Brother Mfc J470Dw Users Manual

2014-12-12

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Advanced User’s Guide MFC-J470DW DCP-J152W

Advanced User’s Guide

MFC-J470DW

DCP-J152W

Version 0

UK/IRE/GEN

User's Guides and where do I find them?

1This may differ depending on your country.

2Visit us at http://solutions.brother.com/.

Which Guide? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See

this Guide for trademarks and legal limitations.

Printed / In the box

Quick Setup Guide Follow the instructions for setting up your machine

and installing the drivers and software for the

operating system and connection type you are

using.

Printed / In the box

Basic User’s Guide Learn the basic Fax, Copy and Scan operations and

how to replace consumables. See troubleshooting

tips.

Printed / In the box 1

Advanced User’s Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and performing

routine maintenance.

PDF file / CD-ROM

Software and Network

User’s Guide

This Guide provides instructions for Scanning,

Printing, PC-Fax and other operations that can be

performed by connecting your Brother machine to a

computer. You can also find useful information

about using the Brother ControlCenter utility, using

your machine in a network environment, and

frequently used terms.

HTML file/CD-ROM

Web Connect Guide This Guide provides useful information about

accessing Internet services from the Brother

machine, as well as downloading images, printing

data and uploading files directly to Internet services.

PDF file / Brother

Solutions Center 2

AirPrint Guide This Guide provides information for using AirPrint to

print from OS X v10.7.x, 10.8.x and your iPhone,

iPod touch, iPad, or other iOS device to your Brother

machine without installing a printer driver.

PDF file / Brother

Solutions Center 2

Google Cloud Print

Guide

This Guide provides details on how to use Google

Cloud Print™ services for printing over the Internet.

PDF file / Brother

Solutions Center 2

Mobile Print/Scan Guide

for Brother iPrint&Scan

This Guide provides useful information about

printing from your mobile device and scanning from

your Brother machine to your mobile device when

connected to a Wi-Fi network.

PDF file / Brother

Solutions Center 2

Table of Contents

1 General setup 1

IMPORTANT NOTE...............................................................................................1

Memory Storage ....................................................................................................1

Automatic Daylight Saving Time (MFC models)....................................................1

Sleep Mode ........................................................................................................... 2

Auto Power Off (DCP model).................................................................................2

LCD ....................................................................................................................... 3

Changing the LCD language (depending on your model) ...............................3

Setting the Dim Timer for the backlight ...........................................................3

Mode Timer (MFC models)....................................................................................3

2 Security features (MFC models) 4

TX Lock .................................................................................................................4

Setting and changing the TX Lock password ..................................................4

Turning TX Lock on/off ....................................................................................5

3 Sending a fax (MFC models) 6

Additional sending options.....................................................................................6

Sending faxes using multiple settings .............................................................6

Stop faxing.......................................................................................................6

Contrast ........................................................................................................... 6

Changing the fax resolution.............................................................................7

Setting your changes as a new default............................................................8

Restoring fax options to the factory default .....................................................8

Additional sending operations................................................................................8

Sending a fax manually ...................................................................................8

Sending a fax at the end of a conversation .....................................................8

Dual Access (Monochrome only).....................................................................9

Broadcasting (Monochrome only)....................................................................9

Real Time Transmission................................................................................ 11

Overseas Mode ............................................................................................. 11

Checking and cancelling waiting jobs ............................................................12

4 Receiving a fax (MFC models) 13

Memory Receive (Monochrome only).................................................................. 13

Printing a fax from the memory ..................................................................... 13

PC-Fax Receive (Windows®) ........................................................................ 13

Turning off Memory Receive operations........................................................14

Changing Memory Receive operations ......................................................... 15

Additional receiving operations............................................................................15

Out of Paper Reception .................................................................................15

Printing a reduced incoming fax .................................................................... 15

Receiving a fax at the end of a conversation.................................................16

iii

5 Dialling and storing numbers (MFC models) 17

Voice operations ..................................................................................................17

BT Call Sign (U.K. only).................................................................................17

Additional dialling operations ...............................................................................18

Combining Speed Dial numbers....................................................................18

Additional ways to store numbers........................................................................19

Storing Speed Dial numbers from the Outgoing Call history .........................19

Storing Speed Dial numbers from the Caller ID history.................................19

Setting up Groups for Broadcasting ..............................................................20

6Printing reports 22

Fax reports (MFC models)...................................................................................22

Transmission Verification Report...................................................................22

Fax Journal (activity report) ...........................................................................22

Reports ................................................................................................................23

How to print a report ......................................................................................23

7 Making copies 24

Copy options........................................................................................................24

Stop copying..................................................................................................24

Changing copy speed and quality .................................................................24

Enlarging or reducing copies .........................................................................25

Making N in 1 copies or a poster (Page Layout) ........................................... 26

2 in 1 ID copy (Page Layout) .........................................................................28

Sorting copies ................................................................................................28

Adjusting Density...........................................................................................29

Remove Background Colour ......................................................................... 29

2-sided copying (MFC models)......................................................................30

Setting your changes as a new default..........................................................31

Restoring all settings to the factory default....................................................31

A Routine maintenance 32

Cleaning and checking the machine....................................................................32

Cleaning the outside of the machine .............................................................32

Cleaning the machine’s printer platen ...........................................................33

Cleaning the paper feed rollers .....................................................................34

Cleaning the paper pick-up rollers .................................................................35

Checking the ink volume ...............................................................................36

Packing and shipping the machine ......................................................................37

B Glossary 39

C Index 42

IMPORTANT NOTE 1

Most of the illustrations in this User's Guide show the MFC-J470DW.

Memory Storage 1

Your menu settings are stored permanently,

and, in the event of a power failure, will not be

lost. Temporary settings (for example,

Overseas Mode) will be lost. If you have

chosen Set New Default for your

preferred FAX 1 and COPY settings, those

settings will not be lost. However, you may

have to reset the date and time.

1MFC models only

Automatic Daylight

Saving Time

(MFC models) 1

You can set the machine to change

automatically for daylight saving time. It will

set itself forward one hour in the Spring and

backward one hour in the Autumn. Make sure

you have set the correct date and time in the

Date & Time setting.

aPress Menu.

bPress aor b to choose

Initial Setup.

Press OK.

cPress aor b to choose Date & Time.

Press OK.

dPress aor b to choose

Auto Daylight.

Press OK.

ePress aor b to choose Off (or On).

Press OK.

fPress Stop/Exit.

General setup 1

Chapter 1

Sleep Mode 1

You can choose how long the machine will

remain idle before it goes into Sleep Mode

(up to 60 minutes). The timer will restart if any

operation is carried out on the machine.

aPress Menu.

bPress aor b to choose

General Setup.

Press OK.

cPress aor b to choose Sleep Mode.

Press OK.

dPress aor b to choose 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or

60Mins which is the length of time the

machine is idle before entering Sleep

Mode.

Press OK.

ePress Stop/Exit.

Auto Power Off

(DCP model) 1

The Auto Power Off feature will turn off the

machine after it has been in Sleep Mode for

the number of hours you set. When this

feature is Off, the machine will remain in

Sleep Mode and not turn itself off.

The default setting is 1h.

NOTE

The machine will not power off

automatically when:

• the machine is connected to a wireless

network

•WLAN Enable is set to On.

aPress Menu.

bPress aor b to choose

General Setup.

Press OK.

cPress aor b to choose

Auto Power Off.

Press OK.

dPress aor b to choose 1h, 2h, 4h, 8h or

Off.

Press OK.

ePress Stop/Exit.

General setup

LCD 1

Changing the LCD language

(depending on your model) 1

You can change the LCD language.

aPress Menu.

bPress aor b to choose

Initial Setup.

Press OK.

cPress aor b to choose

Local Language.

Press OK.

dPress aor b to choose your language.

Press OK.

ePress Stop/Exit.

Setting the Dim Timer for the

backlight 1

You can set how long the LCD backlight stays

on after the last key press.

aPress Menu.

bPress aor b to choose

General Setup.

Press OK.

cPress aor b to choose LCD Settings.

Press OK.

dPress aor b to choose Dim Timer.

Press OK.

ePress aor b to choose 10Secs,

20Secs, 30Secs or Off.

Press OK.

fPress Stop/Exit.

Mode Timer

(MFC models) 1

The machine’s control panel has four

temporary mode keys: FAX, SCAN, COPY

and WEB. You can change the amount of

time the machine takes after the last Fax,

Scan, Copy or Web operation before it

returns to Ready mode. If you choose Off,

the machine stays in the mode you used last.

aPress Menu.

bPress aor b to choose

General Setup.

Press OK.

cPress aor b to choose Mode Timer.

Press OK.

dPress aor b to choose 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off.

Press OK.

ePress Stop/Exit.

TX Lock 2

TX Lock lets you prevent unauthorized

access to the machine.

While TX Lock is On, the following operations

are available:

Receiving faxes

PC-Fax Receive 1

(If PC-Fax Receive was already On)

1While the TX Lock feature is turned on, your machine

will receive faxes and store them in its memory.

Then, when TX Lock is turned off, the faxes will be

sent to your chosen PC.

While TX Lock is On, the following operations

are NOT available:

Operation from the control panel

PC printing

NOTE

If you forget the TX Lock password,

contact Brother customer service for

support.

Setting and changing the

TX Lock password 2

NOTE

If you have already set the password, you

will not need to set it again.

Setting the password 2

Make a careful note of your password.

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose TX Lock.

Press OK.

eEnter a 4-digit number for the password.

Press OK.

fWhen the LCD shows Verify: re-enter

the password.

Press OK.

gPress Stop/Exit.

Security features

(MFC models) 2

Security features (MFC models)

Changing the password 2

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose TX Lock.

Press OK.

ePress a or b to choose Set Password.

Press OK.

fEnter the 4-digit number of the current

password.

Press OK.

gEnter a 4-digit number for the new

password.

Press OK.

hWhen the LCD shows Verify: re-enter

the new password.

Press OK.

iPress Stop/Exit.

Turning TX Lock on/off 2

Turning TX Lock on 2

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose TX Lock.

Press OK.

ePress a or b to choose Set TX Lock.

Press OK.

fEnter the registered 4-digit password.

Press OK.

The machine goes offline and the LCD

shows TX Lock Mode.

Turning TX Lock off 2

aPress Menu.

bEnter the registered 4-digit password.

Press OK.

TX Lock is turned off.

NOTE

If you enter the wrong password, the

screen shows Wrong Password and

stays offline. The machine will stay in

TX Lock Mode until the registered

password is entered.

Additional sending

options 3

Sending faxes using multiple

settings 3

When you send a fax, you can choose a

combination of settings, such as

Fax Resolution, Contrast,

Glass ScanSize, and Real Time TX.

You can also choose: Outgoing Call,

Caller ID hist., Address Book,

Broadcasting, Overseas Mode,

Set New Default, and Factory Reset.

Some settings are only available when

sending mono faxes.

aLoad your document.

bPress (FAX).

The LCD shows:

cPress aor b to choose the setting you

want to change.

Press OK.

dPress aor b to choose an option.

Press OK.

eGo back to c to change additional

settings.

fEnter the fax number.

gPress Mono Start or Colour Start.

NOTE

• Most settings are temporary and the

machine returns to its default settings after

you send a fax.

• You can save some of the settings you

use most often by making them the default

settings. These settings will remain until

you change them again. (See Setting your

changes as a new default on page 8.)

Stop faxing 3

To stop faxing, press Stop/Exit.

Contrast 3

If your document is very light or very dark, you

may want to change the contrast. For most

documents, the factory setting Auto can be

used. Auto chooses the suitable contrast for

your document.

Choose Light when sending a light

document. Choose Dark when sending a

dark document.

aLoad your document.

bPress (FAX).

cPress aor b to choose Contrast.

Press OK.

dPress aor b to choose Auto, Light or

Dark.

Press OK.

eEnter the fax number.

fPress Mono Start or Colour Start.

Sending a fax

(MFC models) 3

Sending a fax (MFC models)

NOTE

Even if you choose Light or Dark, the

machine will send the fax using the Auto

setting in either of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax

Resolution.

Changing the fax resolution 3

The quality of a fax can be improved by

changing the fax resolution.

aLoad your document.

bPress (FAX).

cPress aor b to choose

Fax Resolution.

Press OK.

dPress aor b to choose the resolution

you want.

Press OK.

eEnter the fax number.

fPress Mono Start or Colour Start.

NOTE

You can choose four different resolution

settings for monochrome faxes and two

for colour.

If you choose S.Fine or Photo and then

use the Colour Start key to send a fax,

the machine will send the fax using the

Fine setting.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than

Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than

Fine resolution.

Photo Use when the document has

varying shades of grey or is a

photograph. Photo has the

slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission

time is slower than Standard

resolution.

Chapter 3

Setting your changes as a

new default 3

You can save the settings for the fax options

you use most often by setting them as the

default settings, such as Fax Resolution,

Contrast, Glass ScanSize and

Real Time TX. These settings will remain

until you change them again.

aPress (FAX).

bPress aor b to choose the menu option

that you want to change and press OK.

Then press aor b to choose the new

option.

Press OK.

Repeat this step for each setting you

want to change.

cAfter changing the last setting, press

aor b to choose Set New Default.

Press OK.

dPress 1 to choose Yes.

ePress Stop/Exit.

Restoring fax options to the

factory default 3

You can restore all the fax options you have

changed back to the factory default. These

settings will remain until you change them

again.

aPress (FAX).

bPress aor b to choose

Factory Reset.

Press OK.

cPress 1 to choose Yes.

dPress Stop/Exit.

Additional sending

operations 3

Sending a fax manually 3

Manual transmission lets you hear the

dialling, ringing and fax-receiving tones while

sending a fax.

NOTE

To send a multi-page fax, use the ADF.

aLoad your document.

bPress (FAX).

cTo listen for a dial tone, pick up the

handset of the external telephone.

dDial the fax number using the external

telephone.

eWhen you hear the fax tones, press

Mono Start or Colour Start.

If you are using the scanner glass, press

1 to send the fax.

fReplace the handset of the external

phone.

Sending a fax at the end of a

conversation 3

At the end of a conversation, you can send a

fax to the other party before you both hang

up.

aAsk the other party to wait for fax tones

(beeps) and then to press the Start or

Send key before hanging up.

bLoad your document.

cPress (FAX).

Sending a fax (MFC models)

dPress Mono Start or Colour Start.

If you are using the scanner glass,

press 1 to send a fax.

eReplace the handset of the external

phone.

Dual Access

(Monochrome only) 3

You can dial a number and start scanning the

fax into memory—even when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD shows the new job

number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

NOTE

If the Out of Memory message

appears, press Stop/Exit to cancel or

Mono Start to send the pages scanned so

far.

Broadcasting

(Monochrome only) 3

Broadcasting is automatically sending the

same fax message to more than one fax

number. You can include Groups, Speed Dial

numbers, and up to 50 manually dialled

numbers in the same broadcast.

After the broadcast is finished, a Broadcast

Report will be printed.

Before you begin the broadcast 3

Speed Dial numbers must be stored in the

machine's memory before they can be used

in a broadcast. (See Basic User’s Guide:

Storing Speed Dial numbers.)

Group numbers must also be stored in the

machine's memory before they can be used

in a broadcast. Group numbers include many

stored Speed Dial numbers for easier dialling.

(See Setting up Groups for Broadcasting

on page 20.)

How to broadcast a fax 3

aLoad your document.

bPress (FAX).

cPress aor b to choose

Advanced Settings.

Press OK.

dPress aor b to choose Broadcasting.

Press OK.

eYou can add numbers to the broadcast

in the following ways:

Press aor b to choose Add Number

and press OK. Enter a number using

the dial pad.

Press OK.

Press aor b to choose

Address Book and press OK.

Press aor b to choose

Alphabetical Order or

Numerical Order and press OK.

Press aor b to select a number and

press OK.

fAfter you have entered all the fax

numbers by repeating step e, press

aor b to choose Complete.

Press OK.

Chapter 3

gPress Mono Start.

Faxing from the ADF

The machine starts scanning the

document.

Faxing from the scanner glass

When the LCD asks you Next Page?,

do one of the following:

To send a single page, press 2 (or

press Mono Start again).

The machine starts sending the

document.

To send more than one page, press

1 and place the next page on the

scanner glass.

Press OK.

The machine starts scanning the

page. (Repeat this step for each

page.)

After all the pages have been

scanned, press 2 or Mono Start to

start sending the document.

NOTE

• If you did not use up any of the numbers

for Groups, you can “broadcast” faxes to

as many as 90 different numbers.

• The machine’s available memory will vary

depending on the types of jobs in the

memory and the numbers used for

broadcasting. If you broadcast to the

maximum amount of numbers available,

you will not be able to use Dual Access.

• If the Out of Memory message

appears, press Stop/Exit to cancel or

Mono Start to send the pages scanned so

far.

Cancelling a Broadcast in progress 3

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Remaining Jobs.

Press OK.

The LCD will show the fax number being

dialled and the Broadcasting job

number.

dPress OK.

The LCD will ask you the following

question:

Cancel Job?

Yes iPress 1

No iPress 2

ePress 1 to cancel the fax number being

dialled.

The LCD will then show the

Broadcasting job number.

fPress OK.

The LCD will ask you the following

question:

Cancel Job?

Yes iPress 1

No iPress 2

gTo cancel the broadcast, press 1.

hPress Stop/Exit.

Sending a fax (MFC models)

Real Time Transmission 3

When you are sending a fax, the machine will

scan the documents into the memory before

sending. Then, as soon as the telephone line

is free, the machine will start dialling and

sending.

Sometimes, you may want to send an

important document immediately, without

waiting for the machine to scan it into

memory. You can do this by turning on

Real Time TX.

aLoad your document.

bPress (FAX).

cPress aor b to choose

Advanced Settings.

Press OK.

dPress aor b to choose Real Time TX.

Press OK.

ePress aor b to choose On (or Off).

Press OK.

fPress Clear so you can continue

sending your fax.

gEnter the fax number.

hPress Mono Start or Colour Start.

NOTE

• If you are sending a colour fax or if the

memory is full and you are sending a

monochrome fax from the ADF, the

machine will send the document in real

time (even if Real Time TX is set to

Off).

• In Real Time Transmission, the automatic

redial feature does not work when you are

using the scanner glass.

Overseas Mode 3

If you are having difficulty sending a fax

overseas due to possible interference on the

telephone line, we recommend that you turn

on Overseas Mode. After you send a fax

using this feature, the feature will

automatically turn itself off.

aLoad your document.

bPress (FAX).

cPress aor b to choose

Advanced Settings.

Press OK.

dPress aor b to choose

Overseas Mode.

Press OK.

ePress aor b to choose On (or Off).

Press OK.

fPress Clear so you can continue

sending your fax.

gEnter the fax number.

hPress Mono Start or Colour Start.

Chapter 3

Checking and cancelling

waiting jobs 3

You can check which jobs are still waiting in

the memory to be sent, or cancel a job.

(If there are no jobs, the LCD shows

No Jobs Waiting.)

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Remaining Jobs.

Press OK.

Any waiting jobs appear on the LCD.

dPress aor b to scroll through the jobs

and choose the job you want to cancel.

Press OK.

eDo one of the following:

To cancel, press 1 to choose Yes.

If you want to cancel another job go

to step d.

To exit without cancelling, press 2 to

choose No.

fWhen you have finished, press

Stop/Exit.

Memory Receive

(Monochrome only) 4

Memory Receive lets you receive faxes while

you are away from the machine.

You can select either of the following Memory

Receive options:

PC-Fax Receive

Off

You can change your selection at any time. If

received faxes are still in the machine’s

memory when you change the Memory

Receive operation, a message will appear on

the LCD. (See Changing Memory Receive

operations on page 15.)

Printing a fax from the

memory 4

If you have chosen PC-Fax Receive, your

machine will receive and store your faxes in

its memory when your PC is turned off. To

print faxes from the memory, follow the

instructions.

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Print Document.

Press OK.

dPress Mono Start.

ePress Stop/Exit.

NOTE

When you print a fax from the memory, the

fax data will be erased from your machine.

PC-Fax Receive

(Windows®)4

If you turn on the PC-Fax Receive feature,

your machine will store received faxes in the

memory and send them to your PC. You can

then use your PC to view and store these

faxes.

Even if you have turned off your PC (for

example, at night or at the weekend), your

machine will receive and store your faxes in

its memory.

When you start your PC and the PC-FAX

Receiving software runs, your machine

transfers the faxes to your PC.

To transfer the received faxes to your PC you

must have the PC-FAX Receiving software

running on your PC. (See Software and

Network User’s Guide.)

If you choose Backup Print:On, the

machine will also print the fax.

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Setup Receive.

Press OK.

dPress aor b to choose

Memory Receive.

Press OK.

ePress aor b to choose

PC Fax Receive.

Press OK.

fThe LCD shows the message

Run PC-Fax on your computer.

Press OK.

Receiving a fax

(MFC models) 4

Chapter 4

gPress aor b to choose <USB> or the

name of the PC you want to receive

faxes if you are on a network.

Press OK.

hPress aor b to choose

Backup Print:On or

Backup Print:Off.

Press OK.

iPress Stop/Exit.

NOTE

• PC-Fax Receive is not supported by Mac

OS.

• Before you can set up PC-Fax Receive,

you must install the MFL-Pro Suite

software on your PC. Make sure your PC

is connected and turned on.

(See Software and Network User’s

Guide.)

• If you get an error message and the

machine cannot print the faxes in the

memory, you can use this setting to

transfer your faxes to your PC. (See Basic

User’s Guide: Transferring your faxes or

Fax Journal report.)

• When you receive a colour fax, your

machine prints the colour fax at your

machine but does not send the fax to your

PC.

• To change the destination PC, repeat

steps a to i.

Turning off Memory Receive

operations 4

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Setup Receive.

Press OK.

dPress aor b to choose

Memory Receive.

Press OK.

ePress aor b to choose Off.

Press OK.

fPress Stop/Exit.

NOTE

The LCD will show you more options if

there are still received faxes in the

machine’s memory. (See Changing

Memory Receive operations on page 15.)

Receiving a fax (MFC models)

Changing Memory Receive

operations 4

If there are received faxes in your machine’s

memory when you change the Memory

Receive operations, the LCD will ask you one

of the following questions:

If all the received faxes have already

been printed 4

Erase All Doc?

• If you press 1(Yes), faxes in the

memory will be erased before the

setting changes.

• If you press 2(No), faxes in the

memory will not be erased and the

setting will be remain unchanged.

If unprinted faxes remain in the

memory 4

Print All Fax?

• If you press 1(Yes), faxes in the

memory will be printed before the

setting changes. If a backup copy has

already been printed, it will not be

printed again.

• If you press 2(No), faxes in the

memory will not be printed and the

setting will be unchanged.

The LCD will ask you the following question:

Send Fax to PC?

• If you press 1(Yes), faxes in the

memory will be sent to your PC before

the setting changes. You will be asked

if you want to turn on Backup Print.

(For more information, see PC-Fax

Receive (Windows®) on page 13.)

• If you press 2(No), faxes in the

memory will not be erased or

transferred to your PC and the setting

will be unchanged.

Additional receiving

operations 4

Out of Paper Reception 4

As soon as the paper tray becomes empty

during fax reception, the LCD shows

No Paper Fed. Put some paper in the

paper tray. (See Basic User’s Guide: Loading

paper and other print media.)

If you don't put paper in the paper tray, the

machine will continue receiving the fax. The

remaining pages will be stored in the

memory, if enough memory is available.

Further incoming faxes will also be stored in

memory until the memory is full. To print the

faxes, put fresh paper in the tray. When the

memory is full, the machine will stop

answering calls.

Printing a reduced incoming

fax 4

If you choose On, the machine reduces each

page of an incoming fax to fit on one sheet of

A4 or Letter size paper. The machine

calculates the reduction ratio by using the

page size of the fax and your Paper Size

setting.

(See Basic User’s Guide: Paper Size.)

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Setup Receive.

Press OK.

dPress aor b to choose

Auto Reduction.

Press OK.

ePress aor b to choose On (or Off).

Press OK.

Chapter 4

fPress Stop/Exit.

Receiving a fax at the end of a

conversation 4

At the end of a conversation, you can ask the

other party to fax you information before you

both hang up. Make sure the ADF is empty.

aAsk the other party to place the

document in their machine and to press

the Start or Send key.

bWhen you hear the other machine's

CNG tones, press Mono Start or

Colour Start.

cPress 2 to choose Receive to receive

the fax.

dReplace the handset of the external

telephone.

Voice operations 5

You can use your extension or external

telephone to dial voice calls.

BT Call Sign (U.K. only) 5

This feature of the machine lets you use the

BT Call Sign subscriber service which allows

you to have at least two separate telephone

numbers on one telephone line. Each

telephone number has its own distinctive

ringing pattern, so you know which telephone

number is ringing. This is one way you can

have a separate telephone number for your

machine.

Your machine has a BT Call Sign compatible

distinctive ringing function, allowing you to

dedicate a second telephone number (on the

same telephone line) just for receiving faxes.

NOTE

• You can switch BT Call Sign off

temporarily, then turn it back on. When

you get a new fax number, make sure you

reset this function. This machine will

automatically answer incoming calls that

use your new fax number.

• When you set the BT Call Sign feature to

On, the receive mode is set to Manual

automatically. Manual mode will not

respond to incoming telephone calls,

since the number you use for telephone

calls will use the normal ring pattern.

To enable the machine to work with BT

Call Sign (with your external

telephone only) 5

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Miscellaneous.

Press OK.

dPress aor b to choose BT Call Sign.

Press OK.

ePress aor b to choose On (or Off).

Press OK.

fPress Stop/Exit.

NOTE

If you turn off BT Call Sign, the receive

mode stays in Manual. You will need to

set receive mode again. (See Basic

User’s Guide: Choose the Receive Mode.)

Dialling and storing numbers

(MFC models) 5

Chapter 5

Additional dialling

operations 5

Combining Speed Dial

numbers 5

Sometimes, you may want to choose from

several long-distance carriers when you send

a fax. Rates may vary depending on the time

and destination. To take advantage of low

rates, you can store the access codes of long-

distance carriers and credit card numbers as

Speed Dial numbers. (See Basic User’s

Guide: Storing Speed Dial numbers.)

You can store these long dialling sequences

by dividing them and setting them up as

separate Speed Dial numbers in any

combination.

You can even include manual dialling using

the dial pad.

For example, you might have stored ‘01632’

on Address Book: 01 and ‘960555’ on

Address Book: 02. You can use them both to

dial ‘01632-960555’ as shown in the following

example:

aPress (Address Book).

bPress aor b to choose Search.

Press OK.

cEnter 01.

dPress aor b to choose Address Book.

Press OK.

ePress aor b to choose Search.

Press OK.

fEnter 02.

gPress Mono Start or Colour Start.

You will dial ‘01632-960555’.

To temporarily change a number, you can

substitute part of the number with manual

dialling using the dial pad. For example, to

change the number to 01632-960556, you

could enter the number (01: 01632) using

(Address Book), choose Search, press

01, and then press 960556 using the dial pad.

NOTE

If you must wait for another dial tone or

signal at any point in the dialling

sequence, create a pause in the number

by pressing Redial/Pause. Each key

press adds a 3.5 second delay. You can

press Redial/Pause as many times as

needed to increase the length of the

pause.

Dialling and storing numbers (MFC models)

Additional ways to

store numbers 5

Storing Speed Dial numbers

from the Outgoing Call history5

You can also store Speed Dial numbers from

the Outgoing Call history.

aPress Redial/Pause.

You can also choose Outgoing Call

by pressing (FAX).

bPress aor b to choose the number you

want to store.

Press OK.

cPress aor b to choose

Add to AddressBook.

Press OK.

dPress aor b to choose the 2-digit

Speed Dial location where you want to

store the number.

Press OK.

eDo one of the following:

Enter the name (up to 16 characters)

using the dial pad.

Press OK.

(For help entering letters, see Basic

User’s Guide: Entering Text.)

To store the number without a name,

press OK.

fPress OK to confirm the fax or

telephone number.

gPress aor b to choose Complete.

Press OK.

hPress Stop/Exit.

Storing Speed Dial numbers

from the Caller ID history 5

If you have the Caller ID subscriber service

from your telephone company, you can also

store Speed Dial numbers from incoming

calls in the Caller ID history. (See Basic

User’s Guide: Caller ID (U.K. and Ireland

only).)

aPress Redial/Pause and press l.

You can also choose

Caller ID hist. by pressing

(FAX).

bPress aor b to choose the name or

number you want to store.

Press OK.

cPress aor b to choose

Add to AddressBook.

Press OK.

dPress aor b to choose the 2-digit

Speed Dial location where you want to

store the number.

Press OK.

eDo one of the following:

If you want to store the displayed

name, press OK.

Enter the name (up to 16 characters)

using the dial pad.

Press OK.

(For help entering letters, see Basic

User’s Guide: Entering Text.)

To store the number without a name,

press OK.

fPress OK to confirm the fax or

telephone number.

gPress aor b to choose Complete.

Press OK.

hPress Stop/Exit.

Chapter 5

Setting up Groups for

Broadcasting 5

A Group, which is stored in a Speed Dial

location, allows you to send the same fax

message to many fax numbers by pressing

(Address Book), Search, OK, the

two-digit location and Mono Start.

(See Broadcasting (Monochrome only)

on page 9.)

First, you'll need to store each fax number in

a Speed Dial location. (See Basic User’s

Guide: Storing Speed Dial numbers.) Then

you can include them as numbers in the

Group. Each Group uses a Speed Dial

location. You can have up to six Groups, or

you can assign up to 39 numbers to a large

Group.

aPress (Address Book).

bPress aor b to choose Setup Groups.

Press OK.

cPress aor b to choose GROUP1,

GROUP2, GROUP3, GROUP4, GROUP5 or

GROUP6 for the Group name where you

will store the fax numbers.

Press OK.

dPress aor b to choose the two-digit

Speed Dial location you want to add to

the Group.

Press OK.

ePress aor b to choose Add Number.

Press OK.

fTo add numbers to the Group, press

aor b to choose

Alphabetical Order or

Numerical Order and press OK.

Press aor b to select a number and

press OK.

gDo one of the following:

To add another number to the Group,

repeat steps e to f.

If you are finished adding numbers to

the Group, press aor b to choose

Complete.

Press OK.

hDo one of the following:

To store another Group for

broadcasting, repeat steps c to g.

To finish storing Groups for

broadcasting, press Stop/Exit.

NOTE

You can print a list of all the Speed Dial

numbers. (See Reports on page 23.)

Changing a Group name 5

aPress (Address Book).

bPress aor b to choose Setup Groups.

Press OK.

cPress aor b to choose the Group name

you want to change.

Press OK.

dPress aor b to choose

Change Group Name.

Press OK.

NOTE

How to change the stored name or

number:

If you want to change a character, press

dor c to position the cursor under the

character you want to change, and then

press Clear. Re-enter the character.

Dialling and storing numbers (MFC models)

eEnter the new name (up to 16

characters) using the dial pad.

(For help entering letters, see Basic

User’s Guide: Entering Text.)

Press OK.

(For example, type NEW CLIENTS.)

fPress aor b to choose Complete.

Press OK.

gPress Stop/Exit.

Deleting a Group 5

aPress (Address Book).

bPress aor b to choose Setup Groups.

Press OK.

cPress aor b to choose the Group you

want to delete.

Press OK.

dPress aor b to choose Delete.

Press OK.

Press 1 to confirm.

ePress Stop/Exit.

Adding a number to a Group 5

aPress (Address Book).

bPress aor b to choose Setup Groups.

Press OK.

cPress aor b to choose the Group you

want to change.

Press OK.

dPress aor b to choose the

Add Number.

Press OK.

ePress aor b to choose

Alphabetical Order or

Numerical Order.

Press OK.

fPress aor b to choose the number you

want to add.

Press OK.

gRepeat steps d to f to add another

number in a group, and then press

aor b to choose Complete.

Press OK.

hPress Stop/Exit.

Deleting a number from a Group 5

aPress (Address Book).

bPress aor b to choose Setup Groups.

Press OK.

cPress aor b to choose the Group you

want to change.

Press OK.

dPress aor b to choose the number you

want to delete.

Press OK.

Press 1 to confirm.

ePress aor b to choose Complete.

Press OK.

fPress Stop/Exit.

Fax reports

(MFC models) 6

You can use the Menu keys to set up the

Transmission Verification Report and the

Journal Period.

Transmission Verification

Report 6

You can use the Transmission Verification

Report as proof that you sent a fax.

(See Basic User’s Guide: Transmission

Verification Report.)

Fax Journal (activity report) 6

You can set the machine to print a journal at

specific intervals (every 50 faxes, 6, 12 or

24 hours, 2 or 7 days). If you set the interval

to Off, you can still print the report by

following the steps in How to print a report

on page 23. The factory default is

Every 50 Faxes.

aPress Menu.

bPress aor b to choose Fax.

Press OK.

cPress aor b to choose

Report Setting.

Press OK.

dPress aor b to choose

Journal Period.

Press OK.

ePress aor b to choose an interval.

Press OK.

If you choose Every 50 Faxes, go to

step h.

6, 12, 24 hours, 2 or 7 days

The machine will print the report at

the chosen time and then erase all

jobs from its memory. If the

machine's memory is filled with the

maximum 200 jobs before the time

you chose has passed, the machine

will print the Fax Journal report early

and then erase all jobs from the

memory. If you want an extra report

before it is due to print, you can print

it without erasing the jobs from the

memory.

Every 50 Faxes

The machine will print the Fax

Journal report when the machine has

stored 50 jobs.

fEnter the time to start printing (in

24-hour format) using the dial pad.

Press OK.

(For example: enter 19:45 for 7:45 PM.)

gIf you chose Every 7 Days in step e,

press aor b to display the days of the

week. Then choose the day you want to

be the first day of the 7-day countdown.

Press OK.

hPress Stop/Exit.

Printing reports 6

Printing reports

Reports 6

The following reports are available:

XMIT Verify

(MFC models)

Prints a Transmission Verification Report

for your last transmission.

Address Book

(MFC models)

Prints a list of names and numbers stored

in the Address Book memory, in

alphabetical or numerical order.

Fax Journal

(MFC models)

Prints a list of information about the last

incoming and outgoing faxes.

(TX: Transmit) (RX: Receive)

User Settings

Prints a list of your settings.

Network Config

Prints a list of your Network settings.

WLAN Report

Prints a WLAN connection report.

Caller ID hist.

(MFC models)

Prints a list of the available Caller ID

information about the last 30 received

faxes and telephone calls.

How to print a report 6

aPress Menu.

bPress aor b to choose

Print Reports.

Press OK.

cPress aor b to choose the report you

want to print.

Press OK.

d(Address Book Only) Press aor b to

choose Alphabetical Order or

Numerical Order.

Press OK.

ePress Mono Start.

fPress Stop/Exit.

Copy options 7

You can change the copy settings temporarily

for the next copy.

The machine returns to its default settings

after being idle for 1 minute.

Press COPY 1 and then press aor b to scroll

through the copy settings. When the setting

you want is highlighted, press OK.

When you have finished choosing settings,

press Mono Start or Colour Start.

1MFC models only

NOTE

You can save some of the settings you

use most often by setting them as the

default settings. These settings will

remain until you change them again. (See

Setting your changes as a new default

on page 31.)

Stop copying 7

To stop copying, press Stop/Exit.

Changing copy speed and

quality 7

You can choose different settings to change

the speed and quality of your copies. The

factory default is Normal.

NOTE

If you choose Fast 1 or Normal, you can

only choose Plain Paper in

Paper Type.

1MFC models only

Fast (MFC models)

Fast copy speed and lowest amount of ink

used. Use to save time printing

documents to be proof-read, large

documents or many copies.

Normal

Normal is the recommended mode for

ordinary print outs. This produces good

copy quality with good copy speed.

Best

Use Best mode to copy precise images,

such as photographs. This provides the

highest resolution and slowest speed.

aLoad your document.

b(MFC models)

Press (COPY).

cEnter the number of copies you want.

dPress aor b to choose Quality.

Press OK.

ePress aor b to choose Fast 1, Normal

or Best.

Press OK.

1MFC models only

Making copies 7

Making copies

fIf you do not want to change additional

settings, press Mono Start or

Colour Start.

Enlarging or reducing copies 7

You can choose an enlargement or reduction

ratio. If you choose Fit to Page, your

machine will adjust to the size you set in

Paper Size.

aLoad your document.

b(MFC models)

Press (COPY).

cEnter the number of copies you want.

dPress aor b to choose

Enlarge/Reduce.

Press OK.

ePress aor b to choose the available

options.

fDo one of the following:

If you chose Enlarge or Reduce,

press OK and press aor b to choose

the enlargement or reduction ratio

you want.

Press OK.

If you chose Custom(25-400%),

press OK and then enter an

enlargement or reduction ratio from

25% to 400%.

Press OK.

If you chose 100% or Fit to Page,

press OK.

gIf you do not want to change additional

settings, press Mono Start or

Colour Start.

NOTE

•Page Layout is not available with

Enlarge/Reduce.

•Page Layout, 2-sided Copy 1, Sort

and Remove Background are not

available with Fit to Page.

•Fit to Page does not work correctly

when the document on the scanner glass

is skewed more than 3 degrees. Using the

document guidelines on the left and top,

place your document in the upper-left

corner, with the document face down on

the scanner glass.

•Fit to Page is not available when

using the ADF 1.

•Fit to Page is not available for Legal

sized documents.

1MFC models only

198% 10x15cmiA4

186% 10x15cmiLTR

141% A5iA4

100%

97% LTRiA4

93% A4iLTR

83% (DCP model)

83% LGLiA4 (MFC models)

69% A4iA5

47% A4i10x15cm

Fit to Page

Custom(25-400%)

Chapter 7

Making N in 1 copies or a

poster (Page Layout) 7

The N in 1 copy feature can help you save

paper by letting you copy two or four pages

onto one printed page.

You can also produce a poster. When you

use the poster feature, your machine divides

your document into sections, then enlarges

the sections so you can assemble them into a

poster. If you want to print a poster, use the

scanner glass.

NOTE

•Sort, Enlarge/Reduce and

Remove Background are not available

with Page Layout.

•2-sided Copy 1 is not available with

Poster copy.

1MFC models only

aLoad your document.

b(MFC models)

Press (COPY).

cEnter the number of copies you want. 1

1You can only make one copy at a time when

you are using Poster layout.

dPress aor b to choose Page Layout.

Press OK.

ePress aor b to choose Off(1in1),

2in1(P), 2in1(L), 4in1(P),

4in1(L), Poster (2x1),

Poster (2x2), Poster (3x3) or

2in1(ID) 1.

Press OK.

1For information about 2 in 1 (ID), see 2 in 1 ID

copy (Page Layout) on page 28.

fIf you do not want to change additional

settings, press Mono Start or

Colour Start to scan the page.

If you placed the document in the ADF 1

or are making a poster, the machine

scans the document and starts printing.

1MFC models only

If you are using the scanner glass, go

to step g.

gAfter the machine has scanned the

page, press 1 or + to scan the next page.

hPlace the next page on the scanner

glass. Press OK to scan the page.

Repeat steps g and h for each page of

the layout.

iAfter all the pages have been scanned,

press 2 or - to finish.

NOTE

• Make sure the paper size is set to A4 or

Letter.

• You can only make one colour copy at a

time.

• You can only make one Poster copy at a

time.

• Poster copy is not available when using

transparencies.

•(P) means Portrait and (L) means

Landscape.

Making copies

Place the document face down in the

direction shown below:

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Poster (2x1)

Poster (2x2)

Poster (3x3)

NOTE

The poster copies have overlapping

portions so that you can easily paste them

together.

Chapter 7

2 in 1 ID copy (Page Layout) 7

You can copy both sides of your identification

card onto one page, keeping the original card

size. Make sure the paper size is set to A4 or

Letter.

NOTE

You can copy an identification card to the

extent permitted under applicable laws.

(See Product Safety Guide: Unlawful use

of copying equipment.)

aPlace your identification card face down

near the left corner of the scanner glass

as shown in the illustration.

1 3 mm or greater (top, left)

2 210 mm

3 148 mm

4 scannable area

b(MFC models)

Press (COPY).

cEnter the number of copies you want.

dPress aor b to choose Page Layout.

Press OK.

ePress aor b to choose 2in1(ID).

Press OK.

fPress Mono Start or Colour Start.

The machine starts scanning one side of

the identification card.

gAfter the machine has scanned one

side, press 1 or +. Turn over the

identification card and press OK to scan

the other side.

NOTE

•Sort, 2-sided Copy 1,

Enlarge/Reduce and

Remove Background are not available

with 2in1(ID).

• You can only make one colour copy at a

time.

1MFC models only

Sorting copies 7

You can sort multiple copies. Pages will be

sorted in the order 123, 123, 123, and so on.

We recommend you load single-sided

documents in the ADF 1 for sorting copies.

For 2-sided documents and books, use the

scanner glass.

1MFC models only

aLoad your document.

b(MFC models)

Press (COPY).

cEnter the number of copies you want.

dPress aor b to choose Stack/Sort.

Press OK.

ePress aor b to choose Sort.

Press OK.

Making copies

fIf you do not want to change additional

settings, press Mono Start or

Colour Start.

If you placed the document in the ADF 1,

the machine scans the document and

starts printing.

1MFC models only

If you are using the scanner glass, go

to step g.

gAfter the machine scans the page, press

1 or + to scan the next page.

hPlace the next page on the scanner

glass. Press OK to scan the page.

Repeat steps g and h until all the

pages have been scanned.

iPress 2 or - to finish scanning.

The machine starts printing.

NOTE

Fit to Page and Page Layout are

not available with Sort.

Adjusting Density 7

You can adjust the copy density to make

copies darker or lighter.

aLoad your document.

b(MFC models)

Press (COPY).

cEnter the number of copies you want.

dPress aor b to choose Density.

Press OK.

ePress dor c to make a lighter or darker

copy.

Press OK.

fIf you do not want to change additional

settings, press Mono Start or

Colour Start.

Remove Background Colour 7

Removes the background colour of the

document when copying. This can save ink

and help you read the document clearly.

NOTE

This function is for use only when making

colour copies. The background colour is

automatically removed for all

monochrome copies.

aLoad your document.

b(MFC models)

Press (COPY).

cEnter the number of copies you want.

dPress a or b to choose

Advanced Settings.

Press OK.

ePress a or b to choose

Remove Background.

Press OK.

fPress a or b to choose Low, Medium or

High.

Press OK.

gPress Colour Start.

NOTE

Fit to Page and Page Layout are

not available with Remove Background.

Chapter 7

2-sided copying

(MFC models) 7

You can reduce the amount of paper used for

copies by copying on both sides of the paper.

We recommend you load single-sided

documents in the ADF for 2-sided copying.

For 2-sided documents and books, use the

scanner glass.

(Long edge flip)

Portrait

Landscape

(Short edge flip)

Portrait

Landscape

NOTE

•2in1(ID), Poster and Fit to Page

are not available with 2-sided Copy.

• You can use only A4, A5 or Letter sized

plain paper.

aLoad your document.

b(MFC models)

Press (COPY).

cEnter the number of copies you want.

dPress a or b to choose Stack/Sort.

Press OK.

ePress a or b to choose Sort.

Press OK.

fPress a or b to choose 2-sided Copy.

Press OK.

gPress a or b to choose 2-sided Copy.

Press OK.

hPress a or b to choose the 2-sided copy

type you want

Portrait LongEdgeFlip,

Landscape LongEdgeFlip,

Portrait ShortEdgeFlip or

Landscape ShortEdgeFlip.

Press OK.

iReview your settings on the LCD, and

then press OK.

jPress Mono Start or Colour Start.

If you placed the document in the ADF,

the machine scans the document and

starts printing.

If you are using the scanner glass, go

to step k.

kAfter the machine scans the page, press

1 to scan the next page.

Making copies

lPlace the next page on the scanner

glass. Press OK to scan the page.

Repeat steps k and l until all the

pages have been scanned.

mPress 2 to finish scanning.

The machine starts printing.

DO NOT touch printed pages until they are

ejected the second time. The machine will

print and eject the first side, and then pull the

paper back in to print the second side.

NOTE

If your document causes paper jams, try

using one of the special 2-sided copy

settings. Choose Advanced and then

press OK after step i, and then choose

2-sided1 or 2-sided2.

2-sided1 helps avoid paper jams when

copying by allowing more time for the ink

to dry. Choosing 2-sided2 allows more

time for the ink to dry while also using less

ink.

Setting your changes as a

new default 7

You can save the settings for the copy

options you use most often—such as

Quality, Enlarge/Reduce, Density,

Page Layout, 2-sided Copy 1 and

Remove Background—by setting them as

the defaults.

1MFC models only

These settings will remain until you change

them again.

a(MFC models)

Press (COPY).

bPress aor b to choose your new setting.

Press OK.

Repeat this step for each setting you

want to change.

cAfter changing the last setting, press

aor b to choose Set New Default.

Press OK.

dPress 1 or + to choose Yes.

ePress Stop/Exit.

Restoring all settings to the

factory default 7

You can restore the copy settings that you

have changed—such as Quality,

Enlarge/Reduce, Density,

Page Layout, 2-sided Copy 1 and

Remove Background—to the factory

default.

1MFC models only

a(MFC models)

Press (COPY).

bPress aor b to choose

Factory Reset.

Press OK.

cPress 1 or + to choose Yes.

dPress Stop/Exit.

Cleaning and checking

the machine A

Cleaning the outside of the

machine A

Clean the LCD screen as follows:

IMPORTANT

• Press and hold down to turn the

machine off. The LCD will show

Shutting Down for a few seconds

before the power goes off.

• DO NOT use any type of liquid cleaners

(including ethanol).

aClean the LCD screen with a dry, soft

lint-free cloth.

Clean the outside of the machine as

follows:

IMPORTANT

• Use neutral detergents. Cleaning with

volatile liquids, such as thinner or benzine

will damage the outside surface of the

machine.

• DO NOT use cleaning materials that

contain ammonia.

• DO NOT use isopropyl alcohol to remove

dirt from the control panel. It may crack the

panel.

aPull the paper tray (1) completely out of

the machine.

bWipe the outside of the machine with a

dry, soft lint-free cloth to remove dust.

cLift the output paper tray cover and

remove anything that is stuck inside the

paper tray.

Routine maintenance A

Routine maintenance

dWipe the inside and outside of the paper

tray with a dry, soft lint-free cloth to

remove dust.

eClose the output paper tray cover and

put the paper tray firmly back in the

machine.

Cleaning the machine’s

printer platen A

WARNING

Be sure to unplug the machine from the

electrical socket before cleaning the printer

platen to avoid an electrical shock.

aPlace both hands under the plastic tabs

on both sides of the machine to lift the

scanner cover into the open position.

bClean the machine’s printer platen (1)

and the area around it, wiping off any

scattered ink with a dry, soft lint-free

cloth.

(MFC models)

(DCP model)

IMPORTANT

DO NOT touch the encoder strip (2).

Doing this may cause damage to the

machine.

cLift the scanner cover to release the

lock. Gently push the scanner cover

support down and close the scanner

cover using both hands.

dRe-connect the power cord.

Cleaning the paper feed

rollers A

If the paper feed rollers are stained with ink, it

may cause paper feed problems.

aUnplug the machine from the electrical

socket. Pull the paper tray (1)

completely out of the machine.

NOTE

If the paper support flap is open, close it,

and then close the paper support.

b(MFC models)

Clean the front side of the Paper Feed

Rollers (1) with a soft lint-free cloth

slightly moistened with water, using a

side-to-side motion.

After cleaning, wipe the rollers with a

dry, soft lint-free cloth to remove all

moisture.

(DCP model)

Clean the Paper Feed Rollers (1) with a

soft lint-free cloth slightly moistened with

water, using a side-to-side motion.

After cleaning, wipe the rollers with a

dry, soft lint-free cloth to remove all

moisture.

Routine maintenance

c(MFC models)

Lift the Jam Clear Flap (2), and then

clean the back side of the Paper Feed

Rollers (1) with a soft lint-free cloth

slightly moistened with water.

After cleaning, wipe the rollers with a

dry, soft lint-free cloth to remove all

moisture.

dPut the paper tray firmly back in the

machine.

eRe-connect the power cord.

NOTE

Do not use the machine again until the

rollers are completely dry. Using the

machine before the rollers are dry may

cause paper feed problems.

Cleaning the paper pick-up

rollers A

aUnplug the machine from the electrical

socket.

bPull the paper tray completely out of the

machine.

NOTE

If the machine has been feeding multiple

pages when there are only a few sheets of

paper left in the tray, clean the Base

Pad (1) with a soft lint-free cloth slightly

moistened with water.

After cleaning, wipe the pad with a dry,

soft lint-free cloth to remove all moisture.

cOpen the Jam Clear Cover (1) at the

back of the machine.

dClean the Paper Pick-up Rollers (1) with

a soft lint-free cloth slightly moistened

with water.

Slowly turn the rollers so that the whole

surface is cleaned.

After cleaning, wipe the rollers with a

dry, soft lint-free cloth to remove all

moisture.

eClose the Jam Clear Cover.

Make sure the cover is closed

completely.

(DCP model)

fPut the paper tray firmly back in the

machine.

gRe-connect the power cord.

Checking the ink volume A

Although an ink volume icon appears on the

LCD, you can use the Menu key to see a

large graph showing the ink that is left in each

cartridge.

aPress Menu.

bPress aor b to choose Ink.

Press OK.

cPress aor b to choose Ink Volume.

Press OK.

The LCD shows the ink volume.

NOTE

When the ink cartridge is near the end of

its life or having a problem, one of the

following icons is displayed.

dPress Stop/Exit.

NOTE

You can check the ink volume from your

computer.

(See Software and Network User’s

Guide.)

The ink level is low.

The ink cartridge is empty.

There is a problem with the ink

cartridge.

Routine maintenance

Packing and shipping

the machine A

When you transport the machine, use the

packing materials that came with your

machine. Follow the instructions below to

correctly package your machine. Damage

caused to your machine during transit may

not be covered by your warranty.

The machine should be adequately insured

with the carrier.

IMPORTANT

It is important to allow the machine to

“park” the print head after a print job.

Listen carefully to the machine before

unplugging it to make sure that all

mechanical noises have stopped. Not

allowing the machine to finish this parking

process may lead to print problems and

possible damage to the print head.

aUnplug the machine from the electrical

socket.

bPlace both hands under the plastic tabs

on both sides of the machine to lift the

scanner cover into the open position.

Then unplug the machine from the

telephone wall socket and take the

telephone line cord out of the machine.

cUnplug the interface cable from the

machine, if it is connected.

dLift the scanner cover (1) to release the

lock. Gently push the scanner cover

support down (2) and close the scanner

cover (3) using both hands.

CAUTION

Be careful not to pinch your fingers when

the scanner cover closes.

eOpen the ink cartridge cover.

fRemove all four ink cartridges. Press

the ink release lever above each

cartridge to release it. (See Basic User’s

Guide: Replacing the ink cartridges.)

gInstall the orange protective part, and

then close the ink cartridge cover.

IMPORTANT

• Make sure the plastic tab on the left side

of the orange protective part (1) locks

securely into place (2).

• If you are not able to find the orange

protective part, ship the machine without

it. DO NOT install the ink cartridges as an

alternative before shipping.

hWrap the machine in the bag.

iPack the machine and the printed

materials in the original carton with the

original packing material as shown in

the illustration.

Do not pack the used ink cartridges in

the carton.

jClose the carton and tape it shut.

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of

these features depends on the model you purchased.

Glossary B

Address Book

Your list of Speed Dial names and

numbers that you have stored for easy

dialling.

ADF (automatic document feeder)

The document can be placed in the ADF

and scanned one page at a time

automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the

handset of an external telephone.

Automatic Redial

A feature that enables your machine to

redial the last fax number after five

minutes if the fax did not go through

because the line was busy.

Beeper Volume

Volume setting for the beep when you

press a key or make an error.

Brightness

Changing the Brightness makes the whole

image lighter or darker.

Broadcasting

The ability to send the same fax message

to more than one location.

Caller ID

A service purchased from the telephone

company that lets you see the number (or

name) of the party calling you.

CNG tones

The special tones (beeps) sent by fax

machines during automatic transmission

to tell the receiving machine that a fax

machine is calling.

Coding method

Method of coding the information

contained in the document. All fax

machines must use a minimum standard

of Modified Huffman (MH). Your machine

is capable of greater compression

methods, Modified Read (MR), Modified

Modified Read (MMR) and JPEG, if the

receiving machine has the same

capability.

Colour Enhancement

Adjusts the colour in the image for better

print quality by improving sharpness,

white balance and colour density.

Communication error (Comm. Error)

An error during fax sending or receiving,

usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate

with another. Compatibility is assured

between ITU-T Groups.

Contrast

Setting to compensate for dark or light

documents, by making faxes or copies of

dark documents lighter and light

documents darker.

Density

Changing the Density makes the whole

image lighter or darker.

Dual Access

Your machine can scan outgoing faxes or

scheduled jobs into the memory at the

same time it is sending a fax from

memory, receiving or printing an incoming

fax.

ECM (Error Correction Mode)

Detects errors during fax transmission

and resends the pages of the fax that had

an error.

Extension telephone

A telephone using the same line as your

fax but plugged into a separate wall

socket.

External telephone

A TAD (telephone answering device) or

telephone that is connected to your

machine.

F/T Ring Time

The length of time that the Brother

machine rings (when the Receive Mode

setting is Fax/Tel) to notify you to pick up

a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG

tones if you interrupt a fax call by

answering it.

Fax Journal

Lists information about the last 200

incoming and outgoing faxes. TX means

Transmit. RX means Receive.

Fax tones

The signals sent by sending and receiving

fax machines while communicating

information.

Fax/Tel

You can receive faxes and telephone

calls. Do not use this mode if you are

using a telephone answering device

(TAD).

Fine resolution

Resolution is 203 196 dpi. It is used for

small print and graphs.

Greyscale

The shades of grey available for copying,

scanning and faxing photographs.

Group number

A combination of Speed Dial numbers that

are stored in a Speed Dial location for

Broadcasting.

Innobella™

Innobella™ is a range of genuine

consumables offered by Brother. For best

quality results, Brother recommends

Innobella™ ink and paper.

Journal Period

The pre-programmed time period

between automatically printed Fax

Journal reports. You can print the Fax

Journal report on demand without

interrupting the cycle.

LCD (Liquid Crystal Display)

The display screen on the machine that

shows interactive messages during On-

Screen Programming and shows the date

and time when the machine is idle.

Manual fax

When you lift the handset of your external

telephone you can hear the receiving fax

machine answer before you press

Mono Start or Colour Start to begin

sending the fax.

Memory Receive

Receives faxes into the machine's

memory when the machine is out of paper.

Menu mode

Programming mode for changing your

machine's settings.

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto!

PageManager software application

converts an image of text to text you can

edit.

Overseas Mode

Makes temporary changes to the fax

tones to accommodate noise and static on

overseas telephone lines.

Pause

Allows you to place a 3.5 second delay in

the dialling sequence while you are

dialling using the dial pad or while you are

storing Speed Dial numbers. Press

Redial/Pause key on the control panel as

many times as needed for longer pauses.

Glossary

Photo resolution (Mono only)

A resolution setting that uses varying

shades of grey for the best representation

of photographs.

Pulse

A form of rotary dialling on a telephone

line.

Real Time Transmission

When the memory is full, you can send

faxes in real time.

Remaining jobs

You can check which jobs are waiting in

memory and cancel jobs individually.

Remote Activation Code

Press this code (l 5 1) when you answer

a fax call on an extension or external

telephone.

Remote Deactivation Code

(For Fax/Tel mode only)

When the machine answers a voice call, it

pseudo/double-rings. You can pick up at

an extension telephone by pressing this

code (#51).

Resolution

The number of vertical and horizontal lines

per inch. (See Standard resolution, Fine

resolution, Super Fine resolution and

Photo resolution.)

Ring Delay

The number of rings before the machine

answers in Fax Only and Fax/Tel

modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic

image of a paper document to your

computer.

A numerical or alphabetical electronic

listing of stored Speed Dial and Group

numbers.

Settings Tables

At-a-glance instructions that show all the

settings and options that are available for

setting up your machine.

Speed Dial

You can set up names and numbers for

easy dialling.

Standard resolution

203 98 dpi (monochrome).

203 196 dpi (colour). It is used for

regular sized text and the quickest

transmission.

Station ID

The stored information that appears on

the top of faxed pages. It includes the

sender's name and fax number.

Super Fine resolution (Mono only)

203 392 dpi. Best for very small print

and line art.

TAD (telephone answering device)

You can connect an external TAD to your

machine.

Temporary settings

You can choose certain options for each

fax transmission and copy without

changing the default settings.

Tone

A form of dialling on the telephone line

used for touch-tone telephones.

Transmission

The process of sending faxes over the

phone lines from your machine to the

receiving fax machine.

User Settings

A printed report that shows the current

settings of the machine.

WLAN Report

A printed report that shows the result of

the WLAN Connection.

XMIT Report (Transmission Verification

Report)

A listing for each fax sent, that shows its

date, time and number.

Index

Numerics

2 in 1 ID Copy ..........................................28

2-sided

copy ......................................................30

Access codes, storing and dialling ...........18

Address Book

Broadcasting (Group dial) .......................9

Cancelling a Broadcast ......................10

changing Groups ......................... 20, 21

deleting Groups ..................................21

setting up Groups for Broadcasting ...20

using Groups ........................................9

Speed Dial

setting up from Caller ID history .........19

setting up from outgoing calls ............19

Apple Macintosh

See Software and Network User’s Guide.

Broadcasting ..............................................9

setting up Groups for ............................20

Caller ID

Caller ID History report .........................23

Cancelling

jobs awaiting redial ...............................12

Cleaning

paper feed rollers ..................................34

printer platen .........................................33

ControlCenter

See Software and Network User’s Guide.

Copy

2 in 1 ID .................................................28

2-sided ..................................................30

density ...................................................29

enlarge/reduce ......................................25

page layout (N in 1) ...............................26

poster ....................................................26

quality ....................................................24

remove background colour ...................29

set new default ..................................... 31

sort ....................................................... 28

using ADF ............................................. 28

Dialling

access codes and credit card

numbers ............................................... 18

Groups (Broadcasting) ........................... 9

Dual Access .............................................. 9

Fax Storage

printing from memory ........................... 13

turning off ............................................. 14

Fax, from PC

See Software and Network User’s Guide.

Fax, stand-alone

receiving

at end of conversation ....................... 16

into PC .............................................. 13

into the memory ................................ 15

out of paper reception ....................... 15

printing from memory ........................ 13

reducing to fit on paper ..................... 15

sending ................................................... 6

at end of conversation ......................... 8

Broadcasting ....................................... 9

cancelling from memory .................... 12

contrast ............................................... 6

from memory (Dual Access) ................ 9

manual ................................................ 8

overseas ............................................ 11

Real Time Transmission .................... 11

Resolution ........................................... 7

return to factory default ....................... 8

set new default .................................... 8

Groups for Broadcasting ......................... 20

ID Copy ....................................................28

Ink cartridges

checking ink volume .............................36

LCD (Liquid Crystal Display)

Dim Timer ...............................................3

Language ................................................3

Macintosh

See Software and Network User’s Guide.

Manual

transmission ............................................8

Memory Storage ........................................1

Mode, entering

Timer .......................................................3

Network

Printing

See Software and Network User’s Guide.

Scanning

See Software and Network User’s Guide.

Nuance™ PaperPort™ 12SE

See Software and Network User’s Guide.

Also see Help in the PaperPort™ 12SE

application.

Packing and shipping the machine ..........37

Power failure ..............................................1

Presto! PageManager

See Software and Network User’s Guide.

Also see Help in the Presto! PageManager

application.

fax from memory ...................................13

report ....................................................23

Printing

See Software and Network User’s Guide.

Reducing

copies ................................................... 25

incoming faxes ..................................... 15

Remote Setup

See Software and Network User’s Guide.

Reports .................................................... 22

Address Book ....................................... 23

Caller ID history .................................... 23

Fax Journal .......................................... 23

Journal Period ................................... 22

how to print ........................................... 23

Network Configuration .......................... 23

Transmission Verification ............... 22, 23

User Settings ........................................ 23

WLAN Report ....................................... 23

Resolution

setting for next fax .................................. 7

Scanning

See Software and Network User’s Guide.

Shipping the machine .............................. 37

Sleep Mode ............................................... 2

Troubleshooting

checking ink volume ............................. 36

TX Lock

turning on/off .......................................... 5

Windows®

See Software and Network User’s Guide.

Wireless Network

See Quick Setup Guide and Software and

Network User’s Guide.

www.brotherearth.com

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies

or their dealers will only support machines purchased in their own countries.

Brother Mfc J470Dw Users Manual

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