Brother Manual En US\Fax\Consumer\Users Manual\UM Intelli Fax 2840 2940 MFC 7240 6915

User Manual: Brother Manual Brother IntelliFax-2840 Advanced User Manual | Manual Device

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Advanced User’s Guide

FAX-2840

FAX-2940

MFC-7240

Not all models are available in all countries.

Version 0

USA/CAN

i

User’s Guides and where do I find them?

Which Guide? What’s in it? Where is it?

Product Safety Guide Read this Guide first. Please read the

Safety Instructions before you set up your

machine. See this Guide for trademarks

and legal limitations.

Printed / In the Box

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and

software for the operating system (MFC-

7240 only) and connection type you are

using.

Printed / In the Box

Basic User’s Guide Learn the basic Fax, Copy and Scan

(MFC-7240 only) operations and how to

replace consumables. See troubleshooting

tips.

Printed / In the Box

Advanced User’s Guide Learn more advanced operations: Fax,

Copy, security features, printing reports

and performing routine maintenance.

(For FAX-2840 and FAX-2940)

PDF file / Documentation

CD-ROM / In the Box

(For MFC-7240)

PDF file / Installer CD-ROM /

In the Box

Software User’s Guide

(MFC-7240 only)

Follow these instructions for Printing,

Scanning, Remote Setup, PC-Fax and

using the Brother ControlCenter utility.

PDF file / Installer CD-ROM /

In the Box

ii

Download optional software from the Brother

Solutions Center (FAX-2840 and FAX-2940 users)

You can download free printer driver, scanner driver (FAX-2940 only 1) and PC-Fax Send

software (FAX-2940 only) from the Brother Solutions Center, enabling you to use your Brother Fax

machine as a printer or a scanner (FAX-2940 only 1), or send faxes from your computer (FAX-

2940 only). Visit us at http://solutions.brother.com/.

1Not for Mac OS X 10.5.8 users

iii

Table of Contents

1 General Setup 1

IMPORTANT NOTE...............................................................................................1

Memory Storage ....................................................................................................1

Volume settings .....................................................................................................2

Ring volume.....................................................................................................2

Beeper volume ................................................................................................2

Speaker volume...............................................................................................2

Handset volume...............................................................................................2

Choosing the Handset Volume (For Volume Amplify) .....................................3

Setting Volume Amplify ...................................................................................3

Automatic Daylight Saving Time............................................................................4

Ecology features ....................................................................................................4

Toner Save ......................................................................................................4

Sleep mode .....................................................................................................4

Deep Sleep mode............................................................................................5

Toner Settings .......................................................................................................5

Toner Setting

(Continue mode)..........................................................................................5

Receiving faxes in Continue mode ..................................................................6

Toner End in Continue mode...........................................................................6

LCD Contrast .........................................................................................................6

Dial Prefix ..............................................................................................................7

Setting up the prefix number ...........................................................................7

Changing the prefix number ............................................................................7

Mode Timer............................................................................................................8

2 Security features 9

Security..................................................................................................................9

TX Lock

(FAX-2840 and MFC-7240) .........................................................................9

Memory Security

(FAX-2940 only) ........................................................................................10

Setting Lock...................................................................................................11

Restricting dialing ..........................................................................................13

3 Sending a fax 14

Additional sending options...................................................................................14

Sending faxes using multiple settings ...........................................................14

Contrast .........................................................................................................14

Changing Fax Resolution ..............................................................................15

Additional sending operations..............................................................................15

Sending a fax manually .................................................................................15

Sending a fax at the end of a conversation ...................................................15

Dual access ...................................................................................................16

Broadcasting..................................................................................................16

Real Time Transmission................................................................................17

iv

Overseas Mode .............................................................................................18

Delayed Fax ..................................................................................................18

Delayed batch transmission ..........................................................................18

Checking and canceling waiting jobs.............................................................18

Electronic cover page ....................................................................................19

Polling overview................................................................................................... 20

Polled transmit...............................................................................................20

4 Receiving a fax 22

Remote Fax Options............................................................................................ 22

Fax Forwarding.............................................................................................. 22

Paging ........................................................................................................... 23

Fax Storage ................................................................................................... 23

PC-FAX Receive (For MFC-7240) (For Windows® only)...............................23

Changing Remote Fax Options .....................................................................24

Remote retrieval ............................................................................................ 25

Remote fax commands.................................................................................. 27

Additional receiving operations............................................................................ 28

Printing a reduced incoming fax ....................................................................28

Setting the Fax Receive Stamp .....................................................................28

Receiving a fax at the end of a conversation................................................. 28

Setting the Print Density ................................................................................28

Printing a fax from the memory .....................................................................29

Receiving faxes into memory when the paper tray is empty ......................... 29

Polling overview................................................................................................... 29

Polling receive ...............................................................................................29

Stop polling....................................................................................................30

5 Dialing and storing numbers 31

Telephone line services .......................................................................................31

Tone or Pulse (Canada only)......................................................................... 31

For Fax/Tel mode only...................................................................................31

Caller ID......................................................................................................... 31

Special line considerations ............................................................................ 32

Additional dialing operations................................................................................34

Dialing access codes and credit card numbers .............................................34

Additional ways to store numbers........................................................................34

Setting up Groups for Broadcasting ..............................................................34

Changing Group numbers .............................................................................35

Deleting Group numbers ............................................................................... 36

6 Printing reports 37

Fax reports...........................................................................................................37

Transmission verification report..................................................................... 37

Fax Journal.................................................................................................... 37

Reports ................................................................................................................38

How to print a report ......................................................................................38

v

7 Making copies 39

Copy settings .......................................................................................................39

Stop copying..................................................................................................39

Using the Options key ...................................................................................40

Improving copy quality...................................................................................42

Sorting copies using the ADF ........................................................................42

Adjusting Contrast and Brightness ................................................................42

Enlarging or reducing the image copied ........................................................43

Making N in 1 copies (page layout) ...............................................................44

Manual Duplex (two-sided) Copying..............................................................45

A Routine maintenance 46

Cleaning the machine ..........................................................................................46

Cleaning the outside of the machine .............................................................46

Cleaning the document feed..........................................................................47

Cleaning the corona wire...............................................................................48

Cleaning the drum unit ..................................................................................49

Cleaning the paper pick-up rollers.................................................................54

Checking the machine .........................................................................................56

Checking the Page Counters.........................................................................56

Checking the remaining life of parts ..............................................................56

Packing and shipping the machine ......................................................................56

B Glossary 59

C Index 63

1

1

1

IMPORTANT NOTE 1

Most of the illustrations in this User’s

Guide show the FAX-2940.

Memory Storage 1

Your menu settings are stored permanently,

and in the event of a power failure will not be

lost. Temporary settings (for example,

Contrast and Overseas Mode) will be lost.

(For FAX-2940)

During a power failure the machine will retain

the date and time and programmed fax timer

jobs (for example, Delayed Fax) for

approximately 60 hours. Other fax jobs in the

machine’s memory will not be lost.

(For FAX-2840 and MFC-7240)

During a power failure the machine will retain

the date and time for approximately 2 hours.

The fax jobs in the machine’s memory will be

lost.

General Setup 1

Chapter 1

2

Volume settings 1

Ring volume 1

You can choose a ring volume level from a

range of settings, from High to Off.

While in FAX mode press or to adjust

the volume level. The LCD will show the

current setting, and each key press will

change the volume to the next level. The

machine will keep the new setting until you

change it.

You can also change the ring volume through

the menu:

aPress Menu, 1, 3, 1.

Volume

1.Ring

bPress aor b to choose Off, Low, Med or

High.

Press OK.

cPress Stop/Exit.

Beeper volume 1

When the beeper is on, the machine will beep

when you press a key, make a mistake, or

after you send or receive a fax. You can

choose a range of volume levels, from High

to Off.

aPress Menu, 1, 3, 2.

Volume

2.Beeper

bPress aor b to choose Off, Low, Med or

High.

Press OK.

cPress Stop/Exit.

Speaker volume 1

You can choose a range of speaker volume

levels, from High to Off.

aPress Menu, 1, 3, 3.

Volume

3.Speaker

bPress aor b to choose Off, Low, Med or

High.

Press OK.

cPress Stop/Exit.

You can also adjust the speaker volume with

the control panel keys.

aPress (FAX).

bPress Hook/Hold.

cPress or .

This setting will stay until you change it

again.

dPress Hook/Hold.

Handset volume 1

aPress Menu, 1, 3, 4.

Volume

4.Handset

bPress a or b to choose High or Low.

Press OK.

cPress Stop/Exit.

Note

• You can adjust the handset volume any

time you are talking on the telephone.

There are two handset volume levels, Low

and High. The default setting is Low.

General Setup

3

1

• Press or to adjust the volume level.

The LCD shows the setting are choosing.

The new setting will remain until you

change it again.

Choosing the Handset

Volume (For Volume Amplify)1

Before you begin to use the machine, you

must decide if you need to set the handset

volume to Volume Amplify:On for a user

who is hearing-impaired. The AMPLIFY

volume level complies with FCC standard.

Volume Amplify:Off

This default setting is appropriate if none of

the users are hearing-impaired. During a

conversation, users can press d or c

on the control panel to adjust the two volume

levels (The LCD will display -no+). When the

handset is replaced, the handset volume will

remain until you change it again.

Volume Amplify:On—Temporary

This setting is appropriate if some of the

users are hearing-impaired. During a

conversation, users can press d or c

on the control panel to adjust the three

volume levels (The LCD will display -non+).

When the handset is replaced, the handset

volume returns to the default setting of Low.

Volume Amplify:On—Permanent

Choose Volume Amplify:On—

Permanent if all of the users are hearing-

impaired. During a conversation, users can

press d or c on the control panel to

adjust the three volume levels (The LCD will

display -non+). When the handset is

replaced, the handset volume returns to

Permanent.

Note

When you press d or c on the

control panel to adjust the volume, the

LCD shows the setting you are choosing.

Each key press changes the volume to the

next setting.

WARNING

It is important that you do NOT choose

Permanent unless ALL the users are

hearing-impaired. Otherwise, it may

damage the hearing of some users.

Setting Volume Amplify 1

Please carefully read Choosing the Handset

Volume (For Volume Amplify) uu page 3

before you do the following steps;

aPress Menu, 1, 3, 5.

Volume

5.Volume Amplify

bDo one of the following.

If none of the users are hearing-

impaired, press a or b to select Off,

and then press OK and go to Step

d.

If some or all of the users are

hearing-impaired, press a or b to

select On, and then press OK.

cDo one of the following.

If all the users are hearing-impaired,

press a or b to select Permanent,

and then press OK.

If only some or all of the users are

hearing-impaired, select

Temporary, and then press OK.

dPress Stop/Exit.

Chapter 1

4

Automatic Daylight

Saving Time 1

You can set the machine to change

automatically for Daylight Saving Time. It will

set itself forward one hour in the Spring, and

back one hour in the Fall.

aPress Menu, 0, 2, 2.

Date&Time

2.Auto Daylight

bPress aor b to choose On or Off.

Press OK.

cPress Stop/Exit.

Ecology features 1

Toner Save 1

You can save toner using this feature. When

you set Toner Save to On, print appears

lighter. The default setting is Off.

a Press Menu, 1, 4, 1.

Ecology

1.Toner Save

bPress aor b to choose On or Off.

Press OK.

cPress Stop/Exit.

Note

We do not recommend Toner Save for

printing Photo or Gray Scale images.

Sleep mode 1

The Sleep Time setting can reduce power

consumption. When the machine is in Sleep

mode (Power Save mode) it acts as though it

were turned off. Receiving data or starting an

operation wakes up the machine from Sleep

mode to Ready mode.

You can choose how long the machine must

be idle before it goes into Sleep mode. When

the machine receives a fax, computer data or

makes a copy, the timer will be reset. The

default setting is 3 minutes.

While the machine is in Sleep mode the LCD

will show Sleep.

aPress Menu, 1, 4, 2.

Ecology

2.Sleep Time

bEnter the length of time the machine is

idle before entering Sleep mode.

Press OK.

cPress Stop/Exit.

General Setup

5

1

Deep Sleep mode 1

If the machine is in Sleep mode and does not

receive any jobs for a certain length of time,

the machine will automatically enter Deep

Sleep mode, and the LCD will show Deep

Sleep. Deep Sleep mode uses less power

than Sleep mode. The machine will wake up

and start warming up when the machine

receives computer data or when you press a

key on the control panel.

Lifting or replacing the handset will also wake

up the machine from Deep Sleep mode.

Toner Settings 1

Toner Setting

(Continue mode) 1

You can set the machine to continue printing

after the LCD shows Replace Toner.

The machine will continue printing until the

LCD shows Toner Ended.

The default setting is Stop.

a Press Menu, 1, 7.

General Setup

7.Replace Toner

bPress aor b to choose Continue or

Stop.

Press OK.

cPress Stop/Exit.

Note

• If you continue printing in the Continue

mode, we cannot guarantee the print

quality.

• While using Continue mode the print may

appear faint.

• After replacing the toner cartridge with a

new one, the Continue mode will go back

to the default setting (Stop).

Chapter 1

6

Receiving faxes in Continue

mode 1

The machine can store received faxes in the

memory if you choose Continue mode when

the LCD shows Replace Toner. When

received faxes are printed in Continue mode

the LCD will ask if the print quality of the fax

is OK. If the quality is not good, choose

2.No. The machine will keep the faxes

stored in the memory so you can reprint them

after you replace the toner cartridge with a

new one. If the print quality is good, choose

1.Yes. The LCD will ask if you want to

delete the printed faxes from the memory. If

you choose not to delete them, you will be

asked again after you replace the toner

cartridge with a new one.

Note

• The FAX-2840 and MFC-7240 can store

up to 400 faxes in memory and the FAX-

2940 can store up to 500 faxes in memory.

• (FAX-2840 and MFC-7240)

If you turn off the power switch faxes in

memory will be lost.

• The machine will keep faxes stored in

Continue mode even if you change the

Continue setting to Stop.

• If you install a new toner cartridge when

the LCD shows Toner Ended, the

machine will ask if you want to print the

stored faxes. Choose 1.Print to print

stored faxes.

Toner End in Continue mode 1

When the LCD shows Toner Ended the

machine will stop printing. If the memory is full

and you want to continue receiving faxes, you

must install a new toner cartridge.

LCD Contrast 1

You can change the contrast to make the

LCD look lighter or darker.

aPress Menu, 1, 5.

General Setup

5.LCD Contrast

bPress c to make the LCD darker. Or,

press d to make the LCD lighter.

Press OK.

cPress Stop/Exit.

General Setup

7

1

Dial Prefix 1

The Dial Prefix setting will automatically dial a

predefined number before every fax number

you dial. For example: If your telephone

system requires a 9 to dial an outside number

use this setting to automatically dial 9 for

every fax you send.

Setting up the prefix number 1

a(USA) Press Menu, 0, 5.

(Canada) Press Menu, 0, 6.

bEnter the prefix number (up to 5 digits)

on the dial pad.

Press OK.

Note

• You can use the numbers 0 to 9, #, l

and !. (Press Hook/Hold to display “!”.)

You cannot use ! with any other numbers

or characters.

If your telephone system requires a timed

break recall (hookflash), press Hook/Hold

to enter the break.

• (Canada only) If the pulse dialing mode is

on, # and l are not available to use.

cPress Stop/Exit.

Changing the prefix number 1

a(USA) Press Menu, 0, 5.

(Canada) Press Menu, 0, 6.

bDo one of the following:

To change the prefix number,

press 1.

To remove the prefix number, press

Clear to delete the digits. Go to step

c.

To exit without making a change,

press 2. Go to step d.

cEnter a new prefix number using the dial

pad (up to 5 digits), press OK.

dPress Stop/Exit.

Chapter 1

8

Mode Timer 1

The machine has two or three mode keys on

the control panel: FAX, SCAN (for MFC-7240

only) and COPY.

You can set how much time the machine

takes after the last Copy or Scan operation to

return to FAX mode. If you choose Off, the

machine will stay in the mode you used last.

MFC-7240 1

FAX-2840 and FAX-2940 1

aPress Menu, 1, 1.

General Setup

1.Mode Timer

bPress aor b to choose 0 Sec, 30

Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

cPress Stop/Exit.

9

2

2

Security 2

You can set up your machine with multiple

levels of security using TX Lock (for FAX-

2840 and MFC-7240), Memory Security (for

FAX-2940) and Setting Lock. You will not be

able to continue to schedule Delayed Faxes

or Polling jobs. However, any prescheduled

Delayed Faxes will be sent even if you turn on

TX Lock, so they will not be lost.

TX Lock

(FAX-2840 and MFC-7240) 2

Note

(For FAX-2840)

You can download the printer driver from

the Brother Solutions Center at

http://solutions.brother.com/.

TX Lock lets you prevent unauthorized

access to the machine.

While TX Lock is on, the following operations

are available:

Receiving telephone calls

Receiving faxes

Fax Forwarding

(if Fax Forwarding was already on)

Paging

(if Paging was already on)

Remote Retrieval

(if Fax Storage was already on)

PC Fax Receive (MFC-7240 only)

(if PC Fax Receive was already on)

While TX Lock is on, the following operations

are NOT available:

Making telephone calls

Sending faxes

Copying

PC printing (MFC-7240 only)

Scanning (MFC-7240 only)

Note

• To print the faxes in memory, turn off TX

Lock.

• If you forget the TX Lock password,

please call Brother Customer Service.

Setting up the password 2

Note

If you have already set the password, you will

not need to set it again.

aPress Menu, 1, 6, 1.

Security

1.TX Lock

bEnter a four-digit number for the

password using numbers 0-9.

Press OK.

cIf you are entering the password for the

first time, the LCD will show Verify:.

dRe-enter the password.

Press OK.

ePress Stop/Exit.

Changing the TX Lock password

aPress Menu, 1, 6, 1.

Security

1.TX Lock

bPress aor b to choose Set Password.

Press OK.

cEnter the registered four-digit password.

Press OK.

Security features 2

Chapter 2

10

dEnter a four-digit number for the new

password.

Press OK.

eIf the LCD shows Verify:, re-enter the

new password.

Press OK.

fPress Stop/Exit.

Turning TX Lock on/off 2

If you enter the wrong Password, the LCD

shows Wrong Password and stays offline.

The machine will stay in TX Lock Mode until

the registered password is entered.

Turning TX Lock on 2

aPress Menu, 1, 6, 1.

bPress aor b to choose Set TX Lock.

Press OK.

cEnter the registered four-digit password.

Press OK.

The machine goes offline and the LCD

shows TX Lock Mode.

Turning TX Lock off 2

aPress Menu.

Enter the registered four-digit password.

bPress OK.

TX Lock is automatically turned off.

Memory Security

(FAX-2940 only) 2

Memory Security lets you prevent

unauthorized access to the machine. You will

not be able to continue to schedule Delayed

Faxes or Polling jobs. However, any pre-

scheduled Delayed Faxes will be sent even if

you turn on Memory Security, so they will not

be lost.

While Memory Security is on, the following

operations are available:

Receiving faxes into memory (limited by

memory capacity)

FAX Forwarding (if Fax Forwarding was

already on)

Remote Retrieval (if Fax Storage was

already on)

While Memory Security is on, the following

operations are NOT available:

Printing received faxes

Sending faxes

Receiving telephone calls using the

machine’s handset

Making telephone calls using the

machine’s handset

Copying

Operation from control panel

Note

To print the faxes in memory, turn off

Memory Security.

Setting up the password 2

Note

• If you have already set the password, you

will not need to set it, again.

• If you forget the Memory Security

password, please call Brother Customer

Service.

aPress Menu, 1, 6, 1.

bEnter a four-digit number for the

password using numbers 0-9.

Press OK.

cRe-enter the password when the LCD

shows Verify:.

Press OK.

dPress Stop/Exit.

Security features

11

2

Changing your memory security

password 2

aPress Menu, 1, 6, 1.

bPress aor b to choose Set Password.

Press OK.

cEnter the registered four-digit password.

Press OK.

dEnter a four-digit number for the new

password.

Press OK.

eIf the LCD shows Verify:, re-enter the

new password.

Press OK.

fPress Stop/Exit.

Turning memory security on/off 2

If you enter the wrong password when

following the instructions below, the LCD will

show Wrong Password. Re-enter the

correct password.

Turning memory security on 2

aPress Menu, 1, 6, 1.

bPress aor b to choose Set Security.

Press OK.

cEnter the registered four-digit password.

Press OK.

The machine goes offline and the LCD

shows Secure Mode.

Turning memory security off 2

aPress Menu.

bEnter the registered four-digit password.

Press OK.

Memory Security is automatically turned

off and the LCD shows the date and

time.

Setting Lock 2

Setting Lock lets you set a password to stop

other people from accidentally changing your

machine settings.

Make a careful note of your password. If you

forget it, you will have to reset the passwords

stored in the machine. Please call your

administrator or Brother Customer Service.

While Setting Lock is On, you cannot change

the settings without a password. You can only

change the following Fax transmission

settings that are in the FAX menu.

Contrast

Fax Resolution

Delayed Fax

Real Time TX

Polled TX

Overseas Mode

(For MFC-7240)

Also, machine settings cannot be changed

using Remote Setup while Setting Lock is On.

Chapter 2

12

Setting up the password 2

aPress Menu, 1, 6, 2.

Security

2.Setting Lock

bEnter a four-digit number for the

password using numbers 0-9.

Press OK.

cRe-enter your password when the LCD

shows Verify:.

Press OK.

dPress Stop/Exit.

Changing your Setting Lock

password 2

aPress Menu, 1, 6, 2.

Security

2.Setting Lock

bPress aor b to choose Set Password.

Press OK.

cEnter your four-digit password.

Press OK.

dEnter a four-digit number for the new

password.

Press OK.

eRe-enter your new password when the

LCD shows Verify:.

Press OK.

fPress Stop/Exit.

Turning Setting Lock on/off 2

If you enter the wrong password when

following the instructions below, the LCD will

show Wrong Password. Re-enter the

correct password.

Turning Setting Lock on

aPress Menu, 1, 6, 2.

Security

2.Setting Lock

bPress aor b to choose On.

Press OK.

cEnter your four-digit password.

Press OK.

dPress Stop/Exit.

Turning Setting Lock off

aPress Menu, 1, 6, 2.

Security

2.Setting Lock

bEnter your four-digit password.

Press OK twice.

cPress Stop/Exit.

Security features

13

2

Restricting dialing 2

This feature is to prevent users from sending

a fax or call to a wrong number by mistake.

You can set the machine to restrict dialing by

using the dial pad, One Touch and Speed

Dial.

If you choose Off, the machine does not

restrict the dialing method.

If you choose Enter # twice, the machine

will prompt you to re-enter the number, and

then if you re-enter the same number

correctly, the machine will start dialing. If you

re-enter the wrong number, the LCD will

show an error message.

If you choose On, the machine will restrict all

fax sending and outbound calls for that

dialing method.

Dial pad restriction 2

aPress Menu, 2, 6, 1.

Dial Restrict.

1.Dial Pad

bPress aor b to choose Off, Enter #

twice or On.

Press OK.

cPress Stop/Exit.

One Touch restriction 2

aPress Menu, 2, 6, 2.

Dial Restrict.

2.One Touch Dial

bPress aor b to choose Off, Enter #

twice or On.

Press OK.

cPress Stop/Exit.

Speed Dial restriction 2

aPress Menu, 2, 6, 3.

Dial Restrict.

3.Speed Dial

bPress aor b to choose Off, Enter #

twice or On.

Press OK.

cPress Stop/Exit.

Note

•The Enter # twice setting will not work

if you lift a machine’s handset or press

Hook/Hold before entering the number.

You will not be asked to re-enter the

number.

• You can not restrict dialing when you use

Redial/Pause.

• If you chose On or Enter # twice, you

cannot use the Broadcasting feature and

cannot combine quick dial numbers when

dialing.

14

3

Additional sending

options 3

Sending faxes using multiple

settings 3

Before you send a fax, you can change any

combination of these settings: contrast,

resolution, overseas mode, delayed fax timer,

polling transmission, real time transmission

or cover page settings.

aMake sure you are in FAX mode .

After each setting is accepted, the LCD

asks if you want to enter more settings:

Other Settings

1.Yes 2.No

bDo one of the following:

To choose more settings, press 1.

The LCD returns to the Setup Send

menu so you can choose another

setting.

If you have finished choosing

settings, press 2 and go to the next

step for sending your fax.

Contrast 3

For most documents the default setting of

Auto will give the best results.

It automatically chooses the suitable contrast

for your document.

If your document is very light or dark,

changing the contrast may improve the

quality of the fax.

Use Dark to make the faxed document

lighter.

Use Light to make the faxed document

darker.

aMake sure you are in FAX mode .

bLoad your document.

cPress Menu, 2, 2, 1.

Setup Send

1.Contrast

dPress aor b to choose Auto, Light or

Dark.

Press OK.

Note

Even if you choose Light or Dark, the

machine will send the fax using the Auto

setting if you choose Photo as the Fax

Resolution.

Sending a fax 3

Sending a fax

15

3

Changing Fax Resolution 3

The quality of a fax can be improved by

changing the Fax Resolution. Resolution can

be changed for the next fax or for all faxes.

To change the Fax Resolution setting

for the next fax 3

aMake sure you are in FAX mode .

bLoad your document.

cPress Resolution, then aor b to

choose the resolution.

Press OK.

To change the default Fax Resolution

setting 3

aMake sure you are in FAX mode .

bPress Menu, 2, 2, 2.

Setup Send

2.Fax Resolution

cPress aor b to choose the resolution

you want.

Press OK.

Note

You can choose four different resolution

settings.

Additional sending

operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the

dialing, ringing and fax-receiving tones while

sending a fax.

aMake sure you are in FAX mode .

bLoad your document.

cPress Hook/Hold or pick up the handset

of the machine and listen for a dial tone.

dDial the fax number you want to call.

eWhen you hear the fax tone, press

Start.

fPress Hook/Hold, or replace the

machine’s handset.

Sending a fax at the end of a

conversation 3

At the end of a conversation you can send a

fax to the other party before you both hang

up.

aAsk the other party to wait for fax tones

(beeps) and then to press the Start or

Send key before hanging up.

bMake sure you are in FAX mode .

cLoad your document.

dPress Start.

eReplace the machine’s handset.

fax resolution

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than

Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine

resolution.

Photo Use when the document has

varying shades of gray or is a

photograph. Photo has the

slowest transmission time.

Chapter 3

16

Dual access 3

You can dial a number and start scanning the

fax into memory—even when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD will show the new

job number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

Note

If you get an Out of Memory message

while scanning the first page of a fax,

press Stop/Exit to cancel scanning. If you

get an Out of Memory message while

scanning a subsequent page, you can

press Start to send the pages scanned so

far, or press Stop/Exit to cancel the

operation.

Broadcasting 3

Broadcasting lets you send the same fax

message to more than one fax number. You

can include Groups, One Touch, Speed Dial

numbers and up to 50 manually dialed

numbers in the same broadcast.

You can broadcast up to 272 different

numbers. This will depend on how many

Groups, access codes or credit card numbers

you have stored, and on how many delayed

or stored faxes in memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be

stored in the machine’s memory before they

can be used in a broadcast. (See Basic

User’s Guide: Storing One Touch Dial

numbers and Storing Speed Dial numbers.)

Group numbers must also be stored in the

machine’s memory before they can be used

in a broadcast. Group numbers include many

stored One Touch Dial and Speed Dial

numbers for easier dialing. (See Setting up

Groups for Broadcasting uu page 34.)

How to broadcast a fax 3

Note

Use (Address Book) to help you

choose numbers easily.

aMake sure you are in FAX mode .

bLoad your document.

cEnter a number.

Press OK.

You can use either a One Touch,

Speed Dial, a Group number, or a

number manually entered using the dial

pad. (See Basic User’s Guide: How to

dial.)

dRepeat step c until you have entered

all the fax numbers you want to

broadcast to.

ePress Start.

After the broadcast is finished the machine

will print a Broadcast Report to let you know

the results.

Sending a fax

17

3

Canceling a Broadcast in progress 3

While broadcasting you can cancel the fax

currently being sent or the whole broadcast

job.

aPress Menu, 2, 7.

The LCD will display the Broadcast job

number followed by the fax number

being dialed (for example, #001

123456789) and the broadcast job

number (for example,

Broadcast#001).

Fax

7.Remaining Jobs

bPress aor b to choose one of the

following:

Choose the fax number being dialed,

and press OK.

Choose the broadcast job number,

and press OK.

cPress 1 to cancel the fax number or

Broadcast job number you chose in step

b, or press 2 to exit without canceling.

If you chose to only cancel the fax

currently being sent in step b, the

LCD will ask you if you want to

cancel the broadcast job. Press 1 to

clear the whole broadcast job or 2 to

exit.

dPress Stop/Exit.

Real Time Transmission 3

When you are sending a fax, the machine will

scan the documents into the memory before

sending it. Then, as soon as the telephone

line is free, the machine will start dialing and

sending.

Sometimes, you may want to send an

important document immediately, without

waiting for memory transmission. You can set

Real Time TX to On for all documents or

Next Fax:On for the next fax only.

Note

• If the memory is full, the machine will send

the document in real time (even if

Real Time TX is set to Off).

•Next Fax:On or Next Fax:Off can be

selected only if a document is loaded.

Sending in real time for all faxes 3

aMake sure you are in FAX mode .

bPress Menu, 2, 2, 5.

Setup Send

5.Real Time TX

cPress aor b to choose On.

Press OK.

Sending in real time for the next fax

only 3

aMake sure you are in FAX mode .

bPress Menu, 2, 2, 5.

Setup Send

5.Real Time TX

cPress aor b to choose Next Fax:On.

Press OK.

Chapter 3

18

Overseas Mode 3

If you are having difficulty sending a fax

overseas due to a bad connection, then

turning on Overseas Mode may help.

This is a temporary setting, and will only be

active for your next fax.

aMake sure you are in FAX mode .

bLoad your document.

cPress Menu, 2, 2, 9.

Setup Send

9.Overseas Mode

dPress aor b to choose On or Off.

Press OK.

Delayed Fax 3

You can store up to 50 faxes in the memory

to be sent within a twenty four hour period.

aMake sure you are in FAX mode .

bLoad your document.

cPress Menu, 2, 2, 3.

Setup Send

3.Delayed Fax

dEnter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM)

Press OK.

ePress 1 to choose 1.Doc to leave the

paper document waiting in the ADF or

press 2 to choose 2.Memory to scan

the document into the memory.

Note

The number of pages you can scan into

the memory depends on the amount of

data printed on each page.

Delayed batch transmission 3

Before sending the delayed faxes, your

machine will help you economize by sorting

all the faxes in the memory by destination and

scheduled time.

All delayed faxes that are scheduled to be

sent at the same time to the same fax number

will be sent as one fax to save transmission

time.

aMake sure you are in FAX mode .

bPress Menu, 2, 2, 4.

Setup Send

4.Batch TX

cPress aor b to choose On or Off.

Press OK.

dPress Stop/Exit.

Checking and canceling

waiting jobs 3

Check which jobs are still waiting in the

memory to be sent. If there are no jobs, the

LCD will show No Jobs Waiting. You can

cancel a fax job that is stored and waiting in

the memory.

aPress Menu, 2, 7.

The number of jobs still to be sent will be

displayed.

bPress aor b to scroll through the waiting

jobs and press the job you want to

cancel. Press OK.

cDo one of the following:

To cancel the job, press 1.

To exit without canceling, press 2.

dWhen you have finished, press

Stop/Exit.

Sending a fax

19

3

Electronic cover page 3

This feature will not work unless you have

already programmed your Station ID. (See

Quick Setup Guide: Set your Station ID.)

You can automatically send a cover page

with every fax. Your cover page includes your

Station ID, a comment, and the name stored

in the One Touch or Speed Dial memory.

By choosing Next Fax:On you can also

display the number of pages on the cover

page.

You can choose one of the following preset

comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of your

own, up to 27 characters long. See Basic

User’s Guide: Entering text.

(See Composing your own comments

uu page 19.)

5.(User Defined)

6.(User Defined)

Note

Next Fax:On or Next Fax:Off can be

selected only if a document is loaded.

Composing your own comments 3

You can set up two comments of your own.

aMake sure you are in FAX mode .

bPress Menu, 2, 2, 8.

Setup Send

8.Coverpage Msg

cPress aor b to choose 5. or 6. to store

your own comment.

Press OK.

dEnter your own comment using the dial

pad. See Basic User’s Guide: Entering

text.

Press OK.

Send a cover page for the next fax 3

If you want to send a cover page only for the

next fax, your machine will ask you to enter

the number of pages you are sending so it

can be printed on the cover page.

aMake sure you are in FAX mode .

bLoad your document.

cPress Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

dPress aor b to choose Next Fax:On

(or Next Fax:Off).

Press OK.

ePress aor b to choose a comment.

Press OK.

fEnter two digits to show the number of

pages you are sending.

Press OK.

For example, enter 0, 2 for 2 pages or

0,0 to leave the number of pages blank.

If you make a mistake, press d or Clear

to back up and re-enter the number of

pages.

Chapter 3

20

Send a cover page for all faxes 3

You can set the machine to send a cover

page whenever you send a fax.

aMake sure you are in FAX mode .

bPress Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

cPress aor b to choose On (or Off).

Press OK.

dPress aor b to choose a comment.

Press OK.

Using a printed cover page 3

If you want to use a printed cover page that

you can write on, you can print the sample

page and attach it to your fax.

aMake sure you are in FAX mode .

bPress Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

cPress aor b to choose Print Sample.

Press OK.

dPress Start.

eAfter the machine prints a copy of your

cover page, press Stop/Exit.

Polling overview 3

Polling lets you set up your machine so other

people can receive faxes from you, but they

pay for the call. It also lets you call somebody

else’s fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polled transmit 3

Polled transmit lets you set up your machine

to wait with a document so another fax

machine can call and retrieve it.

Setup for polled transmit 3

aMake sure you are in FAX mode .

bLoad your document.

cPress Menu, 2, 2, 6.

Setup Send

6.Polled TX

dPress aor b to choose On (or Off).

Press OK.

ePress 1 to choose 1.Doc to leave the

paper document waiting in the ADF or

press 2 to choose 2.Memory to scan

the document into the memory.

Note

• If you choose Doc, the document remains

in the ADF until your machine is polled. If

you must use your machine before the

polled transmission occurs, you must first

cancel this job.

• If you choose Memory, the document will

be stored and can be retrieved from any

other fax machine until you delete the fax

in memory by using the Canceling a Job

menu setting. (See Checking and

canceling waiting jobs uu page 18.)

Sending a fax

21

3

fPress 2 to choose 2.No if you do not

want to enter more settings when the

LCD asks you the following message:

Other Settings

1.Yes 2.No

gPress Start.

Note

The document will be stored and can be

retrieved from any other fax machine until

you delete the fax from memory.

To delete the fax from memory, press

Menu, 2, 7. (See Checking and canceling

waiting jobs uu page 18.)

22

4

Remote Fax Options 4

Remote Fax Options let you receive faxes

while you are away from the machine.

You can use only one Remote Fax Option at

a time.

Fax Forwarding 4

The Fax Forwarding feature lets you

automatically forward your received faxes to

another machine.

aPress Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

bPress aor b to choose Fax Forward.

Press OK.

The LCD will ask you to enter the fax

number you want your faxes to be

forwarded to.

cEnter the forwarding number using the

dial pad (up to 20 digits), a One Touch

key or (Address Book) and the

three-digit location.

Press OK.

Note

If you store a Group on a One Touch key

or a Speed Dial location, the faxes will be

forwarded to multiple fax numbers.

dPress aor b to choose On or Off.

Press OK.

Backup Print

On

ePress Stop/Exit.

Important

If you choose Backup Print On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case if there is a power

failure before the fax is forwarded or a

problem at the receiving machine.

(FAX-2840 and MFC-7240)

The faxes stored in the machine’s memory

will be deleted.

Receiving a fax 4

Receiving a fax

23

4

Paging 4

When Paging is chosen, the machine dials

the cell phone or pager number you

programmed. This activates your cell phone

or pager so you will know that you have a fax

message in the machine’s memory.

aPress Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

bPress aor b to choose Paging.

Press OK.

cEnter your cell phone or pager number

followed by # # (up to 20 digits).

Press OK.

Do not include the area code if it is the

same as that of your machine.

For example, press

1 8 0 0 5 5 5 1 2 3 4 # #.

dDo one of the following:

If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause,

enter your fax number followed by ##

(up to 20 digits). Press OK. (For

example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5

5 6 7 8 9 # #)

If you do not need a PIN, press OK.

If you are programming a cell phone

number, press OK.

ePress Stop/Exit.

Note

• If you have set Paging, a backup copy will

automatically be printed at the machine.

• You cannot change a Paging or PIN

number remotely.

Fax Storage 4

The Fax Storage feature lets you store your

received faxes in the machine’s memory. You

can retrieve stored fax messages from a fax

machine at another location using the remote

retrieval commands. (See Retrieving fax

messages uu page 26.) Your machine will

automatically print a copy of the stored fax.

aPress Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

bPress aor b to choose Fax Storage.

Press OK.

cPress Stop/Exit.

Note

If your received faxes are not printing,

make sure Fax Storage is turned off. (See

Turning off Remote Fax Options

uu page 24.)

PC-FAX Receive (For MFC-

7240) (For Windows® only) 4

If you turn on the PC-FAX Receive feature

your machine will store received faxes in

memory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

To transfer the received faxes to your PC you

must have the PC-FAX Receiving software

running on your PC. (For details about using

PC-FAX Receive, see Software User’s

Guide.)

You can turn on the PC-Fax Receive with

your machine by pressing Menu 2, 5, 1 and

choose PC Fax Receive. (For more

information about turning on PC Fax Receive,

see Basic User’s Guide.)

Chapter 4

24

Changing Remote Fax

Options 4

If received faxes are left in your machine’s

memory when you change to another

Remote Fax Option, the LCD will ask you the

following message:

Erase All Fax?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

If you press 1, faxes in the memory will be

erased or printed before the setting

changes. If a backup copy has already

been printed it will not be printed again.

If you press 2, faxes in the memory will not

be erased or printed and the setting will be

unchanged.

(For MFC-7240)

If received faxes are left in the machine’s

memory when you change to PC Fax

Receive from another remote fax option

(Fax Forward, Paging or Fax

Storage), the LCD will ask you the

following question:

Send Fax to PC?

1.Yes 2.No

If you press 1, faxes in the memory will be

sent to your PC before the setting

changes. Faxes in the memory will be sent

to your PC when the PC-Fax Receive icon

is active on your PC. (See Software User’s

Guide.)

If you press 2, faxes in the memory will not

be erased or transferred to your PC and

the setting will be unchanged.

The LCD will show the following option:

Backup Print

On

Press a or b to choose On or Off.

Press OK.

Press Stop/Exit.

Important

If you choose Backup Print On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case if there is a power

failure before the fax is forwarded or a

problem at the receiving machine.

(FAX-2840 and MFC-7240)

If there is a power failure, the faxes stored

in the machine’s memory will be deleted.

Turning off Remote Fax Options 4

aPress Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

bPress aor b to choose Off.

Press OK.

Note

The LCD will give you options if there are

received faxes still in your machine’s

memory. (See Changing Remote Fax

Options uu page 24.)

cPress Stop/Exit.

or

Receiving a fax

25

4

Remote retrieval 4

The remote retrieval feature lets you retrieve

your stored fax messages when you are not

at the machine. You can call your machine

from any touch tone telephone or fax

machine, then use the Remote Access Code

to retrieve your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you

access the remote retrieval features when

you are away from your machine. Before you

use the remote access and retrieval features,

you have to set up your own code. The

default code is an inactive code: – – –l.

aPress Menu, 2, 5, 2.

Remote Fax Opt

2.Remote Access

bEnter a three-digit code using the

numbers 0 – 9, l or #.

Press OK.

cPress Stop/Exit.

Note

DO NOT use the same code used for your

Fax Receive Code (l51) or Telephone

Answer Code (#51). (See Basic User’s

Guide: Using Remote Codes.)

You can change your code at any time. If you

want to make your code inactive, press Clear

and then OK in b to restore the inactive

setting – – –l.

Using your Remote Access Code 4

aDial your fax number from a telephone

or another fax machine using touch

tone.

bWhen your machine answers,

immediately enter your Remote Access

Code (3 digits followed by l).

cThe machine signals if it has received

messages:

No beeps

No messages received.

1 long beep

Fax message received.

dThe machine gives two short beeps to

tell you to enter a command (See

Remote fax commands uu page 27).

The machine will hang up if you wait

longer than 30 seconds before entering

a command. If you enter an invalid

command the machine will beep three

times.

ePress 9 0 to reset the machine when you

have finished.

fHang up.

Note

If your machine is set to Manual mode,

you can still access the remote retrieval

features. Dial the fax number as normal

and let the machine ring. After

100 seconds you will hear a long beep to

tell you to enter the remote access code.

You will then have 30 seconds to enter the

code.

Chapter 4

26

Retrieving fax messages 4

aDial your fax number from a telephone

or another fax machine using touch

tone.

bWhen your machine answers,

immediately enter your Remote Access

Code (3 digits followed by l). If you hear

one long beep, you have messages.

cWhen you hear two short beeps, use the

dial pad to press 9 6 2.

dWait for a long beep, and then use the

dial pad to enter the number of the

remote fax machine where you want

your fax messages sent, followed by ##

(up to 20 digits).

eHang up after you hear your machine

beep. Your machine will call the other

machine, which will then print your fax

messages.

Note

You can insert a pause in a fax number by

using the # key.

Changing the Fax Forwarding number4

You can change the default setting of your fax

forwarding number from another telephone or

fax machine using touch tone.

aDial your fax number from a telephone

or another fax machine using touch

tone.

bWhen your machine answers, enter

your Remote Access Code (3 digits

followed by l). If you hear one long

beep, you have messages.

cWhen you hear two short beeps, use the

dial pad to press 9 5 4.

dWait for a long beep, and then use the

dial pad to enter the new number of the

remote fax machine where you want

your fax messages forwarded followed

by ## (up to 20 digits).

ePress 9 0 to reset the machine when you

have finished.

fHang up after you hear your machine

beep.

Note

You can insert a pause in a fax number by

using the # key.

Receiving a fax

27

4

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your Remote Access Code (3 digits followed by l), the system will give

two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

short beeps, you cannot make the change because something

has not been set up (for example, a fax forwarding or paging

number has not been registered). You can register your fax

forwarding number by entering 4. (See Changing the Fax

Forwarding number uu page 26.) Once you have registered

the number, fax forwarding will work.

3 Paging

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

messages. (See Retrieving fax messages uu page 26.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then

replace the handset.

Chapter 4

28

Additional receiving

operations 4

Printing a reduced incoming

fax 4

If you choose On, the machine automatically

reduces each page of an incoming fax to fit on

one page of Letter, A4, Legal or Folio size

paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting (Menu, 1, 2, 2).

aMake sure you are in FAX mode .

bPress Menu, 2, 1, 5.

Setup Receive

5.Auto Reduction

cPress aor b to choose On or Off.

Press OK.

dPress Stop/Exit.

Setting the Fax Receive

Stamp 4

You can set the machine to print the received

date and time in the top center of each

received fax page.

aMake sure you are in FAX mode .

bPress Menu, 2, 1, 8.

Setup Receive

8.Fax Rx Stamp

cPress aor b to choose On or Off.

Press OK.

dPress Stop/Exit.

Note

Make sure you have set the current date

and time in the machine. (See Quick

Setup Guide.)

Receiving a fax at the end of a

conversation 4

At the end of a conversation you can ask the

other party to send you a fax before you both

hang up.

aAsk the other party to place the

document in their machine and to press

the Start or Send key.

bWhen you hear the CNG tones (slowly

repeating beeps), press Start.

cReplace the machine’s handset.

Setting the Print Density 4

You can adjust the Print Density setting to

make your printed pages darker or lighter.

aMake sure you are in FAX mode .

bPress Menu, 2, 1, 6.

Setup Receive

6.Print Density

cPress c to make the print darker.

Or, press d to make the print lighter.

Press OK.

dPress Stop/Exit.

Receiving a fax

29

4

Printing a fax from the

memory 4

If you are using the Fax Storage feature

(Menu, 2, 5, 1), you can still print a fax from

the memory when you are at your machine.

(See Fax Storage uu page 23.)

aPress Menu, 2, 5, 3.

Remote Fax Opt

3.Print Fax

bPress Start.

cPress Stop/Exit.

Receiving faxes into memory

when the paper tray is empty 4

As soon as the paper tray becomes empty

during fax reception, the LCD shows No

Paper and begins receiving faxes into the

machine’s memory. Put some paper in the

paper tray. (See Basic User’s Guide: Loading

paper and print media.)

The machine will carry on receiving the fax,

with the remaining pages being stored in

memory, if enough memory is available.

Incoming faxes will continue to be stored in

the memory until the memory becomes full or

paper is loaded in the paper tray. When the

memory is full the machine will stop

automatically answering calls. To print the

faxes, put fresh paper in the tray and press

Start.

Polling overview 4

Polling lets you set up your machine so other

people can receive faxes from you, but they

pay for the call. It also lets you call somebody

else’s fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax

machine to receive a fax.

aMake sure you are in FAX mode .

bPress Menu, 2, 1, 7.

Setup Receive

7.Polling RX

cEnter the fax number you are polling.

Press Start.

The LCD will show Dialing.

Sequential polling 4

Sequential polling lets you request

documents from several fax machines in one

operation. Afterwards, a Sequential Polling

Report will be printed.

aMake sure you are in FAX mode .

bPress Menu, 2, 1, 7.

Setup Receive

7.Polling RX

cSpecify the fax machines you want to

poll by using One Touch, Speed Dial,

Search, a Group or the dial pad. You

must press OK between each location.

Press OK.

dPress Start.

The machine polls each number or

Group number in turn for a document.

Chapter 4

30

Stop polling 4

To cancel the polling process, press

Stop/Exit while the machine is dialing.

To cancel all sequential polling receive jobs,

press Menu, 2, 7. (See Checking and

canceling waiting jobs uu page 18.)

31

5

5

Telephone line

services 5

Tone or Pulse (Canada only) 5

If you have a Pulse dialing service, but need

to send Tone signals (for example, for

telephone banking), follow the instructions

below. If you have Touch Tone service, you

will not need this feature to send tone signals.

aPick up the machine’s handset or press

Hook/Hold.

bPress # on the machine’s control panel.

Any digits dialed after this will send tone

signals.

When you are finished with the call, the

machine will return to the Pulse dialing

service.

For Fax/Tel mode only 5

When the machine is in Fax/Tel mode, it will

use the F/T Ring Time

(pseudo/double-ringing) to alert you to pick

up a voice call.

If you are at the machine, you can lift the

machine’s handset to answer.

If you are at an extension telephone, you will

need to lift the handset of the extension

telephone during the F/T Ring Time and then

press #51 on the extension telephone

between the pseudo/double rings to turn the

F/T ring off. If no one is on the line, or if

someone wants to send you a fax, send the

call back to the machine by pressing l51.

Caller ID 5

The Caller ID feature lets you use the Caller

ID subscriber service offered by many local

telephone companies. Call your telephone

company for details. This service shows the

telephone number, or name if it is available,

of your caller as the line rings.

After a few rings, the LCD will show the

telephone number of your caller (and name, if

available). Once you answer a call, the Caller

ID information disappears from the LCD, but

the call information stays stored in the Caller

ID memory.

You will see the first 16 characters of the

number (or name).

The # Unavailable message means

the call originated outside your Caller ID

service area.

The Private Call message means the

caller has intentionally blocked

transmission of information.

You can print a list of the Caller ID information

received by your machine.

Note

• This feature may not be available in

certain areas of the USA and Canada.

• Caller ID service varies with different

carriers. Call your local telephone

company to find out about the kind of

service available in your area.

Dialing and storing numbers 5

Chapter 5

32

Viewing the Caller ID List 5

Your machine stores information for the last

thirty calls in the Caller ID list. You can view

or print this list. When the thirty-first call

comes in to the machine, it replaces

information about the first call.

aPress Menu, 2, 0, 3.

Miscellaneous

3.Caller ID

bPress a or b to choose Display#.

Press OK.

The Caller ID of the last call will appear

on the display.

If no ID is stored, the beeper will sound

and No Caller ID will appear on the

display, go to step d.

cPress a or b to scroll through the Caller

ID memory to choose the Caller ID you

want to view, and then press OK.

The LCD will show the caller’s number

and the date and time of the call.

dTo finish viewing, press Stop/Exit.

Printing the Caller ID List 5

aPress Menu, 2, 0, 3.

Miscellaneous

3.Caller ID

bPress a or b to choose Print Report.

Press OK.

If no ID is stored, the beeper will sound

and No Caller ID will appear on the

LCD, go to step d.

cPress Start.

dAfter printing has finished, press

Stop/Exit.

Special line considerations 5

Roll over telephone lines 5

A roll over telephone system is a group of two

or more separate telephone lines that pass

incoming calls to each other if they are busy.

The calls are usually passed down or “rolled

over” to the next available telephone line in a

preset order.

Your machine can work in a roll over system

as long as it is the last number in the

sequence, so the call cannot roll away. Do not

put the machine on any of the other numbers;

when the other lines are busy and a second

fax call is received, the fax call would be

transferred to a line that does not have a fax

machine. Your machine will work best on a

dedicated line.

Two-line telephone system 5

A two-line telephone system is nothing more

than two separate telephone numbers on the

same wall outlet. The two telephone numbers

can be on separate jacks (RJ11) or combined

into one jack (RJ14). Your machine must be

plugged into an RJ11 jack. RJ11 and RJ14

jacks may be equal in size and appearance

and both may contain four wires (black, red,

green, yellow). To test the type of jack, plug in

a two-line telephone and see if it can access

both lines. If it can, you must separate the line

for your machine.

Dialing and storing numbers

33

5

Converting telephone wall outlets 5

There are three ways to convert to an RJ11

jack. The first two ways may require

assistance from the telephone company. You

can change the wall outlets from one RJ14

jack to two RJ11 jacks. Or, you can have an

RJ11 wall outlet installed and slave or jump

one of the telephone numbers to it.

The third way is the easiest: Buy a triplex

adapter. You can plug a triplex adapter into

an RJ14 outlet. It separates the wires into two

separate RJ11 jacks (Line 1, Line 2) and a

third RJ14 jack (Lines 1 and 2). If your

machine is on Line 1, plug the machine into

L1 of the triplex adapter. If your machine is on

Line 2, plug it into L2 of the triplex adapter.

Installing machine, external two-line

TAD and two-line telephone 5

When you are installing an external two-line

telephone answering device (TAD) and a

two-line telephone, your machine must be

isolated on one line at both the wall jack and

at the TAD. The most common connection is

to put the machine on Line 2, which is

explained in the following steps. The back of

the two-line TAD must have two telephone

jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three

telephone line cords, the one that came with

your machine and two for your external

two-line TAD. You will need a fourth line cord

if you add a two-line telephone.

aPlace the two-line TAD and the two-line

telephone next to your machine.

bPlug one end of the telephone line cord

for your machine into the L2 jack of the

triplex adapter. Plug the other end into

the LINE jack on the back of the

machine.

cPlug one end of the first telephone line

cord for your TAD into the L1 jack of the

triplex adapter. Plug the other end into

the L1 or L1/L2 jack of the two-line TAD.

dPlug one end of the second telephone

line cord for your TAD into the L2 jack of

the two-line TAD. Plug the other end into

the EXT. jack on the back side of the

machine.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4 Machine

You can keep two-line telephones on other

wall outlets as always. There are two ways to

add a two-line telephone to the machine’s

wall outlet. You can plug the telephone line

cord from the two-line telephone into the

L1+L2 jack of the triplex adapter. Or, you can

plug the two-line telephone into the TEL jack

of the two-line TAD.

RJ14

RJ11

RJ14

12

34

Chapter 5

34

Additional dialing

operations 5

Dialing access codes and

credit card numbers 5

You can combine more than one Quick Dial

number when you dial. This feature may be

useful if you need to dial an access code for

a cheaper rate from another long distance

carrier.

For example, you might have stored ‘555’ on

Speed Dial #003 and ‘7000’ on Speed Dial

#002. You can use them both to dial

‘555-7000’ if you press the following keys:

Press (Address Book) 003.

Press (Address Book) 002 and Start.

Numbers can be added manually by entering

them on the dial pad:

Press (Address Book) 003, 7001 (on the

dial pad), and Start.

This would dial ‘555–7001’. You can also add

a pause by pressing Redial/Pause key.

Additional ways to

store numbers 5

Setting up Groups for

Broadcasting 5

If you often want to send the same fax

message to many fax numbers you can set

up a Group.

Groups are stored on a One Touch key or a

Speed Dial number. Each Group uses up a

One Touch key or a Speed Dial location. You

can then send the fax message to all the

numbers stored in a Group just by pressing a

One Touch key or entering a Speed Dial

number, and then pressing Start.

Before you can add numbers to a Group, you

need to store them as One Touch or Speed

Dial numbers. You can have up to 8 small

Groups, or you can assign up to 221 numbers

to one large Group.

aPress Menu, 2, 3, 3.

Address Book

3.Setup Groups

bChoose the One Touch key or Speed

Dial location where you want to store the

Group.

Press a One Touch key.

Press (Address Book) and then

enter the three-digit Speed Dial

location.

Press OK.

cUse the dial pad to enter a Group

number (1 to 8).

Press OK.

Dialing and storing numbers

35

5

dTo add One Touch or Speed Dial

numbers follow the instructions below:

For One Touch numbers, press the

One Touch keys one after the other.

For Speed Dial numbers, press

(Address Book) and then enter the

three-digit Speed Dial location.

The LCD will display your chosen One

Touch numbers with a l and Speed Dial

numbers with a # (for example l006,

#009).

ePress OK when you have finished

adding numbers.

fDo one of the following:

Enter the name using the dial pad

(up to 15 characters). See Basic

User’s Guide: Entering text.

Press OK.

Press OK to store the Group without

a name.

gDo one of the following:

To store another Group for

broadcasting, go to step b.

To finish storing Groups for

broadcasting, press Stop/Exit.

Changing Group numbers 5

If you try to change a Group number, the LCD

will show the name or number already stored

there.

aPress Menu, 2, 3, 3.

Address Book

3.Setup Groups

bChoose the One Touch key or Speed

Dial number where the Group number is

stored.

Do one of the following:

Press the One Touch key.

Press (Address Book) and then

enter the three-digit Speed Dial

number.

Press OK.

Note

If the Group number you are trying to

change has been set to a fax forwarding

number, the LCD will ask you if you want

to change the name or number.

cDo one of the following:

To change the stored Group

information, press 1. Go to step d.

To exit without making a change,

press Stop/Exit.

G01:*001*002#001

1.Change 2.Clear

Chapter 5

36

dAdd or delete One Touch and Speed

Dial numbers by following the

instructions below:

To add One Touch numbers, press

dor c to position the cursor just after

the last number. Then press the One

Touch key of the number you want to

add.

To add Speed Dial numbers, press

dor c to position the cursor just after

the last number. Then press

(Address Book) and enter the

three-digit Speed Dial location of the

number you want to add.

To delete One Touch or Speed Dial

numbers, press dor c to position the

cursor under the number you want to

delete, and then press Clear.

Press OK.

eEdit the name as follows:

To edit the name, press dor c to

position the cursor under the

character you want to change. Then

press Clear to delete it, and enter the

correct character using the dial pad.

When you have finished editing,

press OK.

fPress Stop/Exit.

Deleting Group numbers 5

If you try to delete a Group number, the LCD

will show the stored Group name or number.

aPress Menu, 2, 3, 3.

Address Book

3.Setup Groups

bChoose the One Touch key or Speed

Dial number where the Group is stored.

Do one of the following:

Press the One Touch key.

Press (Address Book) and then

enter the three-digit Speed Dial

number.

Press OK.

Note

If the One Touch or Speed Dial number

you are trying to delete has been set to a

fax forwarding number, the LCD will ask

you if you want to change the name or

number.

cTo delete the Group, press 2.

G01:*001*002#001

1.Change 2.Clear

dDo one of the following:

To delete the Group, press 1.

To exit without deleting the Group,

press 2.

Erase This Data?

1.Yes 2.No

ePress Stop/Exit.

37

6

6

Fax reports 6

Some fax reports (transmission verification

and fax journal) can be printed automatically

and manually.

Transmission verification

report 6

You can use the Transmission Verification

Report as proof that you sent a fax. (For

details about how to set up the type of report

you want, see Basic User’s Guide:

Transmission Verification Report.)

Fax Journal 6

You can set the machine to print a fax journal

(activity report) at specific intervals (every

50 faxes, 6, 12 or 24 hours, 2 or 7 days). The

default setting is Every 50 Faxes, this

means that your machine will print the journal

when the machine has stored 50 jobs.

If you set the interval to Off, you can still print

the report by following the steps on the next

page.

aPress Menu, 2, 4, 2.

Report Setting

2.Journal Period

bPress aor b to choose an interval.

Press OK.

If you choose 7 days, you will be asked

to choose a day when you want the

7 day countdown to begin.

If you choose Every 50 Faxes, the

LCD shows Accepted. Then go to

step d.

cEnter the time to begin printing, in

24 hour format.

For example: enter 19:45 for 7:45 PM.

Press OK.

dPress Stop/Exit.

If you choose 6, 12, 24 hours, 2 or 7 days, the

machine will print the report at the selected

time and then erase all jobs from its memory.

If the machine’s memory becomes full with

200 jobs before the time you chose has

passed, the machine will print the journal

early and then erase all jobs from memory.

If you want an extra report before it is due to

print, you can print it manually without erasing

the jobs from memory.

Printing reports 6

Chapter 6

38

Reports 6

The following reports are available:

1Transmission

Displays the Transmission Verification

Report for your last outgoing 200 faxes

and prints the last report.

2Tel Index List

Prints a list of names and numbers stored

in the One Touch and Speed Dial memory

in numerical or alphabetical order.

3Fax Journal

Prints a list of information about your last

200 incoming and outgoing faxes.

(TX: transmit.) (RX: receive.)

4User Settings

Print a list of your current settings.

How to print a report 6

aPress Menu, 4.

bDo one of the following:

Press aor b to choose the report you

want.

Press OK.

Enter the number of the report you

want to print. For example, press 2 to

print the Tel Index List.

cPress Start.

dPress Stop/Exit.

39

7

7

Copy settings 7

When you want to quickly change the copy

settings temporarily for the next copy, use the

Options key. You can use different

combinations of settings.

The machine returns to its default settings

one minute after copying, unless you have

set the Mode Timer to 30 seconds or less.

(See Mode Timer uu page 8.)

To change a setting, press the temporary

Options key.

When you are finished choosing settings,

press Start.

Stop copying 7

To stop copying, press Stop/Exit.

Making copies 7

Chapter 7

40

Using the Options key 7

Make sure you are in COPY mode. Use the Options key to quickly set the following copy settings

only for the next copy.

Press

Menu selections Options Page

Press a or b, then press OK

Press a, b, d or c, then press OK

Quality Auto*

Text

Photo

Graph

42

Stack/Sort Stack*

Sort

42

Brightness -onnnn+

-nonnn+

-nnonn+*

-nnnon+

-nnnno+

43

Contrast -onnnn+

-nonnn+

-nnonn+*

-nnnon+

-nnnno+

42

Making copies

41

7

Enlarge/Reduce 100%*

97% LTRiA4

94% A4iLTR

91% Full Page

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

70% A4iA5

50%

Custom(25-400%)

Auto

200%

141% A5iA4

104% EXEiLTR

43

Page Layout Off(1 in 1)*

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

44

The factory settings are shown in Bold with an asterisk.

Chapter 7

42

Improving copy quality 7

You can choose from a range of quality

settings. The default setting is Auto.

Auto

Auto is the recommended mode for

ordinary printouts. Suitable for documents

that contain both text and photographs.

Text

Suitable for documents containing mainly

text.

Photo

Suitable for copying photographs.

Graph

Suitable for copying receipts.

To temporarily change the quality setting,

follow the steps below:

a

Make sure you are in COPY mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Options.

Press aor b to choose Quality.

Press OK.

ePress aor b to choose Auto, Text,

Photo or Graph.

Press OK.

fPress Start.

To change the default setting, follow the

steps below:

aPress Menu, 3, 1.

Copy

1.Quality

bPress aor b to choose the copy quality.

Press OK.

cPress Stop/Exit.

Sorting copies using the ADF7

You can sort multiple copies. Pages will be

stacked in the order 1 2 3, 1 2 3, 1 2 3, and so

on.

a

Make sure you are in COPY mode .

bLoad your document in the ADF.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Options.

Press aor b to choose Stack/Sort.

Press OK.

ePress aor b to choose Sort.

Press OK.

fPress Start.

Adjusting Contrast and

Brightness 7

Contrast 7

Adjust the contrast to help an image look

sharper and more vivid.

To temporarily change the contrast setting,

follow the steps below:

a

Make sure you are in COPY mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Options.

Press aor b to choose Contrast.

Press OK.

ePress dor c to increase or decrease the

contrast.

Press OK.

fPress Start.

Making copies

43

7

To change the default setting follow the steps

below:

aPress Menu, 3, 3.

Copy

3.Contrast

bPress dor c to increase or decrease the

contrast.

Press OK.

cPress Stop/Exit.

Brightness 7

Adjust the copy brightness to make copies

darker or lighter.

To temporarily change the copy brightness

setting, follow the steps below:

a

Make sure you are in COPY mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Options.

Press aor b to choose Brightness.

Press OK.

ePress c to make a lighter copy or press

d to make a darker copy.

Press OK.

fPress Start.

To change the default setting follow the steps

below:

aPress Menu, 3, 2.

Copy

2.Brightness

bPress c to make a lighter copy or press

d to make a darker copy.

Press OK.

cPress Stop/Exit.

Enlarging or reducing the

image copied 7

You can choose the enlargement or reduction

ratios.

Auto sets the machine to calculate the

reduction ratio that best fits the size of paper.

Custom(25-400%) allows you to enter a

ratio from 25% to 400%.

To enlarge or reduce the next copy follow the

instructions below:

a

Make sure you are in COPY mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Options.

Press a or b to choose

Enlarge/Reduce.

Press OK.

eDo one of the following:

Press aor b to choose the

enlargement or reduction ratio you

want.

Press OK.

Press aor b to choose

Custom(25-400%).

Press OK.

Use the dial pad to enter an

enlargement or reduction ratio from

25% to 400%. (For example, press

53 to enter 53%.)

Press OK.

fPress Start.

Note

Page Layout Options 2in1(P), 2in1(L),

4in1(P) and 4in1(L) are not available

with Enlarge/Reduce.

Chapter 7

44

Making N in 1 copies

(page layout) 7

You can reduce the amount of paper used

when copying by using the N in 1 copy

feature. This allows you to copy two or four

pages onto one page.

Important

• Please make sure the paper size is set to

Letter, A4, Legal or Folio.

•(P) means Portrait and (L) means

Landscape.

• You cannot use the Enlarge/Reduce

setting with the N in 1 feature.

a

Make sure you are in COPY mode .

bLoad your document.

cUse the dial pad to enter the number of

copies (up to 99).

dPress Options.

Press aor b to choose Page Layout.

Press OK.

ePress aor b to choose 2 in 1 (P),

2 in 1 (L), 4 in 1 (P),

4 in 1 (L) or Off(1 in 1).

Press OK.

fPress Start to scan the page.

Insert your document face down in the

direction shown below:

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Making copies

45

7

Manual Duplex (two-sided)

Copying 7

If you want to copy on both sides of the paper

you can do it manually by using the manual

feed slot.

a

Make sure you are in COPY mode .

bPlace the first page of the document in

the ADF. (See Basic User’s Guide: How

to load documents.)

cLoad a sheet of paper into the manual

feed slot. (See Basic User’s Guide:

Loading paper in the manual feed slot.)

dPress Start to copy the first page.

eAfter the machine scans the first page,

place the second document in the ADF.

fTurn over the printed paper and load it

into the manual feed slot again to copy

onto the other side.

gPress Start to copy the other side.

Note

Place the document in the ADF and load

paper into the manual feed slot in the

direction shown below:

If your document is flipped on the Long edge

If your document is flipped on the Short edge

Paper

Document

1

1

2

1

1

2

Paper

Document

1

1

2

1

1

2

46

A

Cleaning the machine A

Clean the outside and inside of the machine

regularly with a dry, lint-free cloth. When you

replace the toner cartridge or the drum unit,

make sure that you clean the inside of the

machine.

WARNING

DO NOT use flammable substances, any

type of spray, or an organic solvent/liquid

containing alcohol or ammonia to clean the

inside or outside of the machine. Doing so

could cause a fire. Instead, use only a dry,

lint-free cloth. (See Product Safety Guide:

To use the product safely.)

Be careful not to inhale toner.

Important

Use neutral detergents. Cleaning with

volatile liquids such as thinner or benzine

will damage the surface of the machine.

Cleaning the outside of the

machine A

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables, and then unplug

the power cord from the AC power

outlet.

Note

(For FAX-2840 and MFC-7240)

To prevent you from losing any important

messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal

report.

bPull the paper tray completely out of the

machine.

Routine maintenance A

Routine maintenance

47

A

cWipe the outside of the machine with a

dry, lint-free soft cloth to remove dust.

dRemove any paper that is in the paper

tray.

eWipe the inside and the outside of the

paper tray with a dry, lint-free soft cloth

to remove dust.

fRe-load the paper and put the paper tray

firmly back in the machine.

gPlug the machine’s power cord back into

the AC power outlet first, connect all

cables, and then plug in the telephone

line cord. Turn on the machine’s power

switch.

Cleaning the document feed A

aTurn off the machine’s power switch.

Unplug the telephone line cord first,

disconnect all cables, and then unplug

the power cord from the AC power

outlet.

Note

(For FAX-2840 and MFC-7240)

To prevent you from losing any important

messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal

report.

bLift the control panel cover (1). Carefully

remove dirt from the document feed (2)

with a soft lint-free cloth.

cClose the control panel cover.

1

2

48

Cleaning the corona wire A

If you have print quality problems, clean the

corona wire as follows:

aOpen the front cover, and leave the

machine turned on for 10 minutes for the

internal fan to cool the internal parts of

the machine that are extremely hot.

WARNING

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. Wait for the machine to cool

down before you touch the internal parts of

the machine.

bSlowly take out the drum unit and toner

cartridge assembly.

Important

• We recommend that you place the drum

unit and toner cartridge assembly on a

clean, flat surface with a sheet of

disposable paper or cloth underneath it in

case you accidentally spill or scatter toner.

• Handle the toner cartridge carefully. If

toner scatters on your hands or clothes,

immediately wipe or wash it off with cold

water.

Routine maintenance

49

A

• To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

cClean the corona wire inside the drum

unit by gently sliding the green tab from

left to right and right to left several times.

Note

Be sure to return the tab to the home

position (a) (1). If you do not, printed

pages may have a vertical stripe.

dPut the drum unit and toner cartridge

assembly back into the machine. Close

the front cover.

Cleaning the drum unit A

If you have print quality problems, the drum

may have foreign material, such as glue from

a label stuck on the drum surface. Follow the

steps below to solve the problem.

aPrepare blank A4 or Letter size paper.

bMake sure the machine is in Ready

mode.

cOpen the back cover (face-up output

tray).

1

50

dOpen the manual feed slot cover.

ePress Clear and Menu at the same

time. The Drum Cleaning message

will appear on the LCD.

fUsing both hands, slide the manual feed

paper guides to the width of the paper

that you are going to use.

gUsing both hands, put one piece of A4 or

Letter size paper in the manual feed slot

until the top edge of the paper touches

the paper feed roller. When you feel the

machine pull in the paper, let go. The

machine will start the Drum Cleaning

process.

Note

• The machine makes a mechanical noise

during the Drum Cleaning process

because the machine rotates the OPC

drum in reverse. This noise is not due to a

malfunction of the machine.

• DO NOT put more than one sheet of paper

in the manual feed slot at any one time, as

it may cause a jam.

• If the paper in the manual feed slot is other

than A4 or Letter size, the machine will

stop the Drum Cleaning process and eject

the paper.

• Make sure that the paper is straight and in

the proper position in the manual feed slot.

If it is not, it may not be fed properly,

resulting in a skewed printout or a paper

jam.

• DO NOT close the back cover (face-up

output tray) during the Drum Cleaning

process. The machine will stop the Drum

Cleaning process and it may cause a

paper jam.

Routine maintenance

51

A

• (For MFC-7240)

If the machine receives a print job before

you put the sheet of paper in the manual

feed slot, the machine will finish the Drum

Cleaning process first, and then print the

print job.

hWhen the machine has finished

cleaning, the machine returns to Ready

mode.

iRepeat steps e to h two more times

using a new blank sheet of paper each

time. Upon completion please discard

the used paper.

jClose the back cover (face-up output

tray) and the manual feed slot cover.

If the problem is not solved yet, follow the

steps below:

aOpen the front cover, and leave the

machine turned on for 10 minutes for the

internal fan to cool the internal parts of

the machine that are extremely hot.

bAfter the machine has cooled down, turn

off the machine’s power switch.

Note

(For FAX-2840 and MFC-7240)

To prevent you from losing any important

messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal

report.

WARNING

HOT SURFACE

After you have just used the machine, some

internal parts of the machine will be

extremely hot. Wait for the machine to cool

down before you touch the internal parts of

the machine.

52

cSlowly take out the drum unit and toner

cartridge assembly.

Important

• We recommend that you put the drum unit

and toner cartridge assembly on a clean,

flat surface with a sheet of disposable

paper or cloth underneath it in case you

accidentally spill or scatter toner.

• Handle the toner cartridge carefully. If

toner scatters on your hands or clothes,

immediately wipe or wash it off with cold

water.

• To prevent damage to the machine

caused by static electricity, DO NOT touch

the electrodes shown in the illustration.

dPush down the green lock lever and take

the toner cartridge out of the drum unit.

Important

To avoid print quality problems, DO NOT

touch the shaded parts shown in the

illustrations.

Routine maintenance

53

A

ePut the print sample in front of the drum

unit, and find the exact position of the

poor print.

fTurn the drum unit gear by hand while

looking at the surface of the OPC

drum (1).

gWhen you have found the mark on the

drum that matches the print sample,

wipe the surface of the OPC drum with a

dry cotton swab until the dust or glue on

the surface comes off.

Important

DO NOT clean the surface of the

photosensitive drum with a sharp object.

1

54

hPut the toner cartridge back into the

drum unit until you hear it lock into place.

If you put the cartridge in properly, the

green lock lever will lift automatically.

iPut the drum unit and toner cartridge

assembly back in the machine.

jClose the front cover.

Cleaning the paper pick-up

rollers A

If you have paper feed problems, clean the

pick-up rollers as follows:

aTurn off the machine’s power switch.

Unplug the power cord from the AC

power outlet.

Note

(For FAX-2840 and MFC-7240)

To prevent you from losing important

messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal

report.

Routine maintenance

55

A

bPull the paper tray completely out of the

machine.

cTightly wring out a lint-free cloth soaked

in lukewarm water, and then wipe the

separator pad (1) of the paper tray with

it to remove dust.

dWipe the two pick-up rollers (1) inside of

the machine to remove dust.

ePut the paper tray back in the machine.

fPlug the machine’s power cord back into

the AC power outlet. Turn on the

machine’s power switch.

1

1

56

Checking the machine A

Checking the Page Counters A

You can see the machine’s Page Counters

for copies, printed pages, reports and lists,

faxes or a summary total.

aPress Menu, 5, 2.

Machine Info.

2.Page Counter

bPress aor b to see Total, Fax/List,

Copy or Print.

cPress Stop/Exit.

Checking the remaining life of

parts A

You can see the machine’s parts life on the

LCD.

aPress Menu, 5, 3.

Machine Info.

3.Drum Life

bPress Stop/Exit.

Note

The life check will be accurate only if you

have reset the part counter when you

installed a new part. It will not be accurate

if that part’s life counter was reset during

the life of the used part.

Packing and shipping

the machine A

Note

• If for any reason you must ship your

machine, carefully repack the machine in

the original packaging to avoid any

damage during transit. The machine

should be adequately insured with the

carrier.

• If you are returning your machine to

Brother as part of the Exchange Service,

pack only the machine. Keep all separate

parts, including the drum unit, the toner

cartridge, and printed materials to use with

your ‘Exchange’ machine.

aTurn off the machine’s power switch.

Disconnect all the cables, and then

unplug the power cord from the AC

power outlet. Remove the ADF

Document Output Support. Leave the

machine turned off for at least 10

minutes to cool down.

bOpen the front cover.

cRemove the drum unit and toner

cartridge assembly. Leave the toner

cartridge installed in the drum unit.

Routine maintenance

57

A

dPut the protective material (1) in the

machine with the “REMOVE” text to the

left, as shown in the illustration.

ePut the drum unit and toner cartridge

assembly back into the machine.

fPut the elastic band over the handle of

the drum unit, as shown in the

illustration.

gClose the front cover.

Remove the handset and handset

curled cord.

hPut the machine into the bag it originally

came in.

(1)

58

iPack the AC power cord and printed

materials in the original carton as shown

below:

jClose the carton and tape it shut.

FRONT

LEFT

RIGHT

59

B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of

these features depends on the model you purchased.

B

Glossary B

ADF (automatic document feeder)

The document can be placed in the ADF

and scanned one page at a time

automatically.

Address Book

Use this key to store pre-programmed

Speed Dial numbers for easy dialing.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the

machine’s handset or pressing

Hook/Hold.

Automatic Redial

A feature that enables your machine to

redial the last fax number after five

minutes, if the fax did not go through

because the line was busy.

Backup Print

Your machine prints a copy of every fax

that is received and stored in memory.

This is a safety feature so you will not lose

messages during a power failure.

Batch Transmission

As a cost saving feature, all delayed faxes

to the same fax number will be sent as one

transmission.

Beeper Volume

Volume setting for the beep when you

press a key or make an error.

Broadcasting

The ability to send the same fax message

to more than one location.

Cancel Job

Cancels a programmed print job and

clears the machine’s memory.

CNG tones

The special tones (beeps) sent by fax

machines during automatic transmission

to tell the receiving machine that a fax

machine is calling.

Coding method

Method of coding the information

contained in the document. All fax

machines must use a minimum standard

of Modified Huffman (MH). Your machine

is capable of greater compression

methods, Modified Read (MR), Modified

Modified Read (MMR) and JBIG (FAX-

2840 and FAX-2940), if the receiving

machine has the same capability.

Communication error (or Comm. Error)

An error during fax sending or receiving,

usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate

with another. Compatibility is assured

between ITU-T Groups.

Contrast

Setting to compensate for dark or light

documents, by making faxes or copies of

dark documents lighter and light

documents darker.

Delayed Fax

Sends your fax at a specified later time

that day.

Distinctive Ring

A subscriber service purchased from the

telephone company that gives you

another telephone number on an existing

telephone line. The Brother machine uses

the new number to simulate a dedicated

fax line.

60

Dual Access

Your machine can scan outgoing faxes or

scheduled jobs into memory at the same

time it is sending a fax or receiving or

printing an incoming fax.

Easy Receive

Enables your machine to respond to CNG

tones if you interrupt a fax call by

answering it.

ECM (Error Correction Mode)

Detects errors during fax transmission

and resends the pages of the fax that had

an error.

Extension telephone

A telephone on the fax number that is

plugged into a separate telephone wall

jack.

External telephone

A telephone that is plugged into the EXT

jack of your machine.

F/T Ring Time

The length of time that the Brother

machine pseudo/double-rings (when the

Receive Mode setting is Fax/Tel) to notify

you to pick up a voice call that it answered.

Fax Forwarding

Sends a fax received into the memory to

another pre-programmed fax number.

Fax Journal

Lists information about the last

200 incoming and outgoing faxes. TX

means Transmit. RX means Receive.

Fax Receive Code

Press this code (l51) when you answer a

fax call on an extension or external

telephone.

Fax Storage

You can store faxes in the memory.

Fax tones

The signals sent by sending and receiving

fax machines while communicating

information.

Fax/Tel

You can receive faxes and telephone

calls. Do not use this mode if you are

using a telephone answering device

(TAD).

Fine resolution

Resolution is 203  196 dpi. It is used for

small print and graphs.

Gray Scale

The shades of gray available for copying

and faxing photographs.

Group number

A combination of One Touch and

Speed Dial numbers that are stored on a

One Touch key or in a Speed Dial location

for Broadcasting.

Handset Volume

Volume setting for the handset.

Journal Period

The pre-programmed time period

between automatically printed Fax

Journal Reports. You can print the Fax

Journal on demand without interrupting

the cycle.

LCD (liquid crystal display)

The display screen on the machine that

shows interactive messages during

On-Screen Programming and shows the

date and time when the machine is idle.

Manual fax

A manual fax is when you press

Hook/Hold to hear the receiving fax

machine answer before you press Start to

begin transmission.

Menu mode

Programming mode for changing your

machine’s settings.

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto!

PageManager software application

converts an image of text to text you can

edit.

Glossary

61

B

One Touch

Keys on the machine’s control panel

where you can store numbers for easy

dialing. You can store a second number

on each key if you press Shift and the

One Touch key together.

Out of Paper Reception

Receives faxes into the machine’s

memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax

tones to accommodate noise and static on

overseas telephone lines.

Paging

This feature enables your machine to call

your pager when a fax is received into its

memory.

Pause

Allows you to place a 3.5 second delay in

the dialing sequence while you are dialing

using the dial pad or while you are storing

One Touch and Speed Dial numbers.

Press Redial/Pause as many times as

needed for longer pauses.

Polling

The process of a fax machine calling

another fax machine to retrieve waiting fax

messages.

Pulse (Canada only)

A form of rotary dialing on a telephone

line.

Real Time Transmission

When memory is full, you can send faxes

in real time.

Remaining Jobs

You can check which programmed fax

jobs are waiting in the memory and cancel

the jobs individually.

Remote Access Code

Your own four-digit code (– – –l) that

allows you to call and access your

machine from a remote location.

Remote Retrieval Access

The ability to access your machine

remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines

per inch.

Ring Delay

The number of rings before the machine

answers in Fax Only and Fax/Tel

modes.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic

image of a paper document into your

computer.

Speed Dial

A pre-programmed number for easy

dialing.

Station ID

The stored information that appears on

the top of faxed pages. It includes the

sender’s name and fax number.

TAD (telephone answering device)

You can connect an external device or

answering machine to the EXT. jack of

your machine.

Telephone Answer Code

(Fax/Tel mode only)

When the machine answers a voice call, it

pseudo/double-rings. You can pick up at

an extension telephone by pressing this

code (#51).

Tel Index List

A listing of names and numbers stored in

One Touch and Speed Dial memory, in

numerical order.

Temporary settings

You can choose certain options for each

fax transmission and copy without

changing the default settings.

62

Tone

A form of dialing on the telephone line

used for Touch Tone telephones.

Transmission

The process of sending faxes over the

telephone lines from your machine to the

receiving fax machine.

Transmission Verification Report

A report for each transmission, that shows

its date, time and number.

User Settings List

A printed report that shows the current

settings of the machine.

Volume Amplify

Volume setting for the handset for a user

who is hearing-impaired.

Index

63

C

C

A

Apple Macintosh

See Software User's Guide.

B

Broadcasting ............................................16

canceling ...............................................17

setting up Groups for ............................34

C

Canceling

broadcast in process .............................17

fax jobs in memory ................................18

fax storage ............................................23

jobs awaiting redial ...............................18

remote fax options ................................24

Cleaning

corona wire ...........................................48

drum unit ...............................................49

Connecting

two-line external TAD or telephone ......33

ControlCenter2 (for Macintosh)

See Software User's Guide.

ControlCenter4 (for Windows®)

See Software User's Guide.

Copy

brightness .............................................43

contrast .................................................42

enlarging or reducing ............................43

key ........................................................39

Manual Duplex (two-sided) ...................45

N in 1 (page layout) ..............................44

Options key ...........................................40

quality ...................................................42

sort ........................................................42

temporary settings ................................39

Cover page ..............................................19

custom comments .................................19

for all faxes ...........................................20

for next fax only ....................................19

printed form ...........................................20

D

Daylight Saving Time ................................ 4

Deep Sleep mode ...................................... 5

Delayed batch transmission .................... 18

Dialing

access codes and credit card numbers 34

dial prefix ................................................ 7

Groups (broadcasting) ......................... 16

restricting dialing .................................. 13

Drum unit

checking (remaining life) ...................... 56

cleaning ................................................ 49

Dual access ............................................. 16

Duplex Copy ............................................ 45

E

Enlarge/Reduce copies ........................... 43

F

Fax forwarding

changing remotely .......................... 26, 27

programming a number ........................ 22

Fax storage ............................................. 23

printing from memory ........................... 29

turning off ............................................. 24

turning on ............................................. 23

Fax, stand-alone

receiving

at end of conversation ....................... 28

Continue Mode .................................... 6

fax forwarding .................................... 27

fax receive stamp .............................. 28

into memory (fax storage) ................. 23

paging ............................................... 23

polling receive ................................... 29

reducing to fit on paper ..................... 28

retrieving from a remote site ....... 26, 27

sending ................................................. 14

at end of conversation ....................... 15

broadcasting ...................................... 16

canceling from memory ..................... 18

contrast ............................................. 14

delayed batch .................................... 18

delayed fax ........................................ 18

64

from memory (dual access) ...............16

manual ...............................................15

overseas ............................................18

polled transmit ....................................20

real time transmission ........................17

resolution ...........................................15

Fax/Tel mode

receiving faxes ......................................31

G

Groups for broadcasting ..........................34

H

Hook/Hold key ..........................................31

J

Jacks

convert to RJ11 jack

triplex adapter ............................. 32, 33

L

LCD (liquid crystal display)

contrast ...................................................6

M

Machine information

checking remaining life of parts ............56

page counts ..........................................56

Macintosh

See Software User's Guide.

Maintenance, routine ...............................46

checking the remaining life of parts ......56

Manual

transmission ..........................................15

Memory

storage ....................................................1

Memory Security ......................................10

N

N in 1 (page layout) ..................................44

Nuance™ PaperPort™ 12SE

See Software User's Guide and Help in the

PaperPort™ 12SE application to access

How-to-Guides.

P

Page layout (N in 1) ................................. 44

Paging ..................................................... 23

programming your cell number ............. 23

programming your pager number ......... 22

PC-Fax

See Software User's Guide.

Polling

polled transmit ...................................... 20

polling receive ...................................... 29

Power failure ............................................. 1

Presto! PageManager

See Software User's Guide. See also Help

in the Presto! PageManager application.

Print

fax from memory .................................. 29

reports .................................................. 38

Printing

See Software User's Guide.

Q

Quality

copying ........................................... 40, 42

Quick dial

access codes and credit card numbers 34

broadcasting ......................................... 16

using Groups ..................................... 16

Group dial

setting up Groups for broadcasting ... 34

R

Redial/Pause key .................................... 34

Reducing

copies ................................................... 43

incoming faxes ..................................... 28

Remote fax code

setting up or changing .......................... 25

using ..................................................... 25

Remote retrieval ...................................... 25

access code ......................................... 25

commands ............................................ 27

getting your faxes ................................. 26

Remote setup

See Software User's Guide.

Reports .............................................. 37, 38

Fax Journal ..................................... 37, 38

65

C

journal period .....................................37

how to print ...........................................38

Tel Index List ........................................38

Transmission Verification ......................37

User Settings ........................................38

Resolution

fax (standard, fine, superfine, photo) ....15

setting for next fax ................................15

Resolution key .........................................15

S

Safety Instructions ...................................... i

Scanning

See Software User's Guide.

Security

restricting dialing ...................................13

Setting Lock ..........................................11

TX Lock ...................................................9

Sleep mode ................................................4

Sort ..........................................................42

T

TAD (telephone answering device),

external

with two-line jack ...................................33

Telephone line

converting wall outlets ..........................32

roll over lines .........................................32

two-line telephone system ............. 32, 33

Temporary copy settings ..........................39

Toner Save ................................................4

Toner Setting (Continue Mode) ..................5

Two-line telephone system ............... 32, 33

TX Lock ......................................................9

V

Volume, setting

beeper .....................................................2

handset ...................................................2

ring ..........................................................2

speaker ...................................................2

W

Warranties are in the box

Windows®

See Software User's Guide.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, Canada H9B 3H6

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies

or their dealers will only support machines purchased in their own countries.