My AGU Latex Instructions
User Manual:
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line Numbers
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Supporting Info
(Click on the tabs above for more information on each topic. Some tabs also have tabbed subtopics.)
Welcome to the AGU Journal Style File
Welcome to the use of the new AGUJournal.cls file. We’ve made the process of preparing your article for submission to
AGU as simple as possible, and hope you’ll enjoy the process.
Tech Support
If you need help after you read this documentation, you may send
email to latex@agu.org. If possible please send a small file demonstrating the problem.
AGU Requests
1. Please do not use your own macros
Do not use \newcommand,\renewcommand, or \def or \providecommand.
2. When making itemized lists, please use only ‘enumerate’, not ‘itemize’.
Files in this package, and what they do
Basic Macro File
AGUJournal.cls Use: \documentclass{AGUJournal}
Documentation
docs.pdf This file
Sample File
AGUJournalSample.tex/.pdf Sample file to see the LaTeX commands in use, and to compare with the
resulting typeset document.
Sample figures
figsamp.eps/.pdf For use in AGUJournalSample. Figure sample file in .eps form for dvips,
and .pdf form for pdflatex.
Template file
AGUJournalTemplate.tex Template file, for authors to copy and rename when making their own
article.
Sample Supplementary Information
AGUSuppInfoSample.tex/pdf Sample for making Supplementary Information file, with resulting pdf.
You’ll find many comments and useful tips in both the sample and template files.
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Title Page
Title Page Key Points
Key Points Article Body
Article Body
Using the Template file
The easiest way to start your article is to copy and rename the template file, AGUJournalTemplate.tex,
and use it to start your own article.
Setting Documentclass Options
You’ll see this near the top of the AGUJournalTemplate.tex file:
Step 1: Set the \documentclass
There are two options for article format:
1) PLEASE USE THE DRAFT OPTION TO SUBMIT YOUR PAPERS.
The draft option produces double spaced output.
2) numberline will give you line numbers.
To submit your paper
Please use \documentclass[draft,linenumbers]{AGUJournal}
The draft option will give more vertical space between lines, and will also allow suggested editorial changes
to appear in color.
For Final Version
Please use \documentclass{AGUJournal}
The final version will have less space between lines, and will not allow colored editorial changes. At this point
any changes that have been made and not revised will be finalized.
Numbered lines are not appropriate for the final version, so no options should be set when the article is in its
final stage.
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Title Page
Title Page Key Points
Key Points Article Body
Article Body
Making the Title Page
The title page will have these elements:
\journalname{<journal name>}
\title{}
\authors{}
\affiliation{}{}
\correspondingauthor{}
\begin{keypoints}
\item Point 1
\item Point 2
\item Point 3
...
\end{keypoints}
Journal Name Type in name of the journal you are submitting your article to:
\journalname{<journal name>}. There is a list of journal names in AGUJournalTemplate.tex.
Title A title should be specific, informative, and brief. Use abbreviations only if they are defined in the
abstract. Titles that start with general terms then specific results are optimized in searches.
Type in article title: {<Article Title>}.
Authors Authors are entered with the \author command: \author{<all authors>}}. List authors
by first name or initial followed by last name and separated by commas.
Authors are individuals who have significantly contributed to the research and preparation of the article.
Group authors are allowed, if each author in the group is separately identified in an appendix.
1. Each author should be given one or more affiliation number with the \affil{} command.
2. \thanks{} may also be used to enter additional author notes, for example, to list current
addresses.
Here is a sample author entry:
\authors{A. B. Author\affil{1}\thanks{Current address, Antartica},
B. C. Author\affil{2,3}, and
D. E. Author\affil{3,4}\thanks{Also funded by Monsanto.}}
Affiliation List The list is made with the \affiliation{}{} command, as you see below. Each
\affil{} number given in the \author{} field will need a matching {affiliation}{}{} listing.
\affiliation{1}{Department of Hydrology and Water Resources,
University of Arizona, Tucson, Arizona, USA.}
\affiliation{2}{<affiliation>}...
Corresponding Author Include name and email addresses of the corresponding author. More than one
corresponding author is allowed in this .tex file and for publication; but only one corresponding author is
allowed in our editorial system.
\correspondingauthor{A. B. Smith}{email@address.edu}
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Title Page
Title Page Keypoints
Keypoints Article Body
Article Body
Keypoints are final entry on title page.
1. List up to three key points (at least one is required)
2. Key Points summarize the main points and conclusions of the article
3. Each must be 100 characters or less with no special characters or punctuation
Sample:
\begin{keypoints}
\item Evolution of raw ensemble forecast skill
\item Future benefits from statistical post-processing
\item Global distribution of forecast skill development
\end{keypoints}
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
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Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Title Page
Title Page Key Points
Key Points Article Body
Article Body
Article Body
The body of the article starts with the abstract.
\begin{abstract}
<text of abstract>
\end{abstract}
The abstract starts a new page, ending the title page.
Section heads
The main text should start with an introduction. Except for short manuscripts (such as comments and
replies), the text should be divided into sections, each with its own heading.
Headings should be sentence fragments and do not begin with a lowercase letter or number. Examples of
good headings are:
\section{Materials and Methods}
Here is text on Materials and Methods.
\subsection{A descriptive heading about methods}
More about Methods.
\section{Data} (Or section title might be a descriptive heading about data)
\section{Results} (Or section title might be a descriptive heading about the
results)
\section{Conclusions}
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How to Prepare AGU Journal Articles in L
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Welcome
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Line numbers Track Changes
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Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Numbered Lines
When you use the linenumbers option: \documentclass[linenumbers]{AGUJournal}, the
lines in the complete article will be numbered.
The only additional step you need to take is to make sure that equations are also numbered. To accomplish
this, you need to add \begin{linenomath*} before the equation, and \end{linenomath*}
afterwards:
\begin{linenomath*}
\begin{equation}
123
\end{equation}
\end{linenomath*}
The numbering will continue sequentially.
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Track Changes
Revisions made to the text may be tracked by using the following commands:
To add words, \added{<word added>}
To delete words, \deleted{<word deleted>}
To replace words, \replace{<word to be replaced>}{<replacement word>}
To explain why change was made: \explain{<explanation>}; This will put a comment into the right margin.
An optional argument may be used to send date/time/initials etc. to the list of changes: ie,
\added[date/time etc.]{<word added>}
List of Changes
At the end of the document, type \listofchanges, which will list the changes and the page and line
number where the change was made.
Sample
Confidential manuscript submitted to Journal of Geophysical Research
The (Added: current) abstract should be a single-paragraph of less than 250 words, or1
for Geophysical Research Letters, less than 150 words. A (Added: really!) good abstract sets2
the (Deleted: general) question or topic that you are studying for the general reader, provides3
background on the specific question or problem, briefly describes key data or analyses, and4
describes the key results and (Replaced: certainties with uncertainties).(Deleted: In other ←Redundant
sentence,
better with-
out it
5
words, probabilistic biases, which can be reduced by statistical post-processing methods,6
decrease over time.)7
List of Changes
Added: current, on page 1, line 1.
Added: really!, on page 1, line 2.
Deleted: general, on page 1, line 3.
Replaced: certainties with uncertainties, on page 1, line 5.
Deleted: In other words, probabilistic biases, which can be reduced by statistical post-processing
methods, decrease over time., on page 1, line 7.
–1–
In final version
When the draft option is not on, \listofchanges will not produce anything,
\added{<word or words>} word will be printed,
\deleted{<word or words} will not be printed,
\replaced{<delete this word>}{<replace with this word>} will print only the
replacement word.
In the final version, \explain{<text>} will not print anything.
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Graphics Files
Insert graphics file with the command
\includegraphics[height=<dimen>, width=<dimen>]{<illustration>}
Generally, you should supply Either height or width, and the other dimension will accomodate, and your aspect
ratio will be correct. (The aspect ratio describes the proportional relationship between the width of an image and its
height.)
Tip
You can call for the width of the graphic in terms of the width of the page.
Often this combination is used:
\centerline{\includegraphics[width=.8\textwidth]{<illustration>}}
Use the right filename extension
You must use the correct extension depending on which program you use to turn your .tex file to .pdf.
If you are using xelatex,orpdflatex, you must supply .pdf, .jpg or .png files
if you are using dvips you must use .eps or .tif files.
Conversion
EPS files can be converted to PDF using the epstopdf utility, included in most LaTeX distributions. On the command
line, you can use epstopdf <filename>.eps and a <filename>.pdf will be produced.
Another possibility is translating .eps files to .pdf with the Acrobat program, or with Photoshop.
Notes on Graphics Choices
JPG: widely used on Internet, digital cameras, etc. They are the best choice if you want to insert photos.
PNG: a very common format (even if not as much as JPG); it’s a lossless format and it’s the best choice for diagrams
(if you were not able to generate a vector version) and screenshots.
PDF: is widely used for documents but can be used to store images as well. It supports both vector and bit-map
images, but it’s not recommended for the latter, as JPG or PNG will provide the same result using less disk
space (if this is an issue).
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Figures and Tables
Figures and Tables Tables
Tables Figure and Table Tips
Figure and Table Tips
Figures and Tables, AGU Requests
1. Enter Figures and Tables near as possible to where they are first mentioned.
2. Do not use \psfrag or \subfigure commands.
3. Remember that a cross-referencing label should be used within or after the caption, but not before it, in
order to reference the correct figure or table number.
4. Figure captions go below the figure.
Table titles go above tables.
Example figure:
\begin{figure}
<illustration>
\caption{<Caption text here>}
\label{<label keyword>}
\end{figure}
Tables: AGU requests
1. Start the caption with a short description of your table.
2. Large tables especially presenting rich data should be presented as separate excel or .cvs files, not as part
of the main text.
Example Table
\begin{table}
\caption{<Caption text here>}
\label{<label keyword>}
\begin{tabular}{<preamble>}
table&line\\
\end{tabular}
\end{table}
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Figures and Tables
Figures and Tables Tables
Tables Figure and Table Tips
Figure and Table Tips
Making the table
1. Caption goes on top of table.
2. For visual clarity, try to avoid vertical lines in the table.
3. Your table will look better if you use horizontal lines only at the top, underneath the column headers, and at
the bottom of table.
4. To make more vertical space between lines in tables you can use \vrule height 10pt depth 3pt
width 0pt, called a ‘strut’. You can choose the height and depth dimensions, remembering to always
make the ‘width’ = 0pt, so that it won’t print.
For example, to make more vertical space between lines:
\vrule depth12pt width 0pt
5. Use \centering to make table center horizontally, ie,
\centering
\begin{tabular}{cc}
line one& here\\
line two&here
\end{tabular}
Table Notes
Table notes should be placed in last line of the table, using
\multicolumn{<num columns>}{<alignment within column>}{<text>} ie,
\multicolumn{2}{l}{$ˆa$ This is a table note.} Notice that the ‘a’ is raised by going into
math mode and using the superscript symbol ‘ˆ’.
Here is an example:
\begin{table}
\caption{Time of the Transition Between Phase 1 and Phase 2$ˆ{a}$}
\centering
\begin{tabular}{lc}
\hline
Run & Time (min) \\
\hline
$l1$ & 260 \\
...
\hline
\multicolumn{2}{l}{$ˆ{a}$Table note text here.}
\end{tabular}
\end{table}
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Figures and Tables
Figures and Tables Tables
Tables Figure and Table Tips
Figure and Table Tips
Sideways figure or table
See below for how to make sideways figures or tables. AGU prefers the use of
{sidewaystable} over {landscapetable} as it causes fewer problems.
\begin{sidewaysfigure}
\includegraphics[width=20pc]{figsamp}
\caption{caption here}
\end{sidewaysfigure}
\begin{sidewaystable}
\caption{Caption here}
\begin{tabular}{ccc}
one&two&three\\
\end{tabular}
\end{sidewaystable}
To make table fit in width of page
\tabcolsep The default distance between columns in a table is 6 pt, added on both sides of
the &,...\tabcolsep&\tabcolsep... so normally there is 12 points space
between columns. You can reduce the width of your table by changing the size of
\tabcolsep. For instance, advance\tabcolsep-4pt will subtract 8 points
between table columns.
Tip: Page Placement for Figures and Tables
Often authors have problems with keeping tables or figures close to their first mention in
the text. A tool to help with this problem is putting more than one illustration and caption in
the same figure; or caption and table in one table environment.
This may help position your illustrations closer to where they are mentioned in the text.
\begin{figure}
\includegraphics{figone}
\caption{here is caption}
\vskip12pt
\includegraphics{figtwo}
\caption{here is a caption for figtwo}
...
(repeat for more figures if desired)
\end{figure}
This works with tables as well, where you can put a group of captions and tables within
one \begin{table}...\end{table}.
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Appendices
Appendices Glossary, Acronyms, and Notation
Glossary, Acronyms, and Notation Acknowledgments
Acknowledgments Citations
Citations References
References BibTeX
BibTeX
End of Article
Optional Appendix; Optional Glossary, Notation or Acronym sections; and Acknowledgments go at the end of the article,
before References.
Title Page
Body of Paper
Appendix
Optional Glossary, Notation, or Acronyms
Acknowledgments
References
Appendices
The command \appendix resets counters and redefines section heads but doesn’t print anything.
After typing \appendix
\section{Here Is Appendix Title}
Text...
\section{Second Appendix Title}
will make
A.1 Here Is Appendix Title
B.1 Second Appendix Title
Equations, table and figure captions will all include the appendix letter in their numbering.
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Appendices
Appendices Glossary, Acronyms, and Notation
Glossary, Acronyms, and Notation Acknowledgments
Acknowledgments Citations
Citations References
References BibTeX
BibTeX
Acknowledgments and Data
The text ends with an acknowledgment section and statement that includes:
All funding sources related to this work from all authors (funder and grant number)
Any real or perceived financial conflicts of interests for any author
Other affiliations for any author that may be perceived as having a conflict of interest with respect to the results of this
paper.
A statement that indicates to the reader where the data supporting the conclusions can be obtained (for example, in the
references, tables, supporting information, and other databases).
It is also the appropriate place to thank colleagues and other contributors. AGU does not normally allow dedications.
To format acknowledgments, you need only to enter \acknowledgments, for example:
\acknowledgments
The forecast data used in this study can be made available subject to
a handling charge. SYNOP observations are not available through ECMWF.
We are grateful to F. Rabier, D. S. Richardson, D. Lavers, and other
colleagues at ECMWF for helpful discussions and inputs. We thank David
M\"{o}ller of the University of Heidelberg for his contribution.
Furthermore, we like to thank T. Gneiting of the Heidelberg Institute
...
The Editor thanks Pierre Pinson and an anonymous reviewer for their
assistance in evaluating this paper.
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line numbers
Line numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Appendices
Appendices Glossary, Acronyms, and Notation
Glossary, Acronyms, and Notation Acknowledgments
Acknowledgments Citations
Citations References
References BibTeX
BibTeX
Glossary
Glossary is only allowed in Reviews of Geophysics. Make it like this:
\begin{glossary}
\term{Term}
Term Definition here
...
\end{glossary}
Acronyms
\begin{acronyms}
\acro{Acronym} Definition here
...
\end{acronyms}
Notation
\begin{notation}
\notation{<math>} Notation Definition here
...
\end{notation}
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line Numbers
Line Numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Appendices
Appendices Glossary, Acronyms, and Notation
Glossary, Acronyms, and Notation Acknowledgments
Acknowledgments Citations
Citations References
References BibTeX
BibTeX
Citations
Please use ONLY \citet and \citep for reference citations.
DO NOT use other cite commands (e.g., \cite, \citeyear, \nocite, \citealpf, etc.).
\citet will put parens around the year; \citep will put parens around the whole citation:
\citet{key} ==>> Jones et al. (1990)
\citep{key} ==>> (Jones et al., 1990)
Multiple citations as normal:
\citep{key1,key2} ==>> (Jones et al., 1990; Smith, 1989)
or (Jones et al., 1990, 1991)
or (Jones et al., 1990a,b)
Optional notes as:
\citep[chap. 2]{key} ==>> (Jones et al., 1990, chap. 2)
\citep[e.g.,][]{key} ==>> (e.g., Jones et al., 1990)
\citep[see][pg. 34]{key}==>> (see Jones et al., 1990, pg. 34)
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line Numbers
Line Numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Appendices
Appendices Glossary, Acronyms, and Notation
Glossary, Acronyms, and Notation Acknowledgments
Acknowledgments Citations
Citations References
References BibTeX
BibTeX
References
You have two choices:
1. Either type in your references,
Or
2. Use BibTeX to make your bibliography.
Making your own bibliography items
Alphabetize your bib items, and follow this form:
\begin{thebibliography}{[10]}
\bibitem[{\textit{Bell and Munoz}}(2008)]{Boug10} Bell, A.˜H., and
Munoz, D.˜P. (2008). Activity in the superior colliculus reflects
dynamic interactions between voluntary and involuntary influences on
orienting behaviour. \textit{Eur. J. Neurosci.} 28, 1654--1660.
...
\end{thebibliography}
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How to Prepare AGU Journal Articles in L
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Welcome
Welcome Getting Started
Getting Started Line Numbers
Line Numbers Track Changes
Track Changes Graphics
Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Appendices
Appendices Glossary, Acronyms, and Notation
Glossary, Acronyms, and Notation Acknowledgments
Acknowledgments Citations
Citations References
References BibTeX
BibTeX
Using BibTeX
Follow these steps
1. Enter \citep{} and/or \citet{} commands in your .tex file. Run LaTeX on your LaTeX file.
2. Type in \bibliography{<name of your .bib file>}. Run LaTeX on your LaTeX file.
3. Run BiBTeX on your LaTeX file.
4. Open the new .bbl file containing the reference list and copy all the contents into your LaTeX file at the end of your article.
5. Run LaTeX on your new file which will produce the citations.
AGU does not want a .bib or a .bbl file. Please copy in the contents of your .bbl file at the end of your article.
For instance, if your file is called myarticle.tex, BibTeX will produce a file called myarticle.bbl. You should copy the entire
contents of myarticle.bbl and drop it into the end of your myarticle.tex file.)
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Graphics Figs/Tables
Figs/Tables Ending Article
Ending Article Supporting Info
Supporting Info
Supporting Info
Supporting information is optional, but if you would like to submit more in depth information than would fit in the body of
your article, you should place it in its own file.
OVERVIEW
Please note that all supporting information will be peer reviewed with your manuscript. In general, the purpose of the
supporting information is to enable authors to provide and archive auxiliary information such as data tables, method
information, figures, video, or computer software, in digital formats so that other scientists can use it.
The key criteria are that the data:
1. supplement the main scientific conclusions of the paper but are not essential to the conclusions (with the exception
of including data so the experiment can be reproducible);
2. are likely to be usable or used by other scientists working in the field;
3. are described with sufficient precision that other scientists can understand them, and
4. are not exe files.
All Supporting text and figures should be included in this document.
Data sets, large tables, movie files, and audio files should be uploaded separately, following AGU naming conventions.
Include their captions in this document and list the file name with the caption. You will be prompted to upload these files
on the Upload Files tab during the submission process, using file type â ˘
AIJSupporting Information (SI)â ˘
A˙
I
Sample file as model
Please see the sample file AGUSuppInfoSample.tex/pdf for more information and as an example that you can use
as a model for your own Supplementary Information.
Using L
A
T
E
X for Typesetting AGU Journal Articles / by Amy Hendrickson, T
E
Xnology Inc. / www.texnology.com / amyh@texnology.com 18
