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Community
Involvement
Information Manual
CommunityCommunity
40 Hour
InvolvementInvolvement
A SECONDARY SCHOOL
GRADUATION REQUIREMENT
WINDSOR-ESSEX
CATHOLIC
DISTRICT SCHOOL BOARD
Learning together in faith and service.
Building Tomorrow Together
“”
40 hours of required Community Involvement
will encourage students to develop:
Community Involvement must occur in a safe
environment.
Community Involvement activities are not to
displace workers.
GUIDING PRINCIPLES
KEY ELEMENTS
MAKE YOUR CHOICE:
stated in Ontario Secondary Schools,
Grade 9 to 12: Program and Diploma
Requirements, 1999 (OSS), every student
who begins secondary school during or
after the 1999-2000 school year must
complete 40 hours of community
involvement activities as part of the
requirements for an Ontario Secondary
School Diploma (OSSD).
s
A
Community Involvement is an opportunity
to acknowledge the many positive contributions
that our young people make in their communities.
Think about the type of Community
Involvement you would like to do.
You may wish to:
Must be completed outside scheduled class time.
Must not be part of a credit course.
Must be unpaid activities.
Must total 40 hours.
Must be completed by the end of grade 12.
a) HELP YOUR COMMUNITY through
placement in a structured community-based volunteer
organization e.g. hospitals, churches, service clubs.
(Consult the Windsor-Essex County United Way.)
STEP 1
2.
Phone: 519-258-3033 Fax: 519-258-2346
Phone: 519-326-8629 Fax: 519-326-8528
civic responsibility
a greater sense of belonging within the
community
links and contacts within the community
continued volunteerism following the 40
hours of Community Involvement
a)
b)
c)
d)
3.
b) HELP YOUR NEIGHBOURS by providing
assistance to an individual, family or a group:
e.g. assistance for retirees
(Consult with parents/guardians.)
c) HELP YOUR SCHOOL by participating in
school-based community involvement activities which
are not tied to an academic credit and are open to
anyone as a volunteer e.g. organizing blood drives.
(Principal’s approval and signature required.)
STEP 2
STEP 3
STEP 4
STEP 5
STEP 6
STEP 7
STEP 8
Refer to the lists of eligible and ineligible activities
on the following pages.
Students under the age of 18 must
have this form signed by a parent or guardian.
Create a plan. How will you obtain the 40
hour Community Involvement graduation
requirement?
Discuss your plans with your parent(s) or
guardian(s).
Make contact with the proposed
community sponsor and complete the
“Notification of Planned Community
Involvement Activities” form.
If the Community Involvement activity is
not on the Board’s list of eligible activities
or if the activity is school-based Community
Involvement, the “Notification of Planned
Community Involvement Activities” form
must be signed by the Principal.
Confirm the details of the activity with the
person who will be supervising your choice
of Community Involvement activities.
Share the Community Involvement
information manual with the sponsor.
Begin your Community Involvement.
These steps should be repeated until the 40
hour requirement has been fulfilled.
Students are responsible for submitting
their “Completion of Community
Involvement Activities” form to their home
schools for data entry. This must be done
in accordance with timelines established by
the Principal.
Events or activities that may be based on or with a
particular interest group must conform to the ethical
and principled standards of the District School Board
and the Ministry of Education to ensure that they are
intended to promote a positive contribution to the
community in general.
Where an event or activity does not clearly fall within
the guidelines, the Principal of the student’s school, in
consultation with the appropriate supervisory officer,
has the discretion to approve or reject any activity or
event.
The following list of eligible activities, read in
conjunction with the list of the ineligible activities, is
intended to assist the student and parent(s) or
guardian(s) to determine whether a planned activity
meets the requirements for Community Involvement.
ELIGIBLE ACTIVITIES
HELP YOUR COMMUNITY
4.
...through placement in a structured
community-based volunteer organization -
hospitals, churches, service clubs, libraries or
any organization reviewed by the United Way of
Windsor and Essex County;
take part in environmental initiatives - cleaning
and recycling operations, park cleanup, planting
trees and flower beds (students should not use
power tools - lawn mowers, hedge trimmers,
wood chippers etc.);
get involved in charitable activities - walk-a-
thons, daffodil sales, canvassing for
organizations, celebrity games, gift wrapping,
gala events;
coach sports teams - community leagues, parks
and recreation programs;
undertake a leadership role to help community
groups - guides or scouts, 4 H club;
assist with literacy initiatives - at local libraries,
day care centres, community centres;
participation on committees, advisory boards or
regional associations;
3
3
3
3
3
3
3
arts and culture - assist at a gallery, performing arts
production or program;
religious activities - participate in programs for
children, child minding, Sunday school assistant;
assist at a seniors’ home/centre - visit, read, play
cards or board games, crafts, take seniors for walks;
help organize local community events - food drives
and food banks; Special Olympics, fairs, carnivals.
(Consult the Windsor-Essex County United Way.)
...by providing service to seniors - raking, shovelling
(no snow blowers), shopping (students should not
drive vehicles for this purpose), visiting, reading,
meal preparation;
assist a neighbour with childcare - take child to park,
watch child while parent prepares dinner;
tutor younger students - read, take to library, help
with homework.
(Consult with parents/guardians.)
...school-based community involvement activities
are not tied to an academic credit and are open to any
student e.g. organizing blood drives;
help in the library - shelving books, tidying up,
changing bulletin boards;
tutor other students - help with homework, review,
assist students with special needs - peer buddy;
assist with planning of arts or athletic events -
publicity, set up for track meets, sell tickets, attend
coat check, offer technical support, coach sports
teams - run skill drills, assist coach;
facilitate school events such as parent information
nights - meet and greet visitors, give guided tours,
serve refreshments;
assist with environmental activities - recycling,
planting trees and flowers, groundskeeping (students
should not use power tools);
participate in charitable initiatives - food drives,
holiday drives for toys or food.
(Principal’s approval and signature required.)
HELP YOUR SCHOOL
HELP YOUR NEIGHBOURS
5.
3
3
3
3
3
3
3
3
3
3
3
3
3
Phone: 519-258-3033 Fax: 519-258-2346
Phone: 519-326-8629 Fax: 519-326-8528
NOTIFICATION OF PLANNED COMMUNITY INVOLVEMENT ACTIVITIES
TO BE USED IN CONJUNCTION WITH THE INFORMATION MANUAL
Student:
Student Signature Parent/Guardian Signature (if student is not 18 or older)Date Date
Estimated
number of
hours
Estimated
date of
completion
Principal:
School: Phone:
Is each activity identified on the School Board’s list of eligible activities? Yes No If “No”, Principal’s written approval (signature above) must be obtained before starting activity.
Activity Location Supervisor’s name
(please print)
Principal’s signature
(if required)
Phone number
6.
COMPLETION OF COMMUNITY INVOLVEMENT ACTIVITIES
Student Signature
TOTAL HOURS:
(Homeroom)
Parent/Guardian Signature (if student is not 18 or older)
Date
Date
Number of
hours
Date of
completion
FOR OFFICE USE ONLY: COMPLETION HAS BEEN NOTED
ON STUDENT’S OST
SIGNATURE OF SCHOOL OFFICIAL DATE
Activity Location Supervisor’s name
(please print)
Phone number Supervisor’s signature
7.
INELIGIBLE ACTIVITIES
The Ministry of Education has developed a list
of activities that may not be chosen as
Community Involvement activities and that are
therefore ineligible activities.
An ineligible activity is an activity that:
8.
8
8
8
8
8
8
8
8
8
8
8
was undertaken prior to the student’s formal
registration as a high school student;
is a requirement of a class or course in which
the student is enrolled (e.g., co-operative
education portion of a course, job shadowing,
work experience);
takes place during the time allotted for the
instructional program on a school day.
However, an activity that takes place during
the student’s lunch break or “spare” period is
permissible;
takes place in a logging or mining
environment, if the student is under sixteen
years of age;
takes place in a factory, if the student is under
fifteen years of age;
takes place in a workplace other than a
factory, if the student is under fourteen years
of age and is not accompanied by an adult;
would normally be performed for wages by a
person in the workplace;
involves the operation of a vehicle, power
tools, or scaffolding;
involves the administration of any type or form
of medication or medical procedure to other
persons;
involves handling of substances classed as
“designated substances” under the
Occupational Health and Safety Act;
requires the knowledge of a tradesperson
whose trade is regulated by the provincial
government;
ROLES & RESPONSIBILITIES
In the event that a student would like to participate in an
activity or event that is not clearly within the District
School Board’s list of eligible activities, and does not
conform to the guiding principles as set out, the student
must submit a letter, detailing the proposed activity or
nature of the participation, to the student’s Principal.
The Principal may forward the request to the
appropriate supervisory officer at the District School
Board and the student will be duly notified whether the
proposed activity/event is suitable, or not.
The activity or event should not be commenced until it
has been deemed to be eligible. Ineligible activities will
not be counted toward the student’s Community
Involvement requirement.
A Principal is not obligated to approve such a project.
Students are responsible for selecting an appropriate
Community Involvement activity and for completing all
required documentation according to the District
School Board requirements. Students also are
responsible for completing their Community
Involvement hours in a manner that demonstrates a
positive work ethic and respect for others.
The following behaviour guidelines will be helpful:
be punctual
dress and groom appropriately-use good manners
listen to instructions
follow through on commitments;
be willing to clarify instructions if in doubt
maintain confidentiality when necessary
provide the supervisor with a copy of this
Community Involvement information manual.
STUDENTS
9.
8
8
8
involves banking or the handling of
securities, or the handling of jewellery,
works of art, antiques, or other valuables;
consists of duties normally performed in
the student’s home (i.e., daily chores) or
personal recreational activities;
involves a court-ordered program (e.g.,
community-service program for young
offenders, probationary program).
Parents/guardians should provide assistance to their
child in the selection of their Community Involvement
activity. This is especially important when a student
chooses to complete their Community Involvement
with an individual, family or group not affiliated with a
community organization.
Parents also are encouraged to communicate with the
community sponsor and the school principal if they
have any questions or concerns.
A parent must sign the “Notification of Planned
Community Involvement Activities” and the
“Completion of Community Involvement Activities”
forms if the student is under the age of eighteen years.
Principals are responsible for sharing information and
documentation with students, parents and the broader
community. Principals are responsible for forwarding
special requests to the District School Board for
consideration.
The schedule for reporting Community Involvement
hours on the report card is determined by the Principal.
It is possible that only the completion of 40 hours is
reported. The Principal is responsible for ensuring that
completed Community Involvement hours are entered
on a student’s official transcript, according to the
District School Board protocol.
District School Boards are required to share
information with students, parents and the broader
community. Boards are required to develop a list of
eligible activities. Boards are required to develop
appropriate forms and documentation protocol.
Boards are responsible for ensuring the collection and
storage of personal information.
One of the purposes of the Community Involvement
requirement is to develop strong ties between students
and their community and to foster valuable and long-
term relationships. Persons and organizations within
the community may be asked by the student to sponsor
a Community Involvement activity. Any training,
equipment, or special preparation that is required for
the activity should be provided by the person or
organization. It is crucial that students are able to
fulfill their Community Involvement activities in a safe
environment.
PARENTS/GUARDIANS
SCHOOL PRINCIPALS
DISTRICT SCHOOL BOARDS
COMMUNITY SPONSORS
10.
The person overseeing the student’s activity must
verify the date(s) and the number of hours completed
on the student’s “Completion of Community
Involvement Activities” form.
Community sponsors should ensure that the activities
completed by students are not on the Ministry of
Education’s or the District School Board’s list of
ineligible activities, and that the activities fall within
the Board’s guiding principles.
INSURANCE
The District School Board is pleased to advise its
community sponsors that students who are
accomplishing the Community Involvement
graduation requirement are protected by the District
School Board’s liability insurance while they are
performing their required 40 hours.
Student involvement beyond 40 hours is not
covered by the District School Board’s insurance as
this exceeds the graduation requirement.
Community sponsors are also protected by the
District School Board’s liability insurance for claims
that arise out of students’ 40 HOURS of Community
Involvement.
For example, if a student, in the course of his/her
Community Involvement program, causes damage
or injures to a third party, and this results in a legal
action against the student and the community
sponsor, the Board’s insurance will protect both the
student and the community sponsor.
Community sponsors will be responsible for
ensuring that their liability insurance will protect
them for their involvement in this program. As with
other programs such as “Take Our Kids to Work”,
the School Board’s insurance does not cover the
sponsors for legal action that arises from their
negligence, or for student injures in the workplace.
Community sponsors also should be aware that, like
job shadowing and other similar work-experience
programs, students do not have accident insurance,
or Workplace Safety Insurance coverage through
the District School Board. It is recommended that
students purchase Student Accident Insurance.
The District School Board expects the community
sponsors to ensure that student volunteers are
provided with safety instructions, and are trained
and supervised to ensure a safe and mutually
beneficial Community Involvement experience.
Students and parents are encouraged to purchase
Student Accident Insurance which is available
through the schools.
11.
Personal Information provided to the
School Board as part of the Community
Involvement requirement is collected and
stored in accordance with the Municipal
Freedom of Information Act, and may be
used for administrative and other proposes
of the Board pursuant to the Act.
For Further Information, Contact:
Frank Dipietro, Consultant
519-253-2481
frank.dipietro@wecdsb.on.ca
www.wecdsb.on.ca
Sharon Seslija, Teacher Consultant
519-255-3200 ext. 10355
sharon.seslija@gecdsb.on.ca
www.publicboard.ca
Michael Hamelin or Barbara Blain
Volunteer Centre
519-258-3033
mhamelin@weareunited.com
bblain@weareunited.com
www.weareunited.com
WINDSOR-ESSEX CATHOLIC
DISTRICT SCHOOL BOARD
GREATER ESSEX COUNTY
DISTRICT SCHOOL BOARD
WINDSOR-ESSEX COUNTY
UNITED WAY
COMMUNITY
INVOLVEMENT
03 27 2009
