Canon Faxphone L80 Owners Manual User's Guide

User manual FAXPHONE_L80_Users_Guide_EN Canon FAXPHONE L80 Fax User Manuals and Instruction Guides

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2014-08-26

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Canon FAXPHONE L80
User’s Guide

Product Type and Model
FAXPHONE L80: Facsimile Transceiver, Model H12250

Copyright
This User’s Guide is copyrighted by Canon U.S.A., Inc. with all rights reserved. Under
the copyright laws, this User’s Guide may not be reproduced in any form, in whole or
part, without prior written consent of Canon U.S.A.
© 2003 Canon U.S.A., Inc.

Disclaimer
Canon U.S.A., Inc. has reviewed this User’s Guide thoroughly in order to make it an
easy to use guide for your Canon FAXPHONE L80 system. All statements, technical
information, and recommendations in this guide and in any guides or related
documents are believed reliable, but the accuracy and completeness thereof are not
guaranteed or warranted, and they are not intended to be, nor should they be
understood to be, representations or warranties concerning the products described.
Your FAXPHONE L80 has been sold to you subject to the limited warranties set forth in
the warranty cards. Further, Canon U.S.A. reserves the right to make changes in the
specifications of the products described in this guide at any time without notice and
without obligation to notify any person of such changes.

Trademarks
Canon and FAXPHONE are registered trademarks, and UHQ is a trademark of Canon
Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.

As an ENERGY STAR® Partner, Canon U.S.A. has determined that
the FAXPHONE L80 meets the ENERGY STAR® guidelines for
energy efficiency.

Super G3 is a phrase used to describe the new generation of fax
machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super
G3 High Speed Fax machines allow transmission time of
approximately three seconds* per page which results in reduced
telephone line charges.
* Approximately three seconds per page document transmission time based on ITU-T No. 1 Chart,
standard mode, at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently
supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

Preface

Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See page 2-2 for the machine’s
dimensions, and page A-2 for the machine’s weight.
B. Order Information
1. Only a single line, touch-tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business
representative. The line should be a regular voice grade line or the equivalent.
Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards, e.g. the 2500 (Touch
Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine
without “Call Waiting” can be used with your FAXPHONE L80. Key telephone systems are
not recommended because they send non-standard signals to individual telephones for
ringing and special codes, which may cause a fax error.

C. Power Requirements
This equipment should be connected to a standard 120-volt AC, three-wire grounded
outlet only. Do not connect this machine to an outlet or power line shared with other
appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers,
and machines of this sort generate electrical noise which often interferes with
communications equipment and the sending and receiving of documents.

Connection of the Equipment
This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the ACTA. On the rear panel of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
An FCC compliant telephone cord and modular jack are provided with this equipment.
This equipment is designed to be connected to the telephone network or premises
wiring using a compatible modular jack which is Part 68 compliant. See Installation
instructions for details.

Preface

iii

The Ringer Equivalence Number (REN) is used to determine the number of devices
that may be connected to a telephone line. Excessive RENs on a telephone line may
result in the devices not ringing in response to an incoming call. In most but not all
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company. The REN for this product is part of the product identifier that
has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without
a decimal point (e.g., 03 is a REN of 0.3).
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subjected to state tariffs.

In Case of Equipment Malfunction
Should any malfunction occur which cannot be corrected by the procedures described
in this guide, disconnect the equipment from the telephone line and unplug the power
cord. The telephone line should not be reconnected or the power cord plugged in until
the problem is completely resolved. Users should contact Canon Authorized Service
Facilities for servicing of equipment. Information regarding Authorized Service Facility
locations can be obtained by calling the Canon Customer Care Center.
(1-800-828-4040)

Rights of the Telephone Company
Should the equipment cause harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also retains the right to
make changes in facilities and services which may affect the operation of this
equipment. When such changes are necessary, the telephone company is required to
give adequate prior notice to the user.

FCC Notice
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept an interference received, including interference that may
cause undesired operation.

This equipment has been tested and found to comply with the limits for a class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or

Preface

television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.
• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15
of FCC Rules.
Do not make any changes or modifications to the equipment unless otherwise specified
in the User’s Guide. If such changes or modifications should be made, you could be
required to stop operation of the equipment.
Canon U.S.A. Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-516-328-5000
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone fax
machine unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual.
In order to program this information into your FAXPHONE L80, follow the instructions in
Chapter 3 of this User’s Guide.

Preface

Users in Canada
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See page 2-2 for the machine’s
dimensions, and page A-2 for the machine’s weight.
B. Order Information
1. Provide only a single-line to touch-tone or rotary telephone set terminated with a
standard 4-pin modular phone plug. (Touch-tone is recommended if available in
your area.)
2. Order an CA11A modular jack (USOC code), which should be installed by the
telephone company. If the CA11A jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business
representative. The line should be a regular voice grade line or equivalent. Use
one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards [e.g., the 2500 (touch
tone) or 500 (rotary/pulse dial) telephones]. A dedicated extension off a PBX machine
without “Camp On” signals is also permissible with your FAXPHONE L80. Key telephone
systems are not recommended because they send non-standard signals to individual
telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It
should be independent from copiers, heaters, air conditioners or any electric
equipment that is thermostatically controlled. The rated value is 120 volts and 15
amperes. The CA11A modular jack should be relatively close to the power outlet to
facilitate installation.

Notice
This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation, IC,
before the registration number signifies that registration was performed based on a
Declaration of Conformity indicating that Industry Canada technical specifications were
met. It does not imply that Industry Canada approved the equipment.
Cet appareil est conforme aux Spécifications techniques des équipements terminaux
de I’lndustrie du Canada.
Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le
numéro d’enregistrement signifie que I’enregistrement a été effectué sur la base de la
Déclaration de conformité indiquant que le produit est conforme aux spécifications
techniques du Canada. Ceci n’implique pas que le produit ait été approuvé par
I’industrie du Canada.

Preface

Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer should
be aware that compliance with the above conditions may not prevent degradation of
service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by
the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.

c
n

Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
This Class B digital apparatus meets all requirements of the Canadian InterferenceCausing Equipment Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le
matériel brouilleur du Canada.

The Ringer Equivalence Number (REN) for this terminal equipment is 1.0. The REN
assigned to each terminal equipment provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not exceed
five.
Le Nombre d’équivalence Ringer (REN) de cet appareil terminal est 1.0. Le REN
attribué à chaque équipement terminal fournit une indication sur le nombre maximum
de terminaux pouvant être connectés sur une interface téléphonique. La terminaison
sur une interface peut consister en n’importe quelle combinaison d’appareils, à la
condition seulement que la somme des Nombres d’équivalence Ringer de tous les
appareils ne soit pas supérieure à 5.
CANON CANADA INC.
1-800-263-1121
24 HOURS A DAY, SEVEN DAYS A WEEK

Preface

vii

Laser Safety
This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product
under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of
1968. This means that the machine does not produce hazardous radiation.
Since radiation emitted inside the machine is completely confined within protective
housings and external covers, the laser beam cannot escape from the machine during
any phase of user operation.

CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These
regulations apply to laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.

Use of controls, adjustments, or performance of procedures other than those
specified in this User’s Guide may result in hazardous radiation exposure.

The label is attached to the laser scanner machine inside the machine and is not in a
user access area.

viii

Preface

Contents
Chapter 1: Introduction
Welcome ................................................................................................................1-2
Main Features of the FAXPHONE .........................................................................1-3
Using Your Documentation ....................................................................................1-4
How to Use This Guide......................................................................................1-4
Type Conventions Used in This Guide ..............................................................1-5
Customer Support..................................................................................................1-6
Important Safety Instructions .................................................................................1-7
Chapter 2: Setting Up
Choosing a Location for the FAXPHONE..............................................................2-2
Dimensions ........................................................................................................2-2
Unpacking the FAXPHONE ...................................................................................2-3
Do You Have Everything?..................................................................................2-3
Removing Shipping Materials............................................................................2-5
Assembling the FAXPHONE..................................................................................2-6
Attaching the Handset to Your Machine ............................................................2-7
Making Connections ..............................................................................................2-8
Connecting the Telephone Line Cord and External Devices.............................2-8
Connecting the Power Cord ..............................................................................2-9
Connecting the FAXPHONE to Your PC .........................................................2-10
Main Components of the FAXPHONE .................................................................2-11
Operation Panel...............................................................................................2-12
Special Function Buttons.............................................................................2-12
LCD (Standby Mode)...................................................................................2-12
Installing the Cartridge.........................................................................................2-13
Loading Paper .....................................................................................................2-16
Testing the FAXPHONE.......................................................................................2-18
Chapter 3: Registering Information
Guidelines for Entering Numbers, Letters, and Symbols ......................................3-2
Correcting a Mistake..........................................................................................3-4
Registering Required Sender Information .............................................................3-5
What is Sender Information? .............................................................................3-5
Registering Your Sender Information.................................................................3-6
Setting the Telephone Line Type ...........................................................................3-8
Setting the Daylight Saving Time...........................................................................3-9
Chapter 4: Document Handling
Document Requirements .......................................................................................4-2
Scanned Area of a Document ...........................................................................4-2
Loading Documents...............................................................................................4-3
Adding Pages to the Document in the ADF.......................................................4-4
Preface

Chapter 5: Print Media Handling
Print Media Requirements .....................................................................................5-2
Printable Areas ..................................................................................................5-3
Selecting and Loading Print Media........................................................................5-4
Paper .................................................................................................................5-4
Envelopes ..........................................................................................................5-4
Transparencies ..................................................................................................5-6
Selecting Face-Up or Face-Down Delivery ...........................................................5-7
Changing the Paper Size Setting ..........................................................................5-9
Adjusting the Toner Saver Setting .......................................................................5-11
Chapter 6: Speed Dialing
What is Speed Dialing? .........................................................................................6-2
Speed Dialing Methods .....................................................................................6-2
Registering One-Touch Speed Dialing ..................................................................6-3
Registering Coded Speed Dialing .........................................................................6-8
Registering Group Dialing....................................................................................6-13
Using Speed Dialing ............................................................................................6-16
Sending a Document With Speed Dialing .......................................................6-16
Making a Telephone Call With Speed Dialing .................................................6-17
Dialing with the Directory.....................................................................................6-18
Printing Speed Dialing Lists.................................................................................6-19
Chapter 7: Sending Faxes
Preparing to Send a Fax........................................................................................7-2
Documents You Can Fax...................................................................................7-2
Setting the Scanning Resolution .......................................................................7-2
Setting the Scanning Contrast...........................................................................7-3
Dialing Methods .................................................................................................7-4
Sending Methods...................................................................................................7-5
Memory Sending................................................................................................7-5
Manual Sending Via the Handset ......................................................................7-6
Canceling Sending.................................................................................................7-8
Redialing When the Line is Busy...........................................................................7-9
Manual Redialing ...............................................................................................7-9
Canceling Manual Redialing..........................................................................7-9
Automatic Redialing...........................................................................................7-9
What is Automatic Redialing?........................................................................7-9
Canceling Automatic Redialing......................................................................7-9
Setting the Options for Automatic Redialing................................................7-10
Sending the Same Document to Several Fax Numbers
(Sequential Broadcasting) ................................................................................7-12
Delayed Sending .................................................................................................7-15
Scanning a Document into Memory for Delayed Sending ..............................7-15

Preface

Printing a Document Set for Delayed Sending................................................7-17
Deleting a Document Set for Delayed Sending...............................................7-18
Chapter 8: Receiving Faxes
Receiving Methods ................................................................................................8-2
Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode........8-3
Setting Fax/Tel Mode.....................................................................................8-3
Setting the Options for Fax/Tel Mode ............................................................8-4
Receiving Faxes Manually: MANUAL MODE....................................................8-6
Setting MANUAL MODE................................................................................8-6
Receiving a Fax Manually .............................................................................8-6
Receiving Faxes Automatically: FAX ONLY MODE ..........................................8-8
Setting FAX ONLY MODE .............................................................................8-8
Receiving With an Answering Machine: ANS.MACHINE MODE ......................8-9
Setting ANS.MACHINE MODE......................................................................8-9
Using the FAXPHONE With an Answering Machine .....................................8-9
Receiving With the Distinctive Ring Pattern Detection Feature: DRPD..........8-10
Setting DRPD ..............................................................................................8-10
Receiving While Performing Other Tasks ............................................................8-12
Receiving Faxes in Memory When a Problem Occurs........................................8-12
Canceling Receiving ............................................................................................8-12
Chapter 9: Special Features
Special Dialing .......................................................................................................9-2
Dialing Through a Switchboard .........................................................................9-2
Entering Pauses in a Fax/Telephone Number...................................................9-2
Switching Temporarily to Tone Dialing...............................................................9-3
Documents Stored in Memory ...............................................................................9-4
Printing a List of Documents Stored in Memory................................................9-4
Printing a Document Stored in Memory ............................................................9-5
Sending a Document Stored in Memory ...........................................................9-6
Deleting a Document Stored in Memory ...........................................................9-8
Polling ....................................................................................................................9-9
What is Polling?.................................................................................................9-9
Polling Receiving ...............................................................................................9-9
Polling Another Fax Machine.........................................................................9-9
Canceling Polling Receiving ........................................................................9-11
Polling Sending................................................................................................9-12
Setting Up the Polling Box...........................................................................9-12
Scanning a Document into the Polling Box .................................................9-15
Changing or Deleting the Polling Box Settings ...........................................9-15
Restricting Reception...........................................................................................9-17

Preface

Chapter 10: Copying
Documents You Can Copy ...................................................................................10-2
Making Copies .....................................................................................................10-2
Chapter 11: Reports and Lists
Summary of Reports and Lists ............................................................................11-2
ACTIVITY REPORT.............................................................................................11-3
TX (Transmission) REPORT ................................................................................11-4
MULTI TX/RX (Transaction) REPORT .............................................................11-5
RX (Reception) REPORT ....................................................................................11-5
Chapter 12: Maintenance
Periodic Cleaning.................................................................................................12-2
Cleaning the Machine’s Exterior ......................................................................12-2
Cleaning the Machine’s Interior .......................................................................12-2
Cleaning the Scanner Components.................................................................12-5
Replacing the FX-3 Cartridge..............................................................................12-7
Chapter 13: Troubleshooting
Clearing Jams......................................................................................................13-2
Jams in the ADF ..............................................................................................13-2
Paper Jams......................................................................................................13-3
Jams in the Paper Delivery Slots ................................................................13-3
Jams Inside the Machine.............................................................................13-3
LCD Messages ....................................................................................................13-8
Paper Feeding Problems ...................................................................................13-13
Printing Problems ..............................................................................................13-14
Faxing Problems ................................................................................................13-15
Sending Problems .........................................................................................13-15
Receiving Problems.......................................................................................13-16
Copying Problems..............................................................................................13-18
Telephone Problems ..........................................................................................13-19
General Problems ..............................................................................................13-19
If You Cannot Solve a Problem ..........................................................................13-20
If a Power Failure Occurs ..................................................................................13-21
Chapter 14: Summary of Settings
Understanding the Menu System ........................................................................14-2
Printing a List to Check the Current Settings ..................................................14-2
Accessing the Menus ......................................................................................14-3
USER SETTINGS Menu......................................................................................14-4
REPORT SETTINGS Menu .................................................................................14-5
TX (Transmission) SETTINGS Menu...................................................................14-6
RX (Reception) SETTINGS Menu .......................................................................14-7

xii

Preface

PRINTER SETTINGS Menu ................................................................................14-8
POLLING BOX Menu...........................................................................................14-9
SYSTEM SETTINGS Menu ...............................................................................14-10
Appendix: Specifications
General Specifications ..........................................................................................A-2
Printer ....................................................................................................................A-2
Facsimile ...............................................................................................................A-2
Copier ....................................................................................................................A-3
Telephone ..............................................................................................................A-3
Index .....................................................................................................................I-1

Preface

xiii

xiv

Preface

Introduction

This chapter introduces you to the main features of the machine. It also explains how to
get the most out of the documentation provided, and gives important safety instructions.
Welcome ....................................................................................................1-2
Main Features of the FAXPHONE............................................................1-3
Using Your Documentation ......................................................................1-4
How to Use This Guide ..........................................................................1-4
Type Conventions Used in This Guide ...................................................1-5
Customer Support ....................................................................................1-6
Important Safety Instructions .................................................................1-7

Chapter 1

Introduction

1-1

Introduction

Chapter 1

Welcome
Thank you for purchasing the Canon FAXPHONE L80 (hereafter referred to as the
FAXPHONE or machine).

Your machine is a complete multifunction system for your home or small office. It
combines the following essential office machines into a single, convenient desktop
machine.
• Printer
• Plain Paper Fax Machine
• Copier
• Telephone
With its multitasking ability, your machine enables you to perform a number of
operations simultaneously. For example, you can print or make copies at the same time
you are sending from memory or receiving a fax into memory.

1-2

Introduction

Chapter 1

Introduction

Main Features of the FAXPHONE
■ Printer Features
• 600 ¥ 600 dpi laser printing for high resolution text and graphics
• Print speed of approximately 6 letter-size pages* per minute
• Easy installation of the cartridge
• Convenient multi-purpose tray for loading a variety of paper and other print media
• Toner saving feature for less toner consumption and a longer cartridge life

■ Plain Paper Fax Features
• Automatic switching between fax and voice calls
• Fast transmission speed with super G3 technology encoding—up to approximately 3
seconds* per page
• 350-page* memory for storing faxes
• Canon’s Ultra High Quality (UHQ™) Image Processing System for enhanced definition
in faxed photos
• Error Correction Mode (ECM) to reduce transmission errors when sending to or
receiving from fax machines with ECM capability
• Automatic dialing and broadcasting—one-touch, coded speed, group, and directory
dialing
• Answering machine connection for automatically receiving both messages and faxes
• Automatic reduction of received faxes when paper in the machine does not match
transmitted page size
• Special faxing features, such as delayed sending, polling, and reception restriction
• DRPD (Distinctive Ring Pattern Detection) capability (subscription to a DRP service
necessary)

■ Copier Features
• Multiple copies—up to 99
• 400 ¥ 300 dpi high-resolution copying (single copies)
• Copy reduction—90%, 80%, or 70%

■ Telephone Features
• Connection for handset, as well as one other external device (extension telephone,
answering machine, or data modem)
• One-touch and coded speed dialing for quick and efficient dialing
• Directory dialing
* Based on ITU-T No. 1 Chart, standard mode.

Chapter 1

Introduction

1-3

Using Your Documentation
Your machine includes the following four manuals:
• Set-Up Instructions: This guide provides a quick reference on how to set up the
machine, connect it to your PC, and install the included software.
• Basic Guide: After following the instructions in the Set-Up Instructions, we
recommend you read this guide to familiarize yourself with the basic operation of all
functions of your machine.
• FAXPHONE L80 User’s Guide (this guide): Refer to this guide (included in the CDROM) for instructions on setting up your machine, setting your machine to send and
receive, and making copies. There is also information on selecting and loading print
media and documents, instructions on machine maintenance, and a troubleshooting
section to refer to if you have difficulties operating your machine.
• Printer Driver Software User’s Guide: Refer to this guide (included in the CD-ROM)
for instructions on printing from your PC. Here you will find detailed instructions on
installing the printer driver software and operating it, and other relevant information for
using your machine as a printer. Refer to the troubleshooting section if you have
trouble printing.

How to Use This Guide
To make the best use of this guide, be sure to do the following:
• Read this chapter to learn about your machine’s main features, and for guidelines on
using the machine safely.
• Carefully follow the instructions in Chapter 2, Setting Up, to get your machine
unpacked, assembled, and ready for use.
• Read Chapter 3, Registering Information, to learn how to enter information in the
machine, and how to register the required sender information.
• Refer to Chapter 4, Document Handling, for details on the document requirements for
your machine and how to load them.
• Refer to Chapter 5, Print Media Handling, for details on paper and other print media
you can load on your machine, guidelines for selecting them, and other information
relating to print media and printing.
• Read Chapter 6, Speed Dialing, to learn how to register numbers for speed dialing
and how to use speed dialing to send documents.
• Read Chapters 7 through 10 to master the machine’s operating procedures, such as
sending and receiving faxes, special dialing, and making copies.
• Refer to Chapter 11, Reports and Lists, to learn about the reports and lists that can
be automatically or manually printed from your machine.
• Look over Chapter 12, Maintenance, to become familiar with procedures for cleaning
the machine and replacing the cartridge.

1-4

Introduction

Chapter 1

• Refer to Chapter 14, Summary of Settings, to learn how to change default settings,
and how to customize your machine to your needs.
• Refer to Appendix, Specifications, for the machine’s technical specifications.
If you still have questions on how to use your machine, please contact the Canon
Customer Care Center. They will be happy to answer your questions.

You must register your fax number, your name or company name, and the date and time
on your machine before using it. This is required by the FCC rules governing the use of fax
equipment. For details, see p. 3-5.

Type Conventions Used in This Guide
Please read the list below of symbols, terms, and abbreviations used in this guide.

c
n

Cautions tell you how to avoid actions that could injure you or damage your
machine. In order to use your machine safely, always observe these cautions.
Notes provide advice on using your machine more effectively, describe operating
restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to
make the most of your machine and its functions.

(1 p. n-nn)

A number preceded by an arrow and enclosed in parenthesis
references a page number (p.) or page numbers (pp.) that
contain more information on the topic of the previous sentence.

(1 Software
User’s Guide)

Refer to the Printer Driver Software User’s Guide in the CD-ROM
for details on the topic of the previous sentence.

default

A setting that remains in effect unless you change it.

document or fax

The original sheet(s) of paper you send or receive and copy with
your machine.

A list of settings from which you select an item to set up or
change. A menu has a title which appears in the LCD.

LCD

Liquid Crystal Display. The display on the operation panel that
displays messages and settings.

In addition, this guide uses distinctive typefaces to identify buttons and information in
the LCD:
• The buttons which you should press appear in this typeface: Stop/Reset.
• Information from the LCD appears in this typeface: USER SETTINGS.

Chapter 1

Introduction

1-5

Introduction

• If your machine is not operating properly, use Chapter 13, Troubleshooting, to try to fix
the problem.

Customer Support
Your machine is designed with the latest technology to provide trouble-free operation.
The warranty information describes Canon’s limited warranty for this product. Be sure to
read this warranty information.
If you have a problem with the machine’s operation, try to solve it by referring to the
information in Chapter 13. If you cannot solve the problem or if you think your machine
needs servicing, contact the Canon Customer Care Center.

1-6

You must have your sales receipt for warranty service.

Introduction

Chapter 1

Read these safety instructions thoroughly before using your machine.

Except as specifically described in this guide, do not attempt to service the machine
yourself. Never attempt to disassemble the machine: opening and removing its
interior covers will expose you to dangerous voltages and other risks. For all
service, contact the Canon Customer Care Center.

■ Handling and Maintenance
• Follow all warnings and instructions marked on the machine.
• Do not subject the machine to strong physical shocks or vibrations.
• Always unplug the machine before moving or cleaning it.
• To avoid paper jams, never unplug the power cord, open the front cover, or add or
remove paper in the multi-purpose tray while printing.
• When transporting the machine, be sure to remove the cartridge from the machine.
Place the cartridge in its original protective bag or wrap it in a thick cloth to prevent
exposure to light.
• Always lift the machine as shown below. Never lift it by any of its attachments.

• Do not insert any objects into the slots or openings on the machine since they may
touch dangerous voltage points or short out parts. This could result in fire or electric
shock.
• Do not allow small objects (such as pins, paper clips, or staples) to fall into the
machine. If something does fall into it, unplug the machine immediately and contact
the Canon Customer Care Center.
• To avoid spillage in or around the machine, do not eat or drink near it. If you spill
liquid or if any substance falls into it, unplug the machine immediately and contact the
Canon Customer Care Center.
• Keep the machine clean. Dust accumulation can prevent the machine from operating
properly.

Chapter 1

Introduction

1-7

Introduction

Important Safety Instructions

• Unplug the machine from the wall outlet and contact the Canon Customer Care
Center in any of the following cases:
– If the power cord or plug is damaged or frayed.
– If liquid has spilled into the machine.
– If the machine has been exposed to rain or water.
– If the machine does not operate normally when you have followed the instructions in
this guide. Adjust only those controls that are covered by the instructions in this
guide. Improper adjustment of other controls may result in damage and may require
extensive work by a qualified technician to restore the product to normal operation.
– If the machine has been dropped or the cabinet has been damaged.
– If the machine exhibits a distinct change in performance, indicating a need for
servicing.

■ Location
• Place the machine on a flat, stable, vibration-free surface.
• Place the machine in a cool, dry, clean, well-ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not affected by extreme temperature changes, and always
stays between 50°F and 90.5°F (10°C and 32.5°C).
– Make sure the area’s relative humidity is always between 20% and 80%.
• Keep the machine away from direct sunlight, as this can damage it. If you have to
place it near a window, install heavy curtains or blinds.
• Do not use the machine near water. Make sure that no wet or damp objects come into
contact with the machine.
• Do not use or store the machine outdoors.
• Do not install the machine near devices that contain magnets or generate magnetic
fields, such as speakers.
• If possible, place the machine near an existing telephone line outlet for easy
connection of the telephone line cord, and to avoid the expense of installing a new
outlet.
• Place the machine near a standard 120 V AC (60 Hz) power outlet.
• Place the machine near the PC you will be connecting it to. Make sure you can reach
it easily since you will be using it as a printer, fax machine, and copier.
• To ensure reliable operation of the machine and to protect it from overheating (which
can cause it to operate abnormally and create a fire risk), do not block the exhaust
vent. Never block or cover any openings on the machine by placing it on a bed, sofa,
rug, or other similar surface. Do not place the machine in a closet or built-in
installation, or near a radiator or other heat register unless proper ventilation is
provided. Leave approximately 4 inches (10 cm) space around all sides of the
machine. For the dimensions of the machine, see p. 2-2.

1-8

Introduction

Chapter 1

• Do not allow anything to rest on the power cord, and do not place the machine where
the cord will be walked on. Make sure the cord is not knotted or kinked.

■ Power Supply
• During electrical storms, disconnect the power cord from the power outlet. (Please
note that any documents stored in the machine’s memory will be deleted when you
unplug the machine.)
• Whenever you unplug the machine, wait at least five seconds before plugging it in
again.
• Do not plug the machine into an uninterruptible power supply (UPS).
• If dust accumulates around the plug of the power cord when it is connected to a
power outlet, unplug the machine and wipe the plug with a clean, dry cloth.

Chapter 1

This product emits low level magnetic flux.
If you use a cardiac pacemaker and feel abnormalities, please move away from this
product and consult your doctor.

Introduction

1-9

Introduction

• Do not stack boxes or furniture around the power outlet. Keep the area free so you
can reach the outlet quickly. If you notice anything unusual (smoke, strange odors,
noises) around the machine, unplug the machine immediately. Contact the Canon
Customer Care Center.

1-10

Introduction

Chapter 1

Setting Up

This chapter explains all the necessary steps to get your machine ready for use. You
will find instructions for unpacking, assembling, and connecting your machine, and
learn how to install the cartridge and load paper.
Choosing a Location for the FAXPHONE...............................................2-2
Dimensions.............................................................................................2-2
Unpacking the FAXPHONE ......................................................................2-3
Do You Have Everything? .......................................................................2-3
Removing Shipping Materials.................................................................2-5
Assembling the FAXPHONE ....................................................................2-6
Attaching the Handset to Your Machine .................................................2-7
Making Connections ................................................................................2-8
Connecting the Telephone Line Cord and External Devices..................2-8
Connecting the Power Cord ...................................................................2-9
Connecting the FAXPHONE to Your PC...............................................2-10
Main Components of the FAXPHONE...................................................2-11
Operation Panel....................................................................................2-12
Special Function Buttons..................................................................2-12
LCD (Standby Mode)........................................................................2-12
Installing the Cartridge ..........................................................................2-13
Loading Paper.........................................................................................2-16
Testing the FAXPHONE..........................................................................2-18

Chapter 2

Setting Up

2-1

Setting Up

Chapter 2

Choosing a Location for the FAXPHONE
Before unpacking your machine, be sure to choose a suitable location for it (1 p. 1-8).

Dimensions
Make sure the location you choose provides enough space around the machine for
adequate ventilation, and to allow paper to flow freely into and out of the machine.
Leave approximately 4 inches (10 cm) space around all sides of the machine. The
illustrations below show the dimensions of the machine.
TOP VIEW

17.5" (445 mm)

14.6" (372 mm)

22.8" (578 mm)
15.8" (401 mm)

15.9" (404 mm)

SIDE VIEW

22.8" (578 mm)

BOTTOM VIEW

22.8" (578 mm)

14.6" (372 mm)

n
2-2

17.5" (445 mm)

15.8" (401 mm)

If you need help installing the machine or have any questions about it, please
contact the Canon Customer Care Center.

Setting Up

Chapter 2

Unpacking the FAXPHONE
Follow the directions below to unpack the
machine properly and to make sure you
have all its components.
When lifting the machine out of the box
or when moving it, lift it from the
recessed areas on the sides of the
machine. Make sure you hold the
machine firmly and level.

Setting Up

Do You Have Everything?
Carefully remove all items from the box. You should have someone help you hold the
box while you lift out the machine and its protective packaging. Save the carton and
packaging in case you need to transport the machine in the future.
Make sure you have all the following items:

MACHINE

FX-3 S CARTRIDGE

SUPPORT TRAYS

MULTI-PURPOSE
TRAY

MULTI-PURPOSE
TRAY COVER

DOCUMENT
SUPPORT

POWER CORD

REGISTRATION CARD (for USA only)

TELEPHONE LINE CORD

WARRANTY

DOCUMENTATIONS and LABELS

FX-3 CARTRIDGE WARRANTY

SOFTWARE USER’S CD-ROM

Chapter 2

Setting Up

2-3

HANDSET

HANDSET CRADLE

PLUGS WITH PINS (2)

If any items are damaged or missing, notify the Canon Customer Care Center
immediately.

2-4

• Important! Save your sales receipt for proof of purchase in case your machine requires
warranty service.
• If you are connecting your machine to a PC, you will need to purchase a USB cable
(1 p. 2-10).

Setting Up

Chapter 2

Removing Shipping Materials

Setting Up

Follow this procedure to remove the shipping materials. Keep them in case you need to
transport the machine in the future.

Remove all shipping
tapes from the
machine.

Chapter 2

Use both hands to
gently open the
operation panel (it
only opens partially).
Then remove the
protective sheet from
the ADF.
Close the operation
panel by pressing it
down at the center
until it locks into
place.

The actual shipping materials may differ in shape, quantity, and position from the ones
shown above.

Setting Up

2-5

Assembling the FAXPHONE
Follow this procedure to assemble your machine:

2-6

Attach the paper
loading warning
label to the left of the
multi-purpose tray.

Insert the ends of the
document support
into the slots on the
machine.

Setting Up

Insert the tabs of one
of the support trays
into the corresponding
slots above the facedown delivery slot.

Insert the tabs of the
multi-purpose tray
into the slots on the
machine.

Slide the multipurpose tray cover
over the multipurpose tray.

Insert the tabs of the
other support tray into
the corresponding
slots above the ADF.

Chapter 2

Attaching the Handset to Your Machine

Insert the plugs (with
the handset cradle)
into the holes on the
left side of the
machine.
• If you have difficulty
inserting the plugs,
turn the machine so
that the left side is
facing you. You can
now insert the plugs
without the machine
moving.

Chapter 2

Carefully push the pins
into the plugs.
• Make sure the pins
are pushed in as far as
they will go.
• Make sure you
support the machine
when inserting the
pins.

Insert the plugs with
pins into the holes on
the handset cradle.
• Do not push the pins
all the way into the
plugs at this stage.

Place the handset on
its cradle and connect
the handset cord to
the h jack (1 p. 2-8).

Setting Up

Follow this procedure to attach the handset to your machine:

2-7

Making Connections
Connecting the Telephone Line Cord and
External Devices
Your machine has three jacks on the left side for connection of the following:
• Telephone line cord
• Handset
• Extension telephone, answering machine, or data modem (optional)
Be sure to connect any external device before using your machine. Follow this
procedure to connect the telephone line cord and external device(s):

Handset
Connect the cord to the
h jack.

Telephone line cord
Connect the supplied
cord to the L jack. Then
connect the other end
to the telephone line
jack on your wall.

2-8

Extension telephone,
answering machine, or
data modem (optional)
Connect the cord to the
t jack.

• You must complete all the steps above to receive faxes properly.
• Canon cannot guarantee that all answering machines will be compatible with your
machine, due to varying specifications.
• If you have connected an external device to your machine, be sure to set the correct
receive mode (1 Chapter 8).
• To connect an extension telephone as well as an answering machine, connect the extension
telephone to the answering machine, and then the answering machine to your machine.
• If you use your data modem extensively, you may prefer to have a dedicated telephone
line for it.

Setting Up

Chapter 2

Connecting the Power Cord
Before connecting the power cord, see Power Supply, p. 1-9.

Setting Up

Follow this procedure to connect the power cord:

Connect the supplied
power cord to the power
cord connector. Then
connect the other end into
a properly grounded 120 V
AC three-prong outlet.

• The machine is equipped with a three-prong, grounding-type plug provided with a third
(grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature.
If you are unable to insert the plug into your outlet, contact an electrician to replace the
outlet. Do not defeat the safety purpose of the grounding-type plug by breaking off the
third prong or using a 3-to-2 adapter.
• Do not plug the machine into the same circuit as an appliance such as an air conditioner,
electric typewriter, television, or copier. Such devices generate electrical noise that can
interfere with your machine’s ability to send and receive faxes.

The machine has no power switch, so its power is on as long as it is plugged in. When
you connect the machine, the LCD displays these messages:
PLEASE WAIT

FaxTel

Machine is in standby mode (date and receive mode
displayed) and ready for use.

PUT IN CARTRIDGE

If the cartridge has not been installed, this message
alternates with the standby mode display.

12/19

Chapter 2

Machine is warming up.

Setting Up

2-9

Connecting the FAXPHONE to Your PC
To connect your machine to a PC, you will need to purchase a USB cable suitable for
the interface connector on your PC:
• A USB cable no longer than 16.4 feet (5 meters)
Follow this procedure to connect the appropriate cable:

Remove the USB label.
To ensure proper operation of
the printer driver, connect the
USB cable to the machine and
PC during software installation
(1 Software User's Guide).

2-10

Make sure your PC is running Microsoft Windows® 98/Me or Windows® 2000/XP,
preinstalled by a computer manufacturer on purchase. (The USB port operation also needs
to be assured by the manufacturer.)

Setting Up

Chapter 2

Main Components of the FAXPHONE
MULTI-PURPOSE TRAY COVER
MULTI-PURPOSE TRAY
SUPPORT TRAYS

PAPER GUIDES

Setting Up

FACE-DOWN DELIVERY
SLOT
DOCUMENT GUIDES
ADF (AUTOMATIC
DOCUMENT FEEDER)
OPERATION PANEL

LATCH
FRONT COVER

PAPER DELIVERY
SELECTOR
FACE-UP DELIVERY SLOT

DOCUMENT SUPPORT

SPEAKER VOLUME
SWITCH
Use a pen or other
pointed object to
select the speaker
volume of the handset
(HI, LO, or OFF).

RINGER VOLUME
SWITCH
Use a pen or other
pointed object to
select the ring
volume of the
handset (HI, LO,
or OFF).

FX-3 CARTRIDGE
COMPARTMENT
TRANSFER CHARGING
ROLLER
(DO NOT TOUCH)
PAPER RELEASE
LEVER

FIXING ASSEMBLY

FRONT COVER

Chapter 2

Setting Up

2-11

Operation Panel
• Directory Button

• Coded Dial Button

• Clear Button

• Image Quality Button

• Redial Button

•

• LCD

• Pause Button

• Set Button

Directory

Image Quality

Coded Dial

Clear

Data
Delayed
Registration Transmission

Receive
Mode

Start/Copy

Hook
Polling

Report

Space

Redial

Pause

Set

Memory
Reference

Buttons

Stop/Reset

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

Function

Tone

• One-Touch Speed
Dialing Buttons

• Hook Button

#
SYMB

• Numeric Buttons

• Start/Copy Button
• Stop/Reset Button

Special Function Buttons
• Data Registration
Button
• Delayed Transmission
Button

• Polling Button
Data
Delayed
Registration Transmission

Memory
Reference

Receive
Mode

• Report Button
• Space Button

• Memory Reference
Button

10
Polling

11
Report

12
Space

• Function Button

Function

• Receive Mode Button

LCD (Standby Mode)

• Date

2-12

• Receive Mode

Setting Up

Chapter 2

Installing the Cartridge
This section describes how to install the cartridge in the machine for the very first time.
If you are replacing a used cartridge, see p. 12-7.

• Use only FX-3 cartridges in your machine. The FX-3 S Cartridge is a starter cartridge
that comes with your machine, and yields approximately 1,500 pages of printouts.
• Keep the cartridge away from computer screens, disk drives, and floppy disks. The
magnet inside the cartridge may harm these items.
• Do not store the cartridge in direct sunlight.
• Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature. Store the cartridge between 32°F and 95°F (0°C and 35°C).
• Do not expose the cartridge to direct sunlight or bright light for longer than five
minutes.
• Store the cartridge in its protective bag. Do not open the bag until you are ready to
install the cartridge in the machine.
• Save the cartridge’s protective bag in case you need to repack and transport the
cartridge at a later date.
• Do not store the cartridge in a salty atmosphere or where there are corrosive gases
such as from aerosol sprays.
• Do not remove the cartridge from the machine unnecessarily.
• Do not open the drum protective shutter on the cartridge.
Print quality may deteriorate if the drum surface is exposed to
light or is damaged.
• Hold the cartridge by its handle so that your hand is
not touching the drum protective shutter.

• Do not stand the cartridge on end, and do not turn it
upside down. If toner becomes caked in the cartridge,
it may prove impossible to free it even by shaking the
cartridge.

c
Chapter 2

Do not place the cartridge in fire. Toner powder is flammable.

Setting Up

2-13

Setting Up

Before installing the cartridge, be sure to read the following:

Follow this procedure to install the cartridge in the machine:

1 Make sure the machine is plugged in.
2 Lift the latch and open the front cover.

Do not try to open the front cover
without lifting the latch since this
may damage your machine.

3 Remove the FX-3 S Cartridge from its
protective bag.
• Save the protective bag in case you
need to repack the cartridge at a later
date.

4 Gently rock the cartridge from
side to side a few times to distribute
the toner evenly inside it.
• Poor print quality may result if the toner
is unequally distributed.

2-14

Setting Up

Chapter 2

5 Place and support the cartridge
on a flat, clean surface, then gently
pull on the plastic tab to remove the
plastic seal.

SIDE VIEW
PULL WITHIN
THIS RANGE

TOP VIEW
PULL WITHIN
THIS RANGE

6 Hold the cartridge by its handle
and insert it into the machine as far as
it will go, making sure that its tabs are
aligned with the rails inside the
machine.
• Always hold the cartridge by its handle.

7 Use both hands to close the front cover.

Chapter 2

Setting Up

2-15

Setting Up

• Use a firm, even pull to avoid breaking
the seal.

Loading Paper
This section explains how to load plain paper in the multi-purpose tray.
For complete details on paper and other print media for use with your machine, see
Chapter 5.
Before loading paper, be sure to read the following:

The laser printing process uses high temperatures to fuse toner to the paper. Use
paper that will not melt, vaporize, discolor, or emit dangerous fumes at temperatures
near 338°F (170°C). For example, do not use vellum paper in a laser printer. Make
sure any letterhead or colored paper you use can withstand high temperatures.

• Your machine supports regular copier paper, cotton bond paper, and typical letterhead
paper. It does not require special media. Use cut-sheet paper only, not paper that
comes on a roll.
• Be sure to load paper of the correct size, weight, and quantity recommended for your
machine (1 Chapter 5).
• The multi-purpose tray is factory-set for loading letter-size paper, but you can change
this setting to other paper sizes (1 p. 5-9).
• You can choose whether paper is delivered through the face-up or face-down delivery
slot (1 p. 5-7). Choose according to the print media and task you are performing.
• The face-down delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.
• Do not load paper while the machine is printing.
• Do not leave paper stacked in the multi-purpose tray for long periods of time since it
may bend or curl and cause problems.
• Certain environmental conditions, such as extreme temperatures or humidity, can
cause some paper to misfeed in the multi-purpose tray. If you have trouble, feed one
sheet at a time.
• Take care not to drop any foreign objects into the multi-purpose tray.
• Avoid mixing new stock with paper
already loaded in the multi-purpose tray.
Adding new stock without removing the
paper already loaded will cause paper
jams. If you must add new stock, remove
the loaded paper and reload it together
with the new stock.

2-16

Setting Up

Chapter 2

Follow this procedure to load a stack (max. 0.4 in./10 mm stack height) of letter-size
plain paper in the multi-purpose tray:

1 Remove the multi-purpose tray cover

Setting Up

from the machine.

2 Prepare a stack of paper by tapping
it on a flat surface to even its edges.

3 Open the paper guides to the
approximate width of the stack.

4 Insert the stack into the multi-purpose

tray q (print side facing you and top
edge first), then adjust the paper
guides to the width of the paper w.
• Make sure there are no gaps between
the paper guides and the paper stack.

2
2

Chapter 2

Setting Up

2-17

5 Replace the multi-purpose tray cover.
• Be sure to replace this cover to prevent
dust accumulating inside the machine.

6 Adjust the paper delivery selector if
necessary (1 p. 5-7).

For details on how to change the paper size setting, see p. 5-9.

Testing the FAXPHONE
Once you have assembled your machine, installed the cartridge, and loaded paper, you
can make sure your machine is printing properly by making several copies of a
document (1 p. 10-2).
If you have problems printing, see Chapter 13.

2-18

Setting Up

Chapter 2

Chapter 3
Registering Information

Registering
Information

This chapter explains how to enter information in your machine. You will also find
instructions for registering the sender information that you are required to enter.
Guidelines for Entering Numbers, Letters, and Symbols.....................3-2
Correcting a Mistake...............................................................................3-4
Registering Required Sender Information .............................................3-5
What is Sender Information?..................................................................3-5
Registering Your Sender Information......................................................3-6
Setting the Telephone Line Type .............................................................3-8
Setting the Daylight Saving Time............................................................3-9

Chapter 3

Registering Information

3-1

Guidelines for Entering Numbers, Letters,
and Symbols
When you come to a step that requires you to enter a name or number, refer to the
table below to determine which numeric button to press for the character you need:

Button

Letters (:A)

Numbers (:1)
1

1
ABC

ABCabc

DEFdef

GHIghi

JKLjkl

MNOmno

PQRSpqrs

TUVtuv

WXYZwxyz

DEF

GHI

JKL

MNO

6
PQRS

TUV

WXYZ

9
OPER

0
SYMB

Letter input (:A)

Number input (:1)

Tone

If you pause for more than 60 seconds between entering data, the machine will
automatically return to standby mode.

■ Changing Between Number Mode and Letter Mode
Press T to select number mode (:1) or
letter mode (:A).

:1
(Number mode)

:A
(Letter mode)

3-2

Registering Information

Chapter 3

■ Entering Letters

1 Press T to switch to letter mode (:A).
2 Press the numeric button that contains
the letter you want.

10_

#–

• Press repeatedly until the letter you want
appears. Each button cycles through the
letters that it contains.
• If you are unsure which button to press for
the letter you want, see p. 3-2.

3 Continue entering other letters using
the numeric buttons.

Registering
Information

• If the next letter you want to enter is under
a different numeric button, simply press that
button until the letter you want appears.
-orIf the next letter you want to enter is under
the same numeric button you pressed in
step 2, press ® to move the cursor to the
right. Then press that same numeric button
repeatedly until the letter you want appears.
• To enter a space, press Function then
Space.

■ Entering Numbers

1 Press T to switch to number mode (:1).
2 Press the numeric button that contains
the number you want.
• To enter a space, press Function then
Space.

3 Continue entering other numbers using
the numeric buttons.

■ Entering Symbols

1 Press # repeatedly until the symbol
you want appears.

2 If you want to enter another symbol,
press ® to move the cursor to the
right, then press # repeatedly until the
symbol you want appears.

Chapter 3

Registering Information

3-3

Correcting a Mistake
You can delete an entire entry by pressing Clear. Or, follow this procedure to correct
individual characters:

1 Use ¬ or ® to move the cursor under
the incorrect character.

2 Press the numeric button that contains
the correct letter, to enter it over the
incorrect character.

CANEN

CANON

• If you are unsure which button to press
for the letter you want, see p. 3-2.

3 When you have finished making
corrections, press Set to register your
new entry.

3-4

Registering Information

Chapter 3

Registering Required Sender Information
In the United States, FCC rules governing the use of facsimile equipment state that the
following sender information must be printed on every facsimile transmission:
• Your fax number
• Your personal name or company name
• The time and date of transmission

What is Sender Information?
When you receive a fax, the name of the person or company who sent you the fax,
their fax/telephone number, and the date and time of transmission will be printed in
small type at the top of each page. This information is called the Sender information or
the Transmit Terminal Identification (TTI). You must register your details in your machine
so that whenever you send a fax, the other party knows who sent it, and when it was
sent. Below is an example of how your sender information would print on a fax sent
from your machine:
12/26/2003 10:12

FAX 123 4567

YOUR NAME

RECEIVER

001

THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456

You can select
if the sender
information is
printed inside
or outside the
image area
(1 TTI
POSITION,
p. 14-4).

Our Ref. 350/PJC/EAC

Date and time
of transmission.

Your fax or
telephone
number.

You can select if
FAX or TEL is
displayed before
the number
(1 TELEPHONE #
MARK, p. 14-4).

Receiver’s name
appears here if
you used memory
sending and
dialed their fax
number using
speed dialing.

The page
number of
the fax.

Your name or
company name.

To enter the sender information in your machine, follow the procedures on the following
pages.

Chapter 3

Registering Information

3-5

Registering
Information

Your machine has been designed to print this information at the top of every fax you
send. You must therefore register your machine’s telephone/fax number, your personal
name or company name, and the current date and time before using your machine.
This section gives details on registering your sender information.

Registering Your Sender Information
Follow this procedure to set the current date and time, register your fax/telephone
number, and register your name or company name:

1 Press Function.
2 Press Data Registration.
3 Press Set three times.
• The date and time currently set for your
machine are displayed.

DATA REGSTRATION

USER SETTINGS
DATE & TIME
12/19/2003 13:30

4 Use the numeric buttons to enter the
correct month, day, year, and time in
this order.

12/26/2003 15:00

• Enter only the last two digits of the year.
• Use the 24-hour format for the time
(e.g. 1:00 p.m. as 13:00), and precede
single digits with a zero.
• If you make a mistake, press Clear and
re-enter the date and time. You can also
use ¬ or ® to move the cursor under
the incorrect number and enter the
correct number.

5 Press Set twice.

UNIT TELEPHONE #
TEL=

6 Use the numeric buttons to enter your
fax/telephone number (max. 20 digits,
including spaces).

TEL=

123 xxxx

• To enter a space, press Function then
Space. Spaces are optional but make
the number easier to read.
• If you make a mistake, press Clear and
re-enter the number. You can also use
¬ to delete the rightmost digit and enter
the correct number.

7 Press Set twice.

UNIT NAME
_

3-6

Registering Information

Chapter 3

8 Use the numeric buttons to enter your
name or company name (max. 24
characters, including spaces).

CAN0N

• If you are unsure how to enter
characters, see p. 3-2.
• If you make a mistake, press Clear and
re-enter the name. You can also use ¬
or ® to move the cursor under the
incorrect letter and enter the correct
letter.

10 Press Stop/Reset to return to standby
mode.

Chapter 3

TX TERMINAL ID

12/26

FaxTel

Registering
Information

9 Press Set.

To check the sender information registered in your machine, you can print the USER’S
DATA LIST (1 p. 14-2).

Registering Information

3-7

Setting the Telephone Line Type
Before using your machine, make sure it is set for the telephone line type of your
telephone system. If you are unsure of your telephone line type, check with your local
telephone company.
Your machine is factory-set to operate for tone dialing (TOUCH TONE setting). If you
need to change this setting for pulse dialing (ROTARY PULSE setting), follow this
procedure:

1 Press Function.
2 Press Data Registration.
3 Press Set twice.

DATA REGSTRATION

USER SETTINGS
DATE & TIME

4 Use ∂ or ¨ to select TEL LINE TYPE.

TEL LINE TYPE

5 Press Set.
6 Use ∂ or ¨ to select ROTARY PULSE.
7 Press Set.
8 Press Stop/Reset to return to standby
mode.

3-8

Registering Information

TOUCH TONE

ROTARY PULSE

REPORT SETTINGS

12/26

FaxTel

Chapter 3

Setting the Daylight Saving Time
This machine supports the daylight saving time system that shifts the clock time ahead
or back according to the change in seasons. You can select whether the time
information in your machine changes to match the daylight saving time system and set
the day and time when the daylight saving time starts and ends.
The current settings can be checked by printing the User’s Data List, see p. 14-2.

1 Press Function.

3 Press Set.
4 Use ∂ or ¨ to select SYSTEM
SETTINGS.

5 Press Set.
6 Use ∂ or ¨ to select DAYLGHT SAV TIME.

DATA REGSTRATION

USER SETTINGS
Registering
Information

2 Press Data Registration.

SYSTEM SETTINGS

RX RESTRICTION

DAYLGHT SAV TIME

7 Press Set.

OFF

8 Use ∂ or ¨ to select the setting you want.

OFF

• You can select from the following:
– ON

Enables the daylight saving time.
– OFF

Disables the daylight saving time.

■ If you selected OFF in step 8:

9 Press Set.
10 Press Stop/Reset to return to standby
mode.

Chapter 3

TEL REGISTRATION

12/26

FaxTel

Registering Information

3-9

■ If you selected ON in step 8:

9 Press Set to register your selection.
10 Press Set to select START DATE/TIME.

START DATE/TIME
MONTH

11 Press Set and press ∂ or ¨ to select the month

APRIL

when the daylight saving time starts, and press
Set to register your selection.

APRIL

WEEK

If you want to change your selection after pressing Set, press ¨ to return to your previous
selection, make the necessary changes and press Set.

12 Press Set and press ∂ or ¨ to select the week

FIRST WEEK

when the daylight saving time starts, and press Set
register your selection.
• You can select from the following:
– FIRST WEEK
– SECOND WEEK
– THIRD WEEK
– FOURTH WEEK
– LAST WEEK (fifth week)

13 Press Set and press ∂ or ¨ to select the day
of the week when the daylight saving time starts,
and press Set to register your selection.

FIRST WEEK

DAY
SUNDAY

SUNDAY

14 Press Set and use the numeric buttons to
enter the time when the daylight saving time
compensation is made, and press Set to
register your selection.
• Use the 24-hour format for the time (e.g. 2:00 p.m. as
14:00) and precede single digits with a zero.

n
3-10

TIME
02:00

02:00

If you make a mistake while entering the time, press Clear to clear your entry and enter the
correct time. You can also use ¬ or ® to move the cursor under the incorrect number and enter
the correct number.

Registering Information

Chapter 3

15 Press Set to select END DATE/TIME.

END DATE/TIME
MONTH

16 Press Set and use ∂ or ¨ to select the

OCTOBER

month, week, day of the week, and
time when the daylight saving time
ends, as in steps 11 to 14 for the START
DATE/TIME settings. (e.g. OCTOBER
LAST WEEK, SUNDAY and 02:00)

17 Press Stop/Reset to return to standby

12/26

FaxTel

Registering
Information

mode.

Chapter 3

Registering Information

3-11

3-12

Registering Information

Chapter 3

Chapter 4
Document Handling

This chapter describes the documents you can load in your machine for sending and
copying.

Document
Handling

Document Requirements .........................................................................4-2
Scanned Area of a Document ................................................................4-2
Loading Documents .................................................................................4-3
Adding Pages to the Document in the ADF ...........................................4-4

Chapter 4

Document Handling

4-1

Document Requirements
The documents you load in the ADF for sending and copying must meet the following
requirements:
One-page document

Multipage document of the
same thickness and weight

Size
(W ¥ L)

Min. 5.8 ¥ 4.1 in. (Min. 148 ¥ 105 mm)

Max. 8.5 ¥ Approx. 39.4 in.
(Max. 216 mm ¥ Approx. 1 m)

Max. 8.5 ¥ 14 in.
(Max. 216 ¥ 356 mm)

Quantity

1 sheet

Max. 30 letter- or A4-size sheets*
Max. 10 legal-size sheets*

Thickness

0.002 to 0.009 in. (0.06 to 0.23 mm)

0.002 to 0.005 in. (0.06 to 0.13 mm)

Weight

9.3 to 64 lb. (35 to 240 g/m )

10.7 to 24 lb. (40 to 90 g/m2)

■ Problem Documents
• To prevent document jams in the ADF, do not use any of the following:
– Wrinkled or creased paper
– Carbon paper or carbon-backed paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Onion skin or thin paper
• Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF.
• Make sure any glue, ink, or correction fluid on the document is completely dry before
loading it in the ADF.
• If you have a document that will not feed properly in the ADF, make a photocopy of
the document and load the copy instead.
• If you will be sending a document that you have printed from your machine, be sure to
use face-down delivery when printing that document (1 p. 5-7).

Scanned Area of a Document
The shaded area shows the scanned
area of a document. Make sure your
document’s text and graphics fall within
this area.

MAX. 0.16"
(MAX. 4 mm)

Letter/Legal

MAX. 0.16"
(MAX. 4 mm)
MAX. 0.12"
(MAX. 3.0 mm)

MAX. 0.12"
(MAX. 3.0 mm)

* 20 lb. (75 g/m2) paper

4-2

Document Handling

Chapter 4

Loading Documents
Insert the top of your document, face
down, into the ADF until you hear a beep q.
Then adjust the document guides to the
width of the document w.
• Tap multipage documents on a flat surface to
even the edges before inserting them in the
ADF.

1
2
2

The document is now ready for scanning.

• For a multipage document, the pages are fed one by one from the bottom of the stack.
• Wait until all pages of your document have been scanned before starting a new job.

If you have trouble feeding multipage documents in the ADF, remove the stack and tap
it on a flat surface to even the edges. Then “slant” the stack so that its front edge is
bevelled, and insert the stack in the ADF.

To avoid feeding problems, make sure the document meets the document requirements
( p. 4-2).

Chapter 4

Document Handling

4-3

Document
Handling

■ Problems With Multipage Documents

Adding Pages to the Document in the ADF
If you need to add pages to your document in the ADF, wait until the last page starts
feeding, then load up to 30 additional pages (10 legal size). The last and first page
should overlap by about one inch (2.5 cm).

1"
(2.5 cm)

4-4

Document Handling

Chapter 4

Chapter 5
Print Media Handling

This chapter describes the print media you can load in your machine, and other
information related to print media and printing.

Print Media
Handling

Print Media Requirements .......................................................................5-2
Printable Areas .......................................................................................5-3
Selecting and Loading Print Media.........................................................5-4
Paper ......................................................................................................5-4
Envelopes ...............................................................................................5-4
Transparencies .......................................................................................5-6
Selecting Face-Up or Face-Down Delivery ............................................5-7
Changing the Paper Size Setting ............................................................5-9
Adjusting the Toner Saver Setting ........................................................5-11

Chapter 5

Print Media Handling

5-1

Print Media Requirements
You can load the following print media in the multi-purpose tray:
Print Media

Size (W ¥ L)

Plain Paper

Envelopes

Quantity & Weight
Min.

3.6 ¥ 5 in.
(92 ¥ 127 mm)

Max.

8.5 ¥ 14 in.
(216 ¥ 356 mm)

Quantity:
Max. stack height:
0.4 in./10 mm
(Approx. 100 sheets of
20 lb. (75 g/m2) paper)

LTR (Letter)

8.5 ¥ 11 in.
(216 ¥ 279 mm)

LGL (Legal)

8.5 ¥ 14 in.
(216 ¥ 356 mm)

Weight:
17 to 24 lb. (64–90 g/m2)

8.3 ¥ 11.7 in.
(210 ¥ 297 mm)

1 sheet: 17 to 28 lb.
(64–105 g/m2)

CUSTOM1/LONG*

8.5 ¥ 12.5 in. to
8.5 ¥ 13.4 in.
(216 ¥ 317 mm to
216 ¥ 340 mm)*

CUSTOM2/SHORT*

8.5 ¥ 10 in. to
8.5 ¥ 11.2 in.
(216 ¥ 254 mm to
216 ¥ 285 mm)*

U.S. Commercial
No. 10

9.5 ¥ 4.1 in.
(241 ¥ 104 mm)

European DL

8.7 ¥ 4.3 in.
(220 ¥ 110 mm)

Transparencies LTR (Letter)
A4

8.5 ¥ 11 in.
(216 ¥ 279 mm)

7 envelopes

1 sheet

8.3 ¥ 11.7 in.
(210 ¥ 297 mm)

Once you have decided which paper you want to load, be sure to do the following:
• Check that the print media is compatible with your machine (1 p. 5-4).
• If you are loading paper, check that the paper size setting of the multi-purpose tray is
set for the paper size you are loading (1 p. 5-9). (The default setting is letter size.)
• Check that paper delivery is set correctly for the print media and task you are
performing (1 p. 5-7).
• Check that you have loaded the print media correctly in the multi-purpose tray
(1 p. 5-4).
* For this setting, you may need to load fewer sheets.

5-2

Print Media Handling

Chapter 5

Printable Areas
3 Paper
The shaded area shows the printable area of letter-size paper.

MAX. 0.16"
(MAX. 4 mm)

FEED
DIRECTION

Letter

MAX. 0.39"
(MAX. 10 mm)
Fax: MAX. 0.16"
(MAX. 4 mm)
Copy: MAX. 0.24"
(MAX. 6 mm)

Fax: MAX. 0.2"
(MAX. 5 mm)
Copy: MAX. 0.28"
(MAX. 7 mm)

3 Envelope
The shaded area shows the printable area of U.S. Commercial No. 10-size envelopes.

Print Media
Handling

MAX. 0.16"
(MAX. 4 mm)

FEED
DIRECTION

MAX. 0.39"
(MAX. 10 mm)
MAX. 0.16"
(MAX. 4 mm)

MAX. 0.16"
(MAX. 4 mm)

U.S. Commercial
No. 10

Chapter 5

Print Media Handling

5-3

Selecting and Loading Print Media
Paper
3 Selecting Paper
• To prevent paper jams in the multi-purpose tray, do not use any of the following:
– Wrinkled or creased paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Damp paper
– Onion skin or very thin paper
• The following types of paper do not print well:
– Highly textured paper
– Very smooth paper
– Shiny paper
• Make sure the paper is free from dust, lint, and oil stains.
• Be sure to test paper before purchasing large quantities.
• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs
in their original packaging, in a cool, dry location.
• Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.

3 Loading Paper
For instructions on loading paper in the multi-purpose tray, see p. 2-16.

Envelopes
3 Selecting Envelopes
• Use standard envelopes with diagonal seams and flaps.
• To prevent jams in the multi-purpose tray, do not use the following:
–Envelopes with windows, holes, perforations, cutouts, and double flaps
–Envelopes made with special coated paper or deeply embossed paper
–Envelopes with peel-off sealing strips
–Envelopes with letters enclosed
• You may be able to load other size envelopes than those listed on the previous page.
However, Canon cannot guarantee consistent performance on these.

5-4

When printing on envelopes, be sure to use face-up delivery (1 p. 5-7).

Print Media Handling

Chapter 5

3 Loading Envelopes
Follow this procedure to load up to 7 envelopes in the multi-purpose tray:

1 Prepare the envelopes.
❚ Arrange the stack of envelopes on a
firm, clean surface, and press down
firmly on the edges to make the folds
crisp.
• Press all the way around the envelopes
to remove any curls and expel air from
inside the envelopes. Also, press firmly
on the area that corresponds to the
edges of the back flap.

❚ Remove any curling from the
envelopes by holding the edges
diagonally and bending them gently.

❚ Run a pen or other rounded object
along the back flaps to flatten them.

FLAP

Print Media
Handling

• The flaps should not bulge more than
0.2 in. (5 mm).

2 Remove the multi-purpose tray cover
from the machine.

Chapter 5

Print Media Handling

5-5

3 Insert the stack into the multi-purpose
tray q (print side facing you), then
adjust the paper guides to the width of
the stack w.

2
2

4 Replace the multi-purpose tray cover.
• Be sure to replace this cover to prevent
dust accumulating inside the machine.

5 Adjust the paper delivery selector to
U (face-up delivery). For details,
see p. 5-7.
The machine is now ready to print.

Transparencies
3 Selecting Transparencies
Use only special laser printer transparencies.

• When printing on transparencies, be sure to use face-up delivery (1 p. 5-7).
• To prevent the transparency from curling, remove it as soon as it exits the machine and
place it on a flat surface to cool.

3 Loading Transparencies
Load transparencies in the multi-purpose tray as for paper (1 p. 2-16). However, load
only one transparency at a time.

5-6

Print Media Handling

Chapter 5

Selecting Face-Up or Face-Down Delivery
■ Paper Path
Understanding how paper feeds through the machine will help you determine which
paper delivery slot is appropriate for the print media and task you are performing.
First, the paper travels to the cartridge where a laser beam “draws” the print image on
the drum, which in turn applies toner to the paper. The paper travels to the fixing
assembly where the toner is “fixed” (fused) to the paper. It then exits the machine
through the face-up delivery slot (front of the machine) or the face-down delivery slot
(top of the machine).

FACE-DOWN
DELIVERY

PAPER
DELIVERY
SELECTOR

Print Media
Handling

FACE-UP DELIVERY

■ Before Setting the Paper Delivery Selector
Before selecting paper delivery, be sure to take note of the following:
• Always set the paper delivery selector before printing.
• Changing paper delivery while the machine is printing will cause problems. Wait for
the printout to exit the machine completely before changing paper delivery.
• The face-down delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before 50 sheets print out.
• Make sure there is enough room for the paper to exit from the face-up delivery slot.
Remove each sheet as it is delivered from this slot.
• Never pull the paper as it comes out of the machine.

Chapter 5

Print Media Handling

5-7

• Select face-down delivery when:
– printing on paper.
– you want the printed pages to stack in the correct page order.
– you are printing a small number of pages.
– you only receive a small number of faxes, and of few pages.
– you will be faxing a document you have printed from your machine.
• Select face-up delivery when:
– printing on envelopes.
– printing on transparencies.
– you are expecting to print or receive a large number of pages, or plan to be away and
want to receive faxes during your absence. If this is the case, place your machine
near the edge of a table so that the pages can fall away from your machine without
blocking the face-up delivery slot. Place a container below your machine to collect the
pages.

■ Setting the Paper Delivery Selector
Select face-up or face-down delivery with the paper delivery selector.

FACE-UP
DELIVERY (U)

FACE-DOWN
DELIVERY (D)

c
5-8

When using face-up delivery, you must remove each sheet as it is delivered.
Failure to do this may cause jams in the face-up delivery slot and result in damage
to your machine.

Print Media Handling

Chapter 5

Changing the Paper Size Setting
The multi-purpose tray is factory-set for loading letter-size paper. If you want to load a
different paper size (1 p. 5-2), follow this procedure to change the paper size setting:

1 Press Function.
2 Press Data Registration.

DATA REGSTRATION

3 Press Set.

USER SETTINGS

4 Use ∂ or ¨ to select PRINTER

PRINTER SETTINGS

SETTINGS.

5 Press Set.

RX REDUCTION

6 Use ∂ or ¨ to select PAPER SIZE.

PAPER SIZE

7 Press Set.

LTR

8 Use ∂ or ¨ to select the paper size
you want for the multi-purpose tray.

Print Media
Handling

• You can select from the following:
– LTR
– LGL
– CUSTOM
– A4
• For details on the paper sizes above,
see p. 5-2.

■ If you selected LTR, LGL, or A4 in step 8:

9 Press Set.
10 Press Stop/Reset to return to standby
mode.

ECONOMY PRT

12/26

FaxTel

■ If you selected CUSTOM in step 8:

9 Press Set.

Chapter 5

CUSTOM1/LONG

Print Media Handling

5-9

10 Use ∂ or ¨ to select the custom
paper size setting.
• You can select from the following:
– CUSTOM1/LONG
– CUSTOM2/SHORT
• For details on the paper sizes above,
see p. 5-2.

11 Press Set.
12 Press Stop/Reset to return to standby
mode.

5-10

Print Media Handling

ECONOMY PRT

12/26

FaxTel

Chapter 5

Adjusting the Toner Saver Setting
By enabling the toner saver setting, you can reduce toner consumption of the cartridge
by approximately 30% to 40%. This will extend the cartridge life.

By enabling this setting, print quality will be reduced. For highest print quality, disable this
setting.

Follow this procedure to enable or disable the toner saver setting:

1 Press Function.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select PRINTER
SETTINGS.

5 Press Set.
6 Use ∂ or ¨ to select ECONOMY PRT.

DATA REGSTRATION

USER SETTINGS

PRINTER SETTINGS

RX REDUCTION

ECONOMY PRT

7 Press Set.

Print Media
Handling

OFF

8 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– ON (Enable toner saving)
– OFF (Disable toner saving)

9 Press Set.
10 Press Stop/Reset to return to standby
mode.

Chapter 5

TONER SUPPLY LOW

12/26

FaxTel

Print Media Handling

5-11

5-12

Print Media Handling

Chapter 5

Chapter 6
Speed Dialing

This chapter describes how to register and use speed dialing.

Speed Dialing

What is Speed Dialing?............................................................................6-2
Speed Dialing Methods ..........................................................................6-2
Registering One-Touch Speed Dialing ...................................................6-3
Registering Coded Speed Dialing...........................................................6-8
Registering Group Dialing .....................................................................6-13
Using Speed Dialing...............................................................................6-16
Sending a Document With Speed Dialing ............................................6-16
Making a Telephone Call With Speed Dialing ......................................6-17
Dialing with the Directory ......................................................................6-18
Printing Speed Dialing Lists..................................................................6-19

Chapter 6

Speed Dialing

6-1

What is Speed Dialing?
Instead of having to dialing a fax or telephone number using regular dialing (e.g. with
the numeric buttons), you can simplify the dialing procedure by registering the
fax/telephone number for speed dialing. This will reduce the number of buttons you
need to press to dial the fax/telephone number, making it convenient for frequently
dialed numbers.
Speed dialing also allows you to register several fax numbers under one speed dialing
button or code so that you can send a document to all those fax numbers in one
operation.
You can also look up a fax/telephone number quickly using the directory function.
See below for details on the different speed dialing methods.

Speed Dialing Methods
Your machine offers the following speed dialing methods:
■ One-Touch Speed Dialing (2 p. 6-3)
Register a fax/telephone number under a one-touch speed dialing button so that you
only have to press one button to dial that fax/telephone number.
There are 15 one-touch speed dialing buttons available for you to register fax/telephone
numbers.
■ Coded Speed Dialing (2 p. 6-8)
Register a fax/telephone number under a coded speed dialing code so that you only
have to press Coded Dial and enter the registered two-digit code (with the numeric
buttons) to dial that fax/telephone number.
There are 100 codes available for you to register fax/telephone numbers.
■ Group Dialing (2 p. 6-13)
“Group” up to 114 fax numbers together, so you can send to those fax numbers in one
quick operation. A group is registered under a one-touch speed dialing button or a
coded speed dialing code.
■ Directory Dialing (2 p. 6-18)
Use the Directory button to look up the fax/telephone numbers you registered for onetouch speed dialing, coded speed dialing, and group dialing.

6-2

Speed Dialing

Chapter 6

Registering One-Touch Speed Dialing
By registering a fax/telephone number under a one-touch speed dialing button, you can
simplify dialing of that number to the press of a single button.
When you register one-touch speed dialing, you will:
– assign one of the 15 one-touch speed dialing buttons for the fax/telephone number
you want to register.
– register the fax/telephone number under that one-touch speed dialing button.
– register a name for the one-touch speed dialing button. This name appears in speed
dialing lists, in reports, and at the top of the recipient’s fax if you use memory sending
(1 p. 7-5).
– set the transmission type for the fax number you have registered. You can set a
subaddress and/or password if the other party’s fax machine requires these settings.
Follow this procedure to register one-touch speed dialing:

1 Press Function.
2 Press Data Registration.
3 Use ∂ or ¨ to select TEL
REGISTRATION.

4 Press Set twice.

DATA REGSTRATION

TEL REGISTRATION

1-TOUCH SPD DIAL
01=

5 Use ∂ or ¨ to select the one-touch
speed dialing button (01 to 15) under
which you want to register the
fax/telephone number.

04=

6 Press Set twice.

Speed Dialing

• If a one-touch speed dialing button has
already been registered, the number
registered under that button appears.
• If a group is already registered under a
one-touch speed dialing button, GROUP
DIAL appears.
TELEPHONE NUMBER
TEL=_

Chapter 6

Speed Dialing

6-3

7 Use the numeric buttons to enter the
fax/telephone number you want to
register (max. 120 digits, including
spaces and pauses).

TEL=20 5xx xxxx_

• To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialing.
• To enter a pause, press Pause
(1 p. 9-2).
• To correct a mistake in the number,
press ¬ to delete the rightmost digit.
Alternatively, press Clear to delete the
entire number.
• To cancel one-touch speed dialing for
the button you selected, press Clear
then Set. Press Stop/Reset to return to
standby mode. The fax/telephone
number and name registered under that
button will be deleted.
• If you have already registered a number
that you want to keep, ignore this step.

8 Press Set twice.

9 Use the numeric buttons to enter a
name for the one-touch speed dialing
button (max. 16 characters, including
spaces).

NAME
_

Canon EUROPA

• If you are unsure how to enter
characters, see p. 3-2.
• If you have already registered a name
that you want to keep, ignore this step.

10 Press Set.

6-4

Speed Dialing

OPTIONAL SETTING

Chapter 6

11 This completes the basic one-touch
speed dialing settings.
To continue registering other onetouch speed dialing buttons, press Set
twice and repeat the procedure from
step 5.
-orTo end registering one-touch speed
dialing buttons, press Stop/Reset to
return to standby mode.
-orTo register the transmission type for
the current button you are registering,
continue with the steps below.

05=

12/26

FaxTel

12 Press Set.

OFF

13 Use ∂ or ¨ to select ON.
14 Press Set twice.

TX TYPE
REGULAR TX

15 Use ∂ or ¨ to select the transmission
type setting you want.

Speed Dialing

• You can select from the following:
– REGULAR TX
Normal transmission.
– PSWD/SUBADDRESS
Transmission with a subaddress
and/or password. For details, see the
following page.

Chapter 6

Speed Dialing

6-5

■ If you selected REGULAR TX in step 15:

16 Press Set.
17 Press Stop/Reset to return to standby
mode.

05=

12/26

FaxTel

■ If you selected PSWD/SUBADDRESS in step 15:
The other party’s fax machine may require an ITU-T-standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.
When sending with a subaddress/password, the other party’s fax machine receives the
fax only if your subaddress/password matches theirs. Their fax machine then handles
the received fax according to the feature they are using.
You also need to register a subaddress/password when polling a fax machine that
requires these settings (1 p. 9-9).
Continue with the steps below to register a subaddress/password:

16 Press Set twice.

SUBADDRESS

17 If a subaddress is required, use the

1234

numeric buttons to enter it (max. 20
digits).
• If a subaddress is not required, ignore
this step.
• If you have already registered a
subaddress that you want to keep,
ignore this step.

18 Press Set twice.

19 If a password is required, use the
numeric buttons to enter it (max. 20
digits).

PASSWORD

4321

• If a password is not required, ignore this
step.
• If you have already registered a
password that you want to keep, ignore
this step.

6-6

Speed Dialing

Chapter 6

20 Press Set.

05=

21 To continue registering other onetouch speed dialing buttons, repeat
the procedure from step 5.
-orPress Stop/Reset to return to standby
mode.

FaxTel

• Use the destination labels provided with your machine to label the one-touch speed
dialing buttons. Stick the labels above each corresponding button.
• To check your entries, you can print a list of all the numbers and names registered for
one-touch speed dialing (1 p. 6-19).

Speed Dialing

12/26

Chapter 6

Speed Dialing

6-7

Registering Coded Speed Dialing
By registering a fax/telephone number under a coded speed dialing code, you can
simplify dialing of that number to pressing Coded Dial and entering the registered twodigit code.
When you register coded speed dialing, you will:
– assign one of the 100 codes for the fax/telephone number you want to register.
– register the fax/telephone number under that coded speed dialing code.
– register a name for the coded speed dialing code. This name appears in speed dialing
lists, in reports, and at the top of the recipient’s fax if you use memory sending
(1 p. 7-5).
– set the transmission type for the fax number you have registered. You can set a
subaddress and/or password if the other party’s fax machine requires these settings.
Follow this procedure to register coded speed dialing:

1 Press Function.
2 Press Data Registration.
3 Use ∂ or ¨ to select TEL
REGISTRATION.

4 Press Set.
5 Use ∂ or ¨ to select CODED SPEED
DIAL.

6 Press Set.
7 Use ∂ or ¨ to select the coded speed
dialing code (00 to 99) under which
you want to register the fax/telephone
number.

DATA REGSTRATION

TEL REGISTRATION

1-TOUCH SPD DIAL

CODED SPEED DIAL

A00=
A01=

• Alternatively, press Coded Dial and use
the numeric buttons to enter the code.
• If a coded speed dialing code has
already been registered, the number
registered under that code appears.
• If a group is already registered under a
coded speed dialing code, GROUP DIAL
appears.

6-8

Speed Dialing

Chapter 6

8 Press Set twice.

TELEPHONE NUMBER
TEL=_

9 Use the numeric buttons to enter the
fax/telephone number you want to
register (max. 120 digits, including
spaces and pauses).

TEL=3 37xx xxxx_

• To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialing.
• To enter a pause, press Pause
(1 p. 9-2).
• To correct a mistake in the number,
press ¬ to delete the rightmost digit.
Alternatively, press Clear to delete the
entire number.
• To cancel coded speed dialing for the
code you selected, press Clear then
Set. Press Stop/Reset to return to
standby mode. The fax/telephone
number and the name registered under
that code will be deleted.
• If you have already registered a number
that you want to keep, ignore this step.

10 Press Set twice.

11 Use the numeric buttons to enter a
name for the coded speed dialing
code (max. 16 characters, including
spaces).

NAME
_

Canon Inc.

12 Press Set.

Chapter 6

Speed Dialing

• If you are unsure how to enter
characters, see p. 3-2.
• If you have already registered a name
that you want to keep, ignore this step.
OPTIONAL SETTING

Speed Dialing

6-9

13 This completes the basic coded speed
dialing settings.
To continue registering other coded
speed dialing codes, press Set twice
and repeat the procedure from step 7.
-orTo end registering coded speed
dialing codes, press Stop/Reset to
return to standby mode.
-orTo register the transmission type for
the current code you are registering,
continue with the steps below.

A02=

12/26

FaxTel

14 Press Set.

OFF

15 Use ∂ or ¨ to select ON.
16 Press Set twice.

TX TYPE
REGULAR TX

17 Use ∂ or ¨ to select the transmission
type setting you want.
• You can select from the following:
– REGULAR TX
Normal transmission.
– PSWD/SUBADDRESS
Transmission with a subaddress
and/or password. For details, see the
following page.

6-10

Speed Dialing

Chapter 6

■ If you selected REGULAR TX in step 17:

18 Press Set.
19 Press Stop/Reset to return to standby
mode.

A02=
12/26

FaxTel

■ If you selected PSWD/SUBADDRESS in step 17:
The other party’s fax machine may require an ITU-T-standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.
When sending with a subaddress/password, the other party’s fax machine receives the
fax only if your subaddress/password matches theirs. Their fax machine then handles
the received fax according to the feature they are using.
You also need to register a subaddress/password when polling a fax machine that
requires these settings (1 p. 9-9).
Continue with the steps below to register a subaddress/password:

18 Press Set twice.

SUBADDRESS

19 If a subaddress is required, use the

1234

numeric buttons to enter it (max. 20
digits).

20 Press Set twice.

21 If a password is required, use the
numeric buttons to enter it (max. 20
digits).

Speed Dialing

• If a subaddress is not required, ignore
this step.
• If you have already registered a
subaddress that you want to keep,
ignore this step.
PASSWORD

4321

• If a password is not required, ignore this
step.
• If you have already registered a
password that you want to keep, ignore
this step.

Chapter 6

Speed Dialing

6-11

22 Press Set.

A02=

23 To continue registering other coded
speed dialing codes, repeat the
procedure from step 7.
-orPress Stop/Reset to return to standby
mode.

6-12

12/26

FaxTel

To check your entries, you can print a list of all the numbers and names registered for
coded speed dialing (1 p. 6-19). You may want to keep this list near your machine to refer
to it when dialing.

Speed Dialing

Chapter 6

Registering Group Dialing
If you frequently send documents to the same group of fax numbers, you can “group”
these numbers under a one-touch speed dialing button or coded speed dialing code.
You can then send to all the fax numbers in the group in one quick and simple
operation.
When you register group dialing, you will:
– assign a one-touch speed dialing button or a coded speed dialing code for the group
of fax numbers you want to register.
– group up to 114 fax numbers under that button or code. The fax numbers must
already be registered for one-touch or coded speed dialing (e.g. you cannot enter the
fax numbers with the numeric buttons).
– register a name for the group. This name appears in speed dialing lists.
Follow this procedure to register group dialing:

1 Press Function.
2 Press Data Registration.
3 Use ∂ or ¨ to select TEL
REGISTRATION.

4 Press Set.
5 Use ∂ or ¨ to select GROUP DIAL.
6 Press Set.

DATA REGSTRATION

TEL REGISTRATION

1-TOUCH SPD DIAL

GROUP DIAL

01=1-TOUCH SPD

button or coded speed dialing code
under which you want to register the
group.
❚ To register a group under a onetouch speed dialing button:
Use ∂ or ¨ to select the one-touch
speed dialing button (01 to 15)
under which you want to register the
group.

Speed Dialing

7 Select a one-touch speed dialing

03=

• If a one-touch speed dialing button has
already been registered, 1-TOUCH
SPD or GROUP DIAL appears.

Chapter 6

Speed Dialing

6-13

❚ To register a group under a coded
speed dialing code:
Press Coded Dial, then use the
numeric buttons to enter the coded
speed dialing code (00 to 99) under
which you want to register the group.

A21=

• If a coded speed dialing code has
already been registered, CODED
SPEED or GROUP DIAL appears.
If you wish to register a group
under a button or code already
registered for speed dialing, you
must delete the previous
information first (1 pp. 6-3, 6-8).

8 Press Set twice.

TELEPHONE NUMBER
TEL=

9 Enter the one-touch and/or coded
speed dialing numbers you want to
register in the group.
❚ To enter a fax number registered
for one-touch speed dialing:
Press the one-touch speed dialing
button(s) assigned to the number(s)
you want to register in the group.
❚ To enter a fax number registered
for coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code assigned to the number
you want to register in the group.
Repeat for other codes.

01=Canon EUROPA

A
A01=Canon Inc.

• The name registered under the button
or code you enter appears.
• The number registered under the
one-touch speed dialing button or
coded speed dialing code you enter
appears. GROUP DIAL appears if you
select a group.
• You cannot enter numbers not
registered for one-touch or coded
speed dialing (e.g. with the numeric
buttons).

6-14

Speed Dialing

Chapter 6

• To add fax numbers to a previously
registered group, simply enter them as
explained in this step.
• If you enter the wrong destination, or if
you want to delete a destination
already registered in a group, use ∂ or
¨ to select that entry, then press
Clear.
• To cancel group dialing for the button
or code you selected, press Clear until
all entries are deleted, then press Set.
Press Stop/Reset to return to standby
mode. All fax numbers and the name of
the group registered under that button
or code will be deleted.

10 Press Set twice.

NAME
_

11 Use the numeric buttons to enter a
name for the group (max.16
characters, including spaces).

Canon GROUP 2_ :1

• If you are unsure how to enter
characters, see p. 3-2.
• If you have already registered a name
that you want to keep, ignore this step.

12 Press Set.

04=1-TOUCH SPD

13 To continue registering other groups,

Chapter 6

12/26

FaxTel

• If you registered groups under one-touch speed dialing buttons, use the destination
labels provided with your machine to label the buttons. Stick the labels above each
corresponding button.
• To check your entries, you can print a list of all the numbers and names registered for
group dialing (1 p. 6-19). You may want to keep this list near your machine to refer to it
when dialing.

Speed Dialing

6-15

Speed Dialing

repeat the procedure from step 7.
-orPress Stop/Reset to return to standby
mode.

Using Speed Dialing
Once you have registered fax/telephone numbers for one-touch speed dialing
(1 p. 6-3), coded speed dialing (1 p. 6-8), or group dialing (1 p. 6-13), you can begin
to send documents or make telephone calls with speed dialing.

Sending a Document With Speed Dialing
Follow this procedure to send a document using one-touch speed dialing, coded speed
dialing, or group dialing:

1 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to send if the
memory used (shown in the LCD) is
close to 100%. To free up space in the
machine’s memory: print, send, or delete any
documents you no longer need to be
stored in memory (1 p. 9-4).

MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)

2 Enter the one-touch speed dialing
button or coded speed dialing code
assigned to the fax number or group
you want to send to.
❚ One-touch speed dialing button:
Press the one-touch speed dialing
button you want.
❚ Coded speed dialing code:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want.
• If you make a mistake, press
Stop/Reset and repeat this step.
• NO TEL # appears if no fax/telephone
number or group is assigned to the
speed dialing button or code you
pressed.

3 Press Start/Copy to begin scanning
for sending, or wait a few seconds for
your machine to begin scanning
automatically.
• If you do not want your machine to
begin scanning automatically after a few
seconds, disable the TIME OUT setting
(1 p. 14-6).

6-16

Speed Dialing

Chapter 6

Making a Telephone Call With Speed Dialing
Follow this procedure to dial a telephone number registered for one-touch or coded
speed dialing on your machine:

1 Make sure you have connected the
handset or an extension telephone to
your machine (1 p. 2-8).

2 Press Hook.
• You can also lift the handset instead of
pressing Hook.

TEL=

3 Enter the one-touch speed dialing
button or coded speed dialing code
assigned to the telephone number you
want to dial.
❚ One-touch speed dialing button:
Press the one-touch speed dialing
button you want.
❚ Coded speed dialing code:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want.
• If you make a mistake, press Hook or
hang up the handset and start again
from step 2.
• NO TEL # appears if no fax/telephone
number is assigned to the speed
dialing button or code you pressed.
• NOT AVAILABLE appears if you
entered a speed dialing button or code
assigned to a group of fax numbers.

4 When you hear the other party answer
Speed Dialing

the call, pick up the handset to start
talking.

5 When you are finished, simply hang
up.

Chapter 6

Speed Dialing

6-17

Dialing with the Directory
Even if you forget under which of the one-touch speed dialing buttons, coded speed
dialing codes, or groups you registered a particular fax/telephone number, the directory
function allows you to look up and dial the correct number from the first letter of the
other party’s name.
Follow this procedure to send a document with the directory function:

1 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.

2 Press Directory.
3 Use the numeric buttons to enter the
first letter of the other party’s name
you are looking for.

1ST LETT OF NAME

01=Canon EUROPA

4 Press ∂ or ¨ to scroll through the
names until the name you are looking
for appears.
• If you press ∂ when the last entry in the
directory is displayed, the list returns to
the first entry in the directory.
• A two-digit number appears next to the
name registered under a one-touch
speed dialing button. An asterisk (T)
and a two-digit number appear next to
the name registered under a coded
speed dialing code.
• After the name appears, you can display
the registered fax/telephone number by
pressing ¬ or ®.

5 Press Start/Copy to begin scanning
for sending, or if you press Set
instead, wait a few seconds for the
machine to begin scanning
automatically.

T 01=Canon Inc.

• To cancel sending once dialing has
started, press Stop/Reset then T
(1 p. 7-8).

6-18

Speed Dialing

Chapter 6

Printing Speed Dialing Lists
To check the fax/telephone numbers and names registered for speed dialing, you can
print the speed dialing lists. You may want to keep these lists near your machine to refer
to them when dialing.
Follow this procedure to print speed dialing lists:

1 Press Function.
2 Press Report.
3 Use ∂ or ¨ to select SPEED DIAL
LIST.

4 Press Set.

ACTIVITY REPORT
SPEED DIAL LIST

1-TOUCH LIST

5 Use ∂ or ¨ to select the list you want
to print.
• You can select from the following:
– 1-TOUCH LIST
– CODED DIAL LIST
– 1-TOUCH (DETAIL)
– CODED (DETAIL)
– GROUP DIAL LIST

■ If you selected GROUP DIAL LIST in step 5:

6 Press Set.
• The machine prints the list.

■ If you selected a list other than GROUP DIAL LIST in step 5:
SORTED OUTPUT
YES=(T)

NO=(#)

Speed Dialing

6 Press Set.

7 Select in what order you want the lists
to be printed.
Press T to print the list with the
destination names (CONNECTION ID
on the reports) in alphabetical order
(sorted).
-orPress # to print the list in code or
button order (unsorted).
• The machine prints the list.

Samples of the lists are shown on the following pages.
Chapter 6

Speed Dialing

6-19

■ 1-TOUCH SPD DIAL LIST 1
12/26/2003 17:23 FAX 123 4567

CANON

001

***********************************

12/26/2003 17:23 FAX 123
4567
CANON
*** 1-TOUCH SPD DIAL LIST 1 ***

NO.
[
[
[
[
[

CONNECTION

01]
03]
04]
05]
12]

905 795 1111
GROUP DIAL
2 50921
NO.
1 432 2060
12]
2 887 0166[
[
01]
[
03]
[
04]
[
05]

001

***********************************
***********************************
TEL
CONNECTION
TYPE
*** 1-TOUCHIDSPD DIAL LIST 1TX ***
***********************************
Canon
CANADA
REGULAR TX

GROUP 2
Canon ITALIA
CONNECTION TEL
Canon OPTICS
2 887 0166
Canon AUSTRALIA
905 795 1111
GROUP DIAL
2 50921
1 432 2060

REGULAR TX ID
CONNECTION
PSWD/SUBADD.
Canon
AUSTRALIA
REGULAR
TX
Canon CANADA
Canon GROUP 2
Canon ITALIA
Canon OPTICS

TX TYPE
REGULAR TX
REGULAR TX
REGULAR TX
PSWD/SUBADD.

IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
BUTTON ORDER (UNSORTED).

■ 1-TOUCH SPD DIAL LIST 2 (Detailed List)
12/26/2003 17:23 FAX 123 4567

CANON

001

***********************************

12/26/2003 17:23 FAX 123
4567
CANON
*** 1-TOUCH SPD DIAL LIST 2 ***
[

01]

CONNECTION TEL
CONNECTION ID
TX TYPE

[

03]

[

04]

[
12]
TEL
CONNECTION
TEL CONNECTION
GROUP
DIAL
CONNECTION
ID2
CONNECTION ID
GROUP
TX TYPE
CONNECTION TEL
2 50921
[
01]
CONNECTION
CONNECTION
ID
Canon TEL
ITALIA
CONNECTION
ID TX
TX TYPE
REGULAR
TX TYPE
CONNECTION TEL
1 432 2060
[
03]
CONNECTION
CONNECTION
ID
Canon TEL
OPTICS
CONNECTION
ID
TX TYPE
PSWD/SUBADD.
SUBADDRESS
1323
[
04]
CONNECTION TEL
ID
CONNECTION TEL CONNECTION
2 887 0166
TX TYPECanon AUSTRALIA
CONNECTION ID
TX TYPE
REGULAR TX
[
05]
CONNECTION TEL
CONNECTION ID
TX TYPE
SUBADDRESS

[

05]

12]

001

***********************************
905 795 1111
***********************************
1-TOUCH SPD DIAL LIST 2 ***
Canon CANADA ***
REGULAR TX
***********************************
2 887 0166
Canon AUSTRALIA
REGULAR TX
905 795 1111
Canon CANADA
REGULAR TX
GROUP DIAL
Canon GROUP 2
2 50921
Canon ITALIA
REGULAR TX
1 432 2060
Canon OPTICS
PSWD/SUBADD.
1323

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
BUTTON ORDER (UNSORTED).
IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

6-20

Speed Dialing

Chapter 6

■ CODED SPEED DIAL LIST 1
12/26/2003 17:23 FAX 123 4567

CANON

001

***********************************

12/26/2003 17:23 FAX CODED
123 4567
CANON
SPEED DIAL LIST
1 ***
***

NO.
[A
[A
[A
[A
[A
[A

CONNECTION

00]
01]
02]
03]
21]
32]

2131 1250
03 3758 2111
1 49 39 25 NO.
25
516p488 6700
[ A 00]
GROUP DIAL
[ A 02]
81 773 3173
[ A 21]
[ A 01]
[ A 03]
[ A 32]

001

***********************************
***********************************
TEL
CONNECTION
ID
TYPE
DIAL LIST 1TX ***
*** CODED SPEED
***********************************
Canon
DEUTSCH.
REGULAR TX

Canon
Canon
CONNECTION TEL
Canon
2131 1250
Canon
1 49 39 25 25
Canon
GROUP DIAL
03 3758 2111
516p488 6700
81 773 3173

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN CODE
ORDER (UNSORTED).

TOKYO
FRANCE
U.S.A.
GROUP 1
UK

REGULAR TX
REGULAR TX ID
CONNECTION
REGULAR TX
Canon DEUTSCH.
Canon
FRANCE
PSWD/SUBADD.
Canon GROUP 1
Canon TOKYO
Canon U.S.A.
Canon UK

TX TYPE
REGULAR TX
REGULAR TX
REGULAR TX
REGULAR TX
PSWD/SUBADD.

IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

■ CODED SPEED DIAL LIST 2 (Detailed List)
12/26/2003 17:23 FAX 123 4567

CANON

001

***********************************

12/26/2003 17:23 FAX CODED
123 4567
CANON
SPEED DIAL LIST
2 ***
***

001

2131 1250
***********************************
Canon DEUTSCH.
*** CODED SPEED DIAL LIST 2 ***
REGULAR TX

00]

CONNECTION TEL
CONNECTION ID
TX TYPE

01]

[ A 00]
TEL
CONNECTION
TEL CONNECTION
03 3758
2111
CONNECTION
CONNECTION ID
Canon ID
TOKYO
TX
TYPE
TX TYPE
REGULAR TX

2131 1250
Canon DEUTSCH.
REGULAR TX

02]

[ A 02]
CONNECTION
TEL CONNECTION
1 49 39TEL
25 25
CONNECTION
CONNECTION ID
Canon ID
FRANCE
TX
TYPE
TX TYPE
REGULAR TX

1 49 39 25 25
Canon FRANCE
REGULAR TX

03]

GROUP DIAL
Canon GROUP 1

21]

[ A 21]
CONNECTION
TEL
CONNECTION ID
TX TYPE
[ A 01]
CONNECTION TEL
CONNECTION ID

32]

***********************************

[ A 03]
CONNECTION
TEL CONNECTION
81 773TEL
3173
CONNECTION
CONNECTION ID
Canon ID
UK
TX TYPEPSWD/SUBADD.
TX TYPE
SUBADDRESS
1323
CONNECTION TEL
[ A 32]
CONNECTION ID
TX TYPE
SUBADDRESS

03 3758 2111
Canon TOKYO
REGULAR TX
516p488 6700
Canon U.S.A.
REGULAR TX

Speed Dialing

CONNECTION
TEL
516p488
6700
CONNECTION
Canon ID
U.S.A.
REGULAR TX
CONNECTION TEL
CONNECTION
IDDIAL
GROUP
TX TYPECanon GROUP 1

81 773 3173
Canon UK
PSWD/SUBADD.
1323

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN CODE
ORDER (UNSORTED).
IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

Chapter 6

Speed Dialing

6-21

■ GROUP DIAL LIST
12/26/2003 17:23 FAX 123 4567

CANON

001

***************************
*** GROUP DIAL LIST ***
***************************

[

03] Canon GROUP 2

[ A 21] Canon GROUP 1

6-22

Speed Dialing

[
[A
[A
[A

04]
00]
02]
32]

2 50921
2131 1250
1 49 39 25 25
81 773 3173

[
01] 905 795 1111
[A 03] 516p488 6700

Canon
Canon
Canon
Canon

ITALIA
DEUTSCH.
FRANCE
UK

Canon CANADA
Canon U.S.A.

Chapter 6

Chapter 7
Sending Faxes

This chapter describes all the necessary steps to send faxes and use the different
sending features.

Chapter 7

Sending Faxes

Preparing to Send a Fax ..........................................................................7-2
Documents You Can Fax ........................................................................7-2
Setting the Scanning Resolution ............................................................7-2
Setting the Scanning Contrast................................................................7-3
Dialing Methods......................................................................................7-4
Sending Methods......................................................................................7-5
Memory Sending ....................................................................................7-5
Manual Sending Via the Handset...........................................................7-6
Canceling Sending ...................................................................................7-8
Redialing When the Line is Busy ............................................................7-9
Manual Redialing....................................................................................7-9
Canceling Manual Redialing...............................................................7-9
Automatic Redialing................................................................................7-9
What is Automatic Redialing? ............................................................7-9
Canceling Automatic Redialing ..........................................................7-9
Setting the Options for Automatic Redialing ....................................7-10
Sending the Same Document to Several Fax Numbers
(Sequential Broadcasting)..................................................................7-12
Delayed Sending.....................................................................................7-15
Scanning a Document into Memory for Delayed Sending ...................7-15
Printing a Document Set for Delayed Sending.....................................7-17
Deleting a Document Set for Delayed Sending....................................7-18

7-1

Preparing to Send a Fax
Documents You Can Fax
For information on the types of documents you can fax, their requirements, and details
on loading documents, see Chapter 4.

Setting the Scanning Resolution
You can set the scanning resolution of documents you send. The higher the resolution
the higher the output quality at the other end, but the slower the transmission speed.
Adjust the scanning resolution according to the type of document you are sending.
If you are sending a document that requires some pages to be scanned at a different
resolution from the others, you can change the resolution setting while the document is
being scanned. However, please note that the new setting will only be effective from the
next page scanned.
Follow this procedure to set the scanning resolution:

1 Press Image Quality repeatedly until the
resolution setting you want is
displayed.

FAX PHOTO

• You can select from the following:
– FAX STANDARD
Suitable for most text-only documents.
– FAX FINE
Suitable for fine-print documents.
– FAX PHOTO
Suitable for documents that contain
images such as photos. With this
setting, areas of the document that
contain photos are automatically
scanned with 64 levels of gray, rather
than just in black & white.
– SUPER FINE
Suitable for documents that contain
fine print and images. This setting is
four times the resolution of the FAX
STANDARD setting.

2 Continue with the operation you are
performing.
• If you do not proceed with any other
operation, the LCD returns to standby
mode after about 10 seconds.

7-2

Sending Faxes

Chapter 7

Setting the Scanning Contrast
You can adjust the degree of contrast at which your document is scanned for sending
and copying. Adjust according to how light or how dark your document is.
Follow this procedure to set the scanning contrast for sending and copying:

1 Press Function.
2 Press Data Registration.
3 Press Set twice.

DATA REGSTRATION

USER SETTINGS
DATE & TIME

4 Use ∂ or ¨ to select SCAN
CONTRAST.

SCAN CONTRAST

5 Press Set.

STANDARD

6 Use ∂ or ¨ to select the scanning
contrast you want.
• You can select from the following:
– STANDARD
Adequate for most documents.
– DARKER
Suitable for light documents.
– LIGHTER
Suitable for dark documents.

7 Press Set.
8 Press Stop/Reset to return to standby

12/26

FaxTel

Sending Faxes

mode.

OFFHOOK ALARM

Chapter 7

Sending Faxes

7-3

Dialing Methods
There are several ways of dialing the fax number(s) you want to send to. They are as
follows:
• Regular Dialing
Dial a fax number by using the numeric buttons, similar to dialing a telephone number.
• One-Touch Speed Dialing
Dial a fax number by pressing the one-touch speed dialing button (01 to 15) assigned
to the fax number. For details on registering and using one-touch speed dialing,
see pp. 6-3, 6-16.
• Coded Speed Dialing
Dial a fax number by pressing Coded Dial and entering the two-digit code (00 to 99)
assigned to the fax number. For details on registering and using coded speed dialing,
see pp. 6-8, 6-16.
• Group Dialing
Send a document to a predefined group of fax numbers registered for speed dialing.
For details on registering groups and using group dialing, see pp. 6-13, 6-16.
• Directory Dialing
Look up the fax numbers you registered for one-touch speed dialing, coded speed
dialing, and group dialing. For details on using directory dialing, see p. 6-18.

7-4

Sending Faxes

Chapter 7

Sending Methods
This section explains the two main sending methods: Memory sending and Manual
sending via the handset.

Memory Sending
Memory sending is a quick and easy way to send a document. As the machine scans
the first page of a multipage document into its memory, it begins calling the other party
and transmitting the information even as the remaining pages are being scanned.
Since your machine is multitasking, you can even scan a document into memory while
performing other tasks.
Your machine has enough memory to store up to approximately 350 pages* (fewer if
the document contains many graphics or particularly dense text).
Follow this procedure to send a document using memory sending:

1 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to send if the
memory used (shown in the LCD) is
close to 100%. Use manual sending
via the handset instead (1 p. 7-6).

2 Dial the other party’s fax number.

(Currently used memory)
DOCUMENT READY
(Standby to scan)

TEL=

9p76xxxxx

Sending Faxes

• For dialing methods, see p. 7-4.
• If you enter the wrong number, press
Stop/Reset, then enter the correct
number.
• If you are connected to a PBX and need
to first dial an outside line access
number (“9”, for example), add a pause
after that number by pressing Pause
(1 p. 9-2).

MEMORY USED 0%

* Based on ITU-T No. 1 Chart, standard mode.

Chapter 7

Sending Faxes

7-5

3 Press Start/Copy to begin scanning
for sending, or if you used speed
dialing, wait a few seconds for your
machine to begin scanning
automatically.
• If you do not want your machine to
begin scanning automatically after a few
seconds, disable the TIME OUT setting
(1 p. 14-6).
• To cancel sending once dialing has
started, press Stop/Reset then T
(1 p. 7-8).
• If the number you are calling is busy,
your machine redials the number
automatically after a few minutes
(1 p. 7-9).

• You can have up to 20 different jobs waiting in memory to be sent.
• The document is automatically deleted from memory after sending. This occurs even if
an error prevents complete transmission of the document.

Manual Sending Via the Handset
Manual sending via the handset allows you to talk to the other party before sending a
document. This method is useful if the other party must manually activate their fax
machine to receive a fax.
Follow this procedure to send a document using manual sending via the handset:

1 Make sure you have connected the
handset or an extension telephone to
your machine (1 p. 2-8).

2 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.

MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)

3 Press Hook.
• You can also lift the handset instead of
pressing Hook.

7-6

Sending Faxes

TEL=

Chapter 7

4 Dial the other party’s fax/telephone number.
• For dialing methods, see p. 7-4.
• If you make a mistake during dialing,
press Hook or hang up the handset
and start again from step 3.

TEL=

765xxxx

■ If you hear a high-pitched signal instead of a voice:

5 Press Start/Copy to begin sending
the document.
• If you picked up the handset to dial,
press Start/Copy and hang up.

■ If you hear a voice:

5 Pick up the handset and start your
conversation.
• If you pressed Hook instead of lifting
the handset in step 3, you will hear the
other party’s voice but they will not be
able to hear you through the speaker.
Pick up the handset to talk to the other
party.

6 When you are ready to send your
document, ask the other party to
press the start button on their fax
machine.

7 When you hear the high-pitched signal
of the other party’s fax machine, press
Start/Copy and hang up to begin
sending the document.
• If using the handset, be sure to hang up after you press Start/Copy on the machine,
otherwise the call will be disconnected.
• Your machine will alert you by beeping if the handset is not hung up properly. Make sure
the handset is seated properly in its cradle. If you do not want the machine to beep,
disable the OFFHOOK ALARM setting (1 p. 14-4).

Sending Faxes

Chapter 7

Sending Faxes

7-7

Canceling Sending
Follow this procedure if you want to stop sending a document before transmission is
completed:

■ If you are sending a document using manual sending via the
handset:

1 Press Stop/Reset.
• The transmission is canceled.
• The machine prints an ERROR TX
REPORT (1 p. 11-4).

■ If you are sending a document using memory sending:

1 Press Stop/Reset.
• Your machine asks you to confirm that you
want to cancel sending.

CANCEL? TYES #NO
YES=(T)

NO=(#)

2 Press T to cancel sending.
• Sending is not canceled until you
press T.
• If you change your mind and want to
continue sending, press #.
• To cancel transmission of a document
waiting to be sent (e.g. delayed sending,
between redialings), you will have to
delete it from memory
(1 pp. 7-18, 9-8).
• The machine prints an ERROR TX
REPORT (1 p. 11-4).

7-8

When you cancel sending, you may need to open the operation panel to remove the
document from the ADF (1 p. 13-2).

Sending Faxes

Chapter 7

Redialing When the Line is Busy
There are two methods of redialing: Manual redialing and Automatic redialing. This
section explains these two methods.

Manual Redialing
Press Redial to dial the last number you dialed with the numeric buttons. (This starts
redialing regardless of whether automatic redialing is enabled.)

Canceling Manual Redialing
To cancel manual redialing, press Stop/Reset.

Automatic Redialing
What is Automatic Redialing?
When you are sending a document using memory sending (1 p. 7-5) and the other
party’s line is busy, your machine waits the specified time interval and then redials the
number automatically. This is called Automatic redialing.
You will know that your machine is waiting to redial when AUTO REDIAL and the
transaction number (TX/RX NO.) are displayed in the LCD.
The automatic redialing options allow you to customize the number of times your
machine redials, as well as the time interval between redials. You can also disable
automatic redialing if you prefer your machine not to do so.
If all automatic redialing attempts are unsuccessful, the machine cancels the
transmission and prints an ERROR TX REPORT to notify you that the transmission was
not completed (1 p. 11-4).

Canceling Automatic Redialing
Automatic redialing cannot be canceled with the Stop/Reset button while the machine
is waiting to redial. You can either wait until your machine begins redialing and then
follow the procedure below, or if you want to cancel while your machine is waiting to
redial, you will have to delete the document from memory (1 p. 9-8).

1 Wait until your machine begins redialing.

Chapter 7

Sending Faxes

Follow this procedure to cancel automatic redialing when your machine begins
redialing:
DIALING

Sending Faxes

7-9

2 Press Stop/Reset.
• Your machine asks you to confirm that you
want to cancel automatic redialing.

CANCEL? TYES #NO
YES=(T)

NO=(#)

3 Press T to cancel redialing.
• Redialing is not canceled until you press
T.
• If you change your mind and want to
continue redialing, press #.
• The machine prints an ERROR TX
REPORT (1 p. 11-4).

Setting the Options for Automatic Redialing
You can set the following options for automatic redialing:
• Whether the machine redials automatically (default: on).
• The number of times the machine attempts to redial (default: twice).
• The time interval between redialing attempts (default: two minutes).
Follow this procedure to adjust the automatic redialing options:

1 Press Function.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select TX SETTINGS.
5 Press Set.
6 Use ∂ or ¨ to select AUTO REDIAL.
7 Press Set.

7-10

Sending Faxes

DATA REGSTRATION

USER SETTINGS

TX SETTINGS

ECM TX

AUTO REDIAL

Chapter 7

8 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– ON
Enables automatic redialing.
– OFF
Disables automatic redialing.

■ If you selected OFF in step 8:

9 Press Set.
10 Press Stop/Reset to return to standby
mode.

TIME OUT

12/26

FaxTel

■ If you selected ON in step 8:

9 Press Set twice.

REDIAL TIMES
2TIMES

10 Use the numeric buttons to enter the

5TIMES

number of times you want the
machine to redial.
• You can select from 1 to 10 times.
• You can also use ∂ or ¨ to change the
redial times.

11 Press Set twice.

REDIAL INTERVAL
2MIN.

12 Use the numeric buttons to enter the

5MIN.

time interval between redials.
• You can select from 2 to 99 minutes.
• You can also use ∂ or ¨ to change the
time interval.

14 Press Stop/Reset to return to standby
mode.

Chapter 7

TIME OUT

12/26

Sending Faxes

13 Press Set.

FaxTel

Sending Faxes

7-11

Sending the Same Document to Several
Fax Numbers (Sequential Broadcasting)
This feature, also called Sequential Broadcasting, allows you to send the same
document to several fax numbers in one operation. Simply load the document, enter the
fax numbers, and the machine will then scan the document into its memory and send
the document to all the fax numbers you entered, one after the other.
You can send the same document to as many as 116 fax numbers using this feature.
Please note, however, that the fax numbers you enter must be registered for one-touch
or coded speed dialing (1 Chapter 6). You will only be able to enter one fax number
using regular dialing (e.g. with the numeric buttons or using the Redial button.)

If you frequently send documents to the same group of fax numbers, you can register
these numbers for group dialing instead (1 p. 6-13). This will simplify dialing.

Follow this procedure to send the same document to several fax numbers:

MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)

2 Enter up to 116 fax numbers using
any of the following methods:
❚ One-touch speed dialing:
Press the one-touch speed dialing
button(s) you want.
❚ Coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want. Repeat for other
codes.

01=Canon EUROPA

A
A 01=Canon Inc.

• Be sure to press Coded Dial before
each code.

❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set. You can also use the Redial
button.

TEL=

2 88x xxxx

• You can only enter one fax number this
way.

7-12

Sending Faxes

Chapter 7

❚ Directory dialing:
Press Directory, then use the
numeric buttons to enter the first
letter of the other party’s name. Use
∂ or ¨ to find the name you want.

1ST LETT OF NAME
04=Canon ITALIA

• You can enter the fax numbers
in any order.
• If you enter a wrong destination,
press Clear, then enter the
correct destination.
• You must enter the second
destination within five seconds of
entering the first one. All
subsequent destinations must be
entered within 10 seconds. If you
wait longer than these times,
your machine automatically
begins scanning the document
for sending. If you do not want
your machine to begin scanning
automatically after a few
seconds, disable the TIME OUT
setting (1 p. 14-6).
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.

3 Press Start/Copy to begin scanning
for sending, or wait a few seconds for
your machine to begin scanning
automatically.

Chapter 7

Sending Faxes

• Your machine will first send the
document to the one-touch speed
dialing destinations, then the coded
speed dialing destinations, and finally to
the destination dialed using regular
dialing.
• If you do not want your machine to
begin scanning automatically after a few
seconds, disable the TIME OUT setting
(1 p. 14-6).
• To cancel sending once dialing has
started, press Stop/Reset then T.
Sending to all destinations you specified
in step 2 will be canceled. (You cannot
cancel only one destination.)

Sending Faxes

7-13

7-14

• If a number is busy, your machine will continue sending to the other destinations and
then automatically redial the number that was busy.
• If the machine’s memory becomes full while scanning your document, MEMORY FULL
will appear in the LCD. If this happens, remove the remainder of the document from the
ADF (you may need to open the operation panel to do so), then divide the document into
several sections and send each section separately.

Sending Faxes

Chapter 7

Delayed Sending
Your machine allows you to scan a document into its memory and send it automatically
to as many as 116 fax numbers at a preset time within the next 24 hours. This is called
Delayed sending or Timer sending. By using this feature, you can take advantage of
lower long distance rates at night, for example.

To use delayed sending correctly, make sure the correct time is set on your machine
(1 p. 3-6).

Scanning a Document into Memory for Delayed
Sending
Follow this procedure to scan a document into the machine’s memory for delayed
sending:

1 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to scan if the
memory used (shown in the LCD) is
close to 100%. To free up space in the
machine’s memory: print, send, or delete any
documents you no longer need to be
stored in memory (1 p. 9-4).

MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)

2 Press Function.
3 Press Delayed Transmission.
4 Press Set.
5 Use the numeric buttons to enter the
time at which you want to send the
document.

SET TIME

15:00

SET TIME

22:30

6 Press Set.

Sending Faxes

• Use the 24-hour format for the time
(e.g. 11:30 p.m. as 23:30), and precede
single digits with a zero.
SELECT LOCATIONS
TEL=

Chapter 7

Sending Faxes

7-15

7 Enter up to 116 fax numbers you want
to send to using any of the following
methods:
❚ One-touch speed dialing:
Press the one-touch speed dialing
button(s) you want.
❚ Coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want. Repeat for other
codes.

01=Canon EUROPA

A
A 01=Canon Inc.

• Be sure to press Coded Dial before
each code.

❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set.

TEL=

2 88x xxxx

• You can only enter one fax number this
way.

❚ Directory dialing:
Press Directory, then use the
numeric buttons to enter the first
letter of the other party’s name. Use
∂ or ¨ to find the name you want.

1ST LETT OF NAME
04=Canon ITALIA

• If you enter the wrong
destination, press Clear, then
enter the correct destination.
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.

8 Press Start/Copy to begin scanning
the document into the machine’s
memory.
• When the preset time is reached, your
machine sends the document to the
destination(s) you specified in step 7.

7-16

• You can register up to 20 different delayed sending operations.
• If the machine’s memory becomes full while scanning your document, MEMORY FULL
will appear in the LCD. If this happens, you will not be able to send the document at a
preset time. Remove the remainder of the document from the ADF (you may need to
open the operation panel to do so).
• Since the machine is multitasking, you can perform other tasks even when your machine
is set for delayed sending.

Sending Faxes

Chapter 7

Printing a Document Set for Delayed Sending
Follow this procedure to print a document stored in memory for delayed sending:

1 Press Function.
2 Press Delayed Transmission.
3 Use ∂ or ¨ to select PRINT.
4 Press Set.
5 Use ∂ or ¨ to select the transaction
number (TX/RX NO.) of the
document you want to print.

TX/RX NO.

0001

TX/RX NO.

#0003

• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent at that moment
and can therefore not be selected.
• Use ¬ or ® to display details of the
transaction (e.g. destination).

6 Press Set.

1ST PG ONLY?
YES=(T)

NO=(#)

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FaxTel

7 Press T to print the first page only, or
press # to print all pages of the
document.
• The machine prints the document.

set for delayed sending, repeat the
procedure from step 5.
-orPress Stop/Reset to return to standby
mode.

Chapter 7

Sending Faxes

8 To continue printing other documents

Sending Faxes

7-17

Deleting a Document Set for Delayed Sending
Follow this procedure to delete a document stored in memory for delayed sending:

1 Press Function.
2 Press Delayed Transmission.
3 Use ∂ or ¨ to select DELETE FILE.
4 Press Set.
5 Use ∂ or ¨ to select the transaction
number (TX/RX NO.) of the
document you want to delete.

DELETE FILE

TX/RX NO.

0001

TX/RX NO.

#0003

• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent at that moment.
If you want to delete a document being
sent, follow the instructions in the LCD.
• Use ¬ or ® to display details of the
transaction (e.g. destination).

6 Press Set.

OK TO DELETE?
YES=(T)

7 Press T to delete the document.
• If you change your mind and want to
keep the document in memory for
delayed sending, press #.

NO=(#)

ERASING END

8 To continue deleting other documents
set for delayed sending, repeat the
procedure from step 5.
-orPress Stop/Reset to return to standby
mode.

7-18

Sending Faxes

12/26

FaxTel

Chapter 7

Receiving Faxes

This chapter explains how to select the best receive mode for your needs and how to
receive faxes.
Receiving Methods...................................................................................8-2
Receiving Both Faxes and Telephone Calls Automatically:
Fax/Tel Mode...................................................................................8-3
Setting Fax/Tel Mode..........................................................................8-3
Setting the Options for Fax/Tel Mode .................................................8-4
Receiving Faxes Manually: MANUAL MODE .........................................8-6
Setting MANUAL MODE ....................................................................8-6
Receiving a Fax Manually ..................................................................8-6
Receiving Faxes Automatically: FAX ONLY MODE ................................8-8
Setting FAX ONLY MODE ..................................................................8-8
Receiving With an Answering Machine: ANS.MACHINE MODE ...........8-9
Setting ANS.MACHINE MODE...........................................................8-9
Using the FAXPHONE With an Answering Machine ..........................8-9
Receiving With the Distinctive Ring Pattern Detection
Feature: DRPD ..................................................................................8-10
Setting DRPD ...................................................................................8-10
Receiving While Performing Other Tasks.............................................8-12
Receiving Faxes in Memory When a Problem Occurs........................8-12
Canceling Receiving ..............................................................................8-12

Chapter 8

Receiving Faxes

8-1

Receiving Faxes

Chapter 8

Receiving Methods
Your machine provides you with several modes for receiving faxes. To determine which
mode best suits your requirements, refer to the table below:
Receive Mode

Main Use Operation

Requirements

Details

Fax/Tel Mode

Fax/Tel

The machine
automatically switches
between fax and voice
calls. It receives faxes
automatically and rings
for voice calls.

Handset or the
extension telephone
connected to your
machine.

p. 8-3

MANUAL MODE

Tel

The machine rings for
every call, whether a
fax call or a voice call.
For a fax call, you have
to manually activate
reception of a fax.

Handset or the
extension telephone
connected to your
machine.

p. 8-6

FAX ONLY MODE Fax

The machine answers
all calls as fax calls. It
receives faxes
automatically and
disconnects voice calls.

Separate telephone
line for fax use only.

p. 8-8

ANS.MACHINE
MODE

Fax/Tel

The machine receives
Answering machine
documents automatically connected to your
and the answering
machine.
machine records voice
messages.

p. 8-9

DRPD

Fax/Tel

The machine rings
differently depending on
whether a call is a fax
or voice call.

p. 8-10

Subscription to a
DRPD service.
Handset or the
extension telephone
connected to your
machine.

Once you have decided which mode is suitable for your needs, set the mode as
described in this chapter. You can change the mode at any time.

8-2

Receiving Faxes

Chapter 8

Set this mode if you only have one telephone line for fax and telephone use and want
your machine to automatically switch between fax and voice calls.

Setting Fax/Tel Mode
Your machine is factory-set to Fax/Tel Mode. If you have not changed the receive
mode to FAX ONLY MODE or DRPD, simply follow this procedure:

1 Press Function, then Receive Mode.

Fax/Tel Mode

2 Press ∂ or ¨ to select Fax/Tel Mode.
3 Press Set.
• The LCD changes to this display:

12/26

FaxTel

If Fax/Tel Mode does not appear in the LCD, follow this procedure to set FAX/TEL
AUTO SW (Fax/Tel Mode):

1 Press Function.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select RX SETTINGS.
5 Press Set.
6 Use ∂ or ¨ to select RX MODE.
7 Press Set.
8 Use ∂ or ¨ to select FAX/TEL AUTO SW.
9 Press Set.
• To set the options for FAX/TEL AUTO SW
(Fax/Tel Mode), see the following pages.

10 Press Stop/Reset to return to standby
mode.

11 Confirm that FaxTel is displayed in the LCD.
• If FaxTel is not displayed, follow steps 1 to 3
on top of this page.

Chapter 8

DATA REGSTRATION
USER SETTINGS
RX SETTINGS
ECM RX
RX MODE
FAX ONLY MODE
FAX/TEL AUTO SW
RING START TIME

12/26

FaxTel

12/26

FaxTel

Receiving Faxes

8-3

Receiving Faxes

Receiving Both Faxes and Telephone Calls
Automatically: Fax/Tel Mode

Setting the Options for Fax/Tel Mode
If you set Fax/Tel Mode, you can control precisely how the machine handles incoming
calls by adjusting the following settings:
– RING START TIME setting: Adjust the time the machine takes to check whether a call
is from a fax machine or from a telephone (default: 8 seconds).
– F/T RING TIME setting: Adjust the length of time the machine rings when the call is
from a telephone (default: 15 seconds).
– DEFAULT ACTION setting: Set whether the machine switches to receive mode or
disconnects the call after the ring time set in F/T RING TIME has elapsed (default:
switches to receive mode).

■ What Happens When Fax/Tel Mode is Selected
When the machine receives a call, it responds according to the type of call as follows:
Type of call

Telephone

Telephone charges
begin for the caller.

Fax

Sending document
manually

Sending document
automatically

The machine answers without ringing.

The machine listens for the fax tone.
(For 8 sec.)
The fax tone
is detected.

RING START TIME
(Default setting
= 8 sec.)

The fax tone is not detected.
The machine starts ringing.

F/T RING TIME
(Default setting
= 15 sec.)

The document is
received automatically.
(The fax tone is detected
and the machine
switches to receive
mode.)
Pick up the
handset to talk.

If you do not pick up the handset
(within 15 sec.).
DEFAULT ACTION
Choose between:
RECEIVE (default setting) and DISCONNECT.

DISCONNECT
The machien
disconnects the call.

RECEIVE
(Default setting)
Not all fax machines are capable of sending the fax tone. If this is the case,
set the DEFAULT ACTION setting to RECEIVE so that the machine switches
to receive mode automatically and starts receiving the document. If no
document comes in, it disconnects the call after approximately 40 seconds.

8-4

Receiving Faxes

Chapter 8

1 Follow steps 1 to 9 on page 8-3.

Receiving Faxes

Follow this procedure to set the Fax/Tel Mode options:
RING START TIME

2 Press Set.

8SEC

3 Use the numeric buttons to enter the

9SEC

RING START TIME duration.
• You can select from 0 to 30 seconds.
• See the previous page for details on this
setting.
• You can also use ∂ or ¨ to change the
time interval.

4 Press Set twice.

F/T RING TIME
15SEC

5 Use the numeric buttons to enter the

30SEC

F/T RING TIME duration.
• You can select from 10 to 45 seconds.
• See the previous page for details on this
setting.
• You can also use ∂ or ¨ to change the
time interval.

6 Press Set twice.

DEFAULT ACTION

RECEIVE

7 Use ∂ or ¨ to select the DEFAULT
ACTION setting you want.
• You can select from the following:
– RECEIVE (Switch to receive mode)
– DISCONNECT (Disconnect the call)
• See the previous page for details on this
setting.

8 Press Set.
9 Press Stop/Reset to return to standby
mode.

Chapter 8

INCOMING RING

12/26

FaxTel

Receiving Faxes

8-5

Receiving Faxes Manually: MANUAL MODE
Set this mode if you only have one telephone line that you use mainly for voice calls,
and only occasionally to receive faxes.
You can activate reception directly from your machine, or if your telephone is located
away from your machine, you can dial the remote receiving ID on the telephone to
activate reception (this is called Remote reception).

Setting MANUAL MODE
Follow this procedure to set the receive mode to MANUAL MODE:

1 Press Function, then Receive Mode.

MANUAL MODE

2 Press ∂ or ¨ to select MANUAL MODE.
3 Press Set.
• The LCD changes to this display:

12/26

Manual

12/26

Manual

Receiving a Fax Manually
Follow this procedure to receive a fax manually:

1 Make sure Manual is displayed in the
LCD.

2 Make sure you have connected the
handset or extension telephone to
your machine (1 p. 2-8).

3 When you hear the handset or
extension telephone ring, pick up the
handset.

■ If you hear a long beep tone or silence:

4 Someone is trying to send you a fax.
Press Start/Copy on your machine
and hang up to begin receiving the
document.
• If you are using the extension telephone
and it is located away from your
machine, dial 25 (the default remote
receiving ID) on your telephone and
hang up.

8-6

Receiving Faxes

Chapter 8

Receiving Faxes

■ If you hear a voice:

4 Start your conversation. If the caller
wants to send a fax after talking to
you, ask them to press the start button
on their fax machine.

5 When you hear a long beep, press
Start/Copy on your machine and
hang up to begin receiving the
document.
• If you are using the extension telephone
and it is located away from your
machine, dial 25 (the default remote
receiving ID) on your telephone and
hang up.

Chapter 8

• If using the handset, be sure to hang up after you press Start/Copy on the machine,
otherwise the call will be disconnected.
• Your machine will alert you by beeping if the handset is not hung up properly. Make sure
the handset is seated properly in its cradle. If you do not want the machine to beep,
disable the OFFHOOK ALARM setting (1 p. 14-4).
• If you cannot activate reception from the extension telephone, check that the REMOTE
RX setting is enabled (1 p. 14-7).
• You can change the remote receiving ID (1 REMOTE RX ID, p. 14-7), or disable remote
receiving (1 REMOTE RX, p. 14-7).
• If you have an answering machine connected to your machine that can carry out remotecontrol operations (controlling your answering machine from a remote telephone), the
security code for this function may be the same as the remote receiving ID of your
machine. If this is the case, make sure you change the machine’s remote receiving ID to
make it distinct from the answering machine’s security code (1 REMOTE RX ID, p. 147).

Receiving Faxes

8-7

Receiving Faxes Automatically: FAX ONLY MODE
If you have a separate telephone line for fax use only, connect your machine to this line
and set FAX ONLY MODE. Your machine will answer all calls as fax calls.

Setting FAX ONLY MODE
Follow this procedure to set the receive mode to FAX ONLY MODE:

1 Press Function.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select RX SETTINGS.
5 Press Set.
6 Use ∂ or ¨ to select RX MODE.
7 Press Set.
8 Use ∂ or ¨ to select FAX ONLY MODE.
9 Press Set.
10 Press Stop/Reset to return to standby
mode.

11 Confirm that FaxOnly is displayed in
the LCD.

DATA REGSTRATION
USER SETTINGS
RX SETTINGS
ECM RX
RX MODE
FAX/TEL AUTO SW
FAX ONLY MODE
INCOMING RING

12/26

FaxOnly

12/26

FaxOnly

• If FaxOnly is not displayed, follow steps 1
to 3 on top of p. 8-3.

The machine treats all incoming calls as fax calls. It receives faxes automatically and
disconnects any voice calls.

8-8

The machine does not ring when it receives a fax call. If you want to be alerted when a fax
call is received, connect the handset or an extension telephone to the machine, and enable
the INCOMING RING setting (1 p. 14-7). You can also select the number of rings before
the machine answers (1 RING COUNT, p. 14-7).

Receiving Faxes

Chapter 8

Receiving Faxes

Receiving With an Answering Machine:
ANS.MACHINE MODE
Connecting an answering machine to the machine allows you to receive faxes and
telephone messages while you are out.
In ANS.MACHINE MODE, the machine allows the answering machine to answer
incoming calls, then listens for the fax tone and automatically receives the fax if it
detects this tone.

Setting ANS.MACHINE MODE

For this mode, you need to connect an answering machine or a telephone with an
answering machine to your machine (1 p. 2-8).

Follow this procedure to set the receive mode to ANS.MACHINE MODE:

1 Press Function, then Receive Mode.

ANS.MACHINE MODE

2 Press ∂ or ¨ to select ANS.MACHINE MODE.
3 Press Set.
• The LCD changes to this display:

12/26

AnsMode

Using the FAXPHONE With an Answering Machine
Follow these guidelines when using the machine with an answering machine:
• Set the answering machine to answer on the first or second ring.
• When recording the outgoing message on the answering machine, the entire
message must be no longer than 15 seconds.
For example: “Hello. I can’t answer the phone right now, but please leave a message
after the beep. Thank you.”

Chapter 8

Receiving Faxes

8-9

Receiving With the Distinctive Ring Pattern Detection
Feature: DRPD
• Choose this mode if:
• you only have one telephone line for both fax and telephone use.
• you want to receive faxes automatically as well as voice calls.
• you have subscribed to a DRPD (Distinctive Ring Pattern Detection) service with
your telephone company. This service assigns two or more telephone numbers with
distinctive ring patterns to a single telephone line, allowing you to have both a fax
number(s) and a telephone number(s) using only one telephone line. Your machine
will automatically monitor incoming calls and based on the ring pattern, will let you
know if the call is a fax or voice call. Contact your telephone company for more
information on this service.

• You will need to:
• subscribe to a DRP service offered by some telephone companies.
• connect the handset to your machine (→ Set-Up Instructions).

• When you receive a fax call: The machine will ring according to the ring
pattern you have chosen and receive the fax automatically.

• When you receive a voice call: The machine will ring according to the ring
pattern you have chosen. Pick up the handset to answer the call.

Setting DRPD
Your telephone company will assign a distinctive ring pattern to each number when you
order the DRP service.
Follow this procedure to set the fax ring pattern that matches the pattern assigned by
the telephone company.

1 Press Function.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select RX SETTINGS.

8-10

Receiving Faxes

DATA REGSTRATION

USER SETTINGS

RX SETTINGS

Chapter 8

6 Use ∂ or ¨ to select RX MODE.
7 Press Set.

ECM RX

RX MODE

FAX/TEL AUTO SW

8 Use ∂ or ¨ to select DRPD.
9 Press Set.
10 Press Set.

Receiving Faxes

5 Press Set.

DRPD

DRPD:SELECT FAX

NORMAL RING

11 Use ∂ or ¨ to select the type of ring
pattern that your telephone company
assigned to your fax number.
• You can select from the following:
– NORMAL RING
– DOUBLE RING
– SHORT-SHORT-LONG
– SHORT-LONG-SHORT
– OTHER RING TYPE

12 Press Set.
13 Press Stop/Reset to return to standby
mode.

Chapter 8

12/26

DRPD

Receiving Faxes

8-11

Receiving While Performing Other Tasks
The machine is a multitasking device so it can receive faxes and voice calls while you
are performing other tasks.
If your machine cannot print a received fax because it is performing another task that
prevents it from doing so, it will receive the fax in memory. Then, as soon as it
completes the other task, your machine automatically prints the received fax from
memory.

Receiving Faxes in Memory When a
Problem Occurs
If your machine encounters a problem when receiving a fax, it automatically stores the
unprinted pages of the fax in memory. It then displays REC’D IN MEMORY as well as
one or more messages in the LCD. For an explanation of the message(s) and details
on the action to take, see p. 13-8.

• The machine’s memory can store up to approximately 350 pages.*
• You can set the machine so that it does not store faxes in memory if a problem occurs
during reception (1 MEMORY RX, p. 14-7).
• Once the problem is solved and the machine prints the received fax, it will delete the fax
from memory.
• If the machine’s memory becomes full while receiving a fax in memory, you will not be
able to receive the remaining pages. Contact the other party and ask them to resend the
remainder of the fax.

Canceling Receiving
Follow this procedure if you want to stop receiving a fax before reception is completed:

1 Press Stop/Reset.
• Your machine asks you to confirm that you
want to cancel receiving.

2 Press T to cancel receiving.
• Receiving is not canceled until you
press T.
• If you change your mind and want to
continue receiving, press #.

CANCEL? AYES #NO
YES=(T)

NO=(#)

TX/RX CANCELLED
TX/RX NO.

5003

* Based on ITU-T No. 1 Chart, standard mode.

8-12

Receiving Faxes

Chapter 8

Special Features

This chapter describes the special dialing methods and explains other useful features
of your machine.
Special Dialing ..........................................................................................9-2
Dialing Through a Switchboard ..............................................................9-2
Entering Pauses in a Fax/Telephone Number........................................9-2
Switching Temporarily to Tone Dialing....................................................9-3
Documents Stored in Memory ................................................................9-4
Printing a List of Documents Stored in Memory ....................................9-4
Printing a Document Stored in Memory .................................................9-5
Sending a Document Stored in Memory ................................................9-6
Deleting a Document Stored in Memory ................................................9-8
Polling........................................................................................................9-9
What is Polling?......................................................................................9-9
Polling Receiving ....................................................................................9-9
Polling Another Fax Machine..............................................................9-9
Canceling Polling Receiving .............................................................9-11
Polling Sending.....................................................................................9-12
Setting Up the Polling Box................................................................9-12
Scanning a Document into the Polling Box ......................................9-15
Changing or Deleting the Polling Box Settings ................................9-15
Restricting Reception ............................................................................9-17

Chapter 9

Special Features

9-1

Special Features

Chapter 9

Special Dialing
Dialing Through a Switchboard
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is
connected through a PBX or other telephone switching system, you will need to dial the
outside line access number first, and then the number of the party you are calling.

Entering Pauses in a Fax/Telephone Number
You may need to enter pauses in a fax/telephone number in the following situations:
– When you dial or register an overseas number. The length and position of the pause
depends on the telephone system of your country.
– When your machine is connected to a switchboard.
Follow this procedure to enter pauses when registering a number for speed dialing:

1 When you come to the step that
requires you to enter the fax/telephone
number, use the numeric buttons to
enter the number up to where a pause
is necessary.

TEL=011_

• To correct a mistake in the number,
press ¬ to delete the rightmost digit.
Alternatively, press Clear to delete the
entire number.

2 Press Pause to enter a pause.
• A pause entered within a number (P) is
two seconds long.
• For a longer pause, press Pause again
for another two-second pause.
Alternatively, you can change the length of
the pause (1 MID PAUSE SET, p. 14-6).

3 Continue entering the rest of the fax/
telephone number with the numeric
buttons.

TEL=011P_

TEL=011pxxxxxx_

• If you enter the wrong number, press
Clear and start again from step 1.

4 To enter a pause at the end of the
number, press Pause.

TEL=011pxxxxxxP

• A pause at the end of a number (P) is
fixed to ten seconds.

5 Continue with the operation you are
performing.

9-2

Special Features

Chapter 9

Switching Temporarily to Tone Dialing
Many information services for banks, airline reservations, hotel reservations, etc.,
require tone dialing for their services. If your machine is set for pulse dialing
(1 p. 3-8), follow this procedure to set your machine temporarily for tone dialing:

• You can also lift the handset instead of
pressing Hook.

2 Use the numeric buttons to dial the
telephone number of the information
service.

TEL=

765xxxx

TEL=

765xxxxT

TEL=

765xxxxTT34

Special Features

1 Press Hook.

• Your machine connects using the pulses
required by your telephone line.

3 When the recorded message of the
information service answers, press T
(Tone) to switch to tone dialing.
• When T (Tone) is pressed, (T) is
displayed in the LCD.
• If you pressed Hook in step 1, you can
pick up the handset if you need to talk
to the other party.

4 Use the numeric buttons to enter the
numbers requested by the information
service.
• Numbers entered after pressing T
(Tone) will be dialed using tone dialing.

5 When you have finished, press Hook
to disconnect the call.
• If you used the handset, hang up to
disconnect the call.
• Tone dialing is canceled when you
disconnect the call.

Chapter 9

Special Features

9-3

Documents Stored in Memory
This section describes how to perform different operations with documents stored in
memory. You will find instructions for printing a list of documents in memory, as well as
procedures for printing, sending, and deleting documents stored in memory.

Printing a List of Documents Stored in Memory
The machine can print a list of documents stored in memory, along with the transaction
number (TX/RX NO.) of each document. Once you know the transaction number of a
document in memory, you can print it, send it, or delete it. These procedures are
described on the following pages.
Follow this procedure to print a list of documents stored in memory:

1 Press Function.
2 Press Memory Reference.

DOC. MEMORY LIST

3 Press Set.

PRINTING REPORT

• The machine prints the DOC. MEMORY
LIST.

12/26/2003 21:53 FAX 123 4567

CANON

001

****************************
*** DOC. MEMORY LIST ***
****************************
TX/RX NO
0046
0047

9-4

MODE
TRANSMIT
B’CAST

0048

DEL SQ BDCST

0049
0050

DELAYED TX
B’CAST

Special Features

CONNECTION TEL/ID
[A
[
[A
[
[A
[
[

01]
01]
02]
04]
03]
05]
03]

Canon
Canon
Canon
Canon
Canon
Canon
Canon

TOKYO
CANADA
FRANCE
ITALIA
U.S.A.
OPTICS
GROUP 2

PGS.
3 12/26
1 12/26

SET TIME

ST. TIME

21:24
21:36

1 12/26

21:39

2 12/26
1 12/26

21:45
21:49

23:00
23:00
23:00

Chapter 9

Printing a Document Stored in Memory
Follow this procedure to print a document stored in memory:

When you print a document stored in memory using the following procedure, the print is
reduced to 90% of the original.

2 Press Memory Reference.
3 Use ∂ or ¨ to select PRINT
DOCUMENT.

4 Press Set.
5 Use ∂ or ¨ to select the transaction
number (TX/RX NO.) of the
document you want to print.

Special Features

1 Press Function.
DOC. MEMORY LIST

PRINT DOCUMENT

TX/RX NO.

0001

TX/RX NO.

#0003

6 Press Set.

1ST PG ONLY?
YES=(T)

NO=(#)

12/26

FaxTel

7 Press T to print the first page only, or
press # to print all pages of the
document.
• The machine prints the document.

8 To continue printing other documents
in memory, repeat the procedure from
step 5.
-orPress Stop/Reset to return to standby
mode.

Chapter 9

Special Features

9-5

Sending a Document Stored in Memory
Follow this procedure to send a document received in memory or stored in the polling
box (for polling sending):

1 Press Function.
2 Press Memory Reference.
3 Use ∂ or ¨ to select RESEND
DOCUMENT.

4 Press Set.
5 Use ∂ or ¨ to select the transaction
number (TX/RX NO.) of the
document you want to send.

DOC. MEMORY LIST

RESEND DOCUMENT

TX/RX NO.

0001

TX/RX NO.

#5003

• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent or printed at that
moment, and can therefore not be
selected.
• Use ¬ or ® to display details of the
transaction (e.g. destination).

6 Press Set.
• If you are sending a document stored in
the polling box (for polling sending),
enter the password (when you have set
a password), then press Set.

SELECT LOCATIONS
TEL=

01=Canon EUROPA

A
A 01=Canon Inc.

• Be sure to press Coded Dial before
each code.

9-6

Special Features

Chapter 9

❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set.

TEL=

2 88x xxxx

❚ Directory dialing:
Press Directory, then use the
numeric buttons to enter the first
letter of the other party’s name. Use
∂ or ¨ to find the name you want.

Special Features

• You can only enter one fax number this
way.
• To correct a mistake in the number,
press ¬ to delete the rightmost digit.
Alternatively, press Clear to delete the
entire number.

1ST LETT OF NAME
04=Canon ITALIA

• If you enter a wrong destination,
press Clear, then enter the
correct destination.
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.

8 Press Set to begin sending.
• To cancel sending once dialing has
started, press Stop/Reset then T.
Sending to all the destinations you
specified in step 7 will be canceled. (You
cannot cancel only one destination.)

Chapter 9

Special Features

9-7

Deleting a Document Stored in Memory
Follow this procedure to delete a document stored in memory:

1 Press Function.
2 Press Memory Reference.
3 Use ∂ or ¨ to select DELETE
DOCUMENT.

4 Press Set.
5 Use ∂ or ¨ to select the transaction
number (TX/RX NO.) of the
document you want to delete.

DOC. MEMORY LIST

DELETE DOCUMENT

TX/RX NO.

0001

TX/RX NO.

#0003

• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent at that moment.
If you want to delete a document being
sent, follow the instructions in the LCD.
• Use ¬ or ® to display details of the
transaction (e.g. destination).

6 Press Set.
• If you are deleting a document stored in
the polling box (1 p. 9-15), enter the
password that restricts access to the
polling box settings, then press Set.

7 Press T to delete the document.
• If you change your mind and want to
keep the document in memory, press #.

OK TO DELETE?
YES=(T)

NO=(#)

ERASING END

8 To continue deleting other documents
in memory, repeat the procedure from
step 5.
-orPress Stop/Reset to return to standby
mode.

9-8

Special Features

12/26

FaxTel

Chapter 9

Polling
In normal faxing, a fax machine sends a document to another fax machine. With polling,
a fax machine calls another fax machine and requests that a document be sent to it; in
other words, it “polls” that fax machine.
Your machine has the capability of functioning in both roles; it can poll another fax
machine to retrieve a document from it (polling receiving), or it can hold a document in
its polling box so that other fax machines can poll your machine and retrieve your
document (polling sending).

Polling Receiving
In polling receiving, your machine calls another fax machine and requests it sends the
document it is holding.
You may find polling receiving convenient in the following situations:
– When you want to retrieve a document from an establishment, such as a bank or
information service.
– When you want to retrieve a document from another fax machine at your
convenience.
– When you want to bear the transmission cost of receiving a document.

Polling Another Fax Machine
Before polling another fax machine, be sure to read the following:
• The machine can only poll fax machines that support polling.
• The document you want to retrieve must be ready to be polled on the other party’s fax
machine. If necessary, call the other party to check.
• Call the other party and check if you require a subaddress and/or password to retrieve
the document from their fax machine. If you do, take note of them and register them
together with the fax number for speed dialing (1 Chapter 6). You can only poll with a
subaddress/password by using speed dialing. If you do not require a subaddress/
password, you can retrieve the document without having to enter these numbers.
• If the other party is using a Canon fax machine and their machine does not support
subaddress/password transactions, ask them to set the polling ID on their fax machine
to 255 or 11111111 binary.
• You can poll several fax machines in one operation. Each polling operation can
retrieve documents from as many as 116 fax numbers.
• The subaddress/password must be an ITU-T-standard subaddress/password.

Chapter 9

Special Features

9-9

Special Features

What is Polling?

Follow this procedure to poll one or several fax machine(s):

1 Press Function.
2 Press Polling.
3 Use ∂ or ¨ to select POLLING RX.
4 Press Set.

POLLING TX
POLLING RX
TEL=

5 Enter up to 116 fax numbers you want
to poll using any of the following
methods:
❚ One-touch speed dialing:
Press the one-touch speed dialing
button(s) you want.
❚ Coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want. Repeat for other
codes.

01=Canon EUROPA

A
A 01=Canon Inc.

• Be sure to press Coded Dial before
each code.

❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set.

TEL=

2 88x xxxx

• You can only enter one fax number this
way.
• To correct a mistake in the number,
press ¬ to delete the rightmost digit.
Alternatively, press Clear to delete the
entire number.

❚ Directory dialing:
Press Directory, then use the
numeric buttons to enter the first
letter of the other party’s name. Use
∂ or ¨ to find the name you want.

9-10

Special Features

1ST LETT OF NAME
04=Canon ITALIA

Chapter 9

• If you enter a wrong destination,
press Clear, then enter the
correct destination.
• You cannot enter a
subaddress/password with
regular dialing. If you need to
enter a subaddress/password for
polling, register them together
with the fax number for speed
dialing (1 Chapter 6).
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.

Special Features

6 Press Start/Copy to begin polling the
fax machine(s).

Canceling Polling Receiving
To cancel polling receiving, follow the same procedure as for canceling receiving
(1 p. 8-12).

Chapter 9

Special Features

9-11

Polling Sending
In polling sending, your machine holds a document in its polling box so that other fax
machines can retrieve it.
You may find polling sending convenient in the following situations:
– A company department might store a document in the machine so that other
departments can retrieve it if they require that document.
– When you want the other party to retrieve a document from your machine at their
convenience.
– When you want the other party to bear the transmission cost of receiving a document
from your machine.

Setting Up the Polling Box
This section explains how to set up the machine’s polling box so that you can scan a
document into it for other fax machines to retrieve it.
Before setting up the polling box, be sure to read the following:
• You can set an ITU-T-standard password for the polling box to restrict being polled
only by fax machines that have this exact password (see the instructions that follow).
Make sure you contact the other party to inform them of your password. Do not set a
password if the other party’s fax machine does not support password transactions.
• Your machine can be set to hold the document in its polling box until it is polled by
one fax machine, or it can be set to continue to hold it so that several fax machines
can retrieve the document (see below for details).
Follow this procedure to set up the polling box:

1 Press Function.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select POLLING BOX.
5 Press Set three times.

DATA REGSTRATION

USER SETTINGS

POLLING BOX

SETUP FILE
FILE NAME
_

9-12

Special Features

Chapter 9

6 Use the numeric buttons to enter a
name for the polling box (max. 24
characters, including spaces).

Canon Dpt.1_

• If you are unsure how to enter
characters, see p. 3-2.

8 Use the numeric buttons to enter a
four-digit password.

PASSWORD
PASSWORD

PASSWORD

1234

Special Features

7 Press Set twice.

• This password prevents unauthorized
access to the polling box settings. You
will need to enter this password
whenever you want to change or delete
the polling box settings. If you do not
want to enter a password, ignore this
step.

9 Press Set twice.

10 Use the numeric buttons to enter
a TX password (max. 20 digits,
including A, #, and spaces).

TX PASSWORD

#123456

• The fax machine(s) that will be polling
your machine must have this password
registered to be able to retrieve the
document.
• If you do not want to register a
password, ignore this step.

11 Press Set twice.

ERASE AFTER TX
ON

Chapter 9

Special Features

9-13

12 Use ∂ or ¨ to select if the document
remains in the machine’s memory
after it is polled.
• You can select from the following:
– ON
The document in the polling box is
deleted after it is retrieved by one fax
machine.
– OFF
The document in the polling box
remains in the polling box so that it
can be retrieved by an unlimited
number of fax machines.

13 Press Set.
14 Press Stop/Reset to return to standby
mode.

CHANGE DATA

12/26

FaxTel

Once you have set up the polling box, you are ready to scan into it the document you
want other fax machines to retrieve.

9-14

Special Features

Chapter 9

Scanning a Document into the Polling Box
Follow this procedure to store a document in the polling box so that other fax machines
can retrieve it:
You need to set up the polling box before you can scan a document into the polling box
(1 p. 9-12).

MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)

2 Press Function.
3 Press Polling.

POLLING TX

4 Press Set.
• The machine scans the document into
the polling box.

When another fax machine polls your machine, the following conditions apply:
• If you registered a password for the polling box, the other party’s fax machine must
request the document with this exact same password.
• If you have not registered a password for the polling box, but the other fax machine
requests the document from your machine with a password, the document cannot be
retrieved.

Changing or Deleting the Polling Box Settings
Follow this procedure to change or delete the polling box settings:

You will be unable to delete the polling box settings if you have scanned a document into
the polling box (see above). Delete the document from memory first before following the
procedure below (1 p. 9-8).

1 Press Function.

Chapter 9

Special Features

9-15

Special Features

2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select POLLING BOX.
5 Press Set.

DATA REGSTRATION

USER SETTINGS

POLLING BOX

SETUP FILE

6 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– CHANGE DATA
– DELETE FILE

■ If you selected CHANGE DATA in step 6:

7 Press Set.
• If you registered a password to prevent
unauthorized access to the polling box
settings, use the numeric buttons to
enter it, then press Set.

8 Use ∂ or ¨ to select the setting you
want and press Set.

FILE NAME

Canon Dpt.1

• You can select from the following:
– FILE NAME
– PASSWORD
– TX PASSWORD
– ERASE AFTER TX

9 To change the polling box settings,
follow the procedure from step 6 on
p. 9-13.

■ If you selected DELETE FILE in step 6:

7 Press Set.
• If you registered a password to prevent
unauthorized access to the polling box
settings, use the numeric buttons to
enter it, then press Set.
• The polling box settings are deleted.

8 Press Stop/Reset to return to standby
mode.

9-16

Special Features

FILE DELETED
SYSTEM SETTINGS

12/26

FaxTel

Chapter 9

Restricting Reception
By enabling this feature, you can restrict reception of faxes to only the numbers
registered for speed dialing on your machine. This feature is useful to prevent reception
of unsolicited faxes (e.g. junk mail).
Special Features

Follow this procedure to enable or disable receiving restriction:

1 Press Function.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select SYSTEM
SETTINGS.

5 Press Set twice.

DATA REGSTRATION
USER SETTINGS
SYSTEM SETTINGS
RX RESTRICTION
OFF

6 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– ON (Enable restriction)
– OFF (Disable restriction)

■ If you selected ON in step 6:

7 Press Set twice.

RX CONDITION
REGISTERED SENDR

8 Use ∂ or ¨ to select the restriction
type setting you want.
• You can select from the following:
– REGISTERED SENDR
To allow reception from the numbers
registered for speed dialing.
– WITH SENDER INFO
To allow reception only when the
caller gives its telephone number.

9 Press Set.
10 Press Stop/Reset to return to the standby
mode.

Chapter 9

DATE SETUP

12/26

FaxTel

Special Features

9-17

■ If you selected OFF in step 6:

9 Press Set.
10 Press Stop/Reset to return to standby
mode.

9-18

Special Features

DATE SETUP

12/26

FaxTel

Chapter 9

Chapter 10
Copying

This chapter describes how to make copies with your machine.

Chapter 10

Copying

Documents You Can Copy .....................................................................10-2
Making Copies ........................................................................................10-2

10-1

Documents You Can Copy
For information on the types of documents you can copy, their requirements, and details
on loading documents, see Chapter 4.

Making Copies
Follow this procedure to make copies:

1 Adjust the paper delivery selector if
necessary (1 p. 5-7).

2 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the contrast, see p. 7-3.

MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)

3 Press Start/Copy.
4 Press Image Quality repeatedly until
the resolution setting you want is
displayed.

COPY

100%

PHOTO

• You can select from the following:
– TEXT
Suitable for most text documents.
– PHOTO
Suitable for documents that contain
photographs.

5 To make a reduced copy of your
document, use ∂ or ¨ to select the
reduction percentage you want.

COPY

80%

• You can select from the following:
– 70%
– 80%
– 90%
– 100%

10-2

Copying

Chapter 10

6 If you want to make multiple copies,
use the numeric buttons to enter the
number of copies.

COPY

80%

• You can make up to 99 copies.
The machine copies at 400 × 300
dpi for single copies, and at 200 ×
300 dpi for multiple copies. For
best quality output, make one copy
at a time.

• To cancel copying, press Stop/Reset.
You may then need to open the
operation panel to remove the document
from the ADF (1 p. 13-2).

Chapter 10

COPYING

You will be unable to make multiple copies if MEMORY FULL appears in the LCD. Print,
send, or delete any documents you no longer need to be stored in the machine’s
memory (1 p. 9-4), then start again. Also, if you are copying multiple pages with many
graphics, separate the pages into smaller stacks or make the desired number of copies
one at a time as needed.

Copying

10-3

Copying

7 Press Start/Copy to begin copying.

10-4

Copying

Chapter 10

Chapter 11
Reports and Lists

This chapter describes the different reports and lists you can print from your machine.
You will find samples of some of these reports and instructions for printing.

Chapter 11

Reports and Lists

Summary of Reports and Lists .............................................................11-2
ACTIVITY REPORT .................................................................................11-3
TX (Transmission) REPORT ..................................................................11-4
MULTI TX/RX (Transaction) REPORT ..................................................11-5
RX (Reception) REPORT........................................................................11-5

11-1

Summary of Reports and Lists
The table below shows the lists and reports that can be printed from your machine.
Refer to the pages indicated for more details.

11-2

Report or List

Description

Details

USER’S DATA LIST

Lists the current settings of your machine and
the registered sender information.

p. 14-2

ACTIVITY REPORT

Shows recent facsimile transactions performed
by your machine.
You can enable or disable automatic printing
of this report after every 20 transactions. You
can also manually set the machine to print it.

p. 11-3
p. 14-5

TX (Transmission) REPORT

Prints after transmission of a document.
You can enable or disable this feature, or set
the machine to print a report only when an
error occurs.
You can also set the machine to print the first
page of the document under the report to
remind you of the contents of the document.

p. 11-4
p. 14-5

RX (Reception) REPORT

Prints after reception of a document.
You can enable or disable this feature, or set
the machine to print a report only when an
error occurs.

p. 11-5
p. 14-5

MULTI TX/RX (Transaction)
REPORT

Prints after sending the same document to
several fax numbers, or after polling multiple
fax numbers in one operation.

p. 11-5

DOC. MEMORY LIST

Lists the documents currently stored in the
machine’s memory.

p. 9-4

MEMORY CLEAR REPORT

Prints automatically when power is restored
to the machine after a power failure. Lists the
documents deleted from memory.

p. 13-21

1-TOUCH SPD DIAL LIST 1
1-TOUCH SPD DIAL LIST 2

Lists the numbers and names registered
under one-touch speed dialing buttons.

p. 6-20

CODED SPEED DIAL LIST 1 Lists the numbers and names registered
CODED SPEED DIAL LIST 2 under coded speed dialing codes.

p. 6-21

GROUP DIAL LIST

p. 6-22

Reports and Lists

Lists groups registered under one-touch
speed dialing buttons and coded speed
dialing codes.

Chapter 11

ACTIVITY REPORT
The machine is factory-set to automatically print an ACTIVITY REPORT after every 20
transactions. If you want to print an ACTIVITY REPORT before it is automatically
printed, follow this procedure:

1 Press Function.
2 Press Report.

ACTIVITY REPORT

3 Press Set.

PRINTING REPORT

• The machine prints an ACTIVITY
REPORT.

12/26/2003 15:00 FAX 123 4567

CANON

Reports and Lists

Transactions in an ACTIVITY REPORT are listed chronologically.
Sending transactions are numbered between 0001 and 4999, and receiving
transactions are numbered between 5001 and 9999. When 4999 and 9999 are reached
respectively, numbering reverts to 0001 and 5001 respectively.
001

***************************
*** ACTIVITY REPORT ***
***************************
ST. TIME

CONNECTION TEL

CONNECTION ID

NO.

MODE

PGS.

12/26 13:43
A 12/26 13:45

905 795 1111
905 795 1111

Canon CANADA
Canon CANADA

5001 AUTO RX
0001 POLLING RX

ECM
G3

12/26
12/26
12/26
A 12/26
A 12/26
12/26
12/26
12/26

03 3758
2 887
905 795
2 887
20 545
20 545
03 3758
2 887

Canon
Canon
Canon
Canon
Canon
Canon
Canon
Canon

0002
0002
5002
5003
0003
0004
0004
0005

ECM
ECM
ECM
ECM
ECM
ECM
ECM
ECM

A
A

13:51
13:53
14:10
14:16
14:27
14:30
14:31
14:57

12/26 14:59

2111
0166
1111
0166
8545
8545
2111
0166

1 432 2060

TOKYO
AUSTRALIA
CANADA
AUSTRALIA
EUROPA
EUROPA
TOKYO
AUSTRALIA

CANON OPTICS

B’CAST
B’CAST
AUTO RX
AUTO RX
DELAYED TX
DEL SQ BDCST
DEL SQ BDCST
TRANSMIT

0006 TRANSMIT

RESULT

1 OK
0 NG
0
3 OK
3 OK
1 OK
4 OK
1 OK
1 OK
1 OK
3 NG
3
0 NG
0

00’33
00’00
STOP
01’18
01’18
00’18
03’59
01’20
00’36
00’36
01’25
STOP
00’01
#018

TRANSACTION (TX/RX) NUMBER
INDICATES AN
ENTRY THAT HAS
APPEARED ON A
PREVIOUS REPORT.

TRANSACTION MODE
ERROR CORRECTION MODE TRANSACTION
ERROR PAGE
ERROR CODE (1 p. 13-8)
Stop/Reset PRESSED DURING TRANSACTION
TRANSACTION DURATION

n
Chapter 11

• If you prefer your machine not to print an ACTIVITY REPORT after every 20 transactions,
disable the ACTIVITY REPORT setting (1 p. 14-5).
• Please note that only one transaction number (TX/RX NO.) is assigned when you send a
document to several fax numbers in one operation.

Reports and Lists

11-3

TX (Transmission) REPORT
The machine is factory-set to print a TX (transmission) REPORT only when an error
occurs during sending. To change this setting, see TX REPORT, p. 14-5.
If you set your machine to print a report, a TX REPORT or an ERROR TX REPORT
similar to the ones below, will be printed depending on the setting you select.
12/26/2003 14:52 FAX 123 4567

CANON

001

*********************
*** TX REPORT ***
*********************
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST. TIME
USAGE T 14:59 FAX 123 4567
12/26/2003
PGS. SENT
RESULT

0003
1 432 2060
Canon OPTICS
27/12 14:52
00’34
CANON
1
OK

001

***************************
*** ERROR TX REPORT ***
***************************
TX FUNCTION WAS NOT COMPLETED
TX/RX NO
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT

0004
20 545 8545
Canon EUROPA
12/26 14:59
00’18
1
NG

THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456

Our Ref. 350/PJC/EAC

26 December, 2003

Dr. P. N. Cundall,
Mining Surveys Ltd.,
Holroyd Road,
Reading,
Berks.

OK: TRANSMISSION SUCCESSFUL
NG: SOME OR NO PAGES SENT
NUMBER OF PAGES SENT
TRANSMISSION DURATION
TRANSMISSION TIME

11-4

Reports and Lists

IF YOU ENABLE THE PRINT WITH IMAGE
SETTING (1 p. 14-5), THE FIRST PAGE OF THE
FAX WILL PRINT ON THE REPORT TO REMIND
YOU OF THE CONTENTS OF THE FAX.

Chapter 11

MULTI TX/RX (Transaction) REPORT
A MULTI TX/RX (transaction) REPORT similar to the one below, is printed when you
send the same document to several fax numbers, or when you poll multiple fax
numbers in one operation.
12/26/2003 17:23 FAX 123 4567

CANON

001

******************************
*** MULTI TX/RX REPORT ***
******************************

ERROR INFORMATION

0054
1
–––––
[
01]905 795 1111
[ A 01]03 3758 2111
[ A 02]1 49 39 25 25
–––––

Canon CANADA
Canon TOKYO
Canon FRANCE

RX (Reception) REPORT
The machine is factory-set not to print an RX (reception) REPORT even if an error
occurs during reception. To change this setting, see RX REPORT, p. 14-5.
If you set your machine to print a report, an RX REPORT similar to the one below, will
be printed.
12/26/2003 15:02 FAX 123 4567

CANON

001

*********************
*** RX REPORT ***
*********************
RECEPTION OK
TX/RX NO
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST. TIME
USAGE T
PGS.
RESULT

5004
905 795 1111
Canon CANADA
12/26
14:59
01’59
4
OK

OK: RECEPTION SUCCESSFUL
NG: SOME OR NO PAGES RECEIVED
NUMBER OF PAGES RECEIVED
RECEPTION DURATION
RECEPTION TIME

Chapter 11

Reports and Lists

11-5

Reports and Lists

TX/RX NO
PGS.
TX/RX INCOMPLETE
TRANSACTION OK

11-6

Reports and Lists

Chapter 11

Chapter 12
Maintenance

This chapter describes the steps you need to follow to keep your machine clean. You
will also find instructions for replacing the cartridge.

Maintenance

Periodic Cleaning ...................................................................................12-2
Cleaning the Machine’s Exterior...........................................................12-2
Cleaning the Machine’s Interior............................................................12-2
Cleaning the Scanner Components .....................................................12-5
Replacing the FX-3 Cartridge ................................................................12-7

Chapter 12

Maintenance

12-1

Periodic Cleaning
This section describes the necessary cleaning procedures for your machine. Please
note the following before cleaning your machine:
• Be sure to disconnect the power cord before cleaning the machine. Since documents
in memory are erased when the power is disconnected, print or send any documents
stored in memory before disconnecting the power cord (1 p. 9-4).
• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick
to the components or generate static charges.

Never use volatile liquids such as thinners, benzene, acetone, or any other chemical
cleaner to clean the interior of the machine; these can damage the machine’s
components.

Cleaning the Machine’s Exterior
Follow this procedure to clean the machine’s outer casing:

1 Disconnect the power cord from the
machine.

2 Wipe the machine’s exterior with a
clean, soft, lint-free cloth moistened
with water or diluted dishwashing
detergent solution.

3 When you are finished, reconnect the
power cord.

Cleaning the Machine’s Interior
To prevent toner powder and paper dust from accumulating inside the machine and
affecting print quality, clean the machine’s print area periodically.
Follow this procedure to clean inside the machine:

1 Disconnect the power cord from the machine.
2 Lift the latch and open the front cover.

12-2

Do not try to open the front cover
without lifting the latch since this
may damage your machine.

Maintenance

Chapter 12

3 Hold the cartridge by its handle
and remove it from the machine.
• To avoid exposing the cartridge to light,
place it in its protective bag or wrap it in
a thick cloth.

HANDLE

4 Use a clean, soft, dry, lint-free cloth to
remove any toner or paper debris from
the machine’s interior (shaded area in
the illustration).

• The fixing assembly becomes
extremely hot when the machine
is in use. Be very careful not to
touch it so as to avoid injury.
• Be careful not to touch the black
transfer charging roller since
this adversely affects print
quality.

DO NOT TOUCH THE
FIXING ASSEMBLY
DO NOT TOUCH THE BLACK
TRANSFER CHARGING ROLLER

5 When you are finished, reinsert the
Maintenance

cartridge. Hold the cartridge by its
handle and insert it into the machine
as far as it will go, making sure that its
tabs are aligned with the rails inside
the machine.
• Always hold the cartridge by its handle.

Chapter 12

Maintenance

12-3

6 Use both hands to close the front cover.

7 Reconnect the power cord.

12-4

Maintenance

Chapter 12

Cleaning the Scanner Components
Follow this procedure to periodically check and clean the scanner components:

1 Disconnect the power cord from the machine.
2 Use both hands to gently open the
operation panel.
• It only opens partially.

3 While holding the operation panel

• If the scanner components are
dirty, the documents you send or
copy will also be dirty.
• Be sure to use a soft cloth to
avoid scratching the
components.
• Do not use tissue paper, paper
towels, or similar materials for
cleaning; they can stick to the
components or generate static
charges.

SEPARATION
ROLLER
SCANNING GLASS
WHITE SHEET
SEPARATION GUIDE

Maintenance

open, clean these components:
❚ Separation guide and separation
roller:
Wipe with a clean, soft, dry, lint-free
cloth.
❚ White sheet and scanning glass:
Wipe with a clean, soft, lint-free cloth
moistened with water, then wipe with
a clean, soft, dry, lint-free cloth.

4 Clean the underside of the operation
panel (shaded area in the illustration).
• Dirt and dust particles that collect on the
underside of the operation panel affect
the quality of the documents you copy
or send.

UNDERSIDE OF OPERATION PANEL

Chapter 12

Maintenance

12-5

5 Use a clean, soft, dry, lint-free cloth
to wipe any paper dust from the areas
surrounding the separation roller
(shaded area in the illustration).

SEPARATION
ROLLER

6 When you are finished, close the
operation panel by pressing it down
from the center.
• Be sure to close the operation panel
until it locks into place, or the machine
will not function properly.

7 Reconnect the power cord.

12-6

Maintenance

Chapter 12

Replacing the FX-3 Cartridge
The only component of your machine you will need to replace is the FX-3 cartridge. The
FX-3 S Cartridge is a starter cartridge that comes with your machine, and yields
approximately 1,500 pages based on 5% coverage of an A4 size page. The
replacement FX-3 cartridge yields approximately 2,700 pages based on 5% coverage
of an A4 size page. To purchase this cartridge, contact the Canon Customer Care
Center, or your business machine retailer/dealer.
When CHANGE CARTRIDGE appears in the LCD, you may need to replace the
cartridge. However, it may also indicate that the toner inside the cartridge is simply
unevenly distributed. Before replacing the cartridge, follow this procedure to distribute
the toner evenly:

1 Remove the cartridge from the
machine (1 steps 1 to 4, below).

2 Gently rock the cartridge from
side to side a few times to distribute
the toner evenly inside it.
• Poor print quality may result if the toner
is unequally distributed.

machine (1 steps 8 and 9, p. 12-9).

If after following the procedure above, CHANGE CARTRIDGE remains in the LCD or
print quality does not improve, follow this procedure to replace the cartridge:

1 Remove any documents and printouts from the machine.
2 Make sure the machine is plugged in.
3 Lift the latch and open the front cover.

Chapter 12

Do not try to open the front cover
without lifting the latch since this
may damage your machine.

Maintenance

12-7

Maintenance

3 Reinsert the cartridge into the

4 Hold the cartridge by its handle
and remove it from the machine.
• Discard the old cartridge immediately
according to the local laws and
regulations for disposal of consumables.
To recycle your used cartridge, simply
follow the instructions included with your
new FX-3 cartridge.
HANDLE

5 Remove the new FX-3 cartridge from
its protective bag.
• Save the protective bag in case you
need to repack the cartridge at a later
date.

6 Gently rock the cartridge from
side to side a few times to distribute
the toner evenly inside it.
• Poor print quality may result if the toner
is unequally distributed.

7 Place and support the cartridge
on a flat, clean surface, then gently
pull on the plastic tab to remove the
plastic seal.
• Use a firm, even pull to avoid breaking
the seal.

SIDE VIEW
PULL WITHIN
THIS RANGE

TOP VIEW
PULL WITHIN
THIS RANGE

12-8

Maintenance

Chapter 12

8 Hold the cartridge by its handle and
insert it into the machine as far as it will
go, making sure that its tabs are aligned
with the rails inside the machine.
• Always hold the cartridge by its handle.

Maintenance

9 Use both hands to close the front cover.

Chapter 12

Maintenance

12-9

12-10

Maintenance

Chapter 12

Chapter 13
Troubleshooting

If your machine is not operating properly, use the information and suggestions in this
chapter to try to fix the problem.

Chapter 13

Troubleshooting

Clearing Jams .........................................................................................13-2
Jams in the ADF...................................................................................13-2
Paper Jams...........................................................................................13-3
Jams in the Paper Delivery Slots .....................................................13-3
Jams Inside the Machine..................................................................13-3
LCD Messages ........................................................................................13-8
Paper Feeding Problems......................................................................13-13
Printing Problems.................................................................................13-14
Faxing Problems...................................................................................13-15
Sending Problems ..............................................................................13-15
Receiving Problems............................................................................13-16
Copying Problems ................................................................................13-18
Telephone Problems.............................................................................13-19
General Problems .................................................................................13-19
If You Cannot Solve a Problem............................................................13-20
If a Power Failure Occurs ....................................................................13-21

13-1

Clearing Jams
Jams in the ADF
When a document jams or misfeeds in the ADF, the LCD displays CHECK
DOCUMENT.
Follow this procedure to clear the document jam:

You do not need to unplug your machine when clearing document jams.

1 Press Stop/Reset.
2 Use both hands to gently open the
operation panel.
• It only opens partially.
• Do not try to pull the document out
without opening the operation panel
since you may tear or smudge the
document.

3 While holding the operation panel open,
remove the document.
• Pull it gently in either direction.
• If a multipage document is loaded,
remove the entire document from the
ADF.

If the paper does not pull out
easily, do not force it. Contact the
Canon Customer Care Center.

4 When you are finished, close the
operation panel by pressing it down
from the center.
• Be sure to close the operation panel
until it locks into place, or the machine
will not function properly.

13-2

Troubleshooting

Chapter 13

Paper Jams
When paper jams in the machine, the LCD displays CLEAR PAPER JAM. Try clearing
the jam by following the procedure in Jams in the Paper Delivery Slots below. If this
does not clear the jam, follow the procedure in Jams Inside the Machine.

Jams in the Paper Delivery Slots
Follow this procedure to clear a paper jam in the paper delivery slots:

You do not need to unplug your machine when clearing paper jams.

1 Gently pull any jammed paper out of
the machine as shown.

2 Remove the paper stack from the
multi-purpose tray and reload it
(1 p. 2-16).

If the paper jam occurred while a fax was being received into the machine’s memory, that
fax will print automatically when the jam is cleared.

Jams Inside the Machine
Follow this procedure to clear a paper jam inside the machine:
You do not need to unplug your machine when clearing paper jams.
Troubleshooting

1 Lift the latch and open the front cover.

Chapter 13

Do not try to open the front cover
without lifting the latch since this
may damage your machine.

Troubleshooting

13-3

2 Hold the cartridge by its handle
and remove it from the machine.
• To avoid exposing the cartridge to light,
place it in its protective bag or wrap it in
a thick cloth.

HANDLE

3 Move the paper release lever back.

• The fixing assembly becomes
extremely hot when the machine
is in use. Be very careful not to
touch it so as to avoid injury.
• Be careful not to touch the
transfer charging roller since
this adversely affects print
quality.

DO NOT TOUCH THE
FIXING ASSEMBLY
DO NOT TOUCH THE BLACK
TRANSFER CHARGING ROLLER

13-4

Troubleshooting

Chapter 13

4 Locate the paper jam and clear it as
explained on the following pages.

z MULTI-PURPOSE
TRAY AREA
x FIXING ASSEMBLY AREA

z Multi-purpose tray area:
Hold the machine steady and carefully pull
the jammed paper straight out from
the machine.

Chapter 13

Troubleshooting

• Do this carefully to prevent tearing the
jammed paper. If you do tear it, be sure
to remove any torn pieces from the
machine since these will cause paper to
jam again.
• The toner on the paper will not have
been fixed to the paper yet, so remove
the jammed paper carefully to avoid
soiling the inside of the machine. Loose
toner powder inside the machine may
adversely affect print quality.
• Loose toner powder can soil any
surface; protect yourself and your work
area. Remove immediately any toner
powder from yourself or your clothing
with cold water.

Troubleshooting

13-5

x Fixing assembly area:
Top edge of the jammed paper in
the fixing assembly:
Push the jammed paper back q, then
pull it carefully toward you to remove it
w.

The fixing assembly becomes
extremely hot when the machine
is in use. Be very careful not to
touch it so as to avoid injury.

2
1

DO NOT TOUCH THE
FIXING ASSEMBLY

Top edge of the jammed paper
has passed through the fixing
assembly:
Pass the jammed paper under the
roller.

Use both hands to carefully pull out
the jammed paper.
• Do this carefully to prevent tearing the
jammed paper. If you do tear it, be sure
to remove any torn pieces from the
machine since these will cause paper to
jam again.

13-6

Troubleshooting

Chapter 13

5 When you are finished, reinsert the
cartridge. Hold the cartridge by its
handle and insert it into the machine
as far as it will go, making sure that its
tabs are aligned with the rails inside
the machine.
• Always hold the cartridge by its handle.

6 Move the paper release lever forward.
7 Use both hands to close the front cover.

8 Reload paper in the multi-purpose tray

Chapter 13

If you are experiencing repeated paper jams, it may be due to the paper you are using:
– Tap the paper on a flat surface before stacking it in the multi-purpose tray.
– Check that the paper you are using meets the requirements for your machine (1 p. 5-2).
– Make sure you have completely removed any scraps of paper from inside the machine.
Not doing so will cause paper to jam again.

Troubleshooting

13-7

Troubleshooting

(1 p. 2-16).

LCD Messages
The following messages are displayed in the LCD when the machine is performing a
task, or when it encounters an error. The error code appears in the ACTIVITY REPORT
(1 p. 11-3).
Message

Error Code Cause

AUTO REDIAL

BUSY/NO SIGNAL

CHANGE CARTRIDGE

13-8

Troubleshooting

—

#018

—

Action

The machine is waiting to Wait for the machine to
redial the other party’s
automatically redial the fax
fax number because the number (1 p. 7-9).
line was busy or the
other party did not
answer when you tried to
send the document.
The fax/telephone
number you dialed is
busy.

Try sending the document
at a later time.

The fax number dialed
was incorrect.

Check the fax number and
dial again.

The other party’s fax
machine is not working.

Contact the other party and
have them check their fax
machine.

The other party is not
using a G3 fax machine.

Contact the other party to
check that they are using a
G3 fax machine.

The telephone line type
setting on your machine
is incorrect.

Set your machine for your
telephone line type
(1 p. 3-8).

The receiving fax
machine did not answer
within 55 seconds (after
all automatic redialing
attempts).

Contact the other party and
have them check their fax
machine. You can try to
send the document using
manual sending via the
handset (1 p. 7-6). For an
overseas call, add pauses
to the registered number
(1 p. 9-2).

The toner inside the
cartridge may be
unevenly distributed.

Redistribute the inside the
cartridge (1 p. 12-7). If the
message remains, replace
the cartridge (1 p. 12-7).

Chapter 13

Error Code Cause

CHANGE CARTRIDGE
(Continued)
CHECK COVER

—

Action

The cartridge is empty.

Replace the FX-3 cartridge
(1 p. 12-7).

The front cover is open.

Close the front cover.

CHECK DOCUMENT

#001

CHECK PAPER SIZE

—

The size of the paper in
the multi-purpose tray
and that specified in the
PAPER SIZE setting are
different.

Load the correct paper size
(1 p. 2-16) or change the
PAPER SIZE setting
(1 p. 5-9) to match the
size of the paper loaded in
the multi-purpose tray.

CHECK POLLING ID

#021

The subaddress and/or
password do not match
the settings on the other
party’s fax machine.

Make sure the subaddress
and/or password match the
settings on the other
party’s fax machine
(1 p. 9-9).

#008

No subaddress and/or
password has been
entered on the other
party’s machine, or the
subaddress and/or
password do not match
the settings on your
machine.

Contact the other party to
enter the correct
subaddress and/or
password.

The cartridge may
be defective.

Reinstall the cartridge
(1 p. 2-13). If the message
remains in the LCD, replace
the cartridge (1 p. 12-7).

The machine is
connected to an
uninterruptible power
supply (UPS).

Make sure the machine is
plugged into an AC outlet.

CHECK PRINTER

Chapter 13

—

A document is jammed in Clear the document jam
the ADF.
(1 p. 13-2). Then start
again.

In either case, if the error
does not clear, try
unplugging the machine.
Wait five seconds, then
plug it back in. If the
message remains in the
LCD, contact the Canon
Customer Care Center.

Troubleshooting

13-9

Troubleshooting

Message

Error Code Cause

CHK SUBADDR/PSWD

#083/102

CLEAR PAPER JAM

DOC. TOO LONG

—

#003

Action

You attempted to send a
document or poll another
fax machine with the
incorrect subaddress
and/or password.

Contact the other party to
check their settings.
Change your settings if
necessary
(1 pp. 6-3, 6-8).

There is a paper jam.

Clear the paper jam
(1 p. 13-3), then reload
paper in the multi-purpose
tray (1 p. 2-16).

The document is longer
than 39.4 inches
(1 meter).

Use a copier to make a
reduced copy of the
document and then send
the copy.

ECM RX

—

The machine is receiving Receiving with ECM may
a fax using Error
take longer than normal
Correction Mode (ECM). receptions. Turn off ECM if
you need to receive quickly,
or if you know your local
lines are in good condition
(1 ECM RX, p. 14-7).

ECM TX

—

The machine is sending
a fax using Error
Correction Mode (ECM).

Sending with ECM may
take longer than normal
transmissions. Turn off
ECM if you need to
transmit quickly, or if you
know your local lines are in
good condition (1 ECM
TX, p. 14-6).

LOAD PAPER

—

The multi-purpose tray is
empty.

Load paper in the multipurpose tray (1 p. 2-16),
then press Stop/Reset.

13-10

Troubleshooting

Chapter 13

Error Code Cause
The machine’s memory
is full because it has
received too many
documents, or a very
long or detailed
document.

Print any documents you
no longer need to be stored
in memory (1 p. 9-5). Then
start again.

The machine’s memory
is full because you tried
to send too many pages
at once, or a very long or
detailed document.

Divide the document and
send each part separately.
To free up space in the
machine’s memory, print,
send, or delete any
documents you no longer
need to be stored in
memory (1 p. 9-4).

—

Shows the percentage
of memory currently
in use.

If you need more space,
wait for the machine to
send any faxes. Also, print,
send, or delete any
documents you no longer
need to be stored in
memory (1 p. 9-4).

NO RX PAPER

#012

The other party’s fax
machine is out of paper
or its memory is full.

Contact the other party and
have them load paper in
their fax machine or free
up space in their fax
machine’s memory.

NO TEL #

#022

The one-touch speed
dialing button or coded
speed dialing code you
entered has not been
registered.

—

You entered an invalid
number.

Enter a valid number.

You attempted to poll a
fax machine with a
password, but the other
party has not set a
password or their fax
machine does not
support polling with a
password.

Contact the other party to
check their settings. If their
fax machine does not
support polling with a
password, delete the
password you have
registered (1 pp. 6-3, 6-8).

MEMORY FULL

MEMORY USED nn %

NOT AVAILABLE
PSWD POLL REJECT

Chapter 13

#037

Action

#084

Troubleshooting

13-11

Troubleshooting

Message

Error Code Cause

PSWD TX REJECTED

REC’D IN MEMORY

#081

—

Action

You attempted to send a
document with a
password, but the other
party’s fax machine does
not support reception
with a password.

Contact the other party to
check their settings. If their
fax machine does not
support reception with a
password, delete the
password you have
registered (1 pp. 6-3, 6-8).

The machine received
the fax in memory
because paper or toner
ran out, or a paper jam
occurred during
reception.

Load paper in the multipurpose tray (1 p. 2-16),
replace the cartridge
(1 p. 12-7), or clear the
paper jam (1 p. 13-3).

The loaded paper size
Load the correct paper in
may not match the size
the multi-purpose tray
of the fax being received. (1 p. 2-16).
SELECT POL REJCT

#082

You attempted to poll a
fax machine with a
subaddress, but the other
party has not set a
subaddress or their fax
machine does not
support polling with a
subaddress.

Contact the other party to
check their settings. If their
fax machine does not
support polling with a
subaddress, delete the
subaddress you have
registered (1 pp. 6-3, 6-8).

SUBADD TX REJECT

#080

You attempted to send a
document with a
subaddress, but the other
party’s fax machine does
not support reception
with a subaddress.

Contact the other party to
check their settings. If their
fax machine does not
support reception with a
subaddress, delete the
subaddress you have
registered (1 pp. 6-3, 6-8).

TX/RX CANCELLED

—

You pressed Stop/Reset
to cancel a transaction.

—

TX/RX NO. nnnn

—

The number shown
(nnnn) is a unique
identification number
assigned to the
document you are
sending or receiving.

This number appears in
reports so you can identify
transactions. Write the
number down if you will
need it later.

TX/RX NO. nnnn
SCANNING P.nnn
MEMORY FULL

—

The machine is sending
a document and its
memory is full.

The machine continues to
send the document as
memory becomes
available.

(Three messages toggle.)

13-12

Troubleshooting

Chapter 13

Paper Feeding Problems
■ Paper does not feed properly.
The multi-purpose tray may contain too many sheets.
• Make sure you load the correct quantity (1 p. 5-2).
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).

■ Multiple sheets feed together into the machine.
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).
The multi-purpose tray may contain too many sheets.
• Make sure you load the correct quantity (1 p. 5-2).
Different types of print media may be loaded in the multi-purpose tray.
• Load only one type of print media.
• Make sure you load print media that meets the requirements for the machine
(1 p. 5-2).
• Let the print media run out before refilling the multi-purpose tray. Avoid mixing new
stock with print media already loaded.

■ Repeated paper jams occur.
The print media you are using may be causing the jams.
• Make sure you load print media that meets the requirements for the machine
(1 p. 5-2).

■ Envelopes do not load.

The envelopes you are using may not meet the requirements for the machine.
• Make sure you load envelopes that meets the requirements for the machine
(1 p. 5-2).
The envelopes may not be feeding properly.
• Make sure you are using face-up delivery (1 p. 5-7).

Chapter 13

Troubleshooting

13-13

Troubleshooting

Envelopes may not be loaded correctly.
• Make sure the envelopes are loaded properly (1 p. 5-5). Do not load more than 7
envelopes in the multi-purpose tray.

Printing Problems
■ The machine beeps while printing.
The machine may have a paper jam.
• Clear the paper jam (1 p. 13-3).

■ Nothing prints.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the machine and into the wall
outlet (1 p. 2-9). If the machine is plugged into a power strip, make sure the power
strip is plugged in and turned on.
You may not have removed the plastic seal from the cartridge.
• Make sure you install the cartridge properly (1 p. 2-13).
The cartridge may need to be replaced.
• Replace the cartridge (1 p. 12-7).

■ Printout does not match the print media size.
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).

■ Printout is skewed.
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).
• Make sure the paper delivery slots are clear.

■ Print media jams occur.
You may not be using the correct paper delivery slot.
• Select the correct paper delivery slot (1 p. 5-7).

■ Printout is not clear.
You may not be using the correct print media type.
• Make sure you load print media that meets the requirements for the machine
(1 p. 5-2).
You may be printing on the wrong side of the paper.
• Some papers have a “right” side for printing. If the print quality is not as clear as you
would like it to be, try turning the paper over and printing on the other side.

■ Printout has vertical white streaks.
Toner may be low or unevenly distributed.
• Redistribute the toner inside the cartridge (1 p. 12-7). If the problem persists, replace
the cartridge (1 p. 12-7).

13-14

Troubleshooting

Chapter 13

Faxing Problems
Sending Problems
■ Cannot send a fax.
The machine may not be set for the correct telephone line type.
• Make sure the machine is set for the correct telephone line type (1 p. 3-8).
The document may not be loaded correctly.
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).
• Make sure the operation panel is closed.
The one-touch speed dialing button or coded speed dialing code you entered
may not be registered correctly.
• Check that the speed dialing settings are registered correctly (1 Chapter 6).
You dialed or have been provided with an incorrect number.
• Dial the number again, or check that you have the correct number.
The other party’s fax machine may be out of paper.
• Contact the other party and ask them to make sure paper is loaded in their fax
machine.
There may be other documents being sent from memory.
• Allow time for those documents to finish sending.
An error may have occurred during sending.
• Print an ACTIVITY REPORT (1 p. 11-3) and check for an error code (1 p. 13-8).

The receiving fax machine may not be a G3 fax machine.
• Make sure the receiving fax machine is compatible with your machine (which is a G3
fax machine).
The subaddress and/or password are incorrect.
• If you registered a subaddress/password under a speed dialing button or code, make
sure they match the other party’s settings.

■ Faxes sent from the machine are spotted or dirty.
The receiving fax machine may not be working properly.
• Check the machine by making a copy (1 p. 10-2). If the copy is clear, the problem
may be in the receiving fax machine. If the copy is spotted or dirty, clean the scanner
components (1 p. 12-5).

Chapter 13

Troubleshooting

13-15

Troubleshooting

The telephone line may not be working properly.
• Make sure there is a dial tone when you press Hook or when you lift the handset of
any external device connected to the machine. If there is no dial tone, contact your
local telephone company.

The document may not be loaded correctly.
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).

■ Cannot send using Error Correction Mode (ECM).
The other party’s fax machine may not support ECM.
• If this is the case, the document is sent without ECM.
ECM may be disabled.
• Make sure ECM on your machine is enabled (1 ECM TX, p. 14-6).
• Contact the other party to check if ECM on their fax machine is enabled.

■ Errors occur frequently while sending.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the transmission speed (1 TX START SPEED, p. 14-10).

If none of these solutions solve the problem, unplug the machine and wait for at least five
seconds. Then plug it back in and try sending again. If you still cannot send, contact the
Canon Customer Care Center.

Receiving Problems
■ Cannot receive a fax automatically.
The machine may not be set to receive automatically.
• For the machine to receive faxes automatically, the receive mode must be set to FAX
ONLY MODE, Fax/Tel Mode, ANS.MACHINE MODE, or DRPD (1 Chapter 8). If
you have set ANS.MACHINE MODE, confirm that an answering machine is
connected to the machine and that it is turned on with an outgoing message properly
recorded (1 p. 8-9).
The machine may have a document stored in memory, leaving little or no memory
available.
• Print, send, or delete any documents you no longer need to be stored in memory
(1 p. 9-4).
An error may have occurred during reception.
• Check the LCD for an error message (1 p. 13-8).
• Print an ACTIVITY REPORT (1 p. 11-3) and check for an error code (1 p. 13-8).
The multi-purpose tray may be empty.
• Make sure paper is loaded in the multi-purpose tray (1 p. 2-16).
The telephone line cord may not be connected properly.
• Make sure it is connected properly (1 p. 2-8).

13-16

Troubleshooting

Chapter 13

■ No automatic switching between telephone and fax calls.
The machine may not be set to switch automatically between telephone and fax
calls.
• For the machine to switch automatically, the receive mode must be set to Fax/Tel
Mode, ANS.MACHINE MODE, or DRPD (1 Chapter 8). If you have set
ANS.MACHINE MODE, confirm that an answering machine is connected to the
machine and that it is turned on with an outgoing message properly recorded
(1 p. 8-9).
The machine may have a document stored in memory, leaving little or no memory
available.
• Print, send, or delete any documents you no longer need to be stored in memory
(1 p. 9-4).
An error may have occurred during reception.
• Check the LCD for an error message (1 p. 13-8).
• Print an ACTIVITY REPORT (1 p. 11-3) and check for an error code (1 p. 13-8).
The multi-purpose tray may be empty.
• Make sure paper is loaded in the multi-purpose tray (1 p. 2-16).
The other party’s fax machine may not send the CNG signal that tells your
machine that the incoming call is a fax call.
• Some fax machines cannot send this signal. In such cases, you will have to receive
the fax manually (1 p. 8-6).

■ Cannot receive a document manually.
You may have disconnected the call by pressing Start/Copy or dialing the remote
receiving ID after hanging up.
• Always press Start/Copy or dial the remote receiving ID before hanging up.
Otherwise you will disconnect the call (1 p. 8-6).

■ Print quality is poor.

The other party’s fax machine may not be functioning properly.
• The sending fax machine usually determines the machine’s quality. Contact the other
party and have them check that the scanning components of their fax machine are
clean.
Error Correction Mode (ECM) may be disabled.
• Make sure ECM is on (1 ECM RX, p. 14-7).

■ Faxes do not print.
The cartridge may not be installed properly.
• Make sure the cartridge is installed properly (1 p. 2-13).
The cartridge may need to be replaced.
• Replace the cartridge (1 p. 12-7).
Chapter 13

Troubleshooting

13-17

Troubleshooting

You may not be using the correct paper type.
• Make sure you load paper that meets the requirements for the machine (1 p. 5-2).

■ Received faxes print blotched or unevenly.
The telephone lines may be in poor condition, or you may have a bad connection.
• Error Correction Mode (ECM) sending/receiving should eliminate such problems.
However, if the telephone lines are in poor condition, you may have to try again.
The other party’s fax machine may not be functioning properly.
• The sending fax machine usually determines the fax’s quality. Contact the other party
and have them check that the scanning components of their fax machine are clean.
Toner may be low or unevenly distributed.
• Redistribute the toner inside the cartridge (1 p. 12-7). If the problem persists, replace
the cartridge (1 p. 12-7).

■ Cannot receive using Error Correction Mode (ECM).
The other party’s fax machine may not support ECM.
• If this is the case, the document is received without ECM.
ECM may be disabled.
• Make sure ECM on your machine is enabled (1 ECM RX, p. 14-7).
• Contact the other party to check if ECM on their fax machine is enabled.

■ Errors occur frequently while receiving.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the reception speed (1 RX START SPEED, p. 14-10).
The other party’s fax machine may not be functioning properly.
• Contact the other party and have them check that their fax machine is functioning
properly.

Copying Problems
■ Cannot make copies.
The document may not be loaded correctly.
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).
• Make sure the operation panel is closed.
The document may not meet the requirements for the machine.
• Make sure you load documents that meet the requirements for the machine
(1 p. 4-2).

13-18

For additional troubleshooting, see Printing Problems, p. 13-14.

Troubleshooting

Chapter 13

Telephone Problems
■ Cannot dial.
The telephone line cord may not be connected properly.
• Make sure it is connected properly (1 p. 2-8).
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the machine and into the wall
outlet (1 p. 2-9). If the machine is plugged into a power strip, make sure the power
strip is plugged in and turned on.
The machine may not be set for the correct telephone line type.
• Make sure the machine is set for the correct telephone line type (1 p. 3-8).

■ Handset or extension telephone disconnects while you are
talking.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the machine and into the wall
outlet (1 p. 2-9). If the machine is plugged into a power strip, make sure the power
strip is plugged in and turned on.
The handset or extension telephone cord may be defective.
• Check the cord by substituting with another cord.

General Problems
■ Machine has no power.

The power cord may not be supplying power.
• Check the power cord by substituting with another, or by using a voltmeter to test it for
continuity.

■ Nothing appears in the LCD.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the machine and into the wall
outlet (1 p. 2-9). If the machine is plugged into a power strip, make sure the power
strip is plugged in and turned on. If the LCD remains blank, unplug the machine and
wait five seconds, then plug it back in. If the LCD still remains blank, contact the
Canon Customer Care Center.

Chapter 13

Troubleshooting

13-19

Troubleshooting

The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the machine and into the wall
outlet (1 p. 2-9). If the machine is plugged into a power strip, make sure the power
strip is plugged in and turned on.

If You Cannot Solve a Problem
If you have a problem with your machine that you cannot solve with the information
provided in this chapter, contact the Canon Customer Care Center.

n
c

Attempting to repair the machine yourself may void the limited warranty.
If the machine makes strange noises, emits smoke or strange smells, unplug it
immediately and contact the Canon Customer Care Center. Do not attempt to
disassemble or repair the machine yourself.

If you contact the Canon Customer Care Center, make sure you have the following
information ready:
• Product name: FAXPHONE L80
• Serial number (on the label located at the back of the machine)
• Details of the problem
• Steps taken to try to resolve the problem and the results

13-20

Troubleshooting

Chapter 13

If a Power Failure Occurs
If power is suddenly lost due to a power failure or accidental unplugging, a built-in
battery retains the machine’s settings. However, any documents stored in memory will
be lost.
During a power failure, functions are limited as follows:
• You cannot make telephone calls using the handset. Also, depending on your
telephone, you may not be able to make calls using the extension telephone
connected to your machine.
• You cannot send, receive, or copy documents.
• You can receive telephone calls through the handset. Also, depending on your
telephone, you may be able to receive calls through the extension telephone
connected to your machine.
When power is restored, your machine automatically prints a MEMORY CLEAR
REPORT that lists the documents that were deleted from memory as a result of the
power failure.
12/26/2003 16:48 FAX 123 4567

CANON

001

************************************
MEMORY CLEAR REPORT
***
***
************************************
MEMORY FILES DELETED

0046
0047

Chapter 13

MODE
TRANSMIT
B’CAST

0048

DEL SQ BDCST

0049

DELAYED TX

CONNECTION TEL/ID
[A
[
[A
[
[
[

01]
01]
02]
03]
04]
08]

Canon
Canon
Canon
Canon
Canon
Canon

TOKYO
CANADA
FRANCE
ITALIA
U.S.A.
OPTICS

PGS.
3 12/26
1 12/26

SET TIME

ST. TIME

16:03
16:08

1 12/26

16:15

2 12/26

16:36

20:00
20:00
22:00

If the cartridge is empty or there is no paper in the multi-purpose tray when power is
restored, the LCD displays CHANGE CARTRIDGE or LOAD PAPER. In these cases, the
MEMORY CLEAR REPORT will not be printed even after the cartridge is replaced or
paper is loaded.

Troubleshooting

13-21

Troubleshooting

TX/RX NO

13-22

Troubleshooting

Chapter 13

Chapter 14
Summary of Settings

This chapter summarizes the settings of your machine and explains how to access
them.

Summary of
Settings

Understanding the Menu System..........................................................14-2
Printing a List to Check the Current Settings .......................................14-2
Accessing the Menus ...........................................................................14-3
USER SETTINGS Menu ..........................................................................14-4
REPORT SETTINGS Menu .....................................................................14-5
TX (Transmission) SETTINGS Menu .....................................................14-6
RX (Reception) SETTINGS Menu ..........................................................14-7
PRINTER SETTINGS Menu ....................................................................14-8
POLLING BOX Menu...............................................................................14-9
SYSTEM SETTINGS Menu ...................................................................14-10

Chapter 14

Summary of Settings

14-1

Understanding the Menu System
The machine menu system allows you to customize the way your machine operates. It
consists of seven menus, each containing settings that control different functions of
your machine.
Before adjusting any settings, you may want to print the USER’S DATA LIST to check
the current settings (1 below).

Printing a List to Check the Current Settings
You can print the USER’S DATA LIST to check the current settings of your machine as
well as the registered sender information (1 p. 3-5).
Follow this procedure to print the USER’S DATA LIST:

1 Press Function.
2 Press Report.

ACTIVITY REPORT

3 Use ∂ or ¨ to select USER DATA

USER DATA LIST

LIST.

4 Press Set.

PRINTING REPORT

• The machine prints the USER’S DATA
LIST.

The sender information is shown at the beginning of the list. The current settings of the
machine are listed after this.
12/26/2003 17:23 FAX 123 4567

CANON

001

****************************
*** USER’S DATA LIST ***
****************************
1.USER SETTINGS
MACHINE TELEPHONE #
MACHINE NAME
TX TERMINAL ID
TTI POSITION
TELEPHONE # MARK
SCANNING CONTRAST
OFFHOOK ALARM
VOLUME CONTROL
CALLING VOLUME
KEYPAD VOLUME
ALARM VOLUME
LINE MONITOR VOL.
RX CALL LEVEL
TEL LINE TYPE

14-2

Summary of Settings

123 4567
CANON
OUTSIDE IMAGE
FAX
STANDARD
ON
2
2
2
2
HIGH
TOUCH TONE

Chapter 14

Accessing the Menus
Follow this procedure to access the different menus:

1 Press Function.
2 Press Data Registration.
3 Press Set.

DATA REGSTRATION

USER SETTINGS

4 Use ∂ or ¨ to select the menu you
want.
• You can select from the following:
– USER SETTINGS (1 p. 14-4)
– REPORT SETTINGS (1 p. 14-5)
– TX SETTINGS (1 p. 14-6)
– RX SETTINGS (1 p. 14-7)
– PRINTER SETTINGS (1 p. 14-8)
– POLLING BOX (1 p. 14-9)
– SYSTEM SETTINGS (1 p. 14-10)

5 Press Set to access the settings under
the menu you selected.

ECM RX

6 Refer to the appropriate table
(1 following pages) and use these
guidelines to select and register
settings:
❚ Use ∂ or ¨ to scroll through the
settings.
❚ To register a setting or access subsettings, press Set.
❚ To return to a previous level, press
Function then Data Registration.

7 When you are finished, press Stop/
Reset to return to standby mode.

Chapter 14

12/26

Summary of
Settings

• For your settings to be registered, be
sure to press Set after making a
selection or entering information.
• If at any stage you wish to return to
standby mode, press Stop/Reset.
• If you pause for more than 60 seconds
while accessing a menu, the machine
will automatically return to standby
mode.
FaxTel

Summary of Settings

14-3

USER SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting

Description

Sub-Settings

DATE & TIME

Sets the current date and time (1 p. 3-6).

–

UNIT TELEPHONE #

Enters the fax/telephone number you want to appear
at the top of each fax page you send (1 p. 3-6).

–

UNIT NAME

Enters the name or company name you want to appear
at the top of each fax page you send (1 p. 3-6).

–

TX TERMINAL ID

Sets the options for the sender information.

–

TTI POSITION

Selects whether the sender information is positioned
inside or outside the image area (1 p. 3-5).

OUTSIDE IMAGE
INSIDE IMAGE

TELEPHONE #
MARK

Selects the prefix for the machine number (1 p. 3-5).

FAX
TEL

SCAN CONTRAST

Selects the scanning contrast (1 p. 7-3).

STANDARD
DARKER
LIGHTER

OFFHOOK ALARM

Enables/disables the off hook alarm that alerts you
that the handset is not seated properly in its cradle.

ON
OFF

VOLUME CONTROL

Sets the volume of the machine sounds.

–

CALLING VOLUME

Selects the ring volume when the machine detects a
voice call.

1/2/3

KEYPAD VOLUME

Selects the keypad touch beep volume.

0 (off)/1/2/3

ALARM VOLUME

Selects the error alarm volume.

0 (off)/1/2/3

LINE MONITOR VOL Selects the line monitor volume (sound during dialing).

0 (off)/1/2/3

RX CALL LEVEL

Selects the ring type for incoming calls.

TEL LINE TYPE

Selects the telephone line type setting for your machine TOUCH TONE
(1 p. 3-8).
ROTARY PULSE

14-4

Summary of Settings

HIGH
STANDARD

Chapter 14

REPORT SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting

Description

Sub-Settings

TX REPORT

Enables/disables automatic printing of a TX
(transmission) REPORT (1 p. 11-4).
PRINT ERROR ONLY: Prints a report only when a
transmission error occurs.
OUTPUT YES: Prints a report every time you send a
document.
OUTPUT NO: No report is printed.

PRINT ERROR ONLY
OUTPUT YES
OUTPUT NO

If you select PRINT ERROR ONLY or OUTPUT YES
above, this setting enables/disables printing of the
first page of the fax under the report.

ON
OFF

RX REPORT

Enables/disables automatic printing of an RX
(reception) REPORT (1 p. 11-5).
OUTPUT NO: No report is printed.
PRINT ERROR ONLY: Prints a report only when a
reception error occurs.
OUTPUT YES: Prints a report every time you receive
a document.

OUTPUT NO
PRINT ERROR ONLY
OUTPUT YES

ACTIVITY REPORT

Enables/disables automatic printing of an ACTIVITY
REPORT after every 20 transactions (1 p. 11-3).

AUTO PRINT ON
AUTO PRINT OFF

Summary of
Settings

PRINT WITH
IMAGE

Chapter 14

Summary of Settings

14-5

TX (Transmission) SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting

Description

Sub-Settings

ECM TX

Enables/disables Error Correction Mode (ECM) during
transmission.

ON
OFF

MID PAUSE SET

Selects the length of a pause entered within a
fax/telephone number with the Pause button.

2 SEC
(1 to 15)

AUTO REDIAL

Enables/disables automatic redialing if the other party’s
line is busy on the first attempt (1 p. 7-9).

ON
OFF

REDIAL TIMES

Selects the number of redial attempts.

2 TIMES
(1 to 10)

REDIAL INTERVAL

Selects the time interval between redial attempts.

2 MIN.
(2 to 99)

Enables/disables automatic scanning of documents
after the fax number is entered.
ON: Scanning begins automatically five seconds after
entering the fax number (10 seconds if sending to
multiple fax numbers).
OFF: Scanning does not start automatically. (You need
to press Start/Copy to begin scanning.)

ON
OFF

TIME OUT

14-6

Summary of Settings

Chapter 14

RX (Reception) SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting

Description

Sub-Settings

ECM RX

Enables/disables Error Correction Mode (ECM) during
reception.

ON
OFF

RX MODE

Selects the receive mode (1 Chapter 8).
If you select FAX/TEL AUTO SW or DRPD, you can
select additional sub-settings (1 pp. 8-4, 8-10).

FAX/TEL AUTO SW
FAX ONLY MODE
DRPD

INCOMING RING

When the RX MODE setting is set to FAX ONLY MODE OFF
or FAX/TEL AUTO SW, this setting enables/disables
ON
ringing when the machine receives a call.*

RING COUNT
MAN/AUTO SWITCH

F/T RING TIME

REMOTE RX

Selects the number of rings before the machine begins
receiving.

2 TIMES
(1 to 99)

When the receive mode is set to MANUAL MODE, this
setting determines if the machine switches to fax
receive mode after it rings for a specified time.

OFF
ON

If you select ON above, this setting selects the length of 15 SEC
time the machine rings before switching to fax receive
(1 to 99)
mode.
Enables/disables remote receiving.

ON
OFF

If you select ON above, this setting selects the remote
receiving ID.

25
(00 to 99)

MEMORY RX

Enables/disables reception of a document in the
machine’s memory when a problem occurs.

ON
OFF

RX PAGE FOOTER

Enables/disables printing of the reception date and time, OFF
transaction number (TX/RX NO.), and page number at
ON
the bottom of each received fax page.

Summary of
Settings

REMOTE RX ID

* Even if you have set INCOMING RING to ON, ringing will only occur if you have connected the handset or an
extension telephone to your machine.

Chapter 14

Summary of Settings

14-7

PRINTER SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting

Description

Sub-Settings

RX REDUCTION

Enables/disables reduction of faxes to fit on the paper
loaded in the multi-purpose tray.

ON
OFF

If you select ON, you can select the direction of the
reduction.

VERTICAL ONLY
HORIZ & VERTICAL

Selects the size of the paper loaded in the multipurpose tray (1 p. 5-9).

LTR
LGL
CUSTOM
A4

PAPER SIZE

If you select CUSTOM, you can select additional
sub-settings (1 p. 5-9).
ECONOMY PRT

Enables/disables economy printing (1 p. 5-11).

TONER SUPPLY LOW

Selects whether the machine continues printing when
RX TO MEMORY
toner level is low (CHANGE CARTRIDGE displayed in
KEEP PRINTING
the LCD).
RX TO MEMORY: Stops printing and received faxes are
stored in memory.
KEEP PRINTING: Ignores the warning and keeps
printing the entire document. This setting is convenient
when you do not have a new FX-3 cartridge at hand.
Note however, that when you select this setting, the
machine will not receive the document in memory when
the cartridge is completely empty.
Once you install a new FX-3 cartridge, be sure to set RX
TO MEMORY.

14-8

Summary of Settings

OFF
ON

Chapter 14

POLLING BOX Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting

Description

Sub-Settings

SETUP FILE

Sets up the polling box to hold a document to be polled
(1 p. 9-12).

–

FILE NAME

Enters the name for the polling box.

–

PASSWORD

Enters a password to restrict access to the polling box
settings.

0000 to 9999

TX PASSWORD

Enters an ITU-T-standard password.

–

ERASE AFTER TX

Selects whether the document is deleted from memory ON
once it is polled, or continues to be stored in memory.
OFF
ON: Document is deleted from memory after it is polled.
OFF: Document remains in memory after it is polled.

CHANGE DATA
PASSWORD
DELETE FILE

–

Enters the password (if registered) to access the
polling box settings.

–

Deletes the polling box settings (1 p. 9-15).

–

Enters the password (if registered) to access the
polling box settings.

–

Summary of
Settings

PASSWORD

Changes the polling box settings (1 p. 9-15).

Chapter 14

Summary of Settings

14-9

SYSTEM SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting

Description

Sub-Settings

RX RESTRICTION

Restricts reception of faxes to the numbers registered
for speed dialing on your machine (1 p. 9-17).
If you select ON, you can select additional sub-settings.

OFF
ON

DATE SETUP

Selects the date format displayed in the LCD and
printed on the faxes you send.

MM/DD/YYYY
DD/MM YYYY
YYYY MM/DD

DISPLAY LANGUAGE

Selects the language of the LCD messages, settings,
and reports.

ENGLISH
FRENCH
SPANISH
PORTUGUESE

TX START SPEED

Selects the speed at which the machine starts
transmitting.

33600bps
14400bps
9600bps
7200bps
4800bps
2400bps

RX START SPEED

Selects the speed at which the machine starts
receiving.

33600bps
14400bps
9600bps
7200bps
4800bps
2400bps

DAYLGHT SAV TIME

Sets the daylight saving time (1 p. 3-9).

OFF
ON

If you select ON, you can select additional sub-settings.

14-10

Summary of Settings

Chapter 14

Specifications

This appendix lists the machine’s main specifications.
General Specifications ............................................................................A-2
Printer........................................................................................................A-2
Facsimile ...................................................................................................A-2
Copier ........................................................................................................A-3
Telephone..................................................................................................A-3

Appendix

Specifications

A-1

Specifications

Appendix

General Specifications
Power Source
– 120–127 V
– 60 Hz
Power Consumption
– Max.: 660 W
– Standby: Approx. 3.5 W
Weight
Approx. 22 lb./10 kg (With components attached)

Recommended Print Media
1 p. 5-4
Print Speed
Approx. 6 pages/minute
Print Width
Max. 8.2 in. (208 mm)
Resolution
600 × 600 dpi

Dimensions
1 p. 2-2

Printing Cartridge
FX-3 S Cartridge** (Yield: Approx. 1,500 pages)
FX-3 Cartridge (Yield: Approx. 2,700 pages)

Environmental Conditions
– Temperature: 50°F–90.5°F (10°C–32.5°C)
– Humidity: 20%–80% RH

Toner Saver
Approx. 30% to 40% reduction in toner
consumption

Liquid Crystal Display (LCD)
16 × 1

Facsimile

Display Languages
English/French/Spanish/Portuguese

Applicable Line
Public Switched Telephone Network (PSTN)

Applicable Standards
– Electrical Safety: UL1950, C-UL
– Radiation: FCC Part 15 Class B, IC
– Other: FCC Part 68, IC CS-03, Energy Star
compliant

Compatibility
G3

ADF Capacity
1 p. 4-2

Modem Type
Fax modem

Multi-Purpose Tray Capacity
1 p. 5-2

Modem Speed
33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/9.6/
7.2/4.8/2.4 Kbps

Printable Areas
1 p. 5-3
Scanned Area
1 p. 4-2

Printer
Printing Method
Laser beam printing
Paper Handling
Automatic feed

Data Compressing System
MH, MR, MMR

Transmission Speed
Approx. 3 seconds/page* at 33.6 Kbps,
ECM-MMR, transmitting from memory
Scanning Image Processing
– Ultra High Quality (UHQ™) image enhancement
– Halftones: 64 levels of gray
– Density adjustment 3 levels
Transmission/Reception Memory
Approx. 350 pages*
Fax Scanning Speed
Approx. 7.7 seconds/page*

Print Media Size and Weight
1 p. 5-2
* Based on ITU-T No. 1 Chart, standard mode.
** Supplied with the machine.

A-2

Specifications

Appendix

Dialing
– Automatic dialing
One-touch speed dialing (15 destinations)
Coded speed dialing (100 destinations)
Group dialing (Max. 114 destinations)
Directory dialing (with Directory button)
– Regular dialing (with numeric buttons)
– Automatic redialing
– Manual redialing
– Pause button
– Redial button

Copy Speed
Approx. 6 pages/minute

Specifications

Fax Resolution
– FAX STANDARD: 203 pels/in. ¥ 98 lines/in.
(8 pels/mm × 3.85 lines/mm)
– FAX FINE: 203 pels/in. ¥ 196 lines/in.
(8 pels/mm × 7.7 lines/mm)
– FAX PHOTO: 203 pels/in. ¥ 196 lines/in. with
halftones (8 pels/mm × 7.7 lines/mm with
halftones)
– SUPER FINE: 203 pels/in. ¥ 392 lines/in.
(8 pels/mm × 15.4 lines/mm)

No. of Copies
Max. 99 copies

Telephone
Connection
– Handset
– Extension telephone/answering machine (CNG
detecting signal)/data modem

Networking
– Sequential broadcasting (Max. 116 destinations)
– Automatic reception
– Automatic fax/tel switchover
– Delayed transmission (Max. 116 destinations)
– Polling transmission
– Polling reception
– Remote reception by telephone (Default ID: 25)
– Non-ring reception
– ECM deactivation
– DRPD (Distinctire Ring Patter Detection)
– ACTIVITY REPORT (after every 20 transactions)
– Non-delivery report
– TTI (Transmit Terminal Identification)

Copier
Scanning Resolution
– Direct Copy: 400 × 300 dpi
– Memory Copy: 200 × 300 dpi
Printing Resolution
600 × 600 dpi
Reduction
70%, 80%, 90%

Appendix

Specifications

A-3

A-4

Specifications

Appendix

Index

A
A4 setting 5-2, 5-9, 14-8
ACTIVITY REPORT
description 11-2
printing 11-3
sample 11-3
setting 14-5
ADF 2-11
adding pages in 4-4
capacity 4-2
jams in 13-2
ALARM VOLUME setting 14-4
ANS.MACHINE MODE
description 8-2
setting 8-9
AnsMode setting. See ANS.MACHINE MODE
Answering machine
connecting 2-8
using machine with 8-9
Area
printable 5-3
scanned of document 4-2
Assembling, machine 2-6
AUTO REDIAL
message 13-8
setting 7-10, 14-6
Automatic Document Feeder. See ADF
Automatic redialing
canceling 7-9, 7-10
definition 7-9
setting options for 7-10, 7-11

Index

B
Broadcasting, sequential 7-12 to 7-14
BUSY/NO SIGNAL message 13-8
Button. See individual button names

Index

∂ button 2-12, 14-3
¬ button 2-12, 3-4
® button 2-12, 3-3, 3-4
¨ button 2-12, 14-3
(1 p. n-nn), definition 1-5
(1 Software User’s Guide), definition 1-5
1-TOUCH SPD DIAL LIST 1
description 11-2
printing 6-19
sample 6-20
1-TOUCH SPD DIAL LIST 2
description 11-2
printing 6-19
sample 6-20

C
CALLING VOLUME setting 14-4
Canceling
polling receiving 9-11
receiving 8-12
redialing 7-9, 7-10
sending 7-8
Cartridge 2-3
compartment 2-11
installing 2-13 to 2-15
replacing 12-7 to 12-9
CHANGE CARTRIDGE message 12-7, 13-8, 13-9
CHANGE DATA setting 9-16, 14-9
CHECK COVER message 13-9
CHECK DOCUMENT message 13-2, 13-9
CHECK PAPER SIZE message 13-9
CHECK POLLING ID message 13-9
CHECK PRINTER message 13-9
CHK SUBADDR/PSWD message 13-10
Cleaning
scanner components 12-5, 12-6
machine’s exterior 12-2
machine’s interior 12-2 to 12-4
Clear button 2-12, 3-4
CLEAR PAPER JAM message 13-3, 13-10
Coded Dial button 2-12, 6-2, 6-16, 6-17
CODED SPEED DIAL LIST 1
description 11-2
printing 6-19
sample 6-21
CODED SPEED DIAL LIST 2
description 11-2
printing 6-19
sample 6-21
Coded speed dialing 6-2, 7-4
making telephone call with 6-17
registering 6-8 to 6-12
sending with 6-16
Components, machine 2-11, 2-12. See also individual
component names

I-1

Connecting
answering machine 2-8
data modem 2-8
external device 2-8
handset 2-8
power cord 2-9
printer cable 2-10
telephone 2-8
telephone line cord 2-8
to PC 2-10
USB cable 2-10
Contrast
copying, setting 7-3
sending, setting 7-3
Conventions, type 1-5
Copying 10-2, 10-3
document requirements 4-2
features 1-3
problems 13-18
Cord
answering machine 2-8
data modem 2-8
handset 2-8
power 2-3, 2-9
telephone 2-8
telephone line 2-3, 2-8
Correcting mistake 3-4
Cover
front 2-11
multi-purpose tray 2-3, 2-6, 2-11
CUSTOM setting 5-9, 14-8
CUSTOM1/LONG setting 5-2, 5-10
CUSTOM2/SHORT setting 5-2, 5-10
Customer support 1-6

D
Data
modem, connecting 2-8
Registration button 2-12, 14-3
Date, entering 3-6
DATE & TIME setting 3-6, 14-4
DATE SETUP setting 14-10
Daylight Saving Time 3-9, 14-10
Default, definition 1-5
DEFAULT ACTION setting 8-4, 8-5
Delayed sending
deleting document set for 7-18
printing document set for 7-17
scanning a document into memory for 7-15, 7-16
Transmission button 2-12, 7-15, 7-17, 7-18
DELETE FILE setting 9-16, 14-9
Deleting
document in memory 9-8
document set for delayed sending 7-18
polling box settings 9-15, 9-16

I-2

Delivery, paper. See Paper delivery
Destination labels 6-7, 6-15
Dialing
coded speed dialing. See Coded speed dialing
directory. See Directory
group dialing. See Group dialing
methods 7-4
one-touch speed dialing. See One-touch speed
dialing
regular 7-4
special 9-2, 9-3
speed. See Speed dialing
switching temporarily to tone 9-3
through switchboard 9-2
Dimensions 2-2
Directory 6-2, 6-18
button 2-12
DISPLAY LANGUAGE setting 14-10
DOC. MEMORY LIST
description 11-2
printing 9-4
sample 9-4
DOC. TOO LONG message 13-10
Document
adding pages in ADF 4-4
definition 1-5
guide 2-11
loading 4-3, 4-4
problem 4-2
problems with multipage 4-3
quantity 4-2
requirements 4-2
scanned area 4-2
size 4-2
support 2-3, 2-6, 2-11
thickness 4-2
weight 4-2
Documentation 2-3
Basic Guide 1-4
FAXPHONE L80 User’s Guide 1-4
Printer Driver Software User’s Guide 1-4
Set-Up Instructions 1-4
using 1-4, 1-5
DOUBLE RING setting 8-11
DRPD
description 8-2
receiving with 8-10, 8-11
ring patterns 8-11
setting 8-10, 8-11, 14-7

E
ECM RX
message 13-10
setting 14-7

Index

F
F/T RING TIME setting 8-4, 8-5, 14-7
Face-down delivery 5-7, 5-8
slot 2-11, 5-7
Face-up delivery 5-7, 5-8
slot 2-11, 5-7
Fax
definition 1-5
features 1-3
FAX ONLY MODE
description 8-2
setting 8-8, 14-7
FAX setting 14-4
FAX/TEL AUTO SW setting 8-3, 14-7
Fax/Tel Mode
description 8-2
setting 8-3
setting options for 8-4, 8-5
FaxOnly setting. See FAX ONLY MODE
FAXPHONE. See Machine
FaxTel setting. See Fax/Tel Mode
Features, FAXPHONE 1-3
FILE NAME setting 9-12, 14-9
Fixing assembly 2-11
Front cover 2-11
Function button 2-12
FX-3. See Cartridge

G
GROUP DIAL LIST
description 11-2
printing 6-19
sample 6-22
Group dialing 6-2, 7-4
registering 6-13 to 6-15
sending with 6-16
Guide
document 2-11
paper 2-11

Index

H
Handling, safety instructions 1-7, 1-8
Handset
attacching to your machine 2-7
connecting 2-8
manual sending via 7-6, 7-7
Hook button 2-12, 6-17, 7-6, 9-3
HORIZ & VERTICAL setting 14-8

I
Image Quality button 2-12, 7-2, 10-2
INCOMING RING setting 14-7
INSIDE IMAGE setting 14-4
Installing toner cartridge 2-13 to 2-15

Index

ECM TX
message 13-10
setting 14-6
ECONOMY PRT setting 5-11, 14-8
Envelopes
loading 5-5, 5-6
printable area 5-3
requirements 5-2
selecting 5-4
ERASE AFTER TX setting 9-13, 14-9
ERROR TX REPORT, sample 11-4
External device, connecting 2-8

J
Jack 2-8
Jams
clearing 13-2 to 13-7
in ADF 13-2
in paper delivery slots 13-3
inside machine 13-3 to 13-7
paper 13-3 to 13-7

K
KEEP PRINTING setting 14-8
KEYPAD VOLUME setting 14-4

L
Label 2-3
destination 6-7, 6-15
paper loading warning 2-6
Latch 2-11
LCD 2-12
definition 1-5
messages 13-8 to 13-12. See also individual
message names
Letter
entering 3-2, 3-3
mode 3-2, 3-3
Lever, paper release 2-11, 13-4
LGL setting 5-2, 5-9, 14-8
LINE MONITOR VOL setting 14-4
Lists. See also individual list names
summary 11-2
LOAD PAPER message 13-10
Loading
document 4-3, 4-4
envelopes 5-5, 5-6
paper 2-16 to 2-18
transparencies 5-6
Location
choosing 2-2
safety instructions 1-8, 1-9
LTR setting 5-2, 5-9, 14-8

I-3

M
Machine 2-3
assembling 2-6
choosing location for 2-2
cleaning 12-2 to 12-6
clearing jams 13-2 to 13-7
components 2-11, 2-12. See also individual
component names
connecting 2-8 to 2-10
dimensions 2-2
features 1-3
name, registering 3-6, 3-7
number, registering 3-6
testing 2-18
unpacking 2-3 to 2-5
Maintenance, safety instructions 1-7 to 1-9
MAN/AUTO SWITCH setting 14-7
MANUAL MODE
description 8-2
setting 8-6, 8-7
Manual redialing 7-9
canceling 7-9
Manual sending via the handset 7-6, 7-7
canceling 7-8
Manual setting. See MANUAL MODE
Memory
deleting document in 9-8
documents in 9-4 to 9-8
printing document in 9-5
printing list of documents in 9-4
receiving when problem occurs 8-12
Reference button 2-12, 9-4, 9-5, 9-6, 9-8
scanning a document for delayed sending into
7-15, 7-16
sending. See Memory sending
sending document in 9-6, 9-7
MEMORY CLEAR REPORT 13-21
description 11-2
sample 13-21
MEMORY FULL message 13-11
MEMORY RX setting 14-7
Memory sending 7-5, 7-6
canceling 7-8
MEMORY USED nn% message 13-11
Menu. See also individual menu names
accessing 14-3
definition 1-5
system, understanding 14-2, 14-3
Messages. See LCD messages
MID PAUSE SET setting 14-6
Mistake, correcting 3-4
Multi-purpose tray 2-11
capacity 5-2
cover 2-3, 2-6, 2-11
loading paper in 2-16 to 2-18

I-4

MULTI TX/RX (Transaction) REPORT 11-5
description 11-2
sample 11-5
MULTI TX/RX REPORT. See MULTI TX/RX
(Transaction) REPORT

N
NO RX PAPER message 13-11
NO TEL # message 13-11
NORMAL RING setting 8-11
NOT AVAILABLE message 13-11
Number
entering 3-2, 3-3
mode 3-2, 3-3
Numeric buttons 2-12, 3-2

O
OFFHOOK ALARM setting 14-4
One-touch speed dialing 6-2, 7-4
buttons 2-12, 6-2, 6-16, 6-17
making telephone call with 6-17
registering 6-3 to 6-7
sending with 6-16
Operation panel 2-11, 2-12
OTHER RING TYPE setting 8-11
OUTPUT NO setting 14-5
OUTPUT YES setting 14-5
OUTSIDE IMAGE setting 14-4

P
Panel
operation 2-11, 2-12
Paper
delivery. See Paper delivery
feeding problems 13-13
guide 2-11
jams 13-3 to 13-7
loading 2-16 to 2-18
loading warning label 2-6
path 5-7
printable area 5-3
quantity 5-2
release lever 2-11, 13-4
requirements 5-2
selecting 5-4
size setting 5-2, 5-9, 5-10
weight 5-2
Paper delivery
face-down 5-7, 5-8
face-up 5-7, 5-8
selecting 5-7, 5-8
selector 2-11, 5-7, 5-8
slot, jams in 13-3
PAPER SIZE setting 5-9, 14-8

Index

Problems
cannot solve 13-20
copying 13-18
document 4-2
general 13-19
multipage document 4-3
paper feeding 13-13
printing 13-14
receiving 13-16 to 13-18
receiving in memory when 8-12
sending 13-15, 13-16
telephone 13-19
PSWD POLL REJECT message 13-11
PSWD TX REJECTED message 13-12
Pulse dialing
setting for 3-8
switching temporarily to tone dialing 9-3

Index

Password
for polling box, setting 9-12 to 9-14
for polling receiving 9-9
registering for coded speed dialing 6-8 to 6-12
registering for one-touch speed dialing 6-3 to 6-7
PASSWORD setting 9-13, 14-9
Pause
button 2-12, 9-2
entering 9-2
PBX, definition 9-2
PC, connecting to FAXPHONE 2-10
Polling
another fax machine 9-9, 9-10
box. See Polling box
button 2-12, 9-10, 9-15
definition 9-9
receiving. See Polling receiving
sending. See Polling sending
Polling box
changing settings 9-15, 9-16
deleting settings 9-15, 9-16
scanning document into 9-15
setting up 9-12 to 9-14
POLLING BOX
menu 14-3, 14-9
setting 9-12, 9-16
Polling receiving
canceling 9-11
polling another fax machine 9-9, 9-10
Polling sending
changing polling box settings 9-15, 9-16
deleting polling box settings 9-15, 9-16
scanning document into polling box 9-15
setting up polling box 9-12 to 9-14
Power
cord 2-3, 2-9
failure 13-21
supply, safety instructions 1-9
switch 2-9
PRINT ERROR ONLY setting 14-5
Print media
loading 5-4 to 5-6
requirements 5-2, 5-3
selecting 5-4 to 5-6
PRINT WITH IMAGE setting 14-5
Printer
cable, connecting 2-10
features 1-3
PRINTER SETTINGS menu 14-3, 14-8
Printing
area 5-3
document in memory 9-5
document set for delayed sending 7-17
lists. See individual list names
problems 13-14
reports. See individual report names

Q
Quantity
document 4-2
envelopes 5-2
paper 5-2
transparencies 5-2

R
REC’D IN MEMORY message 8-12, 13-12
Receive Mode button 2-12
Receiving. See also individual receive modes
canceling 8-12
in memory when problem occurs 8-12
methods 8-2
polling. See Polling receiving
problems 13-16 to 13-18
remote, definition 8-6
restricting 9-17
while performing other tasks 8-12
Reception report. See RX (Reception) REPORT
Redial button 2-12, 7-9
REDIAL INTERVAL setting 7-11, 14-6
REDIAL TIMES setting 7-11, 14-6
Redialing 7-9 to 7-11
Remote reception, definition 8-6
REMOTE RX ID setting 14-7
REMOTE RX setting 14-7
Replacing FX-3 cartridge 12-7 to 12-9
Report button 2-12, 6-19, 11-3, 14-2
REPORT SETTINGS menu 14-3, 14-5
Reports. See also individual report names
summary 11-2
Resolution
copying, setting 10-2
sending, setting 7-2
Restricting reception 9-17
RING COUNT setting 14-7
RING START TIME setting 8-4, 8-5

I-5

Roller, transfer charging 2-11
ROTARY PULSE setting 3-8, 14-4
RX (Reception) REPORT 11-5
description 11-2
sample 11-5
RX (Reception) SETTINGS menu 14-3, 14-7
RX CALL LEVEL setting 14-4
RX MODE setting 8-3, 8-8, 8-11, 14-7
RX PAGE FOOTER setting 14-7
RX REDUCTION setting 14-8
RX REPORT. See also RX (Reception) REPORT
setting 14-5
RX RESTRICTION setting 9-17, 14-10
RX SETTINGS menu. See RX (Reception) SETTINGS
menu
RX START SPEED setting 14-10
RX TO MEMORY setting 14-8

S
S Cartridge 2-3, 2-13
Safety instructions 1-7 to 1-9
Saving, toner consumption 5-11
SCAN CONTRAST setting 7-3, 14-4
Scanner components, cleaning 12-5, 12-6
Scanning
contrast, copying 7-3
contrast, sending 7-3
document area 4-2
document into memory for delayed sending 7-15,
7-16
resolution, copying 10-2
resolution, sending 7-2
SELECT POL REJCT message 13-12
Selector, paper delivery 2-11, 5-7, 5-8
Sender information
definition 3-5
registering 3-5 to 3-7
sample 3-5
Sending
at preset time. See Delayed sending
canceling 7-8
delayed. See Delayed sending
document in memory 9-6, 9-7
document requirements 4-2
manual via the handset 7-6, 7-7
memory 7-5, 7-6
methods 7-5 to 7-7
polling. See Polling sending
problems 13-15, 13-16
same document to several fax numbers
7-12 to 7-14
timer. See Delayed sending
with coded speed dialing 6-16
with group dialing 6-16
with one-touch speed dialing 6-16
with speed dialing 6-16

I-6

Sequential broadcasting 7-12 to 7-14
Serial number, machine 13-20
Set button 2-12, 14-3
Settings. See also individual setting names
printing list of 14-2
SETUP FILE setting 9-12, 14-9
Shipping materials, removing 2-5
SHORT-LONG-SHORT setting 8-11
SHORT-SHORT-LONG setting 8-11
Size
document 4-2
envelopes 5-2
paper 5-2, 5-9, 5-10
transparencies 5-2
Space button 2-12, 3-3
Special function buttons 2-12. See also individual
button names
Speed dialing. See also individual speed dialing
methods
definition 6-2
lists. See Speed dialing lists
making telephone call with 6-17
methods 6-2
sending document with 6-16
using 6-16, 6-17
Speed dialing lists. See also individual list names
printing 6-19 to 6-22
samples 6-20 to 6-22
Standby mode 2-12
Start/Copy button 2-12, 7-6, 7-7, 10-2, 10-3
Starter cartridge 2-13, 12-7
Stop/Reset button 2-12, 14-3
SUBADD TX REJECT message 13-12
Subaddress
for polling receiving 9-9
registering for coded speed dialing 6-8 to 6-12
registering for one-touch speed dialing 6-3 to 6-7
Support
customer 1-6
document 2-3, 2-6, 2-11
tray 2-3, 2-6, 2-11
Switchboard, dialing through 9-2
Symbols, entering 3-2, 3-3
SYSTEM SETTINGS menu 14-3, 14-10

T
TEL LINE TYPE setting 3-8, 14-4
TEL setting 8-12, 14-4
Telephone
connecting 2-8
features 1-3
making call with speed dialing 6-17
problems 13-19
TELEPHONE # MARK setting 14-4
Telephone line
cord 2-3, 2-8

Index

V
VERTICAL ONLY setting 14-8
Volume
ALARM VOLUME setting 14-4
CALLING VOLUME setting 14-4
KEYPAD VOLUME setting 14-4
LINE MONITOR VOL setting 14-4
VOLUME CONTROL setting 14-4
VOLUME CONTROL setting 14-4

Index

type, setting 3-8
Testing FAXPHONE 2-18
Thickness, document 4-2
Time
entering 3-6
sending at preset. See Delayed sending
TIME OUT setting 14-6
Timer sending. See Delayed sending
Tone dialing
setting for 3-8
switching temporarily to 9-3
Toner saver setting 5-11
TONER SUPPLY LOW setting 14-8
TOUCH TONE setting 3-8, 14-4
Transfer charging roller 2-11
Transmission report. See TX (Transmission) REPORT
Transparencies
loading 5-6
requirements 5-2
selecting 5-6
Tray
multi-purpose 2-11
multi-purpose, cover 2-3, 2-6, 2-11
support 2-3, 2-6, 2-11
TTI POSITION setting 14-4
TX (Transmission) REPORT 11-4
description 11-2
sample 11-4
TX (Transmission) SETTINGS menu 14-3, 14-6
TX PASSWORD setting 9-13, 14-9
TX REPORT. See also TX (Transmission) REPORT
setting 14-5
TX SETTINGS menu. See TX (Transmission)
SETTINGS menu
TX START SPEED setting 14-10
TX TERMINAL ID setting 14-4
TX/RX CANCELLED message 13-12
TX/RX NO. nnnn message 13-12
TX/RX NO. nnnn, SCANNING P.nnn, MEMORY FULL
message 13-12
Type conventions 1-5

Weight
document 4-2
machine A-2
paper 5-2

U
UNIT NAME setting 3-6, 14-4
UNIT TELEPHONE # setting 3-6, 14-4
Unpacking machine 2-3 to 2-5
USB cable, connecting 2-10
USER SETTINGS menu 14-3, 14-4
USER’S DATA LIST
description 11-2
printing 14-2
sample 14-2
User’s Guide 1-4
type conventions 1-5

Index

I-7

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Create Date                     : 2003:10:30 13:19:18+09:00
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Metadata Date                   : 2004:06:30 14:13:11+09:00
Title                           : FAXPHONE L80 User's Guide
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Canon Faxphone L80 Owners Manual User's Guide

User manual FAXPHONE_L80_Users_Guide_EN Canon FAXPHONE L80 Fax User Manuals and Instruction Guides

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