Dell E525w Color Multifunction Printer User's Guide User Manual To The 9b3796f0 7c62 41d3 Bd1a 480178a8555a

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Dell Color Multifunction Printer | E525w
User's Guide

Regulatory Model: Dell E525w

Contents
Before Beginning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
A Notes, Cautions, and Warnings . . . . . . . . . . . . . . . . . . . . . . 17
1

Dell™ Color Multifunction Printer | E525w User's Guide
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Conventions .

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Finding Information

3
4

18
18

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Product Features

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About the Printer

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Front View

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Rear View .

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Space Requirements

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Automatic Document Feeder (ADF)
Operator Panel

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Securing the Printer
Ordering Supplies

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Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
5

Connecting Your Printer .

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Connecting Printer to Computer or Network
USB Connection .

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Ethernet Connection .

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Contents

Wireless Connection .

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Reconfiguring the Wireless Setting

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Connecting the Telephone Line .
Turning on the Printer .

Setting Up Your Printer .

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Configuring Initial Settings on the Operator Panel

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Printer Setup Using the Software and Documentation Disc .

Setting the IP Address
Assigning an IP Address

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38
42

43
43

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Verifying the IP Address
Operator Panel .

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System Settings Report
Ping Command .

Loading Paper .

Installing Printer Drivers on Computers Running Windows ®
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Identifying Printer Driver Pre-install Status

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USB Connection Setup

49
49

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Installing PCL, PS and Fax Printer Drivers .

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Network Connection Setup .

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Installing XML Paper Specification (XPS) Printer Driver

Installing PCL, PS and Fax Printer Drivers .

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Setting Up for Web Services on Devices (WSD) .
Adding Roles of Print Services

Web Services on Devices (WSD) Printer Setup .
Setting Up for Shared Printing

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Installing XML Paper Specification (XPS) Printer Driver

Contents

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Changing the Firewall Settings Before Installing Your Printer

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Operator Panel .
Tool Box

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Enabling Shared Printing From the Computer .
Checking the Shared Printer

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10 Installing Printer Drivers on Computers Running Macintosh
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60
Installing the Drivers and Software

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Connecting Your Computer to the Printer
When Using a USB Connection .
When Using Bonjour

When Using IP Printing

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11 Installing Printer Drivers on Linux Computers (CUPS)
Operation on Red Hat Enterprise Linux 6.1 Desktop .
Setup Overview

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62
62

Setting Up the Queue

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Setting the Default Queue .

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Specifying the Printing Options .
Uninstalling the Printer Driver .

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Operation on SUSE Linux Enterprise Desktop 11

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Installing the Printer Driver
Setting Up the Queue

Setting the Default Queue .

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Specifying the Printing Options .

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65
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Setting the Password for Authority as the Printer Administrator .
Uninstalling the Printer Driver .
Operation on Ubuntu 12.04 LTS .
Setup Overview

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Installing the Printer Driver

Setup Overview

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Installing the Printer Driver
Setting Up the Queue

Setting the Default Queue .

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Uninstalling the Printer Driver .

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Specifying the Printing Options .

Contents

Using Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
12 Operator Panel

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Using the Operator Panel Buttons

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Status of Wi-Fi | WPS Button Backlight .

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Printing a Panel Settings Page .

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Changing the Language .
Operator Panel .
Tool Box

Setting the Power Saver Timer Option .

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13 Dell™ Printer Configuration Web Tool
Overview

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Setting Up the Dell Printer Configuration Web Tool .
Setting Up From Web Browser

75
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75

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Starting the Dell Printer Configuration Web Tool

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Top Frame

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Left Frame

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Overview of the Menu Items
Page Display Format

Right Frame

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Details of the Menu Items .
Printer Status
Printer Jobs

Printer Settings

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Print Server Settings .
Print Volume

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Changing the Settings of the Menu Items

Contents

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Setting Up From Operator Panel .

72
73

Changing Numbers or Names .
Inserting a Pause

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Using the Numeric Keypad to Enter Characters
Keypad Letters and Numbers

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111

Address Book

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111

Tray Settings .

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116

14 Understanding the Printer Menus
Defaults Settings

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117
117

Copy Defaults

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117

Scan Defaults

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121

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124

Fax Defaults

Print from USB Defaults .

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126

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126

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127

Tray Settings
MPF

Report/List

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128

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128

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128

PCL Fonts List

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128

PS Fonts List .

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128

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128

System Settings .
Panel Settings .

Job History

Error History .

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Color Test Page

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128

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128

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128

Address Book

Stored Documents List

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Printing a Report/List Using the Operator Panel

129

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129

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129

Phone Book

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PS Settings

129

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130

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135

PCL Settings .
PDF Settings .
Network

129

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Printing a Report/List Using the Tool Box .
Admin Menu

128

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Protocol Monitor
Fax Activity

128

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136

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137

Fax Settings

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System Settings .
Maintenance

142

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149

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153

Secure Settings

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157

Scan to E-mail .

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159

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159

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160

USB Settings
Panel Language.

Panel Lock Function

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160

Enabling the Panel Lock .

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160

Disabling the Panel Lock

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161

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161

Resetting Defaults

Contents

15 Print Media Guidelines .
Paper

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162
162

Other Problems .

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Contacting Service .

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307
307

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308
B Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309
Dell Technical Support Policy
Online Services

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309

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309

Warranty and Return Policy

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310

Recycling Information .

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310

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310

Contacting Dell .

New Zealand PTC200 Warnings
General Warning

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311

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311

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311

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311

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311

2.11.1 Compliance Testing (6) & (7) (Functional Tests)
4.5.1 Off-hook Line Impedance
4.9.3 Non-voice Equipment

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311

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311

5.6.1 General Requirements (Automatic Dialling Devices)
5.5.5 User Instructions .

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311

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311

8.1.7 User Instructions (Automatic Call Set-up) .
8.2.1(b) Call Answering

USA/Canada Wi-Fi Warnings

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FEDERAL COMMUNICATIONS COMMISSION INTERFERENCE STATEMENT

312

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312

Labeling Requirements

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312

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312

RF Exposure Warning

Canada, Industry Canada (IC) Notices

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Radio Frequency (RF) Exposure Information
Canada, avis d'Industry Canada (IC)

313

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313

Informations concernant l'exposition aux fréquences radio (RF)
Canada IC Statement

312

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313

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313

Contents

Before Beginning
Notes, Cautions, and Warnings ..................................................... 17
1 Dell™ Color Multifunction Printer | E525w User's Guide ..... 18
2 Finding Information ..................................................................... 19
3 Product Features......................................................................... 20
4 About the Printer ......................................................................... 22

Notes, Cautions, and Warnings
NOTE: A NOTE indicates important information that helps you make better use of your printer.
CAUTION: A CAUTION indicates either potential damage to hardware or loss of data and tells you how to avoid the problem.
WARNING: A WARNING indicates a potential for property damage, personal injury, or death.
Information in this document is subject to change without notice.
© 2015 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Inc.; Microsoft, Windows, Windows Server, Windows Vista, and
Internet Explorer are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries; Apple,
Bonjour, iPad, iPhone, iPod touch, Macintosh, Mac OS, and TrueType are trademarks of Apple Inc., registered in the U.S. and other countries.
AirPrint and the AirPrint logo are trademarks of Apple Inc.; Android, Google Chrome, Gmail, Google, Google Cloud Print, Google Drive, and
Google Play are either registered trademarks or trademarks of Google Inc.; Adobe, PostScript and Photoshop are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries; Wi-Fi and Wi-Fi Direct are registered trademark of the
Wi-Fi Alliance; Wi-Fi Protected Setup, WPA, and WPA2 are trademarks of the Wi-Fi Alliance; Red Hat and Red Hat Enterprise Linux are
registered trademarks of Red Hat. Inc. in the U.S. and other countries; SUSE is a registered trademark of Novell, Inc., in the United States and
other countries; Thinxtream is a trademark of Thinxtream Technologies Pte. Ltd.; QR Code is a registered trademark of Denso Wave
Incorporated; PCL is a trademark of Hewlett-Packard Corporation in the United States and/or other countries.

XML Paper Specification (XPS): This product may incorporate intellectual property owned by Microsoft Corporation. The terms and conditions
upon which Microsoft is licensing such intellectual property may be found at http://go.microsoft.com/fwlink/?LinkId=52369.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products.
Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

____________________
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the Government is subject to
restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in
applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.
May 2015 Rev. A00

Notes, Cautions, and Warnings

Dell™ Color Multifunction Printer | E525w User's
Guide

Click the links to the left for information on the features and operation of your Dell Color Multifunction Printer |
E525w. For information on other documentation included with your Dell Color Multifunction Printer | E525w, see
"Finding Information" on page 19.
NOTE: In this manual, Dell Color Multifunction Printer | E525w is referred to as the "printer."

Conventions
The following describe the meaning of the symbols and fonts used in this manual:
Bold texts

: • Names of hardware button on the operator panel.
• Screen names on the LCD panel.
• Menus, commands, windows, or dialog boxes displayed on the computer screen.

Texts in Courier New font : • Menus and messages displayed on the LCD panel.
• Characters entered from the computer.
• Directory paths.
<


"

: • Key on the keyboard of the computer.
: • Indicates a path to a certain item within a procedure on a computer.

: • Cross references in this manual.
• Characters entered from the operator panel.
• Messages displayed on the computer screen.

Dell™ Color Multifunction Printer | E525w User's Guide

Finding Information
What are you looking for?

Find it here

• Drivers for my printer

Software and Documentation disc

• My User's Guide

The Software and Documentation disc contains setup video, documentation,
and drivers for your printer. You can use the disc to install/re-install drivers or
access your setup video and documentation.
Readme files may be included on your disc to provide last-minute updates about
technical changes to your printer or advanced technical reference material for
experienced users or technicians.

• How to use my printer

Setup Guide

• How to set up my printer
• Safety information

Important Information

• Warranty information

WARNING: Read and follow all safety instructions in the Important Information
prior to setting up and operating your printer.

• Troubleshooting

"Troubleshooting" on page 289

• Express Service Code and Service Tag
Service Tag
xxxxxxx

Express Service Code
000 000 000 00

The Express Service Code and Service Tag are located inside the side door of your
printer.
• Latest drivers for my printer

Go to www.dell.com/support

• Answers to technical service and support
questions

www.dell.com/support provides several online tools, including:

• Documentation for my printer

• Solutions — Troubleshooting hints and tips, articles from technicians, and
online courses
• Upgrades — Upgrade information for components, such as printer driver
• Customer Care — Contact information, order status, warranty, and repair
information
• Downloads — Drivers
• Manuals — Printer documentation and product specifications
Go to www.dell.com/support. Select your region and fill in the requested details
to access help tools and information.

Finding Information

Product Features
Scanning to USB Memory (Scan to USB Memory)

Printing Multiple Pages on a Single Sheet of Paper (Multiple-Up)

Scan to USB Memory feature allows you to save the scanned
documents directly to the USB memory that is connected to
the printer's USB port.
For more information, see "Scanning to USB Memory" on
page 215.

Multiple-Up feature allows you to print multiple pages on a
single sheet of paper. Using this feature, you may reduce the
paper consumption.
For more information, see "Multiple-Up" on page 196.

2-Sided Printing (Manual Duplex Print)

Printing From USB Memory (USB Direct Print)

Manual Duplex Print feature allows you to print two or more
pages on the front and back side of a single sheet of paper
manually. Using this feature, you may reduce the paper
consumption.
For more information, see "Loading Print Media When Manual
Duplex Printing" on page 174.

USB Direct Print feature allows you to print directly from your
USB memory without the need to turn on your computer and
printing using an application program.
For more information, see "Direct Print Using the USB Memory
(USB Direct Print)" on page 180.

Wireless Connection

ID Card Copy

Wireless Connection feature allows you to install the printer at ID Card Copy feature allows you to copy both sides of an ID
any location, and enables printing and other services without a card on one side of a single sheet of paper in its original size.
wired connection to your computer.
For more information, see "Copying an ID Card" on page 199.
For more information about wireless connection settings, see
"Wireless Connection" on page 30.

Product Features

Dell Document Hub
Easily access and share
documents, images and digital
content with the Dell
Document Hub App. This
innovative cloud collaboration
solution connects your printer
and devices to popular cloud
services, providing a flexible and
secure way to collaborate from
virtually anywhere. Using your
computer or mobile device, you
can search file across multiple
cloud services simultaneously to
print documents or you can scan
documents directly to the cloud
using the app. For downloading the app, please visit Microsoft®
Windows Store, Google® Play Store and Apple® App Store.
For more information about using Dell Document Hub, see the
FAQs in Dell.com/documenthub.

Dell Printer Hub

Dell Printer Hub is the program that monitors and informs you
of the printer’s status and allows you to customize the printer
settings. In addition to the same features as Dell Document
Hub, Dell Printer Hub notifies you of the firmware/software
updates. When you install the drivers for this printer, this
program is also automatically installed.
For more information, open the program and click
on the
top right of the main window to see the FAQs.

Sending an E-mail With the Scanned Image (Scan to E-mail)

Making Copies From the Document Glass

Scan to E-mail feature allows you to send scanned data by
attaching to e-mail. You can choose destination e-mail
addresses from the Address Book on the printer or server. Also,
you can enter the address directly using the numeric keypad on
the operator panel.
For more information, see "Sending an E-mail With the
Scanned Image" on page 216.

You can scan the pages of a book or a brochure from the
document glass. When you scan documents using the
document glass, place them face down.
For more information, see "Making Copies From the
Document Glass" on page 189.

Making Copies From the ADF

You can scan sheets of unbound paper simultaneously from the
automatic document feeder (ADF). When you scan
documents using the ADF, load them face up.
For more information, see "Making Copies From the ADF" on
page 191.

Product Features

About the Printer
Front View
1

3 4 5

Operator Panel

Automatic Document Feeder (ADF)

Document Feeder Tray

Document Output Tray

Toner Access Cover

Print Head Cleaning Rod

Power Switch

Standard 150 Sheet Tray

Front USB Port

About the Printer

Rear View
13

11
10
9
8

2
3
4
5

ADF Cover

Ethernet Port

USB Port

Wall Jack Connector

Phone Connector

Power Connector

Rear Cover

Transfer Roller

Paper Chute

Paper Feed Roller

Transfer Belt

Levers

Security Slot

About the Printer

Space Requirements
Place the printer at a location that has adequate space to access the printer tray and covers.
100 mm/3.94 inches

611 mm/24.05 inches

132 mm/5.20 inches

262.5 mm/10.33 inches

410 mm/16.14 inches
398 mm/15.67 inches

338 mm/13.30 inches
670 mm/26.38 inches

About the Printer

Automatic Document Feeder (ADF)
1

ADF Cover

Document Guides

Document Glass

Document Feeder Tray

Operator Panel

For more information on the operator panel, see "Operator Panel" on page 70.

About the Printer

Securing the Printer
To protect your printer from theft, you can use the optional Kensington lock.
Connect the Kensington lock to the security slot on your printer.

Security slot

For details, see the documentation that shipped with the Kensington lock.

Ordering Supplies
You can order consumables from Dell online when using a networked printer. Enter the IP address of your printer in
your web browser, launch the Dell Printer Configuration Web Tool, and click the Order Supplies at: to order toner
for your printer.

About the Printer

Printer Setup
5 Connecting Your Printer ............................................................. 28
6 Setting Up Your Printer............................................................... 38
7 Setting the IP Address ............................................................... 43
8 Loading Paper.............................................................................. 46
9 Installing Printer Drivers on Computers Running Windows®
........................................................................................................ 49
10 Installing Printer Drivers on Computers Running Macintosh
........................................................................................................ 60
11 Installing Printer Drivers on Linux Computers (CUPS).......... 62

Connecting Your Printer

Your Dell™ Color Multifunction Printer | E525w interconnection cable must meet the following requirements:
Connection type

Connection specifications

Wireless

IEEE 802.11b/g/n

USB

USB 2.0 compatible

Ethernet

10 Base-T/100 Base-TX compatible

Wall jack connector

RJ11

Phone connector

RJ11

1
2
3
4

Ethernet Port

USB Port

Wall Jack Connector

Phone Connector

Connecting Your Printer

Connecting Printer to Computer or Network
USB Connection
To connect the printer to a computer:
1 Ensure that the printer, computer, and any other connected devices are turned off and unplugged from the power
source/outlet.
2 Connect the smaller USB connector into the USB port at the back of the printer.
USB port

3 Connect the other end of the cable into a USB port of your computer.
CAUTION: Do not connect the printer USB cable to a USB port on the keyboard.

Ethernet Connection
To connect the printer to a network:
1 Ensure that the printer, computer and any other connected devices are turned off and unplugged from the power
source/outlet.
2 Connect one end of an Ethernet cable into the Ethernet port at the rear of the printer, and the other end to a LAN
drop or hub.
To setup a wireless connection, see "Wireless Connection" on page 30.
Ethernet port

Connecting Your Printer

NOTE: Connect the Ethernet cable only when you need to setup a wired connection.

Wireless Connection
Following are the specifications for a wireless setup:
Item

Specification

Connectivity

Wireless

Connectivity standard

IEEE 802.11b/g/n compliant

Bandwidth

2.4 GHz

Data transfer rate

IEEE 802.11b mode: 11, 5.5, 2, 1 Mbps
IEEE 802.11g mode: 54, 48, 36, 24, 18, 12, 9, 6 Mbps
IEEE 802.11n mode: 65 Mbps

Security

64 (40-bit key)/128 (104-bit key) WEP, WPA-PSK (AES), WPA2-PSK (AES)(IEEE 802.1x
attestation function of WPA 1x non-corresponds), Mixed Mode PSK

Wi-Fi Protected Setup®(WPS)*1 Push Button Configuration (PBC), Personal Identification Number (PIN)
*1

WPS 2.0 compliant. WPS 2.0 works on access points with the following encryption types: Mixed Mode PSK, WPA-PSK AES, WPA2-PSK
AES, Open (No Security)

You can select a method to configure a wireless setting from the following:
WPS-PBC (Wi-Fi | WPS Button)*1
WPS-PBC (Operator Panel Menu)*1
WPS-PIN*2
Auto SSID Setup
Manual SSID Setup
*1

WPS-PBC (Wi-Fi Protected Setup-Push Button Configuration) is a method to authenticate and register devices required for wireless
configuration, by starting WPS-PBC on the printer with the
(Wi-Fi | WPS) button or operator panel menu, and then pressing the
button provided on the wireless LAN access point (Registrar) or router. This setting is available only when the access point supports
WPS-PBC.

WPS-PIN (Wi-Fi Protected Setup-Personal Identification Number) is a method to authenticate and register devices required for wireless configuration, by entering PIN assignments in the printer and computer. This setting, performed through access point, is available
only when the access points of your wireless router supports WPS.

NOTE: Connecting to the network via Ethernet cable disables wireless setting.

Connecting Your Printer

WPS-PBC (Wi-Fi | WPS Button)

You can start WPS-PBC (Wi-Fi Protected Setup-Push Button Configuration) by pressing the
button.

(Wi-Fi | WPS)

NOTE: WPS-PBC is available only when the wireless LAN access point (Registrar) or router supports WPS-PBC.
NOTE: Before starting WPS-PBC with the
(Wi-Fi | WPS) button, confirm the position of the WPS button (button name may
vary) on the wireless LAN access point (Registrar) or router. For information about WPS operation on the wireless LAN access
point (Registrar) or router, refer to the manual supplied with the product.
NOTE: For more information on the
(Wi-Fi | WPS) button, see "Status of Wi-Fi | WPS Button Backlight" on page 72.
If a problem occurs or error messages are displayed on the operator panel, see "Wireless Problems" on page 306.
1 Press and hold the
(Wi-Fi | WPS) button on the operator panel until the LCD panel shows Press WPS
Button on WPS Router.

2 Start the WPS operation on the wireless LAN access point (Registrar) or router within 2 minutes.
When the wireless LAN connection setting is completed, the

(Wi-Fi | WPS) button lights up.

WPS-PBC (Operator Panel Menu)

You can start WPS-PBC (Wi-Fi Protected Setup-Push Button Configuration) from the operator panel.
NOTE: WPS-PBC is available only when the wireless LAN access point (Registrar) or router supports WPS-PBC.
NOTE: Before starting WPS-PBC, confirm the position of the WPS button (button name may vary) on the wireless LAN access
point (Registrar) or router. For information about WPS operation on the wireless LAN access point (Registrar) or router, refer to
the manual supplied with the product.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until WPS Setup is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

6 Ensure that Push Button Configuration is highlighted, and then press the
7 Press the

button until Yes is highlighted, and then press the

(Set) button.

Ensure that Press WPS Button on WPS Router is displayed, and start the WPS operation on the wireless
LAN access point (Registrar) or router within 2 minutes.
When the wireless LAN connection setting is completed, the

(Wi-Fi | WPS) button lights up.

Connecting Your Printer

WPS-PIN

The PIN code of WPS-PIN can only be configured from the operator panel.
NOTE: WPS-PIN is available only when the wireless LAN access point (Registrar) or router supports WPS-PIN.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until WPS Setup is highlighted, and then press the

6 Press the

button until PIN Code is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

7 Write down the displayed 8-digit PIN code or select Print PIN Code to print the PIN code.
8 Ensure that Start Configuration is highlighted, and then press the

(Set) button.

9 Ensure that WPS AP Searching is displayed, and enter the PIN code you checked in step 7 into the wireless
LAN access point (Registrar) or router.
NOTE: For WPS operation on the wireless LAN access point (Registrar) or router, refer to the manual supplied with the
product.

When the wireless LAN connection setting is completed, the

(Wi-Fi | WPS) button lights up.

Auto SSID Setup

NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Wireless Setup is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

The printer automatically searches the access points on wireless network.
6 Press the

button until the desired access point is highlighted, and then press the

(Set) button.

If the desired access point does not appear, go to "Manual SSID Setup" on page 33.
NOTE: Some hidden SSID may not be displayed. If the SSID is not detected turn on SSID broadcast from the router.
7 Enter the passphrase or WEP key.
When the encryption type of the selected access point is WPA, WPA2 or Mixed in step 6:
•

Enter the passphrase, and then press the

(Set) button.

When the encryption type of the selected access point is WEP in step 6:
•

Enter the WEP key, and then press the

(Set) button.

NOTE: A passphrase is an encryption key for WPA and WPA2 encryption which consists of 8 to 63 bytes ASCII or 8 to 64

bytes Hex. It may be described as a key on some access points or routers. For details, refer to the manual supplied with the
access point or router.

When the wireless LAN connection setting is completed, the

Connecting Your Printer

(Wi-Fi | WPS) button lights up.

Manual SSID Setup

NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Wireless Setup is highlighted, and then press the

6 Press the

button until Manual Setup is highlighted, and then press the

7 Enter the SSID, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

8 Select the network mode from Infrastructure or Ad-hoc depending on your environment, and then press
(Set) button.
the
If you select Infrastructure, proceed to step 9.
If you select Ad-hoc, proceed to step 10.
9 Select the encryption type from No Security, Mixed Mode PSK, WPA2-PSK-AES, or WEP.
If you do not set security for your wireless network:
•

Press the

(Set) button.

button until No Security is highlighted, and then press the

To use Mixed Mode PSK or WPA2-PSK-AES encryption:
a

Press the
button until Mixed Mode PSK or WPA2-PSK-AES is highlighted, and then press the
(Set) button.

Enter the passphrase, and then press the

(Set) button.

NOTE: A passphrase is an encryption key for WPA and WPA2 encryption which consists of 8 to 63 bytes ASCII or 8 to 64

bytes Hex. It may be described as a key on some access points or routers. For details, refer to the manual supplied with the
access point or router.

To use WEP encryption:
button until WEP is highlighted, and then press the

(Set) button.

Press the

Enter the WEP key, and then press the

Press the
button to highlight the desired transmit key from WEP Key 1 to WEP Key 4, and then press
(Set) button.
the

(Set) button.

Proceed to step 11.
10 Select the encryption type from No Security or WEP.
If you do not set security for your wireless network:
•

(Set) button.

Ensure that No Security is highlighted, and then press the

To use WEP encryption:
button until WEP is highlighted, and then press the

(Set) button.

Press the

Enter the WEP key, and then press the

Press the
button to highlight the desired transmit key from WEP Key 1 to WEP Key 4, and then press
(Set) button.
the

(Set) button.

When the wireless LAN connection setting is completed, the

(Wi-Fi | WPS) button lights up.

Connecting Your Printer

Reconfiguring the Wireless Setting
To change the wireless setting through an Ethernet or wireless connection from your computer, perform the
following.
NOTE: To change the wireless setting through wireless connection, ensure that the wireless connection setting is completed in
"Wireless Connection" on page 30.
NOTE: The following settings are available when the network mode is set to infrastructure in "Wireless Connection" on page 30.
1 Check the IP address of the printer.
For details about how to check the IP address of the printer, see "Verifying the IP Address" on page 45.
2 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.

3 Click Print Server Settings.
4 Click the Print Server Settings tab.
5 Click Wireless LAN.
6 Change the wireless setting of the printer.
7 Click Apply New Settings.
8 Click Restart Printer.
9 Change the wireless settings on your computer or access point accordingly.
NOTE: To change the wireless settings on your computer, refer to the manuals provided with the wireless adapter or if
your computer provides a wireless adapter tool, change the wireless settings using that tool.

Connecting Your Printer

Connecting the Telephone Line
NOTE: Do not connect your printer directly to a Digital Subscriber Line (DSL). This may damage the printer. To use a DSL, you
will need to use an appropriate DSL filter. Contact your service provider for the DSL filter.
1 Plug one end of a telephone line cord to the wall jack connector and the other end to an active wall jack.
Wall jack connector

To the wall jack

2 Remove the blue plug from the phone connector (

Blue plug

Phone connector

3 To connect a telephone and/or answering machine to your printer, plug the telephone or answering machine line
cord into the phone connector ( ).

To an external telephone or
answering machine

Phone connector

Connecting Your Printer

If the phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy,
France and Switzerland), and you are supplied with a yellow terminator, insert the yellow terminator into the
phone connector ( ).

Yellow terminator

Phone connector

Turning on the Printer
WARNING: Do not use extension cords or power strips.
WARNING: The printer should not be connected to an Uninterruptible Power Supply (UPS) system.
1 Connect the power cable to the power connector on the rear of your printer (see "Rear View" on page 23).

2 Connect the other end of the cable to the power source.

Connecting Your Printer

3 Turn on the printer.

NOTE: When you turn on the printer for the first time, follow the on-screen instructions on the operator panel to configure the
initial settings. For details, see "Configuring Initial Settings on the Operator Panel" on page 38.

Connecting Your Printer

Setting Up Your Printer

Configuring Initial Settings on the Operator Panel
You need to set the language, country, time zone, date and time when you turn on printer for the first time.
NOTE: When you turn on the printer for the first time, the setup wizard appears on the LCD panel. If you do not proceed with the
setup within 3 minutes, the status of the printer changes to Ready to Copy. If you want to run the setup wizard again,
select Power On Wizard from the LCD panel.
NOTE: For more information on operator panel, see "Understanding the Printer Menus" on page 117.
1 Ensure that Please Select Language appears, and then select the language you want to use on the
(Set) button.
operator panel from the drop-down list, and then press the
2 Press the

(Set) button to start setting the country.

3 Ensure that Please Select Country appears. Select your country from the drop-down list, and then press
(Set) button.
the
4 Ensure that Please Select Time Zone appears. Select the appropriate time zone from the following drop(Set) button.
down list, and then press the
Geographic Region
Africa

Time Zone
(UTC) Accra, Bamako, Dakar, Nouakchott
(UTC) Casablanca
(UTC +01:00) Algiers, Douala, Libreville, Luanda
(UTC +01:00) Tunis
(UTC +01:00) Windhoek
(UTC +02:00) Cairo
(UTC +02:00) Harare, Johannesburg, Kinshasa, Tripoli
(UTC +03:00) Addis Ababa, Khartoum, Mogadishu, Nairobi

Setting Up Your Printer

Geographic Region

Time Zone

Americas

(UTC -10:00) Adak
(UTC -09:00) Alaska
(UTC -08:00) Pacific Time (US & Canada)
(UTC -08:00) Tijuana
(UTC -07:00) Arizona, Dawson Creek, Sonora
(UTC -07:00) Chihuahua, Mazatlan
(UTC -07:00) Mountain Time (US & Canada)
(UTC -06:00) Cancun, Mexico City, Monterrey
(UTC -06:00) Central America
(UTC -06:00) Central Time (US & Canada)
(UTC -06:00) Saskatchewan
(UTC -05:00) Atikokan, Resolute
(UTC -05:00) Bogota, Lima, Panama, Quito
(UTC -05:00) Cayman Islands, Jamaica, Port-au-Prince
(UTC -05:00) Eastern Time (US & Canada)
(UTC -05:00) Grand Turk
(UTC -05:00) Havana
(UTC -04:30) Caracas
(UTC -04:00) Asuncion
(UTC -04:00) Atlantic Time (Canada)
(UTC -04:00) Blanc-Sablon
(UTC -04:00) Caribbean Islands
(UTC -04:00) Cuiaba
(UTC -04:00) Georgetown, La Paz, Manaus
(UTC -04:00) Thule
(UTC -03:30) St. John's
(UTC -03:00) Brasilia, Cayenne, Paramaribo
(UTC -03:00) Buenos Aires
(UTC -03:00) Greenland
(UTC -03:00) Miquelon
(UTC -03:00) Montevideo
(UTC -02:00) Noronha

Antarctica

(UTC -04:00) Palmer Archipelago, Santiago
(UTC -03:00) Rothera
(UTC +03:00) Syowa
(UTC +06:00) Mawson, Vostok
(UTC +07:00) Davis
(UTC +08:00) Casey
(UTC +10:00) Dumont d'Urville
(UTC +12:00) McMurdo

Setting Up Your Printer

Geographic Region

Time Zone

Asia

(UTC +02:00) Amman
(UTC +02:00) Beirut
(UTC +02:00) Damascus
(UTC +02:00) Jerusalem
(UTC +02:00) Nicosia
(UTC +02:00) Palestine
(UTC +03:00) Aden, Baghdad, Qatar, Riyadh
(UTC +03:30) Tehran
(UTC +04:00) Baku
(UTC +04:00) Dubai, Muscat, Tbilisi
(UTC +04:00) Yerevan
(UTC +04:30) Kabul
(UTC +05:00) Aqtau, Aqtobe, Ashgabat, Samarkand
(UTC +05:00) Ekaterinburg
(UTC +05:00) Karachi
(UTC +05:30) Colombo, Kolkata
(UTC +05:45) Kathmandu
(UTC +06:00) Almaty, Bishkek, Dhaka, Thimphu
(UTC +06:00) Novosibirsk, Omsk
(UTC +06:30) Yangon (Rangoon)
(UTC +07:00) Bangkok, Ho Chi Minh, Hovd, Jakarta
(UTC +07:00) Krasnoyarsk
(UTC +08:00) Beijing, Chongqing, Hong Kong, Shanghai
(UTC +08:00) Irkutsk
(UTC +08:00) Kuala Lumpur, Makassar, Manila, Singapore
(UTC +08:00) Taipei
(UTC +08:00) Ulaan Baatar
(UTC +09:00) Dili, Jayapura
(UTC +09:00) Pyongyang
(UTC +09:00) Seoul
(UTC +09:00) Tokyo
(UTC +09:00) Yakutsk
(UTC +10:00) Sakhalin, Vladivostok
(UTC +11:00) Magadan
(UTC +12:00) Anadyr, Kamchatka

Atlantic Ocean

(UTC -04:00) Bermuda
(UTC -04:00) Stanley
(UTC -02:00) South Georgia Island
(UTC -01:00) Azores, Scoresbysund
(UTC -01:00) Cape Verde
(UTC) Reykjavik

Setting Up Your Printer

Geographic Region

Time Zone

Australia

(UTC +08:00) Perth
(UTC +08:45) Eucla
(UTC +09:30) Adelaide
(UTC +09:30) Darwin
(UTC +10:00) Brisbane, Lindeman
(UTC +10:00) Hobart, Melbourne, Sydney
(UTC +10:30) Lord Howe Island

Europe

(UTC) Dublin, Edinburgh, Lisbon, London
(UTC +01:00) Amsterdam, Berlin, Rome, Stockholm, Vienna
(UTC +01:00) Belgrade, Bratislava, Budapest, Prague
(UTC +01:00) Brussels, Copenhagen, Madrid, Paris
(UTC +01:00) Sarajevo, Skopje, Warsaw, Zagreb
(UTC +02:00) Athens, Bucharest, Istanbul
(UTC +02:00) Helsinki, Kiev, Riga, Sofia
(UTC +02:00) Kaliningrad, Minsk
(UTC +03:00) Moscow
(UTC +04:00) Samara

Indian Ocean

(UTC +03:00) Antananarivo, Comoro Islands, Mayotte
(UTC +04:00) Mahe, Reunion
(UTC +04:00) Mauritius
(UTC +05:00) Kerguelen, Maldives
(UTC +06:00) Chagos
(UTC +06:30) Cocos Islands
(UTC +07:00) Christmas Island

Pacific Ocean

(UTC -11:00) Midway Island, Niue, Samoa
(UTC -10:00) Cook Islands, Hawaii, Tahiti
(UTC -09:30) Marquesas Islands
(UTC -09:00) Gambier Islands
(UTC -08:00) Pitcairn Islands
(UTC -06:00) Easter Island
(UTC -06:00) Galapagos Islands
(UTC +09:00) Palau
(UTC +10:00) Guam, Port Moresby, Saipan
(UTC +11:00) Efate, Guadalcanal, Kosrae
(UTC +11:30) Norfolk Island
(UTC +12:00) Auckland
(UTC +12:00) Fiji, Marshall Islands
(UTC +12:45) Chatham
(UTC +13:00) Tongatapu
(UTC +14:00) Kiritimati

Setting Up Your Printer

5 Ensure that Please Enter Date appears. Specify the current date, and then press the

(Set) button.

6 Ensure that Please Enter Time appears. Specify the current time, and then press the

(Set) button.

7 Press the

(Set) button for specifying fax settings.

If you want to skip the steps for specifying fax settings, press the

(Start) button and then restart the printer.

8 Ensure that Please Enter Fax Number appears. Enter your fax number, and then press the
button.
9 Ensure that Enter Fax Header Name appears. Enter a name, and then press the
10 Press the

(Set)

(Set) button.

(Set) button, and then restart the printer.

Printer Setup Using the Software and Documentation Disc
1 Insert the Software and Documentation disc into your computer to start Dell Printer Easy Install.
2 Double-click the Dell Color MFP E525w Installer icon, and follow the on-screen instructions to connect the
computer and the printer.
NOTE: If the Software and Documentation disc does not automatically launch, try the following steps.
For Windows Vista®, Windows® 7, Windows Server® 2003, Windows Server® 2008, and Windows Server® 2008 R2:
1 Click Start  All Programs (for Windows Vista® and Windows® 7)  Accessories (for Windows Vista® and
Windows® 7)  Run.
2 Enter D:\setup.exe (where D is the drive letter of the optical drive), and then click OK.
For Windows® 8, Windows® 8.1, Windows Server® 2012 and Windows Server® 2012 R2:
1 Point to the bottom right corner of the screen, and then click Search  Enter Run in the search box, click Apps,
and then click Run.
2 Enter D:\setup.exe (where D is the drive letter of the optical drive), and then click OK.

Setting Up Your Printer

Setting the IP Address
Assigning an IP Address

An IP address is a unique number that consists of four sections that are delimited by a period and can include up to
three digits in each section, for example, 192.0.2.1.
You can select the IP mode from Dual Stack and IPv4 Mode. If your network supports both the IPv4 and IPv6
mode, select Dual Stack.
CAUTION: Assigning an IP address that is already in use can cause network performance issues.
NOTE: Assigning an IP address is considered as an advanced function and is normally done by a system administrator.
NOTE: When you assign an IP address manually in the IPv6 mode, use the Dell™ Printer Configuration Web Tool. To open the
Dell Printer Configuration Web Tool, use the link local address. To check a link local address, see "Verifying the IP Address" on
page 45.
NOTE: Depending on the address class, the range of the IP address assigned may be different. On Class A, for example, an IP
address in the range from 0.0.0.0 to 127.255.255.255 will be assigned. For assignment of IP addresses, contact
your system administrator.
You can assign the IP address by using the operator panel or using the Tool Box. The following procedure describes
how to assign an IP address manually as an example.

Operator Panel
For more information on using your operator panel, see "Operator Panel" on page 70.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until TCP/IP is highlighted, and then press the

6 Press the

button until IPv4 Ethernet is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

7 Ensure that Get IP Address is highlighted, and then press the

(Set) button.

8 Press the

(Set) button.

9 Press the
10 Press the

button until Panel is highlighted, and then press the
button and ensure that Get IP Address is highlighted.

button until IP Address is highlighted, and then press the

(Set) button.

The cursor is located at the first three digits of the IP address.
11 Enter the value of the IP address using the numeric keypad.
12 Press the

button.

The next three digits are highlighted.
13 Repeat step 11 and step 12 to enter all of the digits in the IP address, and then press the
14 Press the
15 Press the

(Set) button.

button and ensure that IP Address is highlighted.
button until Subnet Mask is highlighted, and then press the

(Set) button.

The cursor is located at the first three digits of the subnet mask.

Setting the IP Address

16 Enter the value of the subnet mask using the numeric keypad.
17 Press the

button.

The next three digits are highlighted.
18 Repeat step 16 and step 17 to set subnet mask, and then press the

(Set) button.

19 Press the

button and ensure that Subnet Mask is highlighted.

20 Press the

button until Gateway Address is highlighted, and then press the

(Set) button.

The cursor is located at the first three digits of the gateway address.
21 Enter the value of the gateway address using the numeric keypad.
22 Press the

button.

The next three digits are highlighted.
23 Repeat step 21 and step 22 to set gateway address, and then press the

(Set) button.

24 Turn off and turn on the printer.

Tool Box
NOTE: When you use the IPv6 mode for network printing, the Tool Box cannot be used to assign an IP address.
1 Click Start  All Programs  Dell Printers  Dell Printer Hub.
Dell Printer Hub opens.
2 Select Dell Color MFP E525w print driver at My Printers.
3 Click on the link Tool Box from list at the left side of the page.
NOTE: The Select Printer dialog box opens in this step, when multiple printer drivers are installed on your computer. In this
case, click the desired printer name listed in Printer Name.

The Tool Box opens.
4 Click the System Settings tab.
5 Select Printer Information and Settings from the list at the left side of the page.
6 Click TCP/IP Settings.
The TCP/IP Settings page is displayed.
7 Select Panel from IP Address Mode, and then enter the values in IP Address, Subnet Mask, and Gateway Address.
8 Click Apply New Settings.

Setting the IP Address

Verifying the IP Address
You can confirm the IP address of the printer by using the operator panel or printing the system settings. To verify
that the address is active on the network, you can use the PING command from your computer.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.

Operator Panel
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until TCP/IP is highlighted, and then press the

6 Press the

button until IPv4 Ethernet is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

7 Check the IP address displayed on the operator panel.

System Settings Report
1 Print the system settings report.
For details about how to print a system settings report, see "Printing a Report/List Using the Operator Panel" on
page 129.
2 Check the IP address listed under Wired Network or Wireless Network in the report.
If the IP address shows 0.0.0.0 (the factory default), an IP address has not been assigned. To assign one for your
printer, see "Assigning an IP Address" on page 43.

Ping Command
Ping the printer and verify that it responds. For example, at a command prompt on a network computer, enter ping
followed by the new IP address (for example, 192.0.2.1):
ping 192.0.2.1
If the printer is active on the network, you will receive a reply.

Setting the IP Address

Loading Paper
NOTE: To avoid paper jams, do not remove the standard 150 sheet tray while printing.
NOTE: Use only laser print media. Do not use ink jet paper in your printer.
NOTE: For printing envelopes, see "Loading Print Media" on page 168.
1 Hold the tray with both hands, and remove it from the printer.

2 Open the dust cover, and adjust the paper guides.

Loading Paper

NOTE: When loading legal size or user-specified print media, slide the extendable part of the tray while pinching the lever.

3 Before loading the print media, flex the sheets and fan them. Straighten the edges of the stack on a level surface.

4 Load the print media into the tray with the recommended print side facing up.
NOTE: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams.
NOTE: When loading coated paper, load one sheet at a time.
5 Align the width guides and length guide against the edges of the print media.

Loading Paper

6 After confirming that the guides are adjusted and secured, close the dust cover and insert the tray into the printer.
Inserting back the tray displays the message on the LCD panel prompting you to specify the paper size in the tray.

7 Press the

button until the appropriate paper size is highlighted, and then press the

(Set) button.

8 Press the

button until the appropriate paper type is highlighted, and then press the

(Set) button.

Loading Paper

Installing Printer Drivers on Computers Running
Windows®

Identifying Printer Driver Pre-install Status
Before installing the printer driver on your computer, check the IP address of your printer by performing one of the
procedures in "Verifying the IP Address" on page 45.

Changing the Firewall Settings Before Installing Your Printer
If you are running one of the following operating systems, you must change the firewall settings before installing the
Dell printer software:
•

Microsoft® Windows Vista®

•

Windows® 7

•

Windows® 8

•

Windows® 8.1

•

Windows Server® 2008

•

Windows Server® 2008 R2

•

Windows Server® 2012

•

Windows Server® 2012 R2

The following procedure uses Windows® 7 as an example.
1 Insert the Software and Documentation disc into your computer.
2 Click Start  Control Panel.
3 Select System and Security.
4 Click Allow a program through Windows Firewall.
5 Click Change settings  Allow another program.
6 Click Browse.
7 Enter D:\setup.exe (where D is the drive letter of the optical drive) in the File name text box, and then click
Open.
8 Click Add, and then click OK.

USB Connection Setup
Installing PCL, PS and Fax Printer Drivers
1 Insert the Software and Documentation disc into your computer to start Dell Printer Easy Install.
2 Ensure that the printer is connected to the computer using the USB cable and the printer is turned on.
3 Click Main Menu.
4 Click Connect.

Installing Printer Drivers on Computers Running Windows®

5 Select USB Cable Connection, and then click Next.
The Plug and Play installation starts and the required driver and software are automatically installed.
6 Click Finish to exit the wizard when the Ready to Print! screen appears.

Installing XML Paper Specification (XPS) Printer Driver
NOTE: The XML Paper Specification (XPS) driver is supported on the following operating systems: Windows Vista®, Windows

Vista® 64-bit Edition, Windows® 7, Windows® 7 64-bit Edition, Windows® 8, Windows® 8 64-bit Edition, Windows® 8.1,
Windows® 8.1 64-bit Edition, Windows Server® 2008, Windows Server® 2008 64-bit Edition, Windows Server® 2008 R2, Windows
Server® 2012 and Windows Server® 2012 R2.

NOTE: When the User Account Control dialog box appears during installation, click Continue or Yes if you are an administrator
on the computer; otherwise, contact your administrator to continue the desired action.
For Windows Vista® or Windows Vista® 64-bit Edition

1 Extract the following zip file to your desired location.
D:\Drivers\XPS\Win_7Vista\XPS-V3_E525w.zip (where D is the drive letter of the optical drive)
2 Click StartControl PanelHardware and SoundPrinters.
3 Click Add a printer.
4 Click Add a local printer.
5 Select the port connected to this printer, and then click Next.
6 Click Have Disk to display the Install From Disk dialog box.
7 Click Browse, and then select the extracted folder in step 1.
8 Click OK.
9 Select your printer name and click Next.
10 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
To use this printer as the default printer, select the Set as the default printer check box, and then click Next.
Installation starts.
11 As the driver installation is completed, click Print a test page to verify installation.
12 Click Finish.
For Windows Server® 2008 or Windows Server® 2008 64-bit Edition

NOTE: You must log in as an administrator.
1 Extract the following zip file to your desired location.
D:\Drivers\XPS\Win_7Vista\XPS-V3_E525w.zip (where D is the drive letter of the optical drive)
2 Click StartControl Panel  Hardware and Sound  Printers.
3 Click Add a printer.
4 Click Add a local printer.
5 Select the port connected to this printer, and then click Next.
6 Click Have Disk to display the Install From Disk dialog box.
7 Click Browse, and then select the extracted folder in step 1.
8 Click OK.
9 Select your printer name and click Next.

Installing Printer Drivers on Computers Running Windows®

10 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
To use this printer as the default printer, select the Set as the default printer check box, and then click Next.
Installation starts.
11 If you do not share your printer, select Do not share this printer. If you share your printer, select Share this printer
so that others on your network can find and use it. Click Next.
12 As the driver installation is completed, click Print a test page to verify installation.
13 Click Finish.
For Windows® 7, Windows® 7 64-bit Edition, or Windows Server® 2008 R2

1 Extract the following zip file to your desired location.
D:\Drivers\XPS\Win_7Vista\XPS-V3_E525w.zip (where D is the drive letter of the optical drive)
2 Click StartDevices and Printers.
3 Click Add a printer.
4 Click Add a local printer.
5 Select the port connected to this printer, and then click Next.
6 Click Have Disk to display the Install From Disk dialog box.
7 Click Browse, and then select the extracted folder in step 1.
8 Click OK.
9 Select your printer name and click Next.
10 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
Installation starts.
11 If you do not share your printer, select Do not share this printer. If you share your printer, select Share this printer
so that others on your network can find and use it. Click Next.
12 As the driver installation is completed, click Print a test page to verify installation. To use this printer as the default
printer, select the Set as the default printer check box.
13 Click Finish.
For Windows® 8, Windows® 8 64-bit Edition, Windows® 8.1, Windows® 8.1 64-bit Edition, Windows Server® 2012, or
Windows Server® 2012 R2

1 Extract the following zip file to your desired location.
D:\Drivers\XPS\Win_8\XPS-V4_E525w.zip (where D is the drive letter of the optical drive)
2 Right-click the bottom left corner of the screen, and then click Control Panel.
3 Click Hardware and Sound (Hardware for Windows Server® 2012 and Windows Server® 2012 R2)  Devices and
Printers  Add a printer.
4 Click The printer that I want isn't listed.
5 Select Add a local printer or network printer with manual settings, and then click Next.
6 Select the port connected to your printer, and then click Next.
7 Click Have Disk to display the Install From Disk dialog box.
8 Click Browse, and then select the extracted folder in step 1.
9 Click OK.
10 Select your printer name and click Next.

Installing Printer Drivers on Computers Running Windows®

11 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
Installation starts.
12 If you do not share your printer, select Do not share this printer. If you share your printer, select Share this printer
so that others on your network can find and use it. Click Next.
13 As the driver installation is completed, click Print a test page to verify installation. To use this printer as the default
printer, select the Set as the default printer check box.
14 Click Finish.

Network Connection Setup
Installing PCL, PS and Fax Printer Drivers
1 Insert the Software and Documentation disc into your computer to start Dell Printer Easy Install.
2 Click Main Menu.
3 Click Connect.
4 Select Wireless or Ethernet Connection, and then click Next.
5 Select the printer you want to install from the printer list, and then click Next. If the target printer is not displayed
on the list, click the
(Refresh) button or click add printer to add a printer to the list manually. You may specify
the IP address and port name at this point.
If you have installed this printer on the server computer, select the I am setting up this printer on a server check
box.
NOTE: If you are running any of the following operating systems, a Windows Security Alert is displayed:
•

Windows Vista®

•

Windows Vista® 64-bit Edition

•

Windows® 7

•

Windows® 7 64-bit Edition

•

Windows® 8

•

Windows® 8 64-bit Edition

•

Windows® 8.1

•

Windows® 8.1 64-bit Edition

•

Windows Server® 2008

•

Windows Server® 2008 64-bit Edition

•

Windows Server® 2008 R2 64-bit Edition

•

Windows Server® 2012

•

Windows Server® 2012 R2

To continue installing the driver, click Unblock or Allow access (for Windows Server® 2008 R2 and Windows® 7).
6 Specify the printer settings as necessary, and then click Next.
7 Select the software and documentation you want to install, and then click Install.
You can specify folders in which to install the software and documentation. To change the folders, click Change
Destination Folder, and then specify a new location.
8 Click Finish to exit the wizard when the Ready to Print! screen appears.

Installing Printer Drivers on Computers Running Windows®

Installing XML Paper Specification (XPS) Printer Driver
NOTE: The XML Paper Specification (XPS) driver is supported on the following operating systems: Windows Vista®, Windows

1 Extract the following zip file to your desired location.
D:\Drivers\XPS\Win_7Vista\XPS-V3_E525w.zip (where D is the drive letter of the optical drive)
2 Click StartControl PanelHardware and SoundPrinters.
3 Click Add a printer.
4 Click Add a network, wireless or Bluetooth printer.
5 Select your printer or click The printer that I want isn't listed.
When you select your printer, go to step 8.
When you click The printer that I want isn't listed, go to step 6.
6 Select Add a printer using a TCP/IP address or hostname, and then click Next.
7 Select TCP/IP Device for Device type, and enter the IP address for Hostname or IP address, and then click Next.
8 Click Have Disk to display the Install From Disk dialog box.
9 Click Browse, then select the extracted folder in step 1, and then click OK.
10 Select your printer name and click Next.
11 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
To use this printer as the default printer, select the Set as the default printer check box.
Installation starts.
12 As the driver installation is completed, click Print a test page to verify installation.
13 Click Finish.
For Windows Server® 2008 or Windows Server® 2008 64-bit Edition

NOTE: You must log in as an administrator.
1 Extract the following zip file to your desired location.
D:\Drivers\XPS\Win_7Vista\XPS-V3_E525w.zip (where D is the drive letter of the optical drive)
2 Click StartControl Panel  Hardware and Sound  Printers.
3 Click Add a printer.
4 Click Add a network, wireless or Bluetooth printer.
5 Select your printer or click The printer that I want isn't listed.
When you select your printer, go to step 8.
When you click The printer that I want isn't listed, go to step 6.
6 Select Add a printer using a TCP/IP address or hostname, and then click Next.
7 Select TCP/IP Device from Device type, and enter the IP address for Hostname or IP address, and then click
Next.

Installing Printer Drivers on Computers Running Windows®

8 Click Have Disk to display the Install From Disk dialog box.
9 Click Browse, then select the extracted folder in step 1, and then click OK.
10 Select your printer name and click Next.
11 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
To use this printer as the default printer, select the Set as the default printer check box.
Installation starts.
12 If you do not share your printer, select Do not share this printer. If you share your printer, select Share this printer
so that others on your network can find and use it. Click Next.
13 As the driver installation is completed, click Print a test page to verify installation.
14 Click Finish.
For Windows® 7, Windows® 7 64-bit Edition, or Windows Server® 2008 R2

1 Extract the following zip file to your desired location.
D:\Drivers\XPS\Win_7Vista\XPS-V3_E525w.zip (where D is the drive letter of the optical drive)
2 Click StartDevices and Printers.
3 Click Add a printer.
4 Click Add a network, wireless or Bluetooth printer.
5 Select your printer or click The printer that I want isn't listed.
When you select your printer, go to step 8.
When you click The printer that I want isn't listed, go to step 6.
6 Select Add a printer using a TCP/IP address or hostname, and then click Next.
7 Select TCP/IP Device from Device type, and enter the IP address for Hostname or IP address, and then click
Next.
8 Click Have Disk to display the Install From Disk dialog box.
9 Click Browse, then select the extracted folder in step 1, and then click OK.
10 Select your printer name and click Next.
11 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
Installation starts.
12 If you do not share your printer, select Do not share this printer. If you share your printer, select Share this printer
so that others on your network can find and use it. Click Next.
13 As the driver installation is completed, click Print a test page to verify installation. To use this printer as the default
printer, select the Set as the default printer check box.
14 Click Finish.
For Windows® 8, Windows® 8 64-bit Edition, Windows® 8.1, Windows® 8.1 64-bit Edition, Windows Server® 2012, or
Windows Server® 2012 R2

Installing Printer Drivers on Computers Running Windows®

4 Select your printer or click The printer that I want isn't listed.
When you select your printer, go to step 7.
When you click The printer that I want isn't listed, go to step 5.
5 Select Add a printer using a TCP/IP address or hostname, and then click Next.
6 Select TCP/IP Device from Device type, and enter the IP address for Hostname or IP address, and then click
Next.
7 Click Have Disk to display the Install From Disk dialog box.
8 Click Browse, and then select the extracted folder in step 1.
9 Click OK.
10 Select your printer name and click Next.
11 To change the printer name, enter the printer name in the Printer name text box, and then click Next.
Installation starts.
12 If you do not share your printer, select Do not share this printer. If you share your printer, select Share this printer
so that others on your network can find and use it. Click Next.
13 As the driver installation is completed, click Print a test page to verify installation. To use this printer as the default
printer, select the Set as the default printer check box.
14 Click Finish.
Use the Dell Printer Configuration Web Tool to monitor the status of your network printer without leaving your
desk. You can view and/or change the printer settings, monitor toner level, and acknowledge the timing of ordering
replacement consumables. You can click the Dell supplies link for ordering supplies.
NOTE: The Dell Printer Configuration Web Tool is not available when the printer is directly connected to a computer or a print

server.

To launch the Dell Printer Configuration Web Tool, enter the printer's IP address in your web browser. The printer
configuration appears on the screen.
You can set up the Dell Printer Configuration Web Tool to send you an e-mail when the printer needs supplies or
intervention.
To set up e-mail alerts:
1 Launch the Dell Printer Configuration Web Tool.
2 Click E-mail Alert.
3 Enter the Primary SMTP Gateway, Reply Address, and your e-mail address in the e-mail list box.
4 Click Apply New Settings.

Setting Up for Web Services on Devices (WSD)
This section provides information for network printing with Web Services on Devices (WSD), the protocol of
Microsoft® for Windows Vista®, Windows® 7, Windows® 8, Windows® 8.1, Windows Server® 2008, Windows
Server® 2008 R2, Windows Server® 2012, and Windows Server® 2012 R2.

Adding Roles of Print Services
When you use Windows Server® 2008, Windows Server® 2008 R2, Windows Server® 2012, or Windows Server®
2012 R2, you need to add the roles of print services to the Windows Server® 2008, Windows Server® 2008 R2,
Windows Server® 2012, or Windows Server® 2012 R2 client.

Installing Printer Drivers on Computers Running Windows®

For Windows Server® 2008 R2

1 Click StartAdministrative ToolsServer Manager.
2 Select Add Roles from the Action menu.
3 Select the Print and Document Services check box on the Server Roles window in the Add Roles Wizard, and then
click Next.
4 Click Next.
5 Select the Print Server check box, and then click Next.
6 Click Install.
For Windows Server® 2008

1 Click StartAdministrative ToolsServer Manager.
2 Select Add Roles from the Action menu.
3 Select the Print Services check box on the Server Roles window in the Add Roles Wizard, and then click Next.
4 Select the Print Server check box, and then click Next.
5 Click Install.
For Windows Server® 2012 or Windows Server® 2012 R2

1 Click Server Manager of the Start screen.
2 Select Add Roles and Features from the Manage menu.
3 Click Next on the Before You Begin window Select installation type on the Installation Type window  Select
destination server on the Server Selection window in the Add Roles and Features Wizard.
4 Select the Print and Document Services check box on the Server Roles window, and then click Next.
5 Select features on the Features window  Confirm installation selections on the Confirmation window.
6 Click Install.

Web Services on Devices (WSD) Printer Setup
You can install your new printer on the network using the Add Printer wizard. When installing using the Software
and Documentation disc that shipped with your printer, see "Network Connection Setup" on page 52 for details.
NOTE: Installing Web Services on Devices (WSD) printer for Windows® 8, Windows® 8.1, Windows Server® 2008, Windows

Server® 2008 R2, Windows Server® 2012, and Windows Server® 2012 R2 is available only with the Add Printer wizard.

Installing a Printer Driver Using the Add Printer Wizard

NOTE: Before installing the driver using the Add Printer wizard on Windows Server® 2008 R2 or Windows® 7, perform one of the

followings:
•

Establish the Internet connection so that Windows Update can scan your computer.

•

Add the printer driver to your computer in advance.

1 For Windows Vista®, Windows® 7, Windows Server® 2008, and Windows Server® 2008 R2:
Click Start  Devices and Printers (Start  Control Panel  Hardware and Sound  Printers for Windows
Server® 2008 and Windows Vista®).
For Windows® 8, Windows® 8.1, Windows Server® 2012, and Windows Server® 2012 R2:
Right-click the bottom left corner of the screen, and then click Control Panel  Hardware and Sound (Hardware
for Windows Server® 2012 and Windows Server® 2012 R2)  Devices and Printers.
2 Click Add a printer.
For Windows® 8, Windows® 8.1, Windows Server® 2012, and Windows Server® 2012 R2, go to step 4.

Installing Printer Drivers on Computers Running Windows®

3 Select Add a network, wireless or Bluetooth printer.
4 In the list of available printers, select the one you want to use, and then click Next.
Select the printer whose address is displayed in the form of http://IP address/ws/.
NOTE: If no printer is displayed in the list, follow the instructions below to enter the printer's IP address manually to

directly specify the printer you want to use. For Windows Server® 2008 R2, you must be a member of Administrators group.
1. Click The printer that I want isn't listed.
2. Select Add a printer using a TCP/IP address or hostname, and then click Next.
3. Select Web Services Device from Device type.
4. Enter the printer's IP address in the Hostname or IP address text box, and then click Next.

5 Install the printer driver on your computer. If you are prompted for an administrator password or confirmation,
enter the password or provide confirmation.
6 Complete the additional steps in the wizard, and then click Finish.
7 Print a test page to verify installation.
a

For Windows Vista®, Windows® 7, Windows Server® 2008, and Windows Server® 2008 R2:
Click Start  Devices and Printers (Start  Control Panel  Hardware and Sound  Printers for Windows
Server® 2008 and Windows Vista®).
For Windows® 8, Windows® 8.1, Windows Server® 2012, and Windows Server® 2012 R2:
Right-click the bottom left corner of the screen, and then click Control Panel  Hardware and Sound
(Hardware for Windows Server® 2012 and Windows Server® 2012 R2)  Devices and Printers.

Right-click the printer you just created, and then click Printer properties (Properties for Windows Server®
2008 and Windows Vista®).

On the General tab, click Print Test Page. When a test page is printed successfully, installation is complete.

Setting Up for Shared Printing
You can share your USB connected printer with other computers (clients) on the same network.
To share your USB connected printer, enable shared printing when installing the printer driver. You can also enable
shared printing by following the procedures below.
NOTE: Printer utilities such as Tool Box cannot be used from a network client.

Enabling Shared Printing From the Computer
For Windows Server® 2003 or Windows Server® 2003 x64 Edition

1 Click Start  Printers and Faxes.
2 Right-click this printer icon and select Properties.
3 From the Sharing tab, select the Share this printer check box, and then enter a name in the Share name text box.
4 Click Additional Drivers and select the operating systems of all network clients using this printer.
5 Click OK.
If the files are not present in your computer, insert the server operating system CD.
For Windows Vista® or Windows Vista® 64-bit Edition

1 Click Start  Control Panel  Hardware and Sound  Printers.
2 Right-click the printer icon and select Sharing.
3 Click Change sharing options.
The "Windows needs your permission to continue" dialog box appears.

Installing Printer Drivers on Computers Running Windows®

4 Click Continue.
5 Select the Share this printer check box, and then enter a name in the Share name text box.
6 Click Additional Drivers and select the operating systems of all network clients using this printer.
7 Click OK.
For Windows Server® 2008 or Windows Server® 2008 64-bit Edition

1 Click Start  Control Panel  Hardware and Sound  Printers.
2 Right-click the printer icon and select Sharing.
3 Click Change Sharing Options if exists.
4 Select the Share this printer check box, and then enter a name in the Share name text box.
5 Click Additional Drivers and select the operating systems of all network clients using this printer.
6 Click OK.
For Windows® 7, Windows® 7 64-bit Edition, or Windows Server® 2008 R2

1 Click Start  Devices and Printers.
2 Right-click the printer icon and select Printer properties.
3 On the Sharing tab, click Change Sharing Options if exists.
4 Select the Share this printer check box, and then enter a name in the Share name text box.
5 Click Additional Drivers and select the operating systems of all network clients using this printer.
6 Click Apply, and then click OK.
For Windows® 8, Windows® 8 64-bit Edition, Windows® 8.1, Windows® 8.1 64-bit Edition, Windows Server® 2012, or
Windows Server® 2012 R2

1 Right-click the bottom left corner of the screen, and then click Control Panel  Hardware and Sound (Hardware
for Windows Server® 2012 and Windows Server® 2012 R2)  Devices and Printers.
2 Right-click the printer icon and select Printer properties.
3 On the Sharing tab, click Change Sharing Options if exists.
4 Select the Share this printer check box, and then enter a name in the Share name text box.
5 Click Additional Drivers and select the operating systems of all network clients using this printer.
6 Click Apply, and then click OK.

Installing Printer Drivers on Computers Running Windows®

Checking the Shared Printer
To check that the printer is shared:
•

Ensure that the printer object in the Printers, Printers and Faxes, or Devices and Printers folder is shared. The
share icon
is shown under the printer icon.

•

From a network client, browse Network or My Network Places. Find the host name of the server and look for the
shared name you assigned to the printer.

After you have checked that the printer is shared, use methods such as Windows® Point and Print to use the shared
printer from a network client.
NOTE: If the OS bit editions (32/64 bit edition) differ between a print server and a client computer, you need to manually add the
printer driver for the client computer edition on the server. Otherwise, the printer driver cannot be installed on the client
computer using methods such as Point and Print. For example, if the print server runs on Windows Vista® 32-bit edition, while
the client computer runs on Windows® 7 64-bit edition, follow the procedures below to additionally install the printer driver for
64-bit client on the 32-bit server.
a

Click Additional Drivers on the screen for sharing printers.
For details about how to display this screen, see "Enabling Shared Printing From the Computer" on page 57.

Select the x64 check box, and then click OK.

Insert the Software and Documentation disc into your computer.

Click Browse to specify the folder that contains the 64-bit OS driver, and then click OK.
Installation starts.

Installing Printer Drivers on Computers Running Windows®

Installing Printer Drivers on Computers Running
Macintosh
Installing the Drivers and Software
1 Run the Software and Documentation disc on the Macintosh computer.
2 Double-click the Dell Color MFP E525w Installer icon.
3 Click Continue on the Introduction screen.
4 Click Continue on the License screen, and then click Agree.
5 Confirm the installation location, and then click Install to perform the standard installation.

6 Enter the administrator's name and password, and then click Install Software (OK for Mac OS X 10.6).
7 Click Continue Installation.
8 Click Restart to finish installing the software.

Connecting Your Computer to the Printer
When Using a USB Connection
1 Turn on the printer.
2 Connect the USB cable between the printer and Macintosh computer.
The printer is automatically added to your Macintosh computer.

When Using Bonjour
1 Turn on the printer.
2 Ensure that your Macintosh computer is connected to the network.
If you use wired connection, connect the Ethernet cable between the printer and the network.
If you use wireless connection, ensure that wireless connection is configured properly on your Macintosh computer
and printer.
3 For Mac OS X 10.6: Open the System Preferences, and click Print & Fax.
For OS X 10.7 and OS X 10.8: Open the System Preferences, and click Print & Scan.
For OS X 10.9 and OS X 10.10: Open the System Preferences, and click Printers & Scanners.
4 Click the Plus (+) sign, and select Add Printer or Scanner (Add Other Printer or Scanner for OS X 10.7).
For Mac OS X 10.6, just click the Plus (+) sign.
5 Click Default, and select the printer connected via Bonjour from the Name (Printer Name for Mac OS X 10.6 and
OS X 10.7) list.
Name and Use (Print Using for Mac OS X 10.6 and OS X 10.7) are automatically entered. Make sure that your
printer name is selected for Use or Print Using.
6 Click Add.

Installing Printer Drivers on Computers Running Macintosh

When Using IP Printing
1 Turn on the printer.
2 Ensure that your Macintosh computer is connected to the network.
If you use wired connection, connect the Ethernet cable between the printer and the network.
If you use wireless connection, ensure that wireless connection is configured properly on your Macintosh computer
and printer.
3 For Mac OS X 10.6: Open the System Preferences, and click Print & Fax.
For OS X 10.7 and OS X 10.8: Open the System Preferences, and click Print & Scan.
For OS X 10.9 and OS X 10.10: Open the System Preferences, and click Printers & Scanners.
4 Click the Plus (+) sign, and select Add Printer or Scanner (Add Other Printer or Scanner for OS X 10.7).
For Mac OS X 10.6, just click the Plus (+) sign.
5 Click IP, and select Line Printer Daemon - LPD for Protocol.
6 Enter the IP address for the printer in the Address area.
7 Select your printer name for Use (Print Using for Mac OS X 10.6 and OS X 10.7).
NOTE: When the printing is set up using IP printing, the queue name is displayed as blank. You do not need to specify it.
8 Click Add.

Installing Printer Drivers on Computers Running Macintosh

Installing Printer Drivers on Linux Computers (CUPS)

This section provides information for installing or setting up the printer driver with CUPS (Common UNIX Printing
System) on Red Hat® Enterprise Linux® 6.1 Desktop, SUSE® Linux Enterprise Desktop 11, and Ubuntu® 12.04.

Operation on Red Hat Enterprise Linux 6.1 Desktop
Setup Overview
1 Install the printer driver.
2 Set up the print queue.
3 Specify the default queue.
4 Specify the printing options.

Installing the Printer Driver
1 Select Applications System Tools  Terminal.
2 Enter the following command in the terminal window.
su
(Enter the administrator password)
rpm -ivh (Enter the file path)/Dell-Color-MFPE525w-x.x-x.noarch.rpm

The printer driver is installed.

Setting Up the Queue
To execute printing, you must set up the print queue on your workstation.
1 Open the URL "http://localhost:631" using a web browser.
2 Click Administration.
3 Click Add Printer.
4 Enter root as the user name, enter the administrator password, and click OK.
For network connections:
a

Select LPD/LPR Host or Printer from the Other Network Printers menu, and click Continue.

Enter the IP address of the printer in Connection, and click Continue.
Format: lpd://xxx.xxx.xxx.xxx (the IP address of the printer)

For USB connections:
a

Select your printer name from the Local Printers menu, and click Continue.

5 Enter the name of the printer in the Name text box in the Add Printer window, and click Continue.
You can optionally specify the location and description of the printer for further information.
6 Select Dell from the Make menu, and click Continue.

Installing Printer Drivers on Linux Computers (CUPS)

7 Select your printer name from the Model menu, and click Add Printer.
The setup is complete.
Printing From the Applications

When you have finished setting up the queue, you can print jobs from the applications. Start the print job from the
application, and specify the queue in the print dialog box.
However, sometimes you can print only from the default queue depending on the application (for example Mozilla).
In these cases, before you start printing, set queue you want to print to as the default queue. For information on
specifying the default queue, see "Setting the Default Queue."

Setting the Default Queue
1 Select Applications System Tools  Terminal.
2 Enter the following command in the terminal window.
su
(Enter the administrator password)
lpadmin -d (Enter the queue name)

Specifying the Printing Options
You can specify the printing options such as color mode.
1 Open the URL "http://localhost:631" using a web browser.
2 Click Administration.
3 Click Manage Printers.
4 Click the queue name for which you want to specify the printing options.
5 Select Set Default Options from the Administration menu.
6 Click the desired setting item, specify the required settings, and click Set Default Options.
The message Printer xxx default options have been set successfully. appears.
The setting is complete.

Uninstalling the Printer Driver
1 Select Applications System Tools  Terminal.
2 Enter the following command in the terminal window to delete the print queue.
su
(Enter the administrator password)
/usr/sbin/lpadmin -x (Enter the print queue name)

3 Repeat the command above for all queues for the same model.

Installing Printer Drivers on Linux Computers (CUPS)

4 Enter the following command in the terminal window.
su
(Enter the administrator password)
rpm -e Dell-Color-MFP-E525w

The printer driver is uninstalled.

Operation on SUSE Linux Enterprise Desktop 11
Setup Overview
1 Install the printer driver.
2 Set up the print queue.
3 Specify the default queue.
4 Specify the printing options.

Installing the Printer Driver
1 Select Computer More Applications... and select GNOME Terminal on the Application Browser.
2 Enter the following command in the terminal window.
su
(Enter the administrator password)
rpm -ivh (Enter the file path)/Dell-Color-MFPE525w-x.x-x.noarch.rpm

The printer driver is installed.

Setting Up the Queue
To execute printing, you must set up the print queue on your workstation.
1 Select Computer More Applications..., and select YaST on the Application Browser.
2 Enter the administrator password, and click Continue.
YaST Control Center is activated.
3 Select Hardware on YaST Control Center, and select Printer.
The Printer Configurations dialog box opens.
For network connections:
a

Click Add.
The Add New Printer Configuration dialog box opens.

Click Connection Wizard.
The Connection Wizard dialog box opens.

Select Line Printer Daemon (LPD) Protocol from Access Network Printer or Printserver Box via.

Enter the IP address of the printer in IP Address or Host Name:.

Installing Printer Drivers on Linux Computers (CUPS)

Select Dell in the Select the printer manufacturer: drop-down menu.

Click OK.
The Add New Printer Configuration dialog box appears.

Select your printer name from the Assign Driver list.
NOTE: You can specify the printer name in Set Name:.

Confirm the settings, and click OK.

For USB connections:
a

Click Add.
The Add New Printer Configuration dialog box opens.
The printer name is displayed in the Determine Connection list.

Select your printer name from the Assign Driver list.
NOTE: You can specify the printer name in Set Name:.

Confirm the settings, and click OK.

Printing From the Applications

When you have finished setting up the queue you can print jobs from the applications. Start the print job from the
application, and specify the queue in the print dialog box.
However, sometimes you can print only from the default queue depending on the application (for example Mozilla).
In these cases, before you start printing, set queue you want to print to as the default queue. For information on
specifying the default queue, see "Setting the Default Queue."

Setting the Default Queue
You can set the default queue when you add the printer.
1 Select Computer More Applications..., and select YaST on the Application Browser.
2 Enter the administrator password, and click Continue.
YaST Control Center is activated.
3 Select Hardware on YaST Control Center, and select Printer.
The Printer Configurations dialog box opens.
4 Click Edit.
A dialog box to modify the specified queue opens.
5 Confirm that the printer you want to set is selected in the Connection list.
6 Select the Default Printer check box.
7 Confirm the settings, and click OK.

Specifying the Printing Options
You can specify the printing options such as color mode.
1 Open a web browser.
2 Enter http://localhost:631/admin in Location, and press .
3 Click Manage Printers.
4 Click Set Printer Options of the printer for which you want to specify the printing options.

Installing Printer Drivers on Linux Computers (CUPS)

5 Specify the required settings, and click Set Printer Options.
6 Enter root as the user name, enter the administrator password, and click OK.
NOTE: Set the password for authority as the printer administrator before setting the printer queue. If you have not set it, go to
"Setting the Password for Authority as the Printer Administrator."
The message Printer xxx has been configured successfully. appears.
The setting is complete. Execute printing from the application.

Setting the Password for Authority as the Printer Administrator
You must set the password for authority as the printer administrator to do operations.
1 Select ComputerMore Applications... and select GNOME Terminal on the Application Browser.
2 Enter the following command in the terminal window.
su
(Enter the administrator password)
lppasswd -g sys -a root
(Enter the password for authority as the printer administrator after
the Enter password prompt.)
(Re-enter the password for authority as the printer administrator
after the Enter password again prompt.)

Uninstalling the Printer Driver
1 Select Computer More Applications... and select GNOME Terminal on the Application Browser.
2 Enter the following command in the terminal window to delete the print queue.
su
(Enter the administrator password)
/usr/sbin/lpadmin -x (Enter the printer queue name)

3 Repeat the command above for all queues for the same model.
4 Enter the following command in the terminal window.
su
(Enter the administrator password)
rpm -e Dell-Color-MFP-E525w

The printer driver is uninstalled.

Installing Printer Drivers on Linux Computers (CUPS)

Operation on Ubuntu 12.04 LTS
Setup Overview
1 Install the printer driver.
2 Set up the print queue.
3 Specify the default queue.
4 Specify the printing options.

Installing the Printer Driver
1 Select Applications  System Tools  Terminal.
2 Enter the following command in the terminal window.
sudo dpkg –i (Enter the file path)/dell-color-mfpe525w_x.x-x_all.deb
(Enter the administrator password)

The printer driver is installed.

Setting Up the Queue
To execute printing, you must set up the print queue on your workstation.
1 Open the URL "http://localhost:631" using a web browser.
2 Click Administration.
3 Click Add Printer.
4 Enter the user name and the administrator password, and click OK.
5 Select either of the following according to the type of your printer connection.
For network connections:
a

Select LPD/LPR Host or Printer from the Other Network Printers menu, and click Continue.

Enter the IP address of the printer in Connection, and click Continue.
Format: lpd://xxx.xxx.xxx.xxx (the IP address of the printer)

For USB connections:
a

Select your printer name from the Local Printers menu, and click Continue.

6 Enter the name of the printer in the Name box in the Add Printer window, and click Continue.
You can optionally specify the location and description of the printer for further information.
If you want to share the printer, select the Share This Printer check box.
7 Select Dell from the Make menu, and click Continue.
8 Select your printer name from the Model menu, and click Add Printer.
The setup is complete.

Installing Printer Drivers on Linux Computers (CUPS)

Printing From the Applications

Setting the Default Queue
1 Select Applications  System Tools  Terminal.
2 Enter the following command in the terminal window.
sudo lpadmin -d (Enter the queue name)
(Enter the administrator password)

Uninstalling the Printer Driver
1 Select Applications  System Tools  Terminal.
2 Enter the following command in the terminal window to delete the print queue.
sudo /usr/sbin/lpadmin -x (Enter the print queue

name)

(Enter the administrator password)

3 Repeat the command above for all queues for the same model.
4 Enter the following command in the terminal window.
sudo dpkg –e Dell-Color-MFP-E525w
(Enter the administrator password)

The printer driver is uninstalled.

Installing Printer Drivers on Linux Computers (CUPS)

Using Your Printer
12 Operator Panel ............................................................................ 70
13 Dell™ Printer Configuration Web Tool..................................... 75
14 Understanding the Printer Menus.......................................... 117
15 Print Media Guidelines............................................................. 162
16 Loading Print Media ................................................................. 168

Operator Panel

Using the Operator Panel Buttons

1 One Touch Dial button
•
2

Calls up the stored fax number registered in the Phone Book. The first four fax numbers in the Phone Book are
assigned to the buttons in row order, starting from the top corner.
(Copy) button

•
3

Displays the Copy menu.
(Fax) button

•

Displays the Fax menu.

4 Data LED
•

Lights up for incoming, outgoing, or pending fax jobs.

5 Ready / Error LED
•

Lights up when the printer is ready. (Ready LED)

•

Lights up when the printer has an error. (Error LED)

button
•

Moves a cursor up or down.
(Set) button

•
9

Confirms the entry of values.
(Contacts) button

•
10

Displays the Address Book menu for e-mail addresses.
(Redial / Pause) button

•

Calls up the last called number.

•

Pauses a telephone number.

Moves a cursor to the right or left.

(Cancel) button
•

Cancels the current processing or pending job.

•

Resets the current setting, and returns to the top menu.

Operator Panel

12 B&W / Color LED
•

Lights up to indicate which color mode is selected.

(Color Mode) button
•

Switches between color mode and black and white mode.
(Start) button

•
15

Starts the job.
(ID Copy) button

•
16

Shortcuts to the ID Card Copy screen.
(Phone Book) button

•

Displays stored telephone numbers in the Phone Book.

17 Numeric keypad
•
18

Enters characters and numbers.
(Backspace) button

•
19

Deletes characters and numbers.
(Back) button

•

Returns to the previous screen.

20 LCD Panel
•
21

Displays various settings, instructions, and error messages.
(Scan) button

•
22

Displays the Scan menu.
(Menu) button

•
23

Displays the Print from USB Memory, Job Status, and System menus.
(Wi-Fi | WPS) button

•

Starts Wi-Fi Protected Setup® (Push Button Configuration). Lights up when it is activated, and blinks in
certain conditions.

NOTE: Displaying a different menu or returning to a previous screen cancels the current entry or setting. Make sure to press the
(Set) button to save the current entry or setting.

NOTE: For details on how to use the numeric keypad to enter alphanumeric characters, see "Using the Numeric Keypad to Enter
Characters" on page 73.

Operator Panel

Status of Wi-Fi | WPS Button Backlight
(Wi-Fi | WPS) button lights up or blinks.

This section describes when the backlight of the

For more information, see "Wireless Problems" on page 306.
Wi-Fi | WPS button backlight
Off

Wi-Fi
settings*1

Printer status

N/A

Connecting to the network via Ethernet cable. Wireless connection is not
available when an Ethernet cable is connected to the printer

Off

The printer enters Sleep/Deep Sleep mode
Failed to connect with wireless LAN access point or router

Wireless link established

Blinking

Searching with wireless LAN access point or router

Blinking slowly

Connecting with wireless LAN access point or router

*1 You can enable/disable the Wi-Fi settings. For more information, see "Wi-Fi" on page 142.

Operator Panel

Using the Numeric Keypad to Enter Characters
As you perform various tasks, you may need to enter names and numbers. For example, when you set up your printer,
you enter your name or your company name and telephone number. When you store speed dial or group dial
numbers, you may also need to enter the corresponding names.

•

When entering a letter, press the appropriate button until your desired letter appears on the display.
For example, to enter the letter O, press 6.
–

Each time you press 6, the display shows the letter, M, N, O and finally 6.

–

To enter additional letters, repeat the first step.

–

Press the

(Set) button when you are finished.

Keypad Letters and Numbers
Key

Assigned numbers, letters or characters

@ . _ ! " # $ % & ' ~^ | ` ; : ? , (space) + - * / = ( ) [ ] { } < > 1

a b c A B C 2

d e f D E F 3

g h iG H I 4

j k l J K L 5

m n o M N O 6

p q r s P Q R S 7

t u v T U V 8

w x y z W X Y Z 9

- _~

@.'#

Changing Numbers or Names
If an incorrect name or number is entered, press the
Then enter the correct number or character.

(Backspace) button to delete the last digit or character.

Inserting a Pause
For some telephone systems, it is necessary to enter an access code and listen for a second dial tone. A pause must be
entered in order for the access code to function. For example, enter the access code 9 and then press the
(Redial/Pause) button before entering the telephone number. "-" appears on the display when a pause is entered.

Operator Panel

Printing a Panel Settings Page
You can check the current settings of the printer menus. For details about how to print a panel settings report, see
"Understanding the Printer Menus" on page 117.

Changing the Language
To display a different language on the operator panel:

Operator Panel
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Panel Language is highlighted, and then press the

(Set) button.

4 Press the

button until the desired language is highlighted, and then press the

(Set) button.

Tool Box
1 Click Start  All Programs  Dell Printers Dell Printer Hub.
Dell Printer Hub opens.
2 Select Dell Color MFP E525w print driver at My Printers.
3 Click on the link Tool Box from list at the left side of the page.
The Tool Box opens.
4 Click the System Settings tab.
5 Select Printer Information and Settings from the list at the left side of the page.
The System Settings page is displayed.
6 Click System Settings.
7 Select the desired language from Panel Language, and then click Apply New Settings.

Setting the Power Saver Timer Option
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter
the password you specified, and press the
(Set) button.
You can set the timer to save the power consumption of the printer. The printer waits before it restores the default
copy settings, if you do not start copying after changing them on the operator panel.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until System Settings is highlighted, and then press the

(Set) button.

5 Ensure that Power Saver Timer is highlighted, and then press the
6 Press the

button to select Sleep or Deep Sleep, and then press the

7 Press the
button.

(Set) button.
(Set) button.

8 To return to the previous screen, press the

Operator Panel

(Set) button.

button or enter the desired value using the numeric keypad, and then press the

You can select from 5–30 minutes for Sleep or 1–6 minutes for Deep Sleep.

(Set) button.

(Back) button.

(Set)

Dell™ Printer Configuration Web Tool

Overview
NOTE: This web tool is available only when the printer is connected to a network.
One of the features of the Dell Printer Configuration Web Tool is the E-mail Alert setup, which sends an e-mail to
you or the key operator when the printer needs supplies or intervention.

To fill out printer inventory reports requiring the asset tag number of all the printers in your area, use the Printer
Information feature in the Dell Printer Configuration Web Tool. Enter the IP address of each printer on the
network to display the asset tag number.
The Dell Printer Configuration Web Tool feature also allows you to change the printer settings and keep track of
printing trends.

Setting Up the Dell Printer Configuration Web Tool
Ensure that you activate JavaScript in your browser before using the Dell Printer Configuration Web Tool.
It is recommended that you configure the environment settings of your web browser before using the Dell Printer
Configuration Web Tool.
NOTE: The Dell Printer Configuration Web Tool pages may be unreadable if the language differs from that of your web browser.

Setting Up From Web Browser
It is recommended that you configure both the environment settings of your web browser and the operator panel
before using the Dell Printer Configuration Web Tool.

Dell™ Printer Configuration Web Tool

For Internet Explorer®

Setting Up the Display Language

1 Select Internet Options from Tools on the menu bar.
2 Select Languages in the General tab.
3 Specify the display language in order of preference in the Language list.
For example:
•

Italian (Italy) [it-IT]

•

Spanish (Traditional Sort) [es-ES tradnl]

•

German (Germany) [de-DE]

•

French (France) [fr-FR]

•

English (United States) [en-us]

•

Danish [da-DK]

•

Dutch (Netherlands) [nl-NL]

•

Norwegian (Bokmal) [no]

•

Swedish [sv-SE]

Setting the IP Address of the printer to Non-Proxy

1 Select Internet Options from the Tools menu.
2 Click LAN Settings under Local Area Network (LAN) settings in the Connections tab.
3 You can configure the LAN settings in one of the following ways:
•

Clear the Use a proxy server for your LAN check box under Proxy server.

•

Click Advanced, and then specify the IP address of your printer in the Do not use proxy server for addresses
beginning with field under Exceptions.

After setting the language and proxy, enter (the IP address of your printer) in
the URL entry field of the browser to activate the Dell Printer Configuration Web Tool.

Setting Up From Operator Panel
You can launch the Dell Printer Configuration Web Tool only when EWS is set to Enable (the factory default) on
the operator panel. Check the operator panel setting if you cannot launch the Dell Printer Configuration Web Tool.
For more information, see "Understanding the Printer Menus" on page 117.

Starting the Dell Printer Configuration Web Tool
To launch the Dell Printer Configuration Web Tool, enter the IP address of your printer in your web browser.

If you do not know the IP address of your printer, print the System Settings or display the TCP/IP Settings page,
which lists the IP address. For details about how to find your printer's IP address, see "Verifying the IP Address" on
page 45.

Dell™ Printer Configuration Web Tool

Overview of the Menu Items
Use the Dell Printer Configuration Web Tool for:
Printer Status

Use this menu to get feedback on the printer status. When a toner cartridge is running low, click the order supplies
link on the first screen to order an additional toner cartridge.
Printer Jobs

Use this menu to contain information on the Job List page and Completed Jobs page.
These pages show the details of the status regarding each protocol or job.
Printer Settings

Use this menu to change printer settings and view the settings in the operator panel remotely.
Print Server Settings

Use this menu to change the type of printer interface and necessary conditions for communications.
Print Volume

Use this menu to check the number of pages printed for each paper size.
Address Book

Use this menu to view or edit the e-mail address, phone number, server address, and fax number entries in the
Address Book, or to register new entries.
NOTE: You must log in as an administrator to use this feature.
Printer Information

Use this menu to display the information of your printer.
Tray Settings

Use this menu to get information about the paper size and type of paper loaded in the standard 150 sheet tray.
E-mail Alert

Use this menu to receive an e-mail when the printer needs supplies or intervention. Enter your name or the key
operator name in the e-mail list box to be notified. Set E-mail Alert also when using the Scan to E-mail feature.
Set Password

Use this menu to lock the Dell Printer Configuration Web Tool with a password so that other users do not
inadvertently change the printer settings you selected.
NOTE: You must log in as an administrator to use this feature.
Online Help

Click Online Help to visit the Dell Support web site.

Dell™ Printer Configuration Web Tool

Order Supplies at:
www.dell.com/supplies

Contact Dell Support at:
www.dell.com/support

Page Display Format
The layout of the page is divided into three sections.

Top Frame
The top frame is located on the top of all pages. When the Dell Printer Configuration Web Tool is activated, the
current status and specifications of the printer are displayed in the top frame on every page.
The following items are displayed in the top frame.

Dell Color MFP E525w

Displays the printer model name.

IP Address

Displays the IP address of your printer.

Location

Displays the location of the printer. The location can be changed in the Basic
Information on the Print Server Settings page.

Contact Person

Displays the administrator name of the printer. The name can be changed in the Basic
Information on the Print Server Settings page.

Printer Bitmap

Shows the bitmap image of the printer. The Printer Status menu appears in the right
frame when you click the image.

Dell™ Printer Configuration Web Tool

Left Frame
The left frame is located on the left side of all pages. The menu titles displayed in the left frame are linked to
corresponding menus and pages. You can go to the corresponding page by clicking their characters.
The following menus are displayed in the left frame.

Printer Status

Links to the Printer Status menu.

Printer Jobs

Links to the Printer Jobs menu.

Printer Settings

Links to the Printer Settings Report menu.

Print Server Settings

Links to the Print Server Reports menu.

Print Volume

Links to the Print Volume menu.

Address Book

Links to the Address Book menu.

Printer Information

Links to the Printer Status menu.

Tray Settings

Links to the Tray Settings menu.

E-mail Alert

Links to the Print Server Settings menu.

Set Password

Links to the Security menu.

Online Help

Links to the Dell Support website.

Order Supplies at:

Links to the Dell web page.

Contact Dell Support at:

Links to the Dell support page web address.

Dell™ Printer Configuration Web Tool

Right Frame
The right frame is located on the right side of all pages. The contents of the right frame correspond to the menu that
you select in the left frame. For details on the items displayed in the right frame, see "Details of the Menu Items" on
page 81.
Buttons in the Right Frame

Refresh button

Receives the current printer configuration and updates the latest information in the right
frame.

Apply New Settings button

Submits new settings made on the Dell Printer Configuration Web Tool to the printer.
The new settings replace the old settings of the printer.

Restore Settings button

Restores the old settings. New settings will not be submitted to the printer.

Dell™ Printer Configuration Web Tool

Changing the Settings of the Menu Items
Some menus allow you to change the printer settings through the Dell Printer Configuration Web Tool. When you
access these menus, the authentication window appears on the screen. Enter a user name and password of the
administrator by following the prompts displayed in the dialog box.
The default user name is admin, and the default password is left blank (NULL). You can change only the password in
the Set Password page in the Security menu. For more information, see "Set Password" on page 107.

Details of the Menu Items
"Printer Status"

"Printer Status"
"Printer Events"
"Printer Information"

"Printer Jobs"

"Job List"
"Completed Jobs"

"Printer Settings"

"Printer Settings Report"

"Menu Settings"
"Reports"

"Printer Settings"

"System Settings"
"USB Settings"
"PCL Settings"
"PostScript Settings"
"PDF Settings"
"Secure Settings"
"Copy Defaults"
"Copy Color Balance"
"Copy Settings"
"Fax Defaults"
"Fax Settings"
"Scan Defaults"
"Print from USB Defaults"

"Printer Maintenance"

"Paper Density"
"Adjust Transfer Roller"
"Adjust Fusing Unit"
"Auto Registration Adjustment"
"Color Registration Adjustment"
"Clean Developer"
"Adjust Altitude"
"Reset Defaults"
"Non-Dell Toner"
"Clock Settings"
"Web Link Customization"

Dell™ Printer Configuration Web Tool

"Print Server Settings"

"Print Server Reports"

"Print Server Setup Page"
"E-mail Alert Setup Page"

"Print Server Settings"

"Basic Information"
"Port Settings"
"Wireless LAN"*1
"Wi-Fi Direct"
"TCP/IP"
"SNMP"
"SNTP"
"Bonjour (mDNS)"
"E-mail Alert"
"Scan to PC"
"Google Cloud Print"
"Proxy Server"
"AirPrint"
"Reset Print Server"

"Security"

"Set Password"
"Authentication System"
"Kerberos Server"
"LDAP Server"
"LDAP Authentication"
"LDAP User Mapping"
"SSL/TLS"
"IPsec"
"Display Network Settings"
"IP Filter (IPv4)"

"Print Volume"
"Address Book"

"Print Volume"
"Fax/E-mail"

"Address Book - Top Page"
"Address Book (Confirm/Change, Create)"
"Address Book (Delete)"
"FAX Group - Top Page"
"FAX Group (Confirm/Change, Create)"
"FAX Group (Delete)"
"E-mail Group - Top Page"
"E-mail Group (Confirm/Change, Create)"
"E-mail Group (Delete)"
"E-mail Default Setup"

"Server Address"

"Server Address - Top Page"
"Server Address (Confirm/Change, Create)"
"Server Address (Delete)"

"Tray Settings"
*1 This item is available only when the printer is connected with a wireless network.

Dell™ Printer Configuration Web Tool

Printer Status
Use this menu to check the status of consumables, hardware, and specifications of the printer.
Printer Status
Purpose:

To check the status of the consumables and trays.
Values:
Cyan Cartridge Level

Displays the percentage of toner remaining in each toner cartridge.
When a cartridge is empty, a message appears. The text Call or
Order is linked to the Dell Printer Supplies website.

Magenta Cartridge Level
Yellow Cartridge Level
Black Cartridge Level
Paper Trays

Output Tray

Status

Ready

Indicates that there is some paper in the tray but the quantity is
unknown.

Add Paper

Indicates that there is no paper in the tray.

Capacity

Displays the maximum capacity of the paper tray.

Size

Displays the size of paper in the tray.

Status

Capacity
Cover

Status

Indicates that the tray is available.
Displays the maximum capacity of the output tray.

Closed

Indicates that the cover is closed.

Open

Indicates that the cover is open.

Printer Type

Displays the type of the printer. Color Laser is displayed normally.

Printing Speed

Displays the printing speed.

Printer Events
Purpose:

To check the details of all alerts or indications of faults displayed in the Printer Events page when any faults such as
Out of Paper or Rear Cover is Open occur.
Values:
Location

Displays the location where the error occurred.

Details

Displays the details of the error.

Printer Information
Purpose:

To display the system information of the printer. This page can also be displayed by clicking Printer Information in
the left frame.
Values:
Dell Service Tag Number

Displays Dell's service tag number.

Asset Tag Number

Displays the asset tag number of the printer.

Printer Serial Number

Displays the serial number of the printer.

Memory Capacity

Displays the memory capacity.

Processor Speed

Displays the processing speed.

Dell™ Printer Configuration Web Tool

Printer Revision Levels

Firmware Version

Displays the version of the controller.

Network Firmware Version

Displays the NIC version.

Printer Jobs
This menu contains information on the Job List and Completed Jobs pages. These pages show the details of the
status regarding each protocol or the print jobs.
Job List
Purpose:

To confirm the print jobs that are being processed. Click Refresh to update the screen.
Values:
ID

Displays the job ID.

Job Name

Displays the file name of the job being printed.

Owner

Displays the name of the job owner.

Host Name

Displays the name of the host computer.

Job Status

Displays the status of the job being printed.

Job Type

Displays the type of the job.

Host I/F

Displays the status of the host interface.

Job Submitted Time

Displays the date when the print job was submitted.

Completed Jobs
Purpose:

To check the completed jobs. Up to 20 latest jobs are displayed. Click Refresh to update the screen.
Values:
ID

Displays the job ID.

Job Name

Displays the file name of the job.

Owner

Displays the name of the job owner.

Host Name

Displays the name of the host computer.

Output Result

Displays the status of the job.

Job Type

Displays the type of the job.

Impression Number

Displays the total number of pages used by the print job.

No. of Sheets

Displays the total number of sheets used by the print job.

Host I/F

Displays the status of the host interface.

Job Submitted Time

Displays the date when the job was submitted.

Dell™ Printer Configuration Web Tool

Printer Settings
Use this menu to display the Printer Settings Report and to configure the printer settings.
The following tabbed pages are displayed at the top of the right frame.
Printer Settings Report

This tab contains the Menu Settings and Reports pages.
Menu Settings

Displays the current settings of the printer menus.
Reports
Purpose:

To print the settings and history information of your printer.
Values:
System Settings

Click Start to print the system settings page.

Panel Settings

Click Start to print the panel settings page.

PCL Fonts List

Click Start to print the PCL fonts list.

PS Fonts List

Click Start to print the PS fonts list.

Job History

Click Start to print the job history report.

Error History

Click Start to print the error history report.

Protocol Monitor

Click Start to print the protocol monitor report.

Address Book

Click Start to print the address book report.

Color Test Page

Click Start to print the color test page.

Fax Activity

Click Start to print the fax activity report.

Stored Documents

Click Start to print the stored documents list.

Printer Settings

This tab contains the System Settings, USB Settings, PCL Settings, PostScript Settings, PDF Settings, Secure
Settings, Copy Defaults, Copy Color Balance, Copy Settings, Scan Defaults, USB Direct Print Defaults, Fax
Defaults, and Fax Settings pages.
System Settings
Purpose:

To configure the basic printer settings.
Values:
Power Saver Timer - Sleep*1 Specifies the time taken by the printer before it enters the power saver timer mode 1 after it
finishes a job.
Power Saver Timer - Deep
Sleep

Specifies the time taken by the printer before it enters the power saver timer mode 2 after it goes
into the power saver timer mode 1.

Auto Reset

Specifies the time taken by the printer before it automatically resets the settings for Copy, Scan, or
Fax on the operator panel to the defaults when no additional settings are made.

Panel Select Tone

Sets the volume of the tone that is emitted when the operator panel input is correct, or disables
the tone.

Dell™ Printer Configuration Web Tool

Panel Alert Tone

Sets the volume of the tone that is emitted when the operator panel input is incorrect, or disables
the tone.

Job Tone

Sets the volume of the tone that is emitted when a job is complete, or disables the tone.

Alert Tone

Sets the volume of the tone that is emitted when a problem occurs, or disables the tone.

Out of Paper Tone

Sets the volume of the tone that is emitted when the printer runs out of paper, or disables the
tone.

Auto Clear Alert Tone

Sets the volume of the tone that is emitted 5 seconds before the printer performs auto clear, or
disables the tone.

All Tones

Sets the volume of all the alert tones, or disables all the tones.

Job Time-Out

Specifies the amount of time that the printer waits for data to arrive from the computer. The print
job is canceled if it times out.

Panel Language

Used to set the language on the operator panel.

Disable printing with larger Specifies whether to print jobs if the paper set in the tray of the printer is larger than the paper
size set in the printer driver (the paper size does not have to match).
paper size*2
Auto Log Print
*3

mm/inch

Specifies if a job history needs to be printed after every 20 jobs.
Specifies the measurement unit displayed after the numeric value on the operator panel.

*1 Enter 5 in Power Saver Timer - Sleep to put the printer in the power saver timer mode 5 minutes after it finishes a job. This uses less
energy, but requires more warm-up time for the printer. Enter 5 if your printer shares an electrical circuit with room lighting and you
notice lights flickering.
Select a high value if your printer is in constant use. In most circumstances, this keeps the printer ready to operate with minimum
warm-up time. Select a value between 5 and 30 minutes for the power saver timer mode if you want a balance between energy
consumption and a shorter warm-up period.
The printer automatically returns to the standby mode from the power saver timer mode when it receives data from the computer. You
can also return the printer to the standby mode by pressing any button on the operator panel.
*2 Available only in the Dell Printer Configuration Web Tool and the Tool Box.
*3 The default varies depending on country-specific factory default.

USB Settings
Purpose:

To change USB settings on your printer.
Values:
Port Status

Enables the USB interface on your printer.

PS Data Format

Sets PostScript 3 Compatible communication protocol for each interface.

PCL Settings
Purpose:

To change the PCL settings.
Values:
Paper Size

Sets the paper size.

Orientation

Sets how text and graphics are oriented on the page.

Font

Sets the font from the list of registered fonts.

Symbol Set

Sets a symbol set for the specified font.

Font Size

Sets the font size for scalable typographic fonts.

Font Pitch

Sets the font pitch for scalable mono spaced fonts.

Form Line

Sets the number of lines in a page.

Quantity

Sets the number of copies to print.

Dell™ Printer Configuration Web Tool

Draft Mode

Sets whether to print in the draft mode.

Line Termination

Sets how to handle line terminations.

Output Color

Sets whether to print in color or in black and white.

PostScript Settings
Purpose:

To change printer settings that only affect jobs using the PostScript 3 Compatible emulation printer language.
Values:
PS Error Report

Sets whether the contents of the errors concerning PostScript 3 Compatible page description
language are printed.

PS Job Time-Out

Sets the execution time for one PostScript 3 Compatible job.

Output Color

Sets whether to print in color or in black and white.

Image Depth

Sets the image depth to 1-bit or 2-bit depth.

PDF Settings
Purpose:

To change the PDF settings.
Values:
Quantity

Sets the number of copies.

Print Mode

Sets a print mode.

PDF Password

Sets a password required to print a PDF file secured with a document open password.

Paper Size

Sets the output paper size.

Layout

Sets the output layout.

Output Color

Sets whether to print in color or in black and white.

Secure Settings
Panel Lock
Purpose:

To restrict access to Admin Menu and Report / List with a password, and to set or change the password.
NOTE: This menu sets a password to lock the operator panel. When you change the password for the Dell Printer Configuration
Web Tool, click Set Password on the left frame and set the password.
Values:
Panel Lock Set

Restricts access to Admin Menu and Report / List with a password.

New Password

Sets a password that is required to access Admin Menu and Report / List.

Re-enter Password

Enter the new password again to confirm.

Software Download
Purpose:

To set whether to enable download of software updates.

Dell™ Printer Configuration Web Tool

Function Enabled
Purpose:

To enable the functions by password, and allow the user to change it.
NOTE: This menu sets a password to limit the Copy, Scan, Fax, and USB-Print services. When you change the password for the
Dell Printer Configuration Web Tool, click Set Password you change on the left frame and set the password.
Values:
Copy Service Lock Set

Allows you to set a password for the Copy Service feature.

Scan Service Lock Set

Allows you to set a password for the Scan Service feature.

Fax Service Lock Set

Allows you to set a password for the Fax Service feature.

Print from USB

Allows you to set a password for the USB-Print Service feature.

New Password

Sets a password required to use the Copy, Scan, Fax, and USB-Print services.

Re-enter Password

Enter the new password again to confirm.

Secure Receive
Purpose:

To set a password to secure the incoming faxes. When this feature is enabled, the printer stores incoming faxes and
prints them when the correct password is entered on the operator panel.
NOTE: This menu sets a password to lock printing incoming fax. When changing the password for the Dell Printer Configuration
Web Tool, click Set Password on the left frame and set the password.
Values:
Secure Receive Set

Allows you to set a password to secure the incoming faxes.

New Password

Sets a password that is required to print incoming faxes.

Re-enter Password

Enter the new password again to confirm.

Copy Defaults
Purpose:

To create your own default copy settings.
Values:
Color

Selects mode for color or black and white copying.

Reduce/Enlarge

Sets the default copy reduction/enlargement ratio.

Custom Reduce/Enlarge

Sets a custom reduction/enlargement ratio within the range of 25% to 400% when Reduce/Enlarge
is set to Custom.

Original Type

Sets the copy image quality.

Document Size

Sets the default document size.

Lighter/Darker

Sets the default copy density level.

Sharpness

Sets the default sharpness level.

Auto Exposure

Sets whether to suppress the background of the original to enhance text on the copy.

Dell™ Printer Configuration Web Tool

Copy Color Balance
Purpose:

To specify the default color balance level.
Values:
Color Balance (Red)

Sets the color balance level of red.

Color Balance (Green)

Sets the color balance level of green.

Color Balance (Blue)

Sets the color balance level of blue.

Gray Balance

Sets the gray balance level.

Copy Settings
Purpose:

To configure the copy settings.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Values:
Multiple-Up

Off*

Does not perform multiple-up printing.

Auto

Automatically reduces the size of original images to fit onto one sheet of paper.

Manual

Prints the original images onto one sheet of paper in the size specified in
Reduce/Enlarge.

Collated

Sets whether to sort the copy job.

Margin Top/Bottom

Sets the value of the top and bottom margins within the range of 0 mm to 50 mm/0.0 to 2.0 inch.

Margin Left/Right

Sets the value of the left and right margins within the range of 0 mm to 50 mm/0.0 to 2.0 inch.

Margin Middle

Sets the value of the middle margin within the range of 0 mm to 50 mm/0.0 to 2.0 inch.

Scan Defaults
Purpose:

To create your own default scan settings.
Values:
File Format

Sets the file format to save the scanned image.

Color

Sets whether to scan in color or in black and white.

Resolution

Sets the default scan resolution.

Document Size

Sets the default document size.

Lighter/Darker

Sets the default scan density level.

Sharpness

Sets the default sharpness level.

Auto Exposure

Sets whether to suppress the background of the original to enhance text on the scanned image.

Margin Top/Bottom

Sets the value of the top and bottom margins within the range of 0 mm to 50 mm/0.0 to 2.0 inch.

Margin Left/Right

Sets the value of the left and right margins within the range of 0 mm to 50 mm/0.0 to 2.0 inch.

Margin Middle

Sets the value of the middle margin within the range of 0 mm to 50 mm/0.0 to 2.0 inch.

TIFF File Format

Sets the TIFF file format to TIFF V6 or TTN2.

Image Compression

Sets the image compression level.

Max E-mail Size

Sets the maximum size of e-mail that can be sent, within the range of 50 K bytes to 16384 K bytes.
The default is 2048 K bytes.

Dell™ Printer Configuration Web Tool

Print from USB Defaults
Purpose:

To create your own default settings for USB Direct Print.
Output Color

Purpose:
To specify whether to print in black and white or print in color.
Values:
Full Color*
Black & White

Pages Per Side

Purpose:
To print two or four pages per sheet.
Values:
Off*

Prints one page per sheet.

2 Pages Per Side

Prints two pages per sheet.

4 Pages Per Side

Prints four pages per sheet.

Auto Fit

Purpose:
To proportionally enlarge or reduce images when you print your documents stored in USB memory.
Values:
Off

Automatically reduces image when it is larger than the paper size. Prints as is when image is smaller than
the paper size.

Auto*

Automatically enlarges or reduces image to fit the paper size.

PDF Password

Purpose:
To enter the password when you print the secure PDF job.
Fax Defaults
Purpose:

To create your own default fax settings.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.

Dell™ Printer Configuration Web Tool

Values:
Resolution

Standard*

Suitable for documents with normal sized characters.

Fine

Suitable for documents containing small characters or thin lines or documents
printed using a dot-matrix printer.

Super Fine

Suitable for documents containing extremely fine detail. The super fine mode is
enabled only if the remote machine also supports the super fine resolution.

Ultra Fine

Suitable for documents containing photographic images.

Lighter/Darker

Sets the default density level to be used for fax transmission.

Delayed Start

Sets the fax transmission start time when sending a fax at a specified time.

Fax Settings
Purpose:

To configure the basic fax settings.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Values:
Receive Mode

Telephone

Automatic fax reception is turned off. You can receive a fax by picking up the
handset of the external telephone, and then pressing the remote receive code.

Fax*

Automatically receives faxes.

Telephone/Fax

When the printer receives an incoming fax, the external telephone rings for the
time specified in Auto Receive Tel/Fax, and then the printer automatically
receives a fax. If an incoming call is not a fax, the printer beeps from the internal
speaker indicating that the call is a telephone call.

Answer
Machine/
Fax

The printer can share a telephone line with an answering machine. In this mode,
the printer will monitor the fax signal and pick up the line if there are fax tones.
If the phone communication is using serial transmission in your country (such as
Germany, Sweden, Denmark, Austria, Belgium, Italy, France and Switzerland),
this mode is not supported.

DRPD

Before using the Distinctive Ring Pattern Detection (DRPD) option, a
distinctive ring service must be installed on your telephone line by the telephone
company. After the telephone company has provided a separate number for
faxing with a distinctive ring pattern, configure the fax setup to monitor for that
specific ring pattern.

Auto Receive Fax

Sets the interval at which the printer goes into the fax receive mode after receiving an incoming
call.

Auto Receive Tel/Fax

Sets the interval at which the printer goes into the fax receive mode after the external telephone
receives an incoming call.

Auto Receive Answer/Fax

Sets the interval at which the printer goes into the fax receive mode after the external answering
machine receives an incoming call.

Line Monitor

Sets the volume of the line monitor, which audibly monitors a transmission through the internal
speaker until a connection is made.

Ring Tone Volume

Sets the volume of the ring tone, which indicates that an incoming call is a telephone call through
the internal speaker when Receive Mode is set to Telephone/Fax.

Line Type

Sets the line type.

Tone/Pulse

Sets the dialing type.

Resend Delay

Specifies the interval between transmission attempts.

Dell™ Printer Configuration Web Tool

Redial Attempts

Specifies the number of redial attempts to make when the destination fax number is busy. If you
enter 0, the printer will not redial.

Redial Delay

Specifies the interval between redial attempts.

Junk Fax Setup

Sets whether to reject faxes sent from unwanted numbers by accepting faxes only from the fax
numbers registered in the Phone Book.

Remote Receive

Sets whether to receive a fax by pressing a remote receive code on the external telephone.

Remote Receive Tone

Specifies the remote receive code in two digits to start Remote Receive.

Fax Header

Sets whether to print the information of sender on the header of faxes.

Fax Header Name

Sets the name of sender to be printed on the header of faxes. Up to 30 alphanumeric characters
can be entered.

Fax Number

Sets the fax number of the printer to be printed on the header of faxes.

Fax Cover Page

Sets whether to attach a cover page to faxes.

DRPD Pattern

Sets the DRPD setting from Pattern 1 to Pattern 7. DRPD is a service provided by some
telephone companies.

Sent Fax Forward

Off

Does not forward received faxes.

Forward

Forwards incoming faxes to the fax number specified in Fax Forward Number
below without printing.

Print and
Forward

Prints and forwards incoming faxes to the fax number specified in Fax Forward
Number below.

E-mail only

Forwards incoming faxes to the e-mail address specified in Forwarding E-mail
Address below without printing. The faxes are converted to a PDF file and sent
to the destination as an e-mail attachment.

E-mail and
Print

Prints and forwards incoming faxes to the e-mail address specified in Forwarding
E-mail Address below. The faxes are converted to a PDF file and sent to the
destination as an e-mail attachment.

Forward to
Server

Forwards incoming faxes to the server specified in from Server Type through
Subdirectory Path (optional) below without printing. The faxes are converted
to a PDF file and stored in the destination.

Fwd to Server
and Print

Prints and forwards incoming faxes to the server specified in from Server Type
through Subdirectory Path (optional) below. The faxes are converted to a PDF
file and stored in the destination.

Fax Forward Number

Specifies the fax number of the destination to which incoming faxes will be forwarded.

Forwarding E-mail Address

Specifies the e-mail address of the destination to which incoming faxes will be forwarded.

Server Type

Specifies the type of destination to which incoming faxes will be forwarded. To forward to an FTP
server or a shared folder on a networked computer, select Server (FTP) or Computer (SMB)
respectively, and then specify the settings from Host Address (IP Address or DNS Name) through
Subdirectory Path (optional) below.

Host Address (IP Address or Enter the host name or IP address of an FTP server or a computer.
DNS Name)
Port Number

Enter the port number.

Login Name (if required by Enter the user account name that has access to the shared folder on your computer or FTP server.
host)
Login Password

Enter the password corresponding to the above login name.

Re-enter Password

Re-enter your password.

Name of Shared Directory

Enter the share name (Windows OS) or folder name (Macintosh OS) of the shared folder. You do
not need to specify this setting for an FTP server.

Subdirectory Path (optional) Leave blank if there is no second or third-level folder.

Dell™ Printer Configuration Web Tool

Prefix Dial

Specifies whether to set a prefix dial number.

Prefix Dial Number

Sets a prefix dial number of up to five digits. This number prioritizes over any auto dial number. It
is useful for accessing the Private Automatic Branch Exchange (PABX).

Discard Size

Sets whether to discard text or images at the bottom of a fax page when the entire page does not
fit onto the output paper. Selecting Auto Reduction automatically reduces the fax page to fit it
onto the output paper, and does not discard any images or text at the bottom of the page.

ECM

Sets whether to enable the ECM. To use the ECM, the remote machines must also support the
ECM.

Modem Speed

Specifies the fax modem speed when a fax transmission or reception error occurs.

Fax Activity

Sets whether to automatically print a fax activity report after every 50 incoming and outgoing fax
communications.

Fax Transmit

Sets whether to print a transmission report after every fax transmission or only when an error
occurs.

Fax Broadcast

Sets whether to print a transmission report after every fax transmission to multiple destinations or
only when an error occurs.

Fax Protocol

Sets whether to print a protocol monitor report after every fax transmission or only when an error
occurs.

Country

Sets the country where the printer is used.

Printer Maintenance

This tab contains the Paper Density, Adjust Transfer Roller, Adjust Fusing Unit, Auto Registration Adjustment,
Color Registration Adjustment, Clean Developer, Adjust Altitude, Reset Defaults, Non-Dell Toner, Clock
Settings, and Web Link Customization pages.
Paper Density
Purpose:

To specify the paper density.
Values:
Plain

Sets the paper density of plain paper.

Label

Sets the paper density of labels.

Adjust Transfer Roller
Purpose:

To specify the optimum voltage settings for printing for the transfer roller. To decrease the voltage, set negative
values. To increase the voltage, set positive values.
The default settings may not give the best output on all paper types. If you see mottles on the printed paper, try to
increase the voltage. If you see white spots on the printed paper, try to decrease the voltage.
NOTE: The print quality changes depending on the values you select for this item.

Dell™ Printer Configuration Web Tool

Values:
Plain

Sets the reference voltage setting for the transfer roller for plain paper within the range of -3 to 3.

Plain Thick

Sets the reference voltage setting for the transfer roller for thick plain paper within the range
of -3 to 3.

Covers

Sets the reference voltage setting for the transfer roller for cover paper within the range of -3 to 3.

Label

Sets the reference voltage setting for the transfer roller for labels within the range of -3 to 3.

Coated

Sets the reference voltage setting for the transfer roller for coated paper within the range of -3 to 3.

Recycled

Sets the reference voltage setting for the transfer roller for recycled paper within the range
of -3 to 3.

Envelope

Sets the reference voltage setting for the transfer roller for envelopes within the range of -3 to 3.

Adjust Fusing Unit
Purpose:

To specify the optimum temperature settings for printing for the fusing unit. To decrease the temperature, set
negative values. To increase the temperature, set positive values.
The default settings may not give the best output on all paper types. When the printed paper has curled, try to
decrease the temperature. When the toner does not fuse on the paper properly, try to increase the temperature.
NOTE: The print quality changes depending on the values you select for this item.
Values:
Plain

Sets the temperature settings for the fusing unit for plain paper within the range of -3 to 3.

Plain Thick

Sets the temperature settings for the fusing unit for thick plain paper within the range of -3 to 3.

Covers

Sets the temperature settings for the fusing unit for cover paper within the range of -3 to 3.

Label

Sets the temperature settings for the fusing unit for labels within the range of -3 to 3.

Coated

Sets the temperature settings for the fusing unit for coated paper within the range of -3 to 3.

Recycled

Sets the temperature settings for the fusing unit for recycled paper within the range of -3 to 3.

Envelope

Sets the temperature settings for the fusing unit for envelopes within the range of -3 to 3.

Auto Registration Adjustment
Purpose:

To specify whether to automatically adjust color registration.
Color Registration Adjustment
Purpose:

To manually adjust color registration.
Color registration adjustment need to be made during the initial setup of the printer or when the printer is moved to
a different location.
NOTE: The Color Registration Adjustment feature can be configured when Auto Registration Adjustment is set to Off.

Dell™ Printer Configuration Web Tool

Values:
Auto Correct

Click Start to perform color registration adjustment.

Color Registration
Adjustment 1 (Lateral)

Specifies lateral (perpendicular to paper feed direction) color adjustment values individually for Y
(Yellow), M (Magenta), C (Cyan) within the range of -5 to +5.

Color Registration
Adjustment 2 (Process)

Specifies process (paper feed direction) color adjustment values individually for LY (Left Yellow),
LM (Left Magenta), LC (Left Cyan), RY (Right Yellow), RM (Right Magenta), and RC (Right
Cyan) within the range of -5 to +5.

Clean Developer
Purpose:

To rotate the developer motor and stir the toner in the toner cartridge, to use up a toner cartridge when you need to
replace it before the end of its life, or to stir the toner in a new toner cartridge.
Values:
Clean Developer

Click Start to stir the toner in the toner cartridge.

Yellow Toner Refresh

Click Start to clean the toner in the yellow toner cartridge.

Magenta Toner Refresh

Click Start to clean the toner in the magenta toner cartridge.

Cyan Toner Refresh

Click Start to clean the toner in the cyan toner cartridge.

Black Toner Refresh

Click Start to clean the toner in the black toner cartridge.

Adjust Altitude
Purpose:

To specify the altitude of the location where the printer is installed.
The discharge phenomenon for charging the photo conductor varies with barometric pressure. Adjustments are
performed by specifying the altitude of the location where the printer is being used.
NOTE: An incorrect altitude adjustment setting leads to poor printing quality, incorrect indication of remaining toner.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Values:
0 meter*

Specifies the altitude of the location where the printer is installed.

1000 meters
2000 meters
3000 meters

Reset Defaults
Purpose:

To initialize NVM (non-volatile memory) memory for system parameters and Address Book data. After executing
this function and rebooting the printer, the menu parameters or data are reset to their default values.
Values:
Reset Defaults User Fax
Section and Restart Printer

Click Start to initialize the system parameters.

Reset Defaults User Scan
Section and Restart Printer

Click Start to initialize the fax number entries in the Address Book.

Reset Defaults System
Section and Restart Printer

Click Start to initialize the e-mail and server address entries in the Address Book.

Dell™ Printer Configuration Web Tool

Non-Dell Toner
Purpose:

To use toner cartridge of another manufacturer.
NOTE: Using non-Dell-brand toner cartridges may make some printer features unusable, reduce print quality and decrease the
reliability of your printer. Dell recommends only new Dell-brand toner cartridges for your printer. Dell does not provide warranty
coverage for problems caused by using accessories, parts, or components not supplied by Dell.
NOTE: Before you use toner cartridge of another manufacturer, be sure to restart the printer.
Clock Settings
Purpose:

To set the date and time, and regional time zone of the printer.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Values:
Date Format*1

yy/mm/dd

Specifies the date format.

mm/dd/yy
dd/mm/yy
Time Format

12 Hour Clock Specifies the time format.
24 Hour Clock*

Time Zone

Specifies the time zone.

Set Date

Specifies the current date.

Set Time

Specifies the current time.

The default varies depending on country-specific factory default.

Web Link Customization
Purpose:

To specify a link used for ordering consumables, which can be accessed from Order Supplies at: in the left frame.
Values:
Select Reorder URL

Select the Regular or Premier web address to be linked to Order Supplies at: in the left frame.

Regular

Displays the regular web address (http://accessories.us.dell.com/sna) that can be linked to
Order Supplies at: in the left frame.

Premier

Displays the premier web address (http://premier.dell.com) that can be linked to
Order Supplies at: in the left frame.

Print Server Settings
Use this menu to set the type of printer interface and necessary conditions for communications.
The following tabbed pages are displayed in the top of the right frame.
Print Server Reports

This tab contains the Print Server Setup Page and E-mail Alert Setup Page.
Print Server Setup Page

Displays the current settings of TCP/IP (Transmission Control Protocol/Internet Protocol) and printing ports.

Dell™ Printer Configuration Web Tool

E-mail Alert Setup Page

Displays the current settings of the e-mail server.
Print Server Settings

This tab contains the Basic Information, Port Settings, Wireless LAN, Wi-Fi Direct, TCP/IP, SNMP, SNTP,
Bonjour (mDNS), E-mail Alert, Scan to PC, Google Cloud Print, Proxy Server, AirPrint, and Reset Print Server
pages.
Basic Information
Purpose:

To configure the basic information of the printer.
NOTE: The Auto Refresh feature is effective for the contents of the top frame, Printer Status page, Job List page, and Completed
Jobs page.
Values:
System Settings

EWS Settings

Printer Name

Specifies the name of the printer using up to 31 alphanumeric
characters.

Location

Specifies the location of the printer using up to 63 alphanumeric
characters.

Contact Person

Specifies the contact name, number, and other information of the
administrator and service center using up to 63 alphanumeric
characters.

Administrator E-mail
Address

Specifies the contact address of the administrator and service
center using up to 64 alphanumeric characters.

Asset Tag Number

Enter the asset tag number for the printer.

Auto Refresh

Automatically refreshes the contents of the status display pages.

Auto Refresh Interval

Sets the time interval for refreshing the contents of the status
display pages automatically from 15 to 600 seconds.

Web Page Title

Specifies a web page title shown on the title bar of a web browser.
You can select either Internet Services or Printer Model - IP
Address as the title that users can see when they access the printer
via Printer Configuration Web Tool.

Port Settings
Purpose:

To enable or disable printing connectors and management protocol features.
NOTE: The settings in the Port Settings page will be valid only when the printer is rebooted. When you change or configure the
settings, click Apply New Settings to apply the new settings.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.

Dell™ Printer Configuration Web Tool

Values:
Ethernet*1

Port Status

Ethernet Settings

Auto*

Detects Ethernet transmission
rate and the duplex settings
automatically.

10Base-T Half-Duplex

Selects 10Base-T Half-Duplex as
the default value.

10Base-T Full-Duplex

Selects 10Base-T Full-Duplex as
the default value.

100Base-TX Half-Duplex

Selects 100Base-TX Half-Duplex
as the default value.

100Base-TX Full-Duplex

Selects 100Base-TX Full-Duplex
as the default value.

Current Ethernet Settings

Displays the current settings of Ethernet.

MAC Address

Displays the MAC address of the printer.

LPD

Specifies whether to enable LPD.

Port9100

Specifies whether to enable Port9100.

IPP

Sets whether to enable IPP.

E-mail Alert

Specifies whether to enable the E-mail Alert feature.

Bonjour (mDNS)

Specifies whether to enable the Bonjour (mDNS) feature.

SNMP

Specifies whether to enable the SNMP.

EWS

Specifies whether to enable the Dell Printer Configuration Web
Tool.

WSD

Specifies whether to enable the Web Services on Devices (WSD)
port.

SNTP

Sets whether to enable SNTP.

Google Cloud Print

Sets whether to enable Google Cloud Print.

This item is available only when the printer is connected with a wired network.

Wireless LAN
Purpose:

To configure wireless network settings.
To connect the printer to a wireless network, be sure to disconnect the Ethernet cable.
NOTE: Once wireless LAN is activated, wired LAN protocol will be disabled.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.

Dell™ Printer Configuration Web Tool

Values:
Wireless Settings

Security Settings

Wireless LAN

Specifies whether to enable wireless connection.

SSID

Specifies the name that identifies the wireless network using up to
32 alphanumeric characters.

Network Type

Specifies the network type from either Ad-Hoc or Infrastructure.

MAC Address

Displays the MAC address of the wireless network setting of the
printer.

Link Channel

Displays the channel number of the wireless connection of the
printer.

Link Quality

Displays the quality of the wireless network connection of the
printer.

Encryption

Select the security method from the list.
No Security*

Specifies No Security to
configure the wireless setting
without specifying a security
method from WEP, WPA2-PSK
AES, and Mixed Mode PSK.

WEP 64 Bit ASCII (5 Bytes)

Specifies the WEP 64 Bit ASCII
to use through the wireless
network.

WEP 128 Bit ASCII (13 Bytes) Specifies the WEP 128 Bit
ASCII to use through the
wireless network.
WEP 64 Bit Hex (10 Bytes)

Specifies the WEP 64 Bit Hex to
use through the wireless
network.

WEP 128 Bit Hex (26 Bytes)

Specifies the WEP 128 Bit Hex
to use through the wireless
network.

WPA2-PSK-AES*1

Specifies the WPA2-PSK AES to
use through the wireless
network.

Mixed Mode PSK

Specifies the Mixed Mode PSK
to use through the wireless
network.

WEP Key 1

Enter the WEP key when WEP is selected from Encryption.

Re-enter WEP Key 1

Enter the WEP key 1 again to confirm.

WEP Key 2

Enter the WEP key when WEP is selected from Encryption.

Re-enter WEP Key 2

Enter the WEP key 2 again to confirm.

WEP Key 3

Enter the WEP key when WEP is selected from Encryption.

Re-enter WEP Key 3

Enter the WEP key 3 again to confirm.

WEP Key 4

Enter the WEP key when WEP is selected from Encryption.

Re-enter WEP Key 4

Enter the WEP key 4 again to confirm.

Transmit Key

Specifies the transmit key type from the list.

Pass Phrase

Specifies the passphrase.

Re-enter Pass Phrase

Enter the passphrase again to confirm.

This item is available only when Infrastructure is selected for Network Type.

Dell™ Printer Configuration Web Tool

Wi-Fi Direct
Purpose:

To configure the detailed setting of the Wi-Fi Direct connection.
Values:
Wi-Fi Direct

Wi-Fi Direct

Sets whether to enable the Wi-Fi Direct connection.

Group Role

Sets the group role of the printer.

Device Name

Specifies the printer name that identifies the Wi-Fi Direct network
with up to 32 alphanumeric characters. Confirm it when selecting
the printer name on your Wi-Fi mobile device.

WPS Setup

Configures the Wi-Fi Direct network using WPS.

Group Owner

Sets your printer as the group owner for Wi-Fi Direct.

SSID (Character string
following DIRECT)

Specifies a name to identify the Wi-Fi Direct network. Up to 32
alphanumeric characters can be entered. "DIRECT-" cannot be
changed.

Pass Phrase

Displays the passphrase. Confirm it when entering the passphrase
into your Wi-Fi mobile device.

IP Address

Displays the IP address of the Wi-Fi Direct adapter.

Subnet Mask

Displays the subnet mask.

TCP/IP
Purpose:

To configure the IP address, subnet mask, and gateway address of the printer.
Values:
TCP/IP Settings

100

Host Name

Specifies the host name.

IP Mode

Specifies the IP mode.

IPv4

IP Address Mode

Selects the IP address mode.

Manual IP Address

Manually sets the IP address.

Manual Subnet Mask

Manually sets the subnet mask.

Manual Gateway Address

Manually sets the gateway
address.

Dell™ Printer Configuration Web Tool

IPv6

DNS

Port9100

HTTP

Allows you to enable or disable
the automatic setting of the IP
address via DHCP.

Use Manual Address

To set the IP address manually.

Manual Address

Manually sets the IP address. To
specify an IPv6 address, enter the
address followed by a slash (/)
and then "64." For details,
consult your system
administrator.

Auto Statefull Address

Displays the statefull address.

Stateless Address 1-3

Displays the stateless addresses.

Link Local Address

Displays the link local address.

Manual Gateway Address

Manually sets the gateway
address.

Auto Configure Gateway
Address

Displays the gateway address.

DNS Domain Name

Specifies the domain name of the domain name server. Up to 255
alphanumeric characters, periods, and hyphens can be used. If you
need to specify more than one domain name, separate them using a
comma or semicolon.

IPv4

Get DNS Server Address from
DHCP

Specifies whether to get the
DNS server address
automatically from the DHCP
server.

Manual DNS Server Address

Sets the DNS server address.

Get DNS Server Address from
DHCPv6-lite

Select the check box to get the
DNS server address
automatically from the
DHCPv6-lite server.

Manual DNS Server Address

Sets the DNS server address.

IPv6

LPD

Obtain address from DHCP

Connection Time-Out

Sets the connection time-out period from 1 to 1000 seconds.

IP Filter (IPv4)

Specifies the IP address and subnet mask to be permitted or denied
access to the printer.

Port Number

Sets the port number from 9000 to 9999.

Connection Time-Out

Sets the connection time-out period between 1 and 1000 seconds.

IP Filter (IPv4)

Specifies the IP address and subnet mask to be permitted or denied
access to the printer.

Port Number

Sets the port number. This must be 80 or between 8000 and 9999.

Simultaneous Connections

Displays the maximum number of connections received
simultaneously by the client.

Connection Time-Out

Sets the connection time-out period from 1 to 255 seconds.

Dell™ Printer Configuration Web Tool

101

WSD

Port Number

Sets the port number. This must be 80 or between 8000 and 9999.

Receive Time-Out

Sets the receive time-out period from 1 to 65535 seconds.

Notification Delivery Time- Sets the notification time-out period from 1 to 60 seconds.
Out
Maximum Number of TTL

Sets the maximum number of TTL from 1 to 10.

Maximum Number of
Notification

Sets the maximum number of notifications from 10 to 20.

SNMP
Purpose:

To configure the detailed settings of SNMP.
Values:
SNMP Configuration

Enable SNMP v1/v2c
Protocols

Select the check box to enable the SNMP v1/v2c protocol.

Edit SNMP v1/v2c
Properties

Click to display the SNMP v1/v2c page and to edit the setting of
SNMP v1/v2c protocol from the page.

Enable SNMP v3 Protocols

Select the check box to enable the SNMP v3 protocol.

Edit SNMP v3 Properties

Click to display the SNMP v3 page and to edit the setting of SNMP
v3 protocol from the page.
You can click this item only when SSL communication is enabled.

SNMP v1/v2c
Purpose:

To edit the detailed settings of SNMP v1/v2 protocol.
To enter this page, click Edit SNMP v1/v2 Properties in the SNMP page.
Values:
Community Name

Community Name (Read
only)

Sets the community name to access (read only) data using up to 31
alphanumeric characters.
The original setting will remain valid if no input is made.
Characters entered for community name in the previous settings
will not be displayed on the screen. The default Read Community
is public.

Re-enter Community Name Enters the community name to access (read only) data again to
(Read only)
confirm it.
Community Name
(Read/Write)

Sets the community name to access (read and write) data using up
to 31 alphanumeric characters.
The original setting will remain valid if no input is made.
Characters entered for community name in the previous settings
will not be displayed on the screen. The default Read/Write
Community is private.

Re-enter Community Name Enters the community name to access (read and write) data again
(Read/Write)
to confirm it.

102

Dell™ Printer Configuration Web Tool

Community Name (Trap)

Sets the community name used for trap up to 31 alphanumeric
characters.
The original setting will remain valid if no input is made.
Characters entered for Community Name (Trap) in the previous
settings will not be displayed on the screen. The default Trap
Community is " " (NULL).

Re-enter Community Name Enters the community name used for trap again to confirm it.
(Trap)
Trap Notification 1-4

Trap Address Type
Trap Address
Trap Notification (IP) Port
Number
Notify

Select the check boxes to notify trap occurrence. In this case,
specify the IP address and IP socket in the following format:
IPv4
Specify the IP address and IP socket in the
nnn.nnn.nnn.nnn:mmmmm format. Each section of "nnn" is a
variable value between 0 and 255. Note that values 127 and 224254 are not valid for the first three-digits only. IP socket mmmmm
is a variable value between 0 and 65535.
IPv6
Specify the IP address and IP socket in the
xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:mmmmm format. Each
section of "xxxx" is a hexadecimal variable value between 0 and ffff.
IP socket mmmmm is a variable value between 0 and 65535.

Authenticate Error Trap

Select the check box to notify authentication error trapping.

SNMP v3
Purpose:

To edit the detailed settings of SNMP v3 protocol.
To enter this page, click Edit SNMP v3 Properties in the SNMP page.
Values:
Administrator Account

Print Drivers / Remote
Client Account

Account Enabled

Select the check box to enable the administrator account.

User Name

Enters the user name of the administrator account.

Authentication Password
(8 - 32 Bytes)

Sets the authentication password of the administrator account
using 8 to 32 alphanumeric characters.

Confirm Authentication
Password (8 - 32 Bytes)

Confirms the set password.

Privacy Password
(8 - 32 Bytes)

Sets the privacy password of the administrator account using 8 to
32 alphanumeric characters.

Account Enabled

Select the check box to enable the print drivers and remote client
account.

Reset to default Password

Click to reset the password for the print drivers and remote client
account to default.

Dell™ Printer Configuration Web Tool

103

SNTP
Purpose:

To configure the SNTP server settings in order to perform time synchronization through SNTP.
Values:
SNTP

IP Address / Host Name

Sets the IP address or the host name of the SNTP server.

Connection Time-Out

Sets the connection time-out period from 1 to 120 seconds.

Time Synchronization
Interval

Sets the interval for performing time synchronization using SNTP.

Last Connection Time

Displays the last date and time when your printer was connected to
the SNTP server.

Connection Status

Displays the status of the connections between the SNTP server
and your printer.

Bonjour (mDNS)

Purpose:
To configure the detailed settings for Bonjour.
Values:
Host Name

Specifies the host name up to 63 alphanumeric characters and "-" (dash). The original setting will
remain valid if nothing is entered.

Printer Name

Specifies the printer name up to 63 alphanumeric characters and symbol sets.

E-mail Alert
Purpose:

To configure settings for E-mail Alert. This page can also be displayed by clicking E-mail Alert in the left frame.
Values:
E-mail Server Settings

Primary SMTP Gateway

Sets the primary SMTP gateway.

SMTP Port Number

Specifies the SMTP port number. This must be between 1 and
65535.

E-mail Send Authentication Specifies the authentication method for outgoing e-mail.
SMTP Login User

Specifies the SMTP login user. Up to 63 alphanumeric characters,
periods, hyphens, underscores, and at symbols (@) can be used.

SMTP Login Password

Specifies the SMTP account password using up to 31 alphanumeric
characters.

Re-enter SMTP Login
Password

Enter the SMTP account password again to confirm.

POP3 Server Address

Specifies the POP3 server address in IP address format of
"aaa.bbb.ccc.ddd" or as a DNS host name using up to 63 characters.

POP3 Port Number

Specifies the POP3 server port number. This must be 110 or
between 5000 and 65535.

POP User Name

Specifies the POP3 account user name. Up to 63 alphanumeric
characters can be used.

POP User Password

Specifies the POP3 account password using up to 31 alphanumeric
characters.

Re-enter POP User Password Enter the password again to confirm.

104

Dell™ Printer Configuration Web Tool

E-mail Alert Settings

Reply Address

Designates the reply e-mail address for sent e-mails.

SMTP Server Connection

Displays the status of the SMTP server connection.

E-mail List 1

Sets acceptable e-mail addresses for the e-mail alert feature using
up to 255 alphanumeric characters.

Select Alerts for List 1

Supplies Alerts

Specifies whether to receive an
e-mail alert for consumables.

Paper Handling Alerts

Specifies whether to receive an
e-mail alert for paper handling
and/or service calls.

E-mail List 2

Sets acceptable e-mail addresses for the e-mail alert feature using
up to 255 alphanumeric characters.

Select Alerts for List 2

Supplies Alerts

Specifies whether to receive an
e-mail alert for consumables.

Paper Handling Alerts

Specifies whether to receive an
e-mail alert for paper handling
and/or service calls.

Scan to PC
Purpose:

To specify the client when scanning data.
Values:
FTP Client
SMB Client

Connection Time-Out

Sets the connection time-out period from 1 to 60 seconds.

FTP Passive

Sets whether to enable the FTP Passive mode.

Connection Time-Out

Sets the connection time-out period from 1 to 60 seconds.

Google Cloud Print
Purpose:

To register the printer to Google Cloud Print.
Values:
Google Cloud Print*1

(Registration state)

Displays the Google Cloud Print registration state.

Click to register the printer to Google Cloud Print.

Cancel Registration

Click to cancel to register the printer to Google Cloud Print.

Available only when using IPv4.

Dell™ Printer Configuration Web Tool

105

Proxy Server
Purpose:

To configure the proxy server settings.
Values:
Proxy Server

Use Proxy Server

Sets whether to enable the use of a proxy server.

Server Name

Sets the name of the proxy server.

Port Number

Sets the port number from 1 to 65535.

Authentication

Sets whether to enable authentication.

Sets the login name for the proxy server.

Password

Sets the login password for the proxy server.

Retype Password

Confirms the set password.

AirPrint
Purpose:

To configure the detailed setting of AirPrint.
Values:
AirPrint

Turn On AirPrint

Click to enable the printer for AirPrint.

Bonjour

Name

Specifies the host name up to 63 alphanumeric characters and "-"
(dash). The original setting will remain valid if nothing is entered.

Location

Specifies the name of the location of the printer.

Latitude

Specifies the latitude of the location where the printer is installed.

Longitude

Specifies the longitude of the location where the printer is
installed.

IPP Authentication

Select the check box to enable the authentication feature for
AirPrint. If this check box is selected, you need to enter the user
name and password below when printing files via AirPrint.

User Name

Enter the user name for AirPrint.

Password

Enter the password corresponding to the above user name.

Retype Password

Re-enter your password.

SSL/TLS

Click Settings to move to the SSL/TLS Server Communication
page. For details, see "Using Digital Certificates" on page 244.

Supply Levels

Cyan Cartridge Level

Displays the cyan toner level.

Magenta Cartridge Level

Displays the magenta toner level.

Yellow Cartridge Level

Displays the yellow toner level.

Black Cartridge Level

Displays the black toner level.

IPP Authentication

Reset Print Server
Purpose:

To initialize NVM (non-volatile memory) for the network feature and reboot the printer. You can also initialize the
NVM of the printer from Reset Defaults in the Printer Settings menu.

106

Dell™ Printer Configuration Web Tool

Values:
Initialize NIC NVRAM
Click Start to initialize NVM. Network settings will revert to the factory default settings and
Memory and restart printer. reboot the network capability.
Restart Printer

Click Start to reboot the printer.

Security

This tab contains the Set Password, Authentication System, Kerberos Server, LDAP Server, LDAP Authentication,
LDAP User Mapping, SSL/TLS, IPsec, Display Network Settings, and IP Filter (IPv4) pages.
Set Password
Purpose:

To set or change the password that is required to access the setup parameters of the printer from the Dell Printer
Configuration Web Tool.
This page can also be displayed by clicking Set Password in the left frame.
NOTE: If you forgot your password, initialize NVM (non-volatile memory) to restore the password to the default (NULL). See
"Reset Print Server" on page 106.
NOTE: When you change the password to lock the operator panel, set the password from Panel Lock in the Printer Settings

menu.
Values:

Administrator Password

Sets the password using up to 10 alphanumeric characters. The password will appear as asterisks
(*) in the field when it is entered.

Re-enter Administrator
Password

Enter the password again to confirm.

Authentication System
Purpose:

To specify the server authentication type, the server response time-out, or the search time-out.
Values:
Authentication Type (for
ColorTrack PRO)

Authentication System
Settings

Select the authentication system from the list. When the server
you are accessing uses the Kerberos authentication, select Kerberos
(Windows) as the authentication method and specify the server
settings in "Kerberos Server" on page 107.

Optional Information

Server Response Time-Out

Sets the amount of time the printer should wait for response from
the server. Sets the time period from 1 to 75 seconds.

Search Time-Out

Sets the amount of time the printer should wait for searching the
server. Sets the time period from 5 to 120 seconds.

Kerberos Server
Purpose:

To specify the settings for the Kerberos server.
Values:
Kerberos Server (for Server
Address/Phone Book)

IP Address / Host Name &
Port

Sets the IP address or host name, and the port address. The port
address must be 88 or between 5000 and 65535.

Domain Name

Enter the domain name.

Dell™ Printer Configuration Web Tool

107

LDAP Server
Purpose:

To specify the settings of the LDAP server.
Values:
Server Information
(for ColorTrack PRO)

IP Address / Host Name &
Port

Sets IP address or the host name, and the port address. The port
address must be 389, 636, 3268, 3269, or between 5000 and 65535.
When LDAPS communication is required, set the port number to
636, and when you use the global catalog, set the port number to
3269.

LDAP Server

Displays the current software information of the LDAP server.

Optional Information

Search Directory Root

Enter the search directory root.

(for Server Address/Phone
Book)

Enter the login name.

Password

Enter the login password using 1 to 127 alphanumeric characters.

Re-enter Password

Enter the login password again to confirm it.

Search Time-Out

Select Wait LDAP Server Limit to follow the time specified by the
LDAP server. Select Wait to specify the time between 5 and 120
seconds.

Search Name Order

Sets the search order.

Server Address Book

Select the check box to enable you to search the e-mail addresses in
the LDAP server when sending e-mails from the printer.

Server Phone Book

Select the check box to enable you to search the fax numbers in the
LDAP server when sending faxes from the printer.

LDAP Authentication
Purpose:

To specify the LDAP server authentication method.
Values:
LDAP Authentication (for Authentication Method
Server Address/Phone Book) Use Added Text String
Text String Added to User
Name

Shows the authentication method.
Select whether to use the added text string from the list.
Enter the added text string.

LDAP User Mapping
Purpose:

To specify the settings of the LDAP user mapping.
Values:
Common Name

Sets the attribute type of the common name set for the LDAP server.

Surname

Sets the attribute type of the surname set for the LDAP server.

Given Name

Sets the attribute type of the given name set for the LDAP server.

E-mail Address

Sets the attribute type of the e-mail address set for the LDAP server.

Fax Phone

Sets the attribute type of the fax phone number set for the LDAP server.

108

Dell™ Printer Configuration Web Tool

SSL/TLS
Purpose:

To specify the settings for the SSL encryption communication to the printer, and set/delete the certificate used for
the communication between the printer and other devices such as an LDAP server.
Values:
SSL/TLS Server
Communication*1

Select the check box to enable the SSL/TLS communication for when client computers access the
printer to view or change its settings through the Dell Printer Configuration Web Tool or to print
files through AirPrint.

LDAP-SSL/TLS
Communication*1

Select the check box to enable the SSL/TLS communication between the printer and an LDAP
server.

SMTP-SSL/TLS
Communication

Sets the type of SSL/TLS used to communicate with the SMTP server.

Create New Certificate

Click to display the Generate Certificate page and to create a security certification from the page.
This button is available only when the self-signed certificate is not generated.
Public Key Method

Select the public key method of the self-signed certificate.

Public Key Size

Select the size of public key.

Issuer

Sets the issuer of the self-signed certificate.

Validity

Enters the valid days from 1 to 9999 days.

Generate Certificate

Click to generate the self-signed certificate.

Certificate Signing Request Click to display the Certificate Signing Request (CSR) page and to create a CSR from the page.
(CSR)
Digital Signature Algorithm Select the public key method.
Public Key Size

Select the size of public key.

2 Digit Country Code
(Required)

Enter your country code.

State / Province Name (ST) Enter the name of state/region where your organization is located.
Locality Name (L)

Enter the name of the city where your organization is located.

Organization Name (O)
(Required)

Enter your legal organization name.

Organization Unit (OU)
(Required)

Enter your division name.

Common Name (CN)

Enter the fully-qualified domain name used for an SSL
communication.

E-mail Address

Enter the e-mail address to contact your organization.

Upload Signed Certificate* Click to display the Upload Signed Certificate page and to upload the certificate file to the
printer from the page.
Password

Enter the password to upload the certificate file.

Re-enter Password

Enter the password again for confirmation.

File Name

Click Browse to browse the file name to upload to the printer.

Import

Click Import to upload the certificate file to the printer.

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Certificate Management*1

Click to display the Certificate Management page and to manage a security certification from the
page.
Category

Displays the device to certificate.

Issued To

Displays the device to certificate.

Issuer

Displays the issuer to certificate.

Serial Number

Displays the serial number of the device.

Public Key Method

Displays the public key method.

Public Key Size

Displays the size of public key.

Valid From

Displays the time the certificate is valid.

Valid Until

Displays the time the certificate is invalid.

Status

Displays whether certificate is valid or not.

Certificate Purpose

Displays the purpose of certificate.

Certificate Selection Status Displays the type of device certificate.
Delete
Delete All Certificates*

Click to delete this certificate.

Click to delete all the certificates.

This item is available only when the self-signed certificate has been generated.

This item is effective only when connected via SSL/TLS (https). Only the administrator is allowed to display the pages.

IPsec
Purpose:

To specify the Security Architecture settings for Internet Protocol (IPsec) for encrypted communication to the
printer.
Values:
IPsec Settings

Protocol

Select the check box to enable the protocol.

IKE Authentication Method Displays the type of authentication method used for IPsec.
Pre-Shared Key

Sets a shared key. Up to 255 alphanumeric characters, periods, and
hyphens can be used.

Re-enter Pre-Shared Key

Enters the shared key again to confirm it.

IKE SA Lifetime

Sets the lifetime for IKE SA from 5 to 28,800 minutes.

IPsec SA Lifetime

Sets the lifetime for IPsec SA from 5 to 2,880 minutes.

DH Group

Sets the DH group.

PFS

Select the check box to enable the PFS setting.

Remote peers IPv4 address

Sets the IP address to connect to.

Remote peers IPv6 address

Sets the IP address to connect to.

Non IPsec communication
policy

Allows communication with a device which does not support IPsec.

NOTE: If IPsec is enabled with incorrect settings, you must disable it using the IPsec menu on the operator panel.

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Dell™ Printer Configuration Web Tool

Display Network Settings

Purpose:
To show or hide network information in the message field of the top menu screen.
Values:
Show IPv4 Address*

Shows the IPv4 address of the printer.

Show Host Name

Shows the host name of the printer.

Hide Network Information

Does not show network information.

IP Filter (IPv4)

Purpose:
To specify the IP address and subnet mask to be permitted or denied access to the printer.
Values:
Access List

Displays the list of IP addresses that are permitted or denied access to the printer.

Address

Specifies the IP addresses that are permitted or denied access to the printer. Enter a numeric value
between 0 and 255 in each field.

Address Mask

Specifies the subnet mask that are permitted or denied access to the printer. Enter a numeric
value between 0 and 255 in each field.

Active Mode

Permits printing from specified network address.

Reject

Rejects printing from specified network address.

Off*

Disables the IP Filter feature for the specified IP address.

Print Volume
Use this menu to verify the number of printed pages.
Values:
Printer Page Count

Displays the total number of pages printed since the printer was shipped from the factory.

Paper Used

Displays the number of pages printed for each paper size.

Address Book
This menu contains the Fax/E-mail and Server Address pages.
Fax/E-mail

This page contains the following subpages.

Address Book

Allows you to view, edit, or create Address Book entries.

Fax Group

Allows you to view, edit, or create fax group entries.

E-mail Group

Allows you to view, edit, or create e-mail group entries.

E-mail Default Setup

Allows you to view, edit, or set the default e-mail subject and message.

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Address Book - Top Page
Purpose:

To view the Address Book entries registered on the Address Book page.
Values:
Address List to:

Selecting each button displays a list of entries for the group of user IDs indicated on the button.

ID:Name

Displays a user ID and the name of the user registered under that user ID. IDs without an entry
show (Not in Use) in the Name column.

Phone Number

Displays the phone number of the user.

E-mail Address

Displays the e-mail address of the user.

Delete

Deletes the entry for the selected user ID.

Confirm/Change

Displays a dialog box where you can edit the entry of the selected user ID.

Create

Displays a dialog box where you can create a new entry under the selected user ID.

Address Book (Confirm/Change, Create)
Purpose:

To view or edit the Address Book entries on the Address Book page, or create a new entry. The following items are in
the dialog box that appears when you click Confirm/Change or Create on the Address Book top page.
Values:
ID (Fax Speed Dial)

Displays the selected user ID.

Name

Allows you to view or edit the name of the user registered under the user ID, or enter a name for
the new entry.

Phone Number

Allows you to view or edit the phone number of the user, or enter a phone number for the new
entry.

E-mail Address

Allows you to view or edit the e-mail address of the user, or enter an e-mail address for the new
entry.

Delete

Click this button to delete the entry for the user ID. This button is available only on the dialog
box for editing an existing entry.

Apply New Settings

Click this button to apply the new settings.

Restore Settings

Click this button to restore the previous settings.

Back

Click this button to return to the top page.

Address Book (Delete)
Purpose:

To delete the address book entries registered on the Address Book page. The following items are in the dialog box
that appears when you click Delete on the Address Book top page.
Values:
ID (Fax Speed Dial)

Displays the selected user ID.

Name

Displays the name of the of the user registered under the selected user ID.

Phone Number

Displays the phone number of the user.

E-mail Address

Displays the e-mail address of the user.

Apply New Settings

Click this button to apply the new settings.

Back

Click this button to return to the top page.

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Dell™ Printer Configuration Web Tool

FAX Group - Top Page
Purpose:

To view the fax group entries registered on the FAX Group page.
Values:
GroupID:Name

Displays a fax group ID and the assigned group name. IDs without an entry show (Not in Use) in
the Name column.

Delete

Deletes the entry for the selected group ID.

Confirm/Change

Displays a dialog box where you can edit the entry for the selected group ID.

Create

Displays a dialog box where you can create a new entry under the selected group ID.

FAX Group (Confirm/Change, Create)
Purpose:

To view or edit the fax number group entries on the FAX Group page, or create a new entry. The following items are
in the dialog box that appears when you click Confirm/Change or Create on the FAX Group top page.
Values:
FAX Group

Fax Speed Dial

Displays the selected group ID.

Name

Allows you to view or edit the name assigned for the group ID, or
enter a new group name.

Address List to:

Selecting each button displays a list of entries for the group of
speed dial codes indicated on the button.

ID:Name

Displays a speed dial code and the names of an entry registered
under the speed dial code. Speed dial codes without an entry show
(Not in Use) in the Name column.

Phone Number

Allows you to view or edit the fax number of an entry registered
under the selected speed dial code, or enter a fax number for the
new entry.

Apply New Settings

Click this button to apply the new settings.

Restore Settings

Click this button to restore the previous settings.

Back

Click this button to return to the top page.

FAX Group (Delete)
Purpose:

To delete the fax number group entries registered on the FAX Group page. The following items are in the dialog box
that appears when you click Delete on the FAX Group top page.
Values:
ID

Displays the selected group ID.

Name

Displays the name assigned for the group ID.

Apply New Settings

Click this button to apply the new settings.

Back

Click this button to return to the top page.

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E-mail Group - Top Page
Purpose:

To view the e-mail address entries registered on the E-mail Group page.
Values:
GroupID:Name

Displays a group ID and the assigned group name. IDs without an entry show (Not in Use) in the
Name column.

Delete

Deletes the entry for the selected group ID.

Confirm/Change

Displays a dialog box where you can edit the entry for the selected group ID.

Create

Displays a dialog box where you can create a new entry under the selected group ID.

E-mail Group (Confirm/Change, Create)
Purpose:

To view or edit the e-mail address group entries on the E-mail Group page, or create a new entry. The following
items are in the dialog box that appears when you click Confirm/Change or Create on the E-mail Group top page.
Values:
E-mail Group

E-mail Address

Displays the selected group ID.

Name

Allows you to view or edit the name assigned for the group ID, or
enter a new group name.

Address List to:

Selecting each button displays a list of entries for the group of IDs
indicated on the button.

ID:Name

Displays a user ID and the name of the user registered under that
user ID. IDs without an entry show (Not in Use) in the Name
column.

Address

Allows you to view or edit the e-mail address of an entry registered
under the selected user ID, or enter an e-mail address for the new
entry.

Apply New Settings

Click this button to apply the new settings.

Restore Settings

Click this button to restore the previous settings.

Back

Click this button to return to the top page.

E-mail Group (Delete)
Purpose:

To delete the e-mail group entries registered on the E-mail Group page. The following items are in the dialog box
that appears when you click Delete on the E-mail Group top page.
Values:
ID

Displays the selected group ID.

Name

Displays the name assigned for the group ID.

Apply New Settings

Click this button to apply the new settings.

Back

Click this button to return to the top page.

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Dell™ Printer Configuration Web Tool

E-mail Default Setup
Purpose:

To set the default e-mail subject and message.
Values:
Default Subject

Allows you to enter the default e-mail subject. Up to 50 alphanumeric characters can be entered.

Body Text

Allows you to enter the default e-mail message. Up to 200 alphanumeric characters can be
entered.

Apply New Settings

Click this button to apply the new settings.

Restore Settings

Click this button to restore the previous settings.

Server Address

Server Address - Top Page
Purpose:

To view the server address entries registered on the Server Address page.
Values:
Address List to:

Selecting each button displays a list of entries for the group of IDs indicated on the button.

ID:Name

Displays a server ID and the name of a file directory registered under that server ID. IDs without
an entry show (Not in Use) in the Name column.

Server Address

Displays the address of the file directory.

Delete

Deletes the entry for the selected server ID.

Confirm/Change

Displays a dialog box where you can edit the entry for the selected server ID.

Create

Displays a dialog box where you can create a new entry under the selected server ID.

Server Address (Confirm/Change, Create)
Purpose:

To view or edit the server address entries on the Server Address page, or create a new entry. The following items are
in the dialog box that appears when you click Confirm/Change or Create on the Server Address top page.
Values:
ID

Displays the selected server ID.

Name

Allows you to view or change the server name assigned to the server ID, or enter a new server
name.

Server Type

FTP

Select this to store scanned documents on a server via the FTP protocol.

SMB

Select this to store scanned documents on a computer via the Server Message
Block (SMB) protocol.

Server Address

Allows you to view or edit the server address registered under the server ID, or enter a new server
address.

Share Name

Allows you to view or edit the assigned shared name, or enter a new shared name, when Server
Type is set to SMB.

Server Path

Allows you to view or edit the assigned server path, or enter a new path.

Server Port Number

Allows you to view or edit the assigned server port number, or enter a new port number. If you
leave the text box blank, the default port number (FTP: 21, SMB: 139) will be used.

Allows you to view or edit the login name that is required to access the selected protocol, or enter
a new login name.

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Allows you to view or edit the password that is required to access the selected protocol, or enter a
new password.

Re-enter Password

Enter the password again to confirm.

Apply New Settings

Click this button to apply the new settings.

Restore Settings

Click this button to restore the previous settings.

Back

Click this button to return to the top page.

Server Address (Delete)
Purpose:

To delete the server address entries registered on the Server Address page. The following items are in the dialog box
that appears when you click Delete on the Server Address top page.
Values:
ID

Displays the selected server ID.

Name

Displays the name assigned for the server ID.

Server Address

Displays the server address registered under the server ID.

Apply New Settings

Click this button to apply the new settings.

Back

Click this button to return to the top page.

Tray Settings
Use this menu to set the paper size and type of paper loaded in the standard 150 sheet tray.
Values:
MPF Paper Size

Sets the size of paper loaded in the standard 150 sheet tray.

MPF Paper Type

Sets the type of paper loaded in the standard 150 sheet tray.

MPF Custom Size - Y

Sets the length of custom size paper loaded in the standard 150 sheet tray.

MPF Custom Size - X

Sets the width of custom size paper loaded in the standard 150 sheet tray.

Display Popup

Sets whether to display a popup menu that prompts the user to set the paper size and type when
paper is loaded in the standard 150 sheet tray.

Apply New Settings

Click this button to apply the new settings.

Restore Settings

Click this button to restore the previous settings.

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Dell™ Printer Configuration Web Tool

Understanding the Printer Menus

When your printer is configured as a network printer available to a number of users, the access to the administrator
menu should be limited. This prevents unauthorized users from using the operator panel to inadvertently change
the default menu settings that have been set by the administrator. However, you can select settings for individual
print jobs using the printer driver. Print settings selected from the printer driver have precedence over the default
menu settings selected from the operator panel.

Defaults Settings
Use this menu to configure the default copy, scan, and fax settings of the printer.

Copy Defaults
Use this menu to configure a variety of copy features.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Color

Purpose:
To set whether to make copies in color or in black and white.
Values:
Black & White

Prints in black and white mode.

Color*

Prints in color mode.

Collated

Purpose:
To sort the copy job.
Values:
Uncollated*

Does not sort the copy job.

Collated

Sorts the copy job.

Auto

Automatically determines which output mode for the copy job.

Reduce/Enlarge

Purpose:
To set the default copy reduction/enlargement ratio.

Understanding the Printer Menus

117

Values:
mm series
200%
A5->A4(141%)
A5->B5(122%)
100%*
B5->A5(81%)
A4->A5(70%)
50%

inch series
200%
Stmt->Lgl(154%)
Stmt->Ltr(129%)
100%*
Lgl->Ltr (78%)
Ldgr->Ltr(64%)
50%

NOTE: You can also use the numeric keypad to input the desired zoom ratio from 25% to 400%, or press
ratio or press to reduce the zoom ratio in 1% intervals.
NOTE: This item is available only when Multiple-Up is set to Off or Manual.
Document Size

Purpose:
To specify the default document size.
Values:
A4 (210 x 297 mm)*1
A5 (148 x 210 mm)
B5 (182 x 257 mm)
Letter (8.5 x 11")*1
Folio (8.5 x 13")
Legal (8.5 x 14")
Executive (7.25 x 10.5")
*1

118

The default varies depending on
country-specific factory default.

Understanding the Printer Menus

to enlarge the zoom

Original Type

Purpose:
To select the copy image quality.
Values:
Text

Suitable for documents with text.

Text & Photo*

Suitable for documents with both text and photos/gray tones.

Photo

Suitable for documents with photos.

Lighter/Darker

Purpose:
To set the default copy density level.
Values:
Lighter2

Makes the copy lighter than the original. Works well with dark print.

Lighter1
Normal*

Works well with standard typed or printed documents.

Darker1

Makes the copy darker than the original. Works well with light print or faint pencil markings.

Darker2

Sharpness

Purpose:
To set the default sharpness level.
Values:
Sharpest

Makes the copy sharper than the original.

Sharper
Normal*

Does not make the copy sharper or softer than the original.

Softer

Makes the copy softer than the original.

Softest

Auto Exposure

Purpose:
To suppress the background of the original to enhance text on the copy.
Values:
Off

Does not suppress the background.

On*

Suppresses the background of the original to enhance text on the copy.

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119

Color Balance R

Purpose:
To specify the default color balance level of red within the range of -2 to +2.
Color Balance G

Purpose:
To specify the default color balance level of green within the range of -2 to +2.
Color Balance B

Purpose:
To specify the default color balance level of blue within the range of -2 to +2.
Gray Balance

Purpose:
To specify the default gray balance level within the range of -2 to +2.
Multiple-Up

Purpose:
To print two original images to fit onto one sheet of paper.
Values:
Off*

Does not perform multiple-up printing.

Auto

Automatically reduces the size of original images to fit onto one sheet of paper.

Manual

Prints the original images onto the one sheet of paper in the size specified in Reduce/Enlarge.

Margin Top/Bottom

Purpose:
To specify the value of the top and bottom margins.
Values:
4 mm*/0.2 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

Margin Left/Right

Purpose:
To specify the value of the left and right margins.
Values:
4 mm*/0.2 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

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Understanding the Printer Menus

Margin Middle

Purpose:
To specify the value of the middle margin.
Values:
0 mm*/0.0 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

Scan Defaults
Use this menu to configure a variety of scanner features.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
File Format

Purpose:
To specify the file format to save the scanned image.
Values:
PDF*
MultiPageTIFF
TIFF
JPEG

Color

Purpose:
To set whether to scan in color or in black and white.
Values:
Black & White

Scans in black and white mode.

Color*

Scans in color mode.

Color Button Set

Purpose:
To assign color mode to the color mode switch button.
Values:
B&W Button
Color Button

Black & White*

Scans in black and white when Black & White is selected for a color mode.

Grayscale

Scans in grayscale when Black & White is selected for a color mode.

Color*

Scans in color when Color is selected for a color mode.

Color(Photo)

Scans in color (Photo) when Color is selected for a color mode. This is suitable
for photographic images.

Resolution

Purpose:
To specify the default scan resolution.

Understanding the Printer Menus

121

Values:
200 x 200 dpi*
300 x 300 dpi
400 x 400 dpi
600 x 600 dpi

Document Size

Purpose:
To specify the default document size.
Values:
A4 (210 x 297 mm)*1
A5 (148 x 210 mm)
B5 (182 x 257 mm)
Letter (8.5 x 11")*1
Folio (8.5 x 13")
Legal (8.5 x 14")
Executive (7.25 x 10.5")
*1

The default varies depending on
country-specific factory default.

Lighter/Darker

Purpose:
To set the default scan density level.
Values:
Lighter2

Makes the scanned image lighter than the original. Works well with dark print.

Lighter1
Normal*

Works well with standard typed or printed documents.

Darker1

Makes the scanned image darker than the original. Works well with light print or faint pencil markings.

Darker2

Sharpness

Purpose:
To set the default sharpness level.
Values:
Sharpest

Makes the scanned image sharper than the original.

Sharper
Normal*

Does not make the scanned image sharper or softer than the original.

Softer

Makes the scanned image softer than the original.

Softest

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Understanding the Printer Menus

Auto Exposure

Purpose:
To suppress the background of the original to enhance text on the scanned image.
Values:
Off

Does not suppress the background.

On*

Suppresses the background of the original to enhance text on the scanned image.

Margin Top/Bottom

Purpose:
To specify the value of the top and bottom margins.
Values:
2 mm*/0.1 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

Margin Left/Right

Purpose:
To specify the value of the left and right margins.
Values:
2 mm*/0.1 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

Margin Middle

Purpose:
To specify the value of the middle margin.
Values:
0 mm*/0.0 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

TIFF File Format

Purpose:
To specify the default TIFF file format.
Values:
TIFF V6*

Sets the default TIFF file format to TIFF V6.

TTN2

Sets the default Tiff file format to TTN2.

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123

Image Compression

Purpose:
To specify the image compression level.
Values:
High

Sets the image compression level to High.

Medium*

Sets the image compression level to Medium.

Low

Sets the image compression level to Low.

Max E-mail Size

Purpose:
To specify the maximum size of e-mail that can be sent, within the range of 50 K bytes to 16384 K bytes. The default
is 2048 K bytes.
File Naming Mode

Purpose:
To specify the details of File Naming Mode.
Values:
Auto*

Sets the default file name.

Add Prefix

Adds texts in front of the file name.

Add Suffix

Adds texts after the file name.

Create Folder

Purpose:
To specify whether to create a folder when saving scanned images.
Values:
Off

Does not create a folder when saving a scanned image.

On*

Creates a folder when saving a scanned image.

NOTE: This feature is available only for Scan to USB or Scan to Network.
Prefix/Suffix String

Purpose:
To specify the texts to be added.
NOTE: This is available only when File Naming Mode is set to Add Prefix or Add Suffix.

Fax Defaults
Use this menu to configure a variety of fax features.
NOTE: The FAX service cannot be used unless you set up a country code under Country. If Country is not set up, a
message Set The Country Code appears on the display.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.

124

Understanding the Printer Menus

Resolution

Purpose:
To specify the resolution level to be used for fax transmission.
Values:
Standard*

Suitable for documents with normal sized characters.

Fine

Suitable for documents containing small characters or thin lines or documents printed using a dot-matrix
printer.

Super Fine

Suitable for documents containing extremely fine detail. The Super Fine mode is enabled only if the
remote machine also supports the super fine resolution. See the notes below.

Ultra Fine

Suitable for documents containing photographic images.

NOTE: Faxes scanned in the Super Fine mode transmit at the highest resolution supported by the receiving device.
Original Type

Purpose:
To select the default document type.
Values:
Text*

Suitable for documents with text.

Photo

Suitable for documents with photos.

Lighter/Darker

Purpose:
To set the default copy density level.
Values:
Lighter2

Makes the fax lighter than the original. Works well with dark print.

Lighter1
Normal*

Works well with standard typed or printed documents.

Darker1

Makes the fax darker than the original. Works well with light print or faint pencil markings.

Darker2

Delayed Start

Purpose:
To set a specific time for the fax transmission to start. Once this setting is activated, your printer stores all of the
documents to be faxed into its memory and sends them at the specified time. After faxing is complete, the data in
the memory is cleared.
Values:
21:00*/PM9:00*

Specifies the fax transmission start time when sending a fax at a specified time.

0:00 - 23:59 /
AM/PM1:00 - 12:59

NOTE: A maximum of 19 delayed fax jobs can be stored in this printer.

Understanding the Printer Menus

125

Print from USB Defaults
Output Color

Purpose:
To specify whether to print in black and white or print in color.
Values:
Full Color*
Black & White

Pages Per Side

Purpose:
To print two or four pages per sheet.
Values:
Off*

Prints one page per sheet.

2 Pages Per Side

Prints two pages per sheet.

4 Pages Per Side

Prints four pages per sheet.

Auto Fit

Purpose:
To proportionally enlarge or reduce images when you print your documents stored in USB memory.
Values:
Off

Automatically reduces image when it is larger than the paper size. Prints as is when image is smaller than
the paper size.

Auto*

Automatically enlarges or reduces image to fit the paper size.

PDF Password

Purpose:
To enter the password when you print the secure PDF job.

Tray Settings
Use this menu to set the paper size and type of paper loaded in the standard 150 sheet tray.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.

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Understanding the Printer Menus

MPF
Purpose:
To specify the paper loaded in the standard 150 sheet tray.
Values:
Paper Size

A4 (210 x 297 mm)*1
A5 (148 x 210 mm)
B5 (182 x 257 mm)
Letter (8.5 x 11")*1
Folio (8.5 x 13")
Legal (8.5 x 14")
Executive (7.25 x 10.5")
Envelope #10 (4.1 x 9.5")
Monarch Env. (3.9 x 7.5")
Monarch Env. L (7.5 x 3.9")
DL Env. (110 x 220 mm)
DL Env. L (220 x 110 mm)
C5 Envelope (162 x 229 mm)
Custom Size

Portrait(Y)

297 mm*/11.7 inch*
Available Range:
127-355 mm/5.0-14.0 inches

Landscape(X)

210 mm*/8.3 inch*
Available Range:
77-215 mm/3.0-8.5 inches

Paper Type

Specifies the length of the custom size
paper.
Specifies the width of the custom size
paper.

Plain*
Plain Thick
Covers
Coated
Label
Recycled
Envelope
Plain S2
Plain Thick S2
Covers S2
Coated S2
Recycled S2

Display Popup Off
On*
*1

Does not display a popup menu.
Displays a popup menu that prompts the user to set the paper size and type when paper is
loaded in the standard 150 sheet tray.

The default varies depending on country-specific factory default.

NOTE: For more information on supported paper sizes, see "Supported Paper Sizes" on page 166.

Understanding the Printer Menus

127

Report/List
Use this menu to print various types of reports and lists.
NOTE: A password is required to enter Report / List when Panel Lock Set is set to Enable. In this case,
enter the password you specified, and press the
(Set) button.

System Settings
Purpose:
To print a list of the information such as the printer name, serial number, print volume, and the network settings.

Panel Settings
Purpose:
To print a detailed list of all the settings on the operator panel menus.

PCL Fonts List
Purpose:
To print a sample of the available PCL fonts.

PS Fonts List
Purpose:
To print a sample of the available PS fonts.

Job History
Purpose:
To print a detailed list of the print, copy, fax, or scan jobs that have been processed. This list contains the last 50 jobs.

Error History
Purpose:
To print a detailed list of paper jams and fatal errors.

Color Test Page
Purpose:
To print a page for testing colors.

Protocol Monitor
Purpose:
To print a detailed list of monitored protocols.

Address Book
Purpose:
To print the list of all addresses stored as Address Book information.

Fax Activity
Purpose:
To print the report of faxes you recently received or sent.

128

Understanding the Printer Menus

Stored Documents List
NOTE: Stored Documents feature is available only when RAM Disk under System Settings is enabled.
Purpose:
To print a list of all files stored for Secure Print in the RAM disk.

Printing a Report/List Using the Operator Panel
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Report / List is highlighted, and then press the

4 Press the

button until the desired report or list is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.

The selected report or list is printed.

Printing a Report/List Using the Tool Box
1 Click StartAll ProgramsDell PrintersDell Printer Hub.
Dell Printer Hub opens.
2 Select Dell Color MFP E525w print driver at My Printers.
3 Click on the link Tool Box from list at the left side of the page.
NOTE: The Select Printer window appears in this step, when multiple printer drivers are installed on your computer. In this
case, click the desired printer name listed in Printer Name.

The Tool Box opens.
4 Click the System Settings tab.
5 Select Printer Information and Settings from the list at the left side of the page, and click Reports button on the
page.
The Reports page is displayed.
6 Click the button for the desired report or list.
The report or list is printed.

Admin Menu
Use this menu to configure a variety of printer features.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.

Phone Book
Use this menu to configure the speed dial and group dial settings.
Speed Dial

Purpose:
To store up to 99 frequently called numbers in speed dial locations.
See also:
"Setting Speed Dial" on page 235.

Understanding the Printer Menus

129

Group Dial

Purpose:
To create a group of fax destinations and register it under a two-digit dial code. Up to 6 group dial codes can be
registered.
See also:
"Setting Group Dial" on page 237.

PCL Settings
Use this menu to configure the PCL print settings.
Paper Size

Purpose:
To specify the default paper size.
Values:
mm series
A4 (210 x 297mm)*1
A5 (148 x 210mm)
B5 (182 x 257mm)
Letter (8.5 x 11")
Folio (8.5 x 13")
Legal (8.5 x 14")
Executive (7.25 x 10.5")
Envelope #10 (4.1x9.5")
Monarch Env. (3.9x7.5")
Monarch Env. L (7.5x3.9")
DL Env. (110x220mm)
DL Env. L (220x110mm)
C5 Envelope (162 x 229mm)
Custom Size

Portrait(Y)

297 mm*

Specifies the length of the custom size paper.

Available Range:
127-355 mm
Landscape(X)

210 mm*

Specifies the width of the custom size paper.

Available Range:
77-215 mm
*1

130

The default varies depending on country-specific factory default.

Understanding the Printer Menus

inch series
Letter (8.5 x 11")*1
Folio (8.5 x 13")
Legal (8.5 x 14")
A4 (210 x 297mm)
A5 (148 x 210mm)
B5 (182 x 257mm)
Executive (7.25 x 10.5")
Envelope #10 (4.1x9.5")
Monarch Env. (3.9x7.5")
Monarch Env. L (7.5x3.9")
DL Env. (110x220mm)
DL Env. L (220x110mm)
C5 Envelope (162 x 229mm)
Custom Size

Portrait(Y)

11.7 inch*

Specifies the length of the custom size paper.

Available Range:
5.0-14.0 inches
Landscape(X)

8.3 inch*

Specifies the width of the custom size paper.

Available Range:
3.0-8.5 inches
*1

The default varies depending on country-specific factory default.

Orientation

Purpose:
To specify how text and graphics are oriented on the page.
Values:
Portrait*

Prints text and graphics parallel to the short edge of the paper.

Landscape

Prints text and graphics parallel to the long edge of the paper.

Understanding the Printer Menus

131

Font

Purpose:
To specify the default font from the fonts list installed in the printer.
Values:

132

Courier*

AlbertusMd

ITCBookmanDb

CGTimes

AlbertusXb

ITCBookmanLtIt

CGTimesBd

Arial

ITCBookmanDbIt

CGTimesIt

ArialBd

NwCentSchlbkRmn

CGTimesBdIt

ArialIt

NwCentSchlbkBd

CGOmega

ArialBdIt

NwCentSchlbkIt

CGOmegaBd

TimesNew

NwCentSchlbkBdIt

CGOmegaIt

TimesNewBd

Times

CGOmegaBdIt

TimesNewIt

TimesBd

Coronet

TimesNewBdIt

TimesIt

ClarendonCd

Helvetica

TimesBdIt

UniversMd

HelveticaBd

ZapfChanceryMdIt

UniversBd

HelveticaOb

Symbol

UniversMdIt

HelveticaBdOb

SymbolPS

UniversBdIt

HelveticaNr

Wingdings

UniversMdCd

HelveticaNrBd

ZapfDingbats

UniversBdCd

HelveticaNrOb

CourierBd

UniversMdCdIt

HelveticaNrBdOb

CourierIt

UniversBdCdIt

PalatinoRmn

CourierBdIt

AntiqueOlv

PalatinoBd

LetterGothic

AntiqueOlvBd

PalatinoIt

LetterGothicBd

AntiqueOlvIt

PalatinoBdIt

LetterGothicIt

GarmondAntiqua

ITCAvantGardBk

CourierPS

GarmondHlb

ITCAvantGardDb

CourierPSBd

GarmondKrsv

ITCAvantGardBkOb

CourierPSOb

GarmondKrsvHlb

ITCAvantGardDbOb

CourierPSBdOb

Marigold

ITCBookmanLt

Line Printer

Understanding the Printer Menus

Symbol Set

Purpose:
To specify a symbol set for a specified font.
Values:
ROMAN-8

DESKTOP

ISO-21

ROMANEXT

MC TEXT

ISO-60

ISO-L1

PS TEXT

ISO-69

ISO-L2

MS PUB

WIN 3.0

ISO-L5

MATH-8

SYMBOL

PC-8*

PS MATH

WINGDINGS

PC-8 DN

PI FONT

DNGBTSMS

PC-850

LEGAL

ISO-L6

PC-852

ISO-4

PC-1004

PC-8 TK

ISO-6

PC-775

WIN L1

ISO-11

WINBALT

WIN L2

ISO-15

UCS-2

WIN L5

ISO-17

Font Size

Purpose:
To specify the font size for scalable typographical fonts, within the range of 4.00 to 50.00. The default is 12.00.
Font size refers to the height of the characters and one point equals approximately 1/72 of an inch.
NOTE: This menu is only displayed for typographical fonts.
Font Pitch

Purpose:
To specify the font pitch for scalable monospaced fonts, within the range of 6.00 to 24.00. The default is 10.00.
Font pitch refers to the number of fixed-space characters in a horizontal inch of type. For nonscalable monospaced
fonts, the pitch is displayed, but cannot be changed.
NOTE: This menu is only displayed for fixed or monospaced fonts.
Form Line

Purpose:
To set the number of lines in a page.
Values:
Available Range:
5 – 128

The values are in increments of 1.

64*1 (A4)/60*1 (Letter)
*1

The default varies depending on country-specific factory default.

Understanding the Printer Menus

133

The printer sets the amount of space between each line (vertical line spacing) based on the Paper Size and
Orientation menu items. Select the correct paper size and orientation before changing Form Line.
See also:
"Paper Size" on page 130 and "Orientation" on page 131.
Quantity

Purpose:
To specify the number of copies to print.
Values:
Available Range:
1 – 999

The values are in increments of 1.

Draft Mode

Purpose:
To save toner by printing in the draft mode. The print quality is reduced when you print in the draft mode.
Values:
Disable*

Does not print in the draft mode.

Enable

Prints in the draft mode.

Line Termination

Purpose:
To add the line termination commands.
Values:
Off*

The line termination command is not added.
CR=CR, LF=LF, FF=FF

Add-CR

The CR command is added.
CR=CR, LF=CR-LF, FF=CR-FF

Add-LF

The LF command is added.
CR=CR-LF, LF=LF, FF=FF

CR-XX

The CR and LF commands are added.
CR=CR-LF, LF=CR-LF, FF=CR-FF

Output Color

Purpose:
To specify the color mode to color or black and white.
Values:
Color*

Prints in the color mode. Works well with texts and photos.

Black & White

Prints in the black and white mode. Works well with texts.

134

Understanding the Printer Menus

PS Settings
Use this menu to change printer settings that only affect jobs using the PostScript 3 Compatible printer language.
PS Error Report

Purpose:
To specify whether to print the contents of PostScript 3 Compatible errors.
The change becomes effective after the printer is turned off and then on again.
Values:
On*

Prints an error report before it discards the job.

Off

Discards the print job without printing an error report.

NOTE: Instructions from the PS driver override the settings specified on the operator panel.
PS Job Time-Out

Purpose:
To specify the runtime of one PostScript 3 Compatible job. The change becomes effective after the printer is turned
off and then on again.
Values:
Off*
On

Job time-out does not occur.
1 minute
Available Range:
1-900 minutes

A PostScript 3 Compatible error occurs if processing is not completed
after the specified time.

Output Color

Purpose:
To specify the color mode to color or black and white.
Values:
Color*

Prints in the color mode. Works well with texts and photos.

Black & White

Prints in the black and white mode. Works well with texts.

Image Depth

Purpose:
To specify the image depth setting to 1-bit or 2-bit depth.
Values:
1 Bit
2 Bit*

Understanding the Printer Menus

135

PDF Settings
Use this menu to change printer settings that only affect the PDF jobs.
Quantity

Purpose:
To specify the number of copies to print.
Values:
1*

The values are in increments of 1.

Available Range:
1–999

Print Mode

Purpose:
To specify the print mode.
Values:
Normal*

For documents with normal sized characters.

High Quality

For documents with small characters or thin lines, or documents printed using a dot-matrix printer.

PDF Password

Purpose:
To specify the password to print a secure PDF file.
Paper Size

Purpose:
To specify the output paper size for PDF.
Values:
A4 (210x297mm)
Letter (8.5x11")
Auto*

Layout

Purpose:
To specify the output layout.
Values:
Auto*
100% (No Zoom)
2 Pages Per Side
4 Pages Per Side

136

Understanding the Printer Menus

Output Color

Purpose:
To specify the color mode to color or black and white.
Values:
Color*

Prints in the color mode. Works well with texts and photos.

Black & White

Prints in the black and white mode. Works well with texts.

Network
Use this menu to change the printer settings affecting jobs sent to the printer through the wired or wireless network.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Ethernet

Purpose:
To specify the communication speed and the duplex settings of Ethernet. The change takes effect after the printer is
turned off and then on.
Values:
Auto*

Detects the Ethernet settings automatically.

10BASE-T Half

Uses 10base-T half-duplex.

10BASE-T Full

Uses 10base-T full-duplex.

100BASE-TX Half

Uses 100base-TX half-duplex.

100BASE-TX Full

Uses 100base-TX full-duplex.

NOTE: This item is not displayed when the Ethernet cable is disconnected and Wi-Fi is set to On.
Wireless Status

Purpose:
To display the information on the wireless signal strength. No changes can be made on the operator panel to improve
the status of the wireless connection.
Values:
Connection

Good

Indicates good signal strength.

Acceptable

Indicates marginal signal strength.

Low

Indicates insufficient signal strength.

No Reception

Indicates that no signal is received.

SSID

Displays the name that identifies the wireless network.

Encryption Type

Displays the encryption type.
No Security
WEP
WPA2*1-PSK-AES
Mixed Mode PSK

WPA stands for Wi-Fi Protected Access®.

NOTE: This item is displayed when the Ethernet cable is disconnected and Wi-Fi is set to On.

Understanding the Printer Menus

137

Wireless Setup

Purpose:
To configure the wireless network interface.
The printer automatically searches available access points. Select one of the access points, and enter a passphrase or
WEP key to complete the wireless setup. You can also configure the wireless network manually.
Values:
Select Access

Manual Setup

Selects the access point from the list.
WEP Key Entry

When you select an access point using WEP as the
security method, enter the 10 or 26-digit WEP key. For
64-bit keys, enter 10 hexadecimal characters. For 128-bit
keys, enter 26 hexadecimal characters.

PassPhrase
Entry

When you select an access point using WPA, WPA2, or
Mixed as the security method, enter the passphrase of 8 to
63 bytes ASCII (or 64 hexadecimal) characters.

Enter Network
(SSID)

Specifies a name to identify the wireless network. Up to
32 alphanumeric characters can be entered.
Infrastructure

Configures the wireless setting through the access point
such as a wireless router.
No Security

Configures the wireless settings without any security
method from WEP, and WPA2-PSK-AES.

Mixed Mode
PSK

Configures the wireless settings with the mixed mode
PSK encryption. Mixed Mode PSK automatically selects
the encryption type from WPA-PSK-AES or WPA2-PSKAES.
PassPhrase
Entry

WPA2-PSKAES

Configures the wireless setting with the WPA2-PSK-AES
encryption.
PassPhrase
Entry

WEP

Understanding the Printer Menus

Specifies the transmit key from WEP
Key 1*, WEP Key 2, WEP Key 3, and
WEP Key 4.

Configures the wireless setting without the access point
such as a wireless router.
No Security

138

Specifies the passphrase of 8 to 63
alphanumeric (or 64 hexadecimal)
characters.

WEP Key Entry Configures the wireless settings with the
WEP encryption. For 64-bit keys, enter
10 hexadecimal characters. For 128-bit
keys, enter 26 hexadecimal characters.
Transmit Key

Ad-hoc

Specifies the passphrase of 8 to 63
alphanumeric (or 64 hexadecimal)
characters.

Configures the wireless settings without any security
method from WEP.

WEP

WEP Key Entry Configures the wireless settings with the
WEP encryption. For 64-bit keys, enter
10 hexadecimal characters. For 128-bit
keys, enter 26 hexadecimal characters.
Transmit Key

Specifies the transmit key from WEP
Key 1*, WEP Key 2, WEP Key 3, and
WEP Key 4.

NOTE: This item is displayed when the Ethernet cable is disconnected and Wi-Fi is set to On.
WPS Setup

Purpose:
To configure the wireless network using Wi-Fi Protected Setup™ (WPS).
Values:
Push Button
Configuration

PBC Start*1

PIN Code

Start Configuration

Configures the wireless setting using the PIN code assigned
automatically by the printer.

Print PIN Code

Prints the PIN code. Confirm it when you enter the PIN code to
your computer.

No*

Disables the security method of WPS-PBC.

Yes

Configures the wireless setting with the security method of
WPS-PBC.

You can also start WPS-PBC by pressing and holding the

(Wi-Fi | WPS) button.

NOTE: WPS-PBC stands for Wi-Fi Protected Setup-Push Button Configuration.
NOTE: WPS 2.0 compliant. WPS 2.0 works on access points with the following encryption types: Mixed Mode PSK, WPA-PSK
AES, WPA2-PSK AES, Open (No Security)
NOTE: This item is available only when the Ethernet cable is disconnected and Wi-Fi is set to On.
Wi-Fi Direct Setup

Purpose:
To configure the Wi-Fi Direct® settings.
Values:
Wi-Fi Direct

Group Role
Device Name

Enable

Enables the Wi-Fi Direct connection.

Disable*

Disables the Wi-Fi Direct connection. When the network type
is Ad-hoc, Wi-Fi Direct is disabled.

Group Owner*

Sets your printer as the group owner for Wi-Fi Direct.

Auto

Automatically resolves the group role for Wi-Fi Direct.
Displays the device name that identifies the Wi-Fi Direct
network.

Understanding the Printer Menus

139

Connection
Status

No Entry

Indicates that no device is available.

HOST xxxxxx

Displays the connected device name and current status of the
Wi-Fi Direct network.
Disconnect

Disconnect the device.

Reset Passphrase Disconnect the device and reset passphrase.
Current Role

Client

Current SSID

Displays the current SSID. Confirm it when you select the
Wi-Fi Direct network on your mobile device.

SSID

Displays the current group role of the
printer

Specifies a name to identify the wireless network.

PassPhrase

Print Passphrase

Prints the passphrase. Confirm it when you enter the
passphrase to your mobile device.

Reset Passphrase

Cancel
Start

WPS Method

Push Button Configuration*

Configures the Wi-Fi Direct network with WPS-PBC.

PIN Code

Configures the Wi-Fi Direct network with PIN code assigned
automatically by the printer.

Reset Wireless

Purpose:
To initialize wireless network settings. After executing this function and rebooting the printer, all wireless network
settings are reset to their default values.

No*

Does not reset the wireless setting.

Yes

Resets the wireless setting.

NOTE: This item is available only when the Ethernet cable is disconnected and Wi-Fi is set to On.
TCP/IP

Purpose:
To configure TCP/IP settings. The change takes effect after the printer is turned off and then on.
Values:
IP Mode

Dual Stack*

IPv4 Ethernet/
IPv4 Wireless*1

Get IP Address

Uses both IPv4 and IPv6 to set the IP address.

IPv4 Mode

140

Uses IPv4 to set the IP address.
AutoIP*

Automatically sets the IP address.

BOOTP

Uses BOOTP to set the IP address.

RARP

Uses RARP to set the IP address.

DHCP

Uses DHCP to set the IP address.

Panel

Manually sets the IP address on the operator panel.

IP Address

Manually sets the IP address allocated to the printer.

Subnet Mask

Manually sets the subnet mask.

Gateway Address

Manually sets the gateway address.

Understanding the Printer Menus

IPv4 Wi-Fi
Direct*1
IPSec*2

IP Address

Manually sets the IP address allocated to the printer.

Subnet Mask

Manually sets the subnet mask.

Gateway Address

Manually sets the gateway address.

Disable
Enable

This item is available only when the Ethernet cable is disconnected and Wi-Fi is set to On.

This item is available only when IP Sec is Enable on the Dell Printer Configuration Web Tool.

Protocol

Purpose:
To enable or disable each protocol. The change takes effect after the printer is turned off and then on.
Values:
LPD
Port9100
IPP
WSD
SNMP
E-mail Alert
EWS
Bonjour(mDNS)
HTTP-SSL/TLS

Disable

Disables the Line Printer Daemon (LPD) port.

Enable*

Enables the LPD port.

Disable

Disables the Port9100 port.

Enable*

Enables the Port9100 port.

Disable

Disables IPP port.

Enable*

Enables IPP port.

Disable

Disables the Web Services on Devices (WSD) port.

Enable*

Enables the Web Services on Devices (WSD) port.

Disable

Disables the Simple Network Management Protocol (SNMP) UDP port.

Enable*

Enables the SNMP UDP port.

Disable

Disables the E-mail Alert feature.

Enable*

Enables the E-mail Alert feature.

Disable

Disables an access to Dell Printer Configuration Web Tool embedded in the printer.

Enable*

Enables an access to Dell Printer Configuration Web Tool embedded in the printer.

Disable

Disables the Bonjour (mDNS).

Enable*

Enables the Bonjour (mDNS).

Disable*

Disables HTTP-SSL/TLS.

Enable

Enables HTTP-SSL/TLS.

Google Cloud Print Disable*
SNTP

Disables Google Cloud Print.

Enable

Enables Google Cloud Print.

Disable*

Disables SNTP.

Enable

Enables SNTP.

IP Filter

Purpose:
To block data received from certain IP addresses through the wired or wireless network. You can set up to five IP
addresses. The change takes effect after the printer is turned off and then on.

Understanding the Printer Menus

141

Values:
No. n/Address
(n is 1-5.)

Sets the IP address for Filter n.

No. n/Mask
(n is 1-5.)

Sets the address mask for Filter n.

No. n/Mode
(n is 1-5.)

Reject

Rejects an access from the specified IP address.

Accepts an access from the specified IP address.

Off*

Disables the feature for Filter n.

NOTE: This item is only available for LPD or Port9100.
Initialize NVM

Purpose:
To initialize network data stored in NVM (non-volatile memory). After executing this function and rebooting the
printer, all network settings are reset to their default values.
Values:
Yes

Initializes network data stored in NVM.

No*

Does not initialize network data stored in NVM.

PS Data Format

Purpose:
To specify the PostScript 3 Compatible communication protocol. You can configure the PS Data Format settings for
the wired network.
Values:
Auto*

Sets the PostScript 3 Compatible communications protocol automatically.

Standard

Sets the PostScript 3 Compatible communications protocol to Standard.

BCP

Sets the PostScript 3 Compatible communications protocol to BCP.

TBCP

Sets the PostScript 3 Compatible communications protocol to TBCP.

Wi-Fi

Purpose:
To enable the wireless connection.
Values:
Off

Disables the wireless connection.

On*

Enables the wireless connection.

NOTE: This item is available only when the Ethernet cable is disconnected.
NOTE: When you use the USB connection and do not use the wireless connection, you need to disable the wireless LAN.

Fax Settings
Use this menu to configure the basic fax settings.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.

142

Understanding the Printer Menus

Receive Mode

Purpose:
To select the default fax receiving mode.
Values:
Telephone

Automatic fax reception is turned off. You can receive a fax by picking up the handset of the
external telephone, and then pressing the remote receive code.

Fax*

Automatically receives faxes.

Telephone/Fax

When the printer receives an incoming fax, the external telephone rings for the time specified in
Auto Rec TEL/FAX, and then the printer automatically receives a fax. If an incoming call is
not a fax, the printer beeps from the internal speaker indicating that the call is a telephone call.

Ans Machine/Fax

The printer can share a telephone line with an answering machine. In this mode, the printer will
monitor the fax signal and pick up the line if there are fax tones. If the phone communication is
using serial transmission in your country (such as Germany, Sweden, Denmark, Austria, Belgium,
Italy, France and Switzerland), this mode is not supported.

DRPD

Before using the Distinctive Ring Pattern Detection (DRPD) option, a distinctive ring service
must be installed on your telephone line by the telephone company. After the telephone company
has provided a separate number for faxing with a distinctive ring pattern, configure the fax setup
to monitor for that specific ring pattern.

Auto Rec Fax

Purpose:
To set the interval at which the printer goes into the fax receive mode after receiving an incoming call. The interval
can be specified within the range of 0 to 255 seconds. The default is 0 seconds.
Auto Rec TEL/FAX

Purpose:
To set the interval at which the printer goes into the fax receive mode after the external telephone receives an
incoming call. The interval can be specified within the range of 0 to 255 seconds. The default is 6 seconds.
Auto Rec Ans/FAX

Purpose:
To set the interval at which the printer goes into the fax receive mode after the external answering machine receives
an incoming call. The interval can be specified within the range of 0 to 255 seconds. The default is 21 seconds.
Line Monitor

Purpose:
To set the volume of the line monitor, which audibly monitors a transmission through the internal speaker until a
connection is made.
Values:
Off

Turns off the volume of the line monitor.

Low

Sets the volume of the line monitor.

Medium*
High

Understanding the Printer Menus

143

Ring Tone Volume

Purpose:
To set the volume of the ring tone, which indicates that an incoming call is a telephone call through the internal
speaker when Receive Mode is set to Telephone/Fax.
Values:
Off

Turns off the volume of the ring tone.

Low

Sets the volume of the ring tone.

Medium
High*

Line Type

Purpose:
To select the line type.
Values:
PSTN*

Sets the line type to PSTN.

PBX

Sets the line type to PBX.

Tone/Pulse

Purpose:
To select the dialing type.
Values:
Tone*

Sets the dialing type to Tone.

Pulse (10 PPS)

Sets the dialing type to Pulse (10 pulse per second).

Resend Delay

Purpose:
To specify the interval between transmission attempts within the range of 3 to 255 seconds. The default is 8 seconds.
Redial Attempts

Purpose:
To specify the number of redial attempts to make when the destination fax number is busy, within the range of 0 to
9. If you enter 0, the printer will not redial. The default is 3.

144

Understanding the Printer Menus

Redial Delay

Purpose:
To specify the interval between redial attempts within the range of 1 to 15 minutes. The default is 1 minute.
Junk Fax Setup

Purpose:
To accept faxes only from the numbers registered in the Phone Book. This feature is useful for blocking any
unwanted faxes.
Values:
Off*

Does not reject faxes sent from unwanted numbers.

Rejects faxes sent from unwanted numbers.

NOTE: Ensure to specify the fax numbers before using Junk Fax Setup.
Remote Receive

Purpose:
To receive a fax by pressing a remote receive code on the external telephone after picking up the handset of the
telephone.
Values:
Off*

Does not receive a fax by pressing a remote receive code on the external telephone.

Receives a fax by pressing a remote receive code on the external telephone.

Remote Rcv Tone

Purpose:
To specify the remote receive code within the range of 00 to 99 to start Remote Receive feature. The default is 00.
Fax Header

Purpose:
To print the information of sender on the header of faxes.
Values:
Off

Does not print the information of sender on the header of faxes.

On*

Prints the information of sender on the header of faxes.

Fax Header Name

Purpose:
To set the name of sender to be printed on the header of faxes. Up to 30 alphanumeric characters can be entered.
Fax Number

Purpose:
To set the fax number of the printer to be printed on the header of faxes. Up to 20 digits can be entered.

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145

Fax Cover Page

Purpose:
To set whether to attach a cover page to faxes.
Values:
Off*

Does not attach a cover page to faxes.

Attaches a cover page to faxes.

DRPD Pattern

Purpose:
To provide a separate number for faxing with a distinctive ring pattern.
Values:
Pattern1-7

DRPD is a service provided by some telephone companies. DRPD Patterns are specified by your
telephone company. The patterns provided with your printer are shown below:

Pattern1

Pattern2

Pattern3

Pattern4*

Pattern5

Pattern6

Pattern7

Ask your telephone company which pattern you need to select to use this service. For example, Pattern 7 is
the New Zealand FaxAbility distinctive ringing pattern: rings for 400ms, stops for 800ms, rings for 400ms
and stops for 1400ms. This pattern is repeated over and over again. This printer only responds to
Distinctive Alert cadence(s) DA4 in New Zealand.

146

Understanding the Printer Menus

Forward Settings

Purpose:
To set whether to forward incoming faxes to a specified destination.
Values:
Off*

Does not forward incoming faxes.

Forward Only

Forwards the incoming faxes to a specified destination.

Print and Forward

Prints the incoming fax and forwards it to a specified destination.

E-mail only

Forwards the incoming faxes to a specified e-mail address.

E-mail and Print

Forwards the incoming faxes to a specified e-mail address and also prints them.

Forward to Server

Forwards the incoming faxes to a specified server.

Fwd to Server and
Print

Forwards the incoming faxes to a specified server and also prints them.

Fax Fwd Number

Purpose:
To enter the fax number of the destination to which incoming faxes will be forwarded. Up to 50 digits can be
entered.
Prefix Dial

Purpose:
To select whether to set a prefix dial number.
Values:
Off*

Does not set a prefix dial number.

Sets a prefix dial number.

Prefix Dial Num

Purpose:
To set a prefix dial number of up to five digits. This number prioritizes over any auto dial number. It is useful for
accessing the Private Automatic Branch Exchange (PABX).
Discard Size

Purpose:
To set whether to discard text or images at the bottom of a fax page when the entire page does not fit onto the
output paper.
Values:
Off

Prints any excess at the bottom of a fax page without discarding it.

Discards any excess at the bottom of a fax page.

Auto Reduction*

Automatically reduces a fax page to fit it onto the output paper.

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147

ECM

Purpose:
To set whether to enable the Error Correction Mode (ECM). To use the ECM, the remote machines must also
support the ECM.
Values:
Off

Disable the ECM.

On*

Enables the ECM.

Modem Speed

Purpose:
To specify the fax modem speed when a fax transmission or reception error occurs.
Values:
2.4 Kbps
4.8 Kbps
9.6 Kbps
14.4 Kbps
33.6 Kbps*

Fax Activity

Purpose:
To set whether to automatically print a fax activity report after every 50 incoming and outgoing fax communications.
Values:
Auto Print*

Automatically prints a fax activity report after every 50 incoming and outgoing fax communications.

No Auto Print

Does not automatically print a fax activity report.

Fax Transmit

Purpose:
To set whether to print a transmission report after every fax transmission or only when an error occurs.
Values:
Print Always

Prints a transmission report after every fax transmission.

Print On Error*

Prints a transmission report only when an error occurs.

Print Disable

Does not print a transmission report after a fax transmission.

Fax Broadcast

Purpose:
To set whether to print a transmission report after every fax transmission to multiple destinations or only when an
error occurs.

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Understanding the Printer Menus

Values:
Print Always*

Prints a transmission report after every fax transmission.

Print On Error

Prints a transmission report only when an error occurs.

Print Disable

Does not print a transmission report after a fax transmission to multiple destinations.

Protocol Monitor

Purpose:
To set whether to print a protocol monitor report, which helps you identify the cause of a communication problem.
Values:
Print Always

Prints a protocol monitor report after every fax transmission.

Print On Error

Prints a protocol monitor report only when an error occurs.

Print Disable*

Does not print a protocol monitor report after a fax transmission.

Country

Purpose:
To select the country where the printer is used.

System Settings
Use this menu to configure a variety of printer features.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Power Saver Timer

Purpose:
To specify the time for transition to power saver mode.
Values:
Sleep

5min*
Available Range:
5–30min

Deep Sleep

6min*
Available Range:
1–6min

Specifies the time taken by the printer before it enters Sleep mode after it finishes a
job.
Specifies the time taken by the printer before it enters Deep Sleep mode after it goes
into Sleep mode.

Enter 5 in Sleep to put the printer in the power saver timer mode 5 minutes after it finishes a job. This uses less
energy, but requires more warm-up time for the printer. Enter 5 if your printer shares an electrical circuit with room
lighting and you notice lights flickering.
Select a high value if your printer is in constant use. In most circumstances, this keeps the printer ready to operate
with minimum warm-up time. Select a value between 5 and 30 minutes for the power saver timer mode if you want
a balance between energy consumption and a shorter warm-up period.
The printer automatically returns to the standby mode from the power saver timer mode when it receives data from
the computer. You can also return the printer to the standby mode by pressing any button on the operator panel.

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149

Auto Reset

Purpose:
To automatically reset the settings on the operator panel to the defaults and return to the standby mode after you do
not specify any settings for the specified time.
Values:
45sec*
1min
2min
3min
4min

Fault Time-Out

Purpose:
To specify the time taken by the printer before it cancels jobs that stop abnormally. The print job is canceled if it
times out.
Values:
Off

Disables the fault time-out.

On*

60sec*

Specifies the time taken by the printer before it cancels for jobs that stop abnormally.

Available Range:
3–300sec

Job Time-Out

Purpose:
To specify the amount of time that the printer waits for data to arrive from the computer. The print job is canceled if
it times out.
Values:
Off
On*

Disables the job time-out.
60sec*

Specifies the amount of time that the printer waits for data to arrive from the computer.

Available Range:
5–300sec

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Understanding the Printer Menus

Date & Time

Purpose:
To set the date and time, and regional time zone of the printer.
Values:
Set Date

Specifies the current date.

Set Time

Specifies the current time.
*1

Date Format

yy/mm/dd

Specifies the date format.

mm/dd/yy
dd/mm/yy
Time Format

12H

Specifies the time format.

24H*
Time Zone
*1

Specifies the time zone.

The default varies depending on country-specific factory default.

Alert Tone

Purpose:
To configure settings for tones emitted by the printer during operation or when a warning message appears.
Values:
Panel Select Tone

Off*

Does not emit a tone when the operator panel input is correct.

Low

Emits a tone at the specified volume when the operator panel input is correct.

Medium
High
Panel Alert Tone

Off*

Does not emit a tone when the operator panel input is incorrect.

Low

Emits a tone at the specified volume when the operator panel input is incorrect.

Medium
High
Auto Clear Alert

Off*

Does not emit a tone before the printer performs auto clear.

Low

Emits a tone at the specified volume 5 seconds before the printer performs auto clear.

Medium
High
Job Tone

Off

Does not emit a tone when a job is complete.

Low

Emits a tone at the specified volume when a job is complete.

Medium*
High
Alert Tone

Off

Does not emit a tone when a problem occurs.

Low

Emits a tone at the specified volume when a problem occurs.

Medium*
High

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151

Out of Paper

Off

Does not emit a tone when the printer runs out of paper.

Low

Emits a tone at the specified volume when the printer runs out of paper.

Medium*
High
All Tones

Off

Disables all the alert tones.

Low

Sets the volume of all the alert tones at once.

Medium*
High

mm / inch

Purpose:
To specify the measurement unit displayed after the numeric value on the operator panel.
Values:
Millimeters (mm)

Specifies the default measurement unit.

Inches (")

NOTE: The default varies depending on country-specific factory default.
Auto Log Print

Purpose:
To automatically print a job history report after every 20 jobs.
Values:
Off*

Does not automatically print a job history report.

Automatically prints a job history report.

NOTE: The job history report can also be printed using the Report / List menu.
Low Toner Alert Msg

Purpose:
To specify whether to show the alert message when the toner is low.
Values:
Off

Does not show the alert message when the toner is low.

On*

Shows the alert message when the toner is low.

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Understanding the Printer Menus

RAM Disk

Purpose:
To allocate memory to the RAM disk file system for the Secure Print feature. The change takes effect after the
printer is turned off and then on.
Values:
Off

Does not allocate memory to the RAM disk file system. Secure Print job will be aborted and recorded to
the job log.

40 MB*

Sets the allocation of memory to the RAM disk file system.

80 MB

Fax Server Address Book

Purpose:
To specify whether to search the phone numbers from the LDAP server.
Values:
Off*

Does not search the phone numbers from the LDAP server.

Searches the phone numbers from the LDAP server.

E-mail Server Address Book

Purpose:
To specify whether to search the e-mail addresses from the LDAP server.
Values:
Off*

Does not search the e-mail addresses from the LDAP server.

Searches the e-mail addresses from the LDAP server.

Power On Wizard

Purpose:
To perform initial setup for the printer.
Values:
Yes

Performs the initial setup for the printer.

No*

Does not perform the initial setup for the printer.

Maintenance
Use this menu to initialize NVM (non-volatile memory), configure the plain paper quality adjustment settings, and
configure the security settings.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
F/W Version

Purpose:
To display the version of the controller.

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153

Service Tag

Purpose:
To display the service tag of the printer.
Express Code

Purpose:
To display the express service code of the printer.
Paper Density

Purpose:
To specify the paper density.
Values:
Plain

Light
Normal*

Label

Light
Normal*

Adjust Transfer Roller

Purpose:
To specify the optimum voltage settings for printing. To decrease the voltage, set negative values. To increase the
voltage, set positive values.
The default settings may not give the best output quality on all paper types. If you see mottles on the printed paper,
try to increase the voltage. If you see white spots on the printed paper, try to decrease the voltage.
NOTE: The print quality changes depending on the values you select for this item.
Values:
Plain

0*
Available Range: -3 – +3

Plain Thick

0*
Available Range: -3 – +3

Covers

0*
Available Range: -3 – +3

Coated

0*
Available Range: -3 – +3

Label

0*
Available Range: -3 – +3

Recycled

0*
Available Range: -3 – +3

Envelope

0*
Available Range: -3 – +3

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Understanding the Printer Menus

Adjust Fusing Unit

Purpose:
To specify the optimum temperature settings for printing. To decrease the temperature, set negative values. To
increase the temperature, set positive values.
The default settings may not give the best output quality on all paper types. When the printed paper has curled, try
to decrease the temperature. When the toner does not fuse on the paper properly, try to increase the temperature.
NOTE: The print quality changes depending on the values you select for this item.
Values:
Plain

Plain Thick

Available Range: -3 – +3
Available Range: -3 – +3
Covers

0*
Available Range: -3 – +3

Coated

0*
Available Range: -3 – +3

Label

0*
Available Range: -3 – +3

Recycled

0*
Available Range: -3 – +3

Envelope

0*
Available Range: -3 – +3

Auto Regi Adjust

Purpose:
To specify whether to automatically adjust color registration.
Values:
Off

Does not automatically adjust color registration.

On*

Automatically adjusts color registration.

Adjust ColorRegi

Purpose:
To automatically adjust color registration.
Color registration adjustments need to be made during the initial setup of the printer or when the printer is moved
to a different location.
NOTE: This item is available only when Auto Regi Adjust is set to Off.
Values:
Auto Adjust

Yes

Automatically adjusts color registration.

No*

Does not automatically adjust color registration.

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155

Clean Developer

Purpose:
To rotate the developer motor and stir the toner in the toner cartridge.
Values:
Yes

Stirs the toner in a new toner cartridge.

No*

Does not stir the toner in a new toner cartridge.

Toner Refresh

Purpose:
To use up a toner cartridge when you need to replace it before the end of its life, or to stir the toner in a new toner
cartridge.
Values:
Yellow
Magenta
Cyan
Black

Yes

Cleans the toner in the yellow toner cartridge.

No*

Does not clean the toner in the yellow toner cartridge.

Yes

Cleans the toner in the magenta toner cartridge.

No*

Does not clean the toner in the magenta toner cartridge.

Yes

Cleans the toner in the cyan toner cartridge.

No*

Does not clean the toner in the cyan toner cartridge.

Yes

Cleans the toner in the black toner cartridge.

No*

Does not clean the toner in the black toner cartridge.

Transfer Roller Refresh

Purpose:
To specify whether to execute counter measures for curling/separating discharge of the paper.
Values:
Off*

Does not automatically execute counter measures for curling/separating discharge of the paper.

Automatically executes counter measures for curling/separating discharge of the paper.

Initialize NVM

Purpose:
To initialize NVM (non-volatile memory) for system parameters or Address Book data. After executing this function
and rebooting the printer, the menu parameters or data are reset to their default values.
For details, see "Resetting Defaults" on page 161.
Values:
User Fax Section
User Scan Section
System Section

156

Yes

Initializes the fax number entries in the Address Book.

No*

Does not initialize the fax number entries in the Address Book.

Yes

Initializes the e-mail and server address entries in the Address Book.

No*

Does not initialize the e-mail and server address entries in the Address Book.

Yes

Initializes the system parameters.

No*

Does not initialize the system parameters.

Understanding the Printer Menus

Non-Dell Toner

Purpose:
To use toner cartridge of another manufacturer.
NOTE: Using non-Dell-brand toner cartridges may make some printer features unusable, reduce print quality and decrease the
reliability of your printer. Dell recommends only new Dell-brand toner cartridges for your printer. Dell does not provide warranty
coverage for problems caused by using accessories, parts, or components not supplied by Dell.
NOTE: Before you use toner cartridge of another manufacturer, be sure to restart the printer.
Values:
Off*

Does not use toner cartridge of another manufacturer.

Uses toner cartridge of another manufacturer.

Adjust Altitude

Purpose:
To specify the altitude of the location where the printer is installed.
The discharge phenomenon for charging the photo conductor varies with barometric pressure. Adjustments are
performed by specifying the altitude of the location where the printer is being used.
NOTE: An incorrect altitude setting leads to poor printing quality, incorrect indication of remaining toner.
Values:
0m*

Specifies the altitude of the location where the printer is installed.

1000m
2000m
3000m

Secure Settings
Use this menu to set a password to limit access to the menus. This prevents items from being changed accidentally.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Panel Lock

Purpose:
To restrict access to Admin Menu and Report / List.
For details see "Panel Lock Function" on page 160.
NOTE: You can select Disable for Panel Lock Set when all items under Function Enabled are set to On and
Secure Receive Set is set to Disable.
Values:
Panel Lock Set
Change Password

Disable*

Does not restrict access to Admin Menu and Report / List.

Enable

Restricts access to Admin Menu and Report / List with a password.

Available Range:
0000–9999

Sets or changes the password required to access Admin Menu and
Report / List.

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157

Function Enabled

Purpose:
To specify whether to enable each of the printer services or to require a password to use the services, and to set or
change the password.
NOTE: You can access to the items under Function Enabled only when Panel Lock Set is set to Enable.
Values:
COPY

FAX

SCAN

USB-Print

On*

Enables the Copy service.

Off

Disables the Copy service.

On(Password)

Enables the Copy service, but requires a password.

On(Color Password)

Enables the Copy service with a color mode, but requires a password.

On*

Enables the Fax service.

Off

Disables the Fax service (the printer will not send or receive faxes).

On(Password)

Enables the Fax services, but requires a password to send faxes (does not require
a password to receive incoming faxes).

On*

Enables the Scan service.

Off

Disables the Scan service.

On(Password)

Enables the Scan service, but requires a password.

On*

Enables the USB-Print service.

Off

Disables the USB-Print service.

On(Password)

Enables the USB-Print service, but requires a password.

On(Color Password)

Enables the USB-Print service with a color mode, but requires a password.

Change Password

Sets or changes the password required to use the Copy, Scan, Fax, and
USB-Print services.

Secure Receive

Purpose:
To specify whether to require a password to print incoming faxes, and to set or change the password. When Secure
Receive Set is set to Enable, the printer stores incoming faxes and prints them when the correct password is
entered on the operator panel.
NOTE: You can access to the items under Secure Receive Set only when Panel Lock Set is set to Enable.
Values:
Secure Receive Set Disable*
Change Password

158

Does not require a password to print incoming faxes.

Enable

Requires a password to print incoming faxes.

Available Range:
0000–9999

Sets or changes the password required to print incoming faxes.

Understanding the Printer Menus

Software Download

Purpose:
To enable or disable download of firmware updates.
Values:
Disable

Disables firmware updates.

Enable*

Enables firmware updates.

Display Network Information

Purpose:
To show or hide network information in the message field of the top menu screen.
Values:
Show IPv4 Address*

Shows the IPv4 address of the printer.

Show Host Name

Shows the host name of the printer.

Hide Network Information

Does not show network information.

Scan to E-mail
Use this menu to edit the transmission source.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Edit From Field

Purpose:
To specify whether to enable editing of the transmission source when you use Scan to E-mail.
Values:
Disable

Disables editing of the transmission source.

Enable*

Enables editing of the transmission source.

USB Settings
Use this menu to change USB interface settings.
NOTE: Values marked by an asterisk (*) are the factory default menu settings.
USB port

Purpose:
To enable or disable the USB interface. The change takes effect after the printer is turned off and then on.
Values:
Disable

Disables the USB interface.

Enable*

Enables the USB interface.

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159

PS Data Format

Purpose:
To specify the PostScript 3 Compatible communication protocol. You can configure the PS Data Format settings for
the wired network.
Values:
Auto*

Sets the PostScript 3 Compatible communications protocol automatically.

Standard

Sets the PostScript 3 Compatible communications protocol to Standard.

BCP

Sets the PostScript 3 Compatible communications protocol to BCP.

TBCP

Sets the PostScript 3 Compatible communications protocol to TBCP.

Panel Language
Purpose:
To specify the language to be used on the operator panel.
Values:
English*
Français
Italiano
Deutsch
Español
Nederlands
Dansk
Norsk
Svenska

Panel Lock Function
This feature prevents unauthorized users from changing settings made by the administrator. To limit access to the
administrator menu, changing the panel lock password from the default is recommended. However, you can select
settings for individual print jobs using the printer driver.

Enabling the Panel Lock
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Secure Settings is highlighted, and then press the

5 Ensure that Panel Lock is highlighted, and then press the

(Set) button.
(Set) button.

(Set) button.

6 Ensure that Panel Lock Set is highlighted, and then press the

(Set) button.

7 Press the

button until Enable is highlighted, and then press the

8 Press the

button until Change Password is highlighted, and then press the

160

Understanding the Printer Menus

(Set) button.

(Set) button.
(Set) button.

9 Enter the password, and then press the

(Set) button.

NOTE: The factory-default password is 0000.
NOTE: If you ever lose or forget the password which you have set, turn off and then turn on the printer while pressing the
(Menu) button to reset the password.

Disabling the Panel Lock
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Enter the password, and then press the
5 Press the

(Set) button.

(Set) button.
(Set) button.

button until Secure Settings is highlighted, and then press the

6 Ensure that Panel Lock is highlighted, and then press the

(Set) button.

7 Ensure that Panel Lock Set is highlighted, and then press the
8 Press the

(Set) button.

(Set) button.
(Set) button.

button until Disable is highlighted, and then press the

Resetting Defaults
After executing this function and rebooting the printer, the menu parameters or data are reset to their default values.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Maintenance is highlighted, and then press the

5 Press the

button until Initialize NVM is highlighted, and then press the

6 Press the

button until the desired setting is highlighted, and then press the

7 Press the

button until Yes is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

The printer restarts automatically to apply the settings.

Understanding the Printer Menus

161

Print Media Guidelines

Print media can be paper, labels, envelopes, and coated paper among others. Your printer provides high-quality
printing on a variety of print media. Selecting the appropriate print media for your printer helps avoid printing
troubles. This section describes selecting print media, caring for print media, and loading the print media in
standard 150 sheet tray.

Paper
For the best print quality in color, use 75 g/m2 (20 lb) xerographic, grain long paper. For the best print quality in
black and white, use 90 g/m2 (24 lb) xerographic, grain long paper. Before buying large quantities of any print media,
it is recommended that you try a sample first.
When loading paper, identify the recommended print side on the paper package, and load the paper accordingly. See
"Loading Print Media in the Standard 150 Sheet Tray" on page 168 for detailed loading instructions.

Recommended Paper
To ensure the best print quality and feed reliability, use dry 75 g/m2 (20 lb) xerographic paper. Business paper
designed for general business use also provide acceptable print quality. Only use paper having resistance to high
temperature, and without discoloring, bleeding, or releasing hazardous emissions. The laser printing process heats
paper to high temperatures. Check with the manufacturer or vendor to determine whether the paper you have
chosen is acceptable for laser printers.
NOTE: Always print several samples before buying large quantities of any type of print media. When choosing any print media,
you should consider the weight, fiber content, and color.

Unacceptable Paper
The following paper types are not recommended for use with the printer:
•

Chemically treated paper used to make copies without carbon paper, also known as carbonless paper, carbonless
copy paper (CCP), or no carbon required (NCR) paper

•

Preprinted paper with chemicals that may contaminate the printer

•

Preprinted paper that can be affected by the temperature in the fusing unit

•

Preprinted paper that require a registration (the precise print location on the page) greater than ±0.09 inches, such
as optical character recognition (OCR) forms
In some cases, you can adjust registration with your software program to successfully print on these forms.

•

Coated paper (erasable bond), synthetic paper, thermal paper

•

Rough-edged, rough or heavily textured surface paper, or curled paper

•

Recycled paper containing more than 25% post-consumer waste that do not meet DIN 19 309

•

Multiple-part forms or documents

•

Print quality may deteriorate (blank spaces or blotches may appear in the text) when printing on talc or acid paper.

•

Moist paper that may cause wrinkle

162

Print Media Guidelines

Selecting Paper
Proper paper selection helps prevent jams and ensures trouble-free printing.
To help avoid jams or poor print quality:
•

Always use new, dry, and undamaged paper.

•

Before loading the paper, identify the recommended print side of the paper. This information is usually indicated
on the paper package.

•

Do not use paper that you have cut or trimmed yourself.

•

Do not mix print media sizes, weights, or types in the same source. This may result in a paper jam.

•

Do not remove the standard 150 sheet tray while a job is printing.

•

Ensure that the paper is properly loaded in the standard 150 sheet tray.

•

Flex paper back and forth, and then fan them. Straighten the edges of the stack on a level surface.

Selecting Preprinted Media and Letterhead
When selecting preprinted media and letterhead paper for the printer:
•

Use grain long paper for best results.

•

Use only forms and letterhead printed using an offset lithographic or engraved printing process.

•

Select paper that absorb ink, but do not bleed.

•

Avoid paper with rough or heavily textured surfaces.

•

Use paper printed with heat-resistant inks designed for use in xerographic copying machines. The ink must
withstand temperatures of 225°C (437°F) without melting or releasing hazardous emissions.

•

Use inks that are not affected by the resin in toner or the silicone in the fusing unit. Inks that are oxidation-set or
oil-based should meet these requirements; latex inks might not. If you are in doubt, contact your paper supplier.

Printing on Letterhead
Check with the manufacturer or vendor to determine whether the pre-printed letterhead you have selected is
acceptable for laser printers.
Page orientation is important when printing on letterhead. Use the following illustration for help when loading
letterhead in the print media sources.

Print Media Guidelines

163

Loading Letterhead
Load the letterhead in the printer with the print side facing up. Ensure that the title on the letterhead enters the
printer first.

Selecting Pre-punched Paper
Pre-punched paper brands can differ in the number and placement of holes and in manufacturing techniques.
However, it may not be possible to print on the paper to depending on the placement of holes on the paper.
To select and use pre-punched paper:
•

Test paper from several manufacturers before ordering and using large quantities of pre-punched paper.

•

Paper should be punched at the paper manufacturer and not drilled into paper already packaged in a ream. Drilled
paper can cause jams when multiple sheets feed through the printer. This may result in a paper jam.

•

Pre-punched paper can include more paper dust than standard paper. Your printer may require more frequent
cleaning and feed reliability may not be as good as standard paper.

•

Weight guidelines for pre-punched paper are the same as non-punched paper.

Envelopes
Depending on the choice of envelopes, it is possible to expect variable levels of light wrinkling. Before buying large
quantities of any print media, it is recommended that you try a sample first. See "Loading Print Media in the
Standard 150 Sheet Tray" on page 168 for instructions on loading an envelope.
When printing on envelopes:
•

Use only high-quality envelopes that are designed for use in laser printers.

•

Set the print media source to standard 150 sheet tray. Set the paper type to Envelope, and select the correct size of
envelope from the printer driver.

•

For best performance, use envelopes made from 75 g/m2 (20 lb bond) paper. You can use up to 105 g/m2 (28 lb
bond) weight for the envelope tray as long as the cotton content is 25% or less. Envelopes with 100% cotton
content must not exceed 90 g/m2 (24 lb bond) weight.

•

Use only freshly unpackaged, undamaged envelopes.

•

Use envelopes that can withstand temperatures of 205°C (401°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions. If you have any doubts about the envelopes you are considering, check with the
envelope supplier.

•

Adjust the width guides and the length guide to fit the width of the envelopes.

164

Print Media Guidelines

•

To load envelope in standard 150 sheet tray, the print side must be facing up.

•

See "Loading Envelopes" on page 171 for instructions on loading an envelope.

•

Use one envelope size during a print job.

•

Ensure that the humidity is low because high humidity (more than 60%) and the high printing temperatures may
seal the envelopes.

•

For best performance, do not use envelopes that:
–

Have excessive curl or twist

–

Are stuck together or damaged in any way

–

Contain windows, holes, perforations, cutouts, embossing

–

Use metal clasps, string ties, or metal folding bars

–

Have an interlocking design

–

Have postage stamps attached

–

Have nicked edges or bent corners

–

Have rough, cockle, or laid finishes

Labels
Your printer can print on many labels designed only for use with laser printers.
When selecting labels:
•

Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures of 205°C
(401°F) and pressure of 25 pounds per square inch (psi).

•

Use labels that can be without sealing, excessive curling, wrinkling, or releasing hazardous emissions.

•

Do not use label sheets with a slick backing material.
CAUTION: Before buying large quantities of any print media, it is recommended that you try a sample first.

When printing on labels:
•

Use labels that can withstand temperatures of 205°C (401°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.

•

Set the paper type to Label from the printer driver.

•

Do not load labels together with paper in the same tray.

•

Do not print within 1 mm (0.04 inches) of the die-cut.

•

Do not print within 1 mm (0.04 inches) of the edge of the label, of the perforations, or between die-cuts of the
label.

•

Do not print a label through the printer more than once.

•

Portrait orientation is preferred, especially when printing bar codes.

•

Do not use labels that have exposed adhesive.

•

Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam.

•

Do not use label sheets that have adhesive to the edge of the sheet. It is recommended that zone coating of the
adhesive is done at least 1 mm (0.04 inches) away from edges. Adhesive material contaminates your printer and
could void your warranty.
WARNING: Otherwise a jam occurs in the printer and contaminate your printer and your cartridges with adhesive. As a result,
could void your printer and cartridge warranties.

Print Media Guidelines

165

Storing Print Media
For proper print media storage, the following guidelines help avoid media feeding problems and uneven print
quality.
•

For best results, store print media in an environment where the temperature is approximately 21°C (70°F) and the
relative humidity is 40%.

•

Store cartons of print media on a pallet or shelf, rather than directly on the floor.

•

If you store individual packages of print media out of the original carton, ensure that they rest on a flat surface so
that the edges do not buckle or curl.

•

Do not place anything on top of the print media packages.

Identifying Print Media and Specifications
This section provides information on supported paper sizes, types, and specification.

Supported Paper Sizes
•

A4 (210 x 297 mm)

•

B5 (182 x 257 mm)

•

A5 (148 x 210 mm)

•

C5 (162 x 229 mm)

•

Monarch (3.875 x 7.5 in)*1

•

Envelope #10 (4.125 x 9.5 in)

•

DL (110 x 220 mm)*1

•

Letter (8.5 x 11 in)

•

Legal (8.5 x 14 in)

•

Folio (8.5 x 13 in)

•

Executive (7.25 x 10.5 in)

•

Custom*2*3

166

You can place the originals in a long-edge feed direction or in a short-edge feed direction. For details about long-edge or short-edge
feed direction, see "Loading Envelopes" on page 171.

Custom width: 76.2 mm (3.00 inches) to 215.9 mm (8.50 inches)
Custom length: 127.0 mm (5.00 inches) to 355.6 mm (14.00 inches)

On Windows Vista®/Server® 2008/Server® 2008 R2/Server® 2012, only the administrator can set and modify the custom paper size from
the printer driver.

Print Media Guidelines

Supported Paper Types
•

Plain*

•

Plain Side 2

•

Plain Thick

•

Plain Thick Side 2

•

Recycled

•

Recycled Side 2

•

Label

•

Covers

•

Covers Side 2

•

Envelope

•

Coated

•

Coated Side 2
*

Values marked by an asterisk (*) are the factory default menu settings.

Paper Type Specifications
Paper type

Weight (g/m2)

Remarks

Plain Paper

60-90

Plain Thick Paper

91-105

Covers

106-163

Coated

106-163

Inkjet printer paper cannot be used.

Label

Inkjet printer paper cannot be used.

Envelope

Recycled

60-105

Print Media Guidelines

167

Loading Print Media

Loading print media properly helps prevent jams and ensures trouble-free printing.
Before loading print media, identify the recommended print side of the print media. This information is usually
indicated on the print media package.
NOTE: After loading paper in the standard 150 sheet tray, specify the same paper type and paper size on the operator panel.

Capacity
Standard 150 sheet tray can hold:
•

150 sheets of standard paper

•

16.2 mm (0.64 inches) of thick paper

•

One sheet of coated paper

•

16.2 mm (0.64 inches) of post cards

•

Five envelopes

•

16.2 mm (0.64 inches) of labels

Print Media Dimensions
Standard 150 sheet tray accept print media within the following dimensions:
•

Width — 76.2 mm (3.00 inches) to 215.9 mm (8.50 inches)

•

Length — 127.0 mm (5.00 inches) to 355.6 mm (14.00 inches)

Loading Print Media in the Standard 150 Sheet Tray
NOTE: To avoid paper jams, do not remove the standard 150 sheet tray while printing.
NOTE: Use only laser print media. Do not use ink jet paper in this printer.
1 Hold the tray with both hands, and remove it from the printer.

168

Loading Print Media

2 Open the dust cover, and adjust the paper guides.

NOTE: When loading legal size or user-specified print media, slide the extendable part of the tray while pinching the lever.

3 Before loading the print media, flex the sheets and fan them. Straighten the edges of the stack on a level surface.

Loading Print Media

169

5 Align the width guides and length guide against the edges of the print media.

7 Press the

button until the appropriate paper size is highlighted, and then press the

(Set) button.

8 Press the

button until the appropriate paper type is highlighted, and then press the

(Set) button.

170

Loading Print Media

Loading Envelopes
NOTE: When you print on envelopes, be sure to specify the envelope setting on the printer driver. If not specified, the print
image will be rotated 180 degrees.
NOTE: If you do not load envelopes in the standard 150 sheet tray right after they have been removed from the packaging, they
may bulge. To avoid jams, flatten the envelops before loading. And then, firmly press down on the entire surface of the envelops
as shown below.

NOTE: You can load up to 5 envelopes at a time.
When Loading Envelope #10, DL, or Monarch

Load envelopes with the flaps closed. Place the print side facing up, and the flaps come at the right when you face
towards the printer.

Loading Print Media

171

To prevent DL and Monarch from being wrinkled, they are recommended to be loaded with the flaps opened. Place
the print side facing up, and the flaps come at the bottom when you face towards the printer.

When Loading C5

Load envelopes with the flaps opened. Place the print side facing up, and the flaps come at the bottom when you
face towards the printer.

CAUTION: Never use envelopes with windows, or coated linings. These lead to paper jams and can cause damage to the

printer.

172

Loading Print Media

NOTE: If envelopes are still not fed correctly, add some bending to the flap of the envelopes as shown in the following
illustration.
The amount of the bending shall be 5 mm (0.20 inches) or less.

NOTE: To confirm the correct orientation of each print media such as envelopes, see the instruction on the Envelope/Paper
Setup Navigator on the printer driver.

Loading Letterhead
Load the letterhead in the printer with the print side facing up. Ensure that the title on the letterhead enters the
printer first.

Loading Print Media

173

Loading Print Media When Manual Duplex Printing
NOTE: When printing on curled paper, straighten the paper and then load it in the standard 150 sheet tray.
NOTE: You can specify the settings required for manual duplex printing on the printer driver.
NOTE: PS printer driver does not support manual duplex printing.
When you start manual duplex printing, the instruction window appears. Note that the window cannot be reopened
once it is closed. Do not close the window until duplex printing is complete.
1 Use the printer driver to start printing your documents.
Even pages of document are printed first.
For a six page document, it is printed in the order of page 6, page 4, and then page 2.
Ready / Error LED blinks and the message appears on the operator panel when the printing of even pages is
complete.
Remove the printed paper from the center output tray.

2 Load the printed paper with the blank side facing up into the standard 150 sheet tray.
The document is printed in the order of page 1, page 3, and then page 5.

NOTE: Warped or curled printed paper may cause paper jams. Straighten them before loading them.
NOTE: Manual duplex printing is not enabled if document consists of various sizes of paper.

174

Loading Print Media

Using the Output Tray Extension
The output tray extension is designed to prevent print media from falling from the printer after the print job is
complete.
Before printing a document, ensure that the output tray extension is fully extended.

NOTE: When you pull out envelopes or small size print media, lift up the scanner unit.

Loading Print Media

175

Printing, Copying, Scanning,
and Faxing
17 Printing........................................................................................ 177
18 Copying ....................................................................................... 189
19 Scanning..................................................................................... 200
20 Faxing .......................................................................................... 221

176

Printing

This chapter covers tips for printing, how to print certain lists of information from your printer, and how to cancel a
job.

Tips for Successful Printing
Tips on Storing Print Media
Store your print media properly. For more information, see "Storing Print Media" on page 166.

Avoiding Paper Jams
NOTE: It is recommended that you try a limited sample of any print media you are considering using with the printer before
purchasing large quantities.
By selecting appropriate print media and loading it properly, you can avoid paper jams. See the following instructions
on loading print media:
•

"Loading Print Media in the Standard 150 Sheet Tray" on page 168

•

"Avoiding Jams" on page 276

If you experience a jam, see "Jam" on page 300 for instructions.

Sending a Job to Print
Install the printer driver to use all the features of the printer. When you choose Print from an application, a window
representing the printer driver opens. Select the appropriate settings for the specific job you are sending to print.
Print settings selected from the driver have precedence over the default menu settings selected from the operator
panel or Tool Box.
You may need to click Preferences from the initial Print box to see all the available system settings you can change. If
you are not familiar with a feature in the printer driver window, open the online Help for more information.
To print a job from a typical Microsoft® Windows® application:
1 Open the file you want to print.
2 From the File menu, select Print.
3 Verify that the correct printer is selected in the dialog box. Modify the system settings as needed (such as the pages
you want to print or the number of copies).
4 To adjust system settings not available from the first screen, such as Quality, Paper Size, or Image Orientation, click
Preferences.
The Printing Preferences dialog box appears.
5 Specify the print settings. For more information, click Help.
6 Click OK to close the Printing Preferences dialog box.
7 Click Print to send the job to the selected printer.

Printing

177

Canceling a Print Job
There are several methods for canceling a print job.

Canceling From the Operator Panel
To cancel a job after it has started printing:
1 Press the

(Cancel) button.

NOTE: Printing is canceled only for the current job. All the following jobs will continue to print.

Canceling a Job From the Computer Running Windows®
Canceling a Job From the Taskbar

When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1 Double-click the printer icon.
A list of print jobs appears in the printer window.
2 Select the job you want to cancel.
3 Press on the keyboard.
Canceling a Job From the Desktop

1 Minimize all programs to reveal the desktop.
Click StartDevices and Printers (for Windows® 7 and Windows Server® 2008 R2).
Click StartPrinters and Faxes (for Windows Server® 2003).
Click StartControl PanelHardware and SoundPrinters (for Windows Vista® and Windows Server®
2008).
Right-click the bottom left corner of the screen, and then click Control PanelHardware and Sound
Devices and Printers (for Windows® 8 and Windows® 8.1).
Right-click the bottom left corner of the screen, and then click Control PanelHardware
Devices and Printers (for Windows Server® 2012 and Windows Server® 2012 R2).
A list of available printers appears.
2 Right-click the printer that you selected when you sent the job for print, and then select See what's printing.
3 Select the printer driver.
A list of print jobs appears in the printer window.
4 Select the job you want to cancel.
5 Press on the keyboard.

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Printing

Using the Secure Print Feature
You can store print jobs secured with a password in the memory. Users with the password can print them from the
operator panel. This feature can be used to print confidential documents.
Enter the password from
the operator panel.

Send confidential data.

Print data.

Confidential

NOTE: The Secure Print feature is available only when RAM Disk under System Settings is enabled.
NOTE: If a print job is too large for the memory available, the printer may display an error message.
NOTE: The Secure Print feature is available when using the PCL or PostScript 3 Compatible driver.

Procedures for Secure Print
When you send a job to the printer, you can specify the information such as user ID, password, and job name in the
printer driver to store the job in the memory. When you are ready to print the job, select the desired job name in the
memory using the operator panel.
The following are procedures for storing and printing jobs.
Storing Print Jobs

To use the Secure Print feature, select Secure Print for Job Type and specify the User ID, Password and Document
Name by clicking Setting in the General or Paper/Output tab of the print driver.
NOTE: If a document name is not assigned to your print job in the printer driver, the job name will be identified using the time and
date of submission to distinguish it from other jobs you have stored under your name.
Printing the Stored Jobs

1 Press the

(Menu) button.

2 Press the

button until Job Status is highlighted, and then press the

(Set) button.

3 Press the

button until Print Menu is highlighted, and then press the

(Set) button.

Select Secure Print, and then press the

(Set) button.

4 Press the
button until the user name that you specified in the print driver is highlighted, and then press the
(Set) button.
5 Enter the password that you specified in the print driver using the numeric keypad, and then press the
button.

(Set)

The password appears as a series of asterisks (*******) to ensure confidentiality.
The list of stored documents appears.
NOTE: When you enter an invalid password, the message Wrong Password appears. Press the
(Back) button to return to the screen for entering the password.

6 Press the
button.

button until the document that you want to print is highlighted, and then press the

(Set) button or

(Set)

Printing

179

7 Press the

button until Print is highlighted, and then press the

NOTE: When you delete the document in the memory, press the
the

(Set) button.

button until Delete is highlighted, and then press

NOTE: You can set the number of copies for printing in the print driver.
Deleting Stored Jobs

A job that has been stored will be deleted after printing. You can also select the menu on the operator panel to delete
the stored job before printing.
NOTE: All the jobs in the memory are cleared when the printer is turned off.

Direct Print Using the USB Memory (USB Direct Print)
This feature allows you to print files stored in a USB memory using the operator panel.
NOTE: Connecting devices other than USB memory to the USB port of the printer may cause damage to your printer.
NOTE: Do not remove the USB memory from the USB port until the printer has finished printing.
NOTE: If the Function Enabled setting for USB-Print is set to On(Password), you need to enter the four digit password
to use the print function. If the Function Enabled setting for USB-Print is set to Off, the print function is disabled. For
details, see "Function Enabled" on page 158.

Supported File Formats
The following file types can be printed directly from a USB memory.
•

PDF

•

MultiPageTIFF

•

TIFF (single page only)

•

JPEG

Printing a File in a USB Memory
1 Insert a USB memory to the USB port of the printer.
NOTE: Ensure that the data in the USB memory was created by this printer using scan features.

2 Press the

button until Print From is highlighted, and then press the

Select Document appears.

180

Printing

(Set) button.

You can also print a file by the following steps.
(Menu) button.

Press the

Ensure that Print From USB Memory is highlighted, and then press the

3 Press the

(Set) button.

button until the desired file is highlighted, and then press the

4 Select printing options as required.
5 Ensure that Start Print is highlighted, and then press the

(Start) button.

NOTE: Before removing the USB memory, ensure that the printer is not accessing the USB memory. If you remove the USB
memory while the printer is accessing, the data in the USB memory or the USB memory itself may be damaged.

Printing With Wi-Fi Direct®
This section provides information for Wi-Fi Direct printing. Wi-Fi Direct allows your Wi-Fi mobile devices such as
computers, smart phone, and tablets, to connect to the printer directly via a Wi-Fi network. With Wi-Fi Direct, you
can print documents, photos, or e-mail on your Wi-Fi mobile devices directly without a wireless access point.
NOTE: Wi-Fi Direct is available even if the printer is connected to your wireless network connection.
NOTE: Only printing function is available via the Wi-Fi Direct network.
NOTE: You cannot connect your mobile device to the Internet via the Wi-Fi Direct network of the printer.
NOTE: The maximum number of devices that can be connected via the Wi-Fi Direct network is one.
NOTE: Depending on the device, the channel used to connect the device to the printer via Wi-Fi Direct may differ from the
channel used by the printer to connect to a network via Wi-Fi infrastructure mode. In such a case, simultaneous connection with
Wi-Fi Direct and Wi-Fi infrastructure mode may not work properly.
NOTE: The printer connected with Wi-Fi Direct supports the following protocols; LPD, Port9100, Web Services on Devices
(WSD) (print), Bonjour (mDNS), SNMPv1/v2c/v3, Dell Printer Configuration Web Tool.
NOTE: Wi-Fi Direct network does not support IPv6.

Setting Up Wi-Fi Direct
To use Wi-Fi Direct, you need to first set up the Wi-Fi Direct settings from the operator panel of the printer. To
connect the mobile device to the printer via Wi-Fi Direct, you need to operate the mobile device to establish
connection.
Setting Up the Printer

1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Wi-Fi Direct Setup is highlighted, and then press the

6 Press the

button until Wi-Fi Direct is highlighted, and then press the

7 Select Enable, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

When you use a Wi-Fi Direct-certified device (including device with the Wi-Fi Direct PIN function), proceed to
step 11.
When you use a device that is not Wi-Fi Direct certified, or a device with WPS-PBC (Wi-Fi Protected Setup™Push Button Configuration)/WPS-PIN (Wi-Fi Protected Setup-Personal Identification Number), proceed to step
8.

Printing

181

NOTE: To setup the wireless network using WPS:
button until WPS Method is highlighted, and then press the

(Set) button.

Press the

Select Push Button Configuration for WPS-PBC or PIN Code for WPS-PIN.

8 Press the

button until Group Role is highlighted, and then press the

9 Press the

button until Group Owner is highlighted, and then press the

(Set) button.

10 Press the

button until Device Name is highlighted, and then press the

(Set) button.

Enter the printer name for searching your printer on a wireless network.
11 Press the

button until Connection Status is highlighted, and then press the

(Set) button.

Ensure that no other device is connected via the Wi-Fi Direct network.
NOTE: When other device is connected (the device name is displayed on the screen), you cannot use the Wi-Fi Direct
connection. Disconnect the other device from the Wi-Fi Direct network. For details, see "Disconnecting Wi-Fi Direct
Network" on page 183.

12 Reboot the printer after you complete the Wi-Fi Direct settings. After the reboot, repeat steps from 1 to 5.
13 Press the

button until SSID is highlighted, and then press the

(Set) button.

Enter the network name of your wireless network.
14 Press the

button until PassPhrase is highlighted, and then press the

(Set) button.

Enter the passphrase.
The printer is ready to use the Wi-Fi Direct connection.
NOTE: To confirm the SSID and passphrase, you can print the list by selecting Print Passphrase on the
PassPhrase screen.
Connecting the Mobile Device

1 Connect the mobile device to the Wi-Fi Direct network.
For Windows® 8, Windows® 8.1, Windows® RT, and Windows® RT 8.1
a

Tap Settings in the PC settings menu.

Tap the Wi-Fi icon.

Tap the printer SSID, and then tap Connect.

Enter the passphrase, and then tap Next.
The mobile device will connect to the printer.

For Windows® 7
a

Click on the network icon on the taskbar.

Click the printer SSID, and then click Connect.

Enter the passphrase, and then click OK.

Click Cancel to exit the Set Network Location window.
The mobile device will connect to the printer.

182

Printing

For Windows Vista®
a

Click Start  Connect To.

Click the printer SSID.

Enter the passphrase, and then click Connect.
The mobile device will connect to the printer.

For iOS
a

Tap Settings  Wi-Fi.

Tap the printer SSID.

Enter the passphrase, and then tap Join.
The mobile device will connect to the printer.

For Android™
The procedure varies depending on your mobile device you are using. Refer to the manual provided with your
mobile device.
2 Install the printer on the mobile device.
For Windows® 8, Windows® 8.1, Windows® RT, and Windows® RT 8.1
a

Tap Devices in the PC settings menu.

Tap Add a device in the Devices sub-menu.

Tap Dell_xxxxxx.
The printer is ready for use.

For Windows Vista®, and Windows® 7
You need to install the printer driver on the mobile device. See "Installing Printer Drivers on Computers Running
Windows®" on page 49.
For iOS
You need to install the printing application such as Mobile Print App for Dell, and then the printer is ready for use.
For Android
You need to install the printing application such as Dell Mobile Print, and then the printer is ready for use.

Printing via Wi-Fi Direct
The printing procedure varies depending on your mobile device you are using. Refer to the manual provided with
your mobile device to print as you normally do from the device.

Disconnecting Wi-Fi Direct Network
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Wi-Fi Direct Setup is highlighted, and then press the

6 Press the

button until Connection Status is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

7 Select the device name to disconnect.

Printing

183

8 Select Disconnect, and then press the

(Set) button.

The selected device is successfully disconnected.

Resetting the Passphrase
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Wi-Fi Direct Setup is highlighted, and then press the

6 Press the

button until Connection Status is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

7 Select the device name to reset the passphrase.
8 Select Reset Passphrase and Start, and then press the

(Set) button.

Wi-Fi Direct is disconnected and the passphrase is reset.
You can also reset the passphrase by the following steps.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Wi-Fi Direct Setup is highlighted, and then press the

6 Press the

button until PassPhrase is highlighted, and then press the

7 Select Reset Passphrase and Start, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

Wi-Fi Direct is disconnected and the passphrase is reset.

Resetting the PIN Code
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Wi-Fi Direct Setup is highlighted, and then press the

6 Press the

button until PIN Code is highlighted, and then press the

7 Select Reset PIN Code.
The PIN code is reset.

184

Printing

(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

Mobile Printing
The printer supports printing from a variety of mobile devices.

Android OS
Download the Dell Document Hub app for free from Google Play. Easy to use and navigate, the Dell Document
Hub app enables direct printing of photos, documents web content and more, to supported Dell printers on a Wi-Fi,
Wi-Fi Direct, or Ethernet network.
Scan the QR Code for quick access to the relevant application store.

For Android OS

Apple iOS
This printer is compatible with AirPrint. For details about AirPrint, see "Printing With AirPrint" on page 185. This
printer is also compatible with Dell Document Hub App, available for free download from App Store.
Scan the QR Code for quick access to the relevant application store.

For Apple iOS

Printing With AirPrint
This section provides information for printing with AirPrint. AirPrint allows you to print through a
network with iPad (all models), iPhone (3GS or later), and iPod touch (3rd generation or later) running
the latest version of iOS. AirPrint also allows you to accomplish basic network printing with Macintosh
(OS X 10.7 or later) without installing additional drivers.

Setting Up AirPrint on Your Printer
To use AirPrint, Bonjour (mDNS) and IPP protocols are required on your printer. Make sure that Bonjour(mDNS)
and IPP are set to Enable on the operator panel menu. For details, see "Protocol" on page 141. Bonjour(mDNS)
and IPP can also be enabled by selecting Enable AirPrint check box from the Dell™ Printer Configuration Web
Tool. Follow the procedure below to configure the environment settings for AirPrint using the Dell Printer
Configuration Web Tool.
1 Ensure that the printer is connected to the network.
2 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Setting Up the Dell Printer Configuration Web Tool" on page 75 and "Starting the Dell
Printer Configuration Web Tool" on page 76.

Printing

185

3 In the navigation panel, scroll down to Print Server Settings and click AirPrint.
4 Click Turn On AirPrint in the Enable AirPrint field.
The printer is ready for AirPrint.
NOTE: If the Enable AirPrint check box is not active, it means that both Bonjour (mDNS) and IPP are already set to
Enable on the operator panel menu and the printer is ready for AirPrint.

Printing via AirPrint
The following procedure uses the iPhone running iOS8.1 as an example.
1 Open your e-mail, photo, web page, or document you want to print.
2 Tap the action icon

3 Tap Print.
4 Select your printer and set printer options.
5 Tap Print.

Printing With Google Cloud Print™
This section provides information for Google Cloud Print service with your smart phone, tablet, or any other device.
By registering the printer to your GoogleTM account, you can use the Google Cloud Print service to print from
various devices connected to the Internet. You can print documents, photos or e-mails using the Google ChromeTM
browser or applications such as Google DriveTM on your mobile device. For more information about Google Cloud
Print, visit the Google web site.

Preparing to Use the Printer with Google Cloud Print
To use Google Cloud Print, you need to prepare the following in advance:
•

Connect the printer to a network that has access to the Internet.
NOTE: Google Cloud Print supports only IPv4 connection.
NOTE: If the printer is connected to a network that uses a proxy server, you need to specify the settings in Proxy Server
from the Dell Printer Configuration Web Tool. For more information, see "Proxy Server" on page 106.

•

Acquire a Google account and a GmailTM address.

•

Set Google Cloud Print to Enable from the operator panel menu, or set Google Cloud Print to On from
the Dell Printer Configuration Web Tool.

When using the operator panel

1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Network is highlighted, and then press the

5 Press the

button until Protocol is highlighted, and then press the

6 Press the

button until Google Cloud Print is highlighted, and then press the

7 Select Enable.
8 Turn off the printer, and turn it on again to apply the settings.

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Printing

(Set) button.
(Set) button.
(Set) button.
(Set) button.
(Set) button.

When using the Dell Printer Configuration Web Tool

1 Launch the Dell Printer Configuration Web Tool by entering IP address of the printer in your web browser. For
more information, see "Setting Up the Dell Printer Configuration Web Tool" on page 75 and "Starting the Dell
Printer Configuration Web Tool" on page 76.
2 In the navigation panel on the left, click Print Server Settings tab.
3 Click Port Settings and select On check box in Google Cloud Print under Port Status.

Registering the Printer to Your Google Account
To register the printer to your Google account, follow the procedure below.
1 Launch the Dell Printer Configuration Web Tool by entering IP address of the printer in your web browser. For
more information, see "Setting Up the Dell Printer Configuration Web Tool" on page 75 and "Starting the Dell
Printer Configuration Web Tool" on page 76.
2 In the navigation panel on the left, select Print Server Settings and click Google Cloud Print.
3 Click Register This Device to Google Cloud Print.
A sheet with a URL for the Google Cloud Print printer registration web site is printed.
4 From the web browser of your computer, visit the Google web site and sign in with your Google account. Visit the
Google Cloud Print registration web site by entering the URL into your web browser. You can also visit the site by
scanning the QR code with your mobile device.
5 On the Google Cloud Print registration web site, click Finish printer registration.
6 Click Manage your printers. Your printer will be listed in the Printers list and will be ready for use with the Google
Cloud Print service.

Printing via Google Cloud Print
The printing procedure varies depending on the application or the device. You can see the application list that
supports Google Cloud Print service on the Google web site.
Printing From an Application on a Mobile Device

The following procedure uses the Google Drive application on an Android mobile device as an example.
1 Install the Google Drive application on your mobile device.
NOTE: You can download the application from Google Play.
2 Access the Google Drive application from your mobile device and tap
3 Tap

to select the document.

and then tap Print.

4 Select your printer from the list.
5 Select printer options and then tap Print.

Printing

187

Printing From Google Chrome

The following procedure uses the Google Chrome browser on a Windows® PC as an example.
1 Open the Google Chrome browser.
2 Open the web page or e-mail that you want to print.
3 Click
or
click Print.

(varies depending on the version of the Google Chrome browser) in the top right corner and then

4 Click Change in the Destination area.
5 Choose your printer from the Google Cloud Print area.
6 Click Print.

Printing a Report Page
You can print various types of reports and lists. For details about how to print reports or lists, see "Report/List" on
page 128.

188

Printing

Copying

NOTE: If the Function Enabled setting for COPY is set to On(Password), you need to enter the four digit password to use
the copy function. If the Function Enabled setting for COPY is set to Off, the copy function is disabled. For details, see
"Function Enabled" on page 158.

Loading Paper for Copying
The instructions for loading print documents are the same whether you are printing, faxing, or copying. For more
details, see "Loading Print Media" on page 168.

Preparing a Document
You can use the document glass or the Automatic Document Feeder (ADF) to load an original document for
copying, scanning and sending a fax. You can load up to 15 sheets of 75 g/m2 (20 lb) documents for one job using the
ADF or one sheet at a time using the document glass.
WARNING: Avoid loading documents that are smaller than 5.83 in. by 8.27 in. (148.0 mm by 210.0 mm) or larger than 8.5 in. by
14 in. (215.9 mm by 355.6 mm), different sizes or weights together, or booklets, pamphlets, transparencies, or documents having
other unusual characteristics in ADF.
WARNING: Carbon-paper or carbon-backed paper, coated paper, onion skin or thin paper, wrinkled or creased paper, curled
or rolled paper or torn paper cannot be used in ADF.
WARNING: Do not use the documents with staples, paper clips or exposed to adhesives or solvent based materials such as
glue, ink and correcting fluid in ADF.
NOTE: To get the best scan quality, especially for color or grayscale images, use the document glass instead of the ADF.

Making Copies From the Document Glass
NOTE: A computer connection is not required for copying.
NOTE: Ensure that no document is in the ADF. If any document is detected in the ADF, it takes priority over the document on the
document glass.
NOTE: Contaminants on the document glass may cause black spots on the printed paper. For best results, clean the document
glass before use. For more information, see "Cleaning the Scanner" on page 272.

Copying

189

To make a copy from the document glass:
1 Open the document cover.

2 Place the document face down on the document glass and align it with the registration guide on the top left corner
of the glass.

3 Close the document cover.
NOTE: Leaving the document cover open while copying may affect the copy quality and increase the toner consumption.
NOTE: If you are copying a page from a book or magazine, lift the document cover until its hinges are caught by the
stopper and then close the cover. If the book or magazine is thicker than 20 mm, start copying with the cover open.

4 Customize the copy settings including the number of copies, copy size, contrast, and image quality. For more
information, see "Setting Copy Options" on page 191.
To clear the settings, press the

(Cancel) button.

5 Ensure that Start Copy is highlighted, and then press the
NOTE: Press the

190

Copying

(Start) button to start copying.

(Cancel) button to cancel a copy job while scanning a document.

Making Copies From the ADF
CAUTION: Do not load more than 15 sheets into the ADF or allow more than 15 sheets to be fed to the ADF output tray. The ADF
output tray should be emptied before it exceeds 15 sheets or your original documents may be damaged.
NOTE: To get the best scan quality, especially for grayscale images, use the document glass instead of the ADF.
NOTE: A computer connection is not required for copying.
1 Load up to 15 sheets of 75 g/m2 (20 lb) documents face up on the ADF with top edge of the documents in first.
Then adjust the document guides to the correct document size.

NOTE: Ensure that you use the document guides before copying a legal-size document.
2 Customize the copy settings including the number of copies, copy size, contrast, and image quality. For more
information, see "Setting Copy Options" on page 191.
To clear the settings, press the

(Cancel) button.

3 Ensure that Start Copy is highlighted, and then press the
NOTE: Press the

(Start) button to start copying.

(Cancel) button to cancel a copy job while scanning a document.

Setting Copy Options
Set the following options for the current copy job before pressing the

(Start) button to make copies.

NOTE: The copy options automatically return to their default status after copying.

Number of Copies
To specify the number of copies from 1 to 99:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Enter the number of copies using the numeric keypad to select the desired value.

Copying

191

Color
To select mode for color or black and white copying:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the
3 Press the

(Copy) button.
(Color Mode) button to select the desired color mode.

NOTE: If the Function Enabled setting for COPY is set to On(Color Password), you need to enter the four digit
password to use the copy function. If the Function Enabled setting for COPY is set to Off, the copy function is disabled. For
details, see "Function Enabled" on page 158.

Collated
To sort the copy output: For example, if you make two copies of three page document, one complete three page
document will print followed by the second complete document.
NOTE: Copying documents with a large amount of data may exhaust available memory.
If a memory shortage occurs, cancel the collating by turning Collated to Uncollated on the operator panel.

1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the
3 Press the

(Copy) button.
button until Preferences is highlighted, and then press the

4 Ensure that Collated is highlighted, and then press the
5 Press the

(Set) button.

button to select the desired setting, and then press the

(Set) button.

NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Uncollated*

Does not sort the copy job

Collated

Sorts the copy job

Auto

Automatically determines which output mode for the copy job

6 Customize the copy settings including the number of copies, copy size, contrast, and image quality. For more
information, see "Setting Copy Options" on page 191.

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Copying

Reduce/Enlarge
To reduce or enlarge the size of a copied image, from 25 percent to 400 percent when you copy original documents
from the document glass or ADF:
NOTE: When you make a reduced copy, black lines may appear at the bottom of your copy.
NOTE: This item is available only when Multiple-Up is set to Off or Manual.
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Reduce/Enlarge is highlighted, and then press the

5 Press the

button to select the desired settings, and then press the

(Set) button.
(Set) button.

(Set) button.

mm series

NOTE: Values marked by an asterisk (*) are the factory default menu settings.
200%
A5->A4(141%)
A5->B5(122%)
100%*
B5->A5(81%)
A4->A5(70%)
50%

inch series
200%
Stmt->Lgl(154%)
Stmt->Ltr(129%)
100%*
Lgl->Ltr (78%)
Ldgr->Ltr(64%)
50%

NOTE: You can also use the numeric keypad to input the desired zoom ratio from 25% to 400%, or press the
enlarge the zoom ratio or press the

button to reduce the zoom ratio in 1% intervals.

button to

Copying

193

Document Size
To specify the default document size:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Document Size is highlighted, and then press the

5 Press the

button to select the desired settings, and then press the

NOTE:

(Set) button.
(Set) button.

(Set) button.

Values marked by an asterisk (*) are the factory default menu settings.

A4 (210 x 297 mm)*1
A5 (148 x 210 mm)
B5 (182 x 257 mm)
Letter (8.5 x 11")*1
Folio (8.5 x 13")
Legal (8.5 x 14")
Executive (7.25 x 10.5")
*1

The default varies depending on
country-specific factory default.

Original Type
To select the copy image quality:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Original Type is highlighted, and then press the

5 Press the

button to select the desired settings, and then press the

NOTE:

194

Suitable for documents with text.

Text & Photo*

Used for documents with both text and photos.

Photo

Suitable for documents with photos.

Copying

(Set) button.

Values marked by an asterisk (*) are the factory default menu settings.

Text

(Set) button.

Lighter/Darker
To adjust the contrast to make the copy lighter or darker than the original:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Lighter/Darker is highlighted, and then press the

5 Press the
NOTE:
Lighter2

(Set) button.
(Set) button.

(Set) button.

button to select the desired settings, and then press the

Values marked by an asterisk (*) are the factory default menu settings.

Makes the copy lighter than the original. Works well with dark print.

Lighter1
Normal*

Works well with standard typed or printed documents.

Darker1

Makes the copy darker than the original. Works well with light print or faint pencil markings.

Darker2

Sharpness
To adjust the sharpness to make the copy sharper or softer than the original:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Sharpness is highlighted, and then press the

5 Press the

button to select the desired settings, and then press the

(Set) button.
(Set) button.

(Set) button.

NOTE: Values marked by an asterisk ( ) are the factory default menu settings.
Sharpest

Makes the copy sharper than the original.

Sharper
Normal*

Does not make the copy sharper or softer than the original.

Softer

Makes the copy softer than the original.

Softest

Copying

195

Auto Exposure
To suppress the background of the original to enhance text on the copy:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Auto Exposure is highlighted, and then press the

5 Press the

button until On is highlighted, and then press the

(Set) button.

Multiple-Up
To print two original images to fit onto one sheet of paper:

Auto:
Automatically
reduces the size of
images to fit in one
page.

196

Copying

Manual:
Reduces the size of
images in the custom size
according to the setting of
the Reduce/Enlarge
menu.

(Set) button.
(Set) button.

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

(Set) button.

4 Press the

button until Multiple-Up is highlighted, and then press the

(Set) button.

5 Press the

button to select the desired setting, and then press the

(Set) button.

NOTE: Values marked by an asterisk ( ) are the factory default menu settings.
Off*

Does not perform multiple-up printing.

Auto

Automatically reduces the size of original images to fit onto one sheet of paper.

Manual

Prints the original size of original images onto the one sheet of paper in the size specified in

Reduce/Enlarge.

6 Customize the copy settings including the number of copies, copy size, contrast, and image quality. For more
information, see "Setting Copy Options" on page 191.
7 Ensure that Start Copy is highlighted, and then press the

(Start) button to start copying.

When you are using the document glass and Multiple-Up is set to Auto, or Manual, the display prompts you
(Set) button.
for another page. Press the
button to select Yes or No, and then press the
If you select Yes, press the

button to select Continue or Cancel, and then press the

(Set) button.

Margin Top/Bottom
To specify the top and bottom margins of the copy:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Margin Top/Bottom is highlighted, and then press the

5 Press the
button.

(Set) button.
(Set) button.

button or enter the desired value using the numeric keypad, and then press the

(Set)

NOTE: Values marked by an asterisk (*) are the factory default menu settings.
4 mm*/0.2 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

Copying

197

Margin Left/Right
To specify the left and right margins of the copy:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Margin Left/Right is highlighted, and then press the

5 Press the
button.

(Set) button.
(Set) button.

button or enter the desired value using the numeric keypad, and then press the

(Set)

NOTE: Values marked by an asterisk (*) are the factory default menu settings.
4 mm*/0.2 inch*

Specify the value in increments of 1 mm/0.1 inch.

Available Range:
0-50 mm/0.0-2.0 inch

Margin Middle
To specify the middle margin of the copy:
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Copy) button.

3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Margin Middle is highlighted, and then press the

5 Press the
button.

0 mm*/0.0 inch*
Available Range:
0-50 mm/0.0-2.0 inch

Copying

(Set) button.

button or enter the desired value using the numeric keypad, and then press the

NOTE: Values marked by an asterisk (*) are the factory default menu settings.

198

(Set) button.

Specify the value in increments of 1 mm/0.1 inch.

(Set)

Copying an ID Card
You can copy both sides of ID card on one side of a sheet of paper in its original size by selecting Start ID Copy.
To make a copy:
1 Place an ID card facing down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the Document Glass" on page 189.
2 Press the

(Copy) button

3 To specify the copy options below, press the
(Set) button.
•

Lighter/Darker

•

Sharpness

•

Auto Exposure

•

Color

button until Preferences is highlighted, and then press the

For details about copy options, see "Setting Copy Options" on page 191.
4 Press the

button until Start ID Copy is highlighted, and then press the

(Set) button.

After the front side of the ID card is scanned, the display prompts you to turn it over.
a

To scan the rear side of the ID card, turn it over and press the
(Set) button.
then press the

To finish copying without scanning the rear side of the ID card, press the
button until Print Now is
(Set) button or the
(Start) button.
highlighted, and then press the
NOTE: You can shortcut by pressing the

button until Continue is highlighted, and

(ID Copy) button on the operator panel.

NOTE: If the Function Enabled setting for COPY is set to On(Color Password), you need to enter the four digit
password to start copying in color. For details, see "Function Enabled" on page 158.

Changing the Default Settings
The COPY menu options, including contrast, and image quality can be set as your commonly used modes. When
you copy a document, the default settings are used unless they are changed by using the corresponding buttons on
the operator panel.
NOTE: While you set copy options, pressing the

status.

(Cancel) button cancels the changed settings and returns to the default

To create your own default settings:
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

(Set) button.

3 Ensure that Defaults Settings is highlighted, and then press the
4 Ensure that Copy Defaults is highlighted, and then press the
5 Press the

(Set) button.

button until the desired menu item is highlighted, and then press the

6 Press the
or
then press the

(Set) button.

button until the desired setting is highlighted or enter the value using the numeric keypad, and
(Set) button.

7 Repeat steps 5 and 6, as needed.
8 To return to the previous screen, press the

(Back) button.

Copying

199

Scanning
Scanning Overview

NOTE: If the Function Enabled setting for SCAN is set to On(Password), you need to enter the four digit password to use
the scan function. If the Function Enabled setting for SCAN is set to Off, the scan function is disabled. For details, see
"Function Enabled" on page 158.
You can use your Dell™ Color Multifunction Printer | E525w to turn pictures and text into editable images on your
computer.
The resolution setting to use when you scan an item depends on the item type and how you plan to use the image or
document after you scan it in to your computer. For the best results, use these recommended settings.
Type

Resolution

Documents

300 dpi black-and-white or 200 dpi grayscale or color

Documents of poor quality or that contain small text

400 dpi black-and-white or 300 dpi grayscale

Photographs and pictures

100–200 dpi color or 200 dpi grayscale

Images for an inkjet printer

150–300 dpi

Images for a high-resolution printer

300–600 dpi

Scanning beyond these recommended resolutions may exceed the capabilities of the application. If you require a
resolution above those recommended in the above table, you should reduce the size of the image by previewing (or
pre-scan) and cropping before scanning the image.

Scanning From the Operator Panel - Using an Application
NOTE: Ensure that the printer is connected to the computer using the USB cable.
NOTE: You can specify the file type, file name and output destination of the scanned file using Dell Document Hub. For details,
see the FAQs in Dell Document Hub.
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Scan) button.

3 Press the

button until Scan to Computer is highlighted, and then press the

4 Press the

button until Computer is highlighted, and then press the

(Set) button.

5 Configure the scan settings as necessary.
Settings such as file format and color mode are available. To configure these settings, press the
button until
Preferences is highlighted, and then press the
(Set) button. For details about setting items, see "Scan
Defaults" on page 121.
6 Ensure that Start Scan is highlighted, and then press the

200

Scanning

(Start) button.

Scanning From the Operator Panel - Using Web Services on Devices
(WSD)
If the printer is connected to a computer via network using Web Services on Devices (WSD) protocol, you can use
the protocol to send scanned images to a computer.
NOTE: You need to connect the printer and your computer via the protocol before scanning your documents.
NOTE: The protocol is supported only on Windows Vista®, Windows® 7, Windows® 8, and Windows® 8.1.

Printer Setup for Scanning via Web Services on Devices (WSD)
Setup the printer and computer for connection using Web Services on Devices (WSD).
Checking the Printer Setting

Set WSD to Enable in the printer settings. See "Protocol" on page 141 for details.
Setting Up the Computer

NOTE: For Windows® 8 and Windows® 8.1, the computer automatically connects the printer using Web Services on Devices

(WSD). There is no need to install the printer manually.

For Windows ® 7

1 Click StartComputerNetwork.
2 Right-click the icon for the printer, and then click Install. The printer is connected using Web Services on Devices
(WSD).
For Windows Vista ®

1 Click StartNetwork.
2 Right-click the icon for the printer, and then click Install.
3 Click Continue. The printer is connected using Web Services on Devices (WSD).

Procedures for Scanning via Web Services on Devices (WSD)
1 Load the document(s) facing up into the ADF with the top edge of the document(s) in first.
OR
Place a single document facing down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the
3 Press the

(Scan) button.
button until Scan to Computer is highlighted, and then press the

(Set) button.

4 Press the
button until the desired computer you want to send the scan job to is highlighted, and then press the
(Set) button.
5 Press the

button until Event is highlighted, and then press the

6 Press the

button until the desired scan event is highlighted, and then press the

(Set) button.
(Set) button.

NOTE: Which application each scan event is associated with depends on the setting on the computer.
7 Ensure that Start Scan is highlighted, and then press the

(Start) button.

Scanning

201

Scanning Using the TWAIN Driver
Your printer supports the TWAIN driver for scanning images. TWAIN is one of the standard components provided
by Windows Vista®, Windows® 7, Windows® 8, Windows® 8.1, Windows Server® 2003, Windows Server® 2008,
Windows Server® 2008 R2, Windows Server® 2012, Windows Server® 2012 R2, Mac OS X 10.6, OS X 10.7, OS X
10.8, OS X 10.9, and OS X 10.10, and works with various scanners.
NOTE: Ensure that the printer is connected to the computer using the Ethernet or USB cable.
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Start the graphic software such as Adobe® Photoshop®.
3 From the software, select the command that starts the scanning, and then select the printer as a scanner.
The procedure for selecting the scan start command varies depending on the software. For details, see the manual
supplied with the software.
4 Select your scanning preferences and click Preview to display the preview image.
NOTE: Preview is available only when you place a document on the document glass.
NOTE: The illustration may vary for different operating systems.

5 Select the desired properties from the Image Quality and Image Options tabs.
6 Click Scan to start scanning.
7 Follow the on-screen instructions to edit the picture after it is copied to your computer.

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Scanning Using the Windows Image Acquisition (WIA) Driver
Your printer also supports the WIA driver for scanning images. WIA is one of the standard components provided by
Windows® operating systems and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA
driver allows you to scan an image and easily manipulate those images without using additional software.
NOTE: Ensure that the printer is connected to the computer using the USB cable.
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Start the drawing software such as Paint.
NOTE: When you use Windows Vista® or Windows Server® 2008, use Windows Photo Gallery instead of Paint.
3 Click FileFrom Scanner or Camera (Paint buttonFrom scanner or camera for Windows® 7, Windows® 8,
Windows® 8.1, Windows Server® 2008 R2, Windows Server® 2012, and Windows Server® 2012 R2).
The Scan using Dell E525w Scanner window appears.
NOTE: The illustration may vary for different operating systems.

4 Select your scanning preferences and click Adjust the quality of the scanned picture to display the
Advanced Properties dialog box.
5 Select the desired properties including brightness and contrast, and then click OK.
6 Click Scan to start scanning.
7 Click Save As from the File menu.
8 Enter a picture name, and select a file format and destination to save the picture.

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Scanning to a Computer or Server via SMB/FTP
Overview
The Scan to Network Folder feature allows you to scan documents and send the scanned document to a network
computer via the FTP or SMB protocol.
Computer

FTP Server

Scan
Using FTP

Using SMB
Computer

You can select the kind of server and specify a destination to store the scanned document with the
Dell Printer Configuration Web Tool or Address Book Editor.
The following items are required to use the Scan to Network Folder feature.
•

Using SMB
To transfer data via SMB, your computer must run on one of the following operating systems that includes folder
sharing.
For Mac OS X, a shared user account is required on the Mac OS X.

204

•

Windows Vista®

•

Windows® 7

•

Windows® 8

•

Windows® 8.1

•

Windows Server® 2003

•

Windows Server® 2008

•

Windows Server® 2008 R2

•

Windows Server® 2012

•

Windows Server® 2012 R2

•

Mac OS X 10.6

•

OS X 10.7

•

OS X 10.8

•

OS X 10.9

•

OS X 10.10

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•

Using FTP
To transfer data via FTP, one of the following FTP servers and an account to the FTP server (login name and
password) are required.
•

Windows Vista®, Windows® 7, Windows Server® 2003, Windows Server® 2008, and Windows Server® 2008
R2
FTP service of Microsoft® Internet Information Services 6.0

•

Windows® 8 and Windows Server® 2012
FTP service of Microsoft® Internet Information Services 8.0

•

Mac OS X
FTP service of Mac OS X 10.6, OS X 10.7, OS X 10.8, OS X 10.9, and OS X 10.10

For information on how to configure the FTP service, contact your system administrator.
Follow the procedure below to use the Scan to Network Folder feature.

"Confirming a Login Name and Password" on page 206

"Creating a Folder to Store the Document" on page 207

"Registering Destinations in the Address Book" on page 209

"Sending the Scanned File to a Computer or Server" on page 215

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205

Confirming a Login Name and Password
When Using SMB

The Scan to Network Folder feature requires a user login account with a valid and non-empty password for
authentication. Confirm a login user name and password.

If you do not use a password for your user login, you need to create a password for your user login account with the
following procedure.
For Windows Vista ® and Windows ® 7

1 Click StartControl Panel.
2 Click User Accounts and Family Safety.
3 Click User Accounts.
4 Click Create a password for your account and add in a password for your user login account.
For Windows ® 8 and Windows Server® 2012

1 Right-click the bottom left corner of the screen, and then click Control Panel.
2 Click Change PC settings.
3 Click Users.
4 Click Create a Password and add in a password for your user login account.
For Windows ® 8.1 and Windows Server ® 2012 R2

1 Right-click the bottom left corner of the screen, and then click Control Panel.
2 Click Change PC settings.
3 Click Accounts.
4 Click Sign-in options.
5 Click Add under Password, and add in a password for your user login account.
For Windows Server ® 2008

1 Click StartControl Panel.
2 Double-click User Accounts.
3 Click Create a password for your account and add in a password for your user login account.

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For Windows Server ® 2008 R2

1 Click StartControl Panel.
2 Select User Accounts.
3 Click User Accounts.
4 Click Create a password for your account and add in a password for your user login account.
For Mac OS X 10.6, OS X 10.7, OS X 10.8, OS X 10.9, and OS X 10.10

1 Click System PreferencesUsers & Groups (Accounts for Mac OS X 10.6).
2 Select Change Password.
3 Enter a password for your user login account in New password.
4 Re-enter the password in Verify.
After you confirmed a login user name and password, go to "Creating a Folder to Store the Document" on page 207.
When Using FTP

The Scan to Network Folder feature requires a user name and a password. For your user name and password, contact
your system administrator.

Creating a Folder to Store the Document
When Using SMB

Share a folder to store the scanned document using the following procedure.
For Windows Vista ®, Windows ® 7, Windows ® 8, Windows ® 8.1, Windows Server® 2008, Windows Server ® 2008 R2,
Windows Server ® 2012, and Windows Server® 2012 R2

1 Create a folder in the desired directory on your computer (Example of folder name, MyShare).
2 Right-click the folder, and then select Properties.

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207

3 Click the Sharing tab, and then click Advanced Sharing.
4 Select the Share this folder check box.
5 Enter a shared name in the Share name box.
NOTE: Note down the shared name as you need to use this name in the next setting procedure.

6 Click Permissions to give write permission for this folder.
7 Click Add.
8 Search user login name by clicking Advanced, or enter the user login name in the Enter the object names to select
box and click Check Names to confirm (Example of user login name, Myself).

9 Click OK when you are done.
10 Click the user login name that you have just entered. Select the Full Control check box. This will grant you
permission to send the document to this folder.
NOTE: Do not use Everyone as the user login name.

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11 Click OK.
NOTE: To add sub-folders, create new folders in the shared folder you have created.
Example: Folder name: MyShare, Second-level folder name: MyPic, Third-level folder name: John
You should now see MyShare\MyPic\John in your directory.
After you created a folder, go to "Registering Destinations in the Address Book" on page 209.
For Mac OS X 10.6, OS X 10.7, OS X 10.8, OS X 10.9, and OS X 10.10

1 Create a folder in the desired directory on your computer (Example of folder name, MyShare).
NOTE: Note down the folder name as you need to use this name in the next setting procedure.
2 Select the created folder, and then select Get Info from the File menu.
3 Select the Shared folder check box, and then close the window.
4 Open System Preferences, and then click Sharing.
5 Select the File Sharing check box, and then click Options.
6 Select the Share files and folders using SMB (Windows) (Share files and folders using SMB for OS X 10.9 and
OS X 10.10) check box and your account name.
7 Enter your account password, and then click OK.
8 Click Done.
When Using FTP

For a destination to store the document, contact your system administrator.

Registering Destinations in the Address Book
You can configure the printer settings to use the Scan to Network Folder feature with the
Dell Printer Configuration Web Tool or Address Book Editor.

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209

From the Dell Printer Configuration Web Tool

1 Open a web browser.
2 Enter the IP address of the printer in the address bar and click Go.
The printer's web page appears.
NOTE: For details on how to check the IP address of the printer, see "Verifying the IP Address" on page 45.
3 Click Address Book.
The login dialog box appears.

4 Enter the correct user name and password.
NOTE: The default user name is admin, and the default password is left blank (NULL).
5 Click the Server Address tab.
6 Select any unused number and click Create.

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The Server Address page appears.

1
2
3
4
5
6
7
8
9

To fill in the fields, enter the information as follows:
1

Name

Enter a friendly name that you want to display on the Address Book.

Server Type

Select SMB if you store the document in a shared folder of your computer.

Server Address

Select FTP if you use a FTP server.
Enter a server name or IP address of your computer or the FTP server that you have shared out.
IPv4 and IPv6 are both supported.
The following are examples:
• For FTP:
Server name: myhost.example.com
(myhost: host name, example.com: domain name)
IP address (IPv4): 192.0.2.1
• For SMB:
Server name: myhost
IP address (IPv4): 192.0.2.1
4

Share Name

For SMB only.
On the Windows® operating system, enter the share name of the folder to store the scanned
document on the recipient computer.
On the Mac OS, enter the folder name to store the scanned document on the recipient
computer.

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211

Server Path

For SMB
To store the scanned document in the share folder directly without creating any subfolder, leave
the space blank.
To store the scanned document in the folder you created under the share folder, enter the path as
following.
Example: Share Folder name, MyShare, Second-level folder name: MyPic, Third-level folder
name: John
You should now see MyShare\MyPic\John in your directory.
MyShare (Share folder)
MyPic
John
In this case, enter the following item.
Server Path: \MyPic\John
For FTP
Enter the server path to store the scanned document.

Server Port Number

Enter the Server Port Number. If you are unsure, you can enter the default value of 139 for SMB
and 21 for FTP.

Enter the user account name that has access to the shared folder on your computer or FTP
server.

Enter the password corresponding to the above login name.

NOTE: Empty password is not valid when scanned documents are sent via the SMB protocol.
Ensure that you have a valid password for the user login account. (See "Confirming a Login Name
and Password" on page 206 for details on how to add a password in your user login account.)
9

Re-enter Password

Re-enter your password.

After you configured settings, go to "Sending the Scanned File to a Computer or Server" on page 215.
From the Address Book Editor

1 Click StartAll ProgramsDell PrintersDell Printer Hub.
Dell Printer Hub opens.
2 Select Dell Color MFP E525w print driver at My Printers.
3 Click on the link Address Book Editor from list at the left side of the page.
The Select Device window appears.
4 Select your printer from the list.
5 Click OK.

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Scanning

6 Click ToolNew (Device Address Book)Server.

The Server Address dialog box appears.

1
2
3
4
5
6
7
8
9
10

To fill in the fields, enter the information as follows:

Name

Enter a friendly name that you want to display on the Address Book.

Server Type

Select Computer if you store the document in a shared folder of your computer.
Select Server if you use a FTP server.

Computer Settings
wizard

Clicking this button opens the wizard screen which guides you through several steps.
When you complete the steps in the wizard, the items 4 to 10 are entered automatically. For
details, click Help.

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213

Sever Name /
IP Address

Enter a server name or IP address of your computer or the FTP server that you have shared out.
IPv4 and IPv6 are both supported.
The following are examples:
• For Computer:
Server name: myhost
IP address (IPv4): 192.0.2.1
• For Server:
Server name: myhost.example.com
(myhost: host name, example.com: domain name)
IP address (IPv4): 192.0.2.1

Share Name

Enter the name of the shared folder on the recipient computer. For SMB only.

Path

For SMB
To store the scanned document in the share folder directly without creating any subfolder, leave
the space blank.
To store the scanned document in the folder you created under the share folder, enter the path as
following.
Example: Share Folder name, MyShare, Second-level folder name: MyPic, Third-level folder
name: John
You should now see MyShare\MyPic\John in your directory.
MyShare (Share folder)
MyPic
John
In this case, enter the following item.
Path: \MyPic\John
For FTP
Enter the path to store the scanned document.

Enter the user account name that has access to the shared folder on your computer or FTP
server.

Enter the password corresponding to the above login name.

Confirm Login
Password

Re-enter your password.

Port Number

Enter the Server Port Number. If you are unsure, you can enter the default value of 139 for SMB
and 21 for FTP.

After you configured settings, go to "Sending the Scanned File to a Computer or Server" on page 215.

214

Scanning

Sending the Scanned File to a Computer or Server
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Scan) button.

3 Press the

button until Scan to Network Folder is highlighted, and then press the

4 Press the

button to select the destination to store the scanned file in.

(Set) button.

•

You can also directly find the destination by its ID number on the Address Book. Enter the ID using the
numeric keypad, and then press the
(Set) button.

•

To check the detailed information of the destination, press the # button.
NOTE: Only one destination can be specified at a time.

5 Ensure that the desired destination is highlighted, and then press the

(Set) button.

6 Configure the scan settings as necessary.
Settings such as file format and color mode are available. To configure these settings, press the
button until
Preferences is highlighted, and then press the
(Set) button. For details about setting items, see "Scan
Defaults" on page 121.
7 Ensure that Start Scan is highlighted, and then press the

(Start) button.

Scanning to USB Memory
The Scan to USB Memory feature allows you to scan documents and save the scanned data to a USB memory. With
this feature you can also scan both sides of ID card on one side of a page in its original size.

Basic Scanning Procedures
1 Insert a USB memory to the USB port of the printer.

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215

2 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
3 Ensure that Scan to is highlighted, and then press the

(Set) button.

You can also scan documents by the following steps.
(Scan) button.

Press the

Ensure that Scan to USB Memory is highlighted, and then press the

4 Press the

(Set) button.

button to select the folder to store the scanned file in, and then press the

(Set) button.

If you do not specify the folder, skip this step.
5 Configure the scan settings as necessary.
Settings such as file format and color mode are available. To configure these settings, press the
button until
Preferences is highlighted, and then press the
(Set) button. For details about setting items, see "Scan
Defaults" on page 121.
6 Ensure that Start Scan is highlighted, and then press the

(Start) button.

Using the ID Scan
1 Perform steps 1 to 5 in "Basic Scanning Procedures" on page 215.
Be sure to place the ID card on the document glass.
2 Press the

(Set) button.

button until Start ID Scan is highlighted, and then press the

After the front side of the ID card is scanned, the display prompts you to turn it over.
a

To scan the rear side of the ID card, turn it over, press the
(Set) button.
then press the

button until Continue is highlighted, and

To finish scanning without scanning the rear side of the ID card, press the
(Set) button.
highlighted, and then press the

button until Save Now is

Sending an E-mail With the Scanned Image
To send an e-mail attached with the scanned image from your printer, follow the steps below:
•

Set up E-mail Server Settings of E-mail Alert on the Dell Printer Configuration Web Tool. See "E-mail Alert" on
page 104 for more details. For information about your e-mail server, contact your system administrator or your local
Internet service provider (ISP).

•

Register e-mail addresses in the Address Book using the Dell Printer Configuration Web Tool. See "Setting an
E-mail Address Book" on page 216 for more details.

Setting an E-mail Address Book
1 Open a web browser.
2 Enter the IP address of the printer in the address bar and click Go.
The printer's web page appears.
NOTE: For details on how to check the IP address of the printer, see "Verifying the IP Address" on page 45.

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Scanning

3 Click Address Book.
The login dialog box appears.

4 Enter the correct user name and password.
NOTE: The default user name is admin, and the default password is left blank (NULL).
5 Click Create.

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217

6 Enter a name and e-mail address in the Name and E-mail Address fields.

7 Click Apply New Settings.

Sending an E-mail With the Scanned File
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the
3 Press the

(Scan) button.
button until Scan to E-mail is highlighted, and then press the

(Set) button.

4 Specify an e-mail address using the numeric keypad or the Address Book.
When specifying destinations, you can select TO or BCC as a destination type.
To enter the e-mail address directly using the numeric keypad:
a

Ensure that Enter Address is highlighted, and then press the

Enter the e-mail address using the numeric keypad, and then press the

(Set) button.
(Set) button.

NOTE: Only one destination can be specified at a time. To specify multiple destinations, use the Address Book.
NOTE: The destination type is automatically set to TO.
To select personal addresses from Address Book:
a

Press the

button until Address Book is highlighted, and then press the

OR
Press the

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Scanning

(Contacts) button.

(Set) button.

Press the

button to move the cursor to the desired destination.

You can also directly find the destination by its ID number on the Address Book. Enter the number using the
numeric keypad, and then press the
(Set) button.
To check the detailed information of the destination, press the # button.
c

Press the
button.

(Set)

button repeatedly to display TO or BCC as a destination type, and then press the

To select group addresses from Address Book:
a

Press the

button until E-mail Group is highlighted, and then press the

(Set) button.

OR
Press the
b

Press the

(Contacts) button.
button to move the cursor to the desired destination.

You can also directly find the destination by its ID number on the Address Book. Enter the number using the
(Set) button.
numeric keypad, and then press the
To check the detailed information of the destination, press the # button.
c

Press the
button.

button repeatedly to display TO or BCC as a destination type, and then press the

(Set)

To search destinations from Address Book:
button until Search Address Book is highlighted, and then press the

(Set) button.

Press the

Use the numeric keypad to enter the first character of the personal or group names whose destinations you
(Set) button.
want to specify, and then press the
Destinations with names beginning with the specified character are displayed.

Press the

button to move the cursor to the desired destination.

To check the detailed information of the destination, press the # button.
d

Press the
button.

button repeatedly to display TO or BCC as a destination type, and then press the

(Set)

To search destinations from LDAP Server:
NOTE: The printer needs to be configured in order to access an LDAP server. See "Authentication System" and "LDAP
Server" on page 108.

Press the
button until Search Network Address Book is highlighted, and then press the
(Set) button.

Press the

button to move the cursor to the desired destination.

To check the detailed information of the destination, press the # button.
d

Press the
button.

5 Press the

button repeatedly to display TO or BCC as a destination type, and then press the
button until Preferences is highlighted, and then press the

6 Ensure that From Setting is highlighted, and then press

(Set)

(Set) button.

NOTE: If this setting item is not displayed, make sure that Edit From Field is set to Enable. For details, see "Edit
From Field" on page 159.

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219

7 Specify the sender address of the e-mail using the numeric keypad or the Address Book.
The specified address is notified to the recipient when the e-mail is sent. If no e-mail address is specified here, the
address in Reply Address is notified as a sender information instead. For details, see "E-mail Alert" on
page 104.
NOTE: Be sure to specify an e-mail address either in From Setting or in Reply Address. Otherwise, the
printer cannot start sending the e-mail.
8 Configure the scan settings as necessary.
Settings such as file format and color mode are available. For details about setting items, see "Scan Defaults" on
page 121.
9 Ensure that Start Scan is highlighted, and then press the

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Scanning

(Start) button.

Faxing

NOTE: If the Function Enabled setting for FAX is set to On(Password), you need to enter the four digit password to use the
fax function. If the Function Enabled setting for FAX is set to Off, the fax function is disabled. For details, see "Function
Enabled" on page 158.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.
NOTE: Ensure that the telephone line is connected properly. For details, see "Connecting the Telephone Line" on page 35.

Configuring Fax Initial Settings
NOTE: The following settings can be configured also using Advance Tools on Easy Setup Navigator.

Setting Your Country
You need to set the country where your printer is used for using the fax service on the printer.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Fax Settings is highlighted, and then press the

5 Press the

button until Country is highlighted, and then press the

6 Press the

button to select the country where the printer is used, and then press the

7 Ensure that Are You Sure? is displayed, press the
button.

(Set) button.
(Set) button.
(Set) button.

(Set) button.
(Set) button.
(Set)

button to select Yes, and then press the

The printer restarts automatically to apply the settings.
NOTE: In case of either one, when you configure the country setting, the information, which is registered to the device, is
initialized.

Setting the Printer ID
In most countries, you are required by law to indicate your fax number on any fax you send. The printer ID,
containing your telephone number and name or company name, will be printed at the top of each page sent from
your printer.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Fax Settings is highlighted, and then press the

5 Press the

button until Fax Number is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

6 Enter your fax number using the number keypad.
NOTE: If you make a mistake while entering numbers, press the

(Backspace) button to delete the last digit.

7 Press the

(Set) button when the number on the display is correct.

8 Press the

button until Fax Header Name is highlighted, and then press the

(Set) button.

9 Enter your name or company name using the numeric keypad.

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221

You can enter alphanumeric characters using the numeric keypad, including special symbols by pressing the 1, *,
and # buttons.
For details on how to use the numeric keypad to enter alphanumeric characters, see "Using the Numeric Keypad to
Enter Characters" on page 73.
10 Press the

(Set) button when the name on the display is correct.

11 To return to the previous screen, press the

(Back) button.

Setting the Time and Date
NOTE: It may be necessary to reset the correct time and date if loss of power to the printer occurs.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until System Settings is highlighted, and then press the

5 Press the

button until Date & Time is highlighted, and then press the

6 Ensure that Set Date is highlighted, and then press the
7 Enter the correct date using the numeric keypad, or press the
NOTE: If you make a mistake while entering numbers, press the

(Set) button.

button to select the correct date.
button to re-enter the digit.

(Set) button when the date on the display is correct.

9 Press the

button until Set Time is highlighted, and then press the

11 Press the

(Set) button.

8 Press the

10 Enter the correct time using the numeric keypad, or press the

(Set) button.

button to select the correct time.

(Set) button when the time on the display is correct.

12 To return to the previous screen, press the

(Back) button.

Changing the Clock Mode
You can set the current time using either the 12-hour or the 24-hour format.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until System Settings is highlighted, and then press the

5 Press the

button until Date & Time is highlighted, and then press the

(Set) button.

6 Press the

button until Date Format is highlighted, and then press the

(Set) button.

7 Press the

button until the desired format is highlighted, and then press the

8 To return to the previous screen, press the

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Faxing

(Back) button.

(Set) button.
(Set) button.
(Set) button.

(Set) button.

Setting Sounds
Speaker Volume
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Fax Settings is highlighted, and then press the

5 Press the

button until Line Monitor is highlighted, and then press the

(Set) button.

6 Press the

button until the desired volume is highlighted, and then press the

(Set) button.

(Set) button.
(Set) button.
(Set) button.

7 Reboot the printer by turning the power switch off and then on.

Ringer Volume
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Fax Settings is highlighted, and then press the

5 Press the

button until Ring Tone Volume is highlighted, and then press the

6 Press the

button until the desired volume is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

7 Reboot the printer by turning the power switch off and then on.

Specifying the Fax Settings
Changing the Fax Settings Options
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Fax Settings is highlighted, and then press the

5 Press the

button until the desired menu item is highlighted, and then press the

6 Press the
7 Press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

button until the desired setting is highlighted or enter the value using the numeric keypad.

(Set) button to save the selection.

8 If necessary, repeat steps 5 to 7.
9 To return to the previous screen, press the

(Back) button.

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223

Available Fax Settings Options
You can use the following settings options for configuring the fax system:
Option

Description

Receive Mode

Telephone

Automatic fax reception is turned off. You can receive a fax by picking up the
handset of the external telephone, and then pressing the remote receive code.

Fax

Automatically receives faxes.

Telephone/Fax

When the printer receives an incoming fax, the external telephone rings for
the time specified in Auto Rec TEL/FAX, and then the printer automatically
receives a fax. If an incoming call is not a fax, the printer beeps from the
internal speaker indicating that the call is a telephone call.

Ans Machine/Fax

The printer can share a telephone line with an answering machine. In this
mode, the printer will monitor the fax signal and pick up the line if there are
fax tones. If the phone communication is using serial transmission in your
country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France
and Switzerland), this mode is not supported.

DRPD

Before using the Distinctive Ring Pattern Detection (DRPD) option, a
distinctive ring service must be installed on your telephone line by the
telephone company. After the telephone company has provided a separate
number for faxing with a distinctive ring pattern, configure the fax setup to
monitor for that specific ring pattern.

Auto Rec Fax

Sets the interval at which the printer goes into the fax receive mode after receiving an incoming call.

Auto Rec TEL/FAX

Sets the interval at which the printer goes into the fax receive mode after the external telephone
receives an incoming call.

Auto Rec Ans/FAX

Sets the interval at which the printer goes into the fax receive mode after the external answering
machine receives an incoming call.

Line Monitor

Sets the volume of the line monitor, which audibly monitors a transmission through the internal
speaker until a connection is made.

Ring Tone Volume

Sets the volume of the ring tone, which indicates that an incoming call is a telephone call through the
internal speaker when Receive Mode is set to Telephone/Fax.

Line Type

Sets the line type.

Tone/Pulse

Sets the dialing type.

Resend Delay

Specifies the interval between transmission attempts.

Redial Attempts

Specifies the number of redial attempts to make when the destination fax number is busy. If you enter
0, the printer will not redial.

Redial Delay

Specifies the interval between redial attempts.

Junk Fax Setup

Sets whether to reject faxes sent from unwanted numbers by accepting faxes only from the fax
numbers registered in the Phone Book.

Remote Receive

Sets whether to receive a fax by pressing a remote receive code on the external telephone.

Remote Rcv Tone

Specifies the remote receive code in two digits to start Remote Receive.

Fax Header

Sets whether to print the information of sender on the header of faxes.

Fax Header Name

Sets the name of sender to be printed on the header of faxes. Up to 30 alphanumeric characters can be
entered.

Fax Number

Sets the fax number of the printer to be printed on the header of faxes.

Fax Cover Page

Sets whether to attach a cover page to faxes.

DRPD Pattern

Sets the DRPD setting from Pattern 1 to Pattern 7. DRPD is a service provided by some telephone
companies.

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Option
Forward Settings

Description
Off

Does not forward received faxes.

Forward Only

Forwards incoming faxes to the fax number specified in Fax Forward Number
below without printing.

Print and Forward

Prints and forwards incoming faxes to the fax number specified in Fax Forward
Number below.

E-mail only

Forwards incoming faxes to the e-mail address specified in Forwarding E-mail
Address of "Fax Settings" on page 91 without printing. The faxes are converted
to a PDF file and sent to the destination as an e-mail attachment.

E-mail and Print

Prints and forwards incoming faxes to the e-mail address specified in
Forwarding E-mail Address of "Fax Settings" on page 91. The faxes are
converted to a PDF file and sent to the destination as an e-mail attachment.

Forward to Server

Forwards incoming faxes to the server specified in from Server Type through
Subdirectory Path (optional) of "Fax Settings" on page 91 without printing.
The faxes are converted to a PDF file and stored in the destination.

Fwd to Server and
Print

Prints and forwards incoming faxes to the server specified in from Server Type
through Subdirectory Path (optional) of "Fax Settings" on page 91. The faxes
are converted to a PDF file and stored in the destination.

Fax Fwd Number

Specifies the fax number of the destination to which incoming faxes will be forwarded.

Prefix Dial

Specifies whether to set a prefix dial number.

Prefix Dial Num

Sets a prefix dial number of up to five digits. This number prioritizes over any auto dial number. It is
useful for accessing the Private Automatic Branch Exchange (PABX).

Discard Size

Sets whether to discard text or images at the bottom of a fax page when the entire page does not fit
onto the output paper. Selecting Auto Reduction automatically reduces the fax page to fit it onto the
output paper, and does not discard any images or text at the bottom of the page.

ECM

Sets whether to enable the ECM. To use the ECM, the remote machines must also support the ECM.

Modem Speed

Specifies the fax modem speed when a fax transmission or reception error occurs.

Fax Activity

Sets whether to automatically print a fax activity report after every 50 incoming and outgoing fax
communications.

Fax Transmit

Sets whether to print a transmission report after every fax transmission or only when an error occurs.

Fax Broadcast

Sets whether to print a transmission report after every fax transmission to multiple destinations or
only when an error occurs.

Protocol Monitor

Sets whether to print a protocol monitor report after every fax transmission or only when an error
occurs.

Country

Sets the country where the printer is used.

Prefix Dial

NOTE: Prefix Dial only supports the environment where you send a fax to the external line number. To use Prefix Dial, you must
do the following from the operator panel.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Fax Settings is highlighted, and then press the

5 Press the

button until Line Type is highlighted, and then press the

6 Press the

button until PBX is highlighted, and then press the

7 Press the

(Back) button to return to the previous menu.

(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

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8 Press the

button until Prefix Dial is highlighted, and then press the

9 Press the

button until On is highlighted, and then press the

(Set) button.

10 Press the

(Back) button to return to the previous menu.

11 Press the

button until Prefix Dial Num is highlighted, and then press the

(Set) button.

12 Enter an up-to-five-digit prefix number from 0–9, *, and #.
13 Press the

(Set) button when the prefix dial number on the display is correct.

14 Reboot the printer by turning the power switch off and then on.

Sending a Fax
You can fax data from your printer.

Sending a Fax Automatically
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Fax) button.

3 Enter the fax number of the remote fax machine using the numeric keypad, and then press the

(Set) button.

You can also use speed dial or group dial numbers to specify the fax number. For more information, see "Automatic
Dialing" on page 235.
NOTE: To call up the fax number the printer dialed last, press the
button.

(Redial/Pause) button, and then press the

(Set)

4 Configure the fax settings as necessary.
Settings such as resolution and contrast are available. To configure these settings, press the
button until
Preferences is highlighted, and then press the
(Set) button. For details about setting items, see "Setting
Fax Options" on page 227.
5 Ensure that Start Fax is highlighted, and then press the

(Start) button.

When you are using the document glass, the display prompts you for another page. Press the
Yes to add more documents or to select No to send the fax immediately, and then press the
NOTE: Press the

button to select
(Set) button.

(Cancel) button to cancel the fax job while sending the fax.

Sending a Fax Manually
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Fax) button.

3 Press the

button until OnHook is highlighted, and then press the

4 Press the

button until Preferences is highlighted, and then press the

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(Set) button.
(Set) button.

5 Configure the fax settings as necessary.
Settings such as resolution and contrast are available. For details about setting items, see "Setting Fax Options" on
page 227.
6 Press the

(Set) button.

button until On is highlighted, and then press the

7 Enter the fax number of the remote fax machine using the numeric keypad.
You can also use speed dial numbers to specify the fax number. For more information, see "Sending a Fax Using
Speed Dial" on page 235.
8 Press the

(Start) button.

If the document is loaded on the document glass, press the
(Set) button.
then press the
NOTE: Press the

button until Manual Send is highlighted, and

(Cancel) button to cancel the fax job while sending the fax.

Setting Fax Options
Set the following options for the current fax job before pressing the

(Start) button to send faxes.

NOTE: The fax options automatically return to their default status after faxing.
Resolution

To specify the resolution level to be used for fax transmission:
1 Press the

(Fax) button.

2 Specify a fax number.
For details, see "Sending a Fax Automatically" on page 226 and "Automatic Dialing" on page 235.
3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Resolution is highlighted, and then press the

5 Press the

button until the desired menu item is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.

NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Standard*

Suitable for documents with normal sized characters.

Fine

Suitable for documents containing small characters or thin lines or documents printed using a dotmatrix printer.

Super Fine

Suitable for documents containing extremely fine detail. The super fine mode is enabled only if the
remote machine also supports the super fine resolution.

Ultra Fine

Suitable for documents containing photographic images.

NOTE: Faxes scanned in the Super Fine mode transmit at the highest resolution supported by the receiving device.
Original Type

To select the default original type for the current fax job:
1 Press the

(Fax) button.

2 Specify a fax number.
For details, see "Sending a Fax Automatically" on page 226 and "Automatic Dialing" on page 235.
3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Original Type is highlighted, and then press the

(Set)button.
(Set) button.

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227

5 Press the

button to select the desired setting, and then press the

(Set) button.

NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Text*

Suitable for documents with text.

Photo

Suitable for documents with photos.

Lighter/Darker

To adjust the contrast to make the fax lighter or darker than the original:
1 Press the

(Fax) button.

2 Specify a fax number.
For details, see "Sending a Fax Automatically" on page 226 and "Automatic Dialing" on page 235.
3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Lighter/Darker is highlighted, and then press the

5 Press the

button to select the desired setting, and then press the

(Set)button.
(Set) button.

(Set) button.

NOTE: Values marked by an asterisk (*) are the factory default menu settings.
Lighter2

Makes the fax lighter than the original. Works well with dark print.

Lighter1
Normal*

Works well with standard typed or printed documents.

Darker1

Makes the fax darker than the original. Works well with light print or faint pencil markings.

Darker2

Confirming Transmissions
When the last page of your document has been sent successfully, the printer beeps and returns to the standby mode.
If something goes wrong while sending your fax, an error message appears on the display.
If you receive an error message, press the

(Set) button to clear the message and try to send the document again.

You can set your printer to print a confirmation report automatically after each fax transmission. For more
information, see "Printing a Report" on page 241.

Automatic Redialing
If the number you have dialed is busy or there is no answer when you send a fax, the printer will automatically redial
the number every minute based on the number set in the redial settings.
To change the time interval between redials and the number of redial attempts, see "Available Fax Settings Options"
on page 224.
NOTE: The printer will not automatically redial a number that was busy when the number was manually entered.

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Sending a Delayed Fax
You can save scanned documents for transmission at a specified time in order to take advantage of lower long
distance rates.
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Fax) button.

3 Enter the fax number of the remote fax machine using the numeric keypad, and then press the

(Set) button.

You can also use speed dial or group dial numbers to specify the fax number. For more information, see "Automatic
Dialing" on page 235.
4 Press the

button until Preferences is highlighted, and then press the

5 Press the

button until Delayed Start is highlighted, and then press the

6 Press the

button until On is highlighted, and then press the

7 Use the numeric keypad or press the
button.

(Set) button.
(Set) button.

(Set) button.

button to specify the start time, and then press the

(Set)

8 Configure the fax settings as necessary.
Settings such as resolution and contrast are available. For details about setting items, see "Setting Fax Options" on
page 227.
9 Ensure that Start Fax is highlighted, and then press the

(Start) button.

Once this setting is activated, your printer stores all the documents to be faxed to its memory and sends them at
the specified time. After faxing is complete, the data in the memory is cleared.

Sending a Fax From Your Computer (Direct Fax)
You can send a fax directly from your computer by using the fax driver.
NOTE: Only black and white faxes can be sent using Direct Fax.

Send data via the fax driver
Sending machine (your
printer)

Send fax
Receiving machine (fax
machine/multifunction
printer)

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For Windows®

NOTE: The names of the windows and the buttons may be different from those given in the following procedure depending on
the application you are using.
NOTE: To use this feature, you must install the fax driver.
1 Open the file you want to send by fax.
2 Open the print dialog box from the application, and then select Dell Color MFP E525w Fax.
3 Click Preferences.

4 The Printing Preferences dialog box appears. Specify the fax settings. For more information, click Help of the
driver.
NOTE: The settings done here are only applied to a single fax job.

5 Click OK to close the Printing Preferences dialog box.
6 Click Print.
The Set / Check Fax Transmission: dialog box appears.

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7 Specify the destination for the recipient in one of the following ways:
•

Enter a name and phone number directly.

•

Select a recipient from the Phone Book saved on your computer.

•

Select a recipient from a database other than the Phone Book.

For more information on how to specify the destination, click Help of the driver.

NOTE: Enter the password in the Password field in the Authorization area before sending a fax if the Fax service is locked
with a password.
8 Click Start Sending.
For Macintosh

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1 Open the file you want to send by fax.
2 Open the print dialog box from the application, and then select Dell Color MFP E525w Fax.

3 Specify the fax settings.
NOTE: The settings done here are only applied to a single fax job.
4 Click Print.
The Set/Check Fax Transmission dialog box appears.
5 Specify the destination for the recipient in one of the following ways:
•

Enter a name and phone number directly.

•

Select a recipient from the Phone Book saved on your computer.

NOTE: Enter the password in the Password field in the Authorization area before sending a fax if the Fax service is locked
with a password.
6 Click Start Sending.

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Receiving a Fax
About Receiving Modes
There are five receiving modes: Telephone, Fax, Telephone/Fax, Ans Machine/Fax, and DRPD.
NOTE: To use the Telephone/Fax mode or Ans Machine/Fax mode, attach an external telephone or answering
machine to the phone connector ( ) on the back of your printer.

Loading Paper for Receiving Faxes
Faxes can only be printed on letter-, A4-, or legal-sized paper. For details about loading paper, see "Loading Print
Media" on page 168.

Receiving a Fax Automatically in the Fax Mode
Your printer is preset to receive a fax automatically at the factory.
If you receive a fax, the printer automatically goes into the fax receive mode after a specified period of time and
receives the fax.
To change the interval at which the printer goes into the fax receive mode after receiving an incoming call, see
"Available Fax Settings Options" on page 224.

Receiving a Fax Manually in the Telephone Mode
To receive a fax manually, pick up the handset of the external telephone, and follow the instructions below.
1 Press the

(Fax) button when you hear fax tones on the external telephone.

OffHook appears.
2 Press the

(Start) button.

3 Press the

button until Manual Receive is highlighted, and then press the

(Set) button.

The printer receives the document.

Receiving a Fax Automatically in the Telephone/Fax or Ans Machine/Fax Mode
To use the Telephone/Fax mode or Ans Machine/Fax mode, you must attach an external telephone or
answering machine to the phone connector ( ) on the back of your printer.
In the Telephone/Fax mode, if the printer receives an incoming fax, the external telephone rings for the time
specified in Auto Rec TEL/FAX, and then the printer automatically receives a fax.
In the Ans Machine/Fax mode, if the caller leaves a message, the answering machine stores the message as it
would normally. If your printer hears a fax tone on the line, it automatically starts to receive a fax.
NOTE: If you have set your printer to Ans Machine/Fax and your answering machine is switched off, or no answering
machine is connected to your printer, your printer will automatically go into the fax receive mode after a predefined time.

Receiving a Fax Manually Using an External Telephone
This feature works best when you are using an external telephone connected to the phone connector ( ) on the
back of your printer. You can receive a fax from someone you are talking to on the external telephone without having
to go to the printer.
When you receive a call on the external telephone and hear fax tones, press the two-digit number on the external
telephone.
The printer receives the document.

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Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing the twodigit keys once again.
The remote receive code is set to Off at the factory. You can change the two-digit number to whatever you choose.
For details on changing the code, see "Available Fax Settings Options" on page 224.
You can also receive the fax by pressing the
(Fax) button when you hear the fax tones on the external telephone.
See "Receiving a Fax Manually in the Telephone Mode" on page 233.
NOTE: Set the dialing system of your external telephone to DTMF.

Receiving Faxes Using the DRPD Mode
The DRPD is a telephone company service which allows a user to use a single telephone line to answer several
different telephone numbers. The particular number someone uses to call you on is identified by different ringing
patterns, which consist of various combinations of long and short ringing sounds.
Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your
telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another
telephone line at your location, or someone available to dial your fax number from outside.
To set up the DRPD:
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Fax Settings is highlighted, and then press the

(Set) button.

5 Press the

button until DRPD Pattern is highlighted, and then press the

(Set) button.

6 Press the

button until the desired menu item is highlighted, and then press the

7 To return to the previous screen, press the

(Set) button.
(Set) button.

(Set) button.

(Back) button.

To receive faxes in the DRPD, you need to set the menu to DRPD mode; see "Available Fax Settings Options" on
page 224.
Your printer provides seven DRPD patterns. If this service is available from your telephone company, ask your
telephone company which pattern you need to select to use this service.

Receiving Faxes in the Memory
Since your printer is a multi-tasking device, it can receive faxes while you are making copies or printing. If you
receive a fax while you are copying, printing, or run out of paper or toner, your printer stores incoming faxes in the
memory. Then, as soon as you finish copying, printing, or re-supply the consumables, the printer automatically prints
the fax.

Polling Receive
You can receive faxes from the remote fax machine when you want to receive it.
1 Press the

(Fax) button.

2 Enter the fax number of the remote fax machine using the numeric keypad, and then press the
3 Press the

button until Preferences is highlighted, and then press the

4 Press the

button until Polling Receive is highlighted, and then press the

5 Press the

button until On is highlighted, and then press the

6 Ensure that Start Fax is highlighted, and then press the

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(Set) button.
(Start) button.

(Set) button.

(Set) button.
(Set) button.

Automatic Dialing
Speed Dial
You can store up to 99 frequently dialed numbers in speed dial locations (01– 99).
When the speed dial job specified in the delayed fax or redial exists, you cannot change the speed dial number from
the operator panel or Dell Printer Configuration Web Tool.

Setting Speed Dial
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

(Set) button.

4 Press the

button until Phone Book is highlighted, and then press the

(Set) button.

5 Ensure that Speed Dial is highlighted, and then press the

(Set) button.

6 Press the
button until the desired speed dial number between 01 and 99 is highlighted, and then press the
(Set) button.
The fax numbers registered in the dial numbers between 01 and 04 are also allocated to the One Touch Dial
buttons between 01 and 04. We recommend that you register the most frequently used destinations in these
buttons to directly call up.
7 Ensure that Name is highlighted, and then press the
8 Enter the name, and then press the

(Set) button.

9 Ensure that Phone Number is highlighted, and then press the

(Set) button.

10 Enter the number you want to store using the numeric keypad, and then press the

(Set) button.

(Redial/Pause) button. "-" appears on the display.

To insert a pause between numbers, press the

11 Ensure that Apply Settings is highlighted, and then press the

(Set) button.

12 When Are You Sure? is displayed, ensure that Yes is highlighted, and then press the

(Set) button.

13 To store more fax numbers, repeat steps 6 to 12.
14 To return to the previous screen, press the

(Back) button.

Sending a Fax Using Speed Dial
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Fax) button.

3 Specify a fax number using speed dial.
Speed dial enables you to quickly and easily specify destinations by selecting or searching from a list of destinations
registered in the Phone Book or in an LDAP server. You can also directly specify destinations by entering the speed
dial numbers or pressing the One Touch Dial buttons.
To select destinations directly by entering the speed dial numbers:
a

Press the

button until Speed Dial is highlighted, and then press the

(Set) button.

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Enter the speed dial number (01 to 99) using the numeric keypad, and then press the

(Set) button.

Entering the asterisk (*) enables you to search and display multiple destinations at a time. For example, if you
enter "0*," the speed dial numbers beginning with 0 are called up. In this case, all the destinations registered in
the dial numbers between 01 and 09 are displayed.
To select destinations directly by pressing the One Touch Dial buttons:
a

Press the One Touch Dial button (01 to 04).

Ensure that the desired destination is displayed, and then press the

(Set) button.

To select destinations from Phone Book:
a

Press the

button until Phone Book is highlighted, and then press the

(Set) button.

OR
Press the
b

Press the

(Phone Book) button.
button to move the cursor to the desired destination.

To check the detailed information of the destination, press the # button.
c

Press the

(Set) button to select the destination, and then press the

button.

You can also directly find the destination by its speed dial number. Enter the number using the numeric
keypad, and then press the
(Set) button.
To search destinations from Phone Book:
button until Search Phone Book is highlighted, and then press the

(Set) button.

Press the

Use the numeric keypad to enter the first character of the personal names whose destinations you want to
(Set) button.
specify, and then press the
Destinations with names beginning with the specified character are displayed.

Press the

button to move the cursor to the desired destination.

To check the detailed information of the destination, press the # button.
d

Press the

(Set) button to select the destination, and then press the

button.

To search destinations from LDAP Server:
NOTE: The printer needs to be configured in order to access an LDAP server. See "Authentication System" and "LDAP
Server" on page 108.

button until Search Network Phone Book is highlighted, and then press the

(Set)

Press the
button.

Press the

button to move the cursor to the desired destination.

To check the detailed information of the destination, press the # button.
d

Press the

(Set) button to select the destination, and then press the

button.

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(Start) button.

When you are using the document glass, the display prompts you for another page. Press the
Yes to add more documents or to select No to send the fax immediately, and then press the

button to select
(Set) button.

Group Dial
If you frequently send the same document to several destinations, you can create a group of these destinations and
set them under a one-digit group dial location. This allows you to use a group dial number setting to send the same
document to all the destinations in the group.
NOTE: You need to register fax destinations in the speed dial beforehand.
NOTE: You cannot include one group dial number within another group dial number.

Setting Group Dial
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

(Set) button.

4 Press the

button until Phone Book is highlighted, and then press the

(Set) button.

5 Press the

button until Group Dial is highlighted, and then press the

(Set) button.

6 Press the
button until the desired group dial number between 1 and 6 is highlighted, and then press the
(Set) button.
7 Ensure that Name is highlighted, and then press the
8 Enter the name, and then press the

(Set) button.

9 Ensure that Speed Dial No is highlighted, and then press the

(Set) button.

10 Press the
button to move the cursor to the speed dial number you want to register in the group dial, press the
(Set) button to select the number, and then press the
button.
11 Ensure that Apply Settings is highlighted, and then press the

(Set) button.

12 When Are You Sure? is displayed, ensure that Yes is highlighted, and then press the

(Set) button.

13 To store more group dial numbers, repeat steps 6 to 12.
14 To return to the previous screen, press the

(Back) button.

Editing Group Dial
You can delete a specific speed dial number from a selected group or add a new number to the selected group.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

(Set) button.

4 Press the

button until Phone Book is highlighted, and then press the

(Set) button.

5 Press the

button until Group Dial is highlighted, and then press the

(Set) button.

6 Press the
button.

button until the group dial number that you want to edit is highlighted, and then press the

(Set) button.

(Set)

To change the group dial name:
(Set) button.

Ensure that Name is highlighted, and then press the

Enter a new name, and then press the

Press the

When Are You Sure? is displayed, ensure that Yes is highlighted, and then press the

(Set) button.

button until Apply Settings is highlighted, and then press the

(Set) button.
(Set) button.

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To change the speed dial number:
(Set) button.

Press the

button until Speed Dial No is highlighted, and then press the

Press the
button to move the cursor to the speed dial number you want to edit, press the
to select or deselect the number, and then press the
button.

Press the

When Are You Sure? is displayed, ensure that Yes is highlighted, and then press the

button until Apply Settings is highlighted, and then press the

(Set) button

(Set) button.
(Set) button.

To delete the group dial:
(Backspace) button.

Press the

When Are You Sure? is displayed, ensure that Yes is highlighted, and then press the

(Set) button.

7 If you want to edit another group dial number, repeat step 6.
8 To return to the previous screen, press the

(Back) button.

Sending a Fax Using Group Dial (Multi-address Transmission)
1 Load the document(s) face up into the ADF with the top edge of the document(s) in first.
OR
Place a single document face down on the document glass, and close the document cover.
For details about loading a document, see "Making Copies From the ADF" on page 191 or "Making Copies From
the Document Glass" on page 189.
2 Press the

(Fax) button.

3 Specify a fax number using group dial.
You can specify destinations by selecting or searching from a list of destinations registered in the Phone Book.
To select destinations from Phone Book:
a

Press the

button until Group Dial is highlighted, and then press the

(Set) button.

OR
Press the
b

Press the

(Phone Book) button.
button to move the cursor to the desired destination.

To check the detailed information of the destination, press the # button.
c

Press the

(Set) button to select the destination, and then press the

button.

You can also directly find the destination by its group dial number. Enter the number using the numeric
keypad, and then press the
(Set) button.
To search destinations from Phone Book:
button until Search Phone Book is highlighted, and then press the

Press the

Use the numeric keypad to enter the first character of the group names whose destinations you want to specify,
(Set) button.
and then press the
Destinations with names beginning with the specified character are displayed.

Press the

button to move the cursor to the desired destination.

To check the detailed information of the destination, press the # button.
d

238

(Set) button.

Press the

Faxing

(Set) button to select the destination, and then press the

button.

(Start) button.

When you are using the document glass, the display prompts you for another page. Press the button to select Yes
(Set) button.
to add more documents or to select No to send the fax immediately, and then press the

Printing an Address Book List
You can check your automatic dial setting by printing an Address Book list.
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Report / List is highlighted, and then press the

4 Press the

button until Address Book is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.

A list of your speed dial and group dial entries is printed.

Other Ways to Fax
Using the Secure Receiving Mode
You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on the secure
fax mode using the Secure Receive option to restrict printing out all of the received faxes when the printer is
unattended. In the secure fax mode, all incoming faxes will get saved in the memory. When the mode turns off, any
faxes stored will be printed.
NOTE: Before operation, ensure that Panel Lock Set is set to Enable.
To turn the secure receiving mode on:
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Secure Settings is highlighted, and then press the

5 Press the

button until Secure Receive is highlighted, and then press the

(Set) button.

6 Ensure that Secure Receive Set is highlighted, and then press the
7 Press the

button until Enable is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.

(Set) button.
(Set) button.

NOTE: The factory-default password is 0000.
8 To return to the standby mode, press the

(Menu) button.

When a fax is received in the secure receiving mode, your printer stores it into memory and the Job Status
screen displays Secure Receive to let you know that there is a fax stored.
NOTE: If you change the password while Secure Receive Set is Enable, perform steps 1 to 5. Press the

button until Change Password is highlighted, and then press the
press the
(Set) button.

(Set) button. Enter the new password, and then

Faxing

239

To print received documents:
1 Press the

(Menu) button.

2 Press the

button until Job Status is highlighted, and then press the

3 Press the

button until Secure Receive is highlighted, and then press the

4 Enter the password, and then press the

(Set) button.
(Set) button.

(Set) button.

The faxes stored in memory are printed.
To turn the secure receiving mode off:
1 Access the Secure Receive Set menu by repeating steps 1 to 6 in "To turn the secure receiving mode on:."
2 Press the

button until Disable is highlighted, and then press the

3 To return to the previous screen, press the

(Set) button.

(Back) button.

Using an Answering Machine

To the wall
jack

Printer

Line

Telephone answering device

Phone

You can connect a telephone answering device (TAD) directly to the back of your printer as shown above.
•

Set your printer to the Ans Machine/Fax mode and set Auto Rec Ans/FAX to specify the time for the
TAD.

•

When the TAD picks up the call, the printer monitors and takes the line if fax tones are received and then starts
receiving the fax.

•

If the answering device is off, the printer automatically goes into the fax receive mode after the ring tone sounds
for a predefined time.

Using a Computer Modem

Line
Printer
To the Internet

Telephone answering device

Phone

Computer

If you want to use your computer modem for faxing or for a dial-up Internet connection, connect the computer
modem directly to the back of your printer with the TAD as shown above.

240

Faxing

•

Set your printer to the Ans Machine/Fax mode and set Auto Rec Ans/FAX to specify the time for the
TAD.

•

Turn off the computer modem's fax-receive feature.

•

Do not use the computer modem if your printer is sending or receiving a fax.

•

Follow the instructions provided with your computer modem and fax application to fax via the computer modem.

Printing a Report
The following reports may be useful when using fax:
Address Book

This list shows all the addresses currently stored in the memory of the printer as Address Book information.
Fax Activity

This report shows information about the faxes you recently received or sent.
Protocol Monitor

This report shows the status of the protocol when the latest fax was being sent.
Procedures:
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Report / List is highlighted, and then press the

4 Press the

button until the report or list you want to print is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.

The selected report or list is printed.

Changing Fax Defaults
1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Ensure that Defaults Settings is highlighted, and then press the

(Set) button.
(Set) button.

4 Press the

button until Fax Defaults is highlighted, and then press the

5 Press the

button until the desired menu item is highlighted, and then press the

6 Press the
or
then press the

(Set) button.
(Set) button.

button until the desired setting is highlighted or enter the value using the numeric keypad, and
(Set) button.

7 Repeat steps 5 and 6 as needed.
8 To return to the previous screen, press the

(Back) button.

Faxing

241

Know Your Printer
21 Understanding Your Printer Software ................................... 243
22 Using Digital Certificates ......................................................... 244
23 Understanding Printer Messages .......................................... 248
24 Specifications............................................................................ 255

242

Understanding Your Printer Software

Use the Software and Documentation disc that shipped with your printer to install a combination of software
programs, depending on your operating system. For details on how to use your software, click FAQ or Help of each
software.

Dell Printer Hub (Windows® Only)
This software allows you to share, print, scan, and store digital documents with cloud services. It also notifies you of
the firmware/software updates, printer status and toner level.
Tool Box (Windows® Only)

This allows you to view or specify the printer settings. You can also diagnose the printer settings by using this
software.
Address Book Editor

This allows you to register and edit destinations for sending by fax, the Scan to E-mail feature, and the Scan to
Network Folder feature.
2

1
4

Read the Device Address Book entries from the printer to the Address Book Editor and read the PC Fax Address Book
entries from the computer to the Address Book Editor.

Allows you to edit a selected Address Book entry in the edit dialog box.

Deletes a selected Address Book entry.

Displays Address Book entries.

NOTE: You must install the fax driver before reading or editing the Address Book entries.

Understanding Your Printer Software

243

Using Digital Certificates

The authentication feature using digital certificates upgrades security when sending print data or setting data.
To use digital certificates, set the digital certificate on the printer, and then enable various SSL/TLS communication.
NOTE: For information about the digital certificate error, see "Understanding Printer Messages" on page 248 and "Digital
Certificate Problems" on page 305.

Setting a Digital Certificate
The following is a typical setup flow for setting digital certificates.
Prepare the printer for HTTPS Communication using a self-signed
certificate. For details, see "Preparing to Use HTTPS
Communication" on page 244.
Export a Certificate Signing Request (CSR) from the printer. For
details, see "Exporting a Certificate Signing Request (CSR)" on
page 245.
Receive a signed certificate from a certificate authority using the
Certificate Signing Request (CSR) exported from the printer.
Upload the signed certificate to the printer. For details, see
"Uploading a Signed Certificate" on page 245.

Preparing to Use HTTPS Communication
Before managing digital certificates, set HTTPS communication with a self-signed certificate.
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Click Create New Certificate.
The Generate Certificate page is displayed.
5 Specify each item of the displayed settings, and then click Generate Certificate.
Your request was successfully processed. is displayed.
6 Click Back.
7 Select the Enabled check box of SSL/TLS Server Communication, and then click Apply New Settings.
Settings have been changed. Restart printer for new settings to take effect. is displayed.
8 Click Restart Printer.

244

Using Digital Certificates

Exporting a Certificate Signing Request (CSR)
NOTE: To export a CSR from the printer, SSL/TLS Server Communication must be enabled with a self-signed certificate. For
details, see "Preparing to Use HTTPS Communication" on page 244.
NOTE: If you are using a PKCS #12 digital certificate, do not export the CSR; otherwise, the file cannot be uploaded.
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Click Certificate Signing Request (CSR).
The Certificate Signing Request (CSR) page is displayed.
5 Specify each item of the certificate signing request, and then click Apply New Settings.
6 Confirm the specified settings, and then click Export.
7 Save a CSR file to your computer.
Use this CSR to receive a signed certificate from a trusted certificate authority.

Uploading a Signed Certificate
After you have received the signed certificate from a trusted certificate authority, upload the signed certificate to the
printer. You can also upload an external certificate such as PKCS #12 that you created without using the CSR from
the printer.
NOTE: The maximum number of digital certificates that you can upload is one.
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Click Upload Signed Certificate.
The Upload Signed Certificate page is displayed.
5 Click Choose File of File Name, and then select the file to be uploaded.
To upload a PKCS #12 digital certificate, you also need to enter the password that is set on the certificate in
Password and Re-enter Password.
6 Click Import.

Using Digital Certificates

245

Managing the Digital Certificate
You can confirm or delete a digital certificate set on the printer.

Confirming the Settings of a Digital Certificate
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see"Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Click Certificate Management.
The Certificate Management page is displayed.

Deleting a Digital Certificate
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Delete a digital certificate to suit your needs.
To delete both the uploaded certificate and the self-signed certificate
a

Click Delete All Certificates.

Click OK.

Click Restart Printer.

To delete just the digital certificate that is currently in use
a

Click Certificate Management.
The Certificate Management page is displayed.

Click Delete at the upper-right corner of the certificate setting you want to delete.

Click Delete.

Click Restart Printer.
NOTE: When you delete one of either the uploaded certificate or the self-signed certificate, the printer automatically
switches to use the other certificate.

246

Using Digital Certificates

Setting the SSL/TLS Communication Feature
Enabling the SSL/TLS Communication Between the Printer and Client Computers
Setting the server certificate in the printer enables the encrypted communication for when client computers access
the printer to view or change its settings through the Dell Printer Configuration Web Tool or to print files through
AirPrint.
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Confirm that the Enabled check box of SSL/TLS Server Communication is selected, and then click Apply New
Settings.
Settings have been changed. Restart printer for new settings to take effect. is displayed.
NOTE: If Disabled is displayed for SSL/TLS Server Communication, the digital certificate is not set. For details, see "Setting
a Digital Certificate" on page 244.

5 Click Restart Printer.

Enabling the SSL/TLS Communication Between the Printer and an LDAP Server
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Select the Enabled check box of LDAP - SSL/TLS Communication, and then click Apply New Settings.
Settings have been changed. Restart printer for new settings to take effect. is displayed.
5 Click Restart Printer.

Enabling the SSL/TLS Communication Between the Printer and an SMTP Server
1 Launch the Dell Printer Configuration Web Tool by entering the IP address of the printer in your web browser.
For more information, see "Dell™ Printer Configuration Web Tool" on page 75.
2 Click Print Server Settings.
3 Click the Security tab  SSL/TLS.
4 Select the desired connection method from the SMTP - SSL/TLS Communication drop-down list, and then click
Apply New Settings.
Settings have been changed. Restart printer for new settings to take effect. is displayed.
5 Click Restart Printer.

Using Digital Certificates

247

Understanding Printer Messages

The printer operator panel displays messages describing the current state of the printer and indicates possible printer
problems you must resolve. This chapter describes messages, their meanings, and how to clear the messages.
CAUTION: When a status code is displayed, the print data remaining on the printer and the information accumulated in the
memory of the printer are not secured.

Status code

What you can do

001-360

Turn off the printer, and then on. If this does not solve the problem, contact Dell™. See "Contacting Dell" on
page 310.

003-340
003-356
005-121

Remove the jammed paper and close the ADF cover. See "Clearing Paper Jams From the ADF" on page 278.

005-301

Close the ADF cover.

006-370
007-371

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

009-360

Re-install the specified toner cartridge. See "Installing a Toner Cartridge" on page 264.

009-361
009-362
009-363
009-654
010-354

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

010-377
016-315
016-317
016-338
016-339
016-344
016-347
016-354
016-355
016-370
016-372
016-374
016-375
016-376
016-393
016-395
016-503

Press the

(Set) button. Check if the SMTP server and the DNS server are set correctly.

016-504

Press the

(Set) button. Check if the user name and password for the POP3 server are set correctly.

016-506

Press the

(Set) button. Check if the SMTP server address and e-mail destination are set correctly.

016-507

Press the

(Set) button. Check if the user name and password used for the SMTP server are set correctly.

248

Understanding Printer Messages

Status code

What you can do

016-700

Press the

(Set) button to cancel the current print job.

(Set) button. Contact Dell if this message appears repeatedly. See "Contacting Dell" on

016-745

Press the
page 310.

016-749

Press the

(Set) button to cancel the current print job.

016-753

PDL emulation error has occurred. Press the
print job. Check if the password is correct.

016-701
016-720
016-744

016-755

(Set) button to clear the message and cancel the current

Press the

(Set) button. Contact SMTP server administrator.

016-767

Press the

(Set) button. Check if the e-mail address is correct, and try scanning again.

016-791

Insert the USB memory and press the

016-795

Press the

(Set) button to clear the message. Check if the file format is correct.

016-797

Press the

(Set) button to clear the message. Check if the USB memory is securely connected.

016-920
016-921

Press the
(Set) button. Check the wireless setting for the access point and the printer, and try wireless
settings again.

016-930

Remove the unsupported device from the USB port.

016-764
016-766

(Set) button to clear the message.

016-931
016-981

Press the
(Set) button to cancel the current print job. If you are copying using Collated, change the
setting to Uncollated and try copying again. See "Setting Copy Options" on page 191.

016-982

The printer memory is full and cannot continue processing the current print job. Press the
clear the message and cancel the current print job.

016-985
017-970

(Set) button. Retry scanning by lowering the resolution setting or changing the file format of the
Press the
scanned image.

017-980

Press the

(Set) button to

(Set) button to clear the message.

017-981
017-988
024-360

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

024-914

Load the specified paper and press the
Tray" on page 168.

024-946

Press the
(Set) button to clear the message. Check for any misfed paper in the standard 150 sheet tray, and
set the tray to the printer.

024-969

Load the specified paper and press the
Tray" on page 168.

(Set) button. See "Loading Print Media in the Standard 150 Sheet

Understanding Printer Messages

249

Status code

What you can do

026-720

Press the

(Set) button to clear the message.

026-721
026-722
026-723
026-750
026-751
026-752
027-446

Change the IP address of the printer to avoid duplication. Turn off the printer, and turn it on again.

027-452
(Set) button. Confirm login-able computer with your system administrator.

031-521

Press the

031-526

(Set) button. Check if the domain name of the SMB server is correct. Check DNS connection,
Press the
or check if the name of the forwarding destination server is registered with DNS.

031-529

Press the

(Set) button. Check if password is correct.

031-530

Press the

(Set) button. Check if the working path setting to the SMB server is correct.

031-533

Press the

(Set) button. Check the following:

• If the file name you specified is not used by other users.
• If file or folder that has the same name as the one you specified already exists.
• If the SMB server encounters any write-protection or disk problem.
Press the

(Set) button. Check if the SMB server encounters any write-protection or disk problem.

031-537

Press the

(Set) button. Check if the storage location has free space.

031-555

Press the

(Set) button to clear the message. Check if the network is properly connected.

031-556

Check if the SMB server encounters any write-protection or disk problem.

031-557

Press the

(Set) button. Change the file name that already exists on the SMB server.

031-558

Press the

(Set) button to clear the message. Check if the access setting to the SMB server is correct.

031-571

Press the

(Set) button to clear the message. Check if the network is properly connected.

031-574

Press the

(Set) button. Check if the domain name of the FTP server is correct.

031-575

Press the

(Set) button. Check if the host name setting to the FTP server is correct.

031-576

(Set) button. Check if the printer communicates with forwarding destination FTP server. For
Press the
example, check connection of Ethernet cable and if the IP address of the server is correct.

031-578

Press the

(Set) button. Check if login name (user name) and password are correct.

031-579

Press the

(Set) button. Check if the working path setting to the FTP server is correct.

031-582

Press the

(Set) button. Check if the FTP server encounters any write-protection or disk problem.

031-584

Press the

(Set) button. Check the following:

031-534
031-535
031-536

• If the file name you specified is not used by other users.
• If file or folder that has the same name as the one you specified already exists.
• If the FTP server encounters any write-protection or disk problem.
031-585

Press the

(Set) button. Check if the FTP server encounters any delete/write-protection or disk problem.

031-587

250

Understanding Printer Messages

Status code

What you can do

031-588

Press the

(Set) button. Check if the FTP server encounters any write-protection or disk problem.

031-589

Press the

(Set) button to clear the message. Check if the storage location has free space.

031-594

Press the
(Set) button. Execute the operation again according to the operation procedure. Contact Dell if
this message appears repeatedly. See "Contacting Dell" on page 310.

031-598

Press the

(Set) button. Check if the FTP server encounters any write-protection or disk problem.

033-503

Press the

(Set) button to clear the message. Delete the unnecessary data stored in the memory.

033-517

Press the

(Set) button. Check if the password is correct.

033-518

Press the

(Set) button. Check if your country code is set correctly.

033-519

Fax service is locked. To continue, press the

033-787

(Set) button to clear the message. Delete the unnecessary data stored in the memory, or wait for
Press the
a while until sending a fax is completed.

033-513

033-788
034-700
034-701
034-702
034-703
034-704
034-705

(Set) button to clear the message, and disable the fax lock.

(Set) button to clear the message. If the error continues to appear after the redial for the
Press the
specified number of times, try the following:
• Check if the phone line is connected properly. See "Connecting the Telephone Line" on page 35.
• Check if the destination number is available.
• Set Number of Redial to the larger value.
• Set Resend Delay or Redial Delay longer.

034-706
034-707
034-708

034-709
034-710

(Set) button to clear the message. If the error continues to appear after the redial for the
Press the
specified number of times, try the following:
• Set Number of Redial to the larger value.
• Set Resend Delay or Redial Delay longer.

034-711
034-712
034-713

034-714

(Set) button to clear the message. If the error continues to appear after the redial for the
Press the
specified number of times, try the following:
• Check if the destination number is available.
• Set Number of Redial to the larger value.
• Set Resend Delay or Redial Delay longer.

Understanding Printer Messages

251

Status code

What you can do

034-715

Press the
(Set) button to clear the message. If the error continues to appear after the redial for the
specified number of times, try the following:
• Set Number of Redial to the larger value.
• Set Resend Delay or Redial Delay longer.
• Lower Modem Speed.

034-716

(Set) button to clear the message. If the error continues to appear after the redial for the
Press the
specified number of times, it will be canceled. When retrying sending the fax, lower Modem Speed.

034-717

(Set) button to clear the message. If the error continues to appear after the redial for the
Press the
specified number of times, it will be canceled. Retry sending the fax.

034-718

034-719
034-720

034-721
034-722

034-723
034-724
034-725
034-726
034-727

(Set) button to clear the message. Check if the destination number is available. If the error
Press the
continues to appear after the redial for the specified number of times, it will be canceled.

034-750

(Set) button to clear the message. Check if the phone line is connected properly. See
Press the
"Connecting the Telephone Line" on page 35.

034-751

Check if the destination machine blocks your fax as the junk fax. If it does, ask the receiver to disable the
setting.

034-752
034-753

(Set) button to clear the message. Check if the phone line is connected properly. See
Press the
"Connecting the Telephone Line" on page 35.

034-754

Press the

(Set) button to clear the message. Lower Modem Speed.

034-755
034-756
034-757
034-758

(Set) button to clear the message. Check if the phone line is connected properly. See
Press the
"Connecting the Telephone Line" on page 35. Or, lower Modem Speed.

034-759

Press the

(Set) button to clear the message. Lower Modem Speed.

034-760
034-761

(Set) button to clear the message. Check if the phone line is connected properly. See
Press the
"Connecting the Telephone Line" on page 35.

034-762

Press the

(Set) button to clear the message. Try the following:

• Lower Modem Speed.
• Enable ECM.

252

Understanding Printer Messages

Status code

What you can do

034-763

Press the

(Set) button to clear the message. Lower Modem Speed.

034-764
034-765
034-766
034-767

(Set) button to clear the message. Check if the phone line is connected properly. See
Press the
"Connecting the Telephone Line" on page 35.

034-768

Press the

062-321
062-360

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

062-790

Press the

075-100

Check and clear the paper path, load the specified paper, and then press the
Paper Jams From the Front of the Printer" on page 282.

075-921

Load paper for the second side (odd) pages, and press the
Manual Duplex Printing" on page 174.

077-100

Open the rear cover and remove the jammed paper. See "Clearing Paper Jams From the Back of the Printer" on
page 282.

077-101

(Set) button to clear the message. Lower Modem Speed.

(Set) button. The scanned data is deleted. Retry scanning the document.
(Set) button. See "Clearing

(Set) button. See "Loading Print Media When

077-102
077-104
077-105
077-300

Close the rear cover.

077-900

Open the rear cover and remove the jammed paper. See "Clearing Paper Jams From the Output Tray" on
page 284.

077-901

Open the rear cover and remove the jammed paper. See "Clearing Paper Jams From the Back of the Printer" on
page 282.

091-313

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

091-402

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

092-310

Clean the CTD sensor. See "Cleaning the Color Toner Density (CTD) Sensor" on page 268.

093-423

Replace the specified toner cartridge soon. Order a new consumable from www.dell.com/supplies.

093-424

See "Replacing Toner Cartridges" on page 262.

093-425
093-426
093-919

Re-install or replace the specified toner cartridge. See "Replacing Toner Cartridges" on page 262.

093-920
093-921
093-922
093-930
093-931
093-932

Remove the specified toner cartridge and install a new one. If you do not replace the toner cartridge, print
quality problems may occur. Order a new consumable from www.dell.com/supplies.
See "Replacing Toner Cartridges" on page 262.

093-933

Understanding Printer Messages

253

Status code

What you can do

093-960

Replace the specified toner cartridge with the supported one. Order a new consumable from
www.dell.com/supplies.

093-961
093-962

See "Replacing Toner Cartridges" on page 262.

093-963
093-970

Re-install the specified toner cartridge. See "Installing a Toner Cartridge" on page 264.

093-971
093-972
093-973
116-703
116-720
117-331
117-332

PDL emulation error has occurred. Press the
print job.

(Set) button to clear the message and cancel the current

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

117-333
117-334
117-343
117-346
117-348
117-350

Open the rear cover and close to continue. If this does not solve the problem, contact Dell. See "Contacting
Dell" on page 310.

117-366

Turn off the printer, and then on. If this does not solve the problem, contact Dell. See "Contacting Dell" on
page 310.

124-333
134-211
191-310
193-700

254

This message indicates the printer is in the non-Dell toner mode.

Understanding Printer Messages

Specifications
Operating System Compatibility

Your Dell™ Color Multifunction Printer | E525w is compatible with Microsoft® Windows Vista®, Windows Vista®
64-bit Edition, Windows® 7, Windows® 7 64-bit Edition, Windows® 8, Windows® 8 64-bit Edition, Windows® 8.1,
Windows® 8.1 64-bit Edition, Windows Server® 2003, Windows Server® 2003 x64 Edition, Windows Server® 2008,
Windows Server® 2008 64-bit Edition, Windows Server® 2008 R2, Windows Server® 2012, Windows Server® 2012
R2, Mac OS X 10.6, OS X 10.7, OS X 10.8, OS X 10.9, OS X 10.10, Red Hat® Enterprise Linux® 6.1 Desktop (x86),
SUSE® Linux Enterprise Desktop 11, and Ubuntu® 12.04.

Power Supply
Rated voltage

220-240 VAC

110-127 VAC

Frequency

50/60 Hz

Current

5.0 A

7.0 A

Power consumption

30.0 W (Ready)

10.0 W (Sleep)

2.8 W (Deep Sleep*)

2.0 W (Deep Sleep)

0 W (Offline)

This condition is equivalent to Network standby mode, the power consumption in this condition is that all wired network ports are
connected and all wireless network ports are activated.

Dimensions
Height: 353 mm (13.90 inches) Width: 410 mm (16.14 inches) Depth: 398 mm (15.67 inches)
Weight (only the toner cartridges are included): 16.1 kg (35.49 lb)

Memory
Base memory

512 MB

Specifications

255

Page Description Language (PDL)/Emulation, Operating System, and
Interface
PDL/Emulations

PCL 6, PCL5e, PostScript 3 Compatible, XML Paper Specification (Host Based)

OSes

Windows Vista®, Windows Vista® 64-bit Edition, Windows® 7, Windows® 7 64-bit
Edition, Windows® 8, Windows® 8 64-bit Edition, Windows® 8.1, Windows® 8.1 64bit Edition, Windows Server® 2003, Windows Server® 2003 x64 Edition, Windows
Server® 2008, Windows Server® 2008 64-bit Edition, Windows Server® 2008 R2,
Windows Server® 2012, Windows Server® 2012 R2, Mac OS X 10.6, OS X 10.7, OS X
10.8, OS X 10.9, OS X 10.10, Red Hat Enterprise Linux 6.1 Desktop (x86), SUSE Linux
Enterprise Desktop 11, and Ubuntu® 12.04.

Interfaces

Standard local:

USB 2.0

Standard network:

10Base-T/100Base-TX Ethernet
IEEE 802.11b/g/n (Wireless)

MIB Compatibility
A Management Information Base (MIB) is a database containing information about network devices (such as
adapters, bridges, routers, or computers). This information helps network administrators manage the network
(analyze performance, traffic, errors, and so on). Dell Color Multifunction Printer | E525w complies with standard
industry MIB specifications, allowing the printer to be recognized and managed by various printer and network
management software systems.

Environment
Operation
Temperature

5-32°C

Relative humidity

15-85% RH (no condensation)

Print Quality Guarantee

Temperature

15-28°C

Relative humidity

20-70% RH (no condensation)

Storage
Temperature range

0-35°C

Storage humidity range

15-80% RH (no condensation)

256

Specifications

Altitude
Operating

Up to 3,100 m (10,000 feet)

Storage

70.9275 Kpa

NOTE: For more information on adjusting the altitude, see "Adjust Altitude" on page 95.

Cables
Your interconnection cable must meet the following requirements:
Connection type

Connection specifications and symbols

Ethernet

10 Base-T/100 Base-TX

USB

USB 2.0

Wall Jack Connector

Phone Connector

1
2
3
4

Print Specifications
Item

Description

Print resolution

600 dpi x 600 dpi

Print speed

Simplex: Color 18 ppm, Black & White 18 (A4/Letter)

Paper size

A4, B5, A5, Letter, Executive, Folio, Legal, Envelope #10, Monarch, DL, C5

Specifications

257

Copy Specifications
Item

Description

Copy resolution

Document glass: 600 x 600 dots/25.4 mm (1 inch)
ADF: 600 x 300 dots/25.4mm (1 inch)
(Same for Color/Black&White)

Copy speed

Color 18 cpm or more, Black&White 18 cpm or more (When using the document glass to
make sequential copies of a document with pages scanned one by one.)
Color 7 cpm or more, Black&White 17 cpm or more (When using the ADF to make
sequential copies of multiple documents.)

Paper size

A4, A5, B5, Executive, Letter, Folio, Legal, Monarch, DL, C5, Envelope #10

Zoom rate

Document glass: 25% - 400%
ADF: 25% - 400%

Multiple copies

1 - 99 pages

Copy mode (=Original Type)

Text, Text & Photo, Photo

Scanning method

Document glass: Document-fixed flatbed scanning method
ADF: Carriage-fixed, document-feeding scanning method (one side scanning)

Scanner Specifications
Item

Description

Compatibility

Tool Without An Interesting Name (TWAIN), Windows Image Acquisition (WIA)

Scan resolution

TWAIN: 75 x 75 to 4800 x 4800 dots/25.4 mm (1 inch)
WIA: 75/100/150/200/300/400/600 dots/25.4 mm (1 inch)
Resolutions other than the following are achieved by driver's resolution conversion:
200 x 200 dots/25.4 mm (1 inch)
300 x 300 dots/25.4 mm (1 inch) (Default)
600 x 600 dots/25.4 mm (1 inch)
1200 x 1200 dots/25.4 mm (1 inch)

Color bit depth

24 bit (WIA, TWAIN)

Mono bit depth

1 bit for Line art and 8 bit for Grayscale

Effective scanning length

Document glass: 297 mm (11.69 inches)
ADF: 355.6 mm (14 inches)

Effective scanning width

215.9 mm (8.5 inches)

Scan speed (Text mode)

Black&White:
600 dpi: 100.89 [mm/sec]
1200 dpi: 26.15 [mm/sec]
Color:
600 dpi: 33.6 [mm/sec]
1200 dpi: 8.7 [mm/sec]

258

Specifications

Facsimile Specifications
Item

Description

Compatibility

ITU-T Group 3

Applicable line

Public Switched Telephone Network (PSTN), Private Branch Exchange (PBX)

Data coding

Black&White: 1bit, JBIG, MMR, MR, MH encoding
Color: Not supported

Max modem speed

33.6 Kbps

Transmission speed

Approx. 3 seconds/page *Transmission time applies to memory transmission of text data
scanned in Standard resolution with ECM using only ITU-T No.1 Chart.

Scanning speed

Document glass: approx. 3 seconds/A4 (at standard fax resolution mode)
ADF: approx. 5 seconds/Letter (at standard fax resolution mode), 7.5 seconds/Letter (at
fine fax resolution mode)

Maximum document length

Document glass: 297 mm (11.69 inches)
ADF: 355.6 mm (14 inches)

Paper size

Letter, A4, Legal

Resolution

Standard: 8 pels/mm (203 pels/inch) x 3.85 lines/mm (98 lines/inch)
200 dpi x 100 dpi
Fine: 8 pels/mm (203 pels/inch) x 7.7 lines/mm (196 lines/inch)
200 dpi x 200 dpi
Super Fine: 8 pels/mm (203 pels/inch) x 15.4 lines/mm (391 lines/inch)
200 dpi x 400 dpi
Ultra Fine: 16 pels/mm (406 pels/inch) x 15.4 lines/mm (391 lines/inch)
400 dpi x 400 dpi

User memory

2 MB

Halftone

256 levels

Specifications

259

Maintaining Your Printer
25 Maintaining Your Printer .......................................................... 261
26 Clearing Jams............................................................................ 276

260

Maintaining Your Printer

Periodically, your printer requires you to complete certain tasks to maintain optimum print quality. If several people
are using the printer, you may want to designate a key operator to maintain your printer. Refer printing problems and
maintenance tasks to this key operator.

Determining the Status of Supplies
If your printer is connected to the network, the Dell Printer Configuration Web Tool can provide instant feedback
on remaining toner levels. Enter the printer's IP address in your web browser to view this information. To use
the E-mail Alert feature that notifies you when the printer requires new supplies, enter your name or the name of
the key operator in the e-mail list box.
On the operator panel, you can also confirm the following:
•

Any supply or maintenance items that require attention replacing (However, the printer can only display
information about one item at a time.)

•

Amount of toner remaining in each toner cartridge

Conserving Supplies
You can change several settings in your printer driver to conserve toner cartridge and paper.
Supply

Setting

Toner cartridge

Toner Saving Mode in the Graphics This check box allows the users to select a print mode that uses less
tab of the printer driver
toner. When this feature is used, the image quality will be lower
than when it is not used.

Function

Print media

Multiple Up in the Layout tab of
the printer driver

The printer prints two or more pages on one side of a sheet. The
available numbers that each printer driver can print one sheet of
paper are as follows:
• PCL/XML Paper Specification (XPS) printer driver: 2, 4, 8, or 16
pages
• PS printer driver: 2, 4, 6, 9, or 16 pages
Combined with the duplex setting, Multiple Up allows you to
print up to 32 pages on one sheet of paper. (16 images on the front
and 16 on the back)

Storing Print Media
To avoid potential paper feeding problems and uneven print quality, there are several things you can do.
•

To achieve the best possible print quality, store print media in an environment where the temperature is
approximately 21°C (70°F) and the relative humidity is 40%.

•

Store cartons of print media on a pallet or shelf, rather than directly on the floor.

•

If you store individual packages of print media out of the original carton, ensure that they rest on a flat surface so
the edges do not buckle or curl.

•

Do not place anything on top of the print media packages.

Maintaining Your Printer

261

Storing Consumables
Store consumables in their original packaging until you need to use them. Do not store consumables in:
•

Temperatures greater than 40°C (104°F).

•

An environment with extreme changes in humidity or temperature.

•

Direct sunlight.

•

Dusty places.

•

A car for a long period of time.

•

An environment where corrosive gases are present.

•

An environment with salty air.

Replacing Toner Cartridges
WARNING: Before replacing toner cartridges, read and follow the safety instructions in the Important Information.
Dell toner cartridges are available only through Dell. You can order more cartridges online at
http://www.dell.com/supplies or by phone. To order by phone, see "Contacting Dell" on page 310.
It is recommended that you use Dell toner cartridges for your printer. Dell does not provide warranty coverage for
problems caused by using accessories, parts, or components not supplied by Dell.
WARNING: Never throw used toner cartridges into fire. The residual toner could explode resulting in burns and injuries.
WARNING: Do not shake the used toner cartridge to avoid spilling of toner.

Removing the Toner Cartridges
1 Turn off the printer.
2 Open the toner access cover.

262

Maintaining Your Printer

3 Pinch the cartridge firmly as shown in the illustration.

WARNING: Always pull the cartridge out slowly so you do not spill any toner.
4 Pull the toner cartridge out.

Maintaining Your Printer

263

Installing a Toner Cartridge
1 Unpack a new toner cartridge of the desired color and shake it five to six times to distribute the toner evenly.

NOTE: Ensure that the color of the new toner cartridge matches that on the handle before replacing it.
NOTE: Handle the toner cartridge carefully to avoid spillage of the toner.
2 Remove the tape from the toner cartridge.

3 Adjust the toner cartridge to the associated cartridge holder, and then insert it firmly by pressing near the center of
the label until the cartridge clicks.

264

Maintaining Your Printer

4 Close the toner access cover.

5 Turn on the printer.

Cleaning Inside the Printer
WARNING: To prevent electric shock, always turn off the printer and disconnect the power cable from the grounded outlet
before performing maintenance.
1 Confirm that the printer is not in operation, and open the toner access cover.

Maintaining Your Printer

265

2 Pinch the cartridge firmly as shown in the illustration.

3 Pull the toner cartridge out.

4 Pull the other three cartridges out as well.
5 Pull the cleaning rod out.

266

Maintaining Your Printer

6 Insert the cleaning rod fully into the hole beside the arrow on the printer until its tip reaches the interior of the
printer as illustrated below, and then pull it out.

7 Repeat the same procedure for the other three holes.
8 Insert the cleaning rod back to its original location.

9 Replace the black cartridge by adjusting it to the associated cartridge holder, and then insert it firmly by pressing
near the center of the label until the cartridge clicks.

Maintaining Your Printer

267

10 Replace the other three cartridges as well.
11 Close the toner access cover.

Cleaning the Color Toner Density (CTD) Sensor
Clean the CTD sensor only when an alert for the CTD sensor is shown on the operator panel.
1 Ensure that the printer is turned off.
2 Push the rear cover release handle and open the rear cover.

268

Maintaining Your Printer

3 Clean the CTD sensor inside the printer with a clean dry cotton swab.

4 Close the rear cover.

5 Turn on the printer.

Adjusting Color Registration
This section describes how to adjust the color registration when you first install the printer or after moving it to a
new location.
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.

Performing Auto Adjust
Auto Adjust allows you to correct the color registration automatically.
Operator Panel

1 Press the

(Menu) button.

2 Press the

button until System is highlighted, and then press the

3 Press the

button until Admin Menu is highlighted, and then press the

4 Press the

button until Maintenance is highlighted, and then press the

5 Press the

button until Adjust ColorRegi is highlighted, and then press the

6 Ensure that Auto Adjust is highlighted, and then press the

(Set) button.
(Set) button.
(Set) button.
(Set) button.

(Set) button.

Maintaining Your Printer

269

7 Ensure that Are You Sure? is displayed, press the
button.

button to select Yes, and then press the

(Set)

Auto adjust is performed.
Tool Box

1 Click Start  All Programs  Dell Printers  Dell Printer Hub.
Dell Printer Hub opens.
2 Select Dell Color MFP E525w print driver at My Printers.
3 Click on the link Tool Box from list at the left side of the page.
NOTE: The Select Printer window appears in this step, when multiple printer drivers are installed on your computer. In this
case, click the desired printer name listed in Printer Name.

The Tool Box opens.
4 Click the Printer Maintenance tab.
5 Select Registration Adjustment from the list at the left side of the page.
The registration adjustment page is displayed.
6 Clear the On check box for Auto Registration Adjustment.
7 Click Start next to Auto Correct.
The color registration is corrected automatically.

Printing the Color Registration Chart
Tool Box

1 Click StartAll ProgramsDell PrintersDell Printer Hub.
Dell Printer Hub opens.
2 Select Dell Color MFP E525w print driver at My Printers.
3 Click on the link Tool Box from list at the left side of the page.
NOTE: The Select Printer window appears in this step, when multiple printer drivers are installed on your computer. In this
case, click the desired printer name listed in Printer Name.

The Tool Box opens.
4 Click the Printer Maintenance tab.
5 Select Registration Adjustment from the list at the left side of the page.
The registration adjustment page is displayed.
6 Clear the On check box for Auto Registration Adjustment.
7 Click Start next to Print Color Regi Chart.
The color registration chart is printed.

Determining Values
On the color registration chart printed, find the straightest lines where the two black lines and the colored line are
most closely aligned for each color (Y, M, and C).
If you find the straightest line, make a note of the value (-5 - +5) indicated by the straightest line for each color.
When the value is 0 for each color, you do not need to adjust the color registration.

270

Maintaining Your Printer

When the value is not 0, enter the value according to the procedure in "Entering Values" on page 271.

Entering Values
Tool Box

Using the Tool Box, enter the values that you found in the color registration chart to make adjustments.
1 Click StartAll ProgramsDell PrintersDell Printer Hub.
Dell Printer Hub opens.
2 Select Dell Color MFP E525w print driver at My Printers.
3 Click on the link Tool Box from list at the left side of the page.
NOTE: The Select Printer window appears in this step, when multiple printer drivers are installed on your computer. In this
case, click the desired printer name listed in Printer Name.

The Tool Box opens.
4 Click the Printer Maintenance tab.
5 Select Registration Adjustment from the list at the left side of the page.
The registration adjustment page is displayed.

Maintaining Your Printer

271

6 Clear the On check box for Auto Registration Adjustment.
7 Select the value with the straight line, and then click Apply New Settings.
8 Click Start next to Print Color Regi Chart.
The color registration chart is printed with the new values.
9 Adjust the values for every color until the lines at 0 are the straightest. If a line is not the straightest at 0, determine
the value and adjust the printer again.
CAUTION: After printing the color registration chart, do not turn off the printer until the printer motor has stopped running.

Cleaning the Scanner
Keeping the scanner clean helps ensure the best possible copies. It is recommended to clean the scanner at the start
of each day and during the day, as needed.
1 Slightly dampen a soft lint-free cloth or paper towel with water.
2 Open the document cover.

272

Maintaining Your Printer

3 Wipe the surface of the document glass and ADF glass until it is clean and dry.
1
2
4

White Sheet

White Document Cover

Document Glass

ADF Glass

4 Wipe the underside of the white document cover and white sheet until they are clean and dry.

Maintaining Your Printer

273

5 Close the document cover.

Cleaning the ADF Feed Roller
Keeping the ADF feed roller clean helps ensure the best possible copies. It is recommended to clean the ADF feed roller
at regular intervals.
1 Open the ADF cover.

274

Maintaining Your Printer

2 Wipe the ADF feed roller with a dry soft lint-free cloth or paper towel until it is clean.
If the ADF feed roller gets soiled with ink stains, paper from the ADF may also be soiled. In this case, slightly
dampen a soft lint-free cloth or paper towel with a neutral detergent or water, and then remove the contamination
from the ADF feed roller until it is clean and dry.

Maintaining Your Printer

275

Clearing Jams

Careful selection of appropriate print media and proper loading allow you to avoid most jams. See "Print Media
Guidelines" on page 162 for more information.
NOTE: Before buying large quantities of any print media, it is recommended that you try a sample first.

Avoiding Jams
•

Use only recommended print media. See "Print Media Guidelines" on page 162 for more information.

•

See "Loading Print Media in the Standard 150 Sheet Tray" on page 168 to load print media properly.

•

Do not overload the print media sources. Ensure that the stack print media height does not exceed the maximum
height indicated by the line with an arrow on the width guides.

•

Do not load wrinkled, creased, damp, or curled print media.

•

Flex, fan, and straighten print media before you load it. If a jam occurs with print media, try feeding one sheet at a
time through the standard 150 sheet tray.

•

Do not use print media that you have cut or trimmed yourself.

•

Do not mix print media sizes, weights, or types in the same print media source.

•

Ensure that the recommended print side is face up when you load the print media.

•

Keep print media stored in an acceptable environment. For more information, see "Storing Print Media" on
page 166.

•

Do not remove the standard 150 sheet tray during a print job.

•

Ensure that all cables that connect to the printer are correctly attached.

•

Overtightening the width guides and the length guide may cause jams.

276

Clearing Jams

Identifying the Location of Paper Jams
WARNING: Do not attempt to clear any jams using tools or instruments. This may permanently damage the printer.
The following illustration shows where paper jams may occur along the print media path.

6
1

Scanner Unit

Fusing Unit

Levers

Rear Cover

ADF Cover

Standard 150 Sheet Tray

Clearing Jams

277

Clearing Paper Jams From the ADF
When a document jams while it passes through the Automatic Document Feeder (ADF), remove jams in the
following procedure.
WARNING: Before performing any of the following procedures, read and follow the safety instructions in the Important
Information.
WARNING: To prevent electric shock, always turn off the printer and disconnect the power cable from the grounded outlet
before performing maintenance.
WARNING: To avoid burns, do not clear paper jams immediately after printing. The fusing unit becomes extremely hot during

use.

NOTE: To resolve the error displayed on the operator panel, you must clear all print media from the print media path.
1 Open the ADF cover.

2 Remove the jammed document by carefully pulling it in the direction of the arrow shown in the following
illustration.

278

Clearing Jams

3 If you find it difficult to pull the document, open the document feeder tray.

4 Remove the jammed document from the document output tray.

5 Close the document feeder tray.

Clearing Jams

279

6 Close the ADF cover, and then load the documents back into the ADF.

NOTE: Ensure that you adjust the document guides before printing a legal-size document.
7 If you cannot remove the jammed document from the document output tray or cannot find any jammed
document there, open the document output tray.

280

Clearing Jams

8 Remove the document from the ADF feed roller or the feed area by carefully pulling the document in the direction
of the arrow shown in the following illustration.

Clearing Jams

281

Clearing Paper Jams From the Front of the Printer
WARNING: Before performing any of the following procedures, read and follow the safety instructions in the Important
Information.
NOTE: To resolve the error displayed on the operator panel, you must clear all print media from the print media path.
1 Lift up the cover above the standard 150 sheet tray, and remove any paper jammed from the front of the printer.

2 Release the cover above the standard 150 sheet tray.

Clearing Paper Jams From the Back of the Printer
WARNING: Before performing any of the following procedures, read and follow the safety instructions in the Important
Information.
WARNING: To prevent electric shock, always turn off the printer and disconnect the power cable from the grounded outlet
before performing maintenance.
WARNING: To avoid burns, do not clear paper jams immediately after printing. The fusing unit becomes extremely hot during

use.

NOTE: To resolve the error displayed on the operator panel, you must clear all print media from the print media path.
1 Push the rear cover release handle and open the rear cover.

282

Clearing Jams

2 Lift up the levers.

3 Remove any jammed paper from the back of the printer.

4 Lower the levers to their original position.

Clearing Jams

283

5 Close the rear cover.

Clearing Paper Jams From the Output Tray
WARNING: Before performing any of the following procedures, read and follow the safety instructions in the Important
Information.
WARNING: To prevent electric shock, always turn off the printer and disconnect the power cable from the grounded outlet
before performing maintenance.
WARNING: To avoid burns, do not clear paper jams immediately after printing. The fusing unit becomes extremely hot during

use.

NOTE: To resolve the error displayed on the operator panel, you must clear all print media from the print media path.
1 Push the rear cover release handle and open the rear cover.

284

Clearing Jams

2 Lift up the levers.

3 Remove any jammed paper from the back of the printer. If no paper is found in the paper path, face the front of
the printer and check the output tray.

4 Lift and open the scanner unit.

Clearing Jams

285

5 Remove any jammed paper from the output tray.

6 Lower and close the scanner unit.

7 Lower the levers to their original position.

286

Clearing Jams

8 Close the rear cover.

Clearing Jams

287

Troubleshooting
27 Troubleshooting......................................................................... 289

288

Troubleshooting
Basic Printer Problems

Some printer problems can be easy to resolve. If a problem occurs with your printer, check each of the following:
•

The power cable is connected to the printer, and to a properly grounded electrical outlet.

•

The printer is turned on.

•

The electrical outlet is not turned off at any switch or breaker.

•

Other electrical equipment plugged into the outlet is working.

If you have checked all of the above and still have a problem, turn off the printer, wait for 10 seconds, and then turn
on the printer. This often fixes the problem.
NOTE: If error messages are displayed on the operator panel or on your computer screen, follow the on-screen instructions to
resolve the printer problems. For details about error messages and status codes, see "Understanding Printer Messages" on
page 248.

Display Problems
Problem

Action

Menu settings changed from the operator
panel have no effect.

Settings in the software program, the printer driver, or the printer utilities have
precedence over the settings made on the operator panel.
Change the menu settings from the printer driver, the printer utilities, or the
software program instead of the operator panel.

Printing Problems
NOTE: A password is required to enter Admin Menu when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and press the
(Set) button.

Problem

Action

Job did not print or incorrect characters
printed.

Ensure that Ready to Copy appears on the operator panel before you send a
job to print.
Ensure that print media is loaded in the printer.
Verify that you are using the correct printer driver.
Ensure that you are using the correct Ethernet or USB cable and that it is securely
connected to the printer.
Verify that the correct print media size is selected.
If you are using a print spooler, verify that the spooler has not stalled.
Check the interface of your printer from the Admin Menu.
Determine the host interface you are using. Print a panel settings page to verify
that the current interface settings are correct. Refer to "Printing a Report/List
Using the Operator Panel" on page 129 for details on how to print a panel settings
page.

Troubleshooting

289

Problem

Action

Print media misfeeds or multiple feeds
occur.

Ensure that the print media you are using meets the specifications for your printer.
See "Supported Paper Sizes" on page 166 for more information.
Fan the print media before loading it.
Ensure that the print media is loaded correctly.
Ensure that the width guides and the length guide are adjusted correctly.
Do not overfill the print media sources.
Do not force print media into the standard 150 sheet tray when you load it.
Otherwise, it may skew or buckle.
Ensure that the print media is not curled.
Load the recommended print side correctly for the type of print media you are
using. See "Loading Print Media" on page 168 for more information.
Turn the print media over or around and try printing again to see if feeding
improves.
Do not mix print media types.
Do not mix reams of print media.
Remove the top and bottom curled sheets of a ream before loading the print
media.
Load a print media source only when it is empty.

The envelope is creased after printing.

Ensure that the envelope is loaded as instructed in "Loading Envelopes" on
page 171.

Page breaks in unexpected places.

Increase the setting for Time-Out in the Printer Settings menu in the
Dell™ Printer Configuration Web Tool.

Print media does not stack neatly in the
output tray.

Turn the print media stack over in the standard 150 sheet tray.

Printer does not duplex pages.

Select Flip on Short Edge or Flip on Long Edge from the Duplex menu on the
General or Paper/Output tab in the printer driver.

290

Troubleshooting

Print Quality Problems
NOTE: In this section, some procedures that use the Tool Box can also be performed using the operator panel or
Dell Printer Configuration Web Tool. For information on how to use the operator panel and Dell Printer Configuration Web Tool,
see "Understanding the Printer Menus" on page 117 and "Dell™ Printer Configuration Web Tool" on page 75.

The Output Is Too Light

Action

Yes

The task is complete.

Go to action 2.

The task is complete.

Go to action 3.

The task is complete.

Go to action 4.

Verify that the Paper Type setting in the printer driver matches the print The task is complete.
media you loaded.
a On the General or Paper/Output tab in Printing Preferences of the
printer driver, check the Paper Type setting.
b Load dry (not damp) and corrected print media, and then click Print
Test Page in Printer properties of the printer driver.

Go to action 5.

If you use non-Dell brand toner cartridges, install Dell brand toner
cartridges.
Is the problem recovered?

The toner cartridges may be low or need to be replaced.
a Check if the LCD panel on the operator panel shows the message
prompting you to replace a toner cartridge.
b Replace the toner cartridges as necessary.
Is the problem recovered?

Verify that the print media is not damp and the correct print media is
used. See "Supported Paper Types" on page 167. If not, use the print
media recommended for the printer.
Is the problem recovered?

Is the problem recovered?
5

Disable the Toner Saving Mode in the printer driver.
a On the Graphics tab in Printing Preferences of the printer driver,
ensure that the Toner Saving Mode check box is not selected.

The task is complete.

Contact Dell.

Is the problem recovered?

Troubleshooting

291

Toner Smears or Print Comes Off/Stain on Back Side

Action
1

Yes

The print media surface may be uneven. Try changing the Paper Type The task is complete.
setting in the printer driver. For example, change the plain paper to
thick.
a On the General or Paper/Output tab in Printing Preferences of the
printer driver, change the Paper Type setting.

No
Go to action 2.

Is the problem recovered?
2

Verify that the correct print media is being used. See "Supported Paper
Types" on page 167. If not, use the print media recommended for the
printer.

The task is complete.

Go to action 3.

The task is complete.

Contact Dell.

Is the problem recovered?
3

Adjust the fusing unit temperature.
a Launch the Tool Box, and click Adjust Fusing Unit on the Printer
Maintenance tab.
b Adjust the fixing temperature by turning up the value for your
printing media.
c Click Apply New Settings.
Is the problem recovered?

292

Troubleshooting

Random Spots/Blurred Images

Action

Yes

Ensure that the toner cartridges are installed correctly. See "Installing a
Toner Cartridge" on page 264.

The task is complete.

Go to action 2.

If you use non-Dell brand toner cartridges, install Dell brand toner
cartridges.

The task is complete.

Go to action 3.

Is the problem recovered?

Is the problem recovered?
3

Clean up the fusing unit.
The task is complete.
a Load one sheet of paper in the standard 150 sheet tray, and then print
a solid image all over paper.
b Load the printed sheet with the side to be printed on facing down,
and then print a blank sheet of paper.

Contact Dell.

Is the problem recovered?

The Entire Output Is Blank

If this issue appears, contact Dell.

Streaks Appear on the Output

If this issue appears, contact Dell.

Troubleshooting

293

Pitched Color Dots

If this issue appears, contact Dell.

Vertical Blanks

Action

Yes

The task is complete.

Contact Dell.

Action

Yes

The task is complete.

Go to action 2.

The task is complete.

Contact Dell.

Clean inside the printer and performing test print.
a Clean inside the printer by using the cleaning rod. See "Cleaning
Inside the Printer" on page 265.
b Click Print Test Page in Printer properties of the printer driver.
Is the problem recovered?

Mottle

Adjust the transfer bias.
a Launch the Tool Box, click Adjust Transfer Roller on the Printer
Maintenance tab.
b Adjust the setting for the type of print media being used.
Is the problem recovered?

If you use non-recommended print media, use the print media
recommended for the printer.
Is the problem recovered?

294

Troubleshooting

Ghosting

Action

Yes

The task is complete.

Go to action 2.

The task is complete.

Go to action 3.

The task is complete.

Go to action 4.

The task is complete.

Contact Dell.

Adjust the transfer bias.
a Launch the Tool Box, and click Registration Adjustment on the
Printer Maintenance tab.
b Click Chart Print.
c Click Ghost Configuration Chart.
The ghost configuration chart is printed.
d Click Adjust Transfer Roller.
e Select the Transfer Roller Refresh Mode check box, and then click
Apply New Settings.
f Click Registration Adjustment on the Printer Maintenance tab.
g Click Chart Print.
h Click Ghost Configuration Chart.
The ghost configuration chart is printed.
Is the problem recovered?

The print media surface may be uneven. Try changing the Paper Type
setting in the printer driver. For example, change the plain paper to
thick.
a On the General or Paper/Output tab in Printing Preferences of the
printer driver, change the Paper Type setting.
Is the problem recovered?

If you use non-recommended print media, use the print media
recommended for the printer.

Is the problem recovered?

Troubleshooting

295

Fog

Action

Yes

Is the whole page printed light?

Contact Dell.

Go to action 2.

Start Clean Developer.
a Launch the Tool Box, and click Clean Developer on the Printer
Maintenance tab.
b Click Start.

The task is complete.

Go to action 3.

The task is complete.

Go to action 4.

The task is complete.

Contact Dell.

Yes

Is the problem recovered?
3

Start Toner Refresh Mode.
a Launch the Tool Box, and click Toner Refresh Mode on the Printer
Maintenance tab.
b Select the color that is the same as the fog.
Is the problem recovered?

Start Toner Refresh Mode again.
Is the problem recovered?

Bead-Carry-Out (BCO)

Action
1

If the printer is installed in a high altitude location, set the altitude of The task is complete.
the location.
a Launch the Tool Box, and click Environmental Sensor Info on the
Printer Maintenance tab.
b Click Adjust Altitude.
c Select the value close to the altitude of the location where the printer
is installed.
Is the problem recovered?

296

Troubleshooting

Contact Dell.

Auger Mark

Action

Yes

The task is complete.

Go to action 2.

The task is complete.

Contact Dell.

Action

Yes

Remove the stack of paper from the standard 150 sheet tray, rotate it
180 degrees, and then reload it in the tray.

The task is complete.

Go to action 2.

Verify that the correct print media is being used. See "Supported Paper The task is complete.
Sizes" on page 166 and "Print Media Guidelines" on page 162. If not, use
the print media recommended for the printer.

If printing on an
envelope, go to action
3.

Is the problem recovered?

If printing on print
media other than
envelopes, contact Dell.

Start Clean Developer.
a Launch the Tool Box, and click Clean Developer on the Printer
Maintenance tab.
b Click Start.
Is the problem recovered?

Wrinkled/Stained Paper

Troubleshooting

297

Action

Yes

This type of crease is
considered normal.
Your printer is not at
fault.

If the envelope is 220
mm or longer (C5 or
Envelope #10), go to
action 4a.

Check the crease. Is the crease within 30 mm of the four edges of the
envelope?

If the envelope is
shorter than 220 mm
(Monarch or DL), go to
action 4b.
4a

Does the envelope have a flap on the long edge?

The envelope is
Envelope #10.
Go to action 5b.

Ensure that the envelope is properly loaded in the standard 150 sheet
The task is complete.
tray. For details, see "When Loading Envelope #10, DL, or Monarch" on
page 171.

The envelope is C5.
Go to action 5a.
Go to action 5b.

Is the problem recovered?
5a

Ensure that the envelope is properly loaded in the standard 150 sheet
tray. For details, see "When Loading C5" on page 172.

The task is complete.

Contact Dell.

The task is complete.

Contact Dell.

Yes

Is the problem recovered?
5b

Use a different size envelope.
Is the problem recovered?

The Top Margins Are Incorrect

Action
1

Ensure that the margins are set correctly on the application being used. The task is complete.
Is the problem recovered?

298

Troubleshooting

Contact Dell.

Color Registration Is Out of Alignment

Action

Yes

The task is complete.

Go to action 2.

The task is complete.

Go to action 3.

Execute auto color registration adjustment.
a Launch the Tool Box, and click Registration Adjustment on the
Printer Maintenance tab.
b Clear the On check box for Auto Registration Adjustment.
c Click Start next to Auto Correct.
Is the problem recovered?

Clean the CTD sensor.
a Clean the CTD sensor. See "Cleaning the Color Toner Density
(CTD) Sensor" on page 268.
b Launch the Tool Box, and click Registration Adjustment on the
Printer Maintenance tab.
c Clear the On check box for Auto Registration Adjustment.
d Click Start next to Auto Correct.
Is the problem recovered?

The task is complete.
Print the color registration chart and manually correct the color
registration.
a Click Registration Adjustment on the Printer Maintenance tab.
b Clear the On check box for Auto Registration Adjustment.
c Click Start next to Print Color Regi Chart.
The color registration chart is printed.
d Select the value with the straight line. See "Adjusting Color
Registration" on page 269 for details.
e Click Apply New Settings.
f Click Start next to Print Color Regi Chart to print the color
registration chart again.
g Adjust the values for every color until the lines at 0 are the straightest.

Contact Dell.

Is the problem recovered?

Troubleshooting

299

Protrudent/Bumpy Paper

Action
1

Yes

The task is complete.
Clean up the fusing unit.
a Load one sheet of paper in the standard 150 sheet tray, and then print
a solid image all over paper.
b Load the printed sheet with the side to be printed on facing down,
and then print a blank sheet of paper.

No
Contact Dell.

Is the problem recovered?

Jam
Misfeed Jam
Action

Yes

The task is complete.

Proceed to the action
corresponding to the
type of the print media
being used:

Ensure that paper is properly loaded in the standard 150 sheet tray.
Is the problem recovered?

• Thick - 2a
• Thin - 2b
• Envelope - 2c
If performing manual
duplex printing, go to
action 2d.
If using paper other
than the above or if not
performing duplex
printing, go to action
2e.
2a

Use thick paper that is 163 g/m2 or less.

The task is complete.

Go to action 3a.

The task is complete.

Go to action 3a.

The task is complete.

Go to action 3b.

Is the problem recovered?
2b

Use thin paper that is 60 g/m2 or more.
Is the problem recovered?

Ensure that the envelope is properly loaded in the standard 150 sheet
tray as instructed in "Loading Envelopes" on page 171.
Is the problem recovered?

300

Troubleshooting

Action

Yes

The task is complete.

Go to action 3a.

Ensure that the print media is not curled.
Is the problem recovered?

Is the print media damp?

Go to action 3c.

Go to action 3a.

Fan the print media.

The task is complete.

Go to action 3c.

Is the problem recovered?

If the envelope is deformed, correct it or use another envelope.

If you are performing
manual duplex printing
or if using an envelope,
contact Dell.
The task is complete.

Go to action 3a.

The task is complete.

Go to action 4.

The task is complete.

Contact Dell.

Action

Yes

The task is complete.

Go to action 2.

Is the problem recovered?
3c

Turn over the print media.
Is the problem recovered?

Use print media that is not damp.
Is the problem recovered?

Multi-feed Jam

Ensure that paper is properly loaded in the standard 150 sheet tray.
Is the problem recovered?

Is the print media damp?

Go to action 3a.

Go to action 3b.

Use print media that is not damp.

The task is complete.

Go to action 3b.

The task is complete.

Contact Dell.

Is the problem recovered?
3b

Fan the print media.
Is the problem recovered?

A document jam occurs in the Automatic Document Feeder (ADF) if scanning of multiple-sheet document is
canceled while scanning is in progress.

Action

Yes

The task is complete.

Contact Dell.

Clear the jam. See "Clearing Paper Jams From the ADF" on page 278.
Is the problem recovered?

Troubleshooting

301

Copy Problem
Problem

Action

A document loaded in the ADF cannot be
copied.

Ensure that the ADF cover is firmly closed.

Vertical lines appear on the outputs when
you copy using the ADF.

Clean the ADF glass. See "Cleaning the Scanner" on page 272.

Fax Problems
Problem

Action

The printer is not working, there is no
display and the buttons are not working.

Unplug the power cord and plug it in again.

No dial tone sounds.

Check that the phone line is connected properly. See "Connecting the Telephone
Line" on page 35.

Ensure that there is power to the electrical receptacle.

Check that the phone socket in the wall is working by plugging in another phone.
Faxes are not sent correctly to the numbers
stored in the memory.

Print an Address Book list and ensure that the numbers are stored in the memory
correctly.

The document does not feed into the
printer.

Ensure that the document is not wrinkled and you are putting it in correctly.
Check that the document is of the right size, not too thick or thin.
Ensure that the ADF cover is firmly closed.

Faxes are not received automatically.

The Fax, Telephone/Fax, Ans Machine/Fax, or DRPD mode should
be selected.
Ensure that there is paper in the standard 150 sheet tray.
Check to see if the display shows Memory Full.
Check the Junk Fax Setup setting.

The printer does not send faxes.

Sending should show up on the display.
Check the other fax machine you are sending to, to see if it can receive your fax.

The incoming fax has blank spaces or is
received in poor quality.

The fax machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your printer by making a copy.
The toner cartridge may be empty. Replace the toner cartridge. For details, see
"Replacing Toner Cartridges" on page 262.

Some of the words on an incoming fax are
stretched.

The fax machine sending you the fax had a temporary document jam.

Vertical lines appear on the documents when Clean the ADF glass. See "Cleaning the Scanner" on page 272.
you send using the ADF.
The printer dials a number, but the
connection with another fax machine fails.

302

Troubleshooting

The other fax machine may be turned off, out of paper, or cannot answer incoming
calls. Speak with the other machine operator and ask her/him to sort out the
problem.

Problem
Documents are not stored in the memory.

Action
There may not be enough memory to store the document. If the display shows a

Memory Full message, delete any documents you no longer need from the

memory and then restore the document, or wait for the job in progress (e.g., a fax
transmission or reception) to complete.

Blank areas appear at the bottom of each
You may have chosen the wrong paper settings in the user option setting. See
page or on other pages, with a small strip of "Print Media Guidelines" on page 162.
text at the top.
The printer will not send or receive faxes.

Ensure that the country code is set correctly under
(Menu)  System
Admin Menu  Fax Settings  Country.
Check that the phone line is connected properly. See "Connecting the Telephone
Line" on page 35.

An error often occurs during a fax
transmission or reception.

Reduce the modem speed under

(Menu)  System  Admin Menu 

Fax Settings  Modem Speed.

Scanning Problems
Problem

Action

The scanner does not work.

Ensure that you place the document to be scanned face down from the document
glass, or face up in the ADF.
There may not be enough available memory to hold the document you want to
scan. Try the preview function to see if that works. Try lowering the scan resolution
rate.
Check that the Ethernet or USB cable is connected properly.
Ensure that the Ethernet or USB cable is not defective. Switch the cable with a
known good cable. If necessary, replace the cable.
Check that the scanner is configured correctly. Check the application you want to
use to make certain that the scanner job is being sent to the correct port.

The printer scans very slowly.

Graphics are scanned more slowly than text when using the Scan to E-mail or Scan
to Network Folder feature.
Communication speed becomes slow in scan mode because of the large amount of
memory required to analyze and reproduce the scanned image.
Scanning images at a high resolution takes more time than scanning at a low
resolution.

Document misfeeds or multiple feeds occur Ensure that the document’s paper type meets the specifications for the printer. See
in the ADF.
"Supported Paper Types" on page 167 for more information.
Check whether the document is properly loaded in the ADF.
Ensure that the document guides are adjusted properly.
Ensure that the number of document sheets do not exceed the maximum capacity
of the ADF.
Ensure that the document is not curled.
Fan the document well before loading it in the ADF.
Vertical lines appear on the output when
scanned using the ADF.

Clean the ADF glass.
See "Cleaning the Scanner" on page 272.

Troubleshooting

303

Problem

Action

A smear appears at the same location on the Clean the document glass.
output when scanned using the document See "Cleaning the Scanner" on page 272.
glass.
Images are skewed.

Ensure that the document is loaded straight in the ADF or on the document glass.

Diagonal lines appear jagged when scanned If the document uses thick media, try scanning it from the document glass.
using the ADF.
The printer does not properly transfer scan Check if the following settings have been set correctly on the
data to a specified destination via the Scan Dell Printer Configuration Web Tool.
to E-mail or Scan to Network Folder feature.
Scan to Network Folder
Check the following settings under Address Book  Server Address:
• Server Address
• Share Name
• Server Path
• Login Name
• Login Password
Scan to E-mail
Check the following setting under Address Book  Fax/E-mail:
• E-mail Address
Cannot scan using Windows Image
Acquisition (WIA) on a Microsoft®
Windows Server® 2003 computer.

Enable WIA on the computer.
To enable WIA:
1 Click Start, point to Administrative Tools, and then click Services.
2 Right-click Windows Image Acquisition (WIA), and then click Start.

Cannot scan using TWAIN or WIA on a
Install the Desktop Experience feature on the computer.
Windows Server® 2008 or Windows Server® To install Desktop Experience:
2008 R2 computer.
1 Click Start, point to Administrative Tools, and then click Server Manager.
2 Under Features Summary, click Add Features.
3 Select the Desktop Experience check box, click Next, and then click Install.
4 Restart the computer.

304

Troubleshooting

Problem

Action

Install the Desktop Experience feature on the computer.
Cannot scan using TWAIN or WIA on a
Windows Server® 2012 or Windows Server® To install Desktop Experience:
2012 R2 computer.
1 Click Server Manager from the Start screen.
The Server Manager screen appears.
2 Under Manage, click Add Roles and Features.
Add Roles and Features Wizard appears.
3 Click Next to skip the Before you begin page.
4 Ensure that Role-based or feature-based installation is selected, and then click

Next.

5 Ensure that Select a server from the server pool is selected, select the server under

Server Pool, and then click Next.

6 Click Next to skip the Select server roles page.
7 Select the Desktop Experience check box under User Interfaces and

Infrastructure, and then click Next.

8 Click Confirmation from the list on the left.
9 Select the Restart the destination server automatically if required check box, and

then click Install.
10 Restart the computer.

Digital Certificate Problems
Problem

Action

Create a self-signed certificate and enable SSL/TLS Server Communication. For
The Certificate Signing Request (CSR) /
Upload Signed Certificate is not displayed. details, see "Preparing to Use HTTPS Communication" on page 244.
The certificate cannot be imported.

Confirm validity period of the certificate as well as the time setting of the printer.
Confirm whether the password is correct.
Confirm whether the file type is PKCS#7/#12 or x509CACert (extension:
p7b/p12/pfx/cer/crt).
Confirm whether the attribute information (key usage/extended key usage) of the
certificate to be imported is set correctly.
Use Internet Explorer.

Although a certificate was imported, it is not To import a certificate for use with the device (own device), import the secret key
displayed.
and a certificate of the PKCS#12 (p12/pfx) format as a pair.
Server validation is not operating correctly.

Although importing a root certificate (Trusted) to use for server authentication, an
intermediate certificate may be required when validating the path.
When executing a certificate file with the certification authority, create the
certificate with a format including all paths and then import that certificate.

Troubleshooting

305

Wi-Fi Direct Problems
Problem

Action

The device cannot discover the printer.

The printer may be connected to another device via Wi-Fi Direct. Disconnect the
printer and the device. See "Disconnecting Wi-Fi Direct Network" on page 183.

The printer cannot disconnect from the
device even when the procedure in
"Disconnecting Wi-Fi Direct Network" has
been performed.

The device may be automatically reconnecting to the printer. Reset the passphrase
for Wi-Fi Direct and disconnect the device. See "Resetting the Passphrase" on
page 184.

The network mode of the printer cannot be Ensure that Wi-Fi Direct is set to Disable.
set to Ad-hoc.

Wi-Fi Direct cannot be set to
Enable.

Ensure that the network mode is set to Infrastructure.

Scanner Driver/Printer Utility Problems
Problem

Action

Unable to retrieve the Address Book data
from the printer on the Address Book
Editor.

Ensure that your computer and the printer is properly connected with the
Ethernet or USB cable.
Ensure that the printer’s power is on.
Ensure that the printer driver is installed on your computer.
(The Address Book Editor retrieves the Address Book data via the printer driver.)

The TWAIN driver cannot connect to the
printer.

Ensure that your computer and the printer is properly connected with the
Ethernet or USB cable.
Check whether the printer is on. If the printer is on, reboot it by turning the power
switch off and then on again.
If a scan application is running, close the application once, restart the application,
and then try scanning again.

Wireless Problems
Problem

Action

Cannot setup wireless connection.

Ensure that the Ethernet cable is disconnected from the printer.
Ensure that Wi-Fi is set to On. See "Wi-Fi" on page 142.
Try disabling the firewall on your computer. The firewall on your computer may be
blocking communication with your printer.

Cannot setup wireless connection with WPS Ensure that the security setting of the wireless LAN access point or router is WPA
or WPA2. (WEP is not supported on WPS.)
(Wi-Fi Protected Setup®).
Cannot setup wireless connection with the
WPS-PBC (Wi-Fi Protected Setup-Push
Button Configuration).

Press the WPS button on the wireless LAN access point or router within 2 minutes
after starting the WPS operation on the printer. For details about the wireless LAN
access point or router, refer to the manual supplied with the wireless LAN access
point or router.

Cannot setup wireless connection with
Check if the PIN you have entered on the computer is correct.
WPS-PIN (Wi-Fi Protected Setup-Personal
Identification Number).

306

Troubleshooting

Dell E525w Color Multifunction Printer User's Guide User Manual To The 9b3796f0 7c62 41d3 Bd1a 480178a8555a

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