Dell 1125 User's Guide User Manual En Us

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User Manual: Dell dell-1125 dell 1125 User's Guide

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Dell™ Laser Multi-Function Printer 1125 User's Guide
About Your Multi-Funtion Printer
Setting Up Your Printer
Paper Handling
Printing
Copying
Scanning

Faxing
Understanding the Software
Maintenance
Troubleshooting
Specifications

Model MFP 1125

Order Toner Cartridges
Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at www.dell.com/supplies or by phone.
877-501-4803
Canada
01800-9-155676
Colombia
866-851-1754
Mexico
866-851-1760
Puerto Rico
1-800-805-8035
Trinidad and Tobago
877-INK-2-YOU
United States

NOTE: If your country is not listed, contact your Dell distributor to order supplies.

Toner cartridge

Part number

1,000 page toner XP092
2,000 page toner XP407
Drum

TU031

Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your computer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

Information in this document is subject to change without notice.
© 2007 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Pentium is a registered trademark of Intel Corporation; Microsoft,
Windows, Windows Server, MS-DOS, Internet Explorer, and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other
countries.
ENERGY STAR is a registered trademark of the U.S. Environmental Protection Agency. As an ENERGY STAR Partner, Dell Inc. has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any
proprietary interest in trademarks and trade names other than its own.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)
(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS.
252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.
July 2007 Rev. A00

Back to Contents Page

Dell™ Multi-Function Printer 1125
User's Guide
Order Toner Cartridges

Order Toner Cartridges
Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at www.dell.com/supplies or by phone.
1-877-501-4803
Canada
1-800-915-4755
Colombia
001 866 851 1754
Mexico
866-851-1760
Puerto Rico
1-800-805-8035
Trinidad and Tobago
877-INK-2-YOU
United States

NOTE: If your country is not listed, contact your Dell distributor to order supplies.

Toner cartridge

Part number

1,000 page toner XP092
2,000 page toner XP407
Drum

TU031

NOTE: A NOTE indicates important information that helps you make better use of your computer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Information in this document is subject to change without notice.
© 2007 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Pentium is a registered trademark of Intel Corporation; Microsoft,
Windows, Windows Server, MS-DOS, Internet Explorer, and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other
countries.
ENERGY STAR is a registered trademark of the U.S. Environmental Protection Agency. As an ENERGY STAR Partner, Dell Inc. has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any
proprietary interest in trademarks and trade names other than its own.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)
(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS.
252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.
July 2007 Rev. A00

Back to Contents Page

Troubleshooting
Dell™ Multi-Function Printer 1125
User's Guide
Clearing Jams in the ADF
Clearing Jams in the Paper Paths
Clearing LCD Error Messages
Troubleshooting

Clearing Jams in the ADF
When a document jams while passing through the Automatic Document Feeder (ADF),
ADF Paper Jam appears on the display.
NOTE: To prevent document jams, use the scanner glass for thick, thin or mixed documents.

Remove the remaining documents from the ADF.

Open the ADF cover and remove the roller as shown.

Remove the document by gently pulling it out.

Replace the roller and close the ADF cover. Then reload the document into the ADF.

Clearing Jams in the Paper Paths
When a paper jam occurs, a location specific message appears on the LCD display. See the table below to locate and clear the paper jam.
Operator Panel Message

Go to
Location of Jam

Feed area paper jam
Clear Paper Jam

Paper tray

Paper Feed Jam

Fuser area paper jam

Fuser area

Fuser Area Jam

Clear Paper Jam
Drum area paper jam
Clear Paper Jam

Drum area

Drum Area Jam

To avoid tearing the paper, pull the jammed paper out gently and slowly. Follow the steps below to clear jams.

Paper Feed Jam
1.

Open and close the front cover. The jammed paper automatically exits the printer.
If the paper does not exit, go to the next step.

Remove the paper tray cover.

Remove the paper by gently pulling it straight out.

If you cannot see the paper or the paper does not move when pulled, check the fuser area. For more information, see Fuser Area Jam.

Insert the paper tray into the printer until it snaps into place.
Printing automatically resumes.

Fuser Area Jam
CAUTION: The fuser area is hot. Allow a reasonable amount of cooling time to elapse before opening the rear cover.

Open and close the front cover. The jammed paper automatically exits the printer.
If the paper does not exit, go to the next step.

Gently pull the paper out of the output tray.

If you cannot see the paper in the output tray or the paper does not move when pulled, open the rear cover.

Pull the jammed paper out directly upward, to avoid tearing the paper on the rear paper guide parts.

Close the rear cover.

Open and close the front cover.
Printing automatically resumes.

Drum Area Jam
1.

Open the front cover and lightly pull the toner cartridge straight out.

Remove the paper by gently pulling it straight out.

Replace the toner cartridge and close the front cover.
Printing automatically resumes.

Tips for Avoiding Paper Jams
By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in Clearing Jams in the Paper
Paths.
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Follow the procedures in Loading Print Media in the Paper Tray. Ensure that the adjustable guides are correctly positioned.

Do not overload the paper tray. Ensure that the paper is below the paper capacity mark on the inside wall of the paper tray.

Do not remove the paper from the tray while your printer is printing.

Flex, fan, and straighten the paper before loading.

Do not use creased, damp, or curled paper.

Do not mix paper types in the paper tray.

Use only recommended print media. See Recommended Paper.

Ensure that the recommended print side of print media is facing down in the paper tray and facing up in the bypass tray.

Ensure that the duplex unit is installed correctly.

Clearing LCD Error Messages
The following table lists error messages that the LCD may display.
NOTE: The Status Monitor displays the same errors but in a different format, though the cause and solution are identical. See Using the Dell MFP 1125
Status Monitor for more information.
Display

Likely cause

Tray error

Paper tray not installed.

Install paper tray.

Engine Comms Error

Printer engine may be damaged or connection
faulty.

Restart printer. If message reappears, call Dell.

No Paper

No paper in trays.

Insert paper. (see Loading Print Media in the Paper Tray)

Paper jam in fuser area.

Remove jam (see Fuser Area Jam).

Paper jam in drum area.

Remove jam (see Fuser Area Jam).

Paper jam in feeder area.

Remove jam (see Paper Feed Jam).

Toner Low

Toner 75% depleted.

Toner almost empty. Prepare replacement toner.

Toner Empty

Toner 95% depleted.

Replace toner (see Replacing the Toner Cartridge).

Invalid Toner/ No
Toner Found

Incorrect or empty toner installed.

Install new Dell™ genuine toner cartridge(see Replacing the Toner Cartridge).

Drum Life Exceeded

The drum life is depleted.

Replace drum cartridge(see Replacing the Drum Cartridge).

Suggested solutions

Reinsert Input
tray

Add Paper
Paper Jam
Fuse Area
Paper Jam
Drum Area
Paper Jam
Feeder Area

Cover Open

Front cover is open.

Close front cover.

Cover Open - Rear
Cover

Rear Cover is open.

Close rear cover.

Paper Size Error

Paper size mismatch.

Insert correct paper size.

Paper jam

Paper jam in ADF.

Clear jam (see Clearing Jams in the ADF).

Scanner module
error

Unspecified scanner error.

Restart printer.

Scan Memory Full

Scanning attempted while no memory
available.

Wait for current print/fax job to complete and retry.

Fax TX Error

No tone or comms error.

Check connections and try again.

Fax RX Error

Fax comms error.

Check connections and try again.

Dial Fail

Dial failed.

Try again.

Memory Full

Attempted to send a fax while the system is
printing a job.

Scanning is stopped and display shows whether or not operator want to start
transmission of correctly scanned pages or abort transmission.

Memory Full

Attempted to receive a fax while the system is
doing a scan job with 1200dpi.

Reception is stopped and transmitter may result in Comm. Error. Operator must
release memory space by clearing printer error for further reception.

Fax Jobs Full

Attempted to enter a new delay fax when the
delay fax list is full.

Release some fax jobs and retry.

Group No. is
assigned

Attempted to add a new group when the
number has already been assigned.

Select an alternate number or delete and replace an existing number.

This Speed Num is
Assigned

Attempted to add a new speed dial no. when
the number has already been assigned

Select an alternate number or delete and replace an existing number.

No. not

Attempted to input a speed dial number which
has not been assigned.

Select an alternate number or create speed dial entry and retry.

ADF area

Check telephone
cable

Assigned

Troubleshooting
The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the
problem persists, contact Dell.

Paper Feeding Problems

Condition

Suggested solutions

Paper in the output tray is misaligned or falls
out from the output tray.

Paper is jammed during printing.

Paper sticks together.

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Multiple sheets of paper do not feed.

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Paper does not feed into the printer.

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The paper keeps jamming.

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Transparencies stick together in the paper
exit.

Please check the media packaging for the correct preferred printing side or turn the paper in the input
tray over. For more information, see the instructions on the media packaging.

Clear the paper jam. See Clearing Jams in the Paper Paths.

Ensure that there is not too much paper in the paper tray. The paper tray can hold up to 250 sheets of
paper, depending on the thickness of your paper.
Make sure that you are using the correct type of paper. See Recommended Paper.
Remove paper from the paper tray and flex or fan the paper.
Humid conditions may cause some paper to stick together.

Different types of paper may be stacked in the paper tray. Load paper of only one type, size and
weight.
If multiple sheets have caused a paper jam, clear the paper jam. See Clearing Jams in the Paper Paths.

Remove any obstructions from inside the printer. See Cleaning the Interior.
Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.
There is too much paper in the paper tray. Remove excess paper from the tray.
The paper is too thick. Use only paper that meets the specifications required by the printer. See
Recommended Paper.

Make sure that the correct paper size is selected. See Setting the Paper Size.
An incorrect type of paper is being used. Use only paper that meets the specifications required by the
printer. See Recommended Paper.
There may be debris inside the printer. Open the front cover and remove the debris.

Use only the transparencies specifically designed for a laser printer. Remove each transparency as it
exits from the printer.

Envelopes skew or fail to feed correctly.

Ensure that the paper guides are against both sides of the envelopes.

Printing Problems
Condition

Possible cause

Suggested solutions

The printer does not print.

The printer is not receiving power.

Check the power cord connections. Check the power switch and the power source.

The printer is not selected as the
default printer.

Select Multi-Function Printer 1125 as your default printer in your Windows.
Click Start® Settings® Printers. Right-click the Multi-Function Printer 1125 printer
icon and select Set as Default Printer.

Check the printer for the following:

The front or rear cover is not closed.
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Paper is jammed.
No paper is loaded.
The toner cartridge is not installed.

If a printer system error occurs, contact your service representative.
The connection cable between the
computer and the printer is not
connected properly.

Disconnect the printer cable and reconnect it.

The connection cable between the
computer and the printer is defective.

If possible, attach the cable to another computer that is working properly and print a
job. You can also try using a different printer cable.

The printer may be configured
incorrectly.

Check the printer properties to ensure that all of the print settings are correct.

The printer driver may be incorrectly
installed.

Remove the printer driver and then reinstall it; see Uninstalling Software and Installing
Software in Windows respectively.

The printer is malfunctioning.

Check the display message on the operator panel to see if the printer is indicating a
system error.

The printer selects print
media from the wrong
paper source.

The paper source selection in the
printer properties may be incorrect.

For many software applications, the paper source selection is found under the Paper
tab within the printer properties. Select the correct paper source. See Paper Tab.

A print job is extremely
slow.

The job may be very complex.

Reduce the complexity of the page or try adjusting the print quality settings.
The maximum print speed of your printer is 27 PPM for Letter-sized paper.

Half the page is blank.

The printer prints, but the
text is wrong, garbled, or
incomplete.

Pages print, but are blank.

If you are using Windows 98/Me, the
Spooling Setting may be set
incorrectly.

Click Start® Settings® Printers. Right-click the Multi-Function Printer 1125 printer
icon, click Properties® Details® Spool Settings. Select the desired spool setting.

The page orientation setting may be
incorrect.

Change the page orientation in your application. See Layout Tab.

The paper size and the paper size
settings do not match.

Ensure that the paper size in the printer driver settings matches the paper in the tray.

The printer cable is loose or defective. Disconnect the printer cable and reconnect. Try a print job that you have already
printed successfully. If possible, attach the cable and the printer to another computer
and try a print job that you know works. Finally, try a new printer cable.
The wrong printer driver was
selected.

Check the application's printer selection menu to ensure that your printer is selected.

The software application is
malfunctioning.

Try printing a job from another application.

The operating system is
malfunctioning.

Exit Windows and reboot the computer. Power the printer off and then back on again.

The toner cartridge is defective or out
of toner.

Thoroughly shake the toner. See Redistributing Toner.
If necessary, replace the toner cartridge.

The illustrations print
incorrectly in Adobe
Illustrator.

The file may have blank pages.

Check the file to ensure that it does not contain blank pages.

Some parts, such as the controller or
the board, may be defective.

Contact a service representative.

The setting in the software
application is wrong.

Print the document by selecting Download as Bit Image in the Advanced Options
window of the Graphics properties.

Printing Quality Problems
The inside of the printer may be dirty or improper paper loading may reduce the print quality. See the table below to clear the problem.

Condition

Suggested solutions

Light or faded print

If a vertical white streak or faded area appears on the page:

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Toner specks

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Dropouts

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Gray background

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Vertical repetitive
defects

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Page skew

Change to lighter weight pages. See Recommended Paper.
Check the printer's environment; very dry (low humidity) or high humidity (higher than 80% RH) conditions can increase the
amount of background shading.
Remove the old toner cartridge and install a new one. See Replacing the Toner Cartridge.

Clean the inside of the printer. See Cleaning the Interior.
Check the paper type and quality. See Recommended Paper.
Remove the toner cartridge and install a new one. See Replacing the Toner Cartridge.

The toner cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the
cartridge; see Maintaining the Drum Cartridge. After the printout, if you still have the same problems, install a new toner
cartridge. See Replacing the Toner Cartridge.
Parts of the printer may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself
after a few more pages.
The fusing assembly may be damaged. Contact a service representative.

Background scatter results from bits of toner distributed on the printed page.
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Misformed
characters

If black vertical streaks appear on the page, the drum inside the toner cartridge has probably been scratched. Install a new
toner cartridge. See Replacing the Toner Cartridge.
If white vertical streaks appear on the page, the surface of the LSU part inside the printer may be dirty. Clean the LSU (see
Cleaning the Interior).

If marks repeatedly appear on the printed side of the page at even intervals:
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Background scatter

A single sheet of paper may be defective. Try reprinting the job.
The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See
Recommended Paper.
The paper lot is bad. The manufacturing process can cause some areas to reject toner. Try a different kind or brand of paper.
The toner cartridge may be defective. See Vertical repetitive defects.
If these steps do not correct the problems, contact a service representative.

If the amount of background shading becomes unacceptable:
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Toner smear

The paper may not meet specifications; for example, the paper is too moist or too rough. See Recommended Paper.
The transfer roller may be dirty. Clean the inside of your printer. See Cleaning the Interior.
The paper path may need cleaning. See Maintaining the Drum Cartridge.

If faded areas, generally rounded, occur randomly on the page:
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Vertical lines

The toner supply is low. You may be able to temporarily extend the toner cartridge life. See Redistributing Toner. If this does
not improve the print quality, install a new toner cartridge.
The paper may not meet paper specifications; for example, the paper is too moist or too rough. See Recommended Paper.
If the entire page is light, the print resolution setting is too low or the toner save mode is on. Adjust the print resolution and
turn the toner save mode off. See Graphics Tab.
A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning. See Cleaning the Interior.
The surface of the LSU part inside the printer may be dirty. Clean the LSU (see Cleaning the Interior).

The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that
the paper does not absorb too much moisture.
If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping
seams on the reverse side. Printing on seams can cause problems.
If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software
application or the printer properties.

If characters are improperly formed and produce hollow images, the paper stock may be too slick. Try a different paper. See
Recommended Paper.
If characters are improperly formed and produce a wavy effect, the scanner unit may need service. For service, contact a service
representative.

Ensure that the paper is loaded properly.

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Curl or wave

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Wrinkles or creases

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Back of printouts
are dirty

Black pages

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Character voids

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The toner cartridge may not be installed properly. Remove the cartridge and reinsert.
The toner cartridge may be defective and need replacing. Install a new toner cartridge. See Replacing the Toner Cartridge.
The printer may require repair. Contact a service representative.

Clean the inside of the printer. See Cleaning the Interior.
Check the paper type and quality. See Recommended Paper.
Install a new toner cartridge. See Replacing the Toner Cartridge.
If the problem persists, the printer may require repair. Contact a service representative.

If you are using transparencies, try another type of transparency. Because of the composition of the transparency, some
character voids are normal.
You may be printing on the wrong surface of the paper. Turn over the stack of paper in the paper tray.
The paper may not meet paper specifications. See Recommended Paper.

If horizontally aligned black streaks or smears appear:
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Curl

Ensure that the paper is loaded properly.
Check the paper type and quality. See Recommended Paper.
Turn over the stack of paper in the paper tray. Also try rotating the paper 180° in the paper tray.
Try printing to the rear cover.

Character voids have white areas where they should be solid black:
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Horizontal stripes

Ensure that the paper is loaded properly.
Check the paper type and quality. Both high temperatures and humidity can cause paper curl. See Recommended Paper.
Turn over the stack of paper in the paper tray. Also try rotating the paper 180° in the paper tray.
Try printing to the rear cover.

Check for leaks in the toner. Clean the inside of the printer. See Cleaning the Interior.

Loose toner

Check the paper type and quality. See Recommended Paper.
Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper
stack.

The toner cartridge may be installed improperly. Remove the toner cartridge and reinsert.
The toner cartridge may be defective. Install a new toner cartridge. See Replacing the Toner Cartridge.
If the problem persists, the printer may require repair. Contact a service representative.

If the printed paper is curled or the paper does not feed into the printer:
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Turn over the stack of paper in the paper tray. Also try rotating the paper 180° in the paper tray.
Try printing to other rear cover.

Fax Problems
Condition

Suggested solutions

The printer is not working, there is no display and the
buttons are not working.

No dial tone sounds.

The numbers stored in the memory do not dial
correctly.

Unplug the power cord and plug it in again.
Ensure that there is power to the electrical receptacle.

Check that the phone line is connected properly. See Connecting the Telephone and Fax
Lines.
Check that the phone socket in the wall is working by plugging in another phone.

Make sure that the numbers are stored in the memory correctly. Print a Directory list, referring to
Printing Reports.

The document does not feed into the printer.

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Faxes are not received automatically.

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The printer does not send.

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The incoming fax has blank spaces or is received in
poor-quality.

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Make sure that the document is not wrinkled and you are putting it in correctly. Check that
the document is the right size, not too thick or thin.
Make sure that the ADF cover is firmly closed.

The FAX mode should be selected.
Make sure that there is paper in the paper tray.
Check to see if the display shows Memory Full.

Make sure that the document is loaded in the ADF or on the scanner glass.
Sending should show up on the display.
Check the other fax machine you are sending to, to see if it can receive your fax.

The fax machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your printer by making a copy.
The toner cartridge may be empty. Replace the toner cartridge, referring to Replacing the
Toner Cartridge.

Some of the words on an incoming fax are stretched.

The fax machine sending you the fax had a temporary document jam.

There are lines on the documents you send.

Check your scan glass for marks and clean it. See Cleaning the Scanner.

The printer dials a number, but the connection with
another fax machine fails.

The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with
the other machine operator and ask her/him to sort out the problem.

Documents are not stored in the memory.

There may not be enough memory to store the document. If the display shows a Memory Full
message, delete any documents you no longer need from the memory and then restore the
document.

Blank areas appear at the bottom of each page or on
other pages, with a small strip of text at the top.

You may have chosen the wrong paper setup in the user option setting. See Setting the Paper Type
and Setting the Paper Size.

Copying Problems
Condition

Suggested solutions

Copies are too light or too dark.

Use the Contrast menu to darken or lighten the background of the copies.

Smears, lines, marks or spots appear on
copies.

Copy image is skewed.

If defects are on the original, select Copy® Contrast to lighten the background of your copies.
If no defects are on the original, clean the scanner glass and underside of the scanner cover. See
Cleaning the Scanner.

Ensure that the original is positioned correctly on scanner glass.
Check that the copy paper is loaded correctly.

Blank copies print out.

Ensure that the original is face down on the scanner glass or face up in the ADF.

Image rubs off the copy easily.

Replace the paper in the paper tray with paper from a new package.
In high humidity areas, do not leave paper in the printer for extended periods of time.

Frequent copy paper jams occur.

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Fewer copies from the toner cartridge
than expected print out.

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Scanning Problems

Fan the stack of paper, then turn it over in the paper tray. Replace the paper in the tray with a fresh
supply. If necessary, check/adjust the paper guides.
Ensure that the paper is the proper paper weight. 75 g/m2 (20 lb) bond paper is recommended.
Check for copy paper or pieces of copy paper remaining in the printer after a paper jam has been cleared.

Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms,
newsletters, books, or other documents that use more toner.
The printer may frequently be powered on and off.
The scanner cover may be left open while copies are being made.

Condition

Suggested solutions

The scanner does not work.

Make sure that you place the document to be scanned face down from the scanner glass, or
face up in the ADF.
There may not be enough available memory to hold the document you want to scan. Try the
Prescan function to see if that works. Try lowering the scan resolution rate.
Check that the USB cable is connected properly.
Make sure that the USB cable is not defective. If necessary, replace the cable.
Check that the scanner is configured correctly. Check the application you want to use to make
certain that the scanner job is being sent to the correct port.

The unit scans very slowly.

Check if the printer is printing received data. Scan the document after the current job is
completed.
Graphics are scanned more slowly than text.
Communication speed becomes slow in scan mode because of the large amount of memory
required to analyze and reproduce the scanned image.

Message appears on your computer screen:
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There may be a copying or printing job in progress. When the current job is complete, try the job
again.

Device can't be set to the H/W mode you want.
Port is being used by another program.
Port is Disabled.
Scanner is busy receiving or printing data. When
the current job is completed, try again.
Invalid handle.
Scanning has failed.

The selected port is currently being used. Restart your computer and try again.
The printer cable may be improperly connected or the power may be off.
The scanner driver is not installed or an operating environment is not set up properly.
Ensure that the port is properly connected and the power is turned on. Then restart your
computer.
Check that the USB cable is properly connected.

Common Windows Problems
Condition

Suggested solutions

File in Use message appears during
installation.

Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the
printer driver.

Error Writing to LPTx message appears.

Ensure that the cables are connected correctly and the machine is on.
This message may also appear if bi-directional communication is not turned on in the driver.

General Protection Fault, Exception OE,
Spool32, or Illegal Operation messages
appear.

Close all other applications, reboot Windows and try printing again.

Fail To Print, A printer timeout error occurred These messages may appear during printing. Just keep waiting until the machine finishes printing. If the
messages appear.
message appears in standby mode or after printing has been completed, check the connection and/or whether
an error has occurred.

NOTE: Refer to Microsoft Windows XP/Vista User's Guide that came with your PC for further information on Windows error messages.

Back to Contents Page

Specifications
Dell™ Multi-Function Printer 1125
User's Guide
Physical Specifications
Printer Specifications
Scanner Specifications
Copier Specifications
Facsimile Specifications
Paper Specifications
Print Media Guidelines
Storing Print Media
Identifying Print Media Sources and Specifications

Physical Specifications
Item

Description

Dimensions (tray not extended)

413 x 274.5 x 376 mm (depth measured from front
cover to back cover)

WxDxH
Weight

10 kg (including toner cartridge)

Paper Tray

250 page capacity
Weight: 16 to 24 lb (60 to 90 g/m2)

ADF

30 page capacity
Weight: 55 to 125 g/m2

Paper Output

100 page capacity
Weight: 80 g/m2

USB

USB 2.0 (High Speed) Controller to PC host data flow

Security

Security Cable Lock

Acoustics

Standby: 39 dBA (sound pressure)
Printing: 64 dBA (sound power)
Scanning: 50 dBA

Operator Panel

2 x 16 character LCD supporting 50 characters and
scroll capability

LCD

80 degree viewing cone with backlight

Supported Operating Systems

Windows XP, Windows Vista

Printer Specifications
Item

Description

Speed

20 ppm (A4, LTR)

Resolution

600 x 600 dpi

Print Language

GDI

Duty Cycle

9000 pages/month

Engine Life

50000 pages

Fuser

Permanent (same as engine)

Warm up Time

20 secs

FPOT

16 secs (warm start)
25 secs (cold start)

Memory (DRAM)

32 Mb

Processor Speed

67 MHz (ARMs) 133 MHz (DSP)

Color Modes

Monochrome, Grayscale

Scanner Specifications
Item

Description

Technology

CIS

Resolution

600 dpi

Scan Modes

Mono, grayscale, Full Color, 256 color

Scan Resolution

75, 150, 200, 300, 600 dpi

ADF Scanning

30 page capacity

Scan Speed

11 ppm

Scan Size

A4, LTR

Warm-up/calibrate Time

10 secs

Zoom

25 to 400%

Scanner Glass Capacity

1 in book capacity

Scan Features

Cloning, N-up

Scan Software

TWAIN-Dell MFP 1125 Scanner, WIA-Dell MFP 1125
Scanner
Nuance PaperPort v11 SE

Scan Support

Scan to application from control panel

Supported File Types

.bmp, .pdf, .tiff, .jpeg

Copier Specifications
Item

Description

Copy Modes

Mono, Grayscale

Scan Resolution

75, 150, 200, 300, 600 dpi

Print Resolution

600 dpi

Copy Speed

20 ppm - single page, multiple copy
20 ppm - ADF @300 dpi single page, multiple copy
11 ppm - ADF @300 x 300 dpi single page, multiple
copy

Number of Copies

1 to 99

FCOT

20 secs (warm start)
30 secs (cold start)

Zoom

25 to 400%

Lighter/Darker increments

5 (-2 to +2)

Copy Features

ID Copy
Cloning
N-up
Collate

Facsimile Specifications
Item

Description

Maximum Modem Speed

33.6K

Single World Wide Solution

Yes

Fax Transmission Speed

3 secs/page

Maximum Fax Resolution

400 dpi

Fax Memory

200 pages

Speed Dial Entries

Speed Dial Entry Length

50 characters

Speed Dial Group Entries

Number of Entries per Group

Receive Forward to Fax

Yes

Broadcast Fax Support

Yes

Stamped Received Report

Yes

Auto Redial

Yes

Auto Reduction

Yes

Delay Fax

Yes

Paper Specifications
NOTE: Some paper may meet all of the guidelines in this guide and still not produce satisfactory results. This may be the result of improper handling,
unacceptable temperature and humidity levels, or other variables over which Dell has no control.
NOTE: Before purchasing large quantities of paper, ensure the paper meets the requirements specified in this User's Guide.
NOTE: Please load paper to print on the preferred side if the paper packaging indicates it. Failure to do so may result in paper curl or paper jam.

CAUTION: Using paper that does not meet these specifications may cause problems, requiring repairs. These repairs are not covered by the Dell
warranty or service agreements.

Print Media Sizes and Support
Print Media Size

Dimensions

Paper Tray Bypass Tray Duplex Printing

8.27 x 11.7 in.
(210 x 297 mm)

5.83 x 8.27 in.
(148 x 210 mm)

4.13 x 5.85 in.
(105 x 148.5 mm)

JIS B5

7.17 x 10.1 in.
(182 x 257 mm)

ISO B5

6.93 x 9.84 in.
(176 x 250 mm)

Letter

8.5 x 11 in.
(215.9 x 279.4 mm)

Legal

8.5 x 14 in.
(215.9 x 355.6 mm)

Executive

7.25 x 10.5 in.
(184.2 x 266.7 mm)

Oficio

8.5 x 13.5 in.
(216 x 343 mm)

Folio

8.5 x 13 in.
(216 x 330 mm)

Envelope 7-3/4 (Monarch) 3.875 x 7.5 in.
(98.4 x 190.5 mm)

Envelope COM-10

4.12 x 9.5 in.
(105 x 241 mm)

Envelope DL

4.33 x 8.66 in.
(110 x 220 mm)

Envelope C5

6.38 x 9.01 in.
(162 x 229 mm)

Envelope C6

4.49 x 6.38 in.
(114 x 162 mm)

Custom

3 x 5 in. to 8.5 x 14 in.
N
(76 x 127 mm to 216 x 356 mm)

NOTE: Please follow the instructions on the paper packaging for a preferred printing side. Printing on the wrong side may cause some paper
misalignment on the paper output tray.

Print Media Supported
Print Media

Paper Tray Bypass Tray Standard Output Tray

Paper

Card Stock

Transparencies

Labels

Dual-web and Integrated Labels N

Envelopes

Print Media Types and Weights
Print Media Weight
Bypass Tray
Print Media

Type

Print Media Weight
Paper Tray

Paper

Xerographic or business paper

60-90 g/m2 grain
long
(16-24 lb bond)

Card stock-maximum (grain long). See note below

Index Bristol

120 g/m2 (31 lb)

Tag

120 g/m2 (31 lb)

Cover

135 g/m2 (35 lb)

Index Bristol

163 g/m2 (43 lb)

Tag

163 g/m2 (43 lb)

Cover

163 g/m2 (43 lb)

Transparencies

Laser printer

138-146 g/m2
(37-39 lb bond)

Labels-maximum

Paper

163 g/m2
(43 lb bond)

Dual-web paper

163 g/m2
(43 lb bond)

Polyester

163 g/m2
(43 lb bond)

Vinyl

163 g/m2
(43 lb liner)

Pressure- sensitive area (must enter the printer
first)

135-140 g/m2
(36-40 lb bond)

Paper base (grain long)

75-135 g/m2
(20-36 lb bond)

Sulfite, wood-free or up to 100% cotton bonds

75-90 g/m2
(20-24 lb)

Card stock-maximum (grain short). See note below

Integrated Forms

Envelopes 100% Cotton Content Maximum Weight- 24
lb

60-135 g/m2 grain
long
(16 to 36 lb bond)

NOTE: Grain short is preferred for papers over 163 g/m2 (43 lb bond.
NOTE: Dell recommends using 3M transparencies for the Dell MFP 1125.

Print Media Guidelines
Print media refers to paper, card stock, transparencies, labels, and envelopes. Your printer provides high quality printing on a variety of print media. Selecting
the appropriate print media for your printer helps you avoid printing problems.

Paper
For the best print quality, use 75 g/m2 (20 lb) xerographic, long grain paper. Try a sample of any paper you are considering using with the printer before
buying large quantities.
When loading paper, note the recommended print side on the paper package, and load paper accordingly. See Loading Print Media in the Paper Tray and
Using the Bypass Tray for detailed loading instructions.

Paper Characteristics
The following paper characteristics affect print quality and reliability. Use the following guidelines when evaluating new paper stock.
NOTE: Please follow the instructions on the paper packaging for a preferred printing side. Printing on the wrong side may cause some paper
misalignment on the paper output tray.

Weight
The printer automatically feeds paper weights from 60 to 105 g/m2 (16 to 28 lb bond) grain long in the Automatic Document Feeder (ADF) and from 60 to 90
g/m2 (16 to 24 lb bond) grain long in the paper tray. Paper lighter than 60 g/m2 (16 lb) may not be stiff enough to feed properly, causing jams. For best
performance, use 75 g/m2 (20 lb bond) long grain paper.
For duplex printing, use 75 to 90 g/m2 (20 to 24 lb bond) paper.

Curl
Curl is the tendency of print media to curve at its edges. Excessive curl can cause paper feeding problems. Curl usually occurs after the paper passes through
the printer, where it is exposed to high temperatures. Storing paper unwrapped in humid conditions, even in the paper tray, can contribute to paper curling
prior to printing and can cause feeding problems.

Smoothness
The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner does not fuse to the paper properly, resulting in poor print
quality. If the paper is too smooth, it can cause paper feeding problems. Smoothness between 100 and 300 Sheffield points is recommended; however,
smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture Content
The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave the paper in its original wrapper
until you are ready to use it. This limits the exposure of the paper to moisture changes that can degrade its performance.

Grain Direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either long grain, running the length of the paper, or short grain, running the
width of the paper.
For 60 to 90 g/m2 (16 to 24 lb bond) paper, grain long fibers are recommended. For papers heavier than 90 g/m2 (24 lb bond), grain short is preferred. For the
bypass tray, 60 to 90 g/m2 (16 to 24 lb bond) paper, grain long fibers are recommended.

Fiber Content
Most high-quality xerographic paper is made from 100% chemically pulped wood. This content provides the paper with a high degree of stability resulting in
fewer paper feeding problems and better print quality. Paper containing fibers such as cotton possess characteristics that can result in degraded paper
handling.

Recommended Paper
To ensure the best print quality and feed reliability, use 75 g/m2 (20 lb) xerographic paper. Business papers designed for general business use may also
provide acceptable print quality.
Always print several samples before buying large quantities of any type of print media. When choosing any print media, consider the weight, fiber content, and
color.
Use only paper able to withstand these temperatures without discoloring, bleeding, or releasing hazardous emissions. Check with the paper manufacturer or
vendor to determine whether the paper you have chosen is acceptable for laser printers.

Unacceptable Paper
The following papers are not recommended for use with the printer:
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Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no
carbon required (NCR) paper

Preprinted papers with chemicals that may contaminate the printer

Preprinted papers that can be affected by the temperature in the printer fuser

Preprinted papers that require a registration (the precise print location on the page) greater than 0.09 in., such as optical character recognition
(OCR) forms

Coated papers (erasable bond), synthetic papers, thermal papers

Rough-edged, rough or heavily textured surface papers or curled papers

Recycled papers containing more than 25% post-consumer waste that do not meet DIN 19 309

Recycled paper having a weight less than 60 g/m2 (16 lb)

Multiple-part forms or documents

Selecting Paper
Proper paper loading helps prevent jams and ensures trouble-free printing.
To help avoid jams or poor print quality:

Always use new, undamaged paper

Before loading paper, know the recommended print side of the paper you are using. This information is usually indicated on the paper package

Do not use paper that you have cut or trimmed yourself

Do not mix print media sizes, weights, or types in the same source; mixing may result in jams

Do not use coated papers

Remember to change the paper size setting when you use a source that does not support auto size sensing

Do not remove trays while a job is printing or Busy is displayed on the operator panel

Ensure that the paper is properly loaded in the source

Flex paper back and forth. Do not fold or crease the paper. Straighten the edges on a level surface.

Selecting Preprinted Forms and Letterhead
Use the following guidelines when selecting preprinted forms and letterhead paper for the printer:
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Use long grain papers for best results.

Use only forms and letterhead printed using an offset lithographic or engraved printing process.

Choose papers that absorb ink, but do not bleed.

Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must withstand temperatures of 180°C (356°F) without melting or
releasing hazardous emissions. Use inks that are not affected by the resin in toner or the silicone in the fuser. Inks that are oxidation-set or oil-based must
meet these requirements; some latex inks are not appropriate. If you are in doubt, contact your paper supplier.
Preprinted papers such as letterhead must be able to withstand temperatures up to 180C (356F) without melting or releasing hazardous emissions.

Printing on Letterhead
Check with the manufacturer or vendor to determine whether the preprinted letterhead you have chosen is acceptable for laser printers.
Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the print media sources.
Print Media Source Print Side

Top of Page – Portrait

Paper tray

Face down Front of tray

Bypass tray

Face up

Top of Page – Landscape
Left side of tray

Logo enters the printer first Left side of tray

Selecting Prepunched Paper
Prepunched paper brands differ in the number and placement of holes and in manufacturing techniques.
Use the following guidelines to select and use prepunched paper:
l

Test paper from several manufacturers before ordering and using large quantities of pre-punched paper.

Select paper punched at the paper manufacturer and not drilled into paper already packaged in a ream. Drilled paper can cause jams when
multiple sheets feed through the printer.

Prepunched paper can include more paper dust than standard paper. Your printer may require more frequent cleaning and feed reliability may not
be as good as that of standard paper.

Transparencies
Try a sample of any transparencies you are considering using with the printer before buying large quantities:
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Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures of 180°C (356°F) without
melting, discoloring, offsetting, or releasing hazardous emissions.

To avoid print quality problems, avoid getting fingerprints on the transparencies.

Before loading transparencies, fan the stack to prevent sheets from sticking together.

Load one transparency at a time in the bypass tray.

Selecting Transparencies
The printer is designed to print directly on transparencies manufactured for use in laser printers. Print quality and durability depend on the transparency used.
Always print samples on the transparencies you are considering before buying large quantities.
Check with the manufacturer or vendor to determine whether your transparencies are compatible with laser printers that heat transparencies to 180°C (356°
F). Use only transparencies that are able to withstand these temperatures without melting, discoloring, offsetting, or releasing hazardous emissions.
NOTE: Dell recommends using 3M transparencies for the Dell MFP 1125.

Envelopes
Load one envelope at a time in the bypass tray. Try a sample of any envelopes you are considering using with the printer before buying large quantities. See
Using the Bypass Tray for instructions on loading an envelope.
When printing on envelopes:
l
l

To achieve the best possible print quality, use only high-quality envelopes that are designed for use in laser printers.
For best performance, use envelopes made from 75 g/m2 (20 lb bond) paper. You can use up to 90 g/m2 (24 lb bond) weight for the bypass tray
as long as the cotton content is 25 percent or less.
Use only new, undamaged envelopes.

Use envelopes that can withstand temperatures of 180°C (356°F) without sealing, curling, wrinkling, or releasing hazardous emissions. If you
have any doubts about the envelopes you are considering using, check with the envelope supplier.

Load an envelope with the flap side down and with the stamp area on the top left side. The end of the envelope with the stamp area enters the
bypass tray first. See Using the Bypass Tray for instructions on loading envelopes.

Adjust the width guide to fit the width of the envelopes.

A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes.

For best performance and to minimize jams, do not use envelopes that:
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Have excessive curl or twist.

Are stuck together or damaged in any way.

Contain windows, holes, perforations, cutouts, or embossing.

Use metal clasps, string ties, or metal folding bars.

Have an interlocking design.

Have postage stamps attached.

Have any exposed adhesive when the flap is in the sealed or closed position.

Have nicked edges or bent corners.

Have rough, cockle, or laid finishes.

Labels
The printer is designed to print on many labels manufactured for use with laser printers. These labels are supplied in letter size, A4 size, and legal size sheets.
Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures of 180°C (356°F) and pressure of 25 pounds per square
inch (psi). You should load only one label sheet at a time in the bypass tray.
NOTE: Try a sample of any labels you are considering using with the printer before purchasing a large quantity.

When printing on labels:
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Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets also contaminate your printer
and your cartridge with adhesive, and could void your printer and cartridge warranties.

Use labels that can withstand temperatures of 180°C (356°F) without sealing, curling, wrinkling, or releasing hazardous emissions.

Do not print within 0.04 in. (1 mm) of the edge of the label, of the perforations, or between die-cuts of the label.

Do not use label sheets that have adhesive to the edge of the sheet. We recommend zone coating of the adhesive at least 0.04 in. (1 mm) away
from edges. Adhesive material contaminates your printer and could void your warranty.

If zone coating of the adhesive is not possible, a 0.125 in. (3 mm) strip must be removed on the leading and driver edge, and a non-oozing
adhesive used.

Remove a 0.125 in. (3 mm) strip from the leading edge to prevent labels from peeling inside the printer.

Portrait orientation is preferred, especially when printing bar codes.

Do not use labels that have exposed adhesive.

Card Stock
Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can significantly affect print quality. See
Identifying Print Media Sources and Specifications for information on the preferred weight for the grain direction of print media.
NOTE: Try a sample of any card stock you are considering using with the printer before purchasing a large quantity.

When printing on card stock:
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Be aware that preprinting, perforation, and creasing can significantly affect the print quality and cause print media handling or jamming problems.

Avoid using card stock that may release hazardous emissions when heated.

Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting introduces semi-liquid and volatile
components into the printer.

We recommend the use of grain long card stock.

Storing Print Media
Use the following guidelines for proper print media storage. These help avoid print media feeding problems and uneven print quality:
l

For best results, store print media in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is 40%.

Store cartons of print media on a pallet or shelf, rather than directly on the floor.

If you store individual packages of print media out of the original carton, make sure they rest on a flat surface so the edges do not buckle or curl.

Do not place anything on top of the print media packages.

Identifying Print Media Sources and Specifications
The following tables provide information on standard and optional sources, including the print media sizes available from the paper size menu, and supported
weights.
NOTICE: Within the tables, Y indicates the item is supported, N indicates the item is not supported.
NOTICE: Print Media Sizes in normal style are not supported in the US.
NOTE: If you use a print media size not listed, select the next larger size.

Print Media Sizes and Support
Print Media Size

Dimensions

Paper Tray Bypass Tray

8.27 x 11.7 in. (210 x 297 mm)

5.83 x 8.27 in. (148 x 210 mm)

4.13 x 5.85 in. (105 x 148.5 mm)

JIS B5

7.17 x 10.1 in. (182 x 257 mm)

ISO B5

6.93 x 9.84 in. (176 x 250 mm)

Letter

8.5 x 11 in. (215.9 x 279.4 mm)

Legal

8.5 x 14 in. (215.9 x 355.6 mm)

Executive

7.25 x 10.5 in. (184.2 x 266.7 mm) Y

Oficio

8.5 x 13.5 in. (216 x 343 mm)

Folio

8.5 x 13 in. (216 x 330 mm)

Envelope 7-3/4 (Monarch) 3.875 x 7.5 in. (98.4 x 190.5 mm)

Envelope COM-10

4.12 x 9.5 in. (105 x 241 mm)

Envelope DL

4.33 x 8.66 in. (110 x 220 mm)

Envelope C5

6.38 x 9.01 in. (162 x 229 mm)

Envelope C6

4.49 x 6.38 in. (114 x 162 mm)

Custom

3 x 5 in. to 8.5 x 14 in.
(76 x 127 mm to 216 x 356 mm)

NOTE: Please follow the instructions on the paper packaging for a preferred printing side. Printing on the wrong side may cause some paper
misalignment on the paper output tray.

Print Media Supported

Print Media

Paper Tray Bypass Tray Standard Output Tray

Paper

Card Stock

Transparencies

Labels

Dual-web and Integrated Labels N

Envelopes

Print Media Types and Weights
Print Media

Type

Print Media Weight
Paper Tray

Print Media Weight
Bypass Tray

Paper

Xerographic or business paper

60-90 g/m2 grain
long
(16-24 lb bond)

60-135 g/m2 grain
long
(16 to 36 lb bond)

Card stock-maximum (grain long). See note below

Index Bristol

120 g/m2 (31 lb)

Tag

120 g/m2 (31 lb)

Cover

135 g/m2 (35 lb)

Index Bristol

163 g/m2 (43 lb)

Tag

163 g/m2 (43 lb)

Cover

163 g/m2 (43 lb)

Transparencies

Laser printer

138-146 g/m2
(37-39 lb bond)

Labels-maximum

Paper

163 g/m2
(43 lb bond)

Dual-web paper

163 g/m2
(43 lb bond)

Polyester

163 g/m2
(43 lb bond)

Vinyl

163 g/m2
(43 lb liner)

Pressure- sensitive area (must enter the printer
first)

135-140 g/m2
(36-40 lb bond)

Paper base (grain long)

75-135 g/m2
(20-36 lb bond)

Sulfite, wood-free or up to 100% cotton bonds

75-90 g/m2
(20-24 lb)

Card stock-maximum (grain short). See note below

Integrated Forms

Envelopes 100% Cotton Content Maximum Weight- 24
lb

NOTE: Grain short is preferred for papers over 163 g/m2 (43 lb bond).
NOTE: Dell Recommends using 3M Transparencies for the Dell Laser MFP 1125.

Back to Contents Page

Maintenance
Dell™ Multi-Function Printer 1125
User's Guide
Clearing the Memory
Cleaning Your Multi-Function Printer
Maintaining the Toner Cartridge
Maintaining the Drum Cartridge
Replacement Parts
Order Toner Cartridges

Clearing the Memory
You can selectively clear information stored in your printer's memory.

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Maintenance and press Select (P).

Press Scroll (<>) to select Clear Settings and press Select (P).

Press Scroll (<>) to select the required item. Select from:
¡

All Settings: Clears all of the data stored in the memory and resets all of your settings to the factory default.

Paper Setup: Restores all of the Paper Setting options to the factory default.

Copy Setup: Restores all of the Copy Setup options to the factory default.

Fax Setup: Restores all of the Fax Setup options to the factory default.

Fax Features: Cancels all of the scheduled fax jobs in the printer's memory.

Advanced Fax: Restores all of the Advanced Fax setting options to the factory default.

Activity Report: Clears all activity records.

Directory: Clears the speed dial or group dial numbers stored in the memory.

Press Select (P). The LCD displays Updating Data, the selected memory is cleared, and the display returns to the Clear Settings menu.

Repeat steps 4 and 5 to clear another item.
OR
Press Cancel (V) to return to Standby mode.

Cleaning Your Multi-Function Printer
To maintain the print quality, follow the cleaning procedures below. Full cleaning is recommended each time the toner cartridge is replaced or if print quality
problems occur.

CAUTION: Cleaning solvents that contain alcohol or other strong substances may discolor or crack the printer cabinet.
NOTE: Do not touch the transfer roller located under the toner cartridge when cleaning inside the printer. Oil from your fingers may cause print quality
problems.

Cleaning the Exterior
Clean the printer cabinet with a soft, damp, lint-free cloth. Do not let water drip onto the printer or inside the printer.

Cleaning the Interior
Paper, toner, and dust particles can accumulate inside the printer and cause print quality problems, such as smearing or toner specks. Clean inside the printer
to prevent these problems.

Power the printer off and unplug the power cord.

CAUTION: Allow a reasonable amount of time for the printer to cool down.

Open the front cover of the printer.

Pull the drum cartridge straight out in the direction of the arrow.

The drum cartridge contains the toner cartridge. Set it on a clean flat surface. To prevent damage, do not expose the toner cartridge to light for more
than a few minutes.

CAUTION: Do not touch the green underside of the toner cartridge. The surface is very delicate and light sensitive. Use the handle on the drum
cartridge to avoid touching this area.

With a dry and lint-free cloth, wipe away any dust and spilled toner from the drum cartridge area.

CAUTION: Do not touch the transfer roller inside the printer. Oil from your fingers may cause print quality problems.

Insert the drum cartridge into the printer, using the guiding slots to correctly position the drum. Slide the drum cartridge into the printer until it clicks into
place.

Close the printer front cover. Plug in the power cord and power the printer on.

Cleaning the Scanner
Keeping the scanner and scanner glass clean ensures the highest quality copies, scans, and sent faxes. Dell recommends cleaning the scanner at the start of
each day and during the day, as needed.
NOTE: If there are lines present on copied or faxed documents, check your scanner and scanner glass for any particles.

Dampen a soft lint-free cloth or paper towel with water.

Open the document cover.

Wipe the surface of the scanner glass, underside of the white document cover, and white sheet until they are clean and dry.

Close the document cover.

Maintaining the Toner Cartridge

Storing the Toner Cartridge
Store the toner cartridge in the original packaging until you are ready to install it.
Do not store the toner cartridge in:
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Temperatures greater than 40°C (104°F)

An environment with extreme changes in humidity or temperature

Direct sunlight

Dusty environments

A car for a long period of time

An environment where corrosive gases are present

An environment with salty air

Redistributing Toner
When the toner cartridge is near the end of its life, white streaks or light print occurs. The LCD displays the warning message, Toner Low. To temporarily
improve print quality, remove the drum cartridge as described below and thoroughly shake the cartridge from side-to-side to redistribute the toner.

Replacing the Toner Cartridge
When the toner eventually runs out, only blank pages print when a print job or copy job is initiated. If the toner is empty, incoming faxes are saved in the
memory and not printed.
Ordering a toner cartridge in a timely fashion ensures that a minimum of operational time is wasted when the toner is depleted. See Order Toner Cartridges.
NOTICE: For best results, use Dell toner cartridge. Print quality and printer reliability are not guaranteed if you do not use Dell supplies.
NOTE: The Dell MFP 1125 can print received faxes when the toner is low.

Perform the following steps to replace the toner cartridge.

Open the front cover of the printer.

Remove the Drum Cartridge by pulling the green handle toward the front of the printer.

Hold the drum cartridge in one hand and push the blue toner release lever in the direction shown to free the toner cartridge.

NOTICE: Dispose of the empty toner cartridge in accordance with local authority regulations.

Remove the new toner cartridge from its bag. Remove the packing tape and thoroughly shake the cartridge from side-to-side to distribute the toner.

CAUTION: Do not remove the replacement toner from the packaging until the moment of installation to avoid damage.

CAUTION: If toner comes into contact with your clothing, wipe the toner off with a dry cloth and wash your clothing in cold water. Hot water sets
toner into fabric
NOTE: Do not touch the underside of the toner cartridge to avoid soiling your hands. Use the handle on the cartridge to avoid touching this area.

Hold the drum cartridge in one hand and push the toner cartridge into the drum cartridge in the direction shown until it clicks into place.

Insert the drum cartridge into the printer, using the guiding slots to correctly position the drum. Slide the drum cartridge into the printer until it clicks into
place.

Close the front cover. Ensure that the cover closes securely.

Maintaining the Drum Cartridge
The drum cartridge has a standard life of approximately 20,000 pages. If the print quality appears reduced (e.g. steaks, spots, or fading) the drum cartridge
may require cleaning or replacing. Printing a test pattern determines when the drum cartridge is faulty or depleted.
To print a test pattern the printer mode must be changed to Diagnostic Mode. Perform the following steps to print a test pattern

Press Return (

) four times, followed by Pause (

) once.

The LCD displays Enter Password. Enter the diagnostic mode password 17951 and press Start (u).

NOTE: Incorrect password entry cannot be corrected. Press Return (

Press Scroll (<>) to select Printer and press Select (P).

The LCD displays Print Test Page?

Press Select (P). A test page is printed.

Check that the test page appears as below.

) and begin at step 1 above.

If the test pattern produced appears similar to the images below, the drum may need replacing.

If the test is acceptable, press Select (P) to return to the diagnosed menu.
OR
If the test is unacceptable, press Scroll (<>) to select NG and press Select to return to diagnostic mode and follow the steps to clean or replace the
drum cartridge (see Maintaining the Drum Cartridge).

Press Scroll (<>) to select Return and press Select (P) to return to standard menu mode.

Cleaning the Drum
If streaks or spots appear on printed output, the Organic Photo Conductor (OPC) drum of the toner cartridge may require cleaning.
NOTICE: Before beginning the cleaning procedure, make sure that paper is loaded in the paper tray.

To clean the drum from the operator panel, perform the following steps.

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Maintenance and press Select (P).

Press Scroll (<>) to select Clear Drum and press Select (P).

When the message, Clear Drum? is displayed. Press Scroll (<>) to select Yes and press Select (P).

The LDC shows Cleaning Drum. Toner particles on the drum surface are affixed to the paper.

If the problem persists, repeat steps 1 through 4 until toner particles are not affixed to the paper.

Replacing the Drum Cartridge
When the drum passes 20,000 pages use, the life of the unit is exceeded and the LCD displays
Drum Life Exceeded. Cleaning the drum may no longer have any affect on print quality, and the unit must be replaced.
To replace the drum cartridge, perform the following steps.

Open the front panel.

Remove the Drum Cartridge by pulling the green handle toward the front of the printer.

Hold the drum cartridge in one hand and push the blue toner release lever in the direction shown to free the toner cartridge.

Hold the replacement drum cartridge in one hand and push the toner cartridge into the drum cartridge in the direction shown until it clicks into place.

Insert the drum cartridge into the printer, using the guiding slots to correctly position the drum. Slide the drum cartridge into the printer until it clicks into
place.

Close the front cover. Ensure that the cover closes securely.

Once the drum cartridge is installed, reset the drum counter as described below.

Resetting the Drum Counter
After replacing the drum cartridge, the drum counter must be reset to accurately reflect the life span of the replacement.
To reset the drum counter, perform the following steps.

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Maintenance and press Select (P).

Press Scroll (<>) to select Reset Drum Cnt and press Select (P).

Press Scroll (<>) to select Yes and press Select (P).

The LCD displays Saved and the counter is reset to zero.

Replacement Parts
Through normal MFP operation all parts of the printer are subject to wear and tear. This section provides information and procedures to replace worn or
malfunctioning parts.

CAUTION: It is strongly recommended that these items are installed by a trained service professional.

To purchase replacement parts, contact Dell™

Replacing the Paper Tray
If the paper tray jams constantly, fails to register inserted paper, or feeds multiple pages simultaneously, perform the following steps to replace the unit.

Remove the paper tray cover and any remaining paper.

NOTE: You may need some force to remove the paper tray.

Position one hand on the top of the printer and then with your other hand, pull firmly from the right side of the paper tray in the direction of the arrow.

Insert the replacement paper tray in the direction shown until an audible click is heard.

Replace the paper and paper tray cover.

Order Toner Cartridges
Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at w w w.dell.com/supplies or by phone.
1-877-501-4803
Canada
1-800-915-4755
Colombia
001 866 851 1754
Mexico
866-851-1760
Puerto Rico
1-800-805-8035
Trinidad and Tobago
877-INK-2-YOU
United States

NOTE: If your country is not listed, contact your Dell distributor to order supplies

Toner cartridge

Part number

1,000 page toner XP092
2,000 page toner XP407
Drum

TU031

Toner cartridges are available through the Dell Toners Reorder Program icon installed on the desktop as part of the initial software installation.
Double-click the icon to display the Order Supplies window.

Click the hyperlink to access the Dell Toner Order website, or use the drop down menu to find the number for the Call Center nearest you.

Back to Contents Page

Setting Up Your Printer
Dell™ Multi-Function Printer 1125
User's Guide
Installing the Paper Tray and Paper Output Tray
Connecting Your Printer
Powering On the Multi-Function Printer 1125

Installing the Paper Tray and Paper Output Tray
The Paper Tray and Paper Output Tray are supplied separately and must be installed prior to operation. See the following installation guides.

Paper Tray Installation
1.

Remove all packaging from the paper tray and discard.

Remove the paper tray cover.

Align the tabs on the paper tray with the slots on the printer and push in the direction of the arrow until an audible click is heard.

Load paper as described below (Loading Print Media in the Paper Tray).

Place the paper tray cover on top of the paper tray and slide in the direction shown until it clicks into place.

Paper Output Tray Installation
1.

Remove all packaging from the paper output tray and discard.

Align the tabs on the paper support with the slots on the printer and push at an angle in the direction of the arrow. Lower the support into place.

Connecting Your Printer

Connecting the Telephone and Fax Lines
1.

Plug one end of a telephone line cord into the FAX socket (

To connect a telephone and/or answering machine to your printer, plug the telephone or answering machine into the extension telephone socket (

NOTE: For additional information, see Using an Answering Machine.

If the phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), remove the plug
from the extension telephone socket (

) and insert the supplied terminator.

Connecting the Printer Cable
The printer supports connection as a local printer serving a local computer.

Connecting the Printer Locally
A local printer is a printer connected to your computer using a USB cable.
NOTE: USB cables are sold separately. Contact Dell to purchase a USB cable.
NOTE: Connecting the printer to the USB port of the computer requires a certified USB cable. You will need to buy a USB 2.0 compliant cable that is
about 3 m in length.
To connect the printer to a computer:

Ensure that the printer, computer, and any other attached devices are powered off and unplugged.

Connect a USB cable to the USB port on your printer.

Connect the other end of the cable directly into an available USB port on the computer; do not connect the other end to a USB port on a USB keyboard.

Powering On the Multi-Function Printer 1125
CAUTION: The fusing area at the rear part of the inside of your printer becomes hot once the printer is powered on.

CAUTION: Be careful of hot areas when accessing this area.

CAUTION: Do not disassemble the printer when it is powered on. If you do, you may receive an electric shock.

To power on the printer:

Plug one end of the power cord into the power receptacle at the back of the printer and the other end into a properly grounded outlet.

Press the power switch to power on the printer. Initializing appears on the display, followed by Warming Up indicating that the printer is preparing for
operation.

Once Ready is displayed on the LCD, the printer is ready for operation.
NOTE: To view your display text in another language, see Changing the Display Language.

Back to Contents Page

Paper Handling
Dell™ Multi-Function Printer 1125
User's Guide
Loading Print Media in the Paper Tray
Using the Bypass Tray
Setting the Paper Size
Setting the Paper Type
This chapter provides information on how to make print media selections, how to care for the print media, and how to load it in the paper tray or the bypass
tray.

Loading Print Media in the Paper Tray
You can load approximately 250 sheets of plain paper in the paper tray. For faxing, you can use A4, LTR (letter) or LGL (legal) paper only. For copying or PC
printing, you can use many different types and sizes of paper; see Identifying Print Media Sources and Specifications.
Preparation:

Remove the paper tray cover from the paper tray.

Flex the sheets back and forth to loosen them, and then fan them out. Do not fold or crease the print media. Align the edges on a level surface.

To load standard paper:

Insert the paper stack and push in the direction of the arrow.

Replace the paper tray cover.

To load longer than standard paper (e.g. Legal):

Press the guide lock and slide the paper length guide out completely to extend the paper tray to its full length.

Insert the paper stack into the paper tray with the side to be printed on facing down.

Do not exceed the maximum stack height indicated by the paper limit marks on the inside of the tray.
NOTE: Overloading the paper tray may cause paper jams.

Adjust the paper length guide in the direction of the arrow until it rests lightly against the paper stack.

NOTE: Improper adjustment of paper guides can result in paper jams.

Replace the paper tray cover.

Set the paper type and size. See Setting the Paper Type and Setting the Paper Size.

To load paper smaller than the standard paper size(e.g. Envelopes):

Insert the paper stack into the paper tray with the side to be printed on facing down.

Adjust the paper width guide and move it towards the stack of paper until it lightly touches the side of the stack.

NOTE: Improper adjustment of paper guides can result in paper jams.

Replace the paper tray cover.

Set the paper type and size. See Setting the Paper Type and Setting the Paper Size.

NOTE: Load letterhead paper with the design side face up. The top edge of the sheet with the logo must be placed at the front side of the tray.
NOTE: If you experience problems with paper feed, place the paper in the bypass tray.
NOTE: Previously printed paper is reusable. Place the paper into the tray printed side facing down, with an uncurled edge at the front. If you
experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

Using the Bypass Tray
The bypass tray is located on top of the paper tray and is used to print transparencies, labels, envelopes or postcards in addition to making quick runs of
paper types or sizes that are not currently loaded in the paper tray.
The following tips help to ensure the correct operation of the bypass tray:
l

Load only one size of print media at a time in the bypass tray.

To prevent paper jams, do not add paper when there is still paper in the bypass tray. This also applies to other types of print media.

Print media must be loaded face up with the top edge leading into the bypass tray first, and be placed in the center of the tray.

Always load only the print media specified in Print Media Guidelines to avoid paper jams and print quality problems.

Flatten any curl on postcards, envelopes, and labels before loading them into the bypass tray.
Postcards, 3.5 by 5.83 in. (index) cards, and other custom-sized materials are supported by this printer. The minimum size is 3.0 by 5.0 in. (76 by 127 mm) and
the maximum size is 8.5 by 14 in. (216 by 356 mm).
Acceptable print media are plain paper with sizes ranging from 3.0 by 5.0 in. (76 by 127 mm) to Legal, 8.5 by 14 in. (216 by 356 mm), the largest size
acceptable, and weighing between 16 lb and 43 lb.
NOTE: Always load only the print media specified in Paper Characteristics to avoid paper jams and print quality problems.
NOTE: Flatten any curl on postcards, envelopes, and labels before loading them into the bypass tray.

To use the bypass tray:

Place the print media between the width guides with the side to be printed face up.

NOTE: If you are using paper, flex or fan the edge of the paper stack to separate the pages before loading.
NOTE: Hold transparencies by the edges and avoid touching the print side. Oil from your fingers that is deposited on the transparency can affect
print quality.

Adjust the width guides to match the width of the print media.

Using excessive force can result in a paper jam or skew.

Depending on the paper type used, see the following loading methods:
l

Envelopes - load them with the flap side down and with the stamp area on the top left side. Please feed the envelope to be printed one at a time
when using the bypass tray. For up to 5 envelopes, please use the standard paper tray.

Transparencies - load them with the print side up and the top with the adhesive strip entering the printer first

Labels - load labels with the print side up and top short edge entering the printer first

Preprinted paper - load with the design face up, top edge toward the printer

Card stock - load them with the print side up and the short edge entering the printer first

Preprinted paper - the printed side must be face downward with an uncurled edge toward the printer

After loading the paper, set the paper type and size. See Setting the Paper Type for copying and faxing or Paper Tab for PC-printing.

Start the printer operation in the usual manner

The printer automatically detects the paper in the bypass tray and prints as normal.
NOTE: The settings made from the printer driver override the settings on the operator panel.

Setting the Paper Size
After loading paper in the paper tray or the bypass tray, set the paper size using the operator panel buttons. This setting only applies to the Fax and Copy
modes. For PC-printing, select the paper type in the application program used.
To set the paper size:

Press (<>) to select Setup and press Select (P).

Press (<>) to select Paper Setup and press Select (P).

Press (<>) to select Paper Size and press Select (P).

Press (<>) to select the paper size you are using and press Select (P).

Press (V) to return to Standby mode.
NOTE: Fax mode only supports A4, LTR (letter), and LGL (legal) paper sizes.

Setting the Paper Type
After loading paper in the paper tray or the bypass tray, set the paper type using the operator panel buttons. This setting only applies to the Fax and Copy
modes. For faxing, only the plain paper setting is available. For PC-printing, select the paper type in the application program you use.

Press (<>) to select Setup and press Select (P).

Press (<>) to select Paper Setup and press Select (P).

Press (<>) to select Paper Type and press Select (P).

Press (<>) to select the paper type you are using and press Select (P).

Press (V) to return to Standby mode.

Back to Contents Page

Printing
Dell™ Multi-Function Printer 1125
User's Guide
About Sharing the Printer on a Network
Setting Up the Locally Shared Printer
Printing a Document
Printer Settings
Printing Multiple Pages on One Sheet of Paper
Printing a Reduced or Enlarged Document
Printing Posters
Printing Booklets
Printing on Both Sides of Paper
Using Watermarks
Using Overlays
This chapter provides information on how to print from an application and how to set the various options provided by the print driver to achieve the best
printing results.

About Sharing the Printer on a Network

Locally Shared Printer
You can connect the printer directly to a selected computer, which is called the host computer on the network. The printer can then be shared by other users
on the network through a Microsoft®Windows® XP or Windows Vista™ network printer connection.

Setting Up the Locally Shared Printer
You can connect the printer directly to a selected computer, which is called the host computer, on the network. Your printer can be shared by other users on
the network through a Windows XP or Vista network printer connection.
NOTE: Start Menu must be set to its original, default settings to view the following procedures.

For Windows XP

Setting Up the Host Computer
1.

Click the Start® Printers and Faxes.

Right click your printer icon.

Click Properties.

Click the Sharing tab.

Check the Share this Printer box.

Fill in the Share Name field and click OK.

Setting Up the Client Computer
1.

Click the Start® Printers and Faxes.

Click Add a Printer to launch the Add Printer Wizard.

Click Next.

Check the A network printer... radio button and click Next.

Check the Connect to this printer (or to... radio button and type the printer name defined on the host computer in the Name field (or browse to find the
printer). Click Next.

A sharing warning is displayed, click Yes to proceed.

Printer drivers download to the client PC. Choose if the printer is to be the default printer or not and click Next.

The printer appears in the Printers and Faxes window ready for use.

For Windows Vista

Setting Up the Host Computer
1.

Click the Start® Control Panel® Hardware and Sound and click Printers.

Right click your printer icon.

Click Properties.

Click the Sharing tab.

Check the Share this Printer box.

Fill in the Share Name field and click OK.

Setting Up the Client Computer
1.

Click the Start® Control Panel® Hardware and Sound and click Printers.

Click Add a Printer.

Click the Add a Network... button. Windows searches for available printers and lists them in the window.

Select the required printer and Click Next.

A sharing warning is displayed, click Yes to proceed.

Printer drivers download to the client PC. Choose if the printer is to be the default printer or not and click Next.

The printer appears in the Printers window ready for use.

Printing a Document
Your printer prints documents using the Graphic Device Interface (GDI) printer driver. When you install the Dell software, your printer automatically installs the
GDI printer driver.
The driver provided with your printer allows a wide variety of options. The features provided by the printer driver are as follows:
l

Toner Save

Print quality option

Poster Print

Reduce/Enlarge

Multiple Pages per Side

Watermarks

Overlays

The following procedure describes the general steps required for printing from various Windows® applications. The exact steps for printing a document vary
depending on the application program used. See your software application's User's Guide for the exact printing procedure.

Open the document to print.

Select Print from the File drop down menu. The Print window is displayed.

NOTE: Print windows differ between applications.

The basic print settings are selected within the print window. These settings include the number of copies and print range.

Select the printer you want to use from the Name drop down menu

To use the printer features provided by your printer, click Preferences or Properties (depending on the program or operating system in the above window)
and go to step 4.
If you see Setup, Printer, or Options, click that button instead. Then click Properties on the next screen.

Make any changes to the Properties screen as required. See Printer Settings for more information on printer settings configuration.

To start the print job, click Print or OK depending on the current program or operating system.

Canceling a Print Job
You can cancel a print job either from the operator panel or from the printers window. Perform the following to cancel print jobs.

To Stop a Print Job From the Operator Panel
Press Cancel (V) on the operator panel. Your printer finishes printing the page in progress and deletes the rest of the print job. Pressing Cancel (V) ends the
current job. If more than one print job is in the printer's memory, press the button once for each job.

To Stop a Print Job From the Printers Window
Double-click the printer icon on the task bar of your desktop to access the Printer window. If the icon is not available, follow the steps below to access the
Printers window:

Click the Start button on the task bar.

Point to Settings® Printers and Faxes to open the Printers window and double-click the
Dell MFP 1125 Printer icon. The Printers window is displayed.

Select the print job to cancel by clicking it and then, from the Document drop down menu, click Cancel. Your printer finishes printing the page in
progress and deletes the rest of the current print job.

NOTE: If more than one print job is in the printer's memory, select each job to be cancelled by clicking it, and click Cancel from the Document drop
down menu.

Printer Settings
Printer settings are accessed through the Printer Properties window, which enables you to access all the printer options you may need when using your
printer. When the printer properties are displayed, you can review and change any settings needed for your print job.
The Printer Properties window may differ, depending on the printer driver selected and your operating system. For more information on selecting a printer
driver, see Printing a Document.
NOTE: Most Windows applications override settings you specified in the printer driver. Change all the print settings available in the software
application first, and change any remaining settings using the printer driver.
The settings you change remain in effect only while you are using the current program. See the following guide to make permanent, or default, changes.

Click the Start button in the task bar, click Printers and Faxes.

Point to the Dell MFP 1125 Printer printer. Right-click on the printer icon and click Printing Preferences or click Properties® Printing Preferences.

Change the settings on each tab and click OK.

Layout Tab
The Layout tab provides options for you to adjust how the document appears on the printed page. The Layout tab includes advanced printing options, such
as Multiple Pages per Side and Poster Printing.

The following table describes the properties and functions on the Layout tab.
Property

Description

Paper Orientation

Paper Orientation enables you to select the direction in which information is printed on a page.
Portrait prints across the width of the page, in letter format.
Landscape prints across the length of the page, in spreadsheet format.
If you want to rotate the page 180-degrees, click the Rotate 180 check box.

Layout Options

Layout Options enable you to select advanced printing options. For more information, see Printing Multiple Pages on One Sheet of
Paper, Printing Posters, and Printing Booklets.

Manual Duplex
Printing

Manual Duplex Printing enables you to print on both sides of the paper. For more information, see Printing on Both Sides of Paper.

Paper Tab
Use the following options to set the paper handling needs when you access the printer properties. Click the Paper tab to access the paper properties.

The following table describes the properties and functions on the Paper tab.
Property

Description

Copies

Enables you to choose the number of copies to be printed.

Size

The Size option enables you to choose the size of paper loaded in the paper tray.
If the required size is not listed in the Size box, click Custom Size. When the Custom Paper Setting window appears, set the paper size
and click OK. The setting appears on the list so that you can select it.

Media Type

The default is Xerographic Paper. If you load a different type of print material, select the corresponding paper type. For more information
about print media, see Print Media Guidelines.

Reverse Page
Order

Select the Reverse Page Order check box to cause the printer to print the last page of the document first.

Zoom

Use the Zoom slider bar to enlarge or reduce the printed image size. The available range is 25 through 400%. Values less than 100 reduce
the image and values greater than 100 magnify the image.
Select the Center check box to center an altered image.
Select the Mirror Image check box to reverse the image as if reflected in a mirror.

Graphics Tab
Use the following graphic options to adjust the print quality for your specific printing needs. Click the Graphics tab to display the properties shown below.

The following table describes the properties and functions on the Graphics tab.
Property

Description

Resolution

Only Default Resolution is available.

Print Text
Black

Select the Print Text Black check box to cause all text in your document to print solid black, regardless of the color it appears on the screen.
When not checked, colored text is allowed to print in shades of gray.

Contrast

Adjust Contrast to highlight the differences between light and dark areas of an image or text. Select a value between -50 (pronounced
contrast) and 50 (lessened contrast).

Brightness

Adjust Brightness to alter the overall lightness or darkness of printer output. Select a value between -50 (darkest) and 50 (lightest).

Toner Save
Mode

Click the On radio button to allow the printer to use less toner on each page.
Click the Off radio button when you do not need to save toner to print a document.

Watermarks Tab
The Watermarks tab provides options for you to add a watermark to the selected document.

The following table describes the properties and functions on the Watermarks tab.
Property

Description

Watermark Select Select the watermark to use on the selected document.
New Button

Click to create a new water mark, see Creating a Watermark.

Edit button

Click to edit an existing water mark, see Editing a Watermark.

Delete Button

Click to delete an existing water mark, see Deleting a Watermark.

Usage

Specify where the selected watermark appears, on All pages or on the First Page Only.

NOTE: The Usage panel can not be used until a watermark is selected.

Overlays Tab
The Overlays tab contains options for overlay function and selection. Overlays are often used to take the place of preprinted forms and letterhead paper

.
The following table describes the available Overlays tab options. See Using Overlays for more detailed instructions.
Property

Description

Overlays Function

Select Overlay Function from the drop down menu.

Properties

Displays Overlay Properties.

Delete

Delete a selected Overlay.

Directory

Select the Overlays Directory.

Overlay Select

Select Overlay to use from the list.

Even Page Overlay Select Even Page Overlay from the list.

Settings Tab
The Settings tab is used to quickly access pre-saved settings files and restore factory defaults to the printer.

The following table describes the available Settings tab options.
Property

Description

Save current settings as
default

Click the Save button in this panel to save the current settings as the default settings. Click the Load saved settings button
to load the previously saved defaults.

Save Settings as file

Click the Save to File button in this panel to save the current settings to file. Click the Restore from File button to load a
previously saved settings file.

Reset all settings to Factory
Defaults

Click the Reset button to restore factory defaults to the printer.

NOTE: There is no Undo feature for the Reset to Factory Defaults button.

Using Help
Your printer has a help screen that can be activated by the Help button in the printer's Properties window. These help screens give detailed information
about the printer features provided by the printer driver. Clicking Help on the Layout tab displays the following help screen.

Quick help is accessed by clicking the
button in the window frame and then clicking the item you need help with. This information is not as detailed as the
Help pages and is intended as a guide only.

Printing Multiple Pages on One Sheet of Paper
You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will appear decreased in size and
arranged on the sheet. You can print up to 25 pages on one sheet. To print multiple pages on a single sheet:

From your software application, access the printer properties. On the Layout tab, N-UP in the Layout Type drop-down list is the default setting.

Select the number of pages you want to print per sheet (1, 2, 4, 6, 9,16, or 25) from the N-UP drop- down list (in the example, 4 pages per sheet are
selected).

If necessary, select the page order on the Pages Order drop-down list. The preview on the right of the window changes dynamically to show different
selections. Check Page Borders to print a border around each page on the sheet.
NOTE: Page Border is enabled only if the Pages per Side setting is set to a number greater than one.

Click the Paper tab and select the paper source, size, and type.

Click OK to return to the software print screen.

Printing a Reduced or Enlarged Document
The print driver can reduce or enlarge a document on a page to match user requirements. Documents can be reduced up to 25% of their original size or
enlarged to 400% of the original size.
To reduce or enlarge a document:

From your software application, access the printer properties.

On the Paper tab use the Zoom slider bar to enlarge or reduce the printed image size.

The available range is 25 through 400%. Values less than 100 reduce the image and values greater than 100 magnify the image. In the example above,
the document is reduced by 50%. The preview on the right of the screen reflects the selected change.

Select the Center check box to center an altered image on the page.

Select the Mirror Image check box to reverse the image as if reflected in a mirror.

Click the Paper tab and select the paper source, size, and type.

Click OK to return to the software print screen.

Printing Posters
You can print a single page document onto 4, 9, 16, or 25 sheets of paper, for the purpose of pasting the sheets together to form one poster size document.

From your software application, access the printer properties.

From the Layout tab, select Poster Printing from the Layout Type drop-down list.

Select the page layout from 2x2 (4 pages), 3x3 (9 pages), 4x4 (16 pages), or 5x5 (25 pages). Notice that the preview on the right of the screen reflects
the selected change (2x2 (4 pages) in the example).

Click the Paper tab and select the paper source, size, and type.

Click OK to return to the software print screen.

Printing Booklets

You can automatically print a document for the purpose of creating a booklet by selecting the Booklet printing option from the Layout Options Panel. The
printer driver assigns two pages of the source document per sheet of paper.
To print a booklet:

From your software application, access the printer properties.

From the Layout tab, select Booklet Printing from the Layout Type drop-down list.

The screen on the right reflects the selected change.

Select the Right Binding check box if the booklet's binding is on the right, for example, if the booklet is written in a language such as Chinese which
reads from right to left.

Click the Paper tab and select the paper source, size, and type.

Click OK to return to the software print screen.

Printing on Both Sides of Paper
Your printer can print on both sides of the paper (or Duplex). Before printing, decide on which edge you will be binding your finished document. The binding
options are:
Long Edge: conventional layout used in book binding.
Short Edge : often used with calendars.

CAUTION: Do not print on both sides of labels, transparencies, envelopes, or thick paper. This might result in paper jamming and/or damage to
the printer.
NOTE: To use the double-sided printing, you must use the N-UP layout type.

To perform duplex printing:

From your software application, access the printer properties.

From the Layout tab, select Long Edge or Short Edge from the Manually Duplex Printing panel.

Click the Paper tab and select the paper source, size, and type.

Click OK to return to the software print screen.

Click OK to print the document.

Your printer prints the odd pages of the document then the LCD shows Put Papers Back Press Select.

Replace the printed pages in the paper tray (printed side down) and press Select (P) on the operator panel. The even pages print on the reverse of the
odd pages.

Using Watermarks

What is a Watermark?
Watermarks are added to documents for formatting or artistic reasons, or to make the contents of a document more obvious, adding DO NOT COPY as a
watermark for example. The Watermarks tab contains a dynamic preview function that displays changes to watermarks as you make them and before
applying them.

Creating a Watermark
A watermark consists of lines of text or strings, with fully definable size, font, and style attributes.
To create a new watermark, click New on the Watermarks tab.

The New Watermark screen appears.

The following table describes the available Text String watermark options.
Property

Description

Watermark Text

Enter the text to appear as the watermark. Example is used in the window above, although any text string up to 62 characters is
acceptable.

Font

Select the watermark font from the drop down menu

Style

Select the watermark style from Bold, Italic, or Outline Only.

Offset from
Center

Select the watermark offset form the center of the page in inches or millimeters.

Size

Select the watermark font size.

Angle

Select the watermark text angle.

Darkness

Select the watermark darkness.

Once all the relevant selections have been made, click Add to return to the Watermarks tab and save the watermark to the Watermark Select window.

Editing a Watermark
To edit an existing watermark, click the required watermark in the Watermark Select window and click the Edit button. The Edit Watermark screen is
displayed.

Make any changes necessary, then click OK to return to the Watermarks tab.

Deleting a Watermark
To delete an existing watermark, click the required watermark in the Watermark Select window and click the Delete button. The selected watermark is
deleted.

NOTE: No delete confirmation message is displayed, and the watermark is unrecoverable.

Using Overlays

What is an Overlay?
An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often
used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact
same information that is currently on your letterhead. To print a letter with your company's letterhead, you do not need to load preprinted letterhead paper in
the printer. You need only tell the printer to print the letterhead overlay on your document.

Creating a New Page Overlay
To use this feature, you must create a new page overlay containing your logo or image. Perform the following steps to create and use an overlay.
NOTE: The overlay document size must be the same as documents you will print with the overlay. Do not create an overlay with a watermark.

Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when
printed as an overlay. If needed, save the file for later use.

From your software application, access the printer properties.

From the Overlays tab, select Create New Overlay from the Overlay Function drop down list. Click OK. The Create Overlay dialogue box is displayed.

In the Create Overlay window, type a meaningful name in the Description box. Select the destination path, if necessary. (The default is C:\Documents and
Settings).

Click OK to return to the Overlays tab. Click OK to complete overlay creation.
NOTE: The file is not printed out; it is stored in your computer.

Using a Page Overlay
After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:
NOTE: Every time an overlay is required on a document, the Overlay Function box must be changed from No Overlay, the default setting.
NOTE: The resolution of the overlay must be the same as the resolution of the document that will print with the overlay.

Create or open the document you want to print with an overlay.

From your software application, access the printer properties.

From the Overlays tab, select the One Overlay from the Overlay Function drop down menu.

Select the overlay you want to print from the Overlay Select box.

NOTE: If you have stored the overlay file you want to use on an external source, such as a CD or floppy disk, you can also load the file when you
access this Load Overlay window.
NOTE: After you select the file, click Open. The file is now shown in the Overlay List box and is available for printing. Select the overlay from the
Overlay List box.

Click OK to return to the Print screen. Click OK to start printing the document with the selected overlay.

Deleting a Page Overlay
Overlays that are no longer used should be deleted to minimize the Overlay Select window size. To delete an overlay:

From your software application, access the printer properties.

From the Overlays tab, select the overlay to be deleted from the Overlay Select window and click the Delete button.

The overlay is deleted.
NOTE: There is no confirmation message and the overlay is unrecoverable.

Back to Contents Page

Copying
Dell™ Multi-Function Printer 1125
User's Guide
Loading Paper for Copying
Selecting a Paper Tray
Preparing a Document
Loading an Original Document
Making Copies
Setting Copy Options
Using Special Copy Features
Changing the Default Settings
Using Dell MFP Center

Loading Paper for Copying
The instructions for loading print media are the same whether you are printing, faxing, or copying. For more information, see Loading Print Media in the Paper
Tray for loading paper in the paper tray and Using the Bypass Tray for loading paper in the bypass tray.

Selecting a Paper Tray
The printer uses the main paper tray by default. If there is paper in the bypass tray, the printer automatically detects it and uses the bypass tray for the
operation.

Preparing a Document
You can use the scanner glass or the Automatic Document Feeder (ADF) to load an original document for copying, scanning, and sending a fax. Using the ADF,
you can load up to 30 sheets of 55 to 125 g/m2 (20 lb) documents for one job. Using the scanner glass, you can load one sheet at a time.
NOTE: To get the best scan quality, especially for color or gray scale images, use the scanner glass instead of the ADF.

When you use the ADF:
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The ADF only supports A4, Letter, and Legal size documents as indicated on the width guide.

Do not attempt to feed the following types of documents:
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Carbon-paper or carbon-backed paper

Coated paper

Onion skin or thin paper

Wrinkled or creased paper

Curled or rolled paper

Torn paper

Remove all staples and paper clips before loading documents.

Ensure that any glue, ink, or correction fluid on the paper is completely dry before loading documents.

Do not load documents containing different sizes or weights of paper.

Do not load booklets, pamphlets, transparencies or documents having other unusual characteristics.

Loading an Original Document
You can use the ADF (Automatic Document Feeder) or the scanner glass to load an original document. Using the ADF, you can load up to 30 sheets of 55 to
125 g/m2 paper at a time. Using the scanner glass, you can load one sheet at a time.
NOTE: ADF Output stacking performance may be affected if the ADF is loaded with media with a paper curl of more than 4.4 mm.
NOTE: To scan a document from the scanner glass, ensure that no document is in the ADF. If any document is detected in the ADF, it has priority over
the document on the scanner glass.
NOTE: To get the best scan quality, especially for color or gray scale images, use the scanner glass instead of the ADF.

Using the Automatic Document Feeder (ADF)
To load the document in the ADF:

Place the document(s) face up on the ADF with the top edge of the documents in first.

Adjust the document width guide to the correct document size. Ensure that the bottom of the document stack matches the paper size marked on the
document input tray.
For detailed guidelines for preparing an original document, see Preparing a Document.

Using the Scanner Glass
To load the document on the scanner glass:

Open the scanner cover.

Place the document face down on the scanner glass and align it with the registration guide on the top left corner of the glass.

For detailed guidelines for preparing an original document, see Preparing a Document.

Close the scanner cover.
NOTE: If you are copying a page from a book or magazine, lift the cover until its hinges are caught by the stopper and then close the cover. If the book
or magazine is thicker than 30 mm, copy with the cover open.
NOTE: Leaving the cover open while copying may affect the copy quality and toner consumption.

Making Copies
NOTE: A computer connection is not required for copying.
NOTE: Contaminates in the ADF or on the scanner glass may cause black vertical lines or black spots on the printout. For best results, clean the ADF and
the scanner glass before use. See Cleaning the Scanner.

Load the document(s) face up, with the top edge of the document first into the ADF.
OR
Place a single document face down on the scanner glass.
For more information on loading a document, see Loading an Original Document.

Customize the copy settings including the number of copies, Zoom, and contrast by selecting the copy menu and using the operator panel buttons. See
Setting Copy Options.
To clear the settings, use the Cancel (V) button.

If necessary, you can use special copy features, such as Clone or ID copying. See Using Special Copy Features.

Press Start (u) to begin copying. The display shows the copy processing.
NOTE: You can cancel the copy job at any time. Press Cancel (V) to stop copying.

Setting Copy Options
The Copy menus on the operator panel let you customize all the basic copy options; number of copies, Zoom, and contrast. Set the following options for the
current copy job before pressing Start (u) to make copies.
NOTE: If you press Cancel (V) while you set the copy options, all of the options you have set for the current copy job may be cancelled and return to
their default status. Or, they automatically return to their default status after copying.

Number of Copies
You can select the number of copies from 1 to 99.

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to access # of Copies and press Select (P).

Enter the required value using the number keypad and press Select(P).

Zoom
You can reduce or enlarge the size of a copied image, from 25 percent to 400 percent when you copy original documents. Note that the zoom rate available is
different depending on the document loading method.
NOTE: When you make a reduced copy, black lines may appear at the bottom of your copy.

To select from the predefined copy sizes:

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Zoom and press Select (P).

Press Scroll (<>) to find the size setting you want and press Select (P).

To fine-tune the size of copies:

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Zoom and press Select (P).

Press Scroll (<>) to display Custom (25-400%) and press Select (P).

Enter the required value using the number keypad and press Select (P).

Contrast
Adjust the contrast to make the copy lighter or darker than the original.

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Contrast and press Select (P).

Press Scroll (<>) to adjust the contrast and press Select (P).

Original Type
You can use the original type settings to improve the image quality by selecting the document type for the current copy job.

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Original Type and press Select (P).

Press Scroll (<>) to select the image quality mode and press Select (P).
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Text: Use for documents with fine details, such as fine text.

Text&Photo: Use for documents with both text and photo/gray tones.

Photo: Use for documents with photo or gray tones.

Using Special Copy Features
NOTE: Some features may not be available depending on whether you loaded the document on the scanner glass or in the ADF.

You can use the following copy features using the Layout menu:
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Off: Prints in normal mode.

ID Copy: Prints a 2-sided original document onto one sheet of paper. See ID Copying.

Clone: Prints two copies from the original documents on a single page. See Clone Copying.

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2-Up: Combines two original one-sided documents on to one sheet of paper. See 2-Up.
Collation: Enabling Collation creates multiple copies of multipage documents and orders them as the original document e.g. Three copies of a 10-page
document are output from page one through page 10 three times. Normal copy mode outputs three copies of page 1, three copies of page 2 etc. See
Collation.

ID Copying
When you copy using this feature, the printer prints one side on the upper half of the paper and the other side on the lower half without reducing the original
size. This feature helps copy small-sized documents, such as name cards.
NOTE: If the original document is larger than the printable area, some portions may not be printed.

See the following guide to make a copy of the ID.

Load the document to be copied on the scanner glass, and close the cover (Using the Scanner Glass)

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Layout and press Select (P).

Press Scroll (<>) to select ID Copy and press Select (P).

If necessary, customize the copy settings including the number of copies, and contrast by using the Copy menus, see Setting Copy Options.

Press Start (u) to begin copying.
Your printer begins scanning the front side.
When ID Copy Flip Card Over is displayed on the LCD, open the scanner cover and flip the document over with the second side facing down. Close the
scanner cover.
NOTE: If you press the Cancel (V) button the printer cancels the copy job and returns to Standby mode.

Press Select (P) again to copy the second side and output the ID Copy.

Clone Copying
Perform the following steps to use Clone copying:
NOTE: You cannot adjust the copy size using the Zoom menu while making a clone copy.

See the following guide to use Clone copying:

Load the document to be copied on the scanner glass, and close the cover.

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Layout and press Select (P).

Press Scroll (<>) to select Clone and press Select (P).

If necessary, customize the copy settings including number of copies, contrast, and image quality by using the Copy menus. See Setting Copy Options.

Press Start (u) to begin copying.

2-Up
See the following steps to use 2-Up copying:

Load the documents in the ADF.

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Layout and press Select (P).

Press Scroll (<>) to select 2-Up and press Select (P).

If necessary, customize the copy settings including number of copies, contrast, and image quality by using the Copy menus. See Setting Copy Options.

Press Start (u) to begin copying.

The documents are scanned and the 2-Up copy(ies) is produced.

Collation
See the following guide to use Collation copying:

Load the document to be copied into the ADF. Ensure that the document is properly inserted.

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to customize the number of copies and press Select (P). The message Saved is displayed.

Press Scroll (<>) to select Layout and press Select (P).

Press Scroll (<>) to select Collation and press Select (P).
NOTE: If the document is not inserted properly, the message Put paper in ADF is displayed.

Press Start (u) to begin copying.
NOTE: If necessary, customize the copy settings including number of copies, contrast, and image quality by using the Copy menus. See Setting Copy
Options.

Changing the Default Settings
The copy options, including contrast, image quality, copy size, and the number of copies, can be set to the most frequently used modes. When you copy a
document, the default settings are used unless changed using Copy menus.
NOTE: While you set copy options, pressing Cancel (V) cancels the changed settings and returns to the default status.

To create your own default settings:

Press Scroll (<>) to select Copy and press Select (P).

Press Scroll (<>) to select Copy Defaults and press Select (P).

Press Scroll (<>) to scroll through the setup options described previously (see Setting Copy Options).

When the option you want to set appears, press Select (P) to access the option.

Change the setting using the Scroll (<>) or enter the value using the number keypad.

Press Select (P) to save the selection.

Repeat steps 3 through 6, as required.

To return to Standby mode, press Cancel (V).

Using Dell MFP Center
NOTE: Start Menu must be set to its original, default settings to view the following procedures.

Dell MFP Center is an application that enables you to copy items from your computer. Dell MFP Center runs as a separate application from:
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Windows XP: Click Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® DELL MFP Center.

Windows Vista: Click Start® All Programs® DELL® DELL MFP 1125® Utilities® DELL MFP Center.

Copying Using the Dell MFP Center
The Dell MFP Center makes it easy for you to access all copy functions from one central location.

Open Dell MFP Center:
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In Windows XP: Click Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® DELL MFP Center.

In Windows Vista: Click Start® All Programs® DELL® DELL MFP 1125® Utilities® DELL MFP Center.

Click the COPY button.

Choose your copy preferences and click Preview Now to see how your preferences affect the picture.

Click Copy Now when you are satisfied with the preview image.

Back to Contents Page

Scanning
Dell™ Multi-Function Printer 1125
User's Guide
Scanning Overview
Using Dell MFP Center
Scanning From the Operator Panel
Scanning Using the Windows Image Acquisition (WIA) Driver
Scanning Using the TWAIN-Dell MFP 1125 Scanner
Changing Default Settings

Scanning Overview
Use your Dell™ MFP 1125 to convert pictures and text into editable images on your computer. After you install the software from the Drivers and Utilities CD,
you can start scanning images using either the operator panel or applications such as DELL MFP Center or Adobe PhotoShop on your computer, which enables
you to scan a document on your printer as a BMP, JPEG, TIFF, or PDF and save it to a computer. Or, you can send the scanned image as an e-mail attachment
directly from the printer.
NOTE: DELL MFP Center is the scanning program provided with your printer.

The resolution setting to use when you scan an item using PaperPort depends on the item type and how you plan to use the image or document after you
scan it in to your computer. For the best results, use these recommended settings.
Item Type

Resolution

Documents

300 dpi black-and-white or 200 dpi grayscale or color

Documents of poor quality or that contain small text 400 dpi black-and-white or 300 dpi grayscale
Photographs and pictures

100-200 dpi color or 200 dpi grayscale

Images for an inkjet printer

150 dpi to 300 dpi

Images for a high-resolution printer

300 dpi to 600 dpi

Scanning above these recommended resolutions may exceed the capabilities of the application. If you require a resolution above those recommended in the
above table, you should reduce the size of the image by previewing (or pre-scan) and cropping before scanning the image.

Using Dell MFP Center
Dell MFP Center is an application that enables you to scan items and send them directly to programs on your computer. Dell MFP Center runs as a separate
application from:
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Windows XP: Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® DELL MFP Center.

Windows XP: Start® All Programs® DELL® DELL MFP 1125® Utilities® DELL MFP Center.

Scanning Using the Dell MFP Center
The Dell MFP Center makes it easy for you to access all scan functions from one central location.

Open Dell MFP Center.
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In Windows XP: Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® DELL MFP Center.

In Windows Vista: Start® All Programs® DELL® DELL MFP 1125® Utilities® DELL MFP Center.

Click the SCAN button.

Choose your scanning preferences and click Preview Now to see how your preferences affect the picture.

Click Scan Now when you are satisfied with the preview image.

Scanning From the Operator Panel
1.

Press Scroll (<>) to select Scan and press Select (P).

Press Scroll (<>) to select P C and press Select (P).

Press Scroll (<>) to select an application to which you want to send the scanned image. The default applications are MS Paint, Email, My Documents,
PaperPort, and OCR.
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Microsoft Paint: Sends the scanned image to Microsoft Paint.

Email: Sends the scanned image to your default e-mail program on the computer. A new message window opens with the image attached.

My Documents: Saves the scanned image in the My Documents folder on the computer.

PaperPort: Sends the scanned image to PaperPort. PaperPort launches automatically.

OCR: Sends the scanned image to an OCR application. The text is extracted from the scanned image and presented in the selected application.

Press Select (P).

The selected application window opens and the scanned image is imported ready for use.

Scanning Using the Windows Image Acquisition (WIA) Driver
Your printer also supports the WIA-Dell MFP 1125 Scanner for scanning images. WIA is one of the standard components provided by Microsoft® Windows®
and works with digital cameras and scanners. Unlike the TWAIN-DELL MFP 1125 Scanner, the WIA-Dell MFP 1125 Scanner enables you to scan an image and
easily manipulate those images without using additional software.
NOTE: Start Menu must be set to its original, default settings to view the following procedures.

Load the document(s) face up, with the top edge of the document first into the ADF.
OR
Place a single document face down on the scanner glass.

For more information on loading a document, see Loading an Original Document.

Open the Scanners and Cameras utility in the Control Panel.
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In Windows XP: Click Start® Control Panel® Printers and Other Hardware® Scanners and Cameras.

In Windows XP: Click Start® Control Panel® Hardware and Sound® Scanners and Cameras.

Double click your Scanner icon.
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In Windows XP, the Scanners and Camera Wizard launches.

In Windows Vista, the Scanner Properties window opens.

Choose your scanning preferences and click Preview to see how your preferences affect the picture.

Enter a picture name and select a file format and destination to save the picture.

Follow the on-screen instructions to edit the picture after it is copied to your computer.

Scanning Using the TWAIN-Dell MFP 1125 Scanner
Use the TWAIN-Dell MFP 1125 Scanner dialog box to select scan settings before scanning an item, select an image area to scan, or preview an image you want
to scan from scanning enabled software such as Adobe™ Photoshop®.

Using the TWAIN-Dell MFP 1125 Scanner
1.

Launch the required scanning application (e.g. Photoshop).

From the File drop down menu, select Import and the TWAIN-Dell MFP 1125 Scanner (or equivalent acquisition function).

Set the required scanning preferences. See Configuring the TWAIN-Dell MFP 1125 Scanner.

Click the Preview (Scanner Glass mode only) button or the Scan button in ADF mode. The image is scanned and imported into the workspace.

Make any required adjustments and save as normal.

Configuring the TWAIN-Dell MFP 1125 Scanner

General Settings
This section of the dialog window provides a description of the scanner source settings.

Paper
Select the scan media source from the drop-down list.
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Scanner Glass: source is media placed on scanner glass.

Automatic Document Feeder: source is media placed in ADF.

The options in the box below change according to the option(s) you choose.

Selecting the Scanner Glass
Scanner Glass Options: the following options are available when you select the Scanner Glass as the scanner source.
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Editing Text (OCR): Used to scan business letters, contracts, memos, and other documents that you want to edit.
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Bit Depth: 1-bit

Resolution: 300 dpi

Faxing, Filing, or Copying: Used to scan newspaper and magazine articles, receipts, forms, and other text items.
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Bit Depth: 1-bit (black and white)

Resolution: 200 dpi

Description: Provides the fastest scan time and smallest file size. This is the best setting if you want to fax, file, or copy the scanned item.

Black & White Photo: Use to scan black-and-white photos in grayscale
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Bit Depth: 8-bit

Resolution: 200 dpi

Description: Provides the best setting scanning black-and-white photos.

Color Document - Faster: Use to scan pages with many graphics, or mixed graphics and text, line art, or color photographs that require a quick scan.
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Bit Depth: 24-bit (color)

Resolution: 100 dpi

Description: Enhances the use of OCR software for converting image text to editable text. Provides higher quality and creates larger files than
the Faxing, Filing, or Copying scan setting.

Description: Provides the ideal setting for scanning color photographs or art or to work with items for image editing, desktop publishing, and
high-quality output. Results in a scanned color image in a file that is not too large. This is the default setting.

Color Document - Better Quality: Use to scan pages with many graphics, or mixed graphics and text, line art, or color photographs.
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Bit Depth: 24–bit (color)

Resolution: 200 dpi

Description: Provides the ideal setting for scanning color photographs or art or to work with items for image editing, desktop publishing, and
high-quality output. Results in a slower scan time and a larger file size because of the 200 dpi resolution.

Custom (Scanner Glass): Use to scan any image.
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Color Mode: Black & White, Grayscale, True Color

Resolution: Any user-defined dpi

NOTE: After changing custom settings, the Save As... button is available. Click Save As.. and enter a name to save customized scan settings. The user
defined name is displayed in the scan settings window.

Selecting the Automatic Document Feeder
The following options are available when you select the ADF as the scanner source.
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ADF - Faster: Used to scan pages with many graphics, or mixed graphics and text, line art, or color photographs that require a quick scan.
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Bit Depth: 24–bit (color)

Color Mode: True Color.

Resolution: 100dpi

ADF – Better: Used to scan pages with many graphics, or mixed graphics and text, line art, or color photographs.
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Bit Depth: 24 Bit.

Color Mode: True Color.

Resolution: 300dpi

Description: Provides the ideal setting for scanning color photographs or art or to work with items for image editing, desktop publishing, and
high-quality output. Results in a slower scan time and a larger file size because of the 300 dpi resolution.

ADF – Gray: Used to scan pages with many graphics, or mixed graphics and text, line art, or color photographs.
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Bit Depth: 8 Bit.

Color Mode: True Color.

Resolution: 300dpi

Description: Provides the ideal setting for scanning color photographs or art or to work with items for image editing, desktop publishing, and
high-quality output. Results in a reasonable scanned color image in a file that is not too large.

Description: Provides the ideal setting for scanning Gray photographs or to work with items for image editing, desktop publishing. Results in a
scanned gray image in a file that is not too large.

Custom (ADF): Use to scan any image
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Color Mode: Black & White, Grayscale, True Color

Resolution: Any user-defined dpi

Advanced Settings
Use the Advanced Settings dialog box to set the gamma, sharpness, brightness, contrast, hue, and saturation.

Gamma and Sharpness
Click the Gamma/Sharpness button to adjust gamma and sharpness settings.

Gamma Settings
Gamma changes will alter the way in which brightness is distributed across the light spectrum, resulting in differences in color perception. It is used by
software to imitate color as closely as possible to the original.
Select Gamma values between 0.10 and 10.0 by using the arrows, sliding bar or entering the value required in the field provided. The default Gamma setting is
1.0. Click the Default button to return to the default value.

Sharpness Settings
Changes to the Sharpness setting will alter the differentiation between color and image borders, sharpening them or blurring them.
Select Sharpness values between -100 and 100 by using the arrows, sliding bar or entering the value required in the field provided. The default setting is 0.
Click the Default button to return to the default value.

Brightness and Contrast
Click the Brightness/Contrast button to adjust gamma and sharpness settings.

Brightness Settings
Changes to Brightness will alter the appearance of a scanned image, lightening or darkening the overall image.
Select Brightness between -100 and 100 by using the arrows, sliding bar or entering the value required in the field provided. The default is 0. Click the Default
button to return to the default value.

Contrast Settings
Changes to Contrast will alter the appearance of a scanned image, altering the difference between light and dark areas of an image. While similar to
Brightness, Contrast alters areas of the image in relation to each other rather than the image as a whole.
Select Contrast between -100 and 100 by using the arrows, sliding bar or entering the value required in the field provided. The default is 0. Click the Default
button to return to the default value.

Hue and Saturation

Click the Hue/Saturation button to adjust gamma and sharpness settings.

Saturation Settings
The Saturation level represents how much black is present in a color. A fully saturated red, for example, would be pure red with no black. Changes to
Saturation will affect the color output in a scanned image.
Select Saturation between -100 and 100 by using the arrows, sliding bar or entering the value required in the field provided. The default is 0. Click the Default
button to return to the default value.

Hue Settings
Changes to the Hue setting will alter the color composition of an image by changing the predominant colors within it The color chart within the Saturation/Hue
screen shows how the different settings effect the overall image.
Select Hue between -180 and 180 by using the arrows, sliding bar or entering the value required in the field provided. The default is 0. Click the Default
button to return to the default value.

Moire Reduction
Moire Reduction is used to dampen the effect that glossy source material has on scan results - typically from magazine cover scans. If this option is not used,
some light reflection may be present in a scanned image.
The Moire Reduction check box appears on all of the screens. If Moire Reduction is checked, select Magazine, Newspaper or Art Print using the radio buttons
provided.

Resolution
You can select a resolution from 75 dpi to 600 dpi from the list using the ADF or from 75 dpi to 19200 dpi using the scanner glass. The higher the dpi is set, the
greater the image resolution.
NOTE: As resolution increases, so does file size and the length of time to scan an item.
NOTE: If the scanning file results in a file larger than the available space, the TWAIN-Dell MFP 1125 Scanner will display an error message and cancel
scanning.
Enter a user-defined resolution in the text box. The drop-down list will display User defined.

Paper Size
Select a paper size from the first drop-down list:

Paper Size

Scanner Glass

ADF

3x5

4x6

5x7

Letter (8.5" x 11")

Legal (8.5" x 13")

A4 (8.25" x 11.69")

Business Card

User defined

Select the units (inches, centimeters, or pixels) from the drop-down list.
Alternatively, drag the mouse in the preview area to set the size or type the scanning size directly in the text boxes.

Autocrop
Select this option to let the scanner automatically determine the size of the item being scanned. When TWAIN starts up, Auto Crop is off (default) When ADF
scanning is selected, Auto Crop is disabled.

Scan Task
You can set several areas to be scanned by dragging the mouse in the preview area.

Select a scan task and click Remove to delete the scan task from the preview area.

Scan/Preview Area
This area displays the item you are scanning or enables you to select the area to scan. Use the rectangle to select the area to scan. Drag the scan areas to
change the size of the scan area. Place the mouse cursor inside the rectangle to move the scan area.

Exit
Click Exit to close the dialog box.

Scan
Click Scan to scan the item that is loaded in the ADF or on the scanner glass.

Preview
Click Preview to display the item that is in loaded in the ADF or on the scanner glass.

Changing Default Settings
You can set up default scan settings instead of changing settings for each scan.

Press Scroll (<>) to select Scan and press Select (P).

Press Scroll (<>) to select Scan Default and press Select (P).

Press Scroll (<>) to select to P C and press Select (P).

Press Scroll (<>) to select the new destination default:
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Microsoft Paint

My Documents

PaperPort

OCR

Press Select (P) to select the new destination default.

Press Scroll (<>) to select Scan Color and Select (P).

Press Scroll (<>) to select the required scan color default:
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Black

Color

Gray

Press Select (P) to select the scan color default.

Press Scroll (<>) to select Quality and press Select (P).

10.

Press Scroll (<>) to select the quality default:
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1200

600

300

150

11.

Press Select (P) to select the quality default.

12.

Press Scroll (<>) to select Original Size and Select (P).

8.5 x 11"

2.25 x 3.25"

3 x 5"

3.5 x 5"

LGL

4 x 6"

60 x 80 mm

5 x 7"

9 x 13 cm

8 x 10"

10 x 15 cm

Hagaki

13 x 18 cm

20 x 25 cm

13.
Press Scroll (<>) to select the new original size default:

14.

Press Select (P) to select the new original size default.

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Faxing
Dell™ Multi-Function Printer 1125
User's Guide
Setting the Printer ID
Using the Number Keypad to Enter Characters
Setting up the Fax System
Sending a Fax
Sending a PC-Fax
Receiving a Fax
Automatic Dialing
Other Ways to Fax
Additional Features
Using Advanced Fax Settings
Sending Fax from a PC

This chapter contains information on settings up the DELL MFP 1125 for operation, sending, and receiving faxes, and sending faxes from a PC (local and
shared network).

Setting the Printer ID
In most countries, it is required by law to indicate the originating fax number on any fax sent. The printer ID, containing the telephone number and name or
company name, can be added to the top of each page sent from the printer as follows:

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select My Phone No and press Select (P).

Enter your fax number using the keypad. If a mistake is made while entering numbers, press the left Scroll (<) button to overtype the last digit.

Once satisfied, press Select (P).

The prompt asks for a name. Enter a name or company name. For example, you can enter The Company using the keypad.
NOTE: For more information on how to use the keypad to enter alphanumeric characters, see Using the Number Keypad to Enter Characters.

Once satisfied, press Select (P).

Press Cancel (V) to return to Standby mode.

Using the Number Keypad to Enter Characters
Certain menu selections, such as My Phone No in the Device Setup menu, require text input. The majority of the keys on the number keypad have three or four
letters printed on them.
NOTE: The 1, 0, #, and * keys do not have printed letters as they are special characters keys.

When in a text entry field, press the number key that represents the character you require one to eight times (depending on the position of the character
required, see the table below) followed by the next numeric key representing the next character and so on.
For example, to enter the name JOHN into a text field, enter the following keystrokes.

Press 5 once.

Press 6 three times.

Press 4 twice.

Press 6 twice, followed by Select (P)to confirm the entry.

NOTE: To enter consecutive letters that appear on the same numeric key, for example in the name HARRY, press the Scroll (>) button to advance
to the next field, for example, press 4 twice (H), 2 once (A), 7 three times (R), (>), 7 three times (R) and 9 three times (Y) and press Select (P).
NOTE: To insert a space in a name, press Scroll (>) twice to advance the cursor two places and type as normal.

Keypad Letters
Key Alpha Mode

Numeric Mode

@. ,/*#&$+-()`

ABCabc

DEFdef

GHIghi

JKLjkl

MNOmno

PQRSpqrs

TUVtuv

WXYZwxyz

Toggles between alpha and numeric mode Toggles between alpha and numeric mode

Changing Numbers or Names
To edit a number or name, enter the required menu function and type the correct entry over the existing entry and press Select (P).
OR
Enter the required menu function and press Cancel(V) to clear the LCD and type the correct entry and press Select (P)
NOTE: If you make a mistake while entering a number or name, press the Scroll (<>) buttons to place the cursor under the incorrect digit or character.
Then enter the correct number or character and press Select (P).

Inserting a Pause
For some telephone systems, it is necessary to dial an access code and listen for a second dial tone, if an outside line is required, for example. A pause must
be entered in the number in order for the access code to function. To enter a pause in a number, press the Pause (

) button at the required pause point.

For example, if an outside line is required for the requested number, enter:
9 (,) 12345678
The comma represents a pause in dialing to allow for the second dial tone to be established.

Setting up the Fax System
Setting Fax Default options available in the operator panel menu defines how all faxes are sent and received unless temporary changes are made using other
menus. See the following guide to make changes to Fax Default settings.

Setting Fax Default Options
1.

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Fax Default and press Select (P).

Press Scroll (<>) to select the required option (see table below) and press Select (P).

Press Scroll (<>) to select the required setting and press Select (P).

Press Cancel (V) to return to the Standby mode.

The following table shows the options available in the Fax Defaults menu.
Menu

Submenu

Options

Description

Resolution N/A

Standard
(Default)

Set the default fax resolution value.

Fine
Super Fine
TX
Contrast

N/A

Normal
(Default)

Select the fax contrast value.

Darker
Lighter
Other
Settings

Rings to
Answer

1-7
Set the number of times the printer rings before answering an incoming call.
(Default: 1)

F/T Ring
Time

5-99
(Default:
15s)

Set fax/tel ring time in seconds.

Receive
Mode

Ans/Fax
(Default)

Ans/Fax mode: The printer can share one telephone line with an answering machine. In this mode, the printer may
monitor the fax signal and pick up the line if there are fax tones.

NOTE: If local phone communication is serial, this mode is not available.
Fax/Tel

Fax/Tel: Receive a fax by picking up the handset of the extension phone not directly connected to the back of the
printer and then pressing the remote receive code, or picking up the handset of the extension phone directly
connected to the back of the multi-function printer and pressing Start (u), or accessing Fax On Hook Dial Yes when
the bell is ringing (audible voice or fax tones from the remote machine) and then pressing Start (u) on the operator
panel.

Fax

Fax mode (automatic receive mode): The printer answers an incoming calls and automatically selects receive mode.
The number of rings before the printer answers can be set in the Rings to Answer option. If the user memory is full,
the printer can no longer receive incoming faxes. Removing data stored in the memory to resume (see Clearing the
Memory).

Tel

Tel mode (manual receive mode): Manual receive mode is enabled when automatic fax reception is turned off.

Redial
Delay

1-15
Set the redial interval. The printer automatically redials a remote fax machine if it is busy.
(Default: 3)

Redial
Attempts

On/Off
(Default:
On)

Set the redial settings if a remote fax machine is busy.

MSG
Confirm

On
(Default)

Set the printer to produce a report showing the status of the fax transmission, the number of pages transmitted, and
other details.

Off

On: A report is produced to confirm fax transmission.

On-Err

Off: No reports are produced.

On-Err +
Image

On-Err: A report is only produced after receiving an error alert.
On-Err + Image: A report is only produced after receiving an error alert while loading an image.

Auto
Reduction

On +
Image

On + Image: A report is produced after loading an image.

Off
(Default)

When receiving a documents larger than the paper size in the paper tray, the printer can reduce the size of the
document to fit the size of the paper loaded in the printer.

Off: The document is divided and printed actual size on two or more pages.
On: The machine automatically reduces the incoming document.

TTI

Enable or disable Transmit Terminal Identification (TTI)

Off
Receive
Code

0–9
The Receive Code Enables fax reception from an extension phone plugged into the extension telephone socket on the
(Default: 9) back of the printer. If you pick up the extension phone and hear a fax tone, enter the Receive Code. See Receiving
Manually Using an Extension Telephone for more information about using the code.

Sending a Fax
It is possible to begin typing the number on the keypad without first selecting fax mode. The printer automatically switches to fax mode when the third digit is
entered on the keypad.
Temporary changes to the following fax attributes override the default settings previously entered in the Fax Default menu.

Adjusting Fax Settings

Adjusting the Document Resolution

Adjust Resolution to alter faxed document image quality depending on requirements:
l

Standard - the default setting designed for documents with normal sized characters

Fine - designed for use with documents containing small or fine characters or documents printed using a dot-matrix printer

Super Fine - designed for use with documents containing extremely fine detail.
NOTE: The Super Fine mode is only available if the remote printer also supports the Super Fine resolution. Faxes scanned in Super Fine resolution
transmit at the highest resolution supported by the receiving device.

See the following guide to temporarily adjust fax Resolution.

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Quality Settings and press Select (P).

Press Scroll (<>) to select Resolution and press Select (P).

Press Scroll (<>) to select Standard, Fine, or Super Fine and press Select (P).

Transmit fax as normal (see Sending a Fax Automatically and Sending a Fax Manually).

Press Cancel (V) to return to the Standby mode.

Adjusting the Document Contrast
Adjusting Contrast causes faxed documents to appear lighter or darker, depending on requirements:
l

Normal - the default settings designed for use with standard typed or printed documents

Darker - designed for use with light print or faint pencil markings

Lighter - designed for use with dark print
NOTE: The Contrast menu applies changes to the next fax only. Default fax settings are reapplied after the fax is sent.

See the following guide to temporarily adjust fax Contrast.

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Quality Settings and press Select (P).

Press Scroll (<>) to select TX Contrast and press Select (P).

Press Scroll (<>) to select Normal, Darker, or Lighter and press Select (P).

Transmit fax as normal (see Sending a Fax Automatically and Sending a Fax Manually below).

Press Cancel (V) to return to the Standby mode.

Sending a Fax Automatically
See the following guide to automatically send a fax.

Load the document(s) face up with top edge first into the ADF (see Using the Automatic Document Feeder (ADF)).
OR
Place a single document face down on the scanner glass (see Using the Scanner Glass).

Adjust the document contrast and resolution to suit your fax needs (see above).

Enter the remote fax phone number using the keypad.
NOTE: You can also use one or two-digit speed or group dial numbers. For more information, see Automatic Dialing.

Press Start (u). When the document is loaded from the scanner glass, the message, Another Page? appears on the top line of the display after the
document is scanned into the memory. For more than one page, remove the scanned page, load the next page on the glass and select Yes. After all of

the pages are scanned, select No when the display shows Another Page?.

When the printer establishes contact with the receiving machine, it dials the number and sends the fax.
NOTE: Press Cancel (V) to cancel the fax job at any time during transmission.

Sending a Fax Manually
1.

Load the document(s) face up with top edge first into the ADF (see Using the Automatic Document Feeder (ADF))
OR
Place a single document face down on the scanner glass (see Using the Scanner Glass).

Adjust the document contrast and resolution to suit your fax needs (see above).

Press Scroll (<>) to select Fax mode and press Select (P).

Press Scroll (<>) to select Fax Features and press Select (P).

Press Scroll (<>) to select On Hook Dial and press Select (P).

On Hook is displayed on the LCD. Enter the number of the remote fax machine using the keypad and press Start (u).

Press 1. TX or 3. RX and press Start(u).

Transmitting is displayed on the LCD. Once transmission is complete, the machine returns to Standby mode.
NOTE: Press Cancel (V) to cancel the fax job at any time during transmission.

Confirming Transmissions
After a successful transmission, the printer returns to Standby mode. If enabled, the printer features an automatic confirmation system that reports after each
fax transmission. For more information, see MSG Confirm.
After an unsuccessful transmission, an error message is displayed on the LCD. For a listing of error messages and their meaning, see Clearing LCD Error
Messages.
If you receive an error message, press Cancel (V) to clear the message and try to send the document again.

Automatic Redialing
When the printer redial is set to On (default), the printer automatically redials the number you have dialed if it is busy.
When the display shows Awaiting Redial press Select (P) to redial the number without waiting. To cancel the automatic redialing, press Cancel (V).
To change the redial setting, see Setting Fax Default Options.

Sending a PC-Fax
It is possible to send a fax by using software applications. The Fax driver is automatically installed in the computer and is available as a printer option.
To send a PC-Fax, perform the following procedures.

Select Print from your application.
The Print screen displays.

In the Printer Name field, select Dell MFP 1125 Fax.

Click the Properties button.
The Properties screen appears.

Select Paper Size, Resolution, and Orientation.

Click OK to continue.

Enter the recipient's name.
The Recipient's Information screen displays.

In the Recipient's Name field enter the Name and the Fax Number of the recipient.

Click Add to enter the contact in the Recipient's List as shown.

Click the Directory button to open the DELL MFP 1125 directory.

The directory screen appears. The contact list on the left side of the screen represents the directory imported from the DELL MFP 1125.

10.

Select a contact and press (>>) to move it to the Recipients List.

11.

Click OK to continue.
The Recipients Information screen displays.

12.

Click Next to continue.
The Scheduled Fax screen displays.

13.

Specify a time to send or select Now (default).

14.

Click Finish to send.

Receiving a Fax
NOTE: The Dell MFP 1125 Printer cannot receive color faxes.

About Receiving Modes
NOTE: To use the Ans/Fax mode, remove the blue socket from the extension telephone socket (
an answering machine.

) found on the back of your printer before attaching

When the memory is full, the printer can no longer receive any incoming faxes. Secure free memory to resume by removing data stored in the memory.

Loading Paper for Receiving Faxes
The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter,
A4, or Legal-sized paper. For more information on loading paper, see Loading Print Media in the Paper Tray. For more information on setting the paper type
and size in the tray, see Setting the Paper Type and Setting the Paper Size.

Receiving Automatically in Fax Mode
The printer is preset to the fax mode at the factory. When you receive a fax, the printer answers the call on a specified number of rings and automatically
receives the fax.
To change the number of rings, see Setting Fax Default Options.
If you want to adjust the ringer volume, see Setting Sounds.

Receiving Manually in the Tel Mode
You can receive a fax by picking up the handset of the extension phone and then pressing the remote receive code (see Receive Code), or by accessing Fax
On Hook Dial Yes when the bell is ringing (you can hear voice or fax tones from the remote printer) and then pressing Start (u) on the operator panel.
The printer begins receiving a fax and returns to Standby mode when the reception is completed.

Receiving Automatically in the Ans/Fax Mode
If you are using an answering machine in this mode, attach it to the extension telephone socket (

) on the back of your printer.

If your printer does not detect a fax tone, the answering machine will take the call. If your printer detects a fax tone, it automatically initiates reception of the
fax.
NOTE: If you have set your printer to Ans/Fax mode and your answering machine is switched off, or no answering machine is connected to your
machine, your printer may automatically switch to Fax mode after a predefined number of rings.
NOTE: It is recommended the Rings to Answer in Ans/Fax mode be set to 3 or less to insure all calls are answered.

Receiving Manually Using an Extension Telephone
This feature works best when you are using an extension telephone connected to the extension telephone socket (
) at the back of your printer. You can
receive a fax from someone you are talking to after ending the call on the extension telephone without having to go to the fax machine.

Ask the sender to hang up and send the fax on the same line.

When you hear the fax tone, press the keys *9* (star nine star) on the extension telephone.

The printer receives the document.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote printer, try pressing *9* once again.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you
choose. The code should be one digit. For more information on changing the code, see Setting Fax Default Options.

Receiving Faxes in the Memory
Since your printer is a multi-tasking device, it can receive faxes while performing other tasks. If you receive a fax while you are copying, printing, or run out of
paper or toner, your printer stores incoming faxes in the memory. As soon as you finish copying, printing, or resupply the consumables, the printer
automatically prints the fax.

Automatic Dialing

Speed Dialing

You can store up to 99 frequently dialed numbers in one or two-digit speed dial locations (0 to 99).

Storing a Number for Speed Dialing
1.

Press Directory (&) on the operator panel. Press Scroll (<>) to select Directory and press Select (P).
OR
Press Scroll (<>) to select Fax and press Select (P). Press Scroll (<>) to select Directory and press Select (P).

Press Scroll (<>) to select Add and press Select (P).

Press Scroll (<>) to select Add Person and press Select (P).

Enter a one or two digit speed dial number between 0 and 99, using the number keypad and press Select (P).
OR
Select the location by pressing Scroll (<>) and then press Select (P).

Enter a name and press Select (P). For more information on how to enter names, see Using the Number Keypad to Enter Characters.

Enter the fax number you want to store using the number keypad and press Select (P).

To insert a pause between numbers, press Pause (

) and a "," appears on the display.

To store more fax numbers, repeat steps 3 through 6.
OR
To return to Standby mode, press Cancel (V).

Editing Speed Dial Numbers
1.

You can edit a specific speed dial number.
Press Directory (&) on the operator panel.
OR
Press Scroll (<>) to select Fax and press Select (P). Press Scroll (<>) to select Directory and press Select (P).

Press Scroll (<>) to select Edit and press Select (P).

Press Scroll (<>) to access Edit Person.

Enter the speed dial number you want to edit or select the speed dial number by pressing Scroll (<>) and press Select (P).

Enter the correct fax number you want and press Select (P).

Enter the correct name you want and press Select (P).

If you want to edit another speed dial number, repeat from step 4.
OR
Press Cancel (V) to return to Standby mode.

Sending a Fax using a Speed Number
1.

Load the document(s) face up, with the top edge of the document first into the ADF.
OR
Place a single document face down on the scanner glass.

For more information on loading a document, see Loading an Original Document.

Press Scroll (<>) to select Fax and press Select (P).

Adjust the document contrast and resolution to suit your fax needs.
NOTE: For more information, see Adjusting the Document Contrast and Adjusting the Document Resolution.

Press Scroll (<>) to select Enter Number and press Select (P).

Enter the pre programmed speed dial number location and press Start (u).

The corresponding entry's name is displayed and the document scans into the memory.

If the document is loaded on the scanner glass, the LCD display asks if you want to send another page. Scroll to Yes to add more documents or No to
begin sending the fax immediately and press Select (P).

The fax number stored in the speed dial location is automatically dialed. The document is sent when the remote fax machine answers.

Group Dialing
If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a one or two-digit group
dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group.
NOTE: You cannot include one group dial number within another group dial number.

Setting Group Dial
1.

Press Directory (&) on the operator panel.
OR
Press Scroll (<>) to select Fax and press Select (P). Press Scroll (<>) to select Directory and press Select (P).

Press Scroll (<>) to select Add Group and press Select (P).

Enter a name and press Select (P).

Enter a group number between 0 and 99 and press Select (P).
OR
Select the location you want by pressing Scroll (<>) and then press Select (P).

Enter a one or two-digit speed number you want to assign to the group and press Select (P).
OR
Select the location by pressing Scroll (<>) and then press Select (P).

At the Add Another? prompt, press Select (P) to enter other speed dial numbers into the group.
OR
Press Scroll (<>) to display No and press Select (P) when you have entered all of the desired numbers.

If you want to assign another group, repeat from step 2.
OR
To press Cancel (V) to return to Standby mode.

Editing Group Dial Numbers
You can delete a specific speed dial number from a selected group or add a new number to the selected group.

Press Directory (&) on the operator panel.
OR
Press Scroll (<>) to select Fax and press Select (P). Press Scroll (<>) to select Directory and press Select (P).

Press Scroll (<>) to select Edit and press Select (P).

Press Scroll (<>) to select Edit Group and press Select (P).

Enter the group number you want to edit or select the group number by pressing Scroll (<>) and press Select (P).

Edit the name and press Select (P).

To add a speed dial number, press Select (P) to access Add Person.
To delete the speed dial number, press Scroll (<>) to display Delete Person and press Select (P).

Enter a speed dial number to be added or deleted.
NOTE: When you delete the last speed dial in a group, the group itself is deleted.

Press Select (P).

If you want to edit another group, repeat from step 3.
OR
Press Cancel (V) to return to Standby mode.

Sending a Fax Using Group Dialing (Multi-Address Transmission)
You can use group dialing for Broadcasting or Delayed transmissions.

Follow the procedure of the desired operation (Broadcasting transmission; see Sending Broadcasting Faxes, Delayed transmission; see Sending a
Delayed Fax).

When the display asks you to enter the remote fax number, press the corresponding Group Dialing entry number.
NOTE: You can use only one group number for one operation.

Then continue the procedure to complete the desired operation.

Your printer automatically scans the document loaded in the ADF or on the scanner glass into the memory. The printer dials each of the numbers
included in the group and begins transmission.

Searching for a Number in the Memory
There are two ways to search for a number in the memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name
associated with the number.

Searching Sequentially Through the Memory
1.

Press Directory (&) on the operator panel.
OR
Press Scroll (<>) to select Fax and press Select (P). Press Scroll (<>) to select Directory and press Select (P).

Press Select (P) to access Search.

Press Scroll (<>) to scroll through the memory until the name and number you want to dial display. You can search upwards or downwards through the
entire memory in alphabetical order, from A to Z.
While searching through the printer's memory, you can see that each entry is preceded by one of two letters; "S" for speed dial or "G" for group dial
number. These letters denote how the number is stored.

When the name and/or the number you want displays, press Start (u) or Select (P) to dial.

Searching with a Particular First Letter
1.

Press Directory (&) on the operator panel.
OR
Press Scroll (<>) to select Fax and press Select (P). Press Scroll (<>) to select Directory and press Select (P).

Press Select (P) to access Search.

Press the button labeled with the letter you want to search for. A name beginning with the letter displays.
For example, if you want to find the name "MOBILE", press the 6 button, which is labeled with "MNO."

Press Scroll (<>) to display the next name.

When the name and/or the number you want displays, press Start (u) or Select (P) to dial.

Printing a Directory List
You can check your automatic dial setting by printing a Directory list.

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Reports and press Select (P).

Press Scroll (<>) to select Directory and press Select (P).

A list showing your speed dial and group dial entries prints out.

Other Ways to Fax

Redialing
To redial the number you last dialled:

Press Scroll (<>) to select Redial and press Select (P).
When a document is loaded in the ADF, the printer automatically begins to send.

For the document loaded on the scanner glass, the display asks if you want to load another page. Select Yes to add. Otherwise, select No.

Sending Broadcasting Faxes
The Broadcasting Fax feature allows you to send a document to multiple locations. Documents are automatically stored in the memory and sent to a remote
station. After transmission, the documents are automatically erased from the memory.

Press Scroll (<>) to select Fax and press Select (P).

Adjust the document contrast and resolution to suit your fax needs.
For more information, see Adjusting the Document Contrast and Adjusting the Document Resolution.

Press Scroll (<>) to select Broadcast Fax and press Select (P).

Enter the number of the remote printer using the number keypad.
You can also use one, two, or three-digit speed dial or group dial numbers.

Press Select (P) to confirm the number. The display asks you to enter another fax number.

Press Select (P) to enter other number.
Or, press Scroll (<>) to select No and press Select (P).

If you want to enter more fax numbers, repeat steps 5 and 6. You can add up to 10 destinations.
NOTE: You cannot use more than one group dial number per broadcast operation.

When you finish entering fax numbers, press Start (u).
The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the
memory.
For documents loaded on the scanner glass, the display asks if you want to load another page. Select Yes to add. Otherwise, select No.

The printer begins sending the document in the order of the numbers you entered.

Sending a Delayed Fax
1.

You can set your printer to store and then send a fax at a later time.
Load the document(s) face up, with the top edge of the document first into the ADF.
OR
Place a single document face down on the scanner glass.
For more information on loading a document, see Loading an Original Document.

Press Scroll (<>) to select Fax and press Select (P).

Adjust the document contrast and resolution to suit your fax needs.
For more information, see Adjusting the Document Contrast and Adjusting the Document Resolution.

Press Scroll (<>) to select Fax Features and press Select (P).

Press Scroll (<>) to select Delay Fax and press Select (P).

Enter the number of the remote machine using the number keypad.
To enter the number, you can use one, two, or three-digit speed dial or group dial numbers.

Press Select (P) to confirm the number on the display. The display asks you to enter another fax number.

Press Select (P) to enter the number.
OR
Press Scroll (<>) to select No and press Select(P).

Assign a name to the transmission using the keypad. For more information on how to enter the name using the number keypad, see Using the Number
Keypad to Enter Characters.

10.

Press Select (P). The display shows the current time and asks you to enter the start time when the fax is to be sent.

11.

Enter the time using the number keypad. Select AM or PM if 12 hour time format is selected.
NOTE: The time format (i.e. 12 or 24 hour) is set during the initial startup step Changing the Clock Mode.
NOTE: If you set a time earlier than the current time, the document may be sent at that time the following day.

12.

Press Select (P) when the start time displays correctly. Data Entry Ok is displayed.

13.

For documents loaded on the scanner glass, the display asks if you want to load another page. Select Yes to add. Otherwise, select No.

14.

The document is scanned into the memory.

15.

The printer returns to Standby mode and the fax is transmitted from memory at the selected time.
NOTE: If you want to cancel the delayed transmission, see Clearing the Memory.

Additional Features

Protecting your Fax with a Passcode
Assign a passcode to the printer to protect it from unauthorized use.

Assigning a Passcode
1.

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Advanced Fax and press Select (P).

Press Scroll (<>) to select Secure Receive and press Select (P).

Press Scroll (<>) to select On and press Select (P).

Enter a four-digit passcode and press Select (P).

Enter the same four-digit passcode to confirm and press Select (P).

Press Cancel (V) to return to Standby mode.

The Passcode is now set.

Using the Secure Receiving Mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on the secure fax mode using the Secure Receive
option to restrict printing out received faxes when the printer is unattended. In the secure fax mode, all incoming faxes are stored in memory. When the mode
is turned off, any faxes stored are then printed.

Turning on the Secure Receiving Mode
1.

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Advanced Fax and press Select (P).

Press Scroll (<>) to select Secure Receive and press Select (P).

Press Scroll (<>) to select Print and press Select (P).

Press Cancel (V) to return to Standby mode.
NOTE: The Secure Receive mode only restricts the printing of faxes if Secure Receive is set to On first.

When a fax is received in the secure receiving mode, your printer stores it into memory and displays Memory Received to let you know that there is a fax
stored.
To print received documents:

Access the Secure Receive menu by following steps 1 thorough 3 Turning on the Secure Receiving Mode.

Press Scroll (<>) to display Print and press Select (P).

Enter the four-digit passcode and press Select (P).
The faxes stored in memory are printed.

To turn the secure receiving mode off:

Access the Secure Receive menu by following steps 1 thorough 3 in Turning on the Secure Receiving Mode.

Press Scroll (<>) to display Off and press Select (P).

Enter the four-digit passcode and press Select (P).
The mode is deactivated and the printer prints faxes stored in memory.

Press Cancel (V) to return to Standby mode.

Printing Reports
The following reports are available:

Directory List
This list shows all of the numbers currently stored in the printer's memory as speed dial and group dial numbers.
You can print this Directory list using Directory (&) on the operator panel; see Printing a Directory List.

Scheduled Job Information
This list shows the documents currently stored for Delayed fax. The list shows the starting time and type of operation.

Activity Report
Shows all incoming and out going fax activity recorded by the MFP.

Printing a Report

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Reports press Select (P).

Press Scroll (<>) to display the report or list you want to print on the bottom line.

Directory: Directory list

Scheduled Jobs: Scheduled job information

Activity Report: Shows all fax activity

Press Select (P).
The selected information is printed.

Broadcast Report
Additionally, the MFP has a broadcast confirmation setting. The default for this setting is Off (see Setting Fax Default Options). To enable the broadcast
report, perform the following steps.

Press Scroll (<>) to select Fax and press Select (¸).

Press Scroll (<>) to select Fax Default and press Select (¸).

Press Scroll (<>) to select Other Settings and press Select (¸).

Press Scroll (<>) to select MSG Confirm and press Select (¸).

Press Scroll (<>) to select On and press Select (¸).

The LCD displays Saved and returns to the MSG Confirm menu.
Once this setting is configured, a report is produced after every broadcast, regardless of failure or success.

Using Advanced Fax Settings
Your printer has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change
them. To find out how the options are currently set, print the System Data list as follows:

Changing Setting Options
1.

Press Scroll (<>) to select Fax and press Select (P).

Press Scroll (<>) to select Advanced Fax and press Select (P).

Press Scroll (<>) until you see the desired menu item and press Select (P).

When the option you want displays, choose the desired status by pressing Scroll (<>) or enter the desired value using the number keypad.

Press Select (P) to save the selection.

You can exit from the setup mode at any time by pressing Cancel (V).

Advanced Fax Setting Options
Option

Description

Recv
Forward

You can set your printer to forward incoming faxes to another fax number during a specified time period. When a fax arrives at your printer, it
is stored in the memory. Then the printer dials the fax number that you have specified and sends the fax.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the fax number to which faxes are forwarded and the start time and the end time. Also, you can
forward incoming faxes up to 25 fax numbers.

Secure
Receive

You can keep your received faxes from being accessed by unauthorized people.
For further more information on setting this mode, see Using the Secure Receiving Mode.

Prefix Dial

You can set a prefix dial number of up to five digits. This number dials before any auto dial number is started. It is useful for accessing the
PABX exchange.

Stmp Rcvd
Name

This option enables the printer to automatically print the page number, and the date and time of the reception at the bottom of each page of
a received document.
Select Off to turn this feature off. Select On to turn this feature on.

ECM Mode

The Error Correction Mode (ECM) helps with poor line quality and ensures that faxes are sent smoothly to any other ECM-equipped fax
machine. If the line quality is poor, it takes more time to send a fax when you are using the ECM mode.
Select Off to turn this feature off. Select On to turn this feature on (the default setting).

Modem
Speed

Select the maximum modem speed you want if the phone line fails to sustain a higher modem speed. You can select 33.6, 28.8, 14.4, 12.0,
9.6, or 4.8 kbps.

Using an Answering Machine
You can connect a telephone answering device (TAD) directly to the back of your printer in the following illustration.

Set your printer to Ans/Fax mode and set the Rings to Answer to a digit greater than the Rings to Answer setting for the TAD.
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When the TAD picks up the call, the printer monitors and takes the line if a fax tone is received and starts receiving the fax.

If the answering device is off, the printer automatically goes into Fax mode after a predefined number of rings.

If you answer the call by accident and hear fax tones, the printer may answer the fax call for you by
accessing Fax On Hook Dial Yes and press Start (u) and then hang up the receiver, or press the remote receive code *9* and hang up the receiver.
NOTE: The default Receive Code id *9*. To change the Receive code see Receive Code.

Using a Computer Modem
If you want to use your computer modem for faxing or for a dial-up internet connection, connect the computer modem directly to the back of your printer with
the TAD:

Set your printer to Ans/Fax mode and set the Rings to Answer to a digit greater than the Rings to Answer setting for the TAD.

Turn off the computer modem's fax-receive feature.

Do not use the computer modem if your printer is sending or receiving a fax.

To fax via the computer modem, follow the instructions provided with your computer modem and fax application.

You can capture images using your printer and Dell ScanDirect and send them using your fax application with the computer modem.
NOTE: Dell ScanDirect is available on select Dell printers only.

Sending Fax from a PC
You can send a fax from your PC without using the operator panel using the DELL MFP Center. The Fax software is installed as part of the installation
procedure. For more information, see Sending a PC-Fax.

NOTE: Start Menu must be set to its original, default settings to view the following procedures.

Using Dell MFP Center
Dell MFP Center is an application that enables you to fax items directly to recipients from your computer.
Dell MFP Center runs as a separate application from:
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Windows XP: Click Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® DELL MFP Center.

Windows Vista: Click Start® All Programs® DELL® DELL MFP 1125® Utilities® DELL MFP Center.

Faxing Using the Dell MFP Center
The Dell MFP Center makes it easy for you to access all faxing functions from one central location.

Open the Dell MFP Center.
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In Windows XP: Click Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® DELL MFP Center.

In Windows Vista: Click Start® All Programs® DELL® DELL MFP 1125® Utilities® DELL MFP Center.

Click the FAX button.

Choose your faxing preferences and click Preview Now to see how your preferences affect the picture.

Click Fax Now when you are satisfied with the preview image.

Back to Contents Page

Understanding the Software
Dell™ Multi-Function Printer 1125
User's Guide
Software Overview
Installing Software in Windows
Configuring the Fax Setup Wizard
Using the Dell MFP 1125 Status Monitor
Printer Settings Utility
Directory
Fax Settings
Scan

Software Overview
Use the Drivers and Utilities CD that shipped along with your printer to install the drivers and utilities required for your computer.
NOTE: If you purchased a Dell™ computer and your printer at the same time, the drivers and utilities are automatically installed. You don't need to
install them.
The Drivers and Utilities CD contains the following:
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Dell MFP 1125 Printer driver — enables your computer to communicate with your printer. You must install the printer drivers, to use your printer on a
system running Microsoft® Windows®. For information about installing the printer drivers in Windows, see Installing Software in Windows.
Printer Settings Utility— enables you to set up a fax directory and the other options for the printer from your computer desktop.
PaperPort—enables you to scan documents, create PDFs, and turn your scanned images into editable Microsoft® Word, Excel, or text files. PaperPort
provides improved scanning features and supports annotations on all image types. PaperPort's enhanced search feature enables you to find items by
specific item properties.

Scan Driver—TWAIN or Windows Image Acquisition (WIA) drivers are available for scanning documents on your printer.

User's Guide—HTML documentation provides detailed information about using your printer.

Dell MFP 1125 Fax—enables you to send a fax from your computer.

Dell Fax Setup Wizard—enables you to set up, personalize, and adjust dialing, connection and auto-answer settings.

Dell MFP Center—an application that enables you to copy, scan, and fax items from your computer.

Installing Software in Windows
Before you begin, ensure that your system meets the minimum requirements below.
For Microsoft Windows XP, the system administrator should install Dell software.

Supported Operating Systems
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Microsoft Windows XP Home edition or Professional

Windows Vista™ 32-bit Starter

Windows Vista Home Basic 32-bit

Windows Vista Home Premium 32-bit

Windows Vista Business 32-bit

Windows Vista Business 64-bit

Windows Vista Ultimate 32-bit

Minimum Requirements
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Disk space: Microsoft Windows XP: 1 GB
Windows Vista: 1 GB

Memory: Microsoft Windows XP: 128 MB
Windows Vista: 512 MB

CPU: Microsoft Windows XP: Pentium III 933 MHz or higher
Windows Vista: 800 MHz or higher

Required software: Internet Explorer® 5.0

Installing Dell Software
A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers depends on the operating system you are
using. The following guide shows the
Windows XP installation procedure.

Power on your computer.
NOTE: Do not connect the printer to your computer at this time. A prompt will appear instructing when to make the connection.

Insert the Drivers and Utilities CD.
The installation program begins and the following screen is displayed.
NOTE: If the Installation program does not start automatically; access the CD drive using the explorer and double click the Setup.exe to begin.

Click Next.
The License Agreement screen is displayed.

Take a moment to read the license agreement.

When satisfied, click the I accept the terms of the license agreement radio button and click Next.

The Installation Method screen is displayed.

There are two types of installation methods. See the following for a brief description.
Typical Install: installs all the software needed for the DELL MFP 1125 (default).
Advanced Install: allows for the selection of specific software to install. See the following.

Select a type of installation method to use, and click Next.
The Installation Progress screen is displayed.

The Connect Your Printer screen displays as follows.

NOTE: The installation does not continue until the USB connection is detected. If the printer is not detected, the installation remains idle and the
following screen displays.

Turn on the printer and connect it to the computer's USB port.
The Found New Hardware Wizard displays.

Select Install software automatically (Recommended) and Click Next.
The Scanner, Fax, Status Monitor, MFP Utility, Paper Port, and Printer drivers are installed at this time.
Installation continues and the Congratulations, Setup Complete screen displays.

10.

Click the Test Page button to verify the installation process. If a test page is printed, the DELL MFP 1125 is installed successfully.

11.

Click Finish.

12.

Remove the Drivers and Utilities CD, and reboot the computer.

Configuring the Fax Setup Wizard
The Fax Setup Wizard enables you to set up, personalize, and adjust dialing, connection and auto-answer settings.
NOTE: Start Menu must be set to its original, default settings to view the following procedures.

Open the Dell Fax Setup Wizard.
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In Windows XP: Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® Dell Fax Setup Wizard.
In Windows Vista: Start® All Programs® DELL® DELL MFP 1125® Utilities® Dell Fax Setup Wizard.
The Welcome screen is displayed.

This screen is informational, click Next to continue.

The Personalization screen is displayed.

Enter pertinent information in the Company and Fax Number fields. The information provided is printed on top of every transmission.

Click Next.
The Dialing Settings screen is displayed.

The default dialing setting is No, a prefix digit is not required to dial.
If a prefix digit is required, in an office environment for example, check Yes and enter the required prefix digit in the field.
NOTE: A comma can be used to enter a pause after the prefix digit, when dialing overseas for example.

Click Next to continue.
The Connections Setting screen is displayed.

If the MFP has a dedicated line, check the Yes radio button (default: No).

Select the appropriate connection settings and click Next to continue.

NOTE: The preview window shows a different setup diagram depending on the selection(s) made. If all of the options are checked, the connection
diagram appears as follows.

10.

The Auto-answer Settings screen is displayed.

Select the auto-answer setting (default: Yes).

The Yes (Every incoming...) setting should be used in conjunction with a dedicated fax line. Check No (Manually answer...) if the MFP shares a line
with other devices.
NOTE: If No is selected, any incoming faxes must be answered manually by pressing the user defined Receive Code on the operator panel (the default
Receive Code is *9*). See Receive Code for more information.

11.

Click Next.

12.

The Ring Properties screen is displayed.

Select the number of rings until the MFP answers incoming calls. The default setting is five rings.

13.

Click Next.

14.

The Finished screen is displayed.

15.

Click Test Fax to perform a test of the fax installation before saving the settings. A successful test displays the following message.

An unsuccessful test returns the following screen.

16.

After a successful test, click Save to save the settings.

17.

Click OK. The fax is now ready for use.

Uninstalling Software
Remove the printer drivers if you are upgrading the software or if your driver installation fails. You can remove the software using the Drivers and Utilities CD or
Windows uninstall.
NOTE: Close all programs before uninstalling software, and restart your computer after completing the uninstall process.

Select Uninstall:
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In Windows XP: Click Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Uninstall.

In Windows Vista: Click Start® All Programs® DELL® DELL MFP 1125® Uninstall.

A confirmation screen is displayed.

Click Next.
The uninstallation proceeds and the Uninstallation screen displays.

Click Finish.
Your software is uninstalled.

Using the Dell MFP 1125 Status Monitor
The Status Monitor is installed as part of the initial software installation from the Drivers and Utilities CD. After the installation, an icon is placed in the task bar.
NOTE: If the icon is not present, the Status Monitor is accessible through Start® All Programs® DELL® DELL Printers® DELL MFP 1125® DELL MFP
1125 Status Monitor.
Double click the icon to display the Status Monitor

If the Status Monitor cannot connect to the MFP, the following window is displayed.

The Status Monitor window shows the current status of the MFP. The following table shows the window contents and a brief description.

Item

Description

MFP Status

Shows the current status of the MFP. In the example,
The device is ready to use is displayed, indicating
correct operation. Other status values include In
Power Saving Mode, Cannot communicate with MFP,
and Drum count has exceeded life. See Clearing LCD
Error Messages

Toner Level

Shows the current toner level

Service Tag

Displays the Service Tag number for use in
correspondence with Dell support

How to? button

Displays HTML help for the Status Monitor

Close button

Minimizes the Status Monitor to the task bar

Order Toner button

Displays the Order Toner Cartridge window. Order
replacement toner through the Internet or by phone.
The available numbers are listed in the drop down
menu

NOTE: The Order Toner window is accessible through
the Dell Toners Reorder Program icon installed as
part of the initial installation

Printer Settings Utility
Using the Printer Settings Utility window, you can set up the fax system data options, and create and edit directory entries from your computer. You can also
configure the destination launches when you access Scan and then PC.
When you install the Dell software, the Printer Settings Utility is automatically installed.
For information about installing the software, see Installing Software in Windows.
NOTE: Start Menu must be set to its original, default settings to view the following procedures.

To open the Printer Settings Utility:
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In Windows XP: Click Start® All Programs® DELL® DELL Printers® DELL MFP 1125® Utilities® Printer Settings Utility.

In Windows Vista: Click Start® All Programs® DELL® DELL MFP 1125® Utilities® Printer Settings Utility.

The Printer Settings Utility window opens.

The Printer Settings Utility window provides several features: Directory (View Directory), Fax Settings (Fax), and Scan (Destination).

To exit, click the Exit button at the bottom of the window.

Directory
Click New Contact to add a name and number to the directory list. Click New Group to create a group of contacts (for example, "Clients") and add contacts to
the group. Click Edit to change contact or group information. Click Delete to remove the contact or group from the list.

Fax Settings
This item enables you to configure fax settings.

Settings
Click Settings to create a fax cover page. The fax cover page contains the date, the sender's fax number and printer ID, the recipient's fax number and printer
ID stored in the sender's Directory and the total number of pages you sent.

Advanced Settings
Click the Advanced Settings tab to configure such items as the fax resolution, contrast, modem speed, error correction mode, and receive forward.

Other Settings
Click the Other Settings tab to configure such items as the ring time, receive mode, redial delay and attempts, auto reduction, and message confirmation.

After making your changes, click Save Settings and Close to exit the Fax Settings dialog.
Click Reset to fax defaults to restore settings to the factory default values.

Scan
The scan option provides access to the destination field, where the scanned image is placed locally.

Click the Browse button to enter or browse to a destination for scanned images.
The default file destination is the standard My Documents folder.

Click OK, and Apply to save any changes.

Back to Contents Page

About Your Multi-Function Printer
Dell™ Multi-Function Printer 1125
User's Guide
Unpacking Your Multi-Function Printer
Multi-Function Printer 1125 Menu Functions
Changing the Display Language
Select Country
Setting the Time and Date
Setting Sounds
Toner Save Mode

Unpacking Your Multi-Function Printer
Remove all the orange safety tape completely from the MFP by gently pulling it away from the unit.

Select a location for your printer.

CAUTION: The printer requires at least two people to lift it safely.

Leave enough room to open the printer tray, covers, doors, and options. It is also important to allow enough space around the printer for proper
ventilation.
Provide a proper environment:
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A firm, level surface

Away from the direct airflow of air conditioners, heaters, or ventilators

Away from sunlight, extreme humidity, or high fluctuations in temperature

A clean, dry, and dust free location
NOTE: Leave the printer in the box until you are ready to install it.

In addition to the Dell™ Mono Laser Multi-Function Printer 1125, ensure that you have the following items in the box.
If there is a missing item, contact Dell:

Printer Chassis

Owner's Manual

Power Cable

Telephone Line Cable

Drivers and Utilities CD

Placemat

Paper Output Tray

Paper Tray

a.
b.

The appearance of the power cord and the telephone line cord may differ according to your country's specifications.
The Drivers and Utilities CD contains Dell printer drivers, Scan drivers, Printer Settings Utility, Dell Status Monitor, Dell MFP Center, and an HTML
User's Guide.
NOTE: It is recommended you use an AWG #26 or lower gauge cord that is a maximum 250 cm in length.
NOTE: The power cord must be plugged into a grounded power socket.

Save the carton and packing material in case the printer needs to be repacked.

Remove the packing tape from the front, back, and sides of the printer.

Remove the label completely from the scanner module by gently pulling it.
NOTE: Refer to the setup diagram for installation instructions.

These are the main components of your printer. The following illustrations show the standard Multi-Function Printer 1125.

Front View

Name:

Description

Automatic Document Feeder (ADF) Loads documents for copying, scanning, or sending faxes.
1.

Document Guide

Ensures that documents are properly fed into the MFP.

Operator Panel

Enables you to control the MFP.

Paper Output Tray

Holds document job output.

Manual Feeder

Enables you to load print media one sheet at a time.

Paper Tray

Contains the print media.

Scanner Glass

Place documents on the scanner glass for copying, scanning, and sending faxes.

Scanner Cover

Open this cover to access the scanner.

Rear View

Name:

Description

USB Cable Connector

Insert the USB cable into this connector and connect the other end of the cable to your computer.

NOTE: Do not connect USB cable to the printer until you have installed the software and drivers. See Installing Software in
Windows.
Fax Connector

Connect the wall telephone line to the FAX connector.

Phone Connector

Enables you to connect a telephone or answering machine (Optional) to the Dell Laser MFP 1125.

Power Cord
Connector

Insert the power cord jack to this connector.

Power Switch

Turns the MFP on and off.

Rear Cover

Open this cover to remove paper jams.

NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), you
must remove the plug from the phone connector and insert the supplied terminator.

Understanding The Operator Panel
The operator panel is located at the front of the printer, adjacent to the scanner glass and appears.

The operator panel features two main areas; Common Keys and the Keypad.

Common Keys
The Common Keys are used for day to day operations such as copying and menu navigation.

Press: To:
Return to the previous menu.
Scroll through available options.
Confirm the selection on the display.
Start a job.
Stop an operation at any time, or return to main menu.

Keypad
The Keypad is primarily used for number entry on the LCD panel, but alpha characters are also entered using the Keypad. See Using the Number Keypad to
Enter Characters for more information.

Press: To:
0–9

Dial/Enter number or enter alphanumeric characters.
Store frequently used fax numbers in memory or search for stored fax numbers.
Insert a pause into a fax number in edit mode.

Multi-Function Printer 1125 Menu Functions
Navigate the printer menus using the operator panel buttons (see Understanding The Operator Panel).

Press Scroll (<>) to select desired menu and press Select (P).

Press Scroll (<>) to select the desired setting and press Select (P).

Press Scroll (<>) to select the desired option and press Select (P)

Press Cancel (V) to return to the main menu.

1. Scan

Submenu

Submenu options

to PC

Microsoft Paint

My Documents

E-mail

Paper Port

Optical Character Recognition (OCR)
Scan Color

Color
Gray
Black

Quality

75 dpi draft

600 dpi

150 dpi

1200 (V) dpi

300 dpi
Original Size

8.5x11 in

2.25x3.25 in

3x5 in

3.5x5 in

Legal

4x6 in

60x80 mm

5x7 in

9x13 cm

8x10 in

10x15 cm

Hagaki

13x18 cm

Exec

20x25 cm

A4
Scan Default

2. Copy

to PC

Quality

Scan Color

Original Size

# of copies

1~99

Original Type

Photo
Text
Text&Photo

Zoom

Layout

100%

A4->LTR(94%)

LGL->LTR(78%)

EXE->LTR(104%)

LGL->A4(83%)

Custom (25-400%)

Off

2-Up

ID Copy

Clone

Collation
Contrast

3 (1-5)

Copy Default

Original Type

Zoom

Contrast

Layout

Edit

Add

Delete

Enter Number
3. Fax

Redial
Directory

Quality Settings Resolution
TX Contrast
Fax Features

Advanced Fax

Reports

On Hook Dial

Delay Fax

Broadcast Fax

Cancel Job

Recv Forward

Stmp Rcvd Name

Secure Receive

ECM Mode

Prefix Dial

Modem Speed

Directory
Scheduled Jobs
Activity Report

Fax Defaults

Resolution
TX Contrast
Other Settings

Paper Setup

Paper Size
Paper Type

4. Setup
Device Setup

My Phone No

Time Out

Date & Time

Toner Save

Clock Mode

Select Country

Language

Sound Volume

Power Save
Maintenance

System Report
Clear Drum
Clear Settings

Reset Drum Cnt

Changing the Display Language
To change the operator panel display language, follow these steps:

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select Language and press Select (P).

Press Scroll (<>) to display the required language. The available languages are English, French, and Spanish.

Press Select (P) to save the selection.

Press Cancel (V) to return to Standby mode.

Select Country
To change the country that appears on the operator panel, follow these steps:

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select Select Country and press Select (P).

Press Scroll (<>) to display the country you want and press Select (P).

Press Cancel (V) to return to Standby mode.

Setting the Time and Date
The time and date are printed on all faxes and must be set after the initial installation.
NOTE: You may need to set the correct time and date if the power supply to the printer is lost.

To set the time and date, perform the following steps.

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select Date & Time and press Select (P).

The current settings are displayed. Press Scroll (<>) to select the setting to change and enter the correct value.
NOTE: If the Clock Mode is set as 12 Hours, scroll to (AM/PM) and press any numeric key to switch between the two.
NOTE: The date is in the following format: mm/dd/yyyy

Once satisfied, press Select (P). Data Entry OK is displayed and the LCD returns to the Device Setup menu. If Enter Again is displayed, the selection is
invalid. Make any necessary corrections and press Select (P).

Press Cancel (V) to return to Standby mode.
NOTE: The default setting for time format is 24 hours. If a 12 hours clock setting is required. For information on how to change the clock mode, See
Changing the Clock Mode.

Changing the Clock Mode

The printer supports both 12 and 24 hour time formats. To change the clock format:

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select Clock Mode and press Select (P).

Press Scroll (<>) to select 24 Hours or 12 Hours and press Select (P).

Press Cancel (V) to return to Standby mode.

Setting Sounds
Sounds for various operator panel functions are enabled, disabled, and configured from this menu.

Speaker, Button, and Alarm Sounds
See the following guide to enable or disable Speaker, Button, and Alarm sounds.

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select Sound/Volume and press Select (P).

Press Scroll (<>) to select Speaker, Button, or Alarm Sound as required and press Select (P).

Press Scroll (<>) to select On or Off and press Select (P).

Press Cancel (V) to return to the Standby mode.

Ringer Sounds
See the following guide to enable or disable the Ringer Volume.

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select Sound/Volume and press Select (P).

Press Scroll (<>) to select Ringer and press Select (P).

Press Scroll (<>) to select Off or On and press Select (P).
NOTE: Setting the Ringer to Off disables the ringer sound. This does not effect printer functionality.

Press Cancel (V) to return to the Standby mode.

Toner Save Mode
The Toner Save mode enables your printer to use less toner on each page. Activating this mode extends the life of the toner cartridge longer than the normal
mode, but it reduces the print quality.
For PC-printing, you can also turn on or off the Toner Save mode in the printer properties. See Graphics Tab.
To turn the Toner Save mode on or off:

Press Scroll (<>) to select Setup and press Select (P).

Press Scroll (<>) to select Device Setup and press Select (P).

Press Scroll (<>) to select Toner Save and press Select (P).

Press Scroll (<>) to select On or Off and press Select (P).

Press Cancel (V) to return to Standby mode.

Back to Contents Page

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