Docstoc, Inc. Employee Handbook 10162012
User Manual: Employee-Handbook-10162012
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Habey USA Inc.
Employee Handbook
Effective October 16, 2012
This manual is merely a summary of current policies of Habey USA Inc.. nothing in this
manual alters the fact that all employees of the company are employed “at will”.
Employment may be terminated with or without cause or notice at the will of either the
employee or company. Neither this manual nor any of its contents is an employment
contract, an offer to enter an employment contract, or provides employees with any
contract rights.
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WELCOME TO
Habey USA Inc.
Welcome to Habey USA Inc.. At Habey, we are optimistic about the future and hope that your
employment with us will be mutually rewarding. We look forward to an enjoyable and
productive working relationship with you.
It is our goal at Habey to outperform the competition in the areas of employment, service and
safety. Pursuant to this goal, we strive to provide high quality products and services to our
clients and customers. The work and attitude of our employees is important to the success of our
company.
This handbook has been prepared for employees of Habey. As an employee of Habey, you
should review the handbook and become familiar with all of the policies. Following your review
of the handbook, you are to sign and return an Acknowledgement Form that will be provided to
you. (A copy of the form can be found at the last page of this handbook.)
This handbook is only a summary of current personnel policies of Habey compiled for
convenient reference. Neither the handbook nor any policy set forth herein is a contract of
employment, an offer to enter into a contract of employment, or provides employees any contract
rights. No contract of employment is being offered or implied. No contract of employment is
valid and binding on the Company unless it is in writing and signed by the CEO.
The employees of Habey are “at will” employees. This means that Habey may terminate the
employment of any employee at any time for any reason, or no reason at all, and the employee
may terminate their employment at any time for any reason, or no reason at all. Employment is
for an indefinite period and is subject to change in conditions, benefits, and operating policies.
The information contained in this document is in summary form and is intended to give you an
overview of what is expected. Many items covered here may be covered in more detail in other
company documents, which documents are controlling. Habey reserves the right to at any time
supplement, revise, revoke or rescind any part or all of this handbook or any or all of the benefits
or policies set forth herein.
Habey reserves sole discretion to interpret this handbook or any policy or benefit contained in
this handbook.
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EMPLOYMENT POLICIES
Statement of Equal Opportunity
Habey is an equal opportunity employer and will not discriminate in recruiting, hiring, training,
promotion, transfer, discharge, compensation or any other term or condition of employment on
the basis of race, religion, color, age (over age 39), sex, national origin, or on the basis of
disability if the employee can perform the essential functions of the job, with a reasonable
accommodation if necessary. Any employee who is aware of discriminatory conduct or who has
any concern about a possible violation of this policy should immediately report the conduct or
concern to his or her supervisor, designated human resource personnel or any corporate officer.
Discrimination and Harassment
Habey disapproves of and strictly prohibits comments or actions by anyone that may create an
offensive or hostile work environment for any employee because of the employee’s race, color,
religion, age, sex, marital status, national origin, disability, ancestry, or medical condition. This
policy extends not only to prohibiting unwelcome sexual advances and offensive sexual jokes,
innuendos, or behaviors, but also prohibits offensive conduct related to or based upon factors
other than sex.
Employees who believe themselves to be victims of harassment or who are aware of harassment
should immediately report the situation to a supervisor, the director of human resources, a
designated human resources representative or any manager or corporate officer. An employee
who thinks he or she is a victim of harassment may discuss the offensive conduct with the
offender(s) before reporting it to management, but is not required to do so.
Habey will promptly investigate complaints or reports of harassment. The investigation will be
conducted, and complaints will be handled in a confidential manner to the extent realistically
feasible. When warranted by the investigation, Habey will take immediate and appropriate
corrective action. Such action may include disciplinary action against the offender(s), which may
range up to and include dismissal, depending on the severity of the conduct as assessed by
Habey.
No retaliation will be permitted against an employee who registers a complaint or reports a
harassment incident, or against any employee who provides testimony as a witness or who
otherwise provides assistance to any complaining or reporting employee, or who provides
assistance to Habey in connection with the investigation of any complaint or report.
After Habey has taken appropriate corrective action to resolve a complaint or report of
harassment, Habey will make follow-up inquiries after an appropriate interval to insure that the
harassment has not resumed and retaliation has not been suffered. However, victims and
witnesses are not required to wait for follow-up. If harassment resumes or retaliation occurs, the
victim or witness is encouraged to contact an appropriate Habey supervisor, human resources
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representative, officer or other company manager immediately so Habey may promptly and
effectively act.
Immigration Law Compliance
Habey is required by federal immigration laws to verify the identity and work authorization of all
new employees. In keeping with the obligation, documentation that shows each person's identity
and legal authority to work must be inspected. Each new employee must also attest to his/her
identity and legal authority to work on an I-9 Form provided by the federal government. This
verification must be completed as soon as possible after an offer of employment is made and in
no event more than three (3) business days after an individual is hired and before the individual
begins work. A copy of this form will be provided to you for your completion. All offers of
employment with Habey are conditioned upon furnishing evidence of identity and legal authority
to work in the United States in compliance with the federal law. Providing falsified documents
of identity and eligibility to work in the United States will result in cancellation of your
consideration for employment or dismissal if employed. Every rehired employee must also
satisfy this requirement. It is the employee's responsibility to ensure that the work authorization
on file is current. The Department of Homeland Security recommendation is to apply for
renewed authorization a minimum of ninety (90) days in advance of expiration. Inability to
provide renewed authorization on or prior to the expiration date of the original document will
result in the employee's immediate termination.
Health Requirements
All employees shall be of sufficient good health to properly discharge their duties. Employees
who have an infectious disease shall not be permitted to work for the duration of
communicability. If an employee becomes ill or injured while on duty, it is his/her
responsibility to report such illness or injury to his/her supervisor immediately. Failure to do so
may result in a loss of potential benefits for that illness or injury. If an employee has
excessive absences from work due to illness, his/her physical condition may be reviewed to
determine the ability to continue in that position, and a physician's release that he/she is able to
work may be required.
Smoking
Smoking is only permitted in those places and at those times designated by Habey. Do not
smoke near any area where flammable or combustible materials, such as solvents, are used or
stored. Other rules regarding smoking may apply depending on your work location. If you have
any questions, ask your supervisor.
Employee Investigations
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Habey recognizes the importance of employees who are honest, trustworthy, qualified, and
reliable. For purposes of furthering these concerns and interests, before hiring an individual,
Habey reserves the right to investigate the individual's prior employment history, personal and/or
business references, educational background, and or other relevant information that is reasonably
available. In hiring for certain positions, Habey may review an applicant's credit report and
criminal background, if any. Consistent with these practices, all job applicants will be asked to
sign a Release of Information Authorization, which will include a release of liability for
disclosure of information by a third party. To the extent permitted by law, Habey reserves the
right to exclude any applicant from consideration for employment, where the applicant refuses to
sign the Release of Information Authorization form as requested.
In addition, Habey may find it necessary from time-to-time to investigate current employees,
where behavior or other relevant circumstances raise legitimate questions concerning work
performance, reliability, honesty, trustworthiness, or potential threat to the safety of co-
employees or others. Where appropriate, these investigations may include credit reports and
criminal records, including appropriate inquiries about any criminal investigation or arrest that is
pending further proceedings. Employees subject to such investigations are required to
reasonably cooperate with Habey to obtain relevant information, and may be subject to
disciplinary action, up to and including termination, for failure to do so.
All employees are strongly encouraged to immediately report any incidents of potentially
threatening, harmful, or criminal behavior of co-employees, supervisors, customers, clients,
vendors, or visitors.
Workplace Violence
The following are prohibited and will not be tolerated of any employee on Habey premises or
while on Habey business:
a. Any direct or indirect harassing, intimidating, abusive or threatening language,
actions or behavior.
b. Any direct or indirect plan, threat or act of violence, injury, death or property damage
(including, but not limited to fistfights, wrestling or other forms of physical fighting
with or without weapons).
c. Possession, use or display of a weapon on company premises or while on company
business.
Any employee violating this policy will be subject to disciplinary action, up to and including
termination of employment.
Reporting Injuries
To ensure that proper attention is given and appropriate action taken when an injury occurs
within the workplace, please follow these procedures:
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1. Report the injury to your on-site supervisor immediately. If your supervisor is not
immediately available, report to the manager or other authorized person. Seek or obtain
medical attention if required.
2. Report the injury to your Habey supervisor and/or designated human resources
representative within 24 hours, or as soon as practical. Worker’s Compensation laws
require the processing of claims within reasonable time frames. All injuries/accidents
MUST be reported promptly for claim submission.
3. If you are involved in or are a witness to an incident, you should provide information in
order for the appropriate report to be completed. Please be aware of the importance of
immediate action in recording all details of the incident.
Incident Reports
An incident report must be filled out and signed by any employees who witness an incident or
injury immediately following the occurrence. Failure to do so may result in disciplinary action.
This policy is important to the safety and well being of all our employees.
Hazardous Chemicals
Introduction
OSHA developed the hazard communication standard with the goal of reducing the chance of
chemically caused illnesses and injuries to workers by providing you, as an employee, with
information regarding the hazards or chemicals you may be exposed to in your work. The
standard requires that we have a written hazard communication program, which includes
information on container labeling, Material Safety Data Sheets (MSDS), and an employee-
training program.
Although the standard uses the word ''Hazardous'' to describe the chemicals in question, it also
includes items we use everyday that many of you would not consider hazardous such as: motor
oil, coolants, paint, solvents, and glues. These items are commonly used, sometimes daily, and
rarely with any problems. However, they should be treated as hazardous chemicals. Knowing
more about chemicals we use will make you aware of potential problems and help reduce or
eliminate health and safety problems when you use these chemicals.
There are three areas you should be familiar with about chemical products to which you may be
exposed:
- Container Labeling
-
Listing of Chemical Products in Use
-
Material Safety Data Sheets (MSDS)
Container Labeling
Chemical containers cannot be shipped from the manufacturers or distributors unless they are
properly labeled with the identity of the chemical. The label should tell you what chemical is in
the container, what hazard that chemical may present and name and address of the manufacturer.
Labels should not be defaced or removed and no chemical shipments should be accepted, even
on a trial basis, without the proper label.
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When transferring chemicals from large containers to a smaller container a label should be
applied to the new container, unless the product is to be immediately and completely used by the
person who transferred the chemical, and he or she knows the new container’s content and that
the transfer to the new container is appropriate.
The basic purpose of labeling requirements are to give an immediate warning of the chemical
inside the container and to remind you that more detailed information is available from Material
Safety Data Sheets. If a chemical container has no label, immediately inform your supervisor so
that the contents can be labeled appropriately. Do not use the contents of any container that does
not have a label.
Chemical Product List
Each jobsite and office location has a list of chemical products used in our company's operation.
This list is alphabetized by product name and also by manufacturer’s name. Should you have
questions on any of the chemicals on this list, you can request a copy of the Material Data Safety
Sheet for your information. Make your request through your supervisor.
Material Safety Data Sheets (MSDS)
These are technical bulletins prepared by companies who make chemicals. They should contain
the following information:
- The identity of the chemical, including the chemical and common names.
- Physical and chemical characteristics of the chemical.
- Known acute and chronic health effects and related health information on the
chemical.
- Exposure limit.
- Whether chemical is considered carcinogenic.
- Precaution measures to take when using the product.
- Name and address of the person who prepared the information.
- Emergency and first aid procedures.
The safe use of chemicals depends on:
-
Recognizing the hazard: Know the product you are using, read the MSDS, become
familiar with precautions to be taken, and heed warnings by the manufacturer. Use
only in accordance with label instructions.
- Evaluating your use: Look at yourself and what you are trying to accomplish with the
chemical.
- Controlling your exposure: Personal protection should be used as recommended,
proper ventilation is required, and follow appropriate storage requirements.
Always consider these three elements when working with any chemicals.
Chemical Exposure
The MSDS should provide information on chemical exposure threshold limits and routes of
entry, as these terms are described below.
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Threshold limits - How much of a product you can be exposed to without it being hazardous.
Example: fumes from solvents, adhesives, welding, etc. A small amount of fumes inhaled over a
short period of time may or may not affect you. A small amount breathed continually for 8
hours a day or a 40-hour week will increase the overall dose and could have ill effects. On the
other hand, a large amount of fumes for a few minutes may be irritating and may or may not
have lasting effects.
Routes of entry - How chemicals get into our system: inhalation (breathing fumes or vapors),
absorption (through skin pores after handling or getting on clothing), ingestion (swallowing or
eating). Though you would not think of eating a chemical product, if you eat lunch, a snack at
break time, or smoke a cigarette without washing your hands, you may be eating the chemical
that is on your hands.
Types of Chemicals - Some examples and how they can affect us:
Corrosives - Such as battery acid and sulfuric acid, corrode or eat away at metals and steel
and can do the same to your hands and face.
Irritants – Such as solvents, do as they say, they irritate the skin or membranes and can cause
a rash or dermatitis.
Sensitizers – Such as epoxy and lacquers, affect the nervous system, coordination, muscle
control, and thinking (brain).
Toxins – Such as carbon monoxide, enter the blood stream and are carried to the brain and
nervous system. In excessive amounts, will shut them down.
Carcinogens – Such as asbestos fibers, are proven cancer causing to lungs and cell tissue.
Conclusion
Hazard communication is common sense thinking about what you are doing, informing yourself,
preparing for the task, and taking the necessary precautions. What you do not know CAN HURT
YOU. By knowing, checking the MSDS, evaluating your use, and controlling your exposure you
can make chemical products work for you successfully and
safely.
During Work Activities
You must observe and comply with the following:
Fire Emergency Procedures
The most frequent causes of fires are chemicals, grease, and careless smoking. In these
conditions, a major fire can be only three minutes away from the ''flashover'' It is vital that you
utilize the three major tactics: RESCUE, CONFINE, AND ALERT!
- First, RESCUE anyone in the immediate path of a fire.
- Second, CONFINE the fire. Shut doors and/or windows in the room or area where
the fire is erupting. This will keep it from spreading into other areas, etc.
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- Third, ALERT. Utilize your fire alarm system to tell the fire department about the
fire.
After you have completed the above steps, only then can you consider fighting the fire. Make
sure you use the correct extinguisher for the type of fire that you are fighting. Do not place your
safety in jeopardy. If you cannot RESCUE, CONFINE or ALERT without unreasonable danger
or risk, then don’t!
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EMPLOYEE RESPONSIBILITIES
Hours of Work Schedule
The hours of your scheduled work shift will largely be determined by the operational needs of
the department in which you are assigned. Some departments will have regular schedules,
which rarely change from week to week, and other departments will have schedules that vary to
meet the needs of the department or Habey. If an employee has a specific schedule request,
efforts may be made to accommodate that request, taking into account the operational needs of
the department or Habey as a whole. However, in all events, work schedule and schedule
changes are determined at the sole discretion of the Habey.
Every employee is responsible for knowing and following his or her work schedule, including,
but not limited to, reading the schedule and schedule updates or changes, knowing start and end
times or workdays, shifts, and breaks, complying with such times, and knowing when meetings
are and attending such meetings on time. It is your responsibility to, if applicable, clock in and
out at the designated times on your schedule. Any desired schedule changes must receive prior
approval from your supervisor.
Attendance and Punctuality
When you accept a position with Habey you assume obligations. One of those obligations is to
perform the duties of your position during the times specified. You are expected to be punctual
and keep absences to a minimum. Failure to report, unjustified or excessive absence or tardiness
may result in discipline, up to and including discharge from employment. Additionally,
punctuality and attendance are factors that may be taken into account when determining
promotions, salary increases and qualification for other benefits.
Absenteeism
Definition of Absence: Absence is any time (other than tardiness described below) that you are
scheduled to work and you fail to be present at the designated work location for all of the
scheduled time or shift or if you fail to report to your workstation more than thirdy (30) minutes
late. It includes time off for sickness, but does not include pre-approved time off for vacation, or
leaves of absence, or for designated holidays when you are not scheduled to work.
Reporting Procedure: In case of an absence, you must first notify your supervisor, department
manager or facility manager. Notification must be given each day you do not report to work at
least one (1) hour prior to the beginning of your scheduled shift. If you must be absent after you
report to work, notification must be given when you first learn that you must leave work, but
(except in an emergency) no later than one hour before you must leave work. It is your
responsibility to personally make the contact unless you are physically unable to do so, in which
case, you should have someone else make the contact for you. You must give the reason for your
absence and the expected date of your return.
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One or more unreported or unjustified absences within any 12-month period may result in
disciplinary action, (up to and including termination of employment). If you are absent for three
(3) consecutive days without reporting to work or contacting your supervisor, you will be
considered to have voluntarily resigned without notice at the end of the third day and your
position may be filled.
Note: If you can provide an acceptable explanation, this policy may not apply. Such explanation
may require substantiation and/or verification from sources other than you.
Excessive Absenteeism: Even if an absence is reported, you may be subject to disciplinary
action (up to and including termination of employment) if you miss work too often. Examples of
excessive absenteeism include, but are not limited to:
a. Twelve full or partial days absent, consecutive or not, in any 12-month period.
b. Three full or partial days absent, consecutive or not, in a 30-day period.
c.
Five full or partial days absent, consecutive or not, in any 6-month period.
Habey, in its sole discretion, will determine excessive absenteeism. Unless determined by Habey
to be an abuse, time off for medical/dental appointments, school activities (for you or your
children), or other personal business will not be counted as excessive absenteeism if your
supervisor approves it at least three business days in advance. However, this time off will be
documented as an absence.
Tardiness
Definition of Tardiness: You are tardy any time you arrive at your workstation, or are not
appropriately groomed, dressed and ready to work, at the beginning of your scheduled shift.
Tardiness also includes returning late from breaks or meal periods. If you are more than thirdy
(30) minutes late, it will be considered an absence.
Reporting Procedure: If you must be late for work, it is your responsibility to personally
contact your supervisor at least one (1) hour prior to the beginning of your scheduled work shift
unless you are physically unable to do so. If you cannot call, have someone call for you. Failure
to report your tardiness will count toward excessive absenteeism or excessive tardiness, as the
case may be.
Excessive Tardiness: Even if tardiness is reported, excessive tardiness will result in disciplinary
action, up to and including termination. Examples of excessive tardiness include, but are not
limited to:
a. Any tardiness on any three days in any 30-day period.
b. Any tardiness on any five days in any 3-month period.
c. Any tardiness on any twelve days in any 12-month period.
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Conduct
The maintenance of extremely high standards of honesty, integrity, performance and conduct is
essential to the proper performance of our business, the satisfaction of our clients and the
maintenance of our clients’ trust. Habey expects its employees to have careful regard for our
standards and avoid even the appearance of dishonesty or misconduct. Our employees are
expected to conduct themselves at all times in a professional and courteous manner, to exercise
good judgment in the discharge of their responsibilities, and to conduct themselves in a manner
that can be supported by management.
Any misconduct or violation of the policies in this handbook or otherwise of Habey may result in
disciplinary action up to and including termination of employment. Following are examples of
conduct that may result in such disciplinary action:
1. Unsatisfactory or careless performance or neglect of duties.
2. Failure to use or maintain Habey or client property in a proper manner.
3. Altering, removing or destroying Habey or client records and/or property.
4. Deliberate or careless damage to Habey or client property.
5. Inappropriate, malicious, disparaging or derogatory oral or written statements
concerning Habey, or any of its clients, employees or representatives.
6. Falsifying personal, client or Habey records, including any employment
application or other employment information, or any other records or documents
related to the Habey, its business or any of it clients, employees or
representatives.
7. Excessive tardiness, absenteeism or abuse of any paid time off policy.
8. Failure to give proper notice of an expected absence.
9. Dishonesty of any kind, including theft or misappropriation of property of Habey,
its employees, or past, current or prospective clients or representatives.
10. Possession, use or display of any weapon on Habey premises or while on Habey
business.
11. Possession, use or being under the influence of drugs or alcohol on the premises
or while on Habey business.
12. Any conduct endangering, or any verbal or nonverbal threat to endanger,
property, life, safety or health.
13. Disrespect for management, or any supervisor or employee or client of Habey,
including insubordination, failure to perform any reasonable assignment, or
obscene or abusive language or behavior.
14. Willful violation of HIPAA privacy laws.
15. Violations of Habey harassment policy or any other form of unlawful or unethical
conduct, harassment or discrimination.
16. Off-duty or pre-employment conduct that reflects or may adversely reflect on
Habey if the employee were to remain employed.
These examples are not all-inclusive, but merely illustrate the kind of conduct that may be
detrimental to Habey, its clients or employees. Employees may be discharged or disciplined for
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conduct not specifically mentioned in this handbook, as determined in the sole discretion of the
Habey.
Customer Relations
As an employee, you make a major contribution to our business growth. Your honesty, integrity,
and competence in performing your job are necessary for customer satisfaction. Your ability to
develop positive customer relations is essential to our job performance. If your duties include a
support role, other employees should be treated as customers.
Appearance
Your personal appearance is an important part of the way you represent Habey to the public.
Customers form an opinion of Habey from your appearance and attitude. Neat and conservative
attire creates a favorable impression. Please refrain from eating, smoking, or chewing gum in the
presence of customers. Such actions may be offensive to customers and portray an unacceptable
image.
These are the factors you should consider:
1. Maintaining the highest standards relating to personal hygiene, including regular
bathing and use of deodorant, brushing of teeth and using mouthwash as necessary,
maintaining clean hands and fingernails at all times and the moderate use of
cosmetics.
2. The nature of the work.
3. Safety considerations, such as necessary precautions when working near machinery.
4. The nature of the employee's public contact, if any, and the normal expectations of
outside parties with whom the employee will work.
5. The prevailing practices of other workers in similar jobs.
6. The requirement of the Habey’s management that all employees are expected to
exercise good judgment and dress appropriately for their jobs.
7. Any bandage worn must be kept clean and changed as often as necessary or
appropriate. An employee with an open sore or wound is not permitted to handle
any food products and may be restricted from other activities, especially in the
health care area.
Please note: Your particular job may include more specific requirements, which will be provided
by your supervisor.
Telephone Courtesy and Usage
A large portion of Habey business is conducted over the telephone. All telephone calls, whether
from customers, fellow employees, or outside business associates should be handled promptly
and courteously.
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You may make necessary local personal telephone calls during the workday as long as they do
not interfere with daily business or your performance of your work. Personal calls must be short
in duration and very limited in number. Personal long distance telephone calls generally are not
permitted. Your supervisor must approve long distance telephone calls in advance and payment
arrangements must be made prior to placing the call.
Please make note that all telephone calls are subject to monitoring for training, or other Habey
purposes.
Use of Habey Equipment
Equipment and resources such as copier, fax, computers, laptops, smart phones, postage
machines, e-mail, internet access, telephone, pagers, and voice mail systems are in place to
facilitate effective day-to-day business operations. Employees may not use Habey equipment or
resources for personal use or benefit without prior supervisor approval.
Desks, Lockers, and File Cabinets
The Habey or its clients may from time to time provide office space, desks, computers or file
cabinets for employee use in the performance of employment responsibilities, or locker space for
employee use while at work. Habey does not guarantee the security of any locker and employees
are responsible for furnishing their own locks. Any lock will be voluntarily and immediately
removed at the direction of Habey. Habey is not responsible for any article or item placed in any
office space, locker, desk, file cabinet or computer, or otherwise brought on Habey or client
premises or on Habey business, that is lost, damaged, stolen or destroyed. Weapons, explosives,
alcohol and drugs are prohibited on Habey premises, client premises or Habey business and may
not be placed in any office space, locker, desk or file cabinet. Employees have no privacy rights
in any office space, locker, desk, file cabinet or computer (or their contents) on Habey or client
property, or provided by the Habey or a client of the Habey, for or on Habey business. The
Habey reserves the right to inspect any such office space, locker, desk, file cabinet, computer,
and their contents, and any other place or item on Habey or client property, with or without
advance notice or consent of any employee. Any person designated by the company or client
may conduct such an inspection. Any employee who, upon request, fails or refuses to cooperate
with any such inspection may be subject to disciplinary action, up to and including termination
of employment.
Personal Property
All employees are cautioned not to bring valuables or large amounts of cash to work. Purses and
wallets should be kept with you or stored in a locked place at all time. Habey is not responsible
for personal property that is lost, stolen, damaged, or destroyed; this includes your personal
vehicle or other means of transportation. If you ride a bicycle to work, be sure to securely lock it
in the designated space. Employees are responsible for providing their own locking devices.
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Gifts
To avoid a conflict of interest between what's good for our customers and what might be
personally advantageous for an employee, we have set the following policy on accepting gifts:
1. Samples, T-shirts, hats, and desk accessories may by accepted, up to a total estimated
value of all gifts from a particular customer or vender at one time of $15.00 without
prior approval of your supervisor. You must report all such gifts to your supervisor.
2. All other vendor or customer gifts, including activities, travel, merchandise, and contests,
must be approved by your supervisor through use of a special form provided by him or
her. Oral pre-approval is acceptable for meals only.
3. Solicitation of vendors or customers for any gift or money is not allowed.
Acceptance of any non-approved or non-qualifying vendor or customer gift may result in
disciplinary action, up to and including immediate termination of employment.
Outside Employment
Subject to other policies, including Conflict of Interest below, Habey has no objection to an
employee holding another job (in addition to his or her employment with Habey) as long as he or
she can effectively meet the performance standards for his or her position with Habey. However,
we ask employees to think seriously about the effects that another job may have on their
endurance, personal health and well being, performance, and effectiveness with Habey.
Employees holding another job must remember that Habey is the primary employer and is
entitled to the loyalty and primary efforts of the employee while employed with Habey.
All employees will be held to the same scheduling demands and standards of performance. We
cannot make exceptions for those who also hold outside jobs. If an outside position interferes
with the employee's ability to work for this Habey, that employee will be subject to disciplinary
action for tardiness and unsatisfactory attendance or work performance in accordance with
normal disciplinary policy.
Conflict of Interest
During your employment with Habey, you are prohibited from directly or indirectly competing
with Habey, including, but not limited to, providing, owning an interest in, or assisting any other
person or entity that is in competition with Habey or that provides any product, service or
offering of a type that is the same or similar to that provided by Habey from time to time.
Additionally, during your employment with Habey, you are prohibited from at any time directly
or indirectly working for, assisting or owning an interest in any business or venture that
constitutes a conflict of interest. Habey will determine in its sole discretion whether any work or
interest constitutes a violation of this policy. Before you begin to directly or indirectly work for,
assist or own an interest in any other business or venture other than Habey, you must notify your
supervisor.
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Supervisors
Questions about your job, pay, benefits, relations with your co-worker, policies and procedures
or Habey in general should be directed to your supervisor. Look to your supervisor for guidance
and seek his/her assistance when you encounter difficulties. Cooperation and communication
with your supervisor will promote a mutually beneficial work environment.
Each employee must follow the directions of his/her supervisor. Your supervisor is responsible
for directing your work throughout your shift; evaluating your performance, providing
instruction and guidance in your job, and taking any disciplinary action that may be necessary;
though others at Habey from time to time also may exercise one or more of these responsibilities.
Disrespect of management or a supervisor, or disregard of the authority of either, will not be
tolerated and may result in disciplinary action, up to and including termination of employment.
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GENERAL PAYROLL INFORMATION
Employment Categories and Classifications
Each employee is categorized as either exempt or non-exempt. Ask your supervisor if you are
not certain of your classification.
Non-Exempt employees are entitled to overtime pay. Overtime pay is paid to non-exempt
employees at the rate of one and one-half times the employee’s regular hourly rate of pay for
each hour or portion of an hour (rounded to the nearest tenth of an hour) worked in excess of .
For this purpose, the workweek begins at 12:01 a.m. Sunday and ends at 11:59 p.m. Saturday.
Overtime must be authorized and approved by your supervisor in advance.
Exempt employees are not entitled to overtime pay.
In addition, each employee is classified as either a full-time or part-time employee.
A full-time employee is defined as a common law employee employed in a category designated
by management and scheduled to work at least 35 hours per week, or 1,820 hours per year. Full-
time classification does not include part-time, temporary or occasional employees.
A part-time employee is defined as a common law employee employed in a category designated
by management and scheduled to work less than 35 hours per week, normally averaging 18-25
hours per week. Part-time classification does not include full-time, temporary or occasional
employees.
Time Cards
Certain employees must record their time on time cards. Your supervisor will provide you with
timecards for you to keep a current record of your time at work. You are responsible for
maintaining an accurate current record of your working hours. Accordingly, you must use the
timecard to record the time you begin and end work each day, and the beginning and end of any
split shift. You also must record on your timecard when you are absent from work, for any
reason whatsoever.
Your timecard is the record on which you (and in some cases Habey) are paid. Consequently, it
is important that your timecard be accurate and complete and not be lost, falsified, or mutilated.
If your timecard is lost you may not be paid. If you become aware of a mistake on your
timecard, you must immediately inform your supervisor and/or the payroll liaison with the
necessary correction.
Falsification of your timecard (including, but not limited to, hours) will result in immediate
termination.
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Payroll
Different categories of employees are paid on different schedules. Most Habey employees are
paid on a weekly basis every .
In addition, direct deposit of your payroll check is available and is strongly suggested.
Please contact your supervisor with any questions concerning the payroll process and your pay.
Payroll Deductions
Certain deductions are required by law to be taken from everyone’s pay while others are
employee authorized. Deductions required by law include federal withholding tax, social
security and Medicare contributions, and in most states, state withholding tax. Deductions from
pay also will be made in accordance with any legally binding order or garnishment. Employees
also may voluntarily elect to make certain deductions from pay for certain employee benefits
offered from time to time by Habey. Employee authorized deductions are those which may
include premium payments for benefits.
Performance Reviews
Your performance is reviewed in writing by your supervisor at least annually. It may also be
reviewed at any time at your supervisor’s discretion or upon your request. The reviews are
designed to provide an opportunity to discuss your position, review performance, and set goals
and objectives for future performance. Any adjustments to compensation are made based on a
number of considerations, including performance.
Generally, your compensation is reviewed in conjunction with your annual review. More
frequent evaluations do not include a review of, or adjustments to, compensation.
Change of Personal Status
Notify your supervisor or Client Support Department of any changes in your name, address,
telephone number, or marital status. This insures your benefit and employment records are
current.
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BENEFITS
NOTE: Any benefits or benefit plans described in these policies are convenient summaries
only. An employee’s eligibility for or rights to any benefits will be subject to and governed
by the governing benefit plan documents and applicable law, as either may be amended
from time to time. Habey reserves to itself and to any administrator or fiduciary of any
benefit or benefit plan described or referred to in this handbook (or any other benefit or
benefit plan of Habey), the discretionary authority to determine eligibility of any employee
or claimant for or under any such benefit or plan, pursuant to the terms of the relevant
plan document and applicable law, as either may be amended from time to time, and to
interpret and construe the terms of any such benefit or plan. Habey further reserves the
right to at any time add, amend, modify, supplement or terminate any benefit, benefit plan
or employee benefit. For answers to any questions you may have regarding any benefit or
benefit plan, first refer to the applicable plan documents. For additional assistance, you
may contact the plan administrator listed in the plan documents.
Medical Insurance
All full-time employees become eligible to participate in Habey’s group health plan on the first
day of the month following ninety (90) days of consecutive employment and satisfaction of any
eligibility or other requirements of the group health insurance policy in effect at the time. Upon
qualification for health insurance benefits you will be given the applicable documentation and
details of what options are available to you.
Dental Insurance
All full-time employees become eligible to participate in Habey’s dental plan on the first day of
the month following ninety (90) days of consecutive employment and satisfaction of any
eligibility or other requirements of the applicable dental policy in effect at the time. Upon
qualification for dental insurance benefits you will be given the applicable documentation and
details of what options are available to you.
Life Insurance
Habey provides Life and Accidental Death and Dismemberment Insurance to all full-time
employees in the amount of $250,000 to full-time employees upon completion of ninety (90)
consecutive days of employment.
Retirement Plan (401k)
Habey has established a 401k Retirement Plan in which eligible employees can participate after
six months of employment. Detailed plan information will be provided.
Paid Time Off
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Habey provides forty (40) of paid time off (PTO) to employees who can use the time for
personal needs such as vacation, illness, doctor’s appointments or for any other personal reason.
Each full time employee will accrue PTO every pay period in hourly increments with the total
prorated over a twelve month period. These hours will be added to the employees PTO account
and will be subtracted from this account when used. Part-time and contract employees are not
eligible for PTO. PTO is accrued based on a 40 hour work week, and is prorated based on the
number of hours worked.
PTO will not accrue in the case where the employee takes unpaid leave, is on disability, or
worker’s compensation leave.
Time that would not qualify under the definition of PTO would include jury duty, bereavement
leave, mandatory jury duty, and any paid company holiday.
In order to take PTO, a minimum of 48 hour notice must be given to the employee’s supervisor,
unless it is an emergency. Either way, the PTO must be approved by the employee’s supervisor
in advance. It is encouraged to give as much notice as possible when you are scheduling your
PTO.
Holidays
The following holidays are observed by Habey and its offices and work-sites will be closed:
New Year’s Day
Memorial Day
Independence Day
Labor Day
Thanksgiving
Friday after Thanksgiving
Christmas Day
Full-time employees will be paid for a full eight (8) hour workday on such holidays. Holidays
falling on a Saturday or Sunday will be observed on either the preceding Friday or following
Monday as directed by management. If a recognized holiday falls during an employee’s paid
time off, holiday pay will be provided in place of the paid time off that would otherwise have
applied. Paid time off for holidays will not be counted as hours worked for the purpose of
determining overtime.
EMPLOYEE HANDBOOK ACKNOWLEDGEMENT FORM
By my signature below, I acknowledge that I have received and read the Employee Handbook
for Habey, that I have been given the adequate opportunity to ask questions and receive
clarification, regarding the policies and procedures set forth in the Employee Handbook, and that
I understand its contents.
I understand that I am required to abide by, and agree to abide by, Habey’s policies as set forth in
the Handbook or as otherwise adopted or implemented by “company” from time to time. I
understand that there may be other policies or procedures in effect at Habey from time to time
that are not included in the Employee Handbook, and I agree to abide by those policies and
procedures.
Unless otherwise agreed in writing by the Chief Executive Officer, Chief Operating Officer, or
Chief Financial Officer of Habey (or a designee of any such Officer), I understand that I have no
contract of employment with Habey for any definite period of time, either oral or written, and
that either I or Habey may terminate my employment at any time with or without cause or notice.
I understand that I am an “at will” employee of Habey and that no agent or employee of Habey,
other than the officers listed in the preceding sentence has any authority to alter or make any
agreement other than the “at will” relationship. I understand that neither this handbook nor any
provision herein constitutes an employment contract, an offer to enter a contract of employment
or part of an employment contract, or confers any contract rights.
I understand that Habey may rescind, modify, change, or deviate from the Employee Handbook
or any of its policies or procedures at any time, and any such rescission, modification, change, or
deviation may become effective regardless whether the Employee Handbook has been revised or
I have been notified.
I understand that this signed acknowledgement will be inserted in my personnel file.
__________________________
Date
____________________________________
Print Employee Name
Employee Signature
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