Canon Ir 2016 Users Manual

2016 to the manual 8ddf646c-ebb2-493a-9fe3-5b763dbe6b3c

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User's Guide

Read this guide first.
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.

ENGLISH

iR2020/iR2016
User’s Guide

Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed information.
The manuals supplied with optional equipment are included in the list below. Depending on the system
configuration and product purchased, some manuals may not be needed.
Guides with this symbol are printed manuals.

• Quick Reference for Basic Operation
For Copying Operations ➞ Basic Features
For Additional Functions ➞ To Suit Your Needs

• Basic Information

• Basic Operations
• Troubleshooting
• Copying Instructions
• Fax Instructions
• Setting Up the Network Connection and

Installing the CD-ROM Software
• Remote User Interface Instructions
• Network Connectivity and Setup

Instructions
• PCL/UFR II Printer Instructions

• UFR II Printer Instructions

CD-ROM

Guides with this symbol are PDF manuals included on the
accompanying CD-ROM.

Easy Operation Guide

CD-ROM

User’s Guide
(This Document)
Reference Guide

CD-ROM

Copying Guide

CD-ROM

Facsimile Guide

CD-ROM

Network Quick Start
Guide
Remote UI Guide

CD-ROM

Network Guide

CD-ROM

PCL/UFR II Printer
Guide

CD-ROM

UFR II Printer Guide

CD-ROM

To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.

• PCL Printer Driver Installation and

Instructions
• UFR II Printer Driver Installation and

Instructions
• Fax Driver installation and instructions

PCL Driver Guide

CD-ROM

UFR II Driver Guide

CD-ROM

Fax Driver Guide

CD-ROM

To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.

How This Manual Is Organized
Chapter 1

Before You Start Using This Machine

Chapter 2

Routine Maintenance

Chapter 3

Troubleshooting

Chapter 4

Appendix

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.

Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
R&TTE Directive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Laser Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Additional Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
International ENERGY STAR Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii
EMC Directive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv
Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv
Legal Limitations on the Usage of Your Product and the Use of Images. . . . . .xv
Important Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi
Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii
Handling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix
Maintenance and Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
Other Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
About the CD-ROM Instruction Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxv
Contents of CD-ROM Instruction Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxv
CD-ROM Instruction Manual I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxv
CD-ROM Instruction Manual II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxv
Super G3 FAX Board CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvi
User Manual CD-ROM Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvii
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvii
Using the CD-ROM Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxviii

v

Chapter 1

Before You Start Using This Machine
Installation Location and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Avoid Installing the Machine in the Following Locations. . . . . . . . . . . . . . .1-2
Select a Safe Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6
Provide Adequate Installation Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7
Moving the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8
Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
What This Machine Can Do. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12
System Configuration and Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
External View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16
Control Panel Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17
Main Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17
Facsimile Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19
Main Power and Control Panel Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20
How to Turn ON the Main Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20
Control Panel Power Switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-24
Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . .1-25
Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-25
Type of Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-26
Current Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-28
Registering This Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-30
Registering the Unit’s Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

vi

Chapter 2

Routine Maintenance
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Chapter 3

Troubleshooting
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
List of Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Self-Diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Chapter 4

Appendix
Multi-functional Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Available Paper Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

vii

Preface
Thank you for purchasing the Canon iR2020/iR2016. Please read this manual thoroughly
before operating the machine in order to familiarize yourself with its capabilities, and to make
the most of its many functions. After reading this manual, store it in a safe place for future
reference.

How to Use This Manual
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and safety instructions that should be observed.
WARNING

Indicates a warning concerning operations that may lead to death or
injury to persons if not performed correctly. In order to use the machine
safely, always pay attention to these warnings.

CAUTION

Indicates a caution concerning operations that may lead to injury to
persons, or damage to property if not performed correctly. In order to use
the machine safely, always pay attention to these cautions.

IMPORTANT Indicates operational requirements and restrictions. Be sure to read
these items carefully in order to operate the machine correctly, and to
avoid damage to the machine.
NOTE

viii

Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.

Keys Used in This Manual
The following symbols and key names are a few examples of how keys to be
pressed are expressed in this manual:
Control Panel Keys:  + [Key Name]
Examples:

[Start]
[Stop]

Illustrations Used in This Manual
Illustrations used in this manual are those displayed when the iR2016 has the
following optional equipment attached to it: the Fax Panel-A1 (with Super G3 FAX
Board-T1), Feeder (DADF-P1), Finisher-U1, Additional Finisher Tray-C1, and
Cassette Feeding Module-J1.

ix

Legal Notices
R&TTE Directive
This equipment (F188900) conforms with the essential
requirements of EC Directive 1999/5/EC and is usable in EU.
We declare that this product conforms with the EMC
requirements of EC Directive 1999/5/EC at nominal mains input
230 V, 50 Hz although the rated input of the product is
220 V-240 V, 50/60 Hz.
Use of shielded cable is necessary to comply with the technical
requirements of EMC Directive.
If you move to another EU country and are experiencing trouble
please call the Canon Help Desk.
(For Europe Only)
Canon Inc./Canon Europa N.V.

Laser Safety
This product is certificated as a Class 1 laser product under IEC60825-1:1993 and
EN60825-1:1994. This means that the product does not produce hazardous laser
radiation.
Since radiation emitted inside the product is completely confined within protective
housings and external covers, the laser beam cannot escape from the machine
during any phase of user operation. Do not remove protective housings or external
covers, except as directed by the equipment’s Reference Guide.

x

Additional Information
When servicing or adjusting the optical system of the product, be careful not to
place screwdrivers or other shiny objects in the path of the laser beam. Also,
accessories such as watches and rings should be removed before working on the
product. The reflected beam, whether visible or invisible, can permanently damage
your eyes.
The labels shown below are attached to the laser scanner unit inside the machine
and next to the toner cartridge behind the front cover.

This product has been classified under IEC60825-1:1993 and EN60825-1:1994,
which conform to the following classes;
CLASS I LASER PRODUCT
LASER KLASSE I
APPAREIL A RAYONNEMENT LASER DE CLASSE I
APPARECCHIO LASER DI CLASSE I
PRODUCTO LASER DE CLASE I
APARELHO A LASER DE CLASSE I
CAUTION
Use of controls, adjustments, or performance of procedures other than those
specified in this manual may result in hazardous radiation exposure.

xi

International ENERGY STAR Program
As an ENERGY STAR® Partner, Canon Inc. has determined that
this machine meets the ENERGY STAR® Program for energy
efficiency.
The International ENERGY STAR® Office Equipment Program is an
international program that promotes energy saving through the
use of computers and other office equipment. The program
backs the development and dissemination of products with
functions that effectively reduce energy consumption. It is an
open system in which business proprietors can participate
voluntarily. The targeted products are office equipment, such as
computers, displays, printers, facsimiles, and copiers. The
standards and logos are uniform among participating nations.

EMC Directive
This equipment conforms with the essential requirements of EC Directive 89/336/
EEC.
We declare that this product conforms with the EMC requirements of EC Directive
89/336/EEC at nominal mains input 230V, 50Hz although the rated input of the
product is 220-240 V, 50/60 Hz.
• Use

of shielded cable is necessary to comply with the technical requirements of
EMC Directive.

xii

Abbreviations Used in This Manual
In this manual, product names and model names are abbreviated as follows:
Microsoft® Windows® 98 operating system:

Windows 98

Microsoft® Windows® Millennium Edition operating system: Windows Me
Microsoft® Windows NT® operating system:

Windows NT

Microsoft® Windows® 2000 operating system:

Windows 2000

Microsoft®

Windows XP

Windows®

XP operating system:

Microsoft® Windows Server™ 2003 operating system:

Windows Server 2003

Microsoft® Windows® operating system:

Windows

Trademarks
Canon, the Canon logo, and iR are trademarks of Canon Inc.
Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.
Microsoft, Windows, and Windows NT are registered trademarks of Microsoft
Corporation (US) in the United States and other countries.
Windows Server is a trademark of Microsoft Corporation in the United States and
other countries.
Other product and company names herein may be the trademarks of their
respective owners.

xiii

Copyright
Copyright 2005 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.

Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON
INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES
RESULTING FROM THE USE OF THIS MATERIAL.

xiv

Legal Limitations on the Usage of Your Product
and the Use of Images
Using your product to scan, print or otherwise reproduce certain documents, and
the use of such images as scanned, printed or otherwise reproduced by your
product, may be prohibited by law and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This list is intended to
be a guide only. If you are uncertain about the legality of using your product to scan,
print or otherwise reproduce any particular document, and/or of the use of the
images scanned, printed or otherwise reproduced, you should consult in advance
with your legal advisor for guidance.
•

Paper Money

•

Travelers Checks

•

Money Orders

•

Food Stamps

•

Certificates of Deposit

•

Passports

•

Postage Stamps (canceled or
uncanceled)

•

Immigration Papers

•

Identifying Badges or Insignias

•

Internal Revenue Stamps (canceled
or uncanceled)

•

Selective Service or Draft Papers

•

Bonds or Other Certificates of
Indebtedness

•

Checks or Drafts Issued by
Governmental Agencies

•

Stock Certificates

•

Motor Vehicle Licenses and
Certificates of Title

•

Copyrighted Works/Works of Art
without Permission of Copyright
Owner

xv

Important Safety Instructions
Please read these “Important Safety Instructions” thoroughly before operating the
machine. As these instructions are intended to prevent injury to the user or other
persons or destruction of property, always pay attention to these instructions. Also,
since it may result in unexpected accidents or injuries, do not perform any operation
unless otherwise specified in the manual. Improper operation or use of this
machine could result in personal injury and/or damage requiring extensive repair
that may not be covered under your Limited Warranty.

Installation
WARNING
• Do not install the machine near alcohol, paint

thinner, or other flammable substances. If
flammable substances come into contact with
electrical parts inside the machine, it may result in
a fire or electrical shock.
• Do not place the following items on the machine.
If these items come into contact with a
high-voltage area inside the machine, it may result
in a fire or electrical shock. If the following items
are dropped or spilled inside the machine,
immediately turn OFF the main power switch and
disconnect the power cord from the power outlet.
Then contact your local authorized Canon dealer.
- Necklaces and other metal objects
- Cups, vases, flowerpots and other containers filled with water or liquids

xvi

OFF

CAUTION
• Do not install the machine in unstable locations, such as on unsteady platforms or

inclined floors, or in locations subject to excessive vibrations, as this may cause the
machine to fall or tip over, resulting in personal injury.
• Never block the ventilation slots and louvers on the machine. These openings are
provided for proper ventilation of working parts inside the machine. Blocking these
openings can cause the machine to overheat. Never place the machine on a soft
surface, such as a sofa or rug.
• Do not install the machine in the following locations:
- A damp or dusty location
- A location near water faucets or water
- A location exposed to direct sunlight
- A location subject to high temperature
- A location near open flames

xvii

Power Supply
WARNING
• Do not damage or modify the power cord. Also, do not place heavy objects on the

power cord, or pull or excessively bend it, as this could cause electrical damage and
result in a fire or electrical shock.
• Keep the power cord away from a heat source; failure to do this may cause the power
cord coating to melt, resulting in a fire or electrical shock.
• Do not connect or disconnect the power cord with wet hands, as this may result in
electrical shock.
• Do not connect the power cord to a multiplug power strip, as this may cause a fire or
electrical shock.
• Do not bundle up or tie the power cord in a knot, as this may result in a fire or
electrical shock.
• Insert the power plug completely into the power outlet, as failure to do so may result
in a fire or electrical shock.
• Do not use power cords other than the power cord provided, as this may result in a
fire or electrical shock.
• As a general rule, do not use extension cords. Using an extension cord may result in
a fire or electrical shock. If an extension cord must be used, however, use one rated
for voltages of 220-240 V AC, 50/60 Hz and over, untie the cord binding, and insert the
power plug completely into the extension cord outlet to ensure a firm connection
between the power cord and the extension cord.

xviii

CAUTION
• Do not use power supplies with voltages other than those specified herein, as this

may result in a fire or electrical shock.
• Always grasp the power plug when disconnecting the power cord. Pulling on the

power cord may expose or snap the core wire, or otherwise damage the power cord. If
the power cord is damaged, this could cause current to leak, resulting in a fire or
electrical shock.
• Leave sufficient space around the power plug so that it can be unplugged easily. If
objects are placed around the power plug, you will be unable to unplug it in an
emergency.

Handling
WARNING
• Do not attempt to disassemble or modify the machine. There are high-temperature

and high-voltage components inside the machine which may result in a fire or
electrical shock.
• If the machine makes unusual noises, or gives off smoke, heat, or unusual smells,
immediately turn OFF the main power switch, and disconnect the power cord from
the power outlet. Then contact your local authorized Canon dealer. Continued use of
the machine in this condition may result in a fire or electrical shock.
• Do not use highly flammable sprays near the machine. If gas from these sprays
comes into contact with the electrical components inside the machine, it may result
in a fire or electrical shock.
• To avoid damage to the power cord and creating a fire hazard, always turn OFF the
main power switch, and unplug the interface cable when moving the machine.
Otherwise, the power cord or interface cable may be damaged, resulting in a fire or
electrical shock.
• Do not drop paper clips, staples or other metal objects inside the machine. Also, do
not spill water, liquids or flammable substances (alcohol, benzene, paint thinner, etc.)
inside the machine. If these items come into contact with a high-voltage area inside
the machine, this may result in a fire or electrical shock. If these items are dropped or
spilled inside the machine, immediately turn OFF the main power switch, and
disconnect the power cord from the power outlet. Then contact your local authorized
Canon dealer.

xix

CAUTION
• Do not place heavy (2 kg or more) objects on the

machine, as they may tip over or fall resulting in
personal injury.
• Close the feeder/platen cover gently to avoid
catching your hands, as this may result in
personal injury.
• Do not press down hard on the feeder/platen
cover when using the platen glass to make copies
of a thick book. Doing so may damage the platen
glass and result in personal injury.
• Do not touch the finisher while the machine is
printing, as this may result in personal injury.
• Do not place your hand in the part of the tray where stapling is performed when a
finisher is attached, as this may result in personal injury.

Finisher-U1

xx

• The laser beam can be harmful to human bodies. Since radiation emitted inside the

product is completely confined within protective housings and external covers, the
laser beam cannot escape from the machine during any phase of user operation.
Read the following remarks and instructions for safety.
• Never open covers other than those instructed in this manual.
• If the laser beam escapes from the machine, exposure may cause serious damage to
your eyes.
• Do not remove the caution label attached to the laser scanner unit inside the machine
and next to the toner cartridge behind the front cover.

• Turn OFF the control panel power switch for safety when the machine will not be used

for a long period of time, such as overnight. Also, turn OFF the main power switch,
and disconnect the power cord for safety when the machine will not be used for an
extended period of time, such as during consecutive holidays.

xxi

Maintenance and Inspection
WARNING
• When cleaning the machine, first turn OFF the main power switch, then disconnect

the power cord. Failure to observe these steps may result in a fire or electrical shock.
• Disconnect the power cord from the power outlet regularly, and clean the area around

the base of the power plug’s metal pins and the power outlet with a dry cloth to
ensure that all dust and grime is removed. If the power cord is connected for a long
period of time in a damp, dusty, or smoky location, dust can build up around the
power plug and become damp. This may cause a short circuit and result in a fire.
• Clean the machine using a slightly dampened cloth with a mild detergent mixed with
water. Do not use alcohol, benzene, paint thinner or other flammable substances.
Check detergent for flammability prior to use. If flammable substances come into
contact with a high-voltage area inside the machine, this may result in a fire or
electrical shock.
• Some internal parts of the machine are high-voltage. When removing jammed paper
or when inspecting the inside of the machine, do not allow necklaces, bracelets or
other metal objects to touch the inside of the machine, as this may result in burns or
electrical shock.
• Do not burn or throw used toner cartridges into open flames, as this may cause the
toner remaining inside the cartridges to ignite, resulting in burns or a fire.

xxii

CAUTION
• The fixing unit and its surroundings inside the

machine may become hot during use. When
removing jammed paper or when inspecting the
inside of the machine, do not touch the fixing unit
and its surroundings, as doing so may result in
burns or electrical shock.
• When removing jammed paper or replacing the
toner cartridge, take care not to allow the toner to
come into contact with your hands or clothing, as
this will dirty your hands or clothing. If they
become dirty, wash them immediately with cold
water. Washing them with warm water will set the
toner, and make it impossible to remove the toner
stains.
• When removing paper which has become jammed inside the machine, remove the
jammed paper gently to prevent the toner on the paper from scattering and getting
into your eyes or mouth. If the toner gets into your eyes or mouth, wash them
immediately with cold water and immediately consult a physician.
• When loading paper or removing jammed originals or paper, take care not to cut your
hands on the edges of the originals or paper.
• When removing a used toner cartridge, remove the cartridge carefully to prevent the
toner from scattering and getting into your eyes or mouth. If the toner gets into your
eyes or mouth, wash them immediately with cold water and immediately consult a
physician.

xxiii

Consumables
WARNING
• Do not burn or throw used toner cartridges into open flames, as this may cause the

toner remaining inside the cartridges to ignite, resulting in burns or a fire.
• Do not store toner cartridges or copy paper in places exposed to open flames, as this

may cause the toner or paper to ignite, resulting in burns or a fire.
• When discarding used toner cartridges, put the cartridges into a bag to prevent the

toner remaining inside the cartridges from scattering, and dispose of them in a
location away from open flames.

CAUTION
Keep toner and other consumables out of the reach of small children. If these items
are ingested, consult a physician immediately.

Other Warnings
WARNING
For cardiac pacemaker users:
This product generates a low level magnetic field. If you use a cardiac pacemaker and
feel abnormalities, please move away from the product and consult your doctor.

xxiv

About the CD-ROM Instruction Manual
Contents of CD-ROM Instruction Manual
CD-ROM Instruction Manual I
This contains the Multilingual versions of the following guides.
■ Easy Operation Guide
• Basic Features

Explains the basic machine operations and settings for the Copy function.
• To Suit Your Needs

Explains the basic machine operations and settings for the Fax, Printer, and Remote
User Interface function

■ Reference Guide
Contains the basic operation instructions, daily maintenance, and troubleshooting
instructions.

■ Copying Guide
Contains the Copying function instructions.

■ Facsimile Guide
Contains the Facsimile function instructions.

■ User’s Guide (This Document)

CD-ROM Instruction Manual II
This contains the English, French, Italian, and German versions of the following
guides.
■ Easy Operation Guide
• Basic Features

Explains the basic machine operations and settings for the Copy function.
• To Suit Your Needs

Explains the basic machine operations and settings for the Fax, Printer, and Remote
User Interface function

■ Reference Guide
Contains the basic operation instructions, daily maintenance, and troubleshooting
instructions.

xxv

■ Copying Guide
Contains the Copying function instructions.

■ Remote UI Guide
Contains the Remote User Interface instructions.

■ UFR II Printer Guide
Contains the UFR II Printer function instructions.

■ PCL/UFR II Printer Guide
Contains the PCL/UFR II Printer function instructions.

■ Network Guide
Contains the Network Connectivity and setup instructions.

■ PCL Driver Guide
Contains the PCL Driver Installation instructions.

■ UFR II Driver Guide
Contains the UFR II Driver Installation instructions.

Super G3 FAX Board CD-ROM
This contains the English, French, Italian, and German versions of the following
guides.
■ Facsimile Guide
Contains the Facsimile function instructions.

■ Fax Driver Guide
Contains the Fax Driver Installation instructions.
NOTE
The Super G3 FAX Board CD-ROM comes with the optional Super G3 FAX Board-T1.

xxvi

User Manual CD-ROM Menu
The User Manual CD-ROM Menu is software that enables you to select and view
PDF Manuals included on the CD-ROM via your computer screen. Follow the
instructions below to use the User Manual CD-ROM Menu.

System Requirements
The User Manual CD-ROM Menu can be used in the following system
environments.
Windows

OS

Windows 98
Windows Me
Windows NT (Service Pack 3 or later)
Windows 2000 (Service Pack 3 or later)
Windows XP (Service Pack 1a or later)
Windows Server 2003

Memory

The memory required to run the above operating systems

Computer

A computer that can run the above operating systems

Display

A resolution of 1024 pixels × 768 pixels or higher

IMPORTANT
Depending on the configuration of your computer, some functions may not operate
correctly. If the PDF manual does not open from the CD-ROM Menu, open the PDF file
directly from the [manuals] folder on the User Manual CD-ROM.

xxvii

Using the CD-ROM Menu
This section describes how to use the CD-ROM Menu. When you insert the User
Manual CD-ROM provided into the CD-ROM drive, the Language Selection screen
is displayed. Clicking a language on this screen displays the following menu.

a

b
a BROWSE MANUAL
You can read any of the listed guides by
clicking on the desired guide. After clicking
on the desired guide, Adobe Reader/Adobe
Acrobat Reader starts, and the PDF manual
is displayed.

xxviii

c
b RETURN
Return to the Language Selection menu.

c EXIT
Exit the [CD-ROM] menu.

Before You Start Using This
Machine

1

CHAPTER
This chapter describes what you should know before using this machine, such as parts and
their functions, how to turn ON the main power, and so on.

Installation Location and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
System Configuration and Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
External View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Internal View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16
Control Panel Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

Main Power and Control Panel Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
How to Turn ON the Main Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20
Control Panel Power Switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-24

Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25
Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-25
Type of Telephone Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-26
Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-28
Registering This Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-30
Registering the Unit’s Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

1-1

Installation Location and Handling
This section describes precautions for installation location and handling, we
recommend that you read this section prior to using this machine.

Before You Start Using This Machine

1

Installation Precautions
Avoid Installing the Machine in the Following Locations
■ Avoid locations subject to temperature and humidity extremes, whether
low or high.
For example, avoid installing the machine near water faucets, hot water heaters,
humidifiers, air conditioners, heaters or stoves.

1-2

Installation Location and Handling

■ Avoid installing the machine in direct sunlight.
If this is unavoidable, use curtains to shade the machine.

■ Avoid poorly ventilated locations.
This machine generates a slight amount of ozone during normal use. Although sensitivity
to ozone may vary, this amount is not harmful. Ozone may be more noticeable during
extended use or long production runs, especially in poorly ventilated rooms. It is
recommended that the room be appropriately ventilated, sufficient to maintain a
comfortable working environment, in areas of machine operation.

Installation Location and Handling

1-3

Before You Start Using This Machine

1

■ Avoid locations where a considerable amount of dust accumulates.
■ Avoid locations where ammonia gas is emitted.

Before You Start Using This Machine

1

■ Avoid locations near volatile or flammable materials, such as alcohol or
paint thinner.
■ Avoid locations that are subject to vibration.
For example, avoid installing the machine on unstable floors or stands.

1-4

Installation Location and Handling

■ Avoid exposing the machine to rapid changes in temperature.
If the room in which the machine is installed is cold but rapidly heated, water droplets
(condensation) may form inside the machine. This may result in a noticeable degradation
in the quality of the copied image, the inability to properly scan an original, or the copies
having no printed image at all.

■ Avoid installing the machine near computers or other precision electronic
equipment.
Electrical interference and vibrations generated by the machine during printing can
adversely affect the operation of such equipment.

■ Avoid installing the machine near televisions, radios, or similar electronic
equipment.
The machine might interfere with sound and picture signal reception. Insert the power
plug into a dedicated power outlet, and maintain as much space as possible between the
machine and other electronic equipment.

Installation Location and Handling

1-5

Before You Start Using This Machine

1

Select a Safe Power Supply
■ Plug the machine into a standard 220-240 V AC, three-wire grounded outlet.
■ Make sure that the power supply for the machine is safe, and has a steady
voltage.

1
Before You Start Using This Machine

■ Do not connect other electrical equipment to the same power outlet to
which the machine is connected.
■ Do not connect the power cord to a multi-plug power strip, as this may
cause a fire or electrical shock.
■ The power cord may become damaged if it is often stepped on or if heavy
objects are placed on it. Continued use of a damaged power cord can lead
to an accident, such as a fire or electrical shock.

1-6

Installation Location and Handling

Provide Adequate Installation Space
■ Provide enough space on all sides and the top of the machine for
unrestricted operation.
When Finisher-U1 and Additional Finisher Tray-C1 are attached

1070 mm
(1249 mm*)

more than 100 mm

1101 mm
(1198 mm*)

* When the left cover of the main unit is opened and the auxiliary tray of the Additional
Finisher Tray-C1 is extended.

Installation Location and Handling

1-7

Before You Start Using This Machine

1

more than 100 mm

Moving the Machine
■ If you intend to move the machine, even to a location on the same floor of
your building, contact your local authorized Canon dealer beforehand.
■ Because the machine is heavy, do not attempt to move it by yourself. Two
or more people are required to lift it.

1
Before You Start Using This Machine

■ When carrying the machine, be sure to hold the parts indicated below.
Failure to do so, may cause the machine to be dropped, and result in
personal injury.

Grasp these
handles.

1-8

Installation Location and Handling

Grasp
these
handles.

Handling Precautions
■ Do not attempt to disassemble or modify the machine.

■ Some internal parts of the machine are high-voltage and high-temperature.
Take adequate precautions when inspecting the inside of the machine. Do
not carry out any inspections not described in this manual.
■ Be careful not to drop foreign objects such as paperclips or staples into
the machine. If a foreign object comes into contact with electrical parts
inside the machine, it might cause a short circuit and result in a fire or
electrical shock.

Installation Location and Handling

1-9

Before You Start Using This Machine

1

■ If there is smoke or unusual noise, immediately turn the main power switch
OFF, disconnect the power cord from the power outlet, and then call your
local authorized Canon dealer. Using the machine in this state may cause a
fire or electrical shock. Also, avoid placing objects around the power plug
so that the machine can be disconnected whenever necessary.

Before You Start Using This Machine

1

OFF

■ Do not turn the main power switch OFF or open the front covers while the
machine is in operation. This may result in paper jams.
■ Do not use flammable sprays, such as spray glue near the machine. There
is danger of ignition.

1-10

Installation Location and Handling

■ For safety reasons, turn OFF the control panel power switch of the
machine when it will not be used for a long period of time, such as
overnight. As an added safety measure, turn OFF the main power switch,
and disconnect the power cord when the machine will not be used for an
extended period of time, such as during consecutive holidays.

1

Installation Location and Handling

Before You Start Using This Machine

OFF

1-11

What This Machine Can Do
All the elements you will ever need in a digital
multitasking machine.

Before You Start Using This Machine

1

Copy

Fax

Print

The iR2020/iR2016 incorporates a wide
range of input and output features that can
greatly enhance your efficiency. Equipped
with features that meet the needs of
document work in a digitized office, the
iR2020/iR2016 represents the ultimate in
digital multitasking machines.

Remote UI

Copying
In addition to normal copying functions, convenient
new functions, such as “2 on 1 Combination” which
enables you to automatically reduce two originals
to fit onto the selected paper size, and “Different
Size Originals” for copying originals of different
sizes together in one copy operation, are provided
to increase your productivity.

1-12

What This Machine Can Do

See the Copying Guide

1
1

2

2

Faxing (optional)*

See the Facsimile Guide

In addition to normal facsimile functions, the
machine offers you Super G3 compatibility, which
enables you to transmit documents at high speeds,
greatly reducing transmission costs as compared to
conventional facsimile machines.

Original

Fax

Printing (optional)
You can upgrade this machine to a high-speed
network printer by installing the optional UFR II LT
Printer Kit-J2. This kit incorporates UFR II (Ultra
Fast Rendering II) Technology, which utilizes
Canon’s original printing algorithm to minimize file
processing and achieve maximum performance.

See the UFR II Printer Guide

1

Sending data
from computers

Printing

In addition to the capabilities of the UFR II LT
Printer Kit-J2, the optional PCL Printer Kit-J1
supports PCL5e and PCL6 emulation printing
solutions. (See the PCL/UFR II Printer Guide.)

Using the Remote User Interface (optional)
You can control functions, such as confirming the
status of the machine, job operations, all from your
computer’s web browser.

See the Remote UI Guide

Web
Browser

What This Machine Can Do

1-13

Before You Start Using This Machine

1

* The optional Super G3 FAX Board -T1 and Fax Panel-A1 are
required.

System Configuration and Parts
This section provides you with the names and functions of all parts on the outside
and inside of the main unit, optional equipment, and Control Panel.

Before You Start Using This Machine

1

External View
The optional Platen Cover Type J is attached

b

a

c
a Platen Cover
b Control Panel
(See “Control Panel Parts,” on p. 1-17.)

d

e
c Stack Bypass
Feeds transparencies and non-standard size
paper stock. (See “Making Prints Using the
Stack Bypass,” in the Reference Guide.)

d Paper Drawer
Holds up to 250 sheets of paper (80 g/m2).

e Main Power Switch

1-14

System Configuration and Parts

Internal View
The optional Fax Panel-A1 (with Super G3 FAX Board-T1), Feeder (DADF-P1),
Finisher-U1, Additional Finisher Tray-C1, and Cassette Feeding Module-J1 are attached

1
Before You Start Using This Machine

f
g
e
d
c
h

b
a Front Cover
b Paper Drawer’s Left Cover
c Left Cover
d Fixing Unit

a
e Scanning Area
f Underside of the Feeder/Platen Cover
g Platen Glass
h Toner Cartridge

System Configuration and Parts

1-15

Optional Equipment
f

g a

1
Before You Start Using This Machine

h

i

j

b
c
k
d

d
e

a Feeder (DADF-P1)
b Additional Finisher Tray-C1
c Finisher-U1
d Cassette Feeding Module-J1
(For iR2016 only)

e Cassette Feeding Module-K1

1-16

System Configuration and Parts

f Duplex Unit-A1
g Fax Panel-A1
h Platen Cover Type J
i Card Reader-E1
j Document Tray
k Inner 2 Way Tray-E1

Control Panel Parts
Main Control Panel

Before You Start Using This Machine

1

a

[Paper Select] key

f LCD display

Press to select paper (Paper drawer 1-4, Stack
bypass).

Displays messages and prompts during
operation. Displays selection, text, and numbers
when adjusting the settings.

b Paper Select indicator
Indicates the selected paper source.

g

c Jam Location indicator
Indicates the location of paper jams.

d
e

h

/

[Collate/Staple] key

Press to collate or staple copies.

[Reset] key
Press to return the machine to the Standby
mode.

[Density] key
Press to adjust copy and fax density.

[Image Quality] key
Press to select image quality for copy and fax.

i

[System Monitor] key
Press to check fax transmission, print, copy, or
report output status.

System Configuration and Parts

1-17

j

[ON/OFF] key (control panel power
switch)

t

Press to turn the Control Panel ON/OFF. Also
press to enter the Sleep mode or to resume the
normal mode from the Sleep mode manually.

u Processing/Data indicator

k

Before You Start Using This Machine

1

[Counter Check] key
Press to display counter status. (Press again to
close counter status.)

l Numeric keys

Flashes when the machine is working. Lights
when the machine has waiting jobs.

v

[Stop] key
Press to stop copying or scanning.

n

[Start] key
Press to start copying, scanning and sending
fax.

o

[Clear] key
Press to clear entered alphanumeric characters.

p Main Power indicator
Lights when the main power switch is turned ON.

q

[Log In/Out] key
Press to enter password for the machine (Enter
password ➝ Press
[Log In/Out] to enable
Copy and Fax functions. Press
[Log In/Out]
again after operations to return to the screen for
entering password). To register a password,
ADD. FUNCTIONS ➝ SYSTEM SETTINGS ➝
MANAGE DEPT. ID.

r Error indicator
Flashes or lights when an error has occurred.

s

[Tone] key
Connects to information services, which accept
tone dialing only, even if you are using a rotary
pulse line. (The optional Super G3 FAX
Board-T1 and Fax Panel-A1 are required.)

1-18

System Configuration and Parts

[Different Size Originals] key
Press to set different size originals for copying.

w

[Additional Functions] key
Press to select or cancel modes in Additional
Functions.

Use to enter alphanumeric characters.

m

[View Settings] key
Press to confirm settings.

x

[2 on 1] key
Press to set 2 on 1 copying.

y[

] key

Press to increase the value for various settings.
Also press to see the next item in the menu.

z

[Frame Erase] key
Press to set frame erase for copying.

a [OK] key
Press to accept a set function or mode.

b

[Two-Page Separation] key
Press to set two-page separation.

c[

] key

Press to decrease the value for various settings.
Also press to see the previous item in the menu.

d

[Two-Sided] key
Press to set Two-Sided mode.

e

[Copy Ratio] key
Press to enlarge or reduce copy ratio.

Facsimile Control Panel

a One-Touch Speed Dialing Panels
Open the first panel to display one-touch speed
dialing keys 21-40. Open the second panel to
display keys 41-60.

g [Coded Dial] key
Press to perform coded speed dialing.

h [Address Book] key
Press to search by name or fax/phone numbers
pre-registered with one-touch speed dialing keys
or coded speed dialing codes.

b One-Touch Speed Dial keys
Press to use one-touch speed dialing
(Pre-registered frequently used numbers).

i

c [Direct TX] key
Press to set Direct TX.

d [Delayed TX] key
Press to set Delayed TX.

e [R] key
Press to dial an outside line access number or
an extension number when the unit is connected
through a switchboard (PBX).

f [Redial/Pause] key
Press to redial the last dialed number when fax
is standing by.
Press to enter a pause between or after the
telephone/fax number when dialing or
registering numbers.

Before You Start Using This Machine

1

[Fax] key
Press to switch to Fax mode.

j

[Copy] key
Press to switch to Copy mode.

k [Hook] key
Press to monitor the line while dialing.

l [Stamp] key
Press to apply a stamp on the front side of the
originals after they have been scanned so that
you can determine whether a document was
scanned and send.

System Configuration and Parts

1-19

Main Power and Control Panel Power
The machine is provided with two power switches, a main power switch, and a
control panel power switch to enter the Sleep mode.

Before You Start Using This Machine

1

How to Turn ON the Main Power
This section describes about how to turn ON the main power.

1

Make sure that the power plug is firmly inserted into the
power outlet.
WARNING
Never remove or insert the power plug with wet hands. This can cause an
electrical shock.

2

Press the main power switch to ON (“I” side). The main power
switch is located on the right side of the machine.
When turning OFF the main power, press the main power switch to the “O” side.

1-20

Main Power and Control Panel Power

The power indicator on the Control Panel lights.
If the power indicator does not light, check if the power plug is firmly inserted into
the power outlet.
The message below is displayed until you can operate the machine.

INITIALIZING...
The screen below is displayed when the machine is ready to scan.

100% AUTO
A TEXT

O1

It takes about 13 seconds (at a room temperature of 20 °C) for the machine to
warm up.
IMPORTANT
If you turn OFF the main power, wait at least 10 seconds before turning the main
power back ON.
NOTE
• The standard settings are selected at power ON.
• The standard copy settings are as follows:
- Copy Ratio: Direct (100 %)
- Paper Selection: Auto Paper Selection
- Copy Density: Auto Density Control
- Copy Quantity: 1
- Image Quality: TEXT
- Copy Function: One-sided Copy
• You can change the standard copy settings. (See the Copying Guide.)
• You can reserve a job when the display above appears. (See the Copying Guide.)

Main Power and Control Panel Power

1-21

Before You Start Using This Machine

1

● If the message  appears:

ENTER DEPT.ID
❑ Enter the Department ID using the numeric keys, and press [OK].

ENTER DEPT.ID
1234567

Before You Start Using This Machine

1

❑ Enter the password.

DEPT.ID PASSWORD
*******
NOTE
• If the Department ID Management is set to , the message  appears. For details about entering the Department ID and password, see
“After Turning the Power On,” in the Reference Guide.
•  is displayed even if the password has not been set. In
this case, press [OK] to enter the Standby mode.
• For details about the Department ID Management, see “Department ID
Management,” in the Reference Guide.

1-22

Main Power and Control Panel Power

● If the message  appears:

INSERT CONTROL CARD
❑ Insert the control card into the optional Card Reader-E1.

NOTE
For details about the control card, see “Card Reader-E1,” in the Reference Guide.

Main Power and Control Panel Power

1-23

Before You Start Using This Machine

1

Control Panel Power Switch
If the machine remains idle for a specified length of time, or the control panel power
switch is pressed, the machine enters the Sleep mode.
Press the control panel power switch to cancel the Sleep mode and resume normal
machine operations.

Before You Start Using This Machine

1
ON/OFF

Reset

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

T

OK

NOTE
• The power consumption at Sleep mode can be set in the Additional Functions menu.
(See “Energy Consumption in the Sleep Mode,” in the Reference Guide.)
• The length of time taken by the machine to enter the Sleep mode can be set in Additional
Functions menu. (See “Auto Sleep Time,” in the Reference Guide.)
• The machine does not enter the Sleep mode if the machine is scanning or printing. (See
“Auto Sleep Time,” in the Reference Guide.)
• The machine can receive and print documents from a personal computer even when it is
in the Sleep mode. Fax documents can also be received while the machine is in the
Sleep mode.

1-24

Main Power and Control Panel Power

Things You Must Do Before Using This Machine

IMPORTANT
If you attempt to use the machine without registering the necessary information correctly,
the machine may not function properly.

Connecting the Telephone Line
Before turning the power ON, connect the telephone line to the machine.
Connect one end of the telephone line to the [LINE] connector, and then connect
the other end of the telephone line to your telephone line jack.

NOTE
If you use the PBX, see the Facsimile Guide.

Things You Must Do Before Using This Machine

1-25

1
Before You Start Using This Machine

This section describes the important setting registrations and procedures that must
be done before the machine is used for sending operations. For details about the
operations, see the Facsimile Guide.

Type of Telephone Line
Set the type of telephone line that is connected to the machine.
NOTE
• Super G3 FAX Board-T1 is required.
• The default setting is .

Before You Start Using This Machine

1

1

Press

[Additional Functions].

The Additional Functions menu appears.

2

Press [
[OK].

] or [

Each time you press [

] to select , and press
] or [

], you can select the next/previous item.

ADD. FUNCTIONS
3.FAX SETTINGS
When you press [OK], the  menu appears.

3

Press [
[OK].

] or [

] to select , and press

FAX SETTINGS
1.USER SETTINGS
When you press [OK], the  menu appears.

1-26

Things You Must Do Before Using This Machine

4

Press [
[OK].

] or [

] to select , and press

USER SETTINGS
5.TEL LINE TYPE
1

Press [
] or [
] to select  or , and press [OK].

Before You Start Using This Machine

5

If you use tone dialing, select .
If you use pulse dialing, select .

TEL LINE TYPE
TOUCH TONE
6

Press

[Stop] to return to the Standby mode.

Things You Must Do Before Using This Machine

1-27

Current Date and Time
Be sure to set the date and time before using this machine. The date and time set
here is also used for other functions which require the time setting.

1

1

Press

[Additional Functions].

Before You Start Using This Machine

The Additional Functions menu appears.

2

Press [
[OK].

] or [

Each time you press [

] to select , and press
] or [

], you can select the next/previous item.

ADD. FUNCTIONS
6.TIMER SETTINGS
When you press [OK], the  menu appears.

3

Press [
] or [
press [OK].

] to select , and

TIMER SETTINGS
1.DATE&TIME SETTING
When you press [OK], the  menu appears.

1-28

Things You Must Do Before Using This Machine

4

Enter the current date (day, month, year) and time using the
numeric keys.
Enter the date, and the time in 24-hour clock as four digits without a space.
→ 0308

2005

→ 05

7:05 a.m.

→ 0705

1

11:18 p.m. → 2318

DATE&TIME SETTING
03/08 '05 10:50
NOTE
If you make a mistake when entering values, select the wrong values using [
or [
] and enter the values again.

5

]

Press [OK].
The time is set and the display returns to the  menu.

TIMER SETTINGS
2.DATE TYPE SELECT
6

Press

[Stop] to return to the Standby mode.

Things You Must Do Before Using This Machine

1-29

Before You Start Using This Machine

Examples: 3 August

Registering This Machine’s Fax Number
You must store the machine’s fax number. This number is printed on the document
that you fax to the receiving party.
The number may also be displayed on the display of the receiving party’s machine,
depending on their type of machine.

1
Before You Start Using This Machine

NOTE
Super G3 FAX Board-T1 is required.

1

Enter the Additional Functions menu and open the  menu.
For details about the procedures above, refer to steps 1 to 3 in “Type of Telephone
Line,” on p. 1-26.

2

Press [
[OK].

] or [

Each time you press [

] to select , and press
] or [

], you can select the next/previous item.

USER SETTINGS
1.UNIT TELEPHONE #
3

Enter the unit’s fax/telephone number using the numeric keys
(max. 20 digits, including spaces), and press [OK].

UNIT TELEPHONE #
+1234567
To enter a plus sign (+) before the number, press
To delete a previous number, press [
press and hold [
] or
[Clear].

4

1-30

Press

] or

#

.

[Clear]. To delete the entire entry,

[Stop] to return to the Standby mode.

Things You Must Do Before Using This Machine

Registering the Unit’s Name
Your name or company’s name must be registered as the unit’s name.
When you send a document, the recipient’s machine displays or prints your name
or company’s name as the sender’s information on the recording paper.
Some fax models also display sender’s information on the display during
transmission.

Enter the Additional Functions menu and open the  menu.
For details about the procedures above, refer to steps 1 to 3 in “Type of Telephone
Line,” on p. 1-26.

2

Press [

] or [

Each time you press [

] to select , and press [OK].
] or [

], you can select the next/previous item.

USER SETTINGS
2.UNIT NAME
3

Enter the unit’s name using the numeric keys, and press [OK].

UNIT NAME
CANON

:A

You can enter up to 24 characters for the unit’s name.

4

Press

[Stop] to return to the Standby mode.

Things You Must Do Before Using This Machine

1-31

Before You Start Using This Machine

1

1

Before You Start Using This Machine

1

1-32

Things You Must Do Before Using This Machine

Routine Maintenance

2

CHAPTER
This chapter describes how to load paper, and how to replace toner cartridge.

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

2-1

Loading Paper
When the selected paper has run out, or the selected paper drawer runs out of
paper during printing, a screen prompting you to load paper appears on the LCD
display, and the Error indicator blinks in red.

2
Routine Maintenance

LOAD PAPER
DRAWER 1 :A4
CAUTION
When loading paper, take care not to cut your hands on the edges of the paper.
IMPORTANT
The message also appears if the selected paper drawer is not fully inserted into the
machine. Once you properly insert the paper drawer, the message will disappear.
NOTE
• If the above message appears during printing, the remaining prints are automatically
made after you load the correct paper.
• To cancel printing, press
[Stop]. (See “Canceling a Job,” in the Reference Guide)
• The following paper sizes can be loaded in the paper drawers: A3, A4, A4R, A5.
• For details of available paper stock which can be loaded in the paper drawers, see
“Available Paper Stock,” on p. 4-4.

2-2

Loading Paper

1

Grip the handle of the paper drawer and pull out the paper
drawer until it stops.

2

Routine Maintenance

2

Open a package of paper, and remove the paper stack from
the package.

Loading Paper

2-3

IMPORTANT
• Rewrap any remaining paper in its original package, and store it in a dry place,
away from direct sunlight.
• Do not load the following types of paper in the paper drawer. Doing so may cause
paper jams.
- Severely curled or wrinkled paper
- Heavyweight paper
- Transparencies
- Envelopes
- Labels
- Paper on which color images have been copied (do not copy on the reverse side
either)
- Paper which has been printed on using a thermal transfer printer (do not copy on
the reverse side either)

Routine Maintenance

2

NOTE
For high-quality print output, use paper recommended by Canon.

3

2-4

Push down the metal plate to lock.

Loading Paper

Load the paper stack into the paper drawer.
Even out the edges of the paper stack. Load the paper stack against the end
guide of the paper drawer.
When loading paper in the paper drawer for the first time, set the size plate for the
paper being loaded. (See “Adjusting a Paper Drawer to Hold a Different Paper
Size,” in the Reference Guide.)
When loading paper in the paper drawer, make sure that the paper size setting of
the paper drawer matches the size of paper. (See “Adjusting a Paper Drawer to
Hold a Different Paper Size,” in the Reference Guide.)

2
Routine Maintenance

4

CAUTION
When loading paper, take care not to cut your hands on the edges of the
paper.

Loading Paper

2-5

IMPORTANT
• If the paper is curled, curl it down before placing it in the paper drawer.
• Make sure that the height of the paper stack does not exceed
(limit mark) and
the corners are below the paper size guide clips.
• Be sure to set the paper-size detecting lever correctly. If the lever is set to the
wrong position, paper jams or dirty prints may occur, or the inside of the machine
may get dirty.
NOTE
• Each paper drawer holds about 250 sheets of paper (80 g/m2).
• For more information on the print direction of preprinted paper (paper which has
logos or patterns already printed on it), see “Relationship between Original
Orientation and Preprinted Paper Output Chart,” in the Reference Guide.
• If the output paper is curled severely, reloading the paper by turning it over may
sometimes relieve a curl of paper.

Routine Maintenance

2

5

Gently push the paper drawer back into the machine until it
clicks.

CAUTION
When returning the paper drawer to its original position, be careful not to
get your fingers caught, as this may result in personal injury.
IMPORTANT
Never place paper or any other items in the open part of the paper drawer next to
the paper stack. Doing so may cause paper jams.

2-6

Loading Paper

Replacing the Toner Cartridge
When the machine runs out of toner, the message  blinks on the LCD display. If you print approximately another 100 pages
after this message is displayed, the message  is displayed and you cannot print until you replace the toner cartridge.

Routine Maintenance

TONER LOW
PREPARE NEW TONER

2

OUT OF TONER
CHANGE TONER
WARNING
Do not throw used toner cartridges into open flames, as they may ignite the
toner remaining inside the cartridge, and result in burns or a fire.
IMPORTANT
Use only the toner cartridge recommended for use on this machine.
NOTE
• After the message  appears, approximately
100 prints can still be made. However, since this number may vary depending upon the
original, it is recommended to replace the toner cartridge soon after the  message appears.
• If the toner runs out during a print job, the machine will start printing the remaining pages
automatically after you replace the toner cartridge.

Replacing the Toner Cartridge

2-7

1

Open the front cover.

Routine Maintenance

2

2

While pushing down the release tab, turn the toner cartridge
in the direction of the arrow in the illustration below.

Release Tab

2-8

Replacing the Toner Cartridge

3

While pushing down the release tab, pull the toner cartridge
out in the direction of the arrow in the illustration below.

4

Rock the new toner cartridge five or six times to distribute the
toner evenly inside the cartridge.

WARNING
Do not throw used toner cartridges into open flames, as they may ignite
the toner remaining inside the cartridge, and result in burns or a fire.
IMPORTANT
If the toner is not distributed evenly inside the cartridge, the printing quality
deteriorates.

Replacing the Toner Cartridge

2-9

Routine Maintenance

2

5

With the side with the label facing up, insert the new toner
cartridge in the direction of the arrow while grasping its
handle.

Routine Maintenance

2

6

2-10

Hold the toner cartridge with one hand, and remove the seal
by pulling it out with the other hand.

Replacing the Toner Cartridge

IMPORTANT
• Pull out the seal slowly, otherwise the scattered toner may soil your clothes, etc.
• Pull out the seal completely, otherwise the print error may occur.
• Pulling the seal upwards or downwards may break the seal. If the seal could break
inside the toner cartridge and cannot be removed completely, the toner cartridge
may not be used.
• Ensure the seal is pulled out completely from the toner cartridge because the toner
may scatter and printing quality may deteriorate.
• Throw away the seal after removing it from the toner cartridge.

2

Turn the toner cartridge in the direction of the arrow.

Routine Maintenance

7

IMPORTANT
Turn the toner cartridge fully until it locks into place.

Replacing the Toner Cartridge

2-11

8

Close the front cover.

Routine Maintenance

2
CAUTION
When closing the front cover, be careful not to get your fingers caught, as
this may result in personal injury.
IMPORTANT
Be sure to clean the roller every time you replace the toner cartridge. See “Fuser
Roller Cleaning,” in the Reference Guide.

2-12

Replacing the Toner Cartridge

Troubleshooting

3

CHAPTER
This chapter describes what to do in response to paper jams and in response to an error
message display.

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
List of Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Self-Diagnostic Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

3-1

Clearing Paper Jams
If a paper jam occurs, one of the following displays appears and the jam location
indicator lights on the Control Panel.

PAPER JAM
OPEN LEFT COVER

3
Troubleshooting

PAPER JAM
OPEN LEFT/DRWR COVER
CHECK DOCUMENT
FINISHER PAPER JAM
OPEN LEFT COVER
FEEDER PAPER JAM
CHECK THE FEEDER

3-2

Clearing Paper Jams

CAUTION
• The fixing unit and its surroundings inside the machine may become hot during

1

Check the jam location indicator and see the appropriate
pages for instructions on how to find and remove jammed
paper.
If jammed paper tears while being removed, be sure to remove any remaining
pieces from inside the machine.

a
b
c

Clearing Paper Jams

3-3

3
Troubleshooting

use. When removing jammed paper or when inspecting the inside of the
machine, do not touch the fixing unit and its surroundings, as this may result in
burns or electrical shock.
• When removing jammed originals or paper, take care not to cut your hands on
the edges of the original or paper.
• When removing jammed paper or when inspecting the inside of the machine, do
not allow necklaces, bracelets, or other metal objects to touch the inside of the
machine, as this may result in burns or electrical shock.
• When removing paper which has become jammed inside the machine, take care
not to allow the toner on the jammed paper to come into contact with your
hands or clothing, as this will dirty your hands or clothing. If they become dirty,
wash them immediately with cold water. Washing with warm water will set the
toner and make it impossible to remove the toner stains.
• When removing paper which has become jammed inside the machine, remove
the jammed paper gently to prevent the toner on the paper from scattering and
entering your eyes or mouth. If toner enters your eyes or mouth, wash them
immediately with cold water and immediately consult a physician.

a Feeder

See “Feeder (DADF-P1),” in the Reference Guide.

b Finisher-U1

See “Finisher-U1,” in the Reference Guide.

b Inner 2 Way Tray-E1 See “Inner 2 Way Tray-E1,” in the Reference Guide.
c Stack bypass

See “Stack Bypass,” in the Reference Guide.

c Duplex Unit-A1

See “Duplex Unit-A1,” in the Reference Guide.

c Fixing unit

See “Fixing Unit,” in the Reference Guide.

c Paper drawers

See “Paper Drawers,” in the Reference Guide.

IMPORTANT
• If the machine’s power is turned OFF when there is a paper jam, detection of paper
jams in the paper drawers is not possible after the power is turned back ON. Clear
paper jams without turning the power OFF.
• If a paper jam occurs in the feeder, you cannot continue operating the machine.
Follow the directions on the LCD display to clear the paper jam. (See “Feeder
(DADF-P1),” in the Reference Guide.)

Troubleshooting

3

NOTE
Some areas that are shown to have paper jams may not actually have paper jams.
However, always check all locations indicated on the Control Panel in the order that
is given.

2

3-4

After you have cleared all paper jams at the locations
indicated on the Control Panel, restore all levers and covers to
their original positions.

Clearing Paper Jams

List of Error Messages
Self-Diagnostic Display
The machine is equipped with a self-diagnostic function.
Self-diagnostic (error) messages appear on the LCD display when:
• printing

cannot be performed because of an operational error.
• you need to make a decision or take some action during scanning or printing.
CHANGE PAPERSIZE
Cause

It is possible that the paper size detected automatically by the paper drawer
does not match the actual paper size. Another possibility is that the paper size
selected for the stack bypass in the  menu does not
match the paper size actually set on the stack bypass.

Remedy

Make sure the actual paper size matches the selected paper size. Set the
correct paper size.

CHECK DOCUMENT
Cause

A paper jam may have occurred in the feeder.

Remedy

Remove the jammed document.

CLEANING/PLEASE WAIT
Cause

This message is displayed during cleaning.

Remedy

Wait until the cleaning is complete.

List of Error Messages

3-5

Troubleshooting

3

CLOSE COVER/FEEDER COVER
Cause

The feeder cover is open.

Remedy

Close the feeder cover.

CLOSE COVER/FINISHER COVER
Cause

The front cover of the finisher is open.

Remedy

Close the front cover of the finisher.

CLOSE COVER/FRONT OR LEFT COVER

Troubleshooting

3

Cause

One or more cover is open.

Remedy

Close all the covers.

CLOSE COVER/PLATEN COVER
Cause

The platen cover is open.

Remedy

Close the platen cover.

CLOSE DRAWER COVER
Cause

The left cover of the optional paper drawer is open.

Remedy

Close the paper drawer’s left cover.

DATA ERROR

3-6

Cause

The machine may have trouble.

Remedy

Contact your local authorized Canon dealer.

List of Error Messages

DOCUMENT TOO LONG
Cause

You have tried to copy an original that is too long for using the feeder.

Remedy

Scan it on the platen glass.

DRUM IS NOT SET/INSERT THE DRUM
Cause

Drum cartridge has not been installed.

Remedy

Contact your local authorized Canon dealer.

FEEDER PAPER JAM/CHECK THE FEEDER
Document jam has occurred in the feeder.

Remedy

Open the feeder cover and check for jammed document.

Troubleshooting

3

Cause

FINISHER PAPER JAM/OPEN LEFT COVER
Cause

Paper jam has occurred in the finisher.

Remedy

Open the left cover and check for jammed paper.

INITIALIZING...
Cause

This message is displayed when the main power is turned ON.

Remedy

Wait until the message disappears.

LOAD PAPER
Cause

The paper drawer is out of paper, or not inserted correctly.

Remedy

Insert the paper drawer as far as it will go or load paper.

List of Error Messages

3-7

MEMORY FULL
Cause

The machine’s memory is full of scanned documents.

Remedy

Divide the original into some stacks and scan them one by one.

NO APPROPRIATE SIZE
Cause

Although  is selected when copying, paper of suitable size is not set in
the paper drawer nor on the stack bypass.

Remedy

Select the paper size, or set the copy ratio.
If you press
[Start] while this message is displayed, the paper with the least
margin is selected automatically and printing starts.

3
Troubleshooting

NO CONTROL CARD/INSERT CONTROL CARD
Cause

The control card is not inserted into the card reader.

Remedy

Insert the control card into the card reader.

NO DOCUMENT/CHECK FEEDER
Cause

No document is loaded in the feeder.

Remedy

Load a document in the feeder.

OUT OF STAPLES/REPLACE STAPLE CART.
Cause

There are only few staples remaining in the staple cartridge.

Remedy

Replace the staple cartridge.

OUT OF TONER/CHANGE TONER

3-8

Cause

The toner cartridge has run out of toner.

Remedy

Replace the toner cartridge.

List of Error Messages

OUTPUT TRAY FULL
Cause

The output tray is full of paper.

Remedy

Remove the prints from the output trays.

OVER PAGE LIMIT/PRESS OK KEY
Cause

The machine is set to restrict the printing.

Remedy

Enter the Department ID Management menu in the System Settings menu,
open the  menu and change the maximum number of
pages that can be printed.

Cause

An original jam or paper jam has occurred, preventing you from making prints.

Remedy

Remove paper from the machine following the guidance. If you open a cover
during printing, this message also appears. In such a case, open the cover
again and check if there is any jammed paper. If you find any, remove it, and
close the cover. Then the message disappears.

PAPER JAM/OPEN LEFT/DRWR COVER
Cause

Paper jam has occurred in the optional paper drawer.

Remedy

Open the paper drawer’s left cover and check for jammed paper.

REMOVE DOC. ON GLASS
Cause

The original remains on the platen glass.

Remedy

Remove the original from the platen glass, and operate the machine again.

List of Error Messages

3-9

Troubleshooting

3

PAPER JAM/OPEN LEFT COVER

STAPLE JAM/OPEN FINISHER COVER
Cause

A staple jam may have occurred in the Finisher-U1.

Remedy

Check if a staple jam has occurred.

STOP KEY PRESSED/PRESS OK KEY
Cause
Remedy

[Stop] has been pressed while scanning the original using the feeder.
Press [OK], and set the original again.

SYSTEM ERROR/Exxx*

Troubleshooting

3

Cause

An error of some kind has occurred in the machine.

Remedy

Turn OFF the main power, wait for more than 10 seconds, then turn it ON again.
If this does not solve the problem, unplug the machine and contact your local
authorized Canon dealer.
* xxx stands for a number.

TONER LOW/PREPARE NEW TONER
Cause

Toner is running out.

Remedy

Rock the toner cartridge to redistribute the toner evenly inside the cartridge. If
the message persists, install a new cartridge.

TOO MANY OUTPUTS/CANNOT STAPLE
Cause

The machine cannot staple the printouts because too many sheets of paper
have been printed out.

Remedy

The printouts are simply collated without stapling. If necessary, reduce the
number of pages in the document and print again.

WASTE TONER FULL

3-10

Cause

The drum cartridge is filled with waste toner.

Remedy

Contact your local authorized Canon dealer.

List of Error Messages

Appendix

4

CHAPTER
This chapter provides other useful information.

Multi-functional Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Available Paper Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

4-1

Multi-functional Operation
The iR2020/2016 offers the user many functions, such as printing, scanning, and
copying, which can be used together. The following table provides you with the
details of multi-functional operations.
Copy

Previous job

Scanning
data

Printing

Receiving
data

Printing

Scanning data

–

O

O

O

Printing

–

–

O

–

Scanning data

–

O

O

O

Direct TX

–

O

O

O

Memory TX

O

O

O

O

Memory RX

O

O

O

O

Printing of Auto RX
Documents

–

–

O

–

Receiving data

O

O

O

O

Printing

–

–

O

–

Next job

Copy

Appendix

4

Fax

Printer

4-2

Printer

Multi-functional Operation

Fax

Copy

Fax

Printer

Printing of
Auto RX
Documents

Scanning
data

Direct TX

Scanning data

–

–

O

O

O

Printing

–

–

O

O

–

Scanning data

–

–

O

O

O

Direct TX

–

–

–

–

O

Memory TX

O

–

–

–

O

Memory RX

O

–

–

–

O

Printing of Auto
RX Documents

O

O

O

O

–

Receiving data

O

O

O

O

O

Printing

O

O

O

O

–

Next job

Memory TX Memory RX

4
Appendix

Previous job

–: Unavailable due to the duplicate devices
O: Available

Multi-functional Operation

4-3

Available Paper Stock
Paper types and sizes which can be used with this machine are shown in the
following tables.
Available loading place (Paper set place)

Appendix

4

Paper type

Paper drawer
(64 g/m2 to 90 g/m2)

Stack bypass
(64 g/m2 to 128 g/m2)

Plain*1

O

O

Color*1

O

O

Recycled*1

O

O

Heavy

1*2

O

O

Heavy

2*3

5

O

Heavy

3*4

5

O

Bond*5

O

O

Transparency*6

5

O

Envelopes

5

O

Labels

5

O

*1 From 64 g/m2 to 80 g/m2
*2 From 81 g/m2 to 90 g/m2
*3 From 91 g/m2 to 105 g/m2
*4 From 106 g/m2 to 128 g/m2
*5 From 75 g/m2 to 90 g/m2
*6 Use only A4 transparencies made especially for this machine.
(O: Can be used

✕: Cannot be used)

IMPORTANT
It is recommended not to use the paper with anything printed on the back.

4-4

Available Paper Stock

Width ✕ Length

A3

Envelope

Available loading place (Paper set place)
Paper drawer 1 to 4

Stack bypass

297 mm ✕ 420 mm

O

O

A4

297 mm ✕ 210 mm

O

O

A4R

210 mm ✕ 297 mm

O

O

A5

210 mm ✕ 148 mm

O

O

A5R

148 mm ✕ 210 mm

5

O

ISO-B5

176 mm ✕ 250 mm

5

O

ISO-C5

162 mm ✕ 229 mm

5

O

5

O

US
104.7 mm ✕ 241.3 mm
Commercial 10
European DL

110 mm ✕ 220 mm

5

O

Monarch

98.4 mm ✕ 190.5 mm

5

O

95 mm ✕ 148 mm to
297 mm ✕ 432 mm

5

O

Free Size

4
Appendix

Paper size

NOTE
• For details about how to load paper, see the following pages:
- Paper drawer: “Loading Paper,” in the Reference Guide.
- Stack bypass: “Making Prints Using the Stack Bypass,” in the Reference Guide.
• Paper drawers 2, 3, 4 are optional for iR2016, and drawers 3, 4, for iR2020.

Available Paper Stock

4-5

Appendix

4

4-6

Available Paper Stock

Canon
Canon Inc.
30-2, Shimomaruko 3-chome,
Ohta-ku, Tokyo 146-8501, Japan
Europe, Africa and Middle East
Canon Europa N.V.
P.O. Box 2262,
1180 EG Amstelveen, Netherlands

Specifications subject to change without notice.
© Canon Europa N.V. 2005

Canon Middle East FZ-LLC
P.O. Box 27616
Dubai
United Arab Emirates
email: info@canon-me.com


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