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User Manual:

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Contents
Chapter 1 – Introduction
Chapter 2 – Get Started
Chapter 3 – Read
Chapter 4 – Create
Chapter 5 – Edit
Chapter 6 – Organize
Chapter 7 – Comments
Chapter 8 – Share PDFs
Chapter 9 – Forms
Chapter 10 – Security
Chapter 11 – Signature
Chapter 12 – Print
Chapter 13 – Appendices
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Foxit PhantomPDF Standard

User Manual

Foxit PhantomPDF Standard

User Manual

No part of this document can be reproduced, transferred, distributed or stored in any format without the prior

written permission of Foxit.

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Permission to copy, use, modify, sell and distribute this software is granted provided this copyright notice appears

in all copies. This software is provided "as is" without express or implied warranty, and with no claim as to its

suitability for any purpose.

Foxit PhantomPDF Standard

User Manual

Contents

Contents .......................................................................................................... 2

Chapter 1 – Introduction ......................................................................... 5

PhantomPDF Overview ............................................................................................................. 5

What’s New? ................................................................................................................................. 6

About the User Manual ............................................................................................................. 9

Quick Installation Guide ........................................................................................................... 9

Foxit Plug-In Platform ............................................................................................................. 10

GPO ................................................................................................................................................ 12

Using Foxit Setup Customization Tool .............................................................................. 12

Chapter 2 – Get Started........................................................................... 14

Workspace Basics ..................................................................................................................... 14

Customize the Skin .................................................................................................................. 21

Set Preferences ......................................................................................................................... 21

Chapter 3 – Read ........................................................................................ 22

Open PDFs ................................................................................................................................... 22

Save PDFs ................................................................................................................................... 23

Close a PDF ................................................................................................................................. 24

Export PDFs ................................................................................................................................ 24

Bundle with IFilter .................................................................................................................... 25

Industry Standard Validation ............................................................................................... 25

View PDFs .................................................................................................................................... 25

Select & Copy............................................................................................................................. 43

Word Count ................................................................................................................................. 44

Check the Accessibility of PDFs ........................................................................................... 45

Asian Languages ....................................................................................................................... 46

PDF Properties ........................................................................................................................... 47

Chapter 4 – Create ..................................................................................... 49

Create a PDF in Different Ways........................................................................................... 49

Create and Customize a PDF Portfolio .............................................................................. 63

OCR PDFs into searchable and editable PDFs ............................................................... 64

Create a table of contents from bookmarks .................................................................. 67

Chapter 5 – Edit .......................................................................................... 68

Undo and Redo .......................................................................................................................... 68

Links .............................................................................................................................................. 68

File Attachments ....................................................................................................................... 72

Bookmarks .................................................................................................................................. 76

Images .......................................................................................................................................... 78

PDF Optimizer ............................................................................................................................ 85

Work with Video & Audio ....................................................................................................... 86

Paragraph Editing ..................................................................................................................... 93

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Objects ......................................................................................................................................... 93

Spelling Check ......................................................................................................................... 102

Chapter 6 – Organize .............................................................................. 104

Insert Pages.............................................................................................................................. 104

Rotate, Move, Swap and Delete Pages........................................................................... 108

Extract, Duplicate and Replace Pages ............................................................................ 111

Split PDFs into multiple files .............................................................................................. 113

Crop Pages ................................................................................................................................ 114

Flatten Pages ............................................................................................................................ 115

Header & Footer, Watermark & Background to PDFs................................................ 115

Adding Format Page Numbers ........................................................................................... 119

Chapter 7 – Comments .......................................................................... 121

Commenting Tools .................................................................................................................. 121

Change the Appearance of Comments ........................................................................... 136

Managing Comments ............................................................................................................ 139

Chapter 8 – Share PDFs ......................................................................... 148

Email Documents .................................................................................................................... 148

Send to Evernote .................................................................................................................... 148

SharePoint Integration ......................................................................................................... 149

Shared Review and Email Review .................................................................................... 155

Chapter 9 – Forms ................................................................................... 158

Interactive Form and Non-interactive form .................................................................. 158

Fill in PDF Forms ..................................................................................................................... 159

Comment on Forms ............................................................................................................... 161

Manage Form Data ................................................................................................................. 161

Form Fields ............................................................................................................................... 163

JavaScript .................................................................................................................................. 185

Chapter 10 – Security ............................................................................. 189

Check PDF Security ............................................................................................................... 189

Password Protection & Certificate Protection ............................................................... 189

AD RMS Protection ................................................................................................................. 194

Remove Hidden Data ............................................................................................................ 200

Chapter 11 – Signature ......................................................................... 201

Digital Signature ..................................................................................................................... 201

Sign PDFs on DocuSign® ..................................................................................................... 209

Quick PDF Signature ............................................................................................................. 211

Chapter 12 – Print.................................................................................... 214

Print a PDF document ........................................................................................................... 214

Print Dialog Box ...................................................................................................................... 215

Set Foxit PhantomPDF Printer Properties ...................................................................... 218

Chapter 13 – Appendices ...................................................................... 224

Quick Installation Guide ....................................................................................................... 224

GPO Manual .............................................................................................................................. 235

SharePoint Configuration ..................................................................................................... 247

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Quick Start for Azure Active Directory Rights Management .................................. 248

Shortcut Keys ........................................................................................................................... 249

Command Lines ...................................................................................................................... 253

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Chapter 1 – Introduction

PhantomPDF Overview

Welcome to Foxit PhantomPDF™- Business Ready PDF! Award-winning Foxit PhantomPDF

provides the right features at the right price, allowing you to produce great looking PDF

document and forms quickly, affordably, and securely. Foxit PhantomPDF comes in two editions:

Foxit PhantomPDF Standard to fit the small and medium sized businesses, and Foxit

PhantomPDF Business to fit the large enterprises.

Foxit PhantomPDF Standard

Foxit PhantomPDF Standard enables businesses to create, edit, and secure reliable PDF

documents quickly, easily, and at a cost you can afford.

 XFA Form Filling

 Direct Editing

 Read out Loud

 Robust Document Security

 Form Fields

 Optical Character Recognition (OCR)

 Export PDF to Image

 Industry Validation

 PDF Optimizer

 SharePoint Integration

 DocuSign

 Participate in a Shared Review

Foxit PhantomPDF Business

Foxit PhantomPDF Business provides business the security that ensures regulatory compliance

and corporate governance of their important documents and archives and to ensure documents

don’t change after they are approved. It stands up to the demands of large enterprises but

lightweight enough to easily deploy to thousands of users without exhausting resources.

Supports the right features at the right price with the quality and support you expect from an

enterprise solution.

 Redaction

 Document Certification

 XFA Form Filling

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 Bates Number

 Read out Loud

 Microsoft® Active Directory® Rights Management Service Protector and Policy Manager

 High Compression

 SharePoint Integration

 DocuSign

 Send for Shared Review

What’s New?

What’s New in Foxit PhantomPDF 7.3?

New Features

 OneDrive and Google Drive integration

Open PDFs in OneDrive/Google Drive through Foxit PhantomPDF’s Open command to view,

edit, and save PDFs. Save local PDFs in OneDrive/Google Drive through Save As command.

 Word count

Count words, lines, and characters for an entire PDF document or just a selected text block.

 Time stamps

Add time stamps from a server to PDFs/digital signatures to use verified time. Manage

trusted certificates for digital signatures and time stamps.

 Create PDFs from Mail Merge through the PhantomPDF add-in in Microsoft Word

 Link paragraphs across pages for better text flow when editing text

 Arabic language support in the OCR module

Improvements

 Insert pages into multiple PDFs

Insert pages from a current document to multiple PDFs at one time.

 Redaction with right-click menu

Right-click selected marked content to quickly apply redaction to the selected or all marked

areas.

 Quick OCR with one click

Use the quick OCR button to recognize PDFs immediately with default settings.

 Split the page display vertically for easy reading.

 Edit text directly from the right-click menu when selecting the text using Select Text

tool.

 Allow use of the Polish currency symbol in format properties of form fields.

 Support drop-down calendars in XFA forms.

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What’s New in Foxit PhantomPDF 7.2?

New Features

 Cloud-based Shared Review

Supports to download/track/reply comments on Foxit Cloud.

Improvements

 Set Enhanced Security Settings in Preferences

Supports to specify trusted locations and files in preferences to provide more secured PDF

workflow.

 PDF Edition and Conversion from Right-click Menu

Adds two more options to PDFs’ context menu for users to start editing a PDF or converting it

to Microsoft Office files by just right-clicking the PDF.

 Pattern Search

Adds an option to Advanced Search box to search for a pattern in a PDF such as phone

numbers.

 Supports to edit the properties of the same type of objects in batch.

What’s New in Foxit PhantomPDF 7.1?

New Features

 Scanned PDF Optimization

Reduces the file size of scanned PDFs before distributing or archiving to save transfer time

and disk space.

 Auto-straightens scanned PDF documents.

 Allows users to link to a bookmark/specific page within a web pdf in a web browser using

URL parameters.

 Supports line spacing setting when designing text fields.

 Provides printing templates when creating files to PDF and supports lossless compression.

 Supports Greek language in OCR engines.

 Supports adding bullet lists in Typewriter/Callout/Textbox/Note annotations and the

availability of annotation rotation.

Improvements

 Extends the Usage of GPO Templates

Supports more settings using the GPO templates, including forbidding all auto-connecting to

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server, setting to hide document message bar in preferences, and more.

 Shared Review Enhancement

Allows configuration of the interval to check new comments during shared review and

notifies users by flashing the PhantomPDF icon in the taskbar if any.

 Supports to save custom colors in annotation properties and then all the annotations can

share the custom colors.

 Streamlines the workflow when scanning paper to PDF.

 Optimizes the way to name form fields after running form field recognition.

 Enhances the edit capabilities of scanned and OCRed PDF documents.

 Shows the preview of ink signatures and stamps when the mouse cursor hovering over the

document area after users select them.

 Provides an option to apply a stamp to multiple pages.

What’s New in Foxit PhantomPDF 7.0?

New Features

 Shared Review for Desktop and Mobile Users

Allows document owners to share a document with others to gather feedback/comments

from reviewers through internal server, emails or SharePoint.

 Portfolio Creation and Editing

Supports to create PDF portfolios and edit PDFs and properties in portfolios.

 Free-form Annotation with PSI (Pressure Sensitive Ink)

Supports to use the Pencil tool from Surface Pro or Wacom tablet to add free-form

annotations with PSI in PDFs.

 Document Sanitization

Enable users to remove comment data and other sensitive information that can be hidden or

not immediately apparent from PDFs by one-click.

 Create PDFs from Your Outlook

Supports to create PDFs from email messages or folders directly with the Foxit Outlook

Add-in, located in the Foxit PDF tab in Outlook ribbon.

 2D Barcode Displaying

Supports to display 2D barcode that contains form data in the PDF forms with Ultraform

technology.

 Bi-directional Language Support

Supports to search and input Hebrew and Arabic in commenting and editing.

 Optimized PCL Printing

Provides an option to auto-detect printers that support PCL for PCL optimization to improve

the printing speed.

 Friendly Ribbon Customization

Supports to customize the Ribbon, enabling users to rearrange the buttons, or create a new

tab with their favorite buttons.

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 Streamlined Text Editing by Linking

Supports to link text boxes to a new paragraph ready for paragraph editing in a page to keep

better text reflow.

 Supports to create and verify signatures on dynamic XFA forms created by Adobe LiveCycle.

 Support to export PDF to Word in Faeroese.

Improvements

 Improved Paragraph Editing UX

Retains better text reflow and display after editing with Edit Text tool to improve user

experience.

 Creator Add-in Improvement in PPT, Excel & Word

Adds more options in Foxit PDF tab in the ribbon of the aforementioned applications.

 Instant PDF or PDF Portfolio Creation

Improves the “drag and drop” and “copy and paste” features to create PDFs or PDF portfolios

quickly.

 More Secured Digital Signature

Supports to add password encryption to your digital certificates to avoid unauthorized use.

 GPO Improvement

Ensures the configurations in GPO template to work in both Classic and Ribbon Mode, adds

settings of language in XML and GPO template, and more.

 SharePoint Network Drive Support

Enable users to open and check out PDFs from SharePoint mapped drive with Foxit

PhantomPDF’s Open dialog.

 Text Copy with Formatting Maintained

Improve the “Copy and Paste” feature to allow users to copy and paste text with styles,

including font, font size, font style, font color, etc.

About the User Manual

This user manual covers all features included in Foxit PhantomPDF Standard.

Quick Installation Guide

To get installation, registration, uninstallation and update instructions step by step, please refer

to Foxit PhantomPDF Quick Installation Guide.

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User Manual

Foxit Plug-In Platform

For flexible and convenient management of plugins, Foxit PhantomPDF offers a Plug-in Platform,

in which you can view the plug-in status, learn the information about the plugins installed, as

well as manage the plug-ins as needed.

To open Foxit Plug-in Platform, please choose Help > Product > About Foxit Plug-Ins , and

Foxit Plug-in Platform will show up as below.

Foxit Plug-in Platform

Plug-in Status

Certified: Shows whether the signature of the plug-in is valid or not.

Loaded: Shows whether the plug-in has been loaded successfully or not.

Plug-in Information

In addition to plug-in status, you can learn more information about the plug-in installed,

including the name, date, description and legal copyright.

To learn the details of a plug-in, please click More… under the general description of the plug-in

in the Foxit Plug-in Platform. Then a dialog box showing the details of the plug-in will pop up (as

shown below).

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Detailed Information about Foxit Updater Plugin

Plug-in Management

Within Foxit Plug-in Platform, you can manage the plug-ins as needed, including installing,

enabling, disabling and uninstalling plug-ins.

Installing a Plug-in

To install a plug-in, please follow the steps below:

Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-In Platform;

Click Install Plugin > choose the plug-in file (in .xml format) > click Open.

Then Foxit PhantomPDF will verify whether the signature of the plug-in to be installed is valid or

not. If it is valid, Foxit PhantomPDF will load the plug-in directly; if not, a prompt message will

pop up (as shown below), and the installation will be terminated.

Note: The .xml and .fpi files of a plug-in to be installed should be placed in the same folder,

otherwise, installation will fail.

Disabling a Plug-in

To disable a plug-in, please follow the steps below:

Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-in Platform.

Select the plug-in you want to disable, and click the Disable button to disable it.

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Enabling a plug-in

To enable a plug-in, please follow the steps below:

Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-in Platform.

Select the plug-in to be enabled, and click the Undo Disable button to enable it.

Uninstalling a plug-in

To uninstall a plug-in, please follow the steps below:

Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-in Platform.

Select the plug-in to be uninstalled, and click the Uninstall button to uninstall it.

Note:

1. All the operations to the plug-ins will take effect after you restart Foxit PhantomPDF.

2. Foxit PhantomPDF includes plug-ins that are necessary for the realization of its functionalities

or are necessarily required for maintenance. To ensure normal operation, you are not allowed to

disable or uninstall these plug-ins (such as Foxit Updater plugin, Foxit Plug-in Platform plugin,

etc.)

GPO

Group Policy (GPO), a feature of the Microsoft Windows NT family of operating systems, is a set

of rules that control the working environment of user and computer accounts. It offers the

centralized management and configuration of operating systems, applications, and users' settings

in an Active Directory environment.

For instructions to use group policy of Foxit PhantomPDF, please refer to Foxit PhantomPDF GPO

Manual.

Using Foxit Setup Customization Tool

You can use the Foxit Setup Customization Tool to configure the installer prior to deployment for

organizations or businesses. For example, you can license the product on a volume scale with the

Foxit Setup Customization Tool to prevent the need to register and personalize each copy of the

installation.

To configure Foxit PhantomPDF with the Foxit Setup Customization Tool, please follow the steps

below:

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- Open the Foxit Setup Customization Tool.

- Click File > Open to open the application (MSI file) that you want to customize.

- Open the following panels to customize the related settings in Foxit PhantomPDF.

 General: Customize the default location and other common settings.

 Features: Specify which features will be installed by default.

 Shortcuts: Choose whether to create a specific shortcut.

 Add File: Add your own files into the MSI package.

- Click File > Save to save the customization. The customized package will be saved as an MST

file.

- Use the following command to apply the MST file during deployment:

msiexec /i Setup.msi TRANSFORMS=xxx.mst

Note:

1. The customized MST file needs to be deployed with the original MSI file.

2. Foxit Setup Customization Tool is only available for Foxit PhantomPDF & Reader 7.3 and

newer versions. To ensure successful customization, the version of the Foxit Setup

Customization Tool should be the same as that of Foxit Reader & PhantomPDF.

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Chapter 2 – Get Started

The Foxit PhantomPDF workspace is packed with tools that help make working with PDF files

easier, and is organized into a document pane, a navigation pane, toolbar pane menu bar and

status bar. A good way to get up to speed in using Foxit PhantomPDF is by familiarizing yourself

with its workspace.

Workspace Basics

Foxit PhantomPDF provides an intuitive user interface with a menu bar, a toolbar, a navigation

pane, work area and status bar.

About Start Page

The Start Page appears when you first start Foxit PhantomPDF and shows the recent documents

opened, helpful product tutorials, and more. You can click any document you recently opened

from the recent document list or choose one tutorial for any feature to learn about our product.

The Start Page will continue to appear every time you start the program until you uncheck the

Show Start Page at FILE > Preferences > General > Application Startup.

Toolbar

The toolbar displays the FILE page (the backstage view like Office 2013) and other tabs with

different tools.

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Toolbar under HOME Tab

Note: Position the pointer over a tool to see a description of the tool.

Click FILE to create, open, save to manage your PDF files.

FILE Page

Show/Hide Toolbar

To show/hide all toolbars, please do the following:

To collapse/expand the toolbar, please click or in the upper right corner.

Right-click toolbar and check Minimize the Ribbon option to hide the ribbon toolbar and

uncheck the option to show it.

Set Favorite Toolbar

The Ribbon is designed to help you find the commands in an easy and convenient way. Foxit

PhantomPDF gives you the capability to personalize and fine-tune the Ribbon in the way you

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want. With this feature, you can customize the default Ribbon, and create custom tabs or groups

with your favorite commands.

To customize the Ribbon, you can right click the Ribbon, choose Customize the Ribbon from the

context menu to bring out the Customize Tools dialog box first, and then follow the steps below.

Context Menu

Customize Tools Dialog Box

Create a new tab

To create a new tab, please do one of the following:

 Select the tab after which you want to add the new tab, and then click New Tab.

 (Alternatively) Right-click the tab after which you want to add the new tab, and then choose

New Tab from the context menu.

Add a new group to a tab

To add a new group to a tab, please do one of the following:

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 Select the tab to which you want to add the group, and then click New Group.

 (Alternatively) Right-click the tab to which you want to add the group, and then choose New

Group from the context menu.

Rename a tab or group

 Select the tab or group to be renamed, and click Rename.

 (Alternatively) Right-click the tab or group to be renamed, and choose Rename from the

context menu.

 In the Rename dialog box, input the new name and click OK.

 For a custom group, you can also choose the display symbol from the Rename dialog box.

Add commands to a group

 Select the group under which you want to add a command.

 Choose the command category and the desired command from the Choose command from

list.

 Click Add to add the selected command to the desired group.

Remove a tab, group or command

To remove a tab, group or command, please do one of the following:

 Select the tab, group or command to be removed, and click Remove.

 (Alternatively) Right-click the tab, group or command to be removed, and choose Delete

from the context menu.

Reorder the tabs or groups

To reorder the tabs or groups, please do one of the following:

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 Select the tab or group you want to reorder, then click the Up or Down arrow

to move accordingly.

 (Alternatively) Right-click the tab or group you want to reorder, and then select Move Item

Up or Move Item Down to move accordingly.

Reset the Ribbon

 Click Reset in the Customize Tools dialog box to reset the Ribbon to the default settings.

Import a customized Ribbon

 Click Import.

 In the Open dialog box, select the Ribbon customization file (.xml file), and click Open.

Note: After importing a Ribbon customization file, you will lose all the arrangements you have

customized previously. If you want to revert to the customization you currently have, it is easier to

export the customized Ribbon before importing any customization.

Export a customized Ribbon

 Click Export.

 In the Save As dialog box, specify the file name and path and click Save.

Note:

1. After customization, you need to click OK in the Customize Ribbon tab to save and apply your

customizations to the Ribbon.

2. To help you distinguish a default tab or group from the customized ones, the custom tabs or

groups in the Customize the Ribbon list are tabbed with “(Custom)” after the name (like this:

), but the word “(Custom)” will not appear in the Ribbon.

3. The commands in the default group under a default tab are displayed in grey, and they cannot

be renamed, reordered, or removed.

4. You cannot remove default tabs in Foxit PhantomPDF.

Navigation Panels

Show or hide the navigation panels

The buttons on the left side of the navigation pane provides easy access to various panels, such

as the Bookmarks panel button and the Pages thumbnails button .

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To show the navigation panels, use keyboard shortcut F4, or click VIEW > View Setting >

Navigation Panels > Show Navigation Panels.

To hide the navigation panels, use keyboard shortcut F4, or click VIEW > View Setting >

Navigation Panels > Hide Navigation Panels.

To open a navigation panel, click its button on the left side of the navigation pane.

To close a navigation panel, click its button on the left side of the navigation pane.

Adjust the navigation pane

Like the toolbars, the navigation pane can be docked in the navigation pane or float anywhere in

the workspace. You can choose to hide or close the panels that you don't need and open the

ones you do. What’s more, you can also adjust the width of the navigation pane easily.

1. Viewing a panel in the navigation pane

By default, all the panels dock in the navigation pane with a set of panel buttons appearing

on the left side of the work area. Do the following:

Select the button for the panel on the left side of the navigation pane.

2. Changing the display area for navigation pane

To change the view area of the navigation pane, drag its right border to adjust the width.

To minimize or maximize the navigation pane, click on the button / at the top right

corner of the navigation pane.

3. Docking or floating a navigation pane

To float a navigation panel, drag the panel button into the document pane.

To move a panel, drag it by its panel button to another location.

To dock a floating panel, double-click its title bar.

Working with Layers

A layer or as it is more formally known Optional Content Groups (OCG) is a dictionary

representing a collection of graphics that can be made visible or invisible dynamically by users of

viewer applications. In a PDF file, each layer may hold any portion of the document's objects, and

layers may be made visible or invisible, showing or hiding their contained objects, in any

combination.

With Foxit PhantomPDF, you can control the display of PDF layers with the Layer panel. For

example, you may divide background imagery, main content areas, and advertisements amongst

their own top-level layers, and easily hide the layers that you don't want others to view.

Show or hide PDF layers

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In a PDF, information can be stored on different layers. To show or hide related content stored in

a variable number of separate layers, you can simply refer to the Layer panel on the left side of

the work area. Please note that you cannot create or edit layers in Foxit PhantomPDF. However,

you can view layers and choose to show or hide the content associated with each layer.

Layer Panel

A. A checkmark indicates a displayed layer B. Hidden layer

1. Open the Layer panel, and then do one of the following:

 To hide a layer, uncheck the layer.

 To show a hidden layer, click the empty box and a checkmark will appear.

2. From the Option menu at the top right corner of the Layer panel, choose one of the following:

 List Layers for All Pages - Shows every layer across every page of the document.

 List Layers for Visible Pages - Shows layers only on the visible pages.

 Reset to Initial Visibility - Resets layers to their default state.

 Expand All – Expands all layers.

 Collapse All - Collapses all of the current layers in the view.

Status Bar

The status bar is an area of the workspace that displays the page number where you are, the

number of total pages, page transition buttons, zoom buttons, etc. for view setting. The status

bar is open by default when you open a PDF. In the VIEW ribbon, the items on the View Setting

tab help you to show or hide the status bar.

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Show Status Bar: If you check it, the status bar will appear in the bottom of the workspace.

Auto-hide Status Bar: If you check it, the status bar is hidden. But if you put the cursor near the

bottom of the page, the status bar will appear.

Hide Status Bar: If you check it, the status bar will be hidden.

Customize the Skin

There are five kinds of skin, Classic, Black, Blue, Orange and Purple that allow the user to change

the look of the software.

To change the skin of the workspace, please do the following:

Go to FILE > Change Skin.

Check the skin you like and click OK.

Set Preferences

Many program settings are specified in the Preferences dialog box, including settings for File

Associations, Forms, Full Screen, General, History, JavaScript, Languages, OCR, Page Display,

PDF/A, Reading, RMS Setting, Security, Signature, and Trust Manager. Once you set preferences,

they remain in effect until you change them.

1. Choose FILE > Preferences.

2. Select the type of preference you want to change under the list of categories.

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Chapter 3 – Read

After getting acquainted with the workspace and the basic tools, you can start the journey of PDF

reading. You can open a PDF, reach a specific page easily, adjust the view of a document, read

pure texts by text viewer tool, view documents while listening to them, and more. Foxit

PhantomPDF also provides a new feature to view PDF portfolios.

Open PDFs

Open PDFs in Foxit PhantomPDF

You can open PDFs within Foxit Phantom in many different ways. The easiest method is to drag

and drop a PDF file into the Foxit PhantomPDF window. You can aslo use Foxit PhantomPDF’s

Open command to open a recent document, local document, or PDFs in your SharePoint,

OneDrive, and Google Drive cloud services.

To open PDFs with the Open command, do one of the following:

 Click the Open button on the Quick Access toolbar. In the Open dialog box, select the

file name, and click Open. PDF documents are usually identified with a .pdf extension.

 Click FILE > Open. To open a recent document or a document stored in the local drive, click

Recent Documents/Computer. To open PDFs in SharePoint, OneDrive, or Google Drive,

select Add a place, sign into your account, and then you can open your PDF file. The

connected Cloud account will be listed in the Open history and the PDF file will be in the

Recent Documents list, which will help you open files quickly in the future. To remove an

account, just click the Delete icon that appears when you place your cursor over the

account name.

Tip:

1. If you need to pin a frequently-opened document to the top of the Recent Documents list,

click the Pin icon that appears as you hover the cursor over the document name.

Likewise, click the Unpin icon to unpin the document from the top of the Recent

Documents list.

2. To customize the number of document in the recently used list, please choose FILE >

Preferences > History.

Open PDFs from Desktop or within Other Applications

If you set Foxit PhantomPDF as your default viewer for PDF files, you are able to launch and open

PDF files in the following applications:

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 Email Application: in your email applications, you can double-click the attachment icon to

open the document.

 Web Application: you can open a PDF document by clicking on the PDF file link in your web

browser. Also, you can view the PDF content embedded in the HTML.

 File System: double-click the PDF file icon in your file system.

Open a secured PDF document

If you receive a PDF that is protected by security features, you may need a password to open the

document. Some protected documents have other restrictions that prevent you from printing,

editing, copying, etc.

 When opening a protected PDF, you will be prompted to enter the password.

 When trying to copy or edit a secured PDF, you will be notified that you are prohibited to do

it without the owner’s permission.

 If you open a PDF that is encrypted by AD RMS feature of PhantomPDF, please refer to AD

RMS Protection.

Save PDFs

After modifying your PDF, you can save the changes to the original PDF or save as a new copy of a

PDF. You can also save PDFs as HTML, RTF, TXT and Microsoft Office files. Foxit PhantomPDF

enables you to save your PDFs in SharePoint, OneDrive, and Google Drive as well as to local drives.

When saving or saving as PDFs, Foxit PhantomPDF will optimize PDFs by removing redundant

data including deleted pages, objects, and annotations.

Save a copy of a PDF

1. Select FILE > Save As.

2. In the Save As dialog box, enter the filename and location, and click Save.

Save a PDF as a HTML, RTF, TXT, or Microsoft Office File

1. Select FILE > Save As.

2. Choose the extension name from the Files of Type Option in the Save As dialog box.

3. Enter the filename and location, and click Save.

Save PDFs in SharePoint, OneDrive, or Google Drive

Click FILE > Save As > Add a place > SharePoint/OneDrive/Google Drive, then sign in your

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account and choose a folder to save to. The account will be listed in the Save-as history for your

convenience. Click the Delete icon near the account name to remove the account from the

list.

Close a PDF

Do the following:

If you are in multi-tab browsing, to close the current PDF file you must click the file’s Close button

in the tab bar (instead of the Foxit PhantomPDF application window), or double-click the tab, or

click FILE > Close. To close all PDF files, click the Close button in the Foxit PhantomPDF application

window.

If you are in the single document interface mode, just click the Close button on the PDF file, or

click FILE > Close.

Export PDFs

Export PDF to Office, RTF, Excel, PPT or HTML file

1. Select FILE > Export, or click CONVERT > Export.

2. (Optional) To convert a PDF to Word, you can directly right-click the file and choose Convert

to Microsoft Office with Foxit PhantomPDF.

3. Select the format you want to convert the PDF to.

4. You can select the language used in the PDF from “Settings” in the Save As dialog box before

saving the file.

Export a PDF as an image

1. Select FILE > Export to Image, or click CONVERT > Export.

2. Specify the file type of images and the page range (all pages, current page, a range of pages),

and click OK.

3. You can set the quality, color space, and resolution from “Settings” in the Save As dialog box

before you save the file. Click OK to continue.

4. Click Save.

Export all images in the PDFs

With one click of “Export All Images”, Foxit PhantomPDF enables you to export all images in your

document to separate image files. Please click CONVERT > Export > Export All Images, and

configure the settings before exporting via the Export to Images dialog box.

See also the tutorial on Export PDF to Word & Other Formats.

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Bundle with IFilter

Foxit PhantomPDF has been bundled with Foxit PDF IFilter– Desktop, which allows users to index

a large amount of PDF documents and then quickly find text within these documents on the

desktop system. You can trigger Foxit PDF IFilter in the installation directory of Foxit PhantomPDF.

For more information, please refer to the user manual for Foxit PDF IFilter .

Note: If you are in Safe Reading Mode, a dialog box will pop up when you are trying to open an

attached file. Check Disable Safe Reading Mode and Open file, and then double click the File

Attachment icon to open the attached user manual for Foxit PDF IFilter.

Industry Standard Validation

With the Industry Standard tool in Foxit PhantomPDF, you can specify the PDF’s standards for

specific industries and functions. Foxit PhantomPDF has the PDF/A, PDF/E and PDF/X compliance

validation to meet industry standards. Select CONVERT > Compliance > Industry Standard ,

then select one of the industry standards, and then click Analyze or Analyze and Fix in the

pop-up dialog box.

View PDFs

Foxit PhantomPDF enables you to retrieve recently opened documents, as well as read PDF

documents in different view settings: multi-tab reading and single document reading.

Multi-tab Reading & Single Document Reading

Multi-tab Reading

The multi-tab browsing feature enables you to open multiple files in a single instance. Newly

opened PDFs will be displayed in tabs.

To enable tabbed browsing, go to FILE > Preferences > Documents > Open Setting > uncheck

Allow Multiple Instances.

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Tab Bar

Single Document Reading

Create a new window when you double-click to open a new PDF file.

 To enable single document interface mode, go to FILE > Preferences > Documents > Open

Setting > check Allow Multiple Instances.

Page through a document

Go to Specified Page

Click the First Page, Last Page, Previous Page and Next Page buttons in the Go To group under

the VIEW tab, which is also located in the status bar. You can also input the page number to go to

that specific page. Previous View lets you return to the previous viewed instance and Next View

goes to the next viewed instance.

Read with Bookmark

To jump to a topic using bookmarks, click the Bookmark button on the left Navigation pane.

And then click the bookmark or right-click the bookmark and choose “Go to Bookmark”. Click the

plus (+) or minus (-) signs to expand or collapse the bookmark contents.

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Read with Page Thumbnail

To jump to a page with page thumbnails, click the Page Thumbnails button on the left

Navigation pane and click its thumbnail. To move to another location on the current page, drag

and move the red box in the thumbnail. To resize a page thumbnail, right-click on the thumbnail

and choose “Enlarge Page Thumbnails” or “Reduce Page Thumbnails”.

View PDF Portfolios

PDF portfolios are a combination of files with different formats such as Word Office files, text

documents and Excel files. Foxit PhantomPDF provides viewing and printing PDF portfolios, as

well as searching keywords in PDFs in the portfolio.

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A Sample PDF Portfolio

 Download a Sample PDF portfolio (preferably with files in different formats).

 Open it in Foxit PhantomPDF by right clicking and “Open with Foxit PhantomPDF”.

 You can view the coversheet, details and layout of the portfolio. To open and read the

files in the portfolio, please do any of the following:

- Double-click a file.

- Select a file and click button in the upper right corner of the document area.

- Right-click a file and choose Open File in Native Application.

 Right-click a document in the portfolio and choose Show Information or click the

button in the upper right corner of the document area to view the properties of the

document.

 Search in portfolio by typing keywords in Search box or using shortcut keys CTRL+ Shift

+ F.

Search & Index in PDFs

Find Text

To quickly find text you are looking for, follow the steps below:

 Select the Find Field on the menu bar. Click to set the search

criteria.

A. Whole words only -- limits the search to match only whole words. For example, if you

search for the word Read, the word Reader will not be found.

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B. Case-Sensitive -- makes the search case-sensitive. For example, if you search for the word

text, the words Text and TEXT will not be found.

C. Include Bookmarks -- enables you to search for a word in the whole text, including

bookmarks.

D. Include Comments -- enables you to search for a word in the whole text, including

comments.

E. Include Form Data – enables you to search for a word in the whole text, including form

data.

 Type the text in the field and press the Enter button. Foxit PhantomPDF jumps to the first

instance of the search term, which appears highlighted.

 Click and or press shortcut keys Shift+F3 and F3 to find previous or next result, or

press Enter to find the next result.

Foxit PhantomPDF supports the advanced search function, which enables you to do the following:

search a string in a single PDF file, multiple PDF files under a specified folder, or PDFs in a PDF

portfolio. When the search finishes, all occurrences will be listed in a tree view. This will allow

you to quickly preview the context and jump to specific locations.

To do the advanced searching, do as below:

- Click the search button , and select a document or folder you want to search in the

Search Panel. Then in the Searching box, type the text you want to search for and click the

button to set the search criteria. See also Search Criteria.

- Check the item Patterns and select a pattern. The patterns vary with different countries.

Choose Country based on the file you are using.

 Click Search button. Foxit PhantomPDF jumps to the first instance of the search term, which

appears highlighted. And all occurrences will be listed in a tree view, allowing you to quickly

preview the contexts and jump to specific locations.

 Press New Search in the search panel to start a new search or press the close button in the

top of the search panel to finish the search.

Move and Resize Search Box

The advanced search box can float or be docked. You can also resize the box with ease.

 To float the docked search box, please double-click the title bar.

 To move the floating search box, drag it by its title bar to another location in the work area.

 To resize the search box, drag any corner point to adjust.

 To dock the floating search box, double-click on the title bar.

Note: To find or edit text in a scanned or image-based PDF, you need to convert the content into

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searchable or editable text using the OCR feature. See also OCR PDFs.

Adjust Page View

Foxit PhantomPDF provides multiple tools that help you adjust the view of your PDF documents,

such as the page magnification and the display of pages.

Adjust Page Magnification

Do one of the following procedures:

1. Click the Zoom In tool or Zoom Out tool in HOME > View.

2. Right-click the document pane and select Zoom In or Zoom Out.

3. Select or input a magnification percentage in the Zoom To Area on the

same tab.

4. Adjust a magnification percentage in the Magnification Percentage Area

on the status bar.

5. Using the Marquee tool

 Choose the Marquee tool in VIEW > Assistant.

 The cursor changes into , drag a rectangle on the page or just click on the page to

increase the magnification by one preset level, centering on the point where you clicked.

 Choose the Marquee tool, the cursor changes to as Ctrl-click on the page. Drag a

rectangle on the page or just click on the page to decrease the magnification

6. Using the Loupe tool

 Choose the Loupe tool in VIEW > Assistant.

 Move the loupe tool to the places you want to view, you will see the amplificatory or

decreased objects in the Loupe Tool dialog box.

 (Optional) Select the Lock option in the Loupe Tool dialog box. Click the area of the

document you want to view in closer detail. A red rectangle appears in the document,

corresponding to the area shown in the Loupe Tool window. You can drag or resize the

rectangle to change the Loupe tool view.

 To change the scale ratio of the Loupe Tool, you can either enter a value in the zoom text

box, or drag the slider in the Loupe Tool dialog box.

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 Using the Magnifier tool

You can easily magnify areas of the PDF files as you work on Foxit PhantomPDF with this

free tool. It is especially useful for visually impaired people with some functional vision.

Magnifier Fisheye Magnifier

 Choose the Magnifier in VIEW > Assistant > Magnifier.

 Move the Magnifier to the places you want to view.

 To switch between Magnifier and Fisheye Magnifier, press the left mouse button.

 To change the size of magnifier window, press the right mouse button.

 To turn off the Magnifier, choose any other tools.

Resizing a Page to Fit the Window

There are four types for you to choose:

 To resize the page to fit entirely in the document pane, click the Fit Page button

in HOME > View, or right-click the Document Pane and choose Fit Page.

 To resize the page to fit the width of the window, click the Fit Width button in

HOME > View, or right-click the Document Pane and choose Fit Width. Part of the page may

be out of view.

 To resize the page to its actual size, click the Actual Size in HOME > View, or right-click

the Document Pane and choose Actual Size.

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 To resize the page to fit the visible width of the window, removing the margins, click the Fit

Visible button in HOME > View.

Adjust the Page Display

To change the Page Orientation, do one of the following:

Click the Rotate View button in VIEW > Page Display.

Click the Rotate Left button or the Rotate Right button in HOME > View.

Right-click the document pane and choose the Rotate Right tool.

Note: You can change the page view in 90-degree increments, but the change only affects screen

display instead of its actual orientation. You cannot save the changes in page view.

To change the page display, Foxit PhantomPDF provides the following page layouts:

 Single Page - Displays one page in the document pane at a time.

 Continuous - Arranges the pages in the document pane in a continuous vertical column.

 Facing - Arranges the pages side by side, displaying only two pages at a time.

 Continuous Facing - Arranges the pages side by side in a continuous vertical column.

 Show Cover Page During Facing -If a document has more than two pages, the first page

can be displayed alone on the right side of the document pane in Facing and Continuous

Facing views.

 Split - View a PDF with the document pane divided into two panes (Vertically/

Horizontally command) or four panes (Spreadsheet Split command).

Note: To revert back to single-pane view, choose VIEW > deselect Vertically/ Horizontally/

Spreadsheet Split.

With the Vertically/Horizontally Split view, you can scroll, change the magnification level, or turn

to different pages in the active pane, as it will not change the other panes (above or below it).

The Spreadsheet Split view is useful if you want to keep column headings and row labels visible

while scrolling through a large spreadsheet or table. In this mode, changing the magnification in

one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes.

Scrolling a pane horizontally scrolls the pane above or below it; scrolling vertically also scrolls the

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pane to the left or right of that pane.

View Mode

Read Mode

User interface settings, such as the navigation pane, toolbar, and status bar, will be hidden when

a PDF is displayed in Read Mode. The document pane is enlarged, reducing wasted reading space

while leaving the menu bar available for necessary operations.

To view a document in Read Mode, please choose one of the following:

 Click the Read Mode button in VIEW > Document Views.

 Press the shortcut key “Ctrl + H” on the keyboard.

 Right-click the document pane and select Read Mode.

In Read Mode, a basic toolbar will float when the cursor is put at the bottom of the screen or

when you scroll through the document by dragging the slider. This offers basic tools, such as save,

print, zoom in/out, etc.

If you open multiple PDFs, please press “Ctrl + Tab” on the keyboard to switch through them in

Read Mode.

To exit the Read Mode, please do any of the following:

- Click the Read Mode button in VIEW > Document Views.

- Press the shortcut key “Ctrl + H” on the keyboard.

- Click the Read Mode button on the floating basic toolbar at the bottom of the screen.

Full Screen Mode

In Full Screen mode, Foxit PhantomPDF Document Pane fills the entire screen, with Menu Bar,

Toolbar, Status bar, and Bookmarks pane hidden behind. The mouse pointer remains active in Full

Screen mode so that you can click links.

1. To set Full Screen preferences, please go to FILE > Preferences > Full Screen.

2. To enter Full Screen mode, please do one of the following:

 Right-click the Document Pane and select Full Screen.

 Press the shortcut key F11.

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3. To adjust the view in Full Screen mode, right-click the document and work with the Context

Menu.

Note: This feature will not be available unless you clear Left click to go forward one page; right

click to go back one page checkbox in the Preference > Full Screen.

4. To exit Full Screen mode:

 Press Esc key.

 Press the shortcut key F11.

5. Page Transition in Full Screen

Foxit PhantomPDF supports page transition to turn pages in Full Screen mode. It helps you to

turn pages as the transition feature in Microsoft Power Point. There are 10 transition types: Split,

Blinds, Box, Wipe, Dissolve, Glitter, Push, Cover, Uncover and Fade. Also, you could set the

direction, speed and page range for the transition.

To edit page transition, click the Page Transitions in VIEW > Page Display.

Note:

 This change only works for the current PDF.

 The pages will be turned in the same way the next time you open and view the document in

full screen mode.

 If you want to set page transition to all PDF documents opened by Foxit PhantomPDF, please

choose FILE > Preferences > Full Screen.

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Reverse View

To read documents in a backward order, please do one of the following:

 Choose VIEW > Document Views >Reverse View .

 Right-click on the document pane and choose Reverse View.

Text Viewer

With Foxit Text Viewer, you can work on all PDF documents in pure text view mode. It allows you

to easily reuse the texts scattered among images and tables, and acts like Notepad. Also, you can

adjust some settings to meet your needs.

To Enter Text View mode, do one of the following:

 Choose VIEW > Document Views > Text Viewer .

 Press the shortcut key Ctrl + 6.

 Customizing Text Viewer

As soon as Text Viewer is activated, you can use the Font Setting Tools to customize your own

work area. Right-click the text area to select Font Setting.

1. To change text font when reading with Text Viewer

 Right-click and choose Font Setting > Font….

 Choose Font name, Font Style, Font Size, Effects, Color and Script from respective fields in

Font dialog box. The suggested font for best screen display is Courier New.

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2. Toggle between regular style and Bold style, choose Font Setting > Bold.

3. Toggle between regular style and Italic style, choose Font Setting > Italic.

4. Change the text color and the background color

 Right-click and choose Font Setting > Color….

 Text Viewer Colors dialog box pops up.

 Drag respective sliders or type the value to change the Foreground (Font) Color and

Background (page) Color. You can preview the changes in the box with a word “Sample”.

 Click OK to complete the procedure, or click Cancel to abandon the changes.

5. Change Text Viewer settings

 Right click the text area > select Setting…

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 The text Viewer Settings dialog box pops up.

 Below are the text viewer settings:

A. Set page width at three different levels: Current page width, Current document width

and System default width.

B. Minimal width – the valid value for this field is 0-1024. It is set to 78 by default.

C. Keep Column – for PDF tables or text columns, you can check Keep Column to retain

appropriate column in text viewer mode. It is checked by default.

D. Auto Width – for PDF tables or text columns, you can check Auto Width to keep

proper width between texts automatically. It is checked by default.

E. Auto Rotate – you can check Auto Rotate to ensure consistent orientation with that

of the printer. It is checked by default.

 Navigating in text viewer mode

1. To go to next or previous page, do one of the following:

 Choose VIEW > Go To > Previous Page or Next Page .

 Click the Previous Page icon or Next Page icon on the Status Bar.

 Put the cursor in the Document pane, press the Left or Right Arrow on keyboard to move

the pages up or down.

2. To go to the first or last page, do one of the following:

 Choose VIEW > Go To > First Page or Last Page .

 Click the First Page icon or Last Page icon on the Status Bar.

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 Press the Home or End keys.

3. To go to a specific page, do one of the following:

 Choose VIEW > Go To > input the specific page number > press Enter.

 Input or select the specific page number on the Current Page Number Box

on Status Bar, and press Enter.

 Changing the magnification level of a document

Do one of the following procedures:

1. Click the Zoom Out button or the Zoom In button on the status bar.

2. Choose HOME > View > Zoom In or Zoom Out .

Note: The Zoom To box is unavailable in Text Viewer mode.

 Finding text in Text Viewer mode

To find text you are looking for, please refer to Find Text.

 Copying and pasting text in Text Viewer mode

1. Select text

 Select a word: Double-click the word you want to select.

 Select a line of text: Click and drag the cursor on the line of text you want to select.

 Select all the text: Press Ctrl + A or right-click the Document Pane > choose Select All.

2. Copying text, do one of the following:

 Right-click the selected text > choose Copy.

 Select the text and then press shortcut key Ctrl + C.

3. Pasting text

To paste the selected text on Clipboard to another application, please follow the paste command

of the specific application.

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Read Out Loud

What’s Read Out Loud?

Read Out Loud is a Text-to-Speech (TTS) tool. This tool can read the text in comments and

alternate text descriptions for images and fillable fields. With this feature, you can obtain

information without having to view the page, helping to effectively relieve eyestrain. It also

enables you to view other materials while listening to a PDF’s content.

To use the Read Out Loud, please do as below:

 Choose VIEW > Assistant > Read > Read Current Page/Read from Current Page.

Setting Reading Preferences

Please go to FILE > Preferences > Reading.

Page vs Document：

1. Only read the currently visible pages - Read the visible page displayed on the current

window.

2. Read the entire document - Read every page of the document in order.

3. For large documents, only read the currently visible pages - If you open a large PDF, the

system will only read the current, visible page.

4. Minimum number of pages in a large document - Set a minimum number of pages to define

a PDF as a “large document”.

Reading Actions

In Read Out Loud Mode, some simple actions are offered for users to control the reading status,

including read this page, read this document, pause, resume, rate up, rate down and stop.

Choose an action in VIEW > Assistant.

Read Out Loud uses the available voices installed on your system. If you have SAPI 5 voices

installed from text-to-speech or other language applications, you can choose to have them read

your PDFs.

Note: Read Out Loud isn’t a screen reader. Some operating systems may not support it.

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Rulers, Guides, Grids & Line Weights

Using Rulers & Guides

Foxit PhantomPDF provides horizontal and vertical ruler guides to help you align and position text,

graphics or other objects on the page. They can also be used to check the size and margins of

your documents.

Rulers & Guides

A. Rulers B. Guides

To show or hide rulers/guides, select VIEW > check or uncheck Rulers/Guides.

To create ruler guides, follow the steps below:

 Drag down the horizontal ruler to create a horizontal guide, or drag to the right of the

vertical ruler to create a vertical guide.

 Double-click a location on the horizontal ruler to create a vertical guide, or double-click a

location on the vertical ruler to create a horizontal guide.

To move ruler guides, select the Hand tool, click and hold the guide, and then drag it to a new

location.

To change the unit of measurement, right-click the horizontal ruler or the vertical ruler, and select

a measurement system for the rulers.

To delete ruler guides, please do one of the following:

 To delete a guide, click the guide to select it, and then press the Delete key.

 To delete all guides on a certain page, scroll to the page, right-click the ruler area and

choose Clear Guides on Page.

 To delete all guides, right-click in the ruler area and choose Clear All Guides.

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Grids

You can use grids to line up form fields in a PDF document. When you create or move a form field,

Snap to Grid can align the form field with the nearest grid line.

To show or hide the grid, navigate to VIEW > Page Display > and check/uncheck Grid.

To turn on or off the Snap to Grid option, navigate to VIEW > Page Display > and check/uncheck

Snap to Grid.

You can also customize the grid appearance from FILE > Preferences > Layout Grid.

Width/Height between lines: sets the spacing between grid lines.

Grid offset from left/top edge: sets the origin of the grid.

Subdivisions: sets the number of subdivisions within each grid square. Subdivision lines

are lighter than grid lines.

Grid line color: sets the color of grid lines.

Line Weights View

In Line Weights View, the lines will be displayed with the weights defined in the PDF file. When

Line Weights View is turned off, the lines will be displayed with the constant stroke width (1 pixel),

regardless of zoom. The following screenshots show the comparison of the PDF file displayed in

Line Weights View and Non-Line Weights View.

PDF in Line Weights View PDF in Non-Line Weights View

 To enter Line Weights View, please choose VIEW > Page Display, and then check Line

Weights option.

 To exit Line Weights View, please choose VIEW > Page Display, and then uncheck Line

Weights option.

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Compare PDF Files

The Document Compare feature lets you see the difference in two versions of a PDF, as well as

select the type of differences you’re looking for to verify that the appropriate changes have been

made. The Document Compare feature does not compare comments in the PDF.

Comparing a revised PDF to an earlier version

 Choose VIEW tab > Compare group > Compare .

Compare PDF Files dialog box

 Specify the two documents to be compared. Click Choose… to select the file and choose the

specific pages you want to compare by dragging the slider or clicking the list box to select

the page number.

 Type of Comparison:

Page by page visual differences – Compares by visual differences, including texts, images,

annotations, etc.

Textual differences – Compares texts only between the two documents. Check Include font

information (style, size, typeface) if needed. You can also set to highlight differences when

documents differ by less than a percentage to easier find out the differences.

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Include page reassembled changes – If you check this option, the application will

automatically ignore the textual differences of the pages that were replaced or inserted and

will indicate that the pages will be inserted in the comparison result.

 You can preview pages after you check Show preview option. Choose the specific page you

want to preview by dragging on the page range bar or select the page number by clicking

the list box near the range bar.

 Click OK. And then a PDF document named “The result of Comparison.pdf*” will be

automatically created and opened with PhantomPDF. The first page shows a summary of

the comparison results and the differences will be classified with different colors.

Select & Copy

With Foxit PhantomPDF, you can copy texts and images to other applications.

Select and Copy Text

The Select Text tool lets you select horizontal and vertical text or columns of text in a PDF.

PhantomPDF sets each ribbon with the hand tool and Select tools for user’s convenience. To

copy text, click Select Text Tool and do the following:

Select text

 Select a line of text: Drag the cursor toward a line of text you want to select.

 Select a column of text: Put the cursor between the lines, drag the cursor toward a

column of text you want to select.

 Select a word: Double-click the word you want to select.

 Select multiple paragraphs through pages: Click at the start of the selection, scroll to the end

of the selection without releasing your mouse.

 Select all the text: Press Ctrl + A, or select some text, right-click it and then choose Select All.

 Deselect all the text: Click any area of the text.

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Copy text

After selecting the text, do one of the following:

 Right-click the selected text > choose Copy.

 Press shortcut key Ctrl + C.

Tip: The style (including font, bold, color, etc.) of the text will be copied to the clipboard as well

when you copy text in PDF.

Paste text

To paste the selected text on Clipboard to another application, please follow the paste command

of the specific application.

Copy Content Using Snapshot Tool

You can use the snapshot tool to copy individual images or selected content (text,

images, or both) to the clipboard or other applications. Text and images will be copied as an

image.

To copy an image or a combination of text and images, do the following:

 Select the Snapshot tool by choosing HOME > Snapshot.

 The cursor changes into a Cross automatically.

 Click and drag the mouse to draw a rectangle around the content you want to copy.

 You will be prompted that the selected area has been copied to the clipboard. To deselect it,

click anywhere on the page.

 (Optional) Right-click the selected area, and then choose Copy Select Graphic.

 Paste the selected image to desired destinations.

Note:

1. The selected area will be highlighted in blue.

2. With the snapshot tool, click anywhere or right-click anywhere in the page and choose “Select

All” to copy the entire page.

3. You can also copy the selected area and paste it to a PDF document as a stamp annotation.

Word Count

Similar to Microsoft Word, Foxit PhantomPDF counts words, characters, pages, lines and other

information in all or part of your document. With no text selected, click VIEW > Proofing > Word

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Count, and you will see a pop-up Word Count box for the statistics of the entire document. For a

partial word count, just select the text you want to count, and then click VIEW > Proofing > Word

Count; or right click the selected text and choose Word Count from the context menu.

Check the Accessibility of PDFs

A document is accessible if it can be used by people with disabilities, such as visually impaired

people. Foxit PhantomPDF allows users to evaluate the accessibility of your documents and

identify areas that may be in conflict with Foxit’s interpretations of referenced guidelines with

Accessibility Checker.

Use Accessibility Full Check to check whether a PDF is compliant with accessibility standards of

Section 508. You can choose which kinds of accessibility items to check for and how to view the

results.

To check accessibility with Full Check, please do as below:

1. Choose FILE > Accessibility Checker > Accessibility Full Check .

2. In the Accessibility Check dialog box, select options you need to check for.

3. In Report Options section, check Create Accessibility Report option if needed to save the

results as an HTML file and specify its Save Path.

4. Click Options button and specify the page range to do a full check.

5. Click Start Checking.

6. When the check is completed, the accessibility report appears in the Accessibility report

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panel in the left Navigation Pane. And the result report file is also created in the

specified folder.

The report includes the name of the PDF document, Detailed Report and Summary.

Detailed Report displays if there are any areas with problems. Summary clearly lists one

of the following statuses for each item check:

 Passed automatic verification - The item is accessible.

 Needs manual verification by user - The Full Check feature couldn’t check the item

automatically. Please verify the item manually.

 Not applicable - There is no applicable content for this item.

 The items with problems are totaled. For detailed information, please refer to

Detailed Report.

Note: Because some content types are difficult to be distinguished clearly by the checker,

some issues reported may not affect readability. It would be better to review all issues to

definitely decide which ones are not accessible.

7. (Optional) If you didn’t choose to create a report in Step 3, you can click button in

the Accessibility report panel to save the results. You can also open a report by clicking

button.

To view Full Check results：

1. Choose FILE > Accessibility Checker > Open Report .

2. In the Open dialog box, select the report file from the folder where you saved the report file

and click Open.

3. The report file will be opened with the associated PDF.

Asian Languages

If you try opening PDF files directly that contain Eastern Asian Languages such as Traditional and

simplified Chinese, Japanese, and Korean, you can open them with Foxit PhantomPDF directly

now. The add-on of Eastern Asian Language has been integrated into the Foxit PhantomPDF

package, so you won’t be prompted to download and install the required language font kits. Foxit

PhantomPDF lets you view, search, and print PDF documents with Asian language text.

Note: To update the Eastern Asian Language font kits, users still have to go to HELP > Check for

Update to download and HELP > Install Update to install the updated version.

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PDF Properties

To view the PDF properties, please choose FILE > Properties. You can acquire all relevant

information as follows:

Description

This tab shows some basic information about the document. The person who created the

document in the source application may have set the title, subject, author, and keywords. You can

easily edit the document information within the PDF document, a useful way for searching and

indexing files.

Initial View

When a user opens your PDF document, they see the initial view of the PDF. You can set the

initial view to the magnification level, page and page layout that you want. If your PDF is a

presentation, you may want to set the initial view to Full Screen Mode. After you define the initial

view of the PDF, you can add page transitions to selected pages of the entire document.

Define the initial view as Full Screen mode

When setting the initial view of a PDF to Full Screen mode, you must define how the document

opens.

1. Choose FILE > Properties.

2. In the Document Properties dialog box, select Initial View.

3. For best results, do the following:

 Choose Page Only from the Navigation tab menu.

 Choose Single Page from the Page layout menu.

 Set Open to page to the page on which you want to start the presentation.

4. Select Open in Full Screen mode to open the document without the menu bar or toolbar

displayed. Click OK. (You have to save and reopen the file to see the effects.)

Note: Users can exit Full Screen mode by pressing Esc if their preferences are set this way.

However, in Full Screen mode, users cannot apply commands and select tools unless they know

the keyboard shortcuts. You may set up page actions in the document to provide this

functionality.

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Security

This tab describes security permissions and what functionality is allowed within a PDF. All the

security information is listed here if a password has been applied to the PDF.

See also “Doing security settings”.

Note: If you are in Safe Reading Mode, a dialog box will pop up when you open an attachment.

Check Disable Safe Reading Mode and Open file, and then double click the File Attachment icon

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to open the attached file.

 Move a file attachment icon

Select the Hand Tool or Annotation Selection Tool , click and drag the File Attachment

Icon to move it to other place.

 Delete an attachment comment

Select the Hand Tool or Annotation Selection Tool , and do one of the following:

Right-click the File Attachment icon and choose Delete.

Click the File Attachment icon and press Delete key.

 More options with an attachment comment

You are able to work on the attachment comment just like an ordinary comment, including set

status, mark with checkmark, open popup note and add some descriptions, reply to the

comment, and change the icon’s appearance. For all the operations, please refer to “Chapter 7 –

Comment”.

Add a file to the entire PDF as an attachment

1. Click the attachment button on the navigation pane and click Add button , or choose

EDIT > Insert > File Attachment .

2. In the FILE Attachment dialog box, click the Add Files… button.

3. Select the file you want to attach in the pop-up dialog box, and click Open.

4. Click OK after adding the desired files.

5. The added document will be displayed in the attachment panel.

Tip: An easy method to add a file attachment to PDFs, you can just drag and drop the file you

want to attach to the attachment panel. Foxit PhantomPDF will pop up a window to ask you

whether to attach the selected file to current PDF document. Click OK to complete the operation.

Check “Always attach file when dragging files to the attachment panel” option and the next time

the file will be attached directly without this pop-up window.

 Work on the attachments

You can open, save, edit descriptions, delete and do settings to the attachments. Click the

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attachment button on the navigation pane > Open button /Save button /Add button

/Edit Description button /Settings /Delete button .

Attachments Panel

 Security settings

To change the security settings you have set when you open the attachment file as a comment,

Click the Settings button in the Attachment Panel and do one of the following:

 To add a new extension, click the Add button to input the file extension in the Security

Settings dialog box.

 To delete an extension, click one of the existing extensions and click the Delete button.

 To change the settings of how to open the attachments of the type, choose one of the three

options listed.

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Bookmarks

Bookmarks are navigational tools that make your PDF files easier to read. They are usually

generated automatically during the PDF creation.

Bookmarks are useful for users to mark a place in a PDF file so users can return to it with ease. Or

you may like to have your own bookmark structure and new bookmark names. With Foxit

PhantomPDF, you can easily nest, edit, or delete bookmarks in a PDF file if the security settings

allow.

Add a bookmark

1. Go to the page where you want the bookmark to link to.

2. (Optional) If there is no bookmark in the document, click EDIT > Links > Bookmark , or click

the New Bookmark icon at the top of the Bookmarks panel.

3. Select the bookmark after which you want to place the new bookmark. If you don’t select a

bookmark, the new bookmark is automatically added at the end of the bookmark list. Click

EDIT > Links > Bookmark, or click the New Bookmark icon at the top of the Bookmarks

panel, or right-click the selected bookmark and choose Add Bookmark.

4. Type or edit the name of the new bookmark, and press Enter.

Move a bookmark

Select the bookmark (named “Bookmark A”) you want to move, and then do one of the

following:

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 Hold the mouse button down and then drag “Bookmark A” icon directly to the desired

place. The Line icon shows the place where the icon will be located.

 Right-click “Bookmark A” icon and choose the Cut option > right-click the

bookmark(named “Bookmark B”) under which you want to place “Bookmark A”, choose

“Paste after Selected Bookmark” if you want to put “Bookmark A” after “Bookmark B”,

which will be in the same hierarchy with “Bookmark A”; or choose “Paste under Selected

Bookmark” if you want to put “Bookmark A” under the “Bookmark B”, which will be the

parent bookmark.

Note: The bookmark links to its original destination in the document although it is moved.

Organize a bookmark hierarchy

A bookmark hierarchy is an outline or stratified structure that places some bookmarks within

others. In Foxit PhantomPDF, multilevel bookmark hierarchy can be defined by properly dragging

the bookmark icon in the Bookmark panel.

To nest a bookmark or move a bookmark out of nested position, please refer to Move a

bookmark.

 To expand or collapse a bookmark

Click the plus sign (+) next to the bookmark icon to show any children. Click the minus sign (-) to

collapse the list. Or click to collapse all bookmarks.

Edit a bookmark

In Foxit PhantomPDF, you are able to rename a bookmark, reset a bookmark’s destination, or

customize the text appearance of a bookmark with ease if the security settings allow.

 To rename a bookmark

Right-click the bookmark you want to rename in the Bookmarks panel > Rename> type the new

bookmark name. Or you double click the bookmark you want to rename and then type the new

name.

 To reset a bookmark’s destination

 In the document pane, move to the location you want to specify as the new destination.

 (Optional) Adjust the view magnification.

 Right-click the bookmark, choose Set Destination and select Yes.

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 To customize the text appearance of a bookmark

 In the Bookmarks panel, right-click the bookmark > choose Properties.

 In the Bookmark Properties dialog box, click the Appearance tab, and select the font style

and color for the text.

Note: After defining a bookmark’s appearance, you can set it as bookmarks’ default property by

right-clicking the bookmark and then selecting the option of Use Current Appearance as New

Default.

 To add an action to a bookmark

 Right-click a bookmark, and choose Properties.

 In the Bookmark Properties dialog box, click Actions.

 Choose an action from the Select Action menu and click Add, and then refer to the section

of “Actions tab for the button properties”.

 To delete a bookmark, please do one of the following:

 Select the bookmark you want to delete and click the Delete button at the top of the

Bookmarks panel.

 Right-click the bookmark you want to delete and choose Delete.

Note: Deleting a bookmark deletes all the bookmarks that are subordinate to it.

Images

You can specify a rectangle on any part of a PDF page and then insert an image into that

rectangle. This feature is helpful when you want to explain or show something more dynamically.

Add an image

You can add an image to a PDF with the Image Annotation tool . After you insert a new

image, you can adjust its size and position, change the appearance and other settings, etc.

To add an image, do the following:

 Choose EDIT > Insert > Image Annotation .

 Drag a rectangle on the page to define the canvas area for the image.

 In the Add Image dialog box, click the Browse button to select the image that you want to

insert and click the Open button. You will see the URL of this image has been added to the

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Location field.

 Click the Advanced… button to edit the setting of the image.

Image Placement dialog box

A. When to scale – choose when to scale the image you insert.

B. Scale – choose to scale the image non-proportionally or proportionally. This option will be

disabled when you select Never in the field of When to scale.

C. Border – drag and move the scroll bar to change image’s position in the rectangle. The

coordinates change when you move the scroll bar.

 Click OK for your changes to take effect, or click Reset to reset the data to the original

settings.

 Click OK.

Apply an image to other pages

After adding an image, you may want to place the same image on additional pages while

maintaining the original location and settings.

To apply an image to other pages, please do the following:

1. Right click on the image you wish to apply to other pages.

2. Choose the option Place on Multiple Pages in the menu.

3. Specify the page range.

4. Click OK.

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Move and resize an image

To move an image, please do the following:

1. Select the Annotation Selection Tool or the Image Tool , put the cursor over the image

and the cursor changes into an arrow .

2. Click and drag the image to another place you like.

To resize an image, please do the following:

1. Select the Annotation Selection Tool or the Image Tool , put the cursor over the

image and the cursor turns into an arrow , and then click the image.

2. Place the cursor on any corner point. The cursor changes into the cursor showing the

direction at which the rectangle will be resized.

To resize the image

3. Drag the cursor outside, it will increase the size of the rectangle proportionally. Drag the

cursor inside and it will decrease the size of the rectangle proportionally.

Set properties of an image

1. Double-click the image or right-click it and select Properties….

2. In the Appearance tab, do any of the following:

Annotation is hidden from view – The image annotation will be invisible in Hand tool mode.

Border – Select the border width of the image and the border’s style and color.

 Locked – When selected, prevents any further changes to any image properties.

 Close – Applies and saves the current properties, and closes the image properties

dialog box.

3. In the Settings tab, follow the steps in “To add an image”.

4. For the Actions tab, Please refer to “Actions tab for the button properties”.

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Delete an image

1. Select the Annotation Selection Tool or the Image Tool , put the cursor over the

image and the cursor turns into an arrow , and then click the image.

2. Press Delete or right-click the image > Delete.

Select multiple images

1. Select the Annotation Selection Tool or the Image Tool .

2. Press and hold Shift or Ctrl and click the images you want to edit.

Align images

 Select two or more images that you want to align.

 Click EDIT tab > Arrange group > Arrange button > select a type of alignment, or right-click

the anchor > Align, and then choose a command as follows:

A. To align a column of images, choose Left, Right, or Vertically to align them respectively to

the left edge, right edge, or vertical axis of the anchor image.

B. To align a row of images, choose Top, Bottom, or Horizontally to align them respectively

to the top edge, bottom edge, or horizontal axis of the anchor image.

Note: When you right-click or Ctrl-click one of the selected images, it will be highlighted in red,

indicating that it’s the anchor image. The align menu commands move the other selected images

to line up with the edges of the anchor image.

Below is an example:

A. Suppose that you want to set A

as the anchor image.

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Center images

This function enables you to center the rectangle enclosed by the images you select vertically,

horizontally or both.

Below is an example:

B. Select these two images >

right-click A and choose Align >

Left. You will see the other

image is placed to the left edge

of A.

A. Select two images. You can see

these two images consist of an

area with the shape of rectangle

(marked with red).

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Distribute images

This function will be available when selecting three or more images.

 To distribute the images evenly between the topmost and bottommost images, choose

Distribute > Vertically.

 To distribute the images evenly between the leftmost and rightmost images, choose

Distribute > Horizontally.

Below is an example:

B. Right-click one of the images >

Center > Vertically. You will

find that the red rectangle is

centered vertically in the page.

A. Select three images A, B and C. A

is the topmost image and C is

the bottommost image.

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Resize images

You can adjust multiple images with the same height, width, or both. Select one of the images as

the anchor, and the rest of the images will be resized with the same height or width as that of the

anchor image.

Below is an example:

B. Right-click any one of the images >

Distribute > Vertically. And you

will see that B is distributed evenly

between A and C.

A. Select images A and B. Suppose

that you want to set A as the

anchor image.

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Setting properties of multiple images

 Select multiple images > right-click one of them > Properties…

 A dialog pops up with an Appearance tab. Follow the steps specified in “Setting properties of

an image”.

PDF Optimizer

With the PDF optimizer, users can compress the images, clear out the data redundancy of PDF

objects and update your PDFs.

Choose FILE > PDF Optimizer.

Setting the properties in the PDF Optimizer dialogue box.

B. Right-click A > Size > Height. And

you will see that the height of B

is resized to be the same as that

of A.

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PDF Optimizer Dialog Box

 Click Audit space usage to see the space usage of the current PDF file and then you can

decide which items are needed to be optimized.

 For Compress Images, you can specify color/grayscale and monochrome image settings,

including image downsampling and image compression. Choose the appropriate down

sampling method in the Downsample list box (including average the downsampling,

subsampling and the bicubic downsampling) or you can choose the Off item to turn off the

option. Set the right pixels and image compression (including retaining existing, JPEG and

JPEG2000).

Note: If you check the option “Optimize images only if there is a reduction in size”, the images will

not be optimized when there are no reductions.

 For Unembed Fonts, move the embedded fonts to the right list to lift to embed.

 For Discard Objects, please check the objects settings you want to discard.

 For Discard User Data, please check the user related information you want to discard.

 For Clean Up, please check the Cleanup settings you want to optimize the document.

 Click OK button and save the optimized PDF file.

Work with Video & Audio

Foxit PhantomPDF does not only support playing videos and audios in PDFs, but only allows users

to add and edit multimedia files to a PDF.

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Play a Movie or a Sound Clip

Some PDF files may be multifaceted with multimedia, including sound, music, and video clips.

Each movie and sound file usually includes a play area from which the media can be activated.

The play area typically appears on the PDF page as an image or a blank rectangle, but can also be

invisible. To play the media files, please make sure you have the necessary media player installed

on your computer.

To play a movie or a sound, please do the following:

 Select the Hand tool , and click the play area of the movie or sound file.

Note: To protect your computer from viruses, Foxit PhantomPDF pops up a dialog box soliciting

your approval before playing multimedia files.

Do not show this message until this document is closed – check this option to apply this setting

to the media content which can be played directly without this dialog box pop-up the next time

you click to play the media content.

Adding a movie or a sound clip

Adding movies or sounds to PDFs is as easy as inserting an image. "Movies" are desktop video

files with formats such as FLV, AVI, QuickTime, and MPEG, and file extensions such

as .avi, .wmv, .mov, .qt, .mpg, and .mpeg. An animated GIF file always has a .gif file extension,

while “Sounds” are like midis, wavs, and mp3 files.

Note: If an alert message tells you that no media handler is available, you must install the

appropriate player before you can add clips to the PDF. For example, you must install QuickTime if

you want to embed an MOV file in a PDF.

Adding movies or sounds

1. Choose EDIT > Insert > Video & Audio .

2. Press and hold mouse button down, drag to select an area on the page where you want the

movie or sound to appear. For movies, the play area is the exact size of the movie frame.

3. In the pop-up Add Video & Audio dialog box, you will see some options listed below:

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 Embed content in document: includes the media file into the PDF file. This option will

increase the file size of the PDF. It is selected by default. If the check box is cleared, you will

not be able to play it if you open this PDF file on other computers.

 Poster Settings: choose whether to display an image in the play area when the movie isn’t

playing. You can choose to use no poster, or create poster from file.

Edit the play area

To move, resize, align, center or distribute a multiple clip, please refer to “Images”.

Set Video & Audio properties

In Foxit PhantomPDF, you can specify properties for the multimedia files you added, such as the

appearance of a movie’s play area, whether the movie plays once or continuously, create

alternate renditions, etc.

To set video & audio properties, please do the following:

1. Select the Video & Audio tool , or the Annotation Selection Tool .

2. Double-click the play area or right-click the play area > Properties.

3. For the Appearance tab, please refer to “Setting properties of an image”.

Note: If you select Locked on any tab, it will lock all options for this multimedia file, but not just

the options on that tab.

4. In the Settings tab, there are many options listed below:

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- Annotation Title -- Type the title of the movie or sound in the Annotation Title box. This title

does not determine which media file is played.

- Alternate Text -- Type a description of the media file in the Alternate Text box.

- Renditions – Allows you to create alternate or other renditions to ensure that users can play

the movie or sound clip on their systems.

A. List Renditions for Event -- You can assign different renditions to different actions but

Mouse Up is chosen by default. Mouse Up means that when the mouse button is clicked

and released, the rendition is played.

B. Add Rendition – There’re three ways for you to choose: Use a File, Use a URL, By Copying

an Existing Rendition

C. Edit Rendition – When clicking the Edit Rendition button, the Rendition Settings dialog box

appears, which allows you to specify the playback location, and other settings to

differentiate it from other renditions.

Media Settings -- Specifies the general properties for the movie or sound clip:

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- Rendition Name: Enter the name for the rendition, which will appear in the list of

renditions. (This name does not determine which media file is played.)

- Media Clip Location: Specify the clip by typing or navigating to it.

- Content Type: Will be selected automatically when you specify the clip location.

Changing the Content Type setting may cause problems playing the media.

- Embed content in document: Includes the media file into the PDF file. This option

will increase the file size of the PDF. It is selected by default. If the check box is

cleared, you will not be able to play it if you open this PDF file on other computers.

- Rendition Alternate Text: Type a description of the rendition.

- Allow temp File: Specify whether writing a temp file is allowed and when. Some

media players write a temp file when they play a movie or sound clip. If you want to

prevent users from easily copying the media content in a secure document, you may

want to disallow the creation of temp files. However, selecting this setting may

prevent the movie from being played by media players that require the use of temp

files.

Playback Settings – Use this tab to determine how the movie or sound clip is played.

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- Keep Player Open: Select whether you want the player to close after it plays the

movie or sound clip.

- Volume: Lets you specify how loud the movie will be played.

- Show Player Controls: Select to display a controller bar at the bottom of the play

area allowing users to stop, pause, or play the media, provided the media player

supports player controls.

- Repeat: Lets you replay a clip two or more times, or continuously.

- Player List: Click Add to specify a player and the settings that are required, preferred,

or disallowed to play the movie or sound clip. Select the name of the player and the

status. If you set the status of more than one player to Required, only one of the

required players may be used to play the rendition. If you set the status of players to

Preferred, these players are selected over nonpreferred players (but not over

required players). If you set the status of players to Disallowed, they are not used to

play the rendition.

- Add/Edit/Delete button: Allows you to add a new player, as well as edit or delete

the selected player in the Player List.

Playback Location – Determines whether a movie or sound clip is played in the PDF,

remains hidden while played (recommended for sound clips), is played in a floating window,

or is played full screen. The options for Floating Window Settings are unavailable except

when you choose Floating Window.

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- Playback Location: Selects the location for playing a movie or sound clip.

- Background Color: Selects the background color for the media player.

- Show title bar: Selects to show or hide title bar when playing the media in a floating

window.

- Show control closing window: Selects to show or hide the close button at the top

right corner in a floating window.

- Title Text: Adds a title for the media that will be showed on the title bar when

playing the media in a floating window.

- Resize: Determines to allow or forbid users to resize the floating window. There’re

three options for you to choose: Don’t allow user to resize window, Allow user to

resize window but maintain original aspect ratio, or Allow user to resize window.

- Window Position: The window position is determined relative to the document

window, application window, the virtual desktop or document monitor.

- Width/Height: Specifies the width and height of the floating window.

- If Window is Off-screen: Selects to play, do not play, or move window onto screen to

play the media file if the floating window is off-screen.

Use current playback settings as default for this type of media: Set your settings as the

new default for all the multimedia files you create in future.

D. Delete Renditions – Deletes the selected renditions.

E. Up/Down – Arranges the order of the renditions. If the first rendition cannot be played, the

next available rendition is played.

5. Actions tab for the Video & Audio properties

Please refer to “Actions tab for the button properties”.

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Paragraph Editing

With Edit Text tool , you can edit texts in a paragraph like Microsoft Office Word as well as

changing their font, font size and color.

To edit texts in a paragraph, please do the following:

 Select EDIT > Edit Content > Edit Text tool . (Tip: You can also right-click the selected

text with the Select Text tool and choose Edit Text to start editing text in the paragraph

quickly.)

 Click on the desired paragraph to start editing. Foxit PhantomPDF will automatically change

a line when the text comes to the margin of it. You can also start a new line by pressing

Enter. See also the tutorial on Edit PDF.

 You can set the font and paragraph in the EDIT > Font/Paragraph. More editing features

please refer to Edit Objects.

Note: Clicking on a scanned or image-based PDF with Edit Text tool, you’ll be prompted to run

OCR or convert this file to other format. To not show the prompted message again, you can go to

FILE > Preference > Editing > uncheck the option “Alert when there’s no editable text when using

‘Edit Text’ tool”.

Objects

When reading a PDF, you may need to frequently edit text, image, or other objects in this PDF file.

With Foxit PhantomPDF, you can add, and edit text content as well as editing objects.

Add Text Objects

To add text objects, please do the following:

 Select EDIT > Edit Content > Add Text tool .

 Click on the specific page you want to input the text and type new text in the position where

the cursor is blinking. You can also paste or delete the text you input.

 You can choose the text font format as you want in the Font group. In Paragraph group, you

can also align the text and set other paragraph formats including word spacing, character

scale, line spacing, etc.

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Link and Join Text Objects

To make editing easier, Foxit PhantomPDF supports linking multiple text blocks together or

connecting separate text blocks into one single paragraph.

Link and Unlink Text Objects

Using Link tool, you can link multiple text blocks together and then editing text in these blocks

will be treated as editing one paragraph. You can link text blocks not only in one page but also

across pages. Text will reflow in these linked blocks and will not cover the page contents that are

located among these blocks.

To link text blocks, please do the following:

 Click EDIT > Edit Content > Link & Join Text and a FORMAT tab appears in the ribbon. Select

text blocks you need to link together and the selected blocks will be marked with numbers

as you click them (See the example as below.).

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 Click Link tool in the FORMAT tab, or right-click the selected blocks and choose Link

Text Boxes. Then the three blocks will be linked together.

 Then when you add or edit text in these blocks with Edit Text tool , the text will reflow

in these linked blocks and will not cover the image among them. And when the text added

exceeds the final block, content followed the linked blocks will be covered because they

have not been linked together.

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To unlink a text block, please click EDIT > Edit Content > Link & Join Text, select the text block you

need to unlink and then click Unlink tool in the FORMAT tab. You can also right-click the

selected block and choose Unlink Text Blocks.

Note:

You can select and link text blocks which are discontinuous or in different columns, or that are not

arranged from top to bottom or from left to right on the page.

Join and Split Text Objects

With Join tool, you can connect blocks of text into one single paragraph in a block to improve text

reflow. Blocks of text may be joined together when you need to join text as one object.

Otherwise, a block of text can be divided up into several parts with the Split tool.

To join text blocks, do the following:

1. Click EDIT > Edit Content > Link & Join Text button.

2. Click the text blocks you want to join. The text blocks you selected will be numbered.

3. Click Join tool in the FORMAT tab, or right-click the selected blocks and select Join Text

Boxes. Then the selected blocks will be joined together as one block.

To split a text block, please click EDIT > Edit Content > Link & Join Text button and click the text

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block you want to split. Click Split tool in the FORMAT tab, or right-click the selected block

and select Split Text Boxes. Then the selected block will be divided.

Note: All selected blocks should be on the same page.

See also the tutorial on Advanced Text Editing.

Edit Objects

A selected object is usually outlined by a bounding box. And the corresponding FORMAT or

ARRANGE tab in the ribbon will appear after you select objects. With the tools in FORMAT or

ARRANGE tab, you can modify and arrange objects.

Select EDIT > Edit Content > Edit Object tool > select All/Text/Image/Shape/Shading, and

do one of the following:

1. To select one or multiple objects, please do one of the following:

 Click the object to select it, or press Ctrl/Shift and select more objects.

 Hold the pointer over the objects and drag a rectangle around them.

 Press Ctrl + A on keyboard. All objects on the current page are selected.

Note: To deselect all the objects, click any blank area in the document.

2. Move and resize an object

 To move an object, select the object and drag the object to the desired place. Or

right-click the object and choose Cut from the context menu and then right-click the

desired place and choose Paste.

 To resize an object, drag a handle of the object. Drag the handles of the four corners to

retain the original aspect ratio.

3. Rotate an object

To rotate an object, put the cursor over the selected object, the cursor will change to , then

do one of the following:

 In ARRANGE tab, click Rotate group > Rotate > Clockwise/Counter-clockwise by

90 degrees.

 Click and drag to rotate the image as you need.

 Right-click the selected and choose Rotate.

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4. Arrange objects

After selecting multiple objects, you can arrange them in the documents. In the ARRANGE tab

you can align, page-center or distribute objects. Or choose Align/ Center/ Distribute after

right-clicking one of the selected objects. (See also “Align Images”, “Center Images” and

“Distribute Images”.)

5. Move an object in front or behind other elements

Select an object and click Z-order > Send to Back or Bring to Front in the ARRANGE

tab to send it to the front or back of the other elements on the page.

6. Delete an object

 Select one or more objects, press the Delete key or right-click and choose Delete from

the context menu.

Object Properties

When you right-click an object or multiple objects with the same type, and choose Properties…,

you can view and change the options in it.

Set objects properties

1. With Edit Object tool, right-click text objects, images objects, shape objects (or path objects)

and shading objects, and choose Properties....

2. There are General tab and Appearance tab in the properties dialog box. The general tab is as

below: (Take image objects properties for example.)

Image Object Properties Dialog Box

You can specify a number of properties that are common to all objects in the General

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properties.

- Position X and Y: Allow you to set the precise horizontal and vertical position of the

objects.

- Width and Height: Displays the selected object’s width and height values.

3. In Image Object Properties dialog box, please do as the following.

 In the Appearance tab, drag the slider or enter a value to specify the opacity of the

image object. Opacity can range from 1% to 100%. For transparent paint or a weak

effect, specify a low percentage value; for more opaque paint or a strong effect, specify

a high value.

4. In shape object properties dialog box, please do any of the following:

Shape Object Properties

 Stroke Color: The stroke color is used to paint the border of paths and text that are

stroked.

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 Fill Color: The fill color is used to paint the interior of paths and text characters that are

filled.

 Line Width: The line width specifies the thickness of the line used to stroke a path and

is measured in user space units. A line width of 0 specifies the thinnest line that can be

rendered on the output device. The default value is 1.

Note: A line width of 0 is an inherently device-dependent value. Its use is discouraged

because the line may be nearly invisible when printing on high-resolution devices.

 Miter limit: When two line segments meet at a sharp angle it is called a Miter join and

has been specified as the line join style. It is possible for the miter to extend far beyond

the thickness of the line stroking the path. The miter limit imposes a maximum on the

ratio of the miter length to the line width, as shown in the following figure. When the

limit is exceeded, the join is converted from a miter to a bevel.

The value for miter limit is a number that must be greater than or equal to 1, and has a

default value of 10.

Miter length

 Line Join Style: The line join style specifies the shape to be used at the corners of paths

that are stroked. The allowed values are Miter joins, Round joins and Bevel joins.

 Miter — the outer edges of the strokes for the two segments are continued until

they meet. If the extension projects too far, as determined by the miter limit, a

bevel join is used instead.

 Round — a circular arc with a diameter equal to the line width is drawn around

the point where the segments meet and filled in, producing a rounded corner.

 Bevel — the two path segments are drawn with butt end caps (see the discussion

of line cap style), and the resulting notch beyond the ends of the segments is filled

in with a triangle.

Miter Round Bevel

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Square line cap style Round line cap style Flat line cap style

 Line Cap Style: The line cap style specifies the shape to be used at the ends of open sub

paths when they are stroked. Allowed values are Butt end caps, Round end caps, and

Projecting Square End.

 Square: --- the stroke is squared off at the endpoint of the path.

 Round: --- a semicircular arc with a diameter equal to the line width is drawn

around the endpoint and filled in.

 Flat: --- the stroke extends beyond the end of the line by a distance that is half the

line width and is squared off.

Square Round Flat

 Dash: Select a type of line, dashed or solid.

 Opacity: Enter a value, or drag the slider to specify the opacity. Opacity can range from

1% to 100%. For transparent paint or a weak effect, specify a low percentage value; for

more opaque paint or a strong effect, specify a high value.

5. In text object properties dialog box, please do any of the following:

Text Object Properties

Font Name– Changes the font used by the selected text to the font you specify.

Font Size – changes the font size to the size that you specify.

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Horizontal Scaling – adjusts the width of characters by stretching or shrinking them in the

horizontal direction. The scaling is specified as a percent of normal width of the characters,

with 100 being the normal width. The scaling always applies to the x coordinate. The

following figure shows the effect of horizontal scaling.

Text Mode – determines whether text is stroked or filled. There are four types of text

modes: Fill Text, Stroke text, Fill then stroke text, and Text with no fill and no stroke.

1 2 3 4

1. Fill text 2. Stroke text 3. Fill then stroke text 4. Text with no fill and no stroke

Character Space – inserts uniform spacing between two or more characters in selected

text.

Word Space – inserts uniform spacing between two or more words in selected text.

For stroke color, fill color, and opacity; please refer to Path Object Properties.

Spelling Check

Foxit PhantomPDF allows users to check the spelling of PDF files and provides suggestions to

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correct misspelled words. This feature is useful when users want to proofread text. You can check

for possible mistakes and then confirm each correction.

To perform a spellcheck, please do the following:

Click EDIT > Edit Content > SpellCheck button .

In the pop-up Spelling dialog box, you will see the suspect word and suggestions for

correction.

Ignore – Click Ignore if no correction is needed.

Ignore All – Click Ignore All to skip all further occurrences of the current “misspelling”.

Change – Click Change after selecting one suggestion to make the suggested correction.

Add To Dictionary – Click Add to Dictionary if the suspect word is spelled correctly but

doesn’t appear in Foxit PhantomPDF’s dictionary. Choosing Add to Dictionary adds the word

to Foxit PhantomPDF’s custom dictionary, which is a supplemental list of spelled-correctly

words used to proofread a document.

Cancel – Click Cancel to exit the Spelling dialog box.

Spelling dialog box

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Chapter 6 – Organize

Foxit PhantomPDF comes with a built in functionality to combine various PDF files & split one

PDF into various small single & multiple page PDF files according to page numbers as well as page

range. You can rearrange pages and composing page outlines with the tools under the ORGANIZE

tab, which allow you to insert, move, replace and crop pages, split documents, add page marks

(such as header & footer) to PDFs, and more.

See also the tutorial on Organize PDF Documents.

Insert Pages

Foxit PhantomPDF enables you to insert pages from files (either from a page range or the entire

file), a folder, a scanner, clipboard and a blank page. You can also insert pages into multiple

documents at a time.

Insert pages from file

Foxit PhantomPDF allows you to insert pages from a file or multiple files into a PDF.

To insert pages from a file or multiple files into a PDF, open the PDF and do either of the

following:

- Directly drag the page thumbnails from a PDF file or files (not limited to PDFs) to the Page

panel of navigation pane and drop at the place where you want to insert. If you need to

insert certain pages from a non-PDF file, please choose the other method.

- Choose ORGANIZE > Pages > Insert > From File, or click the Insert button on Page panel

of navigation pane, or right-click one page thumbnail and choose Insert Pages… > From File.

In the pop-up dialog box, select the files that you want to insert into the target document,

and click Open. If the files are non-PDF files and you only want to add certain pages not the

whole files, please choose to preview first in the pop-up Foxit PhantomPDF message. Then

do the following steps to finish:

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Insert Files dialog box

1. In the Insert Files dialog box, you can still add files, folder and open files further by

clicking Add Files… button.

2. Then choose one file you added, specify where you want to insert to the current PDF

document (at the beginning or the end, or before or after a designated), and page range

(insert from …to …) of the file that you want to insert.

3. Check Show Preview in the lower left corner, and you can preview the target page and

the insert page in preview boxes. Click OK to insert the pages.

4. To leave the original PDF intact as a separate file, choose FILE > Save As, and type a new

name for the merged PDF.

Note: When a whole file is inserted, its bookmarks will be inserted at the end of the bookmarks of

the original PDF. The links of the bookmarks inserted remain unchanged. And the combined

bookmarks will be the bookmarks of the combined PDF file.

Insert pages from folder

1. Open a PDF file, and choose ORGANIZE > Pages > Insert > From Folder, or right-click one page

thumbnail and choose Insert Pages… > From Folder.

2. The Browse For Folder dialog box pops up. Select the folder that you want to insert into the

target document, and click OK. (See also “Insert pages from file”.)

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Insert pages from open files

1. Open a PDF file, and choose ORGANIZE > Pages > Insert > From Open Files, or right-click one

page thumbnail and choose Insert Pages… > From Open Files.

2. (Optional) Directly drag the page thumbnails from an open PDF file and drop at the target

place of the current PDF file.

3. In the pop-up Open PDF Files dialog box, select files you want to insert and click Add Files to

continue. (See also “Insert pages from file”.)

Insert pages from a scanner

You can insert pages from a paper document using Foxit PhantomPDF and your scanner.

1. Open the PDF that you want to serve as the basis of the combined file, and choose

ORGANIZE > Pages > Insert > From Scanner, or right-click one page thumbnail and choose

Insert Pages… > From Scanner. In the pop-up From Scanner dialog box, specify the place you

want to insert pages.

2. Then select a scanner, the input and documents options in the Custom Scan dialog box, and

then click Scan.

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Scan dialog box

See also “Create a PDF Using Scanner”

3. To leave the original PDF intact as a separate file, choose FILE > Save As, and type a new

name for the merged PDF.

Insert pages from clipboard

1. Open a PDF file, and choose ORGANIZE > Pages > Insert > From Clipboard, or right-click one

page thumbnail and choose Insert Pages… > From Clipboard.

2. In the pop-up From Clipboard dialog box, specify the place you want to insert pages. Then the

content in the clipboard will be inserted.

3. To leave the original PDF intact as a separate file, choose FILE > Save As, and type a new name

for the merged PDF.

Insert pages from a blank page

1. Open the PDF that you want to use as the basis of the combined file, and choose ORGANIZE >

Pages > Insert > Blank Page, or right-click a page thumbnail and choose Insert Pages… >

Blank Page.

2. In the Insert Blank Pages dialog box, specify where in the document you want to insert the

blank pages (as well as how many blank pages you want to insert), and click OK.

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Insert Blank Pages dialog box

3. To leave the original PDF intact as a separate file, choose Save As, and type a new name for

the merged PDF.

Insert pages into files

1. Open the PDF file (i.e. source file) from which you want to choose a range of pages (i.e.

source pages) to be inserted into other files. Click ORGANIZE > Pages > Insert > Into File, or

right-click a page thumbnail and choose Insert Pages… > Into File.

2. In the pop-up Open dialog box, choose the file (i.e. target file) to which you want to insert

the source pages and click Open.

3. In the pop-up Insert Pages Into dialog box, you can add more target files by clicking Add

Files….

4. Then specify the page range to be inserted and the destination in the target files.

5. Choose whether to keep the source pages in the source PDF file after inserting.

6. Click Output Options to specify the output folder and the file names.

7. Check Show Preview in the lower left corner, and you can preview the target page and the

insert page in preview boxes. Click OK to insert the pages.

Rotate, Move, Swap and Delete Pages

Rotate Pages

You can rotate all or selected pages in a document.

1. Open the PDF document within which you want to rotate pages.

2. (Optional) To rotate one page, choose ORGANIZE >Transform > click Rotate Pages

> Left/Right. Rotation is based on 90° increments.

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3. To rotate one or more pages, please use one of the following methods:

 Choose ORGANIZE > Transform > click Rotate Pages > Multi-page rotate.

 Right-click the selected page thumbnails and choose Rotate Pages.

 Select multiple page thumbnails in Page panel and click the Rotate

Counterclockwise button and Rotate Clockwise button . Rotation is

based on 90° increments.

4. In the pop-up Rotate Pages dialog box, specify the direction you want to rotate the

pages and the page range.

5. Click OK.

Note: To temporarily change your view of the page, choose VIEW > Page Display > Rotate

View > Rotate Left or Right. The original page orientation is restored the next time you open

the PDF.

Move Pages

The Move Pages feature allows you to move pages within a PDF document.

Move one or more pages within a PDF document

1. Open the PDF document within which you want to move pages.

2. Choose ORGANIZE > Pages > Move , or right-click the page thumbnail and choose

Move Pages….

3. In the Move Pages dialog box, specify where you want to move pages within the document,

and page range that you want to move.

4. Click OK.

Note: Tagged bookmarks affect the order that reading devices follow, such as devices for the

visually impaired. Tagged bookmarks do not change the sequence of pages in a PDF.

Move one or more pages within a PDF, using page thumbnails

1. Click the Pages button to open the Pages panel, and select one or more page thumbnails.

2. To move a page, drag the page thumbnail(s) to the new location.

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Swap Two Pages

The Swap feature is useful sometimes if you want to swap two different pages within a PDF

document.

1. Open the PDF document within which you want to swap pages.

2. (Optional) Directly drag and drop the page thumbnail to the target location in the Page

panel of navigation pane.

3. Choose ORGANIZE > Pages > Swap , or right-click the page thumbnail and choose Swap

Pages….

4. In the Swap Two Pages dialog box, select or enter two different page numbers in the Swap

and For options.

5. Click OK.

Delete Pages

After combining PDF files, you can delete unwanted or blank pages.

Delete Pages using the Delete command

1. Open the PDF document where you want to delete pages.

2. Choose ORGANIZE > Pages > Delete .

Delete Page dialog box

3. Specify a page range and click OK to delete the selected pages.

Note: If you want to retain a copy of the original PDF, make sure that you save the new document

using Save As rather than Save.

Delete Pages using page thumbnails

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1. In the Pages panel, select a page or group of pages:

 Drag the mouse to select the page thumbnails.

 Shift-click or Ctrl-click to select a range of page thumbnails.

2. Press Delete to delete the selected pages. Or right-click the selected pages, choose “Delete

Pages…” in the context menu and click OK.

Extract, Duplicate and Replace Pages

Extract Pages

Extraction is the process of reusing selected pages of one PDF in a different PDF. Extracted pages

contain not only the content but also all form fields, comments, and links associated with the

original page content.

You can leave the extracted pages in the original document and create a new PDF that includes

all of the extracted pages during the extraction process - comparable to the familiar processes of

cutting-and-pasting or copying-and-pasting, but on the page level.

Note: Any bookmarks or article threading associated with pages are not extracted.

1. Open the PDF in Foxit PhantomPDF and choose ORGANIZE > Pages > Extract . Check

Show Preview to preview the current document in the pop-up Extract Pages dialog box.

2. (Optional) Right-click the page thumbnails that you want to extract and choose Extract

Pages… to open Extract Pages dialog box.

Extract Pages dialog box

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3. In the Extract Pages dialog box, specify the page range to be extracted. To extract even or

odd pages, the page range should include both one even page and one odd page at least.

4. Choose a type of Extract Mode and then check the following options as needed:

Immediately save extracted pages: save the extracted pages into a new PDF file after you

click OK. The saved file will not be opened in Foxit PhantomPDF automatically. If the item is

not checked, a new PDF file that includes the extracted pages will be opened without being

saved. You will have to manually save it.

Delete the pages after extraction: delete the selected pages from the original document.

5. Click OK after setting.

Note:

1. If you choose Extract pages as one PDF, the extracted pages will be placed in a

new PDF document named “Extracted pages from [original document name].pdf”.

2. If you choose Extract each page as a PDF, the Immediately save extracted pages

option is not available. You will need to choose a folder to store the generated

PDFs after clicking OK. Each extracted page will be placed in a separate PDF

named “[original document name]_1.pdf”, “[original document name]_2.pdf”, and

so on.

3. The creator of a PDF document can set the security to prevent the extraction of

pages. To view the security settings for a document, choose FILE > Properties, and

select Security tab.

Duplicate Pages

The Duplicate Pages feature allows you to copy pages within a PDF document.

1. Open the PDF document within which you want to copy pages.

2. Choose ORGANIZE > Pages > Duplicate , or right-click the page thumbnail and choose

Duplicate Pages….

3. In the Duplicate Pages dialog box, specify where you want to copy pages within the

document and the page range that you want to copy.

4. Click OK.

Replace Pages

You can replace an entire PDF page with another PDF page. The text, images and comments on

the original page will be replaced.

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To quickly update a PDF, you can replace individual pages.

1. Open the PDF that contains the pages you want to replace. Choose ORGANIZE > Pages >

Replace or right-click the page thumbnails that you want to replace and choose

Replace Pages….

2. Select the PDF document containing the replacement pages, then click Open.

Replace Pages dialog box

3. In the pop-up Replace Pages dialog box, from the original PDF file select pages you want to

replace and select replacement pages from the selected file. You can click Browse to change

the selected file.

4. Click OK to finish.

Note: The bookmarks associated with the original pages will be unavailable after the

replacement.

Split PDFs into multiple files

The Split Document feature is a process of splitting one or more documents into multiple

smaller-size documents.

1. Open the PDF document you want to split.

2. Choose ORGANIZE > Pages > Split , or right-click on the target page thumbnails and choose

Split Document in the context menu.

3. In the Split Document dialog box enter the maximum number of pages or file size after splitting,

or choose whether to split by the top-level bookmarks if the document has bookmarks.

4. Click Select More Files… to split more files. Click Output Options to specify the storage

location, the file names and other settings.

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5. Click OK.

Crop Pages

The Crop Pages feature allows you to adjust the visible page area. You can create a PDF

document with pages of different sizes.

Crop one or more pages

1. Open the PDF document you want to crop.

2. Right click the target page(s) on the Pages thumbnails, choose Crop Pages.

3. In the pop-up Crop Pages dialog box, specify the settings in the Margin Control: select

CropBox, ArtBox, TrimBox, or BleedBox (they are displayed in the preview box in

black, red, green and blue respectively) and adjust the proportions to crop. You can

preview all the boxes on the right after checking the item Show All Boxes.

CropBox – Defines the content boundary of the page when it’s displayed or printed.

ArtBox – Defines the meaningful content of the page including blank space.

TrimBox – Defines the final dimensions of the page after trimming.

BleedBox – Defines the clipping path when the page is printed professionally to allow

for paper trimming and folding. Printing marks may fall outside the bleed area.

Constrain Proportions – Locks the cropped proportions and each margin will have the

same distance from each side to the border.

Remove White Margins – Crops the page to the artwork boundary, which is useful for

trimming the edges of presentation slides saved as PDFs.

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Set To Zero – Restores all the crop margins to zero.

Reset – Resets all the margins to the original dimensions.

4. A rectangle in the page thumbnail showed in the preview box shows the boundaries

of the cropped area.

5. Choose the page range you want to crop.

6. Choose the unit of the margin cropping values.

7. Click OK.

Crop one page

1. Choose ORGANIZE > Transform > Crop , the cursor will change to . Drag the

cursor to select an area you want to crop. Then double-click the area you cropped.

2. In the pop-up Crop Pages dialog box, the margin measurement indicates the size of the

area you selected. You can directly click OK or provide new settings in the dialog box.

Note: Cropping does not reduce file size because information is not discarded but merely

hidden. So you can restore the page and its content to its original dimensions by resetting

the page size.

Flatten Pages

The Flatten Pages feature can discard interactive annotations in the PDF file and make them

become part of objects of the PDF pages.

1. Open the PDF document where you want to flatten pages.

2. Choose ORGANIZE > Transform > Flatten .

3. In the Flatten Pages dialog box, specify the page range (current page, all pages, a range of

pages), and click OK.

Note: If you want to retain a copy of the original PDF, make sure that you save the new document

using Save As rather than Save.

Header & Footer, Watermark & Background to PDFs

Add Header/Footer, Watermark/Background to PDFs with Text, image and PDF, making your PDFs

more professional and easy to view, navigate watermark and place marks on documents.

See also the tutorial on Professionalize Documents.

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Header & Footer

 To add a new header & footer, please do the following:

1. Choose ORGANIZE > Page Marks > Header &Footer > Add.

2. Edit the text of header & footer in the “Add Headers and Footers” dialogue box.

Add Headers and Footers Dialog Box

3. (Optional) Click Save Settings at the top of the dialog box to save the current settings as a

profile that can be applied directly to future documents.

4. Click OK to activate the operation.

 To update the header & footer, please do the following:

2. Choose ORGANIZE > Page Marks > Header &Footer > Update.

3. Update the content in the “Update Headers and Footers” dialogue box.

4. Click OK to activate it.

 To remove the header & footer, please do the following:

1. Choose ORGANIZE > Page Marks > Header &Footer > Remove.

2. Click “Yes” in the pop-up message box.

Background

 To add a new background, please do the following:

1. Choose ORGANIZE > Page Marks > Background > Add.

2. Edit the background in the “Add Background” dialogue box.

 Choose one color as the background, or add the file from your computer via clicking

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the browse button. If the file has many pages, you can select one of them.

 Set the appearance by choosing the rotation degree, the opacity. You also can choose

to make the scale relative to the target page or not. Click “Appearance Options” to set

when to display the background.

 Set the vertical and horizontal distance between the target page and the background.

 Choose the page range to play the background. You can select all pages or specify the

page range, or choose even pages or odd pages via clicking the right items in the

subset list.

 Check or uncheck the Show Preview option to preview the changes or not.

3. (Optional) Click Save Settings at the top of the dialog box to save the current settings as a

profile that can be applied directly to future documents.

4. Click OK to activate it.

 To update the background, please do the following:

1. Choose ORGANIZE > Page Marks > Background > Update.

2. Update the content in the “Update Background” dialogue box.

3. Click OK to activate it.

 To remove the background, please do the following:

1. Choose ORGANIZE > Page Marks > Background > Remove.

2. Click “Yes” in the pop-up message box.

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Watermark

 To add a new watermark, please do the following:

1. Choose ORGANIZE > Page Marks > Watermark > Add.

2. Edit the watermark in the “Add Watermark” dialogue box.

 Input the text as the background and choose the font, size and the color, or add the file

from your computer via clicking the browser button. If the file has many pages, you can

select one of them.

 Set the appearance by choosing the rotation degree and the opacity. You can also

choose to make the scale relative to target page or not. Click “Appearance Options” to

set when to display the watermark.

 If you choose the “appear behind page”, the page content will obstruct your view

of some part of the watermark.

 If you choose the “appear on the top of page”, the watermark will cover some

content, but you can adjust it via setting the opacity of the watermark.

 Set the vertical and horizontal distance between the target page and the watermark.

 Choose the page range to play the watermark. You can select all pages or specify the

page range, or choose even pages or odd pages via clicking the right items in the

subset list.

 Check or uncheck the Show Preview option to preview the changes or not.

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3. Click Save Settings at the top of the dialog box to save your current settings as a profile that

can be applied to other documents directly next time.

4. Click OK to activate it.

 To update the watermark, please do the following:

1. Choose ORGANIZE > Page Marks > Watermark > Update.

2. Update the content in the “Update Watermark” dialogue box.

3. Click OK to activate it.

 To remove the watermark, please do the following:

1. Choose ORGANIZE > Page Marks > Watermark > Remove.

2. Click “Yes” in the pop-up message box.

Adding Format Page Numbers

If your PDF file contains front matter likes document cover and copyright page, the page numbers

on the document pages (i.e. printed page number) may not start from the document cover but

from the body pages. You may need to synchronize the page numbers displayed below the page

thumbnails (i.e. format page number) with printed page numbers. Foxit PhantomPDF enables

users to add format page numbers to meet different needs.

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To add custom format page number, please do as below:

1. Click ORGANIZE > Page Marks > Format Page Numbers . Or right-click a page

thumbnail and select Format Page Numbers….

2. In the Page Numbers dialog box, specify a range of pages you want to number and set the

style of page number and the number you want to start at. You can also add a prefix to the

number, like adding a letter “P” before the number. You can preview the result viewing the

Sample at the bottom of the dialog box.

3. If you need to continue the numbering sequence from previous pages without interruption,

please check Extend numbering used in preceding section to selected pages.

4. Click OK to finish.

Page Numbers dialog box

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Chapter 7 – Comments

A comment is a written note intended as an opinion, an explanation, an illustration, or a

statement of fact or opinion, especially a remark that expresses a personal reaction or attitude.

You can type a text message or add a line, circle, or other shape to make comments on PDFs you

are reading with Foxit PhantomPDF commenting tools. You can also edit, reply, delete, and move

the comments with ease.

Commenting Tools

There are various annotation tools with different functions for you to choose: Text Markup Tools,

Pin Tools, Typewriter Tools, Drawing Tools, Measure Tools and Stamp Tools. You can add different

comments by selecting the annotation tools from the Comments tab or Toolbar.

See also the tutorial on Commenting Tools.

Text Markup Tools

You can use Text Markup tools to indicate where text should be edited or noticed. Text Markups

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do not change the actual text in the PDF. Instead, they indicate which text should be deleted,

inserted, highlighted or underlined. Text Markup tools include Highlight Tool, Squiggly Tool,

Underline Tool, Strikeout Tool, Replace Tool, and Insert Tool.

To select a markup tool:

Choose COMMENT > Text Markup > select [Markup tools name]. Then click and drag from

the beginning of the text you want to mark up.

Text Markup Tools

Button

Tool Name

Description

Highlight Text Tool

To mark important passages of text with a fluorescent (usually) marker as

a means of memory retention or for later reference.

Squiggly Text Tool

To draw a squiggly line under. Similar to Underline Tool.

Underline Text

Tool

To draw a line under to indicate emphasis.

Strikeout Text

Tool

To draw a line to cross out text, making others know the text is deleted.

Replace Text Tool

To draw a line to cross out text and provide a substitute for it.

Insert Text Tool

A proofreading symbol (^) used to indicate where something is to be

inserted in a line.

Note: If you want to add multiple comments without reselecting the same tool, you can check

Keep Tool Selected at COMMENT > Manage Comments.

Pin Tools

You can use pin tools to add comments by adding notes and attaching a file. In note comments

you can type a text message. Using the tool , you can attach a file in the document as a

comment.

Add a Note Comment

To add a note comment, please click the Note tool , click where you want to place the note

and make comments in the box. You can also add bullets to the text message to keep the

comments organized from EDIT > Paragraph.

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Add a file attachment

To add a file attachment as a comment, do the following:

 Click the button on the Pin group under the COMMENT tab.

 Position the pointer to the place where you want to attach a file as a comment > click the

selected position.

 In the Add Attachment dialog box, select the file you want to attach, and click Open.

Note: If you try to attach certain file formats (such as EXE), Foxit Phantom PDF warns you that

your attachment is denied because of your security settings.

 The File Attachment Icon appears at the place you designated.

Typewriter

The Typewriter tools include Typewriter Tool, Callout Tool, and Textbox Tool.

Typewriter Tool

You can use the Typewriter Tool to add comments anywhere on a PDF, which doesn’t appear as

annotations.

Note: The Typewriter Tool can be used to fill forms. See also “Filling non-interactive forms”.

Typewriter comment

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 Add comments with typewriter

Choose COMMENT > Typewriter > Typewriter Tool.

Put the cursor on the area to type any text you want. The COMMENT FORMAT tab

appears for you to specify the font format, add bullets, align text, etc.

Press Enter if you want to start a new line.

To finish typing, click anywhere outside the text you have inputted.

Tip: It’s easy to copy-and-paste text to PDF document as a typewriter annotation from a text

document or webpage.

 Editing the typewriter comment

Choose COMMENT tab > Typewriter group > Typewriter tool.

Put the pointer between the letters and double-click to activate the typewriter text

field.

Do any changes to the text you have inputted by using the COMMENT FORMAT tab.

Use Backspace or Delete keys to delete the characters before or after the pointer.

To finish editing, click anywhere outside the text field.

Tip: You can use the Arrow Keys to move the pointer right and left or up and down.

 Spell Checking Typewriter Input

You are able to use the Spell Checker to check your typewriter input give you correcting

suggestions if the security settings allow. The Spell Checker component has been integrated into

Foxit PhantomPDF. However in the future when an update of this component is available on the

Foxit server, you have to manually download the component by going to Check for Updates in

the Help menu of Foxit PhantomPDF.

If you have installed Spell Checker, when you use typewriter to insert any English text, this tool

will try to find any spelling errors and highlight them with squiggly lines.

Right click on the misspelled words, and you will see a list of suggested words.

Choose one of the suggested words to correct your input or ignore the squiggly line.

 Move the typewriter comment

Do one of the following:

 Choose COMMENT tab > Typewriter group > Typewriter Tool and put the cursor on the

typewriter comment when the cursor turns to be an arrow , hold down the mouse and

drag the typewriter comment to the intended place.

Tips:

You can use Home, End or Arrow Key to move the cursor among characters.

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When moving the typewriter comment, a rectangle appears.

 Select Hand Tool or Annotation Selection Tool , click the typewriter comment, and

move it to the intended place.

 Delete the typewriter comment

Choose COMMENT tab > Typewriter group > Typewriter Tool. Position the cursor to the

ending or the beginning of the text, drag the cursor to select them all, and press the Delete

key.

(Recommended method) Click the Annotation Selection Tool or Hand Tool , right-click

the text field, and choose Delete.

Callout Tool and Textbox Tool

Callout Tool and Textbox Tool are designed for users to create comments in a callout text box or a

box.

Callout text boxes are especially useful when you want to single out (but not obscure) a particular

area of a document.

A textbox is a rectangle of any size, possibly with a border that separates the text box from the

rest of the interface, allowing the user to input text information. A text box usually remains

visible on the document page. It doesn’t close like a pop-up note.

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Note: You can add comments to Japanese, Chinese, and Korean text with the Callout Tool or

Textbox Tool, but you must have the Eastern Asian Language module installed. Callout text boxes

and Text boxes allow for horizontal text only.

 Add a callout or textbox

- Choose COMMENT > Typewriter > Callout/Textbox.

- Click the place where you want to insert the callout or text box. The COMMENT

FORMAT tab appears for you to specify the font format, add bullets, align text, etc.

- Type the text. Text wraps automatically when it reaches the right edge of the box.

 Resize, move, edit or delete a callout or textbox

Select the Hand Tool , Annotation Selection Tool or the corresponding annotation tool,

and do one of the following:

- To resize the callout or textbox, select it and drag any of the handles to resize it.

- To move the callout or textbox, select it and drag to the intended place.

- To edit the callout or textbox, double-click it and do the editing by using the COMMENT

FORMAT tab.

- To delete the callout or textbox, select it and press Delete, or right-click it and then choose

Delete.

 Setting callout or textbox preferences

Please refer to “Editing the typewriter comment”.

Drawing

Drawing Tools allow you to mark up a document with rectangles, ovals, polygons, clouds, arrows,

lines, polylines, etc. It is quite useful when you have to make some shapes to mark the text or

image.

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Drawing Tools

Button

Tool Name

Description

Rectangle Tool

To draw a four-sided plane figure with four right angles. Press Shift

key to draw a square.

Oval Tool

To draw an oval shape or a circle with pressing Shift key.

Polygon Tool

To draw a closed plane figure bounded by three or more line

segments.

Cloudy Tool

To draw cloudy shapes.

Arrow Tool

To draw something, such as a directional symbol, that is similar to an

arrow in form or function.

Line Tool

To mark with a line.

PolyLine Tool

To draw an open plan figure with three or more line segments.

Pencil Tool

To draw free-form shapes.

Rubber Tool

An implement, acts as a piece of rubber, used for erasing the pencil

markups.

Area Highlight

Tool

To mark important area as a means of memory retention or for later

reference.

Note:

If you draw a cloud shape in a counterclockwise direction, the cloud comes out inward . If you

draw the lines forming the shape in a clockwise direction, the cloud is created with the points

outward .

Tips:

To draw a line in horizontal, vertical, or at a 45 degree angle, press Shift while you draw.

To draw a square or circle with Oval Tool or Rectangle Tool, press Shift while you draw.

Adding Free-form Annotation with PSI (Pressure Sensitive Ink)

Foxit PhantomPDF adds PSI support for free-form annotation. You can use Surface Pro Pen or

Wacom Pen to add free-form annotations with PSI in PDFs. Detailed steps are as follows:

(For Surface Pro users) Choose COMMENT > Drawing > Pencil, and then add free-form

annotation as needed with Surface Pro Pen;

(For Wacom tablet users) Connect your Wacom tablet to the computer, choose COMMENT >

Drawing > Pencil, and then add free-form annotation as needed with Wacom Pen.

Edit, resize or move the markup

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Select the Hand Tool , Annotation Selection Tool or the corresponding Drawing Tool.

To edit the drawing markup, right-click, select Properties and do settings as needed.

To resize the drawing markup, select it, put the cursor on one of the green points, and drag

one of the handles to make your adjustments.

To move the drawing markup, select it and drag it to the target place.

To add a pop-up note to the markup, select it and double-click the markup or right-click it

and choose Open Popup Note.

If you draw a line or arrow, you can enable the comment to be shown on the line or arrow

by checking Show text in line in the line properties box.

Check Set Current Properties as Default so that the current settings can be applied next

time by default.

Arrow Comment

The Properties of the Arrow Comment

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Delete the markup

Select the markup and press the Delete key. Or right-click the markup and select Delete.

Group the markups

Grouping drawing markups enables you to combine them so that you can work with them as

though they were a single object. You can move or delete the group, set its status, change its

appearance, etc.

Select the Hand Tool or Annotation Selection Tool , and do one of the following:

- To group/ungroup markups, select the markups you want to group/ungroup by pressing

Ctrl > right-click group/ungroup.

- To work with a group, select one of the markups and then work with the group as other

comments.

Measure Tools

The Measure Tools enable you to measure distances and areas of objects in PDF documents. The

measure tools are especially useful when you need to know the distances or areas associated

with objects in a form or computer-aided design (CAD) drawing or when you want to measure

certain areas of a document before sending to a professional printer. The measure tools are

available to Reader users only if the PDFs are measurable.

When you use a measure tool, the tool dialog box displays the measurements of the line

segments you draw.

 Measuring the objects

Choose COMMENT > Measure > [measure tool name], and do any of the following:

 Select the Distance Tool to measure the distance between two points. Click the first

point, move the pointer to the second point, and click again. The measurements will appear

on the page.

 Select the Perimeter Tool to measure a set of distance between multiple points. Click

the first point to start, and then click each point you want to measure. Double-click the last

point to end measuring.

 Select the Area Tool to measure the area within the line segments that you draw. Click

the first point to start, and then click each point you want to measure. After you have

clicked at least two points, click the first point or double-click the last point to complete the

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area measurement.

Note: You can also choose to complete or cancel measurement by right-clicking the measurement

and choosing options from the context menu.

Before measuring, you can set the scale ratio or other options. The COMMENT FORMAT tab

appears after you select the measuring tool, and then do any of the following:

 To change the scaling ratio (such as 2:1, say, when the distance on the screen is 2 inch then

the actual distance is 1 inch.) on the drawing areas, specify the appropriate numbers. If

necessary, change the unit of measurement next to this ratio.

 Check Show result information if you want to see the current measuring result, including

real distance, angle, horizontal and vertical position, etc.

 Check Measurement markup to type text as a comment in the Annotation box. When you

put the pointer over the measurement with the Hand tool selected you can view the

measurement result and annotation you typed in the Annotation box. Or when you

double-click the measurement, the pop-up note of the measurement will also show the

measurement result and the annotation.

 Check Rulers to show the rulers.

 Choose one or more snapping types from the Snap group. For precise measurements,

position the key points when moving the cursor.

Snap to Endpoints : a small red circle will appear at the endpoint of the path when

moving the cursor toward the end of the path.

Snap to Midpoints : a small red triangle will appear at the midpoint of a path when

moving the cursor over the path.

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Snap to Paths : the cursor will automatically change to a red square box on a path

when moving the cursor over the path.

Snap to Intersections : a small red cross will appear at the intersection of two paths

when moving the cursor over the point of two intersecting paths.

Note: The object you draw will disappear when the Measurement Markup is deselected in the

Distance dialog box.

 Working on the measurement markup

After you complete the measurement, you are able to do further operations on it, such as move,

resize, flip, and even work on it the way you work on comments.

1. Moving the measurement markup

 With the Hand Tool or Annotation Selection Tool selected, click the measurement

markup you want to move.

 Place the cursor over the object when the pointer changes into , hold and drag the

mouse to move it to the intended place.

2. Changing the length and orientation of the line segment

 With the Hand Tool or Annotation Selection Tool selected, select one of the resize

corners , you will see the pointer change into .

 Hold and drag the mouse to change the length and orientation of the line segment.

3. Flipping the measurement markup and the annotation

You can reverse the measurement markup and the annotation.

Before flipping After flipping

To flip the measurement markup and the annotation, do the following:

 Select the Hand Tool or Annotation Selection Tool .

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 Right-click the object you draw > select Flip.

Stamps

The Stamp Tools in Foxit PhantomPDF are a group of advanced tools that enable you to stamp

content and watermarks into a PDF document. Foxit PhantomPDF supports image stamps with

various image formats (JPEG, GIF, BMP, WMF, etc.) and PDF file stamps. You can either create

dynamic stamps which can obtain information from your system including name, date and time,

or import existing dynamic stamps. Stamping PDF files is a very useful feature especially when

you need to give reviewers some advices about the document's status or sensitivity.

Stamp a PDF

You can choose from a list of predefined stamps, or create custom stamps before stamping a PDF.

All the stamps that you import or create are listed in the menu of Stamp Tool and Stamps Palette.

To apply a stamp, please do the following:

1. Choose COMMENT tab > Stamps group > Stamp button > choose a stamp from the menu.

Or choose COMMENT > Stamps > Create > Show Stamps Palette…. In the Stamps window,

select a category from the menu, and then select a stamp.

2. The cursor changes into a rectangle with the appearance preview of the stamp. Click on the

Standard Stamp

Create a Custom Dynamic

stamp

Create a Custom Stamp

Dynamic Stamp

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position where you want to place the stamp.

3. (Optional) To apply the stamp to multiple pages, please right-click the stamp and choose

Place on Multiple Pages…. Specify the page range to place the stamp and click OK.

Note: All the stamps that you import or customize will be listed after you click Stamp button, you

can choose directly a stamp from the menu.

Create a Stamp

You can create custom stamps and dynamic stamps.

 Creating a Custom Stamp

1. Choose COMMENT > Stamps > Create > Create Custom Stamp.

2. In the Create Custom Stamp dialog box, click Browse… and choose an image file or a PDF

file. If the selected file contains multiple pages, you can drag the scroll bar to select a page.

3. Type a new category name or choose a category from drop-down menu, name the stamp,

and then click OK.

Note: If the stamp you choose is an image file, you can adjust the opacity of the image via

dragging the scrollbar as needed.

Create Custom Stamps Dialog Box

You can also create a stamp from the clipboard. Please do as the following:

Copy the image to the clipboard.

Choose COMMENT > Stamps > Create > Paste Clipboard Image as Stamp Tool, the cursor

will be changed into a rectangle.

Put the cursor over the desired place and you’re done.

 Create a Custom Dynamic Stamp

You can create a Custom Dynamic Stamp to add text, author name and date time on stamps.

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Please do the following:

1. Choose COMMENT > Stamps > Create > Create Custom Dynamic Stamp….

2. In the Create Custom Dynamic Stamp dialog box, choose one stamp template from the left

list or create your own stamp template which can be an image or a PDF file. Choose a

category from drop-down menu or name a new one, then name the stamp.

3. Specify Font, Font Size and Font Color.

4. From the Stamp Text option, if you choose <author name>, <date and time>, <date> or <

author name, date and time> category without typing any text, it will automatically obtain

current user, date, time from your system when you click Add button.

5. You can instantly adjust the added content to fit your needs when you preview current

stamp on the right top preview pane.

6. Click OK.

Create Custom Dynamic Stamp Dialog Box

Manage a stamp

To manage a stamp, please do the following:

 Choose COMMENT > Stamps > Create > Manage Stamps, open Management Custom

Stamps dialog box, and select a stamp.

 Click Create and choose one option from the drop-down menu to create a stamp. Please

refer to Creating a stamp.

 Click Edit to edit the selected stamp, such as changing category, stamp name, or replacing

the image or PDF files etc. Please refer to Creating a stamp.

 Click Delete to remove the stamp.

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Manage Custom Stamps Dialog Box

Note: Deleting a custom stamp category will delete all stamps that are subordinate to it.

 Cut/Copy and Paste a Stamp

To cut/copy and paste a stamp, please do the following:

 Select the stamp you want to cut or copy.

 Right-click the stamp > Cut/Copy. Or use the shortcut keys Ctrl + X/C to cut and copy.

 Right-click on the page you want to paste the stamp and select Paste. Or use the shortcut

keys Ctrl + V to paste.

 Undo/Redo a Stamp

To undo/redo a Stamp, please click the undo button and redo button on the Quick

Access toolbar.

 Resize/move a stamp

- Select the Hand Tool or the Annotation Selection Tool .

- To resize a stamp, select it, put the cursor on one of the red points, and drag one of the

handles to make your adjustments.

- To move a stamp, select it to drag.

- To add a pop-up note to a stamp, select it and double-click the stamp or right-click it

and choose Open Popup Note.

 Rotate a stamp

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- Select the Hand Tool or the Annotation Selection Tool .

- Click the stamp with the tool, a handle will appear over the stamp. Put the cursor on

the handle and rotate the stamp by dragging the cursor. The rotating degree number

will appear as you rotate the stamp.

 Delete a stamp

Do one of the following:

- Select the Hand Tool or the Annotation Selection Tool , select the stamp you want to

delete and then press the Delete key.

- Select the Hand Tool or the Annotation Selection Tool , right-click on the stamp, and

choose Delete from the Context Menu.

Set Favorite Stamps

 Choose COMMENT > Stamps > Create > Set Favorite Stamps….

 Select a stamp in All Stamps panel, and then click Add to Favorite, then the stamp you

select will be added to Favorite Stamps panel.

 To remove a stamp from Favorite Stamps panel, select the stamp you want to remove and

then click Remove from Favorite.

Set Favorite Stamps

Change the Appearance of Comments

You can change the color and appearances of comments or markups after you create them. Also,

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you can set the new look as the default appearance for that tool.

Change the appearance of Note Comments

1. After you create a note comment, right-click the note icon and choose Properties…, or click

Options at the top-right corner of the note popup box and choose Properties….

2. In the Note Properties dialog box, do any of the following, and then click Close:

Click the Appearance tab to change the color and opacity of the comment.

Click the Note Type tab to change the type of icon used.

Click the General tab to change the author’s name and subject of the comment.

Click the Review History tab to see the history of changes people have made to the status of

a comment during a review.

See also “About digital ID”

Change or remove certificate protection

To change or remove security settings, you must have permission to do so. If you want to change

or remove security encrypted with certificate, you must have all access to the document, or you

can’t do changes or remove security settings.

To change certificate protection, please do the following:

1. Choose PROTECT > Secure Document > Security Properties, or choose FILE > Properties.

2. In the Security tab of the Document Properties dialog box, choose Document Security >

Certificate Protection, and then click Change Settings…

3. In Certificate Protection dialog box, refer to Add a certificate security.

4. Click OK and save the document to apply your changes.

To remove certificate protection, please do one of the following:

1. Choose PROTECT > Secure Document > Remove Security.

2. Choose PROTECT > Secure Document > Security Properties or choose FILE > Properties, in

the Security tab of the Document Properties dialog box, choose No Encryption from Security

Method menu.

Set Security Policies

If you often apply the same security settings to multiple PDFs, you can save your settings as a

policy that you can apply to other PDFs. Security policies include the security method, encryption

password, permission settings, etc.

Create a security policy

1. Choose PROTECT > Secure Document > Security Policies.

2. Click New.

3. Choose security method from menu and specify the policy name and description.

4. Click Edit Details to set restriction settings or passwords.

5. Review the policy details, and then click Close.

Secure PDFs using policies

You can apply any security policy to a PDF file. To secure a PDF with a security policy that you

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specified, do the following:

1. Open a PDF document.

2. Choose PROTECT > Secure Document > Security Policies.

3. In the Manage Security Policies dialog box, select a policy which you want to apply to the

PDF file.

4. Click Apply to this Document.

5. Save the document to apply the security policy.

Manage security policies

After you create security policies, you can manage them by copying, editing, and deleting.

1. Choose PROTECT > Secure Document > Security Policies.

2. In the Manage Security Policies dialog box, select a policy from left panel and do one or

more of the following:

 Click New to create a new policy.

 Click Copy to copy a policy. This option is useful when you create a new policy that’s

based on the settings of the selected policy.

 Click Edit Details to edit a policy.

 Click Delete to delete a policy.

 Click Close.

AD RMS Protection

Microsoft Windows Rights Management Services is an information technology that works with

AD RMS enabled applications to help safeguard digital information from unauthorized use. If you

are authorized you can use Foxit PhantomPDF to open an RMS-Protected document to improve

information security and meet compliance requirements.

Note: If you open a PDF which is encrypted by AD RMS feature of PhantomPDF with other PDF

programs, a wrapper (which is actually a PDF page) will prompt you to download Foxit

PhantomPDF to open the PDF. If you want to edit the wrapper content, please save the updated

content as a PDF file named “wrapperPDF.pdf” and place it within the Foxit PhantomPDF

installation directory.

As for using Windows Azure AD Right Management (AAD RMS), please refer to the Quick Start

for Windows Azure AD Right Management.

Foxit Configuration Tool

Foxit PhantomPDF RMS protector provides a handy configuration tool for administrators to audit

logs, and set valid network printers.

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To start to use the configuration tool to encrypt PDFs, please do the following:

- Log on to your RMS server.

- Download the Foxit Configuration Tool from:

For X86:

http://cdn01.foxitsoftware.com/pub/foxit/rms/configtool/FoxitConfigurationTool_32.zip

For X64:

http://cdn01.foxitsoftware.com/pub/foxit/rms/configtool/FoxitConfigurationTool_64.zip

- Unzip and Run Foxit Configuration Tool, you can use the tools in Foxit Configuration Tool

window.

Auditing Logs

Foxit PhantomPDF enables you to track on the usage of RMS protected files to record the

actions on the files during workflow and save to SQL server, including who accessed the

document, what document was accessed, when it was accessed, how it was accessed and

the success of that access, and more.

To audit logs, please do the following:

1. Follow the codes below to create the database table on the server.

USE [Database]

/****** Object: Table [dbo].[Table_Name] ******/

SET ANSI_NULLS ON

SET QUOTED_IDENTIFIER ON

CREATE TABLE [dbo].[Table_Name](

[User] [nvarchar](50) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL,

[Action] [nvarchar](50) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL,

[FileName] [nvarchar](max) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL,

[DateTime] [datetime] NOT NULL,

[IP] [nchar](25) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL

[PrinterName] [nvarchar](max) COLLATE SQL_Latin1_General_CP1_CI_AS NULL,

[Copies] [numeric](18, 0) NULL,

[Result] [nchar](10) COLLATE SQL_Latin1_General_CP1_CI_AS NULL

) ON [PRIMARY]

2. Click Audit Log tool in Foxit Configuration Tool window. Enter all SQL Server information

shown as below, including SQL Server Name, the name of Database and Table, User Name and

Password. Then click on Test Connection button to test if the connection works well. A message

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box will pop up to tell you if the test connection is successful.

3. Click on the Export button and choose to export to Foxit Reader registry or Foxit

PhantomPDF to generate a .reg file for the administrator’s configuration. The administrator

can distribute the .reg file to client-end computers.

4. Click View Log to view the operations records. You can search the records by different key

words and export the log to a .csv file.

Restrict Local Printing

You can also set the printing permissions by specifying certain network printers to protect

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the sensitive information from being printed arbitrarily.

 Network Printers Configuration

To avoid unauthorized printing of sensitive documents, you can limit the printing permissions to

certain network printers. To configure network printers, please click the Valid Network Printer

Setting tool in the “Foxit Configuration Tool” window and then do the following:

1. You should get the Printer Port first. Please go to Start > Devices and Printers > right-click a

network printer > Printer Properties. In the printer properties dialog box, choose Ports tab and

get the information, e.g. the “IP_192.168.3.239” is the printer port.

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2. Click Add button in the “Foxit Configuration Tool” dialog box to add the Printer Port.

Note: About how to add a network printer, please see “Add a Network Printer”.

3. Click on Export button to generate a .reg file for the administrator’s configuration.

4. The administrator can distribute the .reg file to client-end computers.

 Add a Network Printer

There are two devices to add a network printer as below:

 Go to Start > Devices and Printers > Click Add a printer. In the Add Printer dialog box, click

The printer that I want isn’t listed to go to the next step.

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Follow the instructions shown in the Add Printer dialog box as below and complete adding a

printer.

 Open the Run box by pressing shortcut keys Win + R, enter the printer URL you want to add

and click OK.

In the pop-up dialog box, right-click the printer and choose Connect on the context menu.

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Remove Hidden Data

Foxit PhantomPDF supports to sanitize documents by removing the hidden information that is

private or sensitive for users from their PDFs, generally including metadata, embedded content

and attached files, scripts, etc.

You can remove hidden data from a PDF by one-click, please go to PROTECT > Hidden Data >

Sanitize Document .

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Chapter 11 – Signature

Foxit PhantomPDF provides robust, secure and quick signature features, including digital

signature, DocuSign and quick PDF Sign.

Digital Signature

A digital signature acts as a traditional handwritten signature that can be used to authenticate

the identity of a user as well as the document content. It stores information about the signer

along with the date, time, and state of the document when it was signed.

About Digital ID

Digital ID is the identity of a person/organization, which contains your name, Email address, a

serial number, an expiration date, and the name of the company. A digital ID contains two keys,

one is a public key (certificate) that is used to encrypt or lock data, and the other is a private key

that is used to decrypt or unlock data that is encrypted.

You can distribute the certificate that contains the public key and other identifying information

to those people who need to use it to verify your identity, validate your signature, or encrypt a

document for you. Only your private key can unlock information that was encrypted using your

certificate, so make sure to store your digital ID in a safe place.

You can not only obtain a digital ID from a trusted third-party provider called a Certificate

Authority (CA) but also create a self-signed digital ID with Foxit PhantomPDF. Digital IDs are

usually protected by password; you can store it on a computer in PKCS#12 file format, or in the

Windows Certificate Store.

Sign a PDF

Place a signature

Before you sign a document, you need to draw a signature field where the signature is placed,

get a digital ID, and create the signature.

1. Choose PROTECT > Protect > Sign & Certify > Place Signature.

2. Press and hold the mouse button down, and drag to draw a signature filed for your

signature.

3. In Sign Document dialog box, choose a digital ID from drop-down menu. If you can’t find the

specified digital ID, you will need to get a certificate from the third-party provider or create

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a self-signed digital ID.

4. (Optional)To create a self-designed digital ID, choose New ID from drop-down menu. In the

Add Digital ID dialog box, select a location to store the digital ID. Click Next to type your

identity information such as name, organization unit, e-mail address, etc. to be used when

generating the self-signed certificate. In Use Digital ID for, choose one option as needed.

Click Next to enter a file name, storage location and password for your new digital ID file.

Confirm your password and click Finish.

5. Choose an appearance type from menu. There are two types to choose, one is Standard

Style, and the other is to Create New Style for your signature. Please refer to Creating

signature appearance. You can view your signature in Signature Preview panel.

6. Click Sign. In the Save As window, input the password of the signature, specify the location

and file name of the signed document.

Note: By default, the document is signed after you place the signature and then you will not be

able to move or resize it. To change the setting, please uncheck the Sign the document

immediately after the signature is placed option in FILE > Preferences > Signature.

Create signature appearance

You can set the appearance of your digital signature by selecting different options in Sign

Document dialog box. For example, a signature can include an image of your handwritten

signature, a company logo, or a photo, date and so on. Furthermore you can create dynamic

signature appearance to user for different purpose. A signature appearance also includes

information that helps others verify your signature, such as reason for signing, contact

information, and more.

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Different appearances of signatures

 Choose PROTECT > Protect > Sign & Certify > Place Signature.

 Press and hold the mouse button down, and drag to draw a signature filed for your

signature.

 In Sign Document dialog box, choose Create New Style from Appearance Type menu.

 Check the options that you want to appear in digital signature. A signature appearance can

include lots of information showing the users attributes, including name, organization,

country, logo, location, etc. Click OK to save the settings.

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Configure Signature Style Dialog Box

 (Optional) After placing the signature, right-click it and choose Properties… to set the

properties of the signature field. In the Signature Properties dialog box, you can set the

appearance, actions, etc. See also Signature Field Properties. (Note: This operation is not

available after signing the document.)

Note: To manage the created styles, go to FILE > Preferences > Signature.

Move, resize and delete an unsigned signature

You can move, resize and delete signatures before signing the document, but you aren’t allowed

to change certificate and appearance of certificate.

1. To move a signature

Select the Annotation Selection Tool or the corresponding tool, put the pointer over the

signature, click and drag the signature to another place you like.

2. To resize a signature

Select the Annotation Selection Tool or the corresponding Tool, click the signature. Place

the cursor on any corner point. Pointer changes into the cursor showing the direction at which

the rectangle will be resized.

3. To delete a signature

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 Select the Annotation Selection Tool .

 Right-click the signature and choose Delete from context menu, or press Delete key.

Note: If you have checked the Locked option in Signature Properties dialog box, the operations to

the signature above are not available.

Sign Documents

A PDF is signed to indicate your approval. The signature is flattened, so it cannot be resized and

moved after signing the document. Multiple people can sign a PDF more than once. When you

sign a document, your digital signature appears in the signature field. The appearance of the

signature depends on your preferences.

1. Sign a PDF after placing, please choose one of the followings to sign the document:

 Choose PROTECT > Protect > Sign Document.

 Select Hand Tool and right-click the signature, choose Sign Document.

 Select Hand Tool, and click the signature.

 Set your signature preferences in Preferences dialog box. Choose FILE > Preferences >

Signature, check the option of “Sign the document immediately after the signature is

placed” to sign the document immediately when the signature is placed.

2. Type file name and specify location in pop-up Save As dialog box.

Note: By default, the document is signed after you place the signature. To change the setting,

please uncheck the Sign the document immediately after signature is placed option in FILE >

Preferences > Signature.

Validate Signatures

Check the validity of a signature

If you want to automatically validate all signatures in a PDF when you open the document, please

check Verify signatures when the document is opened option in FILE > Preferences > Signature.

An icon appears on the left top of Signature Validation Status message box to indicate the

signature status. The signature state appears in the Signature Panel.

 The question mark icon indicates the signature is not validated.

 The check mark icon indicates that the signature is valid.

 The icon indicates that the signature is invalid. The document has been altered or

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corrupted since the signature was applied.

 The caution triangle icon indicates the document was modified after signature was

added; however, the signature is valid.

 The icon indicates the signature validity is unknown because the signer’s certificate

isn’t in your list of trusted identities.

Validate a signature

1. Open the PDF containing the signature, do one of the followings:

 Choose PROTECT > Protect > Validate.

 Right-click the signature with Hand tool, choose Validate Signature from context menu.

 Select the Hand tool on toolbar and click the signature.

 Click the Digital Signatures panel, right-click the signature and choose Validate Signature.

2. Pop-up a Signature Validation Status message box which describes the validity of signature.

Tip:

1. You can validate signatures by setting your signature preferences. Choose FILE >

Preferences > Preferences > Signature.

2. Check the Verify signatures when the document is opened option to automatically validate

signatures in a PDF when you open the document.

Modify a signed signature

To modify a signature after signing the document:

 Validate the signature first. And right-click the signature with hand tool and choose Clear

Signature. The signature will be cleared and only a blank signature field will be left.

 Click the blank signature field with the hand tool, and create a new signature. See also

“Creating signature appearance”.

To delete a signed signature:

 Validate the signature first. And right-click the signature with hand tool and choose Clear

Signature. The signature will be cleared and only a blank signature field will be left.

 Choose the Annotation Selection Tool or the corresponding tool, right-click the

signature field and choose Delete.

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Add a time stamp to digital signatures and documents

Time stamps are used to specify the date and time you signed a document. A trusted time stamp

proves that the contents of your PDFs existed at a point-in-time and have not changed since then.

Foxit PhantomPDF allows you to add a trusted time stamp to digital signatures or documents.

To add a time stamp to digital signatures

To add a time stamp to digital signatures, a default time stamp server is required before you

make the digital signature. If you have configured a default time stamp server and added it to

your trusted certificate list, the time stamp will be embedded with the signature, and the

signature properties will show the date/time in the time stamp server when you signed the

document; otherwise, the signature properties will display the local date/time of the computer.

1. Go to FILE > Preferences > Time Stamp Servers, and set a default time stamp server.

2. Sign the document. See also Sign a PDF.

3. You will be prompted with a pop-up Security Warning to ask you to allow connecting to your

time stamp server. Click Allow.

4. Then the signature you made has been successfully embedded with a timestamp. When

validating the signature, users need to add the time stamp server into the trusted certificate

list so that the signature properties will display the date/time in the time stamp server when

the document was signed. See also Trusted Certificates.

Note: By default, if only one time stamp server is available in the system, it will be set as default

automatically.

To add a time stamp to documents

1. Before adding a time stamp to documents, you need to configure a default time stamp server.

Click PROTECT > Protect > Time Stamp Document and create a timestamp server by clicking

New… in the pop-up dialog box. Specify the server name and complete other settings of the

server on demand. Click OK.

2. Select the created server and click Set Default to set the server as the default time stamp

server. Click Next to continue.

(Tip: You can also create, edit, and delete time stamp servers as well as enable/disable the

default time server in FILE > Preferences > Time Stamp Servers. To disable the default time

stamp server, select the default time stamp server and click Clear.)

3. Specify a name and location for the signed document. Click Save.

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Trusted Certificates

You can add all your trusted time stamp servers as well as certificates that issued your digital IDs

to the Trusted Certificates list.

To add a trusted digital certificate to the Trusted Certificate list, you can right-click the digital

signature, choose Show Signature Properties … and click Add to Trusted Certificates in the

Signature Properties dialog box. Or you can click Trusted Certificates in the PROTECT tab and

click Add… to import your certificate.

To add a trusted time stamp server to the Trusted Certificates list, click Timestamp

Properties in the lower left corner of the Signature Properties dialog box. In the pop-up

Timestamp Properties box, click Add to Trusted Certificates. If a time stamp signature was

added in the document, you can right-click the timestamp signature in Digital Signature

panel and choose Show Signature Properties. In the pop-up Signature Properties dialog box,

click Add to Trusted Certificates.

Uses Windows Certificate Store to Manage Trust List

Windows Certificate Store in Foxit PhantomPDF helps you manage certificates which are trusted

when you validate the digital signature. To use this feature, do the following:

1. Open a signed PDF document, click the digital signature or right click the signature to select

Validate Signature.

2. A warning message pops up to show the signature validation status.

3. If the signature validity is unknown, click Signature Properties > Show Certificate > Install

the Certificate if you trust it.

4. The certificate will be successfully imported.

5. Click the digital signature again and a message will show you the Signature is Valid.

6. If you don’t trust the certificate any more, you can delete it from Windows Certification

Store by choosing PROTECT > Protect > Digital IDs .

Signature Panels

The signature panel shows information about each signature and time stamp in the document as

well as the change history of the document since the first signature.

Open the signature panel

Click Signature button on the left of Navigation Pane.

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View Signature Properties

Signature Properties dialog box provides basic information about the signature, including the

signer, reason, date, location validity summary and details of certificate, etc.

1. Select the hand tool.

2. Right-click the signature field, or right-click the signature in the Digital Signatures panel and

choose Show Signature Properties from context menu.

3. In Signature Properties dialog box, you can get the information as follows:

 Signed by – shows the signers that sign the document.

 Reason – displays the reason that you create the signature.

 Date – shows the date time when you signed the document.

 Location - shows which page the signature is located on.

 Validity Summary - checks whether the document was modified after it was signed, and

other information.

 Show Certificate – click it to show the details of certificate, such as the validity of

certificate, certificate path, etc.

 Add to Trusted Certificates – Click it to add the digital certificate to the Trusted

Certificates list.

 Timestamp Properties – Click it to see the properties of the timestamp or add the time

stamp to the Trusted Certificates list. (Only available for time stamp signatures or digital

signatures embedded with a time stamp.)

Note: If the status is unknown, click Show Certificate… to view the details of the certificate. Check

whether the certificate has been included in your list of trusted identities. If your certificate is not

trusted, click Install Certificate to install it to the trusted Windows Certificate Store. If you use a

self-signed digital ID, confirm that the certificate details are valid. If the certificate isn’t valid, a

valid certificate from signer is requested.

Sign PDFs on DocuSign®

Allows users to easily send, sign and save PDF documents and forms using the industry's most

widely used eSignature solution.

Sign a PDF File

Sign a PDF on DocuSign, please refer to the following steps:

- Choose PROTECT > Protect > DocuSign button on toolbar.

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- Choose Login to DocuSign. Type your Email account and password of DocuSign and click

- Click the button and choose Sign with DocuSign. The application will upload your PDF to

DocuSign and you will enter into the DocuSign user interface.

- Sign the Document

On DocuSign user interface, click More Options, you can view history, certificate, and

choose Finish Later or Sign on Paper.

- Drag the slider can zoom in/out the file.

- Type the page number in Page Number textbox or click the page

number listed on the right to jump to the target page you want to place the signature.

- Click the button to choose the signature or other items from the list. Click and

drag a rectangle to the desired location. You can place several items at the same time.

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- Click the button at the top right corner of the textbox to delete the signature.

- Click Finish to complete signing. You can preview the signed PDF.

- Select the download or printing button to get the PDF with signature.

- Select the DocuSign button and choose Logout from DocuSign.

Send a PDF via DocuSign

- Open a PDF you want to send with PhantomPDF.

- Click DocuSign button and choose Send via DocuSign.

- Login to the website.

- Click to choose the signature or other items from list and drag it to the location

where you want to sign. You can place several items at the same time.

- Click the button to add the recipients address.

- Click the button to edit the email subject line and content.

- Click Send to send the PDF.

Quick PDF Signature

Quick PDF Sign enables you to create your self-signed signatures and add the signature to the

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page directly. You don’t need to create different signatures for different roles.

See also the tutorial on Sign Documents with PDF Sign.

To create your own handwritten signature and sign a PDF, follow these steps.

1. Choose PROTECT > Protect > PDF Sign. The PDF SIGN tab appears on the toolbar.

2. Click in the signature palette or click on the lower right corner of the signature

palette and choose Create Signature from the drop down menu.

3. In the Create Signature dialog box, you can choose to draw a signature, import a file, copy

from the clipboard, or type text content to create a signature.

TIP: You can sign your signature on a clean white sheet of paper using a black pen, and scan it to

an image file. To create the best signature, it is suggested to scan your signature in monochrome

at 600 DPI.

4. You can preview the signature in the Preview box.

5. Check the options as needed:

Convert signature to black & white: the signature will be created in black and white even if

the original image is chromatic.

Discard the signature when program closes: the signature will not be listed in the signature

palette next time you launch PhantomPDF.

Require password to use this signature: Specify a password that will be required when

users sign the document with the signature. Enter the password again to confirm it.

6. Click Save. The cursor will be changed into a red rectangle with the appearance preview of

the signature.

7. Place the cursor to the position you want to sign and click. By clicking the signature, you can

move the signature by dragging the rectangle to other places. You can also resize it by

clicking and dragging the handle in the lower right corner of the rectangle. When you click

the signature, a gray toolbar appear over the rectangle. Click and to switch among

different signatures if any; click the invert triangle to drop down the context menu.

8. Click Predefined Text > Set Predefined Text to define text that can be integrated in the

signature. Using the typewriter tool and the predefined text, you can quickly add some static

information (like the full names of the signature owner and the company) which can be

integrated in the signature. Flatten the document when applying the signature to prevent

the information from being edited. By default, the identity information has been saved as

predefined text.

9. Select Place on Multiple Pages from the context menu to place the signature to multiple

pages.

10. To apply the signature to the document, click the rectangle and the invert triangle or

right-click the signature, and select Apply Current Signature from the context menu. You can

apply all signatures in the document by clicking Apply All Signatures. A dialog box will pop

up when you click Apply All Signatures for the first time to prompt you that applying all

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signatures will flatten the whole document. You can change the settings by clicking Change

Setting in the dialog box, or clicking the invert triangle in the signature palette and

choosing Setting, or directly navigating to FILE > Preferences > PDF Sign.

11. Click the Close button to exit the PDF SIGN tab.

Note: Once applied, the signature can no longer be edited or deleted.

To manage the created signatures, do the following:

In the PDF SIGN tab, click on the lower right corner of the signature palette and choose

Manage Signature from the drop down menu. In the Manage Signature dialog box, you can

create, move and delete the created signatures, and set password for them.

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Chapter 12 – Print

Printing is a process for reproducing text and images. When you have finished reading a helpful

article or designing a PDF form, you may need to send it to an inkjet or laser printer and print it

out with custom page sizes. With this section, you can get the help to set options in the Print

dialog box to ensure that the finished document appears as intended.

Print a PDF document

1. Make sure you have installed the printer successfully.

2. Choose Print from the FILE page.

3. Specify the printer or plotter, page range, number of copies, and other options.

4. Click Print.

Print a portion of a page

To print a portion of a page, you need to refer to the Snapshot tool .

- Select the Snapshot tool by choosing HOME >Tools > Snapshot.

- Drag around the area you want to print.

- Right-click in the selected area > choose Print…, and then refer to the “Print Dialog”.

Print a portion of a page

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Print multiple pages with page thumbnails

To perform a quick print, you can select multiple pages from a document from the thumbnail list.

 Open the document that you want to print, and then click Pages button on the left

navigation pane.

 Shift-click / Ctrl-click/ drag the mouse to select a range of page thumbnails from the

document.

 Select Print Pages from the right-click menu, and then click OK.

Print tabs

You can print one tab you are opening from the tab bar or print out all documents opened in the

tab bar at a time.

1. Move the pointer to the tab bar.

2. Right-click it > Choose Print Current Tab/Print All Tabs.

Print Dialog Box

The print dialog is the final step before printing. You can modify the printer in this dialog as well.

Be aware that changing the printer may affect the page setup if the new selected printer has a

different paper size, for instance.

To open the Print dialog box, choose FILE > Print. Choose a printer from the menu at the top of

the Print dialog box and specify the copies to print. Click Properties for more settings. (Refer to

“Set Foxit PhantomPDF Printer Properties”)

Collate – Assembles the printouts in a proper numerical or logical order when printing

several copies. This option will be disabled when printing just one copy.

Print as Grayscale –Converts color images in the file to shades of gray.

Print as image –Prints pages as bitmap images. If normal printing doesn’t work or doesn’t

produce well, check this option and specify a resolution next to it.

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The Print Dialog Box

Print Range

Specify the page range you want to print.

 Subset – Provides options for setting noncontiguous page range.

All Pages in Range – Prints all the pages within the specified range.

Odd pages only – Prints only pages with odd numbers within the specified range.

Even pages only – Prints only pages with even numbers within the specified range.

Note: This option is especially helpful for two-side printing.

 Reverse pages – Prints pages in reverse order. If page ranges are entered, the pages print

opposite of the order in which they were entered. For example, if you select to print the

document from page 5 to page 30, selecting Reverse pages option will print page 30 to

page 5.

Print Handling

 Scale – None, Fit to Printer Margins, Reduce to Printer Margins and Custom Scale.

Choose Paper Source by PDF Page Size – Automatically selects the paper type according to

the page size of the PDFs when printing.

 Tile Large Pages – means to tile the pages that are larger than the selected paper size at a

specified scale.

 Multiple Pages Per Sheet – multiple pages will be printed on the same sheet of paper. You

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can specify the settings like Pages Per Sheet, Page Order, Margins, etc.

 Booklet – Booklet printing enables to print multiple pages on the same sheet of paper in

correct order if the pages are folded. This requires the printer support to print on both

sides.

Auto-Rotate – Adjusts the PDF document’s orientation to match the orientation specified in

the printer properties.

Auto-Center – Places the PDF pages in the center.

Advanced – Provides an option to auto-detect printers that support PCL for PCL optimization

to improve the printing speed.

Print Optimization allows you to optimize print jobs from a PCL driver, for features such as

font substitution or scanning for vertical and horizontal rules. Foxit PhantomPDF provides an

option to auto-detect printers that support PCL for PCL optimization to improve the printing

speed. To enable print optimization, please follow the steps below:

Choose FILE > Print to open Print dialog.

Click Advanced on the left lower corner of the Print dialog.

In the Advanced dialog, do the following:

 Check PCL Optimization option;

 Select a printer from Printers list, and click Add to add the selected printer to PCL

Optimization Drivers list.

 Click OK.

Then you can execute printings with the optimized driver. And you can also remove the

printer from the PCL Optimization Drivers list if you are not satisfied with the printing results

it delivers. Just select the driver to be removed from the PCL Optimization Drivers list, click

Remove and then choose OK to confirmation the operation.

Print What – Specifies to print documents only, annotations only, or both.

Document – Prints the document contents without annotations.

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Document and Annotations – Prints document contents and annotations.

Annotations – Prints annotations only.

Summarize Comments – Prints the summarized comments to a separate and printable PDF

file named “CommentsSummaryPrint.pdf”. See also “Summarize Comments”.

Preview – Foxit PhantomPDF provides an instant preview in the Print dialog box. Drag the

slider to preview each page.

Set Foxit PhantomPDF Printer Properties

Before you create a PDF file, you may wish to access PDF Printing Preferences to set up options

for your PDF files, there are two ways to access PDF Printing Preferences.

1. Accessing the PDF printing Preferences from Control Panel:

 Go to Start > Settings > Control Panel > Devices and Printers > Printers and Faxes.

 Right-click on the Foxit PhantomPDF Printer and then select Printing Preferences.

2. Accessing the PDF Printing Preferences from the Print dialog box.

 When you print a file and open the Print dialog box, simply click on the Properties button,

you can bring up the PDF Printing Preferences.

General tab

 Target Folder - specifies a destination folder to place the PDF files after generations.

 Overwrite existing PDF file without confirmation - By default, this option is checked. If you

don’t hope your file is overwritten without any prompt, you should uncheck this option.

 Use default filename and save to default folder – If you don’t want to change the original

filename, just check this option and the generated PDF file will be automatically saved to

the default folder you have assigned.

 View PDF results – By default, this option is checked; the generated PDF file will

automatically open after conversion.

 PDF Specification Version - With Foxit PhantomPDF, you can choose the version number

from 1.3 to 1.7 when creating PDFs. Choosing the right PDF reference version can help the

PDFs to be better compatible with different PDF viewers.

 Conversion Quality

 Default settings – chooses a type of conversion quality as the default setting.

High Quality Print: creates PDF files for high quality print but with relatively large file

sizes.

PDF/A-1b: creates PDF files in compliance with PDF/A-1b standard.

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Smallest File Size: creates PDF files used for web distribution.

Standard: creates PDF files with a balance between print quality and file size.

Click Edit button to modify the conversion quality and save the modified settings as a

new printing setting which will be added to Default settings list.

 Color – Prints content in a color PDF file to shades of gray, in colors or only in black and

white colors.

 Image Resolution - allows you to input a DPI (dot per inch) level for image resolution.

The valid level value is between 72 -2400.

 Save As Default - If you hope all your settings can be applied to all documents, you must

keep the option checked. If you uncheck it, your settings will be effective for the current

document only.

Advanced settings… - In the pop-up Advanced settings dialog box, there are three tabs:

Watermarks, Headers/Footers and Security.

Watermarks tab

Add watermarks to the document – If you want to add watermarks to your document, you can

select this option and choose to add Image Watermarks or Text Watermarks.

Image watermarks–You can browse your computer for an image and change the Opacity,

Rotation and Offsets of the image which will be added into your document as a watermark.

Text Watermarks

Font

This option is activated only when Text Watermarks is selected and you can choose the font name,

font size and font color from the drop-down menus.

Text

You can enter text in the Content box and change the Opacity and Rotation of the text which will

be added into your document as a watermark.

Offsets

This option allows you to change the unit of measurement and specify the width, height of the

image/text, etc.

Scale

A. To resize the watermark in relation to the original image size, check Absolute Scale and enter a

number in the percentage box.

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B. To resize the watermark in relation to the PDF page dimensions, check Relative Scale and enter

a number in the percentage box.

Preview

You can see how the watermark will look like with the selected options.

Headers/Footers tab

Add Headers/Footers to the Document

This option allows you to add headers/footers to your PDF document. By checking this option,

the following options will be activated.

Font

You can choose the font name, font size and font color from the boxes.

Edit

This option allows you to edit headers/footers and you can specify their styles.

Click Insert Date to insert date to the PDF document.

Click Insert Page Num to insert page number to the PDF document.

You can enter text in the columns (Left Column, Center Column and Right Column) if needed.

Offsets

This option allows you to change the unit of measurement and specify the margins for all 4 sides.

Preview

You can see how the headers/footers will look with the selected options.

Security tab

The security feature of PDF gives you exceptional control over PDF files. Choose a protection

type.

1. Password Protection

Password

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 Require a password to open the document – selects to require users to type the password

you specify to open the document.

 Document Open Password – specifies a password that users must type to open the

document.

Permission

 Add document restriction – restricts actions to PDF files, such as printing, editing, etc.

Permission Specification

 Printing Allowed – specifies the level of printing that users are allowed for the PDF

document.

A. Print with low resolution – allows users to print at no higher than 150-dpi resolution.

B. Print with high resolution – allows users to print at any resolution.

 Changes Allowed – defines which editing actions are allowed in the document.

A. Fill in a form – lets users fill in forms. The option doesn’t mean that users can create

form fields.

B. Comments in the document – lets users add comment to the PDF document.

C. Manage pages and bookmarks – lets users insert, rotate, delete pages, as well as add

bookmarks.

D. Any except extracting pages – let users do all editing actions listed above except

extracting pages.

Enable copying of text, image and other context - defines the contents that are allowed to be

extracted in the PDF document.

Enable text access for screen reader device for visually impaired - Facilitates the visually

impaired users to use voice recognition software in screen reader devices to read the generated

PDF files.

Protection Setting

 Protection Algorithm - defines data transformations that cannot be easily reversed by

unauthorized users. Foxit Creator supports 128-bit AES and 128-bit ARC-FOUR.

 Don’t encrypt metadata – encrypts the contents of a PDF file but allow search engines

access to the document metadata when it is checked.

2. Certificate Protection

Recipient List

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- Click Import to import certificate from Windows Certificate store.

- Click Browse to import certificate from disk.

- Click Remove to delete a recipient from recipient list.

- Click Details to view the detail of the certificate.

Permission Specification

 Printing Allowed – specifies the level of printing that users are allowed for the PDF

document.

A. Print with low resolution – allows users to print at no higher than 150-dpi resolution.

B. Print with high resolution – allows users to print at any resolution.

 Changes Allowed – defines which editing actions are allowed in the document.

A. Fill in a form – lets users fill in forms. The option doesn’t mean that users can create

form fields.

B. Comments in the document – lets users add comment to the PDF document.

C. Manage pages and bookmarks – lets users insert, rotate, delete pages, as well as add

bookmarks.

D. Any except extracting pages – let users do all editing actions listed above except

extracting pages.

Enable copying of text, image and other context - defines the contents that are allowed to be

extracted in the PDF document.

Enable text access for screen reader device for visually impaired - Facilitates the visually

impaired users to use voice recognition software in screen reader devices to read the generated

PDF files.

Protection Setting

 Encryption Protection - defines data transformations that cannot be easily reversed by

unauthorized users. Foxit Creator supports 128-bit AES and 128-bit ARC-FOUR.

 Don’t encrypt metadata – encrypts the contents of a PDF file but allow search engines

access to the document metadata when it is checked.

Layout tab

 Orientation - Allows you to change the page orientation.

 Page Size - This option is for you to choose one of paper types from the list, or click Custom

Page Size and then add a new page size where you can specify the paper size dimensions in

the Add/Edit Custom Page Sizes box.

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 Unit of Metrics - Allows you to change the unit of measurement, including inches,

centimeter and millimeters.

You can see how your document layout will look with the selected options.

Document Info tab

Add information to the document –This option allows you to set PDF document properties, such

as Title, Subject, Author, etc. You can add information when it is checked.

PDF Information – You can enter the title, subject, author, keywords and creator of the document.

Producer is the Foxit PhantomPDF.

About tab

This tab shows the information of Foxit PhantomPDF and the related copyrights and information.

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Chapter 13 – Appendices

This section is a collection of supplementary materials for this user manual as well as Keyboard

Shortcuts, and Command Lines.

 Quick Installation Guide

 GPO Manual

 SharePoint Configuration

 Quick Start for Azure Active Directory Rights Management

 Shortcut Keys

 Command Lines

Quick Installation Guide

This section gives you an overview of Foxit PhantomPDF, including installation, activation,

uninstallation and update.

Installation, Activation, Deactivation, and Uninstallation

Installing Foxit PhantomPDF

 System Requirements

Operating Systems

 Windows 7 (32-bit & 64-bit).

 Windows 8.x Full Version.

 Windows 10.

 Microsoft Office® 2007 or later version (required for some PDF creation features).

 For users utilizing the Active Directory Rights Management Service and SharePoint

integration capability, Windows 7 or later version is required.

 Verified as Citrix Ready® with Citrix XenApp® 7.6.

Recommended Minimum Hardware for Better Performance

 1.3 GHz or faster processor.

 512 MB RAM (Recommended: 1 GB RAM or greater).

 1G of available hard drive space.

 1024*768 screen resolution.

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 How to Install

The installer format of Foxit PhantomPDF is MSI. Please download the installer to your computer,

and then do the following (Take Business Edition for example):

1. Double click the “FoxitPhantomPDF_Business_enu_Setup.msi” file, and you will see the

setup wizard pop up. Click Next to continue.

2. Foxit PhantomPDF is protected by copyright law, so in order to proceed, you must accept

the License Agreement. Check the I accept the terms in the License Agreement box to

continue.

3. There are two installation setup types for Foxit PhantomPDF. The user has the ability to

change the installation directory or to keep the default settings.

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Typical — Installs all features by default, which requires more disk space.

Custom — Allows users to choose which program features will be installed.

4. For Typical Setup, just click Install. For Custom Setup, do the following:

A) Click on “Browse” to change the installation directory of the PDF Viewer plug-in.

B) Click “Disk Usage” to check the disk space available for the selected features.

C) Check the options you want to install and click “Next” to continue.

D) Select the additional tasks you would like the Setup to perform, then click “Install” to

start the installation.

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5. When the process is complete, a dialog box will notify the user that Foxit PhantomPDF is

installed. You can choose to check the Launch Foxit PhantomPDF box to run the application

right after installation. Click Finish to complete the installation.

 Command-line Installation

You can also use the command-line to install the application:

msiexec /Option <Required Parameter> [Optional Parameter] [PROPERTY=PropertyValue]

For more detailed information on msiexec.exe, as well as required and optional parameters, type

“msiexec” in the command line or visit Microsoft TechNet Help Center.

Public Properties of the Foxit PhantomPDF MSI Installation Package.

Foxit PhantomPDF installation properties supplement the standard MSI public properties to give

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administrators greater control over the installation of the application.

For the complete list of standard public properties, please refer to:

http://msdn.microsoft.com/en-gb/library/aa370905(VS.85).aspx

The Foxit PhantomPDF properties are:

---------------------------------------------------------------------------------------------------------------

ADDLOCAL <list of features> The value of the ADDLOCAL property is a comma delimited list

of features that the installation of Foxit PhantomPDF will make

locally available. Foxit PhantomPDF installer is composed of the

following features:

FX_PDFVIEWER - Foxit PDF Viewer and its components.

FX_FIREFOXPLUGIN - Plugin used for opening PDF files in

Mozilla Firefox, Opera, Safari, and Chrome browsers. This

feature requires FX_PDFVIEWER to be installed.

FX_SPELLCHECK - Spell check tool used for searching any

misspelled words in typewriter or form filler mode. This tool

also suggests the correct spelling, grammar, and punctuation

for common mistakes. This feature requires FX_PDFVIEWER to

be installed.

FX_PDFA – A module used for verifying compliance with

PDF/A-1a and PDF/A-1b. This feature requires FX_PDFVIEWER

to be installed.

FX_OCR – A module used for making scanned or image-based

PDF documents selectable and searchable. This feature requires

FX_PDFVIEWER to be installed.

FX_CREATOR - Foxit PhantomPDF Creator installs a virtual

printer on your system. Creator can convert any printable

documents into high-quality PDFs conveniently and efficiently.

This feature requires FX_PDFVIEWER to be installed.

FX_CONVERTEXT - Shell extension used for converting PDFs or

combining supported files from the right click menu. This

feature requires FX_CREATOR to be installed.

FX_CREATORWORDADDIN - MS word toolbar add-in to create

PDFs in just one click. This feature requires FX_CREATOR to be

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installed.

FX_CREATOREXCELADDIN - MS Excel toolbar add-in to create

PDFs in just one click. This feature requires FX_CREATOR to be

installed.

FX_CREATORPPTADDIN - MS PPT toolbar add-in to create PDFs

in just one click. This feature requires FX_CREATOR to be

installed.

FX_CREATOROUTLOOKADDIN - MS Outlook toolbar add-in to

create PDFs in just one click. This feature requires FX_CREATOR

to be installed.

FX_SE - Plugins for Windows Explorer and Windows shell. These

extensions allow PDF thumbnails to be viewed in Windows

Explorer, and PDF files to be previewed in Windows OS and

Office 2007 (or a later version). This feature requires

FX_PDFVIEWER to be installed.

FX_IFILTER – Foxit PDF IFilter is a plugin for Windows search

engines that can help search PDF documents quickly.

INSTALLLOCATION Specifies the folder location of the product installed.

MAKEDEFAULT Default value of "1", Foxit PhantomPDF will be set as the

default application for opening PDF files.

VIEW_IN_BROWSER Default value of "1", Foxit PhantomPDF will be configured to

open PDF files inside browsers.

DESKTOP_SHORTCUT Default value of "1", installer will place a shortcut for the

installed application on the Desktop.

STARTMENU_SHORTCUT Default value of "1", installer will create a program menu group

for installed application and its components.

SETDEFAULTPRINTER Default value of "1", installer will install Foxit PhantomPDF

Printer and set it as the system’s default printer.

LAUNCHCHECKDEFAULT Default value of "1", Foxit PhantomPDF will check if Foxit

PhantomPDF is the default reader when launched.

KEYPATH Specifies a license key file and saves it to the PhantomPDF

installation folder.

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REMOVENEWVERSION Forces an installation to overwrite the newer version of Foxit

PhantomPDF with the value of “1”.

CLEAN Executes with the command “/uninstall”, removing all of

PhantomPDF’s registry data and related files with the value of

“1”. (Note: This is a command for uninstallation.)

AUTO_UPDATE Does not download or install updates automatically with the

value of “0”; Automatically downloads updates, but lets users

choose when to install them with the value of “1”;

Automatically installs updates with the value of “2”.

Command-line Examples:

1. Silently install the application (no user interaction) to folder "C:\Program Files\Foxit Software":

msiexec /i "Foxit PhantomPDF.msi" /quiet INSTALLLOCATION="C:\Program Files\ Foxit

Software "

2. Install only the Foxit PDF Viewer:

msiexec /i "Foxit PhantomPDF.msi" /quiet ADDLOCAL="FX_PDFVIEWER"

3. Use the license key file saved in disk C to activate the application when running the setup:

msiexec /i "Foxit PhantomPDF.msi" KEYPATH="C:\fpmkey.txt"

4. No installation of Foxit PhantomPDF Printer:

msiexec /i "Foxit PhantomPDF.msi" ADDLOCAL=ALL, ADVERTISE="FX_CREATOR" /qn

5. Force an installation to overwrite the same or newer version of Foxit PhantomPDF:

msiexec /i "Foxit PhantomPDF.msi" REMOVENEWVERSION="1"

6. Remove registry and user data when performing silent uninstallation:

msiexec /x "Foxit PhantomPDF.msi" /quiet CLEAN="1"

Activating Foxit PhantomPDF

1. After launching Foxit PhantomPDF, the activation wizard pops up. If you have already

purchased a license for Foxit PhantomPDF, click Activate to register your license key. If not,

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you can click Buy Now to purchase Foxit PhantomPDF from the Foxit website. If you choose

Free Trial, you will be given a 30-day free trial period to use Foxit PhantomPDF. When the

free-trial period expires, only the free features are available.

2. After you click Activate, the box will prompt you to input the code of the registration key.

You can activate the key at a later time from HELP > Activate when you run Foxit

PhantomPDF. Then click Next to continue.

3. Type the user information in the User Name field shown in the example below. Then click

Activate Now to activate.

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4. If the activation is successful, a message box will pop up. Click OK.

5. You should restart the application for the changes to take effect. To restart it now, please

click OK; or click Cancel to restart later.

Deactivating Foxit PhantomPDF

You can deactivate Foxit PhantomPDF in one machine to activate another. After deactivation you

can still use the features of Foxit PhantomPDF Express. To deactivate Foxit PhantomPDF, click

HELP > Deactivate.

Uninstalling Foxit PhantomPDF

How to Uninstall

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Please do one of the following:

Click Start > All Programs > Foxit PhantomPDF > Uninstall.

Click Start > Control Panel > Programs and Features > Select Foxit PhantomPDF and click

Uninstall.

Double click the file uninstall.exe under the Foxit PhantomPDF installation directory drive

name: \...\Foxit Software\Foxit PhantomPDF\.

Foxit PhantomPDF Add-ons

Foxit PhantomPDF provides separate add-ons for you to download on demand. These add-ons

fall into critical add-ons and advanced add-ons. Most of add-ons, including JPEG2000/JBIG

Decoder, Eastern Asian Language Support, Spell Checker and Firefox Plugins, have been

integrated into Foxit PhantomPDF package, so users don’t need to install them again after the

installation of Foxit PhantomPDF. But if there’re any upgrades of those add-ons, users can go to

HELP > Check for Update to download and install the latest add-ons.

Critical Add-ons

Critical add-ons are essential components for proper display and execution.

Free Critical Add-ons in Foxit PhantomPDF

Name

Function Description

Size

Remark

Multi-langue

OCR Text

Recognition

Engines

Enables selecting and searching text in scanned or image-based

PDFs. This add-on supports multi-language: Portuguese, Polish,

Russian, Japanese, Korean, Simplified Chinese & Traditional

Chinese, Turkish and Dutch, etc. (For Chinese, Japanese and

Korean, you should download from our website, and the others

have been integrated into Foxit PhantomPDF package.)

Download

NOTE: To manually install a critical add-on, please extract it to the same directory where you

install Foxit PhantomPDF. See also “Updating Foxit PhantomPDF”.

Purchasing Foxit PhantomPDF

To purchase Foxit PhantomPDF, please do one of the following:

1. Order online: go to Foxit website to order directly: http://www.foxitsoftware.com/shopping

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2. Email: write an e-mail to the Foxit sales department at sales@foxitsoftware.com with your

order information.

Updating Foxit PhantomPDF

Foxit files along with add-ons can be updated in several ways. Some updates are available if you

open a PDF document that triggers the updating process. For example, if you open a file that

contains Chinese characters, Foxit PhantomPDF will ask if you want to download the Eastern

Asian Language Support. Other updates are available only from the HELP menu, where you have

to manually install them. However, all updates can be downloaded directly from Foxit website.

Foxit PhantomPDF supports auto-update checking. When there is a new version detected, Foxit

PhantomPDF will prompt users to update.

Updating from the Help Menu

1. Choose HELP > Check for Update.

2. In the pop-up dialog box, select updates from the column on the left, and click Add to move

them to the right column. Only the updates and components appropriate for your product

will be listed. Click Next to download and install the update.

Updating from Foxit Website

1. Visit Foxit Download page at http://www.foxitsoftware.com/downloads/ .

2. Select and download the files or add-ons you want to update.

3. Extract them to the same directory where you installed Foxit PhantomPDF.

4. Re-run the Foxit PhantomPDF program to implement the update files.

Help & Support

User Manual

If you have trouble finding help for a particular topic or the help provided is not sufficient, enter a

trouble ticket via our Support Portal and our support team will contact you. Your feedback helps

us to improve our documentation.

Ticket Support

Visit Foxit Ticket Support System by choosing HELP > Help > Report Error, to send your bug

report/suggestion/comment directly to Foxit Customer Support Center.

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On-Line Support 24/7

Our ticket support system is staffed with product experts round the clock to provide you with fast

and efficient answers to all of your technical questions. Plus, our on-line user forums provide a

wealth of information.

Foxit Forum

Visit Foxit forum at http://forums.foxitsoftware.com/ to see if you can find the answer to your

questions there immediately.

GPO Manual

What is Group Policy?

Group Policy (GPO), a feature of the Microsoft Windows NT family of operating systems, is a set

of rules that control the working environment of user accounts and computer accounts. It offers

the centralized management and configuration of operating systems, applications, and users'

settings in an Active Directory environment.

Group Policy can configure most system settings, save power by utilizing smart power settings,

give individual users more control over their machines with administrator privileges and increase

system security.

This guide will introduce steps to help you master how to quickly add and modify the new GPO

template for configuring your installation of Foxit PhantomPDF.

Personal Computer Setting

There are two file types of group policy template of Foxit PhantomPDF: .adm and .admx.

Different types are compatible with different operation systems, but have the same settings. The

template of .adm file type is compatible with Windows XP and later, while .admx is compatible

with Server 2008, Server 2012, Windows 7 and later.

Set Template Preference

For .adm file, follow the steps as below:

- Please click Start > Run or use the shortcut key Ctrl + R and type gpedit.msc to open Group

Policy Editor.

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- Right-click the management template and choose Add/Remove Template in the context

menu. In the opened dialogue box, add the group policy template of Foxit PhantomPDF. The

Foxit PhantomPDF template will appear in the left navigation pane and you can set its

template preferences.

For .admx file, put the .admx file in C:\Windows\PolicyDefinitions and do the setting. The .admx

file should be used in combination with an .adml file. And the .adml file should be put in

C:\Windows\PolicyDefinitions\language. For example, if in the English OS, the .adml file should

be put in C:\Windows\PolicyDefinitions\en_us.

Example: Not Show Community Language

- Choose Foxit PhantomPDF > Preferences > Application Language.

- Double-click Application Language to open the dialog box and check the option Enabled and

check Not Show Community Language. Then only the official languages will show in the

FILE > Preferences > Language.

- If the option Not Configured or Disabled is checked, the languages translated by community

will be displayed.

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- Other settings can be configured in the same way.

- To add tools to the default toolbar menu, please go to Foxit PhantomPDF > Toolbars >

Custom Toolbars > double-click the target menu, check Enabled and check the desired tools

to be shown on the default toolbar.

Note: Group Policy setting includes computer configuration and user configuration.

Computer configuration takes precedence over user configuration. The application will use the

computer configuration if both the computer and user configure a specific function at the same

time. Please note that if the option Disabled is a valid configuration, the setting will be shown in

the help information. Otherwise, the corresponding registry entry will be removed as selecting

Unconfigured. (The value of the option Disabled in the Group Policy Template of Foxit

PhantomPDF is invalid.)

GPO Deployment (for Server)

Create GPO Management

- If you already have an Active Directory domain and organizational unit configured, please

skip to “Apply the Foxit Template” section.

- Choose Start > Administration Tools > open “Active Directory Users and Computers” >

right-click the field “wx.com” > choose New > Organization Unit.

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- In the opened New Object - Organization Unit dialogue box, type the unit name (For this

example, we have named the unit “qa”) and click OK.

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- Right click the created organization unit “qa” and choose New > User. For this example, we

have named the user “King”.

- Click Start > Programs > Administration Tools > open the Group Policy Management console

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and right-click the created organization unit “qa” and choose Create a GPO in this domain,

and Link it here….

If you cannot find the Group Policy Management in Administration Tools, please install the

application package GPMC.MSI. You can download the package by clicking the link

http://www.microsoft.com/en-us/download/details.aspx?id=21895.

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Apply the Foxit Template

- Type the GPO name in the “New GPO” dialogue box and click OK.

- Right-click the new GPO and choose Edit… in the right-click menu to open Group Policy

Editor.

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- Right-click the Template Management and choose Add/Remove Template to add Foxit

PhantomPDF template. Please refer to Set Template Preference.

- For configuring options, please refer to Example: Not Show Community language.

GPO Items

The following table introduces some simple manipulations in GPO to speed up your working

process.

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Items in GPO Template

Folder Path

Item

Options

Description

Foxit PhantomPDF >

Plugin

Remove Specific Plugins

Input the plugin name

which needs to be

removed.

Only applications

with .fpi extensions

can be removed from

Foxit PhantomPDF.

Remove Plugins

Updater

Remove the selected

plugins.

Speech

RMSV1

RMSV2

SharePoint

DocuSign

CommentsSummary

ComparePDF

PageEditor

ShareReview

Foxit PhantomPDF >

Preferences

‘About Foxit

PhantomPDF’ Dialog

Set the new contents in

'About Foxit

PhantomPDF' dialog.

BackGroundPath

Foxit PhantomPDF >

Preferences

Default PDF Viewer

Web Browser PDF

Viewer

Set Foxit PhantomPDF

as the default PDF

viewer for 'System PDF

Viewer' and 'Web

Browser PDF Viewer'.

This setting requires

Administrator

permission. In a domain

environment, if the

client doesn’t have the

Administrator

permission, there will

be a UAC prompt after

the boot.

System PDF Viewer

Foxit PhantomPDF >

Preferences

Forbid Checking of

Default PDF Viewer

Hide the 'Set to Default

PDF PhantomPDF'

dialog when Foxit

PhantomPDF isn't the

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default PDF viewer.

Foxit PhantomPDF >

Preferences

Home Page Settings

Menu Name

Set the new menu

contents of 'Help > Foxit

Corporation Home

Page' menu item.

URL

Foxit PhantomPDF >

Preferences

Main Program Name

Change the program's

name. The default is

'Foxit PhantomPDF'.

Foxit PhantomPDF >

Preferences

Start Page

Hide Start Page

Change the settings of

Start Page.

Foxit PhantomPDF >

Preferences

Enable Safe Reading

Mode

Change the settings of

Safe Reading Mode.

Foxit PhantomPDF >

Preferences

Application Language

Not Show Community

Language

Change the application

language settings.

Default Application

Language

Foxit PhantomPDF >

Preferences

Default Toolbar

Settings (Forbid

Modification or Forbid

Modification And Hide

Toolbar)

Change settings of the

toolbars: 'Forbid

Modification’ or ‘Hide

Toolbar’.

Foxit PhantomPDF >

Preferences

Status Bar

Settings (Auto-hide

Status Bar, Hide Status

Bar or Show Status Bar)

Change the settings of

Status Bar.

Foxit PhantomPDF >

Preferences

Insert Printed PDF into

Previously Generated

PDF

Set to append PDF files

generated with Foxit

PhantomPDF Printer to

previously generated

files.

Foxit PhantomPDF >

Preferences

Enable The OCR

Message Bar

Enable this option to

change the setting of

OCR in FILE >

Preferences.

Foxit PhantomPDF >

Preferences

Enable The Link For

User Manual

UserManualPath

Enable this option to

change the link of User

Manual to the local link

you want.

Foxit PhantomPDF >

Preferences

Disable Update

With this option

enabled, the automatic

update will be disabled.

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Foxit PhantomPDF >

Ribbon

TabElements (the

button items in Quick

Access Toolbar and

menu bar)

Hide the selected

button items in Ribbon

Mode.

RibbonCategory (the

button items in each

tab)

Foxit PhantomPDF >

RMS > Preferences

Use Deprecated

Encryption Algorithms

Use deprecated

encryption algorithms

(RSA 1024 encryption

algorithm) to be

compatible with the

previous version and

disable the setting in

'Preferences > RMS

Setting'.

Encrypt metadata

Encrypt document

metadata. This disables

the setting in

'Preferences > RMS

Setting'.

Forbid Web Viewing of

Protected Content

Forbid viewing of

protected content in

browsers using the Foxit

plugin.

Use AD RMS Plug-in V1

Use the AD RMS plugin

version 1, which

supports Windows XP.

The protected PDF files

will be saved in Foxit

protected PDF format

and can only be opened

by Foxit products. RMS

plugin version 1 only

supports SHA-1/RSA

1024 algorithm for

encryption and

decryption.

Add ‘protected’ to the

name of encrypted files

Append “(protected)”

to the end of the file

name of encrypted files.

Save As

Turn on the Save As

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feature for RMS

protected files.

Extended Rights

Turn on the extended

rights feature in the

client. Extended rights

allow the document

owner to control the

following items:

Access times: Limit

times that users can

access a document.

Print times: Limit times

that users can print a

document.

Dynamic Revocation

Turn on the dynamic

revocation feature in

the client. Revocation is

a mechanism that

revokes a PDF

document that has

already been issued.

The primary purpose of

revocation is to prevent

entities that are no

longer trusted from

participating in an RMS

system.

Microsoft IRM

Protection

Enable this option to

use the Microsoft IRM

version 1. If not

enabled, Microsoft IRM

Protection Version

2(PPDF) is used.

RMS Interoperability

Enable this option, all

encrypted PDF will

conform to Microsoft

IRM Protection for PDF

Specification and hence

be able to be decrypted

by other RMS Viewer.

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SharePoint Configuration

Before using the check in/check out features in Foxit PhantomPDF, please configure the

SharePoint Server.

- Download PDF icon from http://www.foxitsoftware.com/images/icons/pdficon.gif.

- SharePoint 2007: Copy the downloaded.GIF file to "Drive: \Program Files\Common

Files\Microsoft Shared\Web Server Extensions\12\Template\Images".

SharePoint 2010: Copy the downloaded.GIF file to "Drive:\Program Files\Common

Files\Microsoft Shared\Web Server Extensions\14\Template\Images"

- SharePoint 2007: Edit the file “Drive:\Program Files\Common Files\Microsoft Shared\Web

server extensions\12\Template\Xml\DOCICON.XML”.

SharePoint 2010: Edit the file “Drive:\Program Files\Common Files\Microsoft Shared\Web

server extensions\14\Template\Xml\DOCICON.XML”.

To edit the file, please refer to the following steps:

a. Right-click DOCICON.XML file > click Open With > select Notepad.

b. Add an entry for the file with .pdf extension and take it as the file’s name. For example,

type the ICPDF as the name of the .gif file:

<Mapping Key="pdf" Value="pdficon.gif"

OpenControl="FoxitPhantomPDF.OpenDocuments"/>

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c. Click Save on the File menu, and then quit Notepad.

- Perform an iisreset:

a. Click Start > Run > type “cmd” in the Open dialog box>click OK > type “iisreset” in

the command prompt window>click Enter.

b. Close the windows.

Quick Start for Azure Active Directory Rights Management

1. Enable Windows Azure AD Rights Management for your organization:

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- Download the Windows Azure AD Rights Management administration module

(WindowsAzureADRightsManagementAdministration.exe) for Windows PowerShell

from here.

- In the local folder where you downloaded and saved the Rights Management

installer file, double-click the file

WindowsAzureADRightsManagementAdministration.exe to launch installation of

the Rights Management administration module.

- Open Windows PowerShell.

- Type the following commands:

 Import-Module AADRM

 Connect-AadrmService -Verbose

- Enter your Office 365 credentials when prompted, for

example“user@company.onmicrosoft.com”.

- Type the following commands:

 Enable-Aadrm

 Disconnect-AadrmService

2. Install Active Directory Rights Management Service Client 2.1:

X86 Download

X64 Download

Shortcut Keys

There are number of keyboard shortcuts that you can use to speed up your navigation within the

Foxit PhantomPDF. You can both use the default keyboard shortcuts and customize your own

shortcuts.

To customize the keyboard shortcuts, please do as below:

Right-click any area on the ribbon and choose Customize Quick Access Toolbar …. In the pop-up

Customize Tools dialog box, choose Keyboard tab.

Some particularly important ones are listed here.

File Keys

Result

Shortcut

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Open File

Ctrl + O

Close File

Ctrl + W, or Ctrl + F4

Save As

Ctrl + Shift + S

Close All

Ctrl + Shift + W

Print a Document

Ctrl + P

Exit Foxit PhantomPDF

Ctrl + Q, or Alt+F4

Save

Ctrl + S

Create PDF from file

Ctrl + N

Document Properties

Ctrl + D

View Keys

Result

Shortcut

Full Screen

F11

Exit Full Screen Mode

ESC, or F11

Switch to Text Viewer

Ctrl + 6

Zoom In

Ctrl + +

Zoom Out

Ctrl + -

Zoom To

Ctrl + M

Actual Size

Ctrl + 1

Fit to Page

Ctrl + 0

Fit Width

Ctrl + 2

Fit Visible

Ctrl + 3

Rotate Clockwise

Ctrl + Shift + Plus

Rotate Counterclockwise

Ctrl + Shift + Minus

AutoScroll

Ctrl + Shift + H

Stop AutoScroll

ESC

Switch between tabs

Ctrl + Tab

View file in read mode

Ctrl + H

Preview page by page in Print Preview

Page Up/Down

Go to Page

Ctrl + G

First Page

Ctrl + Home

Ctrl + Page Up

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Ctrl + Page Down

Last Page

Ctrl + End

Previous View

Alt + Left

Next View

Alt + Right

Marquee Zoom

Alt + 5

Read Current Page

Ctrl + Shift + V

Read from Current Page

Ctrl + Shift + B

Stop

Ctrl + Shift + E

Rulers

Ctrl + R

Show or hide Navigation pane

Edit Keys

Result

Shortcut

Copy

Ctrl + C, or Ctrl + Insert

Cut

Ctrl + X

Paste

Ctrl + V

Undo (Undo an action)

Ctrl + Z

Redo (Redo or repeat an action)

Ctrl + Shift + Z

Select All (Select all items in a document or

window)

Ctrl + A

Add Bookmark

Ctrl + B

Preferences

Ctrl + K

Go to fillable field by tab order

Tab

Go to fillable field by tab in reversed order

Shift + Tab

Tool Keys

Tool

Shortcut

Hand Tool

Alt + 3

Select Text

Alt + 6

Snapshot

Alt + 7

Find Text (Open the Navigation task pane to

search document.)

Ctrl + F

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Find Next

Find Previous

Shift + F3

Ctrl + Shift + F

Document Keys

Result

Shortcut

Page Down

Space

Page Up

Shift + Space

Expand the selected area to the next character on

the right

Shift + Right

Expand the selected area to the next character on

the left

Shift + Left

Expand the selected area to the end of a word

Ctrl + Shift + Right

Expand the selected area to the beginning of a

word

Ctrl + Shift + Left

Expand the selected area to the end of a row

Shift + End

Expand the selected area to the beginning of a

row

Shift + Home

Expand the selected area next Row

Shift + Down

Expand the selected area previous Row

Shift + Up

Expand the selected area to the beginning of a

document

Ctrl + Shift + Home

Expand the selected area to the end of a

document

Ctrl + Shift + End

Move left by a character

Left

Move right by a character

Right

Move left by a word

Ctrl + Left

Move right by a word

Ctrl + Right

Move up by a row

Move down by a row

Down

Move to the end

End

Move to the beginning

Home

Move to the top of next page

Ctrl + Page Down

Move to the top of previous page

Ctrl + Page Up

Move to the end of the document

Ctrl + End

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Move to the beginning of the document

Ctrl + Home

Help Keys

Result

Shortcut

Help

Command Lines

Here are some command lines that can be used to Foxit PhantomPDF:

Command

Result

-Register

Set Foxit PhantomPDF as default reader.

-pwd<password>

Input the password of the protected PDF documents.

/p <PDF path>

Print the document with default printer

/t <PDF Path> [Printer]

Print the document with designated printer

<PDF Path> /A […][…]..

Open a PDF document with a command to exactly specify what to

display and how to display

<PDF Path> /A reverse=1/0

Read in reverse view with the value of “1”; normal view with “0”.

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Feel free to contact us should you need any information or have any problems with our products.

We are always here, ready to serve you better.

 Office Address:

Foxit Software Incorporated

42840 Christy Street, Suite 201

Fremont, CA 94538

USA

 Sales:

1-866-680-3668 (24/7)

 Support & General:

1-866-MYFOXIT or 1-866-693-6948(24/7)

 Fax:

1-510-405-9288

 Website:

www.foxitsoftware.com

 E-mail:

Sales and Information - sales@foxitsoftware.com

Marketing Service - marketing@foxitsoftware.com

Support & General - enter a trouble ticket via our Support Portal

Website Questions - webmaster@foxitsoftware.com

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