Brother Mfc 8480Dn Users Manual

2014-12-12

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USER’S GUIDE MFC-8480DN/MFC-8680DN/MFC-8690DW/MFC-8890DW

USER’S GUIDE

MFC-8480DN

MFC-8680DN

MFC-8690DW

MFC-8890DW

Note: Not all models are available in all countries.

Version 0

USA/CAN

If you need to call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-8480DN, MFC-8680DN,

MFC-8690DW and MFC-8890DW

(Circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain

this User’s Guide with your sales receipt as a

permanent record of your purchase, in the event of

theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the

original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product

should you lose your receipt;

may support an insurance claim by you in the event of product loss

covered by insurance; and,

will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is

online at http://www.brother.com/registration/

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be

made from within that country.

By registering your product with Brother International Corporation, you will be recorded as the

original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your

convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function

Center needs. You can download the latest software and utilities and read FAQs and

troubleshooting tips to learn how to get the most from your Brother product.

http://solutions.brother.com/

Note

You can check here for Brother driver updates.

To keep your machine performance up to date, check here for the latest firmware upgrade

(Windows®).

For Customer Service

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

In USA: 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada: 1-877-BROTHER

(514) 685-4898 (fax)

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother

retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,

or American Express credit card, you can order accessories directly from Brother. (You can visit

us online for a complete selection of the Brother accessories and supplies that are available for

purchase.)

Note

In Canada, only Visa and MasterCard are accepted.

1Approx. cartridge yield is declared in accordance with ISO/IEC 19752.

2Drum yield is approximate, and may vary by type of use.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com/

In Canada: 1-877-BROTHER

http://www.brother.ca/

Description Item

Toner Cartridge Standard TN-620 (Approx. 3,000 pages) 1

Toner Cartridge High Yield TN-650 (Approx. 8,000 pages) 1

Drum Unit DR-620 (Approx. 25,000 pages) 2

Telephone Line Cord LG3077001

User’s Guide LX2704001 (English for USA and Canada)

LS7438002 (French for Canada)

Quick Setup Guide (MFC-8480DN, MFC-8680DN) LX2021001 (English for USA and

Canada)

(MFC-8690DW, MFC-8890DW) LX2702001 (English for USA and

Canada)

(MFC-8480DN) LS7493002 (French for Canada)

(MFC-8890DW) LS7450002 (French for Canada)

iii

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR

AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR

IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE

SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE

ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE

SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS

OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE

SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT

PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE

ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY

CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR

LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS

INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE

SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF

SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN

CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR

CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY

TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL

DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE

ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT

LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,

covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without

notice.

Brother reserves the right to make changes without notice in the specifications and materials

contained herein and shall not be responsible for any damages (including consequential) caused

by reliance on the materials presented, including but not limited to typographical and other errors

relating to the publication.

Brother™ One-Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

This limited warranty (“warranty”) is given

only to the original end-user/retail

purchaser (referred to in this warranty as

“Original Purchaser”) of the accompanying

product, consumables and accessories

(collectively referred to in this warranty as

“this Product”).

If you purchased a product from someone

other than an authorized Brother reseller in

the United States or if the product was used

(including but not limited to floor models or

refurbished product by someone other than

Brother), prior to your purchase you are not

the Original Purchaser and the product that

you purchased is not covered by this

warranty.

What is covered:

This Product includes a Machine and

Consumable and Accessory Items.

Consumable and Accessory Items include

but are not limited to print heads, toner,

drums, ink cartridges, print cartridges,

cordless handset battery, refill ribbons,

therma PLUS paper and thermal paper.

Except as otherwise provided herein,

Brother warrants that the Machine and the

accompanying Consumable and

Accessory Items will be free from defects in

materials and workmanship, when used

under normal conditions.

This warranty applies only to products

purchased and used in the United States.

For products purchased in, but used

outside, the United States, this warranty

covers only warranty service within the

United States (and does not include

shipping outside the United States).

What is the length of the Warranty Periods:

Machines: one year from the original

purchase date.

Accompanying Consumable and

Accessory Items: 90 days from the original

purchase date or the rated life of

consumable, whichever comes first.

What is NOT covered:

This warranty does not cover:

1 Physical damage to this Product;

2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect

or accident (including but not limited to

transporting this Product without the proper

preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including

but not limited to damage resulting from

use of non Brother™-brand parts and

Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life;

5 Problems arising from other than defects in

materials or workmanship; and,

6 Normal Periodic Maintenance Items, such

as Waste Ink Absorber, Paper Feeding Kit,

Fuser and Laser Units.

This limited warranty is VOID if this Product

has been altered or modified in any way

(including but not limited to attempted warranty

repair without authorization from Brother

and/or alteration/removal of the serial

number).

What to do if you think your Product is

eligible for warranty service:

Report your issue to either our Customer

Service Hotline at 1-877-BROTHER (1-877-

276-8437) or to a Brother Authorized Service

Center within the applicable warranty

period. Supply Brother or the Brother

Authorized Service Center with a copy of your

dated bill of sale showing that this Product was

purchased within the U.S. For the name of

local Brother Authorized Service Center(s),

call 1-877-BROTHER (1-877-276-8437) or

visit www.brother-usa.com.

What Brother will ask you to do:

After contacting Brother or a Brother

Authorized Service Center, you may be

required to deliver (by hand if you prefer) or

send the Product properly packaged, freight

prepaid, to the Authorized Service Center

together with a photocopy of your bill of sale.

You are responsible for the cost of

shipping, packing product, and insurance

(if you desire). You are also responsible for

loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your

Machine and/or accompanying Consumable

and Accessory Items is covered by this

warranty and if you first reported the problem

to Brother or an Authorized Service Center

within the applicable warranty period, Brother

or its Authorized Service Center will repair or

replace the Machine and/or accompanying

Consumable and Accessory Items at no

charge to you for parts or labor. The decision

as to whether to repair or replace the Machine

and/or accompanying Consumable and

Accessory Items is made by Brother in its sole

discretion. Brother reserves the right to supply

Brother™ One-Year Limited Warranty and Replacement Service

(USA Only)

a refurbished or remanufactured replacement

Machine and/or accompanying Consumable

and Accessory Items and use refurbished

parts provided such replacement products

conform to the manufacturer’s specifications

for new product/parts. The repaired or

replacement Machine and/or accompanying

Consumable and Accessory Items will be

returned to you freight prepaid or made

available for you to pick up at a conveniently

located Authorized Service Center.

If the Machine and/or accompanying

Consumable and Accessory Items are not

covered by this warranty (either stage), you

will be charged for shipping the Machine

and/or accompanying Consumable and

Accessory Items back to you and charged for

any service and/or replacement parts/products

at Brother’s then current published rates.

The foregoing are your sole (i.e., only) and

exclusive remedies under this warranty.

What happens when Brother elects to

replace your Machine:

When a replacement Machine is authorized by

Brother, and you have delivered the Machine

to an Authorized Service Center, the

Authorized Service Center will provide you

with a replacement Machine after receiving

one from Brother. If you are dealing directly

with Brother’s Express Exchange Service

Brother will send to you a replacement

Machine shipped for receipt within two

business days, with the understanding that

you will, after receipt of the replacement

Machine, supply the required proof of

purchase information, together with the

Machine that Brother agreed to replace. You

are then expected to pack the Machine that

Brother agreed to replace in the package from

the replacement Machine and return it to

Brother using the pre-paid freight bill supplied

by Brother in accordance with the instructions

provided by Brother. Since you will be in

possession of two machines, Brother will

require that you provide a valid major credit

card number. Brother will issue a hold against

the credit card account number that you

provide until Brother receives your original

Product and determines that your original

Product is entitled to warranty coverage. Your

credit card will be charged up to the cost of a

new Product only if: (i) you do not return your

original Product to Brother within five (5)

business days; (ii) the problems with your

original Product are not covered by the limited

warranty; (iii) the proper packaging

instructions are not followed and has caused

damage to the product; or (iv) the warranty

period on your original Product has expired or

has not been sufficiently validated with a copy

of the proof of purchase (bill of sale). The

replacement Machine you receive (even if

refurbished or remanufactured) will be

covered by the balance of the limited warranty

period remaining on the original Product, plus

an additional thirty (30) days. You will keep the

replacement Machine that is sent to you and

your original Machine shall become the

property of Brother. Retain your original

Accessory Items and a copy of the return

freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or

loss of any equipment, media, programs or

data related to the use of this Product. Except

for the repair or replacement as described

above, Brother shall not be liable for any

direct, indirect, incidental or consequential

damages or specific relief. Because some

states do not allow the exclusion or limitation

of consequential or incidental damages, the

above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL

OTHER WARRANTIES, WRITTEN OR

ORAL, WHETHER EXPRESSED BY

AFFIRMATION, PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE. ANY AND

ALL WARRANTIES OTHER THAN THIS

ONE, WHETHER EXPRESS OR IMPLIED,

INCLUDING IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE, ARE HEREBY

DISCLAIMED.

This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and

only statement of Brother’s obligations to

you. It replaces all other agreements and

understandings that you may have with

Brother or its representatives.

This warranty gives you certain rights and

you may also have other rights that may

vary from state to state.

This Limited Warranty (and Brother’s

obligation to you) may not be changed in

any way unless you and Brother sign the

same piece of paper in which we (1) refer

to this Product and your bill of sale date, (2)

describe the change to this warranty and

(3) agree to make that change.

Important: We recommend that you keep all

original packing materials, in the event that

you ship this Product.

BROTHER MULTIFUNCTION CENTER / FAX MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centres, will repair or replace (at Brother’s sole discretion) this MFC/Fax machine free of

charge if defective in material or workmanship. This warranty applies only to products

purchased and used in Canada.

This limited Warranty does not include cleaning, consumables (including, without limitation,

ink cartridges, print cartridges, print rolls, thermal paper rolls, toner cartridges, drum units,

OPC belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste

toner packs, oil bottles) or damage caused by accident, neglect, misuse or improper

installation or operation, any damage caused from service, maintenance, modifications, or

tampering by anyone other than a Brother Authorized Service Representative, or if shipped

out of the country.

The use of supplies or consumable items that are non-Brother products may void your

warranty. This limited warranty ceases when this machine is rented, sold, or otherwise

disposed of. Operation of the MFC/Fax machine in excess of the specifications or with the

Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter

shall be the sole liability of the end-user/purchaser.

In order to obtain warranty service, the MFC/Fax machine must be delivered or shipped

freight prepaid by the end-user/purchaser to a “Brother” Authorized Service Centre, together

with your Canadian Proof of Purchase in the form of a Sales Receipt.

When shipping or transporting your MFC/Fax machine, please refer to your Operation

Manual for the proper packaging procedures.

For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner

packs or oil bottles on applicable models) during shipping or transport will cause severe

damage to the Laser MFC/Fax machine and will void the Warranty.

For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and

replace them with the original protective parts. If original protective parts are not available,

leave ink cartridges installed. Please avoid shipping the unit without original protective parts

or ink cartridges.) Damage to your print head resulting from packing the Inkjet MFC/Fax

machine without the ink cartridges or the protective parts will void your warranty.

Improper packaging may cause severe damage to the machine during shipping and will void

the warranty.

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE

EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized

Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty

or modify this warranty. The warranty states Brother’s entire liability and your exclusive

remedy against Brother for any failure of the MFC/Fax machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this

MFC/Fax machine shall be liable for any indirect, incidental, special, consequential,

exemplary, or punitive damages, including lost profits, arising from the use of or inability to

use the product, even if advised by the end user/purchaser of the possibility of such damages.

Since some Provinces do not allow the above limitation of liability, such limitation, may not

apply to you.

This Limited Warranty gives you specific legal rights and you may also have other

rights which vary from Province to Province.

Warranty Service is available at Brother Authorized

Service Centres throughout Canada. For Technical

Assistance or for the name and location of your nearest

Authorized Service Centre call 1-877-BROTHER.

Internet support: support@brother.ca or browse Brother’s Web Site www.brother.ca.

vii

Table of Contents

Section I General

1 General information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing documentation ...................................................................................3

Accessing Brother support (Windows®) ................................................................5

Control panel overview ..........................................................................................6

Status LED indications ....................................................................................9

2 Loading paper and documents 10

Loading paper and print media............................................................................10

Loading paper in the standard paper tray......................................................10

Loading paper in the multi-purpose tray (MP tray) ........................................12

Unprintable area............................................................................................13

Acceptable paper and other print media..............................................................14

Recommended paper and print media ..........................................................14

Type and size of paper ..................................................................................15

Handling and using special paper .................................................................16

Loading documents .............................................................................................20

Using the automatic document feeder (ADF) ................................................20

Using the scanner glass ................................................................................21

3 General Setup 22

Mode Timer..........................................................................................................22

Paper settings......................................................................................................22

Paper Type ....................................................................................................22

Paper Size .....................................................................................................23

Tray Use in copy mode..................................................................................23

Tray Use in fax mode ....................................................................................24

Tray Use in print mode ..................................................................................25

Volume settings...................................................................................................25

Ring volume...................................................................................................25

Beeper volume ..............................................................................................25

Speaker volume.............................................................................................26

Automatic daylight savings time ..........................................................................26

Ecology features..................................................................................................27

Toner Save....................................................................................................27

Sleep Time ....................................................................................................27

Turning off the scanner lamp...............................................................................28

LCD Contrast.......................................................................................................28

Dial Prefix ............................................................................................................29

Setting up the prefix number .........................................................................29

Changing the prefix number ..........................................................................29

viii

4 Security features 30

Secure Function Lock 2.0....................................................................................30

Setting the password for the administrator ...................................................30

Changing the password for the administrator................................................31

Setting up the public user mode ....................................................................31

Setting up restricted users.............................................................................32

Turning Secure Function Lock on/off.............................................................33

Switching Users.............................................................................................33

Setting Lock.........................................................................................................34

Setting up the password ................................................................................34

Changing your Setting Lock password ..........................................................35

Turning Setting Lock on/off............................................................................35

Restricting dialing ................................................................................................36

Dial pad restriction.........................................................................................36

One Touch restriction ....................................................................................36

Speed Dial restriction ....................................................................................36

LDAP server restriction (MFC-8690DW and MFC-8890DW) ........................36

Section II Fax

5 Sending a fax 38

How to fax............................................................................................................38

Entering fax mode .........................................................................................38

Sending a single-sided fax from the ADF ......................................................38

Sending a 2-sided fax from the ADF (MFC-8680DN, MFC-8690DW and

MFC-8890DW) ..........................................................................................38

Sending a fax from the scanner glass ...........................................................39

Faxing A4/Legal/Folio size documents from the scanner glass ....................40

Canceling a fax in progress...........................................................................40

Broadcasting .......................................................................................................41

Canceling a Broadcast in progress................................................................41

Additional sending operations..............................................................................42

Sending faxes using multiple settings ...........................................................42

Electronic cover page ....................................................................................42

Contrast .........................................................................................................44

Changing Fax Resolution ..............................................................................44

Dual access ...................................................................................................45

Real Time Transmission................................................................................45

Overseas Mode .............................................................................................46

Delayed Fax ..................................................................................................46

Delayed batch transmission ..........................................................................46

Checking and canceling waiting jobs.............................................................47

Sending a fax manually .................................................................................47

Sending a fax at the end of a conversation ...................................................47

Out of memory message ...............................................................................47

6 Receiving a fax 48

Choose the correct Receive Mode ......................................................................48

Using receive modes ...........................................................................................49

Fax Only ........................................................................................................49

Fax/Tel...........................................................................................................49

Manual...........................................................................................................49

External TAD .................................................................................................49

Receive Mode settings ........................................................................................50

Ring Delay.....................................................................................................50

F/T Ring Time (Fax/Tel mode only)...............................................................50

Easy Receive.................................................................................................51

Setting the Print Density ................................................................................51

Additional receiving operations............................................................................52

Printing a reduced incoming fax ....................................................................52

Duplex (2-sided) printing for Fax mode .........................................................52

Setting the Fax Receive Stamp.....................................................................53

Receiving a fax at the end of a conversation.................................................53

Printing a fax from the memory .....................................................................53

Receiving faxes into memory when the paper tray is empty .........................53

7 Telephone services and external devices 54

Telephone line services.......................................................................................54

Voice Mail ......................................................................................................54

Distinctive Ring..............................................................................................54

Connecting an external TAD (telephone answering device)................................57

Connections...................................................................................................58

Recording an outgoing message (OGM).......................................................58

Special line considerations ............................................................................58

Multi-line connections (PBX) .........................................................................60

External and extension telephones......................................................................60

Using external and extension telephones......................................................60

For Fax/Tel mode only...................................................................................61

Connecting an external or extension telephone ............................................61

Using a non-Brother cordless external handset ............................................61

Using Remote Codes ....................................................................................61

8 Dialing and storing numbers 63

How to dial...........................................................................................................63

Manual dialing ...............................................................................................63

One touch dialing...........................................................................................63

Speed dialing.................................................................................................63

Search ...........................................................................................................64

LDAP search (MFC-8690DW and MFC-8890DW)........................................64

Fax redial.......................................................................................................64

Storing numbers ..................................................................................................65

Storing a pause .............................................................................................65

Storing One Touch Dial numbers ..................................................................65

Storing Speed Dial numbers..........................................................................67

Changing One Touch and Speed Dial numbers............................................68

Setting up Groups for Broadcasting ..............................................................69

Dialing access codes and credit card numbers .............................................70

Pause ............................................................................................................70

Tone or Pulse (Canada only).........................................................................70

9 Remote Fax Options 71

Fax Forwarding....................................................................................................71

Paging..................................................................................................................72

Fax Storage .........................................................................................................72

PC Fax Receive...................................................................................................73

Changing Remote Fax Options ...........................................................................74

Turning off Remote Fax Options ...................................................................74

Remote retrieval ..................................................................................................75

Setting a Remote Access Code.....................................................................75

Using your Remote Access Code..................................................................75

Retrieving fax messages ...............................................................................76

Changing the Fax Forwarding number ..........................................................76

Remote fax commands........................................................................................77

10 Polling 78

Polling receive .....................................................................................................78

Sequential polling ..........................................................................................78

Polled transmit.....................................................................................................79

Setup for polled transmit................................................................................79

11 Printing reports 80

Fax reports...........................................................................................................80

Transmission verification report.....................................................................80

Fax Journal....................................................................................................81

Reports ................................................................................................................81

How to print a report......................................................................................81

Section III Copy

12 Making copies 84

How to copy.........................................................................................................84

Entering copy mode.......................................................................................84

Making a single copy .....................................................................................84

Making multiple copies ..................................................................................84

Stop copying..................................................................................................84

Copy options (temporary settings).......................................................................85

Enlarging or reducing the image copied ........................................................85

Improving copy quality...................................................................................86

Sorting copies using the ADF........................................................................86

Changing text copy resolution .......................................................................86

Adjusting Contrast and Brightness ................................................................87

Making N in 1 copies (page layout) ...............................................................88

Duplex (2-sided) copying.....................................................................................89

Duplex Copy (long edge flip) .........................................................................89

Advanced Duplex Copy (short edge flip) .......................................................90

Tray selection ......................................................................................................92

Out of memory message .....................................................................................92

Section IV Direct printing

13 Printing data from a USB Flash memory drive or a digital

camera supporting mass storage 94

Supported file formats..........................................................................................94

Creating a PRN or PostScript® 3™ file for direct printing....................................94

Printing data directly from the USB Flash memory drive or digital camera

supporting mass storage ..................................................................................95

Understanding the error messages .....................................................................97

Section V Software

14 Software and Network features 100

How to read the HTML User’s Guide.................................................................100

Windows®....................................................................................................100

Macintosh ....................................................................................................101

xii

Section VI Appendixes

A Safety and legal 104

Choosing a location ...........................................................................................104

To use the machine safely.................................................................................106

Important safety instructions........................................................................110

Standard telephone and FCC notices .........................................................112

Industry Canada Compliance Statement (Canada only) ............................114

Laser safety (For 110-120V Models only) ...................................................114

FDA regulations (For 110-120V Models only) .............................................115

Disconnect device .......................................................................................115

LAN connection ...........................................................................................116

International ENERGY STAR® Qualification Statement..............................116

Libtiff Copyright and License .............................................................................117

Trademarks........................................................................................................118

BOptions 119

Options ..............................................................................................................119

Optional paper tray (LT-5300) ...........................................................................120

Memory board....................................................................................................120

Installing extra memory ...............................................................................121

C Troubleshooting and routine maintenance 122

Troubleshooting .................................................................................................122

If you are having difficulty with your machine ..............................................122

Improving the print quality ...........................................................................131

Setting Dial Tone detection .........................................................................138

Telephone line interference .........................................................................138

Error and maintenance messages.....................................................................139

Transferring your faxes or Fax Journal report .............................................144

Document jams............................................................................................145

Paper jams ..................................................................................................147

Routine maintenance.........................................................................................154

Cleaning the outside of the machine ...........................................................154

Cleaning the scanner...................................................................................155

Cleaning the laser scanner window.............................................................155

Cleaning the corona wire.............................................................................157

Cleaning the drum unit ................................................................................158

Replacing the consumable items.......................................................................160

Replacing a toner cartridge .........................................................................161

Replacing the drum unit...............................................................................164

Replacing periodic maintenance parts...............................................................166

xiii

Machine Information ..........................................................................................166

Checking the Serial Number........................................................................166

Checking the Page Counters.......................................................................166

Checking the remaining life of parts ............................................................167

Reset ...........................................................................................................167

How to reset ................................................................................................168

Packing and shipping the machine....................................................................168

D Menu and features 170

On-screen programming....................................................................................170

Menu table...................................................................................................170

Memory storage...........................................................................................170

Menu keys .........................................................................................................170

How to access the menu mode ...................................................................171

Menu table.........................................................................................................172

Entering text ......................................................................................................193

E Specifications 195

General..............................................................................................................195

Print media.........................................................................................................197

Fax.....................................................................................................................199

Copy ..................................................................................................................200

Scan ..................................................................................................................201

Print ...................................................................................................................202

Interfaces...........................................................................................................203

Direct Print feature.............................................................................................204

Computer requirements.....................................................................................205

Consumable items.............................................................................................207

Ethernet wired network......................................................................................208

Ethernet wireless network (MFC-8690DW and MFC-8890DW) ........................210

Authentication and encryption for wireless users only.................................212

Wireless one-push configuration .................................................................214

F Glossary 215

G Index 219

xiv

Section I

General I

General information 2

Loading paper and documents 10

General Setup 22

Security features 30

Using the

documentation 1

Thank you for buying a Brother machine!

Reading the documentation will help you

make the most of your machine.

Symbols and conventions

used in the documentation 1

The following symbols and conventions are

used throughout the documentation.

General information 1

Bold Bold style identifies keys on the

machine control panel or

computer screen.

Italics Italicized style emphasizes an

important point or refers you to

a related topic.

Courier

New

Courier New font identifies the

messages shown on the LCD

of the machine.

Warnings tell you what to do to prevent

possible personal injury.

Cautions specify procedures you must

follow or avoid to prevent possible minor

injuries.

IMPORTANT describes procedures you

must follow or avoid to prevent possible

machine problems or damage to other

objects.

Electrical Hazard icons alert you to a

possible electrical shock.

Hot Surface icons warn you not to

touch machine parts that are hot.

Notes tell you how you should

respond to a situation that may arise

or give tips about how the current

operation works with other features.

WARNING

CAUTION

IMPORTANT

General information

Accessing the

Software User’s Guide

and Network User’s

Guide 1

This User’s Guide does not contain all the

information about the machine such as how

to use the advanced features of Fax, Printer,

Scanner, PC Fax and Network. When you are

ready to learn detailed information about

these operations, read the

Software User’s Guide and

Network User’s Guide.

Viewing documentation 1

Viewing documentation (Windows®)1

To view the documentation, from the Start

menu, point to Brother, MFC-XXXX (where

XXXX is your model name) from the program

group, and then click

User’s Guides in HTML format.

If you have not installed the software, you can

find the documentation by following the

instructions below:

aTurn on your PC.

Insert the Brother CD-ROM into your

CD-ROM drive.

bIf the language selection screen

appears, click your language.

cIf the model name screen appears, click

your model name. The CD-ROM main

menu will appear.

If this window does not appear, use

Windows® Explorer to find and run the

start.exe program from the root directory

of the Brother CD-ROM.

dClick Documentation.

eClick the documentation you want to

read:

HTML documents (2 manuals):

Software User’s Guide and

Network User’s Guide in HTML

format.

This format is recommended for

viewing on your computer.

PDF documents (4 manuals):

User’s Guide for stand-alone

operations, Software User’s Guide,

Network User’s Guide and

Quick Setup Guide.

This format is recommended for

printing the manuals. Click to go to

the Brother Solutions Center, where

you can view or download the PDF

documents. (Internet access and

PDF Reader software are required.)

Chapter 1

How to find scanning instructions 1

There are several ways you can scan

documents. You can find the instructions as

follows:

Software User’s Guide: 1

Scanning a document using the TWAIN

driver in Chapter 2

Scanning a document using the WIA

driver (Windows® XP/Windows Vista®) in

Chapter 2

Using ControlCenter3 in Chapter 3

Network Scanning in Chapter 4

ScanSoft™ PaperPort™ 11SE with

OCR How-to-Guides: 1

The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be

viewed from the Help selection in the

ScanSoft™ PaperPort™ 11SE

application.

How to find Network setup

instructions (MFC-8690DW and

MFC-8890DW) 1

Your machine can be connected to a wireless

or wired network. You can find basic setup

instructions in the Quick Setup Guide. If your

wireless access point supports

SecureEasySetup™, Wi-Fi Protected Setup

or AOSS™, follow the steps in the Quick

Setup Guide. For more information about

network setup please see the Network User's

Guide.

Viewing documentation (Macintosh) 1

aTurn on your Macintosh.

Insert the Brother CD-ROM into your

CD-ROM drive.

bThe following window will appear.

cDouble-click the Documentation icon.

dIf the language selection screen

appears, double-click your language.

eDouble-click the top page file to view the

Software User’s Guide and

Network User’s Guide in HTML

format.

fClick the documentation you want to

read.

Software User’s Guide

Network User’s Guide

Note

The documents are also available in PDF

format (4 manuals): User’s Guide for

stand-alone operations,

Software User’s Guide,

Network User’s Guide and

Quick Setup Guide. The PDF format is

recommended for printing the manuals.

Double-click Brother Solutions Center

icon to go to the Brother Solutions Center,

where you can view or download the PDF

documents. (Internet access and PDF

Reader software are required.)

General information

How to find scanning instructions 1

There are several ways you can scan

documents. You can find the instructions as

follows:

Software User’s Guide: 1

Scanning in Chapter 9

Using ControlCenter2 in Chapter 10

Network Scanning in Chapter 11

Presto! PageManager User’s Guide: 1

The complete Presto! PageManager

User’s Guide can be viewed from the Help

selection in the Presto! PageManager

application.

How to find Network setup

instructions (MFC-8690DW and

MFC-8890DW) 1

Your machine can be connected to a wireless

or wired network. You can find basic setup

instructions in the Quick Setup Guide. If your

wireless access point supports

SecureEasySetup™, Wi-Fi Protected Setup

or AOSS™, follow the steps in the Quick

Setup Guide. For more information about

network setup please see the Network User's

Guide.

Accessing Brother

support (Windows®)1

You can find all the contacts you will need,

such as Web support (Brother Solutions

Center), Customer Service and Brother

Authorized Service Centers in Brother

numbers on page i and on the Brother

CD-ROM.

Click Brother Support on the main menu.

The following screen will appear:

To access our web site

(http://www.brother.com/) click

Brother Home Page.

To view all Brother Numbers, including

Customer Service numbers for the USA

and Canada, click Support Information.

To access the USA Brother online

shopping mall

(http://www.brothermall.com/) for

additional product and services

information, click Brother Mall.com.

To access Canada’s Brother online

shopping mall (http://www.brother.ca/) for

additional product and services

information, click Shop Online (Canada).

For the latest news and product support

information

(http://solutions.brother.com/), click

Brother Solutions Center.

To visit our web site for original/genuine

Brother supplies

(http://www.brother.com/original/), click

Supplies Information.

To return to the main page, click Back or,

if you have finished, click Exit.

Chapter 1

Control panel overview 1

MFC-8480DN, MFC-8680DN, MFC-8690DW and MFC-8890DW have the same keys.

1 One Touch keys

These 20 keys give you instant access to 40

previously stored numbers.

Shift

Lets you access One Touch numbers 21 to 40

when held down.

2 Status LED

The LED will flash and change color depending

on the machine status.

3LCD

Displays messages to help you set up and use

your machine.

(MFC-8690DW and MFC-8890DW) A four

level indicator shows the current wireless

signal strength if you are using a wireless

connection.

4 Menu keys:

Lets you access the Menu to program your

settings in this machine.

Clear/Back

Deletes entered data or lets you cancel the

current setting.

Lets you store your settings in the machine.

Volume keys

d or c

Press to scroll backwards or forwards through

menu selections. Press to change the volume

when in fax or standby mode.

a or b

Press to scroll through the menus and options.

5Dialpad

Use these keys to dial telephone and fax

numbers and as a keyboard for entering

information into the machine.

(Canada only) The # key temporarily switches

the dialing mode from Pulse to Tone during a

telephone call.

0Max

General information

6 Stop/Exit

Stops an operation or exits from a menu.

7Start

Lets you start sending faxes, making copies or

scanning.

8 Copy keys:

Duplex

You can choose Duplex to copy on both sides

of the paper.

Contrast/Quality

Lets you change the quality or contrast for the

next copy.

Enlarge/Reduce

Reduces or enlarges copies.

Tray Select

Lets you change which tray will be used for the

next copy.

Sort

Sorts multiple copies using the ADF.

Nin1

You can choose N in 1 to copy 2 or 4 pages

onto one page.

9 Mode keys:

Fax

Puts the machine in Fax mode.

Scan

Puts the machine in Scan mode.

(For details about scanning, see the Software

User’s Guide on the CD-ROM.)

Copy

Puts the machine in Copy mode.

Chapter 1

10 Fax and telephone keys:

Hook

Press before dialing if you want to make sure a

fax machine will answer, and then press Start.

Also, press this key after you pick up the

handset of an external telephone during the

F/T ring (fast double-rings).

Resolution

Sets the resolution when sending a fax.

Search/Speed Dial

Lets you look up numbers stored in memory. It

also lets you access speed dial numbers

directly if you hold down the Shift key and

press Search/Speed Dial, and then enter a

three digit number.

Redial/Pause

Redials the last number called. It also inserts a

pause when programming quick dial numbers

or when dialing a number manually.

11 Print Keys:

Secure/Direct

This key has two functions.

Secure

You can print data saved in the memory

when you enter your four-digit password.

(For details about using the Secure key,

see the Software User’s Guide on the CD-

ROM.)

When using Secure Function Lock, you can

switch restricted users by holding down

Shift as you press Secure. (See Secure

Function Lock 2.0 on page 30.)

Direct

Lets you print data from a USB Flash

memory drive that you can connect directly

to the machine. The Direct key will be

active when a USB Flash memory drive is

connected to the machine’s USB direct

interface.

(See Printing data directly from the USB

Flash memory drive or digital camera

supporting mass storage on page 95.)

Job Cancel

Cancels a programmed print job and clears it

from the machine’s memory.

To cancel multiple print jobs, hold down this

key until the LCD shows

Job Cancel (All).

General information

Status LED indications 1

The Status LED (light emitting diode) will flash and change color depending on the machine’s

status.

Note

When the power switch is off or the machine is in Sleep mode, the LED is off.

LED Machine Status Description

Sleep Mode The power switch is off or the machine is in Sleep mode.

Green

(blinking)

Warming Up The machine is warming up for printing.

Green

Ready The machine is ready to print.

Yellow

(blinking)

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Yellow

Data Remaining

in Memory

Print data remains in the machine memory.

Red

(blinking)

Service error Follow the steps below.

1. Turn off the power switch.

2. Wait a few seconds, and then turn it back on and try to print

again.

If you cannot clear the error and you see the same service call

indication after turning the machine back on, please call Brother

Customer Service. (See Brother numbers on page i.)

Red

Cover open The front cover or fuser cover is open. Close the cover.

Toner Life End Replace the toner cartridge with a new one.

Paper error Put paper in the tray or clear the paper jam. Check the LCD

message.

Scan lock Check that the scanner lock lever is released.

Others Check the LCD message.

Loading paper and

print media 2

The machine can feed paper from the

standard paper tray, optional lower tray or

multi-purpose tray.

When you put paper into the paper tray, note

the following:

If your application software supports

paper size selection on the print menu,

you can select it through the software. If

your application software does not

support it, you can set the paper size in

the printer driver or by using the control

panel buttons.

Loading paper in the standard

paper tray 2

Printing on plain paper, thin paper,

recycled paper or transparencies from

the paper tray 2

aPull the paper tray completely out of the

machine.

bWhile pressing the blue paper-guide

release lever (1), slide the paper guides

to fit the paper size you are loading in

the tray. Make sure that the guides are

firmly in the slots.

Loading paper and documents 2

Loading paper and documents

Note

For Legal and Folio size paper, press the

release button (1) in the bottom of the

paper tray and then pull out the back of the

paper tray. (Legal or Folio size paper are

not available in some regions.)

cFan the stack of paper well to avoid

paper jams and misfeeds.

dPut paper in the tray, and make sure that

the paper is below the maximum paper

mark (1). The side to be printed on must

be face down.

IMPORTANT

Make sure the paper guides touch the

sides of the paper so it will feed properly.

ePut the paper tray firmly back in the

machine. Make sure that it is completely

inserted into the machine.

fUnfold the support flap (1) to prevent

paper from sliding off the face-down

output tray.

Chapter 2

Loading paper in the

multi-purpose tray (MP tray) 2

You can load up to 3 envelopes or special

print media in the MP tray or up to 50 sheets

of plain paper. Use this tray to print or copy on

thick paper, bond paper, envelopes, labels or

transparencies.

Printing on thick paper, bond paper,

envelopes, labels and transparencies 2

Before loading, press the corners and sides

of the envelopes to make them as flat as

possible.

When the back output tray is pulled down, the

machine has a straight paper path from the

MP tray through to the back of the machine.

Use this paper feed and output method when

you want to print on thick paper, bond paper,

envelopes, labels or transparencies.

IMPORTANT

Remove each printed sheet or envelope

immediately to prevent a paper jam.

aOpen the back cover (back output tray).

bOpen the MP tray and lower it gently.

cPull out the MP tray support (1) and

unfold the flap (2).

dWhile pressing the paper side guide

release lever, slide the paper guides to

fit the width of the paper that you are

going to use.

IMPORTANT

Make sure the paper guides touch the

sides of the paper so it will feed properly.

ePut the envelopes (up to 3), thick paper,

labels or transparencies in the MP tray

with the top edge first and the print side

face up. Make sure that the paper stays

under the maximum paper mark (b).

Loading paper and documents

Unprintable area 2

Unprintable area for faxes and copies 2

The figures below show unprintable areas.

Note

This unprintable area shown above is for a single copy or a 1 in 1 copy using Letter size paper.

The unprintable area changes with the paper size.

Unprintable area when printing from a computer 2

When using the driver the printable area is smaller than the paper size, as shown below.

Note

The unprintable area shown above is for Letter size paper. The unprintable area changes with

the paper size.

Usage Document Size Top (1)

Bottom (1)

Left (2)

Right(2)

Fax Letter 0.12 in.(3 mm) 0.16 in.(4 mm)

A4 0.12 in.(3 mm) 0.16 in.(4 mm)

Copy Letter 0.12 in.(3 mm) 0.16 in.(4 mm)

A4 0.12 in.(3 mm) 0.08 in.(2mm)

Portrait Landscape

Windows® printer driver and

Macintosh printer driver

BRScript Driver for Windows®

and Macintosh

Portrait 1 0.16 in. (4.23 mm) 0.16 in. (4.23 mm)

2 0.25 in. (6.35 mm) 0.16 in. (4.23 mm)

Landscape 1 0.16 in. (4.23 mm) 0.16 in. (4.23 mm)

2 0.2 in. (5.08 mm) 0.16 in. (4.23 mm)

Chapter 2

Acceptable paper and

other print media 2

Print quality may vary according to the type of

paper you are using.

You can use the following types of print

media: thin paper, plain paper, thick paper,

bond paper, recycled paper, transparencies,

labels or envelopes.

For best results, follow the instructions below:

Use paper made for plain paper copying.

Use paper that is 16 to 28 lb (60 to

105 g/m2).

Use labels and transparencies which are

designed for use in laser machines.

DO NOT put different types of paper in the

paper tray at the same time because it

may cause paper jams or misfeeds.

For proper printing, you must choose the

same paper size from your software

application as the paper in the tray.

Avoid touching the printed surface of the

paper immediately after printing.

When you use transparencies remove

each sheet immediately to prevent

smudging or paper jams.

Use long grain paper with a neutral Ph

value, and a moisture content of approx.

5%.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Handling and using special

paper 2

The machine is designed to work well with

most types of xerographic and bond paper.

However, some paper variables may have an

effect on print quality or handling reliability.

Always test samples of paper before

purchasing to ensure desirable performance.

Store paper in its original packaging and keep

it sealed. Keep the paper flat and away from

moisture, direct sunlight and heat.

Some important guidelines when selecting

paper are:

Do not use inkjet paper because it may

cause a paper jam or damage your

machine.

Preprinted paper must use ink that can

withstand the temperature of the

machine’s fusing process (200 degrees

centigrade).

If you use bond paper, paper having a

rough surface or paper that is wrinkled or

creased, the paper may exhibit degraded

performance.

Basis weight 20-24 lb (75-90 g/m2)

Thickness 80-110 µm

Roughness Higher than 20 sec.

Stiffness 90-150 cm3/100

Grain direction Long grain

Volume resistivity 10e9-10e11 ohm

Surface resistivity 10e9-10e12 ohm-cm

Filler CaCO3 (Neutral)

Ash content Below 23 wt%

Brightness Higher than 80%

Opacity Higher than 85%

Loading paper and documents

Types of paper to avoid 2

IMPORTANT

Some types of paper may not perform well

or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

1 0.08 in. (2mm) or greater curl may

cause jams to occur.

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight

specification in this guide

• with tabs and staples

• with letterheads using low temperature

dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed

above, they may damage your machine.

This damage is not covered under any

Brother warranty or service agreement.

Envelopes 2

Most envelopes will be suitable for your

machine. However, some envelopes may

have feed and print-quality problems

because of the way they have been made. A

suitable envelope should have edges with

straight, well-creased folds and the leading

edge should not be thicker than two sheets of

paper. The envelope should lie flat and not be

of baggy or flimsy construction. You should

buy quality envelopes from a supplier who

understands that you will be using the

envelopes in a laser machine.

Envelopes can only be fed from the MP tray.

Do not print envelopes using duplex printing.

We recommend that you print a test envelope

to make sure the print results are what you

want before you print or purchase a large

quantity of envelopes.

Check the following:

Envelopes should have a lengthwise

sealing flap.

The sealing flaps should be folded crisply

and correctly (irregularly cut or folded

envelopes may cause paper jams).

Envelopes should consist of two layers of

paper in the area circled in figure below.

1 Feeding direction

Envelope joints that are sealed by the

manufacturer should be secure.

We recommend that you do not print

within 0.6 in. (15 mm) of the edges of

envelopes.

Chapter 2

Types of envelopes to avoid 2

IMPORTANT

DO NOT use envelopes:

• that are damaged, curled, wrinkled or

an unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie

strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing

on them)

• that were previously printed by a laser

machine

• that are pre-printed on the inside

• that cannot be arranged neatly when

stacked

• that are made of paper that weighs

more than the paper weight

specifications for the machine

• with edges that are not straight or

consistently square

• with windows, holes, cut-outs or

perforations

• with glue on surface as shown in figure

below

• with double flaps as shown in figure

below

• with sealing flaps that have not been

folded at purchase

• with sealing flaps as shown in figure

below

• with each side folded as shown in

figure below

If you use any of the types of envelopes

listed above, they may damage your

machine. This damage is not covered

under any Brother warranty or service

agreement.

Occasionally you may experience paper

feed problems caused by the thickness,

size and flap shape of the envelopes you

are using.

Loading paper and documents

Labels 2

The machine will print on most types of labels

designed for use with a laser machine. Labels

should have an adhesive that is acrylic-based

since this material is more stable at the high

temperatures in the fuser unit. Adhesives

should not come in contact with any part of

the machine, because the label stock may

stick to the drum unit or rollers and cause

jams and print quality problems. No adhesive

should be exposed between the labels.

Labels should be arranged so that they cover

the entire length and width of the sheet. Using

labels with spaces may result in labels

peeling off and causing serious jams or print

problems.

All labels used in this machine must be able

to withstand a temperature of 392 degrees

Fahrenheit (200 degrees centigrade) for a

period of 0.1 seconds.

Label sheets should not exceed the paper

weight specifications described in this User’s

Guide. Labels exceeding this specification

may not feed or print properly and may cause

damage to your machine.

Labels can be fed from the MP Tray.

Types of labels to avoid 2

Do not use labels that are damaged, curled,

wrinkled or an unusual shape.

IMPORTANT

Avoid feeding labels with the carrier sheet

exposed because your machine will be

damaged.

Chapter 2

Loading documents 2

Using the automatic

document feeder (ADF) 2

The ADF can hold up to 50 pages and feeds

each sheet individually. Use standard 20 lb

(80 g/m2) paper and always fan the pages

before putting them in the ADF.

Recommended environment 2

IMPORTANT

• DO NOT leave thick documents on the

scanner glass. If you do this, the ADF may

jam.

• DO NOT use paper that is curled,

wrinkled, folded, ripped, stapled, paper-

clipped, pasted or taped.

• DO NOT use cardboard, newspaper or

fabric.

• To avoid damaging your machine while

using the ADF, DO NOT pull on the

document while it is feeding.

Note

To scan non-standard documents see

Using the scanner glass on page 21.

Make sure documents written with ink are

completely dry.

Documents to be faxed must be from 5.8

to 8.5 in. (148 to 215.9 mm) wide and from

5.8 to 14 in. (148 to 355.6 mm) long, and

of a standard weight [20 lb (80 g/m2)].

aUnfold the ADF document output

support flap (1) and the ADF support

flap (2).

bFan the pages well.

cPlace your document face up, top edge

first in the ADF until you feel it touch the

feed roller.

dAdjust the paper guides (1) to fit the

width of your document.

Temperature: 68° F to 86° F (20 to 30° C)

Humidity: 50% - 70%

Paper: Xerox 4200 (20 lb/Letter)

Loading paper and documents

Using the scanner glass 2

You can use the scanner glass to fax, copy or

scan pages of a book or one page at a time.

Documents can be up to 8.5 in. wide and

14 in. long (215.9 mm wide and 355.6 mm

long).

Note

To use the scanner glass, the ADF must

be empty.

aLift the document cover.

bUsing the document guidelines on the

left, center the document face down on

the scanner glass.

cClose the document cover.

IMPORTANT

If the document is a book or is thick do not

slam the cover or press on it.

Mode Timer 3

The machine has three mode keys on the

control panel: Fax, Scan, and Copy.

You can set how much time the machine

takes after the last Copy or Scan operation to

return to Fax mode. If you choose Off, the

machine will stay in the mode you used last.

This setting also sets the time the machine

will change from individual user to the Public

user when using Secure Function Lock. (See

Switching Users on page 33.)

aPress Menu, 1, 1.

11.Mode Timer

a2 Mins

5 Mins

bOff

Select ab or OK

bPress a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or

Off.

Press OK.

cPress Stop/Exit.

Paper settings 3

Paper Type 3

Set up the machine for the type of paper you

are using. This will give you the best print

quality.

aDo one of the following:

To set the paper type for the

MP Tray press Menu, 1, 2, 1, 1.

To set the paper type for Tray#1

press Menu, 1, 2, 1, 2.

To set the paper type for Tray#2 1

press Menu, 1, 2, 1, 3 if you installed

the optional tray.

1Tray#2 Only or T2 appears only if the

optional tray is installed.

21.Paper Type

1.MP Tray

aPlain

bThick

Select ab or OK

bPress a or b to choose Thin, Plain,

Thick, Thicker, Transparency or

Recycled Paper.

Press OK.

cPress Stop/Exit.

Note

You can choose Transparency for Tray #1

and the MP Tray.

General Setup 3

General Setup

Paper Size 3

You can use ten sizes of paper for printing

copies: Letter, Legal, Executive, A5, A5 L,

A6, B5, B6, Folio and A4 and four sizes for

printing faxes: A4, Letter, Legal or

Folio (8.5"×13").

When you change the size of paper in the

tray, you will also need to change the setting

for paper size at the same time so your

machine can fit the document or an incoming

fax on the page.

aDo one of the following:

To set the paper size for the

MP Tray press Menu, 1, 2, 2, 1.

To set the paper size for Tray#1

press Menu, 1, 2, 2, 2.

To set the paper size for Tray#2 1

press Menu, 1, 2, 2, 3 if you installed

the optional tray.

1Tray#2 Only or T2 appears only if the

optional tray is installed.

22.Paper Size

1.MP Tray

aLetter

bLegal

Select ab or OK

bPress a or b to choose , Letter,

Legal, Executive, A5, A5 L, A6, B5,

B6, Folio, A4 or Any.

Press OK.

cPress Stop/Exit.

Note

•Any size appears only when you choose

the MP tray.

• If you choose Any for the MP Tray Paper

Size: You must choose MP Only for the

Tray Use setting. You cannot use the Any

Paper Size selection for the MP tray when

making N in 1 copies. You must choose

one of the other available Paper Size

selections for the MP tray.

•A5 L and A6 size are not available for the

optional Tray #2.

• If you chose Transparency for the

Paper Type you will only be able to

choose Letter, Legal, Folio or A4

size paper in step b.

Tray Use in copy mode 3

You can change the priority tray that the

machine will use for printing copies.

When you choose Tray#1 Only, MP Only

or Tray#2 Only 1, the machine pulls the

paper only from that tray. If the selected tray

is out of paper, No Paper will appear on the

LCD. Insert the paper in the empty tray.

To change the tray setting follow the

instructions below:

aPress Menu, 1, 6, 1.

16.Tray Use

1.Copy

aMP>T1

bT1>MP

Select ab or OK

bPress a or b to choose Tray#1 Only,

Tray#2 Only 1, MP Only,

MP>T1>T2 1 or T1>T2 1>MP.

Press OK.

1Tray#2 Only or T2 appears only if the

optional tray is installed.

cPress Stop/Exit.

Chapter 3

Note

• When loading the documents in the ADF

and MP>T1>T2 or T1>T2>MP is selected,

the machine looks for the tray with the

most suitable paper and pulls paper from

that tray. If no tray has suitable paper, the

machine pulls paper from the higher

priority tray.

• When using the scanner glass, your

document is copied from the higher

priority tray even if more suitable paper is

in another paper tray.

Tray Use in fax mode 3

You can change the default tray that the

machine will use for printing received faxes.

When you choose Tray#1 Only, MP Only

or Tray#2 Only 1, the machine pulls the

paper only from that tray. If the selected tray

is out of paper, No Paper will appear on the

LCD. Insert the paper in the empty tray.

When you choose T1>T2 1>MP, the machine

pulls paper from Tray #1 until it is empty, then

from Tray #2, and then from the MP tray.

When you choose MP>T1>T2 1, the machine

pulls paper from the MP tray until it is empty,

then from Tray #1, and then from Tray #2.

Note

• You can use four sizes of paper for

printing faxes: A4, Letter, Legal or Folio.

When a suitable size is not in any of the

trays received faxes will be stored in the

machine’s memory and Size Mismatch

will appear on the LCD. (For details, see

Error and maintenance messages

on page 139.)

• If the tray is out of paper and received

faxes are in the machine’s memory,

No Paper will appear on the LCD. Insert

paper in the empty tray.

aPress Menu, 1, 6, 2.

16.Tray Use

2.Fax

aMP>T1

bT1>MP

Select ab or OK

bPress a or b to choose Tray#1 Only,

Tray#2 Only 1, MP Only,

MP>T1>T2 1 or T1>T2 1>MP.

Press OK.

1Tray#2 Only or T2 appears only if the

optional tray is installed.

cPress Stop/Exit.

General Setup

Tray Use in print mode 3

You can change the default tray the machine

will use for printing from your computer.

aPress Menu, 1, 6, 3.

16.Tray Use

3.Print

aMP>T1

bT1>MP

Select ab or OK

bPress a or b to choose Tray#1 Only,

Tray#2 Only 1, MP Only,

MP>T1>T2 1 or T1>T2 1>MP.

Press OK.

1Tray#2 Only or T2 appears only if the

optional tray is installed.

cPress Stop/Exit.

Note

• The setting in the printer driver will take

priority over the setting made on the

control panel.

• If the control panel is set to

Tray#1 Only, MP Only or

Tray#2 Only 1 and you choose

Auto Select in the printer driver, the

machine pulls the paper from that tray.

1Tray#2 Only appears only if the optional tray is

installed.

Volume settings 3

Ring volume 3

You can choose a ring volume level from a

range of settings, from High to Off.

While in Fax mode press or to adjust

the volume level. The LCD will show the

current setting, and each key press will

change the volume to the next level. The

machine will keep the new setting until you

change it.

You can also change the ring volume through

the menu:

aPress Menu, 1, 3, 1.

13.Volume

1.Ring

aMed

bHigh

Select ab or OK

bPress a or b to choose Off, Low, Med or

High.

Press OK.

cPress Stop/Exit.

Beeper volume 3

When the beeper is on, the machine will beep

when you press a key, make a mistake, or

after you send or receive a fax. You can

choose a range of volume levels, from High

to Off.

aPress Menu, 1, 3, 2.

13.Volume

2.Beeper

aMed

bHigh

Select ab or OK

bPress a or b to choose Off, Low, Med or

High.

Press OK.

cPress Stop/Exit.

Chapter 3

Speaker volume 3

You can choose a range of speaker volume

levels, from High to Off.

aPress Menu, 1, 3, 3.

13.Volume

3.Speaker

aMed

bHigh

Select ab or OK

bPress a or b to choose Off, Low, Med or

High.

Press OK.

cPress Stop/Exit.

You can also adjust the speaker volume with

the control panel keys.

aPress (Fax).

bPress Hook.

cPress or .

This setting will stay until you change it

again.

dPress Hook.

Automatic daylight

savings time 3

You can set the machine to change

automatically for Daylight Savings Time. It

will set itself forward one hour in the Spring,

and back one hour in the Fall.

aPress Menu 1, 4.

14.Auto Daylight

aOn

bOff

Select ab or OK

bPress a or b to choose On or Off.

Press OK.

cPress Stop/Exit.

General Setup

Ecology features 3

Toner Save 3

You can save toner using this feature. When

you set Toner Save to On, print appears

lighter. The default setting is Off.

a Press Menu, 1, 5, 1.

15.Ecology

1.Toner Save

aOn

bOff

Select ab or OK

bPress a or b to choose On or Off.

Press OK.

cPress Stop/Exit.

Note

We do not recommend Toner Save for

printing Photo or Gray Scale images.

Sleep Time 3

The Sleep Time setting can reduce power

consumption by turning off the fuser while the

machine is idle.

You can choose how long the machine must

be idle before it goes into sleep mode. When

the machine receives a fax, computer data, or

makes a copy, the timer will be reset. The

default setting is 05 minutes.

While the machine is in sleep mode the LCD

will display Sleep. When printing or copying

in sleep mode, there will be a short delay

while the fuser warms up.

aPress Menu 1, 5, 2.

15.Ecology

2.Sleep Time

005Min

Enter & OK Key

bEnter the length of time the machine is

idle before entering sleep mode.

Press OK.

cPress Stop/Exit.

Chapter 3

Turning off the scanner

lamp 3

The scanner lamp stays on for 16 hours

before automatically switching off to preserve

the life of the lamp and reduce power

consumption.

To turn the scanner lamp off manually press

the d and c keys simultaneously. The scanner

lamp will remain turned off until the next time

you use the scanning feature.

Note

Turning the lamp off regularly will reduce

the lamp’s life.

LCD Contrast 3

You can change the contrast to make the

LCD look lighter or darker.

aPress Menu, 1, 7.

17.LCD Contrast

-nnonn+

Select dc&OK

bPress d to make the LCD lighter. Or,

press c to make the LCD darker.

Press OK.

cPress Stop/Exit.

General Setup

Dial Prefix 3

The Dial Prefix setting will automatically dial a

predefined number before every fax number

you dial. For example: If your telephone

system requires a 9 to dial an outside number

use this setting to automatically dial 9 for

every fax you send.

Setting up the prefix number 3

a(USA) Press Menu, 0, 5.

(Canada) Press Menu, 0, 6.

bEnter the prefix number (up to 5 digits)

on the dial pad.

Press OK.

Note

• You can use the numbers 0 to 9, #, l and

!. (Press Hook to display “!”.)

You cannot use ! with any other numbers

or characters.

If your telephone system requires a timed

break recall (hookflash), press Hook to

enter the break.

• (Canada only) If the pulse dialing mode is

on, # and l are not available to use.

cPress Stop/Exit.

Changing the prefix number 3

a(USA) Press Menu, 0, 5.

(Canada) Press Menu, 0, 6.

bDo one of the following:

To change the prefix number, press

To exit without making a change,

press 2 and go to d.

cEnter a new prefix number using the dial

pad (up to 5 digits), press OK.

dPress Stop/Exit.

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public

access to the following machine functions:

PC Print

USB Direct Print

Copy

Fax Tx

Fax Rx

Scan

This feature also prevents users from

changing the Default settings of the machine

by limiting access to the Menu settings.

Before using the security features you must

first enter an administrator password.

Access to restricted operations can be

enabled by creating a restricted user.

Restricted users must enter a user password

to use the machine.

Make a careful note of your password. If you

forget it, you will have to reset the password

stored in the machine. For information about

how to reset the password call Brother

Customer Service.

Note

• Secure Function Lock can be set manually

at the control panel or by using Web

Based Management. We recommend

using Web Based Management to

configure this feature. For more

information, see the Network User’s

Guide on the CD-ROM.

• Only administrators can set limitations

and make changes for each user.

• When Secure Function Lock is on, you

can only use 1.Contrast and

7.Coverpg Setup in the Fax menu.

If Fax Tx is disabled, you cannot use any

function in the Fax menu.

• Polling Receive is enabled only when both

Fax Tx and Fax Rx are enabled.

Setting the password for the

administrator 4

The password you set in these steps is for the

administrator. This password is used to set

up users and to turn Secure Function Lock on

or off. (See Setting up restricted users

on page 32 and Turning Secure Function

Lock on/off on page 33.)

aPress Menu, 1, 8, 1.

18.Security

1.Function Lock

New Passwd:XXXX

Enter & OK Key

bEnter a four-digit number for the

password using numbers 0-9.

Press OK.

cRe-enter the password when the LCD

shows Verify:.

Press OK.

dPress Stop/Exit.

Security features 4

Security features

Changing the password for

the administrator 4

aPress Menu, 1, 8, 1.

18.Security

1.Function Lock

aLock OffiOn

bSet Password

Select ab or OK

bPress a or b to choose Set Password.

Press OK.

cEnter the registered four-digit password.

Press OK.

dEnter a four-digit number for the new

password.

Press OK.

eIf the LCD shows Verify: re-enter the

new password.

Press OK.

fPress Stop/Exit.

Setting up the public user

mode 4

Public user mode restricts the functions that

are available for Public users. Public users do

not need to enter a password to access the

features made available through this setting.

You can set up one Public user.

aPress Menu, 1, 8, 1.

18.Security

1.Function Lock

aLock OffiOn

bSet Password

Select ab or OK

bPress a or b to choose Setup ID.

Press OK.

cEnter the administrator password.

Press OK.

dPress a or b to choose Public.

Press OK.

ePress a or b to choose Enable or

Disable for Fax Tx.

Press OK.

After you have set Fax Tx, repeat this

step for Fax Rx, Copy, Scan,

USB Direct and PC Print.

When you have finished changing

settings press d or c to choose Exit

and press OK.

fPress Stop/Exit.

Chapter 4

Setting up restricted users 4

You can set up users with restrictions and a

password for functions that are available to

them. You can set up more advanced

restrictions, such as by page count or PC

user login name, through Web Based

Management. (For more information, see the

Network User’s Guide on the CD-ROM.) You

can set up to 25 restricted users with

restrictions and a password.

aPress Menu, 1, 8, 1.

18.Security

1.Function Lock

aLock OffiOn

bSet Password

Select ab or OK

bPress a or b to choose Setup ID.

Press OK.

cEnter the administrator password.

Press OK.

dPress a or b to choose User01.

Press OK.

eUse the numeric keys to enter the user

name. (See Entering text on page 193.)

Press OK.

fEnter a four-digit password for the user.

Press OK.

gPress a or b to choose Enable or

Disable for Fax Tx.

Press OK.

After you have set Fax Tx, repeat this

step for Fax Rx, Copy, Scan,

USB Direct and PC Print.

When you have finished changing

settings press d or c to choose Exit

and press OK.

hRepeat steps d to g for entering each

additional user and password.

iPress Stop/Exit.

Note

You cannot use the same name as

another user’s name.

Security features

Turning Secure Function

Lock on/off 4

If you enter the wrong password, the LCD will

show Wrong Password. Re-enter the

correct password.

Turning Secure Function Lock on

aPress Menu, 1, 8, 1.

18.Security

1.Function Lock

aLock OffiOn

bSet Password

Select ab or OK

bPress a or b to choose Lock OffiOn.

Press OK.

cEnter your four-digit administrator

password.

Press OK.

Turning Secure Function Lock off

aPress Menu, 1, 8, 1.

18.Security

1.Function Lock

aLock OniOff

bChange ID

Select ab or OK

bPress a or b to choose Lock OniOff.

Press OK.

cEnter your four-digit administrator

password.

Press OK.

Switching Users 4

This setting allows you to switch between

registered restricted users or Public mode

when Secure Function Lock is turned on.

Changing to the restricted user Mode

aHold down Shift as you press

Secure/Direct.

Function Lock

Change ID

aBrother

bABC

Select ab or OK

bPress a or b to choose your name.

Press OK.

cEnter your four-digit password.

Press OK.

Note

If you press a Mode key that is restricted,

Access Denied will appear on the LCD

and then the machine will ask your name.

If you are a restricted user with access to

this Mode, press a or b to choose your

name and enter your four-digit password.

Changing to the Public Mode

After a restricted user has finished using the

machine, it will return to the Public setting

within the same time as the Mode Timer

setting (Menu, 1, 1). (See Mode Timer

on page 22.) You can also exit from the

restricted user mode by pressing the current

Mode key you are in. Then the LCD will ask

you Go to Public?

Press aor b to choose 1. Yes.

Press OK.

Chapter 4

Setting Lock 4

Setting Lock lets you set a password to stop

other people from accidentally changing your

machine settings.

Make a careful note of your password. If you

forget it, you will have to reset the passwords

stored in the machine. Please call your

administrator or Brother Customer Service.

While Setting Lock is On, you cannot change

the following settings without a password:

Date/Time

Station ID

Quick Dial settings

Mode Timer

Paper Type

Paper Size

Volume

Auto Daylight

Ecology

Tray Use

LCD Contrast

Document Scan

Setting Lock

Secure Function Lock

Dial Restriction

Setting up the password 4

aPress Menu, 1, 8, 2.

18.Security

2.Setting Lock

New Passwd:XXXX

Enter & OK Key

bEnter a four-digit number for the

password using numbers 0-9.

Press OK.

cRe-enter your password when the LCD

shows Verify:.

Press OK.

dPress Stop/Exit.

Security features

Changing your Setting Lock

password 4

aPress Menu, 1, 8, 2.

18.Security

2.Setting Lock

aOn

bSet Password

Select ab or OK

bPress a or b to choose Set Password.

Press OK.

cEnter your four-digit password.

Press OK.

dEnter a four-digit number for the new

password.

Press OK.

eRe-enter your new password when the

LCD shows Verify:.

Press OK.

fPress Stop/Exit.

Turning Setting Lock on/off 4

If you enter the wrong password when

following the instructions below, the LCD will

show Wrong Password. Re-enter the

correct password.

Turning Setting Lock on

aPress Menu, 1, 8, 2.

18.Security

2.Setting Lock

aOn

bSet Password

Select ab or OK

bPress a or b to choose On.

Press OK.

cEnter your four-digit password.

Press OK.

dPress Stop/Exit.

Turning Setting Lock off

aPress Menu, 1, 8, 2.

18.Security

2.Setting Lock

Password:XXXX

Enter & OK Key

bEnter your four-digit password.

Press OK twice.

cPress Stop/Exit.

Chapter 4

Restricting dialing 4

This feature is to prevent users from sending

a fax or call to a wrong number by mistake.

You can set the machine to restrict dialing by

using the dial pad, One Touch, Speed Dial or

LDAP search 1.

If you choose Off, the machine does not

restrict any dialing method.

If you choose Enter # twice, the machine

will prompt you to re-enter the number, and

then if you re-enter the same number

correctly, the machine will start dialing. If you

re-enter the wrong number, the LCD will

show an error message.

If you choose On, the machine will restrict all

fax sending and outbound calls.

1LDAP search is not available for MFC-8480DN and

MFC-8680DN.

Dial pad restriction 4

aPress Menu, 2, 6, 1.

26.Dial Restrict.

1.Dial Pad

aOff

bEnter # twice

Select ab or OK

bPress a or b to choose Off,

Enter # twice or On.

Press OK.

cPress Stop/Exit.

One Touch restriction 4

aPress Menu, 2, 6, 2.

26.Dial Restrict.

2.One Touch Dial

aOff

bEnter # twice

Select ab or OK

bPress a or b to choose Off,

Enter # twice or On.

Press OK.

cPress Stop/Exit.

Speed Dial restriction 4

aPress Menu, 2, 6, 3.

26.Dial Restrict.

3.Speed Dial

aOff

bEnter # twice

Select ab or OK

bPress a or b to choose Off,

Enter # twice or On.

Press OK.

cPress Stop/Exit.

LDAP server restriction

(MFC-8690DW and

MFC-8890DW) 4

aPress Menu, 2, 6, 4.

26.Dial Restrict.

4.LDAP server

aOff

bEnter # twice

Select ab or OK

bPress a or b to choose Off,

Enter # twice or On.

Press OK.

cPress Stop/Exit.

Note

• The Enter # twice setting will not work

if you use an external phone or press

Hook before entering the number. You will

not be asked to re-enter the number.

• You can not restrict dialing when you use

Redial/Pause.

• If you chose On or Enter # twice, you

can not use the Broadcasting feature and

can not combine quick dial numbers when

dialing.

Section II

Fax II

Sending a fax 38

Receiving a fax 48

Telephone services and external devices 54

Dialing and storing numbers 63

Remote Fax Options 71

Polling 78

Printing reports 80

How to fax 5

Entering fax mode 5

To enter fax mode press (Fax), and the

key will glow blue.

Sending a single-sided fax

from the ADF 5

Using the ADF to send your faxes is the

easiest way. To cancel a fax in progress

press Stop/Exit.

aMake sure you are in Fax mode .

bPlace your document face up in the

ADF.

cDial the fax number. (See How to dial

on page 63.)

dPress Start.

The machine scans the pages into

memory and then sends the document.

Note

If the Out of Memory message appears

while scanning a document into memory,

press Stop/Exit to cancel or Start to send

the scanned pages.

Sending a 2-sided fax from

the ADF (MFC-8680DN,

MFC-8690DW and

MFC-8890DW) 5

You can send a 2-sided document from the

ADF. To cancel a fax in progress press

Stop/Exit.

aMake sure you are in Fax mode .

bPlace your document in the ADF.

cPress Duplex.

dDial the fax number. (See How to dial

on page 63.)

ePress Start.

The machine will now scan and send your

document.

Note

• Legal size 2-sided documents cannot be

faxed from the ADF.

• When the machine is ready to scan a

2-sided document the LCD shows for

Duplex in the lower right corner.

Sending a fax 5

Sending a fax

Changing a 2-sided fax layout

You need to choose the duplex scanning

format before you send a fax. The format you

choose will depend on the layout of your

2-sided document.

aPress Menu, 1, 9, 3.

19.Document Scan

3.Duplex Scan

aLong edge

bShort edge

Select ab or OK

bDo one of the following:

If your document is flipped on the

Long edge, press a or b to choose

Long edge.

Press OK.

If your document is flipped on the

Short edge, press a or b to choose

Short edge.

Press OK.

cPress Stop/Exit.

Sending a fax from the

scanner glass 5

You can use the scanner glass to fax the

pages of a book, or a single page at a time.

The documents can be up to Letter, A4, Legal

or Folio size. Press Stop/Exit to cancel a fax

in progress.

aMake sure you are in Fax mode .

bPlace your document face down on the

scanner glass.

cDial the fax number. (See How to dial

on page 63.)

dPress Start.

The machine starts scanning the first

page.

eAfter the machine scans the page, the

LCD will prompt you to choose one of

the options below:

Flatbed Fax:

Next Page?

a1.Yes

b2.No (Send)

Select ab or OK

Press 1 to send another page. Go to

step f.

Press 2 or Start to send the

document. Go to step g.

fPlace the next page on the scanner

glass, press OK. Repeat steps e and f

for each additional page.

Flatbed Fax:

Set Next Page

Then Press OK

gYour machine will automatically send

the fax.

Long edge

Portrait Landscape

Short edge

Portrait Landscape

Chapter 5

Note

When faxing multiple pages from the

scanner glass, real time transmission

should be set to Off. (See Real Time

Transmission on page 45.)

Faxing A4/Legal/Folio size

documents from the scanner

glass 5

When faxing A4/Legal/Folio size documents,

you need to set the scan glass size to A4or

Legal/Folio otherwise a portion of your

faxes will be missing.

aMake sure you are in Fax mode .

bPress Menu, 1, 9, 1.

19.Document Scan

1.Glass ScanSize

aLetter

bLegal/Folio

Select ab or OK

cPress a or b to choose A4 or

Legal/Folio.

Press OK.

dPress Stop/Exit.

Canceling a fax in progress 5

Press Stop/Exit to cancel the fax. If you

press Stop/Exit while the machine is dialing

or sending, the LCD will show as below:

Clear Fax?

a1.Yes

b2.No

Select ab or OK

Press 1 to cancel the fax.

Sending a fax

Broadcasting 5

Broadcasting lets you send the same fax

message to more than one fax number. You

can include Groups, One Touch, Speed Dial

numbers and up to 50 manually dialed

numbers in the same broadcast.

You can broadcast up to 390 different

numbers. This will depend on how many

groups, access codes or credit card numbers

you have stored, and on how many delayed

or stored faxes in memory.

Note

Use Search/Speed Dial to help you

choose numbers easily.

aMake sure you are in Fax mode .

bLoad your document.

cEnter a number.

Press OK.

You can use either a One Touch, Speed

Dial, a Group number, or a number

manually entered using the dial pad.

(See How to dial on page 63.)

dRepeat step c until you have entered

all the fax numbers you want to

broadcast to.

ePress Start.

After the broadcast is finished the machine

will print a broadcast report to let you know

the results.

Note

• The scan profile of the One-Touch,

Speed-Dial or Group number you chose

first will be applied to the broadcast.

• (MFC-8690DW and MFC-8890DW) If the

Fax Resolution setting of the fax number

you chose first is S.Fine and you enter a

stored I-Fax number, Select Std/Fine

will appear on the LCD. Press Stop/Exit.

Press Resolution and choose

Standard, Fine or Photo then re-enter

the I-Fax number. If you want to enter

another number, go back to step c.

Canceling a Broadcast in

progress 5

While broadcasting you can cancel the fax

currently being sent or the whole broadcast

job.

aPress Menu, 2, 7.

The LCD will display the Broadcast job

number followed by the fax number

being dialed (for example,

#001 0123456789) and the broadcast

job number (for example,

Broadcast#001).

27.Remaining Jobs

a#001 0123456789

bBroadcast#001

Select ab or OK

bPress a or b to choose the job number

you want to cancel.

Press OK.

cPress 1 to clear the job number or 2 to

exit.

If you chose to only cancel the fax

currently being sent in step b, the

machine will ask you if you want to

cancel the broadcast. Press 1 to clear

the whole broadcast job or 2 to exit.

dPress Stop/Exit.

Chapter 5

Additional sending

operations 5

Sending faxes using multiple

settings 5

Before you send a fax, you can change any

combination of these settings: contrast,

resolution, overseas mode, delayed fax timer,

polling transmission, real time transmission

or cover page settings.

aMake sure you are in Fax mode .

After each setting is accepted, the LCD

asks if you want to enter more settings:

22.Setup Send

Other Settings?

a1.Yes

b2.No

Select ab or OK

bDo one of the following:

To choose more settings, press 1.

The LCD returns to the Setup Send

menu so you can choose another

setting.

If you have finished choosing

settings, press 2 and go to the next

step for sending your fax.

Electronic cover page 5

This feature will not work unless you have

already programmed your Station ID. (See

the Quick Setup Guide.)

You can automatically send a cover page

with every fax. Your cover page includes your

Station ID, a comment, and the name (or

number) stored in the One Touch or Speed

Dial memory.

By choosing Next Fax:On you can also

display the number of pages on the cover

page.

You can choose one of the following preset

comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of your

own, up to 27 characters long. Use the chart

on page 193 for help entering characters.

(See Composing your own comments

on page 43.)

5.(User Defined)

6.(User Defined)

Sending a fax

Composing your own comments 5

You can set up two comments of your own.

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 8.

22.Setup Send

8.Coverpage Msg

a5.

b6.

Select ab or OK

cPress a or b to choose 5. or 6. to store

your own comment.

Press OK.

dEnter your own comment using the dial

pad.

Press OK.

Use the chart on page 193 for help entering

characters.

Send a cover page for the next fax 5

If you want to send a cover page only for the

next fax, your machine will ask you to enter

the number of pages you are sending so it

can be printed on the cover page.

aMake sure you are in Fax mode .

bLoad your document.

cPress Menu, 2, 2, 7.

22.Setup Send

7.Coverpg Setup

aNext Fax:On

bNext Fax:Off

Select ab or OK

dPress a or b to choose Next Fax:On

(or Next Fax:Off).

Press OK.

ePress a or b to choose a comment.

Press OK.

fEnter two digits to show the number of

pages you are sending.

Press OK.

For example, enter 0, 2 for 2 pages or 0,

0 to leave the number of pages blank. If

you make a mistake, press d or

Clear/Back to back up and re-enter the

number of pages.

Send a cover page for all faxes 5

You can set the machine to send a cover

page whenever you send a fax.

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 7.

22.Setup Send

7.Coverpg Setup

aNext Fax:On

bNext Fax:Off

Select ab or OK

cPress a or b to choose On (or Off).

Press OK.

dPress a or b to choose a comment.

Press OK.

Using a printed cover page 5

If you want to use a printed cover page that

you can write on, you can print the sample

page and attach it to your fax.

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 7.

22.Setup Send

7.Coverpg Setup

aNext Fax:On

bNext Fax:Off

Select ab or OK

cPress a or b to choose Print Sample.

Press OK.

dPress Start.

eAfter the machine print a copy of your

cover page, press Stop/Exit.

Chapter 5

Contrast 5

For most documents the default setting of

Auto will give the best results. It

automatically chooses the suitable contrast

for your document.

If your document is very light or dark,

changing the contrast may improve the

quality of the fax.

Use Dark to make the faxed document

lighter.

Use Light to make the faxed document

darker.

aMake sure you are in Fax mode .

bLoad your document.

cPress Menu, 2, 2, 1.

22.Setup Send

1.Contrast

aAuto

bLight

Select ab or OK

dPress a or b to choose Auto, Light or

Dark.

Press OK.

Note

Even if you choose Light or Dark, the

machine will send the fax using the Auto

setting if you choose Photo as the Fax

Resolution.

Changing Fax Resolution 5

The quality of a fax can be improved by

changing the Fax Resolution. Resolution can

be changed for the next fax or for all faxes.

To change the Fax Resolution setting

for the next fax 5

aMake sure you are in Fax mode .

bLoad your document.

cPress Resolution, then a or b to choose

the resolution.

Press OK.

To change the default Fax Resolution

setting 5

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 2.

22.Setup Send

2.Fax Resolution

aStandard

bFine

Select ab or OK

cPress a or b to choose the resolution

you want.

Press OK.

Note

You can choose four different resolution

settings.

Standard Suitable for most typed

documents.

Fine Good for small print and transmits a

little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of gray or is a photograph.

This has the slowest transmission time.

Sending a fax

Dual access 5

You can dial a number, and start scanning the

fax into memory—even when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD will show the new

job number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

Note

If you get an Out of Memory message

while scanning the first page of a fax,

press Stop/Exit to cancel scanning. If you

get an Out of Memory message while

scanning a subsequent page, you can

press Start to send the pages scanned so

far, or press Stop/Exit to cancel the

operation.

Real Time Transmission 5

When you are sending a fax, the machine will

scan the documents into the memory before

sending. Then, as soon as the telephone line

is free, the machine will start dialing and

sending.

If the memory is full, the machine will send the

document in real time (even if

Real Time TX is set to Off).

Sometimes, you may want to send an

important document immediately, without

waiting for memory transmission. You can set

Real Time TX to On for all documents or

Next Fax:On for the next fax only.

Note

In Real Time Transmission, the automatic

redial feature does not work when using

the scanner glass.

Sending in real time for all faxes 5

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 5.

22.Setup Send

5.Real Time TX

aOn

bOff

Select ab or OK

cPress a or b to choose On.

Press OK.

Sending in real time for the next fax

only 5

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 5.

22.Setup Send

5.Real Time TX

aOn

bOff

Select ab or OK

cPress a or b to choose Next Fax:On.

Press OK.

Chapter 5

Overseas Mode 5

If you are having difficulty sending a fax

overseas due to a bad connection, then

turning on Overseas Mode may help.

This is a temporary setting, and will only be

active for your next fax.

aMake sure you are in Fax mode .

bLoad your document.

cPress Menu, 2, 2, 9.

22.Setup Send

9.Overseas Mode

aOn

bOff

Select ab or OK

dPress a or b to choose On or Off.

Press OK.

Delayed Fax 5

You can store up to 50 faxes in the memory

to be sent within a twenty four hour period.

aMake sure you are in Fax mode .

bLoad your document.

cPress Menu, 2, 2, 3.

22.Setup Send

3.Delayed Fax

Set Time=00:00

Enter & OK Key

dEnter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM)

Press OK.

Note

The number of pages you can scan into

the memory depends on the amount of

data printed on each page.

Delayed batch transmission 5

Before sending the delayed faxes, your

machine will help you economize by sorting

all the faxes in the memory by destination and

scheduled time.

All delayed faxes that are scheduled to be

sent at the same time to the same fax number

will be sent as one fax to save transmission

time.

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 4.

22.Setup Send

4.Batch TX

aOn

bOff

Select ab or OK

cPress a or b to choose On or Off.

Press OK.

dPress Stop/Exit.

Sending a fax

Checking and canceling

waiting jobs 5

Check which jobs are still waiting in the

memory to be sent. If there are no jobs, the

LCD will show No Jobs Waiting. You can

cancel a fax job that is stored and waiting in

the memory.

aPress Menu, 2, 7.

The number of jobs still to be sent will be

displayed.

bDo one of the following:

Press a or b to scroll though the

waiting jobs, press OK to choose a

job, and then press 1 to cancel it.

Press 2 to exit without canceling.

cWhen you have finished, press

Stop/Exit.

Sending a fax manually 5

Manual transmission 5

Manual transmission lets you hear the

dialing, ringing and fax-receiving tones while

sending a fax.

aMake sure you are in Fax mode .

bLoad your document.

cPress Hook and listen for a dial tone.

Or pick up the handset of the external

telephone and listen for a dial tone.

dDial the fax number you want to call.

eWhen you hear the fax tone, press

Start.

If you are using the scanner glass,

press 1 to send a fax.

fIf you picked up the handset of an

external telephone, replace it.

Sending a fax at the end of a

conversation 5

At the end of a conversation you can send a

fax to the other party before you both hang

up.

aAsk the other party to wait for fax tones

(beeps) and then to press the Start or

Send key before hanging up.

bMake sure you are in Fax mode .

cLoad your document.

dPress Start.

 If you are using the scanner glass,

press 1 to send a fax.

eReplace the handset of an external

telephone.

Out of memory message 5

If you get an Out of Memory message

while scanning the first page of a fax, press

Stop/Exit to cancel the fax.

If you get an Out of Memory message

while scanning a subsequent page, you will

have the option to press Start to send the

pages scanned so far, or to press Stop/Exit

to cancel the operation.

Note

If you get an Out of Memory message

while faxing and you do not want to delete

your stored faxes to clear the memory,

you can send the fax in real time. (See

Real Time Transmission on page 45.)

Choose the correct Receive Mode 6

The correct Receive mode is determined by the external devices and telephone subscriber

services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the

Brother machine.

Receiving a fax 6

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term "Distinctive Ring" but different telephone companies may have other names for this

service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call,

Date Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. (See Distinctive Ring

on page 54 for instructions on setting up your machine using this feature.)

Will you be using Voice Mail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility

that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. (See

Voice Mail on page 54 for instructions on setting up your machine using this service.)

Will you be using a Telephone Answering Device on the same telephone line as your Brother

machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are

stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode.

(See Connecting an external TAD (telephone answering device) on page 57.)

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. (See

Fax Only on page 49.)

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the

same line. Choose Fax/Tel as your receive mode. (See Fax/Tel on page 49.)

Important Note: You can not receive voice messages on either Voice Mail or an answering

machine when choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the telephone line and must answer every call

yourself. (See Manual on page 49.)

To set the receive mode follow the instructions below:

aPress Menu, 0, 1.

bPress a or b to choose the receive mode.

Press OK.

cPress Stop/Exit.

01.Receive Mode

aFax Only

Fax/Tel

bExternal TAD

Select ab or OK

The LCD will display the current receive mode.

Receiving a fax

Using receive modes 6

Some receive modes answer automatically

(Fax Only and Fax/Tel). You may want to

change the Ring Delay before using these

modes. (See Ring Delay on page 50.)

Fax Only 6

Fax Only mode will automatically answer

every call as a fax.

Fax/Tel 6

Fax/Tel mode helps you automatically

manage incoming calls, by recognizing

whether they are fax or voice calls and

handling them in one of the following ways:

Faxes will be automatically received.

Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast

double ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only)

on page 50 and Ring Delay on page 50.)

Manual 6

Manual mode turns off all automatic

answering functions unless you are using the

Distinctive Ring Receive feature.

To receive a fax in Manual mode lift the

handset of the external telephone or press

Hook. When you hear fax tones (short

repeating beeps), press Start, and then press

2 to receive a fax. You can also use the Easy

Receive feature to receive faxes by lifting a

handset on the same line as the machine.

(Also see Easy Receive on page 51.)

External TAD 6

External TAD mode lets an external

answering device manage your incoming

calls. Incoming calls will be handled in the

following ways:

Faxes will be automatically received.

Voice callers can record a message on the

external TAD.

(For more information see Connecting an

external TAD (telephone answering device)

on page 57.)

Chapter 6

Receive Mode settings 6

Ring Delay 6

The Ring Delay setting sets the number of

times the machine rings before it answers in

Fax Only and Fax/Tel modes.

If you have external or extension telephones

on the same line as the machine, keep the

Ring Delay setting of 4. (See Using external

and extension telephones on page 60 and

Easy Receive on page 51.)

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 1.

21.Setup Receive

1.Ring Delay

a03

b04

Select ab or OK

cPress a or b to choose 00, 01, 02, 03 or

04 for how many times the line rings

before the machine answers.

Press OK.

dPress Stop/Exit.

Note

Choose 00 in step c to have the machine

answer immediately.

F/T Ring Time

(Fax/Tel mode only) 6

When somebody calls your machine, you and

your caller will hear the normal telephone ring

sound. The number of rings is set by the Ring

Delay setting.

If the call is a fax, then your machine will

receive it; however, if it is a voice call the

machine will sound the F/T ring (a fast

double-ring) for the time you have set in the

F/T Ring Time setting. If you hear the F/T ring

it means that you have a voice caller on the

line.

Because the F/T ring is made by the machine,

extension and external telephones will not

ring; however, you can still answer the call on

any telephone. (For more information see

Using Remote Codes on page 61.)

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 2.

21.Setup Receive

2.F/T Ring Time

a20 Secs

b30 Secs

Select ab or OK

cPress a or b to choose how long the

machine will ring to alert you that you

have a voice call (20, 30, 40 or 70

seconds).

Press OK.

dPress Stop/Exit.

Receiving a fax

Easy Receive 6

If Easy Receive is On:6

The machine can receive a fax automatically,

even if you answer the call. When you see

Receiving on the LCD or hear a click on the

phone line through the handset you are

using, just replace the handset. Your

machine will do the rest.

If Easy Receive is Off:6

If you are at the machine and answer a fax

call first by lifting an external handset, then

press Start, and then press 2 to receive.

If you answered at an extension telephone

press l51. (See Using external and

extension telephones on page 60.)

Note

• If this feature is set to On, but your

machine does not connect a fax call when

you lift an extension telephone handset,

press the fax receive code l51.

• If you send faxes from a computer on the

same telephone line and the machine

intercepts them, set Easy Receive to Off.

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 3.

21.Setup Receive

3.Easy Receive

aOn

bOff

Select ab or OK

cPress a or b to choose On or Off.

Press OK.

dPress Stop/Exit.

Setting the Print Density 6

You can adjust the Print Density setting to

make your printed pages darker or lighter.

aMake sure you are in Fax mode .

b Press Menu, 2, 1, 6.

21.Setup Receive

6.Print Density

-nnonn+

Select dc&OK

cPress d to make the print darker.

Or, press c to make the print lighter.

Press OK.

dPress Stop/Exit.

Chapter 6

Additional receiving

operations 6

Printing a reduced incoming

fax 6

If you choose On, the machine automatically

reduces each page of an incoming fax to fit on

one page of A4, Letter, Legal or Folio size

paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting (Menu, 1, 2, 2).

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 5.

21.Setup Receive

5.Auto Reduction

aOn

bOff

Select ab or OK

cPress a or b to choose On or Off.

Press OK.

dPress Stop/Exit.

Duplex (2-sided) printing for

Fax mode 6

Your machine can automatically print

received faxes onto both sides of the paper

when Duplex is set to On.

You can use Letter, Legal, A4 or

Folio (8.5"×13") size paper for this function

(16 to 28 lb/60 to 105 g/m2).

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 9.

21.Setup Receive

9.Duplex

aOn

bOff

Select ab or OK

cPress a or b to choose On (or Off).

Press OK.

dPress Stop/Exit.

Note

When you turn on Duplex the Auto

Reduction feature is also turned on.

Receiving a fax

Setting the Fax Receive

Stamp 6

You can set the machine to print the received

date and time in the top center of each

received fax page.

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 8.

21.Setup Receive

8.Fax Rx Stamp

aOn

bOff

Select ab or OK

cPress a or b to choose On or Off.

Press OK.

dPress Stop/Exit.

Note

• The received time and date will not appear

when using Internet Fax.

• Make sure you have set the current date

and time in the machine.

Receiving a fax at the end of a

conversation 6

At the end of a conversation you can ask the

other party to send you a fax before you both

hang up.

aAsk the other party to place the

document in their machine and to press

the Start or Send key.

bWhen you hear the CNG tones (slowly

repeating beeps), press Start.

cPress 2 to receive a fax.

dReplace the external handset.

Printing a fax from the

memory 6

If you are using the Fax Storage feature

(Menu, 2, 5, 1), you can still print a fax from

the memory when you are at your machine.

(See Fax Storage on page 72.)

aPress Menu, 2, 5, 3.

25.Remote Fax Opt

3.Print Fax

Press Start

bPress Start.

cPress Stop/Exit.

Receiving faxes into memory

when the paper tray is empty 6

As soon as the paper tray becomes empty

during fax reception, the LCD shows

No Paper and begins receiving faxes into

the machine’s memory. Put some paper in

the paper tray. (See Loading paper and print

media on page 10.)

The machine will carry on receiving the fax,

with the remaining pages being stored in

memory, if enough memory is available.

Further incoming faxes will also be stored into

memory until the memory is full. When the

memory is full the machine will stop

automatically answering calls. To print the

faxes, put fresh paper in the tray.

Telephone line

services 7

Voice Mail 7

If you have Voice Mail on the same telephone

line as your Brother machine, Voice Mail and

the Brother machine will conflict with each

other when receiving incoming calls.

For example, if your Voice Mail is set to

answer after 4 rings and your Brother

machine is set to answer after 2 rings, then

your Brother machine will answer first. This

will prevent callers from being able to leave a

message in your Voice Mail.

Similarly, if your Brother machine is set to

answer after 4 rings and your Voice Mail is set

to answer after 2 rings, then your Voice Mail

will answer first. This will prevent your Brother

machine from being able to receive an

incoming fax, since Voice Mail cannot

transfer the incoming fax back to the Brother

machine.

To avoid conflicts between your Brother

machine and your Voice Mail service, do one

of the following:

Get the Distinctive Ring service from your

telephone company. Distinctive Ring is a

feature of your Brother machine that allows a

person with one line to receive fax and voice

calls through two different telephone

numbers on that one line. Brother uses the

term ’Distinctive Ring,’ but telephone

companies market the service under a variety

of names, such as Custom Ringing,

Personalized Ring, Smart Ring, RingMaster,

Ident-A-Ring, Ident-A-Call, Data Ident-A-Call,

Teen Ring, and SimpleBiz Fax & Alternate

Number Ringing. This service establishes a

second telephone number on the same line

as your existing telephone number, and each

number has its own ring pattern.

Typically, the original number rings with the

standard ring pattern and is used for

receiving voice calls, and the second number

rings with a different ring pattern and is used

for receiving faxes. (See Distinctive Ring

on page 54.)

Set your Brother machine’s Receive Mode to

"Manual". Manual Mode requires that you

answer every incoming call if you want to be

able to receive a fax. If the incoming call is a

telephone call, then complete the call as you

normally would. If you hear fax sending tones

you must transfer the call to the Brother

machine. (See Using external and extension

telephones on page 60.) Unanswered fax

and voice calls will go to your Voice Mail. (To

set the machine in MANUAL Mode, see

Choose the correct Receive Mode

on page 48.)

Distinctive Ring 7

Distinctive Ring is a function of your Brother

machine that allows a person with one line to

receive fax and voice calls through two

different phone numbers on that one line.

Brother uses the term "Distinctive Ring," but

telephone companies market the service

under a variety of names, such as Smart

Ring, Ring Master or Ident-a-Ring. This

service establishes a second telephone

number on the same line as your existing

telephone number, and each number has its

own ring pattern. Typically, the original

number rings with the standard ring pattern

and is used for receiving voice calls, and the

second number rings with a different ring

pattern and is used for receiving faxes.

Telephone services and external

devices 7

Telephone services and external devices

Note

• You must pay for your telephone

company's Distinctive Ring service before

you program the machine to work with it.

• Please call your telephone company for

availability and rates.

What does your telephone company’s

‘Distinctive Ring’ do? 7

Your telephone company’s Distinctive Ring

service allows you to have more than one

number on the same telephone line. If you

need more than one telephone number, it

is cheaper than paying for an extra line.

Each telephone number has its own

distinctive ring pattern, so you will know

which telephone number is ringing. This is

one way you can have a separate telephone

number for your machine.

Note

Please call your telephone company for

availability and rates.

What does Brother’s ‘distinctive ring’

do? 7

The Brother machine has a Distinctive Ring

feature that allows you to use your machine to

take full advantage of the telephone

company’s Distinctive Ring service. The new

telephone number on your line can just

receive faxes.

Note

You must pay for your telephone

company’s Distinctive Ring service before

you program the machine to work with it.

Do you have Voice Mail? 7

If you have Voice Mail on the telephone line

that you will install your new machine on,

there is a strong possibility that Voice Mail

and the machine will conflict with each other

while receiving incoming calls. However, the

Distinctive Ring feature allows you to use

more than one number on your line, so

both Voice Mail and the machine can work

together without any problems. If each one

has a separate telephone number, neither will

interfere with the other’s operations.

If you decide to get the Distinctive Ring

service from the telephone company, you will

need to follow the directions below to

‘register’ the new Distinctive Ring pattern

they give you. This is so your machine can

recognize its incoming calls.

Note

You can change or cancel the Distinctive

Ring pattern at any time. You can switch it

off temporarily, and turn it back on later.

When you get a new fax number, make

sure you reset this feature.

Chapter 7

Before you choose the ring pattern to

You can only register one Distinctive Ring

pattern with the machine. Some ring patterns

cannot be registered. The ring patterns below

are supported by your Brother machine.

gives you.

Note

• Ring Pattern #1 is often called Short-Short

and is the most commonly used.

• If the ring pattern you received is not on

this chart, please call your telephone

company and ask for one that is

shown.

The machine will only answer calls to its

registered number.

The first two rings are silent on the

machine. This is because the fax must

<<listen>> to the ring pattern (to compare

it to the pattern that was ‘registered’).

(Other telephones on the same line will

ring.)

If you program the machine properly, it will

recognize the registered ring pattern of the

‘fax number’ within 2 ring patterns and

then answer with a fax tone. When the

‘voice number’ is called, the machine will

not answer.

Registering the distinctive ring pattern

Very important! 7

After you have set the Distinctive Ring feature

to On, your Distinctive Ring number will

receive faxes automatically. The receive

mode is automatically set to Manual and you

cannot change it to another receive mode

while Distinctive Ring is set to On. This

ensures the Brother machine will only answer

the Distinctive Ring number and not interfere

when your main telephone number is called.

aPress Menu, 2, 0, 2.

20.Miscellaneous

2.Distinctive

aOff

bSet

Select ab or OK

bPress a or b to choose Set.

cPress OK.

dPress a or b to choose the prestored ring

pattern you want to use.

Press OK.

(You will hear each pattern as you scroll

through the four patterns. Make sure

you choose the pattern that the

telephone company gave you.)

ePress Stop/Exit.

Distinctive Ring is now set to On.

Ring

Pattern Rings

1 long-long

2 short-long-short

3 short-short-long

4 very long

(normal pattern)

Telephone services and external devices

Turning off distinctive ring 7

aPress Menu, 2, 0, 2.

20.Miscellaneous

2.Distinctive

aOn

bOff

Select ab or OK

bPress a or b to choose Off.

Press OK.

cPress Stop/Exit.

Note

If you do not want to receive faxes on your

Distinctive Ring number, you can turn off

Distinctive Ring. The machine will stay in

Manual receive mode so you will need to

set the Receive Mode again. (See Choose

the correct Receive Mode on page 48.)

Connecting an external

TAD (telephone

answering device) 7

You can connect an external Telephone

Answering Device (TAD) to the same line as

your machine. When the TAD answers a call,

your machine will “listen” for the CNG (fax

calling) tones sent by a sending fax machine.

If it hears them it will take over the call and

receive the fax. If it does not hear them, it will

let your TAD take a voice message and the

display will show Telephone.

The external TAD must answer within four

rings (we recommend you set it to two rings).

This is because your machine cannot hear

the CNG tones until the external TAD has

picked up the call. The sending machine will

send CNG tones for only eight to ten seconds

longer. We do not recommend using the toll

saver feature on your external TAD if it needs

more than four rings to activate it.

Unless you are using Distinctive Ring, the

TAD must be connected to the EXT. jack of

the machine.

Before you connect an external TAD

(telephone answering device), remove the

protective cap (2) from the EXT. jack on the

machine.

1TAD

2 Protective Cap

Chapter 7

Note

If you have problems receiving faxes,

reduce the ring delay setting on your

external TAD.

Connections 7

The external TAD must be plugged into the

back of the machine, into the jack labeled

EXT. Your machine cannot work properly if

you plug the TAD into a wall jack (unless you

are using Distinctive Ring).

aPlug the telephone line cord from the

telephone wall jack into the back of the

machine, in the jack labeled LINE.

bPlug the telephone line cord from your

external TAD into the back of the

machine, in the jack labeled EXT. (Make

sure this cord is connected to the TAD at

the TAD’s telephone line jack, and not

its handset jack.)

cSet your external TAD to four rings or

less. (The machine’s Ring Delay setting

does not apply.)

dRecord the outgoing message on your

external TAD.

eSet the TAD to answer calls.

fSet the Receive Mode to

External TAD. (See Choose the

correct Receive Mode on page 48.)

Recording an outgoing

message (OGM) 7

aRecord 5 seconds of silence at the

beginning of your message. This allows

your machine time to listen for fax tones.

bLimit your speaking to 20 seconds.

cEnd your 20-second message by giving

your Fax Receive Code for people

sending manual faxes. For example:

“After the beep, leave a message or

send a fax by pressing l51 and Start.”

Note

We recommend beginning your OGM with

an initial 5 second silence because the

machine cannot hear fax tones over a loud

voice. You may try leaving out this pause,

but if your machine has trouble receiving,

then you should re-record the OGM to

include it.

Special line considerations 7

Roll over telephone lines 7

A roll over telephone system is a group of two

or more separate telephone lines that pass

incoming calls to each other if they are busy.

The calls are usually passed down or “rolled

over” to the next available telephone line in a

preset order.

Your machine can work in a roll over system

as long as it is the last number in the

sequence, so the call cannot roll away. Do not

put the machine on any of the other numbers;

when the other lines are busy and a second

fax call is received, the fax call would be

transferred to a line that does not have a fax

machine. Your machine will work best on a

dedicated line.

Telephone services and external devices

Two-line telephone system 7

A two-line telephone system is nothing more

than two separate telephone numbers on the

same wall outlet. The two telephone numbers

can be on separate jacks (RJ11) or combined

into one jack (RJ14). Your machine must be

plugged into an RJ11 jack. RJ11 and RJ14

jacks may be equal in size and appearance

and both may contain four wires (black, red,

green, yellow). To test the type of jack, plug in

a two-line telephone and see if it can access

both lines. If it can, you must separate the line

for your machine. (See Easy Receive

on page 51.)

Converting telephone wall outlets 7

There are three ways to convert to an RJ11

jack. The first two ways may require

assistance from the telephone company. You

can change the wall outlets from one RJ14

jack to two RJ11 jacks. Or, you can have an

RJ11 wall outlet installed and slave or jump

one of the telephone numbers to it.

The third way is the easiest: Buy a triplex

adapter. You can plug a triplex adapter into

an RJ14 outlet. It separates the wires into two

separate RJ11 jacks (Line 1, Line 2) and a

third RJ14 jack (Lines 1 and 2). If your

machine is on Line 1, plug the machine into

L1 of the triplex adapter. If your machine is on

Line 2, plug it into L2 of the triple adapter.

Installing machine, external two-line

TAD and two-line telephone 7

When you are installing an external two-line

telephone answering device (TAD) and a

two-line telephone, your machine must be

isolated on one line at both the wall jack and

at the TAD. The most common connection is

to put the machine on Line 2, which is

explained in the following steps. The back of

the two-line TAD must have two telephone

jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three

telephone line cords, the one that came with

your machine and two for your external two-

line TAD. You will need a fourth line cord if

you add a two-line telephone.

Place the two-line TAD and the two-line

telephone next to your machine.

Plug one end of the telephone line cord for

your machine into the L2 jack of the triplex

adapter. Plug the other end into the LINE jack

on the back of the machine.

Plug one end of the first telephone line cord

for your TAD into the L1 jack of the triplex

adapter. Plug the other end into the L1 or

L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line

cord for your TAD into the L2 jack of the two-

line TAD. Plug the other end into the EXT.

jack on the left side of the machine.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4 Machine

RJ14

RJ11

RJ14

Chapter 7

You can keep two-line telephones on other

wall outlets as always. There are two ways to

add a two-line telephone to the machine’s

wall outlet. You can plug the telephone line

cord from the two-line telephone into the

L1+L2 jack of the triplex adapter. Or, you can

plug the two-line telephone into the TEL jack

of the two-line TAD.

Multi-line connections (PBX) 7

We suggest you ask the company who

installed your PBX to connect your machine.

If you have a multi line system we suggest

you ask the installer to connect the unit to the

last line on the system. This prevents the

machine being activated each time the

system receives telephone calls. If all

incoming calls will be answered by a

switchboard operator we recommend that

you set the Receive Mode to Manual.

We cannot guarantee that your machine will

operate properly under all circumstances

when connected to a PBX. Any difficulties

with sending or receiving faxes should be

reported first to the company who handles

your PBX.

External and extension

telephones 7

Using external and extension

telephones 7

Using extension telephones 7

If you answer a fax call at an extension

telephone, you can make your machine

receive the fax by pressing the Fax Receive

Code l51.

If the machine answers a voice call and

pseudo/double-rings for you to take over, you

can take the call at an extension telephone by

pressing the Telephone Answer Code #51.

(See F/T Ring Time (Fax/Tel mode only)

on page 50.)

Using an external

telephone(Connected to the EXT. jack

of the machine) 7

If you answer a fax call at the external

telephone, you can make the machine

receive the fax by pressing Start.

If the machine answers a voice call and

pseudo/double-rings for you to take over, you

can take the call at the external telephone by

pressing Hook.

If you answer a call and no one is on

the line: 7

You should assume that you’re receiving a

manual fax.

Press l51 and wait for the chirp or until the

LCD shows Receiving, and then hang up.

Note

You can also use the Easy Receive

feature to make your machine

automatically take the call. (See Easy

Receive on page 51.)

Telephone services and external devices

For Fax/Tel mode only 7

When the machine is in Fax/Tel mode, it will

use the F/T Ring Time (pseudo/double-

ringing) to alert you to pick up a voice call.

Lift the external telephone’s handset, and

then press Hook to answer.

If you are at an extension telephone, you will

need to lift the handset during the F/T Ring

Time and then press #51 between the

pseudo/double rings. If no one is on the line,

or if someone wants to send you a fax, send

the call back to the machine by pressing l51.

Connecting an external or

extension telephone 7

You can connect a separate telephone

directly to your machine as shown in the

diagram below.

Connect the telephone line cord to the jack

labeled EXT.

Before you connect the external telephone,

remove the protective cap (3) from the EXT.

jack on the machine.

1 Extension telephone

2 External telephone

3 Protective Cap

When you are using the external telephone,

the LCD shows Telephone.

Using a non-Brother cordless

external handset 7

If your non-Brother cordless telephone is

connected to the EXT. jack of the machine

(see page 61) and you typically carry the

cordless handset elsewhere, it is easier to

answer calls during the Ring Delay.

If you let the machine answer first, you will

have to go to the machine so you can press

Hook to transfer the call to the cordless

handset.

Using Remote Codes 7

Fax Receive Code 7

If you answer a fax call on an extension

telephone, you can tell your machine to

receive it by pressing the Fax Receive Code

l51. Wait for the chirping sounds then

replace the handset. (See Easy Receive

on page 51.)

If you answer a fax call at the external

telephone, you can make the machine

receive the fax by pressing Start and

choosing Receive.

Telephone Answer Code 7

If you receive a voice call and the machine is

in F/T mode, it will start to sound the F/T

(double-ring) after the initial ring delay. If you

pick up the call on an extension telephone

you can turn the F/T ring off by pressing #51

(make sure you press this between the rings).

If the machine answers a voice call and

pseudo/double-rings for you to take over, you

can take the call at the external telephone

connected to the EXT jack of the machine by

pressing Hook.

Chapter 7

Changing the Remote Codes 7

The preset Fax ReceiveCode is l51. The

preset Telephone Answer Code is #51. If you

are always disconnected when accessing

your External TAD, try changing the three-

digit remote codes, for example ### and 999.

aMake sure you are in Fax mode .

bPress Menu 2, 1, 4.

21.Setup Receive

4.Remote Codes

aOn

bOff

Select ab or OK

cPress a or b to choose On (or Off).

Press OK.

dIf you chose On in step c, enter the new

Fax Receive Code.

Press OK.

eEnter the new Telephone Answer Code.

Press OK.

fPress Stop/Exit.

How to dial 8

You can dial in any of the following ways.

Manual dialing 8

Use the dial pad to enter all the digits of the

telephone or fax number.

One touch dialing 8

Press the One Touch key that stores the

number you want to call. (See Storing

One Touch Dial numbers on page 65.)

To dial One Touch numbers 21 to 40, hold

down Shift as you press the One Touch key.

Speed dialing 8

Press Search/Speed Dial and Shift

simultaneously and then the three digit

Speed Dial number. (See Storing Speed Dial

numbers on page 67.)

Note

If the LCD shows Register Now? when

you enter a One Touch or Speed Dial

number, it means that a number is not

stored there.

Dialing and storing numbers 8

Three-digit number

Chapter 8

Search 8

You can search alphabetically for names you

have stored in the One Touch and Speed Dial

memories. (See Storing One Touch Dial

numbers on page 65 and Storing Speed Dial

numbers on page 67.)

aPress Search/Speed Dial.

bPress the dial pad keys for the first few

letters of the name. (Use the chart on

Entering text on page 193 to help you

enter letters.)

Press OK.

cPress a or b to scroll until you find the

name you are looking for.

Press OK.

Note

• (MFC-8690DW and MFC-8890DW) If you

are using LDAP names that are stored in

the LDAP address book, a c will appear

next to the names on the LCD.

• You can press Resolution to change the

fax resolution.

dPress Start.

Note

• If you do not enter a letter and press OK in

step b, all registered names will appear.

Press a or b to scroll until you find the

name you are looking for. If you are using

LDAP you must enter the letters of your

search in step b.

• If the LCD shows No Contact Found

when you enter the first few letters of the

name, it means that a name for the letter

is not stored.

LDAP search (MFC-8690DW

and MFC-8890DW) 8

If the machine is connected to your LDAP

server, you can search for information such

as fax numbers and E-mail addresses from

your server. (For details about how to set up

LDAP see the Network User’s Guide on the

CD-ROM.)

Fax redial 8

If you are sending a fax manually and the line

is busy, press Redial/Pause, wait for the

other fax machine to answer, and then press

Start to try again. If you want to make a

second call to the last number dialed, you can

save time by pressing Redial/Pause and

Start.

Redial/Pause only works if you dialed from

the control panel.

If you are sending a fax automatically and the

line is busy, the machine will automatically

redial one time after five minutes.

Dialing and storing numbers

Storing numbers 8

You can set up your machine to do the

following types of easy dialing: One Touch,

Speed Dial and Groups for Broadcasting

faxes. You can also specify the default

resolution for each One Touch and Speed

Dial number. When you dial a quick dial

number, the LCD shows the name, if you

stored it, or the number. A scan profile can

also be stored along with the fax number.

If you lose electrical power, the quick dial

numbers stored in the memory will not be lost.

A scan profile is the resolution and other scan

settings that you choose when you store a

number. For example, you will be asked to

select Standard, Fine, S.Fine or Photo if you

have selected the Fax/Tel option. Or, you will

be asked to select B&W 200 dpi,

B&W 200x100 dpi, Gray 100dpi,

Gray 200dpi, Gray 300 dpi, Color 100 dpi,

Color 200 dpi, Color 300 dpi or Color 600 dpi

if you selected the E-Mail option.

Storing a pause 8

Press Redial/Pause to insert a 3.5-second

pause between numbers. You can press

Redial/Pause as many times as needed to

increase the length of the pause.

Storing One Touch Dial

numbers 8

Your machine has 20 One Touch keys where

you can store 40 fax or telephone numbers

for automatic dialing. To access numbers 21

to 40, hold down Shift as you press the One

Touch key.

MFC-8480DN and MFC-8680DN: 8

aPress the One Touch key where you

want to store the number.

If a number is not stored there, the LCD

shows Register Now?.

Press 1 to choose Yes.

bEnter the phone or fax number (up to 20

characters).

Press OK.

cChoose one of the options below:

Enter the name using the dial pad

(up to 15 characters). Use the chart

on Entering text on page 193 to help

you enter letters.

Press OK.

Press OK to store the number

without a name.

dIf you want to save a fax resolution along

with the number, choose one of the

options below:

To store the fax resolution, press a or

b to select Std, Fine, S.Fine or

Photo.

Press OK.

Press OK if you don’t want to change

the default resolution.

Chapter 8

MFC-8690DW and MFC-8890DW: 8

aPress the One Touch key where you

want to store the number.

If a number is not stored there, the LCD

shows Register Now?

Press 1 to choose Yes.

bPress a or b to select Fax/Tel, E-Mail

or IFAX.

Press OK.

cChoose one of the options below:

Enter the number (up to 20

characters) if you selected Fax/Tel.

Press OK.

Enter the E-mail address (up to 60

characters) if you selected E-Mail

or IFAX. Use the chart on Entering

text on page 193 to help you enter

letters.

Press OK.

Note

If you selected E-Mail and save the

E-mail address, you can only use the

E-mail address when you are in Scan

mode. If you selected IFAX and save the

E-mail address, you can only use the

E-mail address when you are in Fax

mode.

dChoose one of the options below:

Enter the name using the dial pad

(up to 15 characters).

Press OK.

Press OK to store the number or

E-mail address without a name.

eIf you want to save a fax/scan resolution

along with the number, choose one of

the options below:

If you selected Fax/Tel in step b,

press a or b to select Std, Fine,

S.Fine or Photo.

Press OK.

If you selected E-Mail in step b,

press a or b to select Color100dpi,

Color200dpi, Color300dpi,

Color600dpi, Gray100dpi,

Gray200dpi, Gray300dpi,

B&W200dpi or B&W200x100.

Press OK and then go to step f.

If you selected IFAX in step b,

press a or b to select Std, Fine or

Photo.

Press OK.

Press OK if you don’t want to change

the default resolution.

fChoose one of the options below:

If you selected Black & White in step e,

select the file format (TIFF, PDF or

Secure PDF) that will be used to send to

your PC. If you selected Gray or Color in

step e, select the file format (PDF,

Secure PDF, JPEG, or XPS) that will be

used to send your PC.

Press OK.

Note

• When you do a broadcast and you have

saved a scan profile along with the

number or E-mail address, the scan profile

of the One-Touch, Speed-Dial or Group

number you chose first will be applied to

the broadcast.

• You can also store the number by

pressing Menu, 2, 3, 1.

Dialing and storing numbers

Storing Speed Dial numbers 8

You can store your frequently used numbers

as Speed Dial numbers, so that when you dial

you will only have to press a few keys (Hold

down Shift as you press Search/Speed Dial,

the three-digit number and Start). The

machine can store 300 Speed Dial numbers

(001 - 300).

MFC-8480DN and MFC-8680DN: 8

aHold down Shift as you press

Search/Speed Dial and enter a three-

digit Speed Dial location number

(001-300).

If a number is not stored there, the LCD

shows Register Now?

Press 1 to choose Yes.

bEnter the phone or fax number (up to 20

characters).

Press OK.

cChoose one of the options below:

Enter the name using the dial pad

(up to 15 characters). Use the chart

on Entering text on page 193 to help

you enter letters.

Press OK.

Press OK to store the number

without a name.

dIf you want to save a fax resolution along

with the number, choose one of the

options below:

To store the fax resolution, press a or

b to select Std, Fine, S.Fine or

Photo.

Press OK.

Press OK if you don’t want to change

the default resolution.

MFC-8690DW and MFC-8890DW 8

aHold down Shift as you press

Search/Speed Dial and enter a three-

digit Speed Dial location number

(001-300).

If a number is not stored there, the LCD

shows Register Now?

Press 1 to choose Yes.

bPress a or b to select Fax/Tel, E-Mail

or IFAX.

Press OK.

cChoose one of the options below:

Enter the number (up to 20

characters) when you select

Fax/Tel.

Press OK.

Enter the E-mail address (up to 60

characters) if you selected E-Mail

or IFAX. Use the chart on Entering

text on page 193 to help you enter

letters.

Press OK.

Note

If you selected E-Mail and save the

E-mail address, you can only use the

E-mail address when you are in Scan

mode. If you selected IFAX and save the

E-mail address, you can only use the

E-mail address when you are in Fax

mode.

dChoose one of the options below:

Enter the name using the dial pad

(up to 15 characters).

Press OK.

Press OK to store the number or

E-mail address without a name.

Chapter 8

eIf you want to save a fax/scan resolution

along with the number, choose one of

the options below:

If you selected Fax/Tel in step b,

press a or b to select Std, Fine,

S.Fine or Photo.

Press OK.

If you selected E-Mail in step b,

press a or b to select Color100dpi,

Color200dpi, Color300dpi,

Color600dpi, Gray100dpi,

Gray200dpi, Gray300dpi,

B&W200dpi or B&W200x100.

Press OK and then go to step f.

If you selected IFAX in step b,

press a or b to select Std, Fine or

Photo.

Press OK.

Press OK if you don’t want to change

the default resolution.

fIf you selected Black & White in step e,

select the file format (TIFF, PDF or

Secure PDF) that will be used to send to

your PC. If you selected Gray or Color in

step e, select the file format (PDF,

Secure PDF, JPEG or XPS) that will be

used to send your PC.

Press OK.

Note

• When you do a broadcast and you have

saved a scan profile along with the

number or E-mail address, the scan profile

of the One-Touch, Speed-Dial or Group

number you chose first will be applied to

the broadcast.

• You can also store the number by

pressing Menu, 2, 3, 2.

Changing One Touch and

Speed Dial numbers 8

If you try to store a One Touch or Speed Dial

number over an existing number, the LCD will

show the name or number already stored

there. If your machine has a scheduled job or

you have set a fax forwarding number, the

LCD will ask you if you want to change the

number.

aDo one of the following:

To change a stored One Touch

number, press Menu, 2, 3, 1.

Choose the One Touch number you

want to change.

To change a stored Speed Dial

number, press Menu, 2, 3, 2.

Choose the Speed Dial number you

want to change, then press OK.

bDo one of the following:

To change the stored number, press

To exit without making a change,

press 2.

23.Address Book

#005:MIKE

a1.Change

b2.Exit

Select ab or OK

MFC-8480DN and MFC-8680DN, go to

step d.

MFC-8690DW and MFC-8890DW, go to

step c.

c(MFC-8690DW and MFC-8890DW)

Press a or b to select Fax/Tel, E-Mail

or IFAX.

Press OK.

dEnter a new number or character.

Press OK.

Dialing and storing numbers

ePress d or c to position the cursor under

the character you want to change, and

then press Clear/Back to delete it.

Repeat for each character you want to

delete.

fFollow the directions beginning in

step d in Storing One-Touch dial

numbers and Storing Speed-Dial

numbers. (See Storing One Touch Dial

numbers on page 65 and Storing Speed

Dial numbers on page 67.)

Setting up Groups for

Broadcasting 8

If you often want to send the same fax

message to many fax numbers you can set

up a group.

Groups are stored on a One Touch key or a

Speed Dial number. Each group uses up a

One Touch key or a Speed Dial location. You

can then send the fax message to all the

numbers stored in a group just by pressing a

One Touch key or entering a Speed Dial

number, and then pressing Start.

Before you can add numbers to a group, you

need to store them as One Touch or Speed

Dial numbers. You can have up to 20 small

groups, or you can assign up to 339 numbers

to one large group.

aPress Menu, 2, 3, 3.

23.Address Book

3.Setup Groups

Group Dial:

Press Speed Dial

bChoose an empty location where you

want to store the group in one of the

following ways:

Press a One Touch key.

Hold down Shift as you press

Search/Speed Dial and then enter

the three-digit Speed Dial location.

Press OK.

cUse the dial pad to enter a group

number (01 to 20).

Press OK.

(MFC-8480DN and MFC-8680DN) Go

to step e.

(MFC-8690DW and MFC-8890DW) Go

to step d.

d(MFC-8690DW and MFC-8890DW)

Press a or b to select Fax/IFAX or

E-Mail.

Press OK.

eTo add One Touch or Speed Dial

numbers follow the instructions below:

For One Touch numbers, press the

One Touch keys one after the other.

For Speed Dial numbers, hold down

Shift as you press

Search/Speed Dial, and then enter

the three-digit Speed Dial location.

The LCD will display your chosen One

Touch numbers with a l and Speed Dial

numbers with a # (for example l006,

#009).

fPress OK when you have finished

adding numbers.

gDo one of the following:

Enter the name using the dial pad

(up to 15 characters). Use the chart

on Entering text on page 193 to help

you enter letters.

Press OK.

Press OK to store the group without

a name.

Go to step h or i.

h(MFC-8480DN and MFC-8680DN)

If you want to save a fax resolution along

with the number, choose one of the

options below:

To store the fax resolution, press a or

b to select Std, Fine, S.Fine or

Photo.

Press OK.

Chapter 8

Press OK if you don’t want to change

the default resolution.

i(MFC-8690DW and MFC-8890DW)

You can save a fax/scan resolution

along with the number. Do one of the

following:

If you selected Fax/IFAX in step d,

press a or b to select Std, Fine,

S.Fine or Photo.

Press OK.

If you selected E-mail in step d,

press a or b to select Color100dpi,

Color200dpi, Color300dpi,

Color600dpi, Gray100dpi,

Gray200dpi, Gray300dpi,

B&W200dpi or B&W200x100.

Press OK.

Press OK if you don’t want to change

the default resolution.

Note

If you have selected Fax/IFAX in step d

and added One-Touch or Speed-Dial

numbers that are stored as ‘I-Fax’, you

cannot select S.Fine.

j(MFC-8690DW and MFC-8890DW)

If you selected Black & White in step e,

select the file format (TIFF, PDF or

Secure PDF) that will be used to send to

your PC. If you selected Gray or Color in

step e, select the file format (PDF,

Secure PDF, JPEG or XPS) that will be

used to send your PC.

Press OK.

Dialing access codes and

credit card numbers 8

You can combine more than one Quick Dial

number when you dial. This feature may be

useful if you need to dial an access code for

a cheaper rate from another long distance

carrier.

For example, you might have stored ‘555’ on

Speed Dial #003 and ‘7000’ on Speed Dial

#002. You can use them both to dial

‘555-7000’ if you press the following keys:

Hold down Shift as you press

Search/Speed Dial, 003.

Hold down Shift as you press

Search/Speed Dial, 002 and Start.

Numbers can be added manually by entering

them on the dial pad:

Hold down Shift as you press

Search/Speed Dial, 003, 7001 (on the dial

pad), and Start.

This would dial ‘555-7001’. You can also add

a pause by pressing Redial/Pause.

Pause 8

Press Redial/Pause to insert a 3.5-second

pause between numbers. You can press

Redial/Pause as many times as needed to

increase the length of the pause.

Tone or Pulse (Canada only) 8

If you have a Pulse dialing service, but need

to send Tone signals (for example, for

telephone banking), follow the instructions

below. If you have Touch Tone service, you

will not need this feature to send tone signals.

aPress Hook.

bPress # on the machine’s control panel.

Any digits dialed after this will send tone

signals.

When you hang up, the machine will

return to the Pulse dialing service.

Remote Fax Options let you receive faxes

while you are away from the machine.

You can use only one Remote Fax Option at

a time.

Fax Forwarding 9

The Fax Forwarding feature lets you

automatically forward your received faxes to

another machine.

aPress Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

aOff

bFax Forward

Select ab or OK

bPress a or b to choose Fax Forward.

Press OK.

The LCD will ask you to enter the fax

number you want your faxes to be

forwarded to.

cEnter the forwarding number using the

dial pad (up to 20 digits), using a

One Touch key or holding down Shift as

you press Search/Speed Dial and the

three-digit location.

Press OK.

Note

• If you store a group on a One Touch key

or a Speed Dial location, the faxes will be

forwarded to several fax numbers.

• You can also enter an E-mail address if

your machine has been configured for the

Internet Fax feature. (For details about

Internet Fax, see the Network User’s

Guide on the CD-ROM. For information

about Fax Forward to E-mail, see the

Brother Solutions Center at

http://solutions.brother.com/)

dPress a or b to choose On or Off.

Press OK.

25.Remote Fax Opt

Backup Print

aOff

bOn

Select ab or OK

ePress Stop/Exit.

IMPORTANT

If you choose Backup Print On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case if there is a power

failure before the fax is forwarded or a

problem at the receiving machine. The

machine can store faxes for

approximately 60 hours if there is a power

failure.

Remote Fax Options 9

Chapter 9

Paging 9

When Paging is chosen, the machine dials

the cell phone or pager number you

programmed. This activates your cell phone

or pager so you will know that you have a fax

message in the machine’s memory.

aPress Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

aOff

bFax Forward

Select ab or OK

bPress a or b to choose Paging.

Press OK.

cEnter your cell phone or pager number

followed by # # (up to 20 digits).

Press OK.

Do not include the area code if it is the

same as that of your machine.

For example, press

1 8 0 0 5 5 5 1 2 3 4 # #

dDo one of the following:

If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause,

enter your fax number followed by #

Press OK

(For example, press:1 2 3 4 5 #

Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 #

If you do not need a PIN, press OK.

If you are programming a cell phone

number, press OK.

ePress Stop/Exit.

Note

• If you have set Paging, a backup copy will

automatically be printed at the machine.

• You cannot change a Paging or PIN

number remotely.

Fax Storage 9

The Fax Storage feature lets you store your

received faxes in the machine’s memory. You

can retrieve stored fax messages from a fax

machine at another location using the remote

retrieval commands. (See Retrieving fax

messages on page 76.) Your machine will

automatically print a copy of the stored fax.

aPress Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

aOff

bFax Forward

Select ab or OK

bPress a or b to choose Fax Storage.

Press OK.

cPress Stop/Exit.

Remote Fax Options

PC Fax Receive 9

If you turn on the PC Fax Receive feature

your machine will store received faxes in

memory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

Even if you have turned off your PC (at night

or on the weekend, for example), your

machine will receive and store your faxes in

its memory. The LCD will show the number of

stored faxes received, for example:

PC Fax Msg:001

When you start your PC and the PC Fax

Receiving software runs, your machine

transfers your faxes to your PC automatically.

For PC Fax Receive to work you must have

the PC-FAX Receive software running on

your PC. (For details, see PC-FAX Receiving

in the Software User’s Guide on the

CD-ROM.)

If you choose Backup Print On, the machine

will also print the fax.

aPress Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

aOff

bFax Forward

Select ab or OK

bPress a or b to choose

PC Fax Receive.

Press OK.

cPress a or b to choose (<USB> or

<Parallel>), or your computer name

if the machine is connected to a

network.

25.Remote Fax Opt

1.Fwd/Page/Store

a<USB>

b<Parallel>

Select ab or OK

Press OK.

dPress a or b to choose On or Off.

25.Remote Fax Opt

Backup Print

aOff

bOn

Select ab or OK

Press OK.

ePress Stop/Exit.

IMPORTANT

If you choose Backup Print On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case if there is a power

failure before the fax is forwarded or a

problem at the receiving machine. The

machine can store faxes for

approximately 60 hours if there is a power

failure.

Note

• Before you can set up PC Fax Receive

you must install the MFL-Pro Suite

software on your PC. Make sure your PC

is connected and turned on. (For details

see PC-FAX Receiving in the Software

User’s Guide on the CD-ROM.)

• If your machine has a problem and is

unable to print faxes in memory, you can

use this setting to transfer your faxes to a

PC. (For details, see Error and

maintenance messages on page 139.)

• PC Fax Receive is not supported in Mac

OS. (See PC Fax receiving in the

Software User’s Guide on the CD-ROM.)

Chapter 9

Changing Remote Fax

Options 9

If received faxes are left in your machine’s

memory when you change to another

Remote Fax Option, the LCD will ask you the

following message:

25.Remote Fax Opt

Erase All Fax?

a1. Yes

b2. No

Select ab or OK

25.Remote Fax Opt

Print All Fax?

a1. Yes

b2. No

Select ab or OK

If you press 1, faxes in the memory will be

erased or printed before the setting

changes. If a backup copy has already

been printed it will not be printed again.

If you press 2, faxes in the memory will not

be erased or printed and the setting will be

unchanged.

If received faxes are left in the machine’s

memory when you change to

PC Fax Receive from another remote fax

option (Fax Forward, Paging or

Fax Storage), the LCD will ask you the

following message:

25.Remote Fax Opt

Send Fax to PC?

a1. Yes

b2. No

Select ab or OK

If you press 1, faxes in the memory will be

sent to your PC before the setting

changes. Faxes in the memory will be sent

to your PC when the PC Fax Receive icon

is active on your PC. (See the Software

User’s Guide on the CD-ROM.)

If you press 2, faxes in the memory will not

be erased or transferred to your PC and

the setting will be unchanged.

The LCD will ask you the following message:

25.Remote Fax Opt

Backup Print

aOff

bOn

Select ab or OK

Press a or b to choose On or Off.

Press OK.

Press Stop/Exit.

IMPORTANT

If you choose Backup Print On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case if there is a power

failure before the fax is forwarded or a

problem at the receiving machine. The

machine can store faxes for

approximately 60 hours if there is a power

failure.

Turning off Remote Fax

Options 9

aPress Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

aOff

bFax Forward

Select ab or OK

bPress a or b to choose Off.

Press OK.

Note

The LCD will give you options if there are

received faxes still in your machine’s

memory. (See Changing Remote Fax

Options on page 74.)

cPress Stop/Exit.

Remote Fax Options

Remote retrieval 9

The remote retrieval feature lets you retrieve

your stored fax messages when you are not

at the machine. You can call your machine

from any touch tone telephone or fax

machine, then use the Remote Access Code

to retrieve your messages.

Setting a Remote Access

Code 9

The Remote Access Code feature lets you

access the remote retrieval features when

you are away from your machine. Before you

use the remote access and retrieval features,

you have to set up your own code. The

default code is an inactive code: – – –l.

aPress Menu, 2, 5, 2.

25.Remote Fax Opt

2.Remote Access

Access Code:---*

Enter & OK Key

bEnter a three-digit code using the

numbers 0 – 9, l or #.

Press OK.

cPress Stop/Exit.

Note

Do not use the same code used for your

Fax Receive Code (l51) or Telephone

Answer Code (#51). (See Changing the

Remote Codes on page 62.)

You can change your code at any time. If you

want to make your code inactive, press

Clear/Backand then OK in b to restore the

inactive setting – – –l.

Using your Remote Access

Code 9

aDial your fax number from a telephone

or another fax machine using touch

tone.

bWhen your machine answers,

immediately enter your Remote Access

Code (3 digits followed by l).

cThe machine signals if it has received

messages:

No beeps

No messages received.

1 long beep

Fax message received.

dThe machine gives two short beeps to

tell you to enter a command (See

Remote fax commands on page 77).

The machine will hang up if you wait

longer than 30 seconds before entering

a command. If you enter an invalid

command the machine will beep three

times.

ePress 9 0 to reset the machine when you

have finished.

fHang up.

Note

If your machine is set to Manual mode,

you can still access the remote retrieval

features. Dial the fax number as normal

and let the machine ring. After 100

seconds you will hear a long beep to tell

you to enter the remote access code. You

will then have 30 seconds to enter the

code.

Chapter 9

Retrieving fax messages 9

aDial your fax number from a telephone

or another fax machine using touch

tone.

bWhen your machine answers,

immediately enter your Remote Access

Code (3 digits followed by l). If you hear

one long beep, you have messages.

cWhen you hear two short beeps, use the

dial pad to press 9 6 2.

dWait for a long beep, and then use the

dial pad to enter the number of the

remote fax machine where you want

your fax messages sent, followed by ##

(up to 20 digits).

eHang up after you hear your machine

beep. Your machine will call the other

machine, which will then print your fax

messages.

Note

You can insert a pause in a fax number by

using the # key.

Changing the Fax Forwarding

number 9

You can change the default setting of your fax

forwarding number from another telephone or

fax machine using touch tone.

aDial your fax number from a telephone

or another fax machine using touch

tone.

bWhen your machine answers, enter

your Remote Access Code (3 digits

followed by l). If you hear one long

beep, you have messages.

cWhen you hear two short beeps, use the

dial pad to press 9 5 4.

dWait for a long beep, and then use the

dial pad to enter the new number of the

remote fax machine where you want

your fax messages forwarded followed

by ## (up to 20 digits).

ePress 9 0 to reset the machine when you

have finished.

fHang up after you hear your machine

beep.

Note

You can insert a pause in a fax number by

using the # key.

Remote Fax Options

Remote fax commands 9

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your Remote Access Code (3 digits followed by l), the system will give

two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

short beeps, you cannot make the change because something

has not been set up (for example, a fax forwarding or paging

number has not been registered). You can register your fax

forwarding number by entering 4. (See Changing the Fax

Forwarding number on page 76.) Once you have registered the

number, fax forwarding will work.

3 Paging

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

messages. (See Retrieving fax messages on page 76.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then

replace the handset.

Polling lets you set up your machine so other

people can receive faxes from you, but they

pay for the call. It also lets you call somebody

else’s fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polling receive 10

Polling receive lets you call another fax

machine to receive a fax.

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 7.

Polling RX

Dial & Start

cEnter the fax number you are polling.

Press Start.

The LCD will show Dialing.

Sequential polling 10

Sequential polling lets you request

documents from several fax machines in one

operation. Afterwards, a Sequential Polling

Report will be printed.

aMake sure you are in Fax mode .

bPress Menu, 2, 1, 7.

Polling RX

Dial & Start

cSpecify the fax machines you want to

poll by using One Touch, Speed Dial,

Search, a Group or the dial pad. You

must press OK between each location.

dPress Start.

The machine polls each number or

Group number in turn for a document.

Press Stop/Exit while the machine is dialing

to cancel the polling process.

To cancel all sequential polling receive jobs,

press Menu, 2, 7. (See Checking and

canceling waiting jobs on page 47.)

Polling 10

Polling

Polled transmit 10

Polled transmit lets you set up your machine

to wait with a document so another fax

machine can call and retrieve it.

Setup for polled transmit 10

aMake sure you are in Fax mode .

bLoad your document.

cPress Menu, 2, 2, 6.

22.Setup Send

6.Polled TX

aOn

bOff

Select ab or OK

dPress a or b to choose On (or Off).

Press OK.

ePress 2 to choose 2.No if you do not

want to enter more settings when the

LCD asks you the following message:

22.Setup Send

Other Settings?

a1.Yes

b2.No

Select ab or OK

fPress Start.

gIf you are using the scanner glass, the

LCD will prompt you to choose one of

the options below:

Flatbed Fax:

Next Page?

a1.Yes

b2.No (Send)

Select ab or OK

Press 1 to send another page.

Go to step h.

Press 2 or Start to send the

document.

hPlace the next page on the scanner

glass, press OK. Repeat steps g and

h for each additional page.

Your machine will automatically send

the fax.

Note

The document will be stored and can be

retrieved from any other fax machine until

you delete the fax from memory.

To delete the fax from memory, press

Menu, 2, 7. (See Checking and canceling

waiting jobs on page 47.)

Fax reports 11

Some fax reports (transmission verification

and fax journal) can be printed automatically

and manually.

Transmission verification

report 11

This report lists the sender's name or fax

number, the time and date of transmission,

duration of transmission, number of pages

sent, and whether or not the transmission

was successful.

On: Prints a report after every fax you

send.

On+Image: Prints a report after every fax

you send. A portion of the fax’s first page

appears on the report.

Off: Prints a report only if your fax is

unsuccessful due to a transmission error.

Off is the default setting.

Off+Image: Prints a report only if your

fax is unsuccessful due to a transmission

error. A portion of the fax’s first page

appears on the report.

aPress Menu, 2, 4, 1.

24.Report Setting

1.Transmission

aOff

bOff+Image

Select ab or OK

bPress a or b to choose On, On+Image,

Off or Off+Image.

Press OK.

cPress Stop/Exit.

Note

• If you choose On+Image or Off+Image,

the image will only appear on the

Transmission Verification Report if Real

Time Transmission is set to Off. (See

Real Time Transmission on page 45.)

• If your transmission is successful, "OK"

will appear next to "RESULT" on the

Transmission Verification Report. If

transmission is not successful, "NG" will

appear next to "RESULT".

Printing reports 11

Printing reports

Fax Journal 11

You can set the machine to print a fax journal

(activity report) at specific intervals (every 50

faxes, 6, 12 or 24 hours, 2 or 7 days). The

default setting is Every 50 Faxes, this

means that your machine will print the journal

when the machine has stored 50 jobs.

If you set the interval to Off, you can still print

the report by following the steps on the next

page.

aPress Menu, 2, 4, 2.

24.Report Setting

2.Journal Period

aEvery 50 Faxes

bEvery 6 Hours

Select ab or OK

bPress a or b to choose an interval.

Press OK.

If you choose 7 days, you will be asked

to choose a day when you want the 7

day countdown to begin.

cEnter the time to begin printing, in

24 hour format.

Press OK.

For example: enter 19:45 for 7:45 PM.

dPress Stop/Exit.

If you choose 6, 12, 24 hours, 2 or 7 days, the

machine will print the report at the selected

time and then erase all jobs from its memory.

If the machine’s memory becomes full with

200 jobs before the time you chose has

passed, the machine will print the journal

early and then erase all jobs from memory.

If you want an extra report before it is due to

print, you can print it manually without erasing

the jobs from memory.

Reports 11

The following reports are available:

1Transmission

Displays the Transmission Verification

Report for your last outgoing 200 faxes

and prints the last report.

2Help List

Prints a list of commonly used functions to

help you program your machine.

3Tel Index List

Prints a list of names and numbers stored

in the One Touch and Speed Dial memory

in numerical or alphabetical order.

4Fax Journal

Prints a list of information about your last

200 incoming and outgoing faxes. (TX:

transmit.) (RX: receive.)

5User Settings

Print a list of your current settings.

6Network Config

Lists your network settings.

How to print a report 11

aPress Menu, 6.

6.Print Reports

1.Transmission

2.Help List

3.Tel Index List

Select ab or OK

bDo one of the following:

Press a or b to choose the report you

want.

Press OK.

Enter the number of the report you

want to print. For example, press 2 to

print the Help List.

cPress Start.

dPress Stop/Exit.

Chapter 11

Section III

Copy III

Making copies 84

How to copy 12

Entering copy mode 12

Press (Copy) to enter Copy mode.

1 Contrast

2Quality

3 Copy ratio

4 Tray selection

5 Number of copies

6 Brightness

Making a single copy 12

aMake sure you are in Copy mode .

bLoad your document.

cPress Start.

Making multiple copies 12

aMake sure you are in Copy mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Start.

Note

To sort your copies, see Sorting copies

using the ADF on page 86.

Stop copying 12

To stop copying, press Stop/Exit.

Making copies 12

Contrast:- +

Quality :Auto

Enlg/Red:100%

Tray :MP>T1

Press ab or Start

Quality :Auto

Enlg/Red:100%

Tray :MP>T1

Bright :- +

Select & OK

Making copies

Copy options

(temporary settings) 12

When you want to quickly change the copy

settings temporarily for the next copy, use the

temporary Copy keys. You can use different

combinations.

The machine returns to its default settings

one minute after copying, unless you have

set the Mode Timer to 30 seconds or less.

(See Mode Timer on page 22.)

Enlarging or reducing the

image copied 12

You can choose the following enlargement or

reduction ratios:

* The factory setting is shown in Bold with an

asterisk.

Auto sets the machine to calculate the

reduction ratio that best fits the size of paper.

Auto is only available when using the ADF.

Custom(25-400%) allows you to enter a

ratio from 25% to 400%.

To enlarge or reduce the next copy follow the

instructions below:

aMake sure you are in Copy mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Enlarge/Reduce.

Press c.

eDo one of the following:

Press a or b to choose the

enlargement or reduction ratio you

want.

Press OK.

Press a or b to choose

Custom(25-400%).

Press OK.

Use the dial pad to enter an

enlargement or reduction ratio from

25% to 400%. (For example, press 5

3 to enter 53%.)

Press OK.

fPress Start.

Note

Page Layout Options 2 in 1(P), 2 in 1(L), 4

in 1(P) or 4 in 1(L) are not available with

Enlarge/Reduce.

Press

100%*

97% LTRiA4

94% A4iLTR

91%FullPage

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

70% A4iA5

50%

Custom(25-400%)

Auto

200%

141% A5iA4

104% EXEiLTR

Chapter 12

Improving copy quality 12

You can choose from a range of quality

settings. The default setting is Auto.

Auto

Auto is the recommended mode for

ordinary printouts. Suitable for documents

that contain both text and photographs.

Text

Suitable for documents containing only

text.

Photo

Suitable for copying photographs.

To temporarily change the quality setting,

follow the steps below:

aMake sure you are in Copy mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Contrast/Quality. Press a or b to

choose Quality.

Press OK.

ePress d or c to choose Auto, Text or

Photo.

Press OK.

fPress Start.

To change the default setting, follow the

steps below:

aPress Menu, 3, 1.

31.Quality

aText

Photo

bAuto

Select ab or OK

bPress a or b to choose the copy quality.

Press OK.

cPress Stop/Exit.

Sorting copies using the ADF12

You can sort multiple copies. Pages will be

stacked in the order 1 2 3, 1 2 3, 1 2 3, and so

on.

aMake sure you are in Copy mode .

bLoad your document in the ADF.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Sort.

ePress Start.

Changing text copy

resolution 12

You can change the text copy resolution to

1200x600 dpi if you are using the scanner

glass and have selected Text as the

Contrast/Quality and an enlargement or

reduction ratio of 100%. The default setting is

600 dpi.

aMake sure you are in Copy mode .

bPlace your document on the scanner

glass.

cPress Menu, 3, 2.

32.FB Txt Quality

a1200x600 dpi

b600dpi

Select ab or OK

dPress a or b to choose the text copy

resolution.

Press OK.

ePress Stop/Exit.

Making copies

Adjusting Contrast and

Brightness 12

Contrast 12

Adjust the contrast to help an image look

sharper and more vivid.

To temporarily change the contrast setting,

follow the steps below:

aMake sure you are in Copy mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Contrast/Quality.

Press a or b to choose Contrast.

Press OK.

Contrast:-nnonn+c

Quality :Auto

Enlg/Red:100%

Tray :MP>T1

Select dc&OK

ePress d or c to increase or decrease the

contrast.

Press OK.

fPress Start.

To change the default setting follow the steps

below:

aPress Menu, 3, 4.

34.Contrast

-nnonn+

Select dc&OK

bPress d or c to increase or decrease the

contrast.

Press OK.

cPress Stop/Exit.

Brightness 12

Adjust the copy brightness to make copies

darker or lighter.

To temporarily change the copy brightness

setting, follow the steps below:

aMake sure you are in Copy mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress a or b to choose Bright.

Quality :Auto

Enlg/Red:100%

Tray :MP>T1

Bright :-nnonn+c

Select dc&OK

ePress c to make a lighter copy or press

d to make a darker copy.

Press OK.

fPress Start.

To change the default setting follow the steps

below:

aPress Menu, 3, 3.

33.Brightness

-nnonn+

Select dc&OK

bPress c to make a lighter copy or press

d to make a darker copy.

Press OK.

cPress Stop/Exit.

Chapter 12

Making N in 1 copies

(page layout) 12

You can reduce the amount of paper used

when copying by using the N in 1 copy

feature. This allows you to copy two or four

pages onto one page, which lets you save

paper.

IMPORTANT

• Please make sure the paper size is set to

Letter, A4, Legal or Folio.

•(P) means Portrait and (L) means

Landscape.

• You cannot use the Enlarge/Reduce

setting with the N in 1 feature.

aMake sure you are in Copy mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Nin1.

ePress a or b to choose 2in1(P),

2in1(L), 4in1(P),

4in1(L) or Off(1 in 1).

Press OK.

fPress Start to scan the page.

If you placed the document in the ADF,

the machine scans the pages and starts

printing.

If you are using the scanner glass, go

to step g.

gAfter the machine scans the page, press

1 to scan the next page.

Flatbed Copy:

Next Page?

a1.Yes

b2.No

Select ab or OK

hPlace the next page on the scanner

glass.

Press OK.

Repeat steps g and h for each page of

the layout.

iAfter all the pages have been scanned,

press 2 in step g to finish.

If you are copying from the ADF: 12

Insert your document face up in the direction

shown below:

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Making copies

If you are copying from the scanner

glass: 12

Insert your document face down in the

direction shown below:

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Duplex (2-sided)

copying 12

If you want to use the duplex copy feature,

load your document in the ADF.

If you get an Out of Memory message while

you are making duplex copies, try installing

extra memory. (See Out of memory message

on page 92.)

Duplex Copy

(long edge flip) 12

MFC-8480DN

1 sided i 2 sided L

Portrait

Landscape

aMake sure you are in Copy mode .

bLoad your document.

cEnter the number of copies (up to 99)

using the dial pad.

dPress Duplex and a or b to select

1sidedi2sided L.

Duplex

a1sidedi2sided L

1sidedi2sided S

bOff

Select ab or OK

Press OK.

ePress Start to copy the document.

Chapter 12

MFC-8680DN, MFC-8690DW and

MFC-8890DW

1 sided i 2 sided

Portrait

Landscape

2 sided i 2 sided

Portrait

Landscape

2 sided i 1 sided

Portrait

Landscape

aMake sure you are in Copy mode .

bLoad your document.

cEnter the number of copies (up to 99)

using the dial pad.

dPress Duplex and a or b to select

1sided i2sided,

2sided i2sided or

2sided i1sided.

Duplex

a1sided i2sided

2sided i2sided

b2sided i1sided

Select ab or OK

Press OK.

ePress Start to copy the document.

Note

Duplex copy using a 2-sided legal size

document is not available.

Advanced Duplex Copy

(short edge flip) 12

MFC-8480DN

1 sided i 2 sided S

Portrait

Landscape

aMake sure you are in Copy mode .

bLoad your document.

cEnter the number of copies (up to 99)

using the dial pad.

Making copies

dPress Duplex and a or b to select

1sidedi2sided S.

Duplex

a1sidedi2sided L

1sidedi2sided S

bOff

Select ab or OK

Press OK.

ePress Start to copy the document.

MFC-8680DN, MFC-8690DW and

MFC-8890DW

Advanced 2 sided i 1 sided

Portrait

Landscape

Advanced 1 sided i 2 sided

Portrait

Landscape

aMake sure you are in Copy mode .

bLoad your document.

cEnter the number of copies (up to 99)

using the dial pad.

dPress Duplex and a or b to select

Advanced.

Duplex

a1sided i2sided

2sided i2sided

b2sided i1sided

Select ab or OK

Press OK.

ePress a or b to select

2sided i1sided or

1sided i2sided.

Press OK.

Duplex Advanced

a2sided i1sided

b1sided i2sided

Select ab or OK

fPress Start to copy the document.

Note

Duplex copy using a 2-sided legal size

document is not available.

Chapter 12

Tray selection 12

You can change the Tray Use only for the

next copy.

aMake sure you are in Copy mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Tray Select.

ePress d or c to choose the MP>T1,

T1>MP, #1(XXX) 1 or MP(XXX) 1.

Press OK.

fPress Start.

1XXX is the paper size you set in Menu, 1, 2, 2.

Note

• T2 or #2 appears only if the optional paper

tray is installed.

• To change the default setting for Tray

Select, see Tray Use in copy mode

on page 23.

Out of memory

message 12

If the memory becomes full while you are

making copies, the LCD message will guide

you through the next step.

If you get an Out of Memory message

while scanning a subsequent page, you will

have the option to press Start to copy the

pages scanned so far, or to press Stop/Exit

to cancel the operation.

To gain extra memory, you can do the

following:

Print the faxes that are in the memory.

(See Printing a fax from the memory

on page 53.)

You can turn off Fax Storage. (See

Turning off Remote Fax Options

on page 74.)

Note

When you get an Out of Memory

message, you may be able to make

copies if you first print incoming faxes in

the memory to restore the memory to

100%.

Press

MP>T1 or M>T1>T2

T1>MP or T1>T2>M

#1(XXX) 1

#2(XXX) 1

MP(XXX) 1

Section IV

Direct printing IV

Printing data from a USB Flash memory

drive or a digital camera supporting mass

storage 94

With the Direct Print feature, you do not need

a computer to print data. You can print by just

plugging your USB Flash memory drive into

the machine’s USB direct interface. You can

also connect and print directly from a camera

set to USB mass storage mode.

Note

• Some USB Flash memory drives may not

work with the machine.

• If your camera is in PictBridge mode, you

cannot print data. Please refer to the

documentation supplied with your camera

to switch from PictBridge mode to mass

storage mode.

Supported file formats 13

Direct Print supports the following file

formats:

PDF version 1.7 1

JPEG

Exif + JPEG

PRN (created by Brother driver)

TIFF (scanned by all MFC or DCP Brother

models)

PostScript® 3™ (created by the Brother

BRScript3 printer driver)

XPS version 1.0

1PDF data that includes a JBIG2 image file a

JPEG2000 image file or transparency files is not

supported.

Creating a PRN or

PostScript® 3™ file for

direct printing 13

Note

The screens in this section may vary

depending on your application and

operating system.

aFrom the menu bar of an application,

click File, then Print.

bChoose Brother MFCXXXX Printer (1)

and check the Print to file box (2).

Click Print.

cChoose the folder you want to save the

file to and enter the file name if you are

prompted to.

If you are prompted for a file name only,

you can also specify the folder you want

to save the file in by entering the

directory name. For example:

C:\Temp\FileName.prn

If you have a USB Flash memory drive

or digital camera connected to your

computer, you can save the file directly

to the USB Flash memory drive.

Printing data from a USB Flash

memory drive or a digital camera

supporting mass storage 13

Printing data from a USB Flash memory drive or a digital camera supporting mass storage

Printing data directly

from the USB Flash

memory drive or digital

camera supporting

mass storage 13

aConnect your USB Flash memory drive

or digital camera to the USB direct

interface (1) on the front of the machine.

Your machine will enter Direct Print

mode automatically.

Note

• If the Direct Print setting of Secure

Function Lock 2.0 is set to Disable for all

users (including Public mode settings),

Not Available will appear on the LCD

and then the machine will go back to the

Ready mode. You cannot access the

Direct Print function.

• If the current restricted user ID you are

using is restricted for the Direct Print

function from Secure Function Lock 2.0,

but other restricted users (including Public

mode settings) are allowed access,

Access Denied will appear on the LCD

and then the machine will ask your name.

If you are a restricted user with access to

Direct Print, press a or b to choose your

name and enter your four-digit password.

• If your administrator has set a page limit

for Direct Print and the machine has

already reached the maximum number of

pages, the LCD will show

Limit Exceeded when you insert a

USB flash memory drive or digital camera.

bPress a or b to choose the folder name

or file name you want to print.

Press OK.

If you have chosen the folder name,

press a or b to choose the file name you

want to print.

Press OK.

Direct Print

a1.FILE0_1.PDF

2.FILE0_2.PDF

b3.FILE0_3.PDF

Select ab or OK

Note

• Your digital camera must be switched

from PictBridge mode to mass storage

mode.

• If you want to print an index of the files,

choose Index Print, and then press

OK. Press Start to print the data.

• File names that are stored in your USB

Flash memory drive can be displayed

using the following characters on the LCD:

A B C D E F G H I J K L M N O P Q R S T

U V W X Y Z 0 1 2 3 4 5 6 7 8 9 $ % ’ ` - @

{ } ~ ! # ( ) & _ ^

Chapter 13

cDo one of the following:

Press a or b to choose a setting you

need to change and press OK, and

then press a or b to choose an option

for the setting and press OK.

If you do not need to change the

current default settings, go to

step d.

Print File Set

aPaper Size

Media Type

bMultiple Page

Select ab or OK

Note

• You can choose the following settings:

Paper Size

Media Type

Multiple Page

Orientation

Duplex

Collate

Tray Use

Print Quality

PDF Option

• Depending on the file type, some of

these settings may not appear.

dPress Start if you have finished.

ePress the dial pad key to enter the

number of copies you want.

Press OK.

Direct Print

FILE0_1.PDF

No. of Copies:

Press Start

fPress Start to print the data.

IMPORTANT

• To prevent damage to your machine, DO

NOT connect any device other than a

digital camera or USB Flash memory drive

to the USB direct interface.

• DO NOT remove the USB Flash memory

drive or digital camera from the USB direct

interface until the machine has finished

printing.

Note

• If you want to change the default setting

for the paper tray to feed paper from,

press Menu, 1, 6, 3 to change the paper

tray setting.

• You can change the default settings for

Direct Print by using the control panel

when the machine is not in the Direct Print

mode. Press Menu, 5 to enter the

USB Direct I/F menu. (See Menu

table on page 172.)

Printing data from a USB Flash memory drive or a digital camera supporting mass storage

Understanding the

error messages 13

Once you are familiar with the types of errors

that can occur while you print data from the

USB Flash memory drive with Direct Print,

you can easily identify and troubleshoot any

problems.

Out of Memory

This message will appear if you are

working with images that are too large for

the machine’s memory.

Unusable Device

This message will appear if you connect

an incompatible or broken device to the

USB direct interface. To clear the error,

unplug the device from the USB direct

interface.

(See Error and maintenance messages

on page 139 for the detailed solution.)

Chapter 13

Section V

Software V

Software and Network features 100

100

The User’s Guide on the CD-ROM includes

the Software User’s Guide and

Network User’s Guide.

The User’s Guide on the CD-ROM includes

the Software User’s Guide and

Network User’s Guide for features available

when connected to a computer (for example,

printing and scanning). These guides have

easy to use links that, when clicked, will take

you directly to a particular section.

You can find information on these features:

Printing

Scanning

ControlCenter3 (Windows®)

ControlCenter2 (Macintosh)

Remote Setup

Faxing from your computer

LDAP (MFC-8690DW and MFC-8890DW)

Network Faxing

Network Printing

Network Scanning

Scan to E-mail Server (I-Fax)

(MFC-8690DW and MFC-8890DW)

Wireless Network Users

(MFC-8690DW and MFC-8890DW)

Note

See Accessing the Software User’s Guide

and Network User’s Guide on page 3.

How to read the HTML

User’s Guide 14

This is a quick reference for using the HTML

User’s Guide.

Windows®

Note

If you have not installed the software, see

Viewing documentation (Windows®)

on page 3.

aFrom the Start menu, point to Brother,

MFC-XXXX from the programs group,

then click

User’s Guides in HTML format.

bClick on the manual you want

(SOFTWARE USER’S GUIDE or

NETWORK USER’S GUIDE) from the

top menu.

cClick the heading you would like to view

from the list at the left of the window.

Software and Network features 14

Software and Network features

101

Macintosh 14

aMake sure your Macintosh is turned on.

Insert the Brother CD-ROM into your

CD-ROM drive.

bDouble-click the Documentation icon.

cDouble-click your language folder, and

then double-click the top.html file.

dClick on the manual you want

(SOFTWARE USER’S GUIDE or

NETWORK USER’S GUIDE) in the top

menu, and then click the heading you

would like to read from the list at the left

of the window.

Chapter 14

102

Section VI

Appendixes VI

Safety and legal 104

Options 119

Troubleshooting and routine maintenance 122

Menu and features 170

Specifications 195

Glossary 215

104

Choosing a location A

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put

the machine near a telephone wall jack and a standard grounded AC power outlet. Choose a

location where the temperature remains between 50°F and 90.5°F (10°C and 32.5°C) and the

humidity is between 20% to 80% (without condensation.)

WARNING

DO NOT expose the machine to direct sunlight, excessive heat, open flames, salty or corrosive

gasses, moisture or dust.

DO NOT place the machine near heaters, air conditioners, electrical fans, refrigerators, water,

chemicals or devices that contain magnets or generate magnetic fields.

Safety and legal A

Safety and legal

105

CAUTION

Avoid placing your machine in a high-traffic area.

DO NOT connect your machine to an AC power outlet controlled by wall switches or automatic

timers.

DO NOT connect your machine to an AC power outlet on the same circuit as large appliances

or other equipment that might disrupt the power supply.

Disruption of power can wipe out information in the machine’s memory.

Avoid interference sources, such as speakers or the base units of non-Brother cordless

telephones.

DO NOT put objects on top of the machine.

106

To use the machine safely A

Please keep these instructions for later reference and read them before attempting any

maintenance. If you do not follow these safety instructions, there is a possibility of a fire, electrical

shock, burn or suffocation.

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the

machine, make sure you have unplugged the telephone line cord first and then the power cord

from the AC power outlet. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Always make sure the plug is fully inserted.

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.

This product must be installed near an AC power outlet that is easily accessible. In case of an

emergency, you must unplug the power cord from the AC power outlet to shut off the power

completely.

Lighting and power surges can damage this product! We recommend that you use a quality

surge protection device on the AC power line and on the telephone line, or unplug the cords

during a lightning storm.

Plastic bags are used in the packing of your machine and drum unit. Plastic bags are not toys.

To avoid the danger of suffocation, keep these bags away from babies and children and dispose

of them properly.

Safety and legal

107

DO NOT use flammable substances, any type of spray, or an organic solvent/liquid that contains

alcohol or ammonia to clean the inside or outside of the machine. See Routine maintenance

on page 154 for how to clean the machine.

DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner

dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the

toner dust with a dry, lint-free cloth and dispose of it according to local regulations.

Use caution when installing or modifying telephone lines. Never touch telephone wires or

terminals that are not insulated unless the telephone line has been unplugged at the wall jack.

Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a

wet location.

When using your telephone equipment, basic safety precautions should always be followed to

reduce the risk of fire, electrical shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink

or washing machine, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible

special disposal instructions.

5 Use only the power cord provided with the machine.

SAVE THESE INSTRUCTIONS

108

CAUTION

After you have just used the machine, some internal parts of the machine will be extremely hot.

To prevent injury, when you open the front or back cover (back output tray) of the machine, DO

NOT touch the shaded parts shown in the illustrations.

To prevent injuries, be careful not to put your hands on the edge of the machine under the

document cover as shown in the illustration.

To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations.

Safety and legal

109

When you move the machine, grasp the side hand holds that are under the scanner.

IMPORTANT

The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label.

110

Important safety instructions A

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Be careful not to inhale toner.

5 Unplug this product from the wall outlet before cleaning inside of the machine. DO NOT use

liquid or aerosol cleaners. Use a dry, lint-free cloth for cleaning.

6 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

7 Slots and openings in the cabinet at the back or bottom are provided for ventilation. To ensure

reliable operation of the product and to protect it from overheating, these openings must not

be blocked or covered. The openings should never be blocked by placing the product on a bed,

sofa, rug, or other similar surface. This product should never be placed near or over a radiator

or heater. This product should never be placed in a built-in installation unless adequate

ventilation is provided.

8 This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact

a qualified electrician.

9 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded

power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call

your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded

plug.

10 Use only the power cord supplied with this machine.

11 DO NOT allow anything to rest on the power cord. DO NOT place this product where people

can walk on the cord.

12 If an extension cord is used with this product, make sure that the total ampere ratings on the

products plugged into the extension cord DO NOT exceed the extension cord ampere rating.

Also, make sure that the total of all products plugged into the AC power outlet does not exceed

15 amperes (US only).

13 Use the product in a well-ventilated area.

14 The power cord, including extensions, should be no longer than 16.5 feet (5 meters).

DO NOT share the same power circuit with other high powered appliances, such as an air

conditioner, copier, shredder, and so on.

15 DO NOT place anything in front of the machine that will block received faxes. DO NOT place

anything in the path of received faxes.

16 Wait until pages have exited the machine before picking them up.

Safety and legal

111

17 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never

spill liquid of any kind on the product. DO NOT attempt to service this product yourself because

opening or removing covers may expose you to dangerous voltage points and other risks and

may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the

location of your nearest Brother Authorized Service Center, please call:

In USA: 1-877-BROTHER (1-877-276-8437)

In Canada: 1-877-BROTHER

18 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized

Service Personnel under the following conditions:

When the power cord is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Improper

adjustment of other controls may result in damage and will often require extensive work by

a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged.

If the product exhibits a distinct change in performance, indicating a need for service.

19 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

20 To reduce the risk of fire, electric shock and injury to people, note the following:

DO NOT use this product near appliances that use water, a swimming pool or in a wet

basement.

DO NOT use the machine during an electrical storm (there is the remote possibility of an

electrical shock). If you have connected a telephone DO NOT use it to report a gas leak in

the vicinity of the leak.

DO NOT use this product in the vicinity of a gas leak.

112

Standard telephone and FCC notices A

These notices are in effect on models sold and used in the United States only.

When programming emergency numbers or making test calls to emergency numbers:

Remain on the line and briefly explain to the dispatcher the reason for the call before hanging

up.

Perform these activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the

ACTA. On the backside of this equipment is a label that contains, among other information, a

product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided

to the telephone company.

You may safely connect this equipment to the telephone line by means of a standard modular jack,

USOC RJ11C.

A plug and jack used to connect this equipment to the premises wiring and telephone network

must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A

compliant telephone cord and modular plug is provided with this product. It is designed to be

connected to a compatible modular jack that is also compliant. (See installation instructions for

details.)

The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an

incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be

certain of the number of devices that may be connected to a line, as determined by the total RENs,

contact the local telephone company. For products approved after July 23, 2001, the REN for this

product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits

represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier

products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in

advance that temporary discontinuance of service may be required. But if advance notice is not

practical, the telephone company will notify the customer as soon as possible. Also, you will be

advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures

that could affect the operation of the equipment. If this happens the telephone company will

provide advance notice in order for you to make necessary modifications to maintain uninterrupted

service.

If trouble is experienced with this equipment, for repair or warranty information, please contact

Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to

the telephone network, the telephone company may request that you disconnect the equipment

until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility

commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the

installation of this equipment does not disable your alarm equipment. If you have questions about

what will disable alarm equipment, call your telephone company or a qualified installer.

If you are not able to solve a problem with your machine, call Brother Customer Service. (See

Brother numbers on page i.)

Safety and legal

113

WARNING

For protection against the risk of electrical shock, always disconnect all cables from the wall

outlet before servicing, modifying or installing the equipment.

Federal Communications Commission (FCC) Declaration of Conformity (USA only)

declares, that the products

Product Name: MFC-8480DN, MFC-8680DN, MFC-8690DW and MFC-8890DW

Product Options: LT-5300

comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This

device may not cause harmful interference, and (2) this device must accept any interference

received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

against harmful interference in a residential installation. This equipment generates, uses, and can

radiate radio frequency energy and, if not installed and used in accordance with the instructions,

may cause harmful interference to radio communications. However, there is no guarantee that

interference will not occur in a particular installation. If this equipment does cause harmful

interference to radio or television reception, which can be determined by turning the equipment

off and on, the user is encouraged to try to correct the interference by one or more of the following

measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

Call the dealer or an experienced radio/TV technician for help.

This transmitter must not be co-located or operated in conjunction with any other antenna or

transmitter.

Responsible Party: Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

114

IMPORTANT

• Changes or modifications not expressly approved by Brother Industries, Ltd. could void the

user’s authority to operate the equipment.

• A shielded interface cable should be used to ensure compliance with the limits for a Class B

digital device.

• This equipment may not be used on coin service lines provided by the telephone company or

connected to party lines.

• Brother cannot accept any financial or other responsibilities that may be the result of your use

of this information, including direct, special or consequential damages. There are no

warranties extended or granted by this document.

• This machine has been certified to comply with FCC standards, which are applied to the USA

only. A grounded plug should be plugged into a grounded AC power outlet after checking the

rating of the local power supply for the machine to operate properly and safely.

Industry Canada Compliance Statement (Canada only) A

This Class B digital apparatus complies with Canadian ICES–003.

Cet appareil numérique de la classe B est conforme à la norme NMB–003 du Canada.

Operation is subject to the following two conditions: (1) this device may not cause interference,

and (2) this device must accept any interference, including interference that may cause undesired

operation of this device.

L’utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas

produire de brouillage et (2) l’utilisateur du dispositif doit être prêt à accepter tout brouillage

radioélectrique reçu, même si ce brouillage est susceptible de compromettre le fonctionnement

du dispositif.

Laser safety (For 110-120V Models only) A

This equipment is certified as a Class 1 laser product as defined in IEC 60825-1: 2007

specifications under the U.S. Department of Health and Human Services (DHHS) Radiation

Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This

means that the equipment does not produce hazardous laser radiation.

Since radiation emitted inside the equipment is completely confined within protective housings

and external covers, the laser beam cannot escape from the machine during any phase of user

operation.

Safety and legal

115

FDA regulations (For 110-120V Models only) A

U.S. Food and Drug Administration (FDA) has implemented regulations for laser products

manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the

United States. One of the following labels on the back of the machine indicates compliance with

the FDA regulations and must be attached to laser products marketed in the United States.

WARNING

Use of controls, adjustments or performance of procedures other than those specified in this

manual may result in hazardous invisible radiation exposure.

Internal laser radiation

Max. Radiation Power: 5 mW

Wave Length: 770 – 810 nm

Laser Class: Class 3B

Disconnect device A

This product must be installed near an AC power outlet that is easily accessible. In case of

emergencies, you must disconnect the power cord from the AC power outlet to shut off power

completely.

Manufactured:

BROTHER Industries (Vietnam) LTD.

Phuc Dien Industrial Zone Cam Phuc Commune, Cam giang Dist Hai Duong Province, Vietnam.

This product complies with FDA performance standards for laser products except for deviations pursuant

to Laser Notice No. 50, dated June 24, 2007.

Manufactured:

BROTHER TECHNOLOGY (SHENZHEN) LTD.

NO6 Gold Garden Ind., Nanling Buji, Longgang, Shenzhen, China

This product complies with FDA performance standards for laser products except for deviations pursuant

to Laser Notice No. 50, dated June 24, 2007.

116

LAN connection A

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

International ENERGY STAR® Qualification Statement A

The purpose of the International ENERGY STAR® Program is to promote the development and

popularization of energy-efficient office equipment.

As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets

the ENERGY STAR® specifications for energy efficiency.

Safety and legal

117

Libtiff Copyright and License A

Use and Copyright

Permission to use, copy, modify, distribute, and sell this software and its documentation for any

purpose is hereby granted without fee, provided that (i) the above copyright notices and this

permission notice appear in all copies of the software and related documentation, and (ii) the

names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating

to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND,

EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY

OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,

INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY

DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS,

WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY

OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE

OF THIS SOFTWARE.

118

Trademarks A

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Microsoft, Windows, Windows Server, Outlook and Internet Explorer are registered trademarks of

Microsoft Corporation in the United States and/or other countries.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the

United States and other countries.

Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United

States and other countries.

Intel, Intel Core and Pentium are trademarks of Intel Corporation in the U.S. and other countries.

AMD is a trademark of Advanced Micro Devices, Inc.

PowerPC is a registered trademark of IBM in the United States and/or other countries.

Adobe, Flash, Illustrator, Photoshop, PostScript and PostScript 3 are either registered trademarks

or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson

Corporation.

IBM® is either a registered trademarks or trademarks of International Business Machines

Corporation in the United States and/or other countries.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered

trademarks of Broadcom Corporation in the United States and/or other countries.

Wi-Fi and Wi-Fi Alliance are registered trademarks of the Wi-Fi Alliance.

AOSS is a trademark of Buffalo Inc.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of

Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

OpenLDAP is a registered trademark of the OpenLDAP Foundation.

Any trade names and product names of companies appearing on Brother products, related

documents and any other materials are all trademarks or registered trademarks of those

respective companies.

119

Options B

This machine has the following optional accessories. You can increase the capabilities of the

machine with these items.

Options B

Lower tray unit SO-DIMM memory

LT-5300

120

Optional paper tray

(LT-5300) B

An optional lower tray can be installed, and it

can hold up to 250 sheets of 20 lb (80 g/m2)

paper.

When an optional tray is installed, the

machine can hold up to 550 sheets of plain

paper.

For setup, see the Instructions that we have

supplied with the lower tray unit.

Memory board B

This machine has 64 MB of standard memory

and one slot for optional memory expansion.

You can expand the memory up to 576 MB by

installing dual in-line memory modules (SO-

DIMMs). When you add the optional memory,

it increases the performance for both copier

and printer operations.

In general, the machine uses

industry-standard SO-DIMM with the

following specifications:

Type: 144 pin and 64 bit output

CAS latency: 2

Clock frequency: 100 MHz or more

Capacity: 64, 128, 256 or 512 MB

Height: 1.25 in. (31.75 mm)

Dram Type: SDRAM 2 Bank

The following web sites sell memory

modules:

http://www.crucial.com/

http://www.kingston.com/

http://goldenram.com/

http://www.buffalo-technology.com/

Note

• There might be some SO-DIMMs that will

not work with the machine.

• For more information, call Brother

Customer Service.

Options

121

Installing extra memory B

aTurn off the machine’s power switch.

Unplug the telephone line cord.

bDisconnect the interface cable from the

machine, and then unplug the power

cord from the AC power outlet.

Note

Be sure to turn off the machine’s power

switch before you install or remove the

SO-DIMM.

cRemove the SO-DIMM cover and

interface access cover.

dUnpack the SO-DIMM and hold it by its

edges.

IMPORTANT

To prevent damage to the machine from

static electricity, DO NOT touch the

memory chips or the board surface.

eHold the SO-DIMM by the edges and

align the notches in the SO-DIMM with

the protrusions in the slot. Insert the

SO-DIMM diagonally (1), then tilt it

toward the interface board until it clicks

into place (2).

fPut the interface access cover and the

SO-DIMM cover back on.

gPlug the machine’s power cord back into

the AC power outlet first, and then

connect the interface cable.

hPlug in the telephone line cord. Turn on

the machine’s power switch.

Note

To make sure that you have installed the

SO-DIMM properly, you can print the user

settings page that shows the current

memory size. (See How to print a report

on page 81.)

122

Troubleshooting C

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be

made from within that country.

If you are having difficulty with your machine C

If you think there is a problem, check the chart below and follow the troubleshooting tips. You can

solve most problems by yourself.

If you need additional help, the Brother Solutions Center offers the latest FAQs and

troubleshooting tips.

Visit us at http://solutions.brother.com/.

Troubleshooting and routine

maintenance C

Printing or printing received faxes

Difficulties Suggestions

Condensed print

Horizontal streaks

Top and bottom sentences are

cut off

Missing lines

Usually this is caused by a poor telephone connection. If your copy looks good,

you probably had a bad connection, with static or interference on the telephone

line. Ask the other party to send the fax again.

Poor print quality See Improving the print quality on page 131.

Vertical black lines when receiving The corona wire for printing may be dirty. Clean the corona wire. (See Cleaning

the corona wire on page 157.)

The sender’s scanner may be dirty. Ask the sender to make a copy to see if the

problem is with the sending machine. Try receiving from another fax machine.

If the problem continues, call Brother Customer Service at 1-877-BROTHER

(1-877-276-8437) (in USA) or 1-877-BROTHER (in Canada).

Received faxes appear as split or

blank pages.

If the received faxes are divided and printed on two pages or if you get an extra

blank page, your paper size setting may not be correct for the paper you are using.

(See Paper Size on page 23.)

Turn on Auto Reduction. (See Printing a reduced incoming fax on page 52.)

Troubleshooting and routine maintenance

123

Telephone line or connections

Difficulties Suggestions

Dialing does not work. Check for a dial tone.

Change Tone/Pulse setting. (See the Quick Setup Guide.) (Canada only)

Check all line cord connections.

Check that the machine is plugged in and switched on.

Send a manual fax by pressing Hook or by lifting the handset of an external

telephone and dialing the number. Wait to hear fax receiving tones before

pressing Start.

The machine does not answer

when called.

Make sure the machine is in the correct receive mode for your setup. (See

on page 48.) Check for a dial tone. If possible, call your machine to hear it answer.

If there is still no answer, check the telephone line cord connection. If you do not

hear ringing when you call your machine, ask your telephone company to check

the line.

Receiving Faxes

Difficulties Suggestions

Cannot receive a fax. Make sure your machine has a dial tone by pressing the Hook key. If you hear

static or interference on your fax line, please contact your local telephone

company.

Check all line cord connections. Make sure the telephone line cord is plugged into

the telephone wall jack and the LINE jack of the machine. If you subscribe to DSL

or VoIP services, please contact your service provider for connection instructions.

Make sure the machine is in the correct Receive Mode. This is determined by the

external devices and telephone subscriber services you have on the same line as

the Brother machine. (See Receive Mode settings on page 50.)

If you have a dedicated fax line and want your Brother machine to automatically

answer all incoming faxes, you should select Fax Only mode.

If your Brother machine shares a line with an external answering machine, you

should select the External TAD mode. In External TAD mode, your Brother

machine will automatically receive incoming faxes and voice callers will be able to

leave a message on your answering machine.

If your Brother machine shares the line with a Voice Mail subsciber service, please

see Voice Mail on page 54.

If your Brother machine is on a line with the Distinctive Ring subscriber service,

please see Distinctive Ring on page 54.

If your Brother machine shares a line with other telephones and you want it to

automatically answer all incoming faxes, you should select the Fax/Tel mode. In

Fax/Tel mode, your Brother machine will automatically receive faxes and

produce a pseudo/double-ring to alert you to answer voice calls.

If you do not want your Brother machine to automatically answer any incoming

faxes, you should select the Manual mode. In Manual mode, you must answer

every incoming call and activate the machine to receive faxes.

124

Cannot receive a fax.

(continued)

Another device or service at your location may be answering the call before your

Brother machine answers. To test this, lower the ring delay setting:

If the answer mode is set to Fax Only or Fax/Tel, reduce the ring delay to

1 ring. (See Ring Delay on page 50.)

If the answer mode is set to External TAD, reduce the number of rings

programmed on your answering machine to 2.

If the answer mode is set to Manual, do not adjust the ring delay setting.

Have someone send you a test fax:

If you received the test fax successfully, your machine is operating properly.

Remember to reset your ring delay or answering machine setting back to your

original setting. If receiving problems recur after resetting the ring delay, then

a person, device, or subscriber service is answering the fax call before the

machine has a chance to answer.

If you were not able to receive the fax, then another device or subscriber

service may be interfering with your fax reception or there may be a problem

with your fax line.

If you are using a telephone answering machine (External TAD mode) on the

same line as the Brother machine, make sure your answering machine is set up

correctly. (See Connecting an external TAD (telephone answering device)

on page 57.)

1 Plug the telephone line cord directly from the wall telephone jack to your

Brother machine’s LINE jack.

2 Remove the protective cap from your Brother machine’s EXT jack, and then

plug the telephone line cord from your answering machine into the EXT jack.

3 Set your answering machine to answer within 4 rings.

If you are having problems receiving faxes or voice messages, set your

answering machine to answer within 2 or 3 rings.

4 Record the outgoing message on your answering machine.

Record five seconds of silence at the beginning of your outgoing

message.

Limit your speaking to 20 seconds.

End your outgoing message with your Fax Receive Code for people

sending manual faxes. For example: “After the beep, leave a message or

press l51 and Start to send a fax.”

5 Set your answering machine to answer calls.

6 Set your Brother machine’s Receive Mode to External TAD. (See Receive

Mode settings on page 50.)

Make sure your Brother machine's Easy Receive feature is turned On. Easy

Receive is a feature that allows you to receive a fax even if you have answered

the call on an external or extension telephone. (See Easy Receive on page 51.)

If you often get transmission errors due to possible interference on the telephone

line, try changing the Compatibility setting to Basic(for VoIP). (See

Telephone line interference on page 138.)

Receiving Faxes (continued)

Difficulties Suggestions

Troubleshooting and routine maintenance

125

Sending faxes

Difficulties Suggestions

Poor sending quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your

machine’s scanner operation. If the copy quality is not good, clean the scanner.

(See Cleaning the scanner on page 155.)

Transmission Verification Report

says ‘RESULT:NG’.

There is probably temporary noise or static on the line. Try sending the fax again.

If you are sending a PC Fax message and get ‘RESULT:NG’ on the Transmission

Verification Report, your machine may be out of memory. To free up extra

memory, you can turn off fax storage (see Turning off Remote Fax Options

on page 74), print fax messages in memory (see Printing a fax from the memory

on page 53) or cancel a delayed fax or polling job (see Checking and canceling

waiting jobs on page 47). If the problem continues, ask the telephone company to

check your telephone line.

If you often get transmission errors due to possible interference on the telephone

line, try changing the Compatibility setting to Basic(for VoIP). (See

Telephone line interference on page 138.)

Vertical black lines when sending. Black vertical lines on faxes you send are typically caused by dirt or correction fluid

on the glass strip. (See Cleaning the scanner on page 155.)

Handling incoming calls

Difficulties Suggestions

The machine ‘Hears’ a voice as a

CNG Tone.

If Easy Receive is set to On, your machine is more sensitive to sounds. It may

mistakenly interpret certain voices or music on the line as a fax machine calling

and respond with fax receiving tones. Deactivate the machine by pressing

Stop/Exit. Try avoiding this problem by turning Easy Receive to Off. (See Easy

Receive on page 51.)

Sending a Fax Call to the machine. If you answered on an external or extension telephone, press your Fax Receive

Code (the default setting is l51). When your machine answers, hang up.

Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, Caller ID, RingMaster, Voice Mail,

an answering machine, an alarm system or other custom feature on a single

telephone line with your machine, it may create a problem sending or receiving

faxes.

For Example: If you subscribe to Call Waiting or some other custom service and

its signal comes through the line while your machine is sending or receiving a fax,

the signal can temporarily interrupt or disrupt the faxes. Brother’s ECM feature

should help overcome this problem. This condition is related to the telephone

system industry and is common to all devices that send and receive information

on a single, shared line with custom features. If avoiding a slight interruption is

crucial to your business, a separate line with no custom features is recommended.

Menu access difficulties

Difficulties Suggestions

The machine beeps when you try to

access the Setup Receive and

Setup Send menus.

If Fax is not illuminated, press it to turn on Fax mode. The Setup Receive

setting (Menu, 2, 1) and Setup Send setting (Menu, 2, 2) are available only when

the machine is in Fax mode.

126

Copy difficulties

Difficulties Suggestions

Cannot make a copy. Make sure that Copy is illuminated. (See Entering copy mode

on page 84.)

Contact your administrator to check your Secure Function Lock settings.

Vertical black line appears in

copies.

Black vertical lines on copies are typically caused by dirt or correction fluid on the

glass strip, or the corona wire for printing is dirty. (See Cleaning the scanner

on page 155 and Cleaning the corona wire on page 157.)

Printing difficulties

Difficulties Suggestions

No printout. Check that the machine is plugged in and the power switch is turned on.

Check that the toner cartridge and drum unit are installed properly. (See

Replacing the drum unit on page 164.)

Check the interface cable connection on both the machine and your computer.

(See the Quick Setup Guide.)

Check that the correct printer driver has been installed and chosen.

Check to see if the LCD is showing an error message. (See Error and

maintenance messages on page 139.)

Check that the machine is online:

(Windows Vista®) Click the Start button, Control Panel,

Hardware and Sound, and then Printers. Right-click

Brother MFC-XXXX Printer. Make sure that Use Printer Offline is

unchecked.

(Windows® XP and Windows Server® 2003) Click the Start button and

choose Printers and Faxes. Right-click Brother MFC-XXXX Printer. Make

sure that Use Printer Offline is unchecked.

(Windows® 2000) Click the Start button and choose Settings and then

Printers. Right-click Brother MFC-XXXX Printer. Make sure that

Use Printer Offline is unchecked.

Contact your administrator to check your Secure Function Lock settings.

The machine prints unexpectedly

or it prints garbage.

Pull out the paper tray and wait until the machine stops printing. Then turn off

the machine’s power switch and disconnect from the power for several

minutes. (The machine can be turned off for approximately 60 hours without

losing faxes stored in the memory.)

Check the settings in your application to make sure it is set up to work with

your machine.

If you are using the parallel port connection, check that the port is BRMFC and

not LPT1.

The machine prints the first couple

of pages correctly, then some

pages have text missing.

Check the settings in your application to make sure that it is set up to work with

your machine.

Your computer is not recognizing the machine’s input buffer’s full signal. Make

sure that you connected the interface cable correctly. (See the Quick Setup

Guide.)

Troubleshooting and routine maintenance

127

The headers or footers appear

when the document displays on the

screen but they do not show up

when it is printed.

There is an unprintable area on the top and bottom of the page. Adjust the top and

bottom margins in your document to allow for this.

The machine does not print on both

sides of the paper even though the

printer driver setting is Duplex.

Check the paper size setting in the printer driver. You need to choose A4, Letter,

Legal or Folio [16 to 28 lb (60 to 105 g/m2)].

The machine is not printing or has

stopped printing and the machine’s

status LED is yellow.

Press Job Cancel.

As the machine cancels the job and clears it from the memory it may produce an

incomplete printout.

Scanning difficulties

Difficulties Suggestions

TWAIN errors appear while

scanning.

Make sure that the Brother TWAIN driver is chosen as the primary source. In

PaperPort™ 11SE, click File, Scan or Get Photo and choose the

Brother TWAIN driver.

OCR does not work. Try increasing the scanning resolution.

Network scanning does not work. See Network difficulties on page 128.

Software difficulties

Difficulties Suggestions

Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair

and reinstall the software.

Cannot perform ‘2 in 1’ or ‘4 in 1’

printing.

Check that the paper size setting in the application and in the printer driver are the

same.

The machine does not print from

Adobe® Illustrator®.

Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide

on the CD-ROM.)

Printing difficulties (continued)

Difficulties Suggestions

128

Paper handling difficulties

Difficulties Suggestions

The machine does not load paper.

The LCD shows No Paper or a

Paper Jam message.

If there is no paper, load a new stack of paper into the paper tray.

If there is paper in the paper tray, make sure it is straight. If the paper is curled,

you should straighten it. Sometimes it is helpful to remove the paper, turn the

stack over and put it back into the paper tray.

Reduce the amount of paper in the paper tray, and then try again.

Check that the MP tray mode is not chosen in the printer driver.

If the LCD shows Paper Jam message and you still have a problem, see

Paper jams on page 147.

The machine does not feed paper

from the MP tray.

Fan the paper well and put it back in the tray firmly.

Make sure that MP tray mode is chosen in the printer driver.

How do I print on envelopes? You can load envelopes from the MP tray. Your application must be set up to print

the envelope size you are using. This is usually done in the Page Setup or

Document Setup menu of your application. (See your application’s manual for

more information.)

What paper can I use? You can use thin paper, plain paper, thick paper, bond paper, recycled paper,

envelops, labels and transparencies that are made for laser machines. (For

details, see Acceptable paper and other print media on page 14.)

There is a paper jam. (See Paper jams on page 147.)

Print quality difficulties

Difficulties Suggestions

Printed pages are curled. Low quality thin or thick paper or not printing on the recommended side of the

paper could cause this problem. Try turning over the stack of paper in the

paper tray.

Make sure that you choose the Paper Type that suits the print media type you

are using. (See Acceptable paper and other print media on page 14.)

Printed pages are smeared. The Paper Type setting may be incorrect for the type of print media you are using,

or the print media may be too thick or have a rough surface. (See Acceptable

paper and other print media on page 14 and Basic tab in the Software User’s

Guide on the CD-ROM.)

Printouts are too light. If this problem occurs when making copies or printing received faxes, turn

Toner Save mode to Off in the machine menu settings. (See Toner Save

on page 27.)

Set Toner Save mode to Off in the Advanced tab in the printer driver. (See

Advanced tab in the Software User’s Guide on the CD-ROM.)

Network difficulties

Difficulties Suggestions

Cannot print over a wired Network. If you are having Network problems see the Network User’s Guide on the

CD-ROM for more information.

Make sure your machine is powered on and is on-line and in the Ready state.

Print the Network Configuration list to see your current Network settings. (See

How to print a report on page 81.) Reconnect the LAN cable to the hub to verify

that the cable and network connections are good. If possible, try connecting the

machine to a different port on your hub using a different cable. If the connections

are good, the lower LED of the back panel of the machine will be green.

Troubleshooting and routine maintenance

129

The network scanning feature

does not work.

The network PC Fax Receive

feature does not work.

The network printing feature does

not work.

(Windows®) The firewall setting on your PC may be rejecting the necessary

network connection. Follow the instructions below to configure your firewall. If

you are using a personal firewall software, see the User’s Guide for your software

or contact the software manufacturer.

(Windows® XP SP2)

aClick the Start button, Control Panel,

Network and Internet Connections and then Windows Firewall. Make

sure that Windows Firewall on the General tab is set to On.

bClick the Advanced tab and Settings... button of the

Network Connection Settings.

cClick the Add button.

dTo add port 54925 for network scanning, enter the information below:

1. In Description of service: Enter any description, for example “Brother

Scanner”.

2. In Name or IP address (for example 192.168.0.12) of the computer

hosting this service on your network: Enter “Localhost”.

3. In External Port number for this service: Enter “54925”.

4. In Internal Port number for this service: Enter “54925”.

5. Make sure UDP is chosen.

6. Click OK.

eClick the Add button.

fTo add port 54926 for network PC Fax, enter the information below:

1. In Description of service: Enter any description, for example “Brother

PC Fax”.

2. In Name or IP address (for example 192.168.0.12) of the computer

hosting this service on your network: Enter “Localhost”.

3. In External Port number for this service: Enter “54926”.

4. In Internal Port number for this service: Enter “54926”.

5. Make sure UDP is chosen.

6. Click OK.

gIf you still have trouble with your network connection, click the Add button.

hTo add port 137 for network scanning, network printing and network PC

Fax receiving, enter the information below:

1. In Description of service: - Enter any description, for example “Brother

PC Fax receiving”.

2. In Name or IP address (for example 192.168.0.12) of the computer

hosting this service on your network: Enter “Localhost”.

3. In External Port number for this service: Enter “137”.

4. In Internal Port number for this service: Enter “137”.

5. Make sure UDP is chosen.

6. Click OK.

iMake sure if the new setting is added and is checked, and then click OK.

Network difficulties (continued)

Difficulties Suggestions

130

The network scanning feature

does not work.

The network PC Fax Receive

feature does not work.

The network printing feature does

not work.

(continued)

(Windows Vista®):

aClick the Start button, Control Panel, Network and Internet,

Windows Firewall and click Change settings.

bWhen the User Account Control screen appears, do the following.

Users who have administrator rights: Click Continue.

For users who do not have administrator rights: Enter the

administrator password and click OK.

cMake sure that Windows Firewall on the General tab is set to On.

dClick the Exceptions tab.

eClick the Add port... button.

fTo add port 54925 for network scanning, enter the information below:

1. In Name Enter any description. (for example “Brother Scanner”)

2. In Port number: Enter “54925”.

3. Make sure UDP is chosen. Then click OK.

gClick the Add port... button.

hTo add port 54926 for Network PC Fax, enter the information below:

1. In Name Enter any description. (for example “Brother PC Fax”)

2. In Port number Enter “54926”.

3. Make sure UDP is chosen. Then click OK.

iMake sure that the new setting is added and is checked, and then click

Apply.

jIf you still have trouble with your network connection such as network

scanning or printing, check File and Printer Sharing box in the

Exceptions tab and then click Apply.

Your computer cannot find your

machine. (Windows®) The firewall setting on your PC may be rejecting the necessary

network connection. (For details, see the instructions above.)

(Macintosh) Re-select your machine in the Device Selector application located

in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from

the Model pop-up menu of ControlCenter2.

Network difficulties (continued)

Difficulties Suggestions

Troubleshooting and routine maintenance

131

Improving the print quality C

Examples of poor print

quality

Recommendation

White lines across the page

Make sure that you use paper that meets our specifications. A rough

surfaced paper or thick print media can cause the problem. (See

Acceptable paper and other print media on page 14.)

Make sure that you choose the appropriate media type in the printer

driver or in the machine’s Paper Type menu setting. (See Acceptable

paper and other print media on page 14 and Basic tab in the Software

User’s Guide on the CD-ROM.)

The problem may disappear by itself. Print multiple pages to clear this

problem, especially if the machine has not been used for a long time.

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

White lines down the page

Wipe the laser scanner windows with a dry, lint-free soft cloth. (See

Cleaning the laser scanner window on page 155.)

Make sure that a torn sheet of paper is not inside the machine

covering the scanner window.

The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 161.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

Hollow print

Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 14.)

Choose Thick paper mode in the printer driver, choose Thick in the

machine’s Paper Type menu setting or use thinner paper than you

are currently using. (See Paper Type on page 22 and Basic tab in the

Software User’s Guide on the CD-ROM.)

Check the machine’s environment. Conditions such as high humidity

can cause hollow print. (See Choosing a location on page 104.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

Gray background

Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 14.)

Check the machine’s environment. Conditions such as high

temperatures and high humidity can increase the amount of

background shading. (See Choosing a location on page 104.)

The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 161.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

132

Page skewed

Make sure that the paper or other print media is loaded properly in the

paper tray and that the guides are not too tight or too loose against

the paper stack.

Set the paper guides correctly. (See Loading paper in the standard

paper tray on page 10.)

If you are using the MP tray, see Loading paper in the multi-purpose

tray (MP tray) on page 12.

The paper tray may be too full.

Check the paper type and quality. (See Acceptable paper and other

print media on page 14.)

Ghost

Make sure that you use paper that meets our specifications. Rough-

surfaced paper or thick paper may cause the problem. (See

Acceptable paper and other print media on page 14.)

Make sure that you choose the proper media type in the printer driver

or in the machine’s Paper Type menu setting. (See Acceptable paper

and other print media on page 14 and Basic tab in the Software

User’s Guide on the CD-ROM.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

The fuser unit may be contaminated. Call Brother Customer Service

at 1-877-BROTHER (1-877-276-8437) (in USA) or 1-877-BROTHER

(in Canada).

Wrinkles or creases

Check the paper type and quality. (See Acceptable paper and other

print media on page 14.)

Make sure that paper is loaded properly. (See Loading paper in the

standard paper tray on page 10.)

Turn over the stack of paper in the tray or rotate the paper 180° in the

input tray.

Examples of poor print

quality

Recommendation

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

B DEFGH

abc efghijk

ACD

bcde

134

Troubleshooting and routine maintenance

133

Envelope Creases

aOpen the back cover.

bPull the blue lever until the mark (c) reaches beside the mark ( )

as shown below.

cResend the print job.

Note

When you have finished printing, open the back cover and reset the

two blue levers back to their original position.

Curled or wavy

Check the paper type and quality. High temperatures and high

humidity will cause paper to curl.

If you do not use the machine often, the paper may have been in the

paper tray too long. Turn over the stack of paper in the paper tray.

Also, fan the paper stack and then rotate the paper 180° in the paper

tray.

Examples of poor print

quality

Recommendation

ABCDEFG

EFGHIJKLMN

134

Curled

Turn the paper over in the paper tray, and print again. (Excluding

Letterhead paper) If the problem remains, switch the Anti-Curl Lever

as follows:

1 Open the back cover.

2 Lift the lever (1) and slide the lever (2) in the direction of the arrow.

Lift up the Output Tray Support Flap (1).

Choose Reduce Paper Curl mode in the printer driver. (See Other

Print Options (For Windows®) or Print Settings(For Macintosh) in the

Software User’s Guide on the CD-ROM.)

Examples of poor print

quality

Recommendation

Troubleshooting and routine maintenance

135

White Spots on black text

and graphics at 3.7 in.

(94 mm) intervals

Black Spots at 3.7 in.

(94 mm) intervals

Make ten copies of a blank, white sheet of paper. (See Making

multiple copies on page 84.) If the problem is not solved, the drum

unit may have glue from a label stuck on the OPC drum surface.

Clean the drum unit. (See Cleaning the drum unit on page 158.)

The drum unit may be damaged. Put in a new drum. (See Replacing

the drum unit on page 164.)

Faint

Check the machine’s environment. Conditions such as humidity, high

temperatures, and so on, may cause this print fault. (See Choosing a

location on page 104.)

If the whole page is too light, Toner Save mode may be on. Turn off

Toner Save mode in the machine menu settings or Toner Save mode

in the printer Properties of the driver. (See Toner Save on page 27

or Advanced tab in the Software User’s Guide on the CD-ROM.)

Clean the scanner window and the corona wire of the drum unit. (See

Cleaning the laser scanner window on page 155 and Cleaning the

corona wire on page 157.)

The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 161.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

Toner specks

Make sure that you use paper that meets our specifications. Rough-

surfaced paper may cause the problem. (See Acceptable paper and

other print media on page 14.)

Clean the corona wire and the drum unit. (See Cleaning the corona

wire on page 157 and Cleaning the drum unit on page 158.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

The fuser unit may be contaminated. Call Brother Customer Service

at 1-877-BROTHER (1-877-276-8437) (in USA)

or 1-877-BROTHER (in Canada).

Examples of poor print

quality

Recommendation

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

136

All black

Clean the corona wire inside the drum unit by sliding the blue tab. Be

sure to return the blue tab to the home position (a). (See Cleaning the

corona wire on page 157.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

The fuser unit may be contaminated. Call Brother Customer Service

at 1-877-BROTHER (1-877-276-8437) (in USA)

or 1-877-BROTHER (in Canada).

Black toner marks across the

page

Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 14.)

If you use label sheets for laser machines, the glue from the sheets

may sometimes stick to the OPC drum surface. Clean the drum unit.

(See Cleaning the drum unit on page 158.)

Do not use paper that has clips or staples because they will scratch

the surface of the drum.

If the unpacked drum unit is in direct sunlight or room light, the unit

may be damaged.

The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 161.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

Line across the page

Clean the laser scanner window and the corona wire inside the drum

unit. (See Cleaning the laser scanner window on page 155 and

Cleaning the corona wire on page 157.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

Black lines down the page

Printed pages have toner

stains down the page

Clean the corona wire inside the drum unit by sliding the blue tab. Be

sure to return the blue tab to the home position (a). (See Cleaning the

corona wire on page 157.)

The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 161.)

The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 164.)

The fuser unit may be smudged. Call Brother Customer Service

at 1-877-BROTHER (1-877-276-8437) (in USA)

or 1-877-BROTHER (in Canada).

Examples of poor print

quality

Recommendation

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

Troubleshooting and routine maintenance

137

Poor fixing

Open the back cover and make sure that the two blue levers on the

left and right hand sides are in the up position.

Choose Improve Toner Fixing mode in the printer driver. (See Other

Print Options (For Windows®) or Print Settings (For Macintosh) in the

Software User’s Guide on the CD-ROM.)

If this selection does not provide enough improvement, choose

Thicker Paper in Media Type setting.

Examples of poor print

quality

Recommendation

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

138

Setting Dial Tone detection C

Setting the Dial Tone to Detection will

shorten the Dial Tone detect pause.

a(USA) Press Menu, 0, 4.

(Canada) Press Menu, 0, 5.

04.Dial Tone

aDetection

bNo Detection

Select ab or OK

bPress a or b to choose Detection or

No Detection.

Press OK.

cPress Stop/Exit.

Telephone line interference C

If you are having difficulty sending or

receiving a fax due to possible interference

on the telephone line, we recommend that

you adjust the Equalization for compatibility

to reduce the modem speed for fax

operations.

aPress Menu, 2, 0, 1.

20.Miscellaneous

1.Compatibility

aHigh

bNormal

Select ab or OK

bPress a or b to choose

Basic(for VoIP), Normal or High.

Basic(for VoIP) cuts the

modem speed to 9600 bps. and

turns the error correction mode

(ECM) off.

For a standard telephone line: If you

regularly experience interference on

your standard telephone line try this

setting.

If you are using VoIP: VoIP service

providers offer fax support using

various standards. If you regularly

experience fax transmission errors

try this setting.

Normal sets the modem speed at

14400 bps.

High sets the modem speed at

33600 bps.

Press OK.

cPress Stop/Exit.

Note

When you change the Compatibility to

Basic(for VoIP), the ECM feature is

not available.

Troubleshooting and routine maintenance

139

Error and maintenance messages C

As with any sophisticated office product, errors may occur and consumable items may need to be

replaced. If this happens, your machine identifies the error or required routine maintenance and

shows the appropriate message. The most common error and maintenance messages are shown

below.

You can correct most errors and perform routine maintenance by yourself. If you need more help,

the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com/.

Error Message Cause Action

Access Error The device is removed from

the USB direct interface while

the data is processing.

Press Stop/Exit. Reinsert the device and try to

print with Direct Print.

Cartridge Error The toner cartridge is not

installed properly.

Pull out the drum unit, take out the toner

cartridge that is indicated on the LCD, and put it

back into the drum unit again.

Comm.Error Poor telephone line quality

caused a communication error.

Send the fax again or connect the machine to

another telephone line. If the problem

continues, call the telephone company and ask

them to check your telephone line.

Connection Fail You tried to poll a fax machine

that is not in Polled Waiting

mode.

Check the other fax machine’s polling setup.

Cooling Down

Wait for a while

The temperature of the drum

unit or toner cartridge is too

hot. The machine will pause its

current print job and go into

cooling down mode. During the

cooling down mode, you will

hear the cooling fan running

while the LCD shows

Cooling Down, and

Wait for a while.

Make sure that you can hear the fan in the

machine spinning and that the exhaust outlet is

not blocked by something.

If the fan is spinning, remove any obstacles that

surround the exhaust outlet, and then leave the

machine turned on but do not use it for several

minutes.

If the fan is not spinning disconnect the

machine from the power for several minutes,

then reconnect it. (The machine can be turned

off for approximately 60 hours without losing

faxes stored in the memory. See Transferring

your faxes or Fax Journal report on page 144.)

Cover is Open The front cover is not closed

completely.

Close the front cover of the machine.

Cover is Open The fuser cover is not closed

completely or paper was

jammed in the back of the

machine when you turned on

the power.

Close the fuser cover of the machine.

Make sure paper is not jammed inside the

back of the machine, and then close the

fuser cover and press Start.

Disconnected The other person or other

person’s fax machine stopped

the call.

Try to send or receive again.

140

Document Jam The document was not

inserted or fed properly, or the

document scanned from the

ADF was too long.

See Document jams on page 145 or Using the

automatic document feeder (ADF) on page 20.

DR Mode in Use The machine is set to

Distinctive Ring mode. You

cannot change the Receive

Mode from Manual to another

mode.

Set Distinctive Ring to Off. (See Turning off

distinctive ring on page 57.)

Drum Error The corona wire on the drum

unit needs to be cleaned.

Clean the corona wire on the drum unit. (See

Cleaning the corona wire on page 157.)

The drum unit has reached the

end of its life.

Replace the drum unit. (See Replacing the

drum unit on page 164.)

Duplex Disabled The duplex tray is not installed

properly.

Remove the duplex tray and install it again.

Fuser Error The temperature of fuser unit

does not rise at a specified

temperature within specified

time.

Turn the power switch off, wait a few seconds,

and then turn it on again. Leave the machine for

15 minutes with the power on. The machine can

be turned off for approximately 60 hours without

losing faxes stored in the memory. (See

Transferring your faxes or Fax Journal report

on page 144.)

The fuser unit is too hot.

Jam Duplex The paper is jammed in the

duplex tray.

(See Paper jams on page 147.)

Jam Rear The paper is jammed in the

back of the machine.

(See Paper jams on page 147.)

Jam Inside The paper is jammed inside

the machine.

(See Paper jams on page 147.)

Jam MP Tray The paper is jammed in the MP

tray of the machine.

(See Paper jams on page 147.)

JamTray1

JamTray2

The paper is jammed in the

paper tray of the machine.

(See Paper jams on page 147.)

No Paper The machine is out of paper or

paper is not properly loaded in

the paper tray.

Do one of the following:

Refill the paper in the paper tray or MP tray.

Remove the paper and load it again.

No Response/Busy The number you dialed does

not answer or is busy.

Verify the number and try again.

No Toner The toner cartridge or the drum

unit and toner cartridge

assembly is not installed

properly.

Re-install the toner cartridge or the drum unit

and toner cartridge assembly.

No Tray The paper tray is not

completely closed.

Close the paper tray properly.

Error Message Cause Action

Troubleshooting and routine maintenance

141

Out of Memory The machine’s memory is full. Fax sending or copy operation in progress

Do one of the following:

Press Start to send or copy the scanned

pages.

Press Stop/Exit and wait until the other

operations in progress finish, and then try

again.

Clear the data from the memory. (See Out

of memory message on page 47 or

page 92.)

Print operation in process

Do one of the following:

Reduce print resolution. (See Advanced tab

in the Software User’s Guide on the

CD-ROM.)

Clear the faxes from the memory. (See Out

of memory message on page 92.)

Print Unable XX The machine has a

mechanical problem.

Disconnect the machine from the power for

several minutes, then reconnect it. (The

machine can be turned off for approximately 60

hours without losing faxes stored in the

memory. See Transferring your faxes or Fax

Journal report on page 144.)

Protected Device The protect switch of the USB

Flash memory drive is on.

Turn off the protect switch of the USB Flash

memory drive.

Rename the File There is already a file on the

USB Flash memory drive with

the same name as the file you

are trying to save.

Change the file name of the file on the USB

Flash memory drive or the file you are trying to

save.

Replace Parts

Drum

The drum unit is the end of its

life.

Replace the drum unit.

(See Replacing the drum unit on page 164.)

The drum unit counter was not

reset when a new drum was

installed.

1 Open the front cover, and then press

Clear/Back.

2 Press 1 to reset.

Replace Parts

Fuser Unit

It is time to replace the fuser

unit.

Call Brother Customer Service to replace the

fuser unit.

1-877-BROTHER (1-877-276-8437) (in U.S.A)

1-877-BROTHER (in Canada)

Error Message Cause Action

142

Replace Parts

Laser Unit

It is time to replace the laser

unit.

Call Brother Customer Service to replace the

laser unit.

1-877-BROTHER (1-877-276-8437) (in U.S.A)

1-877-BROTHER (in Canada)

Replace Parts

PF Kit MP

It is time to replace the paper

feeding kit for the MP tray.

Call Brother Customer Service to replace the

PF Kit MP.

1-877-BROTHER (1-877-276-8437) (in U.S.A)

1-877-BROTHER (in Canada)

Replace Parts

PF Kit 1

It is time to replace the paper

feeding kit for Tray 1.

Call Brother Customer Service to replace the

PF Kit 1.

1-877-BROTHER (1-877-276-8437) (in U.S.A)

1-877-BROTHER (in Canada)

Replace Parts

PF Kit 2

It is time to replace the paper

feeding kit for Tray 2.

Call Brother Customer Service to replace the

PF Kit 2.

1-877-BROTHER (1-877-276-8437) (in U.S.A)

1-877-BROTHER (in Canada)

Replace Toner The toner cartridge is at the

end of its life and printing is not

possible.

Replace the toner cartridge with a new one.

(See Replacing a toner cartridge on page 161.)

Scan Unable XX The machine has a

mechanical problem.

Disconnect the machine from the power for

several minutes, then reconnect it. (The

machine can be turned off for approximately 60

hour without losing faxes stored in the memory.

See Transferring your faxes or Fax Journal

report on page 144.)

Document is too long for

duplex scanning.

Press Stop/Exit. Use the suitable size of paper

for duplex scanning. (See Scan on page 201.)

Scanner Locked The scanner lock is locked. Open the document cover, and then release the

scanner lock lever.

Press Stop/Exit.

Error Message Cause Action

Troubleshooting and routine maintenance

143

Size mismatch The paper in the tray is not the

correct size.

Load the correct size of paper in the tray and

set the “Paper Size” (Menu, 1, 2, 2 (See Paper

Size on page 23).

Toner Low If the LCD shows Toner Low,

you can still print; however, the

machine is telling you that the

toner cartridge is near the end

of its life.

Order a new toner cartridge now.

Too Many Files There are too many files stored

on the USB Flash memory

drive.

Reduce the number of files stored on the USB

Flash memory drive.

Too Many Trays More than one optional tray is

installed.

The maximum number of optional trays is one.

Remove any additional trays.

Unusable Device An incompatible or broken

device has been connected to

the USB direct interface.

Remove the USB Flash memory drive from the

USB direct interface. Turn the machine off and

then on again.

Error Message Cause Action

144

Transferring your faxes or Fax

Journal report C

If the LCD shows:

Print Unable XX

Scan Unable XX

We recommend transferring your faxes to

another fax machine or to your PC. (See

Transferring faxes to another fax machine

on page 144 or Transferring faxes to your PC

on page 144.)

You can also transfer the Fax Journal report

to see if there are any faxes you need to

transfer. (See Transferring Fax Journal report

to another fax machine on page 144.)

Note

If there is an error message on the

machine’s LCD, after the faxes have been

transferred, disconnect the machine from

the power source for several minutes, and

then reconnect it.

Transferring faxes to another fax

machine C

If you have not set up your Station ID, you

cannot enter fax transfer mode. (See Setting

your station ID in the Quick Setup Guide.)

aPress Menu, 9, 0, 1.

bDo one of the following:

If the LCD shows No Data, there

are no faxes left in the machine’s

memory. Press Stop/Exit.

Enter the fax number to which faxes

will be forwarded.

cPress Start.

Transferring faxes to your PC C

You can transfer the faxes from your

machine’s memory to your PC.

aMake sure that you have installed

MFL-Pro Suite on your PC, and then

turn on PC-Fax Receiving on the PC.

(For details about PC Fax Receive, see

PC-FAX receiving in the Software

User’s Guide on the CD-ROM.)

bMake sure that you have set

PC Fax Receive on the machine.

(See PC Fax Receive on page 73.)

If faxes are in the machine’s memory

when you set up PC Fax Receive, the

LCD will ask if you want to transfer the

faxes to your PC.

cDo one of the following:

To transfer all faxes to your PC,

press 1. You will be asked if you want

a backup print.

To exit and leave the faxes in the

memory, press 2.

dPress Stop/Exit.

Transferring Fax Journal report to

another fax machine C

If you have not set up your Station ID, you

cannot enter fax transfer mode. (See Setting

your station ID in the Quick Setup Guide.)

aPress Menu, 9, 0, 2.

bEnter the fax number to which the Fax

Journal report will be forwarded.

cPress Start.

Troubleshooting and routine maintenance

145

Document jams C

If the document is jammed, follow the steps

below.

IMPORTANT

After removing a jammed document,

check that no paper scraps are left in the

machine that could cause another jam.

Document is jammed in the top of the

ADF unit C

aTake out any paper from the ADF that is

not jammed.

bOpen the ADF cover.

cPull the jammed document out to the

left.

dClose the ADF cover.

ePress Stop/Exit.

Document is jammed under the

document cover C

aTake out any paper from the ADF that is

not jammed.

bLift the document cover.

cPull the jammed document out to the

right.

dClose the document cover.

ePress Stop/Exit.

146

Document is jammed at the output

tray C

aTake out any paper from the ADF that is

not jammed.

bPull the jammed document out to the

right.

cPress Stop/Exit.

Document is jammed in the duplex

slot C

aTake out any paper from the ADF that is

not jammed.

bPull the jammed document out to the

right.

cPress Stop/Exit.

Troubleshooting and routine maintenance

147

Paper jams C

To clear paper jams, please follow the steps

in this section.

IMPORTANT

Please confirm that you have installed

both a toner cartridge and a drum unit in

the machine. If you have not installed a

drum unit or have installed the drum unit

improperly, then this may cause a paper

jam in your Brother machine.

Note

If the error message remains, open and

close the front cover and fuser cover firmly

to reset the machine.

IMPORTANT

To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

Note

The LCD names for the paper trays are as

follows:

• Standard paper tray: Tray 1

• Optional lower tray: Tray 2

• Multi-purpose tray: MP Tray

Paper is jammed in the MP tray C

If the LCD shows Jam MP Tray, follow

these steps:

aRemove the paper from the MP tray.

bRemove any jammed paper from in and

around the MP tray.

cClose the MP tray. Then open the front

cover and close it to reset the machine.

Open the MP tray again.

dFan the paper stack, and then put it back

in the MP tray.

eWhen loading paper in the MP tray,

make sure that the paper stays under

the maximum paper height guides on

both sides of the tray.

148

Paper is jammed in Paper Tray 1 or

Tray 2 C

If the LCD shows Jam Tray 1 or

Jam Tray 2, follow these steps:

aPull the paper tray completely out of the

machine.

For Jam Tray 1:

For Jam Tray 2:

bUse both hands to slowly pull out the

jammed paper.

cMake sure the paper is below the

maximum paper mark (b) of the paper

tray. While pressing the blue paper-

guide release lever, slide the paper

guides to fit the paper size. Make sure

that the guides are firmly in the slots.

dPut the paper tray firmly back in the

machine.

IMPORTANT

DO NOT take out the standard paper tray

while paper is feeding from a lower paper

tray as this will cause a paper jam.

Troubleshooting and routine maintenance

149

Paper is jammed inside the machine C

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables, and then unplug

the power cord from the AC power

outlet.

bPull the paper tray completely out of the

machine.

cUse both hands to slowly pull out the

jammed paper.

dPress the front cover release button and

open the front cover.

CAUTION

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. Wait at least 10 minutes for

the machine to cool down before attempting

to clear the paper jam.

eSlowly take out the drum unit and toner

cartridge assembly. The jammed paper

may be pulled out with the drum unit and

toner cartridge assembly, or this may

release the paper so you can pull it out

of the paper tray opening.

IMPORTANT

We recommend that you place the drum

unit and toner cartridge assembly on a

clean, flat surface with a sheet of

disposable paper or cloth underneath it in

case you accidentally spill or scatter toner.

To prevent damage to the machine from

static electricity, DO NOT touch the

electrodes shown in the illustration.

150

fPut the drum unit and toner cartridge

assembly back in the machine.

gClose the front cover.

hPut the paper tray firmly back in the

machine.

iPlug the machine’s power cord back into

the AC power outlet first, and reconnect

all cables and the telephone line cord.

Turn on the machine’s power switch.

Paper is jammed inside the drum unit

and toner cartridge assembly C

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables, and then unplug

the power cord from the AC power

outlet.

bPress the front cover release button and

open the front cover.

CAUTION

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. Wait at least 10 minutes for

the machine to cool down before attempting

to clear the paper jam.

cSlowly take out the drum unit and toner

cartridge assembly.

Troubleshooting and routine maintenance

151

IMPORTANT

We recommend that you place the drum

unit and toner cartridge assembly on a

clean, flat surface with a sheet of

disposable paper or cloth underneath it in

case you accidentally spill or scatter toner.

dPush down the blue lock lever and take

the toner cartridge out of the drum unit.

Take out the jammed paper if there is

any inside the drum unit.

IMPORTANT

• Handle the toner cartridge carefully. If

toner scatters on your hands or clothes,

wipe or wash it off with cold water at once.

• To avoid print quality problems, DO NOT

touch the shaded parts shown in the

illustrations below.

eClear the jammed paper if there is any

inside the drum unit.

fPut the toner cartridge back into the

drum unit until you hear it lock into place.

If you put it in properly, the blue lock

lever will lift automatically.

gPut the drum unit and toner cartridge

assembly back in the machine.

hClose the front cover.

iPlug the machine’s power cord back into

the AC power outlet first, and reconnect

all cables and the telephone line cord.

Turn on the machine’s power switch.

152

Paper is jammed at the back of the

machine C

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables, and then unplug

the power cord from the AC power

outlet.

bPress the front cover release button and

open the front cover.

CAUTION

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. Wait at least 10 minutes for

the machine to cool down before attempting

to clear the paper jam.

cSlowly take out the drum unit and toner

cartridge assembly.

IMPORTANT

We recommend that you place the drum

unit and toner cartridge assembly on a

clean, flat surface with a sheet of

disposable paper or cloth underneath it in

case you accidentally spill or scatter toner.

dOpen the back cover (back output tray).

ePull the tabs at the left and right hand

sides toward you to open the fuser

cover (1).

fPull the jammed paper out of the fuser

unit.

Troubleshooting and routine maintenance

153

gClose the fuser cover and back cover

(back output tray).

hPut the drum unit and toner cartridge

assembly back in the machine.

iClose the front cover.

jPlug the machine’s power cord back into

the AC power outlet first, and reconnect

all cables and the telephone line cord.

Turn on the machine’s power switch.

Paper is jammed in the duplex tray C

aPull the duplex tray completely out of the

machine.

bPull the jammed paper out of the

machine or the duplex tray.

cPut the duplex tray back in the machine.

154

Routine maintenance C

WARNING

Use neutral detergents.

DO NOT use cleaning materials that

contain ammonia, alcohol, any type of

spray, or any type of flammable substance

to clean the outside or inside of the

machine. Doing this may cause a fire or

electrical shock. (For more information see

Important safety instructions on page 110.)

IMPORTANT

The drum unit contains toner, so handle it

carefully. If toner scatters on your hands

or clothes, wipe or wash it off with cold

water at once.

Cleaning the outside of the

machine C

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables, and then unplug

the power cord from the AC power

outlet.

bPull the paper tray completely out of the

machine.

cWipe the outside of the machine with a

dry, lint-free soft cloth to remove dust.

dRemove anything that is stuck inside the

paper tray.

eWipe the inside and the outside of the

paper tray with a dry, lint-free soft cloth

to remove dust.

fRe-load the paper and put the paper tray

firmly back in the machine.

gPlug the machine’s power cord back into

the AC power outlet first, and reconnect

all cables and telephone line cord. Turn

on the machine’s power switch.

Troubleshooting and routine maintenance

155

Cleaning the scanner C

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables and then unplug

the power cord from the AC power

outlet.

bLift the document cover (1).

Clean the white plastic surface (2) and

scanner glass (3) underneath it with a

soft lint-free cloth moistened with water.

cIn the ADF unit, clean the white bar (1)

and the scanner glass strip (2)

underneath it with a soft lint-free cloth

moistened with water.

dPlug the machine’s power cord back into

the AC power outlet first, and reconnect

all cables and telephone line cord. Turn

on the machine’s power switch.

Note

In addition to cleaning the scanner glass

and glass strip with a soft lint-free cloth

moistened with water, run your finger tip

over the glass to see if you can feel

anything on it. If you feel dirt or debris,

clean the glass again concentrating on

that area. You may need to repeat the

cleaning process three or four times. To

test, make a copy after each cleaning.

Cleaning the laser scanner

window C

WARNING

DO NOT use cleaning materials that

contain ammonia, alcohol, any type of

spray, or any type of flammable substance

to clean the inside or outside of the

machine. Doing this may cause a fire or

electrical shock.

IMPORTANT

DO NOT touch the laser scanner window

with your fingers.

aBefore you clean the inside of the

machine, turn off the machine’s power

switch. Unplug the telephone line cord

first, and then unplug the power cord

from the AC power outlet.

156

bOpen the front cover and slowly take out

the drum unit and toner cartridge

assembly.

CAUTION

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. To prevent injury, when you

open the front or back cover (back output

tray) of the machine DO NOT touch the

shaded parts shown in the illustration. If you

do this you may get burned.

IMPORTANT

• To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

• We recommend that you place the drum

unit on a clean, flat surface with a sheet of

disposable paper or cloth underneath it in

case you accidentally spill or scatter toner.

cWipe the laser scanner window (1) by

wiping it with a dry, lint-free soft cloth.

dPut the drum unit and toner cartridge

assembly back in the machine.

eClose the front cover.

fPlug the machine’s power cord back into

the AC power outlet first, and then plug

in the telephone line cord.Turn on the

machine’s power switch.

Troubleshooting and routine maintenance

157

Cleaning the corona wire C

If you have print quality problems, clean the

corona wire as follows:

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables, and then unplug

the power cord from the AC power

outlet.

bOpen the front cover and slowly take out

the drum unit and toner cartridge

assembly.

IMPORTANT

• We recommend that you place the drum

unit and toner cartridge assembly on a

clean, flat surface with a sheet of

disposable paper or cloth underneath it in

case you accidentally spill or scatter toner.

• Handle the toner cartridge carefully. If

toner scatters on your hands or clothes,

wipe or wash it off with cold water at once.

• To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

cClean the corona wire inside the drum

unit by gently sliding the blue tab from

right to left and left to right several times.

Note

Be sure to return the blue tab to the home

position (a) (1). If you do not, printed

pages may have a vertical stripe.

dPut the drum unit and toner cartridge

assembly back in the machine.

eClose the front cover.

158

fPlug the machine’s power cord back into

the AC power outlet first, and then

reconnect all cables and telephone line

cord. Turn on the machine’s power

switch.

IMPORTANT

To avoid print quality problems, DO NOT

touch the shaded parts shown in the

illustrations below.

Cleaning the drum unit C

If you have print quality problems, clean the

drum unit as follows.

aTurn off the machine’s power switch.

Unplug the telephone line cord first, and

then unplug the power cord from the AC

power outlet.

bOpen the front cover and slowly take out

the drum unit and toner cartridge

assembly.

IMPORTANT

• We recommend that you put the drum unit

and toner cartridge assembly on a clean,

flat surface with a sheet of disposable

paper or cloth underneath it in case you

accidentally spill or scatter toner.

• To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

cPush down the blue lock lever and take

the toner cartridge out of the drum unit.

IMPORTANT

• Handle the toner cartridge carefully. If

toner scatters on your hands or clothes,

wipe or wash it off with cold water at once.

• To avoid print quality problems, DO NOT

touch the shaded parts shown in the

illustrations below.

Troubleshooting and routine maintenance

159

dPut the print sample in front of the drum

unit, and find the exact position of the

poor print.

eTurn the drum unit gear by hand while

looking at the surface of the OPC

drum (1).

fWhen you have found the mark on the

drum that matches the print sample,

wipe the surface of the OPC drum with a

dry cotton swab until the dust or glue on

the surface comes off.

IMPORTANT

• The drum is photosensitive so DO NOT

touch it with your fingers.

• DO NOT clean the surface of the

photosensitive drum with a sharp object.

• DO NOT use a scrubbing or wiping motion

because this might damage the drum.

gPut the toner cartridge back into the

drum unit until you hear it lock into place.

If you put the cartridge in properly, the

blue lock lever will lift automatically.

hPut the drum unit and toner cartridge

assembly back in the machine.

iClose the front cover.

jPlug the machine’s power cord back into

the AC power outlet first, and then

reconnect all cables and telephone line

cord. Turn on the machine’s power

switch.

160

Replacing the consumable items C

You will need to replace the consumable items when the machine indicates that the life of the

consumable is over.

IMPORTANT

• We recommend placing used consumable items on a sheet of paper to prevent accidentally

spilling or scattering the material inside.

• Be sure to reseal the consumable items tightly so that the material inside does not spill.

Note

• Go to http://www.brother.com/original/index.html for instructions on how to return your used

consumable items to the Brother collection program. If you choose not to return your used

consumable, please discard the used consumable according to local regulations, keeping it

separate from domestic waste. If you have questions, call your local waste disposal office.

• If you use paper that is not a direct equivalent for the recommended paper, the life of

consumable items and machine parts may be reduced.

Toner cartridge Drum unit

Order No. TN-620, TN-650 Order No. DR-620

Troubleshooting and routine maintenance

161

Replacing a toner cartridge C

The High Yield toner cartridges can print

approximately 8,000 pages 1 and the

Standard toner cartridges can print

approximately 3,000 pages 1. Actual page

count will vary depending on your average

type of document (i.e., standard letter,

detailed graphics). The machine is supplied

with the TN-620 toner cartridge that will need

to be replaced after approximately 3,000

pages 1. When a toner cartridge is running

low, the LCD shows Toner Low.

1Approx. cartridge yield is declared in accordance

with ISO/IEC 19752.

Note

It is a good idea to keep a new toner

cartridge ready for use when you see the

Toner Low warning.

CAUTION

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. To prevent injury, when you

open the front or back cover (back output

tray) of the machine DO NOT touch the

shaded parts shown in the illustration. If you

do this you may get burned.

aPress the front cover release button and

open the front cover.

bSlowly take out the drum unit and toner

cartridge assembly.

IMPORTANT

• We recommend that you put the drum unit

and toner cartridge assembly on a clean,

flat surface with a sheet of disposable

paper or cloth underneath it in case you

accidentally spill or scatter toner.

• To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

162

cPush down the blue lock lever and take

the used toner cartridge out of the drum

unit.

WARNING

DO NOT put a toner cartridge into a fire. It

could explode, resulting in injuries.

IMPORTANT

• Handle the toner cartridge carefully. If

toner scatters on your hands or clothes,

wipe or wash it off with cold water at once.

• To avoid print quality problems, DO NOT

touch the shaded parts shown in the

illustrations.

• Brother strongly recommends that you

DO NOT refill the toner cartridge provided

with your machine. We also strongly

recommend that you continue to use only

Genuine Brother Brand replacement toner

cartridges. Use or attempted use of

potentially incompatible toner and/or

cartridges in the Brother machine may

cause damage to the machine and/or may

result in unsatisfactory print quality. Our

warranty coverage does not apply to any

problem that is caused by the use of

unauthorized third party toner and/or

cartridges. To protect your investment and

obtain premium performance from the

Brother machine, we strongly recommend

the use of Genuine Brother Supplies.

• Wait to unpack the new toner cartridge

until immediately before you put it in the

machine. If a toner cartridge is left

unpacked for a long time, the toner life will

be shortened.

• Be sure to seal up the used toner cartridge

tightly in a suitable bag so that toner

powder does not spill out of the cartridge.

dUnpack the new toner cartridge. Gently

shake it from side to side several times

to distribute the toner evenly inside the

cartridge.

Troubleshooting and routine maintenance

163

ePull off the protective cover.

fPut the new toner cartridge firmly into

the drum unit until you hear it lock into

place. If you put it in properly, the lock

lever will lift automatically.

Note

Make sure that you put in the toner

cartridge properly or it may separate from

the drum unit.

gClean the corona wire of the drum unit

by gently sliding the blue tab from right

to left and left to right several times.

Note

Be sure to return the blue tab to the home

position (a) (1). If you do not, printed

pages may have a vertical stripe.

hPut the drum unit and toner cartridge

assembly back in the machine.

iClose the front cover.

Note

DO NOT turn off the machine’s power

switch or open the front cover until the

LCD returns to the standby state.

164

Replacing the drum unit C

The machine uses a drum unit to create print

images on paper. If the LCD shows

Replace Parts Drum, the drum unit is

near the end of its life and it is time to buy a

new one. Even if the LCD shows

Replace Parts Drum, you may be able to

continue printing without having to replace

the drum unit for a while. However, if there is

a noticeable deterioration in the output print

quality (even before Replace Parts Drum

appears), then the drum unit should be

replaced. You should clean the machine

when you replace the drum unit. (See

Cleaning the laser scanner window

on page 155.)

IMPORTANT

While removing the drum unit, handle it

carefully because it may contain toner. If

toner scatters on your hands or clothes,

wipe or wash it off with cold water at once.

Note

The drum unit is a consumable item, and

it is necessary to replace it periodically.

There are many factors that determine the

actual drum life, such as temperature,

humidity, type of paper and how much

toner you use for the number of pages per

print job. The estimated drum life is

approximately 25,000 pages 1. The actual

number of pages your drum will print may

be significantly less than this estimate.

Because we have no control over the

many factors that determine the actual

drum life, we cannot guarantee a

minimum number of pages that will be

printed by your drum.

1Drum yield is approximate, and may vary by type of

use.

CAUTION

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. To prevent injury, when you

open the front or back cover (back output

tray) of the machine DO NOT touch the

shaded parts shown in the illustration. If you

do this you may get burned.

aPress the front cover release button and

open the front cover.

bSlowly take out the drum unit and toner

cartridge assembly.

Troubleshooting and routine maintenance

165

IMPORTANT

• We recommend that you put the drum unit

and toner cartridge assembly on a clean,

flat surface with a sheet of disposable

paper or cloth underneath it in case you

accidentally spill or scatter toner.

• To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

cPush down the blue lock lever and take

the toner cartridge out of the drum unit.

IMPORTANT

• To avoid print quality problems, DO NOT

touch the shaded parts shown in the

illustrations.

• Wait to unpack a new drum unit until

immediately before you put it in the

machine. Exposure to direct sunlight or

room light may damage the drum unit.

• Be sure to seal up the used drum unit

tightly in a bag so that toner powder does

not spill out of the unit.

dUnpack the new drum unit.

ePut the toner cartridge firmly into the

new drum unit until you hear it lock into

place. If you put the cartridge in

properly, the blue lock lever will lift

automatically.

Note

Make sure that you put in the toner

cartridge properly or it may separate from

the drum unit.

fPut the new drum unit and toner

cartridge assembly in the machine.

Do not close the front cover.

gPress Clear/Back.

Replace Drum?

a1.Yes

b2.No

Select ab or OK

To confirm you are installing a new

drum, press 1.

hWhen the LCD shows Accepted, close

the front cover.

166

Replacing periodic

maintenance parts C

The periodic maintenance parts will need to

be replaced regularly to maintain the print

quality. The parts listed below will have to be

replaced after printing approximately 50,000

pages for PF KitMP and 100,000 pages for

PF Kit1, PF Kit2, Fuser and Laser. When the

following messages appear on the LCD

please call Brother Customer Service:

(in USA) 1-877-BROTHER (1-877-276-8437)

(in Canada) 1-877-BROTHER

Machine Information C

Checking the Serial Number C

You can see the machine’s Serial Number on

the LCD.

aPress Menu, 8, 1.

81.Serial No.

XXXXXXXXX

bPress Stop/Exit.

Checking the Page Counters C

You can see the machine’s Page Counters

for copies, printed pages, reports and lists,

faxes or a summary total.

aPress Menu, 8, 2.

82.Page Counter

aTotal :XXXXXX

bFax/List :XXXXXX

bPress a or b to see Total, Fax/List,

Copy or Print.

82.Page Counter

aCopy :XXXXXX

bPrint :XXXXXX

cPress Stop/Exit.

LCD message Description

Replace Parts

PF Kit MP

Replace paper feeding kit for

MP tray.

Replace Parts

PF Kit 1

Replace paper feeding kit for

Tray 1.

Replace Parts

PF Kit 2

Replace paper feeding kit for

Tray 2.

Replace Parts

Fuser Unit

Replace fuser unit.

Replace Parts

Laser Unit

Replace laser unit.

Troubleshooting and routine maintenance

167

Checking the remaining life of

parts C

You can see the remaining life of the

machine's drum unit and periodic

maintenance parts on the LCD.

aPress Menu, 8, 3.

83.Parts Life

1.Drum

2.Fuser

3.Laser

Select ab or OK

bPress a or b to choose 1.Drum,

2.Fuser, 3.Laser, 4.PF Kit MP,

5.PF Kit 1 or 6.PF Kit 2 1.

Press OK.

83.Parts Life

1.Drum

Remaining: XX%

1PF Kit 2 appears only when the optional

LT-5300 tray is installed.

cPress Stop/Exit.

Note

The life check will be accurate only if you

have reset the drum counter when you

installed a new drum unit. It will not be

accurate if that part’s life counter was

reset during the life of the used part.

Reset C

The following reset functions are available:

1Network

You can reset the print server back to its

default factory settings such as the

password and IP address infromation.

2Address & Fax

Address & Fax resets the following

settings:

Address Book

(One-Touch Dial, Speed-Dial and

Setup Groups)

Programmed fax jobs in the memory

(Polled TX, Delayed Fax and Delayed

Batch)

Station ID

(Name and Number)

Coverpage Msg

(Comments)

Remote Fax Option

(Remote Access Code, Fax Storage,

Fax Forwarding, Paging and PC-Fax)

Report settings

(Transmission Verification Report, Tel

Index List and Fax Journal)

Setting Lock Password

3All Settings

You can reset all the machine settings

back to the settings that were set at the

factory.

Brother strongly recommends you use this

operation when you dispose of the

machine.

Note

Unplug the interface cable before you choose

Network or All Settings.

168

How to reset C

a(USA) Press Menu, 0, 6.

(Canada) Press Menu, 0, 7.

06.Reset

1.Network

2.Address & Fax

3.All Settings

Select ab or OK

bPress a or b to choose the reset you

want.

Press OK.

cPress a or b to choose 1.Reset or

2.Exit.

Press OK.

dIf you choose 1.Reset in step c, you

will be asked to reboot the machine.

Press a or b to choose 1.Yes or 2.No.

Press OK.

If you choose 1.Yes, the machine will

begin the Restart.

Note

You can also reset the Nerwork settings by

pressng Menu, 7, 0.

Packing and shipping

the machine C

CAUTION

If you pack the machine soon after turning

off the power make sure the machine has

cooled down completely.

When you transport the machine, use the

packing materials that came with your

machine. If you do not pack the machine

properly, you could void your warranty. The

machine should be adequately insured with

the carrier.

aTurn off the machine’s power switch.

bUnplug the machine from the telephone

wall jack.

cUnplug all the cables and AC power

cord from the machine.

dPush the Scanner Lock Lever down to

lock the scanner. This lever is located on

the left of the scanner glass.

IMPORTANT

Damage caused to your machine by

failure to lock the scanner before packing

and shipping may void your warranty.

ePress the front cover release button and

open the front cover.

Troubleshooting and routine maintenance

169

fTake out the drum unit and toner

cartridge assembly. Leave the toner

cartridge installed in the drum unit.

gPut the drum unit and toner cartridge

assembly into a plastic bag and seal the

bag.

hClose the front cover.

iPut the styrofoam piece marked

“FRONT” into the original carton (1).

Pack the drum unit and toner cartridge

assembly (2) and put it in as shown

below (3). Wrap the machine in the

plastic bag and put it in the original

carton (4). Put the printed material

behind the machine (5).

jPut the two styrofoam pieces into the

carton matching the front of the machine

to the “FRONT” mark on one of the

styrofoam pieces, and the back of the

machine to the “REAR” mark on the

other styrofoam pieces (6). Put the AC

power cord and printed materials in the

original carton as shown below (7).

Note

If you are returning your machine to

Brother as part of the Exchange Service,

pack only the machine. Keep all separate

parts, including the drum unit and toner

cartridge assembly, and printed materials

to use with your ‘Exchange’ machine.

kClose the carton and tape it shut.

170

On-screen

programming D

Your machine has been designed to be easy

to use. The LCD provides on-screen

programming using the menu keys.

We have created step by step on-screen

instructions to help you program your

machine. Simply follow the steps as they

guide you through the menu selections and

programming options.

Menu table D

You can program your machine by using the

Menu table on page 172. These pages list

the menu selections and options.

Press Menu followed by the menu numbers

to program your machine.

For example, to set Beeper volume to Low:

aPress Menu, 1, 3, 2.

bPress a or b to choose Low.

cPress OK.

Memory storage D

Your menu settings are stored permanently,

and in the event of a power failure will not be

lost. Temporary settings (for example,

Contrast, Overseas Mode) will be lost. Also,

during a power failure the machine will retain

the date and time and any fax messages that

are in the memory for approximately 60

hours.

Menu keys D

Menu and features D

Access the menu.

Go to the next menu level.

Accept an option.

Exit the menu by pressing

repeatedly.

Go back to the previous

menu level.

Scroll through the current

menu level.

Go back to the previous

menu level or forward to the

next menu level.

Exit the menu.

Menu and features

171

How to access the menu

mode D

aPress Menu.

bChoose an option.

Press 1 for General Setup menu.

Press 2 for Fax menu.

Press 3 for Copy menu.

Press 4 for Printer menu.

Press 5 for USB Direct I/F menu.

Press 6 for Print Reports menu.

Press 7 for Network menu.

Press 8 for Machine Info. menu.

Press 9 for Service menu. 1

Press 0 for Initial Setup.

1This will appear only when the LCD shows an

error message.

You can also scroll through each menu

level by pressing a or b for the direction

you want.

cPress OK when the option you want

appears on the LCD.

The LCD will then show the next menu

level.

dPress a or b to scroll to your next menu

selection.

ePress OK.

When you have finished setting an

option, the LCD will show Accepted.

fPress Stop/Exit to exit Menu mode.

172

Menu table D

The factory settings are shown in Bold with an asterisk.

Choose & OK Choose & OK to accept to exit

Main Menu Submenu Menu Selections Options Descriptions Page

1.General Setup

1.Mode Timer ——0 Sec

30 Secs

1 Min

2 Mins*

5 Mins

Off

Sets the time to

return to Fax mode

and the time the

machine will change

from individual user

to Public mode when

using Secure

Function Lock.

2.Paper

1.Paper Type

1.MP Tray Thin

Plain*

Thick

Thicker

Transparency

Recycled Paper

Sets the type of

paper in the MP tray.

2.Tray#1 Thin

Plain*

Thick

Thicker

Transparency

Recycled Paper

Sets the type of

paper in the paper

tray.

3.Tray#2

(This menu

only appears if

you have the

optional

tray #2.)

Thin

Plain*

Thick

Thicker

Recycled Paper

Sets the type of

paper in the optional

paper tray #2.

Menu and features

173

1.General Setup

(Continued)

2.Paper

(Continued)

2.Paper Size

1.MP Tray A4

Letter*

Legal

Executive

A5 L

Folio

Any

Sets the size of the

paper in the MP tray.

2.Tray#1 A4

Letter*

Legal

Executive

A5 L

Folio

Sets the size of the

paper in the paper

tray.

3.Tray#2

(This menu

only appears if

you have the

optional

tray #2.)

Letter*

Legal

Executive

Folio

Sets the size of the

paper in the optional

paper tray #2.

3.Volume 1.Ring Off

Low

Med*

High

Adjusts the ring

volume.

Main Menu Submenu Menu Selections Options Descriptions Page

174

1.General Setup

(Continued)

3.Volume

(Continued)

2.Beeper Off

Low

Med*

High

Adjusts the volume

level of the beeper.

3.Speaker Off

Low

Med*

High

Adjusts the speaker

volume.

4.Auto Daylight

—On

Off*

Changes for Daylight

Savings Time

automatically.

5.Ecology 1.Toner Save On

Off*

Increases the page

yield of the toner

cartridge.

2.Sleep Time Range varies

depending on

model.

005Min*

Conserves power. 27

6.Tray Use 1.Copy Tray#1 Only

Tray#2 Only

MP Only

MP>T1>T2*

T1>T2>MP

(Tray#2 or T2

appears only if

you installed the

optional paper

tray.)

Selects the tray that

will be used for Copy

mode.

2.Fax Tray#1 Only

Tray#2 Only

MP Only

MP>T1>T2

T1>T2>MP*

(Tray#2 or T2

appears only if

you installed the

optional paper

tray.)

Selects the tray that

will be used for Fax

mode.

Main Menu Submenu Menu Selections Options Descriptions Page

Menu and features

175

1.General Setup

(Continued)

6.Tray Use

(Continued)

3.Print Tray#1 Only

Tray#2 Only

MP Only

MP>T1>T2*

T1>T2>MP

(Tray#2 or T2

appears only if

you installed the

optional paper

tray.)

Selects the tray that

will be used for PC

print.

7.LCD Contrast

—-nnnno+

-nnnon+

-nnonn+*

-nonnn+

-onnnn+

Adjusts the contrast

of the LCD.

8.Security 1.Function Lock Can restrict selected

machine operation

for up to 25 individual

users and all other

non-authorized

Public users.

2.Setting Lock Stops unauthorized

users from changing

the machine’s

current settings.

9.Document Scan

1.Glass ScanSize A4

Letter*

Legal/Folio

Adjusts the scan

area of the scanner

glass to the size of

the document.

2.File size

1.Color Large

Middle*

Small

You can set your own

default settings of the

data compression

rate.

See

Software

User’s

Guide

the

CD-ROM.

2.Gray Large

Middle*

Small

3.Duplex Scan

(MFC-8680DN, MFC-8690DW

and MFC-8890DW)

Long edge*

Short edge

Chooses the duplex

scanning format.

Main Menu Submenu Menu Selections Options Descriptions Page

176

Main Menu Submenu Menu Selections Options Descriptions Page

2.Fax 1.Setup Receive

(In Fax mode only)

1.Ring Delay 00

04*

Sets the number of

rings before the

machine answers in

Fax Only or Fax/Tel

mode.

2.F/T Ring Time

20Secs*

30Secs

40Secs

70Secs

Sets the

pseudo/double-ring

time in Fax/Tel mode.

3.Easy Receive

On*

Off

Receives fax

messages without

pressing Start.

4.Remote Codes

On* (l51, #51)

Off

Allows you to answer

all calls at an

extension or external

telephone and use

codes to turn the

machine on or off.

You can personalize

these codes.

5.Auto Reduction

On*

Off

Cuts the size of

incoming faxes.

6.Print Density

-nnnno+

-nnnon+

-nnonn+*

-nonnn+

-onnnn+

Makes printouts

darker or lighter.

7.Polling RX — Sets up your machine

to poll another fax

machine.

8.Fax Rx Stamp

Off*

Prints the received

time and date on the

top of the received

faxes.

9.Duplex On

Off*

Prints receive faxes

on both sides of the

paper.

2.Setup Send 1.Contrast Auto*

Light

Dark

Changes the

lightness or darkness

of faxes you send.

2.Fax Resolution

Standard*

Fine

S.Fine

Photo

Sets the default

resolution for

outgoing faxes.

Menu and features

177

2.Fax

(Continued)

2.Setup Send

(Continued)

3.Delayed Fax — Sets the time of day in

24 hour format that

the delayed faxes will

be sent.

4.Batch TX On

Off*

Combines delayed

faxes going to the

same fax number at

the same time of day

into one transmission.

5.Real Time TX

Next Fax:On

Next Fax:Off

Off*

Sends a fax without

using the memory.

6.Polled TX On

Off*

Sets up your machine

with a document to be

retrieved by another

fax machine.

7.Coverpg Setup

Next Fax:On

Next Fax:Off

Off*

Print Sample

Automatically sends a

cover page you have

programmed.

8.Coverpage Msg

— Sets up your own

comments for the fax

cover page.

9.Overseas Mode

Off*

If you are having

difficulty sending

faxes overseas, set

this to On.

3.Address Book

1.One Touch Dial

— Stores up to 40 One

Touch Dial numbers,

so you can dial by

pressing one key

(and Start).

2.Speed Dial — Stores up to 300

Speed Dial numbers,

so you can dial by

pressing only a few

keys (and Start).

3.Setup Groups

— Sets up to 20 Group

numbers for

Broadcasting.

4.Report Setting

1.Transmission

On+Image

Off*

Off+Image

Sets initial setup for

Transmission

Verification Report.

Main Menu Submenu Menu Selections Options Descriptions Page

178

2.Fax

(Continued)

4.Report Setting

(Continued)

2.Journal Period

Off

Every 50 Faxes*

Every 6 Hours

Every 12 Hours

Every 24 Hours

Every 2 Days

Every 7 Days

Sets the interval for

automatic printing of

the Fax Journal.

5.Remote Fax Opt

1.Fwd/Page/Store

Off*

Fax Forward

Paging

Fax Storage

PC Fax Receive

Sets the machine to

forward fax

messages, to call

your pager, to store

incoming faxes in the

memory (so you can

retrieve them while

you are away from

your machine), or to

send faxes to your

PC.

(Backup Print) If you choose

Fax Forward or PC

Fax Receive, you can

turn on the safety

feature Backup Print.

2.Remote Access

---lSets your own code

for Remote Retrieval.

3.Print Fax — Prints incoming faxes

stored in the memory.

6.Dial Restrict. 1.Dial Pad Off*

Enter # twice

You can set the

machine to restrict

dialing when using

the dial pad.

2.One Touch Dial

Off*

Enter # twice

You can set the

machine to restrict

the dialing of

One Touch numbers.

3.Speed Dial Off*

Enter # twice

You can set the

machine to restrict

the dialing of Speed

Dial numbers.

4.LDAP Server

(MFC-8690DW

and

MFC-8890DW)

Off*

Enter # twice

You can set the

machine to restrict

the dialing of LDAP

Server numbers.

7.Remaining Jobs — — You can check which

jobs are in the

memory and lets you

cancel scheduled

jobs.

Main Menu Submenu Menu Selections Options Descriptions Page

Menu and features

179

2.Fax

(Continued)

0.Miscellaneous

1.Compatibility

High*

Normal

Basic(for VoIP)

Adjusts the

equalization for

transmission

difficulties.

VoIP service

providers offer fax

support using various

standards. If you

regularly experience

fax transmission

errors, choose

Basic(for VoIP).

138

2.Distinctive Off*

Set

Uses the telephone

company’s Distinctive

Ring subscriber

service to register the

ring pattern with the

machine.

3.Copy 1.Quality —Text

Photo

Auto*

You can choose the

Copy resolution for

your type of

document.

2.FB Txt Quality —1200x600dpi

600dpi*

3.Brightness —-nnnno+

-nnnon+

-nnonn+*

-nonnn+

-onnnn+

Adjust the brightness

for copies.

4.Contrast —-nnnno+

-nnnon+

-nnonn+*

-nonnn+

-onnnn+

Adjusts the contrast

for copies.

You can change to

the higher Copy

resolution when you

make a text copy with

100% ratio using the

scanner glass.

Main Menu Submenu Menu Selections Options Descriptions Page

180

4.Printer 1.Emulation —Auto(EPSON)*

Auto(IBM)

HP LaserJet

BR-Script 3

Epson FX-850

IBM Proprinter

Chooses the

emulation mode.

See

Software

User’s

Guide

the

CD-ROM.

2.Print Options

1.Internal Font

1.HP LaserJet

2.BR-Script 3

Prints a list of the

machine’s internal

fonts.

2.Configuration

— Prints a list of the

machine’s printer

settings.

3.Test Print — Prints a test page.

3.Duplex —Off*

On(Long Edge)

On(Short Edge)

Enables or disables

duplex printing. You

can also choose long

edge or short edge

duplex printing.

4.Reset Printer —1.Reset

2.Exit

Restores the printer

settings to the original

factory default

settings.

5.USB Direct I/F

1.Direct Print 1.Paper Size A4

Letter*

Legal

Executive

A5 L

Folio

Sets the paper size

when printing directly

from the USB flash

memory drive.

A5 L and A6 size are

not available for the

optional Tray #2.

2.Media Type Thin

Plain*

Thick

Thicker

Recycled Paper

Sets the media type

when printing directly

from the USB flash

memory drive.

Main Menu Submenu Menu Selections Options Descriptions Page

Menu and features

181

5.USB Direct I/F

(Continued)

1.Direct Print

(Continued)

3.Multiple Page

1in1*

2in1

4in1

9in1

16in1

25in1

1 in 2x2 pages

1 in 3x3 pages

1 in 4x4 pages

1 in 5x5 pages

Sets the page style

when printing multiple

pages directly from

the USB Flash

memory drive.

4.Orientation Portrait*

Landscape

Sets the page

orientation when

printing directly from

the USB Flash

memory drive.

5.Collate On*

Off

Enables or disables

the page collation

when printing directly

from the USB Flash

memory drive.

6.Print Quality

Normal*

Fine

Sets the print quality

option when printing

directly from the USB

Flash memory drive.

7.PDF Option Document*

Document&Markup

Document&Stamps

Sets the PDF option

whether to print

comments (Markup)

or stamps in the PDF

file along with the text.

8.Index Print Simple*

Details

Sets the index print

option, simple format

or details.

2.Scan to USB 1.Resolution Color 100 dpi*

Color 200 dpi

Color 300 dpi

Color 600 dpi

Gray 100 dpi

Gray 200 dpi

Gray 300 dpi

B&W 200 dpi

B&W 200x100 dpi

Sets the resolution to

send the scanned

data to USB Flash

memory drive.

See

Software

User’s

Guide

the

CD-ROM.

2.File Name — Enter the file name of

the scanned data.

Main Menu Submenu Menu Selections Options Descriptions Page

182

6.Print Reports

1.Transmission 1.View on LCD — You can view the

Transmission

Verification Report for

your last 200

outgoing faxes and

print the last report.

2.Print Report

—

2.Help List — — Prints the Help List so

you can see at-a-

glance how to quickly

program your

machine.

3.Tel Index List 1.Numeric — Lists name and

numbers stored in the

One-Touch and

Speed-Dial memory,

in numerical or

alphabetical order.

2.Alphabetic —

4.Fax Journal — — Lists information

about your last 200

incoming and

outgoing faxes. (TX

means Transmit. RX

means Receive.)

5.User Settings — — Lists your settings. 81

6.Network Config — — Lists your Network

settings.

Main Menu Submenu Menu Selections Options Descriptions Page

Menu and features

183

Main

Submenu Menu Selections Options Descriptions Page

7.Network

(

MFC-8480DN

and

MFC-8680DN)

1.TCP/IP 1.Boot Method Auto*

Static

RARP

BOOTP

DHCP

Chooses the BOOT

method that best

suits your needs.

See

Network

User’s

Guide

the

CD-ROM.

2.IP Address [000-255]. [000-255].

[000-255]. [000-255]

Enter the IP address.

3.Subnet Mask [000-255]. [000-255].

[000-255]. [000-255]

Enter the Subnet

mask.

4.Gateway [000-255]. [000-255].

[000-255]. [000-255]

Enter the Gateway

address.

5.Node Name BRNXXXXXXXXXXXX Enter the Node

name.

6.WINS Config Auto*

Static

Chooses the WINS

configuration mode.

7.WINS Server (Primary)

[000-255]. [000-255].

[000-255]. [000-255]

(Secondary)

[000-255]. [000-255].

[000-255]. [000-255]

Specifies the IP

address of the

primary or secondary

WINS server.

8.DNS Server (Primary)

[000-255]. [000-255].

[000-255]. [000-255]

(Secondary)

[000-255]. [000-255].

[000-255]. [000-255]

Specifies the IP

address of the

primary or secondary

DNS server.

9.APIPA On*

Off

Automatically

allocates the IP

address from the

link-local address

range.

184

7.Network

(MFC-8480DN

and

MFC-8680DN)

(Continued)

1.TCP/IP

(Continued)

0.IPv6 On

Off*

Enable or Disable the

IPv6 protocol. If you

want to use the IPv6

protocol, visit

http://solutions.brother.com/

for more information.

See

Network

User’s

Guide

the

CD-ROM.

2.Ethernet —Auto*

100B-FD

100B-HD

10B-FD

10B-HD

Chooses the

Ethernet link mode.

3.Scan To FTP

—Color 100 dpi*

Color 200 dpi

Color 300 dpi

Color 600 dpi

Gray 100 dpi

Gray 200 dpi

Gray 300 dpi

B&W 200 dpi

B&W 200x100 dpi

Chooses the file

format to send the

scanned data via

FTP.

4.ScanTo Network

—Color 100 dpi*

Color 200 dpi

Color 300 dpi

Color 600 dpi

Gray 100 dpi

Gray 200 dpi

Gray 300 dpi

B&W 200 dpi

B&W 200x100 dpi

You can scan a black

and white or color

document directly to

a CIFS server on

your local network or

on the internet.

5.Time Zone

—UTCXXX:XX Sets the time zone

for your country.

0.Network Reset

1.Reset 1.Yes

2.No

Restore all network

settings to factory

default.

2.Exit —

Main

Submenu Menu Selections Options Descriptions Page

Menu and features

185

7.Network

(MFC-8690DW

and

MFC-8890DW)

(Continued)

1.Wired LAN

1.TCP/IP

1.BOOT Method

Auto*

Static

RARP

BOOTP

DHCP

Chooses the BOOT

method that best

suits your needs.

See

Network

User’s

Guide

the

CD-ROM.

2.IP Address

[000-255]. [000-255].

[000-255]. [000-255]

Enter the IP address.

3.Subnet Mask

[000-255]. [000-255].

[000-255]. [000-255]

Enter the Subnet

mask.

4.Gateway [000-255]. [000-255].

[000-255]. [000-255]

Enter the Gateway

address.

5.Node Name BRNXXXXXXXXXXXX Enter the Node

name.

6.WINS Config

Auto*

Static

Chooses the WINS

configuration mode.

7.WINS Server

(Primary)

[000-255]. [000-255].

[000-255]. [000-255]

(Secondary)

[000-255]. [000-255].

[000-255]. [000-255]

Specifies the IP

address of the

primary or secondary

WINS server.

8.DNS Server

(Primary)

[000-255]. [000-255].

[000-255]. [000-255]

(Secondary)

[000-255]. [000-255].

[000-255]. [000-255]

Specifies the IP

address of the

primary or secondary

DNS server.

9.APIPA On*

Off

Automatically

allocates the IP

address from the

link-local address

range.

0.IPv6 On

Off*

Enable or Disable the

IPv6 protocol. If you

want to use the IPv6

protocol, visit

http://solutions.brother.com/

for more information.

Main

Submenu Menu Selections Options Descriptions Page

186

7.Network

(MFC-8690DW

and

MFC-8890DW )

(Continued)

1.Wired LAN

(Continued)

2.Ethernet —Auto*

100B-FD

100B-HD

10B-FD

10B-HD

Chooses the

Ethernet link mode.

See

Network

User’s

Guide

the

CD-ROM.

3.Set to Default

—1.Reset

2.Exit

Restore the wired

network setting to

factory default.

4.Wired Enable

—On*

Off

Enable or Disable the

Wired LAN manually.

2.WLAN 1.TCP/IP

1.BOOT Method

Auto*

Static

RARP

BOOTP

DHCP

Chooses the BOOT

method that best

suits your needs.

2.IP Address

[000-255]. [000-255].

[000-255]. [000-255]

Enter the IP address.

3.Subnet Mask

[000-255]. [000-255].

[000-255]. [000-255]

Enter the Subnet

mask.

4.Gateway [000-255]. [000-255].

[000-255]. [000-255]

Enter the Gateway

address.

5.Node Name BRWXXXXXXXXXXXX Enter the Node

name.

6.WINS Config

Auto*

Static

Chooses the WINS

configuration mode.

7.WINS Server

(Primary)

[000-255]. [000-255].

[000-255]. [000-255]

(Secondary)

[000-255]. [000-255].

[000-255]. [000-255]

Specifies the IP

address of the

primary or secondary

WINS server.

8.DNS Server

(Primary)

[000-255]. [000-255].

[000-255]. [000-255]

(Secondary)

[000-255]. [000-255].

[000-255]. [000-255]

Specifies the IP

address of the

primary or secondary

DNS server.

Main

Submenu Menu Selections Options Descriptions Page

Menu and features

187

7.Network

(MFC-8690DW

and

MFC-8890DW )

(Continued)

2.WLAN

(Continued)

1.TCP/IP

(Continued)

9.APIPA On*

Off

Automatically

allocates the IP

address from the

link-local address

range.

See

Network

User’s

Guide

the

CD-ROM.

0.IPv6 On

Off*

Enable or Disable the

IPv6 protocol. If you

want to use the IPv6

protocol, visit

http://solutions.brother.com/

for more information.

2.Setup Wizard

Off

— You can configure

your print server.

3.SES/WPS/AOSS

Off

— You can easily

configure your

wireless network

settings using the

one-button push

method.

4.WPS w/PIN Code

Off

— You can easily

configure your

wireless network

settings using WPS

with a PIN code.

5.WLAN Status

1.Status Active(11b)

Active(11g)

Wired LAN Active

WLAN OFF

AOSS Active

Connection Fail

You can see the

current wireless

network status.

2.Signal Strong

Medium

Weak

None

You can see the

current wireless

network signal

strength.

3.SSID — You can see the

current SSID.

4.Comm. Mode

Ad-hoc

Infrastructure

You can see the

current

Communication

Mode.

Main

Submenu Menu Selections Options Descriptions Page

188

7.Network

(MFC-8690DW

and

MFC-8890DW)

(Continued)

2.WLAN

(Continued)

6.Set to Default

—1.Reset

2.Exit

Restore the wireless

network setting to

factory default.

See

Network

User’s

Guide

the

CD-ROM.

7.WLAN Enable

—On

Off*

Enable or disable the

wireless LAN

manually.

3.E-mail/IFAX

1.Mail Address

—— Enter the mail

address. (Up to 60

characters)

2.Setup Server

1.SMTP Server

Name?

(up to 64 characters)

IP Address?

[000-255]. [000-255].

[000-255]. [000-255]

Enter the SMTP

server address.

2.SMTP Port [00001-65535] Enter the POP3 port

number.

3.Auth. for SMTP

None*

SMTP-AUTH

POP bef.SMTP

Selects the security

method for E-mail

notification.

4.POP3 Server

Name?

(up to 64 characters)

IP Address?

[000-255]. [000-255].

[000-255]. [000-255]

Enter the POP3

server address.

5.POP3 Port [00001-65535] Enter the POP3 port

number.

6.Mailbox Name

— Enter the mail box

name. (Up to 60

characters)

7.Mailbox Pwd

— Enter the password

to login to the POP3

server. (Up to 32

characters)

8.APOP On

Off*

Enables or disables

APOP.

3.Setup Mail RX

1.Auto Polling

On*

Off

Automatically checks

the POP3 server for

new messages.

Main

Submenu Menu Selections Options Descriptions Page

Menu and features

189

7.Network

(MFC-8690DW

and

MFC-8890DW)

(Continued)

3.E-mail/IFAX

(Continued)

3.Setup Mail RX

(Continued)

2.Poll Frequency

(01-60)

10Min*Sets the interval for

checking for new

messages on the

POP3 server.

See

Network

User’s

Guide

the

CD-ROM.

3.Header All

Subject+From+To

None*

Selects the contents

of the mail header to

be printed.

4.Del Error Mail

On*

Off

Deletes error mails

automatically.

5.Notification

MDN

Off*

Receives notification

messages.

4.Setup Mail TX

1.Sender Subject

— Displays the subject

that is attached to the

Internet Fax data.

2.Size Limit

Off*

Limits the size of

E-mail documents.

3.Notification

Off*

Sends notification

messages.

5.Setup Relay 1.Rly Broadcast

Off*

Relays a document

to another fax

machine.

2.Relay Domain

Relay XX: Registers the

Domain name.

3.Relay Report

Off*

Prints the Relay

Broadcast Report.

4.Scan To E-mail

—— Color 100 dpi*

Color 200 dpi

Color 300 dpi

Color 600 dpi

Gray 100 dpi

Gray 200 dpi

Gray 300 dpi

B&W 200 dpi

B&W 200x100 dpi

Chooses the file

format to send the

scanned data via e-

mail.

Main

Submenu Menu Selections Options Descriptions Page

190

7.Network

(MFC-8690DW

and

MFC-8890DW)

(Continued)

5.Scan To FTP

—— Color 100 dpi*

Color 200 dpi

Color 300 dpi

Color 600 dpi

Gray 100 dpi

Gray 200 dpi

Gray 300 dpi

B&W 200 dpi

B&W 200x100 dpi

Chooses the file

format to send the

scanned data via

FTP.

See

Network

User’s

Guide

the

CD-ROM.

6.ScanTo Network

—— Color 100 dpi*

Color 200 dpi

Color 300 dpi

Color 600 dpi

Gray 100 dpi

Gray 200 dpi

Gray 300 dpi

B&W 200 dpi

B&W 200x100 dpi

You can scan a balck

and white or color

document directly to

a CIFS server on

your local network or

on the internet.

7.Fax to Server

—— On

Off*

You can store a

prefix/suffix address

in the machine and

can send a document

from a fax server

system.

8.Time Zone

—— UTCXXX:XX Sets the time zone

for your country.

0.Network Reset

1.Reset 1.Yes

2.No

Restores all network

settings to factory

default.

2.Exit

Main

Submenu Menu Selections Options Descriptions Page

Menu and features

191

Main Menu Submenu Menu Selections Options Descriptions Page

8.Machine Info.

1.Serial No. — — You can check the

serial number of your

machine.

166

2.Page Counter —Total

Fax/List

Copy

You can check the

number of total

pages the machine

has printed during its

life.

166

3.Parts Life 1.Drum

2.Fuser

3.Laser

4.PF Kit MP

5.PF Kit 1

6.PF Kit 2

— You can check the

percentage of a

machine part’s life

that remains

available.

PF Kit 2 appears

only when the

optional LT5300 tray

is installed.

167

0.Initial Setup

1.Receive Mode —Fax Only*

Fax/Tel

External TAD

Manual

Chooses the receive

mode that best suits

your needs.

2.Date&Time — — Puts the date and

time on the LCD and

in headings of faxes

you send.

See

Quick

Setup

Guide.

3.Station ID —Fax:

Tel:

Name:

Sets your name and

fax number to appear

on each page you

fax.

4.Tone/Pulse

(in Canada)

—Tone*

Pulse

Chooses the dialing

mode.

4.Dial Tone

(in USA)

5.Dial Tone

(in Canada)

—Detection

No Detection*

You can shorten the

dial tone detect

pause.

138

5.Dial Prefix

(in USA)

6.Dial Prefix

(in Canada)

— — Sets a prefix number

that will always be

added before the fax

number every time

you dial.

192

0.Initial Setup

(Continued)

6.Reset

(in USA)

7.Reset

(in Canada)

1.Network 1.Reset

2.Exit

You can reset the

print server back to

its default factory

settings, such as the

password and IP

address information

167

2.Address & Fax

1.Reset

2.Exit

Restores all stored

phone number and

fax settings.

167

3.All Settings

1.Reset

2.Exit

Restores all the

machine settings to

the factory default

settings.

167

0.Local Language — (Choose your

language.)

Allows you to change

the LCD language for

your country.

See

Quick

Setup

Guide.

Main Menu Submenu Menu Selections Options Descriptions Page

Menu and features

193

Entering text D

When setting certain menu selections, such as the Station ID, you will need to type text

characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have

printed letters because they are used for special characters.

Press the appropriate dial pad key the number of times shown in this reference table to access

the character you want.

For menu selections that do not allow lower case character selection, please use this reference

table.

Inserting spaces

To enter a space in a fax number, press c once between numbers. To enter a space in a name,

press c twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press d to move the cursor to the incorrect

character, and then press Clear/Back.

Repeating letters

To enter a character on the same key as the previous character, press c to move the cursor right

before pressing the key again.

Press

Key

one

time

two

times

three

times

four

times

five

times

six

times

seven

times

eight

times

nine

times

1@. / 1@. / 1@

2abcABC2ab

3defDEF3de

4ghiGHI4gh

5jklJKL5jk

6mn oMNO6mn

7pqr sPQRS7

8tuvTUV8tu

9wxyzWXYZ9

Press Key one time two times three times four times five times

2ABC2A

3DEF3D

4GH I 4G

5JKL5J

6MNO6M

7PQRS7

8TUV8T

9WXYZ9

194

Special characters and symbols

Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press

OK to choose it. The symbols and characters below will appear depending on your menu

selection.

Press lfor (space) ! " # $ % & ’ ( ) l + , - . / m

Press #for : ; < = > ? @ [ ] ^ _ \ ~ ‘ | { }

Press 0for (For Wired model)

Á À Ã Â Ç É È Ê Ë Í Î Ï Ó Õ Ô Ö Œ Ú Ù Û 0

(For Wireless model)

Á À Ã Â Ç É È Ê Ë Í Î Ï Ó Õ Ô Ö Œ Ú Ù Û 0 \ { | } ~

195

General E

Specifications E

Printer Type Laser

Print Method Electrophotography by semiconductor laser beam scanning

Memory Capacity 64 MB

LCD (liquid crystal display) 22 characters × 5 lines

Power Source 110-120 V AC 50/60 Hz

Power Consumption Peak: 1080 W

Copying: Average 680 W 1

Sleep: (MFC-8480DN)

Average 18 W

(MFC-8680DN, MFC-8690DW and

MFC-8890DW)

Average 19 W

Standby: Average 85 W

1When making a copy from one sheet

Dimensions

Weight With Drum/Toner Unit: 40.3 lb (18.3kg)

(MFC-8480DN)

41.0 lb (18.6kg)

(MFC-8680DN, MFC-8690DW and

MFC-8890DW)

Noise level Sound power

Operating (Copying): LwAd = 6.95 Bell

Standby: LwAd = 4.6 Bell

Sound pressure

Operating (Copying): LPAm = 56 dBA

Standby: LPAm = 30 dBA

20.9 in.

(531 mm) 17.8 in.

(451 mm)

18.7 in.

(475 mm)

196

Temperature Operating: 50° F to 90.5° F (10 to 32.5° C)

Storage: 41° F to 95° F (5 to 35° C)

Humidity Operating: 20 to 80% (without condensation)

Storage: 10 to 90% (without condensation)

ADF (automatic document

feeder) Up to 50 pages (Staggered) 20 lb (80 g/m2)

Recommended Environment for Best Results:

Temperature: 68° F to 86° F (20 to 30° C)

Humidity: 50% - 70%

Paper: Xerox 4200 (20 lb/Letter)

Paper Tray 250 Sheets 20 lb (80 g/m2)

Paper Tray 2 (option) 250 Sheets 20 lb (80 g/m2)

Specifications

197

Print media E

1For transparencies and labels, we recommend removing printed pages from the output paper tray immediately after

they exit the machine to avoid the possibility of smudging.

216 to 28 lb (60 to 105 g/m2) for duplex print.

Paper Input Paper Tray

Paper Type: Thin Paper, Plain Paper, Bond Paper,

Transparencies 1 or Recycled Paper

Paper Size: Letter, A4, B5(ISO), A5, A5(Long Edge),

B6(ISO), A6, Executive, Legal and Folio

Paper Weight: 16 to 28 lb (60 to 105 g/m2)

Maximum Paper Tray

Capacity: Up to 250 sheets of 20 lb (80 g/m2)

Plain Paper

Multi-purpose tray (MP tray)

Paper Type: Thin Paper, Plain Paper, Thick Paper,

Bond Paper, Transparencies, Recycled

Paper, Envelopes or Labels 1

Paper Size: Width: 2.75 to 8.50 in. (69.8 to 216 mm)

Length: 4.57 to 16 in. (116.0 to 406.4 mm)

Paper Weight: 16 to 43 lb (60 to 163 g/m2)2

Maximum Multi-purpose tray

Capacity: Up to 50 sheets of 20 lb (80 g/m2)

Plain Paper

Up to 3 envelopes

Paper Tray 2 (option)

Paper Type: Thin Paper, Plain Paper, Bond Paper or

Recycled Paper

Paper Size: Letter, A4, B5 (ISO), A5, B6 (ISO),

Executive, Legal and Folio

Paper Weight: 16 to 28 lb (60 to 105 g/m2)

Maximum paper tray capacity: Up to 250 sheets of 20 lb (80 g/m2)

Plain Paper

198

Paper Output Output Tray: Up to 150 sheets (face-down print delivery

to the output paper tray)

Back Output Tray: One sheet (face-up print delivery to the

back output tray)

Duplex

Printing

Paper Size: Letter, Legal and Folio

Paper Weight: 16 to 28 lb (60 to 105 g/m2)

Manual Duplex: Yes

Automatic Duplex: Yes

Specifications

199

Fax E

1‘Pages’ refers to the ‘Brother No. 1 Chart ’ (a typical business letter, Standard resolution, JBIG code). Specifications

and printed materials are subject to change without prior notice.

2‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, JBIG code). Specifications

and printed materials are subject to change without prior notice.

Compatibility ITU-T Super Group 3

Duplex Fax (Receive) Yes

Coding System MH/MR/MMR/JBIG

Modem Speed Automatic Fallback: 33,600 bps

Single-Sided Document Size ADF Width: 5.8 to 8.5 in. (148 to 215.9 mm)

ADF Length: 5.8 to 14 in. (148 to 355.6 mm)

Scanner Glass Width: Max. 8.5 in. (215.9 mm)

Scanner Glass Length: Max. 14 in. (355.6 mm)

2-Sided (Duplex) Document

Size (MFC-8680DN,

MFC-8690DW and

MFC-8890DW)

ADF Width: 5.8 to 8.5 in. (148 to 215.9 mm)

ADF Length: 5.8 to 11.7 in. (148 to 297.0 mm)

Scanning Width Max. 8.2 in. (208 mm)

Printing Width Max. 8.2 in. (208 mm)

Gray Scale 8 bit levels

Polling Types Standard, Sequential

Contrast Control Automatic/Light/Dark (manual setting)

Resolution Horizontal: 203 dot/inch (8 dot/mm)

Vertical

Standard: 98 line/in. (3.85 line/mm)

Fine: 196 line/in. (7.7 line/mm)

Photo: 196 line/in. (7.7 line/mm)

Superfine: 392 line/in. (15.4 line/mm)

One Touch Dial 40 (20 × 2)

Speed Dial 300 stations

Groups Up to 20

Broadcasting 390 stations

Automatic Redial Yes,1 time after 5 minutes

Ring Delay 0, 1, 2, 3 or 4 rings

Communication Source Public switched telephone network

Memory Transmission Up to 600 1/500 2 pages

Out of Paper Reception Up to 600 1/500 2 pages

200

Copy E

1The copy speed may change depending on the type of document you copy.

21200 × 600 dpi when copying with Text quality, 100% ratio and from scanner glass.

3The first copy out time may vary depending on scanner lamp warm up time.

Copy Speed Up to 32 pages/minute (Letter size) 1

Copy Speed for Duplex Up to 14 sides/minute (Letter size) 1

Color/Monochrome Monochrome

Single-sided Document Size ADF Width: 5.8 to 8.5 in. (148 to 215.9 mm)

ADF Length: 5.8 to 14 in. (148 to 355.6 mm)

Scanner Glass Width: Max. 8.5 in. (215.9 mm)

Scanner Glass Length: Max. 14 in. (355.6 mm)

2-Sided (Duplex) Document

Size (MFC-8680DN,

MFC-8690DW and

MFC-8890DW)

ADF Width: 5.8 to 8.5 in. (148 to 215.9 mm)

ADF Length: 5.8 to 11.7 in. (148 to 297.0 mm)

Copy Width: Max. 8.26 in. (208 mm)

Multiple Copies Stacks or Sorts up to 99 pages

Reduce/Enlarge 25% to 400% (in increments of 1%)

Resolution Max. 1200 × 600 dpi (print) 2

First Copy Out Time Less than 10.5 seconds (from Ready state) 3

Specifications

201

Scan E

1For the latest driver updates, visit us at http://solutions.brother.com/

2Maximum 1200 ×1200 dpi scanning with the WIA driver in Windows® XP/Windows Vista® (resolution up to

19200 ×19200 dpi can be chosen by using the Brother scanner utility)

Color/Monochrome Yes/Yes

Duplex Scanning

(MFC-8680DN,

MFC-8690DW and

MFC-8890DW)

Yes

TWAIN Compliant Yes (Windows®2000 Professional/XP/

XP Professional x64 Edition/Windows Vista®)

Mac OS X 10.3.9 or greater 1

WIA Compliant Yes (Windows® XP/Windows Vista®)

Color Depth 24 bit color

Resolution Up to 19200 × 19200 dpi (interpolated) 2

Up to 600 × 2400 dpi (optical) (From Scanner Glass)

Up to 600 × 1200 dpi (optical) (From ADF)

Single-Sided Document

Size

ADF Width: 5.8 to 8.5 in. (148.0 to 215.9 mm)

ADF Length: 5.8 to 14 in. (148.0 to 355.6 mm)

Scanner Glass Width: Max. 8.5 in. (215.9 mm)

Scanner Glass Length: Max. 14 in. (355.6 mm)

2-Sided (Duplex)

Document Size

(MFC-8680DN,

MFC-8690DW and

MFC-8890DW)

ADF Width: 5.8 to 8.5 in. (148.0 to 215.9 mm)

ADF Length: 5.8 to 11.7 in. (148.0 to 297.0 mm)

Scanning Width Max. 8.26 in. (212 mm)

Gray Scale 8 bit levels

202

Print E

1Print only via network.

2For the latest driver updates, visit us at http://solutions.brother.com/

3The print speed may change depending on the type of document you print.

Emulations PCL6, BR-Script3 (PostScript®3), IBM Pro-Printer XL, Epson FX-850

Printer Driver Host-Based Driver for Windows® 2000 Professional/

XP/XP Professional x64 Edition/Windows Vista®/

Windows Server® 2003 1/Windows Server® 2003 x64 Edition 1/

Windows Server® 2008 1

BR-Script3 (PPD file) for Windows® 2000 Professional/

XP/XP Professional x64 Edition/Windows Vista®/

Windows Server® 2003 1/Windows Server® 2003 x64 Edition 1/

Windows Server® 2008 1

Macintosh Printer Driver for Mac OS X 10.3.9 or greater 2

BR-Script3 (PPD file) for Mac OS X 10.3.9 or greater 2

Resolution 1200 dpi, HQ1200 (2400 × 600 dpi), 600 dpi, 300 dpi

Print Speed for

Simplex Up to 32 pages/minute (Letter size) 3

Print Speed for

Duplex Printing

Up to 14 sides/minute (Letter size)

First Print Out Time Less than 8.5 seconds (from Ready state and standard tray)

Specifications

203

Interfaces E

1Parallel cable is not supported for Window Vista®, Windows Server® 2003, Windows Server® 2003 x64 Edition and

Windows Server® 2008.

2Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB

1.1 interface.

3Third party USB ports are not supported for Macintosh.

4MFC-8680DN and MFC-8690DW include the USB cable.

Parallel A bi-directional shielded parallel cable that is IEEE 1284 compliant

and no longer than 6 feet (2.0 m). 1

USB Use a USB 2.0 interface cable that (type A/B) is no longer than 6 feet

(2.0 m). 2 3 4

Ethernet Use an Ethernet UTP cable category 5 or greater.

Wireless LAN

(MFC-8690DW and

MFC-8890DW)

Your machine supports IEEE 802.11b/g wireless communication with

your wireless LAN using Infrastructure mode or a wireless Peer-to-

Peer connection in Ad-hoc mode.

204

Direct Print feature E

1PDF data that includes a JBIG2 image file, a JPEG2000 image file or transparency files is not supported.

Compatibility PDF version 1.7 1, JPEG, Exif + JPEG, PRN (created by Brother

printer driver), TIFF (scanned by all Brother MFC or DCP models),

PostScript®3™ (created by Brother BR-Script 3 printer driver), XPS

version 1.0.

Specifications

205

Computer requirements E

Minimum System Requirements and Supported PC Software Functions

Computer Platform

& Operating System

Version

Processor

Minimum

Speed

Minimum

RAM

Recommended

RAM

Hard Disk Space

to install

Supported

Software

Functions

Supported

Interface

For

Drivers

For

Applications

Windows

Operating

System 1

Windows

2000

Professional

Intel

Pentium

® II

or equivalent

64 MB 256 MB 150 MB 310 MB Printing,

PC Fax 4,

Scanning

USB,

10/100

Base Tx

(Ethernet),

Wireless

802.11 b/g

Parallel

Windows

Home

®25

Windows

Professional

128 MB

Windows

Professional

x64

Edition 2

64-bit (Intel®64

or AMD64)

supported CPU

256 MB 512 MB

Windows

Vista®2

Intel

Pentium

® 4

or equivalent

64-bit (Intel®64

or AMD64)

supported CPU

512 MB 1 GB 500 MB 500 MB USB,

10/100

Base Tx

(Ethernet),

Wireless

802.11 b/g

206

1Internet Explorer® 5.5 or greater.

2For WIA, 1200x1200 resolution. Brother scanner Utility enables to enhance up to 19200 x 19200 dpi.

3Third party USB/Parallel ports are not supported.

4PC Fax supports black and white only.

5PaperPort™ 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP.

6Wireless feature is available for MFC-8690DW and MFC-8890DW.

For the latest driver updates, visit us at http://solutions.brother.com/.

All trademarks, brand and product names are property of their respective companies.

Windows

Operating

System 1

Windows

Server®

2003

(print only

via

network)

Intel

Pentium

® III

or equivalent

256 MB 512 MB 50 MB N/A Printing 10/100

Base Tx

(Ethernet),

Wireless

802.11 b/g

Windows

Server®

2003 x64

Edition

(print only

via

network)

64-bit (Intel®64

or AMD64)

supported CPU

Windows

Server®

2008

(print only

via

network)

Intel

Pentium

® 4

or equivalent

64-bit (Intel®64

or AMD64)

supported CPU

512 MB 2 GB 50 MB N/A

Macintosh

Operating

System

Mac OS

X 10.3.9 -

10.4.3

PowerPC®

G4/G5,

PowerPC® G3

350MHz

128 MB 256 MB 80 MB 400 MB Printing,

PC Fax

send 4,

Scanning

USB 3,

10/100

Base Tx

(Ethernet),

Wireless

802.11 b/g

Mac OS

X 10.4.4

or greater

PowerPC®

G4/G5, Intel®

Core™

Processor

512 MB 1 GB

Specifications

207

Consumable items E

1Approx. cartridge yield is declared in accordance with ISO/IEC 19752.

2MFC-8680DN and MFC-8690DW include a High-Yield Toner Cartridge.

3Drum yield is approximate, and may vary by type of use.

Toner Cartridge Life Standard Toner Cartridge:

TN-620: Approx. 3,000 pages

(Letter) 1

High-Yield Toner Cartridge:

TN-650: Approx. 8,000 pages

(Letter) 1 2

Drum Unit DR-620: Approx. 25,000 pages

(Letter) 3

208

Ethernet wired network E

Network board

model name

NC-6800h type2

LAN You can connect your machine to a network for Network Printing,

Network Scanning, PC Fax and Remote Setup. 12

Support for Windows® 2000 Professional, Windows® XP,

Windows® XP Professional x64 Edition, Windows Vista®,

Windows Server® 2003 2, Windows Server® 2003 x64 Edition 2,

Windows Server® 2008 2

Mac OS X 10.3.9 or greater 34

Protocols IPv4: ARP, RARP, BOOTP, DHCP, APIPA (Auto IP),

WINS/NetBIOS name resolution, DNS Resolver,

mDNS, LLMNR responder, LPR/LPD,

Custom Raw Port/Port9100, IPP/IPPS,

FTP Client and Server, TELNET Server,

HTTP/HTTPS Server, SSL/TLS,

TFTP Client and Server, SMTP Client, APOP,

POP before SMTP, SMTP AUTH, SNMPv1/v2c/v3,

ICMP, LLTD responder,

Web Services Print, CIFS Client, SNTP, LDAP

(MFC-8690DW and MFC-8890DW), POP3/SMTP

(MFC-8690DW and MFC-8890DW)

IPv6: (Turned off as default) NDP, RA, DNS resolver,

mDNS, LLMNR responder, LPR/LPD,

Custom Raw Port/Port9100, IPP/IPPS,

FTP Client and Server, TELNET Server,

HTTP/HTTPS server, SSL/TLS,

TFTP Client and Server, SMTP Client, APOP,

POP before SMTP, SMTP AUTH, SNMPv1/v2c/v3,

ICMPv6, LLTD responder,

Web Services Print, CIFS Client, SNTP, LDAP

(MFC-8690DW and MFC-8890DW), POP3/SMTP

(MFC-8690DW and MFC-8890DW)

Network type Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)

Specifications

209

1PC Fax Send for Mac

2Print only via network

3Mac OS X 10.3.9 or greater (mDNS)

4For the latest driver updates, visit us at http://solutions.brother.com/

5BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/

Management

utilities 5BRAdmin Light for Windows® 2000 Professional, Windows® XP,

Windows® XP Professional x64 Edition, Windows Vista®,

Windows Server® 2003, Windows Server® 2003 x64 Edition,

Windows Server® 2008 and Mac OS X 10.3.9 or greater 4

BRAdmin Professional for Windows® 2000 Professional,

Windows® XP, Windows® XP Professional x64 Edition,

Windows Vista®, Windows Server® 2003,

Windows Server® 2003 x64 Edition and Windows Server® 2008

Web BRAdmin for Windows® 2000 Professional, Windows® XP,

Windows® XP Professional x64 Edition, Windows Vista®,

Windows Server® 2003, Windows Server® 2003 x64 Edition and

Windows Server® 2008

Client computers with a web browser supporting Java.

210

Ethernet wireless network

(MFC-8690DW and MFC-8890DW) E

Network board

model name

NC-7600w type2

LAN You can connect your machine to a network for Network Printing,

Network Scanning, PC Fax and Remote Setup 12

Support for Windows® 2000 Professional, Windows® XP,

Windows® XP Professional x64 Edition, Windows Vista®,

Windows Server® 2003 2, Windows Server® 2003 x64 Edition 2,

Windows Server® 2008 2

Mac OS X 10.3.9 or greater 34

Protocols IPv4: ARP, RARP, BOOTP, DHCP, APIPA (Auto IP),

WINS/NetBIOS name resolution, DNS Resolver,

mDNS, LLMNR responder, LPR/LPD,

Custom Raw Port/Port9100, IPP/IPPS,

FTP Client and Server, TELNET Server,

HTTP/HTTPS Server, SSL/TLS,

TFTP Client and Server, SMTP Client, APOP,

POP before SMTP, SMTP AUTH, SNMPv1/v2c/v3,

ICMP, LLTD responder,

Web Services Print, CIFS Client, SNTP, LDAP,

POP3/SMTP

IPv6 (Turned off as default) NDP, RA, DNS resolver,

mDNS, LLMNR responder, LPR/LPD,

Custom Raw Port/Port9100, IPP/IPPS,

FTP Client and Server, TELNET Server,

HTTP/HTTPS server, SSL/TLS,

TFTP Client and Server, SMTP Client, APOP,

POP before SMTP, SMTP AUTH, SNMPv1/v2c/v3,

ICMPv6, LLTD responder,

Web Services Print, CIFS Client, SNTP, LDAP,

POP3/SMTP

Network type IEEE 802.11 b/g (Wireless LAN)

Specifications

211

1PC Fax Send for Mac

2Print only via network

3Mac OS X 10.3.9 or greater (mDNS)

4For the latest driver updates, visit us at http://solutions.brother.com/

5BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/.

Management

utilities 5BRAdmin Light for Windows® 2000 Professional, Windows® XP,

Windows® XP Professional x64 Edition, Windows Vista®,

Windows Server® 2003, Windows Server® 2003 x64 Edition,

Windows Server® 2008 and Mac OS X 10.3.9 or greater 4

BRAdmin Professional for Windows® 2000 Professional,

Windows® XP, Windows® XP Professional x64 Edition,

Windows Vista®, Windows Server® 2003,

Windows Server® 2003 x64 Edition and Windows Server® 2008

Web BRAdmin for Windows® 2000 Professional, Windows® XP,

Windows® XP Professional x64 Edition, Windows Vista®,

Windows Server® 2003,

Windows Server® 2003 x64 Edition and Windows Server® 2008

Client computers with a web browser supporting Java.

212

Authentication and encryption for wireless users only E

Authentication method E

The Brother machine supports the following methods:

Open system

Wireless devices are allowed to access the network without any authentication.

Shared key

A secret pre-determined key is shared by all devices that will access the wireless network. The

Brother machine uses the WEP keys as the pre-determined key.

WPA-PSK/WPA2-PSK

Enables a Wi-FI Protected Access Pre-Shared Key (WPA-PSK/WPA2-PSK), which enables

the Brother wireless machine to associate with access points using TKIP for WPA-PSK or AES

for WPA-PSK and WPA2-PSK (WPA-Personal).

LEAP

Cisco LEAP (Light Extensible Authentication Protocol) has been developed by Cisco Systems,

Inc. and enables the Brother wireless product to associate with access points using CKIP

encryptions.

EAP-FAST

EAP-FAST (Extensible Authentication Protocol - Flexible Authentication via Secured Tunnel)

has been developed by Cisco Systems, Inc. which uses user ID and password for

authentication, and symmetric key algorithms to achieve a tunneled authentication process.

The Brother machine supports the following inner authentications:

• EAP-FAST/NONE

MS-CHAPv2 is used for Provisioning, and the method of EAP-FAST corresponding to

second phase authentication method.

• EAP-FAST/MS-CHAPv2

Method of EAP-FAST corresponding to CCXv4 that uses MS-CHAPv2 for the inner

method.

• EAP-FAST/GTC

Method of EAP-FAST corresponding to CCXv4 that uses GTC for the inner method.

Encryption methods E

Encryption is used to secure the data that is sent over the wireless network. The Brother machine

supports the following encryption methods:

WEP

By using WEP (Wired Equivalent Privacy), the data is transmitted and received with a secure

key.

Specifications

213

TKIP

TKIP (Temporal Key Integrity Protocol) provides per-packet key mixing a message integrity

check and re-keying mechanism.

AES

AES (Advanced Encryption Standard) is Wi-Fi authorized strong encryption standard.

CKIP

The original Key Integrity Protocol for LEAP by Cisco Systems, Inc.

Network key E

There are some rules for each security method:

Open system/Shared key with WEP

This key is a 64-bit or 128-bit value that must be entered in an ASCII or hexadecimal format.

• 64 (40) bit ASCII:

Uses 5 text characters. e.g.“WSLAN” (this is case sensitive).

• 64 (40) bit hexadecimal:

Uses 10 digits of hexadecimal data. e.g.“71f2234aba”

• 128 (104) bit ASCII:

Uses 13 text characters. e.g.“Wirelesscomms” (this is case sensitive)

• 128 (104) bit hexadecimal:

Uses 26 digits of hexadecimal data. e.g.“71f2234ab56cd709e5412aa2ba”

WPA-PSK/WPA2-PSK and TKIP or AES

Uses a Pre-Shared Key (PSK) that is 8 or more characters in length, up to a maximum of 63

characters.

LEAP

Uses User ID and Password.

• User ID: less than 64 characters in length.

• Password: less than 32 characters in length.

EAP-FAST

Uses User ID and Password.

• User ID: less than 64 characters in length.

• Password: less than 32 characters in length.

214

Wireless one-push configuration E

If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup (PBC 1)

or AOSS™, you can configure the machine easily without knowing your wireless network settings.

By pushing a button on the wireless LAN router / access point and using the menu on the machine,

you can set up the wireless network and security settings. See the User’s Guide for your wireless

LAN router / access point for instructions on how to access one-push mode.

1Push Button Configuration

Note

Router access points that support SecureEasySetup, Wi-Fi Protected Setup or AOSS™ have

the symbols shown below.

For MFC-8890DW only

215

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of

these features depends on the model you purchased.

Glossary F

ADF (automatic document feeder)

The document can be placed in the ADF

and scanned one page at a time

automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the

handset of the external telephone or

pressing Hook.

Automatic Redial

A feature that enables your machine to

redial the last fax number after five

minutes if the fax did not go through

because the line was busy.

Backup Print

Your machine prints a copy of every fax

that is received and stored in memory.

This is a safety feature so you will not lose

messages during a power failure.

Batch Transmission

As a cost saving feature, all delayed faxes

to the same fax number will be sent as one

transmission.

Beeper Volume

Volume setting for the beep when you

press a key or make an error.

Broadcasting

The ability to send the same fax message

to more than one location.

Cancel Job

Cancels a programmed print job and

clears the machine’s memory.

CNG tones

The special tones (beeps) sent by fax

machines during automatic transmission

to tell the receiving machine that a fax

machine is calling.

Coding method

Method of coding the information

contained in the document. All fax

machines must use a minimum standard

of Modified Huffman (MH). Your machine

is capable of greater compression

methods, Modified Read (MR), Modified

Modified Read (MMR) and JBIG, if the

receiving machine has the same

capability.

Communication error (or Comm. Error)

An error during fax sending or receiving,

usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate

with another. Compatibility is assured

between ITU-T Groups.

Contrast

Setting to compensate for dark or light

documents, by making faxes or copies of

dark documents lighter and light

documents darker.

Delayed Fax

Sends your fax at a specified later time

that day.

Distinctive Ring

A subscriber service purchased from the

telephone company that gives you

another telephone number on an existing

telephone line. The Brother machine uses

the new number to simulate a dedicated

fax line.

Dual Access

Your machine can scan outgoing faxes or

scheduled jobs into memory at the same

time it is sending a fax or receiving or

printing an incoming fax.

216

Easy Receive

Enables your machine to respond to CNG

tones if you interrupt a fax call by

answering it.

ECM (Error Correction Mode)

Detects errors during fax transmission

and resends the pages of the fax that had

an error.

Extension telephone

A telephone on the fax number that is

plugged into a separate telephone wall

jack.

External telephone

A telephone that is plugged into the EXT

jack of your machine.

F/T Ring Time

The length of time that the Brother

machine pseudo/double-rings (when the

Receive Mode setting is Fax/Tel) to notify

you to pick up a voice call that it answered.

Fax Forwarding

Sends a fax received into the memory to

another pre-programmed fax number.

Fax Journal

Lists information about the last 200

incoming and outgoing faxes. TX means

Transmit. RX means Receive.

Fax Receive Code

Press this code (l 5 1) when you answer

a fax call on an extension or external

telephone.

Fax Storage

You can store faxes in the memory.

Fax tones

The signals sent by sending and receiving

fax machines while communicating

information.

Fax/Tel

You can receive faxes and telephone

calls. Do not use this mode if you are

using a telephone answering device

(TAD).

Fine resolution

Resolution is 203 × 196 dpi. It is used for

small print and graphs.

Gray Scale

The shades of gray available for copying

and faxing photographs.

Group number

A combination of One Touch and

Speed Dial numbers that are stored on a

One Touch key or in a Speed Dial location

for Broadcasting.

Help List

A printout of the complete Menu table that

you can use to program your machine

when you do not have the User’s Guide

with you.

Journal Period

The pre-programmed time period

between automatically printed Fax

Journal Reports. You can print the Fax

Journal on demand without interrupting

the cycle.

LCD (liquid crystal display)

The display screen on the machine that

shows interactive messages during On-

Screen Programming and shows the date

and time when the machine is idle.

Manual fax

When you lift the handset of your external

telephone or press Hook so you can hear

the receiving fax machine answer before

you press Start to begin transmission.

Menu mode

Programming mode for changing your

machine’s settings.

OCR (optical character recognition)

The bundled ScanSoft™

PaperPort™ 11SE with OCR or Presto!

PageManager software application

converts an image of text to text you can

edit.

Glossary

217

One Touch

Keys on the machine’s control panel

where you can store numbers for easy

dialing. You can store a second number

on each key if you press Shift and the

One Touch key together.

Out of Paper Reception

Receives faxes into the machine’s

memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax

tones to accommodate noise and static on

overseas telephone lines.

Paging

This feature enables your machine to call

your pager when a fax is received into its

memory.

Pause

Allows you to place a 3.5 second delay in

the dialing sequence while you are dialing

using the dial pad or while you are storing

One Touch and Speed Dial numbers.

Press Redial/Pause as many times as

needed for longer pauses.

Polling

The process of a fax machine calling

another fax machine to retrieve waiting fax

messages.

Pulse (Canada only)

A form of rotary dialing on a telephone

line.

Real Time Transmission

When memory is full, you can send faxes

in real time.

Remaining Jobs

You can check which programmed fax

jobs are waiting in the memory and cancel

the jobs individually.

Remote Access Code

Your own four-digit code (– – –l) that

allows you to call and access your

machine from a remote location.

Remote Retrieval Access

The ability to access your machine

remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines

per inch.

Ring Delay

The number of rings before the machine

answers in Fax Only and Fax/Tel

modes.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic

image of a paper document into your

computer.

An electronic, alphabetical listing of stored

One Touch, Speed Dial and Group

numbers.

Speed Dial

A pre-programmed number for easy

dialing. You must press

Search/Speed Dial, then enter the three-

digit Speed Dial location and press Start

to begin the dialing process.

Station ID

The stored information that appears on

the top of faxed pages. It includes the

sender’s name and fax number.

TAD (telephone answering device)

You can connect an external device or

answering machine to the EXT. jack of

your machine.

Telephone Answer Code

(Fax/Tel mode only)

When the machine answers a voice call, it

pseudo/double-rings. You can pick up at

an extension telephone by pressing this

code (#51).

Tel Index List

A listing of names and numbers stored in

One Touch and Speed Dial memory, in

numerical order.

218

Temporary settings

You can choose certain options for each

fax transmission and copy without

changing the default settings.

Tone

A form of dialing on the telephone line

used for Touch Tone telephones.

Transmission

The process of sending faxes over the

telephone lines from your machine to the

receiving fax machine.

Transmission Verification Report

A report for each transmission, that shows

its date, time and number.

User Settings List

A printed report that shows the current

settings of the machine.

Index

219

Accessories and supplies .......................... ii

ADF (automatic document feeder)

faxing ....................................................38

using .....................................................20

Answering machine (TAD)

connecting ............................................58

Apple Macintosh

See Software User’s Guide on the

CD-ROM.

Automatic

fax receive ............................................49

easy receive .......................................51

fax redial ...............................................64

Broadcasting ............................................41

canceling ...............................................41

setting up groups for .............................69

Brother

accessories and supplies ........................ ii

Brother numbers ...................................... i

Customer Service ....................................i

FAQs (frequently asked questions) .........i

product support ........................................i

service centers .........................................i

warranties .................................... iii, iv, vi

Canceling

broadcast in process .............................41

fax jobs in memory ................................47

jobs awaiting redial ...............................47

remote fax options ................................74

Cleaning

corona wire .........................................157

drum unit .............................................158

laser scanner window .........................155

scanner glass ......................................155

Connecting

external TAD (answering machine) .......57

external telephone ................................61

two-line external TAD or telephone ......59

Consumable items .................................160

Control panel overview .............................. 6

ControlCenter2 (for Macintosh)

See Software User’s Guide on the

CD-ROM.

ControlCenter3 (for Windows®)

See Software User’s Guide on the

CD-ROM.

Copy

contrast ..........................................84, 87

duplex .............................................89, 90

Enlarge/Reduce key ............................. 85

enter copy mode .................................. 84

keys ..................................................7, 85

multiple ................................................. 84

N in 1 (page layout) .............................. 88

out of memory ...................................... 92

quality ................................................... 86

single .................................................... 84

sort (ADF only) ..................................... 86

temporary settings ................................ 85

tray selection ........................................ 92

using ADF ......................................86, 88

using scanner glass .......................88, 89

Cordless telephone (non-Brother) ........... 61

Cover page .............................................. 42

custom comments ................................ 43

for all faxes ........................................... 43

for next fax only .................................... 43

printed form .......................................... 43

Custom Ringing ....................................... 54

Data Ident-A-Call ..................................... 54

Delayed batch transmission .................... 46

Dialing

a pause ................................................ 65

access codes and credit card

numbers ............................................... 70

automatic fax redial .............................. 64

dial prefix .............................................. 29

groups (broadcasting) .......................... 41

manual ................................................. 63

one touch ............................................. 63

restricting dialing .................................. 36

speed dial ............................................. 63

using the Search key ............................ 64

220

Direct print ................................................94

Direct key ..............................................95

specification ........................................204

Distinctive Ring

choosing ring pattern ............................56

setting ring pattern ................................56

turning off ..............................................57

Document

how to load ..................................... 20, 21

jam ......................................................145

Drum unit

checking (remaining life) .....................167

cleaning ...................................... 157, 158

replacing .............................................164

Dual access .............................................45

Duplex (2-sided)

copying ........................................... 89, 90

printing

from USB flash memory drive ............96

troubleshooting ...................................146

Duplex key (2-sided) ...................38, 89, 90

EAP-FAST .............................................212

Enlarge/Reduce key .................................85

Envelopes ............................ 12, 14, 17, 18

Equalization ...........................................138

Error messages on LCD ........................139

Comm. Error .......................................139

No Paper .............................................140

Out of Memory ....................................141

Print Unable XX ..................................141

Scan Unable XX ..................................142

Extension telephone, using ......................61

External telephone, connecting ................61

Fax codes

changing ........................................ 62, 75

fax receive code ....................................61

remote access code ..............................75

telephone answer code .........................61

Fax forwarding

changing remotely .......................... 76, 77

programming a number .........................71

Fax storage ............................................. 72

printing from memory ........................... 53

turning off ............................................. 74

turning on ............................................. 72

Fax, stand-alone

receiving ............................................... 48

at end of conversation ....................... 53

easy receive ...................................... 51

fax forwarding .................................... 77

fax receive stamp .............................. 53

from extension telephone ............ 60, 61

into memory (fax storage) ................. 72

paging ............................................... 72

polling receive ................................... 78

reducing to fit on paper ..................... 52

retrieving from a remote site ........76, 77

ring delay, setting .............................. 50

sequential polling .............................. 78

telephone line interference .............. 138

sending ................................................. 38

at end of conversation ....................... 47

broadcasting ...................................... 41

canceling from memory ..................... 47

contrast ............................................. 44

delayed batch .................................... 46

delayed fax ........................................ 46

from ADF ........................................... 38

from memory (dual access) ............... 45

from scanner glass ............................ 39

manual .............................................. 47

overseas ............................................ 46

polled transmit ................................... 79

real time transmission ....................... 45

resolution ........................................... 44

telephone line interference .............. 138

Fax/Tel mode

answering at extension telephones ...... 61

easy receive ......................................... 51

F/T ring time (double-ring) .................... 50

fax receive code ................................... 61

receiving faxes ..................................... 61

ring delay .............................................. 50

telephone answer code ........................ 61

Folio ...................................... 15, 23, 40, 52

Gray scale .....................................199, 201

Groups for broadcasting .......................... 69

221

HELP ........................................................81

Help List ................................................81

LCD messages ...................................170

Menu Table ................................ 170, 172

using menu keys .................................170

Hook key ............................................. 8, 61

Ident-A-Call ..............................................54

Ident-A-Ring .............................................54

Jacks

convert to RJ11 jack

triplex adapter ....................................59

EXT

external telephone .............................61

TAD (answering machine) .................57

Jams

document ............................................145

paper ...................................................147

Labels ...................................12, 14, 15, 19

LCD (liquid crystal display) ............... 6, 170

contrast .................................................28

Help List ................................................81

Machine information

checking remaining life of drum unit and

periodic maintenance parts .................167

page counts ........................................166

status LED ..............................................9

Macintosh

See Software User’s Guide on the

CD-ROM.

Maintenance, routine .............................154

checking the remaining life of drum

unit and periodic maintenance parts ...167

replacing

drum unit ..........................................164

toner cartridge ..................................161

Manual

dialing ................................................... 63

receive ............................................48, 49

transmission ......................................... 47

Memory

adding SO-DIMM (option) .................. 120

installing .......................................... 121

storage ............................................... 170

Menu Table ................................... 170, 172

using menu keys ................................ 170

Mode, entering

copy ...................................................... 84

fax ........................................................ 38

scan ........................................................ 7

Multi-line connections (PBX) ................... 60

N in 1 (page layout) ................................. 88

Network

faxing

See Software User’s Guide on the

CD-ROM.

printing

See Network User’s Guide on the

CD-ROM.

scanning

See Software User’s Guide on the

CD-ROM.

One touch

changing ............................................... 68

setting up .............................................. 65

using ..................................................... 63

Out of Memory message .... 47, 92, 97, 141

Packing and shipping the machine ........ 168

Page layout (N in 1) ................................. 88

Paging ..................................................... 72

programming your pager number ...71, 72

222

Paper .............................................. 14, 197

how to load ............................................10

jam ......................................................147

recommended ................................ 14, 16

size ................................................. 15, 23

size of document ........................ 200, 201

tray capacity ..........................................15

type ................................................ 15, 22

PaperPort™ 11SE with OCR

See Software User’s Guide on the

CD-ROM and Help in the PaperPort™

11SE application to access How-to-Guides.

PC Fax

See Software User’s Guide on the

CD-ROM.

Personalized Ring ....................................54

Polling

polled transmit .......................................79

polling receive .......................................78

sequential polling ..................................78

Power failure ..........................................170

difficulties ................................... 122, 126

drivers .................................................202

fax from memory ...................................53

paper jams ..........................................147

quality ......................................... 128, 131

reports ...................................................81

resolution ............................................202

Secure Keys ............................................8

specifications ......................................202

Printing

See Software User’s Guide on the

CD-ROM.

Programming your machine ...................170

Quality

copying ..................................................86

printing ....................................... 128, 131

Quick dial .................................................65

access codes and credit card

numbers ................................................70

broadcasting .........................................41

using groups ......................................41

group dial

changing ............................................68

setting up groups for broadcasting .....69

one touch dial

changing ............................................ 68

custom scan profile ........................... 65

setting up ........................................... 65

using .................................................. 63

search ................................................... 64

speed dial

changing ............................................ 68

custom scan profile ........................... 67

setting up ........................................... 67

using .................................................. 63

Redial/Pause key ........................64, 65, 70

Reducing

copies ................................................... 85

incoming faxes ..................................... 52

Remote retrieval ...................................... 75

access code ......................................... 75

commands ............................................ 77

getting your faxes ................................. 76

Remote setup

See Software User’s Guide on the

CD-ROM.

Replacing

drum unit ............................................ 164

toner cartridge .................................... 161

Reports ..............................................80, 81

Fax Journal ........................................... 81

journal period .................................... 81

Help List ............................................... 81

how to print ........................................... 81

Network Configuration .......................... 81

Tel Index List ........................................ 81

Transmission Verification ..................... 80

User Settings ........................................ 81

Resolution

copy .................................................... 200

fax (standard, fine, superfine,

photo) ...........................................44, 199

print .................................................... 202

scan .................................................... 201

setting for next fax ................................ 44

Resolution key .....................................8, 44

Restricted users ...................................... 32

Ring delay, setting ................................... 50

RingMaster .............................................. 54

223

Safety instructions ..................................110

Scanner glass

faxing ....................................................39

using .....................................................21

Scanning

See Software User’s Guide on the

CD-ROM.

Search/Speed Dial key ...............63, 64, 69

Secure key .................................................8

Security

restricting dialing ...................................36

Secure function lock

administrator password ......................30

Public user .........................................31

restricted users ..................................32

Setting lock ...........................................34

Serial number

how to find...............See inside front cover

Service centers ........................................... i

Shipping the machine ............................168

SimpleBiz Fax & Alternate Number

Ringing .....................................................54

Sleep time ................................................27

Smart Ring ...............................................54

Sort ..........................................................86

Speed dial

changing ...............................................68

setting up ..............................................67

using .....................................................63

Status LED .................................................9

TAD (telephone answering device),

external .......................................48, 49, 59

connecting ..................................... 57, 58

recording OGM .....................................58

with two-line jack ...................................59

Teen Ring ................................................54

Telephone line

connections ...........................................58

difficulties ............................................123

interference .........................................138

multi-line (PBX) .....................................60

roll over lines .........................................58

two-line telephone system ....................59

Temporary copy settings ..........................85

Text, entering ........................................ 193

Toner cartridge, replacing ..................... 161

Toner save .............................................. 27

Transparency ..............................10, 12, 14

Tray selection .......................................... 92

Tray use, setting

copy ...................................................... 23

fax ........................................................ 24

print ...................................................... 25

Troubleshooting ..................................... 122

document jam ..................................... 145

error messages on LCD ..................... 139

if you are having difficulty

copy quality ..................................... 126

incoming calls .................................. 125

network ............................................ 128

paper handling ................................ 128

print quality .............................. 128, 131

printing .................................... 122, 126

scanning .......................................... 127

software ........................................... 127

telephone line .................................. 138

maintenance messages on LCD ........ 139

paper jam ........................................... 147

Two-line telephone system ...................... 59

Voice Mail ................................................ 54

Volume, setting

beeper .................................................. 25

ring ....................................................... 25

speaker ................................................ 26

Warranties

Canada ...................................................vi

Notice-Disclaimer ................................... iii

USA ........................................................iv

Windows®

See Software User’s Guide on the

CD-ROM.

Wireless Network

See Quick Setup Guide and Network

User’s Guide on the CD-ROM.

World Wide Web .........................................i

EQUIPMENT ATTACHMENT LIMITATIONS

(Canada only)

NOTICE

This product meets the applicable Industry Canada technical specifications.

NOTICE

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to

be connected to a telephone interface. The termination on an interface may consist of any

combination of devices subject only to the requirement that the sum of the RENs of all the devices

does not exceed five.

RESTRICTIONS DE RACCORDEMENT D'ÉQUIPEMENT

(Canada seulement)

AVIS

Ce produit est conforme aux caractéristiques techniques appropriées d’Industrie Canada.

AVIS

L'indice d'équivalence de la sonnerie est une indication du nombre maximal d’appareils qu'il est

permis de brancher sur une interface téléphonique. La terminaison d'une interface peut consister

en n’importe quelle combinaison d’appareils à la condition que la somme des indices

d'équivalence de la sonnerie de tous les appareils ne dépasse pas cinq.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, Canada H9B 3H6

Visit us on the World Wide Web

http://www.brother.com/

These machines are made for use in the USA and Canada only. We cannot recommend using

them overseas because it may violate the Telecommunications Regulations of that country and

the power requirements of your machine may not be compatible with the power available in foreign

countries. Using USA or Canada models overseas is at your own risk and may void your

warranty.

Brother Mfc 8480Dn Users Manual

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