DCSI Child Related Employment Screening Application Form

User Manual: DCSI-Child-Related-Employment-Screening-Application-Form

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APPLICATION FORM

CHILD RELATED EMPLOYMENT
SCREENING

DO NOT REMOVE THIS PAGE

This form is for completion by all paid employees, volunteers and students proposing to
commence or continue work in child related employment/placement.
Two Payment Options

Tick selected choice

Please DO NOT send payment by post
The Screening Unit is unable to receive payments via cash or
cheque.
----------------------------------------------------------------------------

Option 1

CCR ID:

Date entered:

Entered by:

L clear:

Multiple:

CC clear:

1 C clear:

Dec:

Take the completed form(s) to
any Australia Post outlet and
attach the receipt to this form.

Option 2

FOR OFFICE USE ONLY

st

Yes / No

NGO:

nd

2 C clear:
SRF:

HR:

COSTS (fees are GST inclusive)

Account Number (if available):

Tick selected choice

……………………………………

$101.75

Employer Payment

Current employee
Prospective employee

Please note the employer needs to be an
authorised organisation for invoicing purposes.

Contractor

Return your completed form to your organisation’s Requesting
Officer. They will complete this section and forward your form to the
Screening Unit.

------------------------------------------------------------$56.10
Volunteer

…………………………………………………………………
Name of Organisation (PRINT)

Tertiary/ Secondary Student

…………………………………………………………………
Name of requesting Officer (PRINT)

…………………………………………………………………
Signature of Requesting Officer

Please note: If this section is not completed, the organisation will be
charged for an employee check.

If any of this information is not provided, your form will be returned.

PLEASE READ ALL INSTRUCTIONS BEFORE COMPLETING AND LODGING YOUR FORM.
Only forms with original signatures will be accepted.

Part A: Your Personal Details

 Include ALL current names, previous names and aliases, including maiden names and previous married names.
 Ensure that your date of birth is correct and expressed as DD/MM/YYYY.
 Include the city or town of your birth.
 Include all previous residential addresses at which you have lived in the last ten (10) years. If there is not enough space,
please provide this information as an attachment.

A1
Title:

Your Personal Details – YOU MUST INCLUDE YOUR FULL NAME
Mr

Mrs

Ms

Miss

Dr

Other (specify):

Current Last name:

Current First Name:

Current Middle name:

Preferred name(s):

Student/Professional ID/ Employee Number (if applicable):
FORM Version Date (C) 1 July 2015

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening

CHILD RELATED EMPLOYMENT SCREENING APPLICATION FORM

A1

Your Personal Details (continued)

Gender:

Male

Female

Other
(DD/MM/YYYY)

Date of birth:
State/Territory of birth:

Town/city of birth:
Country of birth:

Do you identify as Aboriginal or Torres Strait Islander?

A2

Yes

No

Your previous names – YOU MUST INCLUDE ALL PREVIOUS NAMES

Include ALL names by which you have been known, e.g. aliases, maiden names, previous married names, deed poll.
If there is insufficient space, please list them on a separate piece of paper and attach it to this document.
Last name:

First and Middle name(s):

Last name:

First and Middle name(s):

A3

Your current contact details

Unit No:

Street No:

Street Name:

Suburb/town:

State:

Period of residence:

From:

To:

Telephone:

(H)

(W)

Postcode:

(M)

Email address:
Do you authorise an Assessment or Assessment Support Officer contacting you via this email address if required?
(Note: Email contact may include confidential and sensitive information about you. Consider the privacy of your emails).

Yes

No

Current postal address (if different from above):
Suburb/town:

A4

State:

Postcode:

Your previous residential addresses

Please record all previous residential addresses you have lived at over the last ten (10) years below, including
overseas addresses. If there is insufficient space, please list them on a separate piece of paper and attach it to this
document. Failure to provide appropriate address history may delay the processing of your application.
1. Previous residential address:
Unit No:

Street No:

Suburb/town:
Period of residence:

Street Name:
State:

From:

Postcode:

To:

2. Previous residential address:
Unit No:

Street No:

Suburb/town:
Period of residence:

Street Name:
State:

From:

FORM Version Date (C) 1 July 2015
Email: DCSIScreeningUnit@sa.gov.au

Postcode:

To:

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening
Page 2 of 8

CHILD RELATED EMPLOYMENT SCREENING APPLICATION FORM

Part B Declaration and Informed Consent
 Answer all declaration questions and
tick the selected choice
 If you have answered "yes" to any questions, please provide additional information in a sealed envelope marked
"CONFIDENTIAL" and attach to your form.

B1

Declaration

1. Have you ever been dismissed or resigned from any employment or a volunteer role, in response to, or
following allegations of improper conduct relating to children?

Yes
No

2. Have you ever submitted an application for employment or a volunteer role involving contact with
children, which was declined for disciplinary reasons or allegations of improper conduct?

Yes
No

3. Have you been (or are you currently) the subject of any professional disciplinary proceedings, or any
action that might lead to such proceedings in any jurisdiction? (not including criminal court proceedings).

Yes
No

4. Have you ever been (or are you currently) subject to any restrictions regarding your contact with children
(including removal of a child) in any employment, volunteer, or personal capacity?

Yes
No

5. Have you ever been found guilty of an offence committed in a country other than Australia, including an
offence for which no conviction was recorded?

Yes
No

6. Have you been named as the defendant in an Interim or Confirmed Intervention Order, Restraining
Order, Apprehended Violence Order, Domestic Violence Restraining Order, Paedophile Restraining
Order or equivalent, in any jurisdiction?

Yes
No

7. Are you the subject of any criminal or traffic charges (not including parking or speeding infringements)
that are still to be determined or finalised?

Yes
No

8. Are you currently or have you ever been a registrable sex offender? (e.g. Australian National Child Sex
Offender Register)

Yes
No

9. Have you ever been denied an employment screening clearance or working with children clearance from
another Australian jurisdiction?

B2

Yes
No

Have you answered ‘yes’ to any of the questions above?

If so, you must submit a summary of the circumstances surrounding the situation below. Your summary should include
(as applicable) dates, decisions, reasons for the decision, conditions of employment, offence type and date, court
details, and the status of proceedings. Attach a separate piece of paper to this form if you require more space.
Alternatively, complete your summary separately, place it in a sealed envelope marked CONFIDENTIAL, and submit it
with your application.

FORM Version Date (C) 1 July 2015
Email: DCSIScreeningUnit@sa.gov.au

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening
Page 3 of 8

CHILD RELATED EMPLOYMENT SCREENING APPLICATION FORM

B3

Consent to Obtain Personal Information
hereby:

I,
Current first name and middle name(s)

Current last name

Details must be the same as on page 1.



Declare that the personal information I have provided in this form relates to me, contains my full name and all
names previously used by me, and is correct. Further, that I have read and complied with instructions provided
on the ‘How to Apply’ section of the DCSI Screening Unit website;



Acknowledge that the provision of false or misleading information may be an offence;



Consent to the DCSI Screening Unit collecting information in this Form to provide to the CrimTrac Agency and
the Australian police services;



Consent to:
 the CrimTrac Agency disclosing personal information about me to the Australian police services;
 Australian police services disclosing to the CrimTrac Agency, from their records, details of convictions and
outstanding charges, including findings of guilt or the acceptance of a plea of guilty by a court, that can be
disclosed in accordance with the laws of the Commonwealth, States and Territories and, in the absence of
any laws governing the disclosure of this information, disclosing in accordance with the policies of the
police service concerned; and
 the CrimTrac Agency providing the information disclosed by the Australian police agencies to the DCSI
Screening Unit, in accordance with the laws of the Commonwealth.



Consent to the DCSI Screening Unit obtaining ANY information from any police service, court, prosecuting
authority or other authorised agency and for the police services, courts, prosecuting authority or other
authorised agency to disclose to the DCSI Screening Unit ANY information, for the purposes of child-related
employment screening;



Accept that this information obtained may include but is not limited to details of convictions and pending or nonconviction charges or circumstances information relating to offences committed or allegedly committed by me,
regardless of when and where the offence or alleged offence occurred, and what the outcome may have been;



Consent to the DCSI Screening Unit accessing relevant information about me that may be held by agencies
and administrative units of the South Australian Government and/or relevant registration bodies, which may
include:
 Care Concern Investigation records held by the DCSI;
 Care Concern Investigation records and Child Protection records held by the Department for Education and
Child Development;



Consent to the DCSI Screening Unit:
 utilising any of the information described above about me or provided by me on this form to assess any risk
I may pose in the event I am engaged to work or volunteer in a child related environment;
 providing advice that may include any information about me provided on this form or described in an
assessment indicating any risk of harm I may pose if engaged on a placement, in a caring role or to work or
volunteer in a child related environment, to assessors nominated by the DCSI Screening Unit to consider a
determination, my requesting organisation or another entity seeking the assessment on behalf of that
organisation; and
 providing relevant criminal history information to assessors nominated by the DSCI Screening Unit to
consider a determination, the requesting organisation or another entity seeking the assessment on behalf
of that organisation where permitted by the CrimTrac Agency to do so.
 providing any information described in an Assessment briefing held by the DCSI Screening Unit to the
relevant area in a requesting organisation to assist them to communicate with me about the outcome of an
assessment.

FORM Version Date (C) 1 July 2015
Email: DCSIScreeningUnit@sa.gov.au

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening
Page 4 of 8

CHILD RELATED EMPLOYMENT SCREENING APPLICATION FORM


Accept that the requesting organisation and, where applicable, the relevant government supervisory agency,
shall make the final determination as to my engagement in the position to which this application relates; and



Accept that complex assessments are referred to a panel of experts for final consideration;



Consent to the DCSI Screening Unit reassessing the risk assessment pertaining to me upon receipt of new or
additional information, and to the DCSI Screening Unit disclosing details of any reassessed risk assessment to
my employer or any relevant government supervisory agency;



Consent to my personal information being disclosed to police services for their respective law enforcement
purposes, including the investigation of any outstanding criminal offences;



Accept that Spent Convictions legislation (however described) in the Commonwealth and many States and
Territories protects spent convictions from disclosure, and understand that the position/entitlement for which I
am being considered may be in a category for which exclusions from Spent Convictions legislation may apply.

Signature of Applicant

Date

Signature of Parent/Guardian
(where applicant is under 18)

Date

Part C: Verification of Identity

 To process your application, the Screening Unit needs to be certain of your identity, and must make sure you have
undergone a 100-point identification check, which has been verified by an appropriate person
 Please ensure the details and original signature of the verifier MUST be on the form.
 Further details on who can verify and how to complete this section are on the website:
www.dcsi.sa.gov.au/services/screening/how-to-apply



For ABORIGINAL APPLICANTS who reside in remote or isolated locations, apart from the standard items listed on
page 6, there is an added option of TWO letters of verification provided by community leaders (individuals recognised
as leaders of the community to which the applicant belongs). Each verification scores 50 points.
For IMMIGRANT OR FOREIGN VISITORS (arrival within the past six weeks): proof of arrival date and current
passport will be accepted.
For applicants UNDER 18: One Category A Document or Statement from an educational institution, signed by the
Principal or Deputy Principal, confirming that the child attends the institution (Note: statement MUST be on the
institution’s letterhead).




C1

Verifying Officer Declaration and Details

I declare that:
 I have sighted and confirmed the applicant’s original or certified true copy personal identity documents and that
verification has been achieved using the 100-point check.
 I am satisfied as to the correctness of the applicant’s identity.
 I have confirmed that I meet the requirements for a verifying officer as set out on the DCSI website
(http://www.dcsi.sa.gov.au/__data/assets/pdf_file/0008/17369/EMPLOYMENT-SCREENING.pdf).
FULL Name of applicant as per identification documentation:
Name of verifying officer:
Position:
Telephone:

Organisation:
(W)

(M)

Email address:
Signature:

FORM Version Date (C) 1 July 2015
Email: DCSIScreeningUnit@sa.gov.au

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening
Page 5 of 8

CHILD RELATED EMPLOYMENT SCREENING APPLICATION FORM

C2

100 Point Identification Check

You must provide proof of your identity before your application can be processed. You must show a verifying officer
original identity documents that add up to at least 100 points. Note: a proof of name change certificate does not count
towards the points total. You MUST use ONE Category A document or ONE Category B document (which contains a
photograph). Aboriginal applicants from remote communities or recent migrants to Australia or applicants under 18 may
use identity documents detailed on the previous page.
Please
Tick selected choices
Category
Type of Document
Category A

Value

Points

Birth certificate or extract

70 points

Australian citizenship certificate

Only one document from this
category will be accepted.

70

Current international travel document (e.g.
passport)

----------

United Nations refugee visa or similar,
authorising international travel
Category B Documents

Australian driver’s licence or permit

40

Your initial Category B
document is worth 40 points.
Subsequent documents are
worth 25 points.

Department of Veterans’ Affairs (DVA) card

or

Centrelink pensioner / health care card

25

Government employee identification card

----------

Tertiary student identification card
Secondary student identification card
Medical practitioner reference (only if applicant
is known to the doctor for at least a year)
Category C Documents
25 points

Seniors/ Medicare/ private health card
Council rates/ property insurance papers

If you wish to use more than
one Category C document,
they must be from different
organisations.

25

Proof of age card

----------

International Driver’s Licence
Bank or credit card
Utilities bills (Telephone, gas, electricity or
water)
Tax notice/superannuation statements
Motor vehicle registration/insurance papers
Rental property lease agreement
Electoral Roll registration
Professional or trade association card

Must equal or be more than 100 Points

TOTAL

----------

DO NOT attach copies of these documents to the application form.

FORM Version Date (C) 1 July 2015
Email: DCSIScreeningUnit@sa.gov.au

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening
Page 6 of 8

CHILD RELATED EMPLOYMENT SCREENING APPLICATION FORM

Part D: Employment Information
This section MUST be completed by the Requesting Officer at your Requesting Organisation
Note: A Requesting Organisation is your Employer, University or Volunteer organisation.
If you are a sole trader, you must complete section D4

D1

Requesting Organisation

Name of Organisation: THE PARAPLEGIC & QUADRIPLEGIC ASSOCIATION OF SA INC
Business Address: 28 LOWER PORTRUSH ROAD
Suburb/town: MARDEN

D2

State: SA

Postcode: 5070

Requesting Officer/Contact Person (This person must be from the Requesting Organisation)

Tick if Requesting Officer is the same person as the Verifying Officer:
Title:

Mr

Mrs

Ms

Miss

Dr

Other (specify):

Name: OLIVIA RADIC
Position: HUMAN RESOURCE ADVISOR
Telephone:

(W) 8355 3500

(M)

Email address: OLIVIAR@PQSA.ASN.AU
Alternate contact:
Alternate contact email address:

D3

Employment/Placement/Volunteer Details

If the applicant is a prospective employee/student/volunteer, what is their proposed start date?

D4

DD/MM/YYYY

Sole Trader

Name of Sole Trader:

ABN:

Business Address:
Suburb/town:

State:

Postcode:

Email address:

ROLE DESCRIPTION

The Applicant/ Requesting Officer/ Sole Trader MUST COMPLETE the following section.

Please describe the applicant’s role and responsibilities:
PROVIDE HOME SUPPORT AND PERSONAL CARE SERVICES TO PEOPLE WITH A DISABILITY OR SPECIAL NEED.

FORM Version Date (C) 1 July 2015
Email: DCSIScreeningUnit@sa.gov.au

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening
Page 7 of 8

CHILD RELATED EMPLOYMENT SCREENING APPLICATION FORM

FINAL CHECKLIST Applicant use only Please complete the checklist below BEFORE submitting your form.
Incorrect or incomplete forms will be returned unprocessed delaying your application.

HAVE YOU:

Tick when completed

Used the correct screening application form(s) for the role(s) you will be performing
Correctly recorded your FULL name and address at A1
Correctly recorded your date of birth
Provided ALL previous names at A2
Correctly recorded your contact details at A3
Provided ALL previous residential addresses at A4
Answered all declarations questions at B1
Provided additional information (if required) at B2
SIGNED the consent page enabling the Screening Unit to obtain your personal information at B3 – ensure your
given and family names are correct and the same as at A1 on page one.
Ensured your Verifying Officer has provided their details at C1
Ensured the Verifying Officer has SIGNED the form at C1
Ensured your identification points add to 100 points at C2
Ensured your Requesting Organisation has completed all required information at D1 (unless a Sole Trader)
If a Sole Trader, included all details and an ABN
Ensured your Requesting Officer has completed all required information at D2 and D3 (where applicable)
Ensured the role description has been completed by you or your Requesting Officer.

YES/NO

Is your writing clear and legible?

Please note: If you are submitting more than one form, each form must be completely filled out and signed.

Screening Unit Contact Details
Post forms to: DCSI Screening Unit
GPO Box 292 ADELAIDE SA 5001
Please email the Screening Unit to enable the appropriate area to respond to your enquiry.
Email:

DCSIScreeningUnit@sa.gov.au

All queries relating to the application should include:


A clear outline of the enquiry;



The applicant’s full name, including ALL given names;



The applicant’s date of birth expressed DD/MM/YYYY; and



The applicant’s current residential address.

Additional information may be found at the Screening Unit website: www.dcsi.sa.gov.au/services/screening

Interpreting Assistance
If you are from a culturally or linguistically diverse background and require assistance completing this form, the DCSI
Interpreting and Translating Centre may be able to assist you.
For booking beyond 48 hours send an email to itc@sa.gov.au or call 1800 280 203.

FORM Version Date (C) 1 July 2015
Email: DCSIScreeningUnit@sa.gov.au

DCSI Screening Unit

www.dcsi.sa.gov.au/services/screening
Page 8 of 8



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