Canon Imageclass Mf3200 Users Manual Basic Guide

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CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de l’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO.,LTD
15F, North Tower, Beijing Kerry Centre, 1 Guang Hua Road, Chao Yang District, 100020, Beijing, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
FA7-8899 (000) © CANON INC. 2006 PRINTED IN JAPAN OR CHINA
ENG
Basic Guide
Series
Basic GuideSeries ENG
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
Before Using the Machine
Document Handling
Print Media
Sending Faxes
Receiving Faxes
Copying
Printing
Scanning
PC Faxing
Troubleshooting
Machine Settings
Appendix
Maintenance
What Can I Do with This Machine?
i
Manuals for the Machine
●Machine Set-Up
●Software Installation Starter Guide
●Basic Features
●Maintenance
●Machine Settings
●Specifications
Basic Guide
(This Document)
●Advanced Features
●System Monitor
●Reports and Lists Advanced Guide
●Printing Features
●Scanning Features
●PC Faxing Features Software Guide
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
●To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).
●Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an
exact specification, please contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM
ii
What Can I Do with This Machine?
What Can I Do with This
Machine?
Fax Features
Specify a recipient with a single key
One-Touch Speed Dialing
→p. 4-7
Specify a recipient with a two-digit
code
Coded Dialing
→p. 4-14
Specify multiple recipients with
asingle key
Group Dialing
→p. 4-21
Look up a particular recipient
Address Book Dialing
→Advanced Guide
Redial when the line is busy
Redialing
→Advanced Guide
AAAAA
BBBBB
CCCCC
iii
What Can I Do with This Machine?
Fax Features (continued)
Send a fax to multiple recipients
Broadcasting
→Advanced Guide
Receive faxes in memory without
printing out
Memory Reception
→Advanced Guide
Reject faxes without their numbers
Reception Restriction
→Advanced Guide
iv
What Can I Do with This Machine?
Copy Features
Select a scan mode depending on
the type of image
Image Quality
→p. 6-3
Adjust the density level of scanned
images
Density
→p. 6-4
Enlarge or reduce copied images
Zoom Ratio
→p. 6-6
Sorts copies by page order
Collate Copying
→Advanced Guide
Copy two documents on one sheet
2 on 1 Combination
→Advanced Guide
ABC
ABC
ABC
ABC
AA
DDDD
DDDD
DDDD
DDDD
4
CCCC
CCCC
CCCC
CCCC
3
BBBB
BBBB
BBBB
BBBB
2
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
2
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
v
What Can I Do with This Machine?
Printer Feature
Scanner Feature
PC Fax Feature
Print a document from a PC
Printing
→Software Guide
Specify detailed scanning options
to suit various images
Scanning
→Software Guide
Send a fax from a PC
PC Faxing
→Software Guide
ABC
ABC
ABC
ABC
ABC
ABC
ABC
ABC
vi
What Can I Do with This Machine?
Contents
Manuals for the Machine.................................................................i
What Can I Do with This Machine? ...............................................ii
Fax Features.................................................................... ii
Fax Features (continued).................................................iii
Copy Features ................................................................ iv
Printer Feature................................................................. v
Scanner Feature.............................................................. v
PC Fax Feature ............................................................... v
Contents ......................................................................................... vi
Preface............................................................................................xi
Important Safety Instructions .......................................... xi
Handling and Maintenance............................................. xi
Location ..........................................................................xii
Power Supply.................................................................xiii
Customer Support (U.S.A).............................................xiv
Customer Support (Canada)..........................................xiv
How to Use This Guide.................................................................xv
Symbols Used in This Manual ....................................... xv
Illustrations Used in This Manual...................................xvi
Legal Notices ..............................................................................xvii
Copyright ......................................................................xvii
Disclaimer .....................................................................xvii
Legal Limitations on the Usage of Your Product and the
Use of Images..............................................................xviii
Trademarks..................................................................xviii
Users in the U.S.A........................................................................xix
Pre-Installation Requirements for Canon Facsimile
Equipment......................................................................xix
Connection of the Equipment ........................................ xx
In Case of Equipment Malfunction................................. xx
Rights of the Telephone Company ................................xxi
FCC Notice ....................................................................xxi
vii
What Can I Do with This Machine?
Users in Canada.........................................................................xxiii
Pre-Installation Requirements for Canon Facsimile
Equipment....................................................................xxiii
Notice...........................................................................xxiv
Laser Safety ...............................................................................xxvi
CDRH Regulations ......................................................xxvi
1 Before Using the Machine ...................................................... 1-1
Machine Components .................................................................1-1
Operation Panel ...........................................................................1-3
Main Operation Panel ...................................................1-3
Facsimile Operation Panel............................................1-5
LCD (Standby Mode) ...................................................................1-6
Fax Mode......................................................................1-6
Copy Mode ...................................................................1-6
Scan Mode....................................................................1-6
Toner Cartridge............................................................................1-7
Maintaining the Toner Cartridge ...................................1-8
Timer Settings..............................................................................1-9
Setting Sleep Mode ......................................................1-9
Setting the Daylight Saving Time................................1-12
2 Document Handling................................................................. 2-1
Document Requirements ............................................................2-1
Scanning Area..............................................................................2-2
Loading Documents ....................................................................2-3
viii
What Can I Do with This Machine?
3 Print Media ............................................................................... 3-1
Paper Requirements....................................................................3-1
Printable Area ..............................................................................3-2
Paper Guidelines .........................................................................3-3
Loading Paper..............................................................................3-4
Into the Multi-Purpose Feeder ......................................3-4
Setting Paper Size and Type.......................................................3-7
Selecting the Paper Output Area..............................................3-10
Paper Type and Paper Output Area ...........................3-11
Face Down Paper Output Area...................................3-12
Face Up Paper Output Area .......................................3-13
4 Sending Faxes ......................................................................... 4-1
Scan Settings ...............................................................................4-3
Image Quality................................................................4-3
Density..........................................................................4-5
Speed Dialing ...............................................................................4-6
Registering Recipients for Speed Dialing .....................4-6
Using Speed Dialing ...................................................4-30
5 Receiving Faxes ...................................................................... 5-1
6 Copying .................................................................................... 6-1
Scan Settings ...............................................................................6-3
Image Quality................................................................6-3
Density..........................................................................6-4
Zoom Ratio ...................................................................6-6
7 Printing ..................................................................................... 7-1
8 Scanning .................................................................................. 8-1
9 PC Faxing .................................................................................9-1
ix
What Can I Do with This Machine?
10 Maintenance......................................................................... 10-1
Cleaning the Machine................................................................10-1
Exterior .......................................................................10-1
Interior.........................................................................10-2
Scanning area.............................................................10-4
Replacing the Toner Cartridge .................................................10-5
Redistributing Toner ...................................................10-5
Replacing the Toner Cartridge with a New One .........10-6
Recycling Used Cartridges .......................................................10-9
The Clean Earth Campaign ........................................10-9
U.S.A. PROGRAM....................................................10-11
CANADA PROGRAM-CANADA PROGRAMME ......10-14
Transporting the Machine.......................................................10-16
11 Troubleshooting .................................................................. 11-1
Clearing Paper Jams .................................................................11-1
LCD Messages ...........................................................................11-7
Common .....................................................................11-7
Facsimile...................................................................11-11
Printer .......................................................................11-14
Error Codes ..............................................................................11-15
If You Cannot Solve a Problem ..............................................11-16
x
What Can I Do with This Machine?
12 Machine Settings ................................................................. 12-1
Machine Settings .......................................................................12-1
Printing User’s Data List .............................................12-1
Accessing the Setting Menu .......................................12-3
Setting Menu ..............................................................................12-5
COMMON SETTINGS ................................................12-5
COPY SETTINGS.......................................................12-6
TIMER SETTINGS......................................................12-7
FAX SETTINGS..........................................................12-7
BROADCAST ...........................................................12-10
ADDRESS BOOK SET. ............................................12-11
REPORT SETTINGS................................................12-11
13 Appendix .............................................................................. 13-1
Specifications ............................................................................13-1
General.......................................................................13-1
Copier .........................................................................13-2
Printer .........................................................................13-3
Facsimile.....................................................................13-3
Telephone...................................................................13-5
Index ...........................................................................................13-6
xi
What Can I Do with This Machine?
Preface
Thank you for choosing a Canon product. Before using the machine, please read
the following instructions for your safety.
Important Safety Instructions
WARNING
Except as specifically described in this guide, do not attempt to service the machine yourself. Never
attempt to disassemble the machine: opening and removing its interior covers will expose you to
dangerous voltages and other risks. For all service, contact Canon Customer Care Center, or a Canon
Authorized Service Facility.
Handling and Maintenance
– Follow all warnings and instructions marked on the machine.
– Do not subject the machine to strong physical shocks or vibrations.
– Always unplug the machine before moving or cleaning it.
– To avoid paper jams, never unplug the power cord, open the front cover, or add or
remove paper in the machine while printing.
– When transporting the machine, be sure to remove the toner cartridge from the
machine.
– Place the toner cartridge in its original protective bag or wrap it in a thick cloth to
prevent exposure to light.
– Always grip the handle on the sides of the machine when you lift the machine. Never
lift the machine by any of its trays or attachments.
– Do not insert any objects into the slots or openings on the machine since they may
touch dangerous voltage points or short out parts. This could result in fire or electric
shock.
– Do not allow small objects (such as pins, paper clips, or staples) to fall into the
machine.
– To avoid spillage in or around the machine, do not eat or drink near it.
– Keep the machine clean. Dust accumulation can prevent the machine from operating
properly.
xii
What Can I Do with This Machine?
– Unplug the machine from the wall outlet and contact Canon Customer Care Center
in any of the following cases:
– When the power cord or plug is damaged or frayed.
– If liquid or small object has fallen into the machine.
– If the machine has been exposed to rain or water.
– If the machine does not operate normally when you have followed the instructions
in this guide. Adjust only those controls that are covered by the instructions in this
guide. Improper adjustment of other controls may result in damage and may
require extensive work by a qualified technician to restore the product to normal
operation.
– If the machine has been dropped.
– If the machine exhibits a distinct change in performance, indicating a need for
servicing.
Location
– Place the machine on a flat, stable, vibration-free surface that is strong enough to
support its weight.
– Place the machine in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not exposed to high temperature or humidity.
– Keep the machine away from direct sunlight as this can damage it. If you have to
place the machine near a window, install heavy curtains or blinds.
– Do not use the machine near water. Make sure that no wet or humid objects come
into contact with the machine.
– Do not use or store the machine outdoors.
– Do not place the machine near devices that contain magnets or generate magnetic
fields, such as speakers.
xiii
What Can I Do with This Machine?
– If possible, place the machine near an existing telephone line outlet for easy
connection of the telephone line cord, and to avoid the expense of installing a new
outlet.
– Place the machine near a standard 120 V AC (60 Hz) power outlet.
– To ensure reliable operation of the machine and to protect it from overheating (which
can cause it to operate abnormally and create a fire risk), do not block the exhaust
vent. Never block or cover any openings on the machine by placing it on a bed, sofa,
rug, or other similar surface. Do not place the machine in a cupboard or built-in
installation, or near a radiator or other heat source unless proper ventilation is
provided. Leave enough space around all sides of the machine.
– Do not stack boxes or furniture around the power outlet. Keep the area free so you
can reach the outlet quickly. If you notice anything unusual (smoke, strange odors,
noises) around the machine, unplug the power cord immediately. Contact Canon
Customer Care Center.
– Do not allow anything to rest on the power cord, and do not place the machine where
the cord will be walked on. Make sure the cord is not knotted or kinked.
Power Supply
– During electrical storms, unplug the power cord from the power outlet.
(Please note that any documents stored in the machine’s memory will be deleted
when you unplug the power cord.)
– Whenever you unplug the power cord, wait at least five seconds before you plug it in
again.
– Do not plug the power cord into an uninterruptible power supply (UPS).
WARNING
This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please
move away from this product and consult your doctor.
xiv
What Can I Do with This Machine?
Customer Support (U.S.A)
Your machine is designed with the latest technology to provide trouble-free operation. If
you encounter a problem with the machine’s operation, try to solve it by using the
information in Chapter 11. If you cannot solve the problem or if you think your machine
needs servicing, contact Canon Customer Care Center at 1-800-828-4040 between
the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to
8:00 P.M. on Saturday. On-line support for 24 hours is also available at the website.
http://www.canontechsupport.com/
Customer Support (Canada)
Canon Canada Inc., offers a full range of customer technical support options*:
– For step-by-step troubleshooting, e-mail technical support, the latest driver or
document downloads, and answers to frequently asked questions, visit
http://www.canon.ca/
– Automated step-by-step telephone support on most current products 24 hours,
7 days a week 1-800-652-2666
– Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding
holidays) for products still under warranty 1-800-652-2666
– For the location of the authorized service facility nearest you, visit
http://www.canon.ca/ or 1-800-652-2666
– If the problem cannot be corrected by using one of the above technical support
options, repair options are available at the time of your call to the live technical
support number above or via the website at http://www.canon.ca/
* Support program specifics are subject to change without notice.
xv
What Can I Do with This Machine?
How to Use This Guide
Symbols Used in This Manual
The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.
WARNING Indicates a warning that may lead to death or serious injury if not
observed.
CAUTION Explains how to avoid actions that could injure you or damage your
machine.
NOTE Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.
xvi
What Can I Do with This Machine?
Illustrations Used in This Manual
Unless otherwise mentioned, illustrations used in this manual are those taken from the
imageCLASS MF3240.
When there is any difference between MF3240 and MF3241, it is clearly indicated in
the text, e.g., “MF3240 Only.”
xvii
What Can I Do with This Machine?
Legal Notices
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT
BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
xviii
What Can I Do with This Machine?
Legal Limitations on the Usage of Your Product and the
Use of Images
Using your product to scan, print or otherwise reproduce certain documents, and the
use of such images as scanned, printed or otherwise reproduced by your product, may
be prohibited by law and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This list is intended to be a
guide only. If you are uncertain about the legality of using your product to scan, print or
otherwise reproduce any particular document, and/or of the use of the images
scanned, printed or otherwise reproduced, you should consult in advance with your
legal advisor for guidance.
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.
– Paper Money – Travelers Checks
– Money Orders – Food Stamps
– Certificates of Deposit – Passports
– Postage Stamps (canceled or
uncanceled)
– Immigration Papers
– Identifying Badges or Insignias – Internal Revenue Stamps (canceled or
uncanceled)
– Selective Service or Draft Papers – Bonds or Other Certificates of
Indebtedness
– Checks or Drafts Issued by
Governmental Agencies
– Stock Certificates
– Motor Vehicle Licenses and Certificates
of Title
– Copyrighted Works/Works of Art
without Permission of Copyright Owner
xix
What Can I Do with This Machine?
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See p. 13-1 for the machine’s weight and
dimensions.
B. Order Information
1. Only a single line, touch-tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.
3. Order a regular voice grade line or the equivalent from your telephone company’s
business representative.
Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-or-
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS
NOTE
Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or
500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call Waiting”
can be used with the machine. Key telephone systems are not recommended because they send
non-standard signals to individual telephones for ringing and special codes, which may cause a fax
error. This machine is not supported on Voice Over Internet Protocol (VOIP).
C. Power Requirements
This equipment should be connected to a standard 120-volt AC, three-wire grounded
outlet only. Do not connect this machine to an outlet or power line shared with other
appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and
machines of this sort generate electrical noise which often interferes with communications
equipment and the sending and receiving of documents.
xx
What Can I Do with This Machine?
Connection of the Equipment
This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the ACTA. On the rear panel of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
An FCC compliant telephone cord and modular jack are provided with this equipment.
This equipment is designed to be connected to the telephone network or premises
wiring using a compatible modular jack which is Part 68 compliant. See the Starter
Guide for details.
The Ringer Equivalence Number (REN) is used to determine the number of devices
that may be connected to a telephone line. Excessive RENs on a telephone line may
result in the devices not ringing in response to an incoming call. In most but not all
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company. The REN for this product is part of the product identifier that
has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN
without a decimal point (e.g., 10 is a REN of 1.0).
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subjected to state tariffs.
In Case of Equipment Malfunction
Should any malfunction occur which cannot be corrected by the procedures described
in this guide, disconnect the equipment from the telephone line and unplug the power
cord. The telephone line should not be reconnected or the power cord plugged in until
the problem is completely resolved. Users should contact Canon Authorized Service
Facilities for servicing of equipment. Information regarding Authorized Service Facility
locations can be obtained by calling Canon Customer Care Center (1-800-828-4040).
xxi
What Can I Do with This Machine?
Rights of the Telephone Company
Should the equipment cause harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also retains the right to
make changes in facilities and services which may affect the operation of this
equipment. When such changes are necessary, the telephone company is required to
give adequate prior notice to the user.
FCC Notice
imageCLASS MF3240: Model F189402
imageCLASS MF3241: Model F189402
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept an interference received, including interference that may
cause undesired operation.
NOTE
This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
xxii
What Can I Do with This Machine?
Use of shielded cable is required to comply with class B limits in Subpart B of Part 15
of FCC Rules.
Do not make any changes or modifications to the equipment unless otherwise
specified in this manual. If such changes or modifications should be made, you could
be required to stop operation of the equipment.
Canon U.S.A., Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-516-328-5600
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone fax
machine unless such message clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time it is
sent and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual.
In order to program this information into the machine, follow the instructions in the
Starter Guide.
xxiii
What Can I Do with This Machine?
Users in Canada
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See p. 13-1 for the machine’s weight and
dimensions.
B. Order Information
1. Provide only a single-line to touch-tone or rotary telephone set terminated with a
standard 4-pin modular phone plug. (Touch-tone is recommended if available in your
area.)
2. Order an CA11A modular jack (USOC code), which should be installed by the
telephone company. If the CA11A jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business representative.
The line should be a regular voice grade line or equivalent. Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-or-
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS
NOTE
Canon recommends an individual line following industry standards, e.g., the 2500 (touch tone) or
500 (rotary/pulse dial) telephones. A dedicated extension off a PBX machine without “Camp On”
signals is also permissible with the machine. Key telephone systems are not recommended because
they send non-standard signals to individual telephones for ringing and special codes, which may
cause a fax error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It
should be independent from copiers, heaters, air conditioners or any electric equipment
that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The
CA11A modular jack should be relatively close to the power outlet to facilitate installation.
xxiv
What Can I Do with This Machine?
Notice
This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation, IC,
before the registration number signifies that registration was performed based on a
Declaration of Conformity indicating that Industry Canada technical specifications were
met. It does not imply that Industry Canada approved the equipment.
Cet appareil est conforme aux Spécifications techniques des équipements terminaux
de I’lndustrie du Canada.
Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le
numéro d’enregistrement signifie que I’enregistrement a été effectué sur la base de la
Déclaration de conformité indiquant que le produit est conforme aux spécifications
techniques du Canada. Ceci n’implique pas que le produit ait été approuvé par
I’industrie du Canada.
Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer
should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.
xxv
What Can I Do with This Machine?
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate
electric inspection authority, or electrician, as appropriate.
NOTE
This Class B digital apparatus meets all requirements of the Canadian Interference- Causing Equipment
Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.
The Ringer Equivalence Number (REN) for this terminal equipment is 1.0. The REN
assigned to each terminal equipment provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not exceed
five.
Le Nombre d’équivalence Ringer (REN) de cet appareil terminal est 1.0. Le REN
attribué à chaque équipement terminal fournit une indication sur le nombre maximum
de terminaux pouvant être connectés sur une interface téléphonique. La terminaison
sur une interface peut consister en n’importe quelle combinaison d’appareils, à la
condition seulement que la somme des Nombres d’équivalence Ringer de tous les
appareils ne soit pas supérieure à 5.
CANON CANADA INC.
1-800-263-1121
24 HOURS A DAY, SEVEN DAYS A WEEK
xxvi
What Can I Do with This Machine?
Laser Safety
This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser
product under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of
1968. This means that the machine does not produce hazardous radiation.
Since radiation emitted inside the machine is completely confined within protective
housings and external covers, the laser beam cannot escape from the machine during
any phase of user operation.
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These
regulations apply to laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.
CAUTION
Use of controls, adjustments, or performance of procedures other than those specified in this manual may
result in hazardous radiation exposure.
The label is attached to the laser scanner machine inside the machine and is not in a
user access area.
xxvii
What Can I Do with This Machine?
1-1
Before Using the Machine
Before Using the
Machine
Machine Components
A Platen glass cover
Open this cover when placing a document on
the platen glass.
B Platen glass
Place documents.
C Operation panel
Controls the machine.
D Output tray
Outputs printouts.
E Front cover
Open this cover when installing the toner
cartridge or clearing paper jams.
F Multi-purpose feeder
Feeds paper when you insert one by one
manually.
G Paper cassette
Holds the paper supply.
A
B
C
D
E
F
G
1-2
Before Using the Machine
H Telephone line jack
Connect the telephone cable.
I External device jack
Connect an external device.
J USB port
Connect the USB (Universal Serial Bus)
cable.
K Face up cover
Open this cover when outputting paper face
up or clearing paper jams.
L Power socket
Connect the power cord.
M Extension cover
Protects paper supply in the paper cassette
from dirt and dust.
HIJ
K
L
M
1-3
Before Using the Machine
Operation Panel
Main Operation Panel
A Processing/Data indicator
Flashes during sending or receiving faxes.
Lights when the machine has waiting jobs.
B [COPY] key
Press to switch to Copy mode.
C [FAX] key
Press to switch to Fax mode.
D [SCAN] key
Press to switch to Scan mode.
E Error indicator
Flashes or lights when an error has occurred.
F [Density] key
Press to adjust copy or fax density.
G [Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
HNumeric keys
Enter letters and numbers.
I [Stop/Reset] key
Press to stop a current job. Also, press to
return the machine to standby mode.
J [Energy Saver] key
Press to set or cancel Sleep mode manually.
The key lights green when Sleep mode is set,
and goes off when the mode is canceled.
K[Start] key
Press to start copying, scanning and sending
faxes.
ABCDFEG H I J
KLMNOQPRSTU
1-4
Before Using the Machine
L[Tone] key
Press to switch from rotary pulse to tone
dialing.
M [Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1
copying.
N [Image Quality] key
Press to select image quality for copy, fax, or
scan.
O [Clear] key
Press to clear entered alphanumeric
characters.
P [Additional Functions] key
Press to select or cancel modes in Additional
Functions.
Q[ ] key
Press to increase the value for various
settings. Also press to see the next item in
the menu.
R[OK] key
Press to accept a set function or mode.
S[] key
Press to decrease the value for various
settings. Also press to see the previous item
in the menu.
T LCD display
Displays messages and prompts during
operation. Displays selection, text, and
numbers when adjusting the settings.
U [System Monitor] key
Press to check fax transmission, print, copy,
or report output status.
1-5
Before Using the Machine
Facsimile Operation Panel
A One-Touch Speed Dial keys
Press to use one-touch speed dialing (Pre-
registered frequently used numbers or group
dialing).
B [Address Book] key
Press to search preregistered destinations
under one-touch speed dialing keys or coded
dialing numbers by name.
C [Coded Dial] key
Press to perform coded dialing.
D [Redial/Pause] key
Press to redial the last dialed number when
fax is standing by, or press to insert a pause
when entering a fax number.
E[Hook] key
Press when you want to dial without lifting up
the handset of the external telephone.
AB
ED
C
1-6
Before Using the Machine
LCD (Standby Mode)
Fax Mode
A Date & Time
B Receive mode
C Image quality
Copy Mode
AZoom ratio
B Paper size
C Quantity
D Density
E Image quality
Scan Mode
NOTE
– When the machine is plugged in, the LCD
displays <PLEASE WAIT> first, and then
displays <INITIALIZING...> until standby display
appears. It is also possible to see standby
display without having <INITIALIZING...> shown.
– If the machine remains idle for one minute, the
display returns to standby mode (Auto Clear
Function).
12/31/2005 SAT 10:50
FaxOnly STANDARD
A
BC
100% LTR
TEXT 1
A
DE
BC
SCANNING MODE
1-7
Before Using the Machine
Toner Cartridge
The lifetime of the Canon Genuine toner cartridge used in this machine is
approximately 2,500 pages. The page counts are on the basis of “ISO/IEC 19752”*
when printing A4 size paper with the default print density setting. The level of toner
consumption varies depending on the type of documents printed. If your average
document contains a lot of graphics, tables, or charts, the life of the toner cartridge
will be shorter as they consume more toner. To purchase the Canon genuine
replacement toner cartridge, contact your local Canon dealer or Canon Customer
Care Center (1-800-828-4040).
* “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield for
monochromatic electrophotographic printers and multi-function devices that may contain printer
components” issued by ISO (International Organization for Standardization).
Model Name Supported Canon Genuine Cartridge Print Yield
MF3240
MF3241 Canon Cartridge X25 Approx. 2,500 pages
Toner Cartridge name:
Canon Cartridge X25
1-8
Before Using the Machine
Maintaining the Toner Cartridge
●Keep the toner cartridge away from computer screens, disk drives, and floppy disks.
The magnet inside the toner cartridge may harm these items.
●Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature.
●Do not expose the toner cartridge to direct sunlight or bright light for more than five
minutes.
●Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the machine.
●Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.
●Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.
●Do not remove the toner cartridge from the machine unnecessarily.
●Do not open the drum protective shutter on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to light or is damaged.
●Always hold the toner cartridge by its handle to avoid touching the drum protective
shutter.
●Do not stand the toner cartridge on end, and do not turn it upside down. If toner
becomes caked in the toner cartridge, it may become impossible to free it even by
shaking the toner cartridge.
CAUTION
Do not place the toner cartridge in fire. Toner powder is flammable.
1-9
Before Using the Machine
Timer Settings
Setting Sleep Mode
When the machine remains idle for a certain period of time, it automatically enters
Sleep mode.
1Press [Additional Functions].
2Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
3Press [ ] or [ ] to select <AUTO SLEEP>, then press [OK].
1
2
3
[OK]
1-10
Before Using the Machine
4Press [ ] or [ ] to select <ON>, then press [OK].
5Press [ ] or [ ] to select the desired interval, then press [OK].
You can set the interval from 3 to 30 minutes (in one-minute increments).
You can also enter values with the numeric keys.
6Press [Stop/Reset] to return to standby mode.
4
5
[OK]
6
1-11
Before Using the Machine
NOTE
– To resume normal mode from Sleep mode, press [Energy Saver] on the operation panel.
– To enter Sleep mode manually, press [Energy Saver] on the operation panel.
– The machine will not enter Sleep mode when:
• the machine is in operation
• the Processing/Data indicator lights or flashes
• an error code or message appears on the display and the Error indicator flashes
• no paper is loaded in the paper cassette
• paper is loaded in the multi-purpose feeder
• a paper jam occurs in the machine
– The machine will leave Sleep mode when:
• you press [Energy Saver] on the operation panel
• a fax is received
• the handset of the external telephone is off the hook
• a print job is sent from a computer, and the print is started.
1-12
Before Using the Machine
Setting the Daylight Saving Time
In some countries or areas, time is advanced throughout the summer season. This is
called “Daylight Saving Time.”
1Press [Additional Functions].
2Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
3Press [ ] or [ ] to select <DAYLIGHT SV.TIME>, then press [OK].
4Press [ ] or [ ] to select <ON>, then press [OK].
5Press [Stop/Reset] to return to standby mode.
1
2
4
[OK]
5
3
2-1
Document Handling
Document Handling
Document Requirements
* When copying a transparent document such as tracing paper or transparencies, use a piece of plain
white paper to cover the document after placing it face-down on the platen glass.
NOTE
Do not place the document on the platen glass until the glue, ink or correction fluid on the document is
completely dry.
Type – Plain paper
– Thick documents
– Photographs
– Small documents (e.g., index cards)
– Special types of paper (e.g., tracing paper*, transparencies*, etc.)
– Book (Height: max. 1/8" (35 mm))
Size (W × L) Max. 8.5" × 11 3/4"
(Max. 216 × 297 mm)
Weight Max. 4.4 lb (2 kg)
Quantity 1 sheet
2-2
Document Handling
Scanning Area
Make sure your document’s text and graphics fall within the shaded area in the
following diagram. Note that the margin widths listed are approximate and there
may be slight variations in actual use.
0.08"
(2 mm)
0.08"
(2 mm)
0.04" (1 mm)
0.04" (1 mm)
2-3
Document Handling
Loading Documents
1Lift up the platen glass cover.
2Place your document face down.
2-4
Document Handling
3Align the document with the appropriate paper size marks.
If your document does not match any of the paper size marks, align the center of your document
with the arrow mark.
4Gently lower the platen glass cover.
The document is ready for scanning.
CAUTION
–When closing the platen glass cover, be careful not to get your fingers caught, as this
may result in personal injury.
–Do not press down the platen glass cover forcefully, as this may damage the platen glass
and cause personal injury.
NOTE
Remove the document from the platen glass when scanning is complete.
3-1
Print Media
Print Media
Paper Requirements
NOTE
The default paper size is LTR. If you use a different paper size, you must change the paper size settings.
(See “Setting Paper Size and Type,” on p. 3-7.)
Paper cassette Multi-purpose feeder
Size (W × L) LTR, LGL, A4, B5, A5, Executive, Envelope (COM10, Monarch,
DL, ISO-C5)
(76 × 127 to 216 × 356 mm)
Weight 18 to 32 lb bond (64 to 128 g/m2)
Quantity Max. 250 sheets Max. 1 sheet
Type Plain Paper, Plain Paper L, Heavy Paper, Heavy Paper H,
Transparency
3-2
Print Media
Printable Area
The shaded area indicates the approximate printable area of LTR-size paper and
envelope.
0.20" (5 mm) 0.20" (5 mm)
0.20" (5 mm)
0.20" (5 mm)
3-3
Print Media
Paper Guidelines
●To prevent paper jams, do not use any of the following:
– Wrinkled or creased paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Damp paper
– Very thin paper
– Paper which has been printed on using a thermal transfer printer (Do not copy on
the reverse side.)
●The following types of paper do not print well:
– Highly textured paper
– Very smooth paper
– Shiny paper
●Make sure the paper is free from dust, lint, and oil stains.
●Be sure to test paper before purchasing large quantities.
●Store all paper wrapped and on a flat surface until ready for use. Keep opened packs
in their original packaging in a cool, dry location.
●Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.
●Use only the transparencies designed for laser printers. Canon recommends you to
use Canon type transparencies with this machine.
3-4
Print Media
Loading Paper
To load paper in the paper cassette, see “Set Up the Paper Cassette and Load
Paper,” in the Starter Guide.
Into the Multi-Purpose Feeder
Use the multi-purpose feeder when you want to copy or print on the different paper
which is in the paper cassette. Load paper one by one in the multi-purpose feeder.
NOTE
– The paper in the multi-purpose feeder is fed prior to the paper in the paper cassette.
– The recommended envelopes are COM10, MONARCH, DL, and ISO-C5. Using other envelopes may
affect the quality of the printout.
– Make sure to set the correct paper size in the printer driver. (See the Software Guide.)
– When printing received documents, it is possible to feed paper only from the paper cassette. If paper is
loaded into the multi-purpose feeder, <REMOVE MP PAPER> appears.
1Slide the paper guides to the mark of the desired paper size.
NOTE
If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts
may be adversely affected.
3-5
Print Media
2When setting a paper, insert the paper into the multi-purpose feeder with
the print side up.
NOTE
When you load paper with a logo on, position the paper with the print side up (logo side) and insert
it so that the top of the paper feeds first in the multi-purpose feeder.
When setting an envelope, insert the envelope into the multi-purpose
feeder with the print side up and the right edge (i.e., closer to the stamp)
first.
3-6
Print Media
3Specify the size and the type of the paper you load.
For details on how to specify the paper size and type, see “Setting Paper Size and Type,” on p. 3-7.
3-7
Print Media
Setting Paper Size and Type
The default setting is <LTR> and <PLAIN PAPER>. When you place other sizes
and/or types of paper, follow this procedure to change the settings.
The procedure is same for the paper cassette and multi-purpose feeder except
for selecting the paper cassette or multi-purpose feeder in step 4.
1Press [Additional Functions].
2Press [ ] or [ ] to select <COMMON SETTINGS>, then press [OK].
1
2
[OK]
3-8
Print Media
3Press [ ] or [ ] to select <PAPER SETTINGS>, then press [OK].
4Press [ ] or [ ] to select <CASSETTE> or <MP TRAY>, then press
[OK].
5Press [ ] or [ ] to select <PAPER SIZE>, then press [OK].
6Press [ ] or [ ] to select the paper size, then press [OK].
<LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5>
[OK]
4
3
6
5
3-9
Print Media
7Press [ ] or [ ] to select <CASSETTE> or <MP TRAY>, then press
[OK].
8Press [ ] or [ ] to select <PAPER TYPE>, then press [OK].
9Press [ ] or [ ] to select the paper type, then press [OK].
You can select from the following paper types:
<PLAIN PAPER> or <PLAIN PAPER L>*1 for Plain paper (18 lb to 24 lb (64 g/m2 to 90 g/m2))
<HEAVY PAPER> or <HEAVY PAPER H>*2 for Heavy paper (28 lb to 32 lb (105 g/m2 to 128 g/m2))
or Envelope
<TRANSPARENCY> for Transparency
*1 If paper curls excessively when printed with <PLAIN PAPER> selected, select <PLAIN
PAPER L>.
*2 If print fixing is not sufficient when printed with <HEAVY PAPER> selected, select <HEAVY
PAPER H>.
10 Press [Stop/Reset] to return to standby mode.
7
9
[OK]
10
8
3-10
Print Media
Selecting the Paper Output Area
Open the face up cover located on back side of the unit for face up paper output,
or close the face up cover and attach the output tray on the front of the unit for
face down paper output.
NOTE
Do not open or close the face up cover while copying and printing.
Face down paper output delivers paper with the printed side down on the output tray.
Face up paper output delivers paper with the printed side up from the output area.
Select the area depending on your purpose by opening or closing the face up cover.
3-11
Print Media
Paper Type and Paper Output Area
Select the suitable paper output area depending on the paper type and your purpose.
Paper Type Paper Output Area The Number of Output Sheets
Plain Paper face up 1 sheet
face down approx. 60 sheets
(18 to 24 lb (64 to 90 g/m2))
Plain Paper L face up 1 sheet
face down approx. 30 sheets
(18 to 24 lb (64 to 90 g/m2))
Heavy Paper face up 1 sheet
face down approx. 30 sheets
(28 to 32 lb (105 to 128 g/m2))
Heavy Paper H face up 1 sheet
face down approx. 30 sheets
(28 to 32 lb (105 to 128 g/m2))
Transparencies face up 1 sheet
face down 10 sheets
3-12
Print Media
Face Down Paper Output Area
The paper is delivered with the printed side down on the output tray.
Paper is stacked in printed order.
1Close the face up cover, and attach the output tray.
NOTE
– Do not place the delivered paper back on the output tray. Doing so may result in paper jams.
– Do not place objects other than paper on the output tray. Doing so may result in paper jams.
3-13
Print Media
Face Up Paper Output Area
The paper is delivered with the printed side up from the face up paper output at the
rear of the machine.
This way is convenient for printing on transparencies, or envelopes which tend to curl,
because the paper is delivered straight through out of the machine.
1Open the face up cover.
Remove the delivered paper one by one.
NOTE
– Do not pull the paper forcibly.
– This machine has no face up output tray. Remove the delivered paper with your hand.
– Do not place an object in front of the face up paper output to prevent a paper jam.
3-14
Print Media
4-1
Sending Faxes
Sending Faxes
Follow this procedure to send a fax.
Set a Document Enter the Fax Mode
Place the document on the platen
glass.
For documents you can fax, see “Document
Requirements,” on p. 2-1.
Press [FAX].
The FAX indicator lights and the machine enters fax
standby mode.
What if...
●You want to adjust the resolution and
density:
See “Scan Settings,” on p. 4-3.
1 2
4-2
Sending Faxes
Enter the Fax Number Send the Document
Dial the recipient’s fax number with
the numeric keys.
Press [Start]. After all scanning is
complete, press [OK] to start
dialing.
If the output paper in the recipient’s machine is not
equal to the scanned size, the original image may be
reduced in size or divided into smaller parts before it is
sent.
What if...
●You enter a wrong number:
Go back to the wrong digit with [ ],
then press [Clear] to delete it. Or press
and hold [Clear] to delete the entire
entry. Then try again.
What if...
●You press [Stop/Reset] to cancel a
job during scanning documents or
after scanning documents:
The <CANCEL DURING TX/RX?>
message appears. Press [ ] to select
<Yes>. The job is canceled, and the
display returns to standby mode.
34
Ex.
=012XXXXXXX
4-3
Sending Faxes
Scan Settings
You can adjust the image quality and density of the document you send. The
higher image quality you set, the better the output will be, but the longer the
transmission will take. Adjust the scan settings according to the type of
document you are sending.
Image Quality
1Press [FAX].
2Press [Image Quality].
1
2
4-4
Sending Faxes
3Press [ ] or [ ] to select the resolution, then press [OK].
<STANDARD> for most text-only documents. (200 × 100 dpi)
<FINE> for fine-print documents (the resolution is twice that of <STANDARD>). (200 × 200 dpi)
<PHOTO> for documents that contain photographs (the resolution is twice that of <STANDARD>).
(200 × 200 dpi)
<SUPER FINE> for documents that contain fine print and images (the resolution is four times that
of <STANDARD>). (200 × 400 dpi)
3
[OK]
4-5
Sending Faxes
Density
1Press [FAX].
2Press [Density].
3Press [ ] or [ ] to adjust the density, then press [OK].
[ ]: to make light documents darker
[ ]: to make dark documents lighter
3
[OK]
1
2
Ex.
DENSITY
-LT DK+
4-6
Sending Faxes
Speed Dialing
Speed dialing allows you to dial fax/telephone numbers by simply pressing one
or a few keys. The following speed dialing methods are available:
●One-Touch Speed Dialing (p. 4-7)
– Register a fax/telephone number for one-touch speed dialing, then to dial the
number, simply press the one-touch speed dialing key assigned to that number.
You can register up to 8 one-touch speed dialing keys, including group dialing.
●Coded Dialing (p. 4-14)
– Register a fax/telephone number for coded dialing, then to dial the number, simply
press [Coded Dial] and enter the two-digit code assigned to that number.
You can register up to 100 coded dialing codes.
●Group Dialing (p. 4-21)
– Register a group of fax numbers (must be registered for one-touch speed dialing
and/or coded dialing) for group dialing, then to send a document to all numbers in
that group, simply press the one-touch speed dialing key assigned to that group.
You can register up to 50 destinations into a one-touch speed dialing key as a
group.
Registering Recipients for Speed Dialing
For each recipient, you can register:
–Name
– Fax number (required)
4-7
Sending Faxes
●Registering One-Touch Speed Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <1-TOUCH SPD DIAL>, then press [OK].
4Press a one-touch speed dialing key (01 to 08) for a registering fax
number, then press [OK].
You can also select a one-touch speed dialing number with [ ] or [ ].
[OK]
4 1
3
2
4-8
Sending Faxes
5Enter the destination name (max. 20 characters, including spaces) with the
numeric keys, then press [OK].
6Enter the fax number you register (max. 50 digits, including spaces and
pauses) with the numeric keys, then press [OK].
If you register another one-touch speed dialing key, repeat the procedure from step 4.
7Press [Stop/Reset] to return to standby mode.
[OK]
7
6
5
Ex.
NAME [A]
CAN
Ex.
TEL NUMBER ENTRY
012XXXXXXX_
4-9
Sending Faxes
●Editing One-Touch Speed Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <1-TOUCH SPD DIAL>, then press [OK].
4Press the one-touch speed dialing key (01 to 08) you want to edit, then
press [OK].
[OK]
4 1
3
2
4-10
Sending Faxes
5Press [ ] repeatedly to go to the wrong character, then press [Clear] to
delete it.
To delete the entire name, press and hold [Clear].
6Enter a new character with the numeric keys, then press [OK].
5
[OK]
6
4-11
Sending Faxes
7Press [ ] repeatedly to go to the wrong number, then press [Clear] to
delete it.
To delete the entire number, press and hold [Clear].
8Enter a new number with the numeric keys, then press [OK].
9Press [Stop/Reset] to return to standby mode.
7
[OK]
8
9
4-12
Sending Faxes
●Deleting One-Touch Speed Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <1-TOUCH SPD DIAL>, then press [OK].
4Press the one-touch speed dialing key (01 to 08) you want to delete, then
press [OK].
[OK]
4 1
3
2
4-13
Sending Faxes
5Press [OK].
You can also use [ ] and [Clear] to delete the characters one by one.
6Press and hold [Clear] to delete all the numbers, then press [OK].
You can also use [ ] and [Clear] to delete the numbers one by one.
NOTE
When deleting all numbers, the registered name is cleared automatically.
7Press [Stop/Reset] to return to standby mode.
6
[OK]
7
4-14
Sending Faxes
●Registering Coded Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <CODED DIAL>, then press [OK].
4Press [ ] or [ ] to select a coded dialing code (00 to 99), then press
[OK].
You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial].
1
2
4
[OK]
3
4-15
Sending Faxes
5Enter the destination name (max. 20 characters, including spaces) with the
numeric keys, then press [OK].
6Enter the fax number you register (max. 50 digits, including spaces and
pauses) with the numeric keys, then press [OK].
If you register another coded dialing number, repeat the procedure from step 4.
7Press [Stop/Reset] to return to standby mode.
[OK]
7
6
5
Ex.
NAME [A]
CAN
Ex.
TEL NUMBER ENTRY
012XXXXXXX_
4-16
Sending Faxes
●Editing Coded Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <CODED DIAL>, then press [OK].
4Press [ ] or [ ] to select the coded dialing code (00 to 99) that you
want to edit, then press [OK].
You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial].
1
2
4
[OK]
3
4-17
Sending Faxes
5Press [ ] repeatedly to go to the wrong character, then press [Clear] to
delete it.
To delete the entire name, press and hold [Clear].
6Enter a new character with the numeric keys, then press [OK].
5
[OK]
6
4-18
Sending Faxes
7Press [ ] repeatedly to go to the wrong number, then press [Clear] to
delete it.
To delete the entire number, press and hold [Clear].
8Enter a new number with the numeric keys, then press [OK].
9Press [Stop/Reset] to return to standby mode.
7
[OK]
8
9
4-19
Sending Faxes
●Deleting Coded Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <CODED DIAL>, then press [OK].
4Press [ ] or [ ] to select the coded dialing code (00 to 99) that you
want to delete, then press [OK].
You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial].
1
2
4
[OK]
3
4-20
Sending Faxes
5Press [OK].
You can also use [ ] and [Clear] to delete the characters one by one.
6Press and hold [Clear] to delete all the numbers, then press [OK].
You can also use [ ] and [Clear] to delete the numbers one by one.
NOTE
When deleting all numbers, the registered name is cleared automatically.
7Press [Stop/Reset] to return to standby mode.
6
[OK]
7
4-21
Sending Faxes
●Registering Group Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
4Specify an empty one-touch speed dialing key that you want to set as the
group dial, then press [OK].
For details on selecting a one-touch speed dialing key, see “Registering One-Touch Speed
Dialing,” on p. 4-7.
[OK]
4 1
3
2
4-22
Sending Faxes
5Enter the group name (max. 20 characters, including spaces) with the
numeric keys, then press [OK].
6Select the speed dialing numbers you want to register in the group (max.
50 destinations) until all destinations are registered, then press [OK].
The speed dialing number refers to the one-touch dialing number or coded dialing code under
which the fax/telephone number is registered.
To enter a number stored under a one-touch speed dialing key, press the desired one-touch speed
dialing key(s).
To enter a number stored under a coded dialing code, press [Coded Dial], then enter the two-digit
code for the number with the numeric keys. For multiple entries, press [Coded Dial] between each
entry.
NOTE
You can review the destinations which has been already entered with [ ] or [ ].
7Press [Stop/Reset] to return to standby mode.
[OK]
7
5
6
Ex.
NAME [A]
CANON GROUP
4-23
Sending Faxes
●Adding New Destination to Group
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
4Press [ ] or [ ] to select a group dial to edit, then press [OK].
The group name appears.
5Press [OK].
6Select the speed dialing number you want to add to the group, then press
[OK].
For details on entering the speed dialing number, see “Registering Group Dialing,” on p. 4-21.
7Press [Stop/Reset] to return to standby mode.
6
2
3
4
1
[OK]
7
4-24
Sending Faxes
●Deleting Destination from Group
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
4Press [ ] or [ ] to select a group dial to delete, then press [OK].
The group name appears.
5Press [OK].
1
2
4
[OK]
3
4-25
Sending Faxes
6Press [ ] or [ ] to display the speed dial number you want to delete
from the group.
7Press [Clear].
8Repeat steps 6 and 7 if you want to delete another speed dialing number,
then press [OK].
9Press [Stop/Reset] to return to standby mode.
6
7
9
4-26
Sending Faxes
●Changing Group Name
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
4Press [ ] or [ ] to select a group dial to edit, then press [OK].
1
2
4
[OK]
3
4-27
Sending Faxes
5Press [ ] repeatedly to go to the wrong character, then press [Clear] to
delete it.
To delete the entire character, press and hold [Clear].
6Enter a new name with the numeric keys, then press [OK].
7Press [Stop/Reset] to return to standby mode.
5
[OK]
6
7
4-28
Sending Faxes
●Deleting Group Dialing
1Press [Additional Functions].
2Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
3Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
4Press [ ] or [ ] to select a group dial to delete, then press [OK].
The group name appears.
5Press [OK].
1
2
4
[OK]
3
4-29
Sending Faxes
6Press [ ] or [ ] to display a speed dial number.
7Press [Clear].
8Repeat steps 6 and 7 until all speed dial numbers are deleted, then press
[OK].
NOTE
When deleting all speed dial numbers, the group name is cleared automatically.
9Press [Stop/Reset] to return to standby mode.
7
9
6
[OK]
4-30
Sending Faxes
Using Speed Dialing
Follow the procedure below to send faxes to registered recipients using speed dialing.
For easy reference, print out the list of recipients registered for speed dialing. (See
Chapter 4, “Reports and Lists,” in the Advanced Guide.)
●Using One-Touch Speed/Group Dialing
1Place the document on the platen glass.
2Press [FAX].
3Adjust any necessary settings for your document.
For details, see “Scan Settings,” on p. 4-3.
4Press the desired one-touch speed or group dialing key (01 to 08).
If you want to scan multiple pages, set the documents one by one, then press [Start].
5Press [OK] to start dialing.
2
4
[OK]
4-31
Sending Faxes
●Using Coded Dialing
1Place the document on the platen glass.
2Press [FAX].
3Adjust any necessary settings for your document.
For details, see “Scan Settings,” on p. 4-3.
4Press [Coded Dial].
5Enter the desired two-digit code (00 to 99) with the numeric keys.
If you want to scan multiple pages, set the documents one by one, then press [Start].
6Press [OK] to start dialing.
2
4
[OK]
5
Ex.
=012XXXXXXX
[ 01]CANON
4-32
Sending Faxes
5-1
Receiving Faxes
Receiving Faxes
Follow this procedure to set the machine for receiving faxes.
For advanced receiving features, see Chapter 1, “Advanced Fax Features,” in the
Advanced Guide.
Enter the Setting Menu Enter the Receive Mode
Press [Additional Functions]. Select <FAX SETTINGS> with []
or [ ], then press [OK].
Select <RX SETTINGS> with []
or [ ], then press [OK].
Select <RX MODE> with [] or
[]
, then press [OK].
1 2
5-2
Receiving Faxes
Select the Receive Mode Exit the Setting Menu
Select receive mode with [] or
[]
, then press [OK].
<FaxOnly>: Answers all calls as faxes.
<AnsMode>: Receives faxes automatically and records
voice messages.
<DRPD>: Distinguishes between fax and voice calls.
<FAX/TEL>: Switches between fax and voice calls
automatically.
<MANUAL>: Does not answer any calls. You have to
manually receive faxes.
NOTE
– For <AnsMode>, make sure an answering
machine is connected to the machine.
– For <DRPD>, subscription to a DRPD
service is required.
Press [Stop/Reset] to return to
standby display.
What if...
●You press [Stop/Reset] to cancel a
job:
The <CANCEL DURING TX/RX?>
message appears. Press [ ] to select
<Yes>. The job is canceled, and the
display returns to standby mode.
●The <OUT OF TONER/CHANGE
TONER> message appears:
The toner cartridge is almost empty.
Replace the toner cartridge.
For details on this error message, see
“LCD Messages,” on p. 11-7.
34
6-1
Copying
Copying
Follow this procedure to make a copy.
For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the
Advanced Guide.
Set a Document Enter the Copy Mode
Place the document on the platen
glass.
For documents you can copy, see “Document
Requirements,” on p. 2-1.
Press [COPY].
The COPY indicator lights and the machine enters copy
standby mode.
What if...
●You want to adjust the resolution and
density:
See “Scan Settings,” on p. 6-3.
1 2
6-2
Copying
Enter the Copy Quantity Start Copying
Enter the copy quantity (1 to 99)
with the numeric key.
Press [Start].
What if...
●You enter a wrong number:
Press [Clear] and enter a new number.
What if...
●You press [Stop/Reset] to cancel a
job while scanning documents:
The job is canceled immediately, and the
copy quantity is reset.
●You press [Stop/Reset] to cancel a
job while printing:
The <CANCEL COPYING?> message
appears. Press [ ] to select <YES>.
34
Ex.
100% LTR
TEXT 3
6-3
Copying
Scan Settings
Before pressing [Start] to begin copying, you can adjust scan settings to better
suit the document to be scanned. These settings return to the default values if
Auto Clear function is activated or if you press [Stop/Reset].
Image Quality
1Press [COPY].
2Press [Image Quality] repeatedly to select the document type.
<TEXT>: For text documents.
<PHOTO>: For documents that contain fine text or photos.
<TEXT/PHOTO>: For documents that contain text and photos.
NOTE
Copy density automatically changes to manual mode when <TEXT/PHOTO> or <PHOTO> is set.
1
2
6-4
Copying
Density
You can adjust the density to the most appropriate level for the document either
automatically or manually.
●Adjusting Automatically
1Press [Density] until <AUTO> appears, then press [OK].
NOTE
The image quality is automatically set to <TEXT>.
[OK]
1
6-5
Copying
●Adjusting Manually
1Press [Density] until the manual mode appears.
2Press [ ] or [ ] to adjust the copy density, then press [OK].
[ ]: to make light documents darker
[ ]: to make dark documents lighter
2
1
[OK]
Ex.
DENSITY
-LT DK+
6-6
Copying
Zoom Ratio
●Preset Zoom
You can enlarge or reduce documents from one standard paper size to another.
1Press [Enlarge/Reduce].
2Press [ ] or [ ] to select the copy ratio, then press [OK].
– 200 % MAX.
–129 % STMT → LTR
–100 %
–78 %
–64 %
–50 % MIN.
NOTE
When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to <A> or <AB>, the
preset copy ratios change as follows:
A: 50%, 70%, 100%, 141%, 200%
AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200%
2
1
[OK]
6-7
Copying
● Zoom Designation (MF3240 Only)
You can reduce or enlarge images by any copy ratio, in 1 % increments. The available
copy ratios are from 50 % to 200 %.
1Press [Enlarge/Reduce] twice.
2Enter the copy ratio with the numeric keys, then press [OK].
You can use [ ] or [ ] to adjust the zoom ratio. To increase the zoom ratio, press [ ]. To
decrease the copy ratio, press [ ].
NOTE
To return the copy ratio to 100%, press [Stop/Reset].
[OK]
2
1
Ex.
ZOOM 50-200%
- 100% +
6-8
Copying
7-1
Printing
Printing
Follow this procedure to print a document from your computer.
Make sure that the printer driver is installed.
For details on printing features, see Chapter 2, “Printing,” in the Software Guide.
Start the Print Command Select the Printer
From an open document on an
application, click [File] > [Print].
Select the printer icon for the
machine ([Canon MF3200 Series]).
1 2
7-2
Printing
Adjust Preferences Print the Document
Click [Preferences] or [Properties]
to open the dialog box. After
finished, click [OK].
Click [Print] or [OK].
What if...
●You want to cancel printing:
See Chapter 3, “System Monitor,” in the
Advanced Guide.
34
8-1
Scanning
Scanning
Follow this procedure to scan a document to your computer.
Make sure that the scanner driver is installed.
For details on scanning features, see Chapter 3, “Scanning a Document,” in the
Software Guide.
Set a Document Enter the Scan Mode
Place the document on the platen
glass.
For documents you can scan, see
“Document Requirements,” on p. 2-1.
Press [SCAN].
The SCAN indicator lights up and the
machine enters scan standby mode.
1 2
8-2
Scanning
Start Scanning
Press [Start].
The scanned data is transmitted to your
computer and processed by the scan
application. For more information on the
scan application settings, see Chapter 3,
"Scanning a Document," in the Software
Guide.
What if...
●You want to cancel scanning:
Press [Stop/Reset] on the operation
panel, then click [OK] on the computer
screen.
3
9-1
PC Faxing
PC Faxing
Follow this procedure to send a fax from your computer.
Make sure that the fax driver is installed.
For details on PC Faxing features, see Chapter 4, “PC Faxing,” in the Software Guide.
Start the Print Command Select the Fax
From an open document on an
application, click [File] > [Print].
Select the fax icon ([Canon MF3200
Series(FAX)]), then click [Print].
What if...
● You want to adjust the fax properties:
Click [Preferences] or [Properties] and
adjust the settings.
1 2
9-2
PC Faxing
Set the Destination Send the Document
Specify the name and fax number in
[Sending Settings], then click [Add
to Recipient List].
What if...
●You want to send a fax with the cover
sheet:
Click [Cover Sheet] tab and set the
format for the cover sheet attachment.
Click [OK] in the Fax Sending
Settings.
What if...
●You want to cancel sending a fax:
See Chapter 3, “System Monitor,” in the
Advanced Guide.
34
10-1
Maintenance
Maintenance
Cleaning the Machine
Note the following before cleaning
your machine:
– Make sure no document is stored in
memory, then disconnect the power
cord.
– Use a soft cloth to avoid scratching
the components.
– Do not use tissue paper, paper
towels, or similar materials for
cleaning; they can stick to the
components or generate static
charges.
CAUTION
Never use volatile liquids such as thinners,
benzene, acetone, or any other chemical cleaner to
clean the machine. These can damage the
machine components.
Exterior
1Disconnect the power cord.
2Wipe the machine’s exterior with
a clean, soft, lint-free cloth
dampened with water or diluted
dishwashing detergent solution.
3Wait for the machine to dry, then
reconnect the power cord.
10-2
Maintenance
Interior
Clean the machine’s print area
periodically to prevent toner powder and
paper dust from accumulating inside.
1Disconnect the power cord.
2Open the front cover.
3Remove the toner cartridge.
CAUTION
– To avoid exposing the toner cartridge to
light, place it in its protective bag or
wrap it in a thick cloth.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is
exposed to light or is damaged.
4Use a clean, soft, dry, lint-free
cloth to remove any toner or
paper debris from the machine’s
interior.
CAUTION
– Do not touch the fixing assembly (A) as
it becomes very hot during use.
– Do not touch the transfer roller (B) as
this can damage the machine.
– If loose toner comes into contact with
your skin or clothing, wash with cold
water. Warm water will set the toner.
A
B
10-3
Maintenance
5Insert the toner cartridge into
the machine as far as it will go.
Hold the toner cartridge and align the
protrusions (A) on both sides of the toner
cartridge to the guides (B) in the machine,
then gently slide the toner cartridge into the
machine as far as it will go.
Be sure to position the arrow mark (C) on
the toner cartridge towards the inside of
the machine.
6Close the front cover.
CAUTION
Be careful not to get your fingers caught.
7Reconnect the power cord.
A
B
B
C
10-4
Maintenance
Scanning area
Keep the scanning area clean to avoid
dirty copies or faxes to be sent.
1Open the platen glass cover.
2Clean the platen glass and the
underside of the platen glass
cover with a cloth dampened
with water. Then, wipe the area
with a soft, dry cloth.
NOTE
Do not dampen the cloth too much, as this
may tear the document or damage the
machine.
3Close the platen glass cover.
CAUTION
Be careful not to get your fingers caught.
10-5
Maintenance
Replacing the Toner Cartridge
When the LCD displays <OUT OF
TONER/CHANGE TONER>, redistribute
toner in the toner cartridge. If the
message persists, replace the toner
cartridge.
Redistributing Toner
1Open the front cover.
2Remove the toner cartridge.
3Gently rock the toner cartridge
five or six times to distribute
toner evenly.
4Insert the toner cartridge into
the machine as far as it will go.
Hold the toner cartridge and align the
protrusions (A) on both sides of the toner
cartridge to the guides (B) in the machine,
then gently slide the toner cartridge into the
machine as far as it will go.
Be sure to position the arrow mark (C) on
the toner cartridge towards the inside of
the machine.
A
B
B
C
10-6
Maintenance
5Close the front cover.
CAUTION
Be careful not to get your fingers caught.
Replacing the Toner
Cartridge with a New One
1Open the front cover.
2Remove the toner cartridge.
CAUTION
Do not open the drum protective shutter on
the toner cartridge. Print quality may
deteriorate if the drum surface is exposed
to light or is damaged.
10-7
Maintenance
3Remove the new toner cartridge
from the protective bag.
NOTE
Save the protective bag. You may need it
later when you remove the toner cartridge
from the machine.
4Gently rock the toner cartridge
five or six times to distribute
toner inside.
5Place the toner cartridge on a
flat and stable surface. Fold the
tab (A) on the sealing tape (B) as
shown below, and pull it out
straight while supporting the
toner cartridge.
Make sure that the tab itself is detached
from the toner cartridge.
NOTE
To avoid breaking the tape, do not pull out
the tape at an upward or downward angle.
6Insert the toner cartridge into
the machine as far as it will go.
Hold the toner cartridge and align the
protrusions (A) on both sides of the toner
cartridge to the guides (B) in the machine,
then gently slide the toner cartridge into the
machine as far as it will go.
Be sure to position the arrow mark (C) on
the toner cartridge towards the inside of
the machine.
B
A
A
B
B
C
10-8
Maintenance
7Close the front cover.
CAUTION
Be careful not to get your fingers caught.
10-9
Maintenance
Recycling Used Cartridges
The Clean Earth Campaign
●THE Canon CARTRIDGE RECYCLING PROGRAM
The Canon Cartridge Recycling Program fulfills the first initiative of Canon’s Clean
Earth Campaign, which supports four critical environmental areas:
●Recycling in the Workplace
●Conserving Environmental Resources
●Scientific Research and Education
●Encouraging Outdoors Appreciation
The remaining “Clean Earth” initiatives are supported in the U.S. through sponsorships
of the National Park Foundation, the National Wildlife Federation, and The Nature
Conservancy and in Canada through donations to the World Wildlife Fund Canada and
The Nature Conservancy of Canada.
Canon has instituted a worldwide recycling program for cartridges
called “The Clean Earth Campaign.” This program preserves
precious natural resources by utilizing a variety of materials found in
the used cartridges that are of no further use, to remanufacture new
cartridges which, at the same time, keeps the environment cleaner
by reducing landfill waste. Complete details concerning this program
are enclosed in each PC Cartridge box.
10-10
Maintenance
Since its inception, The Canon Cartridge Recycling Program has collected millions of
cartridges that otherwise would have been discarded into landfills or similar facilities.
Instead, this rapidly growing program returns used cartridges to the manufacturing
process, thus conserving an array of resources.
Becoming a part of this worthwhile program is easy. When your cartridge is of no
further use, simply follow the instructions detailed for U.S. or Canadian residents.
We appreciate your support of The Canon Cartridge Recycling Program.
Working together we can make a significant contribution to a cleaner planet.
●Cartridges collected through this program are not refilled.
●You are not entitled to a tax deduction or rebate for the return of empty cartridges.
●This program may be modified or discontinued without notice.
10-11
Maintenance
U.S.A. PROGRAM
●Packaging
■Option A-1: Single Box Return
●Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks
from the new cartridge’s box.
●Place the empty cartridge in the box of your new cartridge. Seal the box.
■Option B: Volume Box Return
We encourage you to use this option as a more efficient way to ship cartridges.
●Place as many cartridges as possible into one box.
Carefully seal the box with tape;
or
●Call 1-800-OK-Canon to receive your free eight cartridge collection box.
10-12
Maintenance
■Option A-2: Multiple Box Return
We encourage you to use this option as a more efficient way to ship cartridges.
●Complete Option A-1.
●Bundle multiple cartridge boxes together securely with tape.
Please be sure that the shipment does not exceed UPS specifications.
Maximum weight = 70 lb. (31.8 kg)
Maximum length = 108 in. (2,743 mm)
Maximum girth (length + 2 x width + 2 x height) = 130 in. (3,302 mm)
If your shipment exceeds the above limits, please call 1-800-OK-Canon for special
shipping information.
Please Note:
Do not send defective cartridges for replacement.
Defective cartridges under warranty should be exchanged by an authorized dealer
or service facility as provided in the warranty.
10-13
Maintenance
●Shipping
Apply the UPS authorized returning label provided in this guide.
Residents of Alaska and Hawaii: Do not use the UPS authorized returning label. For
Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service.
Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning
label.
■Option A: UPS Pick-up
●Give the shipment to your UPS driver when you receive your next regular delivery;
or
●Take the shipment to your local UPS receiving point.
■Option B: MBE Drop off
Take the shipment to a participating MBE (Mail Boxes, Etc.) Center.
For location, please call 1-800-949-6660.
10-14
Maintenance
By using either of the above methods of shipment, your used cartridge(s) will
be forwarded to the Canon Cartridge Collection Center at no charge to you.
For further information about the Clean Earth Campaign in the United States, please
call: 1-800-OK-Canon
CANADA PROGRAM-CANADA PROGRAMME
■Option A: Single Box Return
●Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks
from the new cartridge’s box.
●Place the empty cartridge in the box of your new cartridge. Seal the box.
●Apply the Canon Canada Inc./Canada Post label provided in this brochure.
Canon’s labels are specially marked so that Canon pays the postage.
●Deposit your empty cartridge in any full size street mailbox or take it to your local
Canada Post outlet or franchise.
■Option B: Volume Box Return (eight or more cartridges)
We encourage you to use this option as a more efficient way to ship cartridges.
●Call 1-800-667-2666 to receive your free Canon collection box kit.
●The collection box can accommodate eight individual cartridge boxes.
●Place your eight individually packaged boxes of empty cartridges into the Canon
collection box. Seal the box.
10-15
Maintenance
●Apply the Canon Canada Inc./Canada Post label provided in this brochure.
●Canon’s labels are specially marked so that Canon pays the postage.
●Deliver to any local Canada Post outlet or franchise. Customers who hold a
Commercial pick-up agreement with Canada Post may have their collection box
picked up.
Working to preserve endangered species is a long-standing Canon interest.
To this end, for every cartridge collected, Canon Canada donates $1, shared equally
between World Wildlife Fund Canada and the Nature Conservancy of Canada. This
donation is utilized in Canada.
●For further information about The Clean Earth Campaign in Canada, please call or
write to Canon.
1-800-667-2666
Canon Canada Inc.
Corporate Customer Relations
6390 Dixie Road
Mississauga, ON L5T 1P7
10-16
Maintenance
Transporting the Machine
Follow this procedure to avoid
vibration damage to the machine when
transporting it over a long distance.
1Disconnect the power cord and
all the cables from the back of
the machine.
2Open the front cover.
3Remove the toner cartridge.
CAUTION
– To avoid exposing the toner cartridge to
light, place it in its protective bag or
wrap it in a thick cloth.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is
exposed to light or is damaged.
4Close the front cover.
CAUTION
Be careful not to get your fingers caught.
5Pull out the paper cassette
completely, and remove the
paper.
10-17
Maintenance
6Remove the extension cover
from the machine.
7Detach the paper cassette
extension from the paper
cassette.
8Insert the paper cassette into the
machine.
9Detach the output tray.
10 Make sure all the covers are
closed.
11 Grip the handles on both sides
of the machine and lift it
carefully, as shown in the
illustration below.
CAUTION
– Do not lift the machine by any of its
attachments. Dropping the machine can
cause personal injury.
– If you have a back problem, make sure
to check the weight of this machine
before carrying. (See “Specifications,”
on p. 13-1.)
1
2
2
10-18
Maintenance
11-1
Troubleshooting
Troubleshooting
Clearing Paper Jams
When a jam occurs inside the
machine, the paper jam message
appears on the LCD display. When
<PAPER JAM> appears on the LCD
display, remove jammed paper from
inside the machine first, then from the
paper cassette if necessary. Check the
following if you experience repeated
paper jams:
– Even the edge of the paper stack by
a flat surface before loading it in the
machine.
– Check that the paper you are using
meets the requirements for use.
(See “Print Media,” on p. 3-1.)
– Make sure you have removed any
scraps of paper from inside the
machine.
NOTE
Do not force jammed paper out of the machine.
Contact Canon Customer Care Center for
assistance if needed.
1Open the front cover.
2Remove the toner cartridge.
11-2
Troubleshooting
CAUTION
– Remove watches and any bracelets or
rings when touching the inside of the
machine. These items might be
damaged if they come into contact with
the parts inside the machine.
– To avoid possible damage to the
machine, do not touch the pins (A) near
the left end of the transfer roller (B).
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is
exposed to light or is damaged.
– When removing the jammed paper, do
not touch the transfer roller as its surface
is very delicate and susceptible to finger
oil and scratches, which may lead to print
deterioration.
NOTE
Do not expose the toner cartridge to light
for more than 5 minutes. If necessary, put
the toner cartridge in its original protective
bag or wrap it with a thick cloth to prevent
exposure to light.
3Open the face up cover (A) and
push down the green paper
release levers (B) on both sides
of the face up paper output.
B
A
BB
A
11-3
Troubleshooting
4Hold both sides of the jammed
paper and carefully move it
inward, then gently pull it out.
CAUTION
– When removing jammed documents or
paper, take care not to cut your hands on
the edges of the document or paper.
– When removing jammed paper or when
inspecting the inside of the machine, do
not allow necklaces, bracelets, or other
metal objects to touch the inside of the
machine, as this may result in burns or
electrical shock.
– If you tear the paper, remove any torn
pieces to avoid further jams.
– If loose toner comes into contact with
your skin or clothing, wash with cold
water. Warm water will set the toner.
5Gently pull the jammed paper
out of the machine.
If the leading edge of the paper is visible
but has not entered the imaging area, pull
the paper forwards and roll it inwards.
CAUTION
– Do not pull the jammed paper forward
from the paper cassette. It may cause a
machine malfunction.
– Do not pull the jammed paper upward.
The toner on the paper will stain the
machine and cause a permanent
reduction in print quality.
11-4
Troubleshooting
6Gently pull the jammed paper
between the output rollers until
the leading edge emerges from
the machine.
7Carefully pull the jammed paper
straight out through the rollers.
If the jammed paper is badly folded, similar
to the folds of an accordion, ease the
jammed paper loose and then pull it out of
the machine.
8Close the front cover.
9Pull out the paper cassette
completely.
11-5
Troubleshooting
10 Hold both sides of the jammed
paper and slowly pull it out in
the direction of the arrow.
– When feeding paper from the paper
cassette:
– When feeding paper from the multi-
purpose feeder:
11 Push the green paper release
levers (B) back to their original
position and close the face up
cover (A).
NOTE
– Be sure to push the paper release levers
back to their original position. If the
levers are left pushed down, the paper
jam error will not be resolved.
– Never push down the paper release
levers while printing. This could result in
damage to the fixing assembly.
12 Insert the paper cassette to the
machine.
13 Open the front cover.
BB
A
11-6
Troubleshooting
14 Insert the toner cartridge into
the machine as far as it will go.
Hold the toner cartridge and align the
protrusions (A) on both sides of the toner
cartridge to the guides (B) in the machine,
then gently slide the toner cartridge into the
machine as far as it will go.
Be sure to position the arrow mark (C) on
the toner cartridge towards the inside of
the machine.
15 Close the front cover.
CAUTION
Be careful not to get your fingers caught.
NOTE
After you replace the toner cartridge and
close the front cover, the machine should
be ready for operating. If the machine
returns to the ready state for operating,
troubleshooting has been successful. If the
machine does not return to the ready state
for operating, confirm that the paper
release levers are pushed back to their
original position, and check to see that
jammed paper is not left in the machine.
A
B
B
C
11-7
Troubleshooting
LCD Messages
See the table below when the LCD displays error messages.
Common
Message Description Action
CHANGE REG’D SIZE When the machine prints the
reports or lists, the paper
size is set to a size other
than <LTR>, <LGL>, or
<A4>.
Set the paper size to <LTR>,
<LGL>, or <A4> and load
paper of the same size. For
the TX report or RX report,
the machine automatically
prints the report(s) which
was stored in memory.
CHECK PRINTER A problem has occurred in
the printer.
Reset the machine by
opening the front cover and
then closing it. If the
message persists, unplug
the machine from the power
supply and contact Canon
Customer Care Center.
CLOSE COVER
FRONT COVER
The front cover is not closed
completely.
Check the front cover, and
make sure that it is
completely closed.
11-8
Troubleshooting
LOAD CORRECT PAPER The size of the paper in the
paper cassette or multi-
purpose feeder is different
from that of the paper
specified in <CASSETTE>
or <MP TRAY> of the
<PAPER SETTINGS> menu.
– Load the correct paper
size or change the paper
size in <CASSETTE> or
<MP TRAY> of the
<PAPER SETTINGS>
menu. For more informa-
tion, see “Setting Paper
Size and Type,” on p. 3-7.
– If you are trying to print a
report or list, set the paper
size to <LTR>, <LGL>, or
<A4> then load paper of
the same size.
Then reset the machine by
opening the front cover and
then closing it.
LOAD PAPER No paper is loaded in the
paper cassette or multi-
purpose feeder, or not
inserted correctly.
Load paper in the paper
cassette or multi-purpose
feeder. (See “Loading
Paper,” on p. 3-4.) Make sure
the paper stack in the paper
cassette does not exceed
the capacity of the paper
cassette.
Load paper in the multi-
purpose feeder one by one.
If you load paper while
making copies, do not load a
different paper size.
On the second line in the
LCD the message
<CASSETTE> or <MP
TRAY> and the paper size
may appear. In this case,
load the corresponding
paper in the paper cassette
or multi-purpose feeder.
Message Description Action
11-9
Troubleshooting
LOST IMAGE The data in memory was lost
when the machine was
turned on.
The error is automatically
released after two seconds,
and the machine
automatically prints out the
lost report that shows the
records still existing in the
activity report.
MEMORY FULL – The number of the
scanned document that
can be stored in memory
reached the maximum.
– The machine’s memory is
full of scanned documents
when you use the sort
copy function.
Divide the document and
copy each part separately.
OUT OF TONER
CHANGE TONER
– The toner cartridge is
almost empty.
– If <CONT. PRINTING> is
set to <OFF> in the <RX
SETTINGS> of the <FAX
SETTINGS> menu, the
Fax printing and printing
reports are interrupted
when the <OUT OF
TONER/CHANGE
TONER> appears.
– Replace with a new toner
cartridge.
– If you want to continue
printing without replacing
the toner cartridge, set
<CONT. PRINTING> to
<ON> in the <RX SET-
TINGS> of the <FAX SET-
TINGS> menu. However,
the toner cartridge is
almost empty, so you
should replace the toner
cartridge with a new one.
OUTPUT TRAY FULL The output tray is full of
paper.
Remove the printouts from
the output tray.
Message Description Action
11-10
Troubleshooting
PAPER JAM Paper jams have occurred in
the machine.
Clear the paper jam (See
“Clearing Paper Jams,” on
p. 11-1) and reload paper in
the paper cassette or multi-
purpose feeder. Then reset
the machine by opening the
front cover and then closing
it.
PLEASE WAIT This message appears when
the power cord is plugged in
or when the machine is not
ready for printing.
Wait until the message
disappears.
REMOVE MP PAPER Paper is loaded in the multi-
purpose feeder.
Remove the paper from the
multi-purpose feeder. The
machine will not print faxes,
reports, or lists when paper
is loaded in the multi-
purpose feeder. They will be
stored in memory.
SYSTEM ERROR
EXXX
A system error has occurred.
<XXX> will be a three-digit
code that indicates a
particular type of error.
Unplug the machine. Wait for
at least five seconds, and
reconnect the power cord. If
the message persists,
contact Canon Customer
Care Center.
TONER IS NOT SET
INSERT THE TONER
A toner cartridge is not
installed or not installed
correctly.
Install the toner cartridge
correctly. (See “Replacing
the Toner Cartridge,” on
p. 10-5.)
WRONG NUMBER ENTRY An invalid number was
entered in the <DATE&TIME
SETTING> of the <TIMER
SETTINGS> menu.
Enter a correct date or time.
Message Description Action
11-11
Troubleshooting
Facsimile
Message Description Action
ALREADY REGISTERED The same recipient was
entered twice.
Select a different recipient.
CANNOT REGIST MORE – Maximum number of
recipients (124) were
entered for broadcasting.
– Maximum number of
recipients (50) were regis-
tered for group dialing.
– Resend the document to
other recipients if neces-
sary.
– Register a different one-
touch speed dialing key
for group dialing.
HANG UP PHONE External telephone is off the
hook.
Hang up the phone.
LINE IS BUSY The telephone line is busy or
there was no answer.
Check if the recipient’s
number is correct or the
telephone cable is properly
connected.
11-12
Troubleshooting
MEMORY FULL – The memory becomes full
during sending, or receiv-
ing the fax.
– The number of fax jobs
that can be stored in
memory reached the max-
imum.
– When sending the docu-
ment, divide it into a few
parts or select a lower fax
resolution.
If you need more space,
wait for the machine to
send any remaining faxes.
– The machine memory can
store up to 256 fax jobs
including sending and
receiving jobs.
(Based on the condition
that the other party sends
the fax by the
imageCLASS MF3200
Series with ITU-T Stan-
dard Chart No.1, stan-
dard mode.)
Wait for the machine to
send any faxes in
memory. Also print or
delete any documents in
memory.
NOT AVAILABLE You pressed the one-touch
speed dialing key that has
already been registered,
when you specify a one-
touch speed dialing key as
the group dial.
Check the information
registered under the one-
touch speed dialing before
using.
Message Description Action
11-13
Troubleshooting
NOT REGISTERED No recipient is registered in
the selected speed dialing
key or code.
Select a registered key or
code. For more information,
“Registering One-Touch
Speed Dialing,” on p. 4-7 or
“Registering Coded Dialing,”
on p. 4-14.
RECEIVED IN MEMORY The machine received the
fax in memory because
paper or toner ran out, paper
jams occurred, or incorrect
paper size was loaded.
Load correct paper size in
the paper cassette, replace
the toner cartridge, or clear
the paper jams. For more
information, see the
following:
– “Loading Documents,” on
p. 2-3.
– “Replacing the Toner
Cartridge with a New
One,” on p. 10-6.
– “Clearing Paper Jams,” on
p. 11-1.
REGISTERING KEY
CANNOT REGISTER
The selected one-touch
speed dialing key is already
used as the group dialing
key it is being assigned to.
Select a different one-touch
speed dialing key.
Message Description Action
11-14
Troubleshooting
Printer
Message Description Action
PRINTER DATA ERROR
CHECK PRINTER
The data from the PC was
not printed.
Check if the software is
installed properly or if the
printer cable is properly
connected.
PRINTING The printer is processing a
print job.
No action required. Wait for
printing to finish.
11-15
Troubleshooting
Error Codes
An error code is a four-digit code displayed on the LCD or in the bottom row of a
TX Result Report or an RX Result Report when an error occurs.
For details on TX Result Report and RX Result Report, see Chapter 4, “Reports and
Lists,” in the Advanced Guide.
See the table below for individual error codes.
Error Code Description Action
0001 The sender may not be using a G3
fax machine.
Make sure the sender’s machine is
compatible with your machine.
0070 Reception was manually canceled
on the machine.
Ask the sender to resend the
document if necessary.
0071 The machine’s memory is full. Print, send, or delete any
documents stored in memory.
0080 The recipient’s machine did not
respond within 35 seconds.
Resend the document. Ask the other
party to check their machine. If you
are making an overseas call, add a
pause to the number.
008D The recipient’s machine has run out
of paper.
Ask the recipient to make sure that
paper is loaded in their machine.
00A0 Transmission was manually
canceled on the machine.
Resend the document if necessary.
00A1 There is a document jam. Clear the document jam.
00FF All redialing attempts have failed. Check if the recipient’s number is
correct or the telephone cable is
properly connected, and try again.
JOB NO. TYPE NO. DESTINATION TEL/ID DATE TIME PAGE DURATION MODE RESULT
0001 TX 001 WEST-1
55555555
04/10 16:00 002 00h01min21s ECM NG
00A0:TX CANCEL
Ex.
Error Code
11-16
Troubleshooting
If You Cannot Solve a Problem
If you cannot solve the problem after having referred to the information in this
chapter, contact Canon Customer Care Center at 1-800-828-4040 between the
hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to
8:00 P.M. on Saturday.
Please have the following information ready when you contact Canon:
– Product name (imageCLASS MF3240/MF3241)
– Serial number (On the label located at the back of the machine)
– Place of purchase
– Nature of problem
– Steps you have taken to solve the problem and the results
CAUTION
If the machine makes strange noises, emits smoke or odd odor, unplug it immediately and contact Canon
Customer Care Center. Do not attempt to disassemble or repair the machine yourself.
NOTE
Attempting to repair the machine yourself may void the limited warranty.
12-1
Machine Settings
Machine Settings
Machine Settings
You can adjust the machine settings from the Setting Menu to customize the way
the machine works. To see the list of current settings, print out User’s Data List.
Printing User’s Data List
1Press [Additional Functions].
2Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
1
2
[OK]
12-2
Machine Settings
3Press [ ] or [ ] to select <LIST PRINT>, then press [OK].
4Press [ ] or [ ] to select <USER’S DATA LIST>, then press [OK].
3
4
[OK]
12-3
Machine Settings
Accessing the Setting Menu
1Press [Additional Functions].
2Press [ ] or [ ] to select the menu you want to access, then press
[OK].
<COMMON SETTINGS>
<COPY SETTINGS>
<TIMER SETTINGS>
<FAX SETTINGS>
<BROADCAST>
<ADDRESS BOOK SET.>
<REPORT SETTINGS>
1
2
[OK]
12-4
Machine Settings
3Press [ ] or [ ] to select a submenu, then press [OK].
4To register the settings or go to a submenu item, press [OK].
5When finished, press [Stop/Reset] to return to standby mode.
NOTE
Press [Stop/Reset] to exit from the menu. If you press [Stop/Reset] before pressing [OK], the
setting will not be registered.
3
[OK]
5
12-5
Machine Settings
Setting Menu
NOTE
– Depending on the country of purchase, some settings may not be available.
– The menus described in this section are based on the model imageCLASS MF3240. Depending on the
model of your machine, some settings may not be available and the number on the top of each menu
may vary.
COMMON SETTINGS
Setting Item Description
1 DEFAULT SETTINGS Selects which standby display appears when the power cord
is plugged.
–COPY
–FAX
–SCAN
2 TONER SAVER MODE Sets whether to reduce toner consumption.
–OFF
–ON
3 PAPER SETTINGS Sets the paper type and size on the paper cassette or multi-
purpose feeder. (See “Setting Paper Size and Type,” on
p. 3-7.)
CASSETTE Sets the paper size and type for the paper cassette.
MP TRAY Sets the paper size and type for the multi-purpose feeder.
4 DISPLAY LANGUAGE Selects the language on the display.
(See “Specifications,” on p. 13-1.)
12-6
Machine Settings
5 AUDIBLE TONES Sets volumes for machine beeps in four levels.
–MID
–HIGH
–OFF
–LOW
CALLING TONE Sets the calling volume.
ENTRY TONE Sets the keypad volume.
ERROR TONE Sets the alarm volume.
MONITOR VOL. CTRL Sets the line monitor volume.
COPY SETTINGS
Setting Item Description
1 DENSITY Sets the density for copying.
– MANUAL (1-9)
–AUTO*
* When <AUTO> is set, Image Quality mode is automatically set to
<TEXT>.
2 IMAGE QUALITY Sets the document type for copying.
– TEXT
–PHOTO*
– TEXT/PHOTO*
* When <PHOTO> or <TEXT/PHOTO> is set, Density mode is
automatically set to <MANUAL>.
3 AUTO COLLATE Sets whether to collate the copies automatically.
–OFF
–ON
4 PAPER SIZE GROUP Selects a paper size group for your machine.
– INCHES
–A
–AB
COMMON SETTINGS
12-7
Machine Settings
TIMER SETTINGS
Setting Item Description
1 AUTO SLEEP Sets auto sleep when the machine remains idle for a certain
period time. (3 MIN.–30 MIN.) (See “Setting Sleep Mode,” on
p. 1-9.)
–ON
–OFF
2 DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,”
in the Starter Guide.)
3 DATE TYPE SELECT Sets the date format.
– MM/DD/YYYY
– DD/MM YYYY
– YYYY MM/DD
4 DAYLIGHT SV. TIME Sets daylight saving time mode. (See “Setting the Daylight
Saving Time,” on p. 1-12.)
–OFF
–ON
FAX SETTINGS
Setting Item Description
1 COMMON SETTINGS Registers your fax number and name.
UNIT TELEPHONE # Registers your fax number. (See “Set the Machine for
Sending Faxes,” in the Starter Guide.)
UNIT NAME Registers your name/company name. (See “Set the
Machine for Sending Faxes,” in the Starter Guide.)
2 TX SETTINGS Sets the transmission functions.
DENSITY Sets the default density for faxing. (1–3)
12-8
Machine Settings
IMAGE QUALITY Sets the default image quality for faxing.
–STANDARD
–FINE
–PHOTO
– SUPER FINE
AUTO REDIAL Sets whether to redial automatically when the other line is
busy or a transmission error occurs. (See Chapter 1,
“Advanced Fax Features,” in the Advanced Guide.)
ON Customizes the redial operation.
REDIAL TIMES Sets the number of retries. (1 TIMES–10 TIMES)
REDIAL
INTERVAL
Sets period of time before redialing. (2 MIN.–99 MIN.)
OFF After the first attempt at dialing fails, redialing is not
attempted.
DIALING LINE CHCK Sets whether to check the telephone line condition.
–OFF
–ON
FAX SETTINGS
12-9
Machine Settings
3 RX SETTINGS Sets the reception functions.
INCOMING RING Sets whether the telephone rings when it receives a voice
call, enabling you to answer the call. This function is only
available when the <RX MODE> is set to <FaxOnly>.
OFF The telephone does not ring when it receives a voice call.
ON The telephone rings when it receives a voice call if an
external telephone is connected.
RING COUNT Sets the number of incoming ring before the machine
answers. (1 TIMES–16 TIMES)
RX REDUCTION Sets whether to reduce or truncate the image when a faxed
page is larger than the size of paper loaded. (See Chapter 1,
“Advanced Fax Features,” in the Advanced Guide.)
ON Reduces the image to fit on the size of paper loaded.
OFF Retains the original size of the image.
CUT The image that is larger than 1-page record area is cut and
not recorded.
RX PRINT Sets whether to store all received pages in memory before
printing them out or print each page as it is received.
MEMORY RX Print after all the pages of the document are received.
PRINT RX Print each page as it is received.
RX MODE Selects receive mode. (See “Set the Machine for Receiving
Faxes,” in the Starter Guide.)
–FaxOnly
–AnsMode
– DRPD
– FAX/TEL
–MANUAL
FAX SETTINGS
12-10
Machine Settings
RX TERMINAL ID Sets whether to insert the machine’s fax number and the
sender information on received faxes.
–OFF
–ON
RX RESTRICTION Sets whether to receive a fax by detecting the TSI
(Transmitting Subscriber Identification) signal, used to
identify the sending fax machine.
OFF All receptions are conducted.
ON Receives the fax only from the sending fax machine that
sends the TSI signal.
REMOTE RX Sets whether to use remote receiving. (See Chapter 1,
“Advanced Fax Features,” in the Advanced Guide.)
–ON
–OFF
CONT. PRINTING Sets whether to stop printing when toner has run out. This
function is only for Fax printing and printing reports.
–OFF
–ON
4 COMMUNICATIONS Sets the communication setting.
TEL LINE TYPE Selects the telephone line type. (See “Set the Machine for
Sending Faxes,” in the Starter Guide.)
TOUCH TONE The telephone line is set for touch tone dialing.
ROTARY PULSE The telephone line is set for rotary pulse dialing.
BROADCAST
Setting Item Description
BROADCAST Registers destinations for broadcasting.
FAX SETTINGS
12-11
Machine Settings
ADDRESS BOOK SET.
Setting Item Description
1 1-TOUCH SPD DIAL Registers the information on one-touch speed dialing. Up to
8 destinations can be registered. (See “Registering One-
Touch Speed Dialing,” on p. 4-7.)
NAME Registers the recipient’s name (max. 20 characters,
including spaces).
TEL NUMBER ENTRY Registers the recipient’s fax number (max. 50 digits,
including spaces).
2 CODED DIAL Registers the information on coded dialing. Up to 100
destinations can be registered. (See “Registering Coded
Dialing,” on p. 4-14.)
NAME Registers the recipient’s name (max. 20 characters,
including spaces).
TEL NUMBER ENTRY Registers the recipient’s fax number (max. 50 digits,
including spaces).
3 GROUP DIAL Registers the information on group dialing. Up to 50
destinations can be registered. (See “Registering Group
Dialing,” on p. 4-21.)
NAME Registers the group name (max. 20 characters, including
spaces).
REPORT SETTINGS
Setting Item Description
1 SETTINGS Sets the report functions. (See Chapter 4, “Reports and
Lists,” in the Advanced Guide.)
TX RESULT REPORT Sets whether the fax transmission report prints out.
– PRINT ERROR ONLY
–OUTPUT NO
– OUTPUT YES
RX RESULT REPORT Sets whether the fax reception report prints out.
–OUTPUT NO
– OUTPUT YES
– PRINT ERROR ONLY
12-12
Machine Settings
ACTIVITY REPORT Sets whether to automatically print the fax transaction report
and selects its type.
– OUTPUT YES
–OUTPUT NO
2 LIST PRINT Prints reports/lists.
TX RESULT REPORT Prints the fax transmission report manually.
RX RESULT REPORT Prints the fax reception report manually.
ACTIVITY REPORT Prints the fax transaction report manually.
MEMORY DATA LIST Prints the list of the reserved jobs in memory.
MEMORY IMAGE PRNT Prints the information and image of the first page of the
reserved job.
1-TOUCH LIST Prints the list of fax/telephone numbers and names
registered for one-touch speed dialing.
CODED DIAL LIST Prints the list of fax/telephone numbers and names
registered for coded dialing.
GROUP DIAL LIST Prints the list of groups registered for group dialing.
USER’S DATA LIST Prints the setting list registered in the menu. (See “Printing
User’s Data List,” on p. 12-1.)
REPORT SETTINGS
13-1
Appendix
Appendix
Specifications
General
●Type Personal Desktop
●Power Source 120 V, 60 Hz
●Power Consumption Max: Approx. 580 W
Working: Approx. 370 W
Standby: Less than 9 W
Energy Saver Mode: Less than 5 W
●Warm-up Time Less than 8 sec.∗ (temperature: 68°F (20°C), humidity:
65%; from when the power cord is plugged in the AC
outlet until standby display appears)
∗Warm-up time may differ depending on the condition
and environment of the machine.
●Weight Approx. 24.3 lb (11 kg) (including toner cartridge)
●Dimensions 14 1/2in. (H) × 21 1/2in. (D) × 17 3/4in. (W)
(369 mm (H) × 546 mm (D) × 449 mm (W))
(with the paper cassette attached)
14 1/2in. (H) × 23 1/2in. (D) × 17 3/4in. (W)
(369 mm (H) × 598 mm (D) × 449 mm (W))
(with the paper cassette attached and front cover
opened)
●Installation Space 43 1/2in. (D) × 25 5/8in. (W)
(1104 mm (D) × 649 mm (W))
13-2
Appendix
●Environmental
Conditions
Temperature: 59°F–81.5°F (15°C–27.5°C)
Humidity: 27%–75% RH
●Display Languages ENGLISH / FRENCH / SPANISH / PORTUGUESE
●Acceptable
Documents
» p. 2-1.
●Acceptable Paper
Stock
» p. 3-1.
●Printable Area » p. 3-2.
●Scanning Area » p. 2-2.
Copier
●Scanning Resolution Text mode: 600 dpi × 400 dpi
Photo mode, Text/Photo mode: 600 dpi × 600 dpi
●Printing Resolution 600 dpi × 600 dpi
●Magnification 1:1 ± 1.0%, 1:2.000, 1:1.290, 1:0.780, 1:0.640, 1:0.500
Zoom 0.500 - 2.000, 1% increments*
* Not available for MF3241
●First Copy Time Less than 11 sec. (LTR)
●Copy Speed Direct: LTR 21 cpm
●No. of Copies Max. 99 copies
General
13-3
Appendix
\
Printer
●Printing Method Indirect electrostatic method (On-demand fixing)
●Paper Handling –Paper cassette: 250 sheets × 1 cassette (18 lb
(64 g/m2))
–Multi-purpose feeder: 1 sheet
●Paper Delivery » p. 3-11.
●Print Speed See “Copy Speed,” on p. 13-2.
●Printing Resolution 600 dpi × 600 dpi
●Number of Tones 256
●Printing Cartridge » p. 1-7.
Facsimile
●Applicable Line Public Switched Telephone Network (PSTN)*1
●Compatibility G3
●Data Compression
Schemes
MH, MR, MMR
●Modem Speed 33.6 Kbps
Automatic fallback
●Transmission Speed Approx. 3 seconds/page*2 at 33.6 Kbps, ECM-MMR,
transmitting from the memory
●Transmission/
Reception Memory
Maximum approx. 256 pages*2
(total pages of transmission/reception)
13-4
Appendix
●Fax Resolution STANDARD: 203 pels/in. × 98 lines/in. (8 pels/mm ×
3.85 lines/mm)
FINE: 203 pels/in. × 196 lines/in. (8 pels/mm ×
7.7 lines/mm)
PHOTO: 203 pels/in. × 196 lines/in. (8 pels/mm ×
7.7 lines/mm)
SUPER FINE: 203 pels/in. × 392 lines/in. (8 pels/mm ×
15.4 lines/mm)
●Dialing – Speed dialing
One-touch speed dialing (8 destinations)
Coded dialing (100 destinations)
Group dialing (50 destinations)
Address Book dialing (with Address Book key)
– Regular dialing (with numeric keys)
– Automatic redialing
– Manual redialing (with Redial/Pause key)
– Sequential broadcast (124 destinations)
– Automatic reception
– Remote reception by telephone (Default ID: 25)
– ACTIVITY REPORT (after every 60 transactions)
– TX (Transmission)/RX (Reception) REPORT
– TTI (Transmit Terminal Identification)
Facsimile
13-5
Appendix
*1The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps
modem speed or lower, depending on telephone line conditions.
*2Based on ITU-T Standard Chart No. 1, MMR standard mode.
NOTE
Specifications are subject to change without notice.
Telephone
●Connection – External telephone/answering machine (CNG
detecting signal)/data modem
13-6
Appendix
Index
A
[Additional Functions] key 1-4
[Address Book] key 1-5
ADDRESS BOOK SET. 12-3, 12-11
B
BROADCAST 12-3, 12-10
C
Cleaning machine 10-1
Exterior 10-1
Interior 10-2
Scanning area 10-4
[Clear] key 1-4
Clearing Paper Jams 11-1
[Coded Dial] key 1-5, 4-31
Coded dialing 4-6
Deleting 4-19
Editing 4-16
Registering 4-14
Using 4-31
[Collate/2 on 1] key 1-4
COMMON SETTINGS 12-3, 12-5
Components 1-1
[COPY] key 1-3
COPY SETTINGS 12-3, 12-6
Copying 6-1
Customer support
Canada xiv
U.S.A xiv
D
Daylight saving time 1-12
Density
Copying 6-4
Faxes 4-5
[Density] key 1-3
Document
Loading 2-3
Requirements 2-1
Scanned area 2-2
E
[Energy Saver] key 1-3
[Enlarge/Reduce] key 1-3
Error codes 11-15
Error indicator 1-3
Extension cover 1-2
External device jack 1-2
F
Face down paper output area 3-12
Face up cover 1-2
Face up paper output area 3-13
[FAX] key 1-3
FAX SETTINGS 12-3, 12-7
Faxes
Receiving 5-1
Sending 4-1
Front cover 1-1
13-7
Appendix
G
Group dialing 4-6
Adding destination 4-23
Changing name 4-26
Deleting destination 4-24
Deleting group 4-28
Registering 4-21
Using 4-30
H
Handling xi
[Hook] key 1-5
I
If You Cannot Solve a Problem 11-16
Image quality
Copying 6-3
Faxes 4-3
[Image Quality] key 1-4
L
LCD 1-4, 1-6
Messages 11-7
Loading
Document 2-3
Envelopes 3-4
Paper 3-4
Location xii
M
Machine settings 12-1
Maintenance xi, 10-1
Menu
Accessing 12-3
Setting 12-5
Multi-purpose feeder 1-1, 3-4
N
Numeric keys 1-3
O
[OK] key 1-4
One-Touch Speed Dial keys 1-5
One-touch speed dialing 4-6
Deleting 4-12
Editing 4-9
Registering 4-7
Using 4-30
Operation panel 1-1, 1-3
Output tray 1-1
P
Paper
Guidelines 3-3
Loading 3-4
Printable area 3-2
Requirements 3-1
Paper cassette 1-1
Paper type and paper output area 3-11
PC Faxing 9-1
Platen glass 1-1
Platen glass cover 1-1
Power socket 1-2
Power supply xiii
Printing 7-1
Processing/Data indicator 1-3
R
Receiving faxes 5-1
Recycling cartridge 10-9
[Redial/Pause] key 1-5
Redistributing toner 10-5
Registering speed dialing 4-6
REPLACE TONER message 10-5
Replacing toner cartridge 10-5
REPORT SETTINGS 12-3, 12-11
RX SETTINGS 12-9
13-8
Appendix
S
Safety instructions xi
[SCAN] key 1-3
Scan settings
Copying 6-3
Faxes 4-3
Scanning 8-1
Selecting the paper output area 3-10
Sending faxes 4-1
Setting paper size and type 3-7
Sleep Mode 1-9
Specifications 13-1
Copier 13-2
Facsimile 13-3
General 13-1
Printer 13-3
Telephone 13-5
Speed dialing 4-6
Standby mode
Copy 1-6
Fax 1-6
Scan 1-6
[Start] key 1-3
[Stop/Reset] key 1-3
[System Monitor] key 1-4
T
Telephone line jack 1-2
TIMER SETTINGS 12-3, 12-7
Timer settings 1-9
[Tone] key 1-4
Toner cartridge 1-7
Recycling 10-9
Replacing 10-6
Transporting machine 10-16
Troubleshooting 11-1
TX SETTINGS 12-7
U
USB port 1-2
User’s Data List 12-1
Printing 12-1
Using speed dialing 4-30
Z
Zoom ratio 6-6
Preset zoom 6-6
Zoom designation 6-7
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de l’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO.,LTD
15F, North Tower, Beijing Kerry Centre, 1 Guang Hua Road, Chao Yang District, 100020, Beijing, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
FA7-8899 (000) © CANON INC. 2006 PRINTED IN JAPAN OR CHINA
ENG
Basic Guide
Series
Basic GuideSeries ENG
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
Before Using the Machine
Document Handling
Print Media
Sending Faxes
Receiving Faxes
Copying
Printing
Scanning
PC Faxing
Troubleshooting
Machine Settings
Appendix
Maintenance
What Can I Do with This Machine?

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