TRI VALLEY COMMUNITY TELEVISION TV30 2013 09 12TV30Agenda Packet

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TRI-VALLEY COMMUNITY TELEVISION
Board of Directors Regular Meeting
City of Pleasanton
157 Main Street, Conference Room 3
Pleasanton, CA 94566
Thursday, September 12, 2013 at 2:00 P.M.
(Note: change of time and location for this meeting)
MISSION STATEMENT: The mission of TV30 is to educate, inform and communicate with
Tri-Valley residents. We provide programming that is:
a. Locally focused;
b. In the context of educational, governmental and local programming;
c. Not available through other networks; and
d. Within the limits of its financial resources
AGENDA
1. CALL TO ORDER & ROLL CALL
2. PUBLIC COMMENT REGARDING ITEMS NOT LISTED ON THE AGENDA
3. APPROVAL OF MINUTES
(a) July 9, 2013
4. EXECUTIVE DIRECTOR’S REPORTS
(a) Monthly Report
(b) PEG Funding Legislative Update
(c) TVCTV Foundation Update
5. FINANCIAL REPORTS
(a) Financial Reports
(b) Capital Budget adjustment status
6. BOARD BUSINESS: MATTERS FOR CONSIDERATION AND ACTION
(a) Annual planning meeting in February 2014
7. MATTERS INITIATED FOR DISCUSSION
(a) Matters initiated for future agendas
8. PUBLIC COMMENT REGARDING CLOSED SESSION ITEM
9. ADJOURN TO CLOSED SESSION FOR THE FOLLOWING PURPOSE:
(a) Public Employee Performance Evaluation pursuant to Government Code section 54957:
Title: Executive Director
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(b) Conference with Labor Negotiator pursuant to Government Code section 54957.6:
Agency designated representatives: Mayors Jerry Thorne, Tim Sbranti, John Marchand
Unrepresented employee: Executive Director
10. CLOSED SESSION REPORT
11. ADJOURNMENT
The next regularly scheduled meeting is December 19, 2013 at 3pm.
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TVCTV Board of Directors Meeting Minutes - July 9, 2013
Page 1 of 4
TRI-VALLEY COMMUNITY TELEVISION
Board of Directors Regular Meeting
Tuesday, July 9, 2013
1. CALL TO ORDER & ROLL CALL
The meeting was called to order at 3:45m pm by Chair Mayor Marchand.
Present: Livermore Mayor John Marchand (Chair), Dublin Mayor Tim Sbranti (arrived at 3:50pm),
Pleasanton Mayor Jerry Thorne
Others present: Melissa Tench-Stevens ( TVCTV Executive Director), Maria Lara (City of Pleasanton
Liaison), Roger Bradley (City of Dublin Liaison), Dr. Marshall Kamena (TVCTV Foundation President),
Maryann Lobo (TVCTV Secretary)
2. ORAL COMMUNICATION/PUBLIC COMMENTS
There were no Oral Communications or Public Comments.
3. APPROVAL OF MINUTES
Board Member Mayor Thorne moved that the minutes be approved. The motion was seconded by
Board Chair Mayor Marchand. The motion passed unanimously.
4. EXECUTIVE DIRECTOR’S REPORT
(a) Monthly Report
Executive Director Melissa Tench-Stevens presented the monthly report to the Board and requested
that a copy be attached to the minutes for the record.
Board Chair Mayor Marchand commented that the 3rd Annual Sports Final was a success and it worked
well to have all of the Mayors in attendance. Board Member Sbranti added that 2013 was a great
program and by far the best one. He further noted that the event looked great on television. The Board
commended Ms. Tench-Stevens and TVCTV staff for their efforts.
(b) PEG Funding Legislation Update
Ms. Tench-Stevens reported that American Community Television (ACT) are in the process of working on
a new CAP Bill that will be submitted as soon as a sponsor is determined. She further added that Pat
Jordan, from Jordan and Associates has been in touch with Congressman Swalwell's office and he is still
behind supporting new legislation that inserts "operating" into the needed documents. Ms. Tench-
Stevens reminded the Board that although Public Access channels have their place, promoting
Government and Education channels should be included in all communications.
Board Chair Mayor Marchand commented that the key to getting legislation passed is to focus public
access and transparency in government.
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TVCTV Board of Directors Meeting Minutes - July 9, 2013
Page 2 of 4
Ms. Tench-Stevens suggested looking at legislation through the State in addition to Federal and that all
avenues need to be explored.
Board Chair Mayor Marchand asked that staff consult with attorneys to determine if legislation can go
through the State.
Board Member Mayor Sbranti suggested consulting with State Lobbyist, Johan Klehes.
Board Member Mayor Thorne noted that he would check with the League of California Cities Board of
Directors.
Ms. Lara said that she would check with the City of Pleasanton Attorney's Office regarding State
legislation.
(c) TVCTV Foundation Update
Dr. Marshall Kamena, TVCTV Foundation President, commented on the success of the Tri-Valley Award
Sports Final. He noted that the Silent Auction raised $1,600 and that he would donate his two purchases
back to TV30 Foundation for next year's auction.
Dr. Kamena further reported that the TVCTV March Madness fundraiser did not materialized as hoped
and that the Foundation and TVCTV staff are working on new fundraisers for FY2013-14.
Dr. Kamena concluded by thanking the Board and Executive Director for their efforts and commitment
to the station. He also thanked Board Chair Mayor Marchand and the City of Livermore staff for the
support over the last 2 years.
5. FINANCIAL REPORTS
(a) February 2013 - June 2013 Financial Reports
Executive Director Melissa Tench-Stevens presented the Financial Reports for February 2013 - June
2013. She outlined sections of the budget document that revenues, expenses and capital expenditures.
Board Chair Mayor Marchand asked for clarification on page 22 regarding Special Projects A & B.
Ms. Tench-Stevens noted that Project A is work completed for the City of Dublin and Project B refers the
upgrading the City of Pleasanton facility. She added that an updated sheet will be sent reflecting the
definitions.
Ms. Lara noted that on page 23 it shows that production income increased by 47% and asked for
clarification on where the extra revenue went.
Ms. Tench-Stevens replied that the additional increase helped to balance the budget and reduced the
use of reserves.
Page 4
TVCTV Board of Directors Meeting Minutes - July 9, 2013
Page 3 of 4
Board Chair Mayor Sbranti noted that he was pleased to see the increase in production revenues and
would like to see continued marketing of the station as a production company. He reminded the Board
Members to promote the station as such to local businesses.
Board Chair Mayor Sbranti moved to approve the Financial Reports for February 2013-June 2013 with
noted clarifications for Special Projects A and B. Board Member Mayor Thorne seconded the motion.
The motion passed unanimously.
(b) Approval of FY2013-2014 Operating and Capital Budget
Ms. Tench-Stevens briefly recapped the proposed FY2013-2014 Operating and Capital Budget. She
noted that there is an anticipated shortfall of $86,000 due to necessary equipment replacement costs
and provided an adjusted Capital Budget for consideration.
Board Chair Mayor Marchand commented that the shortfall would come from PEG funds.
Mr. Bradley reminded the Board that staff will need to go to their respective Councils to request the
additional funds for the replacement equipment. He further suggested that the TVCTV Staff work with
City Liaisons to develop a 5-year transitional plan with the TVCTV Foundation sharing in the gradual
reduction of city subsidies.
Board Member Mayor Sbranti moved to approve the FY2013-14 Operating and Capital Budget
contingent upon Councils approval of additional PEG allocations for the equipment replacement.
The motion was seconded by Board Member Mayor Thorne. The motion passed unanimously.
6. BOARD BUSINESS
(a) Approve the City of Pleasanton as the Sponsor City and appointment of new Chairperson and Vice
Chairperson.
The following motion was proposed and seconded:
That the Board approve Pleasanton as the new sponsor city and that the current Chairperson, Mayor
John Marchand, appoint Mayor Jerry Thorne as the new Chairperson and Mayor Tim Sbranti be
reappointed as the Vice-Chairperson.
The motion passed unanimously.
(b) Appointment of new Treasurer and Secretary
The following motion was proposed and seconded:
That the Board appoint Ms. Maria Lara as Treasurer and Ms. Karen Diaz as Secretary for a two-year term
of office beginning July 2013.
The motion passed unanimously.
Page 5
TVCTV Board of Directors Meeting Minutes - July 9, 2013
Page 4 of 4
(c) Revision to Authorized Signatures for the Tri-Valley TV Bank Accounts.
The following motion was proposed:
That the Board approve the change of signatories where as Mayor Jerry Throne has replaced Mayor
John Marchand as the Chairman of the Board of Directors who serves as a signatory of the Tri-Valley
Community Television accounts and Ms. Maria Lara will assume the position as Treasurer replacing Troy
Brown as a signatory. Executive Director Melissa Tench-Stevens' status remains the same.
The motion passed unanimously.
7. MATTERS INITIATED FOR DISCUSSION
There were no items.
8. ANNOUNCEMENTS
There were no announcements
9. ADJOURNMENT
The meeting was adjourned at 5:14pm. The next regularly scheduled meeting will be on September 12,
2013 unless otherwise noted.
ATTACHMENT:
July 9, 2013 Executive's Director's Report
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TRI-VALLEY COMMUNITY TELEVISION
BOARD OF DIRECTORS
AGENDA REPORT
TO: Tri-Valley Community Television Board of Directors
FROM: Melissa Tench-Stevens, Executive Director
DATE: September 12, 2013
SUBJECT: 4 (a) EXECUTIVE DIRECTOR’S REPORT
Summary: Planning for 2013-2014 fiscal year and beyond, equipment replacement and
upgrades and Summer Camp have been the focus of this last period.
Personnel/Business Update:
● Bridget Michelsen, one of our Master Control Operators, has resigned to take a full time job
closer to her home in Foster City.
● Insurance policies have been renewed for the next fiscal year.
● Work continues to be done to close the books from 2012-2013. Efforts have started on the
updated five year funding and equipment replacement plan which will be presented at the
February planning meeting.
Equipment Update:
The studio, server room and control room:
● New technology has been installed to stream line the conversion of meeting videos for
chapterizing and the web. This is a considerable assist for viewers and City Clerks.
● Research has been completed to replace equipment for the editing systems and graphics
systems previously approved for this year.
● The best way to update our fiber equipment and network to ensure long term stability of our
City Council broadcasts is being researched. I have asked for quotes on equipment and
installation.
Other equipment issues/repairs/purchases/installations:
● Equipment needs and installation are being determined for our Van to allow its use for
football, as opposed to renting another production truck. This includes such items as lengths of
cables, specialized cable connectors, lights, camera color correction and camera tie-in ability to
the Van and audio needs.
● Much work was done to oversee the Dublin City Council project and correct installation issues
with the vendor on site. It was determined that the equipment the vendor put in place was not
installed correctly or not compatible with the other new equipment the vendor purchased. I
worked with the installer and contacted the general manager of the company to request different
equipment be purchased. He ensured that there were no fees passed on for unusable equipment
that had been previously purchased and installed by the vendor. Due to this error on the vendor’s
Page 10
part, TVCTV crew was needed to capture an extra meeting with our equipment. At a meeting in
August all new equipment was installed for the live meeting and it is working properly.
● A new cabinet was built and installed in the station to house our field equipment (cameras etc)
in a locked environment.
Programming/Production:
● The first Summer Camp was completed, edited and has been airing. Letters and DVD’s were
sent to all participants.
● The second and third Summer Camps took place. These shows are still in the process of being
edited. Guests included: Mayor Marchand, Mayor Thorne, Gold medal Olympian Jessica
Steffens, Assistant General Manager Premium Outlet Mall, Dave Ackerman,
Livermore/Pleasanton Fire Department Deputy Chief Jeff Peters, Dublin Police Chief Tom
McCarthy, Sheila Fagliano, Livermore Sanitation Recycling Representative, Congressman Eric
Swalwell, Robert Shi, Founder of the Livermore/Pleasanton Youth Symphony, and Todd
Thomas, President and Inventor, Amerimade Technology. Collectively we had 26 students in the
last two camps.
● Our crews shot the 2013 Innovation Tri-Valley event and are editing it.
● We have just finished producing the 15th episode of “Slipstream”. It has had many positive
comments from viewers and great press. Guests on recent episodes have included Mayor Jerry
Thorne to promote “Try Transit to School” and Stephanie Mien from the City of Dublin to
promote “Splatter”. As a reminder this half hour community news program highlights events
such as:
City Council and other government meetings dates
City government news items, public works (closures etc) and events
School Board meeting dates, important school events and closures
City and non-profit events
Educational opportunities
Parks and Recreation. information
Local entertainment
Various other significant community announcements
Please let me know of any events or items of importance your City would like to present to the
public.
● Planning for the procedures that would be required for the pre-production, post editing and
trafficking for broadcasting of football games produced by using our Van is being conducted.
●The “Lucky Fan” promotion continues to gain momentum helped by Susan, our PR person.
She sustains an excellent job of procuring giveaway items. Each week we draw names and create
on-air announcements and add the information to our FaceBook page. We recently gave away
tickets to the Vine, Firehouse Arts Center and gift certificates to several restaurants..
● Other additions to our regular productions have included:
Mayors Reports on Location at a room on the Pleasanton School District campus
Pleasanton School Board special meetings on location
East Bay Community Services event at Dublin City Council
East Bay Community Services event at Hayward City Council
Web/FaceBook Update:
● The website and our FaceBook pages continue to show steady growth. We take advantage of
cross-promoting all stations with all our media outlets. Since our last Board meeting the web
continues to experience an average of 20,000 full unique page views on a monthly basis. These
views include Live and Video On Demand (VOD) viewing of programming and meeting
offerings from TVCTV. We recently upgraded the process of providing our Video on Demand
services and now all Video on Demand can be seen on users mobile devices too.
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● We just finished the conversion of a year’s worth of Livermore City Council meetings! Users
can now view the old meetings with chapterized agendas in the new format via Video on
Demand on the web.
● Two new pages and links were created for the City of Dublin and the City of Livermore.
These pages have only each City’s banners on the page. They were created so that viewers can
click on them directly to see the live meeting streaming without going to our page. A link was
provided to Steve Papa in Dublin who forwarded it to Linda Smith, http://dublin.trivalleytv.org
and Sarah Bunting and Susan Neer in Livermore http://livermore.trivalleytv.org
● We are now providing Video on Demand and chapertizing of Agenda’s for the Pleasanton
School Board on our web site.
Funding and Potential Funding Opportunities:
● Several quotes have been requested for production projects and chapertizing projects. I am
waiting for answers.
● Marketing materials are being prepared for attracting new underwriters for the fall and spring.
● We continue to sell a steady stream of DVDs. We sold several DVDs for our coverage of Little League
Baseball. Two orders were in bulk.
● The Scottish Games returned as a supporter over the summer. Visit Tri-Valley has just
returned to support Tri-Valley Sports Final through the end of the year.
Other Meetings and General items of Interest:
● On July 16 and August 13th I participated in the Board of Directors meetings for American
Community Television.
● I met with Roger Bradley and Public Information Officer for Dublin Jacqui Diaz
● TV30 Foundation planning meetings have been held and I attended.
● Phone & e-mails to Pat Jordan regarding new legislation for PEG funding are ongoing.
● A July 26th meeting with John Petchner, East Bay Community Foundation, was held.
Respectfully submitted by:
Melissa Tench-Stevens
Executive Director
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TRI-VALLEY COMMUNITY TELEVISION
BOARD OF DIRECTORS
AGENDA REPORT
TO: Tri-Valley Community Television Board of Directors
FROM: Melissa Tench-Stevens, Executive Director
DATE: September 12, 2013
SUBJECT: PEG FUNDING LEGISLATION UPDATE
AGENDA ITEM: 4 (b)
American Community Television (ACT) is still in the process of working on a new CAP Bill that
will be submitted as soon as a sponsor (s) has been determined. The US Conference of Catholic
Bishops continues to work with American Community Television setting up appointments on the
hill and attending them with ACT.
Pat Jordan has been working with Sue Buske from the Buske Group and the Alliance for Community
Television (ACM). Sue drafted the short questionnaire that was sent out on June 27th to members of the
California League of Cities in an effort to answer Senator Feinstein’s questions regarding the funding
amounts Cities are receiving for PEG. On August 23rd Pat informed me that there were some glitches
with the PEG survey results. The League of California Cities staff has to do some work, so she is waiting
for them.
I sent a question from Mayor Sbranti to Pat Jordan. It was “Can we make any changes to state
legislation?” Here is Pat’s response: No, trying to fix the PEG problem by changing DIVCA will not solve
the problem. The problem is federal telecom law. If we change federal telecom law then we neutralize the
provision in DIVCA that limits PEG funds. I have followed up with this question to our new legal support
at the City of Pleasanton Renee Perko who will review and provide opinion. I will share that will you as
soon as possible.
Respectfully submitted by:
Melissa Tench-Stevens
Executive Director
Page 13
TRI-VALLEY COMMUNITY TELEVISION
BOARD OF DIRECTORS
AGENDA REPORT
TO: Tri-Valley Community Television Board of Directors
FROM: Melissa Tench-Stevens, Executive Director
DATE: September 12, 2013
SUBJECT: TV30 FOUNDATION UPDATE
AGENDA ITEM: 4 (c)
I have requested that the TV30 Foundation Board President Marshall Kamena attend this
meeting to provide an update on meetings, potential funding and fund raising activities.
Respectively submitted by:
Melissa Tench-Stevens
Executive Director
Page 14
TRI-VALLEY COMMUNITY TELEVISION
BOARD OF DIRECTORS
AGENDA REPORT
TITLE: FINANCIAL REPORT – DIALOG SUMMARY August 26, 2013
AGENDA ITEM: 5 (a)
SUMARY
The Board will receive the following reports:
1) Financial Report
2) Preliminary Operating Budget vs. Actual Cash Basis Detail
3) Preliminary Capital Budget vs. Actual Cash Basis Detail
4) Balance Sheet
RECOMMENDATION
Staff recommends that the Board of Directors receive the reports and provide Staff with any
questions regarding the information presented.
DISCUSSION
Financial Statements: The Budget to Actual and Balance Sheets cover the period of
July 1, 2013 to July 31, 2013, the first month of the fiscal year (8% of the fiscal
year completed).
Revenue: The majority of TVCTV annual revenue is from Government Agency contributions
and pass through PEG funds. As of July 31, 2013 we have received 31% of the annual
government agency funding for operations or $118,250. We have received 32% of PEG pass
through funds for capital purchases or $31,500.
Production and other revenue projected in Operating Budget is $71,500 for the fiscal year. As of
July 31, 2013, reported revenue is $3,137.87 and pacing at 4% of budget.
Expenditures: Total operating expenditures for the first month of the fiscal year were $44,445.
Total operating expenditures fiscal year to date represent 8% of the budget. Out of this month’s
operating expenditures approximately 78 % or $34,455 were for employee related expenses.
Operating payments for this period (excluding payroll) were $9,990. Total fiscal year to date
operating expenditures are pacing at 9% of budget. There were no significant non-re-occurring
payments which were not anticipated and included in the budget during this period.
Total adjusted capital expenditures for the first month of the fiscal year were $1,654. Total
capital expenditures fiscal year to date represent 2% of the budget.
Respectfully submitted by:
Melissa Tench-Stevens
Executive Director
Page 15
Tri-Valley Community Television
July 2013 - Financial Reports
Operating Budget
Current
Year to
Annual
Budget:
Percent
of
Budget:
Revenue:
Government Operating Funding
$376,800.00
31.38%
Sponsorship Income
$0.00
Production Income
$58,500.00
3.2%
Dubbing Income
$3,000.00
13.84%
Other Income $495.00 $495.00 $10,000.00 4.95%
Interest
$0.00
Total Revenue
$448,300.00
27.08%
Expenditures:
Employee Expenses
$421,037.00
8.2%
Auto/Van
$6,300.00
7.65%
Insurance
$14,000.00
34.16%
Office Expense
$29,025.00
5.29%
Professional Fees $103.99 $103.99 $18,750.00 0.55%
Studio Expense
$22,500.00
6.16%
Marketing & Comm. Relations
$8,000.00
19.14%
Misc. Expenses
$4,730.00
3.57%
Total Expenses
$524,342.00
8.48%
YTD Net Operating Income
Current Month Net Operating
Income
Page 16
Tri-Valley Community Television
July 2013 - Financial Reports
Capital Budget
Current
Month:
Year to
Date:
Annual
Budget:
Percent
of
Budget:
Funding:
PEG Funding (budgeted)
$31,500.00
$31,500.00
$100,000.00
31.50%
Special Project Funding Budget B-
Dublin $88,880.61 $88,880.61 $0.00
Total PEG Funding
$120,380.61
$120,380.61
$100,000.00
Expenses:
Auto/Van $0.00 $0.00 $7,000.00 0.00%
Office Expense
$1,653.74
$1,653.74
$3,000.00
55.12%
Production Equipment
$0.00
$0.00
$71,500.00
0.00%
Tapes/DVD's
$0.00
$0.00
$4,500.00
0.00%
Production Music $0.00 $0.00 $2,000.00 0.00%
Office Upgrades
0.00
$0.00
$2,000.00
0.00%
Total TVCTV Budgeted Expenses
1,653.74
$1,653.74
$ 90,000.00
1.84%
Special Projects Expenses
Special Project B-Dublin
259.36
$259.36
YTD Net Funding (from budget)
$ 29,846.26
Current Month Net Funding
$118,467.51
FY 2013-2014 Contingency Fund
$ 10,000.00
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Tri-Valley Community Television
Budget vs. Actual: FY 2013-2014 - Operating Budget
Preliminary Report as of July 31, 2013 - Cash Basis
Actual
July 2013
Actual Year
To Date
2013-14
Budget
% of
Budget
Income
41000 Government Funding
118,250.00
118,250.00
376,800.00
31.38%
Total 41000 Government Funding
118,250.00
$ 118,250.00
$ 376,800.00
31.38%
46500 Sponsorship Income
325.00
325.00
0.00
44000 Production Income
44200 Meetings
1,119.39
1,119.39
38,500.00
2.91%
44500 Client Shows
0.00
0.00
15,000.00
0.00%
44600 Client Projects
732.00 732.00 5,000.00 14.64%
44700 TV30 Foundation Production
0.00
0.00
0.00
Total 44000 Production Income
1,851.39
$ 1,851.39
$ 58,500.00
3.2%
45000 Dubbing Income
415.34
415.34
3,000.00
13.84%
46000 Other Income
46200 TV Summer Camp
495.00
495.00
10,000.00
4.95%
46300 Reimbursements
0.00
0.00
0.00
46700 Donation
0.00
0.00
0.00
46800 TV30 Foundation Support
0.00 0.00 0.00
Services
0.00
0.00
0.00
44801 Studio Rental
0.00
0.00
0.00
Total 46000 Other Income
495.00
$ 495.00
$ 10,000.00
4.95%
47000 Interest
51.14
51.14
0.00
Total Income
121,387.87
$ 121,387.87
$ 448,300.00
Page 18
Expenses
50000 Employee Expenses
50050 Salaries& 50060 Wages
27,729.36
27,729.36
336,824.00
8.23%
52000 Contract Services
345.00
345.00
13,250.00
2.60%
53000 Medical
2,185.50
2,185.50
32,670.00
6.69%
55000 Payroll Taxes
2,220.56 2,220.56 33,043.00 6.72%
56000 Workers Comp Ins
1,974.71
1,974.71
5,250.00
37.61%
Total 50000 Employee Expenses
34,455.13
$ 34,455.13
$ 421,037.00
8.2%
60000 Auto/Van
60050 Van Maintenance/Gas
100.00
100.00
1,500.00
6.67%
60150 Van Insurance
368.50 368.50 1,800.00 20.47%
60400 Mileage Reimbursement
13.37
13.37
3,000.00
0.45%
Total 60000 Auto/Van
481.87
$ 481.87
$ 6,300.00
7.65%
62000 Insurance
62103 Liability Ins
699.80
699.80
7,000.00
10.00%
62104 Directors And Officers Liability
2,155.00 2,155.00 3,500.00 61.57%
Media Liability
1,928.22
1,928.22
3,500.00
55.09%
Total 62000 Insurance
4,783.02
$ 4,783.02
$ 14,000.00
34.16%
65000 Office Expense
65100 Distribution-UPS & FedEx
0.00
0.00
250.00
0.00%
65200 Office Supplies
115.82 115.82 4,000.00 2.90%
65300 Postage
9.20
9.20
880.00
1.05%
65400 Intranet Fees
742.88
742.88
10,000.00
7.43%
65500 Office Rent
0.00
0.00
5,400.00
0.00%
65600 Telephone
303.80 303.80 2,845.00 10.68%
65700 Payroll Processing Expenses
363.24
363.24
5,500.00
6.60%
65800 Recruitment
0.00
0.00
150.00
0.00%
Total 65000 Office Expense
1,534.94
$ 1,534.94
$ 29,025.00
5.29%
67500 Professional Fees
103.99
103.99
16,750.00
0.62%
67501 Summer Camp
0.00 0.00 2,000.00
0.00%
Total 67500 Professional Fees
103.99
103.99
18,750.00
0.55%
69000 Studio Expense
69100 Equipment & Supplies
0.00
0.00
500.00
0.00%
69200 Repairs & Maintenance
455.98
455.98
2,000.00
22.80%
69700 Contract Services - Studio
930.70
930.70
5,000.00
18.61%
69710 Outside Equipment - Rental 0.00 0.00 15,000.00 0.00%
Total 69000 Studio Expense
1,386.68
$ 1,386.68
$ 22,500.00
6.16%
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71000 Marketing & Comm. Relations
1,531.00
1,531.00
6,000.00
25.52%
71001 Plaque Reimbursement
0.00
0.00
2,000.00
0.00%
71200 Sponsorship Commission
81.25 81.25 0.00
Total 71000 Marketing & Comm. Relations
1,612.25
1,612.25
8,000.00
20.15%
72000 Misc. Expenses
0.00
0.00
300.00
0.00%
72200 Training
0.00
0.00
500.00
0.00%
72300 Bank and Merchant Fees
136.25
136.25
1,800.00
7.57%
72400 Meal and Entertainment
32.38 32.38 2,000.00 1.62%
72450 Good Will - Staff
0.00
0.00
0.00
72500 Tax & Lic. Fees
0.00
0.00
30.00
0.00%
72700 Filing Fees
0.00
0.00
100.00
0.00%
Total 72000 Misc. Expenses
168.63
168.63
$4,730.00
3.57%
Total Expense
44,526.51
$ 44,526.51
$ 524,342.00
8.49%
Projected Net Operating Income FY 2013/14
$(76,042.00)
Repair & Maintenance Contingency
$ 4,000.00
Reserve Funding Allocated to Balance Budget
$ 80,042.00
FY 2013-2014 Budget
$528,342.00
Page 20
Tri-Valley Community Television
Budget vs. Actual: FY 2013-2014 - Capital Budget
Preliminary Report as of July 31, 2013 - Cash Basis
Actual
July 2013
Actual Year
To Date
2013-14
Budget
% of
Budget
Income
48000 PEG Funding
48100 Dublin
12,500.00 12,500.00 25,000.00 50.00%
48200 Livermore
19,000.00
19,000.00
38,000.00
50.00%
48300 Pleasanton
0.00
0.00
37,000.00
0.00%
Total 48000 PEG Funding (budgeted)
31,500.00
$ 31,500.00
$ 100,000.00
31.50%
Special Project Budget B-Dublin*
88,880.61
88,880.61
0.00
Total PEG Funding
120,380.61
$ 120,380.61
$ 100,000.00
Expenses
85000 Auto/Van
0.00
0.00
7,000.00
0.00%
85000 Total Auto/Van Expense
0.00
0.00
7,000.00
0.00%
86000 Office Expense
1,653.74 1,653.74 3,000.00 55.12%
86000 Total Office Expense
1,653.74
1,653.74
3,000.00
55.12%
89000 Studio/Field/Control Room
89100 Production Equipment
0.00
0.00
71,500.00
0.00%
89300 Tapes/DVD's
0.00
0.00
4,500.00
0.00%
89400 Production Music
0.00 0.00 2,000.00 0.00%
89600 Office Upgrades
0.00
0.00
2,000.00
0.00%
Total 89000 Studio/Field/Control Room
0.00
0.00
$80,000.00
0.00%
Total TVCTV Budgeted Expenses 1,653.74 $1,653.74
$ 90,000.00 1.84%
Special Project Expenses
Special Project B-Dublin*
259.36
$ 259.36
$ 0.00
FY2013-2014 Contingency Fund
$ 10,000.00
*Special project B, Dublin City Council, funding and expense has crossed
from FY 2012-13 into FY 2013-14. Expense amount paid in
FY 2012-13 was $30,000.00
Page 21
Tri-Valley Community Television
Balance Sheet
As of July 31, 2013
Total
ASSETS
Current Assets
Bank Accounts
11050 Maximizer Savings Account
0.00
11100 Main Checking
49,135.44
11150 Petty Cash Account
3,826.77
11200 Office Cash Fund
90.00
11300 Operating & Equipment Reserve Account
106,199.56
11400 P.E.G. Account
79,344.09
11410 PEG Contingency Fund
17,850.00
Total 11400 P.E.G. Account
$ 97,194.09
Cash held by Treasurer
124,796.24
Total Bank Accounts
$ 381,242.10
Accounts Receivable
12000 Accounts Receivable
-1.00
Total Accounts Receivable
-$ 1.00
Other current assets
13000 Pre-Paid Expenses
0.00
13100 Pre-Paid Insurance
0.00
13110 Media Liability Insurance
0.00
13120 Directors and Officers
0.00
13130 Workers Compensation
0.00
13140 Van Commercial Auto
0.00
13150 General Liability
0.00
Total 13100 Pre-Paid Insurance
$ 0.00
13200 Unused Bartered Van Repairs
0.00
1499 Undeposited Funds
20.00
Credit Card Receivables
0.00
Total Other current assets
$ 20.00
Total Current Assets
$ 381,261.10
Fixed Assets
15000 Capital Expansion - Prior Years
0.00
15010 Capital Expansion - Current Year
0.00
15050 Capital Equipment-ROP
9,076.78
15100 Capital Equipment
611,372.42
15120 Capital Equipment Expansion - Current Year
0.00
15150 Lease Improvements
0.00
15200 2004 GMC Savana Van
24,640.51
15300 Van Equipment
79,601.00
15500 Accumulated Depreciation
-530,256.00
Total Fixed Assets
$ 194,434.71
Other Assets
16000 Van Lease Security Deposit
0.00
Total Other Assets
$ 0.00
TOTAL ASSETS
$ 575,695.81
Page 22
Tri-Valley Community Television
Balance Sheet
As of July 31, 2013
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
-5,438.20
Total Accounts Payable
-$ 5,438.20
Credit Cards
2120 US Bank Visa
0.00
Total Credit Cards
$ 0.00
Other Current Liabilities
21000 Unearned Revenue
21.00
21010 Unearned Revenue-Underwriting
0.00
21050 Accrued Salaries & Benefits
9,823.21
21060 Accrued PTO Liability
16,896.72
21100 Employee Withholding
-221.06
21200 Trade Payables
0.00
21250 Scholarship Donation
0.00
21300 GMC Van Loan
0.00
21350 Van Equipment Lease
0.00
21400 Sales tax payable
1,190.22
Sales Tax Agency Payable
64.07
State of CA BOE Payable - State of CA BOE
145.22
Valley Community Bank
0.00
Total Other Current Liabilities
$ 27,919.38
Total Current Liabilities
$ 22,481.18
Total Liabilities
$ 22,481.18
Equity
30000 Opening Bal Equity
0.00
31000 Expansion Reserve Fund
0.00
32000 Net Assets
0.00
33000 Expansion Contribution-Dublin
0.00
33100 Expansion Contribution-Dublin CY
0.00
34000 Expansion Contribution-Livermore
0.00
34100 Expansion Contribution-Livermore CY
0.00
35000 Expansion Contribution-Pleasanton
0.00
35100 Expansion Contribution-Pleasanton CY
0.00
36000 Expansion Contribution-San Ramon
0.00
36100 Expansion Contribution-San Ramon CY
0.00
39000 Retained Earnings
357,885.76
Net Income
195,328.87
Total Equity
$ 553,214.63
TOTAL LIABILITIES AND EQUITY
$ 575,695.81
Tuesday, Sep 03, 2013 12:07:40 PM PDT GMT-7 - Cash Basis
Page 23
TRI-VALLEY COMMUNITY TELEVISION
BOARD OF DIRECTORS
AGENDA REPORT
TO: Tri-Valley Community Television Board of Directors
FROM: Melissa Tench-Stevens, Executive Director
DATE: September 12, 2013
SUBJECT: PROPOSED FISCAL YEAR 2013-2014 OPERATING
BUDGET and CAPITAL BUDGET
AGENDA ITEM: 5 ( b )
SUMMARY
A revised proposed Capital Budget was approved by the TVCTV Board of Directors at the July 9, 2013
TV30 Board meeting pending approval by each City Council. The request for pass through of additional
PEG funds was due to a recent notification from a vendor of non-support for critical operating equipment.
The additional cost to replace this equipment is $86,000. A one sheet outlining the original proposed
Capital Budget and the adjusted budget may be seen below.
Verification of each City Council’s approval is requested at this meeting.
RECOMMENDATION
Upon verification from each City Council of approval of the adjusted budget, the TVCTV Board confirm
the adjusted Capital Budget for FY 2013-2014.
Respectively submitted by:
Melissa Tench-Stevens
Executive Director
Page 24
Tri-Valley Community Television Proposed
FY 2013-2014 - Capital Budget
ORIGINAL
2013-14 Budget
ADJUSTED
2013-14 Budget
Income
48000 PEG Funding
48100 Dublin $25,000
$46,500
48200 Livermore
$38,000
$70,680
48300 Pleasanton
$37,000
$68,820
Total 48000 PEG Funding
$100,000
$186,000
Total PEG Funding
$100,000
$186,000
Expenses
85000 Auto/Van
$7,000
$7,000
85000 Total Auto/Van Expense
$7,000
$7,000
86000 Office Expense
$3,000
$3,000
86000 Total Office Expense
$3,000
$3,000
89000 Studio/Field/Control Room
89100 Production Equipment
$71,500
$157,500
89300 Tapes/DVD's
$4,500
$4,500
89400 Production Music
$2,000
$2,000
89600 Office Upgrades $2,000
$2,000
Total 89000 Studio/Field/Control
Room
$80,000
$166,000
Total Expenses
$90,000
$176,000
FY2013-2014 Contingency
$10,000
$10,000
Page 25
TRI-VALLEY COMMUNITY TELEVISION
BOARD OF DIRECTORS
AGENDA REPORT
TO: Tri-Valley Community Television Board of Directors
DATE: September 12, 2013
SUBJECT: BOARD BUSINESS: MATTERS FOR CONSIDERATION AND
ACTION
AGENDA ITEM: 6 (a)
SUMMARY:
The Board of Directors and TVCTV staff hold an annual meeting in February of each year.
Items currently planned for this meeting include a review of the station operations, discussion
and decision of the desired services for 2014-2015 and related budget expenditures pending City
Council approval, review of a five year operating and equipment replacement plan. Attendees
requested are TVCTV Board of Directors and current consortium City Managers.
RECOMMENDATION:
Choose a date and location for this meeting.
Page 26
TRI-VALLEY COMMUNITY TELEVISION
BOARD OF DIRECTORS
AGENDA REPORT
TO: Tri-Valley Community Television Board of Directors
DATE: September 12, 2013
SUBJECT: MATTERS INITIATED FOR DISCUSSION
AGENDA ITEM: 7 (a)
SUMMARY:
The Chair will call for any additional matters initiated for possible future agendas.
Page 27

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