Dell B5465dnf Secure Print Jobs Release Administrator's Guide User Manual Administrator Guide3 En Us

User Manual: Dell dell-b5465dnf - Secure Print Jobs Release Administrator's Guide

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Secure Print Jobs Release

Administrator's Guide

June 2013 A00

www.dell.com | dell.com/support/printers

Contents

Contents
Overview.....................................................................................................3
Configuring Secure Print Jobs Release..........................................................4
Configuring and securing the application..................................................................................................4

Using Secure Print Jobs Release...................................................................6
Printing held jobs.......................................................................................................................................6

Troubleshooting...........................................................................................7
Secure Print Jobs Release issues...............................................................................................................7
Secure Print Jobs Release licensing issues.................................................................................................8

Appendix.....................................................................................................9
Notices.......................................................................................................11
Index..........................................................................................................16

Overview

Overview
Secure Print Jobs Release lets authenticated users view and release their held print jobs in the printer.

Additional required applications
For the security features of the application to work correctly, the following must be installed and running on the printer:

• An authentication module application. This is to secure access to the held jobs function by requiring users to log
in to the printer when they attempt to use the function. To secure access to the application, set up a security
template from the Embedded Web Server (for example, Internal Accounts). For more information, see the
Embedded Web Server — Security: Administrator’s Guide for your printer.

• The Application Access Manager application. This lets you secure access to the printer held jobs function by
associating the function with the authentication module. For more information on Application Access Manager,
see the Application Access Manager Administrator’s Guide.
Notes:

• For a list of other application requirements, including supported printers and required firmware versions, see
the Readme file.

• For information on physically setting up the printer or using the printer features, see the printer User's Guide.
After completing initial setup tasks, see the Networking Guide that came with the printer for information on
how to connect the printer to your network.

Configuring Secure Print Jobs Release

Configuring Secure Print Jobs Release
Even if the printer has been set up previously, make sure all settings have been configured to enable the security
features of the application to work correctly.

Configuring and securing the application
1 From the Embedded Web Server, access the configuration page for the application.
2 Configure the following settings:
• Icon Text—Specify a name for the application icon that appears on the printer home screen.
• Up Icon—Browse to a new image file that represents the profile on the printer home screen.
• Down Icon—Browse to a new image file that appears while the profile icon is being pressed.
3 Under Release Options, configure the following settings:
• Release Method—Select whether to let users choose the jobs they want to print or to print all pending jobs.
• Display Print Jobs Sorted By—Specify the order in which print jobs will be listed on the printer control panel.
4 Under Job Expiration, set the expiration for Verify and Repeat print jobs.
There are four types of held jobs:

• Confidential—This lets you store print jobs on the printer until you log in and release or delete them.
• Verify—This lets you print one copy of a print job and store the remaining copies on the printer. This enables
you to make sure that the first copy is satisfactory before printing the remaining copies. The print job is
automatically deleted from the printer after all copies are printed.

• Reserve—This lets you store print jobs on the printer. The print jobs are automatically deleted after they are
printed.

• Repeat—This lets you print all copies of a print job and store the job on the printer so you can print additional
copies later. You can print additional copies as long as the job is stored on the printer.
Note: To specify the expiration of Confidential and Reserve print jobs, click Settings or Configuration, and then
click Security > Confidential Print Setup.

5 Under Advanced Settings, configure the following settings if necessary:
• Require All Jobs to be Held—Select this check box to require all jobs to remain on the printer until they are
released by an authorized user or until they expire.

• Clear Print Data—Select this check box to clear the memory associated with each print job when the job is
released.

6 Click Apply.
7 Secure access to Secure Print Jobs Release.

On printers running the Embedded Solutions Framework (eSF) version 3.0 or later:
a
b
c
d

From the Embedded Web Server, click Settings or Configuration.
Click Security > Security Setup.
Under Advanced Security Setup, click Security Template > Add a Security Template.
Type a name for the security template (for example, Secure Print Jobs Release).

Configuring Secure Print Jobs Release

e From the Authentication Setup menu, select the authentication module you want to use to secure access to
Secure Print Jobs Release, and then click Save Template.

f Under Advanced Security Setup in step c, click Access Controls.
g If necessary, expand the Device Solutions or Apps folder.
h From the Secure Print Jobs Release menu, select your security template, and then click Submit.

On printers running eSF version 2.0:
a From the Embedded Web Server, access the configuration page for the Application Access Manager application.
b From the Secure Print Jobs Release menu, select Smart Card Authentication Client.
c Click Apply.

Using Secure Print Jobs Release

Using Secure Print Jobs Release
Printing held jobs
1 With a document open, click File > Print.
2 Select the print‑and‑hold feature:
• For Windows users, click Properties, Preferences, Options, or Setup. Then click Print and Hold, or click Other
Options > Print and Hold.

• For Macintosh users, select Job Routing from the print options or the ”Copies & Pages” menu.
3 Select the print job type:
• Confidential—This lets you store print jobs on the printer until you log in and release or delete them.
• Verify—This lets you print one copy of a print job and store the remaining copies on the printer. This enables
you to make sure that the first copy is satisfactory before printing the remaining copies.

• Reserve—This lets you store print jobs on the printer.
• Repeat—This lets you print all copies of a print job and store the job on the printer so you can print additional
copies later. You can print additional copies as long as the job is stored on the printer.
Notes:

– Confidential, Verify, and Reserve print jobs are automatically deleted from memory after printing.
– Repeat print jobs are held in the printer until you delete them. If Require All Jobs to be Held is checked,
then Repeat print jobs will be converted to Confidential print jobs.

4 Type the user name from the LDAP directory. For a Confidential print job, also enter a four‑digit PIN.
Note: Because you are required to authenticate to use the printer or the application, you will not be prompted
to enter this PIN when you print Confidential jobs using this application. The PIN is needed only for printing
Confidential jobs using the built‑in held jobs function on the printer.

5 Click OK or Print.
6 From the printer home screen, touch the application icon.
7 If prompted, enter your authentication credentials.
8 Select the job or jobs you want to print, specify the number of copies to print, and then print the job.
Note: Depending on how the application is configured, all jobs in your print release queue may print automatically
when you touch the application icon.
If you want to delete selected jobs from your print release queue, then touch Delete.

Troubleshooting

Troubleshooting
Secure Print Jobs Release issues
“Unable to determine user id. Contact your system administrator” error message
This error indicates that the authentication module is not setting the user ID for the session. Try one or more of the
following:

MAKE SURE THAT THE SESSION USER ID IS SET CORRECTLY
1 From the Embedded Web Server, access the application configuration page of the authentication module.
2 Make sure that the setting that specifies the user ID is configured correctly.
3 Save your changes.

MAKE SURE THAT THE APPLICATION IS SECURED
See “Configuring and securing the application” on page 4.

“There are no jobs available for [user]” error message
Try one or more of the following:

MAKE SURE THAT JOBS WERE SENT TO THE CORRECT PRINTER AND HAVE NOT EXPIRED
The user may have sent the job or jobs to a different printer, or the jobs may have been automatically deleted because
they were not printed in time.

Jobs print immediately
MAKE SURE THE USER SELECTS THE PRINT‑AND‑HOLD FEATURE
For jobs to be held at the printer, users must select the print‑and‑hold feature in the printer driver when printing
jobs. See “Printing held jobs” on page 6.

Troubleshooting

Secure Print Jobs Release licensing issues
License error
Try one or more of the following:

MAKE SURE THE APPLICATION IS LICENSED
Applications require a license to run.

MAKE SURE THE LICENSE IS UP‑TO‑DATE
Make sure the license for the application has not yet expired. Check the license expiry date using the Embedded Web
Server.

Appendix

Appendix
Accessing application configuration settings using the
Embedded Web Server
1 Obtain the printer IP address:
• From the printer home screen
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.
The Embedded Web Server appears.

3 From the navigation menu on the left, click Settings or Configuration, and then do one of the following:
• Click Apps > Apps Management.
• Click Device Solutions > Solutions (eSF).
• Click Embedded Solutions.
4 From the list of installed applications, click the application you want to configure, and then click Configure.

Exporting and importing a configuration using the Embedded
Web Server
You can export configuration settings into a text file, and then import it to apply the settings to other printers.

1 From the Embedded Web Server, click Settings or Configuration, and then do one of the following:
• Click Apps > Apps Management.
• Click Device Solutions > Solutions (eSF).
• Click Embedded Solutions.
2 From the list of installed applications, click the name of the application you want to configure.
3 Click Configure, and then do one of the following:
• To export a configuration to a file, click Export, and then follow the instructions on the computer screen to save
the configuration file.
Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file
is saved.

• To import a configuration from a file, click Import, and then browse to the saved configuration file that was
exported from a previously configured printer.
Notes:

– Before importing the configuration file, you can choose to preview it first.
– If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

Appendix

Licensing applications
Applications require a valid electronic license to run on select printers.
For more information on purchasing a license for an application, or for any other licensing information, contact your
Dell representative.

Notices

Notices
Edition notice
June 2013
The following paragraph does not apply to any country where such provisions are inconsistent with local law: THIS
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(Type S—Rev. 040512)
EU5D-0025

Notices

Copyright (c) 2001 Markus Friedl
Copyright (c) 2002 Olaf Kirch
Copyright (c) 2003 Kevin Stefanik
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Index

Index
A
accessing application configuration
settings
using the Embedded Web
Server 9
additional required applications 3
application configuration settings
accessing 9
applications
licensing 10

C
confidential print jobs 4, 6

D
deleting held print jobs 6

E
Embedded Web Server
accessing application
configuration settings 9
exporting a configuration
using the Embedded Web
Server 9
exporting a configuration using the
Embedded Web Server 9

H
held jobs
printing 6
held print jobs
deleting 6
releasing 6
types 4, 6

I
importing a configuration
using the Embedded Web
Server 9
importing a configuration using the
Embedded Web Server 9

J
job expiration settings
configuring 4
jobs are not held at printer 7

jobs print immediately 7

L
license error 8
licensing applications 10

N
no jobs available for user 7

O
overview
Secure Print Jobs Release 3

P
print and hold
enabling 6
print job expiration settings
configuring 4
print release options
configuring 4
printing held jobs 6

R
releasing held print jobs 6
repeat print jobs 4, 6
reserve print jobs 4, 6

S
Secure Print Jobs Release
additional required applications 3
configuring 4
overview 3
securing access to the
application 4
using from the printer 6
securing access to Secure Print Jobs
Release 4

T
troubleshooting
jobs are not held at printer 7
jobs print immediately 7
license error 8
no jobs available for user 7
unable to determine user id 7
types of held print jobs 4, 6

U
unable to determine user id 7

V
verify print jobs 4, 6

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