Dell 1230C Users Manual Dell1230c_Guide_EN

1230c to the manual 24ac7b01-88c4-4b08-bbf0-e4ff29bc1e25

2015-02-09

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Dell 1230c
Color Laser Printer
User’s Guide
www.dell.com | support.dell.com
2 | Features of your new laser printer
features of your new laser printer
Your new printer is equipped with a number of special features that improve the quality of the documents you print.
With the printer, you can:
Print with excellent quality and speed
• You can print in a full range of colors using cyan, magenta,
yellow, and black.
• You can print with a resolution of up to 2400 x 600 dpi
effective output.
• Your printer prints A4-sized paper at up to 16 ppm, letter-
sized paper at up to 17 ppm in gray scale mode and 4 ppm
in color mode.
Handle many different types of printable material
•The 150-sheet tray supports plain paper in various sizes,
letterhead, envelopes, labels, custom-sized media,
postcards, and heavy paper.
Create professional documents
• Print watermarks. You can customize your documents with
words, such as “Confidential”. See the Software section.
• Print posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and can then be taped together to form a poster. See
the Software section.
• You can use preprinted forms and letterhead with plain
paper. See the Software section.
Save time and money
• To save paper, you can print multiple pages on one single
sheet of paper.
• This printer automatically conserves electricity by
substantially reducing power consumption when not in use.
.
Print in various environments
• You can print with Windows 2000 and Windows XP/2003/
Vista as well as Macintosh systems.
• Your printer is equipped with a USB interface.
SPECIAL FEATURES
Features of your new laser printer | 3
ABOUT THIS USER’S GUIDE
This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice
users and professional users can refer to this guide for installing and using the printer.
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:
CONVENTION DESCRIPTION EXAMPLE
Bold Used for texts on the display or actual prints on the printer. Start
Note Used to provide additional information or detailed specification of the printer
function and feature.
The date format may differ from
country to country
Caution Used to give users information to protect the printer from possible mechanical
damage or malfunction.
Do not touch the green underside of
the toner cartridge.
Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute
(See page 1 for more
information)
Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)
4 | Features of your new laser printer
FINDING MORE INFORMATION
You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.
Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.
Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,
troubleshooting, and installing accessories.
This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in
various operating systems, and how to use the included software utilities.
Note
You can access the user’s guide in other languages from the Manual folder on the printer software CD.
Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a
printer driver help screen, click
Help
from the printer properties dialog box.
website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website
www.dell.com and support.dell.com.
Safety information | 5
safety information
IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS
What the icons and signs in this user’s guide mean:
These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe
place for future reference.
WARNING
Hazards or unsafe practices that may result in severe personal injury or death.
CAUTION
Hazards or unsafe practices that may result in minor personal injury or property damage.
CAUTION
To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer(MFP),
follow these basic safety precautions:
Do NOT attempt.
Do NOT disassemble.
Do NOT touch.
Follow directions explicitly.
Unplug the power plug from the wall socket.
Ensure the printer is grounded to prevent electric shock.
Call the service center for help.
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.
4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the
operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.
5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a
damp cloth for cleaning.
6.
Do not plac
e the printer on an unstable cart, stand or table. It may fall, causing serious damage.
7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.
8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone or computer interface cords.
11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating
a risk of fire or shock. Never spill liquid of any kind onto or into the printer.
12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is
required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause
electric shock when the unit is subsequently used.
6 | Safety information
13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the
following conditions:
• When any part of the power cord, plug or connecting cable is damaged or frayed.
• If liquid has been spilled into the printer.
• If the printer has been exposed to rain or water.
• If the printer does not operate properly after instructions have been followed.
• If the printer has been dropped, or the cabinet appears damaged.
• If the printer exhibits a sudden and distinct change in performance.
14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and
may require extensive work by a qualified service technician to restore the printer to normal operation.
15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the
AC power and telephone cord for the duration of the lightning storm.
16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with
110 V printer, then it should be 16 AWGa or bigger.
17. Use only No.26 AWG or larger telephone line cord.
18. SAVE THESE INSTRUCTIONS
a. AWG: American Wire Gauge
8 | Contents
contents
2 Features of your new laser printer
5 Safety information
INTRODUCTION
10
10 Printer overview
10 Front view
10 Rear view
11 Control panel overview
12 Understanding the control panel
12 LEDs
12 Stop button
13 Supplied software
13 Printer driver features
13 Printer driver
GETTING STARTED
14
14 Setting up the hardware
14 Printing a demo page
14 System requirements
14 Microsoft® Windows®
15 Macintosh
15 Installing the software
16 printer's basic settings
16 Altitude adjustment
16 Using the save modes
16 Auto continue
SELECTING AND LOADING PRINT MEDIA
17
17 Selecting print media
18 Specifications on print media
19 Guidelines for special print media
20 Changing the size of the paper in the paper tray
22 Printing on special print materials
22 Adjusting the output support
22 Setting the paper size and type
BASIC PRINTING
23
23 Printing a document
23 Canceling a print job
MAINTENANCE
24
24 Printing reports
24 Cleaning your printer
24 Cleaning the outside
24 Cleaning the inside
26 Maintaining the cartridge
26 Toner cartridge storage
26 Expected cartridge life
26 Redistributing toner
27 Replacing the toner cartridge
28 Replacing the Imaging Unit
29 Replacing the waste toner container
30 Maintenance parts
Contents | 9
contents
TROUBLESHOOTING
31
31 Tips for avoiding paper jams
31 Clearing paper jams
33 Solving other problems
33 Paper feeding
33
33 Printing problems
34 Printing quality problems
37 Common Windows problems
37 Common Macintosh problems
ORDERING SUPPLIES AND ACCESSORIES
38
38 Supplies
38 How to purchase
SPECIFICATIONS
39
39 General specifications
40 Printer specifications
GLOSSARY
41
INDEX
45
10 | Introduction
introduction
These are the main components of your printer:
This chapter includes:
• Printer overview
• Control panel overview
• Understanding the control panel
• Supplied software
• Printer driver features
PRINTER OVERVIEW
Front view Rear view
1Top cover
2Output tray (face down)
3Control panel
4Tray
5Output support
6Front cover release button
7Front cover
8Toner cartridge
9Waste toner container
‘
10 Imaging unit
1Rear cover release button
2Power switch
3USB port
4Power receptacle
5Rear cover
Introduction | 11
CONTROL PANEL OVERVIEW
1status LED Shows the status of your printer. (See "Understanding the control panel" on page 12.)
2stop button Stops an operation at any time and also performs other functions. (See "Understanding the control panel" on page 12.)
3toner colors LED Show the status of each toner cartridge. (See "Understanding the control panel" on page 12.)
12 | Introduction
UNDERSTANDING THE CONTROL PANEL
The color of the status and toner colors LED indicates the printer's current status.
LEDs
Stop button
STATUS TONER COLORS LED DESCRIPTION
lights green all LEDs off The printer is ready to print.
slowly blinks green all LEDs off The printer is receiving data from the computer.
fast blinks green all LEDs off The printer is printing data.
lights red all LEDs off • The printer is experiencing an error, such as open cover, empty paper, not installed waste toner
container, or full waste toner container.
• The printer is experiencing a service required error, such as LSU error, fuser error, or ITB error,
Contact your sales or service representative.
lights orange all LEDs off • The printer is experiencing an error such as jammed paper.
• While the printer is booting up, do not open a top cover, since the printer may treat it as an error
such as paper jam. In this case, open a front cover and close it then, the printer will reboot up.
lights green each LED blinks red Each toner cartridge is near the end of its life.
blinks red each LED lights red Each toner cartridge is almost empty. You can print, but the quality is not reliable.
lights red each LED lights red • Each toner cartridge is totally exhausted. You cannot print anymore.
• Each toner cartridge is wrong.
lights green each LED blinks red in a
repeated order
The printer is warming up.
DESCRIPTION
Printing demo page In Ready mode, press and hold this button for about 2 seconds until the status LED blinks slowly, and release.
Printing configuration sheets In Ready mode, press and hold this button for about 5 seconds until the status LED blinks fast, and release.
Canceling print job Press this button during printing. The red LED blinks while the print job is cleared from both the printer and the computer,
and then the printer returns to Ready mode. This may take some time depending on the size of the print job.
Introduction | 13
SUPPLIED SOFTWARE
You must install the printer software using the supplied CD after you have
set up your printer and connected it to your computer. The CD provides you
with the following software.
PRINTER DRIVER FEATURES
Your printer drivers support the following standard features:
• Paper orientation, size, source and media type selection
• Number of copies
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:
Printer driver
CD
CONTENTS
Printer
software CD
Windows •
Printer driver
: Use this driver to take full
advantage of your printer’s features.
•
Printer Setting Utility
: This program
allows you to set up printer’s other
options from your computer desktop.
•
Dell Toner Management System™
:
Displays the status of the printer and the
name of the job when you send a job to
print. The
Dell Toner Management
System™
window also displays the level
of toner remaining and allows you to
order replacement toner cartridges.
•
Status Monitor
: This program allows you
to monitor the printer’s status and alerts
you when an error occurs during printing.
Macintosh
•Printer driver: Use this driver to run
your printer from a Macintosh computer
and print documents.
•
Printer Setting Utility
: This program
allows you to set up printer’s other
options from your computer desktop.
Some models or operating system may not support the certain
feature(s) in the following table.
FEATURE WINDOWS MACINTOSH
Color mode OO
printer quality option OO
Poster printing OX
Multiple pages per sheet (N-up) OO
Fit to page printing OO
Scale printing OO
Watermark OX
Overlay OX
Duplex (Manual) OX
14 | Getting started
getting started
This chapter gives you step-by-step instructions for setting up the printer.
This chapter includes:
• Setting up the hardware
• Printing a demo page
• System requirements
• Installing the software
• printer's basic settings
SETTING UP THE HARDWARE
This section shows the steps to set up the hardware which is explained in
the Quick Install Guide. Ensure that you read Quick Install Guide and
complete following steps.
1. Select a stable location.
Select a level, stable place with adequate space for air circulation. Allow
extra space to open covers and trays.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the printer close to the
edge of your desk or table.
Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to the
altitude setting to optimize your printing. See "Altitude adjustment" on
page 16 for more information.
Place the printer on a flat and stable surface, not letting it lean more than
2 mm (0.08 inches). Otherwise, it may affect the printing quality.
2. Unpack the printer and check all the enclosed items.
3. Remove the tape holding the printer tightly.
4. Load paper. (See "Changing the size of the paper in the paper tray" on
page 20.)
5. Ensure that all the cables are connected to the printer.
6. Turn the printer on.
PRINTING A DEMO PAGE
Print a demo page to ensure that the printer is operating correctly.
To print a demo page:
In Ready mode, press and hold the Stop button for about 2 seconds.
SYSTEM REQUIREMENTS
Before you begin, ensure that your system meets the following
requirements:
Microsoft® Windows®
Your printer supports the following Windows operating systems.
When you move the printer, do not tilt or turn it upside down.
Otherwise, the inside of the printer may be contaminated by toner,
which can cause damage to the printer or produce bad print quality.
OPERATING
SYSTEM
REQUIREMENT (RECOMMENDED)
CPU RAM FREE HDD
SPACE
Windows
2000
Intel® Pentium® II 400 MHz
(Intel Pentium III 933 MHz)
128 MB
(256 MB)
600 MB
Windows XP Intel Pentium III 933 MHz
(Intel Pentium IV 1 GHz)
128 MB
(256 MB)
1.5 GB
Windows
2003 Server
Intel Pentium III 933 MHz
(Intel Pentium IV 1 GHz)
128 MB
(512 MB)
1.25 GB to
2 GB
Windows
Vista®
Intel Pentium IV 3 GHz 512 MB
(1024 MB)
15 GB
Windows
Server 2008
Pentium IV 1 GHz (Pentium IV
2 GHz)
512 MB
(2048 MB)
10 GB
• Internet Explorer 6.0 or higher is the minimum requirement for all
Windows operating systems.
• Users who have an administrator rights can install the software.
•Windows Terminal Services is compatable with this machine.
Getting started | 15
Macintosh
INSTALLING THE SOFTWARE
You have to install the printer software for printing. The software includes
drivers, applications, and other user friendly programs.
The following procedure is based on Windows XP. If you use Macintosh
operating system, see the Software section.
1. Ensure that the printer is connected to your computer and powered on.
2. Insert the supplied CD into your CD drive.
The CD should automatically run, and an installation window appears.
If the installation window does not appear, click Start then click Run.
Type X:\Setup.exe, replacing “X” with the letter which represents your
CD drive and click OK.
If you use Windows Vista, click Start → All programs → Accessories →
Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run Setup.exe
in Install or run program field, and click Continue in the User Account
Control window.
3. Click Next.
• If necessary, select a language from the drop-down list.
•View User’s Guide: Allows you to view the User’s Guide. If your
computer doesn’t have Adobe Acrobat, click on this option and it will
automatically install Adobe Acrobat Reader for you.
4. Select Typical. Click Next.
5. After the installation is finished, a window asking you to print a test page
appears. If you choose to print a test page, select the checkbox and click
Next.
Otherwise, just click Next and skip to step 7.
6. If the test page prints out correctly, click Yes.
If not, click No to reprint it.
7. Click Finish.
OPERATING
SYSTEM
REQUIREMENT (RECOMMENDED)
CPU RAM
FREE
HDD
SPACE
Mac OS X
10.3 ~ 10.4
• Intel Processor
• Power PC G4/G5
• 128 MB for a
Power-PC based
Mac (512 MB).
• 512 MB for an
Intel-based Mac
(1 GB)
1 GB
Mac OS X 10.5 • Intel Processor
• 867 MHz or faster
Power PC G4/G5
512 MB (1 GB) 1 GB
• The following procedure is based on the Windows XP operating
system. The procedure and popup window which appear during
the installation may differ depending on the operating system, the
printer feature, or the interface in use.
•
If your printer is not already connected to the computer, the
following window will appear.
.
•
After connecting the printer, click
Next
.
•
If you don’t want to connect the printer at this time, click
Next
, and
No
on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
•
After setup is complete, if your printer driver does not work
properly, reinstall the printer driver. See
the Software section
for more information.
16 | Getting started
PRINTER'S BASIC SETTINGS
After installation is complete, you may want to set the printer's default
settings. Refer to the next section if you would like to set or change values.
Altitude adjustment
The print quality is affected by atmospheric pressure, which is determined
by the height of the printer above sea level. The following information will
guide you on how to set your printer to the best print quality or best quality of
print.
Before you set the altitude value, find the altitude where you are using the
printer.
1.
Click
Start
→
All programs
→
Dell
→
Dell Printer
→
Dell 1230c
Color Laser Printer
→
Printer Setting Utility
.
You can also click
Printer Setting Utility
on the status bar in Mac
OS X.
2. Click Setting > Altitude Adjustment. Select the appropriate value from
the dropdown list, and then click Apply.
Using the save modes
Power Save mode
Power Save mode allows your printer to reduce power consumption
when it is not in actual use. You can turn this mode on and select a
length of time for which the printer waits after a job is printed before it
switches to a reduced power state.
1.
Click
Start
→
All programs
→
Dell
→
Dell Printer
→
Dell
1230c Color Laser Printer
→
Printer Setting Utility
.
You can also click
Printer Setting Utility
on the status bar in
Mac OS X.
2. Click Setting > Power Save. Select the appropriate value from the
dropdown list, and then click Apply.
Auto continue
This is the option to set the printer to continue printing or not, in case the
paper size you have set and the paper within the tray mismatches.
1.
Click
Start
→
All programs
→
Dell
→
Dell Printer
→
Dell 1230c
Color Laser Printer
→
Printer Setting Utility
.
You can also click
Printer Setting Utility
on the status bar in Mac
OS X.
2. Click Setting > Auto Continue. Select the appropriate value from the
dropdown list, and then click Apply.
1Normal
2High 1
3High 2
4High 3
0
Selecting and loading print media | 17
selecting and loading print media
This chapter introduces you how to load originals and print media into your printer.
This chapter includes:
• Selecting print media
• Changing the size of the paper in the paper tray
• Printing on special print materials
• Adjusting the output support
• Setting the paper size and type
SELECTING PRINT MEDIA
You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the guidelines
for use with your printer. Print media that does not meet the guidelines
outlined in this user’s guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the printer’s performance and the output quality.
When you choose print materials, consider the following:
• The type, size and weight of the print media for your printer are
described later in this section.
• Desired outcome: The print media you choose should be appropriate for
your project.
• Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.
• Some print media may meet all of the guidelines in this section and
still not produce satisfactory results. This may be the result of
improper handling, unacceptable temperature and humidity levels,
or other variables over which Dell has no control.
• Before purchasing large quantities of print media, ensure that
it
meets the requirements specified in this user’s guide.
Using print media that does not meet these specifications may cause
problems, requiring repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
Ensure that you do not use the inkjet photo paper with this printer. It
could cause damage to the printer.
18 | Selecting and loading print media
Specifications on print media
TYPE SIZE DIMENSIONS WEIGHTACAPACITYB
Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 60 to 105 g/m2 (16 to 28 lb bond)
• 60 to 163 g/m2 (16 to 43 lb bond)
• 150 sheets of 75 g/m2
(20 lb bond) paper for the
tray
• 1 sheet for manual feeding
in the tray
Legal 216 x 356 mm (8.5 x 14 inches)
Folio 216 x 330 mm (8.5 x 13 inches)
A4 210 x 297 mm (8.26 x 11.69 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
JIS B5 182 x 257 mm (7.16 x 10.11 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
Executive 184 x 267 mm (7.25 x 10.5 inches)
Statement 140 x 216 mm (5.50 x 8.50 inches)
A5 148 x 210 mm (5.82 x 8.26 inches)
A6 105 x 148 mm (4.13 x 5.82 inches)
Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches) 75 to 90 g/m2 (20 to 24 lb bond) 5 sheets for manual feeding
in the tray
No. 10 105 x 241 mm (4.12 x 9.5 inches)
DL 110 x 220 mm (4.33 x 8.66 inches)
C5 162 x 229 mm (6.37 x 9.01 inches)
C6 114 x 162 mm (4.48 x 6.38 inches)
No.9 98 x 225 mm (3.87 x 8.87 inches)
6 3/4 92 x 165 mm (3.62 x 6.5 inches)
Thick paper Refer to the Plain
paper section
Refer to the Plain paper section 90 to 105 g/m2 (24 to 28 lb bond)
Thin paper Refer to the Plain
paper section
Refer to the Plain paper section 60 to 70 g/m2 (16 to 19 lb bond)
LabelscLetter, A4 Refer to the Plain paper section 120 to 150 g/m2 (32 to 40 lb bond)
Card stock Post card 101.6 x 152.4 mm (4 x 6 inches) 105 to 163 g/m2 (28 to 43 lb bond)
TransparencydLetter, A4 Refer to the Plain paper section 138 to 146 g/m2 (37 to 39 lb bond) 1 sheet for manual feeding in
the tray
Glossy paper Letter, A4 Refer to the Plain paper section 160 g/m2 (44 lb bond)
Minimum size (custom) 76 x 160 mm (3 x 6.3 inches) 60 to 163 g/m2 (16 to 43 lb bond)
Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)
a.If media weight is over 105 g/m2 (28 lb bond), load a paper into the tray one by one.
b.Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
c. Smoothness: 100 to 250 (sheffield)
d.Recommended media: Transparency for a color laser printer by Xerox such as 3R 91331(A4), 3R 2780(Letter).
Selecting and loading print media | 19
Guidelines for special print media
MEDIA TYPE GUIDELINES
Envelopes • Successful printing on envelopes depends upon the
quality of the envelopes. When selecting envelopes,
consider the following factors:
- Weight: The weight of the envelope paper should
not exceed 90 g/m2 or jamming may occur.
- Construction: Prior to printing, envelopes should
lie flat with less than 6 mm curl, and should not
contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that are
compatible with the heat and pressure of the
printer during operation.
• Use only well-constructed envelopes with sharp and
well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows,
coated lining, self-adhesive seals, or other synthetic
materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope
extends all the way to the corner of the envelope.
1Acceptable
2Unacceptable
• Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must use
adhesives compatible with the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to view the fusing temperature. See
"General specifications" on page 39. The extra flaps
and strips might cause wrinkling, creasing, or jams,
and may even damage the fuser.
• For the best print quality, position margins no closer
than 15 mm from the edges of the envelope.
• Avoid printing over the area where the envelope’s
seams meet.
Labels • To avoid damaging the printer, use only labels
designed for use in laser printers.
- When selecting labels, consider the following
factors:
- Adhesives: The adhesive material should be
stable at your printer’s fusing temperature. Check
your printer’s specification to know the fusing
temperature. See "General specifications" on
page 39.
- Arrangement: Only use labels with no exposed
backing between them. Labels can peel off sheets
that have spaces between the labels, causing
serious jams.
- Curl: Prior to printing, labels must lie flat with no
more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
• Ensure that there is no exposed adhesive material
between labels. Exposed areas can cause labels to
peel off during printing, which can cause paper
jams. Exposed adhesive can also cause damage to
printer components.
• Do not run a sheet of labels through the printer more
than once. The adhesive backing is designed for
only a single pass through the printer.
• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or otherwise
damaged.
Card stock or
custom-sized
materials
• Do not print on media smaller than 76 mm wide or
356 mm long.
• In the software application, set margins at least
6.4 mm away from the edges of the material.
Preprinted
paper
• Letterhead must be printed with heat-resistant ink
that will not melt, vaporize, or release hazardous
emissions when subjected to the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to know the fusing temperature. See
"General specifications" on page 39.
• Letterhead ink must be non-flammable and should
not adversely affect printer rollers.
• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes during
storage.
• Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come off
preprinted paper, reducing print quality.
Using photographic paper or coated paper may cause problems,
requiring repairs. Such repairs are not covered by Dell’s warranty or
service agreements.
MEDIA TYPE GUIDELINES
20 | Selecting and loading print media
CHANGING THE SIZE OF THE PAPER IN THE
PAPER TRAY
To load different sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.
To change the tray size to other size, you must adjust the paper length
guide properly.
1. Pull the tray out of the printer. Open the paper cover and remove paper
from the tray if necessary.
2. Pressing and unlatching the guide lock in the top of the tray, pull the tray
out manually.
3. Load paper into the tray.
4. Slide the paper length guide until it lightly touches the end of the paper
stack. Squeeze the paper width guide and slide it to the edge of the
paper stack without causing it to bend.
For paper smaller than Letter-sized, return the paper guides to their
original positions and adjust the paper length guide and paper width
guide.
If the paper that you need to print is shorter than length 222 mm (8.74
inches), press and unlatch the guide lock in the tray, push the tray in
1Tray extend lever
2Paper length guide
3Paper width guide
4Paper cover
Selecting and loading print media | 21
manually.
Adjust the paper length guide and paper width guide.
5. Close the paper cover.
6. Slide the tray back into the printer until it clicks.
7. After loading paper, set the paper type and size for the tray. See "Setting
the paper size and type" on page 22.
The tray is preset to Letter or A4 size, depending on your country. To
change the size to A4 or Letter, you must adjust the lever and paper width
guide properly.
1 Pull the tray out of the printer. Open the paper cover and remove paper
from the tray if necessary.
2 If you want to change the size to Letter, hold the lever at the back of the
tray, and rotate the lever clockwise.
3 Squeeze the paper width guide and slide it to the edge of the lever.
• Do not push the paper width guides far enough to cause the
materials to warp.
• If you do not adjust the paper width guides, it may cause paper
jams.
• If you experience problems with paper feed, place one sheet at a
time in the tray.
• You can load previously printed paper. The printed side should be
facing up with an uncurled edge at the rear. If you experience
problems with paper feed, turn the paper around. Note that print
quality is not guaranteed.
If you want to change the size to A4, first move the paper width guide
to left and rotate the lever counterclockwise. If you force the lever, it
could damage the tray.
22 | Selecting and loading print media
PRINTING ON SPECIAL PRINT MATERIALS
The printer can hold special sizes and types of print material, such as
postcards, note cards, and envelopes. Especially, it is useful for single page
printing on letterhead or colored paper.
Feeding the print material manually
• Load only one size of print media at a time in the tray.
• To prevent paper jams, do not add paper when there is still paper in
the tray. This also applies to other types of print media.
• Print media should be loaded face up with the side you want to print,
and the top edge going into the tray first. Place print materials in the
center of the tray.
• Always load only the specified print media to avoid paper jams and
print quality problems. (See "Selecting print media" on page 17.)
• Flatten any curl on postcards, envelopes, and labels before loading
them into the tray.
1. Load the paper. (See "Changing the size of the paper in the paper
tray" on page 20.)
2. When you print in application, start the print menu.
3. Before you print, open printer properties.
4. Press the Paper tab in printer properties, and select an appropriate
paper type.
5. Select Manual Feeder in paper source then, press OK.
6. Start printing in application.
7. Press the Stop button on the printer to start feeding then the
printer starts printing.
ADJUSTING THE OUTPUT SUPPORT
The printed pages stack on the output tray, and the output support will help
the printed pages align. To let the output support correctly align the pages
you need to pull it out appropriately depending on the paper size.
SETTING THE PAPER SIZE AND TYPE
After loading paper in the paper tray, you need to set the paper size and
type using the printer driver. Follow these steps to make your changes
permanent.
1. Click the Start button on the computer screen.
2. Select Printers and Faxes.
3. Right-click on the printer driver icon and select Printing Preferences.
4. Click the Paper tab, and change the settings on Paper Options.
5. Click OK.
Depending on the media type you are using, keep the following
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the
top left side.
• Labels: Print side up and top short edge entering the printer
first.
• Preprinted paper: Design side up with the top edge toward the
printer.
• Card stock: Print side up and the short edge entering the
printer first.
• Previously printed paper: Previously printed side down with
an uncurled edge toward the printer.
If you want to use an label, set the paper type to Label.
• If you are printing multiple pages, load the next sheet after first
page prints out, and press the Stop button. Repeat this
step for every page to be printed.
• The settings you change remain in effect only while you are
using the current application.
1Output support
• If the output support is incorrectly adjusted, printed pages may be
mis-aligned or fall.
• If you continuously print many pages, the surface of the output tray
may become hot. Be careful not to touch the surface, and
especially keep children away from the surface.
The following procedure is for Windows XP. For other Windows
operating system, refer to the corresponding Windows User's Guide
or online help.
Basic printing | 23
basic printing
This chapter explains common printing tasks.
This chapter includes:
• Printing a document • Canceling a print job
PRINTING A DOCUMENT
Your printer allows you to print from various Windows, or Macintosh
applications. The exact steps for printing a document may vary depending
on the application you use.
For details about printing, see the Software section.
CANCELING A PRINT JOB
If the print job is waiting in a print queue or print spooler, such as the printer
group in Windows, delete the job as follows:
1. Click the Windows Start menu.
2. For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel > Hardware and Sound >
Printers.
3. Double-click the Dell 1230c icon.
4. From the Document menu, select Cancel.
You can also cancel the current job by pressing Stop on the control
panel.
You can also access this window by simply double-clicking the printer
icon at the bottom right corner of the Windows desktop.
24 | Maintenance
maintenance
This chapter provides information for maintaining your printer and the toner cartridge.
This chapter includes:
• Printing reports
• Cleaning your printer
• Maintaining the cartridge
• Replacing the toner cartridge
• Replacing the Imaging Unit
• Replacing the waste toner container
• Maintenance parts
PRINTING REPORTS
You can print a configuration report from the printer’s control panel. Use the
configuration page to view the current settings, to help troubleshoot
problems. In Ready mode, press and hold the Stop button on the
control panel for about 5 seconds.
CLEANING YOUR PRINTER
To maintain print quality, follow the cleaning procedures below each time
the toner cartridge is replaced or if print quality problems occur.
Cleaning the outside
Clean the cabinet of the printer with a soft lint-free cloth. You can dampen
the cloth slightly with water, but be careful not to let any water drip onto or
into the printer.
Cleaning the inside
During the printing process, paper, toner, and dust particles can accumulate
inside the printer. This buildup can cause print quality problems, such as
toner specks or smearing. Cleaning the inside of the printer clears or
reduces these problems.
1. Turn the printer off and unplug the power cord. Wait for the printer to
cool down.
2. Press the release button, completely open the front cover.
3. Grasp the handles on the toner cartridge and pull to remove the
cartridge from the printer.
4. Pull the waste toner container out of the printer using its handle.
• Cleaning the cabinet of the printer with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or distort the cabinet.
• If your printer or its surrounding is contaminated with toner, we
recommend you to use cloth or tissue dampened with water to
clean it. If you use a vacuum cleaner, toner blown into the air may
be harmful.
Maintenance | 25
5. Pull the imaging unit out of the printer using the groove on the front of
the imaging unit.
6. With a dry lint-free cloth, wipe away any dust and spilled toner from the
toner cartridges area and their cavities.
7. Holding the groove on the front of the imaging unit, push imaging unit in
to the printer.
8. Insert the waste toner container into position and then push it to ensure
that it is firmly seated in place.
9. Slide the toner cartridge back into the printer.
10. Reinstall all the compartments into the printer, and close the front cover.
11. Plug in the power cord and turn the printer on
•Do not touch the green surface on the imaging unit with your
hands or any other material.
• Be careful not to scratch the surface of the imaging unit.
• If you leave the front cover open for more than a few minutes, the
imaging unit can be exposed to light. This will cause damage to
the imaging unit. Close the front cover should the installation need
to be halted for any reason.
• If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Hot water sets toner into fabric.
• If your printer or its surrounding is contaminated with toner, we
recommend you to use a cloth or tissue dampened with water to
clean it. If you use a vacuum cleaner, toner blows into the air then
might be harmful to you.
After cleaning, let the printer to dry completely.
If the front cover is not completely closed, the printer will not operate.
26 | Maintenance
MAINTAINING THE CARTRIDGE
Toner cartridge storage
To get the most from the toner cartridge, keep the following guidelines in
mind:
• Do not remove the toner cartridge from its package until ready for use.
• Do not refill the toner cartridge. The printer warranty does not cover
damage caused by using a refilled cartridge.
• Store toner cartridges in the same environment as your printer.
• To prevent damage to the toner cartridge, do not expose it to light for
more than a few minutes.
Expected cartridge life
The life of the toner cartridge yield depends on the amount of toner that print
jobs require. The actual number may also be different depending on the
print density of the pages you print on, and the number of pages may be
affected by operating environment, printing interval, media type, and media
size. If you print a lot of graphics, you may need to change the cartridge
more often.
Redistributing toner
When a toner is low, faded or light areas may appear. It is possible that
colored images may be printed with incorrect colors due to flawed mixing of
toner colors when one of the colored toner cartridges is low on toner. You
can temporarily improve print quality by redistributing the toner.
• The toner-related message saying that the toner is low may appear on
the display.
• The SmartPanel program window appears on the computer telling you
which color cartridge is low on toner.
1. Press the release button, completely open the front cover.
2. Grasp the handles on the toner cartridge and pull to remove the
cartridge from the printer.
3. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.
4. Slide the toner cartridge back into the printer.
5. Close the front cover. Ensure that the cover is securely latched.
If toner gets on your clothing, wipe it off with a dry
cloth and wash it in cold water. Hot water sets toner into
fabric.
If the front cover is not completely closed, the printer will not
operate.
Maintenance | 27
REPLACING THE TONER CARTRIDGE
The printer uses four colors and has a different toner cartridge for each one:
yellow (Y), magenta (M), cyan (C), and black (K).
When the toner colors LED, on the control panel, indicating each individual
toner cartridge according to its color, lights, and the status LED lights red,
the printer cartridge is totally exhausted. Your printer stops printing.
Also, the
Dell Toner Management System™
program window appears on
the computer telling you to replace the cartridge.
At this stage, the toner cartridge needs to be replaced. Check the type of
toner cartridge for your printer. (See "Supplies" on page 38.)
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Press the release button, completely open the front cover.
3. Grasp the handles on the toner cartridge and pull to remove the
cartridge from the printer.
4. Take a new toner cartridge out of its package.
5. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.
6. Place the toner cartridge on a flat surface, as shown, and remove the
protecting cover.
7. Ensure that the color of the toner cartridge matches the color slot and
then grasp the handles on the toner cartridge. Insert the cartridge until it
clicks into place.
8. Close the front cover. Ensure that the cover is securely latched, and
then turn the printer on.
• Don't use sharp objects, such as a knife or scissors, to open
the toner cartridge package. You could damage the surface of
the toner cartridge.
• To prevent damage, do not expose the toner cartridge to light
for more than a few minutes. Cover it with a piece of paper to
protect it if necessary.
If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Hot water sets toner into fabric.
If the front cover is not completely closed, the printer will not
operate.
28 | Maintenance
REPLACING THE IMAGING UNIT
When the life span of the imaging unit has expired, the
Dell Toner
Management System™
program window appears on the computer,
indicating the imaging unit needs to be replaced. Otherwise your printer
stops printing.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Press the release button, completely open the front cover.
3. Grasp the handles on the toner cartridge and pull to remove the
cartridge from the printer.
4. Pull the waste toner container out of the printer using its handle.
5. Pull the imaging unit out of the printer using the groove on the front of
the imaging unit.
6. Take a new imaging unit out of its package.
7. Holding the groove on the front of the imaging unit, push imaging unit in
to the printer.
• Don’t use sharp objects, such as a knife or scissors, to open the
imaging unit package. You could damage the surface of the
imaging unit.
• Be careful not to scratch the surface of the imaging unit.
• To prevent damage, do not expose the imaging unit to light for
more than a few minutes. Cover it with a piece of paper to protect
it if necessary.
Maintenance | 29
8. Insert the waste toner container into position and then push it to ensure
that it is firmly seated in place.
9. Slide the toner cartridge back into the printer.
10. Close the front cover firmly.
11. Turn the printer on.
REPLACING THE WASTE TONER CONTAINER
When the life span of the waste toner container has expired, the
Dell Toner
Management System™
program window appears on the computer,
indicating the waste toner container needs to be replaced. Otherwise your
printer stops printing.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Open the front cover.
3. Pull the waste toner container out of the printer using its handle.
4. Remove the container’s cap from the container as shown below, and
use it to close the waste toner container opening.
5. Take a new waste toner container out of its package.
If the front cover is not completely closed, the printer will not operate.
Ensure that all toner cartridges are installed properly. If any toner
cartridge is installed improperly, the front cover do not close.
Each LED blinks red in a repeated order. Wait for about 1.5 minutes
for your printer to get ready.
Ensure that you lay the waste toner container on a flat surface so that
the toner does not spill.
Do not tilt or turn over the container.
30 | Maintenance
6. Insert the new container into position and then push it to ensure that it is
firmly seated in place.
7. Close the front cover firmly.
8. Turn the printer on.
MAINTENANCE PARTS
To avoid print quality and paper feed problems resulting from worn parts,
and to maintain your printer in top working condition the following condition,
the following items will need to be replaced after the specified number of
pages, or when the life span of each item has expired.
It is highly recommend that this maintenance be performed by an authorized
service provider, dealer or the retailer where you bought the printer. The
warranty does not cover the replacement of the maintenance parts after
their lifespan.
If the front cover is not completely closed, the printer will not operate.
Ensure that all toner cartridges are installed properly. If any toner
cartridge is installed improperly, the front cover do not close.
ITEMS YIELD (AVERAGE)
Pick-up roller Approx. 50,000 pages
Fuser unit Approx. 100,000 black pages or
25,000 color pages
Transfer roller Approx. 100,000 pages
Transfer Unit (ITB) Approx. 100,000 black pages or
25,000 color pages
Troubleshooting | 31
troubleshooting
This chapter gives helpful information for what to do if you encounter an error.
This chapter includes:
• Tips for avoiding paper jams
• Clearing paper jams
• Solving other problems
TIPS FOR AVOIDING PAPER JAMS
By selecting the correct media types, most paper jams can be avoided.
• See "Changing the size of the paper in the paper tray" on page 20.
Ensure that the adjustable guides are positioned correctly.
• Do not overload the tray. Ensure that the paper level is below the paper
capacity mark on the inside of the tray.
• Do not remove paper from the tray while your printer is printing.
• Flex, fan, and straighten paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in a tray.
• Use only recommended print media. (See "Setting the paper size and
type" on page 22.)
• Ensure that the recommended side of the print media is facing up in the
tray.
CLEARING PAPER JAMS
If a paper jam occurs, the status LED on the control panel lights red. Find
and remove the jammed paper.
To resume printing after clearing paper jams, you must open and close the
front cover or rear cover.
If paper is jammed in the paper feed area, follow the next steps to release
the jammed paper.
1. Pull the tray out of the printer and remove the jammed paper.
If you cannot find the jammed paper, go to the next step.
2. To remove the jammed paper, open the rear cover.
3. Carefully remove the paper by pulling in the direction as shown below.
Most of the jammed paper can be removed in this step.
If you cannot find the jammed paper, or if there is any resistance
removing the paper, stop pulling and go to the next step.
To avoid tearing the paper, pull the jammed paper out gently and
slowly. Follow the instructions in the following sections to clear the
jam.
If the paper tears, ensure that all of the paper fragments are removed
from the printer.
32 | Troubleshooting
4. Push the fuser levers upwards.
5. Open the top cover and inner cover.
6. Holding the inner cover open, carefully take the jammed paper out of the
printer. The inner cover will then close automatically.
7. Close the top cover. Ensure that it is securely closed.
8. Push the fuser levers downwards.
9. Open and then close the rear cover or front cover to resume printing.
1fuser lever
Do not touch the fuser inside the inner cover. It is hot and could cause
burns! The fuser’s operating temperature is 180 °C (356 °F). Take
care when removing paper from the printer.
Troubleshooting | 33
SOLVING OTHER PROBLEMS
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem is
corrected. If the problem persists, call for service.
Paper feeding
Printing problems
CONDITION SUGGESTED SOLUTIONS
Paper is jammed
during printing.
Clear the paper jam. See "Tips for avoiding paper
jams" on page 31.
Paper sticks
together.
• Ensure there is not too much paper in the tray.
The tray can hold up to 150 sheets of paper,
depending on the thickness of your paper.
• Ensure that you are using the correct type of
paper. See "Setting the paper size and
type" on page 22.
• Remove paper from the tray and flex or fan the
paper.
• Humid conditions may cause some paper to
stick together.
Multiple sheets of
paper do not feed.
• Different types of paper may be stacked in the
tray. Load paper of only one type, size, and
weight.
• If multiple sheets have caused a paper jam,
clear the paper jam. See "Tips for avoiding
paper jams" on page 31.
Paper does not feed
into the printer.
• Remove any obstructions from inside the
printer.
• Paper has not been loaded correctly. Remove
paper from the tray and reload it correctly.
• There is too much paper in the tray. Remove
excess paper from the tray.
• The paper is too thick. Use only paper that
meets the specifications required by the
printer. See "Selecting print media" on
page 17.
The paper keeps
jamming.
• There is too much paper in the tray. Remove
excess paper from the tray. If you are printing
on special materials, load only one size of print
media at a time in the tray.
• An incorrect type of paper is being used. Use
only paper that meets the specifications
required by the printer. See "Specifications on
print media" on page 18.
• There may be debris inside the printer. Open
the front cover and remove the debris.
Envelopes skew or
fail to feed correctly.
Ensure the paper guides are against both sides of
the envelopes.
CONDITION POSSIBLE
CAUSE SUGGESTED SOLUTIONS
The printer does
not print.
The printer is not
receiving power.
Check the power cord
connections. Check the
power switch and the power
source.
The printer is not
selected as the
default printer.
Select Dell 1230c as your
default printer in your
Windows.
Check the printer for the following:
• The front cover is not closed. Close the cover.
• Paper is jammed. Clear the paper jam. See
"Clearing paper jams" on page 31.
• No paper is loaded. Load paper. See "Changing
the size of the paper in the paper tray" on
page 20.
• The toner cartridge is not installed. Install the
toner cartridge.
• If a system error occurs, contact your service
representative.
The connection
cable between the
computer and the
printer is not
connected properly.
Disconnect the printer cable
and reconnect it.
The connection
cable between the
computer and the
printer is defective.
If possible, attach the cable
to another computer that is
working properly and print a
job. You can also try using a
different printer cable.
The port setting is
incorrect.
Check the Windows printer
setting to ensure that the
print job is sent to the correct
port. If the computer has
more than one port, ensure
that the printer is attached to
the correct one.
The printer may be
configured
incorrectly.
Check the printer properties
to ensure that all of the print
settings are correct.
The printer driver
may be incorrectly
installed.
Reinstall the printer software.
See the Software section.
The printer is
malfunctioning.
Check the LEDs status on
the control panel to see if the
printer is indicating a system
error.
The printer does
not print special
sized paper
such as a billing
paper.
Paper size and
paper size setting do
not match.
Go to the printer properties
and click the paper tab.
Correct the paper size in the
custom option.
34 | Troubleshooting
Printing quality problems
If the inside of the printer is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.
The printer
selects print
materials from
the wrong paper
source.
The paper source
selection in the
printer properties
may be incorrect.
For many software
applications, the paper
source selection is found
under the Thin Paper tab
within the printer properties.
Select the correct paper
source. See the printer driver
help screen.
A print job is
extremely slow.
The job may be very
complex.
Reduce the complexity of the
page or try adjusting the print
quality settings.
Half the page is
blank.
The page orientation
setting may be
incorrect.
Change the page orientation
in your application. See the
printer driver help screen.
The paper size and
the paper size
settings do not
match.
Ensure that the paper size in
the printer driver settings
matches the paper in the
tray.
Or, ensure that the paper
size in the printer driver
settings matches the paper
selection in the software
application settings you use.
The printer
prints, but the
text is wrong,
garbled, or
incomplete.
The printer cable is
loose or defective.
Disconnect the printer cable
and reconnect. Try a print job
that you have already printed
successfully. If possible,
attach the cable and the
printer to another computer
and try a print job that you
know works. Finally, try a
new printer cable.
The wrong printer
driver was selected.
Check the application’s
printer selection menu to
ensure that your printer is
selected.
The software
application is
malfunctioning.
Try printing a job from
another application.
The operating
system is
malfunctioning.
Exit Windows and reboot the
computer. Turn the printer off
and then back on again.
Pages print, but
are blank.
The toner cartridge
is defective or out of
toner.
Redistribute the toner, if
necessary. See
"Redistributing toner" on
page 26.
If necessary, replace the
toner cartridge.
The file may have
blank pages.
Check the file to ensure that
it does not contain blank
pages.
Some parts, such as
the controller or the
board, may be
defective.
Contact a service
representative.
CONDITION POSSIBLE
CAUSE SUGGESTED SOLUTIONS
The printer does
not print PDF file
correctly. Some
parts of
graphics, text, or
illustrations are
missing.
Incompatibility
between the PDF
file and the Acrobat
products.
Printing the PDF file as an
image may solve this
problem. Turn on Print As
Image from the Acrobat
printing options.
It will take longer to
print when you print a
PDF file as an image.
Your printer has
an odd smell
during initial
use.
The oil used to
protect the fuser is
evaporating.
After printing about 100 color
pages, there will be no more
smell. It is a temporary issue.
The print quality
of photos is not
good. Images
are not clear.
The resolution of the
photo is very low.
Reduce the photo size. If you
increase the photo size in the
software application, the
resolution will be reduced.
Before printing,
the printer emits
vapor near the
output tray.
Using damp paper
can cause vapor
during printing.
This is not a problem. Just
keep printing.
CONDITION SUGGESTED SOLUTIONS
Light or faded print
If a vertical white streak or faded area appears
on the page:
• The toner supply is low. You may be able
to temporarily extend the toner cartridge
life. See "Replacing the toner cartridge" on
page 27. If this does not improve the print
quality, install a new toner cartridge.
• The paper may not meet paper
specifications; for example, the paper is too
moist or too rough. See "Selecting print
media" on page 17.
• If the entire page is light, the print
resolution setting is too low. Adjust the print
resolution. See the help screen of the
printer driver.
• A combination of faded or smeared defects
may indicate that the toner cartridge needs
cleaning.
• The surface of the LSU part inside the
printer may be dirty. Clean the LSU by
opening and closing the front cover several
times and if the problem still occurs call the
contact a service representative.
CONDITION POSSIBLE
CAUSE SUGGESTED SOLUTIONS
Troubleshooting | 35
Toner specks
• The paper may not meet specifications; for
example, the paper is too moist or too
rough. See "Selecting print media" on
page 17.
• The paper path may need cleaning. See
"Cleaning the inside" on page 24.
Dropouts
If faded areas, generally rounded, occur
randomly on the page:
• A single sheet of paper may be defective.
Try reprinting the job.
• The moisture content of the paper is
uneven or the paper has moist spots on its
surface. Try a different brand of paper. See
"Selecting print media" on page 17.
• The paper lot is bad. The manufacturing
processes can cause some areas to reject
toner. Try a different kind or brand of
paper.
• Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thick Paper. Refer to the
Software section for details.
If these steps do not correct the problem,
contact a service representative.
White Spots White spots appear on the page:
• The paper is too rough and a lot of dirt from
the paper falls to the inner devices within
the printer, which means the transfer belt
may be dirty. Clean the inside of your
printer. Contact a service representative.
• The paper path may need cleaning.
Contact a service representative.
Vertical lines
If black vertical streaks appear on the page:
• The imaging unit has probably been
scratched. Remove the imaging unit and
install a new one. See "Replacing the
Imaging Unit" on page 28.
If white vertical streaks appear on the page:
• The surface of the LSU part inside the
printer may be dirty. Clean the LSU by
opening and closing the front cover several
times and if the problem still occurs call the
contact a service representative.
CONDITION SUGGESTED SOLUTIONS
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Color or Black
background
If the amount of background shading becomes
unacceptable:
• Change to a lighter weight paper. See
"Selecting print media" on page 17.
• Check the printer’s environment: very dry
(low humidity) or high humidity (higher than
80% RH) conditions can increase the
amount of background shading.
• Remove the old toner cartridge and install
a new one. See "Replacing the toner
cartridge" on page 27.
Toner smear
• Clean the inside of the printer. See
"Cleaning the inside" on page 24.
• Check the paper type and quality. See
"Selecting print media" on page 17.
• Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 27.
Vertical repetitive
defects
If marks repeatedly appear on the printed side
of the page at even intervals:
• The toner cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the
cartridge. After the printout, if you still have
the same problems, remove the toner
cartridge and install a new one. See
"Replacing the toner cartridge" on page 27.
• Parts of the printer may have toner on
them. If the defects occur on the back of
the page, the problem will likely correct
itself after a few more pages.
• The fusing assembly may be damaged.
Contact a service representative.
Background scatter
Background scatter results from bits of toner
randomly distributed on the printed page.
• The paper may be too damp. Try printing
with a different batch of paper. Do not open
packages of paper until necessary so that
the paper does not absorb too much
moisture.
• If background scatter occurs on an
envelope, change the printing layout to
avoid printing over areas that have
overlapping seams on the reverse side.
Printing on seams can cause problems.
• If background scatter covers the entire
surface area of a printed page, adjust the
print resolution through your software
application or the printer properties.
CONDITION SUGGESTED SOLUTIONS
A
36 | Troubleshooting
Misformed
characters
• If characters are improperly formed and
producing hollow images, the paper stock
may be too slick. Try a different paper. See
"Selecting print media" on page 17.
Page skew
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See
"Selecting print media" on page 17.
• Ensure that the paper or other material is
loaded correctly and the guides are not too
tight or too loose against the paper stack.
Curl or wave
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high
temperature and humidity can cause paper
curl. See "Selecting print media" on
page 17.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
Wrinkles or creases
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See
"Selecting print media" on page 17.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
Back of printouts
are dirty
• Check for leaking toner. Clean the inside of
the printer. See "Cleaning the inside" on
page 24.
CONDITION SUGGESTED SOLUTIONS
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Solid Color or
Black pages
• The toner cartridge may not be installed
properly. Remove the cartridge and reinsert
it.
• The toner cartridge may be defective and
need replacing. Remove the toner cartridge
and install a new one. See "Replacing the
toner cartridge" on page 27.
• The printer may require repair. Contact a
service representative.
Loose toner
• Clean the inside of the printer. See
"Cleaning the inside" on page 24.
• Check the paper type and quality. See
"Selecting print media" on page 17.
• Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 27.
• If the problem persists, the printer may
require repair. Contact a service
representative.
Character Voids
Character voids are white areas within parts of
characters that should be solid black:
• If you are using transparencies, try another
type of transparency. Because of the
composition of transparencies, some
character voids are normal.
• You may be printing on the wrong surface
of the paper. Remove the paper and turn it
around.
• The paper may not meet paper
specifications. See "Selecting print
media" on page 17.
Horizontal stripes
If horizontally aligned black streaks or smears
appear:
• The toner cartridge may be installed
improperly. Remove the cartridge and
reinsert it.
• The toner cartridge may be defective.
Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 27.
• If the problem persists, the printer may
require repair. Contact a service
representative.
Curl
If the printed paper is curled or paper does not
feed into the printer:
• Turn over the stack of paper in the tray.
Also try rotating the paper 180° in the tray.
• Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thin Paper. Refer to the
Software section for details.
CONDITION SUGGESTED SOLUTIONS
A
A
AaBbCc
AaBbCc
AaBbCc
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AaBbCc
Troubleshooting | 37
Common Windows problems
Common Macintosh problems
An unknown image
repetitively appears
on a next few
sheets or loose
toner, light print, or
contamination
occurs.
Your printer is probably being used at an
altitude of 1,000 m (3,281 ft) or above.
The high altitude may affect the print quality
such as loose toner or light imaging. You can
set this option through Printer Settings Utility
or Printer tab in printer driver’s properties. See
"Altitude adjustment" on page 16.
CONDITION SUGGESTED SOLUTIONS
“File in Use”
message appears
during installation.
Exit all software applications. Remove all
software from the StartUp Group, then restart
Windows. Reinstall the printer driver.
“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear.
Close all other applications, reboot Windows
and try printing again.
“Fail To Print”, “A
printer timeout error
occurred.” messages
appear.
These messages may appear during printing.
Just keep waiting until the printer finishes
printing. If the message appears in Ready
mode or after printing has been completed,
check the connection and/or whether an error
has occurred.
Refer to the Microsoft Windows documentation that came with your
computer for further information on Windows error messages.
CONDITION SUGGESTED SOLUTIONS
The printer does not
print PDF file correctly.
Some parts of graphics,
text, or illustrations are
missing.
Incompatibility between the PDF file and
the Acrobat products:
Printing the PDF file as an image may
solve this problem. Turn on Print As
Image from the Acrobat printing options.
It will take longer to print when
you print a PDF file as an image.
The document has
printed, but the print job
has not disappeared
from the spooler in Mac
OS 10.3.2.
Update your Mac OS to OS 10.3.3. or
higher.
Some letters are not
displayed normally
during the Cover page
printing.
This problem is caused because Mac OS
cannot create the font during the Cover
page printing. English alphabet and
numbers are displayed normally at the
Cover page.
Refer to Mac OS User’s Guide that came with your computer for
further information on Mac OS error messages.
CONDITION SUGGESTED SOLUTIONS
38 | Ordering supplies and accessories
ordering supplies and accessories
This chapter provides information on purchasing cartridges and accessories available for your printer.
This chapter includes:
• Supplies • How to purchase
SUPPLIES
When the toner runs out, you can order the following type of toner cartridge
for your printer:
HOW TO PURCHASE
To order Dell-authorized supplies or accessories, contact your local Dell
dealer or the retailer where you purchased your printer, or visit
www.dell.com and support.dell.com and select your country/region to
obtain information on calling for technical support.
The optional parts or features may differ by countries. Contact your
sales representatives whether the part you want is available in your
country.
TYPE AVERAGE YIELD PART NUMBER
Standard yielda
toner cartridge
a.Declared yield value in accordance with ISO/IEC 19798.
•Average
continuous black
cartridge yield:
1,500 standard
pages (Black)
•Average
continuous color
cartridge yield:
1,000 standard
pages (Yellow/
Magenta/Cyan)
Y924J (Black)
C815K (Cyan)
D593K (Magenta)
F479K (Yellow)
Standard yield
Imaging Unit
Approx. 24,000
imagesb
b.Image counts based on one color on each page. If you print documents
in full color (Cyan, Magenta, Yellow, Black), the life of this item will be
reduced by 25%.
C920K
Waste toner
container
Approx. 10,000
imagesc
F562K
When you purchase a new toner cartridge or supplies, you must
purchase them in the same country you have purchased your printer.
Otherwise, the toner cartridge or supplies will be incompatible with
your printer since the configuration of the toner cartridge or supplies
vary depending on the countries.
Specifications_39
specifications
This chapter guides you about this printer’s specifications such as various features.
This chapter include:
• General specifications • Printer specifications
GENERAL SPECIFICATIONS
The symbol * optional feature depending on printers.
ITEM DESCRIPTION
Paper input
capacity Tray: 150 sheets for plain paper, 75 g/m2 (20 lb bond)
For details about paper input capacity. See
"Specifications on print media" on page 18.
Paper output
capacity Face down: 100 sheets 75 g/m2 (20 lb bond)
Power rating AC 110 - 127 V or AC 220 - 240 V
See the Rating label on the printer for the correct
voltage, frequency (hertz) and type of current for your
printer.
Power
consumption
• Average operating mode: Less than 350 WH
• Ready mode: Less than 80 WH
• Power Save mode: Less than 10 WH
• Power off mode: 0 WH
Noise LevelaReady mode: Background noise level
Printing mode Black & White: Less than 47 dBA
Color: Less than 45 dBA
Default time to
power save
mode from
ready mode
15 Minutes
Warm-up time Less than 35 seconds (Coldboot)
Operating
environment
Temperature: 10 to 32 °C (50 to 90 °F)
Humidity: 20 to 80% RH
Toner
cartridge lifeb
Black Average continuous black cartridge
yield: 1,500 standard pages
(Shipped with 1,000 pages Starter
toner cartridge.)
Color
(Yellow/
Magenta/
Cyan)
Average continuous color cartridge
yield: 1,000 standard pages
(Shipped with 700 pages Starter toner
cartridge.)
Imaging Unit
life Approx. 24,000 imagesc
Waste toner
container
Approx. 10,000 images
Memory 32 MB (Non-extendable)
External
dimension
(W x D x H)
388 x 313 x 243 mm
(15.3 x 12.3 x 9.6 inches)
Weight
(Including
consumables)
11.41 Kg (25.16 lbs)
Package
weight
Paper: 1.84 Kg (4.06 lbs)
Plastic: 0.26 Kg (0.57 lbs)
Duty cycle Up to 20,000 images (Monthly)
Fusing
temperature
180 °C (356 °F)
a.Sound Pressure Level, ISO 7779
b.Declared yield value in accordance with ISO/IEC 19798. The number of
pages may be affected by operating environment, printing interval,
media type, and media size.
c. Image counts based on one color on each page. If you print documents
in full color (Black, Cyan, Magenta, Yellow), the life of this item will be
reduced by 25%.
ITEM DESCRIPTION
40 | Specifications
PRINTER SPECIFICATIONS
ITEM DESCRIPTION
Printing method Color laser beam printing
Printing speeda
a. It will be affected by operating system used, computing performance,
application software, connecting method, media type, media size and
job complexity.
• Black and white: Up to 16 ppm (A4), 17 ppm
(Letter)
• Color: Up to 4 ppm (A4/Letter)
First print out
time
Black &
White
From ready: Less than 14 seconds
Color From ready: Less than 26 seconds
Print resolution Max. 2,400 x 600 dpi effective output
Printer language SPL-C
OS compatibilityb
b.Visit www.dell.com and support.dell.com to download the latest
software version.
• Windows: 2000/XP/2003/Vista/2008
• Macintosh: Mac OS X 10.3~10.5, Universal Mac
Interface High speed USB 2.0
Glossary_41
glossary
ADF
An Automatic Document Feeder (ADF) is a mechanism that will
automatically feed an original sheet of paper so that the machine can
scan some amount of the paper at once.
AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Macintosh (1984)
and is now deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to
represent the color of a single pixel in a bitmapped image. Higher color
depth gives a broader range of distinct colors. As the number of bits
increases, the number of possible colors becomes impractically large for
a color map. 1-bit color is commonly called as monochrome or black and
white.
BMP
A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file
format on that platform.
BOOTP
Bootstrap Protocol. A network protocol used by a network client to
obtain its IP address automatically. This is usually done in the bootstrap
process of computers or operating systems running on them. The
BOOTP servers assign the IP address from a pool of addresses to each
client. BOOTP enables 'diskless workstation' computers to obtain an IP
address prior to loading any advanced operating system.
CCD
Charge Coupled Device (CCD) is a hardware which enables the scan
job. CCD Locking mechanism is also used to hold the CCD module to
prevent any damage when you move the machine.
Collation
Collation is a process of printing a multiple-copy job in sets. When
collation is selected, the device prints an entire set before printing
additional copies.
Control Panel
A control panel is a flat, typically vertical, area where control or
monitoring instruments are displayed. They are typically found in front of
the machine.
Coverage
It is the printing term used for a toner usage measurement on printing.
For example, 5% coverage means that an A4 sided paper has about 5%
image or text on it. So, if the paper or original has complicated images or
lots of text on it, the coverage will be higher and at the same time, a
toner usage will be as much as the coverage.
CSV
Comma Separated Values (CSV). A type of file format, CSV is used to
exchange data between disparate applications. The file format, as it is
used in Microsoft Excel, has become a pseudo standard throughout the
industry, even among non-Microsoft platforms.
DADF
A Duplex Automatic Document Feeder (DADF) is a mechanism that will
automatically feed and flip over an original sheet of paper so that the
machine can scan on both sides of the paper.
Default
The value or setting that is in effect when taking a printer out of its box
state, reset, or initialized.
DHCP
A Dynamic Host Configuration Protocol (DHCP) is a client-server
networking protocol. A DHCP server provides configuration parameters
specific to the DHCP client host requesting, generally, information
required by the client host to participate on an IP network. DHCP also
provides a mechanism for allocation of IP addresses to client hosts.
DIMM
Dual Inline Memory Module (DIMM), a small circuit board that holds
memory. DIMM stores all the data within the machine like printing data,
received fax data.
DNS
The Domain Name Server (DNS) is a system that stores information
associated with domain names in a distributed database on networks,
such as the Internet.
Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head
that runs back and forth on the page and prints by impact, striking an
ink-soaked cloth ribbon against the paper, much like a typewriter.
DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for
scanning and printing. Generally, higher DPI results in a higher
resolution, more visible detail in the image, and a larger file size.
DRPD
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone
company service which enables a user to use a single telephone line to
answer several different telephone numbers.
Duplex
A mechanism that will automatically flip over a sheet of paper so that the
machine can print (or scan) on both sides of the paper. A printer
equipped with a Duplex can print double-sided of paper.
Duty Cycle
Duty cycle is the page quantity which does not affect printer
performance for a month. Generally the printer has the lifespan limitation
such as pages per year. The lifespan means the average capacity of
print-outs, usually within the warranty period. For example, if the duty
cycle is 48,000 pages per month assuming 20 working days, a printer
limits 2,400 pages a day.
ECM
Error Correction Mode (ECM) is an optional transmission mode built into
Class 1 fax machines or fax modems. It automatically detects and
corrects errors in the fax transmission process that are sometimes
caused by telephone line noise.
Emulation
Emulation is a technique of one machine obtaining the same results as
another.
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well
as mentioned in this user's guide.
42 | Glossary
An emulator duplicates the functions of one system with a different
system, so that the second system behaves like the first system.
Emulation focuses on exact reproduction of external behavior, which is
in contrast to simulation, which concerns an abstract model of the
system being simulated, often considering its internal state.
Ethernet
Ethernet is a frame-based computer networking technology for local
area networks (LANs). It defines wiring and signaling for the physical
layer, and frame formats and protocols for the media access control
(MAC)/data link layer of the OSI model. Ethernet is mostly standardized
as IEEE 802.3. It has become the most widespread LAN technology in
use during the 1990s to the present.
EtherTalk
A suite of protocols developed by Apple Computer for computer
networking. It was included in the original Macintosh (1984) and is now
deprecated by Apple in favor of TCP/IP networking.
FDI
Foreign Device Interface (FDI) is a card installed inside the machine to
allow a third party device such as a coin operated device or a card
reader. Those devices allow the pay-for-print service on your machine.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for
exchanging files over any network that supports the TCP/IP protocol
(such as the Internet or an intranet).
Fuser Unit
The part of a laser printer that melts the toner onto the print media. It
consists of a hot roller and a back-up roller. After toner is transferred
onto the paper, the fuser unit applies heat and pressure to ensure that
the toner stays on the paper permanently, which is why paper is warm
when it comes out of a laser printer.
Gateway
A connection between computer networks, or between a computer
network and a telephone line. It is very popular, as it is a computer or a
network that allows access to another computer or network.
Grayscale
A shades of gray that represent light and dark portions of an image
when color images are converted to grayscale; colors are represented
by various shades of gray.
Halftone
An image type that simulates grayscale by varying the number of dots.
Highly colored areas consist of a large number of dots, while lighter
areas consist of a smaller number of dots.
HDD
Hard Disk Drive (HDD), commonly referred to as a hard drive or hard
disk, is a non-volatile storage device which stores digitally-encoded data
on rapidly rotating platters with magnetic surfaces.
IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an
international non-profit, professional organization for the advancement
of technology related to electricity.
IEEE 1284
The 1284 parallel port standard was developed by the Institute of
Electrical and Electronics Engineers (IEEE). The term "1284-B" refers to
a specific connector type on the end of the parallel cable that attaches to
the peripheral (for example, a printer).
Intranet
A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of
an organization's information or operations with its employees.
Sometimes the term refers only to the most visible service, the internal
website.
IP address
An Internet Protocol (IP) address is a unique number that devices use in
order to identify and communicate with each other on a network utilizing
the Internet Protocol standard.
IPM
The Images Per Minute (IPM) is a way of measuring the speed of a
printer. An IPM rate indicates the number of single-sided sheets a printer
can complete within one minute.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for
printing as well as managing print jobs, media size, resolution, and so
forth. IPP can be used locally or over the Internet to hundreds of
printers, and also supports access control, authentication, and
encryption, making it a much more capable and secure printing solution
than older ones.
IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet
Exchange. It is a networking protocol used by the Novell NetWare
operating systems. IPX and SPX both provide connection services
similar to TCP/IP, with the IPX protocol having similarities to IP, and
SPX having similarities to TCP. IPX/SPX was primarily designed for
local area networks (LANs), and is a very efficient protocol for this
purpose (typically its performance exceeds that of TCP/IP on a LAN).
ISO
The International Organization for Standardization (ISO) is an
international standard-setting body composed of representatives from
national standards bodies. It produces world-wide industrial and
commercial standards.
ITU-T
The International Telecommunication Union is an international
organization established to standardize and regulate international radio
and telecommunications. Its main tasks include standardization,
allocation of the radio spectrum, and organizing interconnection
arrangements between different countries to allow international phone
calls. A -T out of ITU-T indicates telecommunication.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.
JBIG
Joint Bi-level Image Experts Group (JBIG) is an image compression
standard with no loss of accuracy or quality, which was designed for
compression of binary images, particularly for faxes, but can also be
used on other images.
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used
standard method of lossy compression for photographic images. It is the
format used for storing and transmitting photographs on the World Wide
Web.
LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking
protocol for querying and modifying directory services running over TCP/
IP.
Glossary | 43
LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates
the status of a machine.
MAC address
Media Access Control (MAC) address is a unique identifier associated
with a network adapter. MAC address is a unique 48-bit identifier usually
written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c-
34-11-4e). This address is usually hard-coded into a Network Interface
Card (NIC) by its manufacturer, and used as an aid for routers trying to
locate machines on large networks.
MFP
Multi Function Peripheral (MFP) is an office machine that includes the
following functionality in one physical body, so as to have a printer, a
copier, a fax, a scanner and etc.
MH
Modified Huffman (MH) is a compression method for decreasing the
amount of data that needs to be transmitted between the fax machines
to transfer the image recommended by ITU-T T.4. MH is a codebook-
based run-length encoding scheme optimized to efficiently compress
white space. As most faxes consist mostly of white space, this
minimizes the transmission time of most faxes.
MMR
Modified Modified READ (MMR) is a compression method
recommended by ITU-T T.6.
Modem
A device that modulates a carrier signal to encode digital information,
and also demodulates such a carrier signal to decode transmitted
information.
MR
Modified Read (MR) is a compression method recommended by ITU-T
T.4. MR encodes the first scanned line using MH. The next line is
compared to the first, the differences determined, and then the
differences are encoded and transmitted.
NetWare
A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a PC, and the
network protocols were based on the archetypal Xerox XNS stack.
Today NetWare supports TCP/IP as well as IPX/SPX.
OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual
image for print using a laser beam emitted from a laser printer, and it is
usually green or gray colored and a cylinder shaped.
An exposing unit of a drum is slowly worn away by its usage of the
printer, and it should be replaced appropriately since it gets scratches
from grits of a paper.
Originals
The first example of something, such as a document, photograph or text,
etc, which is copied, reproduced or translated to produce others, but
which is not itself copied or derived from something else.
OSI
Open Systems Interconnection (OSI) is a model developed by the
International Organization for Standardization (ISO) for communications.
OSI offers a standard, modular approach to network design that divides
the required set of complex functions into manageable, self-contained,
functional layers. The layers are, from top to bottom, Application,
Presentation, Session, Transport, Network, Data Link and Physical.
PABX
A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.
PCL
Printer Command Language (PCL) is a Page Description Language
(PDL) developed by HP as a printer protocol and has become an
industry standard. Originally developed for early inkjet printers, PCL has
been released in varying levels for thermal, matrix printer, and page
printers.
PDF
Portable Document Format (PDF) is a proprietary file format developed
by Adobe Systems for representing two dimensional documents in a
device independent and resolution independent format.
PostScript
PostScript (PS) is a page description language and programming
language used primarily in the electronic and desktop publishing areas. -
that is run in an interpreter to generate an image.
Printer Driver
A program used to send commands and transfer data from the computer
to the printer.
Print Media
The media like paper, envelopes, labels, and transparencies which can
be used on a printer, a scanner, a fax or, a copier.
PPM
Pages Per Minute (PPM) is a method of measurement for determining
how fast a printer works, meaning the number of pages a printer can
produce in one minute.
PRN file
An interface for a device driver, this allows software to interact with the
device driver using standard input/output system calls, which simplifies
many tasks.
Protocol
A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.
PS
See PostScript.
PSTN
The Public-Switched Telephone Network (PSTN) is the network of the
world's public circuit-switched telephone networks which, on industrial
premises, is usually routed through the switchboard.
Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The
higher the dpi, the greater the resolution.
SMB
Server Message Block (SMB) is a network protocol mainly applied to
share files, printers, serial ports, and miscellaneous communications
between nodes on a network. It also provides an authenticated Inter-
process communication mechanism.
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail
transmissions across the Internet. SMTP is a relatively simple, text-
based protocol, where one or more recipients of a message are
specified, and then the message text is transferred. It is a client-server
protocol, where the client transmits an email message to the server.
44 | Glossary
Subnet Mask
The subnet mask is used in conjunction with the network address to
determine which part of the address is the network address and which
part is the host address.
TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP);
the set of communications protocols that implement the protocol stack
on which the Internet and most commercial networks run.
TCR
Transmission Confirmation Report (TCR) provides details of each
transmission such as job status, transmission result and number of
pages sent. This report can be set to print after each job or only after
failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped
image format. TIFF describes image data that typically come from
scanners. TIFF images make use of tags, keywords defining the
characteristics of the image that is included in the file. This flexible and
platform-independent format can be used for pictures that have been
made by various image processing applications.
Toner Cartridge
A kind of bottle within a machine like printer which contains toner. Toner
is a powder used in laser printers and photocopiers, which forms the text
and images on the printed paper. Toner can be melted by the heat of the
fuser, causing it to bind to the fibers in the paper.
TWAIN
An industry standard for scanners and software. By using a TWAIN-
compliant scanner with a TWAIN-compliant program, a scan can be
initiated from within the program.; an image capture API for Microsoft
Windows and Apple Macintosh operating systems.
UNC Path
Uniform Naming Convention (UNC) is a standard way to access network
shares in Window NT and other Microsoft products. The format of a
UNC path is: \\<servername>\<sharename>\<Additional directory>
URL
Uniform Resource Locator (URL) is the global address of documents
and resources on the Internet. The first part of the address indicates
what protocol to use, the second part specifies the IP address or the
domain name where the resource is located.
USB
Universal Serial Bus (USB) is a standard that was developed by the
USB Implementers Forum, Inc., to connect computers and peripherals.
Unlike the parallel port, USB is designed to concurrently connect a
single computer USB port to multiple peripherals.
Watermark
A watermark is a recognizable image or pattern in paper that appears
lighter when viewed by transmitted light. Watermarks were first
introduced in Bologna, Italy in 1282; they have been used by
papermakers to identify their product, and also on postage stamps,
currency, and other government documents to discourage
counterfeiting.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is
originally introduced in Windows Me and Windows XP. A scan can be
initiated from within these operating systems by using a WIA-compliant
scanner.
Index | 45
index
A
adjustment
altitude 16
C
cleaning
inside 24
outside 24
control panel 11
D
demo page, print 14
driver
installation 15
J
jam
tips for avoiding paper jams 31
L
LED
Status 12
M
Maintenance
maintenance parts 30
toner cartridge 26
P
paper
changing the size 20
clearing jam 31
printing special materials 22
paper type
setting 22
power save mode 16
print quality problems, solve 34
printing
demo page 14
reports 24
problem, solve
paper feeding 33
printing quality 34
Windows 37
R
replacing components
toner cartridge 27
reports, print 24
S
status LED 11
stop button 11
supplies
expected toner cartridge life 26
T
toner LED 11
tray
adjusting the width and length 20
W
Windows problems 37
© 2008 Dell Inc. All rights reserved.
This user’s guide is provided for information purposes only. All information included herein is subject to change without notice.
Dell is not responsible for any direct or indirect damages, arising from or related to use of this user’s guide.
• Dell and DELL logo are trademarks of Dell Inc.
• Microsoft, Windows, and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation.
• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.
• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or organizations.
Software section
1
SOFTWARE SECTION
CONTENTS
Chapter 1:
INSTALLING PRINTER SOFTWARE IN WINDOWS
Installing Printer Software ........................................................................................................ 3
Installing Software for Local Printing ................................................................................. 3
Reinstalling Printer Software ..................................................................................................... 5
Removing Printer Software ....................................................................................................... 6
Chapter 2:
BASIC PRINTING
Printing a Document ................................................................................................................ 7
Printing to a file (PRN) ............................................................................................................ 8
Printer Settings ....................................................................................................................... 8
Layout Tab .................................................................................................................... 9
Paper Tab ...................................................................................................................... 9
Graphics Tab ............................................................................................................... 10
Extras Tab ................................................................................................................... 11
About Tab ................................................................................................................... 12
Printer Tab .................................................................................................................. 12
Using a Favorite Setting ................................................................................................ 12
Using Help ................................................................................................................... 12
Chapter 3:
ADVANCED PRINTING
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 13
Printing Posters ..................................................................................................................... 14
Printing Booklets .................................................................................................................. 14
Printing on Both Sides of Paper ............................................................................................... 15
Printing a Reduced or Enlarged Document ................................................................................ 15
Fitting Your Document to a Selected Paper Size ......................................................................... 15
Using Watermarks ................................................................................................................. 16
Using an Existing Watermark ......................................................................................... 16
2
Creating a Watermark ................................................................................................... 16
Editing a Watermark ..................................................................................................... 16
Deleting a Watermark ................................................................................................... 16
Using Overlays ...................................................................................................................... 17
What is an Overlay? ...................................................................................................... 17
Creating a New Page Overlay ......................................................................................... 17
Using a Page Overlay .................................................................................................... 17
Deleting a Page Overlay ................................................................................................ 17
Chapter 4:
SHARING THE PRINTER LOCALLY
Setting Up a Host Computer ................................................................................................... 18
Setting Up a Client Computer .................................................................................................. 18
Chapter 5:
USING OTHER SOFTWARE
Using the Dell™ Toner Management System ............................................................................. 19
Printer Status Monitor ................................................................................................... 19
Printer Settings Utility ............................................................................................................ 19
Dell Toner Re-order application ............................................................................................... 20
Chapter 6:
USING YOUR PRINTER WITH A MACINTOSH
Installing Software ................................................................................................................ 21
Setting Up the Printer ............................................................................................................ 21
Printing ................................................................................................................................ 22
Printing a Document ..................................................................................................... 22
Changing Printer Settings .............................................................................................. 22
Printing Multiple Pages on One Sheet of Paper .................................................................. 24
Installing Printer Software in Windows
3
1Installing Printer
Software in Windows
This chapter includes:
• Installing Printer Software
• Reinstalling Printer Software
• Removing Printer Software
NOTE
: The following procedure is based on Windows XP, for
other operating systems, refer to the corresponding Windows
user's guide or online help.
Installing Printer Software
You can install the printer software for local printing. To install
the printer software on the computer, perform the appropriate
installation procedure depending on the printer in use.
A printer driver is software that lets your computer
communicate with your printer. The procedure to install drivers
may differ depending on the operating system you are using.
All applications should be closed on your PC before beginning
installation.
Installing Software for Local Printing
A local printer is a printer directly attached to your computer
using the printer cable supplied with your printer, such as a USB .
You can install the printer software using the typical or custom
method.
NOTE
: If the “New Hardware Wizard” window appears during
the installation procedure, click in the upper right corner of
the box to close the window, or click
Cancel
.
Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.
1
Make sure that the printer is connected to your computer
and powered on.
2
Insert the supplied CD into your CD drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click
Start
then
click
Run
. Type
X:\Setup.exe
, replacing “
X
” with the
letter which represents your CD drive and click
OK
.
If you use Windows Vista, click
Start
→
All programs
→
Accessories
→
Run
, and type
X:\Setup.exe
.
If the
AutoPlay
window appears in Windows Vista, click
Run
Setup.exe
in
Install or run program
field, and
click
Continue
in the
User Account Control
window.
3
Click
Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide
: Allows you to view the User’s
Guide. If your computer doesn’t have Adobe Acrobat,
click on this option and it will automatically install Adobe
Acrobat Reader for you.
4
Select
Typical
. Click
Next
.
Installing Printer Software in Windows
4
NOTE
: If your printer is not already connected to the
computer, the following window will appear.
• After connecting the printer, click
Next
.
• If you don’t want to connect the printer at this time, click
Next
, and
No
on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
5
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click
Next
.
Otherwise, just click
Next
and skip to step 7.
6
If the test page prints out correctly, click
Yes
.
If not, click
No
to reprint it.
7
Click
Finish
.
NOTE
: After setup is complete, if your printer driver doesn’t
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 5.
Custom Installation
You can choose individual components to install.
1
Make sure that the printer is connected to your computer
and powered on.
2
Insert the supplied CD into your CD drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click
Start
then
click
Run
. Type
X:\Setup.exe
, replacing “
X
” with the
letter which represents your CD drive and click
OK
.
If you use Windows Vista, click
Start
→
All programs
→
Accessories
→
Run
, and type
X:\Setup.exe
.
If the
AutoPlay
window appears in Windows Vista, click
Run
Setup.exe
in
Install or run program
field, and
click
Continue
in the
User Account Control
window.
3
Click
Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide
: Allows you to view the User’s
Guide. If your computer doesn’t have Adobe Acrobat,
click on this option and it will automatically install Adobe
Acrobat Reader for you.
4
Select
Custom
. Click
Next
.
Installing Printer Software in Windows
5
NOTE
: If your printer is not already connected to the
computer, the following window will appear.
• After connecting the printer, click
Next
.
• If you don’t want to connect the printer at this time, click
Next
, and
No
on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
5
Select the components to be installed and click
Next
.
NOTE
: You can change the desired installation folder by
clicking [
Browse
].
6
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click
Next
.
Otherwise, just click
Next
and skip to step 8.
7
If the test page prints out correctly, click
Yes
.
If not, click
No
to reprint it.
8
Click
Finish
.
Reinstalling Printer Software
You can reinstall the software if installation fails.
1
Start Windows.
2
From the
Start
menu select
Programs
or
All Programs
→
Dell
→
Dell Printers
→
your printer driver name
→
Maintenance
.
3
Select
Repair
and click
Next
.
NOTE
: If your printer is not already connected to the
computer, the following window will appear.
• After connecting the printer, click
Next
.
• If you don’t want to connect the printer at this time, click
Next
, and
No
on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The reinstallation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
4
Select the components you want to reinstall and click
Next
.
If you installed the printer software for local printing
and
you select
your printer driver name
, the window
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click
Next
.
b. If the test page prints out correctly, click
Yes
.
If it doesn’t, click
No
to reprint it.
5
When the reinstallation is done, click
Finish
.
NOTE
: If you want to reinstall the driver over the currently
installed driver via the provided CD, insert the CD into the CD
drive. Then, the window with overwriting confirmation
message appears. Simply confirm it to proceed to the next
step.
Installing Printer Software in Windows
6
Removing Printer Software
1
Start Windows.
2
From the
Start
menu select
Programs
or
All Programs
→
Dell
→
Dell Printers
→
your printer driver name
→
Maintenance
.
3
Select
Remove
and click
Next
.
You will see a component list so that you can remove any
item individually.
4
Select the components you want to remove and then click
Next
.
5
When your computer asks you to confirm your selection,
click
Yes
.
The selected driver and all of its components are removed
from your computer.
6
After the software is removed, click
Finish
.
Basic Printing
7
2Basic Printing
This chapter explains the printing options and common printing
tasks in Windows.
This chapter includes:
• Printing a Document
• Printing to a file (PRN)
• Printer Settings
- Layout Tab
- Paper Tab
- Graphics Tab
- Extras Tab
- About Tab
- Printer Tab
- Using a Favorite Setting
- Using Help
Printing a Document
N
OTES
:
• Your printer driver
Properties
window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• Check the Operating System(s) that are compatible
with your printer. See the OS Compatibility section of
Printer Specifications in your Printer User’s Guide.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
• When you select an option in printer properties, you may see
an exclamation mark or mark. An exclamation mark
means you can select that certain option but it is not
recommended, and mark means you cannot select that
option due to the machineís setting or environment.
The following procedure describes the general steps required
for printing from various Windows applications. The exact steps
for printing a document may vary depending on the application
program you are using. Refer to the User’s Guide of your
software application for the exact printing procedure.
1
Open the document you want to print.
2
Select
Print
from the
File
menu. The Print window is
displayed. It may look slightly different depending on your
application.
The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.
3
Select
your printer driver
from the
Name
drop-down
list.
To take advantage of the printer features provided by your
printer driver, click
Properties
or
Preferences
in the
application’s Print window. For details, see “Printer
Settings” on page 8.
If you see
Setup
,
Printer
, or
Options
in your Print
window, click it instead. Then click
Properties
on the next
screen.
Click
OK
to close the printer properties window.
4
To start the print job, click
OK
or
Print
in the Print
window.
Make sure that your
printer is selected.
Basic Printing
8
Printing to a file (PRN)
You will sometimes need to save the print data as a file for your
purpose.
To create a file:
1
Check the
Print to file
box at the
Print
window.
2
Select the folder and assign a name of the file and then
click OK.
Printer Settings
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
Your printer properties window may differ, depending on your
operating system. This Software User’s Guide shows the
Properties window for Windows XP.
Your printer driver
Properties
window that appears in this
User’s Guide may differ depending on the printer in use.
If you access printer properties through the Printers folder, you
can view additional Windows-based tabs (refer to your
Windows User’s Guide) and the Printer tab (see “Printer Tab” on
page 12).
N
OTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program.
To make your changes
permanent
, make them in the Printers folder.
• The following procedure is for Windows XP. For other
Windows OS, refer to the corresponding Windows User's
Guide or online help.
1. Click the Windows
Start
button.
2. Select
Printers and Faxes
.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences
.
5. Change the settings on each tab, click OK.
Basic Printing
9
Layout Tab
The
Layout
tab provides options to adjust how the document
appears on the printed page. The
Layout Options
includes
Multiple Pages per Side
,
Poster Printing
and
Booklet
Printing
. See “Printing a Document” on page 7 for more
information on accessing printer properties.
Paper Orientation
Paper Orientation
allows you to select the direction in which
information is printed on a page.
•
Portrait
prints across the width of the page, letter style.
•
Landscape
prints across the length of the page, spreadsheet
style.
•
Rotate 180 Degrees
allows you to rotate the page, 180
degrees.
Layout Options
Layout Options
allows you to select advanced printing options.
You can choose
Multiple Pages per Side
and
Poster Printing
.
•
For details, see
“Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)” on page 13.
•
For details, see
“Printing Posters” on page 14
•
For details, see
“Printing Booklets” on page 14
Double-sided Printing
Double-sided Printing
allows you to print on both sides of
paper.
If this option does not appear, your printer does
not have this feature.
•
For details, see
“Printing on Both Sides of Paper” on page 15.
Landscape
Portrait
Paper Tab
Use the following options to set the basic paper handling
specifications when you access the printer properties. See
“Printing a Document” on page 7 for more information on
accessing printer properties.
Click the
Paper
tab to access various paper properties.
Copies
Copies
allows you to choose the number of copies to be printed.
You can select 1 to 999 copies.
Paper Options
Size
Size
allows you to set the size of paper you loaded in the tray.
If the required size is not listed in the
Size
box, click
Custom
.
When the
Custom Paper Setting
window appears, set the paper
size and click
OK
. The setting appears in the list so that you can
select it.
Basic Printing
10
Source
Make sure that
Source
is set to the corresponding paper tray.
Use
Manual Feeder
when printing on special materials like
envelopes and transparencies.
Type
Set
Type
to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If not, print quality may not be acheived as you want.
Thick Paper
: 24 lb to 28 lb (90~105 g/m
2
) thick paper.
Thin Paper
: 16 lb to 19 lb (60~70 g/m
2
) thin paper.
Cotton
: 20 lb to 24 lb (75~90 g/m
2
) cotton paper such as Gilbert
25 % and Gilbert 100 %.
Plain Paper
: Normal plain paper. Select this type if your printer is
monochrome and printing on the 16 lb (60 g/m
2
) cotton paper.
Recycled Paper
: 20 lb to 24 lb (75~90 g/m
2
) recycled paper.
Color Paper
: 20 lb to 24 lb (75~90 g/m
2
) color-backgrounded
paper.
Archive Paper
: If you need to keep print-out for a long period
time such as archives, select this option.
Glossy Photo 160 g/m2 (Glossy Photo 44 lb)
: 44 lb (160 g/
m2) glossy paper.
Scaling Printing
Scaling Printing
allows you to automatically or manually scale
your print job on a page. You can choose from
None
,
Reduce/
Enlarge
, and
Fit to Page
.
•
For details, see
“Printing a Reduced or Enlarged Document” on
page 15.
•
For details, see
“Fitting Your Document to a Selected Paper
Size” on page 15.
Graphics Tab
Use the following Graphic options to adjust the print quality for
your specific printing needs. See “Printing a Document” on
page 7 for more information on accessing printer properties.
Click the
Graphic
tab to display the properties shown below.
Quality
The Quality options you can select may vary depending
on your printer model.
The higher the setting, the sharper the
clarity of printed characters and graphics. The higher setting also
may increase the time it takes to print a document.
Color Mode
You can choose color options. Setting to
Color
typically produces
the best possible print quality for color documents. If you want to
print a color document in grayscale, select
Grayscale
. If you
want to adjust the color options manually, select
Manual
and
click the
Color Adjust
or
Color Matching
button.
•
Copies Setting
: In order to use this option, first you need to
set total number of copies from
Paper
tab. When you make
several copies, and if you want to print some copies in color and
some in grayscale, use this option and select the number of
copies in grayscale.
•
Color Adjust
: You can adjust the appearance of images by
changing the settings in the
Levels
option.
•
Color Matching
: You can adjust the appearance of images by
changing the settings in the
Settings
option.
Basic Printing
11
Advanced Options
You can set advanced settings by clicking the
Advanced
Options
button.
•
Print All Text To Black
:
When the
Print All Text To
Black
option
is checked, all text in your document prints solid
black, regardless of the color it appears on the screen.
•
Print All Text To Darken
:
When the
Print All Text To
Darken
option is checked, all text in your document is allowed
to print darker than on a normal document.
Some printers do
not support this feature.
•Grayscale Enhancement: Press the
Smart Color
tab. It
allows users to preserve the details of nature photos, and
improve contrast and readability among gray scaled
colors, when printing color documents in grayscale.
•
Fine Edge
: Press the
Smart Color
tab. It allows users to
emphasize edges of texts and fine lines for improving
readability and align each color channel registration in color
printing mode.
Extras Tab
You can select output options for your document. See “Printing
a Document” on page 7 for more information about accessing
the printer properties.
Click the
Extras
tab to access the following feature:
Watermark
You can create a background text image to be printed on each
page of your document.
For details, see
“Using Watermarks” on
page 16.
Overlay
Overlays are often used to take the place of preprinted forms and
letterhead paper.
For details, see
“Using Overlays” on page 17.
Output Options
•
Print Subset
: You can set the sequence in which the pages
print. Select the print order from the drop-down list.
-
Normal (1,2,3)
: Your printer prints all pages from the first
page to the last page.
-
Reverse All Pages (3,2,1)
: Your printer prints all pages
from the last page to the first page.
-
Print Odd Pages
: Your printer prints only the odd numbered
pages of the document.
-
Print Even Pages
: Your printer prints only the even
numbered pages of the document.
Basic Printing
12
About Tab
Use the
About
tab to display the copyright notice and the
version number of the driver. If you have an Internet browser,
you can connect to the Internet by clicking on the web site icon.
See “Printing a Document” on page 7 for more information
about accessing printer properties.
Printer Tab
If you access printer properties through the
Printers
folder,
you can view the
Printer
tab. You can set the printer
configuration.
The following procedure is for Windows XP. For other Windows
OS, refer to the corresponding Windows User's Guide or online
help.
1
Click the Windows
Start
menu.
2
Select
Printers and Faxes
.
3
Select
your printer driver
icon.
4
Right-click on the printer driver icon and select
Properties
.
5
Click the
Printer
tab and set the options.
Using a Favorite Setting
The
Favorites
option, which is visible on each properties tab,
allows you to save the current properties settings for future
use.
To save a
Favorites
item:
1
Change the settings as needed on each tab.
2
Enter a name for the item in the
Favorites
input box.
3
Click
Save
.
When you save
Favorites
, all current driver settings are
saved.
To use a saved setting, select the item from the
Favorites
drop
down list. The printer is now set to print according to the
Favorites setting you selected.
To delete a Favorites item, select it from the list and click
Delete
.
You can also restore the printer driver’s default settings by
selecting
Printer Default
from the list.
Using Help
Your printer has a help screen that can be activated by clicking
the
Help
button in the printer properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
You can also click from the upper right corner of the window,
and then click on any setting.
Advanced Printing
13
3Advanced Printing
This chapter explains printing options and advanced printing
tasks.
N
OTE
:
• Your printer driver
Properties
window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up
Printing)
•Printing Posters
• Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
•Using Watermarks
•Using Overlays
Printing Multiple Pages on One
Sheet of Paper (N-Up Printing)
You can select the number of pages to print on a single sheet
of paper. To print more than one page per sheet, the pages will
be reduced in size and arranged in the order you specify. You
can print up to 16 pages on one sheet.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
From the
Layout
tab, choose
Multiple Pages per Side
in
the
Layout Type
drop-down list.
3
Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the
Pages per Side
drop-down
list.
4
Select the page order from the
Page Order
drop-down
list, if necessary.
Check
Print Page Border
to print a border around each
page on the sheet.
5
Click the
Paper
tab, select the paper source, size, and
type.
6
Click
OK
and print the document.
1 2
3 4
Advanced Printing
14
Printing Posters
This feature allows you to print a single-page document onto 4,
9, or 16 sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
N
OTE
: The poster printing option is available when 600 dpi is
selected in the resolution option on the Graphic tab.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
Click the
Layout
tab, select
Poster Printing
in the
Layout Type
drop-down list.
3
Configure the poster option:
You can select the page layout from
Poster<2x2>
,
Poster<3x3>
,
Poster<4x4>
or
Custom
. If you select
Poster<2x2>
, the output will be automatically stretched
to cover 4 physical pages. If the option is set to Custom,
you can enlarge the original from 150% to 400%.
Depending on the level of the enlargement, the page
layout is automatically adjusted to
Poster<2x2>
,
Poster<3x3>
,
Poster<4x4>
.
Specify an overlap in millimeters or inches to make it
easier to pasting the sheets together.
4
Click the
Paper
tab, select the paper source, size, and
type.
5
Click
OK
and print the document. You can complete the
poster by pasting the sheets together.
0.15 inches
0.15 inches
Printing Booklets
This printer feature allows you to print your document on both
sides of the paper and arranges the pages so that the paper can
be folded in half after printing to produce a booklet.
1
To change the print settings from your software
application, access the printer properties. See “Printing a
Document” on page 7.
2
From the
Layout
tab, choose
Booklet Printing
from the
Layout Type
drop-down list.
N
OTE
: The
Booklet Printing
option is not available for all
paper sizes. In order to find out the available paper size for
this feature, select the paper size in the
Size
option on the
Paper
tab, then check if the
Booklet Printing
in a
Layout
Type
drop-down list on the
Layout
tab is activated.
3
Click the
Paper
tab, and select the paper source, size, and
type.
4
Click
OK
and print the document.
5
After printing, fold and staple the pages.
8
9
8
9
Advanced Printing
15
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing,
decide how you want your document oriented.
The options are:
•
None
•
Long Edge
, which is the conventional layout used in
book binding.
•
Short Edge
, which is the type often used with calendars.
N
OTE
:
• Do not print on both sides of labels, transparencies,
envelopes, or thick paper. Paper jamming and damage to the
printer may result.
1
To change the print settings from your software
application, access printer properties. “Printing a
Document” on page 7.
2
From the
Layout
tab, select the paper orientation.
3
From the
Double-sided Printing
section, select the
binding option you want.
4
Click the
Paper
tab and select the paper source, size, and
type.
5
Click
OK
and print the document.
N
OTE
: If your printer does not have a duplex unit, you should
complete the printing job manually. The printer prints every
other page of the document first. After printing the first side of
your job, the Printing Tip window appears. Follow the on-
screen instructions to complete the printing job.
Long Edge
▲
Short Edge
▲
25
3
2
5
3
25
3
2
5
3
Printing a Reduced or Enlarged
Document
You can change the size of a page’s content to appear larger or
smaller on the printed page.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
From the
Paper
tab, select
Reduce/Enlarge
in the
Printing Type
drop-down list.
3
Enter the scaling rate in the
Percentage
input box.
You can also click the or button.
4
Select the paper source, size, and type in
Paper Options
.
5
Click
OK
and print the document.
Fitting Your Document to a
Selected Paper Size
This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
From the
Paper
tab, select
Fit to Page
in the
Printing
Type
drop-down list.
3
Select the correct size from the
Output size
drop-down
list.
4
Select the paper source, size, and type in
Paper Options
.
5
Click
OK
and print the document.
A
Advanced Printing
16
Using Watermarks
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.
There are several predefined watermarks that come with the
printer, and they can be modified, or you can add new ones to
the list.
Using an Existing Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
Click the
Extras
tab, and select the desired watermark
from the
Watermark
drop-down list. You will see the
selected watermark in the preview image.
3
Click
OK
and start printing.
N
OTE
: The preview image shows how the page will look when
it is printed.
Creating a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
Click the
Extras
tab, and click the
Edit
button in the
Watermark
section. The
Edit Watermark
window
appears.
3
Enter a text message in the
Watermark Message
box.
You can enter up to 40 characters. The message displays
in the preview window.
When the
First Page Only
box is checked, the watermark
prints on the first page only.
4
Select watermark options.
You can select the font name, style, size, or grayscale level
from the
Font Attributes
section and set the angle of the
watermark from the
Message Angle
section.
5
Click
Add
to add a new watermark to the list.
6
When you have finished editing, click
OK
and start
printing.
To stop printing the watermark, select
(No Watermark)
from
the
Watermark
drop-down list.
Editing a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
Click the
Extras
tab and click the
Edit
button in the
Watermark
section. The
Edit Watermark
window
appears.
3
Select the watermark you want to edit from the
Current
Watermarks
list and change the watermark message and
options.
4
Click
Update
to save the changes.
5
Click
OK
until you exit the Print window.
Deleting a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
2
From the
Extras
tab, click the
Edit
button in the
Watermark section. The
Edit Watermark
window
appears.
3
Select the watermark you want to delete from the
Current
Watermarks
list and click
Delete
.
4
Click
OK
until you exit the Print window.
Advanced Printing
17
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You need only
tell the printer to print the letterhead overlay on your
document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
2
To save the document as an overlay, access printer
properties. See “Printing a Document” on page 7.
3
Click the
Extras
tab, and click
Edit
button in the
Overlay
section.
4
In the Edit Overlay window, click
Create Overlay
.
5
In the Create Overlay window, type a name of up to eight
characters in the
File name
box. Select the destination
path, if necessary. (The default is C:\Formover).
6
Click
Save
. The name appears on the
Overlay List
box.
7
Click
OK
or
Yes
to finish creating.
The file is not printed. Instead it is stored on your
computer hard disk drive.
N
OTE
: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1
Create or open the document you want to print.
2
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 7.
3
Click the
Extras
tab.
4
Select the desired overlay from the
Overlay
drop-down
list box.
5
If the overlay file you want does not appear in the
Overlay
list, click
Edit
button and
Load Overlay
, and
select the overlay file.
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the
Load Overlay
window.
After you select the file, click
Open
. The file appears in the
Overlay List
box and is available for printing. Select the
overlay from the
Overlay List
box.
6
If necessary, click
Confirm Page Overlay When
Printing
. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.
7
Click
OK
or
Yes
until printing begins.
The selected overlay downloads with your print job and
prints on your document.
N
OTE
: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1
In the printer properties window, click the
Extras
tab.
2
Click the
Edit
button in the
Overlay
section.
3
Select the overlay you want to delete from the
Overlay
List
box.
4
Click
Delete Overlay
.
5
When a confirming message window appears, click
Yes
.
6
Click
OK
until you exit the Print window.
Sharing the Printer Locally
18
4Sharing the Printer
Locally
You can connect the printer directly to a selected computer,
which is called “host computer,” on the network.
The following procedure is for Windows XP. For other Windows
OS, refer to the corresponding Windows User's Guide or online
help.
N
OTES
:
• Check the Operating System(s) that are compatible with
your printer. See the OS Compatibility section of Printer
Specifications in your Printer User’s Guide.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
Setting Up a Host Computer
1
Start Windows.
2
From the
Start
menu select
Printers and Faxes
.
3
Double-click
your printer driver icon
.
4
From the
Printer
menu, select
Sharing
.
5
Check the
Share this printer
box.
6
Fill in the
Shared Name
field, and then click
OK
.
Setting Up a Client Computer
1
Right-click the Windows
Start
button and select
Explore
.
2
Select
My Network Places
and then right-click
Search
for Computers
.
3
Fill in the IP address of host computer in
Computer name
field, and click
Search
. (In case host computer requires
User name
and
Password
, fill in User ID and password
of host computer account.)
4
Double-click
Printers and Faxes
.
5
Right-click printer driver icon, select
Connect
.
6
Click
Yes
, if the installation confirm message appears.
Using other software
19
5Using other software
Using the Dell™ Toner
Management System
The printer status monitor displays the status of the printer
(printer ready, printer offline, and error-check printer) and the
toner level (100%, 50%, Toner Low) for your printer.
Printer Status Monitor
The printer status monitor screen launches when you send a
print job to the printer. This only appears on the computer
screen. Depending on the remaining toner level, the launched
printer status monitor screen is different.
If you are a Windows user, from the
Start
menu, select
Programs
DELL
DELL Printers
your printer
driver name
Printer Status Monitor
.
•
Printing Status
: The
Printer Status Monitor
displays
the current status of the printer.
•
Toner Level
: You can view the level of toner remaining
in the toner cartridge.
•
Order Supplies
: Click to order replacement toner
cartridges online.
•
User’s Guide
: Allows you to view the User’s Guide.
→→ →
→
Printer Settings Utility
When you install the Dell software, the Printer Settings Utility
is automatically installed.
To open the Printer Settings Utility.
1
Click
Start Programs DELL DELL Printers
your printer driver name Printer Settings Utility
.
The Printer Settings Utility window opens.
2
The Printer Settings Utility window provides several
features.
For more information, click the
button.
To use the default settings, click the
Printer Default
button and click Apply button.
To exi t, cli ck t he
Exit
button at the bottom of the window.
→→→ →
→
Using other software
20
Dell Toner Re-order application
To order replacement toner cartridges or supplies from
Dell
:
1
Double-click the
Dell
Toner Reorder Program icon on your
desktop.
OR
Click
Start Programs DELL DELL Printers
your printer driver name Toner Reorder
.
2
The
Toner Reorder
window opens.
→→→ →
→
Using Your Printer with a Macintosh
21
6Using Your Printer with
a Macintosh
Your printer supports Macintosh systems with a built-in USB
interface. When you print a file from a Macintosh computer, you
can use the CUPS driver by installing the PPD file.
This chapter includes:
• Installing Software
• Setting Up the Printer
•Printing
Installing Software
The CD-ROM that came with your printer provides you with the
PPD file that allows you to use the driver, for printing on a
Macintosh computer.
Printer driver
Installing the Printer driver
1
Make sure that you connect your printer to the computer.
Turn on your computer and printer.
2
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
3
Double-click
CD-ROM icon
that appears on your
Macintosh desktop.
4
Double-click the
MAC_Installer
folder.
5
Double-click the
MAC_Printer
folder.
6
Double-click the
Dell SPLC Installer
icon.
7
Enter the password and click
OK
.
8
The Dell SPL Installer window opens. Click
Continue
and
then click
Continue
.
9
Select
Easy Install
and click
Install
.
10
After the installation is finished, click
Quit
.
Uninstalling the Printer driver
Uninstall is required if you are upgrading the software, or if
installation fails.
1
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
2
Double-click
CD-ROM icon
that appears on your
Macintosh desktop.
3
Double-click the
MAC_Installer
folder.
4
Double-click the
MAC_Printer
folder.
5
Double-click the
Dell SPLC Installer
icon.
6
Enter the password and click
OK
.
7
The Dell SPL Installer window opens. Click
Continue
and
then click
Continue
.
8
Select
Uninstall
and then click
Uninstall
.
9
When the uninstallation is done, click
Quit
.
Setting Up the Printer
1
Follow the instructions on “Installing Software” on page 21
to install the PPD and Filter files on your computer.
2
Open the
Applications
folder
→
Utilities
, and
Print
Setup Utility
.
•For MAC OS 10.5, open
System Preferences
from the
Applications
folder, and click
Printer & Fax
.
3
Click
Add
on the
Printer List
.
•For MAC OS 10.5, press the “
+
” icon then a display
window will pop up.
4
For MAC OS 10.3, select the
USB
tab.
•For MAC OS 10.4, click
Default Browser
and find the
USB connection.
•For MAC OS 10.5, click
Default
and find the USB
connection.
5
For MAC OS 10.3, if Auto Select does not work properly,
select
Dell
in
Printer Model
and
your printer name
in
Model Name
.
•For MAC OS 10.4, if Auto Select does not work properly,
select
Dell
in
Print Using
and
your printer name
in
Model
.
•For MAC OS 10.5, if Auto Select does not work properly,
select
Select a driver to use...
and
your printer name
in
Print Using
.
Your machine appears on the Printer List and is set as the
default printer.
6
Click
Add
.
Using Your Printer with a Macintosh
22
Printing
N
OTES
:
• The Macintosh printer’s properties window that appears in
this User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• You can check your printer name in the supplied CD-
ROM.
Printing a Document
When you print with a Macintosh, you need to check the printer
software setting in each application you use. Follow these steps
to print from a Macintosh.
1
Open a Macintosh application and select the file you want
to print.
2
Open the
File
menu and click
Page Setup
(
Document
Setup
in some applications).
3
Choose your paper size, orientation, scaling, and other
options and click
OK
.
4
Open the
File
menu and click
Print
.
5
Choose the number of copies you want and indicate which
pages you want to print.
6
Click
Print
when you finish setting the options.
▲
Mac OS 10.3
Make sure that your
printer is selected.
Changing Printer Settings
You can use advanced printing features when using your
printer.
From your Macintosh application, select
Print
from the
File
menu. The printer name which appears in the printer properties
window may differ depending on the printer in use. Except for
the name, the composition of the printer properties window is
similar.
N
OTES
: The setting options may differ depending on printers
and Macintosh OS version.
Layout
The
Layout
tab provides options to adjust how the document
appears on the printed page. You can print multiple pages on
one sheet of paper. Select
Layout
from the
Presets
drop-down
list to access the following features.
•
Pages per Sheet
: This feature determines how many
pages printed on one page. For details, see "Printing
Multiple Pages on One Sheet of Paper" on the next
column.
•
Layout Direction
: You can select the printing direction
on a page as like the examples on UI.
▲
Mac OS 10.4
Using Your Printer with a Macintosh
23
Graphics
The
Graphics
tab provides options for selecting
Resolution(Quality)
and
Color Mode
. Select
Graphics
form the
Presets
' drop-down list to access the graphic
features.
•
Resolution(Quality)
: You can select the printing
resolution. The higher the setting, the sharper the clarity
of printed characters and graphics. The higher setting
also may increase the time it takes to print a document.
•
Color Mode
: You can set the color options. Setting to
Color
typically produces the best possible print quality
for color documents. If you want to print a color
document in grayscale, select
Grayscale
.
Paper
Set
Paper Type
to correspond to the paper loaded in the tray
from which you want to print. This will let you get the best
quality printout. If you load a different type of print material,
select the corresponding paper type.
▲
Mac OS 10.4
▲
Mac OS 10.4
Printer Features
This tab provides options for selecting the paper type and
adjusting print quality. Select
Printer Features
from the
Presets
' drop-down list to access the following features:
•
Fit to Page
: This setting allows you to scale your print
job to any selected paper size regardless of the digital
document size. This can be useful when you want to
check fine details on a small document.
•
RGB Color
: This setting determines how colors are
rendered.
Standard
is the most widely used setting
which the color tone of this mode is the closest to that of
standard monitor (sRGB Monitor).
Vivid
mode is
appropriate for printing presentation data and charts.
The color tone of Vivid mode produces more
Vivid
color
images than that of Standard mode.
Device
mode is best
used for printing fine lines, small characters and color
drawings. The color tone of
Device
mode may be
different from that of monitor, the pure toner colors are
used for printing Cyan, Magenta and Yellow colors.
▲
Mac OS 10.4
Using Your Printer with a Macintosh
24
Printing Multiple Pages on One Sheet
of Paper
You can print more than one page on a single sheet of paper.
This feature provides a cost-effective way to print draft pages.
1
From your Macintosh application, select
Print
from the
File
menu.
2
Select
Layout
.
3
Select the number of pages you want to print on one sheet
of paper on the
Pages per Sheet
drop-down list.
4
Select the page order from the
Layout Direction
option.
To print a border around each page on the sheet, select
the option you want from the
Border
drop-down list.
5
Click
Print
, and the printer prints the selected number of
pages on one side of each page.
▲
Mac OS 10.3
25
SOFTWARE SECTION
INDEX
A
advanced printing, use
13
B
booklet printing
14
D
document, print
Macintosh
22
Windows
7
double-sided printing
15
E
Extras properties, set
11
F
favorites settings, use
12
G
Graphics properties, set
10
H
help, use
12
I
install
printer driver
Macintosh
21
Windows
3
L
Layout properties, set
Windows
9
M
Macintosh
driver
install
21
uninstall
21
printing
22
setting up the printer
21
N
n-up printing
Macintosh
24
Windows
13
O
orientation, print
Windows
9
overlay
create
17
delete
17
print
17
P
Paper properties, set
9
paper size, set
9
paper source, set
Windows
10
poster, print
14
print
document
7
fit to page
15
from Macintosh
22
from Windows
7
N-up
Macintosh
24
Windows
13
overlay
17
poster
16
PRN
8
scaling
15
watermark
16
printer properties, set
Macintosh
22
Windows
8
printer resolution, set
Windows
10
printer software
install
Macintosh
21
Windows
3
uninstall
Macintosh
21
Windows
6
printing
booklets
14
double-sided
15
S
setting
darkness
10
favorites
12
image mode
10
resolution
Windows
10
toner save
10
true-type option
10
software
install
Macintosh
21
Windows
3
reinstall
Windows
5
system requirements
Macintosh
21
uninstall
Macintosh
21
Windows
6
status monitor, use
19
T
toner save, set
10
U
uninstall, software
Macintosh
21
26
Windows
6
W
watermark
create
16
delete
16
edit
16
print
16
REV 1.00

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