MM001 37693cfc748049e45d87b8c7d8b9aacd

User Manual: MM001

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Dear Prospective Student!! 

Our July 2015 Intake is open for registrations!!

To be sure we receive your application ASAP; please find attached all the necessary forms to start the

process for your application for July 2015.

(Please note that the closing date is 31 May 2015)

Attached you’ll find:

CEFA Application Package containing:

- Information letter (also the CEFA Application Form). ALL info regarding the course, cost etc will be here.

- SACSSP Form (This is to get our learners registered at the Council for Social Work Professions) – make sure

this is signed by you!

- LIF Form (HWSETA is the SETA who’s responsible for the certificates at the end of the day) – make sure you

have signed!

- Guideline to complete the application: This will clarify ALL the information, documents etc that we need.

Once you completed all the forms and read all the information, please be sure to use the check-list (within

the Information Form p.4, also check the GUIDELINES!!) to be sure that you send us ALL the required

documents, as missing documents will prolong the process. You will find our address on the Form as well,

only original documents accepted (no fax or scans can be accepted). Make sure ALL necessary pages are

signed and stamped by yourself and the practical organisation.

Please note that for a class to start in a location near you, we have to have enough interest. We will send our

team to a location for 30 or more learners. We can only have final numbers if we receive the applications as

soon as possible!

We do hope to hear from you soon, and we look forward to have you in our Class of July 2015! 

Please don’t hesitate to contact us if there are any questions.

You can also LIKE us on Facebook: https://www.facebook.com/CEFAinAfrica

Kind Regards,

Ms. Marchané Janeke

COMMUNICATION

SOCIAL AUXILIARY WORKER TRAINING

INFORMATION LETTER TO LEARNERS

CEFA is an accredited Training Provider for the Health and Welfare Sector Education and Training

Authority (HWSETA) and is registered with the Department of Higher Education and Training (DHET), the

Qualities Council for Trades and Occupations (QCTO) and all CEFA training programmes are registered

with the South African Qualifications Authority (SAQA) and UMALUSI. Once accepted as a learner at

CEFA, you will also be registered as a learner Social Auxiliary Worker with the South African Council for

Social Service Professions (SACSSP) in terms of the Social Service Professions Act (Act 110 of 1978).

1. MINIMUM REQUIREMENTS FOR REGISTRATION

Learners in possession of a pass in either Grade 10, 11 or 12 can register, providing that their application

has been approved by the CEFA Selection Committee. Please note only an end of year (final term)

passed school report will be accepted. ABET Level 4, Subject Certificates, etc. do not meet the minimum

requirements. You will be notified of the outcome of your application after scrutiny and processing by the

regularly scheduled Selection Committee meeting.

You need to volunteer or be employed at a welfare organisation where you will work under guidance of a

registered social worker for the duration of this course.

2. DURATION OF PROGRAMME

The training period for the qualification is 12 months. This is a full time course. After completion of all the

theoretical and practical requirements of the qualification, the programme is subject to moderation,

verification and certification, which may take a further two (2) to six (6) months, and is subject to the

HWSETA approval.

3. CREDITS

180 credits (1800 notional hours) at NQF level 4.

4. MEDIUM OF INSTRUCTION

English.

5. HOW TO APPLY

 Complete the application forms (see attached copy) or which can also be obtained from our offices or

from our website www.cefa.co.za

 Payments can be made electronically and/or by bank deposit/s. Please see p.7 & 9 for banking

details.

 The original deposit slip/s (where relevant) must be sent with your application form. Please keep a

copy of the slip/s for your own reference.

 By signing your application form you declare that you have read and understood the terms and

conditions of CEFA for this programme.

 Please note: Submit all applications directly to CEFA with proof of payment of the application fee. Pay

the deposit when you have been notified that your application has been accepted or approved. Do not

pay any fees to a third party who claims to act on behalf of CEFA or who offers to arrange a practical

placement for you at/for a fee. CEFA will arrange such a placement for learners unless they have

secured a placement.

MM001 Info letter

6. IMPORTANT DATES

Due date for application: 31 May 2015

Registration fee due: 12 June 2015

Programme starts: 13 July 2015

Registration day & programme starts 13 July 2015

7. PROGRAMME COSTS

Total cost of the programme: R18 320. This includes programme training material. Please refer to the

Fees Schedule on p. 11. Deposit of R5500 is included in total cost and is payable before a learner start

programme. According to CEFA Policy, this deposit covers Cycle 1 expenses (including venue cost,

facilitator cost, material cost, as well as courier of material) and is not refundable on termination of studies

during Cycle 1.

8. WHAT DOES THE PROGRAMME LOOK LIKE?

The training programme consists of:

 Theoretical training (30% of the programme)

 Practical workplace training (70% of the programme) training at an approved welfare organisation e.g.

NGO’s, NPO’s, DSD, FBO, DOH, DOE.

MODULES IN THE SOCIAL AUXILIARY WORK

The scope of this training will focus on the following modules:

Title

Credits

The South African Social Welfare Context

Human Behaviour and Problems

Judicial System

Communication

Research

Report Writing

Intervention Strategies

Project Management

Community Development

180

Registration and orientation will take four days. The Schedule of Learning (SoL) will indicate the dates

and duration of the theoretical training as well as the mentor orientation.

Theoretical training is compulsory. Every cycle consists of three modules. The learner will spend two

consecutive weeks per cycle attending the theoretical training (see SoL).

Practical workplace training is compulsory; workplace training takes ±11 - 13 weeks per cycle (see

SoL). The learner attend the workplace for five full days a week to do workplace training on how to work

with individuals, families, groups and communities under the active involvement, guidance and control of a

registered social worker who will act as a Mentor.

Assignments: For each module the learner will have to complete 2 practical assignments and three

workplace activities. (See paragraph 9.2)

9. ASSESSMENT IN THE SAW PROGRAMME

The assessment in this programme consists of theoretical examinations, practical assignments and a

summative case study. You have to be competent (C) in all these areas of assessment to qualify for the

SAW certificate.

MM001 Info letter

9.1 EXAMINATIONS

Learners write an examination for each module at the end of each of the three cycles. After successfully

completing all 3 cycles, a final end-of-programme examination (summative case study) is written.

Learners, who are found not yet competent (NYC) in a module during the examination, will be given two

additional opportunities to write a supplementary examination.

9.2 PRACTICAL ASSIGNMENTS

A learner must be competent (C) in all assignments. Where a learner is not yet competent (NYC), they will

be granted two further assessment opportunities.

9.3 SUMMATIVE CASE STUDY

The Summative Case Study is the final end-of-programme (Capstone) examination which combines all the

theoretical and practical aspects of the programme Learners who are found competent (C) in ALL three

types of assessment will be able to apply for registration as a Social Auxiliary Worker with the SACSSP

once their results have been endorsed by the HWSETA.

10. LEARNER SUPPORT

 Your facilitator will be available during the compulsory theoretical sessions scheduled in your area.

 You will learn under the guidance of your Mentor

 Friendly CEFA staff can be contacted telephonically or via e-mail.

We trust that you will find this learning experience enriching and fulfilling.

__________________________

Dr Karien Lubbe

CHIEF EXECUTIVE OFFICER

PLEASE NOTE:

 Your application will not be successful if all the above is not attached (See

checklist)

 No faxed or e-mail applications will be accepted.

MM001 Info letter

CHECKLIST: DOCUMENTS TO ACCOMPANY YOUR APPLICATION

In order to register you need to send us the following documentation. Please use this checklist to ensure

that all the relevant documents reach our offices. Explanation guideline attached!!

DOCUMENT

Completed Application Form.

Your own curriculum vitae (CV).

Three (3) certified copies of your ID. (Not older than three months)

Three (3) certified copies of your highest school qualification (either Grade 10,

Grade 11 or Grade 12 Certificate).

Story of my life (p9)

Deposit slip of application fee (R180, where paid by bank deposit).

LIF (Learner Information Form) - attached

SACSSP (South African Council for Social Service Professions) Form - attached

Mentors to send directly to CEFA

The curriculum vitae (CV) of the identified Social Worker, with at least 2 years

social work experience, to act as your mentor for the duration of the one year

training programme.

10.

Proof of payment of current annual membership fees as a registered Social

Worker (if no receipt, please send deposit proof for CURRENT year)

11.

A signed consent form from the Social Worker's employer/manager to act as

your mentor. (p.10)

IMPORTANT NOTICE:

Three originally certified copies means that you:

 make 3 copies each of the Certificate and ID document;

 take the copies together with the original certificate/ID document to a Commissioner of Oaths (e.g. at

a police station);

 he/she must then certify each copy by signature and official stamp.

Please submit all documents without delay to:

CEFA

The Manager: Teaching and Learning

PO Box 173

Wellington, 7654

Contact number: 021 873 3998

PLEASE NOTE:

 YOUR APPLICATION WILL NOT BE SUCCESSFUL IF ALL THE ABOVE IS NOT ATTACHED

(SEE CHECKLIST).

 NO FAXED OR EMAIL APPLICATIONS WILL BE ACCEPTED.

PLEASE NOTE: SUBMIT ALL APPLICATIONS DIRECTLY TO CEFA WITH PROOF OF

PAYMENT OF THE APPLICATION FEE. PAY THE DEPOSIT WHEN YOU HAVE BEEN

NOTIFIED THAT YOU APPLICATION HAS BEEN ACCEPTED/APPROVED. DO NOT PAY ANY

FEES TO A THIRD PARTY WHO CLAIMS TO ACT ON BEHALF OF CEFA OR WHO OFFERS

TO ARRANGE A PRACTICAL PLACEMENT FOR YOU AT/FOR A FEE. CEFA WILL ARRANGE

SUCH A PLACEMENT FOR LEARNERS UNLESS THEY HAVE SECURED A PLACEMENT.

MM001 Info letter

Continuing Education for Africa

P O Box 173, WELLINGTON 7654 / 47 Bain Street, WELLINGTON 7655

Tel.: (021) 873 3998 Fax: (021) 873 6251

Website: www.cefa.co.za / Email: Rosaline@cefa.co.za

Company Reg. No. 2007/007587/08 HWSETA Reg. No. HW592A0900414 DoE 2010/FE08/007

FET CERTIFICATE IN SOCIAL AUXILIARY WORK

LEARNER APPLICATION FORM

For official use:

Application approved: Fully / Provisionally

Learner number:

LEARNER PERSONAL INFORMATION

IDENTITY NUMBER

FIRST NAME

SURNAME

MIDDLE NAME

TITLE (mark with x)

MISS

MRS

DATE OF BIRTH

CCYY / MM / DD

EQUITY (for report purposes

only)(mark with x)

AFRICAN

COLOURED

WHITE

INDIAN

GENDER (for report purposes

only)(mark with x)

MALE

FEMALE

MARITAL STATUS (mark with x)

SINGLE

MARRIED

DIVORCED

WIDOWED

HOME LANGUAGE

SECOND LANGUAGE

NATIONALITY

DISABILITY DESCRIPTION (if

applicable)

HAVE YOU BEEN FOUND GUILTY OF A CRIMINAL OFFENCE?

YES

PROVINCE

HIGHEST QUALIFICATION

LEARNER CONTACT DETAIL

LANDLINE NUMBER

CELL NUMBER

FAX NUMBER

POSTAL ADDRESS

POSTAL CODE

PHYSICAL ADDRESS

POSTAL CODE

EMAIL ADDRESS

ALTERNATIVE CONTACT:

NAME

ALTERNATIVE NUMBER

MM001 Info letter

PARENT / GUARDIAN / COMPANY RESPONSIBLE FOR PAYMENT OF FEES

PARENT / GUARDIAN / SPONSOR / SELF RESPONSIBLE - DETAILS (PLEASE SIGN P8)

NAME AND SURNAME

TEL. NUMBER

FAX NUMBER

CELL NUMBER

EMAIL ADDRESS

IDENTITY NR/PASSPORT OF

PARENT/GUARDIAN

RELATIONSHIP TO YOU

COMPANY DETAILS RESPONSIBLE FOR PAYMENT OF FEES (PLEASE SIGN P8)

NAME / COMPANY NAME

TEL. NUMBER

FAX NUMBER

ID NO. / CO. REGISTRATION

NO.

VAT NUMBER (if applicable)

EMAIL ADDRESS

POSTAL ADDRESS

POSTAL CODE

APPLICATION FEE (a once off, non-refundable fee of R180.00 is payable with application)

NAME OF BANK

Standard Bank

NAME & CODE OF BRANCH

Tyger Manor 050410

ACCOUNT NAME

Continuing Education for Africa

ACCOUNT NUMBER

073525715

ACCOUNT TYPE

Current

REFERENCE NUMBER

Please quote your ID number on the deposit as reference.

Please attach the ORIGINAL deposit slip to the application. Please keep a copy for your

own reference.

MM001 Info letter

DECLARATION & UNDERTAKINGS BY APPLICANT:

I, the undersigned, declare that:

(i) the information provided by me in this application form is true and correct;

(ii) I, together with my parent, guardian, employer or sponsor, will jointly and

severally be responsible for the payment of all moneys due by virtue of my

agreement with CEFA and as determined by CEFA management from time to

time;

(iii) I undertake to pay all legal expenses which CEFA may incur in recovering

monies due by me should I fail to meet any obligations in respect of payment

mentioned above;

(iv) I have acquainted myself, and will in future acquaint myself, with the rules

and regulations of CEFA as determined from time to time;

(v) I hereby indemnify CEFA against any claims arising from injuries that I may

sustain and/or damage that I may suffer due to any event, injury, illness or

death, resulting in whatever way, or consequential to my involvement with my

theoretical, practical and / or any other training and that I participate in any of

the abovementioned activities on my own responsibility and voluntarily

accept any risk involved.

SIGNED AT __________________ THIS ______ DAY OF ________________ 20______.

__________________________________________ ________________________

Signature of LEARNER Date

___________________________________________ ________________________

Witness Date

MM001 Info letter

UNDERTAKING BY PARENT, GUARDIAN, SPONSOR or COMPANY

PLEASE TAKE NOTE: No learner can enrol without written proof of how moneys will be

paid. If the learner is under the age of 18 and / or sponsored by a company, this section

must be completed by the parent, guardian or sponsor of the applicant.

I, the undersigned, declare that:

(i) I have acquainted myself with and agree to the above applicant declaration above

and that the particulars provided by him / her in this application form are true and correct;

(ii) I hereby accept responsibility together with my child / person I am sponsoring for

the payment of all moneys that are due to CEFA during the total duration of his or her SAW

training study at CEFA and undertake to ensure that they are paid punctually when due.

(iii) I understand that interest will be charged on all outstanding amounts on a monthly

basis

SIGNED AT ________________________ THIS _______ DAY OF ________________ 20_____.

_______________________________________ __________________

Signature of parent / guardian / sponsor / SELF Date

__________________________________________

Relationship

(father/mother/guardian/sponsor)

ID Number of parent / guardian: ____________________________

Registration number sponsor: ______________________________

________________________ ___________________

Signature of witness Date

HOW DID YOU HEAR ABOUT

CEFA?

APPLICATION FEE (a once off, non-refundable fee of R180.00 is payable with application)

NAME OF BANK

Standard Bank

NAME & CODE OF BRANCH

Tyger Manor 050410

ACCOUNT NAME

Continuing Education for Africa

ACCOUNT NUMBER

073525715

ACCOUNT TYPE

Current

REFERENCE NUMBER

Please quote your ID number on the deposit as reference.

Please attach the ORIGINAL deposit slip. Please keep a copy for your own reference.

MAIL APPLICATION TO

The Manager: Teaching & Learning

P O Box 173, Wellington 7654

We only accept original documents unless otherwise indicated.

MM001 Info letter

THE STORY OF MY LIFE

The story of my life. (Please tell us something about yourself, who you are, what have you been doing

until now and what influenced you to become a Social Auxiliary Worker.)

__________________________________________________________________________________

Any volunteer work done? (If so, where, when and what kind of work?)

__________________________________________________________________________________

Most recent employment (if applicable):

__________________________________________________________________________________

I hereby declare and confirm that:

- the information provided in this form is true and correct;

- the certified attached documents are authentic;

- I am fully aware that I am responsible for the payment of fees and personal expenses such as stationery,

travelling, accomodation, meals;

- I am aware that I need a registered Social Worker as workplace mentor to complete the programme;

- I am aware that it is compulsory to do practical at a welfare institution full time for the duration of the 12 month

training programme period under the guidance of a mentor.

SIGNED AT ____________________________ THIS __________ DAY OF ___________________________ 20___.

________________________________

LEARNER SIGNATURE

MM001 Info letter

FOR OFFICIAL USE BY MENTORS AND MANAGERS ONLY

You are kindly requested to complete the following consent form and ensure that the learner returns this

form together with all the required application documents to CEFA. Please be sure to sign and stamp this

page.

Mentor’s consent:

I herewith give my consent and offer my availability and willingness to function as Mentor

for ………………………………………………………….. (learner) and thus embark on this process with the

learner.

Mentor: First Name………………………………..Surname…………………………………………………..

Organisation: …………………………………………………………………………………………………….

Physical address: ………………………………………………………………………………………………….

Contact numbers ……………….(h)……………………….(w)………………..(c)……………………………..

Email address………………………………………………………………………………………………………

SACSSP Registration number: ………………………………………………………

Signature:………………………………………………… Date: ……………………

(Mentor)

Manager’s consent:

I, manager of…………………………….. (organisation) give my consent to

…………………………………………………………….. (Social Worker) acting as mentor

for ………………………………………………….……… (learner).

Signature: ………………………………………… Date: ………………………….

(Manager of department)

Please return completed to CEFA with proof of your current registration payment and CV.

Kind regards

___________________________

Official stamp of your organisation

MM001 Info letter

FET SOCIAL AUXILIARY WORKER PROGRAMME FEES: TOTAL R18 320

Once off registration fee upon approval of your application

Payment deadline

R5 500.00

12 June 2015

Training Fees – depending on Option Chosen

PLEASE INDICATE PAYMENT OPTION WITH AN X IN THE APPROPRIATE BLOCK

OPTION 1

One cash payment for full programme less 5% discount.

(Fee R18 320.00 less registration fee R5 500.00 less discount R641.00, rounded)

Cash Fee

Payment deadline

R12 200.00

13 July 2015

OPTION 2

Three payments per phase at 3% discount - Payments before or on the stipulated deadlines

(Fee R18 320.00 less registration fee R5 500.00 less discount R384.64, rounded)

Programme phase

Instalment

Payment deadline

Phase 1

R 4 145.14

31 October 2015

Phase 2

R 4 145.13

31 January 2015

Phase 3

R 4 145.13

30 April 2015

Total

R12 400.00

OPTION 3

12 Instalments - Payments before or on the stipulated deadlines

Month

Instalment

Payment deadline for instalment

Month 1

R 1 068.34

31 July 2015

Month 2

R 1 068.34

31 August 2015

Month 3

R 1 068.34

30 September 2015

Month 4

R 1 068.34

31 October 2015

Month 5

R 1 068.33

30 November 2015

Month 6

R 1 068.33

31 December 2015

Month 7

R 1 068.33

31 January 2016

Month 8

R 1 068.33

29 February 2016

Month 9

R 1 068.33

31 March 2016

Month 10

R 1 068.33

30 April 2016

Month 11

R 1 068.33

31 May 2016

Month 12

R 1 068.33

30 June 2016

Total

R12 820.00

Conditions of payment:

1. Payments are payable strictly on or before the indicated deadline(s).

2. Learners whose tuition fees are unpaid / in arrears or who may be owing any monies to CEFA, will not be entitled to start the theory of the

next cycle and / or will not receive their results or qualification / completion certificates until such time as the all outstanding monies have

been paid in full.

Overdue payments will be subject to interest levied at prime rate plus 2% per annum as applied by the Reserve Bank from time to time, and will

be calculated daily and capitalised monthly in arrears on all outstanding balances.

S A Council for Social Service Professions

SACSSP

Private Bag X12, Gezina, 0031 37 Annie Botha Ave, Riviera, Pretoria, 0084

Tel: (012) 356 8333 Fax: (012) 356 8400

Email: mail@sacssp.co.za Website: www.sacssp.co.za

APPLICATION FOR CONDITIONAL REGISTRATION AS A LEARNER

SOCIAL AUXILIARY WORKER

Title:

Surname:

Maiden Name:

Full Name/s:

1. …………………………………………….

2. …………………………………………….

Identity No.:

Date of Birth:

Gender:

Male/Female:

Marital Status:

Never Married/Married/Divorced/Widow/Widower

Population Group:

White /Black / Coloured / Indian / Other:

Disability: (tick)

Physical/Hearing/Speech/ Eyesight

Physical Address:

Postal Address:

Code:

*Date of registration/enrolment with the

training provider……………………………..

*Anticipated date of completion:

…………………………

TRAINING PROVIDER RELATED DETAILS:

Name of Provider: Continuing Education for

Africa

HWSETA Accreditation No.: HW592A0900414

(copy of accreditation to be attached)

Postal Address:

PO Box 173,

Wellington,

7654

Name of Trainer:

SACSSP Reg. No.: 10-

Tel No.: 021-8733998

Cell No.:

Email: info@cefa.co.za

DETAILS OF SUPERVISING ORGANISATION:

Name of Organisation: .................................

Name of Supervisor: ....................................

SACSSP Reg. No.: ........................................

Tel No : .......................................................

Fax No: .......................................................

Email: ........................................................

Postal address:

*Documents to be submitted with the application form in respect of the

learner:

 Proof of payment

 Certified copy of identity document (ID)

 Certified copy of marriage certificate if married

 Certified copy of the highest school standard passed

I, the undersigned, declare that the information furnished in this application form is true and

correct in all respects and that I am unaware of anything which would serve as an impediment

to my registration as a social worker/the restoration of my name to the Register for Social

Workers.

Signed at ……………………………………………………………………………. on this ………………….day

of ………………………………………………………………………………………..20 …………………………….

SIGNATURE OF APPLICANT

Y Y Y Y M M D D

H W S E T A

E X T E R N A L

F E T C S O C I A L

A U X I L I A R Y W O R K

2 3 9 9 3 4

Y Y Y Y M M D D

______________________________________

_______________________

Learner Information Form

This form has been designed, according SAQA specificications, to transmit

basic information about learners, independent of enrolment, qualifications or

completion data. Providers are urged to supply this information by completing

the form below and then submit to the ETQA.

OFFICIAL USE ONLY

Date

Signature

National ID

Alternative ID type

Learner Alternate ID

Equity Code

Nationality Code

Gender Code

Learner Last Name

Learner First name

Citizen Resident Status Code

Home Language Code

Socioeconomic Status Code

Disability status Code

Learner Home Address

Learner Postal Address

Learner Home Address Postal Code

Learner Postal Address Post Code

Learner Middle name

Learner Title

Learner Birth Date

Province Code

Provider ETQA ID

Provider Code

Learner Previous Lastname

Learner Phone number

Learner Cell Phone Number

Learner fax Number

Learner Email Address

Date

Learner signature

Assessor ID

Date Stamp

U.S./Learning Programme/Course/Qualification Title

U.S./Qualification ID

NQF Level ID

Please indicate date when Summative Assessment will be completed

LEARNER INFORMATION FORM CODES

When completing the Learner Information Form - PLEASE ensure to only write one letter / number per block.

Following are some codes you need to choose from in order to complete your registration.

1. EQUITY CODE 6. SOCIO ECONOMIC STATUS CODE

A = BLACK : AFRICAN U = Unspecified

BC = BLACK : COLOURED 1 = Employed

BI = BLACK : INDIAN / ASIAN 2 = Unemployed - looking for work

U = UNKNOWN 3 = Not working – not looking for work

WHITE

4 =

Not working – housewife/homemaker

6 = Not working – scholar/fulltime student

2. NATIONALITY CODE 7 = Not working – pensioner/retired person

SA = SOUTH AFRICAN 8 = Not working – disabled person

9 = Not working – not wishing to work

3. GENDER CODE 10 =Not working – none of the above

M = MALE

F = FEMALE 7. DISABILITY STATUS CODE

N = None

4. CITIZEN RESIDENT STATUS CODE

1 = Sight (even with glasses)

SA = South African 2 =

Hearing (even with a hearing aid)

3 = Communication (talking, listening)

5. HOME LANGUAGE CODE 4 = Physical (moving, standing, grasping)

ENG =

English

5 = Intellectual (difficulties in learning); retardation

AFR = Afrikaans 6 = Emotional (behavioural or psychological)

OTH = Other 7 = Multiple

SEP = sePedi 9 = Disabled but unspecified

SES = seSotho U = Unknown disability status

SET = seTswana

SWA = siSwati 8. PROVINCE CODE

TSH = tshiVenda 0 = Undefined

U = Unknown 1 = Western Cape

XHO = isiXhosa 2 = Eastern Cape

XIT = xiTsonga 3 = Northern Cape

ZUL = isiZulu 4 = Free State

NDE = isiNdebele 5 = Kwazulu/Natal

6 =

North West

7 = Gauteng

8 = Mpumalanga

9 = Limpopo

GUIDELINE TO CLARIFY ALL INFORMATION AS REQUESTED ON APPLICATION

1. Application Form

a. Complete the CEFA Application Form (pp. 5-10) of the package

b. Learner’s signatures are important on p. 7 and p. 9

c. P. 6 & P. 8 has to be filled in by the person responsible for payment of studies (if learners pay for

their own studies, please fill in your own details and sign the form).

d. Get the organisation where you will do your practical training to complete p. 10 of the application

form, the consent form. (See below under mentor documentation, bullet 11). Signatures and the

office stamp are VERY important.

2. Own CV

a. This is a short CV of the learner self

3. Copies of ID

a. Three originally certified copies of the learner’s ID are required. Do NOT print one copy and have

it certified and then make copies thereof. We need the original copies stamped and signed by a

Commissioner of Oaths. These documents go to HWSETA, SACSSP and are placed on the

learners’ Portfolio of Evidence (PoE). Please make sure the copies clear i.e. are not too dark or

too light otherwise they will be rejected.

4. Copies of Highest School Qualification

a. Three originally certified copies of the learner’s highest school qualification. Again do not make

one copy, have it certified and then make copies of the certified one copy. Have the 3 original

copies stamped and signed by a Commissioner of Oaths. (These copies go to HWSETA,

SACSSP and are filed on the learner’s PoE).

b. The qualification must indicate that you have passed the final examination in Grade 10, Grade 11

or Grade 12. (report of the final 4th term)

c. No subject certificates (incomplete senior certificate) or General Education and Training

Certificates (GET) can be accepted.

d. ABET Level 4 is equal to grade 9; this does not meet the minimum requirements for admission to

the qualification.

e. A passed certificate in another qualification on a NQF Level 4 or higher can be used to apply, as

NQF Level 4 is deemed to be equal to Grade 12. The document that you use needs to state that it

is NQF Level 4 or higher.

f. No other certificates, etc. is needed with this application. No workshop certificates or short

courses are considered. (We have the learner’s CV and Story of My Life to give us a fuller picture

of the learner.)

g. Should a learner have difficulties obtaining proof of the highest school qualification passed, 3

certified letters from the school on a letterhead stating that they have passed Grade 10 or higher,

the year in which they completed the qualification, with the applicant’s information as recoded on

the school records, can also be used.

h. Where no records are available e.g. the school closed down, the Department of Education in the

province should be contacted by the learner to obtain this proof. (This could be time consuming

and may influence your application being processed timeously.)

5. Story of my life

a. The applicant’s Story of My Life should be reported on p. 9 of the application. Please make sure

that it is signed at the bottom by learner.

6. Deposit Slip

a. An application fee of R180 needs to accompany applications to be processed before considered

by the CEFA Selection Committee. (See banking details on pp. 6 & 8)

7. Learner Information Form (LIF)

a. This is a SETA requirement and needs to be completed including the codes found on the next

page).

b. The learner’s signature on this form is VERY important

8. SACSSP Form

a. These 2 pages are very important as learners have to register at the South African Council for

Social Service Professions (SACSSP) when they start with this course.

b. Learner only fills in their own details up to where it asks learnership or not (p. 1 of the form). Leave

the rest of the page incomplete.

c. P. 2. On this page the learner need to sign and fill in and the organization’s details at the top must

be completed.

9. CV of Mentor

a. A short CV of the mentor is required. This is to verify that they have 2 or more years' social work

experience.

10. Proof of SACSSP payment (Mentor)

a. The Mentor must submit proof of his/her annual payment of registration at the SACSSP for the

current year.

b. If only a payment has been made and no receipt received yet, proof of payment to the SACSSP

will also be accepted.

c. SACSSP website has been updated and social workers can obtain proof of their current

registration on the website.

d. This will also serve as proof that the mentor is registered at the SACSSP.

11. Signed consent form

a. P. 10 of the CEFA Application Form. This page the organization completes fully. Managers and

mentors must both sign; the office stamp of the organization must be at the bottom of the page.

This must be original signatures and stamp.

b. If an organisation does not have a stamp, a letterhead stating they have no stamp will be

accepted with this form.

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