Brother 8CAA20 Spread Spectrum Transmitter User Manual FAX 2480C 2580C UG US

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Date Submitted	2006-08-11 00:00:00
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10
Remote fax options
(Black & White only)
You can only use one remote fax option at
a time:
„ Fax Forwarding
„ Paging
„ Fax Storage
„ Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the remote fax
options, an LCD question will appear. (See
Changing Remote Fax Options on page 62.)
Please see page 29 of
82(labeled 88) and page 30 of
82(labeled 89) for FCC manual
statements
Fax Forwarding
10
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
Press Menu, 2, 5, 1.
Enter the forwarding number (up to 20
digits).
Press OK.
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Press a or b to choose Fax Forward.
Press OK.
Note
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When Fax Forwarding is turned on your
machine will only receive black & white
faxes into memory. Color faxes will not be
received, unless the sending machine
converts them to black & white before
sending.
60
10
Press Stop/Exit.
Remote fax options (Black & White only)
Paging
When you choose Paging, your machine
dials the pager number you have
programmed, and then dials your PIN
(Personal identification Number). This
activates your pager so you will know that you
have a fax message in the memory.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
Note
10
• You cannot change a paging number or
PIN remotely.
• If Paging is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
• (FAX-2580C) If you want to be paged for
voice messages, make sure you pressed
MC On/Off key to turn the Message
Center on.
Press Menu, 2, 5, 1.
Press a or b to choose Paging.
Press OK.
Fax Storage
Enter your pager phone number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
Do one of the following:
„ If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
Press OK.
For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
56789##
„ If you do not need a PIN, press:
Redial/Pause, and then enter your
fax number followed by # #. Press
OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
Press Menu, 2, 5, 1.
Press Stop/Exit.
10
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
Press a or b to choose Fax Storage.
Press OK.
Note
If Fax Storage is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
Press Stop/Exit.
61
10
Chapter 10
Turning off Remote Fax
Options
Press Menu, 2, 5, 1.
1.Fwd/Page/Store
Press a or b to choose Off.
Press OK.
10
Changing Remote Fax
Options
10
If received faxes are left in your machine’s
memory when you change to another remote
fax option, the LCD will ask you the following
message:
Erase All Fax?
Note
The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax
Options on page 62.)
1.Yes 2.No
Print All Fax?
1.Yes 2.No
Press Stop/Exit.
„ If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
„ If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
62
Remote fax options (Black & White only)
Remote Retrieval
10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
Using your Remote Access
Code
Dial your fax number from a touch tone
telephone or another fax machine.
When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
The machine signals if it has received
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
(FAX-2580C only)
„ 3 long beeps — Fax & Voice
messages (FAX-2580C only)
„ No beeps — No messages
When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
Press 9 0 to reset the machine when you
have finished.
Hang up.
10
Press Menu, 2, 5, 2.
Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
Note
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
code (# 5 1). (See Using external and
extension telephones on page 49.)
Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
step b to restore the inactive setting
(---l) and press OK.
10
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
63
10
Chapter 10
Remote Fax commands
10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
Operation details
91
Playing Voice messages
(FAX-2580C only)
After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward
Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward
While playing the ICM, you can skip to the next message.
9 STOP Playing
Stop Playing the ICM.
Erase all ICM
(FAX-2580C only)
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice
messages have not been played, or there are no voice
message to erase.
93
*This code erases all recorded messages, not one at a time.
94
Play and Record OGM in Memory
(FAX-2580C only)
1 Play
1 Msg Ctr OGM
2 F/T OGM
2 Record
1 Msg Ctr OGM
2 F/T OGM
95
1 OFF
You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding
One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding or
Paging number has not been registered). You can register
your Fax Forwarding number by entering 4. (See Changing
your Fax Forwarding number on page 66.) Once you have
registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 66.)
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
(FAX-2480C only)
1 Fax
64
After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
Change the Fax Forwarding,
Paging or Fax Storage settings
3 Paging
96
The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Remote fax options (Black & White only)
Remote commands
97
1 Fax
2 Voice
98
Operation details
Check the receiving status
(FAX-2580C only)
You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
Change the Receive Mode
(FAX-2480C only)
1 External TAD
If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
98
Change the Receive Mode
(FAX-2580C only)
1 Msg Ctr
If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
10
65
Chapter 10
Retrieving fax messages
10
You can call your machine from any touch
tone phone and have your fax messages sent
to a machine.
Dial your fax number.
When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
When you hear two short beeps, press
9 6 2.
Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
machine you want your fax messages
sent to using the dial pad, then enter # #.
Changing your Fax
Forwarding number
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
Dial your fax number.
When you hear two short beeps, press
9 5 4.
Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Press 9 0 to reset the machine when
you’ve finished.
Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
66
10
When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Press 9 0 to reset the machine when you
have finished.
Hang up after you hear your machine
beep.
11
Printing Reports
Fax reports
11
Fax Journal (activity report)
11
You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose On or On+Image, the report will print
for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, with NG in the
RESULT column.
Press Menu, 2, 4, 1.
Press a or b to choose Off+Image,
On, On+Image or Off.
Press OK.
Press Stop/Exit.
11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps on the Reports on page 68. The
default setting is Every 50 Faxes.
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification
Report
11
Press Menu, 2, 4, 2.
Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Press Stop/Exit.
67
11
Chapter 11
Reports
11
The following reports are available:
1.Transmission
Prints a Transmission Verification Report
for your last transmission.
2. Help List
A help list about how to quickly program
your machine.
3. Quick-Dial
Lists names and numbers stored in the
One-Touch and Speed-Dial memory, in
numerical order.
4. Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
5. User Settings
Lists your settings.
How to print a report
Press Menu, 4.
Press Black Start.
68
Choose one of the options below:
„ Press a or b to choose the report
you want. Press OK.
„ Enter the number of the report you
want to print. For example, press 2 to
print the help list.
12
Polling
12
Polling overview
12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive
Setup to receive polling
Make sure you are in Fax mode
Press Menu, 2, 1, 6.
Enter the fax number you are polling.
Press Black Start or Color Start.
The LCD shows Dialing.
12
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
Make sure you are in Fax mode
Repeat step c for all the fax numbers
you want to poll.
Press OK.
Press Black Start or Color Start.
The machine polls each number or
Group number in turn for a document.
12
Polling receive lets you call another fax
machine to receive a fax.
Sequential polling
Press Menu, 2, 1, 6.
Enter a number using One-Touch,
Speed-Dial, a Group, or the dial pad.
Press OK.
12
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and canceling waiting
jobs on page 33.
12
69
Chapter 12
Polled transmit
(Black & White only)
12
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 33.)
Set up for polled transmit
Make sure you are in Fax mode
12
Load your document.
Press Menu, 2, 2, 6
Press a or b to choose On (or Off).
Press OK.
Press a or b to choose any settings
you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
Press Black Start.
70
Section III
Copy
Making copies
III
72
13
Making copies
How to copy
13
Entering Copy mode
13
Press
(Copy) to enter Copy mode. The
default setting is Fax. You can change the
number of seconds or minutes that the
machine stays in Copy mode. (Mode Timer
on page 19.)
The LCD shows the default copy setting:
13
Making a single copy
Make sure you are in Copy mode
13
Load your document.
Press Black Start or Color Start.
Making multiple copies
Make sure you are in Copy mode
Press Black Start or Color Start.
13
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
Note
To sort your copies, press Copy Options
key. (See Sorting copies using the ADF
(Black & White only) on page 76.)
Copy Ratio
Quality
No of Copies
72
Stop copying
To stop copying, press Stop/Exit.
13
Making copies
Copy options
13
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy Options key.
Press Menu
selection/
Quality
Options
Page
Normal
74
Fast
Best
Enlarge/
Reduce
The machine returns to its default settings 60
seconds after it finishes copying, or if the
mode timer returns the machine to Fax mode.
For more information see Mode Timer on
page 19.
50%/69%/78%/
74
83%/93%/97%/
100%/104%/142%/
186%/198%/200%/
Custom(25-400%)
Paper Type Plain Paper
78
Inkjet Paper
Brother Photo
Other Photo
Transparency
Paper Size Letter
78
Legal
A4
A5
4”(W)× 6”(H)
Brightness -nnonn+
77
Stack/
Sort
Stack
76
Page
Layout
Off(1 in 1)
Sort
75
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 × 3)
No. of
copies
13
No. of
copies: 01
(01 - 99)
Note
You can save the copy settings you use
most often by setting them as default. You
can find instructions on how to do this in
the section for each feature.
73
Chapter 13
Changing copy quality
13
You can choose from a range of quality
settings. The default setting is Normal.
and then
a or b to
choose
Normal Normal is the
recommended
mode for ordinary
printouts. This
produces good copy
quality with good
copy speed.
Fast
Quality
Best
Press a or b to choose Normal, Best
or Fast. Press OK.
Press Stop/Exit.
13
You can choose the following enlargement or
reduction ratios:
Fast copy speed
and lowest ink
consumption. Use to
save time printing
documents to be
proof-read, large
documents or many
copies.
Custom(25–400%) allows you to enter a
ratio from 25% to 400%.
Press
Copy Options
Use best mode to
copy precise images
such as
photographs. This
provides the highest
resolution and the
slowest speed.
Custom(25–400%)
200%
198% 4”×6”iA4
186% 4”×6”iLTR
142% A5iA4
and then a or b to
choose
Enlarge/Reduce
104% EXEiLTR
100%
97% LTRiA4
Make sure you are in Copy mode
Press Copy Options and a or b to
choose Quality.
Press OK.
Press a or b to choose Normal, Best
or Fast. Press OK.
74
Enlarging or reducing the
image copied
Press Menu, 3, 1.
1.Quality
To temporarily change the quality setting,
follow the instruction below:
Press
Copy Options
To change the default setting, follow the
instruction below:
93% A4iLTR
Load your document.
83% LGLiA4
78% LGLiLTR
Use the dial pad to enter the number of
copies (up to 99).
69% A4iA5
50%
Press Black Start or Color Start.
To enlarge or reduce the next copy follow the
instruction below:
Make sure you are in Copy mode
Press Copy Options and a or b to
choose Enlarge/Reduce.
Press OK.
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
Making copies
Choose one of the options below:
„ Use a or b to choose the
enlargement or reduction ratio you
want. Press OK.
„ Use a or b to choose Custom
(25–400%). Press OK. Use the dial
pad to enter an enlargement or
reduction ratio from 25% to 400%.
(For example, press 5 3 to enter
53%.) Press OK.
Use the dial pad to enter the number of
copies (up to 99).
Press Copy Options and a or b to
choose Page Layout.
Press OK.
Press a or b to choose
Off(1 in 1), 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L) or Poster(3 × 3).
Press OK.
Press Black Start to scan the
document.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step g.
After the machine scans the page, press
1 to scan the next page.
Press Black Start or Color Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L),
4 in 1(P), 4 in 1(L) or Poster are not
available with Enlarge/Reduce.
Making N in 1 copies or a
poster
13
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
Next Page?
1.Yes 2.No
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Important
Set Next Page
Then Press OK
13
„ Please make sure paper size is set to
Letter or A4.
„ You can not use the Enlarge/Reduce
setting with the N in 1 and Poster features.
Place the next document on the scanner
glass. Press OK.
Repeat steps g and h for each page of
the layout.
After all the pages have been scanned,
press 2 in step g to finish.
Note
If photo paper is chosen as the paper type
setting for N in 1 copies, the images will be
printed as if plain paper had been chosen.
„ N in 1 color copies are not available.
„ (P) means Portrait and (L) means
Landscape.
„ You can only make one poster copy at a
time.
Make sure you are in Copy mode
Load your document.
75
13
Chapter 13
Place your document face down in the
direction shown below:
„ 2 in 1 (P)
„ 2 in 1 (L)
„ 4 in 1 (P)
Sorting copies using the ADF
(Black & White only)
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
Make sure you are in Copy mode
Press Copy Options and a or b to
choose Stack/Sort.
Press OK.
Press a or b to choose Sort. Press
OK.
Press Black Start.
„ 4 in 1 (L)
„ Poster (3x3)
You can make a poster size copy of a
photograph.
76
13
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
Making copies
Adjusting Brightness,
Contrast and Color
Contrast
13
Brightness
13
To temporarily change the brightness setting,
follow the instruction below:
Make sure you are in Copy mode
The contrast can only be changed through
the default setting.
Press Menu, 3, 3.
3.Contrast
Press a or b to change the contrast.
Press OK.
Use the dial pad to enter the number of
copies (up to 99).
Press Stop/Exit.
Press Copy Options and a or b to
choose Brightness.
Press OK.
Color saturation
Press a or b to make the copy lighter
or darker. Press OK.
Press Black Start or Color Start.
To change the default setting follow the
instructions below:
Adjust the contrast to help an image look
sharper and more vivid.
Load your document.
-nnonn+
Press Menu, 3, 2.
Press a or b to make the copy lighter
or darker. Press OK.
13
13
The color saturation can only be changed
through the default setting.
Press Menu, 3, 4.
4.Color Adjust
Press a or b to choose 1.Red,
2.Green or 3.Blue. Press OK.
Press a or b to change the color
saturation. Press OK.
Choose one of the options below:
„ Return to step b to choose the next
color.
„ Press Stop/Exit.
Press Stop/Exit.
13
77
Chapter 13
Paper options
13
Paper type
13
If you are copying on special paper, be sure
to choose the type of paper you are using so
you will get the best print quality.
Paper size
If copying on paper other than Letter or A4
size, you will need to change the paper size
setting. You can copy on Letter, Legal, A4, A5
or Photo (4”(W) × 6”(H)) paper.
Make sure you are in Copy mode
Load your document.
Make sure you are in Copy mode
Use the dial pad to enter the number of
copies (up to 99).
Press Copy Options and a or b to
choose Paper Type.
Press OK.
Press Copy Options and a or b to
choose Paper Size.
Press OK.
Press a or b to choose the size of
paper you are using Letter, Legal,
A4, A5 or 4”(W)× 6”(H).
Press OK.
Press Black Start or Color Start.
Press a or b to choose the type of
paper you are using (Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency).
Press OK.
Press Black Start or Color Start.
Note
To change the default paper type setting
see Paper Type on page 20.
78
Load your document.
13
Use the dial pad to enter the number of
copies (up to 99).
Note
To change the default paper type setting
see Paper Size on page 20.
Section IV
Appendixes
Safety and Legal
Troubleshooting and Routine Maintenance
Menu and Features
Specifications
Glossary
IV
80
91
112
122
132
A
Safety and Legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone wall jack and a standard AC power outlet. Choose a location where
the temperature remains between 50° F and 95° F (10° and 35° C).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical outlets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
phones.
80
Safety and Legal
To use the machine safely
Please keep these instructions for later reference and read them before attempting any maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the AC power outlet. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
Always make sure the plug is fully inserted.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
81
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
82
Safety and Legal
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call Brother Customer Service (See Brother
numbers on page i.).
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.)
83
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
jack. Never install telephone wiring during a lightning storm. Never install a telephone wall
jack in a wet location.
• This product must be installed near an AC power outlet that is easily accessible. In case of
an emergency, you must unplug the power cord from the AC power outlet to shut off the
power completely.
• Always make sure the plug is fully inserted.
• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line
cord.
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line and on the telephone line, or unplug the cords
during a lightning storm.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 Use only the power cord provided with the machine.
84
Safety and Legal
Important safety instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless proper
ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
9 Use only the power cord supplied with this machine.
10 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere ratings of the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the AC power outlet does not exceed
15 amperes (USA only).
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. Do not attempt to service this product yourself because
opening or removing covers may expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the
location of your nearest Brother Authorized Service Center, please call the following:
In USA: 1-800-284-4357
In Canada: 1-877-BROTHER
(See Brother numbers on page i.)
85
15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized
Service Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
„ Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
18 Caution - To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
Standard telephone and FCC Notices
(These notices are in effect on models sold and used in the
United States only.)
This equipment is hearing-aid compatible.
When programming emergency numbers or making test calls to emergency numbers:
„ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.
„ Perform these activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the backside of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided
to the telephone company.
You may safely connect this equipment to the telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
86
Safety and Legal
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the operation of the equipment. If this happens the telephone company will
provide advance notice in order for you to make necessary modifications to maintain uninterrupted
service.
If trouble is experienced with this equipment, for repair or warranty information, please contact
Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to
the telephone network, the telephone company may request that you disconnect the equipment
until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this equipment does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, call your telephone company or a qualified installer.
If you are not able to solve a problem with your machine, call Brother Customer Service. (See
Brother numbers on page i.)
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
This machine has been certified to comply with FCC standards, which are applied to the USA
only.
87
Federal Communications Commission (FCC) Declaration of
Conformity (USA only)
Responsible Party: Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: FAX-2480C and FAX-2580C
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
„ Reorient or relocate the receiving antenna.
„ Increase the separation between the equipment and receiver.
„ Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
„ Call the dealer or an experienced radio/TV technician for help.
IMPORTANT
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.
Industry Canada Compliance Statement
(Canada only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
88
Safety and Legal
Legal limitations for copying
Color reproductions of certain documents are illegal and may result in either criminal or civil
liability. This memorandum is intended to be a guide rather than a complete listing of every
possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular
questionable documents.
The following documents issued by the United States/Canadian Government or any of its
Agencies may not be copied:
„ Money
„ Bonds or other certificates of indebtedness
„ Certificates of Deposit
„ Internal Revenue Stamps (canceled or uncanceled)
„ Selective Service or draft papers
„ Passports
„ United States/Canadian Postage Stamps (canceled or uncanceled)
„ Food Stamps
„ Immigration Papers
„ Checks or drafts drawn by Governmental agencies
„ Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use’.
Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
Federal Communications Commission (FCC) RF Exposure
manual Statement (USA only)
- This transmitter must not be co-located or operated in conjunction with any other antenna
or transmitter.
- This equipment complies with FCC radiation exposure limits set forth for uncontrolled
equipment and meets the FCC radio frequency (RF) Exposure Guidelines in Supplement C
to OET65. This equipment should be installed and operated with at least 20cm and more
between the radiator and person’s body (excluding extremities: hands, wrists, feet and
legs).
89
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
All other brand and product names mentioned in this User's Guide are registered
trademarks of their respective companies.
90
B
Troubleshooting and Routine
Maintenance
Troubleshooting
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be made
from within that country.
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com.
If you are having difficulty with your machine
Printing
Difficulty
Suggestions
No printout
Check that the machine is plugged in and that the On/Off key is on.
One or more ink cartridges are empty. (See Replacing the ink cartridges on page
102.)
Check to see if the LCD is showing an error message. (See Error messages on page 95.)
Check that the correct printer driver has been installed and chosen.
Poor print quality
Check the print quality. (See Checking the print quality on page 107.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 9.)
The recommended environment for your machine is between 68° F to 91° F
(20° C to 33° C).
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 107.)
Try using the recommended types of paper. (See Acceptable paper and other
media on page 9.)
The machine prints blank pages.
Clean the print head. (See Cleaning the print head on page 107.)
Characters and lines are stacked.
Check the printing alignment. (See Checking the printing alignment on page 108.)
Printed text or images are skewed.
Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 13.)
Make sure the Jam Clear Cover is set properly.
91
Printing (Continued)
Difficulty
Suggestions
Smudged stain at the top center of
the printed page.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
media on page 9.)
Printing appears dirty or ink seems
to run.
Make sure you are using the proper types of paper. (See Acceptable paper and
other media on page 9.) Don't handle the paper until the ink is dry.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 106.)
Make sure you are using the paper support flap. (See Loading paper and other
media on page 13.)
Machine feeds multiple pages
Make sure the paper is loaded properly in the paper tray. (See Loading paper and
other media on page 13.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
media on page 13.)
Printed pages double-feed and
cause a paper jam.
Make sure you pull out the paper support until it clicks.
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving.
The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received color fax prints only in
black and white.
Replace the color ink cartridges that are empty or nearly empty, and then ask the
other person to send the color fax again. (See Replacing the ink cartridges
on page 102.)
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 39.)
Phone Line or Connections
Difficulty
Suggestions
Dialing does not work. (No dial
tone)
Check that the machine is plugged in and switched on.
Check all line cord connections.
(Canada only) Change Tone/Pulse setting. (See Quick Setup Guide.)
If an external phone is connected to the machine, send a manual fax by lifting the
handset of the external phone and dialing the number. Wait to hear fax receiving
tone before pressing Black Start or Color Start.
The machine does not answer
when called.
92
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 35.) Check for a dial tone. If possible, call your machine
to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Troubleshooting and Routine Maintenance
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 35.)
If you often have interference on the phone line, try changing the menu setting of
Compatibility to Basic. (See Phone line interference on page 102.)
Sending Faxes
Difficulty
Suggestions
Cannot send a fax
Check all line cord connections.
Make sure that the Fax
key is illuminated. (See Entering Fax mode on page
28.)
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports
on page 68.)
Transmission Verification Report
says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. If the problem continues,
ask the telephone company to check your phone line.
If you often get transmission errors due to possible interference on the phone line,
try changing the menu setting of Compatibility to Basic. (See Phone line
interference on page 102.)
Poor fax send quality.
Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner on page 105.)
Vertical black lines when sending.
If the copy you made shows the same problem, clean the scanner. (See Cleaning
the scanner on page 105.)
93
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Easy Receive is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Easy Receive to off. (See Easy
Receive on page 39.)
Sending a fax call to the machine.
If you answered at the machine, press Black Start and hang up at once. If you
answered on an external or extension phone, press your Fax Receive Code
(default setting is l51). When your machine answers, hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an alarm system or
other custom feature on a single phone line with your machine, it may create a
problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate phone line with no custom features is
recommended.
Menu Setting Difficulties
Difficulty
Suggestions
The machine beeps when you try to
access the Setup Receive menu.
If the Fax
key is not illuminated, press it to turn on Fax mode. The Setup
Receive setting is available only when the machine is in Fax mode.
Copying Difficulties
Difficulty
Cannot make a copy
Suggestions
Make sure that the Copy
key is illuminated. (See Entering Copy mode
on page 72.)
Vertical streaks appear in copies
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 105.)
Poor copy results when using the
ADF.
Try using the scanner glass. (See Using the scanner glass on page 8.)
94
Troubleshooting and Routine Maintenance
Error messages
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
Change Unable
XX
The machine has a mechanical
problem.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, do one of the following:
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
(FAX-2480C) See Transferring your faxes or
Fax Journal report on page 99 before
disconnecting the machine, so you will not lose
any important messages. Then, disconnect the
machine from the power for several minuites and
then reconnect it.
(FAX-2580C) Disconnect the machine from the
power for several minuites, then reconnect it.
(The machine can be turned off for
approximately 24 hours without losing faxes
stored in the memory. See Transferring your
faxes or Fax Journal report on page 99.)
Clean Unable
XX
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, do one of the following:
(FAX-2480C) See Transferring your faxes or
Fax Journal report on page 99 before
disconnecting the machine, so you will not lose
any important messages. Then, disconnect the
machine from the power for several minuites and
then reconnect it.
(FAX-2580C) Disconnect the machine from the
power for several minuites, then reconnect it.
(The machine can be turned off for
approximately 24 hours without losing faxes
stored in the memory. See Transferring your
faxes or Fax Journal report on page 99.)
Comm.Error
Poor phone line quality caused a
communication error.
Send the fax again or connect the machine to
another telephone line. If the problem continues,
call the telephone company and ask them to
check your phone line.
Cover is Open
The scanner cover is not closed
completely.
Lift the scanner cover and then close it again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it clicks.
95
Error Message
Cause
Action
Data
Remaining
Print data is left in the machine's
memory.
Re-start printing from your computer.
Print data is left in the machine's
memory. The USB cable was
unplugged while the computer was
sending the data to the machine.
Press Stop/Exit. The machine will cancel the job
and clear it from the memory. Try to print again.
Disconnected
The other person or other person's
fax machine stopped the call.
Try to send or receive again.
Document Jam
The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 7.
DR Mode in Use The machine is set to Distinctive
Ring mode. You cannot change the
Receive Mode from Manual to
another mode.
See Document jam on page 99.
Set Distinctive Ring to off. (See Turning off
Distinctive Ring on page 44.)
High
Temperature
The print head is too warm.
Allow the machine to cool down.
Init. Unable
XX
The machine has a mechanical
problem.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, do one of the following:
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
(FAX-2480C) See Transferring your faxes or
Fax Journal report on page 99 before
disconnecting the machine, so you will not lose
any important messages. Then, disconnect the
machine from the power for several minuites and
then reconnect it.
(FAX-2580C) Disconnect the machine from the
power for several minuites, then reconnect it.
(The machine can be turned off for
approximately 24 hours without losing faxes
stored in the memory. See Transferring your
faxes or Fax Journal report on page 99.)
Ink Empty
One or more of the ink cartridges is
empty. The machine will stop all
print operations. While memory is
available, black and white faxes will
be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the color fax
will be stored in the memory as a
black and white fax.
Replace the ink cartridges. (See Replacing the
ink cartridges on page 102.)
Low
Temperature
The print head is too cold.
Allow the machine to warm up.
96
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Near Empty
One or more of the ink cartridges
are running out of ink. If a sending
machine has a color fax, the
machine's ‘handshake’ will ask that
the fax be sent as black and white.
If the sending machine has the
ability to convert it, the color fax will
be received into memory as a black
and white fax.
Order a new ink cartridge. (See Ordering
accessories and supplies on page iii.)
No Caller ID
You have not subscribed to the
Caller ID service from your
telephone company.
If you want to use the Caller ID feature call your
telephone company. (See Caller ID on page 44.)
No Cartridge
An ink cartridge is not installed
properly.
Take out the ink cartridge and put it in again
seating it properly. (See Replacing the ink
cartridges on page 102.)
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and then
press Black Start or Color Start.
„ Remove the paper and load it again and then
press Black Start or Color Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 100.
No
Response/Busy
The number you dialed does not
answer or is busy.
Verify the number and try again.
Not
Registered
You tried to access a One-Touch or
Speed Dial number that is not
programmed.
Set up the One-Touch or Speed Dial number.
(See Storing Speed-Dial numbers on page 54.)
Out of Memory
The machine's memory is full.
Press Stop/Exit and wait until the other
operations in progress finish and then try again.
Paper Jam
Paper is jammed in the machine.
See Printer jam or paper jam on page 100.
Print Unable
XX
The machine has a mechanical
problem.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, do one of the following:
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
(FAX-2480C) See Transferring your faxes or
Fax Journal report on page 99 before
disconnecting the machine, so you will not lose
any important messages. Then, disconnect the
machine from the power for several minuites and
then reconnect it.
(FAX-2580C) Disconnect the machine from the
power for several minuites, then reconnect it.
(The machine can be turned off for
approximately 24 hours without losing faxes
stored in the memory. See Transferring your
faxes or Fax Journal report on page 99.)
97
Error Message
Cause
Action
Scan Unable
XX
The machine has a mechanical
problem.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, do one of the following:
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
(FAX-2480C) See Transferring your faxes or
Fax Journal report on page 99 before
disconnecting the machine, so you will not lose
any important messages. Then, disconnect the
machine from the power for several minuites and
then reconnect it.
(FAX-2580C) Disconnect the machine from the
power for several minuites, then reconnect it.
(The machine can be turned off for
approximately 24 hours without losing faxes
stored in the memory. See Transferring your
faxes or Fax Journal report on page 99.)
Tel Disabled
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, do one of the following:
(FAX-2480C) See Transferring your faxes or
Fax Journal report on page 99 before
disconnecting the machine, so you will not lose
any important messages. Then, disconnect the
machine from the power for several minuites and
then reconnect it.
(FAX-2580C) Disconnect the machine from the
power for several minuites, then reconnect it.
(The machine can be turned off for
approximately 24 hours without losing faxes
stored in the memory. See Transferring your
faxes or Fax Journal report on page 99.)
Wrong Paper
Size
98
Paper is not the correct size.
Load the correct size of paper (Letter, Legal or
A4), and then press Black Start or Color Start.
Troubleshooting and Routine Maintenance
Transferring your faxes or Fax
Journal report
Enter the fax number to which Fax
Journal report will be forwarded.
Press Black Start.
If the LCD shows:
Change Unable XX, Clean Unable XX,
Init. Unable XX, Print Unable XX,
Scan Unable XX or Tel Disabled, we
recommend transferring your faxes to
another fax machine. (See Transferring faxes
to another fax machine on page 99.)
Document jam
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 99.)
Document is jammed in the top of the
ADF unit
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax
machine
Take out any paper from the ADF that is
not jammed.
Open the ADF cover.
Close the ADF cover.
Pull the jammed document up and to the
left.
If you have not set up your Station ID, you
cannot enter fax transfer mode.
Press Menu, 9, 0, 1.
Do one of the following:
„ If the LCD shows No Data, there are
no faxes left in the machine's
memory.
Press Stop/Exit.
„ If the LCD shows Enter Fax No.,
enter the fax number to which faxes
will be forwarded.
Note
To avoid document jams, close the ADF
cover properly by pressing it down in the
middle.
Press Black Start.
Transferring Fax Journal report to
another fax machine
Press Stop/Exit.
If you have not set up your Station ID, you
cannot enter fax transfer mode.
Press Menu 9, 0, 2.
99
Document is jammed inside the ADF
unit
Take out any paper from the ADF that is
not jammed.
Lift the document cover.
Close the document cover.
Press Stop/Exit.
Take out the jammed paper depending on
where it is jammed in the machine.
Pull the paper tray (1) out of the
machine.
100
Pull out the jammed paper (1).
Pull the jammed document out to the
left.
Printer jam or paper jam
Reset the machine by lifting the scanner
cover from the front of the machine and
then closing it.
„ If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
Remove the Jam Clear Cover (1) from
the back of the machine. Pull the
jammed paper out of the machine.
Troubleshooting and Routine Maintenance
Put the Jam Clear Cover back on.
Make sure the cover is set properly.
Lift the scanner cover (1) from the front
side of the machine until it locks
securely into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
Lift the scanner cover to release the lock
(1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
Push the paper tray firmly back into the
machine.
Note
Make sure you pull out the paper support
until it clicks.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
Dial Tone
Setting the dial tone to Detection will shorten
the dial detect pause.
Press Menu, 0, 5.
Press Stop/Exit.
Press a or b to choose Detection or
No Detection.
Press OK.
101
Phone line interference
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
Press Menu, 2, 0, 2.
Press a or b to choose Normal (or
Basic).
„ Basic reduces the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
„ Normal sets the modem speed at
14400 bps. (Default)
Press OK.
Routine maintenance
Replacing the ink cartridges
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Press Stop/Exit.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
Note
Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Black and
Replace Ink.
Pull the lock release lever down and
take out the ink cartridge for the color
shown on the LCD.
When you change the compatibility to
Basic, the ECM feature is only available
for color fax sending.
102
Troubleshooting and Routine Maintenance
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
Remove the protective yellow cap (1).
Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
brother
XXXX
Lift each lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Did You Change Blck?) For each
new cartridge you installed, press 1
(Yes) to automatically reset the ink dot
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press 2 (No).
If you wait until the LCD shows
Near Empty or Ink Empty, the
machine will automatically reset the ink
dot counter.
Improper Setup
DO NOT touch the area shown in the
illustration below.
103
Note
If the LCD shows No cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
Cleaning the outside of the
machine
CAUTION
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
104
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Troubleshooting and Routine Maintenance
Clean the outside of the machine as
follows:
Pull the paper tray(1) completely out of
the machine.
Cleaning the scanner
Lift the document cover (1). Clean the
scanner glass (2) and white plastic (3)
with isopropyl alcohol on a soft lint-free
cloth.
Wipe the outside of the machine with a
soft cloth to remove dust.
Remove anything that is stuck inside the
paper tray.
Lift the output paper tray cover and wipe
the inside and outside of the paper tray
with a soft cloth to remove dust.
In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
Close the output paper tray cover and
put the paper tray firmly back in the
machine.
105
Cleaning the machine printer
platen
WARNING
Unplug the machine from the AC power
outlet before cleaning the printer platen (1).
Cleaning the paper pick-up
roller
Pull the paper tray completely out of the
machine.
Unplug the machine from the AC power
outlet and remove the Jam Clear
Cover (1).
If ink is scattered on or around the printer
platen, wipe it off with a soft, dry, lint-free
cloth.
Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
Clean the machine printer platen (1).
106
Put the Jam Clear Cover back on.
Re-connect the power cord.
Put the paper tray firmly back in the
machine.
Troubleshooting and Routine Maintenance
Cleaning the print head
To ensure the good print quality, the machine
will regularly clean the print head. You can
start the cleaning process manually if
needed.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time
(Yellow/Cyan/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
Checking the print quality
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
Press Ink (FAX-2480C) or b
(FAX-2580C).
Press a or b to choose Test Print.
Press OK.
Press a or b to choose
Print Quality.
Press OK.
Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
Check the quality of the four color blocks
on the sheet.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Press Ink (FAX-2480C) or b
(FAX-2580C).
Press a or b to choose Cleaning.
Press OK.
Press a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Is Quality OK?
1.Yes 2.No
Do one of the following:
„ If all lines are clear and visible, press
1 to choose Yes, and go to step j.
„ If you can see missing short lines as
shown below, press 2 to choose No.
OK
Poor
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service (See Brother
numbers on page i).
The LCD asks you if the print quality is
OK for black and three colors.
Black OK?
1.Yes 2.No
Press 1 (Yes) or 2 (No).
107
h
The LCD asks you if you want to start
cleaning.
Checking the printing
alignment
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine starts cleaning the print
head.
After cleaning is finished, press Color
Start.
The machine starts printing the Print
Quality Check Sheet again and then
return to step e.
Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service (see
Brother numbers on page i).
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
Press Ink (FAX-2480C) or b
(FAX-2580C).
Press a or b to choose Test Print.
Press OK.
Press a or b to choose Alignment.
Press OK.
Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
Is Alignment OK?
1.Yes 2.No
Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
„ If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish
Alignment Check, and go to step h.
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Note
600dpi Adjust
When a print head
nozzle is clogged
the printed sample
looks like this.
108
Select Best #5
After the print head
nozzle is cleaned,
the horizontal lines
are gone.
Troubleshooting and Routine Maintenance
For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
Pull the knob (1) to the left and hold it in
position as you push the cradle to the
back of the machine.
1200dpi Adjust
Select Best #5
Press Stop/Exit.
Checking the ink volume
You can check the ink that is left in the
cartridge.
Press Ink (FAX-2480C) or b
(FAX-2580C).
Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
Attach the side cover.
Ink Volume
BK:-nnonn+
Press a or b to choose the color you
want to check.
Press Stop/Exit.
Uninstalling the handset and
handset cradle
(FAX-2480C only)
If you do not use the handset and the handset
cradle, you can remove them.
Unplug the curled handset cord from the
machine.
Machine Information
Checking the serial number
You can see the machine’s serial number on
the LCD.
Press Menu, 5, 1.
1.Serial No.
Press OK.
XXXXXXX
Press Stop/Exit.
109
Packing and shipping
the machine
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
110
CAUTION
If you are not able to find the yellow
protective parts, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective parts or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
Unplug the machine from the AC power
outlet.
Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
If your machine has a handset, remove
it and the handset curled cord.
Open the ink cartridge cover.
Pull the lock release levers down and
take out all the ink cartridges. (See
Replacing the ink cartridges on page
102.)
Install the yellow protective part, lift each
lock release lever and push it until it
clicks, and then close the ink cartridge
cover.
Troubleshooting and Routine Maintenance
Wrap the machine in the bag and put it
in the original carton with the original
packing material.
(FAX-2480C)
(FAX-2580C)
Pack the printed materials and
additional parts (handset and cords) in
the original carton as shown below. Do
not pack the used ink cartridges in the
carton.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
Close the carton and tape it shut.
111
C
Menu and Features
On-screen
programming
Memory storage
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Note
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu table
You can program your machine without the
User’s Guide by using the Menu table that
begins on page 114. These pages list the
menu selections and options.
Press Menu followed by the menu numbers
to program your machine.
For example, to set beeper volume to Low.
112
Press Menu, 1, 4, 2.
Press a or b to choose Low.
Press OK.
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
During a power failure, the FAX-2580C
will retain messages that are in the
memory for approximately 24 hours.
Menu and Features
Menu keys
To access the menu mode:
Press Menu.
Choose an option.
„ Press 1 for General Setup menu.
„ Press 2 for Fax menu.
„ Press 3 for Copy menu.
„ Press 0 for Initial Setup.
Access the menu.
You can scroll more quickly through
each menu level by pressing a or b for
the direction you want.
Go to the next menu level.
Press OK when that option appears on
the LCD.
The LCD will then show the next menu
level.
Delete an incorrect letter when
you need to enter text into the
machine.
Press a or b to scroll to your next menu
selection.
Scroll through the current menu
level.
Press OK.
When you finish setting an option, the
LCD shows Accepted.
Accept an option.
Go back to the previous menu
level.
Go back to the previous menu
level.
Exit the menu.
113
Menu Table
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
to accept
to exit
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
1.Mode Timer
—
0 Sec
Sets the time to return to
Fax mode.
19
Sets the type of paper in
the paper tray.
20
Sets the size of the paper
in the paper tray.
20
30 Secs
1 Min
2 Mins*
5 Mins
Off
2.Paper Type
—
Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
3.Paper Size
—
Letter*
Legal
A4
A5
4”×6”
The factory settings are shown in Bold with an asterisk.
114
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
4.Volume
1.Ring
Off
Adjusts the ring volume.
20
Adjusts the volume level
of the beeper.
20
Adjusts the speaker
volume.
21
Adjusts handset volume.
21
For the hearing-impaired,
you can set the volume to
the Volume
Amplify:On setting on a
permanent or temporary
basis.
21
Changes for Daylight
Savings Time
automatically.
22
Customizes the On/Off
key to receive faxes even
in off mode.
18
Adjusts the contrast of the
LCD.
23
Adjusts the echo level if
you are having problems
hearing over the cordless
handset.
See
Cordless
handset
User’s
Guide
Low
(Continued)
Med*
High
2.Beeper
Off
Low*
Med
High
3.Speaker
Off
Low
Med*
High
4.Handset
Low*
(FAX-2480C only)
High
5.Volume
Amplify
On
(FAX-2480C only)
(Permanent/
Temporary)
Off*
5.Auto
Daylight
—
6.On/Off
Setting
—
7.LCD
Contrast
—
8.Echo
Control
—
(FAX-2580C
only)
On
Off*
Fax Receive:On
Fax
Receive:Off*
Light
Dark*
Level 1*
Level 2
Level 3
Level 4
The factory settings are shown in Bold with an asterisk.
115
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
1.Setup
Receive
1.Ring Delay
00
38
(FAX-2480C only)
01
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
38
(In Fax mode only)
02
03
04*
1.Ring Delay
Ring Delay
(FAX-2580C only)
4*
Toll Saver
On
Off*
2.F/T Ring Time
20 Secs*
30 Secs
Cost Saving feature:
the machine rings 2 times
if there are messages and
4 times if there are no
messages, so you can
hang up and not pay for
the call.
Sets the pseudo/doublering time in Fax/Tel mode.
38
Receives fax messages
without pressing
Black Start or
Color Start.
39
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
personalize these codes.
49
Cuts the size of incoming
faxes.
39
40 Secs
70 Secs
3.Easy Receive
On*
Semi
Off
4.Remote Codes
On* (l51, #51)
Off
2.Setup Send
5.Auto
Reduction
On*
6.Polling RX
—
Sets up your machine to
poll another fax machine.
69
1.Contrast
Auto*
Changes the lightness or
darkness of faxes you
send.
31
Sets the default resolution
for outgoing faxes.
31
(In Fax mode only)
Off
Light
Dark
2.Fax
Resolution
Standard*
Fine
S.Fine
Photo
The factory settings are shown in Bold with an asterisk.
116
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
2.Setup Send
3.Delayed Fax
—
33
(Continued)
(In Fax mode only)
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
4.Batch TX
On
33
Off*
Combines delayed faxes
to the same fax number at
the same time of day into
one transmission.
Next Fax Only
Sends a fax without using
the memory.
32
Sets up your machine with
an document to be
retrieved by another fax
machine.
70
If you are having problems
sending faxes overseas,
set this to on.
33
Adjusts the scan area of
the scanner glass to the
size of the document.
29
(Continued)
5.Real Time TX
Off*
On
6.Polled TX
On
Off*
7.Overseas Mode
On
Off*
0.Scan Size
Letter*
A4
3.Set QuickDial
4.Report
Setting
1.One-Touch
Dial
—
Stores One-Touch
numbers, so you can dial
by pressing one key (and
Start).
53
2.Speed-Dial
—
Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
54
3.Setup Groups
—
Sets up a Group number
for Broadcasting.
55
1.Transmission
On
Sets initial setup for
Transmission Verification
Report and Fax Journal.
67
On+Image
Off*
Off+Image
2.Journal
Period
Off
67
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
The factory settings are shown in Bold with an asterisk.
117
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
5.Remote Fax
Opt
1.Fwd/Page/
Store
Off*
Sets the machine to
forward fax messages, to
call your pager, to store
incoming faxes in the
memory (so you can
retrieve them while you
are away from your
machine).
60
Set your own code for
Remote Retrieval.
63
—
Prints incoming faxes
stored in the memory.
64
(Continued)
Fax Forward
Paging
Fax Storage
2.Remote Access
Access Code:*
---l
3.Print Fax
(Backup Print)
6.Remaining
Jobs
—
—
Checks which jobs are in
the memory and lets you
cancel chosen jobs.
33
7.Setup Msg
Ctr
1.OGM
Msg Ctr OGM
Play/Record or erase the
outgoing message.
56
Choose the maximum
length of incoming
messages.
59
Allows you to turn the
speaker volume for voice
messages as they come
in On or Off.
59
F/T OGM
(FAX-2580C
only)
2.ICM Max.Time
30 Sec*
60 Sec
120 Sec
180 Sec
0.Miscellaneous
3.ICM
Rec.Monitr
On*
1.TX Lock
—
Stops unauthorized users
from changing the
machine’s current
settings.
24
—
Prohibits most functions
except receiving faxes
into memory.
25
Normal*
Adjusts the equalization
for transmission
problems.
102
Uses the Telephone
Company’s Distinctive
Ring subscriber service to
register the ring pattern
with the machine.
42
View or print a list of the
last 30 Caller IDs stored in
the memory.
44
Off
(FAX-2480C only)
1.Mem Security
(FAX-2580C only)
2.Compatibility
Basic
3.Distinctive
Off*
Set (On)
4.Caller ID
Display#*
Print Report
The factory settings are shown in Bold with an asterisk.
118
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
3.Copy
1.Quality
—
Best
Chooses the Copy
resolution for your type of
document.
74
Adjusts the brightness for
copies.
77
Adjusts the contrast for
copies.
77
Adjusts the amount of Red
in copies.
77
Fast
Normal*
2.Brightness
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
3.Contrast
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
4.Color
Adjust
1.Red
R:-nnnno+
R:-nnnon+
R:-nnonn+*
R:-nonnn+
R:-onnnn+
2.Green
R:-nnnno+
R:-nnnon+
Adjusts the amount of
Green in copies.
R:-nnonn+*
R:-nonnn+
R:-onnnn+
3.Blue
R:-nnnno+
R:-nnnon+
Adjusts the amount of
Blue in copies.
R:-nnonn+*
R:-nonnn+
R:-onnnn+
The factory settings are shown in Bold with an asterisk.
119
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
4.Print
Reports
1.
Transmission
—
—
Prints a Transmission
Verification Report for
your last transmission.
68
2.Help List
—
—
Prints the Help List so you
can see at-a-glance how
to quickly program your
machine.
68
3.Quick-Dial
—
—
Lists name and numbers
stored in the One-Touch
and Speed-Dial memory,
in numerical order.
68
4.Fax
Journal
—
—
Lists information about the
last incoming and
outgoing faxes. (TX
means Transmit.) (RX
means Receive.)
68
5.User
Settings
—
—
Lists your settings.
68
5.Machine
Info.
1.Serial No.
—
—
Lets you check the serial
number of your machine.
109
0.Initial
Setup
1.Receive
Mode
—
Fax Only*
Choose the receive mode
that best suits your needs.
35
See
Quick
Setup
Guide
Fax/Tel
External TAD
(FAX-2480C only)
Manual
2.Date/Time
—
—
Puts the date and time on
the LCD and in headings
of faxes you send.
3.Station ID
—
Fax:
Set your name and fax
number to appear on each
page you fax.
Name:
4.Tone/Pulse
—
(Canada only)
5.Dial Tone
Tone*
—
Detection
101
—
Sets the machine to
register the cordless
handset.
See
Cordless
handset
User’
Guide
—
English*
Allows you to change the
LCD language for your
country.
See
Quick
Setup
Guide
French
(Canada only)
The factory settings are shown in Bold with an asterisk.
120
You can shorten the dial
tone detect pause.
—
(FAX-2580C
only)
0.Local
Language
See
Quick
Setup
Guide
Pulse
No Detection*
6.Register
HS
Choose the dialing mode.
Menu and Features
Entering Text
Special characters and symbols
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pad keys have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
By pressing the proper dial pad key
repeatedly, you can access the character you
want.
Press
Key
one
time
two
times
three
times
four
times
Press l, # or 0, and then press d or c to
move the cursor under the special character
or symbol you want. Then press OK to
choose it.
Press l
for (space) ! " # $ % & ' ( ) l +
,-./m
Press #
for : ; < = > ? @ [ ] ^ _
Press 0
for É À È Ê Î Ç Ë Ö 0
Putting spaces
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
121
D
Specifications
General
Memory Capacity
16 MB
Memory Backup
Approx. 24 hours (FAX-2580C only)
ADF (automatic document
feeder)
Up to 10 pages
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
Paper: [20 lb (80 g/m2)] A4 or Letter size
Paper Tray
100 Sheets [20 lb (80 g/m2)]
Printer Type
Ink Jet
Print Method
Black:
Piezo with 94 × 1 nozzles
Color:
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) 16 characters × 1 line
Power Source
AC 120V 50/60Hz
Power Consumption
(FAX-2480C)
Off Mode:
Average 4 W
Standby:
Average 6 W
Operating:
Average 29 W
(FAX-2580C)
122
Off Mode:
Average TBD W
Standby:
Average TBD W
Operating:
Average TBD W
Specifications
Dimensions
(FAX-2480C)
14.6 in.
(370 mm)
7.1 in.
(180 mm)
13.8 in.
(351 mm)
15.7 in.
(398 mm)
17.4 in.
(443 mm)
(FAX-2580C)
14.6 in.
(370 mm)
7.1 in.
(180 mm)
13.8 in.
(351 mm)
13.8 in.
(351 mm)
TBD in.
(476 mm)
Weight
17.4 in.
(443 mm)
18.1 lb (8.2 kg) (FAX-2480C)
TBD lb (TBD kg) (FAX-2580C)
Noise
Operating:
50 dB or less 1
Temperature
Operating:
50° F to 95° F (10 to 35° C)
Best Print
Quality:
68° F to 91° F (20 to 33° C)
Operating:
20 to 80% (without condensation)
Best Print
Quality:
20 to 80% (without condensation)
Humidity
This depends on printing conditions.
123
Print media
Paper Input
Paper Tray
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 1 2 and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 4" × 6", Index card and Post card 3.
For more details, see Paper weight, thickness and
capacity on page 12.
„ Maximum paper tray capacity: Approx. 100 sheets of
20 lb (80 g/m2) plain paper
Paper Output
Up to 50 sheets of 20 lb (80 g/m2) plain paper (face up print
delivery to the output paper tray) 2
Use only transparencies recommended for inkjet printing.
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
See Paper type and size for each operation on page 11.
124
Specifications
Fax
Compatibility
ITU-T Group 3
Coding System
MH/MR/MMR/JPEG
Modem Speed
Automatic Fallback
14400 bps
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Scanning Width
8.2 in. (208 mm)
Printing Width
8.03 in. (204 mm)
Gray Scale
256 levels
Polling Types
Standard, Sequential: (Black only)
Contrast Control
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 203 dot/in. (8 dot/mm)
„ Vertical
Standard
98 line/in. (3.85 line/mm) (Black)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Black/Color)
Photo
196 line/in. (7.7 line/mm) (Black)
Superfine
392 line/in. (15.4 line/mm) (Black)
One-Touch Dial
10 stations (5 × 2) (FAX-2480C)
4 stations (2 × 2) (FAX-2580C)
Speed-Dial
80 stations (FAX-2480C)
100 stations (FAX-2580C)
125
Broadcasting
140 stations (FAX-2480C)
154 stations (FAX-2580C)
Automatic Redial
1 time after 5 minutes
Auto Answer
0, 1, 2, 3 or 4 rings
Communication Source
Public switched telephone network.
Memory Transmission
Up to 300 1/250 2 pages
Out of Paper Reception
Up to 300 1/250 2 pages
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Message Center
(FAX-2580C only)
Message Center
Yes
ICM Recording Time
Max. 29 minutes / Max. 99 messages
(Max.180 secs / 1 message)
Toll Saver
Yes
Recording Conversation
Yes
OGM
Yes
Recording OGM Time
20 secs
126
Specifications
Cordless handset (FAX-2580C only)
Frequency
5.8 GHz
Technology
FHSS (Frequency Hopping Spread Spectrum)
Multi Handset Capability
Up to 4 handsets
Dimensions
Weight
5.43 oz (154 g)
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator
Yes (LED)
Full charge Time
12 hours
While in Use (TALK)
TBD
While not in Use (Standby)
200 hours
Battery cradle (FAX-2580C only)
Dimensions
Weight
2.53 oz (71.6 g)
Power Source
DC 11V
127
Copy
Color/Black
Yes/Yes
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Speed
Black: Up to 18 pages/minute (Letter paper) 1
Color: Up to 16 pages/minute (Letter paper) 1
Multiple Copies
Stacks up to 99 pages
Sorts up to 99 pages (Black only)
Enlarge/Reduce
25% to 400% (in increments of 1%)
Resolution
(Black & White)
„ Scans up to 600×1200 dpi
„ Prints up to 1200×1200 dpi
(Color)
„ Scans up to 600×1200 dpi
„ Prints up to 600×1200 dpi
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
128
Specifications
Printer
Note
You can download the free Brother printer driver from the Brother Solutions
Center. Visit us at:
http://solutions.brother.com
Printer Driver
Windows® 98/98SE/Me/2000 Professional/XP/Windows ®
XP Professional x64 Edition driver supporting Brother Native
Compression mode and bi-directional capability
Brother Ink Driver
For Mac OS® X 10.2.4 or greater
Resolution
Up to 1200 × 6000 dpi 1
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed
Up to 25 pages/minute (Black) 2
Up to 20 pages/minute (Color) 2
Printing Width
8.03 in. [8.5 in. (borderless)3]
Disk-Based Fonts
35 TrueType
Borderless
Letter, A4, A6, Photo 4" × 6", Index Card, Photo 2L 5" × 7",
Post Card 4
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
Based on Brother standard pattern.
Letter size in draft mode.
When you set the Borderless feature to On.
See Paper type and size for each operation on page 11.
129
Interfaces
USB
A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m). 1 2
Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
Third party USB ports are not supported for Macintosh®.
130
Specifications
Consumable items
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of
Ink Cartridge
The first time you install the ink cartridges, the machine will use
extra ink to fill the ink delivery tube.
This is a one-time process that unables high quality printing.
Afterward, replacement ink cartridges will print the specified
number of pages.
Replacement Ink Cartridges
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
„ Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
„ The printing frequency;
„ The number of pages printed;
„ Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
„ Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement
Consumables
 LC51BK,  LC51C,
 LC51M,  LC51Y
131
E
Glossary
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF and
scanned one page at a time automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset or pressing Hook/Hold
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
132
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another phone number on an existing
phone line. The Brother machine uses the
new number to simulate a dedicated fax
line.
Glossary
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall jack.
External phone
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Gray scale
The shades of gray available for copying,
scanning and faxing photographs.
Group number
A combination of One-Touch and
Speed-Dial numbers that are stored on a
One-Touch key or in a Speed-Dial location
for Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
Manual fax
Depending on your model, you can lift the
handset, cordless handset, or handset of
the external telephone or you can press
Hook or Speaker Phone to hear the
receiving fax machine answer before you
press Black Start or Color Start to begin
sending.
133
Menu mode
Programming mode for changing your
machine's settings.
Real Time Transmission
When memory is full, you can send faxes
in real time.
One-Touch
Keys on the machine’s control panel
where you can store numbers for easy
dialing. You can store a second number
on each key if you press Shift and the
One-Touch Key together.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Paging
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence stored on OneTouch keys and Speed-Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Photo resolution
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
One-Touch and Speed-Dial memory, in
numerical order.
134
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Search
An electronic, alphabetical listing of stored
One-Touch, Speed-Dial and Group
numbers.
Speed-Dial
A pre-programmed number for easy
dialing. You must press
Search/Speed Dial, #, the two digit code,
and Black Start or Color Start to start the
dialing process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
Glossary
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension phone by pressing this code
(# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
User Settings
A printed report that shows the current
settings of the machine.
135
F
Index
Accessories and supplies ......................... iii
ADF (automatic document feeder) ...... 7, 28
Answering machine (TAD) .......................45
connecting .............................................46
Automatic
fax receive .............................................35
Easy Receive .....................................39
Broadcasting ............................................29
setting up Groups for ............................55
Brother
accessories and supplies ....................... iii
Brother numbers ......................................i
Customer Service ....................................i
FAQs (frequently asked questions) ..........i
fax back system ...................................... ii
product support ........................................i
Solutions Center ............................. i, 129
warranties .................................... iv, v, vii
Caller ID ...................................................44
print list ..................................................45
view list .................................................45
Canceling
a broadcast ...........................................30
Fax Forwarding .....................................64
Fax Storage ..........................................62
jobs awaiting redial ...............................33
Paging ...................................................64
Cleaning
paper pick-up roller .............................106
print head ............................................107
printer platen .......................................106
scanner ...............................................105
Connecting
external TAD .........................................45
external telephone ................................49
two-line external TAD or telephone .......47
Consumable items .................................131
Control panel overview ..............................4
136
Copy
color adjustment ................................... 77
Enlarge/Reduce .................................... 74
enter Copy mode .................................. 72
keys ...................................................... 73
multiple ................................................. 72
paper .................................................... 78
single .................................................... 72
sort ....................................................... 76
temporary settings ................................ 73
using ADF ............................................. 72
using scanner glass ................................ 8
Copy Options key .................................... 73
page layout (N in 1) .............................. 75
paper size ............................................. 78
paper type ............................................ 78
poster ................................................... 75
Cordless handset (FAX-2580C only) ..... 127
Cordless phone ....................................... 49
Custom telephone features on
a single line ............................................. 94
Dialing
access codes and credit card
numbers ............................................... 54
Groups .................................................. 29
manual .................................................. 51
Speed-Dial ............................................ 51
Distinctive Ring ........................................ 42
setting ring pattern ................................ 44
turning off ............................................. 44
Document
loading ................................................7, 8
Dual Access ............................................ 32
Easy Receive .......................................... 39
Envelopes ............................. 11, 12, 15, 16
Error messages on LCD .......................... 95
Change Unable .................................... 95
Clean Unable ........................................ 95
Comm. Error ......................................... 95
Init. Unable ........................................... 96
Ink Empty ............................................. 96
Index
Near Empty ...........................................97
No Paper Fed .......................................97
Not Registered ......................................51
Out of Memory ......................................97
Print Unable ..........................................97
Scan Unable .........................................98
Extension telephone, using ......................49
External telephone, connecting ................49
Fax codes
changing ........................................ 50, 63
Fax Receive Code ......................... 39, 49
Remote Access Code ...........................63
Telephone Answer Code ......................49
Fax Forwarding
changing remotely ......................... 64, 66
programming a number ........................60
Fax Resolution key ..................................31
Fax Storage .............................................61
printing from memory ............................40
turning on ..............................................61
Fax, stand-alone
receiving ...............................................35
at end of conversation ................ 37, 40
difficulties .................................... 91, 92
Easy Receive .....................................39
F/T Ring Time, setting .......................38
Fax Forwarding ..................................64
from extension phone ........................49
Paging ................................................61
phone line interference ....................102
printing from memory .........................40
Receive Mode, choosing ...................35
reducing to fit on paper ......................39
retrieving from a remote site ..............66
Ring Delay, setting .............................38
sending .......................................... 28, 69
at end of conversation .......................34
Broadcasting ......................................29
canceling from memory .....................33
color fax .............................................29
contrast ..............................................31
delayed batch transmission ...............33
delayed fax ........................................33
enter Fax mode ..................................28
from memory (Dual Access) ..............32
from scanner glass ............................28
manual ...............................................34
overseas ............................................ 33
phone line interference .................... 102
Real Time Transmission ................... 32
Resolution ......................................... 31
Fax/Tel mode
answering at extension phones ............ 49
double-ringing (voice calls) .................. 38
F/T Ring Time ...................................... 38
Fax Receive Code ................................ 49
Ring Delay ............................................ 38
Telephone Answer Code ...................... 49
FCC notices ............................................. 86
Gray scale ............................................. 125
Groups for Broadcasting ......................... 55
HELP
LCD messages ................................... 112
using menu keys ............................. 113
Menu Table ........................................ 112
Ink cartridges
checking ink volume ........................... 109
ink dot counter ............................ 102, 103
replacing ............................................. 102
Jacks
convert to RJ11 jack
triplex adapter ................................... 47
EXT
external telephone ............................. 49
TAD (answering machine) ................. 46
Jams
document ............................................. 99
paper .................................................... 99
LCD (liquid crystal display) ............ 112, 113
Contrast ................................................ 23
Help List ............................................... 68
137
M
Macintosh® .............................................129
Maintenance, routine .............................102
Manual
dialing ....................................................51
receive ..................................................35
transmission ..........................................34
Memory Security ......................................26
Memory Storage ....................................112
Menu Table ............................................112
Message Center mode .............................56
erasing messages .................................58
Fax/Tel OGM ........................................57
Msg Ctr OGM (outgoing message) .......56
playing voice messages ........................57
printing faxes from memory ..................58
setting up ..............................................56
Mode, entering
Copy ......................................................72
Fax ........................................................28
Multi-line connections (PBX) ....................48
On/Off key ................................................18
One-Touch
changing ...............................................54
setting up ..............................................53
using .....................................................51
Out of Area (Caller ID) .............................44
Out of Memory message ................... 34, 97
Packing the machine ..............................110
Paging ......................................................61
Paper ................................................ 9, 124
capacity .................................................12
document size .................................. 7, 28
loading ..................................................13
size ................................................. 11, 20
type ................................................ 11, 20
Phone line
connections ...........................................46
difficulties ..............................................92
interference .........................................102
multi-line (PBX) .....................................48
roll over lines .........................................47
two-line phone system ..........................47
138
Polling ...................................................... 69
Power failure ......................................... 112
Print
area ...................................................... 17
checking alignment ............................. 108
difficulties ........................................ 91, 92
drivers ................................................. 129
fax from memory .................................. 40
improving quality ................................ 107
paper jams .......................................... 100
reports .................................................. 68
resolution ............................................ 129
specifications ...................................... 129
Printing
on small paper ...................................... 16
Programming your machine .......... 112, 113
Quick-Dial ................................................ 53
access codes and credit card
numbers ............................................... 55
Broadcasting ........................................ 29
using Groups ..................................... 29
Group dial
changing ............................................ 54
setting up Groups for Broadcasting ... 55
One-Touch dial
changing ............................................ 54
setting up ........................................... 53
using .................................................. 51
Pause ............................................. 53, 55
Search .................................................. 52
Speed-Dial
changing ............................................ 54
setting up ........................................... 54
using .................................................. 51
Receive Mode ......................................... 35
External TAD ........................................ 35
Fax Only ............................................... 35
Fax/Tel ................................................. 35
Manual .................................................. 35
Redial/Pause key .............................. 52, 53
Reducing
copies ................................................... 74
incoming faxes ..................................... 39
Index
Remote Retrieval .....................................63
access code ..........................................63
commands ............................................64
getting your faxes .................................66
Reports ....................................................67
Caller ID List .........................................45
Fax Journal ...........................................68
Journal Period ....................................67
Help List ................................................68
how to print ...........................................68
Quick-Dial List .......................................68
Transmission Verification ............... 67, 68
User Settings ........................................68
Resolution
copy ....................................................128
fax .......................................................125
print .....................................................129
setting for next fax ................................31
Ring Delay, setting ...................................38
Safety Instructions ...................................85
Serial Number
how to find ............. See inside front cover
Shipping the machine ............................110
Speed-Dial
changing ...............................................54
setting up ..............................................54
using .....................................................51
if you are having difficulty
copying .............................................. 94
incoming calls .................................... 94
phone line or connections ................. 92
printing .............................................. 91
printing received faxes ...................... 92
receiving faxes .................................. 93
sending faxes .................................... 93
paper jam ........................................... 100
print quality ......................................... 107
Two-line phone system ........................... 47
TX Lock ................................................... 25
Volume, setting
beeper .................................................. 20
handset ................................................ 21
volume amplify
(for hearing-impaired) ........................ 22
ring ....................................................... 20
speaker ................................................ 21
Warranties .................................................iv
Canada .................................................. vii
Notice-Disclaimer ................................... iv
USA .........................................................v
Windows® ........................................... i, 129
World Wide Web .........................................i
TAD (telephone answering device),
external ....................................... 35, 45, 47
connecting ..................................... 45, 46
receive mode ........................................35
recording OGM .....................................46
with two-line jack ...................................47
Temporary copy settings ..........................73
Text, entering .........................................121
special characters ...............................121
Transferring your faxes or Fax Journal
report ........................................................99
Transparencies .......................9, 10, 11, 12
Troubleshooting .......................................91
checking ink volume ...........................109
document jam .......................................99
error messages on LCD ........................95
139
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the devices
does not exceed five.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your machine may not be compatible with the power available in foreign
countries. Using USA or Canada models overseas is at your own risk and may void your
warranty.
LP3291001
US/CAN
Printed in China

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