Canon VarioPrint 6160 6200 6250 6320 Operation Guide Vario Print 6000 Ultra+ VP6160

User Manual: Canon VarioPrint 6000 Ultra+ Operation Guide Production Printing User Manuals

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Operation guide
Océ VarioPrint® 6000+ Line
Copyright
© 2006-2013, Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in
any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and specifically
disclaims any implied warranties of merchantability or fitness for any particular purpose.
Furthermore, Océ reserves the right to revise this publication and to make changes from time to
time in the content hereof without obligation to notify any person of such revision or changes.
Edition 2013-06 US
Contents
Chapter 1
Preface.................................................................................................................................7
Trademarks.......................................................................................................................................................8
Notes for the reader.........................................................................................................................................9
Available documentation...............................................................................................................................10
Chapter 2
Introduction.......................................................................................................................11
Introduction to the Océ VarioPrint® 6000+ Line..........................................................................................12
Chapter 3
Power information............................................................................................................13
The power buttons and power modes.........................................................................................................14
Turn on the system........................................................................................................................................16
Shut down the system...................................................................................................................................17
Restart the system..........................................................................................................................................18
Chapter 4
Main parts..........................................................................................................................19
Introduction to the main system components.............................................................................................20
The operator panel.........................................................................................................................................22
The dashboard................................................................................................................................................24
The paper modules........................................................................................................................................26
The operator attention light...........................................................................................................................28
The output locations......................................................................................................................................29
Chapter 5
Adapt printer settings to your needs..............................................................................31
Access the Settings Editor.............................................................................................................................32
Change a number of settings in the Settings Editor via the operator panel.............................................33
Introduction to the Setup section..................................................................................................................36
Work with the workflow profiles...................................................................................................................38
Make an intermediate check print.................................................................................................................42
Changing the language..................................................................................................................................43
Change the warning time..............................................................................................................................44
Disable the warning time...............................................................................................................................45
Truncate the job name...................................................................................................................................46
Adjust the brightness and contrast of the operator panel..........................................................................47
Chapter 6
Media handling.................................................................................................................49
Introduction to the Schedule view................................................................................................................50
Load the media...............................................................................................................................................53
Load media via the Schedule view...............................................................................................................54
Introduction to the Trays view......................................................................................................................56
Assign the media to a paper tray - Load and assign the media to a paper tray.......................................59
Assign the media to a paper tray - Change the currently assigned media type.................................59
Introduction to the Media section.................................................................................................................61
Contents
3
Introduction to the media handling..............................................................................................................63
Add temporary media to the Media catalog................................................................................................64
Perform a media registration for standard-size media - Print the test sheets and create the ruler........65
Perform a media registration for standard-size media - Adjust the Z-position of side 1...................66
Perform a media registration for standard-size media - Adjust the X-length of side 1.....................68
Perform a media registration for standard-size media - Adjust the Z-position of side 2...................69
Perform a media registration for standard-size media - Adjust the X-position of side 1..................70
Perform a media registration for standard-size media - Adjust the X-position of side 2..................71
Perform a media registration for large media - Print the test sheets and create the ruler......................72
Perform a media registration for large media - Adjust the Z-position of side 1.................................73
Perform a media registration for large media - Adjust the X-length of side 1...................................75
Perform a media registration for large media - Adjust the Z-position of side 2.................................76
Perform a media registration for large media - Adjust the X-position of side 1................................77
Perform a media registration for large media - Adjust the X-position of side 2................................78
Change the advanced media settings...........................................................................................................79
Change the advanced media settings - Enable the Low temperature mode......................................80
Change the advanced media settings - Disable the double-sheet detection......................................81
Change the advanced media settings - Enable the enhanced media mode.......................................82
Change the advanced media settings - Change the Paper quality......................................................83
Change the advanced media settings - Start the Paper quality test....................................................84
Chapter 7
Carry out print jobs...........................................................................................................85
The print function...........................................................................................................................................86
Introduction to the print function...........................................................................................................86
Print a job using the printer driver - How to print a job using a Windows® driver...........................87
Print a job using the printer driver - How to print a job using an Apple Mac OS X® driver.......87
Print a job using Océ PRISMAprepare (optional)..................................................................................88
Print a file from a USB drive...................................................................................................................90
Description of the print job settings.......................................................................................................91
Contradiction handling..........................................................................................................................100
Stop the printer......................................................................................................................................101
Delete print jobs.....................................................................................................................................103
Print your jobs using the operator panel....................................................................................................104
Introduction to the Jobs view...............................................................................................................104
Schedule a waiting job for printing......................................................................................................110
Print an urgent job immediately...........................................................................................................111
Give priority to a print job.....................................................................................................................112
Print a scheduled job later.....................................................................................................................113
Reprint a job...........................................................................................................................................114
Select more than one job for printing..................................................................................................115
Bundle jobs in the list of Waiting jobs.................................................................................................116
Print a job ticket......................................................................................................................................118
Make a proof...........................................................................................................................................119
Change the Output settings.........................................................................................................................120
Change 2-sided into 1-sided and vice versa........................................................................................120
Select a different media for a job.........................................................................................................121
Shift the image roughly to create binding space................................................................................122
Shift the image precisely to create binding space or correct the layout...........................................123
Change the print delivery settings........................................................................................................124
Change the stacking method per job...................................................................................................126
Change the number of staples..............................................................................................................127
Punch the output....................................................................................................................................128
Change the Job settings..............................................................................................................................130
Change the number of sets...................................................................................................................130
Check the first set...................................................................................................................................131
Change the page range you want to print...........................................................................................132
Change the use of separator sheets.....................................................................................................133
Enable or disable the use of trailer pages............................................................................................134
Contents
4
Rename a job..........................................................................................................................................135
Automated workflows (access through the Settings Editor)....................................................................136
Introduction to automated workflows..................................................................................................136
Add an automated workflow.................................................................................................................137
Edit an automated workflow.................................................................................................................138
Delete an automated workflow.............................................................................................................139
Restore the factory default workflow...................................................................................................140
Use hotfolders..............................................................................................................................................141
Introduction to hotfolders.....................................................................................................................141
Activate the hotfolder function.............................................................................................................142
Create a hotfolder..................................................................................................................................143
Create a shared network folder on a workstation...............................................................................144
Create a hotfolder default ticket ('default_ticket.jdf')..........................................................................145
The Transaction section (optional).............................................................................................................146
Introduction to the Transaction section ..............................................................................................146
Output recovery in case of an error......................................................................................................149
Activate transaction printing.................................................................................................................152
Deactivate transaction printing.............................................................................................................153
Shift the image in the transaction printing mode...............................................................................154
Handle the media messages - How to handle the Media message in the tray-to-tray mode.........155
Handle the media messages - How to handle the Media message in the tray-to-media mode....
156
Create a transaction setup - How to create a new transaction setup................................................157
Create a transaction setup - How to change the IPDS parameters.............................................157
Create a transaction setup - How to change the PCL parameters...............................................159
Create a transaction setup - How to modify a transaction setup................................................160
Exchange all setups between printers...........................................................................................161
Chapter 8
Remote Service (ORS) (optional)..................................................................................163
Remote Service.............................................................................................................................................164
Chapter 9
Remote Monitor (optional)............................................................................................167
Remote Monitor............................................................................................................................................168
Chapter 10
Optional finishers and other devices............................................................................169
iXDP (integrated eXchangeable Die Punch) - VarioPrint® 6160 only......................................................170
Introduction............................................................................................................................................170
Operating information...........................................................................................................................171
Main parts........................................................................................................................................171
Die sets available.............................................................................................................................173
Empty the chip tray.........................................................................................................................174
Replace a die set..............................................................................................................................175
Service information...............................................................................................................................176
Inspect the die sets..........................................................................................................................176
Lubricate the die sets - Lubricate the punch pins.........................................................................177
Troubleshooting..............................................................................................................................179
Specifications...................................................................................................................................182
Form Assist Module.....................................................................................................................................183
Form Assist Module...............................................................................................................................183
EasyLift..........................................................................................................................................................184
EasyLift....................................................................................................................................................184
7" x 10" Statement Size Support.................................................................................................................185
7" x 10" Statement Size Support...........................................................................................................185
Dual paper tray.............................................................................................................................................187
Contents
5
Chapter 11
Counters..........................................................................................................................189
Introduction to the Maintenance section....................................................................................................190
Reset the day counters.................................................................................................................................192
Find the meter readings...............................................................................................................................193
Chapter 12
Keeping the printer running..........................................................................................195
Introduction to the Printer section..............................................................................................................196
Check the status of the toner reservoirs.....................................................................................................197
Add toner......................................................................................................................................................198
Check the status of the staple cartridges....................................................................................................199
Finisher: Add staples....................................................................................................................................200
Get access to the staplers......................................................................................................................200
Add staples.............................................................................................................................................201
Close the doors and covers...................................................................................................................204
Check the status of the puncher waste box...............................................................................................205
Troubleshooting...........................................................................................................................................206
Appendix A
Miscellaneous..................................................................................................................209
Product specifications..................................................................................................................................210
Index.................................................................................................................................213
Contents
6
Chapter 1
Preface
Trademarks
List of trademarks
Océ, VarioPrint, PRISMAaccess, PRISMAprepare, PRISMAproduction and DPlink are registered
trademarks of Océ-Technologies B.V.
Xerox, DocuTech, DigiPath and FreeFlow are registered trademarks of Xerox Corporation.
Adobe and PostScript are registered trademarks of Adobe Systems Incorporated.
Products in this publication are referred to by their general trade names. In most, if not all cases,
these designations are claimed as trademarks or registered trademarks of their respective
companies.
Trademarks
8Chapter 1 - Preface
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint® 6000+ Line. The manual contains a description
of the product and guidelines to use and operate the Océ VarioPrint® 6000+ Line.
Definition
Attention-Getters
Parts of this manual require your special attention. These parts can provide the following:
• Additional general information, for example, information that is useful when you perform a
task.
• Information to prevent personal injuries or property damage.
Symbols used in this manual
The following symbols are used in this manual to explain procedures, restrictions, handling
precautions, and instructions that should be observed for safety.
Overview of the attention-getters
Word Icon Indicates
WARNING Indicates a warning concerning operations that may
lead to death or injury to persons if not performed
correctly. To use the machine safely, always pay at-
tention to these warnings.
CAUTION Indicates a caution concerning operations that may
lead to injury to persons if not performed correctly.
To use the machine safely, always pay attention to
these cautions.
IMPORTANT Indicates operational requirements and restrictions.
Be sure to read these items carefully to operate the
machine correctly and to avoid damaging the ma-
chine or property.
NOTE Indicates a clarification of an operation or contains
additional explanations for a procedure. Reading
these notes is highly recommended.
Indicates an operation that must not be performed.
Read these items carefully and make sure not to
perform the described operations.
Notes for the reader
Chapter 1 - Preface 9
Available documentation
Introduction
This machine is delivered with the following items:
• A 'Documentation and Driver Notice'
• A 'Safety Information Sheet'.
NOTE
Please check global.oce.com for the latest version of the documentation.
Main Content of the User Manuals
The following table provides an overview of the main content of the user manuals.
Main Content of the User Manuals
User Manual Main content
Operating information • Overview of the main system components
• Working with the operator panel
• Handling and managing jobs on the operator panel
• Optional finishers and other devices
• Add media, toner and staples
Maintenance tasks • Replacing parts
• Cleaning parts
• Solve a paper jam in the engine module
Safety information • Instructions for safe use
Available documentation
10 Chapter 1 - Preface
Chapter 2
Introduction
Introduction to the Océ VarioPrint® 6000+ Line
Introduction
The Océ VarioPrint® 6000+ Line is a series of high-volume, cut-sheet printers. The printer are
intended both for document printing and stream printing.
The key feature of the machine is the Océ Gemini Instant Duplex Technology. This technology
enables the machine to print the front side and back side of a sheet at the same time. Depending
on your version, the sustained print speed, including reconditioning, ranges from 170, 200, 250 to
314 images per minute (A4 / Letter) when you print a 2-sided document.
The print speed for 1-sided documents (A4/Letter) ranges from 125 images per minute (for Océ
VarioPrint® 6160, 6200 and 6250) to 157 images per minute (Océ VarioPrint® 6320 only).
This section gives a short description of the main features of the printer.
Overview of the main features
• Océ Gemini Instant Duplex Technology that enables the printing of both sides of a sheet at the
same time.
• Advanced scheduling concept on the operator panel to keep the machine running.
• Load and assign the media while the printer prints.
• Unload the media while the printer prints.
• Assign the media while the printer warms up, after the printer is initialized.
• Support of up to 12 paper trays (total input capacity up to 13,800 sheets) and a roll feeder.
• Support of up to 3 stackers, a finisher and other external finishers.
• Support of a large range of media, media sizes and media weights.
• Support of PS/PCL/PDF and streaming PS.
• Support of TP (IPDS, PCL/PJL)
•Support of a large range of software products, for example the Océ PRISMA series, Xerox®
FreeFlow® .
• Support of RDO files via Océ DP Link.
Introduction to the Océ VarioPrint® 6000+ Line
12 Chapter 2 - Introduction
Chapter 3
Power information
The power buttons and power modes
The power buttons
The printer has the following button to control the power supply.
Button Name Description
Sleep button The Sleep button is located at the right-hand side of the
operator panel. Using the Sleep button puts the printer
into sleep mode, wakes the printer up from the sleep
mode or starts up the whole system, including the PRIS-
MAsync controller.
When you press the Sleep button
• when the system is off, the whole system starts up, in-
cluding the PRISMAsync controller.
• when the system is ready, the printer is put into sleep
mode. The operator panel will be turned off, The
PRISMAsync controller remains on.
• when the system is in sleep mode, the printer wakes
up from the sleep mode.
The Sleep button allows you to switch between the
Ready mode and the Sleep mode.
The power modes
You can find the energy saving settings in the Settings Editor under [Preferences] -> [System
settings] -> [Energy save modes].
The power modes
Power mode Operator panel Description
Off Off The printer and the controller are completely off. The
printer cannot receive or print any job.
Ready On The printer is ready to print jobs.
Low power mode Off The low power mode is an energy save mode.
To use the low power mode, the [Low power mode tim-
er enabled] setting in the Settings Editor must be set to
[Yes]. When this setting is disabled, the printer skips the
low power mode and goes into the sleep mode after the
time set for this mode.
When the printer has been idle for the time defined in
the [Low power mode timer] setting, the printer goes in-
to low power mode automatically.
Possible values: 1 - 15 minutes.
Factory default: 15 minutes.
The printer wakes up when a job arrives in the list of
[Scheduled jobs] or when you touch the operator panel
(either the screen or any button). 4
The power buttons and power modes
14 Chapter 3 - Power information
Power mode Operator panel Description
Sleep mode Off Once the printer has been idle for the time defined in the
[Sleep mode timer] setting in the Settings Editor, the
printer goes into sleep mode automatically. Compared
to the low power mode, the printer uses less energy.
Possible values: 16 - 240 minutes.
Factory default: 30 minutes.
The printer wakes up when:
• You press the Sleep button on the operator panel, or
• A wake-up timer expires, provided that the wake-up
timer is enabled in the Settings Editor, or
• A job arrives in the list of [Scheduled jobs], provided
that the [Automatic wake-up enabled] setting in the
Settings Editor is set to [Yes].
Press the Sleep button at the right-hand side of the op-
erator panel to put the printer into the sleep mode man-
ually. The printer goes into the sleep mode after all jobs
are finished.
The power buttons and power modes
Chapter 3 - Power information 15
Turn on the system
Procedure
1. Press the Sleep button at the right-hand side of the operator panel.
The power switch must be turned on.
Turn on the system
16 Chapter 3 - Power information
Shut down the system
Illustration
[1] Shut down the system
Procedure
1. Touch [System] -> [Setup] -> [Shut down system].
The operator panel displays the message [Are you sure you want to shut down?].
2. Press [Yes].
A message indicates when the shut down will begin.
When the shut down is complete, the operator panel will be off.
3. To shut down the system completely, switch the On/Off button of each connected finishing unit
into the "O" position.
Shut down the system
Chapter 3 - Power information 17
Restart the system
Introduction
You can restart the system via the Settings Editor (under [Support] -> [Troubleshooting]) or via
the printer operator panel.
Illustration
[2] Restart the system
Procedure
1. Touch [System] -> [Setup] -> [Shut down system].
The operator panel displays the message [Are you sure you want to shut down?].
2. Press [Restart].
Restart the system
18 Chapter 3 - Power information
Chapter 4
Main parts
Introduction to the main system components
Introduction
The following illustration shows the main system components. The table describes the main
components. Please follow the links in the table for comprehensive information.
1
2
3
4
3
1
2
56 7
4
8
[3] The main system components
The main system components
Component Function
1 Operator panel The operator panel helps you with your daily work, for
example the scheduling of the jobs. Furthermore, the
operator panel helps you to solve errors or perform
maintenance tasks (see
The operator panel
on
page 22).
2 Operator attention
light
The operator attention light enables you to check the
status of the system from a distance (see
The operator
attention light
on page 28).
3 Roll feeder (optional) A roll feeder is an optional device that adds paper input
capacity to your printer. When you use a roll feeder, you
can only use 1 or 2 paper modules. A combination of 3
paper modules and a roll feeder is not possible. The op-
erator panel displays the roll feeder and gives feedback
about the status of the roll feeder. For example whether
the roll is full or empty. Please refer to the documenta-
tion of the roll feeder manufacturer for more informa-
tion, for example about replacing an empty roll.
4 Paper module The paper module contains 4 paper trays. The paper
trays contain the media that will be printed. The default
configuration of the system contains 1 paper module.
You can add 1 or 2 more paper modules to the default
configuration to increase the media input capacity (see
The paper modules
on page 26).
5 Engine module The engine module contains the components that print
the media. Access to the engine module is only required
when a paper jam occurs or when maintenance is re-
quired. The doors at the left-hand side and right-hand
side of the engine module give access to the toner units. 4
Introduction to the main system components
20 Chapter 4 - Main parts
Component Function
6 Puncher (optional) The puncher (iXDP) can make holes in the prints. The
number of holes depends on the die set that is installed
(see
Replace a die set
on page 175).
7 Stacker The stacker is the output location of a default configura-
tion. The system supports up to 3 stackers (see
The out-
put locations
on page 29).
8 Finisher (optional) The finisher on top of the stacker is an optional output
location for the print jobs. The finisher can staple the
jobs (see
The output locations
on page 29).
Introduction to the main system components
Chapter 4 - Main parts 21
The operator panel
Introduction
The operator panel helps you to carry out print jobs. This section describes the main components
of the operator panel.
1
10
2
3
4
578
9
6
[4] The operator panel
The main components of the operator panel
Component Function
1 Sleep button Put the system into the sleep mode or wake up the
system.
2 Stop button Stop the printing process after a set or as soon as
possible.
3 Paper tray button Get immediate access, after the printer is initialized,
to the [Trays] section on the operator panel to do
the following (for example):
• Check the content of all paper trays.
• Load a new media type into a paper tray.
• Change the media type which is available in one
of the paper trays.
4 USB port Insert a USB drive into the USB port to:
• Print any documents on the USB drive.
5 [Schedule] button Access the [Schedule] view to manage the jobs in
the schedule.
6 [Jobs] button Manage and print the jobs in the lists of [Waiting
jobs], [Scheduled jobs] and [Printed jobs].
7 [Trays] button Access the [Trays] section on the operator panel to
do the following, for example:
• Check the content of all paper trays.
• Load a new media type into a paper tray, or
• Change the media type which is available in one
of the paper trays. 4
The operator panel
22 Chapter 4 - Main parts
Component Function
8 [System] button Access the [System] section to do the following, for
example:
• Check the status of the toner, staples and other
supplies.
• Read counters.
• Start maintenance.
• Set up the preferred workflows.
• Change a number of default system settings such
as the language.
• Adjust the brightness and contrast of the LCD
panel.
• Shut down the printer.
• View the content of the media catalogue or add
temporary media to the media catalogue.
9Dashboard The dashboard displays information about the sys-
tem status such as:
• Information about the current printing process.
• Information about operator intervention that is
required soon.
• Information about errors.
• Information about the status of the toner reser-
voir and staple cartridges.
10 Status LED The status LED displays the status of the system:
• Red LED
The machine has stopped, for example because a
required media type is not available or an error
has occurred. Operator attention is required now.
• Orange LED
The machine will stop soon, for example because
more paper is required. Operator attention is re-
quired soon.
The orange light illuminates when the machine
reaches the warning time. The warning time is a
time you can set to determine when the orange
light must illuminate. You can set the warning
time in the [System] view of the operator panel.
• Green LED
The machine is busy printing. The machine can
print longer than the set warning time. Operator
attention is not required.
• LED off
The machine is idle or off. There are no jobs
scheduled for printing and no operator attention
is required.
The operator panel
Chapter 4 - Main parts 23
The dashboard
Introduction
The dashboard is the upper blue part of the operator panel. The dashboard is always visible,
irrespective of the current view. The dashboard shows the following.
• The status of the system
• The current process
• Instructions for the operator
• The status of the supplies
• The status of the external finisher, if applicable
• Whether maintenance is required.
• The [Resume] button after you stopped the printer.
Illustration
The following illustration shows the dashboard while the machine is busy. The vertical status bar
is green. No action is required.
[5] The dashboard - No action is required
The following illustration shows the dashboard while the machine is busy. The vertical status bar
is orange. Next to the status bar, the dashboard displays a message that indicates which action is
required soon.
[6] The dashboard - Action is required soon
The parts of the dashboard
The dashboard
Number Function
1 Display the status of the machine, for example [Initializing...], [Print-
ing...] or [Printing will stop...]. Each status message can have a sub-
message with additional information. 4
The dashboard
24 Chapter 4 - Main parts
Number Function
2 Display the file name of the current job (for document printing) or cur-
rent stream (for stream printing). Furthermore, the progress of the cur-
rent job is displayed.
For document printing, the counter can display the following informa-
tion.
• Set X of Y
• Sheet X of Y or Sheet X.
X represents the current status of the print job. Y represents the total
number of sets or sheets of a print job.
When the sorting method for a job is set to [By set], and a set contains
at least 40 pages, then the dashboard displays the set count (Set X of
Y) and the sheet count (Sheet X of Y) for the set. If a set contains less
than 40 pages, then the dashboard only displays the set count (Set X of
Y).
If the sorting method for a job is set to [By page], or when you print
stream jobs, the dashboard only displays a sheet count.
3Display the action that you must do now or soon. The colors of the ver-
tical status bar at the left-hand side match the colors of the LED on the
operator panel and the operator attention light. When the color is or-
ange or red, a message indicates the required action.
Orange means that action is required soon. How long before an up-
coming action the operator panel starts to display the message de-
pends on the defined warning time (
Change the warning time
on
page 44).
Red means that action is required now.
NOTE
The operator panel can only display one message at a time.
When there are more messages, the operator panel displays
the first required or most important message.
4 • Display the status of the external finisher, if applicable.
• Display the status of the staple cartridges (
Check the status of the
stapler cartridges
on page 199).
• Display a warning that maintenance is required. When maintenance
is required soon, the maintenance icon becomes orange . When
maintenance is required now, the maintenance icon becomes red .
• Display the status of the toner reservoirs (
Check the status of the to-
ner reservoirs
on page 197).
NOTE
Only key operators who received the special maintenance
training are allowed to do maintenance tasks.
The dashboard
Chapter 4 - Main parts 25
The paper modules
Introduction
The paper trays contain the media that are required for the print jobs. The default configuration of
the machine contains 1 paper module with 4 paper trays.
• Two standard trays with a capacity of 600 sheets each.
• Two bulk trays with a capacity of 1,700 sheets each (or 3,300 A4/Letter sheets each when the
optional dual paper trays are installed)
Contact your local authorized dealer for more information about the dual paper trays.
You can add 1 or 2 more paper modules to the machine. Then the total number of paper trays is
extended to 8 or 12 respectively. You can find more information about the capacities of the paper
trays and the supported media size in the appendix of this manual.
This section describes the control panel on each paper module.
NOTE
You can use the control panel on the paper modules to open the paper trays and load the media.
However, the recommended way to open the paper trays and assign the media is via the
[Schedule] view. You can also open the paper trays and/or assign the media via the [Trays] view
(see
Assign the media to a paper tray
on page 59).
The control panel
1
2
3
4
1
2
3
4
1 3
2
5
4
[7] The control panel on the paper modules
Each paper module contains a control panel next to the upper paper tray. The control panel
consists of 4 sections that correspond with the 4 paper trays. Each section displays the current
filling level of the corresponding paper tray. Furthermore, the control panel indicates whether the
media in the paper tray is assigned or not. The following table describes the various parts of the
control panel.
The parts of the control panel
Number Description
1 The LEDs indicate the current amount of sheets in the corresponding paper
tray. Each lit-up LED indicates the presence of about 100 sheets (based on
media of 80 g/m2 or 20 lb bond).
2 Press the button to open the corresponding paper tray. You can only open 1
paper tray at a time. 4
The paper modules
26 Chapter 4 - Main parts
Number Description
3 When the check mark is green, the media in the paper tray is defined. The
system knows which media is in the paper tray.
4 When the arrows are red, the media in the paper tray is not defined. The
system does not know which media is in the paper tray. The [Trays] view on
the operator panel indicates that no media is assigned to the paper tray.
5 The [Not assigned] button. This button applies to the paper tray where you
just put the media.
You can press the [Not assigned] button when you load a new media type
into a paper tray without defining this media type on the operator panel
first. Then the printer cannot accidentally use the media in this paper tray
before the media is correctly defined on the operator panel. You can define
the media type in the [Trays] view on the operator panel later (see
Assign
the media to a paper tray
on page 59).
NOTE
Make sure that the paper tray is open when you press the [Not as-
signed] button.
The paper modules
Chapter 4 - Main parts 27
The operator attention light
Introduction
The operator attention light informs you about the status of the machine. To improve the
productivity, the operator attention light can warn you some time before the machine stops. You
can set the warning time on the operator panel.
The colors of the lights match the status that is currently indicated on the operator panel (
The
dashboard
on page 24).
[8] The operator attention light
Status colors
The colors of the operator attention light
Color Description
Red The machine has stopped, for example because a required media
type is not available or an error has occurred.
Operator attention is required now.
Orange The machine will stop soon, for example because an output loca-
tion is almost full. The orange light lights up when the machine
reaches the warning time.
Operator attention is required soon.
Green The machine is busy printing. The machine can print longer than
the defined warning time.
Operator attention is not required.
All lights off The machine is idle. There are no jobs scheduled for printing.
The operator attention light
28 Chapter 4 - Main parts
The output locations
Introduction
The machine supports several output locations for the printed jobs. The default configuration of
your machine contains a stacker and the system output. The finisher is an optional output
location. Furthermore, you can connect several optional external finishers to the machine.
NOTE
You need the optional finisher or another optional external finisher to staple the jobs.
3
1
2
4
[9] The output locations
Overview of the output locations
Component Description
1 [Stacker] The stacker is the default output location of the machine. The stacker
capacity is 6,000 sheets, in 2 stacks of 3,000 sheets each (80 g/m² or 20
lb. bond).
The stacker does not contain staple cartridges. Therefore, the stacker
cannot be the output location for jobs that require staples.
2 [System output] The system output is the output location for the following prints.
• Error prints
• Sample prints
• Configuration reports
• Job tickets
• The test sheets for the media registration.
• The test sheets for the media quality.
Make sure that you regularly remove the sheets from the system out-
put.
3 [Finisher] (op-
tional)
The optional finisher contains the following output trays.
• 3 output trays
• 1 upper output (see no. 4 below)
The finisher contains 2 staple cartridges to staple the jobs. The 3 output
trays can receive A4, Letter and similar media sizes. Stapled jobs (A4,
Letter and similar media sizes only) go into the output trays. The total
capacity of the output trays is 3,700 sheets (80 g/m² or 20 lb bond).
NOTE
The output trays cannot receive tab sheets. 4
The output locations
Chapter 4 - Main parts 29
Component Description
4 [Finisher upper
output]
The finisher upper output is part of the finisher. The upper output can
receive all formats. However, the upper output is mainly intended for
large media or jobs with mixed size media. The maximum capacity of
the upper output is 500 sheets (80 g/m² or 20 lb bond).
NOTE
The upper output does not contain staple cartridges. There-
fore, the upper output cannot be the output location for jobs
that require staples.
The output locations
30 Chapter 4 - Main parts
Chapter 5
Adapt printer settings to your
needs
Access the Settings Editor
Introduction
The Settings Editor is a web-based application and therefore accessible via an Internet browser.
The Settings Editor enables you to manage settings or to display information in the following
areas.
• [Media]
• [Preferences]
• [Workflow]
• [Configuration]
• [Support]
• [Transaction printing] (optional)
Before you begin
Make sure you have the following information.
• The IP address or host name of the PRISMAsync controller.
• The key operator password to change all settings except for the settings in the [Configuration]
tab.
• The system administrator password to change all settings including the settings in the
[Configuration] tab.
Procedure
1. Open your web browser.
NOTE
When the Settings Editor does not display the correct language, you can change the preferred
language in the Internet options of your Internet browser. The desired language must be first in
the list of languages.
2. In the address bar, enter the IP address or host name of the PRISMAsync controller.
The Settings Editor application appears.
You can now make the required changes.
Access the Settings Editor
32 Chapter 5 - Adapt printer settings to your needs
Change a number of settings in the Settings Editor via
the operator panel
Introduction
NOTE
The information contained in this section is primarily intended for key operators and system
administrators.
The Settings Editor application on the PRISMAsync controller is a web based application that
allows key operators and system administrators to adapt the system to the situation in an
organization and production environment. The Settings Editor allows key operators and system
administrators to manage settings regarding to network configuration, system preferences, job
preferences and media, for example.
For convenience reasons, a subset of frequently used settings is accessible through the operator
panel.
Settings available via the operator panel
Group of settings Available settings Short description
[About] • [Serial number]
(read-only)
• [Version of printer
software] (read-on-
ly)
• [Upgrade software
(from USB)]
• [Upgrade software
(from server)]
The [About] section allows you to look up the
serial number and software version of the
printer.
[Software licenses] • [Upload license] When you have a new license to activate a
new feature on the printer, you can upload the
license through this section. After uploading
the license, the feature becomes active.
You can only use this section after you inser-
ted an USB drive in an USB port of the PRIS-
MAsync controller or on the operator panel.
Follow the instructions on the operator panel
when you upload the license. 4
Change a number of settings in the Settings Editor via the operator panel
Chapter 5 - Adapt printer settings to your needs 33
Group of settings Available settings Short description
[Logging] • [Save the data-
dump file]
• [Save the trace file]
• [Print the configura-
tion report]
When an error occurs, the help desk of your
printer supplier can ask you to create and send
a trace file and a datadump file. The datadump
file is a .zip file that contains detailed technical
information about your system. Furthermore,
the system can store trace log files in .zip files.
You can save both .zip files to a USB drive.
The configuration report contains information
about the configuration of your printing sys-
tem, for example information about the sys-
tem configuration, controller configuration and
network settings. You can print the configura-
tion report for backup purposes, for example.
Follow the instructions on the operator panel
when you save a file or print a report.
[Connectivity] • [MAC address]
(read-only)
• [Host name]
• [Link speed and
connection type]
• IPv4 settings
• IPv6 settings
• DNS settings
• WINS settings
• [Test the TCP/IP
connection]
The [Connectivity] section contains the main
settings to integrate the printer into a network.
After you have adapted the network settings,
you can test the connection from here.
Follow the instructions on the operator panel
when you adapt the network settings.
[Remote connection]
(optional)
• [Remote connection
status] (read-only)
• [Remote connection
enabled]
• [Remote Service
country code]
• [Test Remote con-
nection]
The [Remote connection] section (optional)
contains the settings to enable the remote con-
nection and to configure the Remote Service.
See also
Remote Service
on page 164.
NOTE
Only Service can adapt the remote
connection settings. After Service
adapts the remote connection set-
tings, you can test the remote con-
nection with this setting. 4
Change a number of settings in the Settings Editor via the operator panel
34 Chapter 5 - Adapt printer settings to your needs
Group of settings Available settings Short description
[System settings] • [Date and time]
• [System of meas-
urement]
• [Time zone]
The [System settings] section contains settings
to change the date and time of the system, or
the system of measurement used. When you
change the system of measurement, all corre-
sponding values on the system will be
changed. For example, when you change [Met-
ric] into [Imperial], all length values will be dis-
played in inches.
Procedure
NOTE
The key operator PIN or the system administrator password is required to make changes in this
section.
1. Touch [System] -> [Setup] -> [Local key operator settings] (under [Advanced]).
2. Touch the button of the group that contains the setting you want to change or view.
3. Touch the required setting.
4. Look up the required information or make the required changes.
5. If you make a change, touch [OK] to confirm.
6. Press [Close].
Change a number of settings in the Settings Editor via the operator panel
Chapter 5 - Adapt printer settings to your needs 35
Introduction to the [Setup] section
Introduction
The [System] view gives access to system settings, system information, media information and
maintenance tasks.
This section gives an overview of the [Setup] section in the [System] view.
Overview of the [Setup] section
[10] Overview of the [Setup] section
The items of the [Setup] section
Item Function More information
[Workflow] Display the main settings of the cur-
rent workflow profile. These settings
are read-only.
[Workflow profile] button Define a workflow profile that match-
es your needs.
Work with the workflow
profiles
on page 38
[Language] button Change the language of the operator
panel.
Changing the language
on
page 43
[Warning time] button Define the moment when the system
warns you about an action that is re-
quired soon, for example 10 minutes
in advance.
Change the warning time
on page 44
[Job name truncation] but-
ton
Define how the system truncates a
job name.
Truncate the job name
on
page 46 4
Introduction to the [Setup] section
36 Chapter 5 - Adapt printer settings to your needs
Item Function More information
[Operator panel settings]
button
Adjust the brightness and contrast of
the operator panel.
Adjust the brightness and
contrast of the operator
panel
on page 47
[Shut down system] button Shut down the system in a controlled
way.
Shut down the system
on
page 17
[Advanced media settings]
button
Define a number of special media-re-
lated settings.
Change the advanced me-
dia settings
on page 80
[Intermediate check print]
button
Print a test sheet of a running job to
check the quality.
Make an intermediate
check print
on page 42
[PrintGuard module] but-
ton
Enable or disable the use of the
PrintGuard (optional).
[Local key operator set-
tings] button
Get direct access to a number of im-
portant key operator settings in the
Settings Editor on the PRISMAsync
controller.
Change a number of set-
tings in the Settings Editor
via the operator panel
on
page 33
Introduction to the [Setup] section
Chapter 5 - Adapt printer settings to your needs 37
Work with the workflow profiles
Introduction
The machine is used in different printing environments. Each environment requires other settings
to optimize the workflow or to meet your personal workflow preferences. The machine contains a
number of default workflow profiles to help you optimize your workflow. The default workflow
profiles are combinations of frequently used settings for print jobs ([Receive], [Print] and
[Output]). However, the workflow profiles cannot cover all the possible workflows you may need.
Therefore, you can also define the settings individually (custom workflow).
This section makes recommendations about when to use which workflow profile. Furthermore,
this section describes the settings and the effects of the settings.
NOTE
The [Workflow profile] button in the [Setup] section of the [System] view displays the name of
the selected workflow profile. When you customized the settings of a workflow profile, the
button displays the text [Custom].
The workflow profiles
[11] The workflow profiles screen
The use of the default workflow profiles
The following table makes recommendations about when to use which default workflow profile.
When to use which workflow
Profile When to use
[Standard] You need a productive workflow but you still want to have sufficient
control over the jobs. 4
Work with the workflow profiles
38 Chapter 5 - Adapt printer settings to your needs
Profile When to use
[Job by job] You want to start the jobs one by one. Each time a job has been prin-
ted, the machine goes on hold. Always touch [Resume] in the dash-
board to start the next job.
[Check and print] You want to check the quality and layout of each first set of a job be-
fore the remaining sets will be printed.
[Manual planning] The jobs are sent to the machine in a random order. You can manually
define the most productive order in which the machine will print the
jobs.
[Unattended] You want to continue printing while you are absent, for example after
working hours. Then the machine will print the scheduled jobs, provi-
ded that all the required media, supplies and output locations are avail-
able.
The default settings of each workflow profile
The following table gives an overview of the default [Receive] and [Print] settings of each
workflow profile.
The [Receive] and [Print] settings
Workflow profile [Receive] settings [Print] settings
[Destination of print
job]
[Confirm start of job] [Check first set]
[Standard] [Scheduled jobs] [Off] [As in job]
[Job by job] [As in job] [On] [As in job]
[Check and print] [Scheduled jobs] [Off] [On]
[Manual planning] [Waiting jobs] [Off] [As in job]
[Unattended] [As in job] [Off] [Off]
The following table gives an overview of the default [Output] settings of each workflow profile.
The [Output] settings
Workflow profile [Output] settings
[Next output tray] [Offset stacking] [Link output loca‐
tions]
[Standard] [After each job] [Sets (as in job)] [On]
[Job by job] [After each job] [Sets (as in job)] [On]
[Check and print] [After each job] [Sets (as in job)] [On]
[Manual planning] [After each job] [Sets (as in job)] [On]
[Unattended] [When tray is full] [Banners] [Off]
NOTE
The setting [Link output locations] is only visible when 2 or more equally configured stackers are
available. For example, you cannot link the stackers when 1 stacker is configured for face-up
media, while the other is configured for face-down media. Furthermore, it is not possible to link
a stacker to a finisher.
Work with the workflow profiles
Chapter 5 - Adapt printer settings to your needs 39
Values and effects of the settings
The following table describes the effects of the various values of the settings.
Values and effects of the settings
Setting Values Effect
[Destination of
print job]
[Scheduled jobs] The jobs are immediately sent to the list of [Scheduled
jobs]. The machine will print the jobs in the ripped order.
You can do the following to rearrange the order in which
the jobs will be printed.
• Move jobs to the list of [Waiting jobs] or
• Use [To top] to move a job to the top of the list of
[Scheduled jobs] (
Give priority to a scheduled job
on
page 112).
[Waiting jobs] You can manually define the order in which the jobs will
be printed.
[As in job] The submitted jobs go to the destination that is indica-
ted in the job ticket.
[Check first set] [On] The machine goes on hold after the first set of a job is
printed. You can check the quality and layout of the first
set before the machine prints the remaining sets.
[Off] The machine will print the whole job without stopping
after the first set.
[As in job] The machine will print the jobs as indicated in the job
ticket.
[Confirm start of
job]
[On] The machine always stops before the next scheduled
job. You must press the Release key to start each job.
[Off] The machine prints the scheduled jobs one after the oth-
er. The machine does not stop before the next scheduled
job, unless there is a reason to stop. For example when
a media is not available.
[On conflict] The machine stops before a job when one or more set-
tings are overruled by the controller.
[Next output tray] [After each job] Each job is sent to the next available output tray. In this
context, the second stack of the stacker is also defined
as an output tray.
[When tray is full] All the jobs are stacked until an output tray is full. When
an output tray is full, the next jobs are sent to the next
output tray. 4
Work with the workflow profiles
40 Chapter 5 - Adapt printer settings to your needs
Setting Values Effect
[Offset stacking] [Jobs] Each printed job that is delivered to an output location is
stacked on top of the previous printed job with an offset.
This helps you to identify the various jobs.
[Sets (always)] The offset stacking is defined per N sets. By default, this
number is 1. If a number is specified, this specified num-
ber of printed sets of a job will be delivered to an output
location in one straight stack, the next number of printed
sets are stacked with an offset. When the number of re-
quested sets in a job is lower than or equal to N, the sets
are not stacked with an offset. However, the whole job is
stacked with an offset with respect to the previous job.
[Sets (as in job)] Each printed set is delivered to the output location as in-
dicated in the job ticket. Therefore, the sets can be
stacked in one straight line or with an offset.
[Banners] Each banner page of a job is delivered to the output lo-
cation with an offset. This helps you to identify the sepa-
rate jobs. The jobs themselves are stacked in one
straight line.
[Off] All the printed jobs or sets are stacked in one straight
line. There is no offset between the jobs or sets.
Work with the workflow profiles
Chapter 5 - Adapt printer settings to your needs 41
Make an intermediate check print
Introduction
The machine has a function that enables you to make a check print while a job is printed. This
function is called the intermediate check print. When you use this function, the machine prints a
copy of the sheet that is printed at the moment you press the [Intermediate check print] button.
You can use this sheet to check whether the quality and consistency of the prints still meet your
requirements.
This section describes how to make an intermediate check print.
NOTE
You can also press the [Intermediate check print] button when a job has not yet started. As soon
as you start printing, a copy of the first sheet of the job will be printed.
NOTE
In the Settings Editor, you can also set the [Interval of intermediate check print].
[12] Make an intermediate check print
Procedure
1. On the operator panel, press the [System] button.
2. Press [Setup].
3. Touch the [Intermediate check print] button in the [Advanced] section.
The intermediate check print is sent to the system output (see
The output locations
on page 29).
Make an intermediate check print
42 Chapter 5 - Adapt printer settings to your needs
Changing the language
Introduction
This section describes how to change the language of the operator panel.
Procedure
1. On the operator panel, press the [System] button.
2. Press the [Setup] button.
[13] Changing the language
3. Press the [Language] button in the [Operator panel] section.
An overview of the available languages appears.
[14] Overview of the available languages
4. Select your language, for example [English (UK)].
5. Press [OK].
The language is changed.
Changing the language
Chapter 5 - Adapt printer settings to your needs 43
Change the warning time
Introduction
When operator interaction is required now or soon, the LED on the operator panel and the
operator attention light can warn you. This is a trigger that action is required now or soon, for
example load a required media type or empty an output location. You can define how long in
advance the warning message is displayed.
By factory default, the function [Warning in advance] is enabled and set to 10 minutes. Then the
dashboard starts to display the warning 10 minutes before an action becomes inevitable. If you
do not respond to the warning message, the printer will stop. Depending on the urgency of the
warning message, the LED on the operator panel and the operator attention light are orange or
red.
NOTE
You can only change the warning time when the [Warning in advance] function is enabled.
[15] Change the warning time
Procedure
1. Touch [System] -> [Setup] -> [Warning time].
2. Touch the - or + button to decrease or increase the warning time in steps of 1 minute. You can set
a time from 1 - 60 minutes.
3. Press [OK].
Change the warning time
44 Chapter 5 - Adapt printer settings to your needs
Disable the warning time
Introduction
When operator interaction is required now or soon, the dashboard and the operator attention
light warn you. However, you can disable this warning function.
[16] Disable the warning time
Procedure
1. Touch [System] -> [Setup] -> [Warning time] (under [Operator panel]).
When the box for [Warning in advance] has a check mark and states [On], the function is enabled.
2. Touch the [Warning in advance] button.
The check mark disappears. The status [On] changes into [Off].
3. Press [OK].
Disable the warning time
Chapter 5 - Adapt printer settings to your needs 45
Truncate the job name
Introduction
In the [Jobs] view, the operator panel displays all jobs with their job names. If a job name is too
long, the systems truncates the job name. To enable you to identify your jobs in the lists more
easily, you can define how the system truncates the job names. This allows you to keep the
identifying part of the job name. You can choose to truncate the job name at the beginning or at
the end of the name.
Illustration
[17] Job name truncation
Procedure
1. Touch [System] -> [Setup] -> [Job name truncation] (under [Operator panel]).
2. For [Truncate job name at], select [Beginning] or [End].
3. Touch the - or + button to indicate the number of characters before truncation.
4. Press [OK].
Truncate the job name
46 Chapter 5 - Adapt printer settings to your needs
Adjust the brightness and contrast of the operator
panel
Introduction
You can adjust the brightness and contrast of your monitor to improve the readability of the
operator panel. The required brightness and contrast settings can depend on the lighting in your
room, for example.
Setting Description
[Auto adjust] The screen of the operator panel will automatically set the correct
ratio of brightness and contrast.
[Brightness] You can increase or decrease the brightness from level 20 to 100
in steps of 1. The higher the value, the higher the brightness.
[Contrast] You can increase or decrease the contrast from level 10 to 100 in
steps of 1. The higher the value, the higher the contrast.
Illustration
[18] Adjust brightness and contrast
Procedure
1. Touch [System] -> [Setup] -> [Operator panel settings].
2. Touch [Auto adjust] to optimize the brightness and contrast of the screen automatically.
3. Touch [OK] when the brightness and contrast are OK, or continue with the steps below when
these settings are not yet OK.
4. Touch '-' to decrease or '+' to increase the [Brightness].
Adjust the brightness and contrast of the operator panel
Chapter 5 - Adapt printer settings to your needs 47
5. Touch '-' to decrease or '+' to increase the [Contrast].
6. Press [OK].
Adjust the brightness and contrast of the operator panel
48 Chapter 5 - Adapt printer settings to your needs
Chapter 6
Media handling
Introduction to the [Schedule] view
Introduction
The [Schedule] is your daily planning board for print jobs. The [Schedule] helps you to keep the
machine running.
This section shows and describes the main parts of the [Schedule].
NOTE
The descriptions of the colors of the bars and the indication of the required amount of sheets are
only valid for document printing. For streaming jobs , all the bars remain grey until the paper
trays are empty or the output locations are full. Then the machine stops and the bars become
red. Furthermore, the media toolbar does not indicate the required amount of sheets.
The [Schedule] view
[19] The [Schedule] view
1. The Jobs Pane
The jobs pane shows the jobs on a timeline. The width of the job corresponds to the (remaining)
print time. A vertical line separates the jobs. The vertical line moves to the left as the printing of a
job progresses.
An icon and the job name represent a job. The icon indicates the state of the job, for example
printing .
Furthermore, the icon indicates the stop moments of the machine. For example, when the
setting [Confirm start of job] in the workflow profiles (see list of references below) is set to [On] or
when you use the [Stop after job] function.
Introduction to the [Schedule] view
50 Chapter 6 - Media handling
2. The [Required media] pane
The [Required media] pane displays the media that are required for each scheduled job. For each
required media, the media properties are displayed (see list of references below). The bars show
the availability of the media. The bars can have the following colors.
The colors of the bars
Color of the bar Description
Green The required media is available.
Orange The media is required in the future, but not available then. For example
because the paper trays do not contain sufficient sheets of the required
media.
Yellow The system cannot determine the exact number of sheets that is availa-
ble in the paper trays.
Red The media is required now, but not available. The job can only start
when you load the required media.
When you print small jobs, the bars for these jobs may not be completely visible. To prevent that
you do not see the status of these small jobs, the operator panel can show the following images.
When you set the zoom control (5) to a shorter time-scale, in most cases the operator panel will
display bars for these small jobs.
The possible display of small jobs
Image Description
Green. The required media is available.
Orange. The media is required in the future, but not available then. For
example because the paper trays do not contain sufficient sheets of the
required media.
Red. The media is required now, but not available. The job can only
start when you load the required media.
3. The Media Toolbar
The media toolbar displays the following information for the media that is selected in the
[Required media] pane. Furthermore, the media type toolbar contains the [Load] button to load
and assign the required media.
The icons in the media toolbar
Icon Description
The list of [Required media] shows the required media for the sched-
uled jobs. When the paper module indicator is completely grey, this
means that not one of the required media is available in the paper
trays.
The list of [Required media] shows the required media for the sched-
uled jobs. When a paper tray is highlighted in green, the highlighted
paper tray contains a media that is required by one of the scheduled
jobs. 4
Introduction to the [Schedule] view
Chapter 6 - Media handling 51
Icon Description
The list of [Required media] shows the required media for the sched-
uled jobs. When a paper tray is highlighted in blue, the highlighted pa-
per tray contains the media that is also highlighted in blue in the list of
[Required media].
4. The Output Locations Pane
The output locations pane displays the output locations that are required for the scheduled jobs.
The bars show the availability of the output locations. The bars can have the following colors.
The colors of the bars
Color of the bar Description
Green The output location is required and available.
Orange The output location is required in the future, but not available then. For
example, because the output location will be full soon.
Red The output location is required now, but not available. For example, be-
cause the output location is full.
Gray The output location is required, but availability is unknown.
5. The zoom control
The zoom control enables you to adjust the time scale visible in the [Schedule]. When you touch
the zoom button, a drop-down list appears. Then you can select the desired time scale (five
minutes - eight hours).
Introduction to the [Schedule] view
52 Chapter 6 - Media handling
Load the media
Introduction
This section describes how to load the media into a paper tray.
When you load the media via the [Load] button in the [Schedule], the paper tray is automatically
assigned to the correct media.
When you load and assign the media via the [Assign] button in the [Trays] view, you must assign
the paper tray to the loaded media manually.
When no external finisher is connected to the machine, you must put all the media types face up
and header up into the paper trays. The tabs of tab sheets must be at the right-hand side. When
an external finisher is connected to the machine, it is possible that you must put the media into
the paper trays in a different way. Refer to the documentation of the external finisher for more
information about how to place the media.
When to do
• The [Schedule] displays a red bar next to a required media. The red bar indicates that a
scheduled job now requires a media that is not available in the paper trays.
• The [Schedule] displays an orange bar next to a required media. The orange bar indicates that
a scheduled job requires media which is either not available in the paper trays or which is
available, but not in sufficient quantity to finish the job.
• The current job requires more of the same media than is currently loaded in the paper trays.
You can add more of the required media into another paper tray.
• You already want to load and assign media that are required for the next job (work ahead).
IMPORTANT
Always put the stack of media at the left-hand side of the paper guides inside the paper trays, as
indicated on the sticker inside the paper trays.
Procedure
1. Put a small stack of the media into the paper tray.
2. Pinch the green handle of the right-hand guide and push the guide against the edge of the media.
3. Turn the green knob to adjust the front guide and the rear guide.
4. Put the rest of the media on top of the small stack.
NOTE
When you want to assign the media later you must press the [Not assigned] button.
Load the media
Chapter 6 - Media handling 53
Load media via the [Schedule] view
Introduction
When the [Schedule] view is available on your printer, you can load and assign the required
media directly in the [Schedule] section.
NOTE
When you load a different media size, you must also set the paper guides inside the paper tray
to the correct dimensions.
Illustration
[20] Load the media
Procedure
1. Touch the button for the media you want to load, for example Special A4.
2. Press [Load].
The [Trays] view appears.
3. On the screen, touch the paper tray where you want to load the media.
4. Touch [OK] to open the paper tray.
5. Load the media into the paper tray.
The system assumes you loaded the selected media type, in this example Special A4. The system
will automatically assign Special A4 to that paper tray.
NOTE
You can always change the assigned media type later by touching the [Assign] button.
6. Gently close the paper tray.
Load media via the [Schedule] view
54 Chapter 6 - Media handling
Related information
Introduction to the Schedule view
on page 50
Load media via the [Schedule] view
Chapter 6 - Media handling 55
Introduction to the Trays view
Introduction
The [Trays] view has the following functions.
• Display the current content and filling level of the paper trays.
• Open the paper trays and assign the required media for the print jobs.
• Change the media that is currently assigned to a paper tray.
• Assign media to a paper tray when you already loaded the media and pressed the button for
[Not assigned] on the control panel of the paper module (
The paper modules
on page 26).
• Unassign media from a paper tray.
• Perform a media registration.
This section describes the items of the [Trays] view.
NOTE
The machine can have 1, 2 or 3 paper modules, possibly combined with a roll feeder. When the
machine has more than 1 paper module, the [Trays] view displays all the available paper
modules.
[21] Example of a configuration with 1 paper module
The items of the [Trays] view
Description of the [Trays] view
Item Function
Content of the paper trays Indicate the current content and filling level of the paper trays.
The [Trays] view displays the parameters of the media that are
currently in the paper trays. The parameters are a combination
of icons and texts (
The paper tray information
on page 57). 4
Introduction to the Trays view
56 Chapter 6 - Media handling
Item Function
[Assign] button Assign media from the media catalog (
Assign the media to a
paper tray
on page 59).
[Unassign] Unassign media from the selected paper tray.
[Open] button Open the selected paper tray to load the media (
Load the media
on page 53).
[Registration] Perform a media registration for the selected media (
Perform a
media registration for standard-size media - Print the test
sheets and create the ruler
on page 65,
Perform a media reg-
istration for large media - Print the test sheets and create the
ruler
on page 72)
Arrow buttons When your configuration contains more paper modules than
the [Trays] view can display in 1 screen, you can touch the ar-
row buttons to change part of machine displayed.
The paper tray information
The [Trays] view displays the following textual information for each paper tray.
• The media name, for example 'Normal paper'
• The media size, for example A3 or A4
• The media weight, for example 80 g
• The media color
• The special characteristics of the media, for example [cyclic] or [punched]. In brackets,
additional information is given about these media, for example the cycle count or the number
of holes for punched media.
The [Trays] view displays the following icons for each paper tray.
The meaning of the icons
Icon Description
The paper tray is empty
The paper tray is full
NOTE
Each line indicates the presence of about 100 sheets
The paper tray is too full. Please remove sheets from the stack
The plate inside the paper tray is down
The paper tray is open
The paper guides inside the paper tray do not match the selected me-
dia size. You must correct the paper guides or the selected media
or
The paper tray contains media that are fed over the long edge (LEF)
or short edge (SEF) . The small icons indicate A4 or A4-like media.
The large icons indicate A3 or A3-like media. When you defined a color
for a media, the icon can have that color
The paper tray is in use for one or more scheduled jobs
The paper tray contains tab sheets 4
Introduction to the Trays view
Chapter 6 - Media handling 57
Icon Description
The paper tray contains tab sheets that must be processed as inserts
The paper tray contains inserts
The paper tray contains media that are fed over the long edge (LEF)
The paper tray contains media that are fed over the short edge (SEF)
Introduction to the Trays view
58 Chapter 6 - Media handling
Assign the media to a paper tray - Load and assign the
media to a paper tray
Introduction
The [Trays] view has several functions (see
Introduction to the Trays view
on page 56).
This section describes how to open the paper trays and assign the media in the [Trays] view.
NOTE
The preferred way to load the required media is via the [Schedule]. There you can select a media
and use the [Load] button, or press the required media button 2 times.
Procedure
1. On the operator panel, select the [Trays] view.
2. Touch the paper tray where you want to put the media, for example tray 2.
3. Press [Open].
4. Load the media (see
Load the media
on page 53).
5. Close the paper tray.
NOTE
There is a risk that a job is printed on a wrong media.
6. Press [Assign].
A window with media names appears. The previous media in the selected paper tray is
highlighted.
NOTE
The list displays all the media in the media catalog that match the position of the paper guides
inside the closed paper tray. When the list is empty, the media catalog does not contain media
that match the position of the paper guides.
7. Touch the name of the loaded media, for example Premium Label.
8. Press [OK].
Assign the media to a paper tray - Change the currently assigned
media type
Procedure
1. On the operator panel, select the [Trays] view.
2. Select the paper tray for which you want to change the assigned media type.
3. Press [Assign].
A window with media names appears.
NOTE
The list displays all the media in the media catalog that match the current position of the paper
guides inside the paper tray. When the list is empty, the media catalog does not contain media
that match the position of the paper guides.
NOTE
There is a risk that a job is printed on a wrong media.
4. Touch the name of the new media type.
Assign the media to a paper tray - Load and assign the media to a paper tray
Chapter 6 - Media handling 59
5. Press [OK].
Assign the media to a paper tray - Change the currently assigned media type
60 Chapter 6 - Media handling
Introduction to the [Media] section
Introduction
The [System] view gives access to system settings, system information, media information and
maintenance tasks.
This section gives an overview of the [Media] section in the [System] view.
Overview of the [Media] section
[22] Overview of the [Media] section
The items of the [Media] section
Num‐
ber
Item Function More information
1 List of all the media that
are available in the [Media
catalog].
Display the current content
of the [Media catalog].
2 List of temporary media Display the temporary me-
dia that are currently avail-
able on the system .
What are temporary media
on page 63
3 [To catalog] button Add temporary media to
the media catalogue .
Add temporary media to
the Media catalog
on
page 64 4
Introduction to the [Media] section
Chapter 6 - Media handling 61
Num‐
ber
Item Function More information
4 [Registration] button Print test sheets and per-
form the registration for in-
dividual media. You can do
a media registration for
standard-size media and
large media .
Perform a media registra-
tion for standard-size me-
dia
on page 65
Perform a media registra-
tion for large media
on
page 72
Introduction to the [Media] section
62 Chapter 6 - Media handling
Introduction to the media handling
Introduction
The machine supports a wide range of media, including tabs and inserts. The supported media
sizes range from 8 x 8 inch (minimum) to 12.5 x 19.2 inch (maximum). The supported media
weights range from 33 - 202 lb bond for media that are recommended by the manufacturer, and
40 - 135 lb bond for other media.
This section describes the following:
• Media handling in general
• The [Media catalog]
• Temporary media.
NOTE
You can place all the supported media in any paper tray.
General introduction to the media handling
All the print jobs require media that you can assign to the paper trays via the operator panel. The
print jobs can require media that are included in the [Media catalog]. However, the print jobs can
also require media that are not included in the [Media catalog]. These media become temporary
media on the system.
What is the [Media catalog]
The [Media catalog] is a list of predefined media and media attributes which you can define in the
Settings Editor application on the controller. The use of the [Media catalog] is only
recommended, not compulsory.
When you use the [Media catalog], the operator panel, the printer drivers and other applications
all display the same list of predefined media. The operator panel and the printer driver
automatically retrieve and show the latest version of the [Media catalog].
NOTE
Refer to the Online Help of the Settings Editor for information about the media attributes that
you can define. The Online Help also describes how to adapt the [Media catalog] (add, edit or
delete media).
What are temporary media
You can also use many other media that are not included in the [Media catalog]. These media
become temporary media. You can look up the currently used temporary media in the [Media]
section of the [System] view. Furthermore, you can assign the temporary media to a paper tray.
The temporary media remain available on the system until:
• No more waiting jobs need this media type
• No more scheduled jobs need this media type
• No more printed jobs need this media type
• This media type is no longer available in the paper trays.
When you plan to use these media more often, you can add these temporary media to the [Media
catalog]
Add temporary media to the Media catalog
on page 64.
Introduction to the media handling
Chapter 6 - Media handling 63
Add temporary media to the [Media catalog]
Introduction
When a job is submitted that requires media that are not included in the [Media catalog], these
media become temporary media. The operator panel displays the temporary media in the
following places.
• In the list of [Required media] in the [Schedule] view, when the job is scheduled for printing.
• In the list of [Temporary media] in the [Media] tab of the [System] view.
When you plan to use a temporary media more often, you can add the media to the [Media
catalog].
This section describes how to add temporary media to the [Media catalog].
Procedure
1. Touch [System] -> [Media].
The names of the temporary media are displayed in the section.
2. Select the media you want to add to the [Media catalog].
3. Press [To catalog].
The media is added to the [Media catalog].
NOTE
If required, you can edit the attributes of the media in the [Media catalog] that is part of the
Settings Editor.
Add temporary media to the [Media catalog]
64 Chapter 6 - Media handling
Perform a media registration for standard-size media -
Print the test sheets and create the ruler
Introduction
The different properties of media can influence the alignment of images when the media are
printed. To ensure a correct alignment, you can perform a media registration for each individual
media in the [Media catalog]. The following values will be measured.
• The Z-position of side 1
• The X-length of side 1
• The Z-position of side 2
• The X-position of side 1
• The X-position of side 2.
For each media registration, a paper ruler and 3 test sheets will be printed. Depending on the
regional setting in the Settings Editor, the paper ruler is printed on A4 or Letter. You can use the
first printed sheet to create the paper ruler. However, you can also use a universal ruler of your
own. The ruler must be long enough to carry out the measurements. You must carry out each
measurement on all 3 test sheets. The system calculates the average value of the measurements.
This section describes how to perform a media registration for standard-size media (media with a
length of less than 390 mm / 15.35").
NOTE
It is recommended to perform the media registration when the list of [Scheduled jobs] is empty.
Before you begin
1. On the operator panel, press the [System] button.
2. Press [Media].
3. Select a media from the [Media catalog] for which you want to perform a media registration.
4. Press [Registration].
When a maintenance PIN is defined in the Settings Editor, a numerical keyboard appears.
5. Enter the maintenance PIN to start the wizard.
NOTE
The following procedures often refer to the start of the ruler. The start of the ruler is the line
where the shaft of the arrow starts.
Procedure
1. Read the introduction on the screen. Then press [Next].
The printed test sheets go to the system output.
2. Take the first printed sheet.
3. Fold the sheet along the line 'B-H' on side 1.
Perform a media registration for standard-size media - Print the test sheets and create the ruler
Chapter 6 - Media handling 65
[23] Fold the sheet to create a ruler
This is your ruler.
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Perform a media registration for standard-size media - Adjust the
Z-position of side 1
Procedure
1. Take the first test sheet.
2. Align the start of the ruler with point 'B' of the test sheet.
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[25] Align the ruler with 'B'
3. Read the value at the edge of the test sheet.
4. Enter the value.
Perform a media registration for standard-size media - Adjust the Z-position of side 1
66 Chapter 6 - Media handling
5. Take the second test sheet.
6. Repeat the steps 2 - 4.
7. Take the third test sheet.
8. Repeat the steps 2 - 4.
Perform a media registration for standard-size media - Adjust the Z-position of side 1
Chapter 6 - Media handling 67
Perform a media registration for standard-size media - Adjust the
X-length of side 1
Procedure
1. Take the first test sheet.
2. Put the ruler along the line 'D-F' of the test sheet.
3. Align the start of the ruler with point 'D' of the test sheet.
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[26] Align the ruler with 'D''
4. Read the value at point 'F'.
5. Enter the value.
6. Take the second test sheet.
7. Repeat the steps 2 - 5.
8. Take the third test sheet.
9. Repeat the steps 2 - 5.
Perform a media registration for standard-size media - Adjust the X-length of side 1
68 Chapter 6 - Media handling
Perform a media registration for standard-size media - Adjust the
Z-position of side 2
Procedure
1. Take the first test sheet.
2. Align the start of the ruler with point 'K' of the test sheet.
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[27] Align the ruler with 'K'
3. Read the value at the edge of the test sheet.
4. Enter the value.
5. Take the second test sheet.
6. Repeat the steps 2 - 4.
7. Take the third test sheet.
8. Repeat the steps 2 - 4.
NOTE
After step 8, the machine prints another 3 test sheets to measure the X-position of side 1 and
side 2.
Perform a media registration for standard-size media - Adjust the Z-position of side 2
Chapter 6 - Media handling 69
Perform a media registration for standard-size media - Adjust the
X-position of side 1
Procedure
1. Take the first test sheet.
2. Put the ruler along the line 'D-F' of the test sheet.
3. Align the start of the ruler with the left edge of the test sheet.
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4. Read the value at point 'D'.
5. Enter the value.
6. Take the second test sheet.
7. Repeat the steps 2 - 5.
8. Take the third test sheet.
9. Repeat the steps 2 - 5.
Perform a media registration for standard-size media - Adjust the X-position of side 1
70 Chapter 6 - Media handling
Perform a media registration for standard-size media - Adjust the
X-position of side 2
Procedure
1. Take the first test sheet.
2. Align the start of the ruler with point 'N' of the test sheet.
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3. Read the value at the edge of the test sheet.
4. Enter the value.
5. Take the second test sheet.
6. Repeat the steps 2 - 4.
7. Take the third test sheet.
8. Repeat the steps 2 - 4.
Result
A pop-up message appears. The message asks you whether you want to print an extra test sheet
to verify the result of the registration. You can do one of the following.
• Press [Yes] if you want to print an extra test sheet to verify the result.
Wait for the sheet and check the result. Another pop-up message appears. Press [Yes] if the
registration is correct. Press [No] if the registration is not correct. Then the registration
procedure will start again.
• Press [No] if you do not want to print an extra test sheet. The registration procedure will be
finished.
Perform a media registration for standard-size media - Adjust the X-position of side 2
Chapter 6 - Media handling 71
Perform a media registration for large media - Print the
test sheets and create the ruler
Introduction
The different properties of media can influence the alignment of images when the media are
printed. To ensure a correct alignment, you can perform a media registration for each individual
media in the [Media catalog]. The following values will be measured.
• The Z-position of side 1
• The X-length of side 1
• The Z-position of side 2
• The X-position of side 1
• The X-position of side 2.
For each media registration, a paper ruler and 3 test sheets will be printed. Depending on the
regional setting in the Settings Editor, the paper ruler is printed on A4 or Letter. You can use the
first printed sheet to create the paper ruler. However, you can also use a universal ruler of your
own. The ruler must be long enough to carry out the measurements. You must carry out each
measurement on all 3 test sheets. The system calculates the average value of the measurements.
This section describes how to perform a media registration for large media (media with a length
of 390 mm / 15.35" or more).
NOTE
It is recommended to perform the media registration when the list of [Scheduled jobs] is empty.
Before you begin
1. On the operator panel, press the [System] button.
2. Press [Media].
3. Select a media from the [Media catalog] for which you want to perform a media registration.
4. Press [Registration].
When a maintenance PIN is defined in the Settings Editor, a numerical keyboard appears.
5. Enter the maintenance PIN to start the wizard.
NOTE
The following procedures often refer to the start of the ruler. The start of the ruler is the line
where the shaft of the arrow starts.
Procedure
1. Read the introduction on the screen. Then press [Next].
The printed test sheets go to the system output.
2. Take the first printed sheet.
3. Fold the sheet along the line 'B-H' on side 1.
Perform a media registration for large media - Print the test sheets and create the ruler
72 Chapter 6 - Media handling
[30] Fold the sheet to create a ruler
This is your ruler.
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Perform a media registration for large media - Adjust the Z-
position of side 1
Procedure
1. Take the first test sheet.
2. Align the start of the ruler with point 'B' of the test sheet.
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3. Read the value at the edge of the test sheet.
4. Enter the value.
Perform a media registration for large media - Adjust the Z-position of side 1
Chapter 6 - Media handling 73
5. Take the second test sheet.
6. Repeat the steps 2 - 4.
7. Take the third test sheet.
8. Repeat the steps 2 - 4.
Perform a media registration for large media - Adjust the Z-position of side 1
74 Chapter 6 - Media handling
Perform a media registration for large media - Adjust the X-length
of side 1
Procedure
1. Take the first test sheet.
2. Align the start of the ruler with point 'D' and read the value at point 'E'.
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[33] Align the ruler with 'D' and read the value at 'E'
3. Open the [Calculator assistant], enter the 'DE' value and press [OK].
4. Align the start of the ruler with point 'E' and read the value at point 'F'.
Test bitmap: REGISTRATION
Size: 420 x 297 mm
2006-10-09 / 14:08:22
Page 1
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ED F
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Pri ma r y Z image posi tion
Pri ma r y diamond shape
X length
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[34] Align the ruler with 'E' and read the value at 'F'
5. Open the [Calculator assistant], enter the 'EF' value and press [OK].
6. Take the second test sheet.
7. Repeat the steps 2 - 5.
8. Take the third test sheet.
9. Repeat the steps 2 - 5.
Perform a media registration for large media - Adjust the X-length of side 1
Chapter 6 - Media handling 75
Perform a media registration for large media - Adjust the Z-
position of side 2
Procedure
1. Take the first test sheet.
2. Align the start of the ruler with point 'K' of the test sheet.
Test bitmap: REGISTRATION
Size: 420 x 297 mm
2006-10-09 / 14:08:22
Page 2
2Secondary image
K
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ML N
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1100
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1200
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Pri ma r y X image posi tion
Pri ma r y Z image posi tion
Pri ma r y diamond shape
X length
L
K
-50
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[35] Align the ruler with 'K'
3. Read the value at the edge of the test sheet.
4. Enter the value.
5. Take the second test sheet.
6. Repeat the steps 2 - 4.
7. Take the third test sheet.
8. Repeat the steps 2 - 4.
NOTE
After step 8, the machine prints another 3 test sheets to measure the X-position of side 1 and
side 2.
Perform a media registration for large media - Adjust the Z-position of side 2
76 Chapter 6 - Media handling
Perform a media registration for large media - Adjust the X-
position of side 1
Procedure
1. Take the first test sheet.
2. Put the ruler along the line 'D-F' of the test sheet.
3. Align the start of the ruler with the left edge of the test sheet.
Test bitmap: REGISTRATION
Size: 420 x 297 mm
2006-10-09 / 14:08:22
Page 1
1Primary image
-50
0
+50
3 - Sheet skew
B
H
ED F
1000
1050
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Pri ma r y X image posi tion
Pri ma r y Z image posi tion
Pri ma r y diamond shape
X length
L
1
D
-50
0
+50
[36] Align the ruler with the edge of the sheet
4. Read the value at point 'D'.
5. Enter the value.
6. Take the second test sheet.
7. Repeat the steps 2 - 5.
8. Take the third test sheet.
9. Repeat the steps 2 - 5.
Perform a media registration for large media - Adjust the X-position of side 1
Chapter 6 - Media handling 77
Perform a media registration for large media - Adjust the X-
position of side 2
Procedure
1. Take the first test sheet.
2. Align the start of the ruler with point 'N' of the test sheet.
Test bitmap: REGISTRATION
Size: 420 x 297 mm
2006-10-09 / 14:08:22
Page 2
2Secondary image
K
P
ML N
1000
1050
1100
1150
1200
1250
-50
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Pri ma r y X image posi tion
Pri ma r y Z image posi tion
Pri ma r y diamond shape
X length
L
N
-50
0
+50
[37] Align the ruler with 'N'
3. Read the value at the edge of the test sheet.
4. Enter the value.
5. Take the second test sheet.
6. Repeat the steps 2 - 4.
7. Take the third test sheet.
8. Repeat the steps 2 - 4.
Result
A pop-up message appears. The message asks you whether you want to print an extra test sheet
to verify the result of the registration. You can do one of the following.
• Press [Yes] if you want to print an extra test sheet to verify the result.
Wait for the sheet and check the result. Another pop-up message appears. Press [Yes] if the
registration is correct. Press [No] if the registration is not correct. Then the registration
procedure will start again.
• Press [No] if you do not want to print an extra test sheet. The registration procedure will be
finished.
Perform a media registration for large media - Adjust the X-position of side 2
78 Chapter 6 - Media handling
Change the advanced media settings
Introduction
The advanced media settings enables you to print on certain special media.
When all the advanced media settings have their default value, the button for [Advanced media
settings] displays the word [Default]. After you changed one or more settings, this button
displays the word [Custom].
[Default] means that the [Low temperature mode] is [Off], [Double-sheet detection] is [On], the
[Enhanced media mode] is [Off] and the [Paper quality] is set to [Normal].
This section describes when it is recommended to change the advanced media settings.
Furthermore, this section describes how to change the settings.
When to do
[Low temperature mode]
• Pre-printed: The system is able to handle pre-printed media without problems if the guidelines
regarding pre-printed media and inks are taken into account. Contact your local Océ
representative to get a copy of these guidelines. In case media or inks are used that are not
listed in the guidelines, the use of pre-printed media can lead to undesired print quality issues.
To postpone print quality issues arising, a [Low temperature mode] is available on the printer.
It is advised to enable the [Low temperature mode] when there are problems with processing
pre-printed media. The interval between undesired print quality issues will then be increased
significantly (for some temperature sensitive inks, but no guarantee for all inks).
It is advised to enable the [Low temperature mode] when you process pre-printed media.
It takes several minutes until [Low temperature mode] is reached.
The [Low temperature mode] should not be enabled when you use media heavier than 120 g/
m2. This could lead to print problems.
• A secondary benefit (to pre-printed support) is to save energy. The preheater operates on a
lower temperature.
[Double-sheet detection]
Double-sheet detection warns you if 2 or more sheets have been separated from the media stack
in a paper tray at the same time. However, it is not always convenient to have the double-sheet
detection enabled, for example when you use transparent media with a cover sheet. Then you
can set the [Double-sheet detection] to [Off]. By factory default, [Double-sheet detection] is [On].
[Enhanced media mode]
Glossy media can cause a collating or stapling error in the finisher. You can set the [Enhanced
media mode] to [On] to prevent the error. This will decrease the productivity of the printer. By
factory default, the [Enhanced media mode] is [Off]. When you set the [Enhanced media mode] to
[On] and the printer status is [Printing...], the dashboard displays a message that the enhanced
media mode is enabled.
The [Enhanced media mode] is only available on printers that are equipped with an optional
finisher (see
The output locations
on page 29).
[Paper quality]
Good media is best run with the highest paper quality setting: [Normal].
Lower grade media with respect to paper dust, such as some book papers for example, can leave
more paper dust in the printer. This can lead to ghost images on prints directly after the black
image cleaning procedure or to ghost images of previous pages on prints. When you use lower
Change the advanced media settings
Chapter 6 - Media handling 79
grade media, you can improve the print quality, with respect to these undesired ghost images, by
changing the value of the [Paper quality] setting to [Low] or even [Lower]. However, this affects
the productivity by almost 5 and 10% respectively.
Please refer to the Troubleshooting chapter for more information (see
Troubleshooting
on
page 206).
[Paper quality test]
This test helps you to check if the correct [Paper quality] setting is set. In the Settings Editor, you
can select the media for this test. It is advised to choose the same media as used for the job. Or,
in other cases, choose media which covers the width of the media used as a minimum. When you
start the [Paper quality test], the printer sends 5 empty sheets of the selected media to the system
output. This is done after each of the next 5 black image cleaning procedures. Keep in mind that
this can last 2500, 1250 and 1000 sheets when the [Paper quality] setting is set to [Normal], [Low]
and [Lower] respectively. Then the test stops and the print job continues without interruption.
Check the last set (fifth) of the empty sheets to see if the [Paper quality] setting is cleaning the
print process properly. The sheets should show no pollution.
NOTE
When the system goes into standby mode before the [Paper quality test] has finished, the [Paper
quality test] starts again.
Before you begin
1. On the operator panel, press the [System] button.
2. Press [Setup].
3. Touch the [Advanced media settings] button in the [Advanced] section.
4. Enter the maintenance PIN when you change a setting.
NOTE
The operator panel will only ask you to enter the maintenance PIN when a maintenance PIN is
defined in the Settings Editor.
Change the advanced media settings - Enable the [Low
temperature mode]
Procedure
1. Touch the [Low temperature mode] button.
The text on the button changes from [Off] to [On].
NOTE
Each time you touch the button, the setting changes from [On] to [Off] and the other way round.
2. Press [OK].
When the [Low temperature mode] is [On], this is visible on the dashboard.
Change the advanced media settings - Enable the [Low temperature mode]
80 Chapter 6 - Media handling
Change the advanced media settings - Disable the double-sheet
detection
Procedure
1. Touch the [Double-sheet detection] button.
The text on the button changes from [On] to [Off].
NOTE
Each time you touch the button, the setting changes from [On] to [Off] and the other way round.
2. Press [OK].
Change the advanced media settings - Disable the double-sheet detection
Chapter 6 - Media handling 81
Change the advanced media settings - Enable the enhanced media
mode
IMPORTANT
This setting is only available on machines that are equipped with an optional finisher.
Procedure
1. Touch the [Enhanced media mode] button.
The text on the button changes from [Off] to [On].
NOTE
Each time you touch the button, the setting changes from [Off] to [On] and the other way round.
2. Press [OK].
Change the advanced media settings - Enable the enhanced media mode
82 Chapter 6 - Media handling
Change the advanced media settings - Change the [Paper quality]
Procedure
1. Touch the [Paper quality] button.
A drop-down list appears.
2. Touch the desired value.
3. Press [OK].
Change the advanced media settings - Change the [Paper quality]
Chapter 6 - Media handling 83
Change the advanced media settings - Start the [Paper quality test]
Procedure
1. Touch the [Paper quality test] button to start the test.
NOTE
When the test is started, the progress of the test is displayed on the button and the text on the
button changes from [Start] to [Stop].
NOTE
The test stops automatically after the fifth set. You do not have to stop the [Paper quality test]
yourself.
NOTE
When you touch the button again, the test is stopped.
The text on the button changes from [Stop] to [Start].
Change the advanced media settings - Start the [Paper quality test]
84 Chapter 6 - Media handling
Chapter 7
Carry out print jobs
The print function
Introduction to the print function
Introduction
Print jobs can be sent from the following locations.
• The printer driver.
• PRISMAprepare.
• From a USB drive.
• From a hotfolder.
• Via a printer protocol
Depending on the workflow settings, the print job will appear in one of the following destinations.
• List of [Waiting jobs]
• List of [Scheduled jobs]
The list of [Printed jobs] can store jobs temporarily.
The [Schedule] view enables you to plan your daily print jobs.
The [Jobs] view enables you to manage the print jobs in the different queues.
Introduction to the print function
[38] The jobs view
The print function
86 Chapter 7 - Carry out print jobs
Print a job using the printer driver - How to print a job using a
Windows® driver
Main features of the printer drivers
Feature Description
Settings You can define a large number of settings for layout, paper, finish-
ing and image.
Templates When you want to use a number of printer driver settings more
than one time, you can create a template. A template is a set of
default settings that describe a print job. You do not need to
change each individual setting. Simply select a template that
matches your desires.
Secure printing You can add a PIN to your job to prevent unauthorized printing of
your job.
Where to download the latest printer driver
• Via the Settings Editor on the PRISMAsync controller (navigate to [Support] -> [Software] ->
[Download printer driver]).
• From the web site of the printer manufacturer.
NOTE
The online helps of the printer drivers contain detailed information about all functions of the
printer drivers.
Procedure
1. From the 'File' menu of the application, click 'Print'.
2. Select the Océ VarioPrint® 6000+ Line in the 'Printer' area of the 'Print' dialog box.
3. Click 'Properties'.
4. Define the required settings.
5. Click 'OK.'
6. Click 'OK.'
Print a job using the printer driver - How to print a job using an Apple Mac
OS X® driver
Procedure
1. From the 'File' menu of the application, click 'Print'.
2. Select the Océ VarioPrint® 6000+ Line in the 'Printer' area of the 'Print' dialogue box.
Print a job using the printer driver - How to print a job using a Windows® driver
Chapter 7 - Carry out print jobs 87
Print a job using Océ PRISMAprepare (optional)
Introduction
Océ PRISMAprepare enables you to prepare the print job completely on page level. You can
preview the result per page. Océ PRISMAprepare is an optional application.
This procedure describes the most important settings for daily use.
Procedure
1. Prepare the document.
[39] Lay out preparation with Océ PRISMAprepare
2. Use the media catalog to define the media.
With Océ PRISMAprepare you can export the media catalog to Océ PRISMAsync controllers of
Océ black & white and color systems.
[40] The media catalog in Océ PRISMAprepare
Print a job using Océ PRISMAprepare (optional)
88 Chapter 7 - Carry out print jobs
3. Define the required finishing options.
NOTE
See the online help of Océ PRISMAprepare for detailed information.
Print a job using Océ PRISMAprepare (optional)
Chapter 7 - Carry out print jobs 89
Print a file from a USB drive
Introduction
You can print documents (*.pdf, *.ps) on a USB drive.
Procedure
1. Insert the USB drive into the USB port at the left-hand side of the operator panel.
2. Touch [Jobs] -> [USB].
3. Touch to browse through the directories on the USB drive.
4. Touch the file or files you want to print, or touch [Select] to select multiple files.
5. Touch [Print] to send the file to the list of [Scheduled jobs] immediately, or
6. Touch [Save] to save a copy of the file to another location on your printer such as the list of
[Waiting jobs]. Then you can edit the file first and print the file from the other location
The locations you can select depend on your system configuration.
7. Touch to eject the USB drive.
8. Remove the USB drive from the operator panel when the message [USB drive has been
successfully ejected.] is displayed.
Print a file from a USB drive
90 Chapter 7 - Carry out print jobs
Description of the print job settings
Introduction
With the [Properties] button you view and partly change the job settings of the jobs in the
following queues.
• [Waiting jobs]
• [Scheduled jobs]
You cannot change the settings of an active job.
• [Printed jobs] (view settings only)
You can partly define the following settings for the jobs in the list of [Waiting jobs] and the list of
[Scheduled jobs].
• The characteristics of the output
• Generic settings that apply to the whole job.
[41] The job properties
Number Pane Description
1 [Original] The [Original] pane shows information of the job.
2 [Output] The [Output] pane shows the generic settings you
can define for the whole job
3 [Job] The [Job] pane shows the settings you can define
for the job
4 Preview The preview displays the settings you defined for
the output. Furthermore, this pane gives access to
the templates
5 Action buttons The action buttons indicate the actions you can car-
ry out.
Description of the print job settings
Chapter 7 - Carry out print jobs 91
Settings for the output
Setting Values Description
[1- or 2-sided] [1-sided]
The output contains an image on 1 side.
[2-sided]
The output contains an image on both sides.
[Binding edge] [Portrait left]
The output has a vertical format (height > width).
The binding edge is at the left-hand side.
When you turn a sheet over the binding edge the image is in
readable form.
[Portrait top]
The output has a vertical format (height > width).
The binding edge of the original is at the top.
When you turn a sheet over the binding edge the image on
the back side of the sheet is in readable form. This means
that every back side of a 2-sided original is upside down
compared to the front side.
[Landscape left]
The output has a horizontal format (width > height).
The binding edge of the original is at the left-hand side.
When you turn a sheet over the binding edge, the text or im-
age is in readable form.
[Landscape
top]
The output has a horizontal format (width > height).
The binding edge of the original is at the top.
When you turn a sheet over the binding edge, the image on
the back side of the sheet is in readable form. This means
that every back side of a 2-sided original is upside down
compared to the front side.
[Media]
Names of the
media in the
media catalog
Here you can view the media for the job. The list displays all
the media that are available in the media catalog including
the temporary media. The media catalog is a list of media
that you can define in the Settings Editor. 4
Description of the print job settings
92 Chapter 7 - Carry out print jobs
Setting Values Description
[Cover] [Front]
Here you can indicate that the print job requires a front cov-
er. When the setting is enabled the corresponding setting
[Media] becomes enabled.
[Media] When the setting [Front] is enabled, you can select a media
from the media catalog.
[Print sides] Here you can select the sides of the front cover you want to
print on.
• [Both sides]
• [Front side]
• [Back side]
• [None]
[Back]
Here you can indicate that the print job requires a back cov-
er. When the setting is enabled the corresponding setting
[Media] becomes enabled.
[Media] When the setting [Back] is enabled, you can select a media
from the media catalog.
[Print sides] Here you can select the sides of the back cover you want to
print on.
• [Both sides]
• [Front side]
• [Back side]
• [None]
[Layout] [Normal]
The printer prints the pages with no special layout settings.
[Booklet]
The printer prints the pages in booklet order. The pages 1
and 4 are printed on the front side of a sheet. The pages 2
and 3 are printed on the back side of a sheet.
[Same up]
The printer prints the same image multiple times next to
each other. By default, the system keeps the size of the origi-
nals.
When you print A4 originals with the setting [Same up] and
[Images per sheet] is 2, the machine will automatically print
the job on A3, for example. When you cut the A3 sheets in
two, you get 2 identical A4 copies of your document. To de-
crease your A4 originals to A5 prints, you can use the zoom
function or select another media type.
[Multiple up]
The printer prints multiple consecutive images on 1 side of a
sheet, with the images next to each other.
[Images per
sheet]
Here you can select the number of images you want to print
when you select [Same up] and [Same-up flipped]. 4
Description of the print job settings
Chapter 7 - Carry out print jobs 93
Setting Values Description
[Zoom]
[Fit to page] You can select a media size for the output that differs from
the media size of the original. When the [Fit to page] setting
is enabled, the system scales the original in such a way that
the image fits on the selected media size of the output.
[Percent] Use this setting to change the zoom manually within the
range 25% to 400%.
[Align] [Top left]
An image on a sheet may be smaller than the media size of
the output, for example because you scaled the image to
70% of its original size. The [Align] setting allows you to in-
dicate the position of the image on the sheet. [Top left]
moves the image to the upper left corner of the sheet.
[Top center]
[Top center] moves the image to the center at the top of the
sheet.
[Top right]
[Top right] moves the image to the upper right corner of the
sheet.
[Center left]
[Center left] moves the image to center of the left side of the
sheet.
[Center]
[Center] moves the image to the center of the sheet.
[Center right]
[Center right] moves the image to the center of the right side
of the sheet.
[Bottom left]
[Bottom left] moves the image to the lower left corner of the
sheet.
[Bottom center]
[Bottom center] moves the image to the center of the bottom
side of the sheet.
[Bottom right]
[Bottom right] moves the image to the lower right corner of
the sheet.
4
Description of the print job settings
94 Chapter 7 - Carry out print jobs
Setting Values Description
[Shift]
[Margin shift] Use this setting to increase or decrease the margin. By de-
fault, the values of the front side and the back side are inter-
locked. This means that the values for the front side and the
back side remain identical.
If you want to define a different value for each side, press .
The icon changes to the unlocked status. Now you can de-
fine the values for the front side and the back side separate-
ly.
[Image shift] Use this setting to shift the image horizontally or vertically.
By default, the values of the front side and the back side are
interlocked. This means that the values for the front side and
the back side remain identical.
If you want to define a different value for each side, press .
The icon changes to the unlocked status. Now you can de-
fine the values for the front side and the back side separate-
ly. 4
Description of the print job settings
Chapter 7 - Carry out print jobs 95
Setting Values Description
[Print delivery]
[Output loca-
tion]
Select the output location for the print job. Depending on the
settings for your print job, the printer automatically suggests
the preferred output location for your job. However, you can
manually overrule this suggestion.
[Sort]
[By page]
The output is sorted by page.
[By set]
The output is sorted by set.
[Offset stack-
ing]
[Each set]
Each set that gets to an output location will be shifted on top
of the previous set.
This setting is only available when in the workflow profile
offset stacking is set to [Sets (as in job)].
[Off]
All the sets or jobs that get to an output location will be
stacked in one straight pile.
[Advanced set-
tings] -> [Sheet
order] [Face up]
Deliver the prints face up, first sheet on top.
[Face up reverse]
Deliver the prints face up, last sheet on top.
[Face down]
Deliver the prints face down, first sheet on top.
[Face down reverse]
Deliver the prints face down, last sheet on top. 4
Description of the print job settings
96 Chapter 7 - Carry out print jobs
Setting Values Description
[Print delivery]
[Advanced set-
tings] -> [Sheet
orientation] [Header up LEF]
Deliver the prints with the header on top side and in portrait
position (vertical).
[Header up SEF]
Deliver the prints with the header on top side and in land-
scape position (horizontal).
[Header down LEF]
Deliver the prints with the header at the bottom side and in
portrait position (vertical).
[Header down SEF]
Deliver the prints with the header at the bottom side and in
landscape position (horizontal).
[Advanced set-
tings] -> [Print
order]
• [Front/back]
Default value. The front page on the front, the back page
on the back.
• [Back/front]
Puts the front page on the back and the back page on the
front.
[Advanced set-
tings] -> [Rota-
tion]
• [0 degrees]
• [180 degrees]
Rotates the prints 180 degrees. 4
Description of the print job settings
Chapter 7 - Carry out print jobs 97
Setting Values Description
[Punching]
[None]
[2 holes]
[3 holes]
[4 holes]
[Die set de-
pendent]
Here you can define the amount and location of the punch
holes.
Location
• [Left]
• [Top]
• [Right]
• [Bottom]
[Binding] [None]
[1 staple]
[2 staples]
Here you can define the required number of staples. Further-
more you can define where you want the staples with the
[Location] option.
The available locations for the 1 staple option:
• [Top left]
• [Top right]
• [Bottom left]
• [Bottom right]
The available locations for the 2 staples option:
• [Left edge]
• [Top edge]
• [Bottom edge]
• [Right edge]
Check the preview for the result of the selection.
Settings for the whole job
Setting Values Description
[Job name] Displays the job name of the print job. You can change the
job name of a print job.
[Number of
sets]
Use this setting to define the number of copies. You can en-
ter a value from 1 - 65,000. The default value is 1. 4
Description of the print job settings
98 Chapter 7 - Carry out print jobs
Setting Values Description
[Page range] Displays the pages to print. When [All] is selected, all pages
of the job will be printed. When you touch the [Page range]
button a keyboard appears. You can define the page range
you want to print.
[Separator
sheets]
[On] When the Separator sheets setting is enabled, a separate
sheet will be inserted automatically before each set of a job
to create a clear distinction between two sets. Separator
sheets are always empty. In the Settings Editor, you can se-
lect a media from the Media catalog to be used as separator
sheets. There you can also indicate the feed direction of the
separator sheets (long-edge feed or short-edge feed).
[Off] No separator sheet will be inserted before each set.
Description of the print job settings
Chapter 7 - Carry out print jobs 99
Contradiction handling
Be aware that if you change settings you might make contradicting settings. If you make
contradicting settings, the preview pane informs you how to solve the contradictions.
The contradicting settings are marked. The system indicates, with a green check mark, which
setting you need to change to resolve the contradiction. However, if required, you can change the
other marked settings to resolve the contradiction.
Contradiction handling
100 Chapter 7 - Carry out print jobs
Stop the printer
Introduction
The printer can be stopped in 2 ways.
• Manually
Use the Stop button or the [Stop after job] button to stop the printer.
• Automatically
Define a corresponding setting in the workflow profiles.
Stop the printer manually
Manual stop
When to stop Action Description
After a set Press the Stop
button 1x
• The printer stops when the currently printed set of the
active print job is completed.
• The dashboard displays the [Resume] button with a
vertical green bar, and the message [Stopping after
set...].
• When the set is completed, the vertical green bar
changes into red and the message [On hold] appears.
• Touch the [Resume] button to continue printing.
NOTE
It depends on the set size and the moment you
press the Stop button when the printer will
stop. For example, when you have a large set
of 1,000 pages and you press the Stop button
after the first page, the printing will continue
for a couple of minutes.
As soon as possi-
ble
Press the Stop
button 2x
• The printer stops when the printer buffer is empty (as
soon as possible).
• The dashboard displays the [Resume] button with a
vertical red bar, and the message [Stopping as soon
as possible...].
• When the printer buffer is empty, the message [On
hold] appears.
• Touch the [Resume] button to continue printing.
NOTE
The buffer can contain up to 50 pages. Be-
cause the printer stops when the buffer is
empty, it is possible that the last printed set is
not complete. 4
Stop the printer
Chapter 7 - Carry out print jobs 101
When to stop Action Description
After a job Touch the [Stop
after job] button
• In [Jobs] -> [Queues] -> [Scheduled jobs] you must se-
lect the job after which the printer must stop. Then
touch the [Stop after job] button.
• A horizontal, red and white stop bar indicates that the
stop-after-job function is active.
• The printer stops when the last job before the stop bar
is completed.
• Touch the [Resume] button to continue printing.
NOTE
The [Stop after job] button is not available
when the [Confirm start of job] setting in the
active [Workflow profile] is set to [On]. Then
the printer stops automatically after each job.
NOTE
When you print streaming jobs or jobs that consist of 1 large set, you must press the Stop
button 2x to stop the printer as soon as possible.
Automatic stop
When Then
• The [Check first set] setting in a [Workflow
profile] is [On], and
• The [Check first set] setting is also enabled
in the job.
The printer stops each time the first set of a
print job is completed. You can check the first
set before you continue the print job.
The [Confirm start of job] setting in a [Work-
flow profile] is [On].
The printer stops each time at the start of a
new job. You must start each job manually.
Stop the printer
102 Chapter 7 - Carry out print jobs
Delete print jobs
Locations from which jobs can be deleted
You can delete jobs from the following locations.
• List of [Printed jobs] (if this function is enabled in the Settings Editor).
• List of [Scheduled jobs].
• List of [Waiting jobs].
NOTE
You can only delete the active print job in the list of [Scheduled jobs] when the printer is on
hold. If necessary, press the Stop button 2x to put the printer on hold.
Select the jobs you want to delete
The table below describes your options to select one or more jobs.
Select one or more jobs that you want to delete
What to delete? How to do?
One or more separate jobs Go to the correct location described above, then touch the jobs
one by one.
All jobs Go to the correct location, then touch [Select] -> [All].
[Jobs with available media] Go to the correct location, then touch [Select] -> [Jobs with availa-
ble media].
[Jobs with label] Go to the correct location, then touch [Select] -> [Jobs with label].
NOTE
For the list of [Printed jobs], you can indicate in the Settings Editor that the list must be cleaned
automatically at specified times. The factory default is 1 day. Furthermore, in the Settings Editor
you can manually clean up the jobs in the lists of [Printed jobs], [Scheduled jobs] and [Waiting
jobs].
Procedure
1. Go to one of the following locations.
• Touch [Jobs] -> [Queues]
If collapsed, first touch to expand the list of [Scheduled jobs] or [Waiting jobs].
• Touch [Jobs] -> [Printed jobs]
2. Select the jobs you want to delete.
3. Press [Delete].
A message appears.
4. When you are sure that you want to delete the selected job(s), touch [Yes].
Delete print jobs
Chapter 7 - Carry out print jobs 103
Print your jobs using the operator panel
Introduction to the [Jobs] view
Introduction
The [Jobs] view enables you to manage the print jobs on the machine locally. The [Jobs] view is
divided in the [Queues] and [Printed jobs] views. This section describes the items of both views.
NOTE
Whether a button is enabled depends on the number of selected jobs and the state of the jobs.
Not all buttons are available for streaming jobs .
[42] The [Scheduled jobs] view
The items of the [Scheduled jobs] view of the [Jobs] view
Description of the [Scheduled jobs] view
Item Function More information
[Scheduled jobs] Display the active print job and the
jobs that are scheduled for printing.
[Properties] button Check or change the properties of a
job. The button is only enabled when
you select 1 job.
NOTE
You can also press a job 2
times to check or change
the properties of that job. 4
Print your jobs using the operator panel
104 Chapter 7 - Carry out print jobs
Item Function More information
[To top] button Give priority to a scheduled job. The
job is printed when the active print
job is ready. The button is only en-
abled when you select 1 job.
Give priority to a sched-
uled job
on page 112
[Stop after job] button Stop the machine after a selected
job. The button is only enabled when
you select 1 job.
Stop the printer
on
page 101
[Delete] button Delete the selected job of jobs. The
button is enabled when you select 1
or more jobs.
Delete a job
on page 103
[Move] button Move a job from the list of [Sched-
uled jobs] to the list of [Waiting
jobs].
The button is enabled when you se-
lect 1 or more jobs.
Schedule a waiting job for
printing
on page 110
[Ticket] button Print an overview of the main job
settings and job parameters. The
button is only enabled when you se-
lect 1 job.
Print the job parameters
on
page 118
[Select] button Select a number of jobs at the same
time. You can use one of the follow-
ing:
• [All]: select all the jobs in the list.
• [None]: deselect all the jobs in the
list.
• [Invert selection]: turn the selected
jobs into deselected jobs, and the
other way round.
• [Jobs with available media]: select
all the jobs for which the media
are currently available in the paper
trays.
• [Jobs with label]: select all the
jobs with a certain label.
Select more than one job
for printing
on page 115
[Print now] button Print an urgent job immediately. The
job is printed when the current set of
the active print job is ready. The
button is only enabled when you se-
lect 1 or more jobs.
Print an urgent job immedi-
ately
on page 111
Introduction to the [Jobs] view
Chapter 7 - Carry out print jobs 105
[43] The [Waiting jobs] view
The items of the [Waiting jobs] view of the [Jobs] view
Description of the [Waiting jobs] view
Item Function More information
[Waiting jobs] Display the jobs that are not yet
scheduled for printing.
[Properties] button Check or change the properties of a
job. The button is only enabled when
you select 1 job.
NOTE
You can also press a job 2
times to check or change
the properties of that job.
[Delete] button Delete the selected job or jobs . The
button is enabled when you select 1
or more jobs.
Delete a job
on page 103
[Bundle] or [Split] button Bundle: Combine a number of jobs
into 1 job, for example to create a set
of documents that are required for a
meeting.
Split: Split a bundle job into the orig-
inal jobs.
Bundle jobs in the list of
Waiting jobs
on page 116
[Ticket] button Print an overview of the main job
settings and job parameters. The
button is only enabled when you se-
lect 1 job.
Print the job parameters
on
page 118
4
Introduction to the [Jobs] view
106 Chapter 7 - Carry out print jobs
Item Function More information
[Select] button Select a number of jobs at the same
time. You can use one of the follow-
ing:
• [All]: select all the jobs in the list.
• [None]: deselect all the jobs in the
list.
• [Invert selection]: turn the selected
jobs into deselected jobs, and the
other way round.
• [Jobs with available media]: select
all the jobs for which the media
are currently available in the paper
trays.
• [Jobs with label]: select all the
jobs with a certain label.
Select more than one job
for printing
on page 115
[Proof] button Print 1 copy of a job to check wheth-
er the result of the print job meets
your expectation. The button is only
enabled when you select 1 job.
NOTE
The proof print is not sub-
tracted from the number of
sets you defined for this
job.
Print a proof
on page 119
[Print] button Move a job from the list of [Waiting
jobs] to the list of [Scheduled jobs].
The button is enabled when you se-
lect 1 or more jobs.
Schedule a job for printing
on page 110
Introduction to the [Jobs] view
Chapter 7 - Carry out print jobs 107
[44] The [Printed jobs] view
The items of the [Printed jobs] view of the [Jobs] view
Description of the [Printed jobs] view
Item Function More information
[Printed jobs] Display the jobs that were printed
successfully. The system only moves
the printed jobs to the [Printed jobs]
list when you enable the [Printed
jobs section on operator panel ena-
bled] setting in the [Printed jobs] sec-
tion in the Settings Editor.
[Properties] button Check or change the properties of a
job. The button is only enabled when
you select 1 job.
NOTE
You can also press a job 2
times to check or change
the properties of that job.
[Delete] button Delete the selected job or jobs . The
button is enabled when you select 1
or more jobs.
Delete a job
on page 103
[Copy] button Send a copy of a job that has been
printed before to the list of [Waiting
jobs] to reprint the job.
The button is enabled when you se-
lect 1 or more jobs.
Reprint a job
on page 114
4
Introduction to the [Jobs] view
108 Chapter 7 - Carry out print jobs
Item Function More information
[Ticket] button Print an overview of the main job
settings and job parameters. The
button is only enabled when you se-
lect 1 job.
Print the job parameters
on
page 118
[Select] button Select a number of jobs at the same
time. You can use one of the follow-
ing:
• [All]: select all the jobs in the list.
• [None]: deselect all the jobs in the
list.
• [Invert selection]: turn the selected
jobs into deselected jobs, and the
other way round.
• [Jobs with available media]: select
all the jobs for which the media
are currently available in the paper
trays.
• Use [Jobs with label] to select all
the jobs with a certain label.
Select more than one job
for printing
on page 115
Introduction to the [Jobs] view
Chapter 7 - Carry out print jobs 109
Schedule a waiting job for printing
Introduction
The destination of jobs is determined by the selected workflow profile. When jobs go to the list of
[Waiting jobs], you must manually send the jobs to the print queue (list of [Scheduled jobs]). This
enables you to keep full control of all jobs that must be printed.
Procedure
1. Touch [Jobs] -> [Queues].
2. If collapsed, first touch to expand the desired list of [Waiting jobs].
3. Touch the job(s) you want to print or use the [Select] button to make a selection.
To undo the multiple selection and only select 1 job, you must touch that job for 2 seconds.
4. Press [Print].
The job is moved to the bottom of the list of [Scheduled jobs].
Related information
Work with the workflow profiles
on page 38
Schedule a waiting job for printing
110 Chapter 7 - Carry out print jobs
Print an urgent job immediately
Introduction
When a job must be printed urgently, you can give that print job priority over all other print jobs.
The [Print now] button allows you to print a job immediately. When you use the [Print now]
button, the active print job will be paused as soon as the current set is ready.
To print a job as soon as possible but not immediately, you can use the [To top] function.
Location of the [Print now] button
The [Print now] button is available in the [Scheduled jobs] view.
NOTE
To give priority to a job in the list of [Waiting jobs], you must first touch [Print] to send the job to
the list of [Scheduled jobs]. There you can select the job and touch [Print now].
To give priority to a job in the list of [Printed jobs], you must first reprint the job (see
Reprint a
job
on page 114). The job is sent to the list of [Waiting jobs]. From there, you must send the job
to the list of [Scheduled jobs]. There you can select the job and touch [Print now].
NOTE
If the output location of the priority print job is the same as the active print job, the priority print
job comes on top of the last printed set of the active job.
Procedure
1. Touch [Jobs] -> [Queues].
2. If collapsed, first touch to expand the list of [Scheduled jobs].
3. Touch the job which you want to print immediately.
4. Press [Print now].
The urgent job appears at the top of the list of [Scheduled jobs].
The active print job is paused as soon as the current set is ready and becomes second in the
list.
Related information
Give priority to a print job
on page 112
Print an urgent job immediately
Chapter 7 - Carry out print jobs 111
Give priority to a print job
Introduction
When you want to print a job as soon as possible, but not necessarily immediately, you must use
the [To top] function. The [To top] function moves the selected job to the second position in the
list of [Scheduled jobs], below the active print job . The job will be printed when the active print
job is ready.
Procedure
1. Touch [Jobs] -> [Queues].
2. If collapsed, first touch to expand the list of [Scheduled jobs].
3. Touch the job to which you want to give priority.
4. Press [To top].
Related information
Print an urgent job immediately
on page 111
Give priority to a print job
112 Chapter 7 - Carry out print jobs
Print a scheduled job later
Introduction
The machine prints the jobs that are present in the list of [Scheduled jobs] jobs.
However, you can decide to print a job later, for example because:
• The required media are out of stock, or
• You first want to make a proof.
Then you must move the job back to the list of [Waiting jobs].
NOTE
To select the active print job you must first press the Stop button 2x to stop the job.
Procedure
1. Touch [Jobs] -> [Queues].
2. If collapsed, first touch to expand the list of [Scheduled jobs].
3. Touch the job or jobs you want to print later or use the [Select] button to make a selection.
To undo the multiple selection and only select 1 job, you must touch that job for 2 seconds.
4. Press [Move].
The job is moved to the list of [Waiting jobs].
Print a scheduled job later
Chapter 7 - Carry out print jobs 113
Reprint a job
Introduction
NOTE
The following description is only applicable when you enable the [Printed jobs section on
operator panel enabled] setting in the [Printed jobs] section in the Settings Editor.
Print jobs that have been completed are moved from the list of [Scheduled jobs] list to the list of
[Printed jobs]. The [Printed jobs] list helps you to reprint jobs quicker and easier.
What you need to know about the list of Printed jobs
• When you want to reprint a job, the selected job is always copied to the list of [Waiting jobs]
first.
• You cannot change the job settings in the list of [Printed jobs]. This is only possible in the list
of [Waiting jobs].
• You cannot reprint streaming jobs and transaction print jobs.
• The list of [Printed jobs] does not store proof prints, system jobs and jobs that were stopped or
deleted.
• When you shut down the printer all jobs remain present in the list of [Printed jobs].
• The list of [Printed jobs] can only store jobs. To prevent the disk of your system from becoming
full, jobs must be deleted manually or automatically on a regular basis. In the Settings Editor,
you can indicate the cleaning period, then the clean-up is carried out at midnight or at the next
start-up (in general the next morning).
• If E-shredding is enabled, the jobs will be shredded after removal from the list of [Printed jobs].
Procedure
1. Touch [Jobs] -> [Printed jobs].
2. Touch the job(s) you want to reprint or use the [Select] button to make a selection.
To undo the multiple selection and only select 1 job, you must touch that job for 2 seconds.
3. Press [Copy].
4. Touch [Queues] -> [Waiting jobs].
5. Touch the job you want to reprint.
6. Touch [Properties] if you want to change the settings, for example the number of sets.
7. Press [Print].
Reprint a job
114 Chapter 7 - Carry out print jobs
Select more than one job for printing
Introduction
The table below describes the possibilities to select more than one job for printing.
Select more jobs
Options Description
Select two or more jobs
manually
Touch the jobs you want to print one by one.
[Select] button - [All] All jobs in the list of [Waiting jobs] are printed. The order in the list
of [Waiting jobs] determines the print order. However, in the list of
[Scheduled jobs] you can give priority to a job.
[Select] button - [Jobs with
available media]
All jobs for which the required media are currently available in the
paper trays, will be printed. This improves the productivity, be-
cause you must not change the required media during printing.
You may only need to add more of the currently available media
types.
[Select] button - [Jobs with
label]
A label is a name or tag that helps you to identify certain jobs on
the operator panel. When a job is sent to the printer, the person
who submits the job can add a label to that job. The label can be
any name that helps to identify certain jobs. A label is not connec-
ted to job settings. The label can be defined in the printer driver, in
a job ticket or via an automated workflow. For example, the label
‘Customer XYZ’ can be added to jobs. Then you can select and
print all the jobs for 'Customer XYZ' at once.
NOTE
Automated workflows can be defined through the Settings Editor. You can find more
information in the online help of the Settings Editor.
Procedure
1. Touch [Jobs] -> [Queues].
2. If collapsed, first touch to expand the list of [Waiting jobs].
3. Touch the jobs you want to print one by one, or make a selection using the [Select] button.
The selected jobs are highlighted.
4. Press [Print].
Related information
Give priority to a print job
on page 112
Select more than one job for printing
Chapter 7 - Carry out print jobs 115
Bundle jobs in the list of [Waiting jobs]
Introduction
The bundle function allows you to combine two or more jobs into one new job. For example, this
can be convenient when the participants of a meeting need several documents in a specific order.
Often, the required documents are sent from several workplaces to the printer in advance.
Normally, this means that you must print the documents first and sort or staple them later. By
using the bundle function you can determine the order of the documents before printing and
print all documents in the correct order in only 1 print job.
Important information about the bundle function
• You can only bundle print jobs that are currently in the list of [Waiting jobs].
• You can change a number of settings for the bundled job via the [Properties] window.
• By default, the number of sets for a bundled job is 1. So before printing, you must first indicate
the required number of sets.
• When you stop a job after a set, the printing stops after 1 copy of the complete bundle.
• The jobs in a bundle are accounted separately under the account ID of the original jobs.
• All the jobs in the bundle must have the same output location. Otherwise, the operator panel
displays a warning message. To change the output location, you must first split the bundled
job, then change the individual job settings and finally bundle the jobs again.
Main actions on the bundle function
The table below describes the main actions you can carry out with regard to the bundle function.
Main bundle functions
Main actions Description
[Bundle] When you touch [Bundle] after selecting 2 or more jobs, a new job
is created that contains the original jobs. The new job is added to
the bottom of the list of [Waiting jobs]. The original jobs are re-
moved from the list. The new job gets a new name that is based
on the name of the first job in the bundle.
[Split] When you touch [Split] after selecting a bundled job, the job is
split into the original, separate jobs. The bundled job is removed.
The separate jobs are added to the bottom of the list of [Waiting
jobs]. You can use the [Split] function to correct mismatched set-
tings, for example.
Change job settings The [Properties] window gives access to a pane where you can do
the following.
• Change a number of job settings.
• Change the order of the jobs in the bundle.
[Delete] Delete the job.
[Ticket] Print the job ticket of the job.
[Proof] Print 1 copy of the job first to check if the result meets your ex-
pectations.
Procedure
1. Touch [Jobs] -> [Queues] -> [Waiting jobs].
Bundle jobs in the list of [Waiting jobs]
116 Chapter 7 - Carry out print jobs
2. Touch the jobs you want to combine, or use an option from the [Select] menu to select multiple
jobs at once.
3. Press [Bundle].
A [Create bundle] window appears that allows you to make some changes.
4. If necessary, use the [Up] and [Down] buttons to change the job order.
5. If necessary, change the generic job settings, such as [Number of bundles].
6. Press [OK].
Related information
Delete print jobs
on page 103
Print a job ticket
on page 118
Make a proof
on page 119
Bundle jobs in the list of [Waiting jobs]
Chapter 7 - Carry out print jobs 117
Print a job ticket
Introduction
Job tickets are used to transfer settings from an application to the printer. It can be convenient to
print a job ticket before printing a job, to get an overview of the main job characteristics.
Job tickets can contain the following information, for example.
• Job name.
• Job owner.
• Job destination.
• Job settings such as the number of sets.
• Required media.
Where to find the [Ticket] button
The [Ticket] button is available at the following locations.
• List of [Printed jobs] (if this function is enabled in the Settings Editor).
• List of [Scheduled jobs].
• List of [Waiting jobs].
Procedure
1. Press [Jobs].
2. Go to one of the locations mentioned above.
3. Touch one or more jobs of which you want to print the job ticket.
4. Press [Ticket].
The job is sent to the bottom of the list of [Scheduled jobs]. The job may not be immediately
visible in the list of [Scheduled jobs]. You can recognize the job by the prefix @_ in front of the
job name.
Print a job ticket
118 Chapter 7 - Carry out print jobs
Make a proof
Introduction
You can make a proof to check whether the quality and the layout of the output meet your
expectations. When you use the [Proof] function, the machine prints 1 copy of the job. You can
only make a proof for a job in the list of [Waiting jobs].
This section describes how to make a proof.
NOTE
When you make a proof, the printed set is not subtracted from the defined total number of sets
for a job. For example, if you need 10 sets the printer will still print 10 sets after you made the
proof. This is different from the checking of the first set (see
Check the first set
on page 131).
Procedure
1. On the operator panel, press the [Jobs] button.
2. In the list of [Waiting jobs], touch the job of which you want to make a proof.
NOTE
You can select more than 1 job at a time.
3. Press [Proof].
A copy of the job goes to the bottom of the list of [Scheduled jobs].
The original job remains in the list of [Waiting jobs].
You can recognize a proof by the magnifying glass on the job icon .
Make a proof
Chapter 7 - Carry out print jobs 119
Change the [Output] settings
Change [2-sided] into [1-sided] and vice versa
Introduction
Jobs for which [1-sided] or [2-sided] printing was defined, will be printed on either 1 side or both
sides of a sheet. If required, you can change this setting.
When a job contains mixed settings ([1-sided] and [2-sided]), you can change this setting to [1-
sided] or [2-sided] for the complete job.
NOTE
You cannot change this setting for the active print job .
Procedure
1. Touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs].
2. Touch the job you want to change.
3. Touch [Properties] - or touch the job 2x to open the [Properties] window.
4. Touch the [1- or 2-sided] button.
5. Touch the desired value.
6. Press [OK].
Change the [Output] settings
120 Chapter 7 - Carry out print jobs
Select a different media for a job
Introduction
If you want to print a job on other media than originally defined for that job, you can select a
different media via the operator panel. Requirements regarding the new media:
• The media must be available in the media catalog.
• The media must have the same size as the original media.
NOTE
You cannot change this setting for the active print job .
Procedure
1. Touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs].
2. Touch the job you want to change.
3. Touch [Properties] - or touch the job 2x to open the [Properties] window.
4. In the preview pane at the right-hand side, touch the media you want to change.
When more than 1 media was defined for a job, the preview pane displays a separate button for
each media.
5. From the list, select the new media.
6. Press [OK].
Select a different media for a job
Chapter 7 - Carry out print jobs 121
Shift the image roughly to create binding space
Introduction
If you want to create space for staples or punch holes, for example, you can use the [Align]
function. The preview in the right-hand pane of the operator panel displays the consequences of
your changes.
You can also shift the image or margin more precisely.
Procedure
1. Touch [Jobs] -> [Waiting jobs].
2. Touch the job you want to change.
NOTE
You cannot change this setting for the active print job .
3. Touch [Properties], or touch the job twice to open the [Properties] window.
4. Touch the [Align] button.
5. Make the required changes.
6. Press [OK].
7. Press [OK].
Shift the image roughly to create binding space
122 Chapter 7 - Carry out print jobs
Shift the image precisely to create binding space or correct the
layout
Introduction
If you want to create space for staples or punch holes, for example, you can use the [Align]
function. However, when the [Align] function is not precise enough, you can use the [Margin
shift] and [Image shift] functions. These functions allow you to shift the image more precisely.
The preview in the right-hand pane of the operator panel displays the consequences of your
changes. If you shift the margin too much, you may loose part of the image.
The [Shift] function has 2 options.
• [Margin shift] allows you to increase or decrease the margin to create more binding space, for
example. With [Margin shift], you can shift an image relative to the binding edge.
• [Image shift] has basically the same function. However, [Image shift] also allows you to move
the image vertically. This gives you more freedom in moving the image exactly to the desired
position.
NOTE
By default, the values of the front side and the back side are linked. To define different values for
each side, touch . The changes you make are valid for the whole document, not only for the
current page.
Procedure
1. Touch [Jobs] -> [Waiting jobs].
2. Touch the job you want to change.
NOTE
You can only change the settings of the active print job after you stopped the printer (press the
[Stop] button two times).
3. Touch [Properties], or touch the job twice to open the [Properties] window.
4. Touch the [Shift] button.
5. Make the required changes.
6. Press [OK].
7. Press [OK].
Shift the image precisely to create binding space or correct the layout
Chapter 7 - Carry out print jobs 123
Change the print delivery settings
Introduction
Usually the print delivery settings have been defined in the printer driver.
Overview of the print delivery settings
Setting Description
[Output location] Change the output location for the job. The list shows all the out-
put locations that are available for your system.
Make sure there is a match between the selected output location
and the job requirements. For example, when a job requires sta-
ples, you must select an output location that allows stapling.
[Sort] Change the sorting method of the prints. You can select sort [By
page] or [By set].
[45] Sort by page
[46] Sort by set
[Offset stacking] Stack the prints with an offset.
This setting is only available when the [Offset stacking] setting of
the active [Workflow profile] is set to [Sets (as in job)].
[Advanced settings] Finishing equipment often requires that the printed sheets are de-
livered in a certain order. For finishers that are integrated in your
printing system, the required settings are adapted automatically.
However, sometimes it can be necessary to change a number of
settings manually, for example when you want to finish the prints
using offline finishers. If required, you can change the [Sheet or-
der], [Sheet orientation], [Print order] and [Rotation].
[Advanced settings]
Setting Description
[Sheet order] [Face up]
Deliver the prints face up, first sheet on top.
[Face up reverse]
Deliver the prints face up, last sheet on top.
[Face down]
Deliver the prints face down, first sheet on top.
[Face down reverse]
Deliver the prints face down, last sheet on top. 4
Change the print delivery settings
124 Chapter 7 - Carry out print jobs
Setting Description
[Sheet orientation]
[Header up LEF]
Deliver the prints with the header on top side and in portrait posi-
tion (vertical).
[Header up SEF]
Deliver the prints with the header on top side and in landscape po-
sition (horizontal).
[Header down LEF]
Deliver the prints with the header at the bottom side and in por-
trait position (vertical).
[Header down SEF]
Deliver the prints with the header at the bottom side and in land-
scape position (horizontal).
[Print order] • [Front/back]
Default value. The front page on the front, the back page on the
back.
• [Back/front]
Puts the front page on the back and the back page on the front.
[Rotation] • [0 degrees]
• [180 degrees]
Rotates the prints 180 degrees.
NOTE
You cannot change this setting for the active print job .
Procedure
1. Touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs].
2. Touch the job you want to change.
3. Press [Properties].
4. Touch the [Print delivery] button.
5. Make the required changes.
6. Press [OK].
Related information
Change the stacking method per job
on page 126
Work with the workflow profiles
on page 38
Change the print delivery settings
Chapter 7 - Carry out print jobs 125
Change the stacking method per job
Introduction
The [Offset stacking] function creates a visible distinction between sets or jobs in an output
location. The active workflow profile or the active automated workflow determines the default
type of offset stacking.
You can only change the type of [Offset stacking] per job when the [Offset stacking] setting of the
active [Workflow profile] is set to [Sets (as in job)].
NOTE
You cannot change this setting for the active print job .
NOTE
Automated workflows can be defined through the Settings Editor. You can find more
information in the online help of the Settings Editor.
Procedure
NOTE
Remember that you can only change the stacking method per job when the active [Workflow
profile] is set to [Sets (as in job)].
1. Touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs].
2. Touch the job you want to change.
3. Touch [Properties] - or touch the job 2x to open the [Properties] window.
4. Touch the [Print delivery] button.
5. Touch the [Offset stacking] button to toggle between [On] and [Off].
The offset stacking is defined per N sets. By default, this number is 1. If a number is specified, this
specified number of printed sets of a job will be delivered to an output location in one straight
stack, the next number of printed sets are stacked with an offset.
6. Press [OK].
Related information
Work with the workflow profiles
on page 38
Change the stacking method per job
126 Chapter 7 - Carry out print jobs
Change the number of staples
Introduction
When a job is sent to the machine, a desired number of staples for that job can be indicated.
However, you can change the number of staples on the operator panel.
This section describes how to change the number of staples for a specific job.
NOTE
There must be a match between the selected output location and the job requirements. For
example, when a job does not require staples, you can select any output location. When a job
requires 1 or 2 staples, you can only select the output locations that can staple the jobs, for
example [Finisher] because the [Stacker] cannot staple the jobs. If you make a combination that
is not possible, the operator panel displays an error message.
Procedure
1. On the operator panel, press the [Jobs] button.
2. In the list of [Waiting jobs] or [Scheduled jobs], touch the job you want to edit.
3. Press [Properties].
NOTE
You can also press the job 2 times to access the [Properties] window. This function is
comparable to double-clicking with a mouse.
4. Touch the [Binding] button.
5. Touch the desired number of staples.
6. Touch the desired location of the staples.
7. Press [OK].
The [Binding] button shows the currently selected number of staples.
Change the number of staples
Chapter 7 - Carry out print jobs 127
Punch the output
Introduction
If your machine is equipped with a puncher, you can punch holes in your documents. On the
operator panel you can indicate:
• The number of holes punched
Puncher
The number of holes you can punch depends on the die set of the puncher.
NOTE
You can punch A4/Letter media.
Punch orientation
The punch orientation depends on how you place the media in the paper trays. The table below
gives an overview of the possible combinations and the resulting punch orientation.
Deposit header-up or left
Deposit header-up / left (Paper Logic)
Orientation Feed edge Punch example
Portrait Long-edge feed
Landscape Long-edge feed
Deposit header-down or right
Deposit header-down / right (not Paper Logic)
Orientation Feed edge Punch example
Portrait Long-edge feed
Landscape Long-edge feed
Procedure
1. On the operator panel, press the [Jobs] button.
2. In the list of [Waiting jobs] or [Scheduled jobs], touch the job you want to edit.
Punch the output
128 Chapter 7 - Carry out print jobs
3. Press [Properties].
NOTE
You can also press the job 2 times to access the [Properties] window. This function is
comparable to double-clicking with a mouse.
4. Press [Punching].
5. Select the desired number of holes punched
6. If required, define the other settings for the output.
7. Enter the generic parameters in the [Job] section.
8. Press [OK].
Punch the output
Chapter 7 - Carry out print jobs 129
Change the [Job] settings
Change the number of sets
Introduction
When a job is sent to the machine, the desired number of sets will be indicated. However, you
can change the number of sets on the operator panel.
This section describes how to change the number of sets for a specific job.
NOTE
You can enter any value between 1 and 65,000 for all jobs except the active print job . To
change the number of sets for the active print job , you must first press the Stop button 1
time. Then you can change the number of sets. You cannot define a lower value than the
number of sets that has already been printed.
Procedure
1. On the operator panel, press the [Jobs] button.
2. In the list of [Waiting jobs] or [Scheduled jobs], touch the job you want to edit.
3. Press [Properties].
NOTE
You can also press the job 2 times to access the [Properties] window. This function is
comparable to double-clicking with a mouse.
4. Touch the [Number of sets] button.
A numerical keyboard appears.
5. Use the numerical buttons to enter the desired number of sets.
NOTE
Touch the arrow button <- to correct the previous entry or press [Cancel] to close the numerical
keyboard without saving the changes.
6. Press [OK].
The numerical keyboard disappears.
7. Press [OK].
Change the [Job] settings
130 Chapter 7 - Carry out print jobs
Check the first set
Introduction
If you have a large print job and you want to check whether the job is printed correctly, it is
advised to check the first set before printing all other sets. When a job is sent to the printer, the
submitter can indicate in the job submission application that the first set must be checked.
However, the workflow profile that is selected on the operator panel determines how the printer
handles these requests.
Depending on the selected workflow profile, the [Check first set] setting can have the following
values:
• [On]
• [Off]
• [As in job]
When you use the [Check first set] function, the printed set is subtracted from the indicated total
number of sets for a job. For example, when you need 10 sets, the printer will print the first set
and then stop. When you continue the job, the 9 remaining sets are printed. This is different from
printing a proof.
Methods to check the first set
You can use 1 of the following methods to indicate that you want to check the first set.
• Use a workflow profile where [Check first set] is enabled. Then the printer stops after the first
set.
• Enable the function [Check first set] in the [Properties] window for a specific job only. However,
you can only change the [Check first set] setting there when a workflow profile is selected
where the [Check first set] setting is [As in job].
NOTE
You cannot change this setting for the active print job .
Procedure
1. Touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs].
2. Touch the job you want to change.
3. Touch [Properties] - or touch the job 2x to open the [Properties] window.
4. Touch the [Number of sets] button.
5. Touch [Check first set] when the button states [Off].
The text changes from [Off] to [On]. A check mark indicates that the checking of the first set is
enabled.
6. Press [OK].
The [Number of sets] button will now show a check mark.
7. Press [OK].
Related information
Work with the workflow profiles
on page 38
Make a proof
on page 119
Check the first set
Chapter 7 - Carry out print jobs 131
Change the page range you want to print
Introduction
Usually, in the printer driver is defined whether all pages or only a range of pages must be
printed. However, you can also change this setting through the operator panel.
NOTE
You cannot change this setting for the active print job .
Procedure
1. Touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs].
2. Touch the job you want to change.
3. Touch [Properties] - or touch the job 2x to open the [Properties] window.
4. Touch the [Page range] button.
5. Touch [Pages to print] -> [Pages].
6. Touch the [From] button and enter the number of the first page you want to print.
7. Touch the [To] button and enter the number of the last page you want to print.
8. Press [OK].
Change the page range you want to print
132 Chapter 7 - Carry out print jobs
Change the use of separator sheets
Introduction
Separator sheets are empty sheets that are automatically inserted before each new set or job to
separate two sets or jobs. In the Settings Editor you can define the media that must be used as
separator sheets. The use of separator sheets can be enabled via the automated workflows in the
Settings Editor. However, you can change this setting trough the operator panel.
Procedure
1. Touch [Jobs] -> [Waiting jobs] or [Scheduled jobs].
2. Touch the job of which you want to change the settings.
NOTE
You can only change the settings of the active print job after you stopped the printer (press the
[Stop] button two times).
3. Press [Properties].
4. Touch the [Separator sheets] button to toggle between [On] and [Off].
5. Press [OK].
Change the use of separator sheets
Chapter 7 - Carry out print jobs 133
Enable or disable the use of trailer pages
Introduction
A trailer page contains an overview of the job settings (for example used media and finishing). A
trailer page is printed at the end of a job. You can only enable this setting in the Settings Editor.
Media for trailer pages are the same as for banner pages. You can specify this media in the media
catalogue in the Settings Editor.
NOTE
This setting applies to all jobs from the moment it is enabled.
Procedure
1. In the Settings Editor, go to the [Preferences] / [Print job defaults] section.
2. Change the setting for trailer pages: [Trailer page enabled].
Enable or disable the use of trailer pages
134 Chapter 7 - Carry out print jobs
Rename a job
Introduction
When you print a job, the job name is created in the application. The job name is displayed in the
[Job name] field. However, you can rename the job.
Procedure
1. In the job window, touch [Job name].
A keyboard appears.
2. Touch 'Backspace' until the current name is deleted.
3. Touch the characters to enter a new name.
4. Press [OK].
Rename a job
Chapter 7 - Carry out print jobs 135
Automated workflows (access through the Settings
Editor)
Introduction to automated workflows
Definition
The Settings Editor enables you to set up separate automated workflows. Automated workflows
are print queues that you can program to perform a range of operations. Automated workflows
are mostly used for legacy applications where jobs are printed automatically and certain settings
must be set automatically. Every automated workflow represents a different virtual printer with
its own specific attributes.
The selection of automated workflows is handled when the job is sent over LPR via the name of
the automated workflow of the job ticket. Once the job is sent to a specified automated workflow
on the printer, you cannot move the job to another workflow. The operator panel does not display
the various automated workflows. However, jobs can get a label that you can use as a selection
criterion for further processing and production.
The use of automated workflows has for example the following advantages.
• The print workflow is automated even more, which improves the productivity.
• The programming of individual jobs is eliminated, which optimizes the job throughput.
• You can more easily distinguish, prioritize and produce jobs in different automated workflows
with different properties using less operator involvement.
• You can easily assign legacy applications without job tickets to specific job profiles.
NOTE
You can define whether or not the settings of a job ticket overrule the settings of an automated
workflow in the Settings Editor.
NOTE
When the Settings Editor does not display the correct language, you can change the preferred
language in the Internet options of your Internet browser. The desired language must be first in
the list of languages.
Attributes
NOTE
It is not compulsory to define all the settings. When you put a check mark in front of a setting,
that setting and its values become enabled.
Refer to the Settings Editor to get an overview of the settings.
Automated workflows (access through the Settings Editor)
136 Chapter 7 - Carry out print jobs
Add an automated workflow
Introduction
The Settings Editor contains 1 factory default automated workflow. However, it can be beneficial
for your productivity to add more automated workflows.
NOTE
It is not compulsory to define all the settings. When you put a check mark in front of a setting,
that setting and its values become enabled.
Procedure
1. Go to [Workflow] -> [Automated workflows].
2. Click the [Add] button.
A pop-up window displays the attributes you can specify for the new workflow.
3. Put a check mark in front of the attributes you want to define.
4. Specify or select the values of the attributes.
5. Click [OK].
Add an automated workflow
Chapter 7 - Carry out print jobs 137
Edit an automated workflow
Introduction
You can change the attributes of an existing automated workflow.
NOTE
It is not compulsory to define all the settings. When you put a check mark in front of a setting,
that setting and its values become enabled.
Procedure
1. Go to [Workflow] -> [Automated workflows].
2. Put a check mark in front of the workflow you want to edit.
3. Click the[Edit] button.
A pop-up window displays the attributes you can specify for your workflow.
4. Change the attributes.
5. Click [OK].
Edit an automated workflow
138 Chapter 7 - Carry out print jobs
Delete an automated workflow
Introduction
When you no longer need a certain automated workflow, you can delete that workflow.
NOTE
You cannot delete the factory default automated workflow.
Procedure
1. Go to [Workflow] -> [Automated workflows].
2. Put a check mark in front of the workflow you want to delete.
3. Click the [Delete] button.
4. Click [OK].
Delete an automated workflow
Chapter 7 - Carry out print jobs 139
Restore the factory default workflow
Introduction
You can restore the factory default automated workflow. This has the following consequences.
• All the automated workflows you added will be removed
• All the changes in the default workflow will be lost.
Procedure
1. Go to [Workflow] -> [Automated workflows].
2. Click the [Restore] button.
The factory default automated workflow is restored.
Restore the factory default workflow
140 Chapter 7 - Carry out print jobs
Use hotfolders
Introduction to hotfolders
Introduction
Technically, a hotfolder is a mapped network drive on a workstation that is linked to a shared
folder on the PRISMAsync controller.
For an operator, a hotfolder is a folder on a workstation where printable files can be dropped for
printing.
Hotfolders are primarily aimed at recurring PDF workflows. In these workflows identical PDFs, or
other printable files, with identical settings are printed on a regular basis. Hotfolders should not
be used in combination with print job tickets.
The job settings for hotfolders
The settings of a hotfolder can be defined by:
• a hotfolder default ticket in the hotfolder itself, or
• the automated workflow to which the hotfolder is linked.
It is advisable to use the hotfolder functionality in combination with the hotfolder default ticket.
However, if you want to use the settings of the automated workflow where the hotfolder is linked
to, it is advised not to place a hotfolder default ticket in the hotfolder, to prevent mixing up
settings. Furthermore, you must make sure that the [Overrule the job ticket] setting in that
automated workflow is enabled (tick the checkbox).
Before you can use a hotfolder
To be able to use the hotfolder function, the following steps must be carried out first:
• In the Settings Editor, the system administrator must activate the hotfolder function.
• In the Settings Editor, the system administrator must create a hotfolder and link the hotfolder
to an automated workflow.
• On a workstation, the key operator must create a shared network drive that is linked to the
hotfolder.
• On the desktop of that workstation, the key operator can create a shortcut to the hotfolder, if
desired.
Use hotfolders
Chapter 7 - Carry out print jobs 141
Activate the hotfolder function
Introduction
The information in this section is intended for system administrators.
NOTE
• By factory default, the hotfolder function is disabled. To use the hotfolder function, the system
administrator must activate this function once.
• For this procedure, the System administrator password is required.
Procedure
1. Open the web browser and enter the host name or IP address of your PRISMAsync controller.
2. Go to the [Workflow] -> [Hotfolders] section.
3. Click [Configure].
4. At [Enabled], select [Yes] to activate the hotfolder function.
5. Enter a unique [User name] and [Password].
Make sure that you filled in the user name and password before you continue with the next step.
6. Click [OK] to confirm the activation of the hotfolder function.
A confirmation window opens.
7. Click [OK] to restart the controller now.
Activate the hotfolder function
142 Chapter 7 - Carry out print jobs
Create a hotfolder
Introduction
The information in this section is intended for system administrator.
Before you begin
The hotfolder function must be activated. Otherwise, the system administrator must activate the
hotfolder function first.
Procedure
NOTE
For this procedure, the System administrator password is required.
1. Open your web browser and enter the host name or IP address of your PRISMAsync controller.
2. Go to [Workflow] -> [Hotfolders].
3. Click [Add].
4. Give the hotfolder a logical name.
A logical name helps you to recognize the type of jobs you want to process using this hotfolder.
5. Select the automated workflow to which you want to link the hotfolder.
6. Click [OK].
Create a hotfolder
Chapter 7 - Carry out print jobs 143
Create a shared network folder on a workstation
Introduction
The information in this section is intended for key operators.
Before creating a shared network folder on a workstation, the following actions must be carried
out first:
• Enable the hotfolder function.
• Create an automated workflow (optional).
• Create a hotfolder.
NOTE
This procedure describes the creation of a shared network folder on a workstation with a
Microsoft® Windows® XP operating system. Depending on the operating system of your
workstation, the procedure can be different.
[47] Create a shared network drive
Procedure
1. Open Microsoft® Explorer.
2. Click Tools -> Map Network Drive...
3. Select a drive letter for the shared network folder.
4. Enter the name of the shared network folder, for example \\12.34.56.78\Booklet, or click the
'Browse' button to navigate to the required location.
NOTE
Instead of 12.34.56.78 you must enter the host name or IP address of the PRISMAsync controller.
Booklet is the name you gave to the hotfolder when you created the automated workflow.
5. Click 'Finish'.
A log in screen will appear.
6. Enter the user name and the password that were defined when the hotfolder function was
enabled in the Settings Editor.
7. Click 'OK.'
The hotfolder is now ready for use.
8. If desired, you can create a shortcut to the shared network folder on the desktop of the
workstation.
Create a shared network folder on a workstation
144 Chapter 7 - Carry out print jobs
Create a hotfolder default ticket ('default_ticket.jdf')
Introduction
Hotfolders are primarily aimed at recurring PDF workflows. In these workflows identical PDFs, or
other printable files, with identical settings are printed on a regular basis. A hotfolder default
ticket ('default_ticket.jdf') in the hotfolder determines the settings for the print jobs. The name of
the hotfolder default ticket must not be changed, otherwise it will not be used in the hotfolder.
NOTE
If you want to use the hotfolder default ticket, make sure that the [Overrule the job ticket] setting
of the automated workflow in which the hotfolder was created, is disabled (no check mark in the
checkbox). Otherwise, the settings of the automated workflow overrule the settings of the
hotfolder default ticket.
Procedure
NOTE
This procedure is an example of the procedure on a Microsoft® Windows® XP operating system.
For other operating systems, the procedure can vary.
1. Click [Start] - [Settings] - [Printers and Faxes].
2. Right-click the printer driver of your Océ VarioPrint® 6000+ Line and select [Printing
preferences...].
3. Define the required settings.
4. Click the [Save] icon in the templates bar.
5. Enter a name for the template.
6. Click [OK].
7. Right-click the template you just created and select 'Save as ticket'.
8. Browse to the shared network folder and click [Save].
The template is saved as a hotfolder default ticket.
Do not change the name of the hotfolder default ticket ('default_ticket.jdf').
Create a hotfolder default ticket ('default_ticket.jdf')
Chapter 7 - Carry out print jobs 145
The Transaction section (optional)
Introduction to the [Transaction] section
Introduction
NOTE
Transaction printing requires a license. The [System] view on the operator panel displays the
[Transaction] section only when transaction printing is licensed.
Transaction printing enables you to print typical transactional documents like invoices, salary
slips or other variable data streams. Before you can start transaction jobs, you must first activate
the transaction mode via the operator panel. The [Transaction] section contains the settings that
you need to use transaction printing. There you can also shift the image in case of a
misalignment.
The following information is described below.
• An overview of the items in the [Transaction] section on the operator panel.
• The sequence of steps you must perform to print your transaction jobs.
Overview of the [Transaction] section
1
4
32
[48] Overview of the [Transaction] section
The Transaction section (optional)
146 Chapter 7 - Carry out print jobs
The items of the [Transaction] section
Description of the [Transaction] section
Num‐
ber
Item Function
1 Dashboard The dashboard displays the following information for
transaction printing.
• The connection status
• The IP address of the host that sends the jobs
• The name of the active transaction job
• The progress of the active transaction job
2 [Connection] The [Connection] section gives access to the following
functions.
• Turn the transaction printing mode on or off
• Select the setup for the transaction jobs
You can define setups in the Settings Editor ([Transac-
tion printing] -> [Setups]).
• Put the printer online or offline. The printer must be
online for the host to be able to connect to the printer.
3 [Print protocol] Display the active printer description language (read-on-
ly).
You can change the active PDL in the Settings Editor
([Transaction printing] -> [Settings] -> [Requested active
PDL]).
When the requested active PDL is changed, the new PDL
becomes effective when you put the printer online.
4 [Image shift] Display and change the active image shift settings, for
example when the images on the front and back of a
sheet are not aligned correctly.
Sequence of steps to print transaction jobs
NOTE
Before you begin, the list of [Scheduled jobs] must be empty.
The following table describes the sequence of steps for transaction printing.
Step Actions on the print‐
er
Actions on the host Remarks
1 Switch the printer in-
to the transaction
printing mode.
Via the operator panel: [System] ->
[Transaction] -> [Transaction print-
ing mode] -> [On].
2 Select the active set-
up that you need.
• Via the operator panel: [System]
-> [Transaction] -> [Active trans-
action setup], or
• Via the Settings Editor: [Trans-
action printing] -> [Setups], or
• By the host via the data stream
(when the printer is online and
connected). 4
Introduction to the [Transaction] section
Chapter 7 - Carry out print jobs 147
Step Actions on the print‐
er
Actions on the host Remarks
3 Change the active
PDL when currently
the wrong PDL is ac-
tive. This is only pos-
sible when you have
licenses for more
than 1 PDL.
Via the Settings Editor: [Transac-
tion printing] -> [Setups] -> [Re-
quested active PDL].
4 Load the required
media into the paper
trays.
Only required when the active set-
up has set the tray mode to tray to
tray.
5 Put the printer on-
line.
• Via the operator panel: [System]
-> [Transaction] -> [Transaction
online] -> [On], or
• Via the Settings Editor: [Trans-
action printing] -> [Settings] ->
[Switch the printer online or off-
line].
6 Connect to the printer.
7 Submit the transaction
print jobs.
8 Print the transaction
print jobs.
You must perform all the regular
activities, for example load the
media, empty the output locations,
add the supplies and solve errors.
9 Put the printer off
line when the trans-
action print jobs are
ready.
• Via the operator panel: [System]
-> [Transaction] -> [Transaction
online] -> [Off], or
• Via the Settings Editor: [Trans-
action printing] -> [Settings] ->
[Switch the printer online or off-
line].
10 Switch the printer
back to the docu-
ment printing mode.
• Via the operator panel: [System]
-> [Transaction] -> [Transaction
printing mode] -> [Off].
Introduction to the [Transaction] section
148 Chapter 7 - Carry out print jobs
Output recovery in case of an error
Introduction
The Océ VarioPrint® 6000+ Line is equipped with an efficient, reliable output recovery in case of
an error. By factory default, the output recovery is set to [Normal]. After the error is solved, the
job continues at the page where the error occurred automatically.
However, some printing environments require that multiple copies must be avoided. For
example, in transactions involving the printing of valuable documents such as cheques. In such
an environment, the [Output recovery] setting of your IPDS setup must be set to [Suppressed].
When the output recovery is suppressed, the printer will not automatically recover output. All
pending pages in the printer will be deleted and the stack will be ejected. The host system and
the operator are responsible for the recovery. The operator must restart the job manually on the
correct page.
The tables below describe what happens when either the normal output recovery or the
suppressed output recovery is selected.
Normal output recovery in IPDS
Job Job progress states Normal output recov‐
ery
End up in the output
location after error re‐
covery
Sheets printed suc-
cessfully.
Are stacked at one of
the output locations.
Sheets are in output
location
Sheets copied to con-
troller memory (in-
cluding error pages).
Remain in controller
memory.
Once the error is re-
solved, the printer re-
starts by printing the
first page in the con-
troller memory. 4
Output recovery in case of an error
Chapter 7 - Carry out print jobs 149
Job Job progress states Normal output recov‐
ery
End up in the output
location after error re‐
covery
Sheets jammed in the
machine.
The operator panel
displays instructions
on how to solve the
paper jam. The opera-
tor has to remove
these the jammed
sheets manually. These sheets stay in
the memory of the
controller. Once the
printer resumes print-
ing, these pages will
be printed again.
Sheets in host memo-
ry.
Remain in host mem-
ory.
These sheets stay in
the host memory.
When the printer
starts printing, these
pages will be copied
and sent to the con-
troller.
Suppressed output recovery in IPDS
Pages that are copied to the memory of the controller are deleted from the system. The operator
must send these missing pages as a new transaction print job to the printer.
Job Job progress states Suppressed output re‐
covery
End up in the output
location after error re‐
covery
Sheets printed suc-
cessfully
Are stacked at one of
the output locations.
Sheets are in output
location 4
Output recovery in case of an error
150 Chapter 7 - Carry out print jobs
Job Job progress states Suppressed output re‐
covery
End up in the output
location after error re‐
covery
Sheets copied to con-
troller memory (in-
cluding error pages).
Are deleted complete-
ly.
These sheets are not
delivered to the out-
put location.
Sheets jammed in the
machine.
The operator panel
displays instructions
on how to solve the
paper jam. The opera-
tor has to remove
these the jammed
sheets manually. These sheets are not
delivered to the out-
put location.
Sheets in host memo-
ry.
Remain in host mem-
ory.
Once the error is re-
solved, the printer re-
starts by printing the
first page in the host
memory.
Output recovery in case of an error
Chapter 7 - Carry out print jobs 151
Activate transaction printing
Before you begin
Make sure that the list of [Scheduled jobs] is empty.
Procedure
1. On the operator panel, touch [System] -> [Transaction] -> [Transaction printing mode].
The text on the button changes from [Off] to [On].
2. If required, touch [Active transaction setup] and select the desired setup.
The attributes of the transaction setup are defined in the Settings Editor on the PRISMAsync
controller.
3. Load the required media into the paper trays if the setup selects the tray-to-tray mode.
4. Touch [Transaction online] to put the printer online.
The text on the button changes from [Off] to [On].
5. On the host or mainframe, connect to the printer and start the job.
NOTE
You can also select a setup and put the printer online via the [Transaction printing] section in the
Settings Editor.
Activate transaction printing
152 Chapter 7 - Carry out print jobs
Deactivate transaction printing
Before you begin
Make sure that the list of [Scheduled jobs] is empty.
Procedure
1. On the operator panel, touch [System] -> [Transaction] -> [Transaction online] to put the printer
offline.
The text on the button changes from [On] to [Off].
Note that you can only switch the [Transaction online] function to offline when
• The transaction print jobs are ready.
• The printer contains no more print data.
• The printer has stopped because all the jobs are ready, not because an error has occurred.
When you switch [Transaction online] to offline, the connection to the host is disconnected
automatically.
2. Press [Transaction printing mode].
The text on the button changes from [On] to [Off].
NOTE
You can also put the printer offline via the [Transaction printing] section in the Settings Editor.
Deactivate transaction printing
Chapter 7 - Carry out print jobs 153
Shift the image in the transaction printing mode
Introduction
When a misalignment occurs you can shift the image to correct the problem. You can shift the
image on the front side and back side horizontally and vertically. Examples of possible
misalignments:
• A name or address is not placed correctly in the right area.
• Lines on the front side and back side of a sheet are not aligned correctly.
To keep the shift settings for future use, you must specify the shift settings in the setup via the
Settings Editor. Each time that the setup is loaded, the shift settings included in the setup will
become the active shift settings.
NOTE
Only use the image shift function if you want to shift the image of the whole job. The image shift
applies to all the media in all the paper trays.
Procedure
1. On the operator panel, touch [System] -> [Transaction].
2. Touch the - or + buttons to shift the image on the front side or back side of the sheet.
Shift the image in the transaction printing mode
154 Chapter 7 - Carry out print jobs
Handle the media messages - How to handle the [Media message]
in the tray-to-tray mode
Introduction
The media catalog
• contains a list of predefined media and their attributes
•is an essential part of the system behavior of the Océ VarioPrint® 6000+ Line
• helps you to print your jobs more easily while using the correct media
For transaction printing, the content of the paper trays (in terms of media from the media catalog)
is translated into a format that the controller understands. However, the controller receives only a
limited amount of information (name or size of the media). This can lead to miscommunication
where the controller misses a media requirement. The controller will then ask for the required
media via a message on the operator panel. This [Media message] indicates the name or size of
the missing media.
Your response to the [Media message] depends on the mode in which the printer works, either:
• The tray-to-tray mode, or
• The tray-to-media mode.
This section describes how to respond to the [Media message] for both modes.
NOTE
A [Media message] will only occur when the printer description language is PCL.
[49] Example of a [Media message]
Procedure
1. A message on the operator panel indicates that a media is missing. Select one of the following
actions as a response to the message.
• Press [Assign media].
Handle the media messages - How to handle the [Media message] in the tray-to-tray mode
Chapter 7 - Carry out print jobs 155
Continue with step 2 when you select this option.
• Press [Continue].
The controller will use the PCL default media and continue the print job.
Note that this might be an incorrect media.
• Press [Cancel stream].
The print job is stopped. You can now solve the problem. It is most likely that you can solve the
problem on the host.
NOTE
Steps 2 and 3 apply only when you chose to assign a media.
2. From the list of media, select the media that will be used as the media the controller is asking for
and press [OK].
Note that this might be an incorrect media.
The media will now be displayed with the name that is defined in the media catalog.
3. Select the paper tray where you want to load the required media and press [OK].
4. Load the media.
5. Close the paper tray.
6. Press [OK].
Now you can assign other media or continue the print job.
Handle the media messages - How to handle the [Media message] in the tray-
to-media mode
Procedure
1. A message on the operator panel indicates that a media is missing. Select one of the following
actions as a response to the message.
• Press [Assign media].
Continue with step 2 when you select this option.
• Press [Continue].
The controller will use the PCL default media and continue the print job.
Note that this might be an incorrect media.
• Press [Cancel stream].
The print job is stopped. You can now solve the problem. It is most likely that you can solve the
problem on the host.
NOTE
The following steps apply only when you chose to assign a media.
2. From the list of media, select the media that will be used as the media the controller is asking for
and press [OK].
Note that this might be an incorrect media.
3. Select one of the memory locations of the logical-tray table to be used for the required media.
Note that the media that was previously allocated to that memory position in the setup will be
overwritten. Then that media will no longer be available to the transaction stream.
Now you can assign other media or continue the print job.
Handle the media messages - How to handle the [Media message] in the tray-to-media mode
156 Chapter 7 - Carry out print jobs
Create a transaction setup - How to create a new transaction setup
Introduction
When you want to use transaction printing, you have to create the necessary transaction setups.
You can create these setups in the Settings Editor.
NOTE
When the Settings Editor does not display the correct language, you can change the preferred
language in the Internet options of your Internet browser. The desired language must be first in
the list of languages.
Procedure
1. Go to [Transaction Printing] - [Setups] .
2. Click the [Add] button.
A pop-up window appears.
3. Type in the name and the description of the transaction setup.
4. Click [Ok].
5. Place a checkmark in front of the transaction setup to select the setup.
6. Change the settings (see
Create a transaction setup - How to change the IPDS parameters
on
page 157 or
Create a transaction setup - How to change the PCL parameters
on page 159).
You can change the settings:
• by group (click the pencil at the right-hand side of the group settings). This is the preferred
method.
• by item (click the pencil behind the individual settings).
NOTE
The status of the setup is changed to modified. You have to load the setup to make these
modifications available on the printer.
Before you can load a transaction setup, you have to switch the transaction printing mode off-
line.
7. Go to [Transaction Printing] - [Settings], and click [Toggle the transaction printing mode] to
switch the printer off-line.
8. Go to [Transaction Printing] - [Setups], and click [Load].
The setup is now available on your operator panel.
Create a transaction setup - How to change the IPDS parameters
Procedure
1. Go to [Transaction Printing] - [IPDS setup].
2. Make sure that the Tray selection mechanism is set to Tray to Media.
This is the preferred setting. This printer is a media-based machine. The Tray-to-media method
supports this behavior.
3. Change the settings under the [IPDS setup] tab.
You can change the settings:
• by group (click the pencil at the right-hand side of the group settings). This is the preferred
method.
• by item (click the pencil behind the individual settings).
4. For [IPDS Tray to media for media 1] assign the [Media catalog item] from the list. The list
displays all the media in the media catalog. The system copies the media attributes from the
selected media to the transaction setup.
Create a transaction setup - How to create a new transaction setup
Chapter 7 - Carry out print jobs 157
When you assign A3/Ledger-like media or want to use short-edge feed for other media, change
the feed direction to [Short-edge feed (SEF)].
NOTE
The settings editor displays only the media for which the media name is consistent with the
IPDS media name definitions. Valid characters for an IPDS media name are: A-Z, a-z, 0-9, blank.
5. Repeat step 4 for all the logical trays in your setup.
Create a transaction setup - How to change the IPDS parameters
158 Chapter 7 - Carry out print jobs
Create a transaction setup - How to change the PCL parameters
Procedure
1. Go to [Transaction Printing] - [PCL setup].
2. Make sure that the Tray selection mechanism is set to Tray to Media.
This is the preferred setting. This printer is a media-based machine. The Tray-to-media method
supports this behavior.
3. Change the settings under the [PCL setup] tab.
You can change the settings:
• by group (click the pencil at the right-hand side of the group settings). This is the preferred
method.
• by item (click the pencil behind the individual settings).
4. For [PCL Tray to media for media 1] assign the [Media catalog item] from the list. The list displays
all the media in the media catalog.
When you assign A3/Ledger-like media or want to use short-edge feed for other media, change
the feed direction to [Short-edge feed (SEF)].
5. Repeat Step 4 for all the logical trays in your setup.
Create a transaction setup - How to change the PCL parameters
Chapter 7 - Carry out print jobs 159
Create a transaction setup - How to modify a transaction setup
NOTE
When you have more than one printer, you can exchange transaction setups. Go to [Transaction
Printing] - [Setups] and use the [Import] and [Export] functions.
Procedure
1. Go to [Transaction Printing] - [Setups].
2. Put a checkmark in front of the transaction setup to select the setup you want to modify.
3. Click the [Edit] button, if you want to change the name of the setup.
4. Change the settings under the [IPDS setup] tab (see
Create a transaction setup - How to change
the IPDS parameters
on page 157).
You can change the settings:
• by group (click the pencil at the right-hand side of the group settings). This is the preferred
method.
• by item (click the pencil behind the individual settings).
5. Change the settings under the [PCL setup] tab (see
Create a transaction setup - How to change
the PCL parameters
on page 159).
6. Change the values under the [Settings] tab.
NOTE
The status of the setup is changed to modified. You have to load the setup to make these
modification available on the printer.
Before you can load a transaction setup, you have to switch the transaction printing mode off-
line.
7. Go to [Transaction Printing] - [Settings], and click [Toggle the transaction printing mode] to
switch the printer off-line.
8. Go to back[Transaction Printing] - [Setups].
9. Click [Load].
The setup is now available on your operator panel.
Create a transaction setup - How to modify a transaction setup
160 Chapter 7 - Carry out print jobs
Exchange all setups between printers
Introduction
If you have more than one printer, you can exchange the transaction setups between the printers,
provided that the printer type and software version are identical. You can then use identical
transaction setups on two or more printers.
Procedure
1. In the Settings Editor, click [Transaction printing] -> [Setups].
2. Click [Export].
3. Save the file.
4. To import the setups, click [Import].
5. Browse to the location where the setup file is stored.
6. Choose either [Replace] or [Merge].
NOTE
After you imported the setup file you must open and load the transaction setup you want to use.
Exchange all setups between printers
Chapter 7 - Carry out print jobs 161
Exchange all setups between printers
162 Chapter 7 - Carry out print jobs
Chapter 8
Remote Service (ORS) (optional)
Remote Service
Introduction
NOTE
Remote Service requires a license. Remote Service also requires a permission to an printer
dealer site outside the customer domain, either via a proxy server or via IP white list. Contact
your local IT specialist to give you the permission.
Remote Service is an application that runs on a printer. Remote Service requires a working
Internet connection to establish a secure connection between the customer's site and printer
dealer. In case a proxy server is present, Remote Service must be configured correctly.
Remote Service has the following functionality:
Functionality Description
Remote Assistance With this function, the printer dealer can take over the operator
panel of the printer remotely to assist in case of a problem for ex-
ample.
Remote Diagnostics When a customer contacts the printer dealer in the event of a
problem, the printer dealer can automatically retrieve service-rela-
ted data from the printer for analysis and troubleshooting. With
these data, the printer dealer can quickly identify the source of the
problem and possibly solve the problem by telephone.
Remote Meter Reading This function counter information needed for billing can be auto-
matically sent to the printer dealer on a regular basis. Then the
customer does not need to collect the meter readings manually
and send these to the printer dealer. The customer can always
check the sent data and approve the meter readings.
Remote Software Upgrade With this function, the customer can update the printer with the
latest software. The software is only retrieved from the printer
dealer when the customer wants this.
Using Remote Service
• In the Settings Editor, all settings for the customer's proxy server must be set correctly
([Configuration] -> [Connectivity] -> [Proxy server]).
• Via the operator panel, the remote connection must be enabled ([System] -> [Setup] ->[Local
key operator settings] -> [Remote connection] -> [Remote connection enabled] -> [Yes]).
• Via the operator panel, you can test the remote connection ([System] -> [Setup] ->[Local key
operator settings] -> [Remote connection] -> [Test Remote connection]).
The test can take up to 30 seconds. When the connection is not OK, a message indicates the
reason for the failure.
• The dashboard of the operator panel displays a red icon (see figure) when the printer becomes
disconnected from the Internet. Make sure the connection is online; otherwise, the printer
dealer cannot retrieve data from your printer.
• If required, you can change a number of connectivity settings via the operator panel ([System]
-> [Setup] ->[Local key operator settings] -> [Connectivity]).
• You can verify the communication with the printer dealer by downloading the audit log files
via the Settings Editor ([Support] -> [Logging] > [Save the audit log files]).
Remote Service
164 Chapter 8 - Remote Service (ORS) (optional)
The Settings Editor keeps up to 4 audit log files. Each log file can contain maximum 10 Mb of
data. When all 4 files are full, the first file is overwritten. You can open the audit log files with
any text editing application.
Remote Service
Chapter 8 - Remote Service (ORS) (optional) 165
Remote Service
166 Chapter 8 - Remote Service (ORS) (optional)
Chapter 9
Remote Monitor (optional)
Remote Monitor
Description
NOTE
Remote Monitor requires a license.
Remote Monitor is a web application that you can access via a URL from a remote PC. The
application shows part of the operator panel with up-to-date status information, for example
about how long the printer can continue printing without operator intervention.
Remote Monitor also has an alert function. The Remote Monitor window will automatically pop
up on your PC monitor when the printer status changes from 'running' (attention light is green) to
'stopped' (attention light is red) or 'going to stop' (attention light is orange).
For confidentiality reasons, Remote Monitor does not display job information.
Specifications
Remote Monitor specifications
URL to access Remote Monitor http://<printername or IP address>/remoteinfo
Recommended resolution of your
computer screen
Minimum 640 x 480 pixels
Supported web browsers • Microsoft® Internet Explorer® 7 and higher
•Mozilla Firefox® 3 and higher
• Google Chrome™
•Apple Safari®
Language As defined in your browser, as long as the printer sup-
ports this language
Update frequency Every 5 seconds
Time line Fixed (30 minutes)
Printer information displayed • Host name
• System mode
• Status panel
• Attention light
• Operator instruction
• Time line
Remote Monitor
168 Chapter 9 - Remote Monitor (optional)
Chapter 10
Optional finishers and other
devices
iXDP (integrated eXchangeable Die Punch) - VarioPrint®
6160 only
Introduction
Illustration
[50] The puncher (iXDP)
'The puncher enables you to finish documents for various types of binding. Simply replace the
die set inside the puncher to get another type of binding.
Information about the die sets.
• The die sets are self-latching. You do not need tools or levers to replace a die set.
• Each die set has an identification label that shows the hole pattern and name.
• You can store 3 additional die sets in a storage area inside the puncher (see
Main parts
on
page 171).
iXDP (integrated eXchangeable Die Punch) - VarioPrint® 6160 only
170 Chapter 10 - Optional finishers and other devices
Operating information
Main parts
Illustration
K3
K7
K3
K7
1
0
K3
K7
6
1
2
3
4
5
[51] Main parts of the puncher
Operating information
Chapter 10 - Optional finishers and other devices 171
Description of the main parts
Description of the main parts
Part Description
1 Bypass The bypass is a short straight-through paper path for docu-
ments that must not be punched.
2 Punch path Documents that must be punched follow the U-shaped punch
path. The puncher can handle media up to 216 g/m² (80 lb.
cover).
3 Die set The puncher can use many different die sets (see
Die set
summary
on page 173). The various die sets make different
types of holes in your documents for different types of bind-
ing. You do not need tools or levers to replace a die set (see
Replace a die set
on page 175).
4 Chip tray The chip tray collects the paper chips that arise from the
punching process. You can easily access and empty the chip
tray (see
Empty the chip tray
on page 174).
5 Storage area for die
sets
The storage area K6 inside the puncher can keep 3 die sets.
6 Power switch The power switch turns the puncher on and off. The punch-
er can only operate when the power switch is in the 'I' posi-
tion.
Main parts
172 Chapter 10 - Optional finishers and other devices
Die sets available
Introduction
The puncher can use many different die sets to punch your documents. The punching pattern of a
die set determines the binding style of your document. This section describes the die sets
available for the puncher.
NOTE
The puncher is available in 2 versions: one version for A4 media and one version for Letter
media. A4 punchers require an A4 die set. Letter punchers require a Letter die set. You cannot
use A4 die sets in Letter punchers, or the other way round.
Die set summary
Each punching style listed in the tables below requires a separate die set. All the die sets can
handle media up to 216 g/m² (80 lb. cover).
Die sets available for A4 punchers
Number of holes, shape Type of binding Type of die set
2, round Loose-leaf binding 2-Hole
4, round Loose-leaf binding 4-Hole
12, round VeloBind® binding VeloBind®
20, rectangular Plastic Comb binding Plastic Bind
21, rectangular Plastic Comb binding Plastic Bind
23, round Wire binding Wire 02:01 AM (2 holes/inch)
34, round Wire binding Wire 03:01 AM (3 holes/inch)
47, round Plastic Coil binding Color Coil
Die sets available for Letter punchers
Number of holes, shape Type of binding Type of die set
3, round Loose-leaf binding 3-Hole
11, round VeloBind® binding VeloBind®
19, rectangular Plastic Comb binding Plastic Bind
32, square Wire binding Wire 03:01 AM (3 holes/inch)
44, round Plastic Coil binding Color Coil
Die sets available
Chapter 10 - Optional finishers and other devices 173
Empty the chip tray
Introduction
The chip tray contains the paper chips that result from the punching process. The chip tray is
located at the lower left-hand side of the puncher (see
Main parts
on page 171).
When to do
The printer stops when the chip tray is full. The operator panel displays a message. The message
asks you to empty the chip tray of the puncher.
Illustration
[52] Empty the chip tray
Procedure
1. Open the front door of the puncher.
NOTE
Make sure that you empty the chip tray while the power switch of the puncher is in the 'I'
position. This enables the sensors to detect the action and automatically reset the punch
counter.
2. Grasp handle K8 and pull out the chip tray.
3. Empty the chip tray.
4. Slide the chip tray back into place.
5. Close the front door of the puncher.
Empty the chip tray
174 Chapter 10 - Optional finishers and other devices
Replace a die set
Introduction
The puncher can use many different die sets to punch your documents (see
Die sets available
on
page 173). The die set determines the punching pattern.
Please contact your puncher supplier for additional or replacement die sets.
This section describes how to remove and install a die set.
NOTE
Only replace a die set when the printer is on hold.
Illustration
[53] Replace a die set
Procedure
1. Open the front door of the puncher.
2. Grasp the finger hole of the die set and pull firmly. Slide the die set out of the slot. Make sure that
you support the die set with both hands.
3. If possible, place the removed die set into the storage area inside the puncher cabinet.
CAUTION
The next 2 steps include a possible pinching hazard! Keep your fingers and other body parts
away from the die set slot and the die set pins.
4. Support the die set with both hands and slightly slide the die set into the slot.
5. Grasp the finger hole of the die set and push until the die set locks. A firm push can be required.
6. Close the front door of the puncher.
Replace a die set
Chapter 10 - Optional finishers and other devices 175
Service information
Inspect the die sets
Introduction
Die sets have a life expectancy of approximately 500,000 punched sheets. The life expectancy
depends partially on the used media types. The life expectancy of the die sets can increase, for
example:
• When you observe the lubrication schedule (see
Lubricate the die sets - Lubricate the punch
pins
on page 177).
• When you punch the same media type most of the time.
• When you punch less cover stocks.
You must periodically inspect the die sets for wear. The result of the inspection can be one of the
following.
• The die set is not worn. You can continue to use the die set.
• The die set shows signs of wear. You must replace the die set.
NOTE
When a die set reaches the end of life, the die set can cause paper jams.
When to do
Inspect the die sets after 500,000 punched sheets and consequently each time you lubricate the
die sets.
NOTE
See
Replace a die set
on page 175 for information about how to remove and insert a die set into
the die set slot.
Illustration
[54] Inspect the die sets
Procedure
1. Put the die set on a table.
2. Put your hands on both ends of the die set and push the top plate straight down.
Check if the die set functions smoothly. If not, the die set is worn.
3. When the die set seems OK, insert the die set into the die set slot.
4. Run a number of sheets through the machine and inspect the holes.
• The holes must be clean and even. Torn or frayed edges indicate wear.
• The holes must be punched completely. Chips that are still attached to the holes indicate wear.
• The holes must be straight, evenly spaced from the paper edge and correctly aligned. Skewed
holes indicate wear.
Service information
176 Chapter 10 - Optional finishers and other devices
Lubricate the die sets - Lubricate the punch pins
Introduction
The die sets have a life expectancy of approximately 500,000 punched sheets. However, when
you lubricate the die sets on a regular basis, the life expectancy can increase. You must regularly
lubricate the following parts.
• The punch pins.
• The shoulder bolts and springs.
• The felt oil pad, if applicable.
Some die sets have a felt oil pad that must be lubricated. The following table indicates which
types of die set do or do not have a felt oil pad.
Types of die sets with and without a felt pad
Type Description Die sets
1 No felt oil pad 2-, 3-, 4-Hole and VeloBind®
2 A felt oil pad on 1 side, including a
magnet and retaining plate
02:01 AM and 03:01 AM Wire (round
and square holes)
3 A felt oil pad surrounds the punch
pins
19-, 20-, 21-Hole comb
44-, 47-Hole coil
When to do
• Lubricate the punch pins every 50,000 punched sheets.
• Lubricate the shoulder bolts and springs every 200,000 punched sheets.
Required tools
Use a high quality machine oil to lubricate the die sets.
IMPORTANT
Do not use an aerosol (spray) type of oil. This type of oil leaves a sticky residue on the pins and
attracts paper dust.
NOTE
See
Replace a die set
on page 175 for information about how to remove and insert a die set into
the die set slot.
Illustration
1
2
3
[55] Lubrication points
Lubricate the die sets - Lubricate the punch pins
Chapter 10 - Optional finishers and other devices 177
Time
1. Punch pins
2. Shoulder bolts and springs
3. Felt oil pad
Procedure
1. Push the die set down until the punch pins protrude from the bottom plate.
2. Apply a drop of oil to the end of each punch pin.
3. Wipe down the punch pins.
Make sure that a thin layer of oil remains on the punch pins.
Lubricate the die sets - Lubricate the shoulder bolts and springs
Procedure
1. Apply a thin layer of oil on the shoulder bolts and springs.
2. Wipe down the shoulder bolts and springs.
Make sure that a thin layer of oil remains on the shoulder bolts and springs.
Lubricate the die sets - Lubricate the felt oil pad
Procedure
1. Apply a thin layer of oil along the whole felt oil pad.
Make sure that felt oil pad does not become oversaturated.
Lubricate the die sets - Lubricate the shoulder bolts and springs
178 Chapter 10 - Optional finishers and other devices
Troubleshooting
Introduction
When a paper jam occurs in the puncher, the printer will stop printing and go on hold. The printer
operator panel displays a message that asks you to remove the sheets from the puncher. The
printer operator panel does not display the required actions step by step. Therefore, you must
check the following places for jammed media.
• The bypass
• The downward paper path
• The die set
• The bottom of the paper path
• The upward paper path.
Besides a paper jam, there are other possible problems the puncher can face. This section
describes the actions you must take to solve the problems.
Solve a problem
Solve a problem
Problem Solution
The puncher does not punch • Check if the power switch of the puncher is in the 'I' posi-
tion.
• Check if the power cord is correctly attached to the back of
the puncher.
• Check if the power cord is correctly plugged into the wall
socket.
You cannot easily pull out the
die set
The die set is in a partial cycle. Turn knob K3/K7 clockwise un-
til the puncher is in the home position. Then the black lines
on the knob (3) and the frame are aligned. The die set should
now slide out easily.
Troubleshooting
Chapter 10 - Optional finishers and other devices 179
Illustration
K3
K7
K3
K7
1
0
K3
K7
K5
K5
K4
K4
K1
1
2
3
K2
K2
[56] Clear a paper jam
Procedure
1. Open the front door of the puncher.
2. Check if the chip tray is not too full.
3. Follow the steps in the table.
Troubleshooting
180 Chapter 10 - Optional finishers and other devices
Area Description
Check the bypass:
• Lift lever K1.
• Check for jammed media in the bypass, the entrance guide (1) and
the diverter (2).
Check the downward paper path:
• Open latch K2.
• Check for jammed media.
• If necessary, turn knob K2 anti-clockwise until the paper falls down.
Check the die set:
• Turn knob K3/K7 clockwise until the puncher is in the home position.
Then the black lines on the knob (3) and the frame are aligned.
• Slide the die set out.
• Check for jammed media.
• Put the die set back.
Check the bottom of the paper path:
• Press lever K4 inward and lower the U-channel.
• Check for jammed media.
• If necessary, turn knob K4 until the paper falls down.
Check the upward paper path:
• Open latch K5.
• Check for jammed media.
• If necessary, turn knob K5 clockwise until the paper falls down.
4. Close K1, K2, K4 and K5.
5. Close the front door of the puncher.
Troubleshooting
Chapter 10 - Optional finishers and other devices 181
Specifications
Summary of the main specifications
Item Specifications for 115 V ma‐
chines
Specifications for 230 V ma‐
chines
Supported media sizes Letter (8.5" x 11") A4 (210 mm x 297 mm)
Supported media weights 20 lb. bond to 80 lb. cover 75 g/m² to 216 g/m²
Media through the bypass All media that the printer sup-
ports
All media that the printer sup-
ports
Punch edge 11" 297.4 mm
Punch capacity 1 sheet 1 sheet
Power supply 115 V, 60 Hz, single phase 230 V, 50 Hz, single phase
Electrical • BTUs/hour: 1160 BTU/HR
• Watts: 300 W
• BTUs/hour: 1160 BTU/HR
• Watts: 300 W
Safety certification TÜV according to UL 60950-1
First Edition/CAN/CSA-C22.2 No.
60950-1 IEC60950-1
TÜV/GS, CE according to
EN60950-1:A11 IEC60950-1
Dimensions H x D x W 44.6" x 28.2" x 13.0" 1,134 mm x 716 mm x 330 mm
Weight 165 lbs. 75 kg
Shipped weight 254 lbs. 115.5 kg
Specifications
182 Chapter 10 - Optional finishers and other devices
Form Assist Module
Form Assist Module
Introduction
The printer allows you to print on special media with irregular thickness. Examples of such media
are media with glued-on (membership or bank) passes, folded media, or media with a slip
attached. When you load a stack of special media with irregular thickness into the paper tray, the
stack will tilt. When the stack tilts too much, it may cause paper jams. Therefore, you can only
load a limited amount of special media with irregular thickness into the paper tray.
The Form Assist Module is a device you can insert in your paper tray without modifying your
paper tray. It allows you to increase the media input capacity. When you use the Form Assist
Module, your stack of special media will stay straight. This allows you to load more media into
the paper tray and to increase your productivity. The Form Assist Module is delivered with
'Installation instructions'.
IMPORTANT
The variety of special media makes it difficult to predict whether the printer can process the
special media you want to use. Before you begin, test the special media and print a limited
number of sheets.
Paper input capacity
Paper tray with Form Assist Module Paper tray without Form Assist
Module
Paper with irregu-
lar thickness (num-
ber of sheets)
100 - 200 20 - 50
Form Assist Module
Chapter 10 - Optional finishers and other devices 183
EasyLift
EasyLift
Introduction
The EasyLift is a device that helps you to lift stacks of paper out of the stacker more easily. The
EasyLift is delivered with an 'Information sheet'.
CAUTION
The maximum lifting weight is 15 kg / 33 lb.
Caution: this is only a guideline, the amount may be lower/higher depending on your physical
strength.
CAUTION
Avoid physical injury. Bend you knees and keep your back straight when you use the EasyLift.
Maximum weight
The following table gives you an indication of the weight of the most common media you can lift
with the EasyLift.
Media Number of sheets / weight in kg/lbs
100 sheets 500 sheets 1000 sheets 2000 sheets
A4 (80 gr) 0.5 kg / 1.1 lbs 2.5 kg / 5.5 lbs 5.0 kg / 11.0 lbs 10.0 kg / 22.0 lbs
A3 (80 gr) 1.0 kg / 2.2 lbs 5.0 kg / 11.0 lbs 10.0 kg / 22 lbs Too heavy!
Letter (20 lbs) 0.5 kg / 1.0 lbs 2.3 kg / 5.0 lbs 4.5 kg / 10.0 lbs 9.1 kg / 20.0 lbs
Legal (20 lbs) 0.6 kg / 1.3 lbs 2.9 kg / 6.4 lbs 5.8 kg / 12.7 lbs 11.6 kg / 25.5 lbs
Ledger (20 lbs) 0.9 kg / 2.0 lbs 4.5 kg / 10.0 lbs 9.1 kg / 20.0 lbs Too heavy!
EasyLift
184 Chapter 10 - Optional finishers and other devices
7" x 10" Statement Size Support
7" x 10" Statement Size Support
Introduction
The smallest media size that this machine supports is 203 x 203 mm / 7.9 x 7.9 inch. The 7" x 10"
Statement Size Support device enables you to print on media with a size of 7 x 10 inches / 178 x
254 mm and on JIS B5.
You can insert this device in your paper tray without modifying your paper tray. This device is
delivered with 'Installation instructions'.
NOTE
If you want to print on 7 x 10 inch media or on JIS B5, this media has to be available in the
media catalog. If the media catalog does not contain 7 x 10 inch media or JIS B5, you will have
to register this media first.
NOTE
If you are printing on 7 x 10 inch media or on JIS B5, it is important that the paper tray contain
enough media. The dashboard informs you when to load media.
NOTE
Remove the device from the paper tray when you want to load other media than the 7 x 10 inch
media or JIS B5.
NOTE
When you use the 7" x 10" Statement Size Support the dashboard informs you to load media
even though there is still a small amount of media present in the paper tray.
How to load the media with the 7" x 10" Statement Size Support
Action Illustration
1 Open the paper tray
2 Flip the metal plates over to the right-
hand side.
3 Load the media. 4
7" x 10" Statement Size Support
Chapter 10 - Optional finishers and other devices 185
Action Illustration
4 Flip the metal plates over to the left-hand
side over the media.
5 Close the paper tray
7" x 10" Statement Size Support
186 Chapter 10 - Optional finishers and other devices
Dual paper tray
Introduction
The dual paper tray enables you to load 2 stacks of the same media in one paper tray. When the
first stack of media becomes empty, the printing stops. The second stack is moved to the left-
hand side and printing continues. A dual paper tray replaces a bulk tray.
Contact your local authorized dealer for more information about the dual paper tray.
The dual paper tray in the paper module
You can only load A4/Letter in the dual paper tray. The capacity of the dual paper tray is 3,300 A4/
Letter sheets instead of 1,700 sheets (bulk tray).
The control panel of the paper module is described in
The paper modules
on page 26.
1
2
3
4
1
2
3
4
1
Number Description
1 If the LED is lit-up the dual paper tray is installed.
Load the media
See the media handling section for information on how to handle the media.
The [Trays] view displays the following icon for the dual paper tray.
Dual paper tray
Chapter 10 - Optional finishers and other devices 187
Icon Description
The left-hand stack of the dual paper tray is partly filled.
NOTE
Each line of the left-hand stack indicates the presence of
about 100 sheets.
The right-hand stack of the dual paper tray is partially or completely fil-
led.
NOTE
The right-hand part of the dual paper tray is assumed to be
either full (independent of the actual filling level) or empty.
Therefore the right-hand part of the icon for the dual paper
tray displays full or empty.
NOTE
The schedule assumes that the right-hand part of the dual paper tray is either full (although the
stack may be partially filled) or empty. When the first stack becomes empty and the second stack
is used, the schedule is updated with the actual filling level. You are advised to fill the right-hand
stack completely.
Dual paper tray
188 Chapter 10 - Optional finishers and other devices
Chapter 11
Counters
Introduction to the [Maintenance] section
Introduction
The [System] view gives access to system settings, system information, media information and
maintenance tasks.
This section gives an overview of the [Maintenance] section in the [System] view.
Overview of the [Maintenance] section
[57] Overview of the [Maintenance] section
The items of the [Maintenance] section
Description of the [Maintenance] section
Item Function More information
[Billing counters] Indicate the total number of prints
that have been made since the print-
er was installed . You cannot reset
the billing counters.
General counter informa-
tion
on page 192
[Day counters] Indicates the number of prints that
have been made since the latest re-
set. You can always reset the day
counters.
Reset the day counters
on
page 192
[Toner counters] Indicates the amount of toner that
has been used since the printer was
installed. You cannot reset the toner
counter. 4
Introduction to the [Maintenance] section
190 Chapter 11 - Counters
Item Function More information
[Start maintenance] Open the list of the suggested or re-
quired maintenance tasks.
NOTE
Only a trained and certified
operator is allowed to per-
form the maintenance
tasks.
Introduction to the [Maintenance] section
Chapter 11 - Counters 191
Reset the day counters
Introduction
The [Maintenance] section of the [System] view displays 3 types of counters. 2 of these counters
provide information about the number of sheets that have been printed. The other counter
provides information about the amount of toner that has been used.
This section first describes the 3 counters in the [Maintenance] section. Then it is described how
to reset the day counters.
General counter information
The following table describes the counters in the [Maintenance] section of the [System] view.
Type of counter Description
[Billing counters] The [Billing counters] section displays the total number of prints that
have been made since the machine was installed. You cannot reset the
billing counters.
[Day counters] The [Day counters] section displays the number of prints that have
been made since the counter was last reset to 0. You can, for example,
reset the day counters at the beginning of a working day or before you
start a new job for a particular customer.
[Toner counters] The [Toner counters] section displays the amount of toner that has
been used since the machine was installed. You cannot reset the toner
counter.
The [Billing counters] and the [Day counters] provide information about the number of 1-sided
and 2-sided prints that have been made on standard-size and large media. The length of the
media determines whether a media is standard size or large. Media with a length of less than 390
mm (15.35") are referred to and counted as standard-size media. Media with a length of 390 mm
(15.35") or more are referred to and counted as large media.
The operator panel displays the media icon ( or ) as a small icon for standard-size media. For
large media, the media icon is big. The media icon is used in various places on the operator
panel, for example in the [Counters] section, in the [Trays] view and in the job information.
Procedure
1. On the operator panel, press the [System] button.
2. Press [Maintenance].
3. Touch the [Reset day counters] button in the [Day counters] section.
A dialog box will ask you to confirm that you really want to reset the day counters.
4. Touch [Yes] to reset the day counters to 0.
Reset the day counters
192 Chapter 11 - Counters
Find the meter readings
Introduction
The [Maintenance] section of the [System] view displays 3 types of counters.
• The billing counters provide information about the number of sheets that have been printed
since the printer was installed. You cannot reset the billing counters.
• The day counters provide information about the number of prints since the last reset. You do
not need the day counters for the meter reading. The day counters are only intended for your
own convenience.
• The toner counter provides information about the amount of toner that has been used since
the machine was installed. You cannot reset the toner counter.
This section describes how to find the billing counters and the toner counter.
Procedure
1. On the operator panel, press the [System] button.
2. Press [Maintenance].
You can find the required meter readings at the left-hand side of the screen.
Find the meter readings
Chapter 11 - Counters 193
Find the meter readings
194 Chapter 11 - Counters
Chapter 12
Keeping the printer running
Introduction to the [Printer] section
Introduction
The [System] view gives access to system settings, system information, media information and
maintenance tasks.
This section gives an overview of the [Printer] section in the [System] view.
The items of the [Printer] section
Description of the [Printer] section
Item Function More information
[Toner] Indicate the filling level of the left-
hand and right-hand toner unit.
Check the status of the to-
ner reservoirs
on page 197
[Puncher] Indicate the status of the waste box
of the puncher.
Check the status of the
puncher waste box
on
page 205
[Finisher] Indicate the number of staples that
the stapler of the finisher has used
since the last refill.
Check the status of the sta-
pler cartridges
on
page 199
[Stacker/stapler] Indicates the number of staples that
the stapler of the stacker/stapler has
used since the last replacement.
Check the status of the sta-
pler cartridges
on
page 199
[External finisher] Indicate whether the optional exter-
nal finisher is on-line or off-line.
Introduction to the [Printer] section
196 Chapter 12 - Keeping the printer running
Check the status of the toner reservoirs
Introduction
The machine has 2 toner reservoirs. The toner reservoirs are located at the left-hand side and the
right-hand side of the engine module
Introduction to the main system components
on page 20.
You can check the status of the toner reservoirs in the dashboard
The dashboard
on page 24 and
in the [System] view. The [System] view also displays the current filling level of each toner
reservoir as a percentage. The icons in the following table indicate the status of the toner
reservoirs.
This section gives an overview of the possible toner statuses. Furthermore, this section describes
how to check the status.
The meaning of the toner icons
The toner icons
Toner icon Description
The toner icon is blue. All 3 blocks of the status bar are green. The to-
ner reservoir is filled over 75%. Do not add toner.
The toner icon is blue. 2 Blocks of the status bar are green. The toner
reservoir is filled over 50%. You can add 1 bottle of toner.
The toner icon is blue. 1 Block of the status bar is green. The toner res-
ervoir is filled over 25%. You can add 2 bottles of toner.
The toner icon is orange. The status bar contains no more green
blocks. The toner reservoir is filled less than 25%. The printer can print
another 600 sheets. You must add up to 3 toner bottles as soon as pos-
sible.
The toner icon is red. The status bar has a red frame. The toner reser-
voir is empty. The printing stops. You must add maximum 3 toner bot-
tles to continue the printing.
The toner icon is grayed out. The status of the toner reservoir is un-
known. This status is only displayed when the system is initializing.
The toner icon is grayed out and has a blue dotted frame. The status
bar is grayed out and has a red dotted frame. The status of the toner
reservoir is unknown. This status is only displayed when the toner ac-
cess cover is open.
Procedure
1. Check the toner icons in the dashboard.
NOTE
Follow the steps 2 and 3 to view the status of the toner reservoirs as a percentage.
2. Touch the [System] button.
3. Press [Printer].
The [System] view displays the current filling level of the toner reservoirs as a percentage. The
percentage matches the blocks that are indicated in the dashboard.
Check the status of the toner reservoirs
Chapter 12 - Keeping the printer running 197
Add toner
Introduction
This section describes how to add toner to the 2 toner reservoirs of the machine.
When to do
When a toner reservoir is empty or almost empty
Check the status of the toner reservoirs
on
page 197.
IMPORTANT
Only use the Océ VarioPrint 6000 toner.
IMPORTANT
Never add more than 3 bottles at a time. The status bars of the toner indicators indicate the
amount of bottles you are allowed to fill.
IMPORTANT
The printer must be switched on to add the toner. You can add toner while the printer is busy.
Procedure
1. Shake the toner bottle well (see the instructions on the bottle).
2. Remove the screw cap from the bottle.
IMPORTANT
Do not remove the seal from the bottle.
3. Open the front door of the toner reservoir you want to fill.
[58] Open the front doors
4. Open the lid of the toner reservoir.
5. Put the toner bottle into the opening of the toner reservoir.
NOTE
The toner bottle only fits one way.
6. When the toner bottle is empty, carefully tilt the toner bottle into the horizontal position.
Make sure that the opening of the toner bottle remains over the opening of the toner reservoir.
7. Rotate the toner bottle a half turn to the right to remove the residual toner.
8. Remove the toner bottle.
9. Close the lid of the toner reservoir.
10. Close the front door of the toner reservoir.
Add toner
198 Chapter 12 - Keeping the printer running
Check the status of the staple cartridges
Introduction
The optional finishers
The output locations
on page 29 can contain staple cartridges to staple
your jobs. You can check the status of the staple cartridges in the dashboard
The dashboard
on
page 24 and in the [System] view. The [System] view also displays the number of staples that
have been used since the last refill. The icons in the following table indicate the status of the
staple cartridges.
NOTE
The numbers 1 and 2 below the stapler icons indicate which of the staple cartridges of the
finisher is empty. When your configuration also contains the stacker/stapler or when your
configuration only contains the stacker/stapler, the numbers are not visible in the dashboard.
NOTE
Only when the staple level is low or when one of the staple cartridges is empty, the status is
visible in the dashboard.
The meaning of the stapler icons
The stapler icons
Stapler icon Description
The stapler icon is blue. The staple cartridges are filled.
The stapler icon is orange. The staple level in one of the staple cartridg-
es is low
Replace the stapler cartridges
on page 200.
The stapler icon is red. One of the staple cartridges is empty. The print-
er stops.
Procedure
1. Check the stapler icon in the dashboard.
NOTE
Follow the steps 2 and 3 to view the number of staples that have been used since the last refill.
2. Touch the [System] button.
3. Press [Printer].
The [System] view displays the status of the staple cartridges. The [System] view also displays
the number of staples that have been used since the last refill.
Check the status of the staple cartridges
Chapter 12 - Keeping the printer running 199
Finisher: Add staples
Introduction
The optional finisher
The output locations
on page 29 on top of the stacker can staple your jobs.
The finisher contains 2 staplers. Both staplers are located inside the finisher. Stapler 1 is located
at the back side. Stapler 2 is located at the front side.
This section describes how to add staples.
NOTE
You can add short and long staples. It is important to add the correct staples. Use short staples if
your documents contain fewer than 50 sheets. Use long staples when your documents contain
more than 50 sheets. Only use staples of type S25 (long staples) or S37 (short staples).
When to do
When a staple cartridge is empty or almost empty
Check the status of the stapler cartridges
on
page 199.
Get access to the staplers
Procedure
1. Open the front door of the finisher.
2. Open top cover E1.
3. Open cover E5.
4. Lock cover E5 with the locking mechanism E6.
5. If required, slide stapler 1 to the centre. This makes the access to the cartridge holder in stapler 1
easier.
Finisher: Add staples
200 Chapter 12 - Keeping the printer running
Add staples
Procedure
1. Remove the cartridge holder from the stapler.
2. Press the striped release buttons at both sides of the cartridge holder to unlock the lower cover.
[59] Press the 2 release buttons simultaneously
The lower cover opens.
[60] The lower cover opens
3. Remove the empty staple cartridge in the opposite direction of the arrow.
Add staples
Chapter 12 - Keeping the printer running 201
[61] Remove the staple cartridge
4. Slide a new staple cartridge into the cartridge holder, in the direction of the arrow.
[62] Place a new staple cartridge
5. Push the staple cartridge into the cartridge holder until the cartridge clicks into place.
Add staples
202 Chapter 12 - Keeping the printer running
[63] Firmly push the staple cartridge into the holder
6. Remove the paper ribbon that secures the staples in the staple cartridge.
[64] Remove the paper ribbon
7. Close the lower cover.
8. Place the cartridge holder in the stapler.
Add staples
Chapter 12 - Keeping the printer running 203
Close the doors and covers
Procedure
1. Hold cover E5 while you unlock E6.
2. Close cover E5.
3. Close top cover E1.
4. Close the front door of the finisher.
Close the doors and covers
204 Chapter 12 - Keeping the printer running
Check the status of the puncher waste box
Introduction
The optional puncher (see
Introduction
on page 170) contains a puncher waste box. The puncher
waste box contains the paper chips that result from the punching process. You can check the
status of the puncher waste box in the dashboard (see
The dashboard
on page 24) and in the
[System] view. The icons in the following table indicate the status of the puncher waste box.
NOTE
Only when the waste box is full, the status is visible in the dashboard.
The meaning of the waste box icons
The waste box icons
Waste box icon Description
The waste box icon is blue. The waste box inside the icon is grayed
out. The waste box status is: [Absent].
The waste box icon is blue. The waste box is not full. The waste box
status is: [OK].
The waste box icon is red. The waste box status is: [Full]. The printer
stops.
To continue printing, empty the waste box (see
Empty the chip tray
on
page 174 for the puncher).
Procedure
1. Check the waste box icon in the dashboard.
NOTE
Only when the waste box is full, the status is visible in the dashboard.
2. Touch the [System] button.
3. Press [Printer].
The [System] view displays the status of the puncher waste box.
Check the status of the puncher waste box
Chapter 12 - Keeping the printer running 205
Troubleshooting
Introduction
The main types of possible errors are the following.
• Errors that relate to the machine
• Errors that relate to the jobs
• Toner problems that relate to the use of fiber-rich media.
This section gives an overview of the possible errors and the solutions to these errors.
NOTE
Only operators who received the special maintenance training are allowed to replace or clean
parts and solve paper jams in the process units.
Overview of the possible machine errors
Handle the machine errors
Error Solution Additional information
Paper jam Follow the instructions on
the operator panel.
After you solved the error, the machine starts
from the point where the printing stopped due
to the error. Please check for double prints.
Software error Follow the instructions on
the operator panel.
A message on the operator panel will indicate
that you must restart the machine.
Service required Follow the instructions on
the operator panel.
A message on the operator panel will indicate
that you must call Service.
Maintenance re-
quired
Follow the instructions on
the operator panel.
The maintenance wizard appears. You need
the maintenance PIN to access the mainte-
nance mode. The machine is automatically
switched off.
NOTE
Only trained operators are allowed
to perform maintenance tasks.
Unit recondition-
ing
Follow the instructions on
the operator panel.
After an error was solved, the machine checks
if the print job can continue from the point
where the printing stopped. When you use cy-
clic media, you must probably remove a cou-
ple of sheets.
The system can-
not determine if
the output is
complete
Follow the instructions on
the operator panel and
check the output.
The system can sometimes not determine if
the output is complete. Then you must check
the output. Touch the [OK] button when the
output is complete.
Troubleshooting
206 Chapter 12 - Keeping the printer running
Overview of Possible Job Errors
Handle job errors
Error Solution Additional information
The required sup-
plies are not
available
Add the required supplies
(media, toner and staples)
before the machine stops
printing.
The dashboard helps you to determine when
the supplies are required.
The defined com-
bination of job
settings is not
possible
• The controller corrects
the settings.
• You must define a cor-
rect combination of job
settings in the [Proper-
ties] section of the
[Jobs] view on the con-
trol panel.
The solution depends on the place where the
job settings are defined.
• When the job settings are defined in an ap-
plication or printer driver, the controller au-
tomatically corrects the settings.
• When you define the job settings on the
control panel, the control panel displays a
message that the defined combination is not
possible. The [OK] button is disabled.
Overview of the possible toner pollution problems using media with high amounts of paper
dust
When you use media with a high amount of paper dust, you can have problems with toner
pollution of the prints right after the automatic black image cleaning procedure. Therefore it is
advised to enable the [Paper quality test] (see
Change the advanced media settings - Start the
Paper quality test
on page 84) each time when a new batch of media is used. This is to be sure
that the correct [Paper quality] setting is still at the right level for this new batch.
Toner pollution problem Solution
Toner pollution on the first sheets af-
ter the automatic black image clean-
ing procedure.
• Change the [Paper quality] setting from [Normal] to
[Low] (see
Change the advanced media settings -
Change the Paper quality
on page 83).
• Use the [Paper quality test] to determine if this new
setting is the right cleaning mode for this media.
•The sheets of the 5th set must be totally toner free, al-
so at the edges of the media size width.
• When these sheets still show toner pollution, you can
set the [Paper quality] setting to [Lower] (see
Change
the advanced media settings - Change the Paper qual-
ity
on page 83).
• Use the [Paper quality test] to verify that this new set-
ting is the right cleaning mode for this media. 4
Troubleshooting
Chapter 12 - Keeping the printer running 207
Toner pollution problem Solution
Toner pollution on the first sheets
along the edge of the sheet (2-3 mm)
after the automatic black image
cleaning procedure.
• Change the [Paper quality] setting from [Normal] to
[Low] (see
Change the advanced media settings -
Change the Paper quality
on page 83).
• Use the [Paper quality test] to determine if this new
setting is the right cleaning mode for this media.
•The sheets of the 5th set must be totally toner free, al-
so at the edges of the media size width.
• When these sheets still show toner pollution, you can
set the [Paper quality] setting to [Lower] (see
Change
the advanced media settings - Change the Paper qual-
ity
on page 83).
• Use the [Paper quality test] to verify that this new set-
ting is the right cleaning mode for this media.
NOTE
When the peripheral pollution mainly occurs at
1 side of the sheet, it is advised to rotate the
media in the paper tray by 180 degrees.
A combination of the above pollu-
tions.
• Change the [Paper quality] setting from [Normal] to
[Low] (see
Change the advanced media settings -
Change the Paper quality
on page 83).
• Use the [Paper quality test] to determine if this new
setting is the right cleaning mode for this media.
•The sheets of the 5th set must be totally toner free, al-
so at the edges of the media size width.
• When these sheets still show toner pollution, you can
set the [Paper quality] setting to [Lower] (see
Change
the advanced media settings - Change the Paper qual-
ity
on page 83).
• Use the [Paper quality test] to verify that this new set-
ting is the right cleaning mode for this media.
Ghost images in mid and high toner
coverage areas.
• Change the [Paper quality] setting from [Normal] to
[Low] (see
Change the advanced media settings -
Change the Paper quality
on page 83).
• If the print quality is still not optimal with respect to
mentioned ghost images, you can set the [Paper qual-
ity] setting to [Lower] (see
Change the advanced me-
dia settings - Change the Paper quality
on page 83).
Troubleshooting
208 Chapter 12 - Keeping the printer running
Appendix A
Miscellaneous
Product specifications
NOTE
The media specifications in the following table are based on plain paper of 80 g/m² or 20 lb
bond.
Overview of the main product specifications
Product specifications
Item Specification
Technology Océ Gemini Instant Duplex technology
Print speed (2-sided) Océ VarioPrint® 6160:
• 170 images/minute (A4/Letter)
• 88 images/minute (A3/Ledger)
Océ VarioPrint® 6200:
• 200 images/minute (A4/Letter)
• 106 images/minute (A3/Ledger)
Océ VarioPrint® 6250:
• 250 images/minute (A4/Letter)
• 132 images/minute (A3/Ledger)
Océ VarioPrint® 6320:
• 314 images/minute (A4/Letter)
• 168 images/minute (A3/Ledger)
NOTE
For 1-sided printing, the print speed of A4 or
Letter like media is 125 images/minute for all
machine types except for the Océ VarioPrint®
6320. This machine has a print speed of 157
images/per minute for 1-sided printing.
Supported media sizes • Minimum 8 x 8 inch
• Maximum 12.5 x 19.2 inch
Supported media weights • 50 - 300 g/m² for Océ recommended media
• 40 - 135 lb. bond for other media
Printable area Long edge: maximum 19.1 inches
Short edge: maximum 12.5 inches
Active registration < .02 inches
Input capacity per paper module • Normal trays 1 and 2:
600 sheets each
• Bulk trays 3 and 4:
1,700 sheets each (or 3,300 A4/Letter sheets each
when the optional dual paper trays are installed) 4
Product specifications
210 Appendix A - Miscellaneous
Item Specification
Output capacity per output location • Stacker:
6,000 sheets in 2 stacks of 3,000 sheets each
• Finisher:
Finisher tray. The finisher tray consist of 3 physical
trays. You cannot address these physical trays sepa-
rately as an output location.
• Top tray: 900 sheets (A4/Letter)
• Middle tray: 1,000 sheets (A4/Letter)
• Lower tray: 1,800 sheets (A4/Letter)
Upper output: 500 sheets (all sizes)
Supported media sizes per output lo-
cation
• Stacker:
All media sizes between 8 x 8 inch and 12.5 x 19.2 in-
ches
• Finisher:
Long edge: 10.8 - 12.04 inches
Short edge: 8.18 - 8.66 inches
Stapling capacity • Finisher: 100 sheets
Toner Océ VarioPrint 6000 toner
Resolution • 1200 dpi
• 180 lpi
Warm-up time < 12 minutes
Network connectivity 10/100 Mbit and 1 Gbit Ethernet
Network protocols • TCP/IP
• IPX
• SMB
Higher level protocols • LPR/LPD for job submission
• Socket printing
• SNMP
• IPP
Supported PDLs • Adobe® PostScript® 3™ / streaming PostScript®
• PCL 6 (combines PCL5e and PCL XL)
• PDF 1.6
•Xerox® PPP support
Supported applications • Océ VarioPrint® 6000+ Line printer driver
• Océ PRISMAprepare (5.3.2 and higher)
• Océ PRISMAaccess (5.2 and higher)
• Océ PRISMAproduction (4.06 and higher)
• Océ PRISMAspool 4.04
• Océ PRISMAdrive 2.4
• Océ VPconvert 7
•Xerox® FreeFlow™ MakeReady (7 and higher)
•EFI® Fiery Central 1.8.2
•Kodak® Smartboard 5 (limited)
Online finishing (external finisher) Via DFD2 interface
Product specifications
Appendix A - Miscellaneous 211
Product specifications
212 Appendix A - Miscellaneous
Index
1
1-Sided printing....................................................120
2
2-Sided printing....................................................120
7
7" x 10" Statement Size Support.........................185
A
Add staples
Finisher...........................................200, 201, 204
Add temporary media to the Media catalog........64
Add toner..............................................................198
Add
Automated workflow.....................................137
Advanced media settings....................79, 82, 83, 84
Advanced media setting
Setup section....................................................37
Advanced settings
Print delivery settings....................................124
Alignment..............................................................122
Applications
Supported.......................................................211
Assign button..........................................................56
Assign media to paper tray...................................59
Automated workflow
Add..................................................................137
Delete..............................................................139
Edit..................................................................138
Restore default...............................................140
Automated workflows
Attributes........................................................136
Explanation.....................................................136
Available documentation.......................................10
B
Billing counters.............................................192, 193
Maintenance section......................................190
Binding..................................................................127
Bundle...................................................................106
Print jobs.........................................................116
Bundled jobs
Change job settings.......................................116
C
Capacity
Input................................................................210
Output.............................................................211
Stapling...........................................................211
Change media.........................................................59
Change
Alignment.......................................................122
Check first set.................................................131
Image shift......................................................123
Language..........................................................43
Margin Shift....................................................123
Media..............................................................121
Number of sets...............................................130
Number of staples..........................................127
Offset stacking................................................124
Output location...............................................124
Page range......................................................132
Print order.......................................................124
Rotation...........................................................124
Separator sheets............................................133
Sheet order.....................................................124
Sheet orientation............................................124
Sort by page...................................................124
Sort by set.......................................................124
Warning time....................................................44
Check first set........................................................131
Workflow...........................................................38
Check
Puncher waste box.........................................205
Staple cartridges............................................199
Toner level......................................................197
Waste box.......................................................205
Combine
Print jobs.........................................................116
Configuration report
Print...................................................................34
Confirm start of job
Workflow...........................................................38
Connectivity
DNS settings.....................................................34
IPv6 settings.....................................................34
WINS settings...................................................34
Connectivity
Index
213
Default gateway...............................................34
DHCP.................................................................34
DNS 1................................................................34
DNS 2................................................................34
DNS suffix follows domain.............................34
Host name.........................................................34
Link speed and connection type.....................34
MAC address....................................................34
Primary DNS suffix..........................................34
Subnet mask.....................................................34
TCP/IP................................................................34
Test TCP/IP connection....................................34
WINS 1..............................................................34
WINS 2..............................................................34
Content of the manuals..........................................10
Contradiction handling........................................100
Controller
Missing media........................................155, 156
Copy
Printed jobs.....................................................108
Counters........................................................192, 193
Create
Hotfolder.........................................................143
Hotfolder default ticket..................................145
D
Dashboard...............................................................24
Datadump file
Save...................................................................34
Date and time..........................................................35
Day counters.................................................192, 193
Maintenance section......................................190
Reset................................................................192
Default gateway......................................................34
Define job settings
Hotfolder.........................................................145
Delete jobs
All jobs............................................................103
Jobs with available media.............................103
Jobs with label...............................................103
List of Printed jobs.........................................103
List of Scheduled jobs...................................103
List of Waiting jobs........................................103
New jobs.........................................................103
One by one.....................................................103
Printed jobs.....................................................103
Delete
Automated workflow.....................................139
Printed jobs.....................................................108
Scheduled jobs...............................................104
Waiting jobs....................................................106
Destination of print job
Workflow...........................................................38
DFD........................................................................211
DHCP........................................................................34
Die sets
Die sets available...........................................173
Inspect.............................................................176
Lubricate the felt oil pad................................178
Lubricate the punch pins...............................177
Lubricate the shoulder bolts and springs....178
Replace............................................................175
Disable
Warning time....................................................45
DNS 1.......................................................................34
DNS 2.......................................................................34
DNS settings...........................................................34
DNS suffix follows domain....................................34
Double-sheet detection..............................79, 81, 83
Disable..............................................................81
Enable...............................................................81
Dual paper tray.....................................................187
icon..................................................................187
E
EasyLift..................................................................184
Edit
Automated workflow.....................................138
Enable remote connection...................................164
Engine module........................................................20
Enhanced media mode..............................79, 82, 83
Disable..............................................................82
Enable...............................................................82
Errors
Job errors.......................................................207
Machine errors...............................................206
External finisher....................................................211
Status..............................................................196
F
Face down.............................................................124
Face up..................................................................124
Features...................................................................12
Finisher....................................................................21
First set
Check...............................................................131
Form Assist Module.............................................183
H
Header down.........................................................124
Header up..............................................................124
Host name...............................................................34
Hotfolder
Activate...........................................................142
Create..............................................................143
Index
214
Create shared network drive.........................144
Default ticket...................................................145
Define job settings.........................................145
Drag & drop....................................................141
General information.......................................141
Job settings....................................................141
Job ticket.........................................................141
Link to automated workflow.........................143
I
Image shift............................................................123
Transaction printing.......................................154
Inspect the die sets...............................................176
Intermediate check print........................................42
Setup section....................................................37
Interrupt.................................................................111
IPDS
Output recovery.............................................149
IPv6 settings............................................................34
J
JIS B5.....................................................................185
Job name truncation
Setup section....................................................36
Job name
Change............................................................135
Truncate............................................................46
Job settings
Hotfolder.........................................................141
Job
Change alignment..........................................122
Change number of sets.................................130
Change the media..........................................121
Change the number of staples......................127
Check the first set...........................................131
Give priority....................................................112
Make a proof...................................................119
Print later........................................................113
Print the job parameters................................118
Rename...........................................................135
Reprint.............................................................114
Separator sheets............................................133
Shift the image...............................................123
Shift the margin.............................................123
Ticket...............................................................118
To top..............................................................112
Jobs view
Overview.........................................................104
Jobs with available media...................................115
Jobs with label......................................................115
K
Key operator settings.............................................33
L
Label......................................................................115
Language
Setup section....................................................36
Large media..........................................................192
Licences
Software............................................................33
Link speed and connection type............................34
Load media.............................................................53
Schedule view..................................................54
Local key operator settings....................................33
Setup section....................................................37
Logging
Configuration report........................................34
Datadump file...................................................34
Trace file...........................................................34
Low power mode....................................................14
Low temperature mode...................................79, 83
Disable..............................................................80
Enable...............................................................80
Pre-printed..................................................79, 83
M
MAC address...........................................................34
Maintenance section............................................190
Billing counters..............................................190
Day counters...................................................190
Maintenance...................................................190
Toner counters...............................................190
Maintenance
Maintenance section......................................190
Make a proof.........................................................119
Margin Shift..........................................................123
Media catalog.........................................................63
Océ PRISMAprepare........................................88
Media catalogue.....................................................61
Media handling
Description........................................................63
Media message
General....................................................155, 156
Tray-to-media mode......................................156
Tray-to-tray mode..........................................155
Media registration
Large media........................72, 73, 75, 76, 77, 78
Standard-size media..........65, 66, 68, 69, 70, 71
Media section
System view.....................................................61
Media settings
Advanced........................................79, 82, 83, 84
Index
215
Media
Assign...............................................................59
Change......................................................59, 121
Icons..................................................................57
Information.......................................................57
Large...............................................................192
Load...................................................................54
Output location...............................................211
Registration......................................................62
Standard.........................................................192
Supported size................................................210
Supported weight..........................................210
Move......................................................................104
Move a job from Scheduled jobs to Waiting jobs...
113
N
Network
Connectivity....................................................211
Protocols.........................................................211
Next output tray
Workflow...........................................................38
Number of sets.....................................................130
Number of staples
Change............................................................127
Used................................................................196
O
Océ PRISMAprepare
Job preparation................................................88
Offset stacking......................................................124
Changes in the Properties window...............126
Types...............................................................126
Online finishing....................................................211
Open button............................................................56
Operator attention light...................................20, 28
Status colors.....................................................28
Operator panel........................................................20
Brightness.........................................................47
Contrast.............................................................47
Dashboard........................................................24
Main components............................................22
Overview...........................................................22
Operator panel settings
Setup section....................................................37
Output location.....................................................124
Supported media...........................................211
Output locations
External finisher...............................................29
Finisher.............................................................29
Finisher upper output......................................30
Stacker..............................................................29
System output..................................................29
Output recovery....................................................149
Output
Punch..............................................................128
P
Page range
All pages.........................................................132
Indicate the range..........................................132
Paper module..........................................................20
Control panel....................................................26
Green check mark............................................26
LEDs..................................................................26
Not assigned button........................................26
Red arrows........................................................26
Paper modules........................................................26
Paper quality.........................................79, 82, 83, 84
Paper quality test..................................79, 82, 83, 84
Start...................................................................84
Stop...................................................................84
Paper tray................................................................56
Dual paper tray...............................................187
Media................................................................59
Paper tray icons......................................................57
PDL
Supported.......................................................211
Power modes
Low power mode.............................................14
Off......................................................................14
Ready................................................................14
Sleep mode.......................................................15
Pre-printed
Low temperature mode.............................79, 83
Primary DNS suffix.................................................34
Print.......................................................................106
All jobs............................................................115
Job parameters..............................................118
Job settings....................................................118
Jobs in list of Waiting jobs............................110
Jobs with available media.............................115
Jobs with label...............................................115
Urgent job.......................................................111
Print a job from USB drive.....................................90
Print a job
Printer driver.....................................................87
Print a scheduled job later...................................113
Print delivery settings
Advanced settings..........................................124
Offset stacking................................................124
Output location...............................................124
Print order.......................................................124
Rotation...........................................................124
Sheet order.....................................................124
Index
216
Sheet orientation............................................124
Sort by page...................................................124
Sort by set.......................................................124
Print jobs
Bundle jobs.....................................................116
Split bundled jobs..........................................116
Print job
Generic job settings.........................................98
Output settings.................................................92
Settings.............................................................91
Types of settings..............................................91
Print now.......................................................104, 111
Print order.............................................................124
Print speed............................................................210
Printable area........................................................210
Printed jobs
Overview.........................................................104
Printer driver
Get the latest version.......................................87
Printer section
External finisher.............................................196
Number of used staples ...............................196
Puncher waste box.........................................196
Toner...............................................................196
Printer software
Version..............................................................33
Priority for a job....................................................112
Product specifications..........................................210
Proof..............................................................106, 119
Properties
Printed jobs.....................................................108
Scheduled jobs...............................................104
Waiting jobs....................................................106
Protocols...............................................................211
Punch the output..................................................128
Puncher
Chip tray..........................................................174
Die sets available...........................................173
iXDP...................................................................21
Lubricate.................................................177, 178
Main parts.......................................................171
Replace die set...............................................175
Specifications.................................................182
Types of binding............................................173
Waste box.......................................................205
Punch
Orientation......................................................128
Output.............................................................128
R
Registration...........................................................210
Registration
Media................................................................62
Remote assistance................................................164
Remote connection enabled..................................34
Remote connection status.....................................34
Remote connection
Remote connection enabled...........................34
Remote connection status...............................34
Remote Service country code.........................34
Remote Service custom country code...........34
Status..............................................................164
Test..................................................................164
Test Remote connection..................................34
Remote Diagnostics.............................................164
Remote Meter Reading........................................164
Remote Monitor....................................................168
Remote Service.....................................................164
Remote Service country code...............................34
Remote Service custom country code..................34
Remote Software Upgrade..................................164
Rename
Job...................................................................135
Reprint a job..........................................................114
Resolution.............................................................211
Restart the system..................................................18
Restore
Default workflow............................................140
Roll feeder...............................................................20
Rotation.................................................................124
S
Save the audit log files.........................................164
Schedule view
Introduction......................................................50
Jobs pane.........................................................50
load media........................................................54
Media toolbar...................................................51
Output locations pane.....................................52
Required media pane.......................................51
Streaming jobs.................................................50
Zoom control....................................................52
Schedule waiting jobs..........................................110
Scheduled jobs
Overview.........................................................104
Select
Different media for job..................................121
Select
All jobs............................................................115
Job...................................................................115
Jobs with available media.............................115
Jobs with label...............................................115
Printed jobs.....................................................108
Scheduled jobs...............................................104
Waiting jobs....................................................106
Separator sheets...................................................133
Index
217
Serial number.........................................................33
Sets
Number...........................................................130
Settings Editor
Access...............................................................32
Access through operator panel.......................33
Change settings................................................33
View settings....................................................33
Settings
Print job.............................................................91
Setup section..........................................................36
Advanced media settings................................37
Intermediate check print..................................37
Job name truncation........................................36
Language..........................................................36
Local key operator settings.............................37
Operator panel settings...................................37
Shut down system...........................................37
Warning time....................................................36
Workflow...........................................................36
Workflow profile...............................................36
Sheet order...........................................................124
Sheet orientation..................................................124
Shut down system
Setup section....................................................37
Shut down the system...........................................17
Sleep button............................................................14
Sleep mode.............................................................15
Software
Licences............................................................33
upgrade.............................................................33
Sort by page..........................................................124
Sort by set.............................................................124
Split........................................................................106
Print jobs.........................................................116
SRA controller
Missing media................................................155
Stacker.....................................................................21
Stacking method...................................................126
Standard media....................................................192
Staple cartridges...................................................199
Stapler icons.........................................................199
Staples...................................................................127
Finisher...........................................200, 201, 204
Staple
Status..............................................................199
Stapling
Capacity..........................................................211
Status.......................................................................24
Stop after job........................................................104
Stop behavior
Stop after a job...............................................101
Stop after a set...............................................101
Stop as soon as possible...............................101
Stop the printer
After a job.......................................................101
After a set........................................................101
As soon as possible.......................................101
Automatic.......................................................102
Manually.........................................................101
Subnet mask...........................................................34
System administrator settings..............................33
System components
Engine module.................................................20
Finisher.............................................................21
Operator attention light...................................20
Operator panel.................................................20
Paper module...................................................20
Puncher (iXDP).................................................21
Roll feeder.........................................................20
Stacker..............................................................21
System of measurement........................................35
System settings
Date and time...................................................35
System of measurement.................................35
Time zone.........................................................35
System view
Maintenance section......................................190
Media section...................................................61
Printer section................................................196
Setup section....................................................36
Transaction section........................................146
System
Restart...............................................................18
Shut down........................................................17
Turn on..............................................................16
T
TCP/IP......................................................................34
Technology...........................................................210
Temporary media.......................................61, 63, 64
Test Remote connection................................34, 164
Test TCP/IP connection..........................................34
Ticket.............................................................104, 118
Printed jobs.....................................................108
Waiting jobs....................................................106
Time zone................................................................35
To top............................................................104, 112
Toner counter...............................................192, 193
Toner counters
Maintenance section......................................190
Toner indicator
Status bar........................................................198
Toner icon.......................................................198
Toner pollution problems....................................207
Toner.............................................................198, 211
Filling level..............................................196, 197
Index
218
Icon..................................................................197
Level................................................................197
Trace file
Save...................................................................34
Trademarks...............................................................8
Trailer page...........................................................134
Media..............................................................134
Transaction printing.............................................146
Activate...........................................................152
Deactivate.......................................................153
Image shift......................................................154
Printer offline..................................................153
Printer online..................................................152
Transaction setup
Export..............................................................161
Import..............................................................161
Transaction setups...............................157, 159, 160
Tray
Load media.......................................................53
Trays view
Overview...........................................................56
Troubleshooting...................................................206
Truncate
Job name..........................................................46
Turn on the system................................................16
U
Upgrade software
server................................................................33
USB...................................................................33
Urgent job.............................................................111
USB drive
Print job.............................................................90
Save a file to another location........................90
V
Version
Printer software................................................33
W
Waiting jobs
Overview.........................................................104
Warm-up time.......................................................211
Warning time
Disable..............................................................45
Setup section....................................................36
Waste box
Icon..................................................................205
Puncher...........................................................205
Status......................................................196, 205
WINS 1.....................................................................34
WINS 2.....................................................................34
WINS settings.........................................................34
Workflow profiles
Check and print................................................38
Function............................................................38
Job by job.........................................................38
Manual planning..............................................38
Standard...........................................................38
Unattended.......................................................38
Workflow
Check first set...................................................38
Confirm start of job..........................................38
Destination of print job....................................38
Next output tray...............................................38
Profile................................................................38
Setup section....................................................36
Index
219
Index
220
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