(PRINTER JAM )

BROTHER Fax Machines Manual 97120064

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