BNM_UG Bright Sign Network Manager Guidev1

: Brightsign Brightsignnetworkmanagerguidev1 BrightSignNetworkManagerGuidev1 website s

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User Guide

Network Manager

www.roku.com/brightsign

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Copyright

Copyright © 2008–2009 by BrightSign, a division of Roku, Inc. All rights reserved. Roku, the Roku logo,

and the BrightSign logo are trademarks of Roku, Inc. Other brand and product names are trademarks

or registered trademarks of their respective holders.

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Contents

Chapter 1

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

What is BrightSign Network Manager? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Signing into BrightSign Network Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Setting up a BrightSign network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Chapter 2

Managing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Creating a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Arranging the files in your presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Testing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Revising a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Changing your presentation settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Scheduling a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Copying a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Renaming a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Deleting a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

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Chapter 3

Managing Your BrightSign Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Adding units to your BrightSign network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Creating distribution groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Creating reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Viewing reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Downloading reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Creating custom presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Customizing a playlist you create with BrightSign Network Manager . . 18

Adding a playlist or CSV file to your presentation . . . . . . . . . . . . . . . . . . . . . 19

Updating your BrightSign software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

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Chapter 1

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Getting Started

What is BrightSign Network Manager?

BrightSign Network Manager enables you to deliver and manage your digital sign content via an

Internet connection. You can use BrightSign Network Manager with Roku BrightSign HD2000

digital signs.

Signing into BrightSign Network Manager

To use BrightSign Network Manager, you must

contact Roku to obtain an account name, a user

name and a password. Once you have received

your account information, you can sign into the

BrightSign website so you can create and

manage your digital sign content.

1Go to www.BrightSignNetworkManager.com.

2Click Account and enter your account name.

3Click User name and enter your user name.

4Click Password and enter your password.

5Click Sign In.

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Setting up a BrightSign network

To use BrightSign Manager, you must first

set up the BrightSign HD2000 units and connect

them to a network with Internet access as described in the HD2000 documentation. Next,

you must prepare your CF/SD cards for use on a BrightSign network.

To prepare CF/SD cards for a BrightSign network:

1Sign into your BrightSign Network Manager account (see “Signing into BrightSign Network

Manager” for details).

2Create the group for which you want to prepare the CF/SD card (see “Creating distribution

groups” for details).

3Download the Setup File to your computer:

a

Click

Setup

in the upper-right corner of the

screen.

b

Click the

Group

list, and select the group for

which you want to prepare the CF/SD card.

c

Click the

Time Zone

list and select the time

zone for which you want to prepare the

CF/SD card.

d

Click

Download Setup File

.

4Extract the Setup File onto your CF/SD card:

a

Insert the CF/SD card into a card reader that is connected to your computer.

b

Extract the

Setup File

onto the CF/SD card.

c

Repeat steps 4a and 4b to prepare a separate CF/SD card for each BrightSign in this group

and time zone.

5Prepare CF/SD cards for other BrightSign groups and time zones by repeating steps 2–4 and

selecting the appropriate options for the other groups and time zones.

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Chapter 2

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Managing Presentations

This chapter shows you how to create presentations and deliver them to the units in your

BrightSign network.

Creating a presentation

When you create a presentation, you select the overall layout of the screen and the content you

want to include. For example, you can specify that you want to split the screen vertically into two

regions: one region for video and the other region for graphics.

1Sign into your BrightSign Network Manager

account (see “Signing into BrightSign Network

Manager” for details).

2Select the layout for your

presentation:

aClick Create Presentation.

b

Click one of the template samples:

Full

screen

,

2-zone horizontal

,

2-zone vertical,

3-zone

,

5-zone

, or

5-zone with clock

.

c

Click

HDMI

or

VGA

and then select the

resolution setting from the list.

d

Enter a name for your presentation, and then

click

Continue

.

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3Upload files to your library:

a

Click

Upload New Files

.

b

Do either of the following:

•

To add files from your local computer

drives, click

Upload content from your

local drive

, select the files you want to

add, and then click

Open

.

The upload

status appears next to each filename while

the files are uploading, and a check

appears next to each filename when the

upload is done.

•

To access files from a server, click

Use

content from a remote server

, enter the server’s address followed by the filename, and

then click

Add

. For example, if your file is called video23.mpg and it is stored in the files

folder on the roku.com server, you need to enter

http://roku.com/files/video23.mpg

.

When the file is done uploading, click

OK

.

c

Click

Finished

.

d

Repeat steps

3a

–

3c

to add other files to your library.

4Add files from your library to your presentation:

a

Under

Files

, check the boxes next to the files you want to include in this presentation.

TIP:

To quickly check or uncheck all your files, click the box next to the

Name

column heading.

Managing Presentations

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b

Click

Add to Presentation

.

c

Do either of the following:

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Click

Continue

to add other files to your presentation.

•

Click

Layout

to position the files within your template.

NOTE:

If your presentation has only one zone, the

Layout

option is replaced by

Play Order

. This

option enables you to define the sequence in which the files play.

5(Optional) Add an RSS feed to your presentation:

NOTE:

If your presentation includes more than one zone, you can add either an RSS feed or text in

the zone that is designated for this type of content.

a

Under

Widgets

, click

RSS

Feed

Widget

.

b

Enter the web address for

the RSS feed.

c

Click

Every 30 minutes

and

select how often you want to refresh this RSS feed.

d

Click

Add

.

6(Optional) Add text to your presentation:

a

Under

Widgets

, click

Tex t

Widget

.

b

Enter the text you want to

include. To insert a pause

between text segments,

press

Enter

. Do not press

Enter

unless you want to

insert a pause between text segments.

c

Click

Add

.

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7(Optional) Enter a comment for this presentation:

a

Under

Presentation

, click

Add a

comment

.

b

Enter a description or any other notes you

want to include about this presentation.

The comment does not appear during

playback of the presentation.

c

Click

Save

.

Arranging the files in your presentation

After you select the screen layout and the files you want to include in your presentation, you

need to indicate where you want each file to appear on the screen and in which order you want

the files to appear.

1If necessary, open the presentation you want to arrange:

aSign into your BrightSign Network Manager account (see “Signing into BrightSign

Network Manager” for details).

b

Click the

My Files

tab.

c

Click the

Presentations

list and select the

presentation you want to arrange.

2If you presentation includes more than one zone, indicate where you want each file to

appear on the screen:

a

Click

Layout

.

b

Move a file to another zone by clicking the circle in the new zone.

TIP:

Use the thumbnail image in the upper-left corner of the screen to see where the various zones

are located on the screen. By default, files are placed in Zone 1. Other items such as text, an RSS

feed, and the clock, cannot be moved to other zones.

c

Click

Save

to confirm your changes and proceed to defining the play order.

Managing Presentations

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3Indicate the order in which you want the files to play:

a

Under

Zone 1

, change the numbers next to each file

to indicate the playback sequence for that zone.

b

Click

Update Zone 1

.

c

Repeat this process for any other zones that have

been assigned multiple files.

d

After you update all of the zones, click

Finished

.

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Testing a presentation

After you arrange the files in your presentation, you need to test the presentation to make sure

it plays as you intended. To test the presentation, run it on a BrightSign that is attached to your

local network.

1Prepare a CF/SD card for the LocalTest group (see “Setting up a BrightSign network” for

details.)

2Select the presentation you want to test:

a

Click the

Scheduling

tab.

TIP:

You can also access the scheduling screen by clicking

Schedule Presentation

on the

home screen.

b

Under

Unscheduled Presentations

, click the presentation you want to test.

3Test the presentation:

a

Click

Test Presentation

.

b

Insert the LocalTest group card you

prepared in step 1 into a BrightSign that is

connected to your network and is currently

turned off.

c

Click

Start Test

.

d

Turn on the BrightSign.

e

Wait for the presentation to download and

play on the BrightSign.

4Do one of the following:

•

If your presentation did not play as intended, click

Cancel

and follow the steps in the next

section,

“Revising a presentation”

before you continue.

•

If the test was successful and your presentation played as intended, click

Skip Test

and follow

the steps in

“Scheduling a presentation”

to continue.

Managing Presentations

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Revising a presentation

If your presentation does not play as you intended, or you simply want to make enhancements,

you can revise your presentation.

NOTE:

Once you create a delivery schedule for you presentation, you cannot change the content

in your presentation unless you cancel the schedule.

1Open the presentation you want to revise:

a

Sign into your BrightSign Network Manager account (see

“Signing into BrightSign Network

Manager”

for details).

b

Click the

My Files

tab.

c

Click the

Presentations

list and select the

presentation you want to revise.

2Do any of the following:

•

Remove a file from the presentation. Under

Presentation

,

click

remove

next to the file

name.

•

Assign files to a specific area on the screen

(see

“Arranging the files in your

presentation”

for details.)

•

Set the order in which the files play (see

“Arranging the files in your presentation”

for details.)

•

Add a file, widget, text, or comment to the presentation (see

“Creating a presentation”

for details).

•

Edit a text widget on a Windows PC. Under

Widgets

, highlight the text on the screen and then

press

Ctrl + C

. Open

Notepad

and paste the text into a new note by pressing

Ctrl + P

. Revise

the note in Notepad, and then highlight all of the text and press

Ctrl + C

. Return to the

BrightSign Network Manager screen, and under

Presentation

, click

remove

next to

Text

.

Under

Widgets

, click

Text Widget

, and then press

Ctrl + P

to paste the revised text into the

text widget. Click

Add

to accept the revised text.

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Edit a comment for a file. Under

Files

, click

Edit

in the comments column for that file.

•

View a file. Under

Files

, click the file name.

•

View a specific group of files. Under

Files

, click the

Filter By

list and select the type of files you

want to view.

TIP:

If you want to use this presentation as a template for other presentations, save a copy of it

with a different name (see

“Copying a presentation”

for details).

Changing your presentation settings

Before you schedule a presentation, you can change general settings for the presentation.

1Open the presentation for which you want to change the settings:

a

Sign into your BrightSign Network Manager account (see

“Signing into BrightSign Network

Manager”

for details).

b

Click the

My Files

tab.

c

Click the

Presentations

list and select the

presentation you want to revise.

2Under Presentation, click Settings, and then adjust any of the following settings:

•

Check Server for New Files:

Specify when BrightSign

units check for new content. You can choose a time range

such as 10 pm - 2am or a frequency such as every 12

hours. If you choose a time range, the units connect at

random within the specified time frame. We recommend

this method if you have several units that need to receive

the same content.

•

Unit Status Check:

Specify how often BrightSign units

contact the network to indicate that they are up and

running. This feature enables you to identify units that are

not functioning or communicating with the network

properly. To view the information collected by the unit

status feature, create a report and look at the

Last

Connect Time

data.

Managing Presentations

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Screen Resolution:

Select the

HDMI

or

VGA

video output connector, and then select the

resolution setting of your video monitor. If you’re using component video, select

HDMI

.

•

Audio Output:

Select the method used to output audio from the BrightSign units:

•

Analog audio

•

SPDIF audio with stereo PCM (HDMI audio)

•

SPDIF audio with raw AC3

•

Analog audio with raw AC3 output on the SPDIF connector

•

Volume:

Set the audio volume by selecting a number from 1–100.

•

Slide Transition:

Select the effect used to transition from one image to the next image. The

selected transition applies to all zones in your presentation.

•

Slide Delay Interval:

Set how many seconds an image appears onscreen before moving to

the next file in the playlist. The selected interval applies to all zones in your presentation.

3Click Save.

Scheduling a presentation

After you test your presentation and confirm that it plays as you intended, you’re ready to create

a delivery schedule. The delivery schedule determines which units in your BrightSign network

will play the presentation and the dates and times the presentation begins to play.

A scheduled presentation has one of three statuses:

•

Active:

The presentation is currently running on the assigned BrightSign.

•

Pending:

The presentation is scheduled to run in the future.

•

Expired:

The presentation has reached its end date and been replaced by an active

presentation.

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Each BrightSign can contain only one active and one pending presentation. You can, however,

schedule multiple pending presentations in BrightSign Network Manager, but only one pending

presentation resides on a BrightSign at any given time. Each time a BrightSign connects to the

network, it compares its active and pending presentation with the schedule on the server, and if

necessary, it downloads a new active presentation and the next pending presentation. When a

BrightSign is scheduled to switch presentations, playback stops, the card is modified to use the

new content, and the unit reboots.

1Open the scheduling screen:

aSign into your BrightSign Network Manager account (see “Signing into BrightSign

Network Manager” for details).

b

Click

Schedule Presentation

.

TIP:

If you’re already signed in to BrightSign Network Manager, you can access the scheduling

screen by clicking the

Scheduling

tab.

2Assign the presentation to groups, dates, and times:

a

Under

Unscheduled

Presentations

, click

the presentation you want to schedule.

b

Click the boxes next to the groups to

which you want to assign this

presentation

. (See

“Creating distribution

groups”

for details on creating groups.)

c

Enter an effective date for each of the

assigned groups.

d

Enter the time you want the

presentation

to play for each of the assigned groups.

(

Be sure to specify the time based on the time zone in which the unit is located).

e

Click

Schedule

.

Managing Presentations

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Copying a presentation

If you need to create a new presentation that is based on another presentation, you can use the

Save As option to make a copy of an existing presentation.

1Open the presentation you want to copy:

aSign into your BrightSign Network Manager account (see “Signing into BrightSign

Network Manager” for details).

b

Click the

My Files

tab.

c

Click the

Presentations

list and select the

presentation you want to copy.

2Save the copy:

a

Under

Presentation

, click

Save As

.

b

Enter a name for the copy of the

presentation.

c

Click

Save

to create the copy.

Renaming a presentation

You can rename a presentation at any time.

1Open the presentation you want to rename:

aSign into your BrightSign Network Manager account (see “Signing into BrightSign

Network Manager” for details).

b

Click the

My Files

tab.

c

Click the

Presentations

list and select the

presentation you want to rename.

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2Rename the presentation:

a

Under

Presentation

, click

Rename

.

b

Enter a new name for the

presentation.

c

Click

Save

to keep the new name.

Deleting a presentation

You can delete any presentation that has not been assigned to a delivery schedule. Once you

create a schedule for a presentation, you cannot delete it unless you cancel the schedule.

1Open the presentation you want to delete:

aSign into your BrightSign Network Manager account (see “Signing into BrightSign

Network Manager” for details).

b

Click the

My Files

tab.

c

Click the

Presentations

list and select the

presentation you want to delete.

2Delete the presentation:

a

Under

Presentation,

click

Delete

.

b

Click

Yes

to confirm deletion, or click

Cancel

to keep the

presentation

.

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Chapter 3

• • • • • •

Managing Your BrightSign Network

This chapter shows you how to add units to your BrightSign network and how to create

distribution groups, reports, and custom scripts.

Adding units to your BrightSign network

Each unit represents a BrightSign that is connected to your network. Units enable you to

distribute presentations to and view reports about specific BrightSigns.

When you set up your BrightSign network (see

“Setting up a BrightSign network”

), the

BrightSigns you set up are automatically added as units in BrightSign Network Manager the first

time the units connect to the network. You can, however, use the Units tab to add a name and

description for each unit and to change the group and time zone you assigned when you created

the CF/SD card.

1Sign into your BrightSign Network Manager account (see “Signing into BrightSign Network

Manager” for details).

2Click the Units tab.

3Click Add Unit.

4Enter the Unit ID.

5Click the Group

Assignment list, select the

group to which this unit

belongs.

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6Click the Time Zone list and select the time zone where this unit is located.

7(Optional) Enter a Name and Description for this unit.

8Click Save.

TIP:

If you prefer to enter your unit information in a spreadsheet, you can download your Units

information to your computer by clicking

Download Units File

. Open the file in a spreadsheet on

your computer, enter your unit information, and then save the file. When you’re ready to upload

your unit information to BrightSign Network Manager, click

Import Unit File

, click

Browse

and

select the location of the unit file, and then click

Upload

.

Creating distribution groups

Groups enable you to test your presentation and then distribute them to a specific set of

BrightSigns. For example, you can create groups based on the region or department in which the

BrightSigns reside.

BrightSign Network Manager includes two default groups: Default and LocalTest. LocalTest is the

group you use to test your presentations on your local network.

1Sign into your BrightSign Network

Manager account (see “Signing into

BrightSign Network Manager” for details).

2Click the Groups tab.

3Click Add Group.

4Enter a name for this group.

5Click Save.

TIP:

To delete a distribution group, click the

Delete

icon. When the

Delete Group

message appears, select the group into which you want to transfer any units assigned to the

group you’re deleting, and then click

OK

.

Managing Your BrightSign Network

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Creating reports

You can view and download usage information for the BrightSigns in your network. Each entry

on the report represents a different BrightSign unit, and includes the following information:

•

Last time the unit connected to the network

•

Unique unit ID (mac address)

•

Unit name and description (if assigned)

•

Group and time zone when unit connected to the network

•

Active and pending presentations

•

IP address

•

CF/SD card size

Viewing reports

1Sign into your BrightSign Network Manager account (see “Signing into BrightSign Network

Manager” for details).

2Click the Reports tab.

3Click the Filter By list and select the group(s) you want to include in this report.

Downloading reports

You can download report information to your computer and then import the information into

another application to format it.

1Sign into your BrightSign Network Manager account (see “Signing into BrightSign Network

Manager” for details).

2Click the Reports tab.

3Click the Filter By list and select the group(s) you want to include in this report.

4Click Download Report Data.

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5Click Save, and select the folder in which you want to store the report data.

6Click Save to begin the download.

7Import the file into a spreadsheet, database, or another application that can read a CSV

(comma separated values) file and format the report.

Creating custom presentations

The web-based BrightSign Network Manager software enables you to create a wide range of

presentations. If you need to include features in your presentation that are not supported by the

web-based software, you can create a custom presentation in one of the following ways:

•

Create a custom playlist from scratch

•

Create a custom CSV file from scratch

•

Use BrightSign Network Manager to create a playlist, and then customize it

For details on creating custom playlists and CSV files from scratch, see the BrightSign

User Guide

at

www.roku.com/brightsign/support/userguide.php

. To customize the playlist you create with

BrightSign Network Manager, follow the steps in this section.

Customizing a playlist you create with BrightSign Network Manager

1If necessary, open the presentation you want to modify:

aSign into your BrightSign Network Manager account (see “Signing into BrightSign

Network Manager” for details).

b

Click the

My Files

tab.

c

Click the

Presentations

list and select the

presentation for which you want to customize

the playlist.

2Create a playlist by arranging the files in your presentation (see “Arranging the files in your

presentation” for details).

Managing Your BrightSign Network

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3Download the playlist to your computer:

aOn the autoplay.bsp line under

Presentation

,

click Edit.

b

When the Advanced Script Editing message appears, click

autoplay.bsp

.

c

Click

Save

.

d

Select the folder where you want to store the file and then click

Save

.

4On your computer, edit the file you downloaded.

Adding a playlist or CSV file to your presentation

Whether you create a playlist or CSV file from scratch, or customize a playlist that you created

with BrightSign Network Manager, you can use the following steps to add the file to your

presentation.

1Sign into your BrightSign Network Manager account (see “Signing into BrightSign Network

Manager” for details).

2Click the My Files tab.

3Under Files, click Upload New Files.

4Select the type of file you want to add:

•

Click

Upload a custom playlist file

to add a

playlist you customized or created from

scratch.

•

Click

Upload a CSV file

to add a CSV you

created.

5Select the presentation to which you want to

add the file:

•

Select

Create a new presentation

to add the

file to a new presentation.

•

Select

Add to an existing one

and select an

existing presentation from the list.

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Chapter 3

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•

•

•

•

•

6Click Browse and select the playlist or CSV file on your computer.

7Do one of the following depending on the option you selected in step 4:

•

Click

Upload a Playlist File

.

•

Click

Upload a CSV File

.

8Click Finished.

Updating your BrightSign software

Roku periodically updates the BrightSign Network Manager. When a new version is available, you

can download it from the BrightSign website. The update process is very safe. If for some reason

the update fails, for example if there is a power failure in the middle of the update, the unit boots

in

safe-mode

and completes the update.

1Sign into your BrightSign Network Manager account (see “Signing into BrightSign Network

Manager” for details).

2Download the update file to your computer:

a

Click

Setup

in the upper-right corner.

b

Under

Beta Downloads

, click the

version you want to download.

c

Click

Save

, and select the folder in which you want to store the report data.

d

Click

Save

to begin the download.

3

Extract the update file onto your CF/SD card and give it one of the following names:

•

update.rok

: Use this file name if you want to auto-delete the update file after the update is

complete. This is useful when you want to distribute the update to the field on the same CF/SD

card that contains the display content. After the first boot, the BrightSign automatically runs

any auto-run content on the CF/SD card.

•

update_save.rok

: Use this file name if you want to keep the update file on the CF/SD card

after the update is complete. This is useful when you want to use the same CF/SD card to

update multiple BrightSigns.

Managing Your BrightSign Network

21

•

•

•

•

•

•

•

update_newer.rok

: Use this file name if you want to apply the update only if the version is

newer than the version currently on the BrightSign. The update file is not deleted.

•

update_different.rok

: Use this file name if you want to apply the update only if the version

does not match the version currently on the BrightSign. The file is not deleted.

4Run the update:

a

Insert the CF/SD card into the BrightSign.

b

Apply power and wait for the unit to boot. If a display is connected it will be blank, but the

LEDs on the front panel light as the unit boots.

c

Wait for the red upgrade LED to light up. During the upgrade, the connector activity LEDs

turn on and off to indicate that the upgrade is in progress.

•

If you named the file

update.rok

, the file deletes when the update finishes and the unit

reboots.

NOTE:

If the card was formatted with NTFS or HFS+, then the

update.rok

file does not delete and

the unit does not reboot after the update. Instead, the Video Mode LEDs flash.

•

If you named the file

update_save.rok

, the Video Mode LEDs flash when the update

finishes. The upgrade file does not delete and the unit does not reboot.