Brother Vm 100 Users Manual

VM-100 to the manual 746b3afc-ff91-4365-bf98-c92aa81f57ea

2015-01-25

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VM-100

Visitor Badge &
Management Software
A complete solution to keep a record of all
visitors to your organisation, and print
high-quality visitor badges on any of the
Brother QL range of Label Printers*.
Includes 2 x DK-N55224 paper rolls, 12 x
clip-on badge holders and roll storage box.

• 	Quickly sign-in visitors and print a badge on a 		
	 Brother QL label printer*
• Works with an optional webcam to include a photograph*
• See at a glance which visitors are currently signed-in
• Design your visitor badge and include a logo if required
• One-click emergency report printing
• Password protection of visitor data

*Available separately – not included in VM-100

SUMMARY OF BENEFITS
• High quality badges are printed on 	
	 any of the Brother QL range of label 	
	 printers*, so your visitors receive 		
	 a professional impression of your 	
	 company upon arrival.
• Two modes of visitor data entry – 	
	 reception mode for managed 		
	 receptions, and self check-mode where 	
	 the visitor enters their own information.
• Quick entry of visitor information, and 	
	 immediate recall of visitor information 	
	 for repeat visitors cuts down waiting 	
	 times. See which visitors are currently 	
	 signed-in, and print an emergency 	
	 report if required, to assist in a roll-call 	
	 of all visitors.
• Take the visitor’s photograph with a 	
	 webcam*, and print on the visitor 	
	 badge for additional security.

The total visitor badge and management solution
The VM-100 visitor badge and management software is a total solution for registering
visitors and contractors to your company, issuing high-quality printed visitor badges and the
recording of visitor data for later analysis and reporting. With the VM-100 you receive:
VM-100 Visitor Badge and Management Software, 2 x DK-55224 paper rolls (to print almost
700 badges), 12 x clip-on plastic badge holders and a handy roll storage box.

Works with any of the Brother QL range of Label Printers
This software is designed to work exclusively with any of the Brother QL range of label
printers*, giving you the freedom to choose the printer that best meets your needs. In
addition to printing the visitor badges, the versatile QL printer can also be used to create
temporary signage and banners (for conferences, special meetings, product launches etc),
and print address labels (so you can easily mail information to the visitors before they attend
any meeting or conference).

Quick and easy to set-up and use
The software is easy to install and configure, and you can be up-and-running within minutes.
VM-100 can be left running in the background of the receptionist’s PC, available for use
as soon as any visitor arrives. As all information is entered and displayed on one screen,
entering the visitor’s information, taking their photograph (if required) and printing a visitor
badge takes just moments.
*Available separately – not included in VM-100

Sign-in visitors with or without a receptionist

Reception Mode: Sign your visitors
in/out quickly, and see who is still
registered on-site
•	All text entry fields and options are conveniently 		
	 displayed on one screen.

•	Pre-register visitors in advance to reduce their
	 waiting time even further.

• Search through the host database to quickly find the 	

	 telephone number of the visitors host to let them know 	
	 their visitor has arrived.
• See an up-to-date list of signed-in, signed-out
	 or pre-registered visitors.
•	Quickly print visitor badges and parking permits.

Self Check-in Mode: Visitors sign
themselves in and print their own
visitor badges
•	Password protected, to stop visitors from tampering 	
	 with the PC or changing settings.

•	Simple step-by-step process for the visitor to 		
	 enter in their information.

•	Software runs full screen, with large easy-to-read fonts.
•	As the visitor enters their details, a preview appears
	 of their badge, and they can amend if needed
	 before printing.

Quick sign-in: One-click printing of
visitor and parking passes
•	After entering all visitor information, quickly preview 	

	 the visitor badge on-screen, print the badge without 	
	 signing in, or print and sign-in the visitor in one step.

•	A parking permit can also be printed, issued, and be 	

	 given to any security personnel should the visitor need 	
	 to access any secure areas.

Easy-to-use, secure and produces various reports
whenever required
Password Protection: Prevents
unauthorised access to data by
requesting a username and password
•	When the software is started, a username and 		

	 password is required before access to the program 	
	 and data is granted.
•	Limited access can be set up with a 	“receptionist 	
	 password”, that does not allow changes to the 		
	 software to be made.
•	The administrator password gives full access to all 	
	 areas of the software, and allows full customisation 	
	 and configuration as required.

Emergency report: Immediate printing of
all visitors registered as “on-site” in the
event of site evacuation
•	A single click of the “Emergency Report” button 		

	 will send a list of signed-in visitors to your default 	
	 printer, and in addition show the list on-screen.
•	The button is always displayed on the receptionist’s 	
	 screen, instantly available when required.
•	Only the currently signed-in visitors will be printed, 	
	 making the roll call procedure quick	and efficient.

Detailed reporting: Export visitor data
to a .csv file, for further analysis in
Microsoft Excel®
•	Export detailed information of visitors to a .csv file.
•	This data can then be imported into Excel® or 		
	 other spreadsheet programs for analysis.
•	You are able to select the date range before exporting,
	 so for example you can run the report on a
	 monthly basis.

Configure the software how you need it
Host database: Employee details can
be recalled instantly, making the sign-in
process quick and efficient
•	Details of employees are stored in the host database.
•	As the receptionist types the host name, suggestions 	

	 appear automatically, speeding up the
	 sign-in process.
•	Contact information such as telephone extension 		
	 numbers and email addresses can be displayed to 	
	 the receptionist, allowing them to contact the host and 	
	 inform them their visitor has arrived.
		

Customise the software: Many of the
options can be changed, depending on
your requirements
•	Select one of the many designs of visitor badge 		

	 supplied, or create your own custom badge design.

•	A company logo can be chosen, and printed on every 	
	 visitor badge.

•	Choose the text fields to be displayed on the visitor 	
	 details input screen.

•	Select the location of the automatic database backup.
	 If required, visitor information can be deleted after a 	
	 specified length of time (such as 6 months).

It’s the fastest, easiest
way to make professional
badges for:
• Visitors to your office
• Trade shows
• School visitors
• Seminar and workshop attendees
• Part-time and temp workers
• Contract employees and vendors
• Parking permits
• School hall passes
• Event tickets / admission
	 And so much more!

Brother QL Series Label Printers
• Built-in cutter to automatically cut your 	
	 visitor badges and parking passes to 	
	 the correct size.
• Also perfect for creating temporary 	
	 signs and banners for conferences
	 and meetings.
• Print address labels for sending 		
	 meeting information to delegates
	 and visitors.
• Easy to replace rolls, with labels 		
	 available in many different sizes, widths, 	
	 colours and materials.
• Compact, ergonomic designs.

simply
professional
QL LABEL PRINTERS

Look professional with a Brother label printer
The VM-100 uses one of the Brother QL range of label printers to print your visitor badges
in seconds, with crisp sharp text on high quality paper. There are several models to choose
from, each with various features. Some have network connections so the printer can be
placed wherever it is required (away from the PC), while others can produce labels and signs
up to 102mm wide.
All QL label printers have a built-in cutter so there is no need to use an awkward tear-bar after
your badge or label is printed - simply remove from the catch tray at the front of the printer.

Many additional uses
The QL printer can be used for many other uses in the workplace, not just for printing visitor
passes. Some typical applications for high quality labels include:
• Temporary indoor signs (such as for directions to a meeting room / exhibition stands / 	
	 meeting table name plaques / food description labels for buffets, etc)
• Address labels (for mailing information to delegates and attendees before they attend the 	
	 conference or meeting).
• General office labelling (file folders, CD/DVD discs and jewel cases, archive files, personal 	
	 property, telephone extension lists)

DK rolls for use with the QL label printer range
Pre-sized Die-cut Labels

OK

18/03/2006

Pre-sized Labels
Paper
DK-11208 | 400/Roll 38mm x 90mm (black on white)
DK-11201 | 400/Roll 29mm x 90mm (black on white)
DK-11209 | 800/Roll 29mm x 62mm (black on white)
DK-11204 | 400/Roll 17mm x 54mm (black on white)
DK-11203 | 300/Roll 17mm x 87mm (black on white)
DK-11202 | 300/Roll 62mm x 100mm (black on white)
DK-11218 | 1000/Roll ø 24mm (black on white)
DK-11219 | 1200/Roll ø 12mm (black on white)
DK-11240 | 600/roll 102mm x 51mm* (black on white)
DK-11241 | 200/roll 102mm x 152mm* (black on white)
Film
DK-11207 | 100/Roll ø 58mm (black on white)
* Sutiable for QL-1050 & QL-1060N only

Continuous Label Tape

Continuous Label Tape
Paper
DK-22243 | 102mm x 30.48m* (black on white)
DK-22205 | 62mm x 30.48m (black on white)
DK-22210 | 29mm x 30.48m (black on white)
DK-22214 | 12mm x 30.48m (black on white)
Removable Paper
DK-44605 | 62mm x 30.48m (black on yellow)
DK-44205 | 62mm x 30.48m (black on white)
Non-adhesive Paper
DK-N55224 | 54mm x 30.48m (black on white)
Film
DK-22212 | 62mm x 15.24m (black on white)
DK-22211 | 29mm x 15.24m (black on white)
DK-22606 | 62mm x 15.24m (black on yellow)
DK-22113 | 62mm x 15.24m (black on clear)

System Requirements
Label printer		

Any Brother QL Label Printer (available seperately)

Operating System	
		
		

Windows® 2000 Professional SP4 or later
Windows® XP SP2 or later
Windows Vista®

Hard Disk Space	

Minimum of 70MB free

Display		
		

Minimum 1024x768 resolution (16 bit colour depth)
Recommended: XGA resolution or higher (24 bit colour depth)

Others		

CD-ROM drive - Internet Explorer 6.0 or later

Optional Features
Webcam		

Contact Brother for a list of compatible webcams

Brother International (Aust) Pty Ltd
Corporate Web-site: www.brother.com.au Label Printer Web-site: www.brotherlabelprinters.com.au
NSW/ACT: Bldg A 11 Talavera Rd. Macquarie Park NSW 2113 Ph: (02) 9887 4344 Fax: (02) 9870 7234
VIC: 1/733 Whitehorse Rd. Mont Albert VIC 3127 Phone: (03) 9899 4844 Fax: (03) 9899 4833
QLD/NT: 245 Riverside Drive. West End QLD 4101 Phone: (07) 3255 1211 Fax: (07) 3255 1911
SA/TAS: Unit 4, 13 King William Rd. Unley SA 5061 Phone: (08) 8272 1300 Fax: (08) 8272 1199
WA: 117 Great Eastern Highway. Belmont WA 6104 Phone: (08) 9478 1955 Fax: (08) 9277 2177
All specifications subject to change without notice
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