Canon Imagerunner Advance 4235 Setup Guide 4251/4245/4235/4225

2015-03-09

: Canon Canon-Imagerunner-Advance-4235-Setup-Guide-584752 canon-imagerunner-advance-4235-setup-guide-584752 canon pdf

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Page Count: 88

ENG
Setup Guide
After you finish reading this guide, store it in a safe place for future reference.
2
How This Manual Is Organized
• As we are constantly improving our products, if you need an exact specification, please contact Canon.
• Screen shots used in this manual may differ from the ones you actually see.
Chapter 1
Operations Required to Use the Machine
Describes the initial settings required, such as logging in to the machine, and connecting to a network.
Chapter 2
Starting to Use the Various Functions of the Machine
Uses general examples to describe the setup required before using the functions of the machine.
Chapter 3
Using the System Options/MEAP Applications
Describes the procedure for installing system options and MEAP applications using the Register/Update Software
function, and the procedure for using system options and MEAP applications.
3
Preface
It is necessary to specify settings in advance to use some functions of the machine. Refer to “Flow of Settings for Using the
Desired Functions,” on p. 4 in this manual to check the flow of the required operations.
MEAP
imageRUNNER ADVANCE
This Machine
File Server
Local Network
Storing in an
Advanced Box on
the Network
Advanced
Box
Advanced
Box
Scan and
Store
Scan and
Send
Print
Remote UI
Copy
Fax
Storing in the Mail
Box/Advanced
Box
Storing in Memory
Media
Sending Faxes
from a Computer
via the Machine
Sending Faxes from the
Machine
Sending Faxes via the
Remote Fax Server
Sending by E-Mail/I-Fax
Sending to a File Server
Local Network
Fax I-Fax E-Mail
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be
observed for safety.
Indicates operational requirements and restrictions. Be sure to read these items carefully to
operate the machine correctly, and avoid damage to the machine or property.
Indicates a clarification of an operation, or contains additional explanations for a procedure.
Reading these notes is highly recommended.
Keys and Buttons Used in This Manual
The following key and button names are a few examples of how keys to press and buttons to click are expressed in this manual:
- Touch Panel Display Keys: [Key Name] - Buttons on Computer Operation Screens: [Button Name]
Examples: [Cancel]/[Close] Examples: [OK]/[Add]
- Control Panel Keys: Key Icon (Key Name)
Examples: (Start)/ (Stop)
4
● The optional FAX Board is required.
These functions can
be used by default
(no settings are
required).
Fax
(Receive on the Machine)
Register/Update
Software*3
Scan and Store*1/
Access Stored Files*1*2
(Mail Box/Memory
Media)
Copy
Scanner
Scan and Send*4
Scan and Store /
Access Stored
Files
(Advanced Box/Network)
Remote UI
MEAP
Print*4
Fax
(Sending/Receiving)
● The optional FAX Board is required.
● The optional FAX Board is required.
● The optional Remote Fax Kit and license registration are required.
●
An optional product(s) and/or license registration may be required, depending on the print function.
● Connecting to a Network
● Connecting via a USB
See e-Manual.
● Connecting to a Network
Sending and Receiving Documents
via the Remote Fax Server
Sending Faxes from a Computer
via the Machine*4
Using an Advanced Box on
the Network*1
Sending Faxes from the Machine*4
Sending to a File Server
Sending by E-Mail/I-Fax
Flow of Settings for Using the Desired Functions
This flowchart indicates the flow of settings required for using each function of the machine. After checking the flow of
settings required, refer to the detailed page in this manual or the e-Manual to perform the actual setting procedure.
First, refer to
“Logging In as an
Administrator,” on p.
10.
See “Network Settings,”
on p. 14.
See “Network Settings,”
on p. 14.
5
● Using TCP/IP:
● Network Settings * These settings are only required when connecting to a network.
They are not required when connecting via USB.
See e-Manual.
See e-Manual.
● Using TCP/IP:
● Using SMB/CIFS:
● Using TCP/IP:
● Remote Scan Settings
● Settings for Printing from a Computer
● Remote UI Settings
●
Using an Advanced Box on the Network
● Fax Settings
● Settings for Fax from a Computer
● Remote Fax Settings
● E-Mail/I-Fax Settings
See e-Manual.
● Using TCP/IP:
● Using SMB/CIFS:
● Setting Up a Computer as a File Server*5
*1 You can print PDF les stored in advanced box, memory media or the Advanced Box of another machine on the network. To perform printing, the PS Printer Kit or Direct Print Kit
(for PDF/XPS) is required. (Both the PS Printer Kit and Direct Print Kit (for PDF/XPS) require license registration.)
*2 The default setting for displaying memory media is 'OFF'. To use the memory media, press [Display Settings] in [Preferences] (Settings/Registration) → press [Store Location
Display Settings] → [Memory Media] → [On].
*3 To access a distribution server to register/update software, it is necessary to perform the "Connecting to a Network" and "Network Settings" operations indicated in this owchart.
To register/update software using the Remote UI, it is necessary to perform the "Connecting to a Network," "Network Settings," and "Remote UI Settings" operations.
*4 For information on the system requirements, see e-Manual > Optional Products/Software.
*5 The le servers you can use depend on your network. For details on the le servers you can use, see e-Manual > Network.
● Using SMB/CIFS:
● Using AppleTalk:
● Using Netware:
● MEAP Service Management Service
(SMS) Settings
See “Sending/Receiving Faxes via the
Remote Fax Server,” on p. 45.
See “Sending Faxes,” on p. 40.
See “Sending from a Computer,” on p. 52.
See “Printing from a Computer,” on p. 67.
See “Storing Data in the Machine,
Memory Media, Etc.,” on p. 58.
See “Sending to a Computer,” on p. 33.
See “Sending E-Mail/I-Faxes,” on p. 29.
See “Managing by Using the Remote UI,”
on p. 22.
See “Managing Applications Using SMS,”
on p. 23.
See “Setting an IP Address,” on p. 17.
See “Setting an IP Address,” on p. 17.
See “Setting an IP Address,” on p. 17.
See “Storing Data in a Computer,” on p. 55.
6
Contents
Preface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Flow of Settings for Using the Desired Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Chapter 1 Operations Required to Use the Machine
Logging In as an Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Logging In from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Logging In from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Connecting to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Setting an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Managing the Machine from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Preparations for Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Managing Applications Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Preparations for Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Chapter 2 Starting to Use the Various Functions of the Machine
Sending Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Sending E-Mail/I-Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Preparations for Sending E-Mail/I-Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Specifying E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Sending E-Mail/I-Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Sending an E-Mail Message or I-Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Preparations for Sending to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Setting a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Sending Data to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
7
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Preparations for Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Registering User Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Printing the TX Terminal ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Sending/Receiving Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Preparations for Sending a Remote Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Setting the Server Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Setting the Client Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Sending Faxes via the Remote Fax Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Preparations for Receiving a Remote Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Setting the Server Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Setting the Client Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Sending from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Preparations for Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
Sending Faxes from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Storing Data in a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Preparations for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Setting Scanning Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Storing Data in the Machine, Memory Media, Etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Preparations for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Using a Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Using the Advanced Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Setting Up an Advanced Box on the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Using Memory Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Printing an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Preparations for Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Printing from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Preparations for Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
8
Chapter 3 Using the System Options/MEAP Applications
Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Installing by Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Using the Touch Panel Display to Install (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Using the Remote UI to Install (Delivery). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Installing by Not Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Installing a System Option Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Installing the System Options Using the Remote UI (Manual). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Installing the MEAP Applications Using the Remote UI (Manual). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Starting the MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Downloading the Manuals and Related Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Managing Register/Update Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Managing by Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Displaying the Installation/Update Log Using the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Displaying the Installation/Update Log Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Using the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Updating the Firmware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Using the Remote UI to Update (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
9
1
Operations Required to Use the
Machine
Logging In as an Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Logging In from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Logging In from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Connecting to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Setting an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Managing the Machine from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Managing Applications Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
10
Logging In as an Administrator
To specify the settings, you must log in to the machine as an administrator. There are two methods for logging in; logging in
from the touch panel display of the machine and logging in from a computer using the Remote UI.
Computer
Network
Touch Panel Display
Remote UI
This Machine
Enter the System Manager ID and PIN in
[System Manager ID] and [System PIN] from the
touch panel display of the machine to log in as
an administrator.
The Remote UI is software that enables you
to access the machine from your computer's
Web browser to check the status of jobs,
perform operations on jobs, and specify
various settings. Enter the System Manager
ID and PIN in [System Manager ID] and
[System PIN] from the Remote UI screen to
log in as an administrator.
Logging In from the Machine (p. 11)
Logging In from a Computer (p. 12)
11
Operations Required to Use the Machine
1
3
Enter the System Manager ID and System PIN →
press [Log In].
[System Manager ID]: 7654321
[System PIN]: 7654321 (the number you enter is masked with
asterisks)
You are now logged in to the machine as an administrator.
Next, refer to Chapter 2, ”Starting to Use the Various Functions of
the Machine” to specify the settings for using each function.
When you are finished with the operation, press [Log Out] or
(Log In/Out) on the control panel to log out.
To return to the Main Menu screen, press (Main Menu).
Logging In from the
Machine
To log in as the administrator using the touch
panel display, enter the System Manager ID and
System PIN as follows:
System Manager ID
7654321
System PIN
7654321
The default setting for both the System Manager ID and System
PIN is ‘7654321’. We recommend that you change the password
after logging in to the machine.
In this example, the default System Manager ID and System
PIN are used to log in.
1
Press (Settings/Registration).
2
Press [Log In].
12
Operations Required to Use the Machine
1
Logging In from a
Computer
To log in as the administrator using the Remote UI,
enter the System Manager ID and System PIN as
follows:
System Manager ID
7654321
System PIN
7654321
The default setting for both the System Manager ID and System
PIN is ‘7654321’. We recommend that you change the password
after logging in to the machine.
• To log in as the administrator using the Remote UI, you must
specify the network connection settings in advance. For
instructions on specifying the network connection settings,
see “Connecting to the Network,” on p. 13.
• If you are using a login service, see e-Manual > MEAP.
• For information on necessary system environment and
preparation to start the Remote UI, see e-Manual > Remote
UI.
In this example, the default System Manager ID and System
PIN are used to log in.
1
Start the Web browser on your computer.
2
Enter ‘http://<IP address or host name of the
machine>’ in [Address].
3
Enter the System Manager ID and System PIN →
click [Administrator Login].
[System Manager ID]: 7654321
[System PIN]: 7654321
You are now logged in to the machine as an administrator.
Next, refer to Chapter 2, ”Starting to Use the Various Functions of
the Machine” to specify the settings for using each function.
When you have finished specifying settings and performing
operations, press [Log Out] to log out.
13
Connecting to the Network
To use functions, such as printing and sending faxes from a computer, it is necessary to first specify the settings to connect to
the network on the machine. In this example, a TCP/IP network environment is used.
This Machine
Network
Another Machine Computer
Computer
Specify settings so that functions, such as printing
and sending faxes from a computer can be used.
Use a TCP/IP network environment.
Network Settings (p. 14)
Setting an IP Address (p. 17)
14
Operations Required to Use the Machine
1
3
Press [Network].
4
Press [Confirm Network Connection Set. Changes].
5
Press [On] → [OK].
Network Settings
To connect to the network from the machine,
specify the following settings:
[Confirm Network Connection Set. Changes]: [On]
[Ethernet Driver Settings]
<Auto Detect>: [On]
[SNMP Settings]
<Use SNMP v. 1>: [On]
<Get Printer Mgmt Info from Host>: [On]
<Reject SNMP Packets While in Sleep Mode>: [On]
[Dedicated Comm. Settings]
<Dedicated Community>: [On]
<MIB Access Permission>: [Read Only]
[Dedicated Port Settings]: [On]
[Use Spool Function]: [On]
Before setting the network connection, it is necessary to connect
the machine and the computer with a network cable. For
details, see e-Manual > Network > Connecting the Machine to a
Computer or Network.
1
Press (Settings/Registration).
2
Press [Preferences].
15
Operations Required to Use the Machine
1
6
Press [Ethernet Driver Settings].
If the desired setting is not displayed, press or to scroll to
the desired setting.
7
Press [On] for <Auto Detect> → [OK].
The interface settings are now specified. Next, set the
communication environment for the machine and the computers
on the network.
8
Press [SNMP Settings].
9
Press [On] for <Use SNMP v. 1> → [Dedicated
Comm. Settings].
10
Specify the following settings → press [OK].
In this example, the following settings are specified:
<Dedicated Community>: [On]
<MIB Access Permission>: [Read Only]
11
Press [On] for <Get Printer Mgmt Info from Host> →
[Next].
16
Operations Required to Use the Machine
1
12
Press [On] for <Reject SNMP Packets While in Sleep
Mode> → [OK].
13
Press [Back].
14
Press [Dedicated Port Settings].
15
Press [On] → [OK].
16
Press [Use Spool Function].
17
Press [On] → [OK].
The communication environment settings are now specified.
Next, refer to “Setting an IP Address,” on p. 17 to specify the
settings to use the network.
17
Operations Required to Use the Machine
1
4
Press [TCP/IP Settings].
5
Press [IPv4 Settings].
6
Press [Use IPv4].
Setting an IP Address
After connecting the machine to the network, you
must specify the settings on your machine.
In this example, a TCP/IP type network is used.
TCP/IP Settings
[Use IPv4]: [On]
[IP Address Settings]: 192.168.1.21
DNS Settings
[DNS Server Address Settings]: 192.168.1.22
[Host Name]: host-name
[Domain Name]: organization.company.com
1
Press (Settings/Registration).
2
Press [Preferences].
3
Press [Network].
18
Operations Required to Use the Machine
1
7
Press [On] → [OK].
8
Press [IP Address Settings].
9
Specify the following settings → press [OK].
In this example, the following values are entered:
[IP Address]: 192.168.1.21
[Subnet Mask]: 255.255.255.0
[Gateway Address]: 192.1.254.0
If you set [DHCP] to ‘On’ in [IP Address Settings], specify the DHCP
option settings. If you set [DHCP] to ‘Off’, proceed to step 12.
10
Press [DHCP Option Settings].
11
Specify the following settings → press [OK].
In this example, the following settings are specified.
<Acquire Host Name>: [On]
<DNS Dynamic Update>: [Off ]
The IP address settings are now specified.
Next, specify the DNS settings.
12
Press [DNS Settings].
19
Operations Required to Use the Machine
1
13
Press [DNS Server Address Settings].
14
Enter the IP address in [Primary DNS Server] for
<IPv4> → press [OK].
In this example, ‘192.168.1.22’ is entered.
15
Press [DNS Host/Domain Name Settings].
16
Enter a host name and domain name for <IPv4> →
press [OK].
In this example, the following values are entered:
[Host Name]: host-name
[Domain Name]: organization.company.com
17
Turn OFF the main power of the machine, and then
turn ON the main power again.
The DNS setting becomes effective only after turning the
machine’s main power OFF, and then ON.
The DNS settings are now specified.
Next, confirm whether the network is correctly set.
18
Press (Settings/Registration).
19
Press [Preferences] → [Network] → [TCP/IP
Settings].
20
Press [IPv4 Settings].
20
Operations Required to Use the Machine
1
21
Press [PING Command].
22
Enter an IPv4 address that exists on the network →
press [Start].
In this example, ‘192.168.1.1’ is entered.
23
Confirm the response → press [OK].
The communication environment settings are now specified.
Next, refer to “Managing the Machine from a Computer,” on p. 21
to specify the settings for using the management functions from
a computer.
21
Managing the Machine from a
Computer
This section describes the operations that the administrator must perform to enable the machine to be managed from a
computer screen.
The Remote UI or SMS is used to manage the machine from a computer.
Access the Remote UI to check the status of jobs,
manage the Address Book, check the remaining
amount of paper/toner, and perform other
management/setting operations.
Access SMS (Service Management Service) to
manage and install/uninstall MEAP applications
from a computer.
Network
Computer
Remote UI
SMS
This Machine
Managing by Using the Remote UI (p. 22)
Managing Applications Using SMS (p. 23)
22
Operations Required to Use the Machine
1
Managing by Using the
Remote UI
If you use the Remote UI, you can access the
machine using a Web browser to manage the
machine and check its status from a computer.
Preparations for Using the
Remote UI
To start the Remote UI, it is necessary to enable it on the
machine.
Remote UI
[Remote UI]: [On]
1
Press (Settings/Registration).
2
Press [Management Settings].
3
Press [License/Other].
4
Press [Remote UI].
5
Press [On] for <Remote UI> → [OK].
You can specify the desired settings for <Use SSL>.
6
Press [Close].
7
Turn OFF the main power of the machine, and then
turn ON the main power again.
The [Remote UI] setting becomes effective only after turning the
machine’s main power OFF, and then ON.
The Remote UI can now be used. Next, access the Remote UI from
a computer.
8
Start the Web browser on your computer.
9
Enter ‘http://<IP address or host name of the
machine>’ in [Address].
23
Operations Required to Use the Machine
1
10
Enter the System Manager ID and System PIN →
click [Administrator Login].
[System Manager ID]: 7654321
[System PIN]: 7654321
You are now logged in to the Remote UI.
11
You can check job statuses, consumable levels, and
change various settings.
Managing Applications
Using SMS
If you use SMS, you can manage the MEAP
applications installed in the machine from the
Web browser on your computer.
MEAP applications are software used for customizing and
expanding the functionality of the machine.
Preparations for Using SMS
To start SMS, it is necessary to enable your computer to
access the machine.
SSL Settings
Setting Default Key as the Default Key
TCP/IP Settings
[Use HTTP]: [On]
1
Press (Settings/Registration).
2
Press [Preferences].
24
Operations Required to Use the Machine
1
3
Press [Network].
4
Press [TCP/IP Settings].
5
Press [SSL Settings].
6
Press [Key and Certificate].
7
Select ‘Default Key’ → press [Set as the Default Key].
8
Press [Yes].
9
Press [OK] → [OK].
The SSL settings are now specified.
Next, specify the TCP/IP settings.
25
Operations Required to Use the Machine
1
10
Press [Use HTTP].
11
Press [On] → [OK].
12
Press [Close].
13
Turn OFF the main power of the machine, and then
turn ON the main power again.
The default key settings and the setting for [Use HTTP] are only
effective after you restart the machine.
SMS can now be used. Next, access SMS from a computer.
14
Start the Web browser on your computer.
15
Enter ‘http://<IP address or host name of the
machine>’ in [Address].
16
Enter the System Manager ID and System PIN →
click [Administrator Login].
[System Manager ID]: 7654321
[System PIN]: 7654321
You are now logged in to the Remote UI.
17
Click [Service Management Service].
The [Login] page of SMS is displayed.
26
Operations Required to Use the Machine
1
18
Enter the password → press [Log In].
In this example, ‘MeapSmsLogin’ is entered.
The default password is ‘MeapSmsLogin’ (case sensitive). We
recommend that you change the password after logging in to
SMS.
The SMS screen appears.
19
Perform MEAP application management by
confirming and installing the MEAP applications.
For information on each operation, see the e-Manual.
27
2
Starting to Use the Various Functions
of the Machine
Sending Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Sending E-Mail/I-Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Sending/Receiving Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Sending from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Storing Data in a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Storing Data in the Machine, Memory Media, Etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Printing an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
28
Sending Data
You can send originals scanned on the machine using e-mail or internet fax (I-fax). In addition, you can send a scanned
original to a shared computer folder.
Network
Shared Folder
Computer
This Machine
Scan
Original
E-Mail
I-Fax
・Communication Settings, Authentication/Encryption, etc.
・Sending an E-Mail
・Computer Settings
・Sending Data to a Computer
You can send files in JPEG
and PDF format from the
machine as attachments to
e-mails.
You can send files from the
machine to a shared folder
on a computer.
Sending E-Mail/I-Faxes (p. 29)
Sending to a Computer (p. 33)
29
Starting to Use the Various Functions of the Machine
2
3
Press [Send].
4
Press [E-Mail/I-Fax Settings].
5
Press [Communication Settings].
Sending E-Mail/I-Faxes
This example describes the procedure for sending
a design proposal in PDF format.
Settings for receiving e-mail/I-faxes must also be specified. For
information on the settings, see e-Manual > Settings/Registration
> Common Communication Settings for E-Mail/I-Fax.
Preparations for Sending
E-Mail/I-Faxes
Communication settings must be specified to send e-mail/I-
faxes.
In this example, the following settings are specified:
Communications Settings
[SMTP Server]: 192.168.1.2
[E-Mail Address]: xxx01@example.com
Authentication/Encryption
<SMTP Authentication (SMTP AUTH)>: [On]
[User Name]: user_name*1
[Password]: password*1
*1 The user name and password for logging in to the SMTP server.
Specifying E-Mail/I-Fax Settings
1
Press (Settings/Registration).
2
Press [Function Settings].
30
Starting to Use the Various Functions of the Machine
2
6
Specify the following settings.
In this example, the following settings are specified:
[SMTP Server]: 192.168.1.2
[E-Mail Address]: xxx01@example.com
You can specify the desired settings for <SMTP RX> and <POP>.
For information on the settings, see e-Manual > Settings/
Registration > Common Communication Settings for E-Mail/I-Fax.
7
Press [Authent./Encryption].
8
Specify the following settings → press [OK].
In this example, the following settings are specified:
<SMTP Authentication (SMTP AUTH)>: [On]
[User Name]: user_name
[Password]: password
The settings for sending e-mail/I-faxes are now set.
Sending E-Mail/I-Faxes
Register e-mail/I-fax destinations in the Address Book before
sending e-mail.
Storing New Addresses
When sending a scanned original using e-mail, register the
information for the destination.
1
Press [Scan and Send].
2
Press [Address Book].
31
Starting to Use the Various Functions of the Machine
2
3
Press [Register/Edit].
4
Press [Register New Dest.].
5
Press [E-Mail] or [I-Fax].
6
Specify the following settings → press [OK].
<E-Mail Settings>
In this example, the following settings are specified:
[Name]: planning dept.
[E-Mail Address]: xxx07@example.com
The name registered here is used as a display name for the E-mail
address.
<I-Fax Settings>
In this example, the following settings are specified:
[Mode:]: Simple
[I-Fax Address]: user1@xxx.xxx.xxx.xxx
7
Press [Close].
8
Press [OK].
32
Starting to Use the Various Functions of the Machine
2
Sending an E-Mail Message or I-Fax
The scanned data is sent to a destination registered in “Storing
New Addresses,” on p. 30 as an e-mail attachment.
1
Place your originals.
2
Press [Address Book].
3
Select [planning dept.] → press [OK].
4
Change the settings as necessary.
5
Press (Start).
If the [Set SMTP Authentication] screen is displayed, enter the
user name and password → press [OK].
If the <Original Size> screen is displayed, specify the size of the
original → press [OK].
6
Press [Start Sending].
The data is attached to the e-mail and sent.
33
Starting to Use the Various Functions of the Machine
2
Sending to a Computer
This example describes the procedure for
scanning an original and sending it to a file server
(computer) in PDF format.
Preparations for Sending to
a Computer
To send data to a computer, you must specify settings for the
shared folder.
In this example, the following settings are specified:
󱄌 Computer Settings
TCP/IP Settings
Enable NetBIOS over TCP/IP
Adding users
[User Name]: user_name
[Password]: password
Creating a shared folder
[Share Name]: share
[Permissions]: Full Control
Setting a Computer
Data scanned with the machine can be saved to a shared
folder. The shared folder can be set from your computer.
The following example describes the procedure for setting a
shared folder with Windows Vista:
1
Log on to Windows with administrator privileges.
2
Click (Start) → right-click [Computer].
3
Click [Properties] → check the computer name.
4
From the [Start] menu, right-click [Network] →
select [Properties].
5
Click [Manage network connections] → [View
Status] for [Local Area Connection].
34
Starting to Use the Various Functions of the Machine
2
6
Click [Properties].
7
Select the following items.
• [Client for Microsoft Networks]
• [File and Printer Sharing for Microsoft Networks]
• [Internet Protocol Version 4 (TCP/IPv4)]
8
Select [Internet Protocol Version 4 (TCP/IPv4)] →
click [Properties].
9
Click [Advanced] on the [General] tab.
35
Starting to Use the Various Functions of the Machine
2
10
Click the [WINS] tab.
11
Select [Enable NetBIOS over TCP/IP] → click [OK].
12
Restart the computer.
The network settings are now specified.
Next, create a user for accessing the shared folder from the
machine.
13
From the [Start] menu, right-click [Computer] →
select [Manage].
14
Click [Local Users and Groups] in [System Tools] →
right-click the [Users] folder → select [New User]
from the pop-up menu.
36
Starting to Use the Various Functions of the Machine
2
15
Specify the following settings → click [Create] →
[Close].
In this example, the following values are entered:
[User Name]: user_name
[Password]: password
[Confirm password]: password
The user is now created.
Next, create a folder for sending data from the machine.
16
Create the folder to save the data to in a location of
your choice.
In this example, a folder named ‘share’ is created.
17
Right-click the folder → select [Share] from the
menu that appears.
18
Select the user to perform sharing with → click
[Add] → [Share].
19
Click [Exit].
The setting of the computer are now specified.
37
Starting to Use the Various Functions of the Machine
2
Sending to a Computer
You can send data scanned with the machine to the shared
folder.
Storing New Addresses
Register the information for the shared folder created in
“Setting a Computer,” on p. 33 to the Address Book of the
machine.
1
Press [Scan and Send].
2
Press [Address Book].
3
Press [Register/Edit].
4
Press [Register New Dest.].
5
Press [File].
38
Starting to Use the Various Functions of the Machine
2
6
Specify the following settings → press [OK].
In this example, the following settings are specified:
[Name]: Original
<Protocol>: [Windows (SMB)]
[Host Name]: \\user-1\share
[User Name]: user_name
[Password]: password
• For [Host Name], enter <\\<name of your computer>\<name
of the shared folder>>.
• For [Folder Path], enter <\\<name of a folder inside the shared
folder>>. This can be omitted as necessary.
7
Press [Close].
8
Press [OK].
Sending Data to a Computer
Send a scanned original to the shared folder registered in
“Storing New Addresses,” on p. 37.
1
Place your originals.
2
Press [Address Book].
3
Select [Original] → press [OK].
4
Change the settings as necessary.
5
Press (Start).
If the <Original Size> screen is displayed, specify the size of the
original → press [OK].
6
Press [Start Sending].
The scanned original is sent to the shared folder.
39
Sending a Fax
Originals scanned with the machine can be sent by fax. In addition, you can send data stored in a computer using the Fax
function of the machine.
・Settings for Using Remote Fax (Server
Machine/Client Machine)
・Sending/Receiving a Fax
・Fax Numbers, Fax Line Settings, etc.
・Sending a Fax
・Fax Numbers, Fax Line Settings, etc.
・Sending a Fax
By using the Remote Fax
function on your machine,
you can send/receive faxes
using another fax machine.
You can scan originals
with the machine send
them by fax.
Scan
Send
This Machine
Original
You can send faxes from a
computer using the Fax
function of the machine.
Computer
No Fax
Board
Remote
Fax TX
Install the
Driver
Fax
Sending/Receiving Faxes via the
Remote Fax Server (p. 45)
Sending from a Computer (p. 52)
Sending Faxes (p. 40)
40
Starting to Use the Various Functions of the Machine
2
Sending Faxes
This example describes the procedure for sending
a fax.
Preparations for Sending a
Fax
To send a fax, you must specify a fax number, unit name, and
other settings.
In this example, the following settings are specified:
Fax Number
012XXXXXXX
Unit Name
sales dept.
Line Type
Tone
TX Terminal ID
Print
Registering User Data
Register the fax number and unit name displayed/printed on
the destination machine. Set the line type to ‘Tone’.
1
Press (Settings/Registration).
2
Press [Function Settings].
3
Press [Send].
4
Press [Fax Settings].
5
Press [Set Line].
41
Starting to Use the Various Functions of the Machine
2
6
Select the desired line.
The number of lines that appear depends on the optional
equipment attached to the machine. In this example, [Line 1] is
pressed.
7
Press [Register Unit Telephone Number].
8
Enter the sender’s fax number using -
(numeric keys).
In this example, <012XXXXXXX> is entered.
9
Press [OK].
The fax number is now registered. Next, register the unit name.
10
Press [Register Unit Name].
11
Enter a name → press [OK].
In this example, <sales dept.> is entered.
The unit name is now registered. Next, select the line type.
12
Press [Select Line Type].
42
Starting to Use the Various Functions of the Machine
2
13
Press [Tone] → [OK].
14
Press [Close].
Printing the TX Terminal ID
Set the machine so that information for the sender appears on
sent documents.
1
Press (Settings/Registration).
2
Press [Function Settings].
3
Press [Send].
4
Press [Common Settings].
5
Press [TX Terminal ID].
6
Press [Print] → specify the following settings →
press [OK].
In this example, the following settings are specified:
[Print Position]: [Outside]
[Display Destination Unit Name]: [On]
[Telephone # Mark]: [Fax]
7
Press [Close].
43
Starting to Use the Various Functions of the Machine
2
Sending Faxes
Register the destination in the Address Book to send faxes to.
Storing New Addresses
Register the information for the destination in the Address
Book. In this example, information for the “central sales dept.” is
registered in the Address Book.
1
Press [Fax].
2
Press [Address Book].
3
Press [Register/Edit].
4
Press [Register New Dest.].
5
Press [Fax].
44
Starting to Use the Various Functions of the Machine
2
6
Specify the following settings → press [OK].
In this example, the following settings are specified:
[Name]: central sales dept.
Fax Number: 123XXXXXXX
7
Press [OK] → [Close].
8
Press [OK].
Sending Faxes
Send a fax to the destination registered in “Storing New
Addresses,” on p. 43.
1
Place your originals.
2
Press [Address Book].
3
Select [central sales dept.].
4
Press (Start).
If the <Original Size> screen is displayed, specify the size of the
original → press [OK].
5
Press [Start Sending].
The fax is sent.
Receiving Faxes
For information on the following functions for receiving the fax
documents, see e-Manual.
󱄌 Memory Lock Mode
You can set to store received fax documents in the
Memory RX Inbox without printing them. For more
information on the settings, see e-Manual > Fax >
Sending/Receiving a Fax > Setting the Memory Lock
Mode.
󱄌 Forwarding Received Fax Documents
You can set to forward received fax documents
automatically to a registered destination, such as
a personal computer. For more information on the
settings, see e-Manual > Settings/Registration > Function
Settings > Receive/Forward > Common Settings >
Storing Forwarding Settings.
45
Starting to Use the Various Functions of the Machine
2
Sending/Receiving Faxes
via the Remote Fax
Server
This example describes the procedures for setting
the machine that forwards the fax, the “server,” and
the machine from/to which the fax is sent, the
“client.”
Preparations for Sending a
Remote Fax
To send a remote fax, it is necessary to specify the following
settings.
󱄌 Server Settings
[Remote Fax Settings]
[Use Remote Fax]: [On]
󱄌 Client Settings
[Remote Fax TX Settings]
[Remote Fax Server Address]: 192.168.1.24 (IP address of
the server)
Setting the Server Machine
To use the machine equipped with a fax board as a server, you
must specify the Remote Fax TX settings on the machine.
1
Press (Settings/Registration).
2
Press [Function Settings].
3
Press [Send].
4
Press [Fax Settings].
5
Press [Remote Fax Settings].
46
Starting to Use the Various Functions of the Machine
2
6
Press [Use Remote Fax].
7
Press [On] → [OK].
8
Press [Close].
9
Turn OFF the main power of the machine, and then
turn ON the main power again.
The [Use Remote Fax] setting becomes effective only after
turning the machine’s main power OFF, and then ON.
Setting the Client Machine
Set the IP address of the server to send using in the client
machine.
1
Press (Settings/Registration).
2
Press [Function Settings].
3
Press [Send].
4
Press [Fax Settings].
47
Starting to Use the Various Functions of the Machine
2
5
Press [Remote Fax TX Settings].
6
Press [Remote Fax Server Address].
7
Enter the IP address → press [OK].
In this example, <192.168.1.24> is entered for the IP address of
the server.
8
Press [Close].
The client settings are now specified.
Sending Faxes via the
Remote Fax Server
Send faxes using the remote fax server.
1
Place your originals.
2
Press [Fax].
3
Enter the destination’s fax number using -
(numeric keys).
In this example, <123XXXXXXX> is entered.
You can also specify a destination from the Address Book. For
more information, see “Sending Faxes,” on p. 43.
4
Press (Start).
If the <Original Size> screen is displayed, specify the size of the
original → press [OK].
48
Starting to Use the Various Functions of the Machine
2
5
Press [Start Sending].
The fax is sent.
Preparations for Receiving a
Remote Fax
To receive a remote fax using the Remote Fax server, you must
specify the following settings for the server machine and client
machine respectively.
󱄌 Server Settings
Register Destinations
[I-Fax Address]: xxx01@example.com
Forwarding Settings
󱄌 Client Settings
Communications Settings
<SMTP RX>: [On]
[E-Mail Address]: xxx01@example.com
Press to specify a destination not stored in the Address Book.
Setting the Server Machine
You must specify the settings so that fax data received by the
server machine is forwarded to the client machine as an I-fax.
In this example, the e-mail address for the client machine is
registered as an I-fax address.
1
Press (Settings/Registration).
2
Press [Set Destination].
3
Press [Register Destinations].
4
Press [Register New Dest.].
49
Starting to Use the Various Functions of the Machine
2
5
Press [I-Fax].
6
Specify the following settings → press [OK].
In this example, the following settings are specified:
[Name]: Client machine
[I-Fax Address]: xxx01@example.com
7
Press [Close].
The I-fax address for the client machine is now registered. Next,
set the forwarding settings.
8
Press [Function Settings].
9
Press [Receive/Forward].
10
Press [Common Settings].
11
Press [Forwarding Settings].
50
Starting to Use the Various Functions of the Machine
2
12
Press [Register].
13
Enter [Condition Name].
In this example, <Remote RX> is entered.
14
Press [Forwarding Destination].
15
Press [Address Book].
16
Select [Client machine] → press [OK].
For more information on forwarding settings, see e-Manual >
Fax/I-Fax Inbox.
17
Press [Close].
51
Starting to Use the Various Functions of the Machine
2
Setting the Client Machine
You must specify the settings on the client machine for it to
receive I-fax data forwarded from the server machine.
In this example, SMTP server receive is set.
1
Press (Settings/Registration).
2
Press [Function Settings].
3
Press [Send].
4
Press [E-Mail/I-Fax Settings].
5
Press [Communication Settings].
6
Specify the following settings → press [OK].
In this example, the following settings are specified:
<SMTP RX>: [On]
[E-Mail Address]: xxx01@example.com
7
Press [Close].
To use the SMTP receiving function, it is necessary to register
the host name for the machine to the DNS server. For more
information, see e-Manual > Network.
52
Starting to Use the Various Functions of the Machine
2
Sending from a
Computer
This example describes the procedure for sending
a document created on a computer as a fax using
the machine.
• The procedure for displaying the fax driver screen may differ,
depending on the applications you are using. For details, see the
instruction manuals provided with the application software.
• The display may differ according to the operating system and
version of the fax driver.
Preparations for Sending
To send a fax from your computer using the machine, you
must install the fax driver in your computer. After installing the
fax driver, specify the fax settings.
Installing the Printer Driver
This example describes the procedure for installing the fax
driver for Windows Vista.
1
Insert the CD-ROM (the CD-ROM that contains the
fax driver) into your computer.
In this example, the Windows fax driver is used.
2
On the CD-ROM Menu screen, click [Installation].
To browse the Fax Driver Installation Guide, click [Manuals] before
you click [Installation].
3
Follow the instructions on the screen to complete
the installation.
The fax driver is now installed.
Next, set the fax environment.
4
Click (Start) → [Control Panel] → [Printer] in
Windows.
5
Right-click the icon of the fax you use → select
[Properties].
53
Starting to Use the Various Functions of the Machine
2
6
Click the [Device Settings] tab → [Get Device
Status].
7
Click [OK].
The fax environment settings are now specified.
Sending Faxes from a
Computer
Specify a destination and send a fax. The following example
describes the procedure for sending a document, created
using Microsoft Office Word 2007.
1
On your computer, open the document to send
using the fax function.
2
Select [Print] from the menu.
The [Print] dialog box is displayed.
3
Select the fax name to use → click [Print].
The [Fax Sending Settings] dialog box is displayed.
4
On the [Sending Settings] sheet, enter the
recipient’s name and fax number → click [Add to
Destination List].
5
Click [OK].
The fax is sent.
54
Scanning an Original
You can use the machine as a scanner. Scanned data can be stored in a computer, the machine’s Mail Box, Advanced Box,
memory media, and the Advanced Box of another imageRUNNER ADVANCE series machine that is accessible on the same
network.
・Installing the Scanner Driver
・Using the Remote Scanner
・Scanning an Original from an Application
・Settings for Displaying/Using a Store Location
・Selecting a Store Location for Scanning
You can place an original
on the machine and scan
it from an application on
your computer.
Install the
Driver
Network
Original Computer
Advanced
Box
Mail Box/
Advanced
Box
Scan
You can store scanned
originals in the Mail Box
and Advanced Box.
Memory Media
You can store scanned originals
in the Advanced Box of another
imageRUNNER ADVANCE series
machine on the network or
memory media.
Storing Data in a Computer (p. 55)
Storing Data in the Machine, Memory
Media, Etc. (p. 58)
55
Starting to Use the Various Functions of the Machine
2
2
On the CD-ROM Menu screen, click [Installation].
To browse the Network ScanGear Installation Guide, click
[Manuals] before you click [Installation].
3
Follow the instructions on the screen to complete
the installation.
The scanner driver is now installed.
Next, enable remote scanning.
Setting Scanning Online
To use the Scan function, it is necessary to enable remote
scanning on the machine and enable the network scanner to
use on your computer.
1
Press [Scanner].
Storing Data in a
Computer
This example describes the procedure for
specifying the settings required to scan and
scanning an original into a computer.
• Remote scanning methods may differ, depending on the
applications you are using. For details, see the instruction
manuals provided with the application software.
• The window displayed may differ according to the operating
system etc.
Preparations for Scanning
To use the Scan function of the machine, it is necessary to
install the scanner driver (software for specifying scanner
settings).
The scanner driver can be installed from the same User
Software CD-ROM used for installing the printer driver.
After that, specify the settings to use the remote scanner on
the machine.
In this example, the following settings are specified:
[Scanner] screen of the machine:
[Online]
[ScanGear Tool] on your computer:
The name of your scanner
Installing the Printer Driver
This example describes the procedure for installing the
scanner driver for Windows Vista.
1
Insert the CD-ROM in your computer.
Color Network ScanGear is used here.
56
Starting to Use the Various Functions of the Machine
2
2
On the [Scanner] screen, press [Online].
The scanner is now online.
Scanned data from your computer can now be received.
Next, set the scanner to use on your computer.
3
Click (Start) → [Programs] → [Color Network
ScanGear] → [ScanGear Tool].
ScanGear Tool is started.
4
Click [Discover].
Scanners on the network are automatically discovered, and the
searched scanners are displayed in [Select Scanner from List].
5
Select the scanner to use → click [Select].
6
Click [Exit].
ScanGear Tool is closed.
Remote scanning is now enabled.
57
Starting to Use the Various Functions of the Machine
2
Scanning an Original
The following example describes the procedure for placing
an original on the platen glass of the machine, and using
remote scanning from your computer to paste the data into a
Microsoft Office Word 2007 document.
1
Confirm that remote scanning is online.
2
Place the original on the platen glass.
3
Start Microsoft Office Word 2007.
4
Click the [Insert] tab → [Clip Art].
The [Clip Art] pane is displayed.
5
Click [Organize clips].
Microsoft Clip Organizer is started.
6
Select [File] → [Add Clips to Organizer] → [From
Scanner or Camera].
The [Insert Picture from Scanner or Camera] dialog box is
displayed.
7
From the [Device] drop-down list, select Color
Network ScanGear → click [Custom Insert].
Color Network ScanGear screen is displayed.
8
Click the [Main] tab → select [Platen] for <Original
Placement>.
9
Specify the scanning conditions, such as color mode
and resolution.
Click [Preview] to view a preview.
10
Click [Scan].
Scanning starts.
When scanning is complete, the Color Network ScanGear screen
closes and the scanned image is transferred to [Color Network
ScanGear Vx.xx] in [My Collections] in Microsoft Clip Organizer.
11
Open a document using Microsoft Office Word 2007.
58
Starting to Use the Various Functions of the Machine
2
12
Drag the image scanned using Microsoft Clip
Organizer, and drop it into the area where you want
to add the image.
The image is added to the area where drag-and-drop was
performed.
Storing Data in the
Machine, Memory Media,
Etc.
This section describes the procedure for storing
data in the Mail Box, Advanced Box, the Advanced
Box of another machine on the same network, and
memory media (hereinafter referred to as “storage
locations”).
Preparations for Scanning
To store scanned data in a storage location, you must specify
the following settings:
󱄌 Mail Box
[Store Location Display Settings]
<Mail Box>: [On]
󱄌 Advanced Box
[Store Location Display Settings]
<Advanced Box/Network>: [On]
󱄌 Network
Server Settings
[Open to Public]: [By SMB]
[SMB Server Settings]
<Use SMB Server>: [On]
[Server Name]: SERVER
Client Settings
[Store Location Display Settings]
<Advanced Box/Network>: [On]
[Network Place Settings]
[Name]: images
<Protocol>: [SMB]
[Location]: \\192.168.1.23\share
[Protocol for External Reference]
<SMB>: [On]
󱄌 Memory Media
[Store Location Display Settings]
<Memory Media>: [On]
[Use MEAP Driver for External USB Device]: [Off]
[Use Scan/Print Function]
<Use Scan Function>: [On]
<Use Print Function>: [On]
You can set a name and PIN for [Mail Box], as necessary. For
information on the settings, see e-Manual > Security.
59
Starting to Use the Various Functions of the Machine
2
Using a Mail Box
To use a mail box, specify the Store Location Display Settings.
1
Press (Settings/Registration).
2
Press [Preferences].
3
Press [Display Settings].
4
Press [Store Location Display Settings].
5
Set <Mail Box> to ‘On’ → press [OK].
6
Press [Close].
7
Turn OFF the main power of the machine, and then
turn ON the main power again.
The [Store Location Display Settings] setting becomes effective
only after turning the machine’s main power OFF, and then ON.
Using the Advanced Box
To use the Advanced Box, specify Store Location Display
Settings.
To display the Advanced Box, set <Advanced Box/Network> to
‘On’ in step 5 of “Using a Mail Box,” on p. 59.
Setting Up an Advanced Box on the Network
To use the network from the machine, you must specify
the settings for the server machine and client machine
respectively. On the server machine, set the Open to Public
settings and SMB server settings. On the client machine, set
the Store Location Display settings, Network Place settings,
and Protocol for External Reference settings.
󱄌 Server Settings
1
Press (Settings/Registration).
60
Starting to Use the Various Functions of the Machine
2
2
Press [Function Settings].
3
Press [Store/Access Files].
4
Press [Advanced Box Settings].
5
Press [Open to Public].
6
Press [By SMB] → [OK].
Next, specify the SMB server settings.
7
Press [Preferences].
61
Starting to Use the Various Functions of the Machine
2
8
Press [Network].
9
Press [SMB Server Settings].
10
Specify the following settings → press [OK].
In this example, the following settings are specified:
<Use SMB Server>: [On]
[Server Name]: SERVER
11
Press [Close].
12
Turn OFF the main power of the machine, and then
turn ON the main power again.
The [Open to Public] setting is effective only after you restart the
machine.
󱄌 Client Settings
1
Set <Advanced Box/Network> to ‘On’ in [Store
Location Display Settings].
To display the Advanced Box of another machine on the
network, set <Advanced Box/Network> to ‘On’ in step 5 of “Using
a Mail Box,” on p. 59.
Next, specify the Network Place and Protocol for External
Reference settings.
2
Press [Function Settings].
3
Press [Store/Access Files].
62
Starting to Use the Various Functions of the Machine
2
4
Press [Network Settings].
5
Press [Network Place Settings].
6
Press [Register].
7
Specify the following settings → press [OK].
In this example, the following settings are specified:
[Name]: images
<Protocol>: [SMB]
[Location]: \\192.168.1.23\share
8
Press [Close].
The Network Place Settings are now set.
Next, specify the Protocol for External Reference settings.
9
Press [Protocol for External Reference].
10
Set <SMB> to ‘On’ → press [OK].
63
Starting to Use the Various Functions of the Machine
2
11
Press [Close].
12
Turn OFF the main power of the machine, and then
turn ON the main power again.
[Store Location Display Settings] is only effective after you restart
the machine.
Using Memory Media
To use memory media, specify Store Location Display Settings
and the USB settings.
1
Set <Memory Media> to ‘On’ in [Store Location
Display Settings].
To display memory media, set <Memory Media> to ‘On’ in step 5
of “Using a Mail Box,” on p. 59.
Next, specify the USB settings.
2
Press [Preferences].
3
Press [External Interface].
4
Press [USB Settings].
5
Press [Use MEAP Driver for External USB Device].
6
Press [Off] → [OK].
64
Starting to Use the Various Functions of the Machine
2
7
Press [Close].
The USB setting is set.
Next, follow the steps below to enable the scan/print functions.
8
Press [Function Settings].
9
Press [Store/Access Files].
10
Press [Memory Media Settings].
11
Press [Use Scan/Print Function].
12
Set <Use Scan/Print Function> and <Use Print
Function> to ‘On’ → press [OK].
13
Press [Close].
14
Turn OFF the main power of the machine, and then
turn ON the main power again.
The [Use MEAP Driver for External USB Device], <Use Scan
Function>, and <Use Print Function> settings become effective
only after turning the machine’s main power OFF, and then ON.
Scanning an Original
You can store data scanned with the machine in a storage
location. This section describes the procedure for storing data
in the Advanced Box of another imageRUNNER ADVANCE
series machine on the network.
1
Place your original on the machine.
65
Starting to Use the Various Functions of the Machine
2
2
Press [Scan and Store].
3
Press [Network].
4
Select the desired storage location.
If an authentication screen is displayed, enter the user name and
password to log in.
5
Press [Scan].
6
Change the settings as necessary.
7
Press (Start).
If the <Scan Size> screen is displayed, specify the scan size →
press [OK].
8
Press [Start Storing].
The scanned original is stored in the Advanced Box of another
imageRUNNER ADVANCE series machine on the network.
9
Press [Close].
66
Printing an Original
You can print data stored in the machine’s Mail Box, Advanced Box, memory media, or the Advanced Box of another
imageRUNNER ADVANCE series machine on the network, and data created using a computer.
This section describes the procedure for printing files stored in the Advanced Box of another imageRUNNER ADVANCE series
machine on the network, as an example.
・Installing the Driver
・Specifying Printer Settings
Install the
Driver
Network
Computer
Output
You can print documents
created on your computer
with the machine.
You can print data stored
in the Mail Box/Advanced
Box of the machine or
memory media.
Memory
Media
Mail Box/
Advanced Box of
This Machine
(Client Machine)
Advanced Box of Another
imageRUNNER ADVANCE
Series Machine (Server
Machine)
You can print data stored in
the Advanced Box of another
imageRUNNER ADVANCE
series machine on the
network.
Print
・Settings for Displaying/Using a Store Location
・Selecting Data for Printing
Printing from a Computer
(p. 67)
Printing Stored Data (p. 69)
67
Starting to Use the Various Functions of the Machine
2
Printing from a
Computer
To perform printing, it is necessary to install the
printer driver in a computer.
• Printing methods may differ, depending on the applications you
are using. For details, see the instruction manuals provided with
the application software.
• The screens may differ, depending on the operating system, and
the type and version of the printer driver you are using.
Preparations for Printing
A printer driver is software required for printing from
application software. It is necessary to install a printer driver in
a computer to use the Print function.
Installing the Printer Driver
This example describes the procedure for installing the printer
driver for Windows Vista.
1
Insert the CD-ROM (the CD-ROM that contains the
printer driver) into your computer.
In this example, the LIPS LX printer driver for Windows is used.
2
On the CD-ROM Menu screen, click [Installation].
To browse the Printer Driver Installation Guide, click [Manuals]
before you click [Installation].
3
Follow the instructions on the screen to complete
the installation.
The printer driver is now installed.
Next, set the printer environment.
4
Click (Start) → [Control Panel] → [Printer] in
Windows.
5
Right-click the icon of the printer → select
[Properties].
68
Starting to Use the Various Functions of the Machine
2
6
Click the [Device Settings] tab → [Get Device
Status].
7
Click [OK].
The printer environment settings are now specified.
Printing from a Computer
Print documents created on your computer with the machine.
The following example describes the procedure for printing a
document, created using Microsoft Office Word 2007:
1
Open the Word document you want to print → click
[File] → [Print].
2
Select the printer you use for [Name].
3
Click [Properties].
69
Starting to Use the Various Functions of the Machine
2
4
Specify the page settings, finishing modes, etc. →
click [OK].
The default setting for [Print Style] is [2-sided printing].
However, for some driver versions, [1-sided printing] is the
default setting.
5
Set the range to print and the number of copies
→ click [OK].
The document is printed.
Printing Stored Data
This section describes the procedure for printing
files that are stored in the Advanced Box of another
imageRUNNER ADVANCE series machine on the
network.
Preparations for Printing
To print stored files, you must specify the following settings:
󱄌 Mail Box
[Store Location Display Settings]
<Mail Box>: [On]
󱄌 Advanced Box
[Store Location Display Settings]
<Advanced Box/Network>: [On]
󱄌 Network
Server Settings
[Open to Public]: [By SMB]
[SMB Server Settings]
<Use SMB Server>: [On]
[Server Name]: SERVER
Client Settings
[Store Location Display Settings]
<Advanced Box/Network>: [On]
[Network Place Settings]
[Name]:images
<Protocol>: [SMB]
[Location]: \\192.168.1.23\share
[Protocol for External Reference]
<SMB>: [On]
󱄌 Memory Media
[Store Location Display Settings]
<Memory Media>: [On]
[Use MEAP Driver for External USB Device]: [Off]
[Use Scan/Print Function]
<Use Scan Function>: [On]
<Use Print Function>: [On]
For more information on the settings required when preparing
for printing, see “Preparations for Scanning,” on p. 58.
70
Starting to Use the Various Functions of the Machine
2
Printing Stored Data
You can print files stored in the Advanced Box of another
imageRUNNER ADVANCE series machine on the network.
1
Press [Access Stored Files].
2
Press [Network].
3
Select the desired storage location.
If an authentication screen is displayed, enter the user name
and password to log in.
4
Select a file → press [Print].
If the Select Paper screen is displayed, select the paper source.
5
Specify the settings on the Print Settings screen, as
necessary.
6
Press [Start Printing].
The selected file is printed.
71
3
Using the System Options/MEAP
Applications
Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . 72
System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Installing by Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Installing by Not Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Starting the MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Downloading the Manuals and Related Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Managing Register/Update Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Managing by Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Updating the Firmware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Using the Remote UI to Update (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
72
Using the Register/Update Software function, you can install the System Options/MEAP Applications to the machine. You can
use this function from both the touch panel display and the computer (Remote UI).
Delivery Server
・Access the delivery server
・Install software
This Machine
Access Using
the Remote UI
License Authentication/MEAP
Application Delivery
・Obtain the license file
・Install software
Obtain the License
Key/License File
1234-5678-1234…
* For the MEAP applications, an
application file is necessary.
Install the License File Using the
Remote UI (System
Options/MEAP Applications*)
Register the License Key
Using the Touch Panel
Display (System Options)
Depending on the system
option/MEAP application, you
can download the manual and
related software etc.
Start the installed MEAP
application from the SMS
screen.
Installing by Not Connecting This
Machine to an Outside Network
Network
Access Using the
Touch Panel
Display
Installing by Connecting This
Machine to an Outside Network
Starting the MEAP Applications (p. 79)
Downloading the Manuals and
Related Software (p. 79)
Installing the System Options/
MEAP Applications
Installing by Connecting This Machine to an
Outside Network (p. 74)
Installing by Not Connecting This
Machine to an Outside Network (p. 76)
73
Using the System Options/MEAP Applications
3
Installing the System
Options/MEAP Applications
The procedures to install the system options or MEAP
applications on the machine differ, depending on whether the
machine is connected or not to an outside network. Select the
procedure that matches your conditions using the references
below.
• See “Installing by Connecting This Machine to an Outside
Network,” on p. 74.
• See “Installing by Not Connecting This Machine to an Outside
Network,” on p. 76.
• For instructions on connecting to an external network, see
“Connecting to the Network,” on p. 13.
• Multiple users cannot use the Register/Update Software function
at the same time.
• If another user is logged in to SMS (Service Management
Service), you cannot use the Register/Update Software function
from the Remote UI.
• If you perform one of the following operations, you cannot use
“Register/Update Software” from the Remote UI for a certain
period of time:
• If you close the Web browser without pressing [Portal] or [Log
Out], when the Remote Login Service for SMS is set.
• If you close the Web browser without pressing [Portal], when
the Remote Login Service for SMS is not set.
• If you close the Web browser without pressing [Log Out from
SMS], [To Remote UI], or [Log Out] for SMS.
System Options/MEAP
Applications
You can enhance the functions of the machine
by installing various system options and MEAP
applications.
To activate the ACCESS MANAGEMENT SYSTEM*, contact your
local authorized Canon dealer.
* This function enables you to restrict the use of various functions
for each user. Restricting the Send function enables you to
reduce the risk of confidential information being leaked, and
restricting users from making one-sided printing of multiple
page documents enables printing costs to be reduced.
󱄌 System Options
The following are the system options you can install on this
machine.
• PCL Printer Kit
• PS Printer Kit
• Direct Print Kit (for PDF/XPS)
• Barcode Printing Kit
• PCL International Font Set
• Remote Fax Kit
• Universal Send Trace & Smooth PDF Kit
• Universal Send Security Feature Set
• Universal Send Digital User Signature Kit
• Secure Watermark
• Document Scan Lock Kit
• Web Access Software
• Encrypted Secure Print Software
• Remote Operator’s Software Kit
󱄌 MEAP applications
To enhance the functions of the machine without using the
above system options, install the MEAP applications.
• License registration may be required, depending on the System
Options/MEAP Applications that you are using.
• If you want to perform MEAP applications management, such as
the ones shown below, use SMS (Service Management Service).
(See e-Manual > MEAP.)
• Checking the MEAP applications installed on this machine
• Checking the hard disk space used by MEAP applications
• Adding a license to an installed MEAP application
74
Using the System Options/MEAP Applications
3
Installing by Connecting
This Machine to an
Outside Network
If the machine is connected to an external
network, you can install system options/MEAP
applications via a delivery server. Install using one
of the following procedures.
• See “Using the Touch Panel Display to Install (Delivery),” on p. 74.
• See “Using the Remote UI to Install (Delivery),” on p. 75.
• To check that the transmission with the delivery server is
properly operating, if necessary, perform a transmission test
before installation. (See “Using the Touch Panel Display,” on p. 82,
and “Using the Remote UI,” on p. 84.)
• Prepare the License Access Number certificate that was included
in the package.
• When you install MEAP applications, you must start the
application before using the MEAP application. (See “Starting
the MEAP Applications,” on p. 79.)
Using the Touch Panel
Display to Install (Delivery)
You can install system options/MEAP applications in the
machine using the touch panel display.
• The maximum number of MEAP applications that can be
installed is 19.
• The maximum amount of hard disk space allocated to install
MEAP applications is 1 GB.
• There may be other system requirements for installation,
depending on the MEAP application. For more information, see
the manual provided with each MEAP application.
1
Press (Settings/Registration)→ [Management
Settings] → [License/Other] → [Register/Update
Software].
2
Press [Install Applications/Options].
3
Press [License Access Number].
4
Enter the license access number four digits at a
time.
Enter four digits of the license access number → press [OK].
Repeat this step four times to enter a total of 16 digits for the
License Access Number.
5
Press [Start].
75
Using the System Options/MEAP Applications
3
Using the Remote UI to
Install (Delivery)
You can install system options/MEAP applications in the
machine using the Remote UI.
1
From the portal page of the Remote UI, click
[Settings/Registration] → [License/Other] →
[Register/Update Software].
2
Click [Delivered Installation].
3
Enter the license access number → click [Next].
Once the license access number is confirmed after contacting
the delivery server, information for the system options/MEAP
applications you can install are displayed.
If an incorrect license access number is entered, an error page
appears.
6
Select the system options and MEAP applications →
press [Install].
[Do Not Start]: Press to only install the MEAP application and not
start the application.
If [Do Not Start] is selected when installing MEAP applications,
you must start the application before using the MEAP
application. (See “Starting the MEAP Applications,” on p. 79.)
You can select multiple system options/MEAP applications,
however, you cannot select different versions of a product at the
same time.
If the agreement screen is displayed, read the agreement. If you
abide with the agreement, press [Accept].
7
Check the Installation Result screen.
When the installation of the system options is completed, the
message <Enabled After Restart> appears on the Installation
Result screen. Restart the machine to activate the function.
Depending on the installed system options/MEAP applications,
you can download the manuals for system options/MEAP
applications from your computer by accessing the URL for
the manual download site displayed on the Installation Result
screen. (See “Downloading the Manuals and Related Software,”
on p. 79.)
76
Using the System Options/MEAP Applications
3
Installing by Not
Connecting This Machine to
an Outside Network
This section describes the procedure for installing
system options/MEAP applications without
connecting the machine to an external network.
When installing system options/MEAP applications
without connecting the machine to an external
network, first obtain the license key or license file.
󱄌 License key:
Obtain a license key if you want to install a system option
using the touch panel display.
󱄌 License File:
Obtain a license file if you want to install a system option/
MEAP application using the Remote UI.
• Prepare the License Access Number certificate that was included
in the package.
• If your MEAP application does not come with a License Access
Number, your license file will be provided by your MEAP
Application provider. The license key and license file described
in this section are not required. For more information, see the
manual provided with each MEAP application.
1
Check the management number you need to obtain
the license key or the license file.
To obtain the license key or the license file, the following
management number is required.
• License Access Number: Check the license access number
certificate.
• Device Serial Number: Check and note the serial number
which is displayed at the bottom left of the screen when you
press (Counter Check) on the machine.
2
Access http://www.canon.com/lms/license/.
3
Follow the instructions on the screen and obtain the
license key/license file.
After you obtain the license key or license file, install system
options/MEAP applications in the machine using one of the
following procedures below.
• See “Installing a System Option Using the Touch Panel Display,”
on p. 77.
• See “Installing the System Options Using the Remote UI
(Manual),” on p. 77.
• See “Installing the MEAP Applications Using the Remote UI
(Manual),” on p. 78.
• If you install multiple system options in the machine, using the
Remote UI is highly recommended.
• When you install MEAP applications, you must start the application
before using the MEAP application. (See “Starting the MEAP
Applications,” on p. 79.)
4
Select the system options and MEAP applications
→ click [Start Installation].
Operations after installation:
Start: Starts the installed MEAP application.
Stop: Stops the installed MEAP application.
If [Stop] is selected when installing MEAP applications, you must
start the application before using the MEAP application. (See
“Starting the MEAP Applications,” on p. 79.)
If the agreement screen is displayed, read the agreement. If you
abide with the agreement, click [Accept].
5
Check the Installation Result screen.
When the installation of the system options is completed, the
message <Restart the device.> appears. Restart the machine to
activate the function.
To return to the Delivered Installation screen, click [To Delivered
Installation].
Depending on the installed system options/MEAP applications,
you can download the manuals for system options/MEAP
applications from your computer by accessing the URL for
the manual download site displayed on the Installation Result
screen. (See “Downloading the Manuals and Related Software,”
on p. 79.)
77
Using the System Options/MEAP Applications
3
Installing a System Option
Using the Touch Panel
Display
You can register a license key and install a system option in the
machine using the touch panel display.
1
Press (Settings/Registration)→ [Management
Settings] → [License/Other] → [Register License].
2
Enter the license key using - (numeric keys).
Details of each item are shown below.
: Press to move the position of the cursor.
[Backspace]: Press when you enter an incorrect number. The last
number entered is deleted, enabling you to enter the correct
number.
If the message <The value of the license key is incorrect. Check
the license key.> appears, press [OK] → enter the correct license
key.
If the message <The feature required for installation is not
present.> is displayed, you cannot register the license key. Press
[OK] → cancel the registration.
3
Press [Start] → [OK].
The registered function becomes available after you restart the
machine.
Installing the System
Options Using the Remote UI
(Manual)
You can install system options in the machine using the
Remote UI.
1
From the portal page of the Remote UI, click
[Settings/Registration] → [License/Other] →
[Register/Update Software].
2
Click [Manual Installation].
3
Click [Browse] → select the license file to install →
click [Next].
License File: A file with the ‘lic’ extension.
• The file path for the application file is not used in the above
procedure.
• You can also specify the file path by entering it directly.
4
Check the contents that will be installed on the
confirmation screen → click [Install].
78
Using the System Options/MEAP Applications
3
Installing the MEAP
Applications Using the
Remote UI (Manual)
You can install MEAP applications in the machine using the
Remote UI.
• The maximum number of MEAP applications that can be
installed is 19.
• The maximum amount of hard disk space allocated to install
MEAP applications is 1 GB.
• There may be other system requirements for installation,
depending on the MEAP application. For more information, see
the manual provided with each MEAP application.
1
From the portal page of the Remote UI, click
[Settings/Registration] → [License/Other] →
[Register/Update Software].
2
Click [Manual Installation].
3
Click [Browse] → select the license file and the
application file to install → click [Next].
License File: A file with the ‘lic’ extension.
Application File: A file with the ‘jar’ extension.
• You cannot install only license files.
• When installing a MEAP application, make sure you specify the
license file. You cannot install the application without specifying
the license file.
You can also specify the file path by entering it directly.
4
Confirm the information displayed on the install
confirmation page → click [Yes].
Depending on the MEAP application, a software license
agreement screen may be displayed. Confirm the information
displayed on the screen → click [Accept].
If you are installing a new MEAP application, the following
information is displayed on the screen.
• Application Information
• License Information
The following information is displayed when you overwrite a
MEAP application.
• Current Application Information
• Application Information after Overwrite
Installation will start after the message <Installing... Please wait.>
appears again. After the installation, click [Manual Installation] to
display the Manual Installation screen.
To use the installed MEAP application, you must start the MEAP
application. (See “Starting the MEAP Applications,” on p. 79.)
79
Using the System Options/MEAP Applications
3
Starting the MEAP
Applications
This section describes how to start the installed
MEAP application from the SMS screen.
For more information on SMS, see e-Manual > MEAP.
1
From the top page of the SMS, click [MEAP
Application Management].
2
Click [Start] for the application to start.
Downloading the
Manuals and Related
Software
Depending on the installed system options/
MEAP applications, you can download manuals
and related software for system options/MEAP
applications from the following URL.
http://canon.com/fau/downloads
• Prepare the License Access Number certificate that was included
in the package.
• If you cannot find a manual to download, see the function
descriptions in the e-Manual included with this machine.
• If you installed from the Remote UI, you can jump to the above
URL from the link displayed on the Installation Result screen. If
you do so, the license access number is entered automatically.
1
Start the Web browser on your computer.
2
Enter the URL in [Address].
3
After entering the license access number, follow the
instructions on the screen to download the manuals
and related software.
If software is downloaded, refer to the manual of that software
to install.
80
Managing Register/Update
Software
Using the Register/Update Software function, you can check the installation log for system options/MEAP applications and
perform communication tests with the delivery server. You can use this function from both the touch panel display and the
computer (Remote UI).
・Display installation log
・Perform communication test
・Display installation log
・Perform communication test
This Machine Delivery Server
Access from the Touch Panel Display
Access from the Remote UI
Managing by Using the Touch Panel
Display (p. 81)
Managing by Using the Remote UI (p. 83)
81
Using the System Options/MEAP Applications
3
Managing by Using the
Touch Panel Display
You can display the installation logs and test
communication using the touch panel display.
Multiple users cannot use the Register/Update Software function
at the same time.
Displaying the Installation/
Update Log Using the Touch
Panel Display
You can check the installation logs of the system options/
MEAP applications and the update log of the firmware.
1
Press (Settings/Registration)→ [Management
Settings] → [License/Other] → [Register/Update
Software].
2
Press [Software Management Settings].
3
Press [Select Log Display].
4
Press [Display Update Logs].
The installation logs of the system options and MEAP
applications are displayed.
82
Using the System Options/MEAP Applications
3
Using the Touch Panel
Display
You can check whether the machine can properly
communicate with the delivery server.
1
Press (Settings/Registration)→ [Management
Settings] → [License/Other] → [Register/Update
Software].
2
Press [Software Management Settings].
3
Press [Test Communication].
4
Press [Yes].
Contents for the test are downloaded from the delivery server.
When the communication test is completed, the communication
test result screen is displayed.
If ‘Failed’ is displayed on the communication test result screen,
check that the network cable is connected and that the network
settings are correct. If the problem is not resolved, contact your
local authorized Canon dealer.
83
Using the System Options/MEAP Applications
3
Managing by Using the
Remote UI
You can display the installation logs and test
communication using the Remote UI.
• Multiple users cannot use the Register/Update Software function
at the same time.
• If another user is logged in to SMS (Service Management
Service), you cannot use the Register/Update Software function
from the Remote UI.
• If you perform one of the following operations, you cannot use
“Register/Update Software” from the Remote UI for a certain
period of time:
• If you close the Web browser without pressing [Portal] or [Log
Out], when the Remote Login Service for SMS is set.
• If you close the Web browser without pressing [Portal], when
the Remote Login Service for SMS is not set.
• If you close the Web browser without pressing [Log Out from
SMS], [To Remote UI], or [Log Out] for SMS.
Displaying the Installation/
Update Log Using the
Remote UI
You can check the installation logs of the system options/
MEAP applications and the update log of the firmware.
1
From the portal page of the Remote UI, click
[Settings/Registration] → [License/Other] →
[Register/Update Software].
2
Click [Display Logs/Communication Test].
3
From the Log View drop-down list, select [Update
Logs] → click [Switch].
The installation logs of the system options and MEAP
applications are displayed.
84
Using the System Options/MEAP Applications
3
Using the Remote UI
You can check whether the machine can properly
communicate with the delivery server.
1
From the portal page of the Remote UI, click
[Settings/Registration] → [License/Other] →
[Register/Update Software].
2
Click [Display Logs/Communication Test] →
[Communication Test].
When the confirmation dialog is displayed, click [Yes]. Contents
for the test are downloaded from the delivery server. When the
communication test is completed, the communication test
result screen is displayed.
If ‘NG’ is displayed on the communication test result screen,
check that the network cable is connected and that the network
settings are correct. If the problem is not resolved, contact your
local authorized Canon dealer.
85
Updating the Firmware
You can update the firmware of the machine to the most recent version using the “Register/Update Software.”
Obtaining the
Firmware
Updating the
Firmware
Registering the Firmware from the Remote UI
This Machine
・Access the Remote UI
・Update firmware
Using the Remote UI to Update
(Delivery) (p. 86)
86
Using the System Options/MEAP Applications
3
Using the Remote UI to
Update (Delivery)
You can update the firmware of the machine from
the Remote UI.
• To perform this procedure, you need the firmware data that is
distributed separately.
• Multiple users cannot use the Register/Update Software function
at the same time.
• If another user is logged in to SMS (Service Management
Service), you cannot use the Register/Update Software function
from the Remote UI.
• If you perform one of the following operations, you cannot use
“Register/Update Software” from the Remote UI for a certain
period of time:
• If you close the Web browser without pressing [Portal] or [Log
Out], when the Remote Login Service for SMS is set.
• If you close the Web browser without pressing [Portal], when
the Remote Login Service for SMS is not set.
• If you close the Web browser without pressing [Log Out from
SMS], [To Remote UI], or [Log Out] for SMS.
1
From the portal page of the Remote UI, click
[Settings/Registration] → [License/Other] →
[Register/Update Software].
2
Click [Manual Update].
3
Click [Browse] → select the firmware to use for the
update → click [Next].
4
Confirm the information displayed on the update
confirmation page → click [Yes].
The machine now has the latest firmware applied. When the
message <The firmware is updated. Restart the device.> appears,
restart the machine.
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Park, Melville, NY 11747, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands
(See http://www.canon-europe.com/ for details on your regional dealer)
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
CANON HONGKONG CO., LTD
19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong
FT6-0379 (000) XXXXXXXXXX © CANON INC. 2013 PRINTED IN CHINA

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