E20 0043_Mortgage_Loan_Accounting 0043 Mortgage Loan Accounting
E20-0043_Mortgage_Loan_Accounting E20-0043_Mortgage_Loan_Accounting
User Manual: E20-0043_Mortgage_Loan_Accounting
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Page Count: 14


MORTGAGE  LOAN ACCOUNTING 
Progressive 
commercial 
banks, 
savings 
banks, 
savings 
and 
loan 
associations, 
mortgage 
servicing 
companies 
and 
insurance 
companies 
long have 
recognized 
the 
advantages of 
utilizing 
IBM 
Data 
Processing 
Systems 
for 
Mortgage 
Loan 
Accounting. 
The flexibility of 
the 
IBM Method 
permits 
the 
design 
of 
procedures 
to 
meet 
individual 
needs. 
For 
instance: 
A 
number 
of 
customers 
are 
using 
the 
IBM 557 
Interpreter 
with Selective Line 
Printing 
to 
automatically 
print 
their 
Ledger 
Cards. 
Other 
customers 
use 
the 
IBM Balance 
Cards 
as 
their 
Ledger 
Records 
and 
periodically 
use 
them 
to 
list 
an 
Historical 
Record 
of 
transactions 
and 
balances 
by 
mortgagor. 
A copy of 
this 
listing, 
showing prinCipal, 
interest, 
escrow 
payments 
and 
escrow 
disburse-
ments, 
mailed 
to 
the 
mortgagor 
at 
year 
end, 
eliminates 
inquiries 
for 
data 
to 
support 
income 
tax 
returns. 
The 
customer 
whose 
procedure 
is 
described 
in 
this 
book 
prepares 
his 
Ledger 
Cards 
on 
the 
IBM 954 
Facsimile 
Posting 
Machine. 
On 
mortgage 
billing, 
the 
IBM Method 
is 
sufficiently 
flexible 
to 
be 
efficient 
whether 
a 
bill, 
a 
passbook, 
a  coupon book 
or 
a 
receipt 
plan 
is 
utilized. 
The 
IBM 
prepared 
bill, 
on 
paper 
or 
an 
IBM 
card, 
is 
an 
extra 
dividend 
achieved 
through 
use 
of 
the 
IBM 
Data 
Processing 
Machines. 
In addition 
to 
the 
regular 
accounting functions, 
the 
use 
of IBM 
machines 
makes 
possible 
the 
preparation 
of 
special 
analyses 
for 
audit 
and 
management 
purposes. 
These 
analyses 
may 
take 
the 
follOwing 
suggested 
forms: 
mortgage 
property 
analysis 
by 
type 
of 
property, 
by 
location 
and 
type 
of 
mortgage, 
and 
by 
type 
of 
mortgage 
and 
amortization 
status. 
Installations 
of IBM 
Data 
Processing 
Systems 
are 
currently 
serving 
customers-
whose 
portfolios 
vary 
from 
less 
than 
2000 
to 
over 
100, 000 
mortgages. 
1 

2 
PROCEDURE 
The following 
is 
a 
brief 
description 
of 
the 
way 
in 
which one 
customer 
has 
met 
and 
solved 
his 
accounting 
requirements. 
NEW 
LOANS 
1.  Name 
and 
Address 
Cards. 
They 
are 
used 
in 
the 
printing 
of 
the 
mortgagor's 
name 
and 
address 
and 
the 
location 
of 
the 
property 
on 
the 
mortgage 
bills. 
These 
cards 
are 
filed 
in 
account 
number 
sequence 
for 
each 
day, 
period, 
and 
kind of 
mortgage, 
and 
are 
used 
repetitively 
in 
each 
billing 
period 
during 
the 
term 
of 
mortgage. 
C 
BlN 
NUMBER 
K 
RATE 
P 
DAY 
NAME 
.R 
.~ESS 
••  AGEN' 
too, 
013520811 
451 
II 
10 
III 
846 
MONTCLAIR 
ROAD  1 
CAR~ 
BUNUNBER 
K' 
RATE 
SP 
DUE 
DATE 
••• 
•  • 
•• 
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OR 
ADDRESS  A  iENT 
100010 
ODD 
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10 
DO 
000000001000000000000 
00000000 
00000000000000000000 
00000000000000 
00 
1  2  3  4  5  • 
119 
1011 
213  415 
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313333 
333 
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I 
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MORTGAGE 
NAME 
OR 
ADDRESS 
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666666 
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66 
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77 
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88 
99999999999999999999999999911919999999999999999999999 
9 9 9 9 9 9 9 
99999999999999999.999 
1  2  3  4  5  •  1  1  • 
10 
11 
12 
13  14  15 
1& 
11 
II 
19 
~ 
21 
~ ~ 
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a 
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l2 
~ ~ 
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11. 
IBM 
7B499~ 
2.  Mortgage 
Transaction 
Cards. 
These 
cards 
are 
used 
for 
the 
calculation 
of 
interest 
charges, 
principal 
and 
escrow 
payments, 
principal 
and 
escrow 
balances, 
the 
preparation 
of 
bills, 
and 
the 
establishment 
of accounting 
controls. 
/ 
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PRINCIAL 
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NUMBER 
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~~~~Tt~; 
PAYMENT  PAYMENT  BALANCE  BALANCE 
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I 

3.  Mortgage 
Principal 
Card. 
These 
cards 
are 
kept 
current 
after 
each 
payment 
by 
reproducing 
constant 
information 
from 
old 
to 
new Mortgage 
Principal 
Cards 
and 
reproducing 
current 
escrow 
and 
principal 
balance 
figures 
from 
Mortgage 
Transaction 
Cards. 
They 
are 
used 
for 
the 
preparation 
of audit 
management 
reports 
without 
interfering 
with daily work. 
/ 
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1118.1980 
4.  Mortgage 
Statistical 
Card. 
These 
cards 
contain 
the 
appraised 
and 
assessed 
valuation of 
property 
and 
other 
statistical 
information. 
/ 
They 
are 
used 
singly 
or 
in 
conjunction with Mortgage 
Principal 
Cards 
for 
the 
preparation 
of audit and 
management 
reports. 
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15  16 
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18  19 
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566161686911011 
12113141511611 
78'19 
80 
3 

4 
BILLING 
PROOF 
JOURNAL 
The 
final 
step 
for 
each 
day's 
payment 
transactions 
is 
to 
prepare 
the 
Transaction 
Cards 
for 
the 
next 
mortgage 
payment 
by 
crossfooting 
on 
a 
calculating 
punch 
to 
obtain 
the 
new 
escrow 
and 
principal 
balances. 
Mter 
the 
preparation 
of 
control 
records, 
the 
paid 
Transaction 
Cards 
are 
used 
to 
reproduce 
the 
Transaction 
Cards 
for 
the 
next 
expected 
payment. 
The 
new 
cards 
are 
placed 
in 
ledger 
files 
in 
account 
number 
sequence 
by 
control 
group. 
Ten 
or 
twelve 
days 
prior 
to 
the 
next 
due 
date, 
all 
receivable 
items 
unpaid 
for 
the 
prior 
period 
are 
examined 
and 
a 
Transaction 
Card 
for 
the 
next 
payment 
due 
is 
prepared. 
These 
cards 
and 
the 
new 
Transaction 
Cards 
for 
currently 
paid 
accounts 
are 
listed 
for 
a  Billing 
Proof 
Journal. 
The 
old 
principal 
and 
escrow 
balances 
must 
agree 
to 
mortgage 
controls. 
The 
interest 
must 
agree 
in 
total 
to 
the 
total 
interest 
manually 
calculated 
on 
the 
control 
listing. 
BILLING 
PROOF  JOURNAL 
MORTGACf 
TYPE 
PER 
DAY 
110. 
RATE 
PRIICIPAl 
ESCRDI 
IITEREST 
mULAR 
TOTAL 
110. 
OUE 
OLD 
BALAICE 
PAYIOTS 
~EI 
BAlUCE 
OLDBALAICE 
PAYMEITS 
lEI 
BALANCE 
ADJ.lARREARS 
IITEREST 
PAlun 
35208 
1  1  1  5 
45 
410 
1 
4io 
4  1 
*2 
62!12 
1 
sis 
3  ! 
15\05 
44100 
35221 
1  1  1  5 
40 
5810 
C 
0:2 
6 
166:66 
19313 
4 
36 
0:0 
a 
35224 
1  1  1  5 
45 
41900112 
3313 
4  l  : 
18
1
38 
51\72 
35231 
1  1  1  4 
45 
li975:49 
8135 
1 
7\41 
15\76 
35231 
1  1  1  5 
45 
I  I  81
35 
! 
7\41 
15:76 
35237 
1  1  1  5 
40 
4 
4!7 
5 
0:7 
2  ! 
14 
9\17 
1
49
117 
35249 
1  1  1  5 
45 
61C75119 
2510 
C 
"'I" 
1510 
a 
221
78 
62:78 
35251 
1  1  1  5 
45 
2126 
0:0 
0 
13135 
81
38 
21
1
73 
35255 
1  1  1  3 
45 
3!325i18 
81
35 
12:47 
20
1
82 
35255 
1  1  1  4 
45 
8:35 
! 
12147 
20182 
35255 
1  1  1  5 
45 
813 
5  : 
12:47 
20:82 
35262 
1  1  1  5 
45 
2:400\19 
2  5iO  a 
12 
8i9 
0 
18
1
50 
! 
9'00 
52150 
35266 
1  1  1  5 
45 
41000173 
15100 
15:0 
0 
35270 
1  1  1  5 
45 
82116 
C:8 7 
13:35 
95:30 
1  9!7 5  ! 
8:10 
41\20 
35275 
1  1  1  5 
45 
1  3 
~i~ 
~ ~i~ ~ 
2 
51c 
0 
17:35 
42:3.5 
356:87 
427142 
68178 
32:35 
476'43 
934:45 
BILLING 
After 
balances 
with 
controls 
have 
been 
established 
the 
Name and 
Address 
Cards 
are 
merged 
with 
the 
Transaction 
Cards 
and 
the 
bills 
are 
prepared. 
The 
totals 
of 
interest, 
principal, 
escrow, 
and 
total 
payments 
are 
accumulated 
during 
this 
operation 
and 
balanced 
against 
the 
same 
totals 
of 
the 
Billing 
Proof 
Journal. 
PROPERTY 
MORTGAGE 
NO 
35208 
LAKEVIEW 
BANK 
1846 
MONTCLAIR 
R 0  A 0 
KINDt.,V 
NOTIP'V 
THE 
BANK 
OF 
ANY 
CHANGE 
OF 
ADDRESS 
OR 
OWNER_ 
J  0  H N 
STEVENS 
PAVMENTS 
MAY 
BE 
MADE 
AT 
THE 
1846 
MONTCLAIR 
R 0  A 0 
MORTGAGE 
CASHIER'SWINDOW 
AT 
CIT 
Y 
STATE 
THE 
MAIN 
OFFICE 
OR 
BROADWAY 
OI"'FICE 
OR 
BY 
MAIJ-
MORTGAGE 
PRINCIPAL 
om 
DUE 
MOUNTOFINTERES 
APPLIED 
ON 
PRINCIPAL 
TAXESllISURANCE 
TOTAL 
DUE 
BEFORE 
THIS 
PAYMENT 
MO. 
DAY 
YR. 
41
0
14104 
51 
liS 
I  1  5iO  5 
13
1
42 
I 1  S!5  3  1 
4410 
0 
!  !  I  I !  !  i  4 
410 
0 
:  :  I  i  I  :  I 
PL.EASE 
BRING 
THIS 
BIL.L. 
AND 
STUB 
WHEN 
MAKING 
PAYMENT 
AT 
THE 
BANK. 
WHEN 
PAYING 
BY 
CHECK 
SEND 
STUB 
ONL.Y. 
YOUR 
CANCEL.L.ED 
CHECK 
WILL 
BE 
YOUR 
RECEIPT. 
PAY 
LAST 
AMOlJNT 
IN 
THIS 
COLUMN 
LAKEVIEW 
BANK 
PAYMENT  STUB 
ALWAYS 
RETURN 
THIS 
STUB 
TO 
THE 
BANK 
DETACH 
ONLY 
WHEN 
PAYING 
BY 
MAIL 
YOUR 
CANCELLED 
CHECK 
WIL.L 
BE 
YOUR 
RECEIPT 
CASH 
CHECK 
PAYMEIT 
RTD. 
TOTAL 
DUE 
4  4!0 0 
441
00 

DMLYPAYMENTJOURNAL 
Each 
day, 
the 
Transaction 
Cards 
for 
paid 
items 
are 
selected. 
The 
source 
document 
is 
the 
Payment 
Stub 
returned 
by 
the 
mortgagor 
with 
his 
remittance. 
This 
stub 
contains 
the 
amount 
received 
and 
the 
mortgage 
number. 
The 
data 
is 
crossfooted 
on a 
calculating 
punch 
to 
obtain 
the 
new 
escrow 
and 
principal 
balances. 
The 
cards 
then 
are 
listed 
by 
mortgage 
number, 
period, 
day,  and kind,  while 
accumulating 
totals 
of 
old 
and new 
balances 
of 
principal 
and 
escrow, 
totals 
of 
interest, 
and 
totals 
of 
principal 
and 
escrow 
debits 
and 
credits. 
The 
debit 
and 
credit 
totals 
of 
this 
listing 
must 
agree 
with 
the 
Mortgage 
Cashier's 
totals. 
These 
totals 
then 
are 
used 
to 
post 
the 
General 
Ledger 
Accounts. 
This 
listing 
is 
posted 
by 
means 
of a 
Facsimile 
Posting 
Machine 
to 
Mortgage 
Ledger 
Cards. 
The 
paid 
Transaction 
Cards 
then 
are 
used 
to 
reproduce 
the 
Transaction 
Cards 
for 
the 
next 
payment. 
These 
cards 
then 
are 
put 
through 
the 
calculating 
punch 
to 
calculate 
the 
new 
interest 
and 
principal 
payment 
amounts. 
The 
new 
cards 
are 
filed 
in 
ledger 
files 
in 
account 
number 
sequence 
by 
control 
group. 
The 
old 
cards 
are 
processed 
for 
the 
preparation 
of 
historical 
records. 
OLD 
SALAICE 
PRI.CIPAL 
410 
1410 
4 
39:988:05 
91174:87 
28'264'40 
6:264:77 
5:5 
9 
9:7 
5 
5:903:79 
7113 
1:4 
4 
418  9 
3'94 
DATE 
ESCROI 
.0. 
DAY 
Y 
6T2 
I 
~ 
166:08 
5  1 
12 
1140 
5  1 
i 
~ 
~!~ 
~ 
~ 
i 
•  5  1 
.0RTmE 
.0. 
35208 
36115 
37950 
35675 
35986 
36441 
3785.9 
35320 
36102 
DAILY 
MORTGAGE 
PAYMENT 
JOURNAL 
P 
D-ir 
COIlE 
.......",~=--......,..rrP:.::;:RI 
• 
.:.:.:.CIP;.:.:.AL-B-AlA-.C-E 
-+-m--E 
.,.:.:1.=TER=:.:....uIIT--+--DE-BlT-..,-----=C:.:....~::..:..I--,---BAl-AICE--lD·U~ 
If 
1 
1 
1 
1 
2 
2 
2 
2 
3 
MORTGAGE LEDGER CARD 
2  (  . 
DATE 
ir.Q.DAY 
.ORT~~E 
UBER 
DUE 
PRINCIPAL 
INTEREST 
ESCROW 
.0. 
E. 
(1 
1 
18 
(2 
2 
'-----
3  1 
4. 
1 
5  1 
35208 
35208 
35208 
35208 
35208 
PDAY 
COli 
0Ei~ 
1 
1322 
1 
1327 
1 
1332 
1 
1337 
1 
1342 
IALUCE 
lATE 
AIIOU.T 
405400 
4'12 
1525 
4040734
1
k 
1520 
402741 
41k 
1515 
4014044
1
k 
1510 
40C062 
41k 
1505 
DEBIT 
CREDIT 
1553 
1553 
1553 
1553 
1553 
------
---
.... 
--.l...-I_~ 
0. 
REMARlS 
BAlAIICf 
DUET. 
1553 
1 
3106 
2 
46·59 
3 
6212 
4 
7765 
6 
-
5 

6 
HISTORICAL RECORDS 
This particular 
customer 
has instituted an 
Historical 
Record Envelope 
for 
each 
mortgage.  The 
history 
and 
statistics 
on each mortgage 
are 
contained in 
this 
envelope. 
/ 
After the Daily Mortgage Payment Journal 
is 
listed 
and new Transaction Cards 
have been reproduced,  the paid Transaction Cards 
are 
sorted 
by account number 
and payments 
are 
listed. 
By 
means of the 
Facsimile 
Posting Machine, 
this 
listing 
is 
used 
to 
post 
escrow 
and principal balance on the Record of Payments. 
The Historical Record then contains 
all 
the 
necessary 
information for the 
ordinary interview with the mortgagor.  This 
record, 
available 
in 
the mortgage 
servicing 
department, 
eliminates 
reference 
to correspondence 
files 
and 
ledger 
cards 
filed in other departments.  Of 
special 
significance 
is 
the fact that 
reference 
to the Historical Record for collection and other information may 
be 
made at any 
time 
without interferenc.e to the accounting 
records. 
NUMERICAL 
LIST 
OF 
PAYMENTS 
MORTGAGE 
DUE 
MO. 
ESCROW 
PRINCIPAL 
TRAN 
NO. 
PER 
DAY 
DATE 
PAID 
DUE 
BALANCE 
BALANCE 
CODE 
35208 
1  5 
15 
5  7  716  5 
41000162 
46 
I  1 
35395 
9  5 
15 
5 
11 
7\1 
5  213 7 
1197 
51 
36110 
7  5 
15 
5  I  710  4  411 8  5  1 
1 
36235 
13 
5  1  5  5  1  613  4  312 8  5  1 
1 
36275 
14 
5 
15 
5  1 
3217 
9 
21628135 
5  1 
36315 
14 
5 
15 
5  1 
7140 
114 0 
51 
36341 
9  5 
15 
4  1  4 
3:2 
5  515  7  916 0  5  1 
36405 
12 
5 
15 
5  1  3  117  4 
4~0 
0  016 2 
51 
36463 
8  5 
15 
5  1  717 
42\2 
6  5  1 
1 
36496 
7  5 
15 
5  1  8  617  9  612  4 
3197 
5  1 
36512 
14 
5 
15 
5  I  316  2  615  5  5  1 
1 
36532 
13 
5 
15 
5  1  2  914  9 
5/6 
0 
51 
1 
36583 
3  5 
15 
5  2  8  112  9  2 
8112 
9130 
5  1 
36598 
2  5 
15 
5  1  911  4  715  9  5  1 
7  8 
9:3 
7  1  2 
3\7 
5 
5!2 
9 
i 
RECORD 
OF 
PAYMENT 
BlM 
DUE 
DATE 
PAID 
MO. 
ESCROW 
PRINCIPAL 
NUMBER 
f----
BALANCE 
REMARKS 
PER 
DAY 
MO. 
DAY 
YR. 
DUE 
BALANCE 
35208 
1  1 
15 
1 
15 
5  3 
4054 
00 
46 
35208 
1  2 
25 
2 
31 
06 
4040 
7  3 
46 
35208 
1  3 
15 
3 
46 
5  9 
4027 
41 46 
35208 
1  4 
15 
4 
62 
12 
4014 
04 
46 
35208 
1  5 
15 
5 
77 
65 
4000 
62 
46 

PRINCIPAL AND ESCROW  CONTROL 
Ledger 
controls 
of 
escrow 
and principal balances 
are 
maintained on  Mortgage 
Control Cards. 
These 
cards 
are 
kept current 
to 
reflect 
all 
entries 
to 
each 
ledger 
and 
are 
used 
to balance 
each 
ledger 
prior 
to billing. 
Control 
cards 
are 
maintained for 
each 
rate, 
day, 
period 
and ldnd 
of 
mortgage, 
resulting 
in 
approximately 600  control 
cards. 
Daily,  the active Transaction 
Cards 
are 
sorted 
by control group, 
merged 
with the corresponding Control 
Cards and 
processed 
on 
an 
Accounting Machine to print-the starting balance 
from 
the Control Cards,  add the debits,  subtract the 
credits 
from the Transaction 
Cards,  and develop the new control balance. 
The totals 
of 
old balances 
plus 
debits minus 
credits 
must 
agree 
with the new 
balance total.  The totals 
of 
debits and 
credits 
must equal the totals from the 
Daily Mortgage Payment Journal. 
Constant information 
is 
reproduced from the old Control Cards to the new.  The 
new 
balances 
are 
punched 
in 
Control Cards from the affected Mortgage Control 
Listing.  After punching from the 
control 
list, 
the new Control Cards 
are 
totaled 
to prove the punching,  then 
merged 
with the unaffected Control Cards and 
listed. 
The totalS 
of 
this 
listing 
must 
agree 
with the General Ledger Accounts. 
AFFECTED 
MORTGAGE 
CONTROL 
LISTING 
ESCROW 
PRINCIPAL 
KIND 
PER 
DAY 
AGEtIT 
RATE 
OLD 
BALANCE 
DEBITS 
CREDITS 
NEW 
BALANCE 
OLD 
BALANCE 
DEBITS 
CREDITS 
NEW 
BALANCE 
1  1  1 
40 
2:065:24 
, 
125:15 
2:190:39 
17 
0!7 
9  312  2 
145100 
1701648122 
, 
1 
~ 
~!~ 
g 
171:741:95 
1  1  1 
45 
1:9 
4 614  3  ,  1 
36:7 
3 
2:08 
3116 
1711791195 
, 
1021867168 
1021669189 
1  1  2 
45 
21126110 
, 
126:18 
21252:28 
1  1  3 
45 
4:175:36 
, 
210:10 
4:385146 
3 
~ 
zi6 
I 
~!~ 
~ 
27:28 
301:447:67 
, 
1  1  4 
45 
:983147 
, 
86110 
11069:57 
135:10 
53:877:85 
, 
1  1  5 
40 
31622:61 
, 
203147 
5!~ 
i 
~!g ~ 
335:063:27 
16105 
335:047:22 
, 
1  1  5 
45 
3:4 
18195 
, 
192:12 
3591119:26 
107154 
359:011172 
1  1  6 
45 
211  1 
4:4 
7 
46:15 
184:73 
2:253:05 
2831714103 
23130 
2831690:73 
1  1  7 
45 
31816:42 
201147 
4:017189 
3271123:0"1 
45:44 
3271077157 
1  1  8 
45 
41217:55 
308:76 
41526:31 
3721733:15 
18:63 
37 
217  1 
4:5.2 
1  1  9 
5513 
3 
2561271:63 
1  1 
10 
MORTGAGE 
CONTROL 
LISTING 
1513142 
2361377152 
1  1 
11 
2  0 
,00 
70:95 
270:531:26 
1  1 
12 
BALANCE 
81
000
,00 
38:41 
18:472106 
1  1 
13 
KIND 
PER 
DAY 
AGENT 
RATE 
INTEREST 
:  I 
337149 
113:439172 
1  1 
13 
ESCROW 
PRINCIPAL 
204127 
338:963:94 
1 
40 
2:190139 
170:648122 
10:00 
oio 
0  • 
2986:00 
3 7 
1119 
8 
314 
7 
1  1 
1  1  1 
45 
2'083'16 
171:741195 
1  1  1 
50 
2:5 
32:49 
285:134126 
1  1  2 
40 
21048:77 
175:820!15 
1  1  2 
45 
~i2 
~ 
~i~ 
~ 
1021669:89 
1  1  3 
40 
~; 
~!~ 
g!~ 
* 
1  1  3 
45 
4:385:46 
1  1  3 
50 
2:094172 
115:436:83 
1  1  4 
40 
21754138 
2401366175 
1  1  4 
45 
11069157 
53:877:85 
1  1  5 
40 
31826:08 
335:047:22 
1  1  5 
45 
31611107 
35910 
11172 
1  1  5 
50 
1:946:74 
173:
420
145 
33:29 
oi8 
4 
26311462:20 
7 

8 
AUDIT 
AND 
MANAGEMENT REPORTS 
The 
Mortgage 
Statistical 
and Mortgage 
Principal 
Cards 
are 
available 
for 
the 
preparation 
of 
various 
statistical 
reports. 
The 
reports 
illustrated 
here 
have 
been 
prepared 
for 
a 
periodic 
examination 
by 
the 
State and 
Federal 
Examiners. 
An 
Examination 
Listing 
of 
this 
customer's 
portfolio 
may 
be 
prepared 
at 
the 
rate 
of 
several 
thousand 
per 
hour. 
The 
examiners 
find 
this 
report 
of 
great 
value. 
Due 
to 
the 
immediate 
availability 
of 
the 
information, 
the 
time 
required 
by 
examiners 
for 
the 
examination 
of 
this 
customer's 
mortgage 
portfolio 
has 
been 
substantially 
reduced. 
BANK 
EXAMINATION  LISTING 
CONSTANT 
STRAIGHT 
IMlmm 
DUE 
BALANCE 
APPRAISAl 
!!AT 
PRII'. 
ASSESSED 
liND 
LOCATION 
~Y.EIT 
AMORTIZATIOI 
NO. 
t-m'Dif 
RATE 
PRINCI~L 
ESCRIlI 
YR. 
CLASS 
VAlUE 
YR. 
AMOUIT 
1 
1846MONTCLAIR 
R 0  A 0 
44100 
! 
35208 
1  1 
45 
~ 
g 
~ 
~l~ 
~ 
7 
7!6 
5 
51 
12000 
62 
1 
6200 
1 
1031FISCHER 
A V E 
56
1
00 
35210 
112 
45 
8'34 
51 
11500 
71 
1 
1800 
1 
486NORTH 
A V E  6 
5io 
0 
35211 
312 
45 
5235:00 
51 
10000 
61 
2 
6960. 
1 
4316SEVENTH 
A V E  I  9 
5iO 
0 
35214 
313 
45 
7655:00 
51 
12000 
61 
1 
6000 
1 
32 
15 
P'O 
P L  A R  S T  4 
4!2 
9 
19 
oio 
0 
35218 
113 
45 
6927\43 
51 
1'0500 
71 
1 
3000 
1 
140WESTMINISTER 
S T 
35219 
314 
45 
14810:00 
51 
50000 
61 
15 
12560 
1 
2612MAYFAIR 
S T  8  5
i
O 0 
35221 
314 
45 
6415:00 
51 
10000 
61 
5 
7680 
1 
llllWYOMING 
S T 
82100 
35223 
1  1 
42 
772 
9!7 
5 
51 
10000 
61 
1 
1 
4618LEHIGH 
A V E  5 
2i2 
7 
35224 
114 
45 
8000:00 
51 
14500 
71 
1 
1 
1061COMMONWEALTH 
S T 
30:00 
35227 
314 
45 
~ 
§ 
~ 
~ig 
g 
51 
5000 
61 
1 
2500 
1 
1595WARREN 
A V E 
24 
4!8 
0 
12 
5iO 
0 
35229 
314 
45 
51 
15000 
61 
1 
4950 
1 
971WILSON 
DR  I  V E 
35230 
114 
45 
3454 
3i2 
4 
51 
52500 
66 
6 
52500 
1 
1975MICHIGAN 
A V E 
55:00 
35231 
314 
45 
40451
00 
51 
1'0000 
61 
5 
7530 
1 
1319MADISON 
A V E  4 0iO 0 
35334 
317 
45 
2960:00 
51 
6000 
61 
1 
4060 
1 
1675RIVERSIDE 
A V E 
31164 
35336 
117 
45 
494811 
4 
51 
12500 
71 
1 
L  2 
5430 
L  2 
6950 
PROPERTY 
CLASSIFICATION 
REPORT 
128120 
LOCATION 
TYPE OF  I  CONVENTIONAL  I  PURCHASE MONEY  I 
F. 
H. 
A. 
I  VETERANS'  LOANS  I 
TOTAL 
CODE  PROPERTY  I  PRINCIPAL  I  NO.  I  PRINCIPAL  I  NO. 
~ 
PRINCIPAL 
NO. 
PRINCIPAL  NO.  T  PRINCIPAL  T 
NO. 
I  1 
Family 
118.444,876.71 
I 4114  1  1  1 
27,505, 
116.86 
4879 
1 
22,824,404.66 
1  2951  1 
68 
774.398.23 
1 
11,944 
2  2 
Family 
3 
Tenernen 
4  I  & 2  Fa< 
Same 
Pro 
MORTGAGE 
PORTFOLIO 
5  3 
or 
Mor( 
BY 
LOCATION-KIND-DOLLAR 
VOLUME 
" 
.\partmer 
7  Ap:u1.mel 
8 
Hotels 
CONVENTIONAL  PURCHASE MONEY  F.  H. 
A. 
VETERANS'  LOANS 
TOTAL 
9 
Rooming 
PRINCIPAL  NO.  PRINCIPAL  . NO.  PRINCIPAL  NO.  PRINCIPAL  NO.  PRINCIPAL 
NO. 
10 
Clubs 
11 
Office 
8u  TOTAL PORTFOLIO: 
12  Store  $ 
1-
7,499 
22,348,970.87 
6,522 
19,859,490.70 
4,040 
18, 
118,235. 
66 
2,889 
60,326,694.23 
13,451 
13 
Stores 
& J  7t
5L\.1 
-
9,999 
5,441,455.63 
641 
7,821,955.63 
941 
13,906,953.12 
1,637 
27,220,3&4.38 
3,219 
14 
Stores 
& I 
10,000 
-
19,999 
5,299,095.66 
400 
1,495,762.20 
134 
3,705,289. 
64  326  tO,5OO, 
147.50 
860 
15 
Stores & ( 
20,000 
-
49,999 
4,457,279.94 
138 
29,206.42 
I 
182,922.02 
4 
4,669,408.38 
.143 
16  Lofts 
50,000 
COver 
10,6
2
8,718,65 
85 
68,051.40 
1 
14,849,252. 
17  37 
25,546,022.22 
123 
17 
Factory 
& 
18  Warehous  TOTAL 
48,175,520.75 
7,786 
97,257.82 
2 
44,209,382.72 
5,156 
35,780,478.42 
4,852 
128,262,639.71 
17,796 
19 
Garage-
20 
Ser\'ice 
<; 
CITY 
OF 
21 
Schools 
1-.7,499 
15,169,773.22 
4,841 
1,487,637.73 
239 
9,701,745.02 
1,821 
26, 
3~9, 
155.97 
6,901 
22 
Churches 
7,
500 
-
9,999 
2,269,204.03 
266 
779,458.36 
94 
6,037,354. 
13 
714 
9,086,016.52 
1,074 
23 
Hospitals 
10.000 
-
19,999 
3,039,191. 
82  221 
31,479.42 
3 
1,204,611.88 
105 
4,275,283.12 
329 
24 
Theaters 
20,000 
-
49,999 
3, 
105,654.20 
96 
29,206.42 
I 
3, 
134,860. 
62 
97 
25 
VacantL 
SO, 
IX)()  & 
Over 
3,595,866.66 
32 
68,051.40 
I 
291,653.79 
2 
3,955,571.85 
3S 
26 
Farms 
27 
Parking 
L 
TOTAL 
27,179,689.93 
5,456 
97,257.82 
2 
2,590,229.30 
338 
16,943,711.03 
2,640 
46,810,888.08 
8,436 
28 
Funeral 
P 
29 
Miscellar 
OTHER COUNTY 
30 
Apartmer 
1-
7,499 
5,645,809.27 
1,339 
821,051.60 
144 
3,977,702.94 
682 
10,444,563.81 
2,165 
7,500 
-
9,999 
2,386,574,63 
282 
944,564.43 
112 
4,786,979. 
15 
556 
8, 
118, 118. 
21 
950 
TOTALS 
10,000 
-
19,999 
1,628, 
108.46 
132 
160,954.37 
15 
1,876,307.32 
166 
3,665,370. 
15 
313 
20,000 
-
49,999 
498,530.28 
16 
498,530.28 
16 
50,000 
& 
Over 
551,225.33 
6 
1,464,264.87 
I 
2,015,.490.20 
7 
TOTAL 
10,710,247.97 
1,775 
3,390.835.27 
272 
10,640,989.41 
1,404 
24,742,072.65 
3,451 
COUNTY 
1-
7,999 
1,508,176.23 
330 
313,145.92 
54 
2,231,179.81 
361 
4,052,501.96 
745 
7,500 
-
9,999 
752,087.40 
89 
386,355.72 
46 
3,123,147.46 
366 
4,261,590,58 
501 
10,000 
-
19,999 
593,384.64 
44 
44,629.96 
4 
571,465.04 
51 
1,209,479.64 
99 
20,000 
-
49,999 
277,398.55 
9 
37,301. 
81 
314,700.36 
10 
so, 
IX)()  & 
Over 
494,988.43 
3 
509,895.85 
1,004,884.28 
4 
TOTAL 
3,626,035.25 
475 
1,291,329.26 
106 
5,925,792.31 
778 
10,843, 
156. 
82 
1,359 

LOCATION 
_________ 
_ 
TYPE OF  CONVENTIONAL 
CODE  PROPERTY  PRINCIPAL 
liO. 
NEW 
LOANS 
SINCE 
LAST 
EXAMINATION 
PURCHASE  MONEY  F.  H.  A. 
PRINCIPAL 
NO. 
PRINCIPAL  NO. 
VETERANS'  LOANS 
PRINCIPAL  I  NO. 
TOTAL 
PRINCIPAL  I  NO. 
1 
Family 
5,138,294.50 
781 
2,709,623.63 
387 
5,007,773.86 
613  12, SS5, 
691. 
99 
11,781 
3 
~::::~~1Ir--~1CL.!:6:::.::68:...::8~3O::.!:. 
2~2 
~2~65___'_ 
___ 
___L 
__ 
l__!::.19!.LI 
9::=;55!:..:. 
4~8___L~24!-..1__!.1L2.87~5 
L!!26:!.!.:1.~85~__!2~27~..L_3~7~36~O~47~-
5e.
5 
--L.-=5:!!:16~L-
__ 
---. 
4 
1& 
2 
Fan 
Prop. I 
or 
5  3 
or 
More 
(: 
Apartmen 
7 
Ap.utmen 
8  Hotels 
9 
Rooming 
IBM  TAX  CONVENTIONAL 
MORTGAGE 
PORTFOLIO 
BY 
CITY 
AND 
TAX 
DISTRICT 
PURCHASE MONEY  F. 
H. 
A. 
VETERANS'  LOANS 
TOTAL 
:~ 
~~~~s. 
IklI--=C.:::OD:::.E-..=..:::.=:.:.t~=~+_~=_+......:..::~!.!!!:..+--!::~f___!~~:....-j___:~+_~~~_+~~---.;~!::!!::!=---~~~ 
DISTRICT 
PRINCIPAL  I  NO.  PRINCIPAL  I  NO.  PRINCIPAL  NO.  PRINCIPAL 
NO. 
PRINCIPAL 
NO. 
I  I 
12 
Store 
I-A 
419,264.50 
74 
93,236.23 
23 
512,500.84 
97 
13 
Stores & F 
I-B 
460,480_ 36  37 
68,051.40 
61,448.33 
22 
589,980.09 
60 
14  Stores & t  2-A  798 
578.73 
273  8 
939.09 
749 
461. 
99 
146  I 
556 
979.81 
421 
15 
Stores t  c 
16  Lofts 
17  Factory  t 
MORTGAGE 
PORTFOLIO 
18  Warehous 
19  Garage 
BY 
INTEREST 
RATE 
20  Service  S 
21 
Schools  10 
22  Churches 
11 
IBM  INTEREST  CONVENTIONAL  PURCHASE MONEY  F. 
H. 
A. 
VETERANS'  LOANS 
TOTAL 
23 
Hospitals 
12 
24 
Theaten 
13 
CODE  RATE  PRINCIPAL  NO.  PRINCIPAL 
NO. 
PRINCIPAL  NO.  PRINCIPAL 
NO. 
PRINCIPAL 
NO. 
25 
Vacant 
La  14 
20 
2" 
31,400.00 
31,400.00 
26  Farnu  15 
27  Parking 
1.< 
16 
30 
3" 
627,063.42 
12 
627,063.42 
12 
28 
Funeral  P  17 
29 
Miscellan 
18  35 
3-1/2" 
SS6,I71. 
53 
693,164.19 
1,549,335.72 
11 
30 
Apartmerr 
19 
20 
38 
3-3/4" 
1,279,325.71 
21\5,734. 
SS 
1,565,060.56 
TOTALS  21 
22 
40 
4" 
12,315,084.02 
436 
68,051.40 
16,742,884.88 
450 
3S, 
780, 
478. 
42 
4,852 
64,906,498.72 
5,739 
23 
24 
42 
4-1/4" 
34O,W7.26 
4,057,!i57.72 
5SS 
4,398,264.98 
593 
25 
26 
45 
4-1/2" 
32,090,364_ 
42 
7,167 
29,206.42 
22,342, 
166. 
32  40SS 
54,461,737.16 
11,253 
27 
28 
50 
5" 
627,649.39 
140 
87,774.76 
33 
715,424 
.• 
15  173 
29 
30  60 
6" 
7,SS5.OO 
7, 
SSS. 
00 
TOTALS 
$48,175,520.75 
7,786 
97,257.82 
44,209,382.72 
5156 
35,780,478.42 
4,SS2 
128,262,639. 
i 1 
17,796 
AUDIT CONTROL 
Audit Control 
may 
be maintained 
in 
many ways.  This particular 
customer 
supplies the auditing staff with 
copies 
of 
the Mortgage Control Listing,  Billing 
Proof Journal and the Daily Payment Journal. 
The  Billing 
Proof 
Journal 
is 
in 
effect 
a 
trial 
balance and 
totals 
of 
billed 
items 
are 
given the Auditing Department 
so 
that a 
simple 
calculation 
proves 
that 
all 
items 
listed 
are 
billed. 
On 
occasion, 
the mortgage 
bills 
are 
routed through the 
Auditing Department 
so 
that each mortgage may be checked 
as 
having been billed. 
Delinquent 
items 
are 
billed each month and the mortgage 
bill 
contains the principal 
balance.  This 
is 
direct verification of 
the 
balance. 
Direct 
verification 
is 
made 
on 
serviced 
mortgages 
periodically. 
Letters 
are 
addressed, 
listings 
are 
prepared and 
cards 
are 
reproduced on the Accounting Machine.  This 
enables' 
the field auditor to 
do 
a fast,  complete audit at the agent's office.  The 
letters 
are 
mailed 
to the mortgagors with a return envelope enclosed. 
Paid transaction cards 
are 
analyzed monthly and the 
results 
of 
this 
analysis 
are 
used 
to 
maintain a Cash Income control. 
9 

10 
PAYING  TAXES 
FROM 
ESCROW 
ACCOUNTS 
A Tax Payment Record Card 
is 
maintained 
in 
the Mortgage Tax and 
Escrow 
Department for each 
escrow 
account.  This 
card 
is 
a 
facsimile 
posted 
visual 
ledger 
record 
of the tax payments. 
I, 
I  I  ASSESSED  VALUATION 
I 
BaM 
NUMBER 
Kip 
I 
DAY 
I 
LOCATIO' 
I 
~~g=~;iY 
YEAR  AMOUNT 
TAX 
DESCRIPTION 
Ba 
M  NUMBER 
TAX 
DATE 
CITY 
COUNTY 
VILLAGE 
SCHOOL 
OTHER 
I  I 
I 
, 
I 
I 
I 
I 
I 
I  I  I  I 
TAX 
PAYMENT 
RECORD 
ESCROW  ACCOUNTS 
A 
Tax 
Debit Card 
is 
maintained 
in 
the Accounting Machine Department for each 
account.  This card 
serves 
as 
the transaction card only when 
large 
groups 
of 
taxes 
are 
being paid.  It 
is 
filed 
in 
the 
order 
required by the 
city 
or 
town tax 
authorities,  usually tax 
district 
or 
ward and property numbers. 
I  I  I  I  I  I  I  I  I  I  I  I 
B8M 
NUMBERI_I  I  plDAY 
"OCATION~RAN~ 
PROPERTY 
ADDRESS 
ISPECI 
SPECIAC 
CA'\~~ATED 
I  ASSESSED 
::c:~~. 
TAX 
DEBIT  I  ::,":.DC" 
I  I  I  I  I  I 
II 
I I  I  I  I 
~
II 
:I~ 
I  I  I  I  I  !  I  I 
000000000000000000000000000000000000000000000000:0 
0 
0:0 
0 
0:0 
0 
0:0 
0 0 0 
0:0 
0 
0:0 
0 
0:0 
0 
0:0 
0 0 
0:0 
0 
0:0 
0 
1234 
5 
61191011121314151611181920212223242526212829303132333435363138394041424344454841481495051
1
5253541
5556511
58596061621
6364651
66616816910111121314i51
16111111910 
N~:B~R 
~ 
~:;E 
pD~ 
LOCATION 
RAMS 
NUMBER 
PROPERTY 
SATD:ERE~SS 
.ARO 
N::~~R 
CALC:A":TED 
A::ELSUSEED 
BEASL~RNOC~ 
A;:~NT 
BE:LCAR:C~ 
22222222222222222222222222222222 
22222222222222221222122212221222221222122212221222 
2:222:22 
I  I  I  I  I  I  I 
33333333333333333333333333333333 
333:333:333:33333:333:333:333:3333:333:33 
I  I  I  I  I  I  I  I  I 
44444444444444 
4 4 4 4 4 
44 
4 4 4 4 
44 
4 4 4 4 4 
TAX 
DEBIT 
444:444:444
1
444 
44
1
4 4 
414 
4 
4144 
4:4 
4 4 
4144 
41
4 4 
I  I  I  I  I  I  I  I 
55555555555555555555555555555555 
5555555555555555:555:555:555:55555:555:555:555:555 
5:5 
5 
5:5 
5 
I  I  I  I  I  I  I  I  I  I 
66666666666666666666666666666666666666666666666616 
6 61
6 
6~16 
6 
616 
6 6 6 
6:6 
6 
6:6 
6 
6:66616666:666
1
66 
,  I  I  I  I  I  I  I  I 
777777 
7 7 7 
77 
7 7 7 7 7 7 7 7 77 77 7 7 7 7 7 7 77 77 77 7 7 7 77 7 7 7 7 7 7 7 
7:7 
7 
7:7 
7 7:77 7:77 7 77:'77 
7:7 
7 7:77 7:77 7 7:77 
7:7 
7 
I  I  I  I  I  I  I  I  I  I 
888888888888888888888888888888888888888888888888:8 
8 
8:8 
8 
8:8 
8 
8:8 
8 8 8 
8:8 
8 
8:8 
8 
8:8 
8 
8:8 
8 8 
8:8 
8 
8i8 
8 
I  I  I  I  I  I  I  I  I  I 
99999999999999999999999999999999999999999999999919 
9 
919 
9 
919 
9 
919 
9 9 9 
919 
9 
919 
9 
919 
9 
919 
9 9 
919 
9 
919 
9 
1  2  3  4  5  6  1  a 
910111213141516111119202122 
23 
24 
25  26 
2128 
29 
30 
3132 
33  34 
35 
36 
3138 39404142 
43 
44 
45 
48 
4148149 
50 
51152 
53 
54155 
5& 
5115159 
6O~162163 
6465166 
616816910 
1117213 
14 
75116117117910 

Upon 
request 
of 
the 
Mortgage 
Tax 
and 
Escrow 
Department, 
the 
Accounting 
Machine 
Department 
lists 
all 
the 
Tax 
Debit 
Cards 
filed 
under 
requested 
tax 
districts 
or 
sections. 
Listed 
is 
the 
mortgage 
number, 
ldnd, 
period 
and 
day 
due, 
property 
address 
and 
information 
pertaining 
to 
the 
tax 
district 
or 
ward 
and 
property 
number. 
The 
list 
is 
sent 
to 
the 
Mortgage 
Tax 
and 
Escrow 
Department 
and 
in 
turn 
to 
the 
tax 
authorities 
of that 
district. 
They 
pull 
the 
tax 
bills 
from 
the 
listing 
and 
return 
the 
listing 
with 
the 
tax 
bills. 
The Mortgage 
Tax 
and 
Escrow 
Department 
examines 
the 
bills 
for 
accuracy 
and 
runs 
the 
tax 
amoWlt on 
an 
adding 
machine 
for 
a  document 
control 
tape. 
The 
bills 
and a 
total 
are 
forwarded 
to 
the 
Accounting 
Machine 
Department. 
The 
AccoWlting Machine 
Department 
punches 
the 
amount of 
the 
tax 
into 
the 
Tax 
Debit 
Card. 
The 
cards 
are 
total 
printed 
for 
proof 
to 
the 
adding 
machine 
total. 
After 
proof 
the 
cards 
are 
consecutively 
numbered 
on 
the 
602A. 
They 
are 
then 
sorted 
into 
the 
same 
order 
as 
the 
Mortgage 
Principal 
Cards 
which contain 
the 
escrow 
balance. 
The 
Principal 
Card 
is 
matched 
with 
the 
Tax 
Debit 
Card 
and 
then 
the 
escrow 
balance 
is 
reproduced 
into 
the 
Tax 
Debit 
Card. 
The 
Tax 
Debit 
Card 
is 
crossfooted 
for 
the 
new 
escrow 
balance 
and 
listed 
for 
facsimile 
posting 
to 
the 
Mortgage 
Ledger 
Card 
which 
contains 
the 
mortgage 
payments. 
While 
this 
crossfooting 
and 
listing 
is 
in 
process 
the 
Principal 
Cards 
are 
used 
to 
pull 
the 
Mortgage 
Transaction 
Card. 
Both 
the 
Principal 
and 
Transaction 
Cards 
are 
reproduced 
and 
the 
new 
escrow 
balance 
from 
the 
Tax 
Debit 
Card 
is 
reproduced 
into 
this 
new 
PrinCipal 
and 
Transaction 
Card. 
The 
Tax 
Debit 
Cards 
are 
sorted 
into 
mortgage 
number 
order 
and 
listed 
for 
facsimile 
posting 
to 
the 
llistorical 
Record 
Card. 
Then 
the 
cards 
are 
sorted 
to 
the 
consecutively 
punched 
number 
bringing 
them 
back 
into 
the 
original 
order. 
At 
this 
time 
they 
are 
listed 
for 
facsimile 
posting 
to 
the 
Tax 
Payment 
Record 
Cards 
and 
reproduced 
for 
the 
next 
tax 
payment. 
The 
tax 
bills 
and 
a 
total 
of 
the 
taxes 
paid 
are 
returned 
to 
the 
Mortgage 
Tax 
and 
Escrow 
Department 
and 
one 
check 
is 
drawn 
to 
pay 
all 
taxes. 
Totals 
of 
the 
tax 
debit 
by 
kind of 
mortgage 
are 
consolidated 
with 
the 
regular 
day's 
work 
for 
entry 
on 
the 
General 
Ledger 
ACCOWltS. 
11 

12 
ADVANTAGES 
The 
use 
of IBM 
Data 
Processing 
equipment 
for 
Mortgage 
Loan Accounting 
brings 
these 
advantages: 
1. 
Cards 
are 
punched only when 
mortgage 
is 
originated; 
thereafter 
they 
are 
reproduced 
automatically. 
2. 
Interest 
is 
calculated 
and 
proved 
automatically. 
3. 
Trial 
balances 
are 
available 
instantly. 
4. 
Regular 
and 
delinquent 
billing 
is 
available 
as 
a 
by-product. 
5. 
Increased 
business 
can 
be 
handled 
with 
little 
or 
no 
increase 
in 
equipment 
or 
personnel. 
6. 
Portfolios 
may 
be 
analyzed 
as 
extensively 
and 
as 
frequently 
as 
desired. 
7. 
Records 
of 
transactions, 
accounts, 
and 
statements 
are 
available 
without 
interfering 
with 
ledger 
files. 
8. 
Banks 
and 
associations 
with a  high 
volume 
of window 
payments 
find 
that.by 
relieving 
tellers 
of bookkeeping functions 
they 
can 
handle 
transactions 
more 
rapidly, 
thereby 
reducing 
window congestion. 
9. 
Mail 
payments 
can 
be 
encouraged 
because 
they 
are 
handled 
in 
a highly 
mechanized 
manner. 
10.  Automatic 
analysis 
of 
escrow 
accounts 
can 
be 
made 
at 
any 
time. 
11. 
The 
IBM 
Data 
Processing 
System 
is 
sufficiently 
flexible 
to 
allow 
tailoring 
to 
meet 
and 
solve 
any 
bank's 
or 
association's 
accoWlting 
requirements. 
