Carrier Fire and Security Americas 10103379G1 Electronic Access Key for Real Estate Professionals User Manual user guide

UTC Fire & Security Americas Corporation, Inc Electronic Access Key for Real Estate Professionals user guide

user guide

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iiCopyright © 2015 United Technologies Corporation. All rights reserved.10103747P1, ENDisclaimer The information in this document is subject to change without notice. UTC Fire & Security Americas Corporation (“UTC”) assumes no responsibility for inaccuracies or omissions and specically disclaims any liabilities, losses, or risks, personal or otherwise, incurred as a consequence, directly or indirectly, of the use or application of any of the contents of this document. For the latest documentation, contact Supra or visit us online at www.supraekey.com.This publication may contain examples of screen captures and reports used in daily operations. Examples may include ctitious names of individuals and companies. Any similarity to names and address of actual businesses or persons is entirely coincidental.Trademarks and patents Supra and XpressKEY are registered trademarks of United Technologies Corporation. Other trade names used in this document may be trademarks or registered trademarks of the manufacturers or vendors of the respective products.Intended use Use this product only for the purpose it was designed for. For the latest product information, contact Supra or visit us online at www.supraekey.com.Rules and regulations relating to the use of the serviceKey Possession. Each keyholder (“Keyholder”) is responsible for the key (“Key”) issued to him or her.Current Update. The Key must be updated in order to access keyboxes (“Keyboxes”). The Key cannot be updated unless the Keyholder is in good standing with the organization (“Organization”) and UTC Fire & Security Americas Corporation (“UTC”), is authorized to use the Service, and is in compliance with the obligations for the use of the Service including, without limitation, these rules and regulations.Equipment Security. It is necessary to maintain the security and the personal identication number (“PIN”) of the Key to prevent the use of the Key and the Service by unauthorized persons. Each person in possession of a Key, whether such Key is being actively used or not, shall abide by the following terms and conditions:To keep the Key in authorized Keyholder’s possession or in a safe place at all times;Not to allow the PIN for the Key to be displayed on or attached to the Key for any purpose whatsoever or to be disclosed to any third party;Not to lend or otherwise transfer the Key to any other person or entity, or permit any other person or entity to use the Key for any purpose whatsoever, whether or not such other person or entity is authorized to use the Key;Not to duplicate the Key or allow any other person to do so;Not to assign, transfer or pledge the Key;Not to (i) destroy, alter, reproduce, modify, adapt, translate, reverse engineer, de-compile, disassemble or tamper with the Key or knowingly or unknowingly allow anyone else to do so; or (ii) provide or otherwise make available the software or any part or copies thereof to any third party;To notify your Organization or UTC within forty-eight (48) hours if the Key is lost or stolen;To follow all additional security procedures as specied by your Organization; and To safeguard the code for each Keybox from all other individuals and entities, whether or not they are authorized users of the service.Keybox Authorization. Before a Keybox is installed or used on any piece of real property, the prior written authorization to install or use a Keybox must be obtained from the property owner, as well as from any tenant(s) in possession of the property, if applicable. Extreme care shall be used to ensure that all doors to the listed property and the Keybox are locked. All owners and/or tenant(s) of real property shall be informed that the Keybox is not designed to be, or intended as, a security device.
iiiTable of Contents Preface ................................................................................................................................ vSafety Terms and Symbols ...............................................................................................vIntroduction .........................................................................................................1Supra XpressKEY Overview .............................................................................................2System Components .........................................................................................................2XpressKEY Basics ............................................................................................................. 2Menu Icons ...................................................................................................................3Battery ..........................................................................................................................4Get Started .........................................................................................................6Power Up ............................................................................................................................7Agent Identication ...........................................................................................................7Automatic Update ..............................................................................................................7Manual Update and Sync ..................................................................................................7Obtain an Update Code ................................................................................................8Enter an Update Code .................................................................................................8XpressKEY Operations ......................................................................................10Keyboxes .......................................................................................................................... 11Key Container ............................................................................................................. 11Keybox Showing Hours ..............................................................................................12Keybox Battery Warnings ...........................................................................................12Call Before Showing ........................................................................................................ 12Cooperating in Neighboring Areas ................................................................................12Obtain Key ........................................................................................................................ 13Open/Release Shackle.....................................................................................................14Keybox Assistant .............................................................................................................14Flashlight .......................................................................................................................... 15Additional Features ...........................................................................................16Manage Keyboxes ............................................................................................................17Read a Keybox ...........................................................................................................17View Keybox Showings ..............................................................................................18Keybox Settings ..........................................................................................................18Clear Keybox ..............................................................................................................19Preferences ......................................................................................................................19Vibrate Mode ..............................................................................................................19Display PIN or Shackle Code Mode ...........................................................................20Change PIN Code.......................................................................................................20Languages .................................................................................................................. 21Messages ..........................................................................................................................21CBS ...................................................................................................................................22Input Update ..................................................................................................................... 23About .................................................................................................................................23View XpressKEY Details .............................................................................................23View Error List ............................................................................................................24Manage XpressKEY in SupraWEB ...................................................................25SupraWEB Functions ......................................................................................................26SupraWEB Login ..............................................................................................................26Identify a Keyholder by Serial Number ..........................................................................27
ivManage Keybox Inventory ..............................................................................................27Notication Setup ............................................................................................................27End of Showing Notication ........................................................................................28Set Up Notications for All Inventoried Keyboxes....................................................... 29Set Up Notications for Individual Keyboxes ..............................................................29Reports .............................................................................................................................30Showing Feedback ..........................................................................................................30Leave Feedback on a Showing .......................................................................................30Locate XpressKEY ........................................................................................................... 30XpressKEY Alerts .............................................................................................................31Setup Alert ..................................................................................................................31Unsubscribe ................................................................................................................32Use Alert .....................................................................................................................32Support .......................................................................................................33XpressKEY Resources ....................................................................................................34Contact Us ........................................................................................................................ 34Regulatory Compliance ...................................................................................................34
vPrefaceThe Supra XpressKEY User Manual includes instructions explaining:• how to use the XpressKEY• how to access a keybox• how to view showing activityThere is information describing how to contact technical support.For additional information on using the XpressKEY, visit www.supraekey.com and click on the Customer Support link.The following conventions are used in this document:Bold Menu items and buttons.Italic Emphasis of an instruction or point; special terms.File names, path names, windows, panes, tabs, elds, variables, and other GUI elements.Titles of books and various documents.Blue italic (Electronic version.) Hyperlinks to cross-references, related topics, and URL addresses.Monospace Programming or coding sequences.Safety Terms and SymbolsThese terms may appear in this manual:WARNING: Warnings identify conditions or practices that may result in personal injury. CAUTION: Cautions identify conditions or practices that may result in damage to the equipment or other property.
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1Chapter 1 IntroductionINTRODUCTIONIntroductionSupra XpressKEY Overview ................................................................... 2System Components ............................................................................... 2XpressKEY Basics .................................................................................. 2Menu Icons .......................................................................................... 3Battery ................................................................................................. 41
2Chapter 1 IntroductionINTRODUCTIONSupra XpressKEY OverviewThe XpressKEYTM is used to open Supra® keyboxes. Supra keyboxes are placed on property listings by the listing agents and hold the property keys. Real estate professionals can use the XpressKEY to unlock the keybox and remove or replace the property keys. The XpressKEY communicates with Supra keyboxes using infrared technology. Keyboxes record detailed information about who accessed it and when, and the XpressKEY displays that information. 1Document Website LInkReference Guides/Training Videos www.supraekey.com/CustomerSupport/Pages/XpressKEY-Resources.aspxSupraWEB Guide for Agents www.supraekey.com/Documents/SupraWEB_Guide.pdfReal Estate Order Form www.supraekey.com/Documents/REorderform.pdfSupraWEB Single Sign-On (SSO) www.supraekey.com/Documents/SSO-Instructions.pdfSystem ComponentsComponent DescriptionKeybox Supra keyboxes hold property keys to the listed properties. To show a listing, access the keys inside the property’s keybox.XpressKEY The XpressKEY provides access to Supra keyboxes and keeps track of its opened keyboxes.Supra Network The Supra network maintains all key and keybox data.SupraWEB SupraWEB, available at www.supraekey.com, is the agent’s website to view and manage information, get update codes, create reports, and more. KIMvoice Keybox Information Manager (KIM) is the Supra network that maintains the key and keybox data. Automated voice access to KIM is available by calling 1-888-968-4032.XpressKEY BasicsThe XpressKEY: • Automatically renews keybox system privileges using a cellular radio• Has an easy-to-use durable touchscreen display• Fits easily in your hand or pocket • Has a long battery life and the battery is removable and replaceable • Battery charges with a universal micro-USB• Uses infrared to communicate with keyboxes• Helps to assign your keybox with a GPS receiverThe XpressKEY uses Global Positioning System (GPS) coordinates to assist with showing notications, keybox Touch screenON/OFF PowerInfraredNote: The key serial number and bar code are located on the back of the key.
3Chapter 1 IntroductionINTRODUCTIONassignment, and XpressKEY location assistance. GPS location is collected on the Obtain Key and Open Shackle functions. Note: GPS can take 10 to 40 seconds to obtain a x, depending on line-of-sight to satellites.When you power on the key, the home screen appears with the most commonly used functions: • Obtain a key• Release a shackle• Press the arrow button for additional featuresThe top bar displays:New message indicatorCurrent time Battery status Main Menu Screens123Menu IconsIcon Function This meansKey Obtain a key from a keybox key container.Shackle Open/Release the shackle to add or remove a keybox at a listing. Flashlight Brighten the surrounding area with a Light-Emitting Diode (LED) ashlight.More Options Find more options: Get messages, view showings, read a keybox, set up your preferences for the XpressKEY.Read Keybox Read the keybox to see showings and details.Keybox Settings Change the time the keybox can be opened or set a CBS code.Clear Keybox Clear all previous data from the keybox.Preferences Change the way the XpressKEY performs.Messages Get messages from your association or organization.123
4Chapter 1 IntroductionINTRODUCTIONCall Before Showing (CBS) Control access by requiring the buyer’s agent to call the listing agent to obtain a CBS code.Input Update Enter the code to update the XpressKEY.About View details about the XpressKEY and update the key.Vibrate Toggle the vibration on or off.Display PIN/Shackle Display the PIN or Shackle code on or off.Change PIN Customize your Personal Identication Number.Languages Change the language to French, Spanish, or English.Current Time View the current time from the top status bar. Battery Status View from the top status bar how much battery is left in the key, when it is charging, if the battery is too hot and when to replace the battery, respectively.BatteryThe XpressKEY has a rechargeable, replaceable battery that was specically designed for XpressKEY. The battery should last several years (with average use) before it is replaced. When replacing the battery, only use the approved Supra XpressKEY battery. You can order the battery online through SupraWEB. WARNING: Do not leave the XpressKEY or battery exposed to high (over 131°F/55°C). Lithium Ion batteries have a risk of re, explosion, and burns. Do not short-circuit, crush, incinerate, or disassemble the battery. Burning these batteries will generate toxic fumes. Cool the exterior of the batteries to help prevent rupturing. In case of re, use dry chemical, alcohol resistant foam, or carbon dioxide re extinguishers. For specic information, see the battery manufacturer’s warnings and cautions at www.na.industrial.panasonic.com.ChargingUse the included micro-USB, off-the-shelf micro-USB, or car charger to charge the XpressKEY battery. When the battery is fully charged, the battery icon shows full. It takes about three (3) hours to fully charge.A warning displays on the XpressKEY when it has 25% battery life remaining. A second warning displays when there is 15% battery charge remaining. The XpressKEY will automatically shut down when the battery charge is at 5% and must be charged before the next use. To preserve battery power, the XpressKEY goes into Standby mode after 60 seconds of inactivity. If the Charge NOW warning displays, you will be able to open a keybox after a minimum 10 min of charging, then a full charge to the XpressKEY is required. Charging Port
5Chapter 1 IntroductionINTRODUCTIONTemperature WarningThe XpressKEY is designed to operate in temperatures between -4° and 131°F (-20° to 55°C). Low or high temperature conditions may shorten battery life or cause the XpressKEY to malfunction. If the XpressKEY reaches a temperature over 131°F (55°C) the key automatically goes into safe mode. DO NOT leave an XpressKEY in an environment that can exceed this range, such as automobiles. If you see the message “Warning! Key is TOO HOT!...” displayed on the XpressKEY, the key has reached a high temperature. Do not use it until it cools down.Replacement1. Remove the back cover. 2. Remove the old battery.3. Fit the new battery into the battery area.4. Replace the back cover and snap to close.DisposalPanasonic states “All Panasonic Lithium Ion batteries are classied by the federal government as non-hazardous waste and are safe for disposal in the normal municipal waste stream. These batteries contain recyclable materials and are accepted for recycling by the Rechargeable Battery Recycling Corporation’s (RBRC) Battery Recycling Program. For more information on how to recycle your used Lithium Ion battery call 1-800-8-BATTERY for go to the RBRC website at www.rbrc.org for additional information.” TouchscreenThe XpressKEY has a Liquid Crystal Display (LCD) touchscreen. The protective plastic cover can be removed. You can use the protective cover as a template to shape a generic screen protector if needed.Tip: You can use the protective cover as a template to cut a generic screen protector to the touchscreen size for the XpressKEY. Cleaning CAUTION: Do not use acid/vinegar based or abrasive products to clean the touchscreen. Do not use pre-moistened cleaner wipes that are not specically designed for LCD screens. These can damage the touchscreen and void the warranty.Use non-abrasive glass cleaner with a clean soft cloth or pre-moisten LCD display cleaner wipes to clean the screen. 1. Spray the glass cleaner on the clean soft cloth.2. Using the soft cloth or cleaner wipes, clean the screen.3. Wipe until dry.Touchscreen WarrantyThe XpressKEY has a limited warranty. Check the warranty page for more details.
6Chapter 2 Get StartedGET STARTEDGet StartedPower Up .................................................................................................. 7Agent Identication ................................................................................. 7Automatic Update .................................................................................... 7Manual Update and Sync ........................................................................ 7Obtain an Update Code ....................................................................... 8Enter an Update Code ......................................................................... 8 2
7Chapter 2 Get StartedGET STARTEDPower UpThere are three (3) power states; ON, OFF, and Standby. • ON. Press the power button on the left side to turn it on. • OFF. Use this feature when the key will not be operated for an extended period of time. While in the OFF state the key will not be able to check into the network. Push and hold the power button (about 3-5 seconds) and tap Power Off to turn it off. • Standby. Press the power button momentarily to place it in ‘standby’ (sleep-type) mode. Some background operations such as GPS and cellular may still occur. Press the power button momentarily to awaken the key.Agent IdenticationThe Agent ID is a keyholder identication feature. If your board or association enables this feature, they can use SupraNET to establish this information when the agent signs up and it generally does not change. Each time the XpressKEY is turned on, the keyholder’s identication information (name, ID number, and association) is displayed on the Agent ID screen. Tap anywhere on the screen to dismiss the Agent ID screen and return to the home screen. The Agent ID will display again when you turn off the power and then back on again.The barcode scanner used to read the Agent ID must use LED (as opposed to laser) to penetrate the glass touch screen.2Automatic UpdateThe XpressKEY contains a cellular radio that communicates with the Supra network. The XpressKEY is programmed to automatically sync twice a day to update the key, send and receive showing notications, and receive messages. For the key to update it must be powered on and within cellular range for 10 continuous minutes during any 24-hour period to update. As long as the XpressKEY is updated, it does not need to be within cellular range to open keyboxes. However, it does need to be in cellular range to send and receive showing notications. In order for an automatic update to occur the XpressKEY must be:• Must be in Powered ON mode and have a charged battery• In cellular range • In good standing with your association or organization and SupraManual Update and SyncIf the XpressKEY was not able to update or requires an update, a Key Expired! Enter Update Code alert displays and you can manually update the XpressKEY by following the applicable instructions below. A Warning Cellular Coverage Required pop-up box will appear if you are out of cellular range when you try to perform a function that requires cell connection. If you see the warning, move into cellular coverage.
8Chapter 2 Get StartedGET STARTEDObtain an Update CodeIf the XpressKEY is outside the cellular range for more than 24 hours, there are three (3) ways to update your key: Option 1: Get an Update Code with SupraWEB1. Go to: www.supraekey.com.2. Select Agents-Log on to SupraWEB and Login.3. Select the Update Code link under Quick Links.4. Type the displayed update code into the XpressKEY.Option 2: Get an Update Code from your AdministratorOption 3: Get an Update Code with KIMVoice1. Call 1-888-968-4032. 2. Follow the automated prompts to get an update code. 3. Follow the above below From the Main Screen.Enter an Update Code If you see the Key Expired! screen, the key may be out of cellular range. When you move the XpressKEY into cellular range, it will connect to the system. If you are out of cellular coverage, get an update code (from SupraWEB, your administrator, or KIMVoice) then follow the directions below to update your key.From the Key Expired! Screen1. Tap Enter Update Code.2. Type in the update code and tap Enter.3. Tap Done to exit.From the Main Screen1. Tap on the arrow and then Next.2. Tap on Input Update. 3. Type in the code and tap Enter.4. Tap Done to exit.Tip: If you get the Key Expired! warning, While in cell coverage, power the XpressKEY off, then power it back on to reconnect it to the system.
9Chapter 2 Get StartedGET STARTEDYou can power the XpressKEY off and back on to initiate an update or if you want to keep the key powered on, perform the following steps. After step 3 below, the radio turns on and the key checks for new information. If the key receives new information the Update Key Communicating... screen pops up and then the key is updated.1. On the main screen tap the arrow then Next.2. Tap About. 3. Tap More.4. Tap Done to exit.
10Chapter 3 XpressKEY OperationsOPERATIONSXpressKEY OperationsKeyboxes ................................................................................................11Key Container ..................................................................................... 11Keybox Showing Hours ..................................................................... 12Keybox Battery Warnings .................................................................. 12 Cooperating in Neighboring Areas ...................................................... 12Call Before Showing ............................................................................. 12Obtain Key ............................................................................................. 13Open/Release Shackle .......................................................................... 14Keybox Assistant .................................................................................. 14Flashlight ............................................................................................... 153
11Chapter 3 XpressKEY OperationsOPERATIONSKeyboxesThe XpressKEY uses an infrared signal and can communicate with any of the Supra iBox keyboxes.The XpressKEY electronic key allows access to the keyboxes to:• Release the key container• Release the shackle• Change the keybox settings• Read the showing history stored in a keyboxThere are three (3) different versions of keyboxes that may be placed on your listings and depends upon your association or organization. The iBox BT LE and iBox BT read infrared and Bluetooth® signals. In addition, the iBox BT LE uses a low energy battery. The classic iBox (the original Supra iBox) reads only an infrared signal. Note: Direct sunlight can interfere with the infrared communication and shading the area between the XpressKEY and the keybox may be required. iBox BT iBoxInfrared lensShackleShackleBluetooth signaliBox BT LE3Key ContainerThe iBox BT LE and iBox BT key containers hold up to ve (5) listing keys or two (2) gate cards and two (2) keys. The classic iBox key container holds up to three (3) listing keys. CAUTION: Do not place ID tags, key rings, or loose objects in the key container. It can jam the container. Before closing the key container, verify that all items are well inside and the front is not bowing or bulging out. If you are a listing agent, always make sure you have a spare set of keys before closing the key container. To close the key container, turn it so the compartment holding the keys is facing you. Insert the key container into the bottom of the keybox and push up until it closes.
12Chapter 3 XpressKEY OperationsOPERATIONSKeybox Showing HoursKeybox access hours, established by your association or organization, are programmed into each keybox. You can change your keybox to allow access for specic hours. To determine the timed access hours preset for keyboxes in the area, contact the local organization. Showing hours are in Standard time zone. If the local area observes daylight-saving time, the actual access hours are one (1) hour later than the hours set in the keybox during daylight-saving time. For example, if a keybox is set for access from 8 a.m. to 9 p.m. Standard time, during daylight-saving time, the actual showing hours are 9 a.m. to 10 p.m.Customize the keyboxes in your inventory to allow 24-hour access or to limit access to during the timed access hours, see “View Keybox Showings” on page 18 for more information. Keybox Battery WarningsThe XpressKEY displays a warning if the keybox battery is low. When low battery warnings are displayed, return the keybox to your organization.Call Before ShowingEvery Supra keybox contains a Call Before Showing (CBS) code that your association or organization can activate. The CBS code allows the listing agent to control access to the keybox. The showing agent must contact the listing agent to determine if a CBS code is required and get the CBS code to open the keybox. When the keybox requires a CBS code, a prompt to enter the code into the XpressKEY pops up before the key container is released. Enter the CBS code and select Continue each time an Obtain Key function is performed. See “CBS” on page 22 for more information on how to enter the CBS code into the XpressKEY.Cooperating in Neighboring AreasTo access a keybox in a neighboring association or organization, the cooperating association or organization must give you permission to update the XpressKEY for their area. Check with your organization to determine if there is a cooperating agreement in place. The XpressKEY supports up to 50 cooperating codes.Step 1 Get permission from your organization to access cooperating areas.Step 2 Once the programming is added to the XpressKEY, contact the cooperating organization to receive permission to update your XpressKEY for their system. Step 3 After both steps are completed, perform an Update Key function or wait until the next time the XpressKEY updates (it will update the primary system and the cooperating system).
13Chapter 3 XpressKEY OperationsOPERATIONSObtain Key To get a key from a keybox a Personal Identication Number (PIN) must be entered to perform the Obtain Key function. The XpressKEY gives an opportunity to to aim the XpressKEY at the keybox up to ve (5) minute after starting the operation. This allows you to enter the PIN in the car and then walk up to the keybox.Note: The distance between the XpressKEY and the infrared lens on the keybox should be less than a foot. Direct sunlight can interfere with the infrared communication and shading the area between the XpressKEY and the keybox may be required.After performing an Obtain Key function, the XpressKEY automatically sends the activity to the servers when in cellular range. When it is not in cell range then it will save the activity and send it to the servers when it is back in range.1. On the main screen tap the Key icon. 2. Type in the PIN number and tap Enter.3. If prompted type in the CBS code and tap Enter.4. Point the key at the keybox.5. Press up on the key container at the bottom of the keybox.6. Press Done on the XpressKEY to exit.Tip: If you mistype the PIN code, tap the to clear the last number entered.
14Chapter 3 XpressKEY OperationsOPERATIONSOpen/Release Shackle Each keybox has a four-digit shackle code. Release the shackle to place it on, or remove it from, a listing. After the shackle code is entered, a prompt appears asking for a reason for the shackle release. The reason choices are:• Put on a listing• Remove from a listing• Relocate on same listing• None of the aboveNote: For an iBox BT LE and iBox BT keybox, press down on the shackle then pull up on the shackle to remove it completely. For a classic iBox keybox, the shackle pops open and swings on one side. To fully remove the iBox shackle perform the remove shackle operation twice. 1. On the main screen tap the Shackle icon. 2. Type in the shackle code and tap Enter.3. Select a reason, press Enter, and follow the prompts.4. Point the key at the keybox.5. Push down on the shackle. 6. Then pull up to remove the shackle. 7. Tap Done to exit.PRESS FIRMLYPULL UPTO RELEASEKeybox AssistantBoards and associations must rst opt-in to this feature for it to be active. The Keybox Assistant uses Global Positioning System (GPS) to help you assign your keybox. It helps increase the number of keyboxes that have a listing ID or addresses assigned to them. When more keyboxes are associated with a listing ID or address, reports are more informative and are easier to distinguish which of your listings have activity.If Put on a listing is selected, a prompt to enter a house address displays. When the property or house number (or partial number) is entered, the Supra system looks at new MLS listings entered by you and attempts to
15Chapter 3 XpressKEY OperationsOPERATIONSnd the corresponding MLS number. If there are several possibilities, an email is sent to you asking you to select the link of the correct address for the listing. If a match is made, you will receive an email telling you the assignment has been made. If no match is found, the keybox remains unassigned.Tip: Assign a listing ID or address to the keybox when you place it on property to make sure your reports and email notices are more complete. 1. On the main screen tap the Shackle icon. 2. Type in the shackle code and tap Enter.3. Select a reason, press Enter, and follow the prompts.4. Add the property address and tap Enter.5. Point the key at the keybox. 6. Push down on the shackle. 7. Then pull up to remove the shackle. 8. Tap Done to exit.PRESS FIRMLYPULL UPTO RELEASEFlashlightTap the Flashlight button to activate the LED ashlight. Tap it again to turn it off. 1. Tap the Flashlight icon to turn it ON. 2. Tap the Flashlight icon to turn it OFF.
16Chapter 4 Additional FeaturesADDITIONAL FEATURESAdditional FeaturesManage Keyboxes ................................................................................. 17Read a Keybox .................................................................................. 17View Keybox Showings ..................................................................... 18Keybox Settings................................................................................. 18Clear Keybox ..................................................................................... 19Preferences ............................................................................................ 19Vibrate Mode ..................................................................................... 19Display PIN or Shackle Code Mode .................................................. 20Change PIN Code ............................................................................. 20Languages ......................................................................................... 21Messages ............................................................................................... 21CBS ......................................................................................................... 22Input Update .......................................................................................... 23About ...................................................................................................... 23 View XpressKEY Details ................................................................... 23View Error List ................................................................................... 244
17Chapter 4 Additional FeaturesADDITIONAL FEATURESManage KeyboxesEach time a Supra key releases the key container in a keybox, the showing is recorded in the key and the keybox. The showing event is also sent to the Supra database. As a listing agent, there are several ways to see your listing activities. You can also get a report of how many properties you’ve accessed.There are three (3) ways to view showing activity:• Read the keybox to transmit and view the showing information to the XpressKEY• View showing reports and key activity reports on SupraWEB• Set up SupraWEB to send you an email when you’ve had a showingRead a KeyboxKeyboxes store showing information for the most recent 100 showings and the XpressKEY displays the most recent 10 showings. Up and down scrool arrows allow for easy movement to see more information on the listing and the detail views. Also, you can visit the property listing and use your XpressKEY to determine who has recently accessed your keybox. View the agent’s name, phone number, the date, and time that the property was shown. Reading a keybox will clear all previous data on the keybox.1. Tap Read Keybox. 2. Tap Read. 3. Tap OK to the warning. 4. Type in the shackle code then tap Enter.5. Point the key at the keybox. 6. Tap Done to exit.4
18Chapter 4 Additional FeaturesADDITIONAL FEATURESView Keybox ShowingsYou can only view showing activity on the XpressKEY after you perform a keybox read.1. On the main screen tap the arrow. 2. Tap Read Keybox. 3. Tap on a showing to view in detail. 4. Tap Back then Done to exit.Keybox SettingsOn a keybox in your inventory, you can set the time when access is permitted while the agent’s permissions determine if they have access to the keybox. The XpressKEY sends the request directly to the Supra system in real time.• 24-Hour Access. This setting allows the keybox to be opened at any time of the day or night. • Timed Access. Adjust the time of day or night in which the keybox can be opened. Note: A keybox shackle code is required to change the keybox options. 1. On the main screen tap the arrow and Next.2. Tap Keybox Settings. 3. Tap on an option and then Enter.4. Type in the shackle code and tap Enter.5. Point the key at the keybox. 6. Tap Done to exit.
19Chapter 4 Additional FeaturesADDITIONAL FEATURESClear KeyboxThe keybox stores a showing record each time the key container is released. It records the date and time the property was shown, the buyer’s agent’s name, key serial number, and phone number. The Clear Keybox function will clear the keybox yer, business card, and notes stored in your keybox. The Clear Keybox function does not clear the information from SupraWEB or the showing information.1. Tap Clear Keybox. 2. Tap OK to proceed. 3. Type in the shackle code and tap Enter.4. Point the key at the keybox.5. Tap Done to exit.PreferencesYou can disable or enable the vibration feedback, show or hide your codes, and change your PIN or language.Vibrate ModeThe XpressKEY uses vibration (haptic feedback) along with messages on the screen to communicate with the user. Vibrations are used to communicate when buttons are pushed, the key nishes a task successfully, and errors.1. Tap Preferences. 2. Tap Vibrate to toggle ON or OFF. 3. Tap Done to exit.
20Chapter 4 Additional FeaturesADDITIONAL FEATURESDisplay PIN or Shackle Code ModeWhen the Display PIN/Shackle mode is enabled, the XpressKEY will display your four-digit Personal Identication Number (PIN) or the keybox shackle code as it is entered into the XpressKEY. Follow the steps below to turn this feature ON or OFF.1. Tap Preferences.2. Tap Display PIN/Shackle to toggle ON or OFF. 3. Tap Done to exit.Change PIN CodeA Personal Identication Number (PIN) is used to help prevent unauthorized use of the key. An easy way to change your PIN is directly on the XpressKEY. After you change the PIN, the XpressKEY sends the change to the Supra system. The PIN will not take effect until the servers conrm the change, then a Success! conrmation is sent to the XpressKEY. You can also change your PIN code at the SupraWEB agent website or through your association or organization.Customize the PIN in the XpressKEY1. Tap Preferences. 2. Tap Change PIN. 3. Tap Next to proceed. 4. Type in the current PIN code, tap Enter.5. Type in the new PIN code and tap Enter.6. Conrm the new PIN code and tap Enter.7. Tap Done to exit.
21Chapter 4 Additional FeaturesADDITIONAL FEATURESCustomize the PIN in SupraWEB1. Using a computer, navigate to www.supraekey.com.2. Select SupraWEB Login for Real Estate Agents.3. Enter the user ID, password, and select Login. Note: To register for a single sign on (SSO) user ID and password, click the Register button.4. Select Change PIN.5. Enter the current PIN code.6. Enter the new PIN code and re-enter to conrm.7. Select Save.8. Verify cell/data coverage.9. On the XpressKEY open the About feature.10. Tap on More to update the XpressKEY.The radio turns on and a message displays that the PIN had changed and new information will be downloaded to the key.LanguagesThe XpressKEY operates in three (3) different languages, English, French, and Spanish. Follow the steps below to change the language.1. In Preferences tap Languages.2. Tap a language and Enter.3. Tap OK to proceed.MessagesThe XpressKEY can receive messages from Supra, your organization, or ofce broker. The new message icon in the top menu bar alerts you when there are new messages and disappears after the last unread messages is read. The white text represents an unread message. The XpressKEY can store up to three (3) 140 character text messages. Tap the arrows at the bottom of the screen to maneuver through the message. If three (3) non-expired messages are stored, the next message received will replace the oldest message (even if it is unread).
22Chapter 4 Additional FeaturesADDITIONAL FEATURES1. Tap Messages. 2. Tap a message to view in more detail. 3. Tap Back. 4. Tap Done to exit.NOTE: The message icon disappears.CBSIf the CBS code is required in a keybox, you must enter the CBS code into the XpressKEY before accessing the keybox. If an invalid CBS code is entered three (3) times in a row, the operation will fail. Then you must contact Customer Support.1. Tap CBS. 2. Type in the CBS code and tap Enter.3. Tap Done to exit.Once the CBS code for a keybox is entered into the XpressKEY, follow the standard procedure for releasing the key container. Keybox access is permitted until the listing agent changes the keybox or another CBS code is entered for a different keybox.
23Chapter 4 Additional FeaturesADDITIONAL FEATURESInput Update1. Tap Input Update. 2. Type in the update code and tap Enter.3. Tap Done to exit.AboutThe About feature gives you access to useful information about your XpressKEY.• XpressKEY owner, owner’s contact number, and key serial number• If the key is registered on the cellular network, its carrier, signal, SIM information, and the rmware version• View XpressKEY errorsAt the second screen in the About function the communication radio turns on and the key checks for messages. If the key receives new information the “Communicating...” and “Success! Key updated.” screens appear. 1. Tap About. 2. Tap More.View XpressKEY Details1. Tap About. 2. Tap More. 3. Tap Back and then Done to exit.
24Chapter 4 Additional FeaturesADDITIONAL FEATURESView Error ListXpressKEY has the ability to view the previous ve (5) error codes and their descriptions. To see more information, use the UP and DOWN arrows to scroll through the individual error codes.1. Tap About then More. 2. Tap View Errors. 3. Tap an error for more details. 4. Tap Back and then Done to exit.
25Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEBManage XpressKEY in SupraWEBSupraWEB Functions ............................................................................ 26SupraWEB Login ................................................................................... 26Identify a Keyholder .............................................................................. 27Manage Keybox Inventory .................................................................... 27Notication Setup .................................................................................. 27End of Showing Notication............................................................... 28Set Up Notications for All Inventoried Keyboxes ............................. 29Set Up Notications for Indiviual Keyboxes ....................................... 29Reports ................................................................................................... 30Showing Feedback ................................................................................ 30Leave Feedback on a Showing ............................................................ 30Locate XpressKEY ................................................................................ 30XpressKEY Alerts .................................................................................. 31Setup Alert ........................................................................................ 31Unsubscribe....................................................................................... 32 Use Alert ............................................................................................ 325
26Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEBSupraWEB FunctionsSupraWEB is the agent website, available at www.supraekey.com. With SupraWEB you can perform several functions from your computer. • Obtain an update code for the XpressKEY• Identify keyholder names by key serial number• Manage keybox inventory and listing information• Set up notications • View, email, and schedule activity reports• View and send showing feedback• Manage alerts, billing, and change the PIN code5SupraWEB LoginTo set up a user ID and password, follow the SupraWEB Single Sign-On (SSO) Instructions at http://www.supraekey.com/Documents/SSO-Instructions.pdf:1. On a computer, navigate to www.supraekey.com.2. Click SupraWEB Login for Real Estate Agents.3. Click the Register button. 4. Fill out the User Registration Application screen.5. Type in the security characters and click Submit. 6. Click the Continue to complete your registration link.7. Type in your new ID and password and click Login.Note: The rst time you login, your key serial number, PIN, and association or organization (select from a dropdown list) are required.In the future, to login into SupraWEB only the user ID and password are required.
27Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEBIdentify a Keyholder by Serial Number1. Click Identify Keyholder.2. Enter the key serial number. 3. Click Find.Manage Keybox Inventory1. Click LISTINGS. 2. Click the Keyboxes link. 3. Click a keybox Manage the keybox information.To add a keybox, click the Add Keybox link, enter the keybox serial number, shackle code, and MLS number where the box is located.To assign a listing to a keybox already in your inventory, select the Assign Listing dropdown, choose the keybox, and enter the MLS number where the keybox is located and click Assign.Notication SetupAs a listing agent you have several options for sending showing notications. Your board or association must contact Supra to “opt-in” to showing notications for this feature to be available to you. Using SupraWEB, you can add multiple people (i.e. the listing agent, ofce staff, and the home owner) to receive notications. Notications are sent to email addresses and cell phone numbers (as text) but not to the XpressKEY. Listing agent - To receive notications, make sure your email is correct in the Email Address eld and check the Send me showing notications... box in General Email Settings.Partner or team member - Add partners to receive all showing notications by entering their email in the Also send a copy to: (CC) eld.Client - To have your client receive notications, go to the specic keybox in your inventory, check the box and enter their clients email.The Showing Notication feature alerts the listing agent when a keybox key container is opened to start a showing. This information can be display on all activity reports. Showing information includes keybox serial number, associated listing address/information, date of showing, the beginning and the end of the showing time (if enabled), and displays on all activity reports in SupraWEB.
28Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEBEnd of Showing NoticationThe XpressKEY uses GPS to determine when a showing is complete by moving away from the approximate keybox area. End of showing information includes the keybox serial number, the property address, date and time of the end of the showing. End of Showing (EoS) notication allows the listing agent and designated recipients to see when the showing begins and ends for a property. If the EoS notication is not enabled by the association, the box in the Showing Notications (for all keyboxes): Send me showing notications for all keyboxes in my inventoryIf the EoS notication is enabled by the association, the box in the Showing Notications (for all keyboxes) will say: Send me beginning and estimated end of showing notications for all keyboxes in my inventoryBelow is an example of an EoS notication message that is transmitted to the designated recipients:From: ShowingValue [mailto:ShowingValue.UnmonitoredMailbox@fs.utc.com] Sent: Monday, August 10, 2015 4:12 PMTo: Jones, BriaSubject: End of Showing Notication Email from Mark JohnsonThis message is to inform you that the Supra system detected the showing has ended for Listing 4001 Fairview Industrial Drive, Salem, OR 97302 at 4:06PM on 08/10/2015 4:06PMPlease note that this notication does not guarantee that the showing agent is no longer at the listing.
29Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEBSet Up Notications for All Inventoried KeyboxesYou can set up notications to all the keyboxes in your inventory at once. 1. Click the SETTINGS tab. 2. Click the General Email link. 3. Check the box Send me showing notications... 4. Add recipients to the box Also send a copy...5. Click Save.Note: The recipients will get an email from the Supra system indicating that their email ID is subscribed to receive showing notications.Set Up Notications for Individual KeyboxesYou can set up showing notications to the individual keyboxes in your inventory. 1. Click the LISTINGS tab. 2. Click Keyboxes in QUICK LINKS. 3. Click the keybox serial number. 4. Click the Listing Details tab. 5. Add recipients to the box Also send a copy... 6. Click Save.Note: The recipients will get an email from the Supra system indicating that their email ID is subscribed to receive showing notications.
30Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEBReports1. Click the REPORTS tab. 2. Click Create Showing Report link. 3. Select the settings for the report. 4. Click Create Report.Showing Feedback1. Click the Showing Feedback icon. The feedback information displays.Leave Feedback on a Showing1. Click Feedback Reminders.2. Click Leave Feedback icon. 3. Use the drop-down menu and Notes eld to provide feedback.4. Click Submit Feedback.Locate XpressKEYIf you misplaced the XpressKEY and the battery still has a charge, you can nd its approximate location using GPS. The next time the XpressKEY checks in, it sends the network a SMS message containing the current GPS coordinates if the key can obtain a GPS signal. Supra will send an email to notify you when the XpressKEY has reported into the Supra system with its GPS location. Click on the link and Google® Maps® will be open in other tab of the browser and show the last known location of the XpressKEY.Note: It may take 6-10 hours before you receive an email with the location coordinates.
31Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEB1. Click the SETTINGS tab. 2. Click Locate XpressKEY.3. Select the settings for the report. 4. Check your email, click the Google® Maps® link.XpressKEY AlertsXpressKEY has an Alert Email feature that boards and associations must rst opt-in to this feature for it to be active. The Alert Email feature allows authorized XpressKEY keyholders to send a pre-dened email message from an XpressKEY to a maximum of three (3) selected contacts. Note: This should not be used as a replacement for emergency services.Setup AlertUse SupraWEB to enable, disable, and congure your XpressKEY Alerts. 1. Click XpressKEY Alerts. 2. Accept to the End User License Agreement. 3. Customize the alert information. 4. Click Save.The recipients will get an email from the Supra system indicating that their email ID is subscribed to receive XpressKEY alerts emails from you.Email Subject: XpressKEY Alert Email from: Bria JonesEmail Body:Hi, this is Bria Jones. It is important that you call me at 555-555-1234 right away.This alert originated from a Supra XpressKEY. Click here to view a map of the estimated location of the XpressKEY at the time this alert was sent.Unsubscribe
32Chapter 5 Manage XpressKEY in SupraWEBSUPRAWEBUnsubscribe1. On the XpressKEY Alert email, click the Unsubscribe link.2. After you are directed to the XpressKEY Alert Information page, click the Unsubscribe from XpressKEY Alerts link at the bottom of the page.Email Subject: XpressKEY Alert Email from: Bria JonesEmail Body:Hi, this is Bria Jones. It is important that you call me at 555-555-1234 right away.This alert originated from a Supra XpressKEY. Click here to view a map of the estimated location of the XpressKEY at the time this alert was sent.UnsubscribeUse AlertPress and hold the ashlight on the home screen for 3-5 seconds. The XpressKEY sends the alert message to the Supra server then the message is sent to the saved recipients that are set up in SupraWEB.1. Press/hold the Flashlight icon for 3 seconds. 2. Tap OK to send the alert email.
33Chapter 6 SupportSUPPORTSupportXpressKEY Resources .......................................................................... 34Contact Us ............................................................................................. 34Regulatory Compliance ........................................................................ 346
34Chapter 6 SupportSUPPORTXpressKEY ResourcesAnother great resource for assistance with your XpressKEY is our online XpressKEY Resources page, available to all agents.Access the library:1. Go to www.supraekey.com.2. In the top navigation pane, highlight Customer Support and select XpressKEY Resources.Document and video training available here is periodically updated and we encourage you to bookmark this page for future reference.Contact UsNeed assistance troubleshooting the XpressKEY? Customer Support is available from 5 a.m. to 7 p.m. Pacic Time, seven (7) days a week.Website http://www.supraekey.com Telephone 877.699.6787Email suprasupport@fs.utc.com Fax 503.589.8677Regulatory ComplianceUnited States (FCC) This device complies with part 15 of the FCC rules. Operation is subject to the following conditions: 1. This device may not cause harmful interference. 2. This device must accept any interference received, including interference that may cause undesired operation. Changes or modications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. Note acc. FCC part 15.105: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:—Reorient or relocate the receiving antenna.—Increase the separation between the equipment and receiver.—Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.—Consult the dealer or an experienced radio/TV technician for help.6RoHSCOMPLIANT
35Chapter 6 SupportSUPPORTCanada (IC) This device complies with Industry Canada’s license-exempt RSSs. Operation is subject to the following two conditions:(1) This device may not cause interference; and(2) This device must accept any interference, including interference that may cause undesired operation of the device. Cet équipement est conforme à la (aux) norme(s) canadienne(s) d’exemption de licence RSS Industry Canada. Son opération est sujette aux deux conditions suivantes : (1) cet équipement ne provoquera aucune interférence et (2) cet équipement doit tolérer toute interférence pouvant provoquer une opération indésirable de l’équipement.FCC and IC Radiofrequency radiation exposure Information:This device has been tested and meets FCC and IC RF exposure guidelines for use at zero distance towards the body, based on a conservatively estimated average transmission rate.If you want to operate the device together with a carrying accessory please make sure, however, that this accessory does not contain any metal parts (like springs etc.) since this may cause RF exposure beyond the limits specied in FCC and IC RF exposure guidelines.

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