Brother Mfc 660Cn Users Manual 440CN_UG_UK

MFC-440CN to the manual 34d6665b-d77a-428e-befd-608fce6115b1

2015-01-25

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USER’S GUIDE
MFC-440CN
MFC-660CN
Version A
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-440CN, MFC-660CN (Circle your
model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................2
Viewing Documentation...................................................................................2
Control panel overview ..........................................................................................4
LCD display indications ...................................................................................6
Basic Operations .............................................................................................7
2 Loading documents and paper
Loading documents ...............................................................................................8
Using the ADF .................................................................................................8
Using the scanner glass ..................................................................................8
Scanning area .................................................................................................9
Acceptable paper and other media......................................................................10
Recommended media ...................................................................................10
Handling and using media .............................................................................10
Choosing the right media...............................................................................12
Loading paper, envelopes and other media ........................................................14
Loading paper and other media.....................................................................14
Loading envelopes, post cards and photo paper...........................................16
Printable area ................................................................................................19
3 General setup
Power Save mode ...............................................................................................20
Putting your machine in Power Save mode...................................................20
Bringing your machine out of Power Save mode ..........................................20
Power Save setting........................................................................................20
Mode Timer..........................................................................................................21
Paper settings......................................................................................................22
Paper Type ....................................................................................................22
Paper Size .....................................................................................................22
Volume Settings...................................................................................................23
Ring Volume..................................................................................................23
Beeper Volume..............................................................................................23
Speaker Volume ............................................................................................24
Automatic Daylight Savings Time........................................................................24
LCD display .........................................................................................................25
LCD Contrast.................................................................................................25
Setting the backlight brightness.....................................................................25
Setting the Dim Timer for the backlight ........................................................25
Setting the Off Timer .....................................................................................26
Setting the Wallpaper ....................................................................................26
iv
4 Security features
TX Lock (MFC-440CN only) ................................................................................27
Setting and changing the TX Lock password ................................................27
Turning the TX Lock on/off ............................................................................28
Memory Security (MFC-660CN only)...................................................................28
Setting and changing the memory security password ...................................29
Turning the memory security on/off ...............................................................30
Section II Fax
5 Sending a fax
Entering Fax mode ..............................................................................................32
Faxing from the ADF ....................................................................................32
Faxing from the scanner glass ......................................................................33
Faxing Letter size documents from the scanner glass ..................................33
Colour fax transmission .................................................................................33
Cancelling a fax in progress ..........................................................................33
Broadcasting (Monochrome only)........................................................................34
Cancelling a Broadcast in progress...............................................................34
Additional sending operations..............................................................................35
Sending faxes using multiple settings ...........................................................35
Contrast .........................................................................................................35
Changing fax resolution.................................................................................35
Dual access (Monochrome only) ...................................................................36
Real time transmission ..................................................................................36
Overseas Mode .............................................................................................37
Delayed Faxing (Monochrome only)..............................................................37
Delayed Batch Transmission (Monochrome only).........................................37
Checking and cancelling waiting jobs............................................................37
Setting your changes as a new default..........................................................38
Restoring all settings to the factory settings ..................................................38
Sending a fax manually .................................................................................38
Sending a fax at the end of a conversation (MFC-660CN only) ....................39
Out of Memory message ...............................................................................39
6 Receiving a Fax
Receive modes ....................................................................................................40
Choosing the Receive Mode .........................................................................40
Using receive modes ...........................................................................................41
Fax only .........................................................................................................41
Fax/Tel...........................................................................................................41
Manual...........................................................................................................41
TAD (MFC-660CN only) ................................................................................42
External TAD (MFC-440CN only) ..................................................................42
Receive mode settings ........................................................................................42
Ring Delay .....................................................................................................42
F/T Ring Time (Fax/Tel mode only)...............................................................43
Fax Detect .....................................................................................................43
v
Additional receiving operations............................................................................44
Printing a reduced incoming fax ....................................................................44
Receiving faxes into memory ........................................................................45
Receiving a fax at the end of a conversation (MFC-660CN only) .................45
Printing a fax from the memory .....................................................................45
7 Telephone and External devices
Voice operations..................................................................................................46
Making a telephone call (MFC-660CN only)..................................................46
Answering calls with the Speaker Phone (MFC-660CN only) .......................46
Mute (MFC-660CN only) ...............................................................................46
Tone or Pulse ................................................................................................46
Fax/Tel mode ................................................................................................47
Fax/Tel mode in Power Save condition.........................................................47
Telephone services..............................................................................................47
Caller ID (MFC-660CN only) (For U.K. and Ireland only) ..............................47
Setting the Phone Line Type .........................................................................49
BT Call Sign (For U.K. only) ..........................................................................49
Connecting an external TAD (telephone answering device)................................50
Connections...................................................................................................51
Recording outgoing message (OGM) on an external TAD............................51
Multi-line connections (PBX) .........................................................................51
External and extension phones ...........................................................................52
Connecting an external or extension telephone ............................................52
Operation from extension telephones............................................................52
Using extension telephones (For U.K. only)..................................................52
Using a cordless external telephone .............................................................53
Using remote codes.......................................................................................53
8 Dialling and storing numbers
How to Dial ..........................................................................................................55
Manual dialling...............................................................................................55
Speed-Dialling ...............................................................................................55
Search ...........................................................................................................55
Fax Redial .....................................................................................................56
Outgoing Call.................................................................................................56
Caller ID history (MFC-660CN only) (For U.K. and Ireland only) ..................57
Storing numbers ..................................................................................................57
Storing a pause .............................................................................................57
Storing Speed-Dial numbers .........................................................................57
Changing Speed-Dial names or numbers .....................................................59
Setting up groups for broadcasting................................................................60
Combining Quick-Dial numbers.....................................................................62
vi
9 Digital TAD (MFC-660CN only)
TAD-Mode for internal TAD .................................................................................63
Setting up the TAD ........................................................................................63
Outgoing message (OGM) ............................................................................63
Fax/Tel OGM .................................................................................................64
Activating TAD mode.....................................................................................64
Managing your messages....................................................................................64
Message indicator .........................................................................................64
Playing voice messages ................................................................................64
Erasing incoming messages..........................................................................65
Additional TAD operations...................................................................................65
Setting maximum time for incoming messages .............................................65
Setting toll saver ............................................................................................66
ICM Recording Monitor..................................................................................66
Recording a conversation..............................................................................66
10 Advanced fax operations (Monochrome only)
Fax Forwarding....................................................................................................67
Fax Storage .........................................................................................................68
Fax Preview (MFC-660CN only)..........................................................................68
Setting Fax Preview.......................................................................................68
How to preview a fax .....................................................................................69
How to delete all faxes in the list ...................................................................69
How to print all faxes in the list ......................................................................69
PC Fax Receive...................................................................................................70
Changing the destination PC.........................................................................71
Turning off Advanced Fax Operations .................................................................71
Changing Advanced Fax Operations...................................................................72
Remote Retrieval .................................................................................................72
Setting a Remote Access Code.....................................................................72
Using your Remote Access Code..................................................................73
Remote Fax commands ................................................................................74
Retrieving fax messages ...............................................................................76
Changing your Fax Forwarding number ........................................................76
11 Printing Reports
Fax reports...........................................................................................................77
Transmission Verification Report...................................................................77
Fax Journal (activity report) ...........................................................................77
Reports ................................................................................................................78
How to print a report ......................................................................................78
vii
12 Polling
Polling overview...................................................................................................79
Polling receive .....................................................................................................79
Setup to receive polling .................................................................................79
Setup to receive polling with secure code .....................................................79
Setup to receive delayed polling....................................................................80
Sequential polling ..........................................................................................80
Polled transmit (Monochrome only).....................................................................81
Setup for polled transmit................................................................................81
Setup for polled transmit with secure code....................................................81
Section III Copy
13 Making copies
How to copy.........................................................................................................84
Entering Copy mode......................................................................................84
Making a single copy.....................................................................................84
Making multiple copies ..................................................................................84
Stop copying..................................................................................................84
Copy settings.......................................................................................................85
Changing copy speed and quality .................................................................85
Enlarging or reducing the image copied ........................................................85
Making N in 1 copies or a poster (page layout) ............................................86
Sorting copies using the ADF........................................................................87
Adjusting Brightness, Contrast and Colour....................................................87
Paper Options................................................................................................88
Setting your changes as a new default..........................................................89
Restoring all settings to the factory settings..................................................89
‘Out of Memory’ message....................................................................................89
Section IV Direct Photo Printing
14 Printing photos from a memory card
PhotoCapture Center™ Operations.....................................................................92
Printing from a memory card without a PC....................................................92
Scanning to a memory card without a PC .....................................................92
Using PhotoCapture Center™ from your computer.......................................92
Using memory cards......................................................................................92
Memory card folder structure.........................................................................92
Getting started .....................................................................................................93
Entering PhotoCapture mode........................................................................94
viii
Print Images.........................................................................................................94
View Photo(s) ................................................................................................94
Print Index (Thumbnails) ...............................................................................95
Print All Photos..............................................................................................95
Print Photos ...................................................................................................95
DPOF printing................................................................................................96
PhotoCapture Center™ print settings..................................................................97
Print Quality ...................................................................................................98
Paper options ................................................................................................98
Adjusting Brightness, Contrast and Colour....................................................98
Cropping ........................................................................................................99
Borderless printing.......................................................................................100
Setting your changes as a new default........................................................100
Restoring all settings to the factory settings ................................................100
Scan to Card .....................................................................................................101
Entering Scan mode ....................................................................................101
How to scan to card.....................................................................................101
Understanding the Error Messages ...................................................................102
15 Printing photos from a camera with PictBridge
Before Using PictBridge.....................................................................................103
PictBridge requirements ..............................................................................103
Using PictBridge ................................................................................................103
Setting your digital camera..........................................................................103
Printing Images..................................................................................................104
DPOF printing..............................................................................................104
Understanding the Error Messages ...................................................................105
Section V Software
16 Software and Network features
ix
Section VI Appendixes
A Safety and Legal
Choosing a location...........................................................................................110
To use the machine safely.................................................................................111
Important safety instructions........................................................................114
IMPORTANT - For your safety ....................................................................115
LAN connection ...........................................................................................116
EU Directive 2002/96/EC and EN50419......................................................116
Legal limitations for copying ........................................................................117
Trademarks .................................................................................................118
B Troubleshooting and Routine Maintenance
Troubleshooting ................................................................................................119
If you are having difficulty with your machine..............................................119
Error messages .................................................................................................125
Transferring your faxes or Fax Journal report .............................................128
Document jam ............................................................................................129
Printer jam or paper jam ..............................................................................130
Dial Tone detection......................................................................................131
Phone line interference................................................................................132
Routine maintenance.........................................................................................132
Replacing the ink cartridges ........................................................................132
Cleaning the outside of the machine ...........................................................134
Cleaning the scanner...................................................................................135
Cleaning the machine printer platen............................................................136
Cleaning the Paper Pick-up Roller ..............................................................136
Cleaning the print head ...............................................................................137
Checking the print quality ............................................................................137
Checking the printing alignment ..................................................................138
Checking the ink volume .............................................................................139
Uninstalling or installing the handset and handset cradle
(MFC-660CN only) ..................................................................................139
Machine Information ..........................................................................................140
Checking the serial number.........................................................................140
Packing and shipping the machine....................................................................140
C Menu and Features
On-screen programming....................................................................................143
Memory storage...........................................................................................143
Menu keys .........................................................................................................143
Menu table...................................................................................................144
Entering Text ...............................................................................................156
x
D Specifications
General..............................................................................................................157
Print media.........................................................................................................159
Fax.....................................................................................................................160
Digital TAD (MFC-660CN only) .........................................................................161
Copy ..................................................................................................................162
PhotoCapture Center™ .....................................................................................163
PictBridge ..........................................................................................................163
Scanner .............................................................................................................164
Printer ................................................................................................................165
Interfaces ...........................................................................................................166
Computer requirements.....................................................................................167
Consumable items .............................................................................................168
Network (LAN) ...................................................................................................169
E Glossary
FIndex
Section I
General I
General Information 2
Loading documents and paper 8
General setup 20
Security features 27
2
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Software User’s Guide
and Network User’s
Guide 1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide that
are on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows®)1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
aTurn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
bIf the model name screen appears, click
your model name.
General Information 1
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
cIf the language screen appears, click
your language. The CD-ROM main
menu will appear.
Note
If this window does not appear, use
Windows® Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
dClick User’s Guide.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows®
98/98SE/Me/2000 Professional and
Windows® XP)
ControlCenter3 (For Windows®
98/98SE/Me/2000 Professional and
Windows® XP)
Network Scanning
PaperPort® SE with OCR User’s Guide
Instructions for scanning directly from
ScanSoft® PaperPort® SE with OCR. The
complete ScanSoft® PaperPort® SE with
OCR User’s Guide can be viewed from the
Help selection in the ScanSoft®
PaperPort® SE with OCR application.
Viewing Documentation
(For Macintosh®)1
aTurn on your Macintosh®. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
bDouble-click the Documentation icon.
cDouble-click your language folder.
dDouble-click the top page file to view the
Software User's Guide and Network
User's guide in HTML format.
eClick the documentation you want to
read.
Software User’s Guide
Network User’s Guide
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS® X 10.2.4 or
greater)
ControlCenter2 (For Mac OS® X 10.2.4 or
greater)
Network Scanning (For Mac OS® X 10.2.4
or greater)
Presto!® PageManager® User’s Guide
Instructions for scanning directly from
Presto!® PageManager®. The complete
Presto!® PageManager® User’s Guide
can be viewed from the Help selection in
the Presto!® PageManager® application.
Chapter 1
4
Control panel overview1
MFC-440CN 1
MFC-660CN 1
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
134
5
6
2
97
8
1345
6
2
9810
1213
11 7
General Information
5
1
1Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
2 Fax and telephone keys
Search/Speed Dial (MFC-440CN)
Lets you look up and dial numbers that are
stored in the memory.
Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming speed
dial numbers.
Tel/R (MFC-440CN only)
This key is used to have a telephone
conversation after picking up the external
handset in F/T pseudo-ringing.
Also, use this key to gain access to an
outside line, or transfer a call to another
extension when it is connected to a PBX.
R (MFC-660CN only)
When connected to a PBX, you can use
this key to gain access to an outside line, to
recall the operator, or to transfer a call to
another extension.
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
PhotoCapture
Lets you access PhotoCapture Center™
mode.
4 Menu keys:
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
a Search/Speed Dial (MFC-660CN)
Lets you look up and dial numbers that are
stored in the memory.
d or c
Press to scroll backward or forward to a
menu selection.
a or b
Press to scroll through the menus and
options.
Menu
Accesses the main menu.
OK
Selects a setting.
Clear/Back
Press to cancel the current setting.
5 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
6 Power Save
Lets you put the machine into Power Save
mode.
7 Stop/Exit
Stops an operation or exits from a menu.
8 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
Chapter 1
6
9 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 Fax Preview (MFC-660CN only)
Lets you preview incoming faxes on the LCD.
11 TAD keys (MFC-660CN only):
On/Off
Turns the Telephone Answering Device
(TAD) on or off. It will also flash if you have
new messages.
Play/Record
Plays voice messages stored in the
memory. It will also let you record
telephone calls.
Erase/Mute
Puts the current phone call on hold. Also,
deletes voice messages.
12 Speaker Phone (MFC-660CN only)
Lets you speak to another party without lifting
the handset.
13 Microphone (MFC-660CN only)
Picks up your voice when you speak to another
party using Speaker Phone.
LCD display indications 1
The LCD shows the current machine status
when the machine is idle.
1 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD or Msg Mgr)
Mnl (Manual)
2 Faxes in memory
Shows how many received faxes are in the
memory.
3 Voice messages in memory (MFC-660CN
only)
Shows how many received voice messages
are in the memory.
4 Memory Status
Lets you see the available memory in the
machine.
5 Ink indicator
Lets you see the available ink volume.
04
Memory
10.10.2006
20:48
02
1
3
245
General Information
7
1
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose Mode Timer.
Press OK.
dPress a or b to choose 30 Secs.
Press OK.
You can see the current setting on the
LCD:
ePress Stop/Exit.
OKSelect & Press
MENU
Fax
LAN
Print Reports
Machine Info.
General Setup
MENU
Paper Type
Paper Size
Plain Pap
General Setup
Volume
OK
Select & Press
A4
Mode Timer 2 Mins
OKSelect & Press
MENU
30 Secs
1 Min
2 Mins
5 Mins
Mode Timer
OKSelect & Press
MENU
Mode Timer
Paper Type
Paper Size
Volume
30
Secs
Plain Pap
General Setup
A4
8
2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m2 (20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
aFan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
bAdjust the paper guides to fit the width of
your documents.
cUnfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Loading documents and paper 2
Temperature: 20 to 30°C (68 to 86°F)
Humidity: 50% to 70%
Paper: 80 g/m2A4 (20 lb LTR)
Length: 148 to 355.6 mm
(5.8 to 14 in.)
Width: 148 to 215.9 mm
(5.8 to 8.5 in.)
Weight: 64 to 90 g/m2 (17to24lb)
Length: Up to 297 mm (11.7 in.)
Width: Up to 215.9 mm (8.5 in.)
Weight: Up to 2 kg (4.4 lb)
1
Loading documents and paper
9
2
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
aLift the document cover.
bUsing the document guidelines on the
left, center the document face down on
the scanner glass.
cClose the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
Scanning area 2
The scanning area depends on the settings in
the application you are using. The figures
below show the areas you cannot scan on
Letter or A4 paper.
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm
(0.12 in.)
4mm
(0.16 in.)
A4 3 mm
(0.12 in.)
1mm
(0.04 in.)
Copy Letter 3 mm
(0.12 in.)
3mm
(0.12 in.)
A4 3 mm
(0.12 in.)
3mm
(0.12 in.)
Scan Letter 3 mm
(0.12 in.)
3mm
(0.12 in.)
A4 3 mm
(0.12 in.)
0mm
(0 in.)
34
1
2
Chapter 2
10
Acceptable paper and
other media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use the Brother paper.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Paper Type on page 22).
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
When you use transparencies or glossy
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo BP61GLP
Loading documents and paper
11
2
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm (0.08 in.) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray 2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
1
1
Chapter 2
12
Choosing the right media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Printer
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.)––– Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – – Yes
Post Card 1
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
Post Card 2
(Double)
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
Envelopes C5
Envelope
162 × 229 mm (6.4 × 9 in.)––– Yes
DL
Envelope
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4
Envelope
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Transparencies
Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
Loading documents and paper
13
2
Paper weight, thickness and capacity 2
1Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).
Up to 100 sheets of 80 g/m2 (20 lb) paper.
2For Photo 10×15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 17.)
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper 64 to 120 g/m2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1
Inkjet Paper 64 to 200 g/m2 (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20
Glossy Paper Up to 220 g/m2 (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) 20
Cards Photo Card Up to 240 g/m2 (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.) 20 2
Index Card Up to 120 g/m2 (Up to 32 lb) Up to 0.15 mm (Up to 0.006 in.) 30
Post Card Up to 200 g/m2 (Up to 53 lb) Up to 0.23 mm (Up to 0.01 in.) 30
Envelopes 75 to 95 g/m2 (20 to 25 lb) Up to 0.52 mm (Up to 0.02 in.) 10
Transparencies – – 10
Chapter 2
14
Loading paper,
envelopes and other
media 2
Loading paper and other
media 2
Note
To print on Photo L or 10 × 15 cm paper,
please see Loading photo
paper on page 17.
aPull the paper tray completely out of the
machine.
If the paper support flap is open, close it
and lift the output paper tray cover (1).
bPress and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
cFan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
dGently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
1
1
2
Loading documents and paper
15
2
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
eGently adjust the paper side guides with
both hands and the paper length guide
to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
fClose the output paper tray cover.
gSlowly push the paper tray completely
into the machine.
hWhile holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Do not use the paper support flap for
Legal paper.
Chapter 2
16
Loading envelopes, post
cards and photo paper 2
Loading envelopes 2
Use envelopes that weigh from 75 to
95 g/m2 (20 to 25 lb).
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• If they are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
How to load envelopes and post cards 2
aBefore loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Note
If the envelopes or post cards are ‘double-
feeding,’ put one envelope in the paper
tray at a time.
bPut the envelopes or post cards into the
paper tray with the address side down
and the leading edge (top of the
envelopes) in first. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
Glue Double flap
1
2
Loading documents and paper
17
2
If you have problems when printing on
envelopes, try the following suggestions:2
aOpen the envelope flap.
bMake sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
cAdjust the size and margin in your
application.
Loading photo paper 2
Use the photo paper tray which has been
assembled on the top of the paper tray to print
on photo 10×15 cm and photo L size paper.
You can leave paper in the standard paper
tray when using the photo paper tray.
aPress the photo paper tray release
button with your left thumb and push the
photo paper tray (the top part of the tray)
back until it clicks into the photo printing
position.
1 Photo Paper Tray
bPress and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
cPut the photo paper into the photo paper
tray and gently adjust the paper side
guides to fit the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled.
1
1
2
Chapter 2
18
dWhen you have finished printing photos
return the photo paper tray to the normal
printing position.
Press the photo paper tray release
button with your left thumb and pull the
photo paper tray forward until it clicks.
Removing small prints from the
machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
Loading documents and paper
19
2
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Note
The Borderless feature is not available for envelopes.
Cut Sheet Paper Envelopes
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3mm (0.12in.) 3mm (0.12in.) 3mm (0.12in.) 3mm (0.12in.)
Envelopes 12 mm (0.47 in.) 24 mm (0.95 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)
34
1
2
34
1
2
20
3
Power Save mode 3
When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
On/Off setting on page 21. The delayed
faxes that have been set up will be sent. You
can even retrieve faxes using Remote
Retrieval if you are away from your machine.
If you want to do other operations, you must
take the machine out of Power Save mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
aPress and hold down the Power Save
key until the LCD shows Shutting
Down.
The LCD light goes off.
Bringing your machine out of
Power Save mode 3
aPress and hold down the Power Save
key until the LCD shows Please Wait.
The LCD shows the date and time.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• If you unplug the AC power cord, no
machine operations will be available.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 20.)
Power Save setting 3
You can customize the machine's Power
Save key. The factory setting is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
Power Save mode on page 20.)
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose
P.Save Setting.
Press OK.
dPress a or b to choose
Fax Receive:Off (or
Fax Receive:On).
Press OK.
ePress Stop/Exit.
General setup 3
General setup
21
3
1You cannot receive a fax with Mono Start or
Colour Start.
2You can receive telephone calls by lifting the handset
(MFC-660CN only).
3MFC-440CN only
4MFC-660CN only
5(MFC-440CN only) You cannot receive a fax
automatically even if you have set the receive mode
to Fax/Tel.
6Set before you switch off the machine.
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
PhotoCapture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose Mode Timer.
Press OK.
dPress a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
ePress Stop/Exit.
On/Off
setting
Receive
mode
Available operations
Fax
Receive:
On
12
(factory
setting)
Fax Only
External
TAD 3
Fax/Tel 4
Fax Receive
Fax Detect
Delayed Fax 6
Fax Forward 6
Fax Storage 6
PC Fax Receive 6
Remote Retrieval 6
TAD 4Fax Receive
Recording of incoming
messages
Fax Detect
Delayed Fax 6
Fax Forward 6
Fax Storage 6
PC Fax Receive 6
Remote Retrieval 6
Manual
Fax/Tel 5
Fax Detect
Delayed Fax 6
Fax
Receive:
Off
— No machine operations
will be available other
than cleaning the print
head.
Chapter 3
22
Paper settings 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose Paper Type.
Press OK.
dPress a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
ePress Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Paper Size 3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 10 ×15 cm
(4 ×6 in.) and three sizes for printing faxes:
Letter, Legal and A4. When you change the
size of paper you load in the machine, you will
need to change the paper size setting at the
same time so your machine can fit an
incoming fax on the page.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose Paper Size.
Press OK.
dPress a or b to choose Letter,
Legal, A4, A5 or 10×15cm.
Press OK.
ePress Stop/Exit.
General setup
23
3
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume levels,
from
High
to
Off
.
While in Fax mode , press
dor c to adjust the volume level. The
LCD shows the current setting, and each key
press will change the volume to the next level.
The machine will keep the new setting until
you change it.You can also change the
volume through the menu, by following the
instructions below:
Setting the Ring Volume from the
menu 3
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose Volume.
Press OK.
dPress a or b to choose Ring.
Press OK.
ePress a or b to choose Low, Med,
High or Off.
Press OK.
fPress Stop/Exit.
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose Volume.
Press OK.
dPress a or b to choose Beeper.
Press OK.
ePress a or b to choose Low, Med,
High or Off
Press OK.
fPress Stop/Exit.
Chapter 3
24
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose Volume.
Press OK.
dPress a or b to choose Speaker.
Press OK.
ePress a or b to choose Low, Med,
High or Off.
Press OK.
fPress Stop/Exit.
You can also adjust the speaker volume by
pressing Speaker Phone (MFC-660CN
only).
aPress Speaker Phone.
bPress d or c.
This setting will stay until you change it
again.
cPress Speaker Phone.
Note
You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
(ICM’s) by pressing d or c
(MFC-660CN only).
Automatic Daylight
Savings Time 3
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date/Time setting.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose
Auto Daylight.
Press OK.
dPress a or b to choose Off (or On).
Press OK.
ePress Stop/Exit.
General setup
25
3
LCD display 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose
LCD Settings.
Press OK.
dPress a or b to choose
LCD Contrast.
Press OK.
ePress a or b to choose Light, Med or
Dark.
Press OK.
fPress Stop/Exit.
Setting the backlight
brightness 3
If you are having difficulty reading the LCD,
try changing the brightness setting.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose
LCD Settings.
Press OK.
dPress a or b to choose Backlight.
Press OK.
ePress a or b to choose Light, Med or
Dark.
Press OK.
fPress Stop/Exit.
Setting the Dim Timer for the
backlight 3
You can set how long the LCD backlight stays
on after the last key press.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose
LCD Settings.
Press OK.
dPress a or b to choose Dim Timer.
Press OK.
ePress a or b to choose 10 Secs,
20 Secs, 30 Secs or Off.
Press OK.
fPress Stop/Exit.
Chapter 3
26
Setting the Off Timer 3
You can set how long the LCD stays on after
the last key press. This is a power saving
feature. The machine can print, scan and
receive faxes and voice calls when the LCD is
off.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose
LCD Settings.
Press OK.
dPress a or b to choose Off Timer.
Press OK.
ePress a or b to choose 1 Min,
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Mins or Off.
Press OK.
fPress Stop/Exit.
Note
When the display is off you can press any
key to turn it back on.
Setting the Wallpaper 3
You can change the wallpaper.
aPress Menu.
bPress a or b to choose
General Setup.
Press OK.
cPress a or b to choose
LCD Settings.
Press OK.
dPress a or b to choose Wallpaper.
Press OK.
ePress a or b to choose a wallpaper.
Press OK.
fPress Stop/Exit.
27
4
4
TX Lock (MFC-440CN
only) 4
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
Fax forwarding (if Fax Forwarding was
already On)
Remote retrieval (if Fax Storage was
already On)
PC Fax Receive (if PC Fax Receive was
already On)
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
Setting and changing the TX
Lock password
Setting up the password 4
Note
• If you forget the TX Lock password,
please call your Brother dealer for service.
• If you have already set the password, you
will not need to set it again.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose TX Lock.
Press OK.
eEnter a 4-digit number for the password.
Press OK.
fWhen the LCD shows Verify:, re-
enter the password.
Press OK.
gPress Stop/Exit.
Changing the TX Lock password 4
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose TX Lock.
Press OK.
ePress a or b to choose
Set Password.
Press OK.
fEnter a 4-digit number for the current
password.
Press OK.
gEnter a 4-digit number for a new
password.
Press OK.
hWhen the LCD shows Verify:, re-
enter the password.
Press OK.
iPress Stop/Exit.
Security features 4
Chapter 4
28
Turning the TX Lock on/off
Turning TX Lock on 4
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose TX Lock.
Press OK.
ePress a or b to choose Set TX Lock.
Press OK.
fEnter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 4
aPress Menu.
bEnter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
Memory Security
(MFC-660CN only) 4
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
While Memory Security is on, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
Fax forwarding (If Fax Forwarding was
already On)
Remote retrieval (If Fax Storage was
already On)
While Memory Security is on, the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
PC Fax Receive
Note
• To print the faxes in memory, turn off
Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security. (See
Turning off Advanced Fax
Operations on page 71.)
Security features
29
4
Setting and changing the
memory security password 4
Setting a password for the first time 4
Note
• If you forget the Memory Security
password, please call your Brother dealer
for service.
• If you have already set the password, you
will not need to set it again.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose
Mem Security.
Press OK.
eEnter a 4-digit number for the password.
Press OK.
fWhen the LCD shows Verify:, re-
enter the password.
Press OK.
gPress Stop/Exit.
Changing your memory security
password 4
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose
Mem Security.
Press OK.
ePress a or b to choose
Set Password.
Press OK.
fEnter the registered 4-digit number for
the current password.
Press OK.
gEnter a 4-digit number for a new
password.
Press OK.
hWhen the LCD shows Verify:, re-
enter the new password.
Press OK.
iPress Stop/Exit.
Chapter 4
30
Turning the memory security
on/off 4
Turning on the memory security lock 4
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose
Mem Security.
Press OK.
ePress a or b to choose
Set Security.
Press OK.
fEnter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Note
If there is a power failure the data will stay
in memory for up to 24 hours.
Turning off the memory security 4
aPress Menu.
bEnter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
Section II
Fax II
Sending a fax 32
Receiving a Fax 40
Telephone and External devices 46
Dialling and storing numbers 55
Digital TAD (MFC-660CN only) 63
Advanced fax operations (Monochrome only) 67
Printing Reports 77
Polling 79
32
5
Entering Fax mode 5
When you want to send a fax, or change fax
send or receive settings, press the
(Fax) key to illuminate it in green.
The LCD shows:
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending monochrome faxes.
Fax Resolution (See page 35.)
Contrast (See page 35.)
Speed-Dial (See page 55.)
Outgoing Call (See page 56.)
Caller ID hist. (MFC-660CN only)
(UK and Ireland only) (See page 57.)
Broadcasting (See page 34.)
Delayed Fax (See page 37.)
Batch TX (See page 37.)
Real Time TX (See page 36.)
Polled TX (See page 81.)
Polling RX (See page 79.)
Overseas Mode (See page 37.)
Scan Size (See page 33.)
Set New Default (See page 38.)
Factory Reset (See page 38.)
When the option you want is highlighted,
press OK.
Faxing from the ADF 5
aPress (Fax).
bPut the document face down in the ADF.
cEnter the fax number using the dial pad,
Speed-Dial or Search.
dPress Mono Start or Colour Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If the memory is full, the document will be
sent in real time.
Sending a fax 5
09012345689
FAX
Fax Start
Press
Fax Resolution Standard
Contrast Auto
Speed-Dial
Outgoing Call
Sending a fax
33
5
Faxing from the scanner
glass 5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
You cannot send multiple pages for colour
faxes.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
aPress (Fax).
bLoad your document face down on the
scanner glass.
cEnter the fax number using the dial pad,
Speed-Dial or Search.
dPress Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press Colour Start, the
machine starts sending the
document.
eDo one of the following:
To send a single page, press 2 to
choose No (or press Mono Start
again).
The machine starts sending the
document.
To send more than one page, press
1 to choose Yes and go to step f.
fPut the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Note
If the memory is full and you are faxing a
single page, it will be sent in real time.
Faxing Letter size documents
from the scanner glass 5
When documents are Letter size, you need to
set Scan Size to Letter. If you do not, the side
portion of the faxes will be missing.
aPress (Fax).
bPress a or b to choose Scan Size.
Press OK.
cPress a or b to choose Letter.
Press OK.
Note
You can save the setting you use most
often by setting it as default. (See
page 38.)
Colour fax transmission 5
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Chapter 5
34
Broadcasting
(Monochrome only) 5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed-Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
aPress (Fax).
bLoad your document.
cPress a or b to choose
Broadcasting.
Press OK.
dPress a or b to choose Add Number.
Press OK.
eEnter a number using Speed-Dial, a
Group, or the dial pad.
Press OK.
fRepeat steps d and e to enter more
fax numbers, and then press a or b to
choose Complete.
Press OK.
gPress Mono Start.
Note
• If you did not use up any of the numbers
for Groups, access codes or credit card
numbers, you can ‘broadcast’ faxes to as
many as 210 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• Enter the long dialling sequence numbers
as you would normally, but remember that
each Speed-Dial number counts as one
number, so the number of locations you
can store becomes limited. (See
Combining Quick-Dial
numbers on page 62.)
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Cancelling a Broadcast in
progress 5
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialled and the Broadcast job number.
dPress OK.
The LCD will ask you the following
message:
Cancel Job?
YesiPress 1
NoiPress 2
ePress 1 to clear the number being
dialled.
The LCD will then show the Broadcast
job number.
fPress OK.
The LCD will ask you the following
message:
Cancel Job?
YesiPress 1
NoiPress 2
gPress 1 to cancel the Broadcast.
hPress Stop/Exit.
Sending a fax
35
5
Additional sending
operations 5
Sending faxes using multiple
settings 5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission and real time
transmission.
aPress (Fax).
The LCD shows:
bPress a or b to choose any settings
you want to change.
Press OK.
cAfter each setting is accepted, you can
continue to change more settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 38.)
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
aPress (Fax).
bPress a or b to choose Contrast.
Press OK.
cPress a or b to choose Auto, Light
or Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution.
aPress (Fax).
bPress a or b to choose
Fax Resolution.
Press OK.
cPress a or b to choose the resolution
you want.
Press OK.
09012345689
FAX
Fax Start
Press
Fax Resolution Standard
Contrast Auto
Speed-Dial
Outgoing Call
Chapter 5
36
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Dual access
(Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
If the memory is full, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
To send a document at once without waiting
for memory transmission, set
Real Time TX to On.
aPress (Fax).
bPress a or b to choose
Real Time TX.
Press OK.
cPress a or b to choose On.
Press OK.
Note
• In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
• If you are sending a colour fax, the
machine will send it in real time (even if
Real Time TX is set to Off).
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
Sending a fax
37
5
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
aPress (Fax).
bLoad your document.
cPress a or b to choose
Overseas Mode.
Press OK.
dPress a or b to choose On (or Off).
Press OK.
Delayed Faxing
(Monochrome only) 5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step e.
aPress (Fax).
bLoad your document.
cPress a or b to choose Delayed Fax.
Press OK.
dPress a or b to choose On.
Press OK.
eEnter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Delayed Batch Transmission
(Monochrome only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
aPress (Fax).
bPress a or b to choose Batch TX.
Press OK.
cPress a or b to choose On.
Press OK.
dPress Stop/Exit.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
dPress a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
eDo one of the following:
To cancel, press 1 to choose Yes.
If you want to cancel another job go
to step d.
To exit without cancelling, press 2 to
choose No.
Chapter 5
38
fWhen you have finished, press
Stop/Exit.
Setting your changes as a
new default 5
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX and Scan Size you use
most often by setting them as default. These
settings will stay until you change them again.
aPress (Fax).
bPress a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
cAfter changing the last setting, press a
or b to choose Set New Default.
Press OK.
dPress 1 to choose Yes.
ePress Stop/Exit.
Restoring all settings to the
factory settings 5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
aPress (Fax).
bPress a or b to choose
Factory Reset.
Press OK.
cPress 1 to choose Yes.
dPress Stop/Exit.
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
aPress (Fax).
bLoad your document.
cPick up the handset of an external
phone or the machine and listen for a
dial tone.
You can also press Speaker Phone
(MFC-660CN) and listen for a dial tone.
dDial the fax number you want to call.
If you pressed Speaker Phone, dial
using the machine's dial pad. If you
picked up the external handset, dial on
the external phone.
eWhen you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass
press 1 to send a fax.
fIf you picked up the handset replace it.
Sending a fax
39
5
Sending a fax at the end of a
conversation (MFC-660CN
only) 5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
aAsk the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
bPress (Fax).
cLoad your document.
dPress Mono Start or Colour Start.
If you are using the scanner glass
press 1 to send a fax.
eReplace the handset.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 36.)
40
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes see page 41.
MFC-440CN 6
MFC-660CN 6
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected
on the same line as the machine?
Yes
Fax Only
No
YesNo
No
Manual
Yes
Fax/Tel
Are you using the voice message function of an external telephone
answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Are you using the built-in TAD? See Digital TAD.
No Yes
* We recommend you set Fax Detect to On.
Manual*
Receiving a Fax
41
6
To set a receive mode follow the instructions
below.
aPress Menu.
bPress a or b to choose
Initial Setup.
Press OK.
cPress a or b to choose
Receive Mode.
Press OK.
dPress a or b to choose Fax Only,
Fax/Tel, External TAD
(MFC-440CN only) or Manual.
Press OK.
ePress Stop/Exit.
The LCD will display the current receive
mode.
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. See Ring Delay on page 42.
Fax only 6
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
Also see F/T Ring Time (Fax/Tel mode
only) on page 43 and Ring
Delay on page 42.
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
BT Call Sign feature or you are using an
external TAD with the MFC-660CN.
To receive a fax in manual mode press
Mono Start or Colour Start when you hear
fax tones (short repeating beeps). You can
also use the Fax Detect feature to receive
faxes by lifting a handset on the same line as
the machine.
Also see Fax Detect on page 43.
Chapter 6
42
TAD (MFC-660CN only) 6
TAD helps you automatically manage
incoming calls, by recognising whether they
are fax or voice calls and dealing with them in
one of the following ways:
Faxes will be automatically received.
Voice callers can record a message.
To set up the TAD mode see page 63.
External TAD (MFC-440CN
only) 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
For more information see Connecting an
external TAD (telephone answering
device) on page 50.
Receive mode settings 6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension phones on the same line as the
machine choose the maximum number of
rings.
(See Operation from extension
telephones on page 52 and Fax
Detect on page 43.)
If toll saver is on, then the ring delay setting
has no effect. See Setting toll
saver on page 66. (MFC-660CN only)
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Setup Receive.
Press OK.
dPress a or b to choose Ring Delay.
Press OK.
ePress a or b to choose Ring Delay.
Press OK.
fPress a or b to choose how many
times the line rings before the machine
answers (0-8 UK only) (1-4 Ireland
only).
Press OK.
If you choose 0, the line will not ring at
all.
gPress Stop/Exit.
If TAD Mode is On, it will override
your receive mode setting. The
screen shows TAD.
If TAD Mode is Off, the receive
mode returns to your original
setting. (See TAD-Mode for internal
TAD on page 63.)
Receiving a Fax
43
6
F/T Ring Time
(Fax/Tel mode only) 6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Setup Receive.
Press OK.
dPress a or b to choose
F/T Ring Time.
Press OK.
ePress a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
fPress Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Fax Detect 6
If Fax Detect is On:6
The machine receives fax calls automatically,
even if you lift the machine’s handset, press
Speaker Phone, or lift the handset of an
extension or external phone. When you see
Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension
phone connected to another wall
socket/phone socket, just replace the
handset or press Speaker Phone and your
machine will do the rest.
If Fax Detect is Semi: (MFC-660CN
only) 6
The machine will only receive the fax call if
you answered it using the machine’s handset,
speaker phone .
If Fax Detect is Off:6
When you hear a fax tone through the
handset or the speaker phone on the
machine, you have to press Mono Start or
Colour Start on the machine.
If you are not at your machine, press l 5 1 on
the extension phone. (See Operation from
extension telephones on page 52.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code
l51. At the machine, press Mono Start
or Colour Start.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Fax Detect to Off.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
Chapter 6
44
cPress a or b to choose
Setup Receive.
Press OK.
dPress a or b to choose Fax Detect.
Press OK.
ePress a or b to choose On, Semi (or
Off).
Press OK.
fPress Stop/Exit.
Additional receiving
operations 6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (See Paper Size on page 22).
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Setup Receive.
Press OK.
dPress a or b to choose
Auto Reduction.
Press OK.
ePress a or b to choose On (or Off).
Press OK.
fPress Stop/Exit.
Receiving a Fax
45
6
Receiving faxes into memory 6
This feature is only available for monochrome
faxes.
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed; put some paper in the paper
tray. (See Loading paper and other
media on page 14.) If you are unable to put
paper in the paper tray the following will
happen:
If Memory Receive is On: 6
The machine will carry on receving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
If Memory Receive is Off:6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory if enough memory is available. The
machine will then stop automatically
answering calls until fresh paper is put in the
paper tray. To print the last fax you received,
put fresh paper in the tray.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Setup Receive.
Press OK.
dPress a or b to choose
Memory Receive.
Press OK.
ePress a or b to choose On (or Off).
Press OK.
fPress Stop/Exit.
Receiving a fax at the end of a
conversation (MFC-660CN
only) 6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
aAsk the other person to place the
document in their machine and to press
the Start or Send key.
bWhen you hear the other machine's
CNG tones (slowly repeating beeps),
press Mono Start or Colour Start.
cPress 2 to receive a fax.
dReplace the handset.
Printing a fax from the
memory 6
If you have chosen fax storage, you can still
print a fax from the memory when you are at
your machine. (See Fax
Storage on page 68.)
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Print Document.
Press OK.
ePress Mono Start.
46
7
Voice operations 7
Voice calls can be made either with the
handset, the speaker phone, an extension or
external telephone, by dialling manually, or
by using Quick-Dial numbers.
Making a telephone call
(MFC-660CN only) 7
aTo start a voice call, choose one of the
options below:
Pick up the handset.
Press Speaker Phone.
bWhen you hear the dial tone, enter a
number using the dial pad, Speed-Dial
and Search.
cIf you pressed Speaker Phone, speak
clearly toward the microphone .
dTo hang up, choose one of the options
below:
Replace the handset.
Press Speaker Phone.
Answering calls with the
Speaker Phone (MFC-660CN
only) 7
When the machine rings, instead of lifting the
handset, press Speaker Phone. Speak
clearly toward the microphone . To end the
call, press Speaker Phone.
Note
If you have a bad connection, your caller
might hear your voice echoed during the
call. If you experience this problem, pick
up the handset, or hang up and try the call
again.
Mute (MFC-660CN only) 7
If you want to put a call on hold, press
Erase/Mute. To release the call from hold
press Speaker Phone or pick up the
machine’s handset. Picking up an extension
handset will not release the call from hold.
Tone or Pulse 7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
aFor MFC-440CN, pick up the handset of
the external phone.
For MFC-660CN, press
Speaker Phone.
bPress # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialling service.
Telephone and External devices 7
Telephone and External devices
47
7
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
If you are at the machine, you can lift the
handset (MFC-660CN only) or press
Speaker Phone (MFC-660CN only) to
answer.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Tel/R or press Speaker Phone twice to
answer.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l51.
Fax/Tel mode in Power Save
condition 7
(For MFC-440CN)
Fax/Tel mode does not work in the power
save condition. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension phone, lift
the handset and talk. If you hear fax tones,
hold the handset until Fax Detect activates
your machine. If the other party says they
want to send you a fax, activate the machine
by pressing l51.
(For MFC-660CN)
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset.
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension phone.
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
phone line may create problems with the
operation of your machine.
Note
Caller ID is available for U.K. and Ireland
only.
Caller ID (MFC-660CN only)
(For U.K. and Ireland only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
You can use a number in the Caller ID History
to send a fax, add it to Speed-Dial, or delete
it from the history. (See Caller ID history
(MFC-660CN only) (For U.K. and Ireland
only) on page 57.)
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you pick up the external
phone's handset, the Caller ID information
disappears from the LCD, but the call
information stays stored in the Caller ID
memory.
You can see the first 15 characters of the
number (or name).
The # Unavailable message means
the call originated outside your Caller ID
service area.
The # Withheld message means the
caller has intentionally blocked
transmission of information.
Chapter 7
48
You can print a list of the Caller ID information
received by your machine. (See Printing
Caller ID List on page 48.)
Note
Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller’s phone number on the LCD as the
telephone rings.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose Caller ID.
Press OK.
ePress a or b to choose On (or Off).
Press OK.
fPress Stop/Exit.
Viewing Caller ID List 7
If Caller ID is set to On, your machine stores
information for the last thirty calls in the Caller
ID list. You can view or print this list. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose Caller ID.
Press OK.
ePress a or b to choose Display ID.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
fPress a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD shows the caller's number and
the date and time of the call.
gDo one of the following:
To return to the Caller ID listing,
press d.
To finish viewing, press Stop/Exit.
Note
You can also view the Caller ID list by
pressing (Fax). (See Caller ID
history (MFC-660CN only) (For U.K. and
Ireland only) on page 57.)
Printing Caller ID List 7
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose Caller ID.
Press OK.
ePress a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
fPress Mono Start or Colour Start.
Telephone and External devices
49
7
gAfter printing has finished, press
Stop/Exit.
Setting the Phone Line Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is also necessary to change
the Phone Line Type accordingly by
completing the following steps.
aPress Menu.
bPress a or b to choose
Initial Setup.
Press OK.
cPress a or b to choose
Phone Line Set.
Press OK.
dPress a or b to choose PBX, ISDN (or
Normal).
Press OK.
ePress Stop/Exit.
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine's recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when Tel/R or
R is pressed.
Note
You can program a Tel/R or R key press
as part of a number stored in a Speed-Dial
location. When programming the Speed-
Dial number, press Tel/R or R first (the
LCD shows ‘!’), then enter the telephone
number. If you do this, you do not need to
press Tel/R or R each time before you dial
using a Speed-Dial location. (See Storing
numbers on page 57.) However, if PBX is
not chosen in the Phone Line Type
setting, you cannot use the Speed-Dial
number that the Tel/R or R press is
programmed into.
BT Call Sign (For U.K. only) 7
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one phone line. Each phone
number has its own distinctive ringing
pattern, so you know which phone number is
ringing. This is one way you can have a
separate phone number for your machine.
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second phone number (on the
same phone line) just for receiving faxes.
Note
• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
Chapter 7
50
To enable the machine to work with BT
Call Sign (With your external phone
only) 7
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose
BT Call Sign.
Press OK.
The LCD shows the current setting of
this feature.
ePress a or b to choose On (or Off).
Press OK.
fPress Stop/Exit.
Note
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choosing
the Receive Mode on page 40.)
Connecting an external
TAD (telephone
answering device) 7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Note
If you do not receive all your faxes, cut the
Ring Delay setting on your external TAD.
1TAD
When the TAD answers a call, the LCD
shows Telephone (MFC-440CN only) or
Ext. Tel in Use (MFC-660CN only).
1
1
Telephone and External devices
51
7
Improper Setup
Do not connect a TAD elsewhere on the
same phone line.
Connections 7
The external TAD must be connected as
shown in the previous illustration.
aSet your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
bRecord the outgoing message on your
external TAD.
cSet the TAD to answer calls.
dDo one of the following:
(For MFC-440CN)
Set the Receive Mode to
External TAD.
(For MFC-660CN)
Set the Receive Mode to Manual.
(See Choosing the Receive Mode on
page 40.)
Recording outgoing message
(OGM) on an external TAD 7
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
aRecord 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
bLimit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Note
Make sure the Phone Line Type is set to
PBX. (See Setting the Phone Line Type
on page 49.)
Chapter 7
52
External and extension
phones 7
Connecting an external or
extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram below.
1 Extension telephone
2 External telephone
When you are using an external or extension
phone, the LCD shows Telephone
(MFC-440CN only) or Ext. Tel in Use
(MFC-660CN only).
Operation from extension
telephones 7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code #51 to take the
call at an extension phone. (See F/T Ring
Time (Fax/Tel mode only) on page 43.)
If you answer a call and no one is on
the line: 7
You should assume that you're receiving a
manual fax.
Press l51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 43)
Using extension telephones
(For U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, fax receive code may not operate
reliably in such a simple configuration.
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected ‘downstream’ of your machine in a
master/slave configuration (see fig. 2 on next
page). In this configuration the machine can
always detect whether a telephone is in use.
Thus it will not attempt to seize the line during
that time. This is known as ‘telephone off-
hook detection.’
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
1
2
Telephone and External devices
53
7
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white ‘T’-
shaped connector provided as part of the line
cord assembly.
Inadvisable connection of extension
sockets (Fig. 1.) 7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension
sockets (Fig. 2.) 7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into master
socket.
Note
These phones are now connected as
external devices (see Connecting an
external or extension telephone on
page 52), because they are connected to
the fax machine via the T-connector.
Using a cordless external
telephone 7
If your cordless telephone is connected to the
telephone line cord (See External and
extension phones on page 52.) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Tel/R or Speaker Phone to send the call to
the cordless handset.
Using remote codes 7
Fax receive code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l51. Wait for the chirping sounds then
replace the handset. See Fax Detect on
page 43. Your caller will have to press Start
to send the fax.
Telephone answer code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Fax Receive Code is l51. The preset
Telephone Answer Code is #51. If you want
to, you can replace them with your own
codes.
FAX
11
23
FAX
11
23
Chapter 7
54
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Setup Receive.
Press OK.
dPress a or b to choose
Remote Codes.
Press OK.
ePress a or b to choose On (or Off).
Press OK.
fEnter the new Fax Receive Code.
Press OK.
gEnter the new Telephone Answer Code.
Press OK.
hPress Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code using the numbers 0-9, l, #.
• Remote Codes might not work with some
telephone systems.
55
8
8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax or telephone
number.
Speed-Dialling 8
aPress Search/Speed Dial.
MFC- 440CN 8
MFC- 660CN 8
You can also choose Speed-Dial by
pressing (Fax).
bPress the two-digit Speed-Dial number.
(See Storing Speed-Dial
numbers on page 57.)
cIf you have two numbers in the location,
press a or b to choose the number you
want to call.
Press OK.
Note
If the LCD shows Not Registered
when you enter a Speed-Dial number, a
number has not been stored at this
location.
Search 8
You can search for names you have stored in
the Speed-Dial memory.
aPress Search/Speed Dial.
You can also choose Speed-Dial by
pressing (Fax).
bPress a or b to choose
Alphabetical Order or
Numerical Order.
Press OK.
Note
• Press l to make the LCD font size larger.
•Press # to make the LCD font size smaller.
cIf you chose Alphabetical Order in
step b, use the dial pad to enter the first
letter of the name, and then press a or
b to choose the name and number you
want to call.
Press OK.
Dialling and storing numbers 8
Chapter 8
56
Fax Redial 8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to a number
you recently dialled, you can press
Redial/Pause and choose one of the last 30
numbers from the Outgoing Call List.
Redial/Pause only works if you dialled from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial up to three
times at five minute intervals.
aPress Redial/Pause.
bPress a or b to choose the number you
want to redial.
Press OK.
cPress a or b to choose Send a Fax.
Press OK.
dPress Mono Start or Colour Start.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Outgoing Call 8
The last 30 numbers you telephoned
(MFC-660CN only) or sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to telephone
(MFC-660CN only), fax to, add to Speed-Dial,
or delete from the history.
aPress Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
bPress a or b to choose the number you
want to call.
Press OK.
cDo one of the following:
(MFC-660CN only)
To make a phone call, press a or b
to choose Make a Phone Call.
Press OK.
To send a fax, press a or b to
choose Send a Fax.
Press OK.
If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
(See Storing Speed-Dial numbers
from Outgoing Calls on page 58.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Dialling and storing numbers
57
8
Caller ID history (MFC-660CN
only) (For U.K. and Ireland
only) 8
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (MFC-660CN
only) (For U.K. and Ireland only) on page 47.)
The last 30 numbers of phone calls or faxes
you received will be stored in the Caller ID
history. You can choose one of these
numbers to telephone, fax to, add to
Speed-Dial, or delete from the history.
aPress (Fax).
bPress a or b to choose
Caller ID hist..
Press OK.
cPress a or b to choose the number you
want to call.
Press OK.
dDo one of the following:
To make a phone call, press a or b
to choose Make a Phone Call.
Press OK.
To send a fax, press a or b to
choose Send a Fax.
Press OK.
If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
(See Storing Speed-Dial numbers
from Outgoing Calls on page 58.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Note
You can print the Caller ID list. (See
Printing Caller ID List on page 48.)
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: Speed-Dial
and Groups for broadcasting faxes. When
you dial a Quick-Dial number, the LCD shows
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
Storing Speed-Dial numbers 8
You can store up to 80 2-digit Speed-Dial
locations with a name, and each name can
have two numbers. When you dial you will
only have to press a few keys (For example:
Search/Speed Dial, the two-digit number,
and Mono Start or Colour Start).
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Set Quick-Dial.
Press OK.
dPress a or b to choose Speed-Dial.
Press OK.
ePress a or b to choose the Speed-Dial
location you want to store the number in.
Press OK.
Chapter 8
58
fDo one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 156.)
To store the number without a name,
press OK.
gEnter the fax or telephone number (up to
20 digits).
Press OK.
hDo one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
iDo one of the following:
To store another Speed-Dial
number, go to step e.
To finish the setting, press
Stop/Exit.
Storing Speed-Dial numbers from
Outgoing Calls 8
You can also store Speed-Dial numbers from
the Outgoing Call history.
aPress Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
bPress a or b to choose the name or
number you want to store.
Press OK.
cPress a or b to choose
Add to Speed-Dial.
Press OK.
dPress a or b to choose the Speed-Dial
location you want to store the number in.
Press OK.
eDo one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 156.)
To store the number without a name,
press OK.
fPress OK to confirm the fax or
telephone number.
gDo one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
hPress Stop/Exit.
Storing Speed-Dial numbers from the
Caller ID history (MFC-660CN only)
(For U.K. and Ireland only) 8
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed-Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
(MFC-660CN only) (For U.K. and Ireland
only) on page 47.)
aPress (Fax).
bPress a or b to choose
Caller ID hist..
Press OK.
cPress a or b to choose the number you
want to store.
Press OK.
dPress a or b to choose
Add to Speed-Dial.
Press OK.
ePress a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
Press OK.
Dialling and storing numbers
59
8
fDo one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 156.)
To store the number without a name,
press OK.
gPress OK to confirm the fax or
telephone number.
hDo one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
iPress Stop/Exit.
Changing Speed-Dial names
or numbers 8
You can change a Speed-Dial name or
number that has already been stored.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Set Quick-Dial.
Press OK.
dPress a or b to choose Speed-Dial.
Press OK.
ePress a or b to choose the 2-digit
Speed-Dial location you want to change.
Press OK.
fDo one of the following:
Press a or b to choose Change.
Press OK.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm and press
Stop/Exit.
Note
How to change the stored name or
number:
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
gDo one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(See Entering Text on page 156.)
If you do not want to change the
name, press OK.
hDo one of the following:
Enter the new fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to change the
number, press OK.
iDo one of the following:
Enter the second new fax or
telephone number (up to 20 digits).
Press OK.
If you do not want to change the
number, press OK.
jPress Stop/Exit.
Chapter 8
60
Setting up groups for
broadcasting 8
Groups, which can be stored in a Speed-Dial
location, allow you to send the same fax
message to many fax numbers by pressing
only Search/Speed Dial, the two-digit
location and Mono Start. First, you'll need to
store each fax number in a Speed-Dial
location. Then you can include them as
numbers in the Group. Each Group uses up a
Speed-Dial location. You can have up to six
Groups, or you can assign up to 158 numbers
in a large Group if you have two numbers in
each location.
(See Storing Speed-Dial
numbers on page 57 and Broadcasting
(Monochrome only) on page 34.)
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Set Quick-Dial.
Press OK.
dPress a or b to choose
Setup Groups.
Press OK.
ePress a or b to choose GROUP 1,
GROUP 2, GROUP 3, GROUP 4,
GROUP 5 or GROUP 6 for the Group
name where you will store the fax
numbers.
Press OK.
fPress a or b to choose the 2-digit
location where you want to add to the
Group.
Press OK.
gPress a or b to choose Add Number.
Press OK.
hPress a or b to choose the number you
want to add.
Press OK.
(See Search on page 55.)
iAfter you have finished adding numbers
by repeating steps g and h, press a or
b to choose Complete.
Press OK.
jPress Stop/Exit.
Note
You can print a list of all the Speed-Dial
numbers. Group numbers will be marked
in the GROUP column. (See
Reports on page 78.)
Changing Group name 8
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Set Quick-Dial.
Press OK.
dPress a or b to choose
Setup Groups.
Press OK.
ePress a or b to choose the Group
name you want to change.
Press OK.
fPress a or b to choose
Change Group name.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
Dialling and storing numbers
61
8
gEnter the new name (up to 16
characters) using the dial pad.
Press OK.
(See Entering Text on page 156. For
example, type NEW CLIENTS.)
hPress a or b to choose Complete.
Press OK.
iPress Stop/Exit.
Deleting a Group 8
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Set Quick-Dial.
Press OK.
dPress a or b to choose
Setup Groups.
Press OK.
ePress a or b to choose the Group you
want to delete.
Press OK.
fPress a or b to choose Delete.
Press OK.
Press 1 to confirm.
gPress a or b to choose Complete.
Press OK.
hPress Stop/Exit.
Deleting a number from a Group 8
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Set Quick-Dial.
Press OK.
dPress a or b to choose
Setup Groups.
Press OK.
ePress a or b to choose the Group you
want to change.
Press OK.
fPress a or b to choose the number you
want to delete.
Press OK.
Press 1 to confirm.
gPress a or b to choose Complete.
Press OK.
hPress Stop/Exit.
Chapter 8
62
Combining Quick-Dial
numbers 8
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
or long-distance carriers and credit card
numbers as Speed-Dial numbers. You can
store these long dialling sequences by
dividing them and setting them up as
separate Speed-Dial numbers in any
combination. You can even include manual
dialling using the dial pad. (See Storing
Speed-Dial numbers on page 57.)
For example, you have stored ‘555’ on
Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.
aPress Search/Speed Dial.
bEnter 03.
Note
If you stored 2 numbers in one Speed-Dial
location, you will be asked which number
you want to send to.
cPress a or b to choose Speed-Dial.
Press OK.
dEnter 02.
ePress Mono Start or Colour Start.
You will dial ‘555-7000’.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to ‘555-7001’ you could
press Search/Speed Dial, 03 and then press
7001 using the dial pad.
Note
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.
63
9
9
TAD-Mode for internal
TAD 9
The TAD feature will store up to 99 incoming
voice or fax messages. Messages are stored
in the order in which they are received.
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
(see Using your Remote Access
Code on page 73). The number of messages
you can store will depend on how much
memory is being used by other features (for
example, delayed and stored faxes).
Setting up the TAD 9
Recording the TAD outgoing message is the
first step you need to follow before you can
use the TAD feature.
To enter TAD mode, follow the steps below:
aRecord your TAD OGM.
bPress and hold until it lights to
activate the TAD mode.
Outgoing message (OGM) 9
Recording your OGM 9
You can record the following two different
types of OGM:
TAD Message
This message will be played when a call is
received. The caller will be able to leave a
voice or fax message.
F/T Message
This message is played when a call is
received and your machine is set to
Fax/Tel mode. The caller will not be able
to leave a message. See Fax/Tel
OGM on page 64.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose Setup TAD.
Press OK.
dPress a or b to choose OGM.
Press OK.
The LCD prompts you to choose an
OGM.
ePress a or b to choose either
TAD Message or F/T Message, then
press OK.
fPress a or b to choose Record MSG.
Press OK.
gRecord your message, using one of the
options below:
Pickup the handset, record your
message, and replace the handset
when finished.
The TAD will play your OGM back to
you.
hPress Stop/Exit.
Listening to your OGM 9
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose Setup TAD.
Press OK.
dPress a or b to choose OGM.
Press OK.
ePress a or b to choose TAD Message
or F/T Message.
Press OK.
Digital TAD (MFC-660CN only) 9
Chapter 9
64
fPress a or b to choose Playing OGM.
Press OK.
Adjust the volume by pressing Volume
d or c.
gPress Stop/Exit.
Erasing your OGM 9
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose Setup TAD.
Press OK.
dPress a or b to choose OGM.
Press OK.
ePress a or b to choose TAD Message
or F/T Message.
Press OK.
fPress a or b to choose Erase MSG.
Press OK.
gChoose one of the following:
Press 1 to erase the OGM.
Press 2 to exit without erasing.
hPress Stop/Exit.
Fax/Tel OGM 9
If your machine is set to Fax/Tel receive
mode this message will be played by your
Brother machine to a caller. Unlike the TAD
OGM, the caller will not be able to leave a
message. The purpose of the fax/tel OGM is
to let the caller know that their call will be
answered shortly.
To record your Fax/Tel OGM follow the
instructions on Outgoing message
(OGM) on page 63.
If you need to review the steps for setting up
the Fax/Tel receive mode, see Receive
modes on page 40.
Activating TAD mode 9
When the light glows, TAD mode is
active. Press and hold until it lights to
enter TAD mode.
Managing your
messages 9
Message indicator 9
The light flashes if you have any new
messages waiting for you.
The LCD displays the total number of voice
and fax messages stored in the TAD
memory.
Fax messages are only stored when Fax
Storage or Fax Preview is turned on. See
Advanced fax operations (Monochrome
only) on page 67.
Playing voice messages 9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.
Follow the steps below to listen to your voice
messages:
aPress Play/Record.
The following commands are available
when playing messages:
l (RWD)
Repeats a message.
# (FWD)
Skips to the next message.
or
Adjusts the volume.
bPress Stop/Exit
Digital TAD (MFC-660CN only)
65
9
Erasing incoming messages 9
To erase voice messages individually9
aPress Play/Record.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
bTo erase a specific message, press
Erase/Mute immediately after the two
short beeps, or while the message is
playing.
cDo one of the following:
Press 1 to erase the message.
Press 2 to cancel.
dPress Stop/Exit.
To erase all of your messages 9
aPress Erase/Mute.
bDo one of the following:
Press 1 to erase all of your voice
messages.
Press 2 to cancel.
cPress Stop/Exit.
Additional TAD
operations 9
Setting maximum time for
incoming messages 9
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose Setup TAD.
Press OK.
dPress a or b to choose ICM Max.
Time.
Press OK.
ePress a or b to choose the maximum
time setting for incoming messages (30,
60, 120 or 180 seconds).
Press OK.
fPress Stop/Exit.
Chapter 9
66
Setting toll saver 9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
TAD mode is on. When toll saver is On, it
overrides your ring delay setting.
If you are using BT Call Sign, do not use the
Toll Saver feature.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Setup Receive.
Press OK.
dPress a or b to choose Ring Delay.
Press OK.
ePress a or b to choose Toll Saver.
Press OK.
fPress a or b to choose On (or Off).
Press OK.
gPress Stop/Exit.
ICM Recording Monitor 9
This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose Setup TAD.
Press OK.
dPress a or b to choose ICM
Rec.Monitr.
Press OK.
eUse a or b to choose Off or On.
Press OK.
fPress Stop/Exit.
Recording a conversation 9
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
The other party will hear an intermittent
beeping while recording. To stop recording,
press Stop/Exit.
67
10
10
You can only use one advanced fax
operation at a time:
Fax Forwarding
Fax Storage
Fax Preview (MFC-660CN only)
PC Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the advanced fax
operations, a question will appear on the
LCD. (See Changing Advanced Fax
Operations on page 72.)
Fax Forwarding 10
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Forward/Store.
Press OK.
ePress a or b to choose Fax Forward.
Press OK.
fEnter the forwarding number (up to 20
digits).
Press OK.
gPress a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Note
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• (MFC-660CN only)
The machine can store faxes up to 24
hours if there is a power failure.
• When Fax Forwarding is turned on your
machine will only receive monochrome
faxes into memory. Colour faxes will not
be received, unless the sending machine
converts them to monochrome before
sending.
hPress Stop/Exit.
Advanced fax operations
(Monochrome only) 10
Chapter 10
68
Fax Storage 10
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Forward/Store.
Press OK.
ePress a or b to choose Fax Storage.
Press OK.
fPress Stop/Exit.
Note
If Fax Storage is turned on your machine
cannot receive a colour fax unless the
sending machine converts it to
monochrome.
Fax Preview
(MFC-660CN only) 10
If you choose Fax Preview you can view
received faxes on the LCD by pressing the
Fax Preview key. When the machine is in
Ready mode, a popup message will appear
on the LCD to alert you of new faxes. You can
continue all operations.
Setting Fax Preview 10
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Forward/Store.
Press OK.
ePress a or b to choose Fax Preview.
Press OK.
fPress Stop/Exit.
Note
When Fax Preview is turned on your
machine can only print the colour faxes it
receives. Fax Preview operations are only
available for monochrome faxes.
Advanced fax operations (Monochrome only)
69
10
How to preview a fax 10
When you receive a fax, you will see the pop-
up message on the LCD. (For example: New
Fax(es):02)
aPress Fax Preview.
You can see the new fax list.
Note
You can also see your old fax list by
pressing l. Press # to go back to your
new fax list.
bPress a or b to choose the fax you
want to see.
Press OK.
Note
If your fax is large there may be a delay
before it is displayed on the LCD.
cPress Stop/Exit.
When a fax is open the control panel keys will
perform the operations shown below.
How to delete all faxes in the
list 10
aPress Fax Preview.
bPress a or b to choose Delete All.
Press OK.
Press 1 to confirm.
How to print all faxes in the
list 10
aPress Fax Preview.
bPress a or b to choose Print All.
Press OK.
Key Description
Enlarge the fax.
Reduce the fax.
a or bScroll vertically.
d or cScroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press 1 to confirm.
Go back to the previous page.
Go to the next page.
Go to the next step.
(Print, Back and Exit are
available.)
Go back to the fax list.
Mono Start
Print the fax.
Chapter 10
70
PC Fax Receive 10
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or at the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On the
machine will also print the fax.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Forward/Store.
Press OK.
ePress a or b to choose
PC Fax Receive.
Press OK.
fPress a or b to choose <USB> or the
PC you want to receive.
Press OK.
gPress a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
hPress Stop/Exit.
Note
• PC Fax Receive is not supported in the
Mac OS®.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on you PC. Make sure your PC is
connected and turned on. (For details see
PC-FAX Receiving in the Software User’s
Guide on the CD-ROM.)
• (MFC-660CN only)
In the event of a power failure, the
machine will store your faxes in the
memory for up to 24 hours. However, if
you choose Backup Print:On the
machine will print the fax, so you will have
a copy if there is a power failure before it
is sent to the PC.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
messages on page 125.)
• When PC Fax Receive is turned on only
monochrome faxes can be received into
the memory and sent to the PC. Colour
faxes will be received in real time and
printed in colour.
Advanced fax operations (Monochrome only)
71
10
Changing the destination PC 10
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Forward/Store.
Press OK.
ePress a or b to choose
PC Fax Receive.
Press OK.
fPress a or b to choose Change.
Press OK.
gPress a or b to choose <USB> or the
PC you want to receive.
Press OK.
hPress a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
iPress Stop/Exit.
Turning off Advanced
Fax Operations 10
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Forward/Store.
Press OK.
ePress a or b to choose Off.
Press OK.
fPress Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Advanced Fax Operations on page 72.)
Chapter 10
72
Changing Advanced
Fax Operations 10
If received faxes are left in your machine's
memory when you change the Advanced Fax
Operations, the LCD will ask you one of the
following questions:
Erase All Doc?
YesiPress 1
NoiPress 2
Print All Fax?
YesiPress 1
NoiPress 2
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Fax Storage or
Fax Preview (MFC-660CN only)], the LCD
will ask you the following message:
Send Fax to PC?
YesiPress 1
NoiPress 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes.
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
Remote Retrieval 10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code 10
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Advanced Fax Operation.
Press OK.
dPress a or b to choose
Remote Access.
Press OK.
eEnter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
Note
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
code (# 5 1). (See Operation from
extension telephones on page 52.)
fPress Stop/Exit.
Advanced fax operations (Monochrome only)
73
10
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
step e to restore the inactive setting
(---l) and press OK.
Using your Remote Access
Code 10
aDial your fax number from a touch tone
telephone or another fax machine.
bWhen your machine answers, enter
your remote access code (3 digits
followed by l) at once.
cThe machine signals if it has received
messages:
1 long beep — Fax messages
2 long beeps — Voice messages
(MFC-660CN only)
3 long beeps — Fax & Voice
messages (MFC-660CN only)
No beeps — No messages
dWhen the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
ePress 9 0 to stop Remote Access when
you have finished.
fHang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Chapter 10
74
Remote Fax commands 10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
91 Playing Voice messages
(MFC-660CN only)
After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward While playing the ICM, you can skip to the next message.
9 STOP Playing Stop Playing the ICM.
93 Erase all ICM
(MFC-660CN only)
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice
messages have not been played, or there are no voice
message to erase.
*This code erases all recorded messages, not one at a time.
94 Play and Record OGM in Memory
(MFC-660CN only)
1 Play 1 TAD Message The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
2 F/T Message
2 Record 1 TAD Message After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
2 F/T Message
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding number
has not been registered). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax
Forwarding number on page 76.) Once you have registered
the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 76.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
Advanced fax operations (Monochrome only)
75
10
97 Check the receiving status
(MFC-440CN only)
1 Fax You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
97 Check the receiving status
(MFC-660CN only)
1 Fax You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
2 Voice
98 Change the Receive Mode
(MFC-440CN only)
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
98 Change the Receive Mode
(MFC-660CN only)
1 TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
Remote commands Operation details
Chapter 10
76
Retrieving fax messages 10
You can call your machine from any touch
tone phone and have your fax messages sent
to a machine.
aDial your fax number.
bWhen your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
cWhen you hear two short beeps, press
962.
dWait for the long beep, enter the number
of the remote fax machine you want your
fax messages sent to using the dial pad,
then enter # # (up to 20 digits).
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
ePress 9 0 to reset the machine when
you’ve finished.
fHang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Changing your Fax
Forwarding number 10
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
aDial your fax number.
bWhen your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
cWhen you hear two short beeps, press
954.
dWait for the long beep, enter the new
number of the remote fax machine you
want your fax messages forwarded to
using the dial pad, then enter # # (up to
20 digits).
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
ePress 9 0 when you have finished.
fHang up after you hear your machine
beep.
77
11
11
Fax reports 11
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification
Report 11
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
and whether the transmission was successful
(OK). If you choose On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Transmission Verification Report is
turned Off or Off+Image, the Report will
only print if there is a transmission error, with
NG in the RESULT column.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Report Setting.
Press OK.
dPress a or b to choose XMIT Report.
Press OK.
ePress a or b to choose On, On+Image,
Off or Off+Image.
Press OK.
fPress Stop/Exit.
Fax Journal (activity report) 11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps in Reports on page 78. The factory
setting is Every 50 Faxes.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Report Setting.
Press OK.
dPress a or b to choose
Journal Period.
Press OK.
ePress a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
Printing Reports 11
Chapter 11
78
fEnter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
gPress Stop/Exit.
Reports 11
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
Help List
A help list about how to quickly program
your machine.
Quick-Dial
Lists names and numbers stored in the
Speed-Dial memory, in alphabetical or
numerical order.
Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX : Transmit.)
(RX : Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
How to print a report 11
aPress Menu.
bPress a or b to choose
Print Reports.
Press OK.
cPress a or b to choose the report you
want.
Press OK.
dPress Mono Start.
79
12
12
Polling overview 12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 12
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling 12
aPress (Fax).
bPress a or b to choose Polling RX.
Press OK.
cPress a or b to choose Standard.
Press OK.
dEnter the fax number you are polling.
ePress Mono Start or Colour Start.
Setup to receive polling with
secure code 12
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
aPress (Fax).
bPress a or b to choose Polling RX.
Press OK.
cPress a or b to choose Secure.
Press OK.
dEnter a four-digit secure code.
This is the same as the security code of
the fax machine you are polling.
Press OK.
eEnter the fax number you are polling.
fPress Mono Start or Colour Start.
Polling 12
Chapter 12
80
Setup to receive delayed
polling 12
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
aPress (Fax).
bPress a or b to choose Polling RX.
Press OK.
cPress a or b to choose Timer.
Press OK.
dEnter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
eEnter the fax number you are polling.
fPress Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
Sequential polling 12
Sequential polling lets you request
documents from several fax machines in one
operation.
aPress (Fax).
bPress a or b to choose Polling RX.
Press OK.
cPress a or b to choose Standard,
Secure or Timer.
Press OK.
dDo one of the following:
If you chose Standard, go to
step e.
If you chose Secure, enter a four-
digit number, press OK, go to
step e.
If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step e.
ePress a or b to choose
Broadcasting.
Press OK.
fPress a or b to choose Add Number.
Press OK.
gEnter a number using Speed-Dial, a
Group, or dial pad.
Press OK.
hRepeat steps f and g for all the fax
numbers you want to poll, and then
press a or b to choose Complete.
Press OK.
iPress Mono Start or Colour Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting
jobs on page 37.
Polling
81
12
Polled transmit
(Monochrome only) 12
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 37.)
Setup for polled transmit 12
aPress (Fax).
bLoad your document.
cPress a or b to choose Polled TX.
Press OK.
dPress a or b to choose Standard.
Press OK.
ePress a or b to choose any settings
you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
fPress Mono Start.
Setup for polled transmit with
secure code 12
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
aPress (Fax).
bLoad your document.
cPress a or b to choose Polled TX.
Press OK.
dPress a or b to choose Secure.
Press OK.
eEnter a four-digit number.
Press OK.
fPress a or b to choose any settings
you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
gPress Mono Start.
Chapter 12
82
Section III
Copy III
Making copies 84
84
13
How to copy 13
Entering Copy mode 13
When you want to make a copy, press
(Copy) to illuminate it in green.
The LCD shows:
1 No of Copies
You can enter the number of copies you want
by using the dial pad.
Press a or b to scroll through the Copy key
options.
Quality (See page 85.)
Enlarge/Reduce (See page 85.)
Paper Type (See page 88.)
Paper Size (See page 88.)
Brightness (See page 87.)
Contrast (See page 87.)
Color Adjust (See page 88.)
Stack/Sort (See page 87.)
Page Layout (See page 86.)
Set New Default (See page 89.)
Factory Reset (See page 89.)
When the option you want is highlighted,
press OK.
Note
The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode
Timer on page 21.)
Making a single copy 13
aPress (Copy).
bLoad your document.
(See Loading documents on page 8.)
cPress Mono Start or Colour Start.
Making multiple copies 13
You can make up to 99 copies.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress Mono Start or Colour Start.
Note
To sort the copies, press a or b to
choose Stack/Sort. (See Sorting
copies using the ADF on page 87.)
Stop copying 13
To stop copying, press Stop/Exit.
Making copies 13
COPY
Copy Start Press
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01
1
Making copies
85
13
Copy settings 13
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after 60 seconds, or if the Mode Timer returns
the machine to Fax mode. (See Mode
Timer on page 21.)
If you have finished choosing settings, press
Mono Start or Colour Start.
If you want to choose more settings, press a
or b.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
changes as a new default on page 89.)
Changing copy speed and
quality 13
You can choose from a range of quality. The
factory setting is Normal.
Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose Quality.
Press OK.
ePress a or b to choose Fast, Normal
or Best.
Press OK.
fIf you do not want to change additional
settings, press Mono Start or
Colour Start.
Enlarging or reducing the
image copied 13
You can choose an enlargement or reduction
ratio.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose
Enlarge/Reduce.
Press OK.
eDo one of the following:
Press a or b to choose the
enlargement or reduction ratio you
want. Press OK.
Press a or b to choose
Custom(25-400%)and then enter
an enlargement or reduction ratio
from 25% to 400%. Press OK.
(For example, press 53 to enter
53%.)
Chapter 13
86
fIf you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
Page Layout Options are not available
with Enlarge/Reduce.
Making N in 1 copies or a
poster (page layout) 13
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Important
Please make sure paper size is set to
Letter or A4.
You can not use the Enlarge/Reduce
setting with the N in 1 and Poster features.
If you are producing multiple colour
copies, N in 1 copy is not available.
(P) means Portrait and (L) means
Landscape.
You can only make one poster copy at a
time.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose Page Layout.
Press OK.
ePress a or b to choose
Off(1in1), 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L)or Poster(3 ×3).
Press OK.
fIf you do not want to change additional
settings, press Mono Start or
Colour Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step g.
gAfter the machine scans the page, press
1 to scan the next page.
hPlace the next page on the scanner
glass.
Press OK.
Repeat steps g and h for each page of
the layout.
iAfter all the pages have been scanned,
press 2 to finish.
Note
If photo paper has been chosen in the
Paper Type setting for N in 1 copies, the
machine will print the images as if Plain
paper had been chosen.
50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 10×15cmiLTR
198% 10×15cmiA4
200%
Custom(25-400%)
Making copies
87
13
Place your document face down in the
direction shown below.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3 x 3)
You can make a poster size copy of a
photograph.
Sorting copies using the ADF13
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose Stack/Sort.
Press OK.
ePress a or b to choose Sort.
Press OK.
fIf you do not want to change additional
settings, press Mono Start or
Colour Start.
Adjusting Brightness,
Contrast and Colour 13
Brightness 13
You can adjust the copy brightness to make
copies darker or lighter.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose Brightness.
Press OK.
ePress d to make a darker copy or press
c to make a lighter copy.
Press OK.
fIf you do not want to change additional
settings, press Mono Start or
Colour Start.
Contrast 13
You can adjust the copy contrast to help an
image look sharper and more vivid.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose Contrast.
Press OK.
ePress c to increase the contrast or
press d to decrease the contrast.
Press OK.
Chapter 13
88
fIf you do not want to change additional
settings, press Mono Start or
Colour Start.
Colour Saturation 13
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose
Color Adjust.
Press OK.
ePress a or b to choose Red, Green or
Blue.
Press OK.
fPress c to increase the colour
saturation, or press d to decrease the
colour saturation.
Press OK.
gDo one of the following:
If you want to change saturation for
another colour, go to step e.
If you want to change additional
settings, press a or b to choose
Exit.
Press OK.
If you do not want to change
additional settings, press
Mono Start or Colour Start.
Paper Options 13
Paper Type 13
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose Paper Type.
Press OK.
ePress a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
fIf you do not want to change additional
settings, press Mono Start or
Colour Start.
Paper Size 13
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo [10 cm (W) × 15 cm (H)] paper.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress a or b to choose Paper Size.
Press OK.
ePress a or b to choose Letter,
Legal, A4, A5 or 10x15cm.
Press OK.
fIf you do not want to change additional
settings, press Mono Start or
Colour Start.
Making copies
89
13
Setting your changes as a
new default 13
You can save the copy settings for Quality,
Paper Type, Brightness, Contrast and
Color Adjust that you use most often by
setting them as default. These settings will
stay until you change them again.
aPress (Copy).
bPress a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
cAfter changing the last setting, press a
or b to choose Set New Default.
Press OK.
dPress 1 to choose Yes.
ePress Stop/Exit.
Restoring all settings to the
factory settings 13
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
aPress (Copy).
bPress a or b to choose
Factory Reset.
Press OK.
cPress 1 to choose Yes.
dPress Stop/Exit.
‘Out of Memory’
message 13
If the Out of Memory message appears
while scanning documents, press Stop/Exit
to cancel or Mono Start or Colour Start to
copy the scanned pages.
You will need to clear some jobs from the
memory before you can continue.
To free up extra memory, do the following:
Turn off Advanced Fax Operation. (See
Turning off Advanced Fax
Operations on page 71.)
Print the faxes that are in the memory.
(See Printing a fax from the
memory on page 45.)
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
Chapter 13
90
Section IV
Direct Photo Printing
IV
Printing photos from a memory card 92
Printing photos from a camera with
PictBridge 103
92
14
PhotoCapture Center™
Operations 14
Printing from a memory card
without a PC 14
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media. (See Print
Images on page 94.)
Scanning to a memory card
without a PC 14
You can scan documents and save them
directly to a memory card. See Scan to
Card on page 101.
Using PhotoCapture Center™
from your computer
You can access the memory card that is in
the media drive (slot) of the machine from
your PC.
(See PhotoCapture Center™ for Windows® or
Remote Setup & PhotoCapture Center™ for
Macintosh® in the Software User’s Guide on
the CD-ROM.)
Using memory cards 14
Your Brother machine has media drives
(slots) for use with popular digital camera
media: CompactFlash®, Memory Stick®,
Memory Stick Pro™, SecureDigital™,
MultiMediaCard™ and xD-Picture Card™.
miniSD™ can be used with a miniSD™
adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
Adapters are not included with the
machine. Contact a third party supplier for
adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
Memory card folder structure 14
Your machine is designed to be compatible
with modern digital camera image files and
memory cards; however, please read the
points below to avoid errors:
The DPOF file on the memory card must
be in a valid format. (See DPOF
printing on page 96.)
Printing photos from a memory
card 14
CompactFlash®Memory Stick®
Memory Stick Pro™
SecureDigital™
MultiMediaCard™
xD-Picture Card™
Printing photos from a memory card
93
14
The image file extension must be .JPG
(Other image file extensions like
.JPEG,.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ printing without
using a PC must be performed separately
from PhotoCapture Center™ operations
using the PC. (Simultaneous operation is
not available.)
IBM Microdrive™ is not compatible with
the machine.
The machine can read up to 999 files on a
memory card.
CompactFlash® Type II is not supported.
This product supports xD-Picture Card™
Type M / Type H (Large Capacity).
Please be aware of the following:
When printing the INDEX or IMAGE, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. A portion of the
corrupted image may be printed.
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
Getting started 14
Firmly put the card into the correct slot.
1 CompactFlash®
2 SecureDigital™, MultiMediaCard™
3Memory Stick
®, Memory Stick Pro™
4 xD-Picture Card™
PhotoCapture key indications:
PhotoCapture light is on, the media card
is properly inserted.
PhotoCapture light is off, the media card
is not properly inserted.
PhotoCapture light is blinking, the media
card is being read or written to.
1 2 3 4
Chapter 14
94
CAUTION
DO NOT unplug the power cord or remove
the media card from the media drive (slot)
while the machine is reading or writing to
the card (the PhotoCapture key is
blinking). You will lose your data or
damage the card.
The machine can only read one media card at
a time so do not put more than one card in a
slot.
Entering PhotoCapture mode14
After you insert the media card, press the
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
The LCD shows:
Press a or b to scroll through the
PhotoCapture key options.
View Photo(s) (See page 94.)
Print Index (See page 95.)
Print All Photos (See page 95.)
Print Photos (See page 95.)
Note
If your digital camera supports DPOF
printing, see DPOF printing on page 96.
When the option you want is highlighted,
press OK.
Print Images 14
View Photo(s) 14
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPress a or b to choose
View Photo(s).
Press OK.
cPress d or c to choose your photo.
Note
Instead of scrolling through your photos,
you can use the dial pad to enter the 3-
digit number of the image from the index
page. (See Print Index
(Thumbnails) on page 95.)
dPress a or b to increase or decrease
the number of copies.
eRepeat step c and step d until you
have chosen all the photos.
Note
Press Clear/Back to go back to the
previous level.
fAfter you have chosen all the photos, do
one of the following:
Press OK and change the print
setting. (See page 97.)
If you do not want to change any
settings, press Colour Start to print.
Print Index
Print All Photos
Print Photos
View Photo(s)
PHOTO
OKSelect & Press
Printing photos from a memory card
95
14
Print Index (Thumbnails) 14
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or PC has used to
identify the pictures. You can print a
thumbnail page (Index page with 6 or 5
images per line). This will show all the
pictures on the media card.
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPress a or b to choose Print Index.
Press OK.
cPress a or b to choose
6 Images/Line Fast or
5 Images/Line Photo.
Press OK.
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
dPress Colour Start to print.
Print All Photos 14
You can print all the photos on your media
card.
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPress a or b to choose
Print All Photos.
Press OK.
cEnter the number of copies you want
using the dial pad.
dDo one of the following:
Change the print setting. (See
page 97.)
If you do not want to change any
settings, press Colour Start to print.
Print Photos 14
Before you can print an individual image, you
have to know the image number.
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPrint the Index. (See Print Index
(Thumbnails) on page 95.)
cPress a or b to choose
Print Photos.
Press OK.
dEnter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
5 Images/Line
Photo
6 Images/Line
Fast
Chapter 14
96
eRepeat step d until you have entered
all the image numbers that you want to
print.
Note
You can enter all the numbers at one time
by using the l key for a comma or the #
key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
fAfter you have chosen all the image
numbers, press OK again.
gEnter the number of copies you want
using the dial pad.
hDo one of the following:
Change the print setting. (See
page 97.)
If you do not want to change any
settings, press Colour Start to print.
DPOF printing 14
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When the memory card (CompactFlash®,
Memory Stick®, Memory Stick Pro™,
SecureDigital™ MultiMediaCard™ or xD-
Picture Card™) with DPOF information is put
into your machine, you can print the chosen
image easily.
aMake sure you have put the media card
into the correct slot.
Press (PhotoCapture). The
machine will ask you if you want to use
DPOF setting.
bPress 1 to choose Yes.
cDo one of the following:
Change the print settings. (See
page 97.)
If you do not want to change any
settings, press Colour Start to print.
Printing photos from a memory card
97
14
PhotoCapture Center™ print settings 14
You can change the print settings temporarily for the next print.
The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the
machine to Fax mode. (See Mode Timer on page 21.)
Note
You can save the print settings you use most often by setting them as default. (See Setting
your changes as a new default on page 100.)
1 No of prints
(For View Photo(s))
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos)
You can see the number of copies of each photo that will be printed.
Menu Selections Option 1 Option 2 Page
Print Quality Normal/Photo —98
Paper Type Plain Paper/Inkjet Paper/
Brother Photo/Other Photo
—98
Paper Size Letter/A4/10x15cm/13x18cm (When A4 or Letter is chosen)
10x8cm/13x9cm/15x10cm/
18x13cm/20x15cm/Max. Size
98
Brightness —98
Contrast —98
Color Enhance On/Off
White Balance /
Sharpness /
Color Density
Exit
—99
Cropping On/Off —99
Borderless On/Off —100
Set New Default Yes/No —100
Factory Reset Yes/No —100
PHOTO
Paper Type
Paper Size
Brightness
Contrast
Other Ph
Print Quality Photo
10x15 cm
0
0
Print Start Press
0001
1
Dark Light
Chapter 14
98
Print Quality 14
aPress a or b to choose
Print Quality.
Press OK.
bPress a or b to choose Normal or
Photo.
Press OK.
cIf you do not want to change additional
settings, press Colour Start to print.
Paper options 14
Paper Type 14
aPress a or b to choose Paper Type.
Press OK.
bPress a or b to choose the type of
paper you are using, Plain Paper,
Inkjet Paper, Brother Photo or
Other Photo.
Press OK.
cIf you do not want to change additional
settings, press Colour Start to print.
Paper and print size 14
aPress a or b to choose Paper Size.
Press OK.
bPress a or b to choose the type of
paper you are using, Letter,
10×15cm, 13×18cm or A4.
Press OK.
cIf you chose Letter or A4, press a or b
to choose the print size.
Press OK.
dIf you do not want to change additional
settings, press Colour Start to print.
Adjusting Brightness,
Contrast and Colour 14
Brightness 14
aPress a or b to choose Brightness.
Press OK.
bPress d to make a darker copy or press
c to make a lighter copy.
Press OK.
cIf you do not want to change additional
settings, press Colour Start to print.
Contrast 14
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
aPress a or b to choose Contrast.
Press OK.
bPress c to increase the contrast or
press d to decrease the contrast.
Press OK.
Example: Printed Position for A4 paper
1
10×8cm
2
13×9cm
3
15×10cm
4
18×13cm
5
20×15cm
6
Max. Size
Printing photos from a memory card
99
14
cIf you do not want to change additional
settings, press Colour Start to print.
Colour Enhancement 14
The colour enhancement feature will produce
more vivid images. Your photographs will
take slightly longer to print.
aPress a or b to choose Color
Enhance.
Press OK.
bDo one of the following:
If you want to customize the White
Balance, Sharpness or Colour
Density, press d or c to choose On
and then go to step c.
If you do not want to customize,
press d or c to choose Off.
Press OK and then go to step f.
cPress a or b to choose
White Balance, Sharpness or
Color Density.
Press OK.
dPress d or c to adjust the degree of the
setting.
Press OK.
eDo one of the following:
If you want to customize other colour
enhancement, press a or b to
choose other option.
If you want to change other settings,
press a or b to choose Exit, and
then press OK.
fIf you do not want to change additional
settings, press Colour Start to print.
Note
•White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other factors will effect the
appearance of white. By using this
adjustment, you can correct this effect and
bring the white areas back to pure white.
•Sharpness
This setting enhances the detail of an
image. It is similar to adjusting the fine
focus on a camera. If the image is not in
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
•Colour Density
This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed out picture.
Cropping 14
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
aPress a or b to choose Cropping.
Press OK.
bPress a or b to choose Off (or On).
Press OK.
cIf you do not want to change additional
settings, press Colour Start to print.
Cropping: On 14
Cropping: Off 14
Chapter 14
100
Borderless printing 14
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
aPress a or b to choose Borderless.
Press OK.
bPress a or b to choose Off (or On).
Press OK.
cIf you do not want to change additional
settings, press Colour Start to print.
Setting your changes as a
new default 14
You can save the print settings you use most
often by setting them as default. These
settings will stay until you change them again.
aPress a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
bAfter changing the last setting, press a
or b to choose Set New Default.
Press OK.
cPress 1 to choose Yes.
dPress Stop/Exit.
Restoring all settings to the
factory settings 14
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
aPress a or b to choose
Factory Reset.
Press OK.
bPress 1 to choose Yes.
cPress Stop/Exit.
Printing photos from a memory card
101
14
Scan to Card 14
Entering Scan mode 14
When you want to scan to card, press
(Scan) to illuminate it in green.
The LCD shows:
Press a or b to choose Scan to Card.
Press OK.
If you are not connected to your computer
only the Scan to Card selection will appear on
the LCD.
(See Scanning for Windows® or Macintosh®
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
How to scan to card 14
You can scan monochrome and colour
documents into a media card. Monochrome
documents will be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Colour documents
may be stored in PDF (*.PDF) or JPEG
(*.JPG) file formats. For colour documents
the factory setting is 150 dpi Color and
the default file format is PDF. The machine
automatically creates file names based on
the current date. (For details, see Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2006 would be named
01070605.PDF. You can change the colour,
quality and file name.
aInsert a CompactFlash®, Memory
Stick®, Memory Stick Pro™,
SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
WARNING
Do not take out the media card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
card.
bLoad your document.
cPress (Scan).
dPress a or b to choose
Scan to Card.
Press OK.
SCAN
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
Scan to Card
OKSelect & Press
Quality Selectable File
Format
150 dpi Color JPEG / PDF
300 dpi Color JPEG / PDF
600 dpi Color JPEG / PDF
200x100 dpi B/W TIFF / PDF
200 dpi B/W TIFF / PDF
Chapter 14
102
eDo one of the following.
To change the quality, go to step f.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
fPress a or b to choose
150 dpi Color, 300 dpi Color,
600 dpi Color, 200x100 dpi B/W
or 200 dpi B/W.
Press OK.
gDo one of the following.
To change the file type, go to step h.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
hPress a or b to choose JPEG, PDF or
TIFF.
Press OK.
Note
• If you chose colour in the resolution
setting, you cannot choose TIFF.
• If you chose monochrome in the resolution
setting, you cannot choose JPEG.
iDo one of the following.
To change the file name, go to
step j.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
jThe file name is set automatically
however, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits.
Press OK.
Note
Press Clear/Back to delete the current
name.
kPress Mono Start or Colour Start.
Understanding the
Error Messages 14
Once you are familiar with the types of errors
that can occur while you are using the
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
When an error message appears on the LCD,
the machine will beep to get your attention.
Media Error
This message will appear if you put in a
media card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the media card.
No File
This message will appear if you try to
access a media card in the drive (slot) that
does not contain a .JPG file.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
103
15
15
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Before Using
PictBridge 15
PictBridge requirements 15
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center operations are not
available when using the PictBridge
feature.
Using PictBridge 15
Setting your digital camera 15
Make sure your camera is in PictBridge
mode. Some of the settings listed below may
not be available for your PictBridge
compatible digital camera.
1See DPOF printing on page 104 for more details.
2If your camera is set to use the
Printer Settings (Default setting), the machine will
print your photo using the settings below.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing photos from a camera
with PictBridge 15
Camera Menu
Selections
Options
Paper Size Letter, A4, 10x15 cm,
Printer Settings (Default
setting) 2
Paper Type Plain Paper, Glossy
Paper, Inkjet Paper,
Printer Settings (Default
setting) 2
Layout Borderless: On,
Borderless: Off,
Printer Settings (Default
setting) 2
DPOF setting 1 -
Print Quality Normal, Fine,
Printer Settings (Default
setting) 2
Colour
Enhancement
On, Off,
Printer Settings (Default
setting) 2
Settings Options
Paper Size 10x15 cm
Paper Type Glossy Paper
Layout Borderless: On
Print Quality Fine
Colour
Enhancement
Off
Chapter 15
104
Printing Images 15
Note
Remove any memory cards from the
machine before connecting the digital
camera.
aMake sure that your camera is turned
off. Connect your camera to the
PictBridge port on the machine using
the USB cable.
1 PictBridge port
bTurn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a PictBridge
compatible camera to the PictBridge port.
DPOF printing 15
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
1
Printing photos from a camera with PictBridge
105
15
Understanding the
Error Messages 15
Once you are familiar with the types of errors
that can occur while you are using PictBridge,
you can easily identify and troubleshoot any
problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Wrong USB device
This message will appear if you connect a
non-PictBridge compatible or broken
device to the PictBridge port. To clear the
error, unplug the device from the
PictBridge port, then press Power Save
to turn the machine off and then on again.
See Error messages on page 125 for the
detailed solution.
Chapter 15
106
Section V
Software V
Software and Network features 108
108
16
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). The guide
has easy to use links that, when clicked, will
take you directly to a particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows®)
ControlCenter2 (for Macintosh®)
Remote Setup
Faxing from your computer
PhotoCapture Center™
Network Printing
Network Scanning
How to read HTML User’s Guide
This is a quick reference to use the HTML
User’s Guide.
(For Windows®)
Note
If you have not installed the software, see
Viewing Documentation on page 2.
aFrom the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guide.
bClick SOFTWARE USER'S GUIDE (or
NETWORK USER'S GUIDE) from the
top menu.
cClick the heading you would like to read
from the list at the left of the window.
(For Macintosh®)
aMake sure your Macintosh® is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
bDouble-click the Documentation icon.
cDouble-click your language folder, and
then double-click the top page file.
dClick SOFTWARE USER'S GUIDE (or
NETWORK USER'S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
Software and Network features 16
Section VI
Appendixes VI
Safety and Legal 110
Troubleshooting and Routine Maintenance 119
Menu and Features 143
Specifications 157
Glossary 170
110
A
Choosing a location A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard grounded electrical socket. Choose a
location where the temperature remains between 10° and 35°C (50°F and 95°F).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical sockets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as other cordless telephone systems or speaker.
Safety and Legal A
Safety and Legal
111
To use the machine safely A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
(MFC-660CN only)
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in
memory, see Printing a fax from the memory on page 45. To save the faxes in memory, see
Transferring faxes to another fax machine on page 128 or Transferring faxes to your
PC on page 128.)
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.
112
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal
113
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer
Service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer or Brother Customer Service.
114
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
Important safety instructions A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
Safety and Legal
115
9 Use only the power cord supplied with this machine.
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounded plug.
11 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
15 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
16 To reduce the risk of fire, electric shock and injury to people, note the following:
Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-
pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Important - Wiring information (for U.K. only) A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
116
Warning - This machine must be earthed. A
The wires in the mains lead are coloured in line with the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, call a qualified electrician.
LAN connection A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
EU Directive 2002/96/EC and EN50419 A
European Union only
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
Safety and Legal
117
Legal limitations for copying A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list.
We suggest you check with relevant legal authorities if in doubt about a particular item or
document.
The following are examples of documents which should not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
118
Trademarks A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademark of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide are registered trademarks of their respective
companies.
119
B
Troubleshooting B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com.
If you are having difficulty with your machine B
Troubleshooting and Routine
Maintenance B
Printing
Difficulty Suggestions
No printout Check the interface cable on both the machine and your computer. (See the Quick
Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink cartridges on
page 132.)
Check to see if the LCD is showing an error message. (See Error messages on
page 125.)
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality Check the print quality. (See Checking the print quality on page 137.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 10.)
The recommended environment for your machine is between 20° C to 33° C
(68° F to 91° F).
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 137.)
Try using the recommended types of paper. (See Acceptable paper and other
media on page 10.)
If you want to print on Photo L or 10 × 15 cm paper, make sure you use the photo
paper tray. (See Loading photo paper on page 17.)
120
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 137.)
Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 138.)
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 14.)
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of
the printed page.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
media on page 10.)
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other media on page 10.) Don't handle the paper until the ink is dry.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 136.)
Make sure you are using the paper support flap. (See Loading paper and other
media on page 14.)
The machine prints dense lines on
the page.
Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled. In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click Settings, and make sure you uncheck Colour
Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
Colour Enhancement is not
working properly.
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Machine feeds multiple pages. Make sure the paper is loaded properly in the paper tray. (See Loading paper and
other media on page 14.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
media on page 14.)
Printed pages double-feed and
cause a paper jam.
Make sure you pull out the paper support until it clicks.
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colours’.
Machine does not print from Adobe
Illustrator. Try to reduce the print resolution. (See Printing for Windows® or Printing and
Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.)
Machine cannot print full pages of a
document.
Out of memory message occurs.
Reduce the print resolution. (See Printing for Windows® or Printing and Faxing for
Macintosh® in the Software User’s Guide on the CD-ROM.)
Reduce the complexity of your document and try again. Reduce the graphic
quality or the number of font sizes within your application software.
Printing (Continued)
Difficulty Suggestions
Troubleshooting and Routine Maintenance
121
Printing Received Faxes
Difficulty Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in
black and white.
Replace the colour ink cartridges that are empty or nearly empty, and then ask the
other person to send the colour fax again. (See Replacing the ink cartridges on
page 132.) Check that Advanced Fax Operation is set to off. (See Turning off
Advanced Fax Operations on page 71.)
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 44.)
Phone Line or Connections
Difficulty Suggestions
Dialling does not work. (No dial
tone)
Make sure the machine is plugged in and not in Power Save mode.
Check all line cord connections.
Change Tone/Pulse setting. (See Quick Setup Guide.)
Lift the external phone’s handset, (or the machine’s handset or cordless handset
if available), and then dial the number to send a manual fax. Wait to hear fax
receiving tone before pressing Mono Start or Colour Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
Choosing the Receive Mode on page 40.) Check for a dial tone. If possible, call
your machine to hear it answer. If there is still no answer, check the telephone line
cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Receiving Faxes
Difficulty Suggestions
Cannot receive a fax. Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive mode settings on page 42.)
If you often have interference on the phone line, try changing the menu setting of
Compatibility to Basic. (See Phone line interference on page 132.)
If you connect your machine to PBX or ISDN, set the menu setting of Phone Line
Type to your phone type. (See Setting the Phone Line Type on page 49.)
122
Sending Faxes
Difficulty Suggestions
Cannot send a fax. Check all line cord connections.
Make sure that the Fax key is illuminated. (See Entering Fax mode on
page 32.)
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports on
page 78.)
Transmission Verification Report
says ‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Advanced Fax Operation (see Turning off Advanced Fax
Operations on page 71), print fax messages in memory (see Printing a fax from
the memory on page 45) or cancel a Delayed Fax or Polling Job (see Cancelling
a fax in progress on page 33 or Checking and cancelling waiting jobs on page 37).
If the problem continues, ask the telephone company to check your phone line.
If you often get transmission errors due to possible interference on the phone line,
try changing the menu setting of Compatibility to Basic. (See Phone line
interference on page 132.)
If you connect your machine to PBX or ISDN, set the menu setting of Phone Line
Type to your phone type. (See Setting the Phone Line Type on page 49.)
Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner on page 135.)
Vertical black lines when sending. If the copy you made shows the same problem, clean the scanner. (See Cleaning
the scanner on page 135.)
Handling Incoming Calls
Difficulty Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect
on page 43.)
Sending a Fax Call to the machine. If you answered on an external or extension phone, press your Fax Receive Code
(the factory setting is l 5 1). When your machine answers, hang up.
Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
feature on a single phone line with your machine, it may create a problem sending
or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate phone line with no custom features is
recommended.
Troubleshooting and Routine Maintenance
123
Copying Difficulties
Difficulty Suggestions
Cannot make a copy. Make sure that the Copy key is illuminated. (See Entering Copy mode
on page 84.)
Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 135.)
Poor copy results when using the
ADF.
Try using the scanner glass. (See Using the scanner glass on page 8.)
Scanning Difficulties
Difficulty Suggestions
TWAIN/WIA errors appear while
scanning.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using
the ADF
Try using the scanner glass. (See Using the scanner glass on page 8.)
Software Difficulties
Difficulty Suggestions
Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.
PhotoCapture Center™ Difficulties
Difficulty Suggestions
Removable Disk does not work
properly. 1 Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows® 2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2 Take out the media card and put it back in again.
3 If you have tried ‘Eject’ from within Windows®, take out the media card before
you continue.
4 If an error message appears when you try to eject the media card, it means
the card is being accessed. Wait a while and then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure you have put the media card into the media slot.
124
Network Difficulties
Difficulty Suggestions
Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see Reports on page 78.) and check the current
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Active for 2 seconds. (If you are having
Network problems, see the Network User’s Guide on the CD-ROM for more
information.)
The network scanning feature does
not work. (For Windows® users only) The firewall setting on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.
<Windows® XP SP2 users>
1Click the Start button, Settings, Control Panel and then Windows Firewall.
Make sure that Windows Firewall on the Basic tab is set to On.
2 Click the Exceptions tab and Add port button.
3 Enter any name, port number (54295 for network scanning and 54926 for
Network PC-Fax receiving), choose UDP and click OK.
4 Make sure if the new setting is added and is checked, and then click OK.
For Windows® XP SP1 user’s, please visit the Brother Solutions Center.
The network PC-Fax Receive
feature does not work.
Your computer cannot find your
machine. <Windows® users>
The firewall setting on you PC may be rejecting the necessary network
connection. For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
Troubleshooting and Routine Maintenance
125
Error messages B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message Cause Action
BT Call Sign On
(For UK only)
BT Call Sign is set to ON. You
cannot change the Receive Mode
from Manual to another mode.
Set BT Call Sign to OFF. (See BT Call Sign
(For U.K. only) on page 49.)
Comm.Error Poor phone line quality caused a
communication error.
Try sending the fax again or try connecting
the machine to another telephone line. If
the problem continues, call the telephone
company and ask them to check your
phone line.
Connection Fail You tried to poll a fax machine
that is not in Polled Waiting mode.
Check the other fax machine's polling
setup.
Cover is Open The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining Print data is left in the machine's
memory.
Re-start printing from your computer.
Print data is left in the machine's
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
Press Stop/Exit. The machine will cancel
the job and clear it from the memory. Try to
print again.
Disconnected The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
Document Jam The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 8.
See Document jam on page 129.
High Temperature The print head is too warm. Allow the machine to cool down.
126
Ink Empty One or more of the ink cartridges
is empty. The machine will stop all
print operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a colour fax,
the machine's ‘handshake’ will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
colour fax will be stored in the
memory as a black and white fax.
Replace the ink cartridges. (See Replacing
the ink cartridges on page 132.)
Low Temperature The print head is too cold. Allow the machine to warm up.
Media Error The media card is either
corrupted, improperly formatted,
or there is a problem with the
media card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive by
putting in another media card that you
know is working.
Near Empty One or more of the ink cartridges
are running out of ink. If a sending
machine has a colour fax, the
machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the colour
fax will be received into memory
as a black and white fax.
Order a new ink cartridge.
No Caller ID
(U.K. and Ireland only)
You have not subscribed to the
Caller ID service from your
telephone company.
If you want to use the Caller ID feature call
your telephone company. (See Caller ID
(MFC-660CN only) (For U.K. and Ireland
only) on page 47.)
No Cartridge An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
the ink cartridges on page 132.)
No File The media card in the media drive
does not contain a .JPG file.
Put the correct media card into the slot
again.
No Paper Fed The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
Refill the paper in the paper tray, and
then press Mono Start or
Colour Start.
Remove the paper and load it again
and then press Mono Start or
Colour Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 130.
No Response/Busy The number you dialled does not
answer or is busy.
Verify the number and try again.
Error Message Cause Action
Troubleshooting and Routine Maintenance
127
Not Registered You tried to access a Speed Dial
number that is not programmed.
Set up the Speed Dial number. (See
Storing Speed-Dial numbers on page 57.)
Out of Memory The machine's memory is full. Fax sending or copy operation in
progress
Do one of the following:
Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See Turning
off Advanced Fax Operations on
page 71.)
Print the faxes that are in the memory.
(See Printing a fax from the memory on
page 45.)
Printing operation in progress
Reduce print resolution. (For details, see
Printing for Windows® or Printing and
Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
Paper Jam Paper is jammed in the machine. (See Printer jam or paper jam on
page 130.)
Unable to Change XX
Unable to Clean XX
Unable to Init.
XX
Unable to Print XX
Unable to Scan XX
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
(MFC-440CN only)
See Transferring your faxes or Fax
Journal report on page 128 before
disconnecting the machine so you will
not lose any important messages.
Then, disconnect the machine from the
power for several minutes and then
reconnect it.
(MFC-660CN only)
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for up to 24 hours without
losing faxes stored in the memory. See
Transferring your faxes or Fax Journal
report on page 128.)
Wrong Paper Size Paper is not the correct size. Load the correct size of paper (Letter,
Legal or A4), and then press Mono Start
or Colour Start.
Wrong USB device A non-PictBridge compatible or
broken device has been
connected to the PictBridge port.
Unplug the device from the PictBridge port,
then press Power Save to turn the
machine off and then on again.
Error Message Cause Action
128
Transferring your faxes or Fax
Journal report B
If the LCD shows any of the following
messages, we recommend transferring your
faxes to another fax machine or to your PC.
(See Transferring faxes to another fax
machine on page 128 or Transferring faxes to
your PC on page 128.)
Unable to Change XX
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 129.)
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax
machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
aPress Stop/Exit to interrupt the error
temporarily.
bPress Menu.
cPress a or b to choose Service.
Press OK.
dPress a or b to choose
Data Transfer.
Press OK.
ePress a or b to choose
Fax Transfer.
Press OK.
fDo one of the following:
If the LCD shows No Data, there are
no faxes left in the machine's
memory.
Press Stop/Exit.
Enter the fax number to which faxes
will be forwarded.
gPress Mono Start.
Transferring faxes to your PC B
You can transfer the faxes from your
machine's memory to your PC.
aPress Stop/Exit to interrupt the error
temporarily.
bMake sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows® in
the Software User’s Guide on the
CD-ROM.)
cMake sure you have set PC Fax
Receive on the machine. (See PC Fax
Receive on page 70.)
If faxes are in the machine’s memory
when you set up PC Fax Receive the
LCD will ask if you want to transfer the
faxes to your PC.
dDo one of the following:
To transfer all faxes to your PC,
press 1.
To exit and leave the faxes in the
memory, press 2.
ePress Stop/Exit.
Troubleshooting and Routine Maintenance
129
Transferring Fax Journal report to
another fax machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
aPress Stop/Exit to interrupt the error
temporarily.
bPress Menu.
cPress a or b to choose Service.
Press OK.
dPress a or b to choose
Data Transfer.
Press OK.
ePress a or b to choose
Report Trans..
Press OK.
fEnter the fax number to which Fax
Journal report will be forwarded.
gPress Mono Start.
Document jam B
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
Document is jammed in the top of the
ADF unit B
aTake out any paper from the ADF that is
not jammed.
bOpen the ADF cover.
cPull the jammed document up and to the
left.
dClose the ADF cover.
ePress Stop/Exit.
Note
To avoid future document jams close the
ADF cover properly by pushing it gently in
the middle.
Document is jammed inside the ADF
unit B
aTake out any paper from the ADF that is
not jammed.
bLift the document cover.
cPull the jammed document out to the
left.
dClose the document cover.
ePress Stop/Exit.
130
Printer jam or paper jam B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the scanner cover to clear the error.
aPull the paper tray (1) out of the
machine.
bPull out the jammed paper (1).
If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
cRemove the Jam Clear Cover (1). Pull
the jammed paper out of the machine.
dPut the Jam Clear Cover back on.
Make sure the cover is set properly.
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Troubleshooting and Routine Maintenance
131
eLift the scanner cover (1) from the front
of the machine until it locks securely into
the open position.
Make sure that there is no jammed
paper left inside the machine. Check
both ends of the print carriage.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, then move the print head to take
out the paper.
fLift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
gPush the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support flap.
Dial Tone detection B
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the factory No Detection setting.
aPress Menu.
bPress a or b to choose
Initial Setup.
cPress a or b to choose Dial Tone.
Press OK.
dPress a or b to choose Detection or
No Detection.
Press OK.
ePress Stop/Exit.
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132
Phone line interference B
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose
Compatibility.
Press OK.
ePress a or b to choose Normal (or
Basic).
Basic cuts the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
Normal sets the modem speed at
14400 bps. (factory setting)
Press OK.
fPress Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for colour fax sending.
Routine maintenance B
Replacing the ink cartridges B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
aOpen the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty and Black.
bPull the lock release lever down and
take out the ink cartridge for the colour
shown on the LCD.
Troubleshooting and Routine Maintenance
133
cOpen the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
dRemove the protective yellow cap (1).
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
eEach colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
fLift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
gIf you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Did You Change Black) For each
new cartridge you installed, press
1(Yes) to automatically reset the ink dot
counter for that colour. If the ink
cartridge you installed is not a brand
new one, be sure to press 2 (No).
If you wait until the LCD shows Near
Empty and Ink Empty, the machine
will automatically reset the ink dot
counter.
1
Mbrother
XXXX
134
Note
If the LCD shows No Cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother Branded
cartridges or the refilling of empty
cartridges with this machine or the refilling
of empty cartridges with ink from other
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a
result may not be covered by the warranty.
Cleaning the outside of the
machine B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Troubleshooting and Routine Maintenance
135
Clean the outside of the machine as
follows: B
aPull the paper tray (1) completely out of
the machine.
bWipe the outside of the machine with a
soft cloth to remove dust.
cLift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
dWipe the paper tray with a soft cloth to
remove dust.
ePut the paper tray firmly back in the
machine.
Cleaning the scanner B
aLift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with isopropyl alcohol on a soft
lint-free cloth.
bIn the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
11
2
3
1
2
136
Cleaning the machine printer
platen B
WARNING
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen (1).
aClean the machine printer platen (1) and
the area around it, wiping off any
scattered ink with a soft, dry, lint-free
cloth.
Cleaning the Paper Pick-up
Roller B
aPull the paper tray completely out of the
machine.
bUnplug the machine from the electrical
socket and remove the Jam Clear
Cover (1).
cClean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
dPut the Jam Clear Cover back on.
Make sure the cover is set properly.
eSlowly push the paper tray completely
back into the machine.
fRe-connect the power cord.
1
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1
Troubleshooting and Routine Maintenance
137
Cleaning the print head B
To ensure good print quality, the machine will
regularly clean the print head. You can start
the cleaning process manually if needed.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colours at a time
(Cyan/Yellow/Magenta), or all four colours at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
aPress Ink Management.
bPress a or b to choose Cleaning.
Press OK.
cPress a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer.
Checking the print quality B
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
aPress Ink Management.
bPress a or b to choose Test Print.
Press OK.
cPress a or b to choose
Print Quality.
Press OK.
dPress Colour Start.
The machine begins printing the Print
Quality Check Sheet.
eCheck the quality of the four colour
blocks on the sheet.
fThe LCD asks you if the print quality is
OK.
Do one of the following:
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check.
If you can see missing short lines as
shown below, press 2 to choose No.
gThe LCD asks you if the print quality is
OK for black and three colours.
Press 1 (Yes) or 2 (No).
hThe LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
OK Poor
138
iAfter cleaning is finished, press
Colour Start.
The machine starts printing the Print
Quality Check Sheet again and then
returns to step e.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Note
Checking the printing
alignment B
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
aPress Ink Management.
bPress a or b to choose Test Print.
Press OK.
cPress a or b to choose Alignment.
Press OK.
dPress Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
eCheck the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
fDo one of the following:
If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish the
Alignment Check.
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
gFor 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
hFor 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
iPress Stop/Exit.
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Troubleshooting and Routine Maintenance
139
Checking the ink volume B
Although an ink volume icon appears on the
LCD, you can use the Ink Management key
to see a large graph showing the ink that is
left in each cartridge.
aPress Ink Management.
bPress a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
cPress Stop/Exit.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh® in the
Software User’s Guide on the CD-ROM.)
Uninstalling or installing the
handset and handset cradle
(MFC-660CN only) B
If you do not use the handset and the handset
cradle, you can remove them.
Uninstalling the handset and handset
cradle B
aUnplug the curled handset cord from the
machine.
bPull the tab (1) outwards and hold it in
position as you push the cradle to the
back of the machine.
cAttach the side cover.
Installing the handset and handset
cradle B
aRemove the side cover.
Note
If you cannot open the cover with your
hand, use a coin to open.
1
140
bAlign the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
cConnect the curled handset cord to the
machine.
Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the LCD.
aPress Menu.
bPress a or b to choose
Machine Info..
Press OK.
cPress a or b to choose Serial No..
Press OK.
dPress Stop/Exit.
Packing and shipping
the machine B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
aOpen the ink cartridge cover.
bPull the lock release levers down and
take out all the ink cartridges. (See
Replacing the ink cartridges on
page 132.)
cInstall the yellow protective part, lift each
lock release lever and push it until it
clicks and then close the ink cartridge
cover.
Troubleshooting and Routine Maintenance
141
CAUTION
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
dUnplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
eUnplug the machine from the electrical
socket and from the machine.
fUsing both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
gLift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
hIf your machine has a handset, remove
it and the handset curled cord.
iWrap the machine in the bag and put it
in the original carton with the original
packing material.
jPack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
MFC-440CN
142
MFC-660CN
kClose the carton and tape it shut.
143
C
On-screen
programming C
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Memory storage C
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Note
During a power failure the MFC-660CN
will retain messages that are in the
memory for up to 24 hours.
Menu keys C
Menu and Features C
Access the main menu.
Access its menu of temporary
settings.
a
b
Scroll through the current menu
level.
dGo back to the previous menu level.
cGo to the next menu level.
Go to the next menu level.
Accept an option.
Cancel the current operation.
Go back to the previous menu
level.
Stop the current operation.
144
Menu table C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu ( ) C
Level1 Level2 Level3 Options Descriptions Page
General Setup Mode Timer —Off
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Sets the time to return to
Fax mode.
21
Paper Type —Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Sets the type of paper in
the paper tray.
22
Paper Size —Letter
Legal
A4*
A5
10x15cm
Sets the size of the paper
in the paper tray.
22
Volume Ring Off
Low
Med*
High
Adjusts the ring volume. 23
Beeper Off
Low*
Med
High
Adjusts the volume level
of the beeper.
23
Speaker Off
Low
Med*
High
Adjusts the speaker
volume.
24
Auto Daylight —On*
Off
Changes for Daylight
Savings Time
automatically.
24
The factory settings are shown in Bold with an asterisk.
Menu and Features
145
General Setup
(Continued)
P.Save Setting
—
Fax Receive:On
*
Fax Receive:Off
Customizes the
Power Save key not to
receive faxes in power
save mode.
20
LCD Settings LCD Contrast Light
Med*
Dark
Adjusts the contrast of the
LCD.
25
Backlight Light*
Med
Dark
You can adjust the
brightness of the LCD
backlight.
25
Dim Timer Off
10 Secs
20 Secs
30 Secs*
You can set how long the
LCD backlight stays on for
after the last key press.
25
Off Timer Off*
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
You can set how long the
LCD stays on for after the
last key press.
26
Wallpaper — You can choose the
wallpaper of the LCD.
26
Fax Setup Receive Ring Delay
(MFC-440CN
only)
0 (Excluding
Ireland)
1
2*
3
4
5 (UK only)
6 (UK only)
7 (UK only)
8 (UK only)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
42
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
146
Fax
(Continued)
Setup Receive
(Continued)
Ring Delay
(MFC-660CN
only)
Ring Delay
0 (Excluding
Ireland)
1
2*
3
4
5 (UK only)
6 (UK only)
7 (UK only)
8 (UK only)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
42
Toll Saver
On
Off*
Cost saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can
hang up and not pay for
the call.
42
F/T Ring
Time
20 Sec
30 Sec*
40 Sec
70 Sec
Sets the pseudo/double-
ring time in Fax/Tel mode.
43
Fax Detect On*
Semi
(MFC-660CN
only)
Off
Receives fax messages
without pressing the
Mono Start or
Colour Start key.
43
Remote Codes On*
(l51, #51)
Off
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
personalize these codes.
53
Auto
Reduction
On*
Off
Cuts the size of incoming
faxes.
44
Memory
Receive
On*
Off
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
45
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
147
Fax
(Continued)
Set Quick-Dial
Speed-Dial — Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
57
Setup Groups — Sets up a Group number
for Broadcasting.
60
Report Setting
XMIT Report On
On+Image
Off*
Off+Image
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
77
Journal
Period
Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
77
Advanced Fax
Operation
Forward/Store
Off*
Fax Forward
Fax Storage
Fax Preview
(MFC-660CN
only)
PC Fax Receive
Sets the machine to
forward fax messages or
to store incoming faxes in
the memory (so you can
retrieve them while you
are away from your
machine), to preview
faxes or send faxes to
your PC.
67
Remote
Access
Access Code:
---l
Set your own code for
Remote Retrieval.
72
Print
Document
— Prints incoming faxes
stored in the memory.
45
Remaining Jobs
— — Check which jobs are in
the memory and lets you
cancel chosen jobs.
37
Setup TAD
(MFC-660CN
only)
OGM TAD Message
F/T Message
Play/Record or erase the
outgoing message.
63
ICM Max.Time 30 Sec*
60 Sec
120 Sec
180 Sec
Choose the maximum
length of incoming
messages.
65
ICM
Rec.Monitr
On*
Off
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
66
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
148
Fax
(Continued)
Miscellaneous TX Lock
(MFC-440CN
only)
— Prohibits most operations
other than receiving faxes.
27
Mem Security
(MFC-660CN
only)
— Prohibits most functions
except receiving faxes into
memory.
28
Compatibility
Normal*
Basic
Adjusts the Equalization
for transmission
problems.
132
BT Call Sign
(U.K. Only)
On
Off*
Uses with BT Call Sign. 49
Caller ID
(MFC-660CN
only)
(U.K. and
Ireland only)
On*
Off
Display ID
Print Report
View or print a list of the
last 30 Caller IDs stored in
the memory.
47
LAN TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the BOOT
method that best suits
your needs.
See
Network
User's
Guide on
the CD-
ROM
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
Node Name BRN_XXXXXX Enter the Node name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
149
LAN
(Continued)
TCP/IP
(Continued)
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
See
Network
User's
Guide on
the CD-
ROM
APIPA On*
Off
Automatically allocates
the IP address from the
link-local address range.
Setup Misc. Ethernet Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the Ethernet link
mode.
Factory Reset —Yes
No
Restores all network
settings to the factory
default.
Print Reports XMIT Verify — — Prints these lists and
reports.
78
Help List ——
Quick-Dial ——
Fax Journal ——
User Settings ——
Network
Config
——
Machine Info. Serial No. — — Lets you check the serial
number of your machine.
140
Initial Setup Receive Mode —Fax Only*
Fax/Tel
External TAD
(MFC-440CN
only)
Manual
Choose the receive mode
that best suits your needs.
40
Date/Time — — Puts the date and time on
the LCD and in headings
of faxes you send.
See
Quick
Setup
Guide
Station ID —Fax:
Name:
Set your name and fax
number to appear on each
page you fax.
Tone/Pulse —Tone*
Pulse
Choose the dialling mode.
Phone Line Set
—Normal*
PBX
ISDN
Choose the phone line
type.
49
Dial Tone —Detection
No Detection*
Turns Dial Tone Detection
on or off.
131
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
150
Fax ( ) C
Level1 Level2 Level3 Options Descriptions Page
Fax
Resolution
——Standard*
Fine
S.Fine
Photo
Sets the resolution for
outgoing faxes.
35
Contrast ——Auto*
Light
Dark
Changes the lightness or
darkness of faxes you send.
35
Speed-Dial ——Alphabetical
Order
Numerical
Order
You can dial by pressing only
a few keys (and Start).
55
Outgoing Call Make a Phone
Call
(MFC-660CN
only)
Send a fax
Add to Speed-
Dial
Delete
— — You can choose a number
from the Outgoing Call
history and then make a
phone call to it, send a fax to
it, add it to Speed-Dial, or
delete it.
56
Caller ID
hist.
(MFC-660CN
ony)
(U.K. and Ireland
only)
Make a Phone
Call
Send a fax
Add to Speed-
Dial
Delete
— — You can choose a number
from the Caller ID history and
then make a phone call to it,
send a fax to it, add it to
Speed-Dial, or delete it.
57
Broadcasting Add Number
Complete
— — You can send the same fax
message to more than one
fax number.
34
Delayed Fax ——On
Off*
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
37
Batch TX ——On
Off*
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
37
Real Time TX ——On
Off*
You can send a fax without
using the memory.
36
Polled TX ——Standard
Secure
Off*
Sets up the document on
your machine to be retrieved
by another fax machine.
81
The factory settings are shown in Bold with an asterisk.
Menu and Features
151
Scan ( ) C
Polling RX ——Standard
Secure
Timer
Off*
Sets up your machine to poll
another fax machine.
79
Overseas Mode ——On
Off*
If you are having difficulty
sending faxes overseas, set
this to On.
37
Scan Size ——A4*
Letter
Adjust the scan area of the
scanner glass to the size of
the document.
33
Set New
Default
——Yes
No
You can save your fax
settings.
38
Factory Reset ——Yes
No
You can restore all the
settings to factory settings.
38
Level1 Option1 Option2 Option3 Descriptions Page
Scan to E-mail
— — — You can scan a monochrome
or a colour document into
your E-mail application.
See
Software
User's
Guide on
the CD-
ROM
Scan to Image — — — You can scan a colour picture
into your graphics
application.
Scan to OCR — — — You can have your text
document converted to an
editable text file.
Scan to File — — — You can scan a monochrome
or a colour document into
your computer.
Scan to Card
(when a card is
inserted)
150 dpi Color*
300 dpi Color
600 dpi Color
200x100 dpi B/W
200 dpi B/W
PDF*/JPEG
PDF*/JPEG
PDF*/JPEG
TIFF*/PDF
TIFF*/PDF
(File Name)
XXXXXXXX
You can choose the scan
resolution, file format and
enter a file name for your
document.
101
The factory settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
152
Copy ( ) C
Level1 Level2 Level3 Options Descriptions Page
Quality ——Fast
Normal*
Best
Choose the Copy resolution
for your type of document.
85
Enlarge/Reduce
——50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 10x15cm
i
LTR
198% 10x15cm
i
A4
200%
Custom(25-400%)
You can choose the
enlargement or reduction
ratio for your type of
document.
85
Paper Type ——Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Choose the paper type that
matches the paper in the
tray.
88
Paper Size ——Letter
Legal
A4*
A5
10x15cm
Choose the paper size that
matches the paper in the
tray.
88
Brightness —— Adjusts the brightness of
copies.
87
Contrast —— Adjusts the contrast of
copies.
87
The factory settings are shown in Bold with an asterisk.
Light
Dark
Menu and Features
153
Color Adjust Red — Adjusts the amount of Red
in copies.
88
Green — Adjusts the amount of
Green in copies.
Blue — Adjusts the amount of Blue
in copies.
Stack/Sort ——Stack*
Sort
You can choose to stack or
sort multiple copies.
87
Page Layout ——Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
You can make N in 1 or
Poster copies.
86
Set New
Default
——Yes
No
You can save your copy
settings.
89
Factory Reset ——Yes
No
You can restore all the
settings to factory settings.
89
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
154
PhotoCapture ( ) C
Print Settings
Level1 Level2 Level3 Options Descriptions Page
View Photo(s) — — See the print
settings table
below.
You can preview your
photos on the LCD.
94
Print Index ——6 Images/Line
Fast
5 Images/Line
Photo
You can print a thumbnail
page.
95
Print All Photos
— — See the print
settings table
below.
You can print all photos in
your media card.
95
Print Photos — — See the print
settings table
below.
You can print an individual
image.
95
Option1 Option2 Option3 Option4 Descriptions Page
Print Quality Normal
Photo*
— — Choose the print quality. 98
Paper Type Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
— — Choose the paper type. 98
Paper Size Letter
10x15cm*
13x18cm
A4
(When A4 or
Letter is chosen)
10x8cm
13x9cm
15x10cm
18x13cm
20x15cm
Max. Size*
— Choose the paper and print
size.
98
Brightness — — Adjusts the brightness. 98
Contrast — — Adjusts the contrast. 98
The factory settings are shown in Bold with an asterisk.
Ligh
t
Dark
Menu and Features
155
Color Enhance On
Off*
White Balance Adjusts the hue of the white
areas.
99
Sharpness Enhances the detail of the
image.
Color Density Adjusts the total amount of
colour in the image.
Cropping On*
Off
— — Crops the image around the
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
99
Borderless On*
Off
— — Expands the printable area
to fit the edges of the paper.
100
Set New
Default
Yes
No
— — You can save your print
settings.
100
Factory Reset Yes
No
— — You can restore all the
settings to factory settings.
100
Option1 Option2 Option3 Option4 Descriptions Page
The factory settings are shown in Bold with an asterisk.
156
Entering Text C
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pads have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
By pressing the correct dial pads repeatedly,
you can access the character you want.
Putting spaces C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
Special characters and symbols C
Press l, # or 0, repeatedly until you see the
special character or symbol you want.
Press
Key
one
time
two
times
three
times
four
times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WXYZ
Press lfor (space) ! " # $ % & ' ( ) l
+ , - . / m
Press #for : ; < = > ? @ [ ] ^ _
Press 0for Ä Ë Ö Ü À Ç È É 0
157
D
General D
Specifications D
Memory Capacity 32 MB
ADF (automatic document
feeder)
Up to 10 pages
Temperature: 20°C - 30°C (68°F - 86°F)
Humidity: 50% - 70%
Paper: [80 g/m2 (20 lb)] A4 or Letter size
Paper Tray 100 Sheets [80 g/m2 (20 lb)]
Printer Type Ink Jet
Print Method Mono:
Colour:
Piezo with 94 × 1 nozzles
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) (MFC-440CN)
50.8 mm (2.0 in) Colour LCD
(MFC-660CN)
63.5 mm (2.5 in.) Colour LCD
Power Source AC 220 to 240 V 50/60 Hz
Power Consumption (MFC-440CN)
Power Save Mode:
Standby:
Operating:
Average 5 W
Average 8 W
Average 33 W
(MFC-660CN)
Power Save Mode:
Standby:
Operating:
Average 7 W
Average 9 W
Average 37 W
158
1This depends on printing conditions.
Dimension (MFC-440CN) D
(MFC-660CN) D
Weight MFC-440CN 8.2 kg (18.1 lb)
MFC-660CN 8.5 kg (18.7 lb)
Noise Operating: 50 dB or less 1
Temperature Operating:
Best Print
Quality:
10 to 35°C (50°F to 95°F)
20 to 33°C (68°F to 91°F)
Humidity Operating:
Best Print
Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
(7.1 in.)
180 mm
(15.7 in.)
398 mm (13.8 in.)
351 mm
(14.6 in.)
370 mm
(17.4 in.)
443 mm
468 mm
398 mm 351 mm
443 mm
(18.4 in.)
(15.7 in.) (13.8 in.)
(17.4 in.)
180 mm
(7.1 in.)
(14.6 in.)
370 mm
Specifications
159
Print media D
1Use only transparencies recommended for inkjet printing.
2For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3See Paper type and size for each operation on page 12.
Paper Input Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 12
and envelopes
Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4), Photo 2L,
Index card and Post card 3.
For more details, see Paper weight, thickness and
capacity on page 13.
Maximum paper tray capacity: Approx. 100 sheets of
80 g/m2 (20 lb) plain paper
Photo Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper 2
Paper size:
Photo 10×15 cm and Photo L.
Width: 89 mm (3.5 in.) - 101.6 mm (4.0 in.)
Height: 127 mm (5.0 in.) - 152.4 mm (6.0 in.)
Maximum paper tray capacity: Approx. 20 sheets
Paper Output Up to 50 sheets of 80 g/m2 (20 lb) plain paper (Face up print
delivery to the output paper tray) 2
160
Fax D
Compatibility ITU-T Group 3
Coding System MH/MR/MMR/JPEG
Modem Speed Automatic Fallback
14400 bps
Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Scanning Width 208 mm (8.2 in.)
Printing Width 204 mm (8.03 in.)
Grayscale 256 levels
Polling Types Standard, Secure, Timer Sequential: (Monochrome only)
Contrast Control Automatic/Light/Dark
(manual setting)
Resolution Horizontal 8 dot/mm (203 dot/in.)
Vertical
Standard
3.85 line/mm (98 line/in.) (Mono)
7.7 line/mm (196 line/in.) (Colour)
Fine
7.7 line/mm (196 line/in.) (Mono/Colour)
Photo
7.7 line/mm (196 line/in.) (Mono)
Superfine
15.4 line/mm (392 line/in.) (Mono)
Speed-Dial 80 stations × 2 numbers
Broadcasting 210 stations
Automatic Redial 3 times at 5 minute intervals
Auto Answer 0, 1, 2, 3, 4, 5, 6, 7 or 8 rings
(1, 2, 3 or 4 rings - Ireland only)
Communication Source Public switched telephone network.
Specifications
161
1‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
2‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Digital TAD
(MFC-660CN only) D
Memory Transmission Up to 480 1/400 2 pages
Out of Paper Reception Up to 480 1/400 2 pages
TAD Yes
ICM Recording Time Max. 29 minutes / Max. 99 messages
(Max.180 secs / 1 message)
Toll Saver Yes
Recording Conversation Yes
OGM Yes
Recording OGM Time 20 secs
162
Copy D
1Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Colour
/
Monochrome
Yes/Yes
Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Copy Width: Max. 210 mm (8.26 in.)
Copy Speed MFC-440CN Monochrome: Up to 18 pages/minute (A4 paper) 1
Colour: Up to 16 pages/minute (A4 paper) 1
MFC-660CN Monochrome: Up to 20 pages/minute (A4 paper) 1
Colour: Up to 18 pages/minute (A4 paper) 1
Multiple Copies Stacks/Sorts up to 99 pages
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution (Monochrome)
Scans up to 600×1200 dpi
Prints up to 1200×1200 dpi
(Colour)
Scans up to 600×1200 dpi
Prints up to 600×1200 dpi
Specifications
163
PhotoCapture Center™ D
1xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
2Progressive JPEG format is not supported.
3See Paper type and size for each operation on page 12.
PictBridge D
Available Media CompactFlash®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick®
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™ 1
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print:JPEG 2
Scan to Card:JPEG, PDF (Colour)
TIFF, PDF (Black)
Number of Files Up to 999 files in the memory card
Folder File must be in the 3rd folder level of the Media Card.
Borderless Letter, A4, Photo Card 3
Compatibility Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
VIsit http://www.cipa.jp/pictbridge for more information.
Interface PictBridge (USB) Port
164
Scanner D
1Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)
Colour/Monochrome Yes/Yes
TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/
Windows® XP Professional x64 Edition)
Mac OS® X 10.2.4 or greater
WIA Compliant Yes (Windows® XP)
Colour Depth 36 bit colour Processing (Input)
24 bit colour Processing (Output)
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Resolution Up to 19200 × 19200 dpi (interpolated) 1
Up to 600 × 2400 dpi (optical)
Scanning Speed Monochrome: Up to 3.82 sec.
Colour: Up to 6.02 sec.
(A4 size at 100 × 100 dpi)
Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Scanning Width 210 mm (8.26 in.)
Grayscale 256 levels
Specifications
165
Printer D
1Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2Based on Brother standard pattern.
A4 size in draft mode.
3When you set the Borderless feature to On.
4See Paper type and size for each operation on page 12.
Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/
Windows® XP Professional x64 Edition driver
supporting Brother Native Compression mode and
bi-directional capability
Brother Ink Driver
For Mac OS® X 10.2.4 or greater
Resolution Up to 1200 × 6000 dpi 1
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed MFC-440CN Up to 25 pages/minute (Monochrome) 2
Up to 20 pages/minute (Colour) 2
MFC-660CN Up to 27 pages/minute (Monochrome) 2
Up to 22 pages/minute (Colour) 2
Printing Width 204 mm (215.9 mm) 3
Disk-Based Fonts 35 TrueType
Borderless Letter, A4, A6, Photo Card, Index Card, Post Card 4
166
Interfaces D
1Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2Third party U ports are not supported for Macintosh®.
3See the Network User's Guide on the CD-ROM for detailed network specifications.
USB A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m). 12
LAN cable 3Ethernet UTP cable category 5 or greater.
Specifications
167
Computer requirements D
Minimum System Requirements and Supported PC Software Functions
Computer Platform &
Operating System
Version
Supported
PC
Software
Functions
Interfaces Minimum
Processor
Speed
Minimum
RAM
Recommended
RAM
Available Hard
Disk Space
for
Drivers
for
Applications
Windows
®
Operating
Systems
1
98, 98SE
Printing,
PC Fax
4
,
Scanning,
Removable
Disk
3
USB
Ethernet
Intel
®
Pentium
®
II or
equivalent
32MB 128MB 120MB 130MB
Me
2000 Professional
64MB 256MB
XP Home
XP Professional
128MB 256MB 170MB 220MB
XP Professional
x64 Edition
AMD Opteron
™
AMD Athlon
™
64
Intel
®
Xeon
™
with
Intel
®
EM64T
Intel
®
Pentium
®
4
with Intel
®
EM64T
256MB 512MB 170MB 220MB
Apple
®
Macintosh
®
Operating
Systems
OS X 10.2.4
or greater
Printing, PC
Fax Send
4
,
Scanning,
Removable
Disk
3
USB 2
Ethernet
PowerPC
G3/G4/G5, Intel
®
Core
™
Solo/Duo
350MHz
128MB 256MB 80MB 200MB
1Microsoft® Internet Explore 5 or
greater.
2Third party USB ports are not
supported.
3Removable disk is a function of
PhotoCapture Center™.
4PC Fax supports black and white
faxing only.
For the latest driver updates, access the Brother Solutions Center at
http://solutions.brother.com/
168
Consumable items D
Ink The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Replacement Ink Cartridges
Black - Approximately 500 pages at 5% coverage Yellow, Cyan and
Magenta - Approximately 400 pages at 5% coverage
The first time you install a set of ink cartridges the machine will
use an amount of ink to fill the ink delivery tubes for high quality
print outs. This process will only happen once. With all following
ink cartridges you can print the specified number of pages.
The above figures assume continuous printing at a resolution of
600 x 600 dpi in normal mode after installing new ink cartridge.
The number of pages a cartridge will print may change
depending on how often you use the machine and how many
pages you print with each use.
The machine will automatically and periodically clean the print
head assembly, a process that uses a small amount of ink.
When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
Consumables
<Black> LC1000BK, <Cyan> LC1000C, <Magenta> LC1000M,
<Yellow> LC1000Y
Specifications
169
Network (LAN) D
1See the computer requirement table on page 167.
LAN You can connect your machine to a network for Network Printing,
Network Scanning and PC Fax Send and PC Fax Receive 1
(Windows® only). Also included is Brother BRAdmin Professional
Network Management software.
Support for Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition
Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation
Protocols TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS, DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELNET, SNMP
170
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Glossary E
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external phone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Cancel Job
Cancels a programmed job, like Delayed
Fax or Polling.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Colour Enhancement
Adjusts the colour in the image for better
print quality by improving sharpness,
white balance and colour density.
Delayed Fax
Sends your fax at a specified time later.
Glossary
171
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External phone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Grey scale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of Speed-Dial numbers
that are stored in a Speed-Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Manual fax
On some models you can dial a fax
number and listen to the receiving fax
machine answer your call before you
press Mono Start or Colour Start to
begin sending the fax.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft® PaperPort® SE
with OCR or Presto!® PageManager®
software application converts an image of
text to text you can edit.
172
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Pause
Allows you to place a 3.5 second delay in
the dialling sequence stored on Speed-
Dial numbers. Press Redial/Pause as
many times as needed for longer pauses.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse
A form of rotary dialling on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Scan to Card
You can scan a monochrome or colour
document into a Media Card.
Monochrome images will be in TIFF or
PDF file format and colour images may be
in PDF or JPEG file format.
Search
An electronic, alphabetical listing of stored
Speed-Dial and Group numbers.
Speed-Dial
A pre-programmed number for easy
dialling. You must press
Search/Speed Dial, the two digit code,
and Mono Start or Colour Start to start
the dialling process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Glossary
173
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Telephone Answer Code (For Fax/Tel
mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension phone by pressing this code
(# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialling on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
User Settings
A printed report that shows the current
settings of the machine.
Xmit Report (Transmission Verification
Report)
A listing for each fax sent, that shows its
date, time and number.
Index
174
F
A
Access codes, storing and dialling ...........62
ADF (automatic document feeder) ...... 8, 32
ADF cover ..............................................129
Answering machine (TAD) .......................50
connecting .............................................51
Apple® Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
fax receive .............................................40
Fax Detect ..........................................43
B
Broadcasting ............................................34
setting up Groups for ............................60
C
Caller ID ...................................................47
print list ..................................................48
view list .................................................48
Cancelling
Fax Forwarding .....................................74
jobs awaiting redial ...............................37
Cleaning
paper pick-up roller .............................136
print head ............................................137
printer platen .......................................136
scanner ...............................................135
Connecting
external TAD .........................................50
external telephone ................................52
Consumable items .................................168
Control panel overview ..............................4
ControlCenter
See Software User's Guide on the
CD-ROM. ..................................................
Copy
brightness .............................................87
colour saturation ...................................88
contrast .................................................87
enlarge/reduce ......................................85
enter Copy mode ..................................84
multiple ..................................................84
out of memory ...................................... 89
page layout (N in 1) .............................. 86
paper size ............................................. 88
paper type ............................................ 88
quality ................................................... 85
return to default .................................... 89
set new default ..................................... 89
single .................................................... 84
sort (ADF only) ..................................... 87
using ADF ............................................. 84
using scanner glass ................................ 8
Cordless phone ....................................... 53
Custom telephone features on
a single line ........................................... 122
D
Dialling
a pause ................................................. 57
access codes and credit card
numbers .........................................59, 62
Groups .................................................. 34
manual .................................................. 55
Outgoing Call ........................................ 56
Speed-Dial ............................................ 55
Dual Access ............................................ 36
E
Envelopes ....................................12, 13, 16
Error messages on LCD ........................ 125
Comm. Error ....................................... 125
Ink Empty ........................................... 126
Near Empty ........................................ 126
No Paper Fed ..................................... 126
Not Registered ..................................... 55
Out of Memory .................................... 127
while scanning a document ............... 89
Unable to Change .............................. 127
Unable to Clean .................................. 127
Unable to Init. ..................................... 127
Unable to Print .................................... 127
Unable to Scan ................................... 127
Extension telephone, using ...............52, 53
External telephone, connecting ............... 52
175
F
Fax codes
changing ........................................ 53, 72
Fax Receive Code ......................... 52, 53
Remote Access Code ...........................72
Telephone Answer Code ............... 52, 53
using .....................................................53
Fax Detect ................................................43
Fax Forwarding
changing remotely ......................... 74, 76
programming a number ........................67
Fax Storage .............................................68
printing from memory ............................45
turning on ..............................................68
Fax, from PC
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
receiving ...............................................40
at end of conversation ................ 41, 45
difficulties ................................ 119, 121
F/T Ring Time, setting .......................43
Fax Forwarding ..................................74
Fax Preview ................................ 68, 69
from extension phone ................. 52, 53
into PC ...............................................70
into the memory .................................45
phone line interference ....................132
printing from memory .........................45
Receive Mode, choosing ...................40
reducing to fit on paper ......................44
retrieving from a remote site ..............76
Ring Delay, setting .............................42
sending .......................................... 32, 79
at end of conversation .......................39
Broadcasting ......................................34
cancelling from memory .....................37
colour fax ...........................................33
contrast ..............................................35
delayed batch transmission ...............37
delayed fax ........................................37
enter Fax mode ..................................32
from memory (Dual Access) ..............36
from scanner glass ............................33
manual ...............................................38
overseas ............................................37
phone line interference ....................132
Real Time Transmission ....................36
Resolution ......................................... 35
return to factory setting ..................... 38
set new default .................................. 38
Fax/Tel mode
Announcement ..................................... 63
answering at extension phones ...... 52, 53
double-ringing (voice calls) .................. 43
F/T Ring Time ...................................... 43
Fax Receive Code ..........................52, 53
Ring Delay ............................................ 42
Telephone Answer Code ................ 52, 53
G
Grey scale .....................................160, 164
Groups for Broadcasting ......................... 60
H
HELP
LCD messages ................................... 143
using Menu keys ............................. 143
Menu Table ........................................ 144
I
Ink cartridges
checking ink volume ........................... 139
ink dot counter .................................... 132
replacing ............................................. 132
J
Jams
document ........................................... 129
paper .................................................. 129
L
LCD (liquid crystal display) .................... 143
Brightness ......................................25, 26
Contrast ................................................ 25
Dim Timer ............................................. 25
Help List ............................................... 78
Off Timer .............................................. 26
Loading envelopes and other media ....... 16
Loading paper ......................................... 14
176
M
Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Maintenance, routine .............................132
Manual
dialling ...................................................55
receive ..................................................40
transmission ..........................................38
Memory Security ............................... 30, 81
Memory Storage ....................................143
Message Center mode
a conversation .......................................66
erasing messages .................................65
Fax/Tel announcement (F/T OGM) .......64
playing voice message ..........................64
recording outgoing message (Msg Ctr
OGM) ....................................................63
setting toll saver ....................................66
setting up ..............................................64
Mode, entering
Copy ......................................................84
Fax ........................................................32
PhotoCapture ..........................................5
Scan ........................................................5
Multi-line connections (PBX) ....................51
N
Network
Printing
See Network User's Guide on the
CD-ROM. ...............................................
Scanning
See Software User's Guide on the
CD-ROM. ...............................................
O
Out of Area (Caller ID) .............................47
Outgoing Message (Msg Ctr OGM) .........63
P
Packing the machine ............................. 140
Paper ...............................................10, 159
capacity ................................................ 13
loading ............................................14, 16
size ....................................................... 22
size of document .................................... 8
type .................................................12, 22
PaperPort® SE with OCR
See Software User's Guide on the
CD-ROM. ..................................................
Phone line
connections .......................................... 51
difficulties ............................................ 121
interference ........................................ 132
multi-line (PBX) .................................... 51
type ....................................................... 49
PhotoCapture Center™
Borderless .......................................... 100
CompactFlash® .................................... 92
Cropping ............................................... 99
DPOF printing ....................................... 96
from PC
See Software User's Guide on the
CD-ROM. ..............................................
Memory Stick Pro™ ............................. 92
Memory Stick® ..................................... 92
MultiMediaCard™ ................................. 92
Preview photos ..................................... 94
Print settings
Brightness ......................................... 98
Colour enhancement ......................... 99
Contrast ............................................. 98
Paper & print size .............................. 98
Paper type ......................................... 98
Quality .........................................97, 98
Return to factory setting .................. 100
Set new default ............................... 100
Printing Index ....................................... 95
Printing photos ..................................... 95
Scan to Card ...................................... 101
SecureDigital™ .................................... 92
specifications ...................................... 163
xD-Picture Card™ ................................ 92
PictBridge
DPOF Printing .................................... 104
Power failure ......................................... 143
177
Presto!® PageManager®
See Help in Presto!® PageManager® to
access the User’s Guide. ..........................
Print
difficulties ................................... 119, 121
drivers .................................................165
fax from memory ...................................45
paper jams ..........................................130
report ....................................................78
resolution ............................................165
specifications ......................................165
Printing
index .....................................................95
photos ...................................................95
See Software User's Guide on the
CD-ROM. ..................................................
Programming your machine ...................143
Q
Quick-Dial
Broadcasting .........................................34
using Groups .....................................34
Group dial
changing ..................................... 58, 59
setting up Groups for Broadcasting ...60
Search ..................................................55
Speed-Dial
changing ..................................... 58, 59
setting up by 2-digit location ..............57
setting up from Caller ID history ........58
setting up from outgoing calls ............58
using ..................................................55
Quick-Dial
Access codes and credit card
numbers ................................................62
R
Receive Mode ..........................................40
External TAD ........................................40
Fax Only ...............................................40
Fax/Tel ..................................................40
Manual ..................................................40
Redial/Pause ............................................56
Reducing
copies ...................................................85
incoming faxes ......................................44
Remote Retrieval ..................................... 72
access code ...................................72, 73
commands ............................................ 74
getting your faxes ................................. 76
Remote Setup
See Software User's Guide on the
CD-ROM. .................................................
Reports .................................................... 77
Caller ID List ......................................... 48
Fax Journal .......................................... 78
Journal Period ................................... 77
Help List ............................................... 78
how to print ........................................... 78
Network Configuration .......................... 78
Quick-Dial List ...................................... 78
Transmission Verification ...............77, 78
User Settings ........................................ 78
Resolution
copy .................................................... 162
fax ...................................................... 160
print .................................................... 165
scan .................................................... 164
setting for next fax ................................ 35
Ring Delay, setting .................................. 42
S
Safety Instructions .........................111, 114
Scanning
See Software User's Guide on the
CD-ROM. .................................................
Serial Number
how to find
.............................See inside front cover
Shipping the machine ............................ 140
Speed-Dial
changing .........................................58, 59
dialling .................................................. 55
storing .................................................. 57
T
TAD
setting up .............................................. 63
TAD (telephone answering device),
external ..............................................40, 50
connecting ......................................50, 51
receive mode ........................................ 40
recording OGM ..................................... 51
178
Text, entering .........................................156
special characters ...............................156
Transferring your faxes or Fax Journal
report ......................................................128
Transparencies .........................10, 13, 159
Troubleshooting .....................................119
checking ink volume ............................139
document jam .....................................129
error messages on LCD ......................125
if you are having difficulty
copying .............................................123
document jam ..................................129
incoming calls ..................................122
Network ............................................124
phone line or connections ................121
PhotoCapture Center™ ...................123
printing .............................................119
printing received faxes .....................121
receiving faxes .................................121
scanning ...........................................123
sending faxes ...................................122
software ...........................................123
paper jam ............................................130
TX Lock ....................................................28
V
Volume, setting
beeper ...................................................23
ring ........................................................23
speaker .................................................24
W
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM. .................
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
LP5667004
UK/IRE/GEN
Printed in China

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