Brother Mfc 7840W Quick Start Guide MFC7840W_QSG_US

2014-07-05

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Quick Setup Guide MFC-7840W

STEP 1

STEP 2

Setup is Complete!

Quick Setup Guide

Setting Up the Machine

Installing the Driver & Software

MFC-7840W

Before you can use the machine, you must set up the hardware and install the driver. Please read

this ‘Quick Setup Guide’ for proper set up and installation instructions.

Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy

reference at all times.

To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.

Version 0

USA/CAN

Symbols used in this guide

Warning

Caution

Improper Setup

Warnings tell you what to do to prevent

possible personal injury.

Cautions specify procedures you must

follow or avoid to prevent possible

damage to the machine or other objects.

Improper Setup icons alert you to

devices and operations that are not

compatible with the machine.

Note

User's Guide, Software User's Guide or

Network User's Guide

Notes tell you how you should respond

to a situation that may arise or give tips

about how the current operation works

with other features.

Indicates reference to the User's Guide,

Software User's Guide or Network

User's Guide which is on the CD-ROM

we have supplied.

Table of Contents

Getting Started

Carton components...................................................................................................................................... 2

Control panel................................................................................................................................................ 3

STEP 1 –

Setting Up the Machine

Installing the drum unit and toner cartridge assembly.................................................................................. 4

Loading paper in the paper tray ................................................................................................................... 5

Install the power cord and phone line .......................................................................................................... 6

Selecting your language .............................................................................................................................. 7

Setting the LCD contrast .............................................................................................................................. 7

Setting the date and time ............................................................................................................................. 7

Setting your station ID.................................................................................................................................. 8

Choosing the correct Receive Mode ............................................................................................................ 9

Tone and pulse dialing mode (Canada only) ............................................................................................. 10

Dial Prefix................................................................................................................................................... 10

Sending in the product registration and test sheet (USA only) .................................................................. 11

STEP 2 –

Installing the Driver & Software

Windows®

For USB Interface Cable Users

(For Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®)............................. 14

For Wired Network Interface Users

(For Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®)............................. 17

For Wireless Network Interface Users (For Windows® 2000 Professional/XP/XP Professional x64

Edition/Windows Vista®) in infrastructure mode ....................................................................................... 20

For Windows Server® 2003, see the Network User’s Guide on the CD-ROM.

Macintosh®

For USB Interface Cable Users................................................................................................................. 29

For Mac OS® X 10.2.4 or greater......................................................................................................... 29

For Wired Network Interface Users........................................................................................................... 31

For Mac OS® X 10.2.4 or greater......................................................................................................... 31

For Wireless Network Interface Users (For Mac OS® X 10.2.4 or greater) in infrastructure mode.......... 34

For Network Users

BRAdmin Light utility (For Windows® users).............................................................................................. 43

Installing the BRAdmin Light configuration utility .................................................................................. 43

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 43

BRAdmin Light utility (For Mac OS® X users)............................................................................................ 44

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 44

Web Based Management (web browser)................................................................................................... 45

Restoring the network settings to factory default ....................................................................................... 45

Print the Network Configuration List........................................................................................................... 45

Entering text............................................................................................................................................... 46

Consumables and Options

Consumables ............................................................................................................................................. 47

Getting Started

Carton components

Carton components may vary from one country to another.

Save all packing materials and the carton in case for any reason you must ship your machine.

Warning

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, keep these bags away

from babies and children.

1 Automatic Document Feeder (ADF)

2 Control Panel

3 Face-down Output Tray Support

4 Manual Feed Slot

5 Paper Tray

6Front Cover

7 Power Switch

8 ADF Document Output Support Flap

9 Document Cover

The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface

you intend to use (USB or Network). Do NOT connect the interface cable at this time. Connecting the interface

cable is done during the software installation process.

USB interface cable

Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 meters). When you use a

USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard

or non-powered USB hub.

Your machine has a USB interface that is compatible with the USB 2.0 specification. This interface is also

compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine

can also be connected to a computer that has a USB 1.1 interface.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

CD-ROMs

For Windows®

For Macintosh®

Quick Setup Guide

User’s Guide

Drum Unit Assembly

(including Starter Toner

Cartridge)

AC Power Cord

Telephone line Cord

Test Sheet (USA only)

Accessory Order Form

Getting Started

Control panel

MFC-7840W

1 Copy keys

2Print keys

3 One Touch keys

4 Shift key

5 Mode keys

6 Menu keys

7Dial Pad

8 Start key

9 Stop/Exit key

10 LCD (Liquid Crystal Display)

11 Fax and Telephone keys

For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

Note

When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the MFC by

holding it at the bottom.

Setting Up the Machine

STEP 1

1 Installing the drum unit and

toner cartridge assembly

Improper Setup

DO NOT connect the interface cable.

Connecting the interface cable is done when

installing the driver.

1Open the front cover.

2Unpack the drum unit and toner cartridge

assembly.

3Rock it from side to side several times to

distribute the toner evenly inside the assembly.

4Put the drum unit and toner cartridge assembly

into the machine.

5Close the front cover of the machine.

Setting Up the Machine

2 Loading paper in the paper

tray

1Pull the paper tray completely out of the

machine.

2While pressing the green paper-guide release

lever, slide the paper guides to fit the paper

size you are using. Make sure that the guides

are firmly in the slots.

Note

For Legal size paper, press the release button in

the bottom of paper tray and pull out the back of

the paper tray. (Legal size paper is not available in

some regions.)

3Fan the stack of paper well to avoid paper jams

and misfeeds.

4Put paper in the paper tray. Make sure that the

paper is flat in the tray and below the maximum

paper mark (1).

Caution

Make sure the paper guides touch the sides of the

paper so it will feed properly. If you do not this, it

may cause damage to your machine.

5Put the paper tray firmly back into the machine.

Make sure that it is completely inserted into the

machine.

Setting Up the Machine

STEP 1

3 Install the power cord and

phone line

1Make sure that the machine power switch is off.

Connect the AC power cord to the machine.

2Plug the AC power cord into an AC outlet.

Turn the power switch on.

3Connect one end of the telephone line cord to

the jack on the machine marked LINE and the

other end to a modular wall jack.

Note

Make sure the telephone line cord is connected to

the jack labeled LINE and not the EXT. jack.

Warning

• The machine must be grounded using a 3-prong

plug.

• Since the machine is grounded through the power

outlet, you can protect yourself from potentially

hazardous electrical conditions on the telephone

network by keeping the power cord connected to

your machine when you connect it to a telephone

line. Similarly, you can protect yourself when you

want to move your machine by disconnecting the

telephone line first and then the power cord.

Note

If you are sharing one phone line with an external

telephone, connect it as shown below.

Note

If you are sharing one phone line with an external

telephone answering device, connect it as shown

below.

Please set the receive mode to

External TAD.

For more details, see Choosing the correct

Receive Mode on page 9 and Connecting an

external TAD in Chapter 7 of the User’s

Guide.

Setting Up the Machine

4 Selecting your language

1Press Menu.

2Press 0.

3Press 0.

4Select your language by using or and

then press OK.

5Press Stop/Exit.

5 Setting the LCD contrast

You can change the contrast to help the LCD look

lighter or darker.

1Press Menu.

2Press 1.

3Press 7.

4Press to increase the contrast.

—OR—

Press to decrease the contrast.

Press OK.

5Press Stop/Exit.

6 Setting the date and time

The machine displays the date and time, and if you

setup the station ID, it will add it to each fax you send.

1Press Menu.

2Press 0.

3Press 2.

4Enter the last two digits of the year on the dial

pad, and then press OK.

Date&Time

Year:2008

(e.g. Enter 0, 8 for 2008.)

5Enter the two digits for the month on the dial

pad, and then press OK.

Date&Time

Month:03

(e.g. Enter 0, 3 for March.)

6Enter the two digits for the day on the dial pad,

and then press OK.

Date&Time

Day:25

(e.g. Enter 2, 5.)

7Enter the time in 24-hour format on the dial

pad, and then press OK.

Date&Time

Time:15:25

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

8Press Stop/Exit.

Note

If you make a mistake and want to start again,

press Stop/Exit and go back to step 1.

Setting Up the Machine

STEP 1

7 Setting your station ID

You should store your name and fax number to be

printed on all fax pages that you send.

1Press Menu.

2Press 0.

3Press 3.

4Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

Station ID

Fax:

5Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK.(If your

telephone number and fax number are the

same, enter the same number again.)

Station ID

Tel:

6Use the dial pad to enter your name (up to 20

characters), and then press OK.

Station ID

Name:

Note

• Refer to the following chart for entering your name.

• If you need to enter a character that is on the same

key as the previous character, press to move

the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press or to move the cursor

to the incorrect character, press Clear/Back.

For more details, see “Entering Text” in the

User’s Guide.

7Press Stop/Exit.

Note

(USA only)The Telephone Consumer Protection

Act of 1991 makes it unlawful for any person to

use a computer or electronic device to send any

message via a telephone fax machine unless such

messages clearly contain, in a margin at the top or

bottom of each transmitted page, or on the first

page of the transmission, the date and time it is

sent and an identification of the business or other

entity or other individual sending the message and

the telephone number of the sending machines or

such business, other entity or individual.To

program this information into your machine, see

Setting the date and time on page 7 and Setting

your station ID on page 8.

Press

key

One

time

Two

times

Three

times

Four

times

Five

times

2ABC2A

3DEF3D

4GH I 4G

5JKL5J

6MNO6M

7PQRS7

8TUV8T

9WXY Z 9

Setting Up the Machine

8 Choosing the correct Receive Mode

The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail,

Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

1Press Menu.

2Press 0.

3Press 1.

4Press or to select the mode.

Press OK.

5Press Stop/Exit.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term "Distinctive Ring" but telephone companies have other names for this service such as

Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive Ring

in Chapter 7 of the User's Guide for instruction on setting up your machine using this feature.

Will you be using Voice Mail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that

Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail

in Chapter 7 of the User's Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your

Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are

stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See

the instructions below.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the

instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose

Fax/Tel as your receive mode. See the instructions below.

Important Note: You can not receive voice messages on either Voice Mail or an answering machine when

choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself. See the

instructions below.

Setting Up the Machine

STEP 1

9 Tone and pulse dialing mode

(Canada only)

Your machine comes set for Tone dialing service. If

you have Pulse dialing service (rotary), you need to

change the dialing mode.

1Press Menu.

2Press 0.

3Press 4.

4Press or to select Pulse (or Tone).

Press OK.

5Press Stop/Exit.

10 Dial Prefix

The dial prefix setting will automatically dial a

predefined number before every fax number you dial.

For example: If your phone system requires a 9 to dial

an outside number this setting will automatically dial 9

for every fax you send.

1Press Menu.

2Press 0.

3Press 5 (For Canada, press 6).

4Enter the prefix number (up to 5 digits) on the

dial pad, and then press OK.

Note

• You can use the number 0 to 9 , # , l and !. (Press

Hook to display “!“.)

You cannot use ! with any other numbers or

characters.

If your telephone system requires a timed break

recall (hookflash), press Hook to enter the break.

• If the pulse dialing mode is on, # and * are not

available to use. (Canada only)

5Press Stop/Exit.

Setting Up the Machine

11 Sending in the product

registration and test sheet

(USA only)

1Fill out the Product Registration and Test

Sheet.

2Place the sheet face up in the Automatic

Document Feeder.

Note

Make sure (Fax) is illuminated in Green.

3Enter the toll-free fax number:

1-877-268-9575.

4Press Start.

Note

• You will receive a confirmation fax of your Product

Registration.

• You can also register your product online using the

On-Line Registration link from the installation

CD-ROM or go to www.brother.com/registration/.

Now go to

the next page to install the driver and software.

Supplied CD-ROM ‘MFL-Pro Suite’

Windows®

Install MFL-Pro Suite

You can install the MFL-Pro Suite software and

multifunction drivers.

Install Other Drivers or Utilities

You can install additional MFL-Pro Suite software

utilities.

Documentation

View the Software User’s Guide and Network User’s

Guide in HTML format. You can also view the

manuals in PDF format by accessing the Brother

Solutions Center. (Internet access required) The

Software User’s Guide and Network User’s Guide

include instructions for features available when

connected to a computer. (eg. printing, scanning and

networking details)

On-Line Registration

Registration Page.

Brother Support

View contact information for Brother Customer

Service and how to find a Brother Authorized Service

Center. For Supplies Information, visit our site for

original/genuine Brother supplies at

http://www.brother.com/original/.

Repair MFL-Pro Suite (For USB users only)

If an error occurred during the installation of the

MFL-Pro Suite, use this selection to automatically

repair and re-install the MFL-Pro Suite.

Note

MFL-Pro Suite includes the Printer Driver,

Scanner Driver, Brother ControlCenter3,

ScanSoft™ PaperPort™ 11SE with OCR by

NUANCE™. ScanSoft™ PaperPort™ 11SE is a

document management application for scanning

and viewing documents.

Macintosh®

Start Here OSX

You can install the MFL-Pro Suite that includes the

printer driver, scanner driver, the Brother

ControlCenter2 and BRAdmin Light for Mac OS® X

10.2.4 or greater.

Documentation

View the Software User’s Guide and Network User’s

Guide in HTML format. You can also view the

manuals in PDF format by accessing the Brother

Solutions Center. (Internet access required) The

Software User’s Guide and Network User’s Guide

include instructions for features available when

connected to a computer. (eg. printing, scanning and

networking details)

Brother Solutions Center

Access the Brother Solutions Center for FAQs, User’s

Guide, driver updates and tips for using your

machine. (Internet access required)

Presto! PageManager

You can install Presto!® PageManager® to add OCR

capability to the Brother ControlCenter2 and easily

scan, share and organize photos and documents.

On-Line Registration

Registration Page.

Utilities

You can find the following additional Utilities from this

folder.

Wireless LAN Setup Wizard

Presto!® PageManager® Uninstaller

BRAdmin Light

Windows®

Macintosh®

Installing the Printer Driver

STEP 2

Follow the instructions on this page for your operating system and interface.

For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solution Center

directly from the CD-ROM / Driver or visit http://solutions.brother.com/.

The screens for Windows® in this Quick Setup Guide are based on Windows® XP.

The screens for Mac OS® X in this Quick Setup Guide are based on Mac OS® X 10.4.

For USB Interface Cable Users .................................................................................... 14

For Wired Network Interface Users ............................................................................. 17

For Windows Server® 2003, see Chapter 5 of the Network User’s Guide

For Wireless Network Interface Users (Infrastructure mode)..................................... 20

For other setup method supported and Ad-hoc mode, see the Network User’s Guide

on the CD-ROM for installation details.

For USB Interface Cable Users....................................................................................... 29

For Wired Network Interface Users............................................................................... 31

For Wireless Network Interface Users (Infrastructure mode) .................................... 34

For other setup method supported and Ad-hoc mode, see the Network User’s Guide

on the CD-ROM for installation details.

Installing the Driver & Software

STEP 2

Windows®

USB

Windows®

For USB Interface Cable Users (For Windows

2000

Professional/XP/XP Professional x64 Edition/Windows Vista

)

Important

Make sure that you have finished the

instructions from step 1 Setting Up the

Machine on pages 4 through 11.

Note

• Please close any applications running before

installing the MFL-Pro Suite.

• The supplied CD-ROM includes ScanSoft™

PaperPort™ 11SE. This software supports

Windows® 2000 (SP4 or greater), XP (SP2 or

greater), XP Professional x64 Edition and

Windows Vista® only. Please update to the latest

Windows® Service Pack before installing

MFL-Pro Suite.

1Turn off and unplug the machine from the AC

outlet and disconnect it from your computer, if

you already connected an interface cable.

2Turn on your computer. (You must be logged

on with administrator rights.)

3Put the supplied CD-ROM for Windows® into

your CD-ROM drive. If the model name screen

appears, choose your machine. If the language

screen appears, choose your language.

4The CD-ROM main menu will appear.Click

Install MFL-Pro Suite.

Note

• If this window does not appear, use Windows®

Explorer to run the start.exe program from the

root folder of the Brother CD-ROM.

• For Windows Vista®, when the User Account

Control screen appears, click Allow.

5Choose Local Connection (USB), and then

click Next. The installation will continue.

Note

If you want to install the PS driver (Brother’s

BR-Script Driver), choose Custom Install and

then follow the on-screen instructions. When the

Select Features screen appears, check

PS Printer Driver, and then continue following the

on-screen instructions.

Installing the Driver & Software

Windows®

USB

Windows®

6After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement, click

Yes.

The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by

the installation of MFL-Pro Suite.

7When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes

if you agree to the Software Licence

Agreement.

Note

For Windows Vista®, when this screen appears,

click the check box and click Install.

8When this screen appears, connect the USB

interface cable to your PC, and then connect it

to the machine.

Improper Setup

DO NOT connect the machine to a USB port on

a keyboard or a non-powered USB hub.

Brother recommends that you connect the

machine directly to your computer.

9Plug the AC power cord into an AC outlet. Turn

the power switch on.

The installation of the Brother drivers will

automatically start. The installation screens

appear one after another, please wait for a

while.

Improper Setup

DO NOT try to cancel any of the screens during

this installation.

Installing the Driver & Software

STEP 2

Windows®

USB

Windows®

10 When the On-Line Registration screen is

displayed, make your selection and follow the

on-screen instructions. Once you have

completed the registration process, close your

web browser to return to this window. Then

click Next.

11 Click Finish to restart your computer. ( You

must be logged on with Administrator rights.)

Note

After restarting the computer, the Installation

Diagnostics will run automatically. If the

installation is unsuccessful, the installation results

window will be shown. If the Installation

Diagnostics shows a failure, please follow the

on-screen instruction or read the on-line help and

FAQs in Start/All Programs/ Brother/

MFC-XXXX.

The MFL-Pro Suite (including printer

driver and scanner driver) has been

installed and the installation is now

complete.

Note

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the

most suitable driver when printing from the

applications that use the XML Paper Specification

documents. Please download the latest driver by

accessing the Brother Solutions Center at

http://solutions.brother.com/.

Installing the Driver & Software

Windows®

Wired

Network

For Wired Network Interface Users (For Windows

2000

Professional/XP/XP Professional x64 Edition/Windows Vista

)

Important

Make sure that you have finished the

instructions from step 1 Setting Up the

Machine on pages 4 through 11.

Note

The supplied CD-ROM includes ScanSoft™

PaperPort™ 11SE. This software supports

Windows® 2000 (SP4 or greater), XP (SP2 or

greater), XP Professional x64 Edition and

Windows Vista® only. Please update to the latest

Windows® Service Pack before installing

MFL-Pro Suite.

1Turn off and unplug the machine from the AC

outlet.

2Connect the network interface cable to the

machine, and then connect it to your network.

3Plug the AC power cord into an AC outlet. Turn

the power switch on.

4Turn on your computer. (You must be logged

on with Administrator rights.) Close any

applications running before installing the MFL-

Pro Suite.

Note

Before installation, if you are using personal

firewall software, disable it. After the installation,

restart your personal firewall software.

5Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears,

choose your machine. If the language screen

appears, choose your language.

6The CD-ROM main menu will appear. Click

Install MFL-Pro Suite.

Note

• If this window does not appear, use Windows®

Explorer to run the start.exe program from the

root folder of the Brother CD-ROM.

• For Windows Vista®, when the User Account

Control screen appears, click Allow.

Installing the Driver & Software

STEP 2

Windows®

Wired

Network

7Choose Wired Network Connection

(Ethernet), and then click Next.

Note

If you want to install the PS driver (Brother’s

BR-Script Driver), choose Custom Install and

then follow the on-screen instructions. When the

Select Features screen appears, check

PS Printer Driver, and then continue following the

on-screen instructions.

8After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement,

click Yes.

The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by

the installation of MFL-Pro Suite.

9When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes

if you agree to the Software License

Agreement.

10 For Windows® XP SP2/XP Professional x64

Edition/Windows Vista® users, when this

screen appears, choose Change the Firewall

port settings to enable network connection

and continue with the installation.

(Recommended) and click Next.

If you are not using the Windows® Firewall, see

the User’s Guide for your software for

information on how to add the following

network ports.

For network scanning, add UDP port

54925.

For network PC-Fax receiving, add UDP

port 54926.

If you still have trouble with your network

connection, add UDP port 137.

11 If the machine is configured for your network,

choose the machine from the list, and then click

Next.

If your machine shows APIPA in the IP

Address field, click Configure IP Address

and enter an IP address for your machine that

is suitable for your network.

Note

• You can find your machine’s IP address and the

node name by printing out the Network

Configuration List. See Print the Network

Configuration List on page 45

• If the machine is not yet configured for use on your

network, the following screen appears.

Installing the Driver & Software

Windows®

Wired

Network

Click OK.

The Configure IP Address window will appear.

Enter an IP address for your machine that is

suitable for your network by following the on-

screen instructions.

12 The installation of the Brother drivers will

automatically start. The installation screens

appear one after another, please wait for a

while.

Improper Setup

DO NOT try to cancel any of the screens during

this installation.

Note

For Windows Vista®, when this screen appears,

click the check box and click Install.

13 When the On-Line Registration screen is

displayed, make your selection and follow the

on-screen instructions. Once you have

completed the registration process, close your

web browser to return to this window. Then

click Next.

14 Click Finish to restart your computer.

(You must be logged on with Administrator

rights.)

The MFL-Pro Suite has been installed and

the installation is now complete.

Note

•XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the

most suitable driver when printing from

applications that use XML Paper Specification

documents. Please download the latest driver by

accessing the Brother Solutions Center at

http://solutions.brother.com/.

• MFL-Pro Suite includes the Network Printer

Driver, Network Scanner Driver, Brother

ControlCenter3 and ScanSoft™ PaperPort™

11SE.

ScanSoft™ PaperPort™ 11SE is a document

management application for viewing scanned

documents.

• After restarting the computer, the Installation

Diagnostics will run automatically. If the

installation is unsuccessful, the installation results

window will be shown. If the Diagnostics shows a

failure, please follow the on-screen instructions or

read the on-line help and FAQ’s in Start/All

Programs/Brother/MFC-XXXX LAN.

Installing the Driver & Software

STEP 2

Windows®

Wireless

Network

For Wireless Network Interface Users (For Windows

2000

Professional/XP/XP Professional x64 Edition/Windows Vista

) in

infrastructure mode

Connecting your wireless machine and wireless network together and

installing the printer driver in infrastructure mode

First you must configure the wireless network settings of your machine to communicate with your network access

point (router). After the machine is configured to communicate with your access point (router) computers on your

network will have access to the machine. To use the machine from these computers, you will need to install the

MFL-Pro Suite. The following steps will guide you through the configuration and installation process.

To achieve optimum results with normal every day document printing, place the Brother machine as close to the

network access point (router) as possible with minimal obstructions. Large objects and walls between the two

devices as well as interference from other electronic devices can affect the data transfer speed of your documents.

Due to these factors, wireless may not be the best method of connection for all types of documents and

applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you

may want to consider choosing wired Ethernet for a faster data transfer, or USB for the fastest throughput speed.

Although the MFC can be used in both a wired and wireless network, only one of the connection methods can be

used at a time.

Important

The following instructions will offer two methods for installing your Brother machine in a wireless

network environment. Both methods are for infrastructure mode, using a wireless router or access

point that uses DHCP to assign IP addresses. If your wireless router/access point supports

SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™ follow the steps on page 25 Using the

SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™ software to configure your machine for a

wireless network (one-push method). If your wireless router/access point does not support

SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™ follow the steps on page 22 Using the Setup

Wizard from the control panel LAN menu for wireless network configuration (Infrastructure Mode). To

set up your machine in any other wireless environment (Ad-hoc mode) you can find instructions in the

Network User’s Guide on the CD-ROM.

You can view the Network User’s Guide by following the instructions below.

1 Turn on your computer. Insert the Brother CD-ROM into your CD-ROM drive.

2 If the language screen appears, click your language. The CD-ROM main menu will appear.

3 Click the Documentation.

4 Click the HTML documents.

5 Click the NETWORK USER’S GUIDE.

Note

• If you are going to connect the printer to your network, we recommend that you contact your system

administrator prior to installation.

• If you are using personal firewall software (e.g. Windows® Firewall), disable it. Once you are sure that you can

print, restart your personal firewall software.

Installing the Driver & Software

Windows®

Wireless

Network

Confirm your network environment

The setup process will be different depending on your network environment.

Infrastructure Mode

If your wireless access point (A) does not support SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow

the instructions, on page 22.

Installation using SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™ .

If your wireless access point (A) supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, you do not

need to use a computer to configure the machine. The access point (router) and your machine can automatically

negotiate using the SecureEasySetup™ procedure.

For instructions, go to page 25.

Configuration using the PIN Method of Wi-Fi Protected Setup™

If your wireless access point(A) supports Wi-Fi Protected Setup™, you can also configure using the PIN Method of Wi-Fi

Protected Setup™. For instructions, see the Network User’s Guide on the CD-ROM.

Installing the Driver & Software

STEP 2

Windows®

Wireless

Network

Using the Setup Wizard from the control panel LAN menu for wireless

network configuration (Infrastructure Mode)

Important

Make sure that you have finished the

instructions from step 1 Setting Up the

Machine on pages 4 through 11.

These instructions will install your Brother machine in

a typical small office or home wireless network

environment in infrastructure mode, using a wireless

router or access point that uses DHCP to assign IP

addresses.

If you want to setup your machine in any other

wireless environment you can find instructions in the

Network User’s Guide on the CD-ROM.

You can view the Network User’s Guide by following

the instructions below.

1 Turn on your PC. Insert the Brother CD-ROM

labeled Windows® into your CD-ROM drive.

2 If the language screen appears, click your

language. The CD-ROM main menu will appear.

3 Click Documentation.

4 Click the HTML document.

5 Click the Network User’s Guide.

Note

If the window does not appear, use Windows®

Explorer to run the setup.exe program from the

root directory of the Brother CD-ROM.

Before you begin you must know your wireless

network settings.

1Write down the wireless network settings of

your access point or wireless router.

SSID (Service Set ID or Network name)

_________________________

WEP Key (if needed)

_________________________

WPA-PSK Password (if needed)

_________________________

Encryption (TKIP or AES)

_________________________

LEAP user name (if needed)

_________________________

LEAP password

_________________________

The WEP key is for 64-bit encrypted networks

or 128-bit encrypted networks and can contain

both numbers and letters. If you do not know

this information you should see the

documentation provided with your access point

or wireless router. This key is a 64-bit or 128-bit

value that must be entered in an ASCII or

HEXADECIMAL format.

For example:

WPA-PSK enables a Protected Access

Pre-shared key that allows the Brother wireless

machine to associate with access points using

TKIP and AES encryption. WPA-PSK uses a

Pre-Shared Key that is 8 or more characters in

length, up to a maximum of 63 characters.

Cisco®LEAP has been developed by Cisco

Systems, Inc. which uses user ID and

password for authentication. The LEAP User

ID is up to a maximum of 63 characters in

length, and the Password is up to a maximum

of 31 characters in length.

See Chapter 3 of the Network User’s Guide for

more details.

64-bit

ASCII:

Uses 5 text characters.

e.g. “Hello” (this is case sensitive)

64-bit

Hexadecimal:

Uses 10 digits of hexadecimal data.

e.g. “71f2234aba”

128-bit

ASCII:

Uses 13 text characters.

e.g. “Wirelesscomms”

(this is case sensitive)

128-bit

Hexadecimal:

Uses 26 digits of hexadecimal data.

e.g.

“71f2234ab56cd709e5412aa3ba”

Installing the Driver & Software

Windows®

Wireless

Network

2Plug the AC power cord into an AC outlet. Turn

the power switch on.

Improper Setup

If you have previously configured the wireless

settings of the machine you must reset the

network (LAN) settings before you can

configure the wireless settings again.

Press Menu, 5, 2, 6 (or Menu, 5, 0, 1) and then

press 1 to accept the change.

3On your machine, press Menu, 5, 2, 2.

WLAN Enable?

1.On 2.Off

Press 1 to choose On. The wired network

interface will become inactive with this setting.

4The machine will search for your network and

display a list of available SSIDs. You should

see the SSID you wrote down earlier. If the

machine finds more than one network use the

or to choose your network, then

press OK. Go to step 8.

Select ab or OK

salesgroup

Note

It will take several seconds to display a list of

available SSIDs.

If your access point is set to not broadcast the

SSID you will have to manually add the SSID

name. Go to step 5.

5Select <New SSID> using the or and

press OK. Go to step 6.

Select SSID&Set

6Enter a new SSID and press OK. For

information how to type text, see Entering

text on page 46.

SSID:

7Press the or to choose

Infrastructure, then press OK.

Mode Select

Infrastructure

8Use the or and OK keys to choose one

of the options below: If your network is

configured for Authentication and Encryption

you must match the settings used for your

network.

No Authentication or Encryption: Choose

Open System, press OK then choose None

for Encryption Type and press OK. Then

press 1 to apply your settings. Go to step 12.

No Authentication with WEP Encryption:

Choose Open System, press OK then use the

or to choose WEP for the

Encryption Type and press OK. Go to

step 9.

Authentication with WEP Encryption:

Choose Shared Key, press OK. Go to step 9.

Authentication with WPA-PSK (TKIP or AES

Encryption): Choose WPA/WPA2-PSK,

press OK. Go to step 10.

Authentication with LEAP: Choose LEAP,

press OK. Go to step 11.

Installing the Driver & Software

STEP 2

Windows®

Wireless

Network

9Choose the appropriate key number and

press OK.

Set WEP KEY

KEY1:

Enter the WEP key you wrote down in step 1

using the dial pad. You can use the or

to move the cursor. For example, to enter

the letter a, press the 2 key on the dial pad

once. To enter the number 3, press the 3 key

on the dial pad seven times.

The letters appear in this order: lower case,

upper case and numbers.

Press OK when you have entered all the

characters, then press 1 to apply your settings.

Go to step 12.

Most access points and routers can store

more than one key, but they will only use

one at any time for authentication and

encryption.

10 Press the or to choose TKIP or AES for

Encryption Type and press OK.

Enter the WPA-PSK Password you wrote down

in step 1 using the dial pad. You can use the

or to move the cursor. For

example, to enter the letter a, press the 2 key

on the dial pad once. To enter the number 3,

press the 3 key on your dial pad seven times.

Press OK when you have entered all the

characters, then press 1 to apply your settings.

Go to step 12.

11 Enter the user name and press OK. You can

use the or to move the cursor. For

example, to enter the letter a, press the 2 key

on the dial pad once.

Enter the password and press OK, and then

press 1 to apply your settings. Go to step 12.

(Use the chart on Entering text on page 46.)

12 Your machine will now try to connect to your

wireless network using the information you

have entered. If successful, Connected will

appear briefly on the LCD.

Connection NG is displayed when the print

server has not successfully connected to your

router or access point. Try starting from step 3

again. If the same message is displayed again,

reset the print server back to the default factory

settings and try again. (See Restoring the

network settings to factory default on page 45.)

13 The machine will automatically acquire the

correct TCP/IP address information from your

access point (router) if DHCP is enabled

(DHCP is normally enabled as default for most

access point routers).

If your access point does not have DHCP

enabled you will need to manually configure

the IP address, subnet mask and gateway of

the machine to suit your network. See the

Network User’s Guide for details.

Wireless setup is now complete. To install

the MFL-Pro suite, continue to step 7on

page 26.

Note

The supplied CD-ROM includes the ScanSoft™

PaperPort™ 11SE. This software supports

Windows® 2000 (SP4 or greater), XP (SP2 or

greater), XP Professional x64 Edition and

Windows Vista® only. Please update to the latest

Windows® Service Pack before installing MFL-

Pro Suite.

Installing the Driver & Software

Windows®

Wireless

Network

Using the SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™

software to configure your machine for a wireless network

(one-push method)

If your wireless access point supports either

SecureEasySetup™, Wi-Fi Protected Setup™

(PBC 1) or AOSS™, you can configure the machine

easily without a computer. By pushing a button on the

wireless router or access point, you can setup the

wireless network and security settings. See the user’s

guide for your wireless LAN router or access point for

instructions on how to access one-push mode. If your

wireless router or access point does not support

SecureEasySetup™, Wi-Fi Protected Setup™ or

AOSS™ go to the page 22 for installation

instructions.

1Push Button Configuration

Note

Routers or access points that support

SecureEasySetup™, Wi-Fi Protected Setup™ or

AOSS™ have the symbols as shown below.

1Plug the AC power cord into an AC outlet. Turn

the power switch on.

Improper Setup

If you have previously configured the wireless

settings of the machine you must reset the

network (LAN) settings before you can

configure the wireless settings again.

Press Menu, 5, 2, 6 (or Menu, 5, 0, 1) and then

press 1 to accept the change.

2Place the Brother machine close to the

SecureEasySetup™, Wi-Fi Protected Setup™

or AOSS™ router or access point .

3Push the SecureEasySetup™, Wi-Fi

Protected Setup™ or AOSS™ button on your

wireless router or access point. See the user’s

guide for your wireless router or access point

for instructions.

4Press Menu, 5, 2, 3 on the control panel of the

Brother machine.

WLAN Enable?

1.On 2.Off

Press 1 to choose On. The wired network

interface will become inactive with this setting.

This feature will automatically detect which

mode (SecureEasySetup™, Wi-Fi Protected

Setup™ or AOSS™) your access point uses to

configure your machine.

Note

If your wireless access point supports

Wi-Fi Protected Setup™ (PIN Method) and you

want to configure your machine using the PIN

(Personal Identification Number) Method, see

Using the PIN Method of Wi-Fi Protected Setup™

in the Network User’s Guide.

Installing the Driver & Software

STEP 2

Windows®

Wireless

Network

5The machine searches for an access point that

supports SecureEasySetup™,

Wi-Fi Protected Setup™ or AOSS™ for 2

minutes.

Setting WLAN

6If the LCD shows Connected, the machine

has successfully connected to your router or

access point. You can now use your machine

in a wireless network.

If the LCD shows Setting WLAN,

Connecting SES (Connecting WPS or

Connecting AOSS), then Connection NG,

the machine has not successfully connected to

your router or access point. Try starting from 4

again. If the same message is indicated again,

reset the machine back to the default factory

settings and try again. For resetting, see

Restoring the network settings to factory

default on page 45.

If the LCD shows Setting WLAN, then

Connection NG or Incorrect Mode, a

session overlap or connection failure has been

detected (See the Note below). The machine

has detected more than 2 routers or access

points on your network that have the

SecureEasySetup™, Wi-Fi Protected Setup™

mode or the AOSS™ mode enabled. Make

sure that only one router or access point has

the SecureEasySetup™ mode, Wi-Fi

Protected Setup™ mode or the AOSS™ mode

enabled and try starting from 4 again.

Note

LCD messages when using the

SES/WPS/AOSS control panel menu

Wireless setup is now complete. To install

the MFL-Pro Software suite, continue to

step 7.

7Turn on your computer. (You must be logged

on with Administrator rights.) Close any

applications running before installing the MFL-

Pro Suite.

Note

Before installation, if you are using personal

firewall software, disable it. After the installation,

restart your personal firewall software.

8Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears,

choose your machine. If the language screen

appears, choose your language.

9The CD-ROM main menu will appear. Click

Install MFL-Pro Suite.

Note

• If this window does not appear, use Windows®

Explorer to run the start.exe program from the

root folder of the Brother CD-ROM.

• For Windows Vista®, when the User Account

Control screen appears, click Allow.

Setting WLAN Searching or accessing

the access point and

downloading settings from

the access point.

Connecting

SES/WPS/AOSS

Connecting to the access

point.

Connection NG Connection failed. (If it is

shown after the LCD shows

Connecting

SES/WPS/AOSS.)

Session overlap is

detected.

Incorrect Mode Session overlap is

detected.

Installing the Driver & Software

Windows®

Wireless

Network

10 Choose Wireless Network Connection, and

then click Next.

Note

If you want to install the PS driver (Brother’s

BR-Script Driver), choose Custom Install and

then follow the on-screen instructions. When the

Select Features screen appears, check

PS Printer Driver, and then continue following the

on-screen instructions.

11 Click on the Checked and confirmed check

box, and then click Next. Follow the on screen

instructions.

12 After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement,

click Yes.

The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by

the installation of MFL-Pro Suite.

13 When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes

if you agree to the Software License

Agreement.

14 For Windows® XP SP2/XP Professional x64

Edition/Windows Vista® users, when this

screen appears, choose Change the Firewall

port settings to enable network connection

and continue with the installation.

(Recommended) and click Next.

If you are not using the Windows® Firewall, see

the User’s Guide for your software for

information on how to add the following

network ports.

For network scanning, add UDP port

54925.

For network PC-Fax receiving, add UDP

port 54926.

If you still have trouble with your network

connection, add UDP port 137.

15 If the machine is configured for your network,

choose the machine from the list, and then click

Next.

If your machine shows APIPA in the IP

Address field, click Configure IP Address

and enter an IP address for your machine that

is suitable for your network.

Installing the Driver & Software

STEP 2

Windows®

Wireless

Network

Note

• You can find your machine’s IP address and the

node name by printing out the Network

Configuration List. See Print the Network

Configuration List on page 45

• If the machine is not yet configured for use on your

network, the following screen appears.

Click OK.

The Configure IP Address window will appear.

Enter an IP address for your machine that is

suitable for your network by following the on-

screen instructions.

16 The installation of the Brother drivers will

automatically start. The installation screens

appear one after another, please wait for a

while.

Improper Setup

DO NOT try to cancel any of the screens during

this installation.

Note

For Windows Vista®, when this screen appears,

click the check box and click Install.

17 When the On-Line Registration screen is

displayed, make your selection and follow the

on-screen instructions. Once you have

completed the registration process, close your

web browser to return to this window. Then

click Next.

18 Click Finish to restart your computer.

(You must be logged on with Administrator

rights.)

The MFL-Pro Suite has been installed and

the installation is now complete.

Note

•XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the

most suitable driver when printing from

applications that use XML Paper Specification

documents. Please download the latest driver by

accessing the Brother Solutions Center at

http://solutions.brother.com/.

• MFL-Pro Suite includes the Network Printer

Driver, Network Scanner Driver, Brother

ControlCenter3 and ScanSoft™ PaperPort™

11SE.

ScanSoft™ PaperPort™ 11SE is a document

management application for viewing scanned

documents.

• After restarting the computer, the Installation

Diagnostics will run automatically. If the

installation is unsuccessful, the installation results

window will be shown. If the Diagnostics shows a

failure, please follow the on-screen instructions or

read the on-line help and FAQ’s in Start/All

Programs/Brother/MFC-XXXX LAN.

Installing the Driver & Software

Macintosh®

USB

For USB Interface Cable Users

For Mac OS® X 10.2.4 or greater

Important

Make sure that you have finished the

instructions from step 1 Setting Up the

Machine on pages 4 through 11.

Note

For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to

Mac OS® X 10.2.4 or greater. (For the latest

information for Mac OS® X, visit

http://solutions.brother.com/)

1Plug the AC power cord into an AC outlet. Turn

the power switch on.

2Connect the USB interface cable to your

computer, and then connect it to the machine.

Improper Setup

DO NOT connect the machine to a USB port on

a keyboard or a non-powered USB hub.

Brother recommends that you connect the

machine directly to your computer.

3Turn on your Macintosh®.

4Put the supplied CD-ROM into your CD-ROM

drive.

5Double-click the Start Here OSX icon to install.

Follow the on-screen instructions.

Note

Please see the Software User’s Guide on the CD-

ROM if you want to install the PS driver.

6Choose Local Connection (USB), and then

click Next. The installation will continue.

Note

Please wait, it will take a few seconds for the

software to install. After the installation, click

Restart to finish installing the software.

Installing the Driver & Software

STEP 2

Macintosh®

USB

7The Brother software will search for the Brother

device. During this time the following screen

will appear.

8When this screen appears, click OK.

For Mac OS® X 10.3.x or greater users:

The MFL-Pro Suite, Brother printer driver,

scanner driver and Brother

ControlCenter2 have been installed and

the installation is now complete.

Go to step 13.

9For Mac OS® X 10.2.4 to 10.2.8 users:

Click Add.

10 Choose USB.

11 Choose your model name, and then click Add.

12 Click Print Center, then Quit Print Center.

The MFL-Pro Suite, Brother printer driver,

scanner driver and Brother

ControlCenter2 have been installed and

the installation is now complete.

13 To install Presto!®PageManager®, double-click

the Presto! PageManager icon and follow the

on-screen instructions.

Note

When Presto!®PageManager® is installed OCR

capability is added to the Brother ControlCenter2.

You can also easily scan, share and organize

photos and documents using Presto!®

PageManager®.

Presto!® PageManager® has been

installed and the installation is now

complete.

Installing the Driver & Software

Macintosh®

Wired

Network

For Wired Network Interface Users

For Mac OS® X 10.2.4 or greater

Important

Make sure that you have finished the

instructions from step 1 Setting Up the

Machine on pages 4 through 11.

1Plug the AC power cord into an AC outlet. Turn

the power switch on.

2Connect the network interface cable to the

machine, and then connect it to your network.

3Turn on your Macintosh®.

4Put the supplied CD-ROM into your CD-ROM

drive.

5Double-click the Start Here OSX icon to install.

Follow the on-screen instructions.

Note

Please see the Network User’s Guide on the CD-

ROM if you want to install the PS driver.

6Choose Wired Network Connection

(Ethernet), and then click Next.

The installation will continue.

Note

Please wait, it will take a few seconds for the

software to install. After the installation, click

Restart to finish installing the software.

Installing the Driver & Software

STEP 2

Macintosh®

Wired

Network

7The Brother software will search for the Brother

device. During this time the following screen

will appear.

Note

• If the machine is configured for your network,

choose the machine from the list, and then click

OK. This window will not appear if there is only one

machine connected on the network, it will be

chosen automatically. Go to step 8.

• If this screen appears click OK.

Enter a name for your Macintosh® in Display

Name up to 15 characters long and click OK.

Go to step 8.

• If you want to use the machine’s Scan key to scan

over the network you must check the Register

your computer with the "Scan To" function on

the machine box.

• The name you enter will appear on the machine’s

LCD when you press the Scan key and choose a

scan option. (For more information, see Network

Scanning in the Software User’s Guide on the CD-

ROM.)

8When this screen appears, click OK.

For Mac OS® X 10.3.x or greater users:

The MFL-Pro Suite, Brother printer driver,

scanner driver and Brother

ControlCenter2 have been installed and

the installation is now complete.

Go to step 13.

9For Mac OS® X 10.2.4 to 10.2.8 users:

Click Add.

10 Make the selection shown below.

11 Choose your model name, and then click Add.

Installing the Driver & Software

Macintosh®

Wired

Network

12 Click Print Center, then Quit Print Center.

The MFL-Pro Suite, Brother printer driver,

scanner driver and Brother

ControlCenter2 have been installed and

the installation is now complete.

13 To install Presto!®PageManager®, double-click

the Presto! PageManager icon and follow the

on-screen instructions.

Note

When Presto!®PageManager® is installed OCR

capability is added to the Brother ControlCenter2.

You can also easily scan, share and organize

photos and documents using Presto!®

PageManager®.

Presto!® PageManager® has been

installed and the installation is now

complete.

Installing the Driver & Software

STEP 2

Macintosh®

Wireless

Network

For Wireless Network Interface Users (For Mac OS

X 10.2.4 or

greater) in infrastructure mode