Canon Imageclass Mf4880Dw Operation Manual MF4800/MF4700 Basic Guide

2014-12-12

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Basic Operation Guide

For information about machine setup and software
installation, see the Starter Guide.

This guide describes the basic use of
the machine. Read this guide after
finishing the machine setup.
Read Important Safety Instructions
first ĺp..
Keep this manual for future reference.
For information about advanced operations and
specifications, see the e-Manual included on the User
Software CD-ROM.

Manuals for the Machine
Starter Guide
The Starter Guide describes setting up the machine and installing the software.
Be sure to read this manual before using the machine.

Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)
This manual describes Wireless LAN setup procedures and causes and countermeasures
for trouble you might face during the setup. Be sure to read this manual before using the
machine.

Basic Operation Guide

This Manual

The Basic Operation Guide describes common use and basic functions of the copy,
fax, and print functions.

e-Manual
The e-Manual includes information about all functions and configurations of the machine.
This manual is included on the User Software CD-ROM. Use the e-Manual’s search function
to easily find the information you want.

2

How to Use This Manual
Symbols Used in This Manual
Indicates a situation that may lead to death or injury to persons.
WARNING To use the machine safely, always pay attention to these warnings.
CAUTION

Indicates a situation that may lead to injury to persons or damage to
equipment. To use the machine safely, always pay attention to these
cautions.
Indicates an operation that must not be performed. Read these items
carefully, and make sure not to perform the described operations.

IMPORTANT

Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly and avoid
damage to the machine or property.
Indicates a clarification of an operation or additional explanations for a
procedure. Reading these notes is highly recommended.

Keys and Buttons Used in This Manual
In this manual, the following styles are used to represent keys, messages on the display, and
buttons or other items on a computer screen.
• Operation panel keys: [Key icon] (Key name)
Example: [
] (Stop)
• Display: 
Example: 
• Buttons and items on a computer screen: [Item]
Example: [Preference]

Illustrations Used in This Manual
Illustrations Used in This Manual
Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only
one machine, this will be clearly indicated in the manual (for example, “MF4880dw”).
Displays Used in This Manual
The display shown in this manual is the factory preset display for the MF4890dw.
Depending on the system configuration and product purchased, the appearance of the
display may differ.

3

Main Functions

Adjusting Quality
Adjust image quality by setting the
density, resolution, and sharpness.

Enlarging and Reducing

• Copy → P.32
• Fax → P.52

• Copy → P.31
• Print → P.40

Multiple Documents onto
Single Page
Print multiple pages onto a single page.

• Copy → P.35
• Print → P.42

2-Sided Printing*

Fax

Print copies, received faxes, or
documents on both sides of paper.

• Copy → P.34
• Print → P.41
• Fax → P.69
One-touch/Coded/Group
Dialing → P.48
Specify fax destinations using onetouch keys, coded dial, and group
dial.
* MF4890dw/MF4880dw only

4

Copy
1
2
3

1
2
3

1
2
3

2
2
2

3
3
3


1
1
1



Collating Copies → P.35

Copying ID Card → P.36

Collate copies when copying multiple documents.

Copy both sides of an ID card onto a single page.

Print

Booklet Printing* → P.43

Poster Printing → P.44

Watermark Printing → P.45

• Combine two pages onto a single

• Magnify and divide a single-paged

page, and then print on both sides.
• Make a booklet by folding printouts
in half and binding.

image to print on multiple sheets of
paper.
• Make a poster by combining the
prints together.

Add watermarks, such as “COPY” or
“DRAFT”, to the document.

Scan

Scanning using the Operation Panel → P.75

Remote Scanning from Computers → P.78

Select a computer to save scanned images in and scan
images directly from the operation panel.

Set to use the remote scan from the machine, and then
scan images from a computer using the MF Toolbox.

1

2

Receiving in the Memory →
P.64

Sequential Broadcasting →
P.58

• Store received faxes in the memory.
• Print or forward the received fax after

Send the same document to multiple
destinations at a time.

Polling Receiving →
Retrieve pre-loaded documents from
a sender’s fax machine.

confirming the sender.
* MF4890dw/MF4880dw only

5

Contents

Basic Operation
Learn the Names and Functions of Each Part of the Machine ………
Front Side ……………………………………………………………
Interior ………………………………………………………………
Back Side ……………………………………………………………
Learn the Functions of the Operation Panel …………………………
Switch to Copy/Fax/Scan Mode ………………………………………
Enter Text ……………………………………………………………
Set Date and Time ……………………………………………………
Place Documents ……………………………………………………
Placing Documents on the Platen Glass ……………………………
Placing Documents in the Feeder ……………………………………
Load Paper ……………………………………………………………
Loading Paper in the Paper Cassette …………………………………
Loading Paper in the Multi-Purpose Tray ……………………………
Loading Envelopes or Paper with a Letterhead ………………………
Setting a Paper Size and Type ………………………………………
Switch to the Quiet Mode ……………………………………………
Switch to the Sleep Mode ……………………………………………
Use the Toner Saver Mode ……………………………………………

10
10
12
13
14
16
17
18
19
20
20
22
23
24
25
26
27
27
28

Copy
Make a Basic Copy ……………………………………………………
Copy by Saving Paper …………………………………………………
Enlarge or Reduce Copies ……………………………………………
Adjust the Image Quality for Copy ……………………………………
Adjusting the density ………………………………………………
Selecting the Document Type ………………………………………
Adjusting the sharpness ……………………………………………
Make Double-Sided Copies (MF4890dw/MF4880dw Only) …………
Copy Multiple Pages onto One Sheet ………………………………
Collate Copies …………………………………………………………
Copy a Double-Sided ID Card …………………………………………
View and Cancel Copy Jobs …………………………………………
Change the Default Copy Settings ……………………………………

6

30
31
31
32
32
32
33
34
35
35
36
37
37

Print
Print a Document ……………………………………………………
Enlarge or Reduce a Document ………………………………………
Print a Double-Sided Document (MF4890dw/MF4880dw Only) ……
Print Multiple Pages onto One Sheet …………………………………
Print a Booklet (MF4890dw/MF4880dw Only) ………………………
Print a Poster …………………………………………………………
Add Watermarks to a Printout ………………………………………
View and Cancel Print Jobs……………………………………………

40
40
41
42
43
44
45
46

Fax

(→ p.105)
You can see frequentely asked
questions about the receive mode.

Register Numbers in the Address Book ……………………………… 48
Registering Numbers to One-Touch Keys …………………………… 48
Registering Numbers to Coded Dialing Codes ……………………… 49
Registering Recipients for Group Dialing …………………………… 50
Editing and Deleting Registered Destinations ……………………… 52
Adjust the Image Quality for Fax …………………………………… 52
Adjusting the Density ……………………………………………… 52
Selecting the Resolution …………………………………………… 53
Adjusting the Sharpness …………………………………………… 53
Specifying the Double-Sided Document Format (MF4890dw Only) …… 54
Changing the Default Settings ……………………………………… 54
Send a Fax …………………………………………………………… 55
Entering a Fax Number with the Alphanumeric Keys ………………… 55
Using the One-Touch Keys ………………………………………… 56
Using the Coded Dialing Codes……………………………………… 56
Searching the Address Book ………………………………………… 57
Redialing …………………………………………………………… 57
Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58
Sending a Fax to an International Destination (Adding Pauses) ……… 58
Calling a Recipient before Sending a Fax …………………………… 59
Receive a Fax (Receive Mode) ………………………………………… 60
Using the Machine for Fax Only ……………………………………… 61
Using the Machine for Faxing and Phoning ………………………… 61
Using the Answering Machine ……………………………………… 62
Using the Machine Primarily for Phoning …………………………… 62
Receiving Faxes in Manual Mode …………………………………… 63
Receive a Fax from Memory ………………………………………… 64
Switching to Memory Lock Mode …………………………………… 64
Viewing and Canceling Received Fax Documents …………………… 65
Printing Received Fax Documents …………………………………… 65
View and Cancel a Fax Job …………………………………………… 66
Change the Fax Settings ……………………………………………… 66
Changing Fax Sending Settings……………………………………… 66
Restricting Fax Sending Functions…………………………………… 68
Changing Fax RX Settings …………………………………………… 69
Changing Communication Management Settings ………………… 70

7

Scan
(→ p.105)
You can see frequentely asked
questions about the scan function.

Understand the Scanning Method……………………………………
Scan a Document with the Operation Panel …………………………
Scanning a Document Using a Shortcut Key …………………………
Scan a Document with the MF Toolbox ………………………………
Configuring Scan Settings Using the MF Toolbox ……………………
Scan a Document with the Scanner Driver …………………………

74
75
77
78
80
82

Maintenance and Management
Clean the Machine ……………………………………………………
Cleaning the Exterior and Interior ……………………………………
Cleaning the Fixing Unit ……………………………………………
Cleaning the Platen Glass and Feeder ………………………………
Check and Replace Toner Cartridges …………………………………
Checking the Toner Level ……………………………………………
Conserving the Toner to Extend the Life of Toner Cartridges…………
Replacing the Toner Cartridge ………………………………………
Manage Using the Report and List Functions ………………………
Configure Settings Using the Remote UI ……………………………

84
84
85
86
87
87
88
88
91
92

Troubleshooting
Clear Jams ……………………………………………………………
Clearing Document Jams in the Feeder………………………………
Clearing Paper Jams Inside the Machine ……………………………
Resolve a Displayed Message …………………………………………
Resolve an Error Code …………………………………………………
Improve Output Quality ………………………………………………
Resolve a Problem ……………………………………………………

94
95
96
100
101
102
104

FAQ …………………………………………………………………… 105

If a Power Failure Occurs………………………………………………
Recycling Used Cartridges ……………………………………………
The Clean Earth Campaign ……………………………………………
Important Safety Instructions ………………………………………
Legal Notices …………………………………………………………
Laser Safety ……………………………………………………………

8

108
108
108
109
111
114

Basic Operation
This chapter describes overall information about the machine, and how to
place the documents and load the paper. Read this chapter first.

Learn the Names and Functions of Each Part of the Machine ………
Front Side ……………………………………………………………
Interior ………………………………………………………………
Back Side ……………………………………………………………
Learn the Functions of the Operation Panel …………………………
Switch to Copy/Fax/Scan Mode ………………………………………
Enter Text ……………………………………………………………
Set Date and Time ……………………………………………………
Place Documents ……………………………………………………
Placing Documents on the Platen Glass ……………………………
Placing Documents in the Feeder ……………………………………
Load Paper ……………………………………………………………
Loading Paper in the Paper Cassette …………………………………
Loading Paper in the Multi-Purpose Tray ……………………………
Loading Envelopes or Paper with a Letterhead ………………………
Setting a Paper Size and Type ………………………………………
Switch to the Quiet Mode ……………………………………………
Switch to the Sleep Mode ……………………………………………
Use the Toner Saver Mode ……………………………………………

10
10
12
13
14
16
17
18
19
20
20
22
23
24
25
26
27
27
28

9

Learn the Names and Functions of Each Part of the Machine

Front Side
MF4890dw

MF4880dw/MF4770n

Feeder
Automatically feeds documents into the
machine (→P.20).

Document return tray
Returns documents after
scanning.

Tray extension
Pull out to load large size
documents.

Document feeder tray
Place your documents in
this tray.
Document guides
Adjust these guides to fit the document.

Feeder cover

Open this cover to clear paper jams (→P.95).

Operation panel
Use the panel to control
the machine (→P.14).

Multi-purpose tray
Lift handles (left, right)

Load paper one by one manually (→P.24).

Hold these handles to lift or transport
the machine.

Paper guides
Adjust these guides to fit the paper.

10

Basic Operation

Platen glass
Used to scan non-standard size paper
or books, as well as standard size
paper (→P.20).

Output tray
Printed documents are output here

Output tray extension
Pull out the tray extension when
using paper larger than LTR.

Paper stopper
Use the paper stopper to
prevent paper from falling out
of the output tray.

Ventilation slots

Scanning area
Scans documents
from the feeder.

(MF4890dw/
MF4880dw only)
Allows heat to escape
from inside of the
machine. Leave more
than 4” (10 cm) of space
around the machine.

Paper cassette (Auto)
Load paper here (→P.23).

Dust cover
Close after loading the paper.

Power button
Turn the power ON or OFF.

Paper guides
Adjust these guides to fit the paper.

11

Interior

Toner cover
Open this cover to access the toner
cartridge or clear paper jams.

Paper exit guide
Open this guide to clear paper jams
(→P.96).

Toner guides
When inserting the toner cartridge,
fit the protrusions on the toner
cartridge into these guides (→P.88).

12

MF4890dw/MF4880dw

Basic Operation

Back Side

MF4770n

Rating label
The machine’s serial number (consists of three
letters and a 5-digit number) and the required
voltage and current are specified.

Write the serial number on the back
cover of this guide for reference when
contacting the Canon Customer Center.

USB port
Connect to a computer via a
USB cable.

LAN port
Connect to a network via a
LAN cable.

HAND
SET
EXT.

External device jack
Connect an external telephone.

LINE

Telephone line jack
Connect a telephone line.

Power socket
Connect the power cord.

Rear cover
(MF4890dw/MF4880dw only)
Open this cover to clear paper jams when using
the 2-sided copy function (→P.99).

13

Learn the Functions of the Operation Panel
Navigate the menu or options.
(See “Navigating the Menu” on the next page.)

Reset

Press to return to standby mode

▲/▼

Press to scroll up and down, or to increase or decrease a value.

• Press to return to the previous screen, proceed to the next
One-touch Speed Dial Keys
Press to specify recipients
registered to one-touch keys
(→p.56).

◄/►

screen, or move the cursor to the left or right.

• Press to decrease or increase the fax ring volume.
Back

Press to return to the previous screen.

Display
Mode switching keys
Press to switch the mode to copy,
fax, or scan (→p.27).

Processing/Data Indicator
The indicator blinks while sending or
receiving data and remains lit when jobs
are waiting in memory.
Error Indicator
The indicator blinks when an error occurs.

Address Book

Press to search for recipients registered in the address book (→p.57).

Redial/Pause

When faxing, press to redial the last three numbers called or insert a pause in a fax number.

Coded Dial

Press to enter a recipient’s code for coded speed dialing (→p.56).

Hook

Press to dial a number without using a telephone or handset.

Menu

Press to access menu functions (see “Navigating the Menu” at the bottom of the next page).

Paper Settings
Report

Press to specify paper size and type for the paper cassette or multi-purpose tray (→p.26).
Press to manually print reports and lists (→p.91).

Status Monitor/
Press to view or cancel jobs. You can also check the status of the machine (→p.37, p.46, p.66).
Cancel

14

Basic Operation

Enter letters and numbers (→p.17).
0 to 9
Press to enter letters and numbers.
(Numeric Keys)

• Press to switch the character entry mode.
• When sending a fax, press to switch

*

between pulse and tone dialing.

#

Scan>PC1/ Scan>PC2
Press to send the scanned documents to the
registered computer for each keys.
Paper Save Copy
Press to copy with a preset setting to save paper.

Press to enter symbols.

Clear

Press to delete letters and numbers.

Stop

Press to cancel jobs.

Start

Press to start copying or sending a fax.

Energy Saver

Press to manually set or cancel the Sleep mode. The Energy
Saver indicator lights green while in the Sleep mode.

Quiet Mode

Press to reduce the noise when performing a job (→p.27).

Wi-Fi Indicator

Turns on when the machine is connected to Wireless LAN.

Navigating the Menu
Example: Adjust the density

Press [
]
(Menu).

Press [
] (Back) or [◄] to
return to the previous screen.

Menu
Network Settings
Preferences
Timer Settings
Copy Settings

Press [▲] or [▼] to highlight
an item, and then press [OK].

Copy Settings
Change Defaults
Correct Density

Press [▲] or [▼] to highlight
an item, and then press [OK].

If you close the menu before you press [OK], the changes made to the
settings are not saved.

Correct Density
-

+

Press [◄] or [►] to adjust the
level, and then press [OK].
(If necessary, press [▲] or [▼].)
Press [
] (Menu) to save
the setting.

15

Switch to Copy/Fax/Scan Mode
Switch to Copy, Fax, or Scan mode first to use each mode.

Press the desired mode key.

If you do not operate the machine for a while, the machine
returns to the Copy mode (standby mode) automatically.

Copy Mode
Copy: Press Start
100% 1
LTR
Density: +
-0
Original Type: Text...
2-Sided: Off

01

Displays the copy ratio, paper source,
paper size, and number of copies.
To change the settings:
1. Press [▲] or [▼] to highlight an item, and
then press [OK].
2. Press [▲], [▼], [◄] or [►] to specify the
values, and then press [OK].

Fax Mode
Specify destination.
01/01/2012 12:52AM
RX Mode: Auto
Resolution: 200 x 1...

Displays the recipient’s number.
To change the settings:
1. Press [▲] or [▼] to highlight an item, and
then press [OK].
2. Press [▲], [▼], [◄] or [►] to specify the
values, and then press [OK].

Scan Mode
Select the scan type.
Computer
Remote Scanner

To select the scan method:
Press [▲] or [▼] to highlight an item, and
then press [OK].

• If you use the Fax mode for the first time:
Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to configure
the settings.

• To set a frequently used mode to the standby mode:
] (Menu)   at step 4 above, you may specify the desired page layout.

<2 in 1 (1)>

<2 in 1 (2)>

<4 in 1 (1)>

<4 in 1 (2)>

Collate Copies
1
2
3

1
2
3

1
2
3


1
1
1



2
2
2

3
3
3

You can arrange copies into sets arranged in page order by using the  function
when making multiple copies of multiple documents.

1
2
3
4
5

Place your documents (→p.19).
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight , and then press [OK].
Press [▲] or [▼] to highlight , and then press [OK].
Press [

] (Start).

35

Copy a Double-Sided ID Card
You can make a copy of a double-sided ID card onto single-sided paper.

1

Place an ID on the platen glass.
• Place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm)
space created.

STMT
A5

STMT
A5

B5

STMT

5mm

A5

A4

B5

STMT
A4
LTR

A5

5mm

LTR

2
3
4
5
6

Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight , and then press [OK].
Press [▲] or [▼] to highlight , and then press [OK].
Press [

] (Start).

Turn and place the card.

STMT
A5

B5

A4

STMT

LTR

A5

7

Press [

] (Start).

• The copy ratio is automatically set to <100%>.
• You can only use Letter size or larger paper for ID card copying.

36

View and Cancel Copy Jobs
You can view or cancel copy jobs while the jobs are in progress.

Press [

] (Status Monitor/Cancel).

Press [▲] or [▼] to highlight , and then press [OK].
View the details of a copy job or cancel the job.
• To view the details, press [▲] or [▼].
• To cancel the job, press [▲] or [▼] to highlight , and then press [OK].

Copy

1
2
3

Copy Job Status

Job Number: 0001
Status: Copying
Time: 01/01 12:52 AM

4

Press [

] (Status Monitor/Cancel) to close the screen.

Change the Default Copy Settings
You can change the default copy settings that are applied when the machine is restarted,
[
] (Reset) is pressed or the screen is returned to the default screen after auto reset is
performed.

1
2
3
4

Press [

] (Menu).

Press [▲] or [▼] to highlight , and then press [OK].
Press [▲] or [▼] to highlight , and then press [OK].
Press [▲] or [▼] to highlight the desired option, and then press [OK].


Select the copy quantity.



Make the density lighter or darker.



Select the image quality.

<2-Sided>*

Copy 1-sided document to 2 sides.



Select the copy ratio.



Copy multiple documents onto one sheet.



Collate copies of a complete copy job arranged in page
sequential order or by page.



Emphasize the outline of the image or decrease the contrast.

* MF4890dw/MF4880dw only

5
6
7

Specify the desired setting.
After you have specified the setting, press [▲] or [▼] to highlight
, and then press [OK].
Press [

] (Menu) to close the screen.

37

Memo

38

Print
This chapter describes basic Print functions.

Print a Document ……………………………………………………
Enlarge or Reduce a Document ………………………………………
Print a Double-Sided Document (MF4890dw/MF4880dw Only) ……
Print Multiple Pages onto One Sheet …………………………………
Print a Booklet (MF4890dw/MF4880dw Only) ………………………
Print a Poster …………………………………………………………
Add Watermarks to a Printout ………………………………………
View and Cancel Print Jobs……………………………………………

40
40
41
42
43
44
45
46

Before using the printing functions, connect the machine to a computer
and install the printer driver on the computer. See the Starter Guide to learn
how to install the printer driver.

• You cannot specify printing options with the printer driver and another
application at the same time.
• Your computer screen may differ from the images shown here,
depending on your operating system and the type and version of the
printer driver.

39

Print a Document
1

Make sure that a computer and the machine are connected properly, and
the MF Drivers are installed on the computer.

2
3

Open a document from an application, and then open the Print window.

4

Click [Print] to start printing.

Select your printer.

Canceling Print Jobs
Press [

] (Stop) twice.

* It is valid when only one job is processing or waiting.

Enlarge or Reduce a Document
You can enlarge or reduce the data to fit the paper size automatically, or specify a custom
ratio.

1
2
3

Open a document from an application, and then open the Print window.
Select your printer, and then open the Printing Preferences window.
Click the [Page Setup] tab, and then specify the print ratio.
Select the paper size of
the document.
To automatically scale
the document to fit the
loaded paper, select an
output size.
To specify the print ratio
manually, select [Manual
Scaling], and then specify
the scaling ratio.

40

4
5

Click [OK] to return to the Print window.
Click [OK] to start printing.

Print a Double-Sided Document
(MF4890dw/MF4880dw Only)
You can print on both sides of paper.

Open a document from an application, and then open the Print window.

Print

1
2
3

Select your print, and then open the Printing Preferences window.
Click the [Finishing] tab, and then specify the settings for double-sided
printing.

Select [2-sided Printing].
Select the binding edge.

4
5

Click [OK] to return to the Print window.
Click [OK] to start printing.
Supported document sizes for double-sided printing varies depending on
the models. For details, see the online help.

41

Print Multiple Pages onto One Sheet
You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single
sheet of paper. This feature allows you to save paper or to view several pages at once.

1
2
3

Open a document from an application, and then open the Print window.
Select your printer, and then open the Printing Preferences window.
Click the [Page Setup] tab, and then specify the number of pages and a
page layout.

Select the number of pages
to print on a single page.
Select the page layout.

4
5

Click [OK] to return to the Print window.
Click [OK] to start printing.
You cannot enlarge or reduce the documents manually when using this
function.

42

Print a Booklet
(MF4890dw/MF4880dw Only)
You can print pages side-by-side, and then fold them to create a booklet.

1
2
3

Open a document from an application, and then open the Print window.

4

Specify the settings for the booklet, and then click [OK].

Select your printer, and then open the Printing Preferences window.
Click the [Finishing] tab, select [Booklet Printing], and then click [Booklet].

Print
You can choose to print all
pages at once or print only the
specified pages.

To specify the margin for binding, select the
check box, and then enter the value.

5
6
7

Click [OK] to return to the Print window.
Click [OK] to start printing.
Make a booklet by folding the printouts in half.

43

Print a Poster
You can enlarge a one-page document and print it on multiple pages. You can then
combine the printed pages to create a large poster.

1
2
3

Open a document from an application, and then open the Print window.
Select your printer, and then open the Printing Preferences window.
Click [Page Setup] tab, and then select [Poster(N×N)] from the
[Page Layout] drop-down menu.

Select [Poster [N×N]]
(N×N is split numbers of
divided pages wide by
high).

4
5
6

Click [OK] to return to the Print window.
Click [OK] to start printing.
Make a poster by gluing or taping the printouts together.

You cannot combine this feature with watermark printing, manual scaling, or
printing multiple pages onto one sheet.

44

Add Watermarks to a Printout
You can add watermarks, such as “DRAFT,” to a document.

1
2
3

Open a document from an application, and then open the Print window.
Select your printer, and then open the Printing Preferences window.
Click the [Page Setup] tab, and then specify the settings for watermark
printing.

Print

Select to add
watermarks.
Select the desired
watermark.

4

To create a new watermark, click [Edit Watermark], and then enter the
new text.
Add the edited watermark.
Delete the selected
watermark from the list.
Enter the text for the
watermark.
Specify watermark options.

5
6

Click [OK] to return to the Print window.
Click [OK] to start printing.
You can register up to 50 new watermarks, in addition to the provided
watermarks.

45

View and Cancel Print Jobs
You can view or cancel print jobs that are waiting or in progress.

46

1
2
3

Press [

4

Press [

] (Status Monitor/Cancel).

Press [▲] or [▼] to highlight , and then press [OK].
View the details of a print job or cancel the job.
• Press [▲] or [▼] to view the print job status.
• Press [OK] to view the detailed information.
• To cancel the job, press [▲] or [▼] to highlight , and then press [OK].
] (Status Monitor/Cancel) to close the screen.

Fax
This chapter describes the basic fax functions.

(→ p.105)
You can see frequentely asked
questions about the receive mode.

About PC Fax
You can fax documents directly
from a computer using PC Fax (Fax
driver). By faxing directly from the
computer, you can reserve paper
and toner, and send a higher-quality
fax document. See “PC Fax” in the
e-Manual.

Register Numbers in the Address Book ……………………………… 48
Registering Numbers to One-Touch Keys …………………………… 48
Registering Numbers to Coded Dialing Codes ……………………… 49
Registering Recipients for Group Dialing …………………………… 50
Editing and Deleting Registered Destinations ……………………… 52
Adjust the Image Quality for Fax …………………………………… 52
Adjusting the Density ……………………………………………… 52
Selecting the Resolution …………………………………………… 53
Adjusting the Sharpness …………………………………………… 53
Specifying the Double-Sided Document Format (MF4890dw Only) …… 54
Changing the Default Settings ……………………………………… 54
Send a Fax …………………………………………………………… 55
Entering a Fax Number with the Alphanumeric Keys ………………… 55
Using the One-Touch Keys ………………………………………… 56
Using the Coded Dialing Codes……………………………………… 56
Searching the Address Book ………………………………………… 57
Redialing …………………………………………………………… 57
Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58
Sending a Fax to an International Destination (Adding Pauses) ……… 58
Calling a Recipient before Sending a Fax …………………………… 59
Receive a Fax (Receive Mode) ………………………………………… 60
Using the Machine for Fax Only ……………………………………… 61
Using the Machine for Faxing and Phoning ………………………… 61
Using the Answering Machine ……………………………………… 62
Using the Machine Primarily for Phoning …………………………… 62
Receiving Faxes in Manual Mode …………………………………… 63
Receive a Fax from Memory ………………………………………… 64
Switching to Memory Lock Mode …………………………………… 64
Viewing and Canceling Received Fax Documents …………………… 65
Printing Received Fax Documents …………………………………… 65
View and Cancel a Fax Job …………………………………………… 66
Change the Fax Settings ……………………………………………… 66
Changing Fax Sending Settings……………………………………… 66
Restricting Fax Sending Functions…………………………………… 68
Changing Fax RX Settings …………………………………………… 69
Changing Communication Management Settings ………………… 70

47

Register Numbers in the Address Book
You can register frequently-used numbers in the address book. You can register numbers to
one-touch keys or coded dialing codes for convenient dialing.

• To set an address book PIN, press [

] (Menu)  
, and then specify the PIN. • If the address book is protected with a PIN, you must enter the PIN when you press [ ] (Address Book). Enter your PIN, and then press [OK] to use the address book. • The address book can be saved as a file to your computer using the Remote UI. The machine can read the file saved in your computer. For more details about Remote UI, see the e-Manual. • With the Address Book Import/Export Tool that is supplied on the User Software CD-ROM, you can export address book entries that are registered to the machine or import the entries that are created or edited from the MF Driver. Registering Numbers to One-Touch Keys To send a fax to a destination registered to a one-touch key, see “Using the One-Touch Keys” (→p.56). 1 Switch to the Fax mode, and then press [ CANON 0123456789 GroupA 2 Destin... User01 01234567... ] (Address Book). Press [◄] or [►] to switch to the menu screen or a screen for searching registered destinations. : Display the address book menu. : Display all registered destinations. A-Z ~ YZ : Display registered destinations sorted by name. : Display registered coded dialing codes. : Display the number of registered destinations in a group. : Display registered one-touch keys. All All A-Z 2 3 4 5 6 Press [◄] or [►] to highlight < Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight the number of the one-touch key you want to register (01 to 04), and then press [OK]. • You can register fax numbers to each of the 4 one-touch dial keys. Enter Registration No. 01 Not Registered 02 Not Registered 03 Not Registered 04 Not Registered 48 > (Menu). 7 8 Press [▲] or [▼] to highlight , and then press [OK]. Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. Name (Max 16 char.) CANON Entry Mode: A 9 Press [▲] or [▼] to highlight , and then press [OK]. 10 Enter the fax number, press [▲] or [▼] to highlight , and then press [OK]. • Select to specify detailed options as needed. Fax Destination (Max 40) 0123456789 Set Details 11 Press [▲] or [▼] to highlight , and then press [OK]. 12 Press [ ] (Back) to close the screen. Registering Numbers to Coded Dialing Codes To send a fax to a destination that is registered to a coded dialing code, see ”Using the Coded Dialing Codes” (→p.56). 1 2 3 Switch to the Fax mode, and then press [ 4 5 6 7 Press [▲] or [▼] to highlight , and then press [OK]. Press [◄] or [►] to highlight < ] (Address Book). > (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. Name (Max 16 char.) CANON Entry Mode: A 49 8 9 Press [▲] or [▼] to highlight , and then press [OK]. Enter the fax number, press [▲] or [▼] to highlight , and then press [OK]. • Select to specify detailed options as needed. Destination (Max 40) 0123456789 Set Details 10 Press [▲] or [▼] to highlight , and then press [OK]. 11 Press [▲] or [▼] to highlight the coded dialing number you want to register (001 to 100), and then press [OK]. • Up to 100 coded dialing codes are available. Enter Registration No. 001 Not Registered 002 Not Registered 003 Not Registered 004 Not Registered 12 Press [▲] or [▼] to highlight , and then press [OK]. 13 Press [ ] (Back) to close the screen. Registering Recipients for Group Dialing You can register a group of multiple recipients to an one-touch keys or a coded dialing code. It is useful when sending a fax to multiple destinations at once. • Register group addresses to an unused one-touch key or coded dialing IMPORTANT 50 codes. Make sure that you leave some unused one-touch keys or coded dialing codes for group dialing. • Individual destinations must be registered to one-touch keys or coded dialing codes before they can be added to a group. 1 2 3 Switch to the Fax mode, and then press [ 4 Press [▲] or [▼] to highlight a destination type to register the group dial to. • You can select between coded dialing and one-touch key. Press [◄] or [►] to highlight < ] (Address Book). > (Menu). Press [▲] or [▼] to highlight , and then press [OK]. 5 Press [▲] or [▼] to highlight , and then press [OK]. Destination Type Fax Group 6 If you selected in step 4, press [▲] or [▼] to highlight an empty one-touch key (01 to 04), and then press [OK]. • If you selected in step 4, proceed to step 7. 7 8 Press [▲] or [▼] to highlight , and then press [OK]. Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. 9 Fax Name (Max 16 char.) CANON Entry Mode: A Press [▲] or [▼] to highlight , and then press [OK]. 10 Press [▲] or [▼] to highlight , and then press [OK]. 11 Press [▲] or [▼] to highlight the destination you want to add, and then press [OK]. CANON 0123456789 GroupA 2 Destin... User01 01234567... All A-Z 12 Repeat steps 10 and 11 to add more destinations as needed. Destination CANON01 0123456789 CANON02 9876543210 13 Press [▲] or [▼] to highlight , and then press [OK]. 14 Press [ ] (Back) to close the screen. 51 Editing and Deleting Registered Destinations You can edit or delete destinations registered in the address book. 1 2 3 Switch to the Fax mode, and then press [ Press [◄] or [►] to highlight < ] (Address Book). > (Menu). Press [▲] or [▼] to highlight the desired option, and then press [OK]. • For a one-touch key or coded dialing code, edit the name, fax number, one-touch key, or coded dialing code. • For a group, edit the group name, delete destinations registered to the group, or add new destinations to the group. 4 5 6
View the details for the destination. Delete destinations from the address book. Select the desired destination, and then press [OK]. Select the desired option, and then edit or delete the destination. Press [ ] (Back) to close the screen. Adjust the Image Quality for Fax Adjusting the Density You can adjust the density of a fax darker or lighter. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [◄] or [►] to adjust the density, and then press [OK]. Density - 5 52 + – : Less density (lighter) + : More density (darker) Send a fax to the desired destination (→p.55). Selecting the Resolution You can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text. 1 2 3 4 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Select the desired resolution, and then press [OK]. <200 dpi x 100 dpi (Normal)> For general text documents <200 dpi x 200 dpi (Fine)> For fine text documents <200 dpi x 200 dpi (Photo)> For documents that contain photographs <200 dpi x 400 dpi (Superfine)> For documents that contain very fine text Fax 5 Place your documents (→p.19). Send a fax to the desired destination (→p.55). Adjusting the Sharpness You can sharpen or soften the edges of images by adjusting the sharpness. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [◄] or [►] to adjust the sharpness, and then press [OK]. Sharpness - 5 + – : Less sharpness (Suitable for photos) + : More sharpness (Suitable for documents written in pen or pencil) Send a fax to the desired destination (→p.55). 53 Specifying the Double-Sided Document Format (MF4890dw Only) You can set the document format to scan double-sided documents automatically. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight <2-Sided Original>, and then press [OK]. Press [▲] or [▼] to highlight the desired option, and then press [OK]. Read only one side of documents. • Read both sides of documents. • Select when the document is book type. • Read both sides of documents. • Select when the document is calendar type. 5 Send a fax to the desired destination (→p.55). Changing the Default Settings You can change the default settings that is applied when the machine is restarted, [ (Reset) is pressed or the screen is returned to the default screen after auto screen is performed. 1 2 3 4 5 6 7 8 54 Press [ ] ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight the desired option, and then press [OK]. Specify the desired setting. After you have specified the setting, press [▲] or [▼] to highlight , and then press [OK]. Press [ ] (Menu) to close the screen. Send a Fax Entering a Fax Number with the Alphanumeric Keys 1 Place your documents (→p.19). 2 3 Fax IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. Switch to the Fax mode (→p.16). Enter the recipient’s fax number with the alphanumeric keys. Specify destination. 01/01/2012 12:52AM 012XXXXXX RX Mode: Auto Resolution: 200 x 1... 4 Press [ ] (Start). When loading documents into the feeder Scanning documents starts. The fax is sent after the scanning is finished. When placing documents on the platen glass 1. Press [▲] or [▼] to highlight the size of the original document, and then press [OK]. 2. After placing next page, press [ ] (Start). • Press [ ] (Start) for each page. 3. When all pages are scanned completely, press [▲] or [▼] to highlight , and then press [OK]. If the recipient’s line is busy or an error occurs, the machine automatically redials the last destination. The default number of reattempts is two, and the interval between each attempt is two minutes. To change the default settings, press [ ] (Menu)  , and then change the setting to . Canceling Fax Jobs Press [ ] (Stop) twice. * It is valid when only one job is processing or waiting. 55 Using the One-Touch Keys You can easily send faxes to a destination registered to a one-touch key. You can send faxes to multiple destinations at once, if a group is registered to the one-touch key. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Adjust the image quality of the documents as needed (→p.52). Press the one-touch key of the desired destination. • The number registered to the one-touch key is displayed. If you accidentally select an incorrect destination, press [ ] (Clear) and then press another one-touch key. • When specified by one-touch keys or coded dialing codes, a screen for confirming the destination may appear. After confirmation, press [OK] to start sending a fax. Send: Press Start Destinations: 001 User01 01234567 RX Mode: Auto Resolution: 200 X 1... 5 Press [ ] (Start). Using the Coded Dialing Codes You can easily send faxes to a destination registered to a coded dialing code. You can send faxes to multiple destinations at once, if a group is registered to a coded dialing code. 1 2 3 4 5 Place your documents (→p.19). Switch to the Fax mode (→p.16). Adjust the image quality of the documents as needed (→p.52). Press [ ] (Coded Dial). Enter the three-digit registration number (001 to 100) with the alphanumeric keys. • The destination number registered to the coded dialing code is displayed. If you ] (Clear) and then enter accidentally select an incorrect destination, press [ another dial code. • When specified by one-touch keys or coded dialing codes, a screen for confirming the destination may appear. After confirmation, press [OK] to start sending a fax. Enter coded dial no. * *001 6 56 Press [ Send: Press Start Destinations: 001 Canon 0123456789 RX Mode: Auto Resolution: 200 X 1... ] (Start) to start sending. Searching the Address Book You can search a name registered to the address book. 1 2 3 4 5 Place your documents (→p.19). Switch to the Fax mode (→p.16). Adjust the image quality of the documents as needed (→p.52). Press [ ] (Address Book). Press [◄] or [►] to search for a recipient. CANON 0123456789 GroupA 2 Destin... User01 01234567... 6 7 Select or an initial in the recipient’s name. Fax All A-Z Press [▲] or [▼] to highlight the desired recipient, and then press [OK]. Press [ ] (Start) to start sending. Redialing If you send faxes by entering the fax number manually, the last three destinations are stored in the memory. You can send faxes to the stored destinations. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Press [ ] (Redial/Pause). Press [▲] or [▼] to highlight the destination, and then press [OK]. Redial 012XXXXXX 5 Press [ ] (Start) to start sending. • To automatically enter the last destination used, press [ ] (Hook). When the dial tone sounds, press [ ] (Redial/Pause). • The destinations stored in the memory are deleted, if you restart the machine. 57 Sending a Fax to Multiple Destinations (Sequential Broadcast) You can send the same document to multiple recipients at once. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Specify the destination. Press [▲] or [▼] to select the desired method for specifying destinations.
Select a destination from the address book. Enter the numbers registered in the coded dialing codes. Enter the destination with the alphanumeric keys. Specify destination. 01/01/2012 12:52AM 0123456789 Address Book Coded Dial 5 6 Specify the destination, and then press [OK]. Repeat steps 4-5 to enter additional destinations as needed. • is available up to 10 destinations. • To confirm or delete destinations, press [▲] or [▼] to highlight , and then press [OK]. 7 Press [ ] (Start). Sending a Fax to an International Destination (Adding Pauses) When sending faxes to international destinations, it is sometimes difficult to connect to a recipient, due to the long distance that the signal must travel. You can insert a pause after the international access code to reduce this problem. 58 1 2 3 Place your documents (→p.19). 4 Press [ ] (Redial/Pause) to enter a pause. • The letter

is displayed to indicate the pause. • The default pause added before the number is two seconds. To change the pause time, see “” (→p.67). • To add another pause, press [ ] (Redial/Pause) again. 5 Use the alphanumeric keys to enter the country code, area code, and fax number. Switch to the Fax mode (→p.16). Use the alphanumeric keys to enter the international access code. • For details about international access codes, contact your telephone service provider. 6 Press [ ] (Redial/Pause), and then press [OK]. • A pause added to the end of the number is fixed at 10 seconds. 7 Press [ ] (Start). Calling a Recipient before Sending a Fax In the following cases, follow the procedure below to send faxes: • If you want to call a recipient before sending a fax • If the recipient’s machine cannot receive a fax automatically To use this function, you must connect the handset or an external telephone to the machine. If they are not connected, use another telephone to make sure the recipient to switch the fax mode to receive fax. Place your documents (→p.19). 4 5 6 Dial the recipient’s fax number. Fax 1 2 3 Switch to the Fax mode (→p.16). Lift the telephone receiver. • A dial tone sounds. Ask the recipient to allow his or her machine to receive faxes. When you hear a beep, press [ telephone receiver. ] (Start), and then replace the 59 Receive a Fax (Receive Mode) Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits your needs. (→ p.105) You can see frequantely asked questions about the receive mode. Do you want to use a telephone (voice call)? mode No See “Using the Machine for Fax Only” (→p.61). Yes Do you want to use an answering machine? Connect an answering machine to the machine. mode Yes See “Using the Answering Machine“ (→p.62). No Do you want to automatically receive faxes? mode Yes See “Using the Machine for Faxing and Phoning” (→p.61). Connect an external telephone to the machine. No mode See “Using the Machine Primarily for Phoning“ (→p.62). • For details about each mode, see “RX Mode” in the e-Manual. • Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone that has fax functions, disable the external telephone’s auto receive functions. • If is set to or , you can specify whether or not the external telephone rings when receiving an incoming call. Also, you can specify the number of rings. Press [ ] (Menu)  . 60 Using the Machine for Fax Only Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine Fax When a Fax or Call Comes In When a fax comes in, the machine automatically begins receiving the fax after two rings. If a voice call comes in, the caller will hear a fax tone. To change the number of rings before the machine receives a fax, press [ ] (Menu)  , and then specify the number of rings. Using the Machine for Faxing and Phoning Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine 4 5 Specify ring settings. Specify how long the machine will attempt to detect a fax tone before the machine starts ringing (4-30 seconds). Specify how long the machine will ring during an incoming call (15-300 seconds). Specify how the machine should behave when an incoming call is not answered: • : Disconnects the call. • : Receives a fax. After you have specified the setting, press [▲] or [▼] to highlight , and then press [OK]. 61 When a Fax or Call Comes In The machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine rings until it is answered or the caller hangs up. Using the Answering Machine Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine When a Fax or Call Comes In The connected answering machine answers the call, and if the call is a fax, the machine starts receiving the fax. If the call is a voice call, the answering machine answers and records the caller’s message. Before use the answering machine, set the number of rings before the answering machine activates to at least two, and then record a greeting. Using the Machine Primarily for Phoning Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine 62 When a Fax or Call Comes In The machine continuously rings in Manual mode. Pick up the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in Manual Mode,” to manually switch to receive mode. Receiving Faxes in Manual Mode 2 If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the procedure below to manually switch to receive mode. 5 1 If you hear a beep when you answer the call, press [ (Remote RX ID). 2 Hang up the receiver. ] and [ ] Fax To change the remote RX ID, press [ ] (Menu)  , and then specify a remote RX ID. 63 Receive a Fax from Memory If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax. Switching to Memory Lock Mode 1 2 3 Press [ 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 6 Press [▲] or [▼] to highlight , and then press [OK]. ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Set the details as needed. Register a seven-digit PIN to protect the memory lock settings. You can use numbers between "0" and "9," but cannot register consecutive digits that consist of only "0" as a PIN. Set the RX Result Report to print automatically when faxes are received into the memory. • : Do not print the RX Result Report. • : Print the RX Result Report. 64 To use this feature, you must also activate the item: [ ] (Report)  The default setting is . Set this feature to receive faxes into the memory only for a specified time. When the preset time starts, the machine is switched to receive fax into the memory. When the preset time ends, faxes stored in the memory are automatically printed and the memory receiving feature is deactivated. 7 After you have specified the setting, press [▲] or [▼] to highlight , and then press [OK]. 8 Press [ ] (Menu) to close the screen. Viewing and Canceling Received Fax Documents You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations. 1 2 Press [ 3 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 View the detailed information. ] (Status Monitor/Cancel) to close the screen. • You can press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight a job to be checked or deleted, and then press [OK]. Fax Details Job Number: 5004 Status: Waiting to ... • To delete the fax job, press [▲] or [▼] to highlight , press [◄] or [►] to highlight , and then press [OK]. • To forward the fax, press [▲] or [▼] to highlight , specify destination, and then press [OK]. Printing Received Fax Documents When the memory receiving is deactivated, all faxes stored in the memory are automatically printed. IMPORTANT The machine does not support the function to select fax documents to print. Delete the unnecessary documents first. 1 2 3 Press [ 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 Press [▲] or [▼] to highlight , and then press [OK]. • All faxes stored in the memory are printed. 6 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. ] (Menu) to close the screen. 65 View and Cancel a Fax Job You can view or cancel fax jobs that are waiting or in progress. 1 2 Press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight or , and then press [OK]. 4 View or cancel the job status. • Press [▲] or [▼] to view the fax job status. • Press [OK] to view the detailed information. • To cancel the job, in , press [▲] or [▼] to select . • To delete or forward the job, in , press [▲] or [▼] to select or (→p.65). 5 Press [ ] (Status Monitor/Cancel) to close the screen. Change the Fax Settings You can change the fax settings for sending and receiving to suit your needs. Changing Fax Sending Settings 1 2 3 Press [ 4 Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Sending Faxes.” ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight or , and then press [OK]. Basic Settings Register Unit Name Register Unit Telep... Select Line Type Public Line Connect... 5 6 66 TX Function Settings Change Defaults ECM TX Pause Time Auto Redial Specify the setting values, and then press [OK]. Press [ ] (Menu) to close the screen. Settings for Sending Faxes Settings Options Bold: Default settings Details Register your machine name (the name of company or the user) or a fax number for the machine. The name and number that you register will appear at the top of the fax. If you cannot send a fax, change the line type. Pulse Tone Direct Adapter 1 Adapter 2 Off On - Off-Hook Alarm Volume: 1 to 5 If you are not sure about your telephone line type, contact your local telephone company. If you cannot make a call or do not hear a ring tone when the fax receive mode is set to and an external telephone is connected, change this setting to or . Specify whether or not to sound an alarm when the handset of the external telephone is left unhooked at the end of a fax communication. You can specify frequently used settings as the default. Off On The Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the ECM function can diminish send errors even over poor connections. 1 to 2 to 15 (seconds) Specify the length of pauses added to fax destination numbers. Off On - Redial Times: 1 to 2 to 10 (times) - Redial Interval: 2 to 99 (minutes) - Redial When Err Occurs: Off, On Off On Fax