Cardinal Health 303 RFIDSNGLAUXCAB 16100 User Manual RFID

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Pyxis® SupplyStation RFID v1.0
Limited Release 1 DRAFT12/8/08
User Guide
December 2008
Part Number: 127623-01
Pyxis® SupplyStation RFID v1.0 User Guide
December 2008
Pyxis® SupplyStation
RFID v1.0 User Guide
Part Number: 127623-01
Limited Release 1 DRAFT 12/8/08
Pyxis® and the Cardinal
Health logo are registered
trademarks of Cardinal
Health, Inc. or one of its
subsidiaries.
All other trademarks are the
property of their respective
owners.
Cardinal Health
San Diego, CA
888.876.4287
cardinalhealth.com
©2008 Cardinal Health,
Inc. or one of its
subsidiaries.
All rights reserved.
Changes in equipment, software, or procedures occur periodically; information
describing these changes will be included in future editions of the manual.
The information in this document is subject to change and does not represent a
commitment on the part of Cardinal Health to provide additional services or
enhancements.
Documentation provided with this product might reference product not present in
your facility or not yet available for sale in your area.
Information to User
Caution: Any changes or modifications not expressly approved by the party
responsible for compliance could void the user’s authority to operate the
equipment.
FCC
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) this device may not cause harmful interference,
and (2) this device must accept any interference received, including
interference that may cause undesired operation.
Canadian Notice (Avis Canadien)
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du
Canada.
Authorized European Representative
Cardinal Health
The Crescent, Jays Close
Basingstoke, Hampshire
United Kingdom
RG22 4BS
Preface.................................................................................... v
Chapter 1—Introduction
Features .................................................................................................................. 2
System Components ............................................................................................... 3
Tag Associator................................................................................................ 3
SupplyStation RFID Auxiliary Unit............................................................... 3
Universal Tag Registry (UTR) ....................................................................... 3
Chapter 2—RFID Tag Associator
Workflow Overview............................................................................................... 6
System Basics......................................................................................................... 7
User Interface ................................................................................................. 7
Working with the Touch Screen .......................................................... 7
Using the Keyboards............................................................................ 7
Using the Bar Code Scanner ................................................................ 8
Logging On and Off ....................................................................................... 8
Main Tag Associator Screen Overview.......................................................... 9
Help Menu ...................................................................................................... 9
Associating an RFID Tag ..................................................................................... 10
Management Features........................................................................................... 11
Checking the History.................................................................................... 11
Changing Your Password ............................................................................. 12
Pyxis® SupplyStation RFID v1.0 User Guide
iii
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Contents
Contents
Adding and Deleting Users .......................................................................... 13
Enabling and Disabling Administrator Privileges........................................ 15
Checking Site Information ........................................................................... 15
Chapter 3—Universal Tag Registry
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iv
System Basics....................................................................................................... 18
Logging On and Off ..................................................................................... 18
Main Menu Overview................................................................................... 19
Heading Bar ....................................................................................... 19
Tool Bar ............................................................................................. 19
Feature Menu ..................................................................................... 20
Working with Reports .......................................................................................... 21
Recall Report ................................................................................................ 21
Discrepancy Report ...................................................................................... 22
Association Report ....................................................................................... 23
Discarded Item Report.................................................................................. 24
Item Disposal........................................................................................................ 25
Knowledgebase .................................................................................................... 26
Glossary ............................................................................... 27
Index ..................................................................................... 33
Pyxis® SupplyStation RFID v1.0 User Guide
Limited Release 1 DRAFT 12/8/08
Preface
This User Guide provides information on how to set up, use, and maintain the
Pyxis® SupplyStation RFID v1.0
This guide does not cover service and repair procedures. It focuses on the daily
use, minor maintenance, and troubleshooting of the system.
For information about the product that is not covered in this document, call the
Technical Support Center for Pyxis products at 800.727.6102.
Defined Terms
The following table identifies the defined terms used throughout this document
for certain products and product features:
Product/Feature
Defined Term
Pyxis® SupplyStation RFID v1.0
SupplyStation RFID
Universal Tag Registry
UTR
Conventions
This guide uses the following conventions:
•
The names of document titles, cross-references, and text that requires
emphasis are formatted in italics.
Pyxis® SupplyStation RFID v1.0 User Guide
Preface
•
The names of buttons, menu commands, options, icons, file names, and
folders are formatted in bold.
•
User input is formatted in Courier bold.
•
Programming code is formatted in C ou ri e r fi x ed w id t h .
NOTE
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vi
Note text contains supplementary information or emphasizes a point or
procedure.
CAUTION
Caution indicates a potentially hazardous situation which, if not avoided, could
result in minor or moderate injury. Caution is also used to alert against unsafe
practices that could result in unpredictable results or data loss.
Overview of This Guide
This guide includes the following information about the station.
•
Chapter 1, Introduction—Introduces the RFID SupplyStation system, its
purpose, and components.
•
Chapter 2, RFID Tag Associator—Provides general information about the
RFID Tag Associator, explains how to use the interface and basic features,
and provides procedures for associating an item to an RFID tag.
•
Chapter 3, Universal Tag Registry—Provides information and procedures for
using the Universal Tag Registry.
•
Glossary—Defines system terminology.
•
Index
Pyxis® SupplyStation RFID v1.0 User Guide
Limited Release 1 DRAFT 12/8/08
Chapter 1
Introduction
This section includes information about the following topics:
Features..................................................................................................... 2
System Components................................................................................... 3
Pyxis® SupplyStation RFID v1.0 User Guide
Chapter 1—Introduction
Features
The SupplyStation RFID system uses Radio Frequency Identification (RFID) to
automate the distribution, management, and control of surgical stents after they
leave the supply management area. Individual stents receive an RFID tag that is
tracked by the Universal Tag Registry (UTR). The UTR is a registry of all RFID
tags created on behalf of Cardinal Health, as well as the attributes of the stents that
are associated with those RFID tags.
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By entering an ID and optional password at RFID-enabled stations in the patientcare area and following the menus, users can obtain stents within a few seconds.
All transaction information, including the name of the patient and the description
and quantity of stents removed, is automatically recorded at the time of access for
accounting, restocking, and billing purposes.
The SupplyStation RFID assists with controlling costs and capturing lost charges
by creating an electronic transaction record for stents managed by the
SupplyStation RFID system. The RFID tag provides a higher level of traceability
and improved inventory management. In addition, the UTR keeps detailed
product and transaction information for reporting purposes.
Pyxis® SupplyStation RFID v1.0 User Guide
System Components
System Components
The SupplyStation RFID system provides additional functionality to your existing
Pyxis SupplyStation® secure inventory management system. This functionality is
implemented through the addition of the following SupplyStation RFID
components:
Tag Associator
•
SupplyStation RFID auxiliary unit
•
UTR
Tag Associator
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•
The Tag Associator consists of a Windows-based, touch-screen computer and
RFID tag reader. When placing an RFID-tagged stent box into the Tag Associator,
the antenna reads the RFID tag. A bar code reader scans the product bar code and
the Tag Associator software application captures the associated product
information. If no information is available, such as if it is a new product, the
software enables you to enter any missing information using the on-screen
keyboard or an optional USB keyboard. An internal camera takes a digital
photograph of the product. Finally, the antenna transmits the RFID tag
information, the product information, and the digital photograph to the UTR.
SupplyStation RFID Auxiliary Unit
The SupplyStation RFID auxiliary unit is similar to the SupplyStation Auxiliary
unit. It attaches to the SupplyStation main unit to provide additional storage space.
Each door location in the SupplyStation RFID auxiliary unit uses an RFID
antenna to read RFID-tagged stent boxes placed inside.
Universal Tag Registry (UTR)
The UTR is a central repository maintained by Cardinal Health that contains all
RFID tag numbers that are associated to stents controlled by the SupplyStation
RFID system. Information in the UTR is accessible through the use of the UTR
web application, which can be accessed on any computer connected to the
Internet. The UTR provides reporting tools for tracking inventory and transactions
of RFID-tagged stents.
Pyxis® SupplyStation RFID v1.0 User Guide
Chapter 1—Introduction
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Pyxis® SupplyStation RFID v1.0 User Guide
Limited Release 1 DRAFT 12/8/08
Chapter 2
RFID Tag Associator
This section provides information about how to use the RFID Tag Associator.
Workflow Overview ................................................................................... 6
System Basics ............................................................................................ 7
Associating an RFID Tag ........................................................................ 10
Management Features..............................................................................11
Pyxis® SupplyStation RFID v1.0 User Guide
Chapter 2—RFID Tag Associator
Workflow Overview
The RFID Tag Associator is where the stents first enter the RFID-enabled
managed inventory environment. The following procedure illustrates a typical
workflow using the RFID Tag Associator.
1. Obtain the stent from the supply management area.
2. Affix an RFID tag to the appropriate area on the stent box.
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3. Log in to the RFID Tag Associator software application.
4. Slide the stent box into the RFID Tag Associator.
5. The RFID Tag Associator reads the RFID tag, takes a digital photograph of
the stent box, and populates the product information in the application.
6. If any product information is missing, enter the information in the application
using the on-screen keyboard.
7. Save the tag association.
After this process is complete, the information is sent to the UTR and the stent can
be restocked in the SupplyStation RFID auxiliary unit.
For more detailed procedures for associating an RFID tag with a stent box, see
Associating an RFID Tag on page 10.
Pyxis® SupplyStation RFID v1.0 User Guide
System Basics
System Basics
This section provides information about the RFID Tag Associator software
functionality.
User Interface on page 7
•
Logging On and Off on page 8
•
Main Tag Associator Screen Overview on page 9
•
Help Menu on page 9
User Interface
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•
This section provides an overview of the user interface at the RFID Tag
Associator. There are several ways to make selections and enter information.
Working with the Touch Screen on page 7
Using the Keyboards on page 7
Using the Bar Code Scanner on page 8
Working with the Touch Screen
The RFID Tag Associator has a touch screen. Rather than typing commands,
touch your selection on the screen. For example, to select the Brand Name field,
touch the field on the screen. The cursor will appear in that field and is ready for
input.
NOTE
A USB mouse can be used to navigate the software application. To use a mouse,
plug a USB mouse into one of the available USB ports located on the back of the
RFID Tag Associator.
Using the Keyboards
Some information, such as product information and your password, is entered
using a keyboard. There are two ways to use a keyboard at the RFID Tag
Associator.
Using the Touch-Screen Keyboard
The touch-screen keyboard is available at all times in the RFID Tag Associator
software application. It appears on the Login screen and you can access the touchscreen keyboard from the Tag Associator screen by pressing in an input field.
Press the keys on the touch-screen keyboard as you would on a physical keyboard.
Using an Optional USB Keyboard
To use a physical keyboard, plug a USB keyboard into one of the available USB
ports located on the back of the RFID Tag Associator.
Pyxis® SupplyStation RFID v1.0 User Guide
Chapter 2—RFID Tag Associator
Using the Bar Code Scanner
Logging On and Off
Only authorized users can log on to the RFID Tag Associator. To begin using the
system, you must first log on. When you log on, the system verifies your identity
before you can access the RFID Tag Associator and associate RFID tags. You
must always log on before performing any activity at the RFID Tag Associator.
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After you log off, the screen reverts to the Logon screen until the next user logs
on.
To log on
1. On the RFID Tag Associator Logon screen, enter your user ID.
2. Enter your password.
3. Press OK.
The system logs you on and the main Tag Associator screen appears.
To log off
Press the Logout button in the upper-right corner of the screen.
The system logs you off and Logon screen appears.
NOTE
If the Logout button does not appear, ensure you return to the main Tag
Associator screen, the History screen, or the Options screen before attempting to
log off.
Pyxis® SupplyStation RFID v1.0 User Guide
System Basics
Main Tag Associator Screen Overview
The main Tag Associator screen is where most of the tag association process takes
place. This is the screen that appears when you log on and where you work with
the information about the stent.
•
Basic Instructions
•
Product Information
•
TBD
•
RFID Tag
•
Box Orientation
•
Action Buttons
Help Menu
TBD
Pyxis® SupplyStation RFID v1.0 User Guide
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The main Tag Associator screen contains the following features:
Chapter 2—RFID Tag Associator
Associating an RFID Tag
Use the following procedure to associate an RFID tag to a stent.
To associate an RFID tag to a stent
1. Adhere a new RFID tag to the stent box, as shown below.
NOTE
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The RFID tag reader reads the RFID tags most effectively when the tag is pushed
to the back of the enclosure. The tag must be adhered to the side of the box to
ensure it reaches the appropriate area inside the enclosure for RFID tag
recognition.
[Line drawing of RFID tag adhering to the stent box.]
2. (Optional) Using the bar code scanner, scan the bar codes on the stent box to
populate the stent information.
3. Slide the stent box, RFID tag first, into the RFID Tag Associator enclosure, as
shown below.
4. If the RFID tag reader and camera automatically populate the information in
the main Tag Associator screen, proceed to the next step. If not, press the
Read button.
The RFID tag reader detects the RFID tag and enters the RFID tag number the
RFID field. The internal camera takes a digital photograph and displays the
image in the Box Orientation area.
5. If any information is missing, you can attempt to enter the information by
removing the stent box from the enclosure and scanning the bar codes using
the bar code scanner. Alternately, you can enter the information using the
following steps:
a. Press the field to enter the information (for example, Lot Number).
The touch screen keyboard appears.
b. Enter the appropriate information and press Enter.
The main Tag Associator screen appears with the new information in the
field.
c. Repeat these steps for all missing information.
NOTE
To clear the information in the information fields, press Clear.
6. When all information is correctly entered, click Save.
The RFID tag is associated to the stent and the information is sent to the UTR.
For information on how to restock or load the RFID-tagged stent into the
SupplyStation RFID cabinet, see the Pyxis® SupplyStation User Guide.
10
Pyxis® SupplyStation RFID v1.0 User Guide
Management Features
Management Features
This section provides information about the administrative and management
functions in the RFID Tag Associator software application.
Checking the History on page 11
•
Changing Your Password on page 12
•
Adding and Deleting Users on page 13
•
Enabling and Disabling Administrator Privileges on page 15
•
Checking Site Information on page 15
Checking the History
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•
The History tab provides information about associations performed over the past x
days.
To check the history
1. From the main Tag Associator screen, press the History tab.
The History screen appears.
2. To sort the information, press the desired column once to sort in ascending
order and pres the desired column again to sort in descending order. To sort by
date, press the Association Date/Time column to toggle between the newest
and oldest records.
3. To view the Association Log for a record, press the desired record to select it.
The information appears in the Association Log area.
Pyxis® SupplyStation RFID v1.0 User Guide
11
Chapter 2—RFID Tag Associator
Changing Your Password
Cardinal Health recommends changing your password periodically.
To change your password
1. From the main Tag Associator screen, press the Options tab.
The Options screen appears.
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12
NOTE
The appearance of the Options screen will vary based on your access privileges.
2. Press Change Password.
The Manage Password screen appears.
Pyxis® SupplyStation RFID v1.0 User Guide
Management Features
3. Enter a new password in the New Pwd field, then enter it again exactly the
same in the Confirm Pwd field.
4. Press Ok.
Your password is changed.
Adding and Deleting Users
To add a new user
1. From the main Tag Associator screen, press the Options tab.
The Options screen appears.
NOTE
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If your log-on account has administrator privileges, you can add or delete users.
The appearance of the Options screen will vary based on your access privileges.
Pyxis® SupplyStation RFID v1.0 User Guide
13
Chapter 2—RFID Tag Associator
2. Press Add User.
The Add User screen appears.
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3. Enter the following information:
°
User ID–A unique user ID for the new user.
°
Password–An alphanumeric password for the new user.
°
Confirm Pwd–Enter the password again exactly as you entered it in the
Password field to confirm.
4. Press Ok.
The new user is added to the user list and is able to log on.
To delete a user
1. From the main Tag Associator screen, press the Options tab.
The Options screen appears.
2. Select a user from the list.
NOTE
You can scroll up and down the list using the Up and Down buttons to the right of
the list.
3. Press Delete User.
A Confirm delete window appears.
4. Press Yes.
The user is deleted from the list and is no longer able to log on.
14
Pyxis® SupplyStation RFID v1.0 User Guide
Management Features
Enabling and Disabling Administrator Privileges
If your log-on account is the super-user account, you can enable or disable a
user’s administrator privileges.
To enable or disable administrator privileges
1. From the main Tag Associator screen, press the Options tab.
The Options screen appears.
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NOTE
The appearance of the Options screen will vary based on your access privileges.
2. Select the user from the list.
NOTE
You can scroll up and down the list using the Up and Down buttons to the right of
the list.
3. Press Enable/Disable Admin Privilege to toggle between a standard user and a
user with administrator privileges.
°
User–A standard user
°
Admin–A user with administrator privileges
Checking Site Information
If your log-on account is the super-user account, you can view the site
information. The site information lists information about the RFID Tag
Associator that is specific to your facility. This information is best utilized to
assist support activities.
To check the site information
1. From the main Tag Associator screen, press the Options tab.
The Options screen appears.
Pyxis® SupplyStation RFID v1.0 User Guide
15
Chapter 2—RFID Tag Associator
2. Press Edit Site Information.
The Registration screen appears.
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16
°
Site ID–
°
Device Name–
°
Device ID–
°
Time Zone–
°
Installer–
° Location and Contact Information–
3. To check the site ID against your facility information, press Check Site ID.
The Site Verification window appears.
Pyxis® SupplyStation RFID v1.0 User Guide
Limited Release 1 DRAFT 12/8/08
Chapter 3
Universal Tag Registry
This section includes information about the UTR and how to use the UTR web
application.
System Basics .......................................................................................... 18
Working with Reports .............................................................................. 21
Item Disposal .......................................................................................... 25
Knowledgebase ....................................................................................... 26
Pyxis® SupplyStation RFID v1.0 User Guide
17
Chapter 3—Universal Tag Registry
System Basics
The UTR acts as a central repository for records of all RFID-tagged items using
the SupplyStation RFID system. Cardinal Health provides a web application
interface to the UTR for reports dealing with recalled items and discrepancies.
This section provides information about the following topics:
Logging On and Off on page 18
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18
Main Menu Overview on page 19
Logging On and Off
The UTR web application is a standard web application that is compatible with
the following web browsers:
•
TBD
It is accessible from any Internet-enabled computer. If you are unable to connect
to the web site, contact your network administrator.
To log on the UTR web application
1. Open a web browser and navigate to the following Internet address:
TBD
The UTR Login page appears.
2. Enter your log-on e-mail address and password and click Login.
The Universal Tag Registry main menu appears.
Pyxis® SupplyStation RFID v1.0 User Guide
System Basics
To log off the UTR web application
From any page on the UTR web application, click Log Out in the upper right-hand
corner.
[screenshot of link]
The application logs you out and the UTR Login page appears.
The following section provides an overview of the UTR main menu.
•
Heading Bar
•
Tool bar
•
Menu
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Main Menu Overview
The UTR application main menu provides links several reports and actions. You
can access the various tasks either through the menu in the center of the page or
through the tool bar at the top of the page. The tool bar is available from any page
in the UTR web interface.
Tool bar
Heading bar
Menu
Heading Bar
The heading bar provides administrative features while logged into the UTR web
application. These features are available from any page in the UTR interface.
•
Language–Enables the UTR interface to change to the desired, supported
language.
•
Change password–Opens the Change Password page where you can change
your logon password.
•
Logout–Logs you off the UTR web application.
Tool Bar
The tool bar provides access to reports and other administrative functions.
Pyxis® SupplyStation RFID v1.0 User Guide
19
Chapter 3—Universal Tag Registry
•
Reporting
•
Administration
•
Support
Feature Menu
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20
The feature menu provides the same reporting, administration, and support
functions as are available on the tool bar. The procedures in this section provide
instructions for accessing the UTR features using the feature menu.
Pyxis® SupplyStation RFID v1.0 User Guide
Working with Reports
Working with Reports
This section provides information about the following reports:
Recall Report
•
Discrepancy Report
•
Association Report
•
Discarded Item Report
Recall Report
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•
The Recall report identifies all items within an IDN or hospitalthat are affected by
a product recall. It can also be used to review expired items that are active in any
stations.
To view the Recall report
1. From the feature menu, click Recall Report.
The Recall Report menu appears.
2. Enter the following information by selecting items from the menus:
°
Manufacturer–The manufacturer of the recalled item.
°
IDN–The IDN or site.
°
Expiration Date–The expiration date range of the recalled item.
Pyxis® SupplyStation RFID v1.0 User Guide
21
Chapter 3—Universal Tag Registry
3. Click Run Report.
The Recall report for the parameters you entered appears. The image shown
below is an example of a Recall report.
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Discrepancy Report
The Discrepancy report identifies items that might have been wrongly associated
to an RFID tag, items that are lost, and items that might have been placed
irregularly in a station.
To view the Discrepancy report
1. From the feature menu, click Discrepancy Report.
The Discrepancy Report menu appears.
2. Enter the following information by selecting items from the following menus:
22
Pyxis® SupplyStation RFID v1.0 User Guide
Working with Reports
°
IDN–The IDN or site.
° Station–The station to search for discrepancies.
3. Click Run Report.
The Discrepancies report for the parameters you entered appears. The image
shown below is an example of a Discrepancies report.
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Association Report
The Association report identifies items that have been associated for a given time
period. You can also look up a specific product or set of products to view the
transaction history.
To view the Association report
1. From the feature menu, click Association Report.
The Association Report menu appears.
2. Enter the following information by selecting items from the following menus:
°
IDN–The IDN or site.
°
Tag Number–The specific RFID tag number associated to a product
(optional).
Pyxis® SupplyStation RFID v1.0 User Guide
23
Chapter 3—Universal Tag Registry
°
Manufacturer–The manufacturer of products associated to an RFID tag.
°
Expiration Date–The expiration date range of the items.
°
Associated Date–The date range during which the items were associated
to RFID tags.
3. Click Run Report.
The Association report for the parameters you entered appears. The image
shown below is an example of a Association report.
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Discarded Item Report
The Discarded Item report identifies items that have been marked as disposed
through the UTR.
To view the Discarded Item report
1. From the feature menu, click Discarded Item Report.
The Discarded Item Report menu appears.
2. Enter the following information by selecting items from the following menus:
24
°
IDN–The IDN or site.
°
Discarded Date–The date range during which any items were discarded.
Pyxis® SupplyStation RFID v1.0 User Guide
Item Disposal
Item Disposal
This features enables you reconcile any items that have been lost, stolen or
damaged.
To dispose of an item
1. From the feature menu, click Item Disposal.
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The Item Disposal page appears.
2. Enter the following information by selecting items from the following menus:
°
Tag Number–The RFID tag number associated to the item (optional).
°
Manufacturer–The manufacturer of item to be disposed of.
°
Associated Date–The date range during which the item was associated to
the RFID tag
3. Click Search.
A list of found items appears.
4. Locate the item in the list and click the Dispose link in the same line as that
item.
A confirmation window appears.
5. Click OK to dispose the item.
The item is removed from the UTR.
Pyxis® SupplyStation RFID v1.0 User Guide
25
Chapter 3—Universal Tag Registry
Knowledgebase
TBD
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26
Pyxis® SupplyStation RFID v1.0 User Guide
Limited Release 1 DRAFT 12/8/08
Glossary
ADT
Abbreviation for the Admission, Discharge, and Transfer records for a patient
or group of patients. The ADT is sent from the facility’s host system to the
console via the Procar interface.
Auxiliary Unit
A secure storage cabinet connected to a main unit. Auxiliary units contain no
screen, printer, or disk drive and are intended for storing additional supplies
and, depending on the model, bulky items. The main unit and any attached
auxiliary units make up the station, and the station controls access to the
auxiliary unit. (Does not apply to the SupplyRoller system.) See also Main
Unit.
Bin
The specific location of a single item within a door or drawer. Each item is
assigned to a unique bin within the station. Access to an item is controlled by
limiting user access to the door for the item location. A bin may also refer to
the physical container in which the item is stored.
BioID
A feature that confirms individual user identity by each user’s fingerprint.
Pyxis® SupplyStation RFID v1.0 User Guide
27
Glossary
Brain Transplant
Metaphor for the procedure of using the console’s up-to-date stored
information to restore or correct a station’s unique database.
Card Swipe
Process to access the system using bar code or magnetic stripe cards specific
to each user.
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CIS
Clinical Information System. An option interface that works with the nextgeneration Procar to allow for the transfer of case-management information
from the CIS to the console and stations for ProcedureStation system or
ProcedureStation EC system, and back to the CIS.
Compliancy
Calculation based on number of transactions and number of discrepancies to
determine system compliance.
Console
The central database server, typically located in materials management, which
manages and monitors all stations located throughout the hospital. Provides
reporting capabilities used to manage inventory, refills, users, and
discrepancies, and so on.
Critical Low
The level at which an item is considered unacceptably low and urgently needs
refill. Triggers an attention warning at the console.
Device
Any component of the station that sends or receives messages: station,
console, and Procar.
Discard
A process for disposing of a supply.
Discrepancy
During an item count verification, if the amount you find does not match the
amount expected by the system, you create a discrepancy that is recorded at
the station after you enter the correct amount.
Door
In stations, items are stored in drawers and doors. All procedures apply to
both drawers and doors except where indicated.
Drawer
See Door.
Fancy Find
A feature that dynamically displays the location of an item.
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Pyxis® SupplyStation RFID v1.0 User Guide
Glossary
Global Item Find
A feature that allows you to search all stations for a particular item.
Global Kit
A feature that allows you to add a kit that is available at all stations.
Global Patient List
A feature at the station that allows you to search all stations for a patient.
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Interface
The means by which information is translated from a hospital’s computer
system and the console. Information obtained via the interface includes
patient admissions, discharges, transfers, billing data, and the MMIS. (See
Procar.)
Inventory
Supplies that are selected to be loaded into stations from the master, or
console list of supplies. The inventory process is counting and verifying item
counts.
Inventory Management
Monitoring the utilization of supplies to meet the needs of the patient-care
areas. Information at the console provides the tools to maintain stock at the
stations, monitor usage, and refill stations accordingly.
Item
A supply that is stored, dispensed, and managed by the station. Item is used to
refer to the name of the supply assigned to a bin.
Kit
A group of supplies defined in a station that are commonly used together for a
patient, usually in association with a specific procedure or treatment.
Location
The door, drawer, and bin where the item is placed.
Load
The process of loading supplies into the station. Assigning an item to a
specific location (bin) within a station.
Main Unit
A station that contains a touch screen, keyboard, and computer.
Maintenance
A process to purge old data from the station databases, which usually occurs
every 24 hours, usually late at night when system use is light.
Modem
A device that encodes data for transmission over telephone lines.
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29
Glossary
Non-Stock Item
Item that is not stored at the site in large quantities and must be ordered as
needed (for example, high cost or specialty item).
Outdate
The process of removing expired items using the Outdate feature.
Par Level
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The optimum number of the item to keep in the bin.
Pending Item
Supplies that have been assigned at the console to station bins, but have not
yet been physically loaded.
Physical Max (Phys Max)
Maximum number of items that can be physically loaded in a bin.
Pick List
A list of items from which a user can select. Also refers to a tab that is
populated by the CIS interface with a list of items required as part of a case
and procedure.
Polling
The communication process between the console and its stations. The console
polls all stations to update transactional information.
Procar
A second PC connected to the console. The Procar’s task is to obtain ADT
information from the hospital’s computer, which it then translates properly
and communicates to the console for distribution to the appropriate stations.
The Procar can also be configured to send billing and MMIS information to
the hospital’s host system. The interface communications software is
developed, configured, and installed by Cardinal Health during the system
installation. Cardinal Health considers this communication hardware and
software interface proprietary.
Quick Take
Process used to take items for a single patient.
Rapid Access Drawer
The drawer immediately above the hideaway keyboard. Used to store highuse items and items requiring immediate access.
Receive Queue
The number of messages received by the station but not yet processed.
Refill
The procedure to restock loaded inventory in the stations.
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Pyxis® SupplyStation RFID v1.0 User Guide
Glossary
Refill by Request Order
Used to replenish an item at a station; associated with a purchase order
number generated from the console, vendor, or originating station.
Refill Point
The standard level at which an item is refilled. If a supply gets at or below the
refill point, it appears on material management reports for refill. The refill
point can be adjusted to reflect changing patterns of usage and demand.
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Remote Manager
Locking refrigerator latch that can be installed on a variety of refrigerators (or
warming devices) to provide controlled point-of-use access to temperature
sensitive supplies stored inside.
Remote Stock
Used to manage items that do not require high security or are too large to fit in
a station cabinet. A remote-stock location can be any location near a station
(for example, a supply closet) that is used to store supplies. Items are loaded
at the remote-stock location and can be managed by using the Take/Return,
Inventory, and Refill functions at the station.
Return
A procedure to return a supply to the station and credit the patient.
RQ
See Receive Queue.
Shelf
An adjustable, heavy-duty wire frame used in the station or auxiliary.
Station
The device that stores and dispenses supplies. Station may refer to a
SupplyStation system, SupplyStation EC system, ProcedureStation system,
ProcedureStation EC system, SupplyRoller system, JITrBUD, ScanAssist
system, or StockStation system. For SupplyStation systems, station may also
refer to any attached auxiliary units. Each station has an internal computer
that tracks access and item usage information and communicates with the
console.
Stock Item
Item that is stored at the site in large quantities and can be restocked as
needed.
System Manager
A designated hospital employee responsible to oversee the daily management
of the station equipment, to meet the needs and goals of the hospital.
Task Interrupt
A feature that allows a second user to perform a Take/Return transaction
during the Refill or Inventory process.
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31
Glossary
Transaction
Any activity, such as a remove, return, or discard, performed at the station.
Transmit Queue
The accumulation of messages waiting to be communicated to the console,
station, or Procar.
Users
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32
Nurses or other personnel in the facility that use the stations.
Verify Count
An option that requires the user to confirm the correct count of supplies
during the refill process.
XQ
See Transmit Queue.
Zones
A convenient way to group areas and expedite the refill process at the stations.
You can distribute inventory and refill tasks and generate reports sorted by
and assigned by zone.
Pyxis® SupplyStation RFID v1.0 User Guide
A
administrator privileges
enabling and disabling 15
auxiliary unit 3
components 3
history 11
load 10
logging off 8
logging on 8
workflow 6
site information 15
tag associator 3
workflow 6
Terminology v
user interface 7
users
adding 13
deleting 14
UTR 2, 3
password
changing 12
restock 10
RFID 2
RFID auxiliary unit 3
RFID tag
associating 10
RFID tag associator 3
Pyxis® SupplyStation RFID v1.0 User Guide
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Index
Index
Limited Release 1 DRAFT 12/8/08
34
Pyxis® SupplyStation RFID v1.0 User Guide

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