Canon Imageclass Mf4880Dw Operation Manual MF4800/MF4700 Basic Guide
2014-12-12
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Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read Important Safety Instructions first ĺp.. Keep this manual for future reference. For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM. Manuals for the Machine Starter Guide The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine. Wireless LAN Setting Guide (MF4890dw/MF4880dw Only) This manual describes Wireless LAN setup procedures and causes and countermeasures for trouble you might face during the setup. Be sure to read this manual before using the machine. Basic Operation Guide This Manual The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions. e-Manual The e-Manual includes information about all functions and configurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual’s search function to easily find the information you want. 2 How to Use This Manual Symbols Used in This Manual Indicates a situation that may lead to death or injury to persons. WARNING To use the machine safely, always pay attention to these warnings. CAUTION Indicates a situation that may lead to injury to persons or damage to equipment. To use the machine safely, always pay attention to these cautions. Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations. IMPORTANT Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property. Indicates a clarification of an operation or additional explanations for a procedure. Reading these notes is highly recommended. Keys and Buttons Used in This Manual In this manual, the following styles are used to represent keys, messages on the display, and buttons or other items on a computer screen. • Operation panel keys: [Key icon] (Key name) Example: [ ] (Stop) • Display:Example: • Buttons and items on a computer screen: [Item] Example: [Preference] Illustrations Used in This Manual Illustrations Used in This Manual Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only one machine, this will be clearly indicated in the manual (for example, “MF4880dw”). Displays Used in This Manual The display shown in this manual is the factory preset display for the MF4890dw. Depending on the system configuration and product purchased, the appearance of the display may differ. 3 Main Functions Adjusting Quality Adjust image quality by setting the density, resolution, and sharpness. Enlarging and Reducing • Copy → P.32 • Fax → P.52 • Copy → P.31 • Print → P.40 Multiple Documents onto Single Page Print multiple pages onto a single page. • Copy → P.35 • Print → P.42 2-Sided Printing* Fax Print copies, received faxes, or documents on both sides of paper. • Copy → P.34 • Print → P.41 • Fax → P.69 One-touch/Coded/Group Dialing → P.48 Specify fax destinations using onetouch keys, coded dial, and group dial. * MF4890dw/MF4880dw only 4 Copy 1 2 3 1 2 3 1 2 3 2 2 2 3 3 3 1 1 1 Collating Copies → P.35 Copying ID Card → P.36 Collate copies when copying multiple documents. Copy both sides of an ID card onto a single page. Print Booklet Printing* → P.43 Poster Printing → P.44 Watermark Printing → P.45 • Combine two pages onto a single • Magnify and divide a single-paged page, and then print on both sides. • Make a booklet by folding printouts in half and binding. image to print on multiple sheets of paper. • Make a poster by combining the prints together. Add watermarks, such as “COPY” or “DRAFT”, to the document. Scan Scanning using the Operation Panel → P.75 Remote Scanning from Computers → P.78 Select a computer to save scanned images in and scan images directly from the operation panel. Set to use the remote scan from the machine, and then scan images from a computer using the MF Toolbox. 1 2 Receiving in the Memory → P.64 Sequential Broadcasting → P.58 • Store received faxes in the memory. • Print or forward the received fax after Send the same document to multiple destinations at a time. Polling Receiving → Retrieve pre-loaded documents from a sender’s fax machine. confirming the sender. * MF4890dw/MF4880dw only 5 Contents Basic Operation Learn the Names and Functions of Each Part of the Machine ……… Front Side …………………………………………………………… Interior ……………………………………………………………… Back Side …………………………………………………………… Learn the Functions of the Operation Panel ………………………… Switch to Copy/Fax/Scan Mode ……………………………………… Enter Text …………………………………………………………… Set Date and Time …………………………………………………… Place Documents …………………………………………………… Placing Documents on the Platen Glass …………………………… Placing Documents in the Feeder …………………………………… Load Paper …………………………………………………………… Loading Paper in the Paper Cassette ………………………………… Loading Paper in the Multi-Purpose Tray …………………………… Loading Envelopes or Paper with a Letterhead ……………………… Setting a Paper Size and Type ……………………………………… Switch to the Quiet Mode …………………………………………… Switch to the Sleep Mode …………………………………………… Use the Toner Saver Mode …………………………………………… 10 10 12 13 14 16 17 18 19 20 20 22 23 24 25 26 27 27 28 Copy Make a Basic Copy …………………………………………………… Copy by Saving Paper ………………………………………………… Enlarge or Reduce Copies …………………………………………… Adjust the Image Quality for Copy …………………………………… Adjusting the density ……………………………………………… Selecting the Document Type ……………………………………… Adjusting the sharpness …………………………………………… Make Double-Sided Copies (MF4890dw/MF4880dw Only) ………… Copy Multiple Pages onto One Sheet ……………………………… Collate Copies ………………………………………………………… Copy a Double-Sided ID Card ………………………………………… View and Cancel Copy Jobs ………………………………………… Change the Default Copy Settings …………………………………… 6 30 31 31 32 32 32 33 34 35 35 36 37 37 Print Print a Document …………………………………………………… Enlarge or Reduce a Document ……………………………………… Print a Double-Sided Document (MF4890dw/MF4880dw Only) …… Print Multiple Pages onto One Sheet ………………………………… Print a Booklet (MF4890dw/MF4880dw Only) ……………………… Print a Poster ………………………………………………………… Add Watermarks to a Printout ……………………………………… View and Cancel Print Jobs…………………………………………… 40 40 41 42 43 44 45 46 Fax (→ p.105) You can see frequentely asked questions about the receive mode. Register Numbers in the Address Book ……………………………… 48 Registering Numbers to One-Touch Keys …………………………… 48 Registering Numbers to Coded Dialing Codes ……………………… 49 Registering Recipients for Group Dialing …………………………… 50 Editing and Deleting Registered Destinations ……………………… 52 Adjust the Image Quality for Fax …………………………………… 52 Adjusting the Density ……………………………………………… 52 Selecting the Resolution …………………………………………… 53 Adjusting the Sharpness …………………………………………… 53 Specifying the Double-Sided Document Format (MF4890dw Only) …… 54 Changing the Default Settings ……………………………………… 54 Send a Fax …………………………………………………………… 55 Entering a Fax Number with the Alphanumeric Keys ………………… 55 Using the One-Touch Keys ………………………………………… 56 Using the Coded Dialing Codes……………………………………… 56 Searching the Address Book ………………………………………… 57 Redialing …………………………………………………………… 57 Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58 Sending a Fax to an International Destination (Adding Pauses) ……… 58 Calling a Recipient before Sending a Fax …………………………… 59 Receive a Fax (Receive Mode) ………………………………………… 60 Using the Machine for Fax Only ……………………………………… 61 Using the Machine for Faxing and Phoning ………………………… 61 Using the Answering Machine ……………………………………… 62 Using the Machine Primarily for Phoning …………………………… 62 Receiving Faxes in Manual Mode …………………………………… 63 Receive a Fax from Memory ………………………………………… 64 Switching to Memory Lock Mode …………………………………… 64 Viewing and Canceling Received Fax Documents …………………… 65 Printing Received Fax Documents …………………………………… 65 View and Cancel a Fax Job …………………………………………… 66 Change the Fax Settings ……………………………………………… 66 Changing Fax Sending Settings……………………………………… 66 Restricting Fax Sending Functions…………………………………… 68 Changing Fax RX Settings …………………………………………… 69 Changing Communication Management Settings ………………… 70 7 Scan (→ p.105) You can see frequentely asked questions about the scan function. Understand the Scanning Method…………………………………… Scan a Document with the Operation Panel ………………………… Scanning a Document Using a Shortcut Key ………………………… Scan a Document with the MF Toolbox ……………………………… Configuring Scan Settings Using the MF Toolbox …………………… Scan a Document with the Scanner Driver ………………………… 74 75 77 78 80 82 Maintenance and Management Clean the Machine …………………………………………………… Cleaning the Exterior and Interior …………………………………… Cleaning the Fixing Unit …………………………………………… Cleaning the Platen Glass and Feeder ……………………………… Check and Replace Toner Cartridges ………………………………… Checking the Toner Level …………………………………………… Conserving the Toner to Extend the Life of Toner Cartridges………… Replacing the Toner Cartridge ……………………………………… Manage Using the Report and List Functions ……………………… Configure Settings Using the Remote UI …………………………… 84 84 85 86 87 87 88 88 91 92 Troubleshooting Clear Jams …………………………………………………………… Clearing Document Jams in the Feeder……………………………… Clearing Paper Jams Inside the Machine …………………………… Resolve a Displayed Message ………………………………………… Resolve an Error Code ………………………………………………… Improve Output Quality ……………………………………………… Resolve a Problem …………………………………………………… 94 95 96 100 101 102 104 FAQ …………………………………………………………………… 105 If a Power Failure Occurs……………………………………………… Recycling Used Cartridges …………………………………………… The Clean Earth Campaign …………………………………………… Important Safety Instructions ……………………………………… Legal Notices ………………………………………………………… Laser Safety …………………………………………………………… 8 108 108 108 109 111 114 Basic Operation This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter first. Learn the Names and Functions of Each Part of the Machine ……… Front Side …………………………………………………………… Interior ……………………………………………………………… Back Side …………………………………………………………… Learn the Functions of the Operation Panel ………………………… Switch to Copy/Fax/Scan Mode ……………………………………… Enter Text …………………………………………………………… Set Date and Time …………………………………………………… Place Documents …………………………………………………… Placing Documents on the Platen Glass …………………………… Placing Documents in the Feeder …………………………………… Load Paper …………………………………………………………… Loading Paper in the Paper Cassette ………………………………… Loading Paper in the Multi-Purpose Tray …………………………… Loading Envelopes or Paper with a Letterhead ……………………… Setting a Paper Size and Type ……………………………………… Switch to the Quiet Mode …………………………………………… Switch to the Sleep Mode …………………………………………… Use the Toner Saver Mode …………………………………………… 10 10 12 13 14 16 17 18 19 20 20 22 23 24 25 26 27 27 28 9 Learn the Names and Functions of Each Part of the Machine Front Side MF4890dw MF4880dw/MF4770n Feeder Automatically feeds documents into the machine (→P.20). Document return tray Returns documents after scanning. Tray extension Pull out to load large size documents. Document feeder tray Place your documents in this tray. Document guides Adjust these guides to fit the document. Feeder cover Open this cover to clear paper jams (→P.95). Operation panel Use the panel to control the machine (→P.14). Multi-purpose tray Lift handles (left, right) Load paper one by one manually (→P.24). Hold these handles to lift or transport the machine. Paper guides Adjust these guides to fit the paper. 10 Basic Operation Platen glass Used to scan non-standard size paper or books, as well as standard size paper (→P.20). Output tray Printed documents are output here Output tray extension Pull out the tray extension when using paper larger than LTR. Paper stopper Use the paper stopper to prevent paper from falling out of the output tray. Ventilation slots Scanning area Scans documents from the feeder. (MF4890dw/ MF4880dw only) Allows heat to escape from inside of the machine. Leave more than 4” (10 cm) of space around the machine. Paper cassette (Auto) Load paper here (→P.23). Dust cover Close after loading the paper. Power button Turn the power ON or OFF. Paper guides Adjust these guides to fit the paper. 11 Interior Toner cover Open this cover to access the toner cartridge or clear paper jams. Paper exit guide Open this guide to clear paper jams (→P.96). Toner guides When inserting the toner cartridge, fit the protrusions on the toner cartridge into these guides (→P.88). 12 MF4890dw/MF4880dw Basic Operation Back Side MF4770n Rating label The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specified. Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center. USB port Connect to a computer via a USB cable. LAN port Connect to a network via a LAN cable. HAND SET EXT. External device jack Connect an external telephone. LINE Telephone line jack Connect a telephone line. Power socket Connect the power cord. Rear cover (MF4890dw/MF4880dw only) Open this cover to clear paper jams when using the 2-sided copy function (→P.99). 13 Learn the Functions of the Operation Panel Navigate the menu or options. (See “Navigating the Menu” on the next page.) Reset Press to return to standby mode ▲/▼ Press to scroll up and down, or to increase or decrease a value. • Press to return to the previous screen, proceed to the next One-touch Speed Dial Keys Press to specify recipients registered to one-touch keys (→p.56). ◄/► screen, or move the cursor to the left or right. • Press to decrease or increase the fax ring volume. Back Press to return to the previous screen. Display Mode switching keys Press to switch the mode to copy, fax, or scan (→p.27). Processing/Data Indicator The indicator blinks while sending or receiving data and remains lit when jobs are waiting in memory. Error Indicator The indicator blinks when an error occurs. Address Book Press to search for recipients registered in the address book (→p.57). Redial/Pause When faxing, press to redial the last three numbers called or insert a pause in a fax number. Coded Dial Press to enter a recipient’s code for coded speed dialing (→p.56). Hook Press to dial a number without using a telephone or handset. Menu Press to access menu functions (see “Navigating the Menu” at the bottom of the next page). Paper Settings Report Press to specify paper size and type for the paper cassette or multi-purpose tray (→p.26). Press to manually print reports and lists (→p.91). Status Monitor/ Press to view or cancel jobs. You can also check the status of the machine (→p.37, p.46, p.66). Cancel 14 Basic Operation Enter letters and numbers (→p.17). 0 to 9 Press to enter letters and numbers. (Numeric Keys) • Press to switch the character entry mode. • When sending a fax, press to switch * between pulse and tone dialing. # Scan>PC1/ Scan>PC2 Press to send the scanned documents to the registered computer for each keys. Paper Save Copy Press to copy with a preset setting to save paper. Press to enter symbols. Clear Press to delete letters and numbers. Stop Press to cancel jobs. Start Press to start copying or sending a fax. Energy Saver Press to manually set or cancel the Sleep mode. The Energy Saver indicator lights green while in the Sleep mode. Quiet Mode Press to reduce the noise when performing a job (→p.27). Wi-Fi Indicator Turns on when the machine is connected to Wireless LAN. Navigating the Menu Example: Adjust the density Press [ ] (Menu). Press [ ] (Back) or [◄] to return to the previous screen. Menu Network Settings Preferences Timer Settings Copy Settings Press [▲] or [▼] to highlight an item, and then press [OK]. Copy Settings Change Defaults Correct Density Press [▲] or [▼] to highlight an item, and then press [OK]. If you close the menu before you press [OK], the changes made to the settings are not saved. Correct Density - + Press [◄] or [►] to adjust the level, and then press [OK]. (If necessary, press [▲] or [▼].) Press [ ] (Menu) to save the setting. 15 Switch to Copy/Fax/Scan Mode Switch to Copy, Fax, or Scan mode first to use each mode. Press the desired mode key. If you do not operate the machine for a while, the machine returns to the Copy mode (standby mode) automatically. Copy Mode Copy: Press Start 100% 1 LTR Density: + -0 Original Type: Text... 2-Sided: Off 01 Displays the copy ratio, paper source, paper size, and number of copies. To change the settings: 1. Press [▲] or [▼] to highlight an item, and then press [OK]. 2. Press [▲], [▼], [◄] or [►] to specify the values, and then press [OK]. Fax Mode Specify destination. 01/01/2012 12:52AM RX Mode: Auto Resolution: 200 x 1... Displays the recipient’s number. To change the settings: 1. Press [▲] or [▼] to highlight an item, and then press [OK]. 2. Press [▲], [▼], [◄] or [►] to specify the values, and then press [OK]. Scan Mode Select the scan type. Computer Remote Scanner To select the scan method: Press [▲] or [▼] to highlight an item, and then press [OK]. • If you use the Fax mode for the first time: Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to configure the settings. • To set a frequently used mode to the standby mode: ] (Menu)