Graduation Manual Geomatics 2018 2019 Geomatics2018

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Graduation Manual

Geomatics

For the Built Environment
Academic year 2018–19

Version 1

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Table of contents

Introduction ………………………………………………………………………………………..

3

1.0

Graduation process

1.1
1.2
1.3

Admission ……………………………………………………………………………………………….. 4
Evaulations ……………………………………………………………………………………………… 4
Mentors and graduation team …………………………………………………………………… 6

1.4

Detailed scheme per evaluation
Evaluation 0
Evaluation 1
Evaluation 2
Evaluation 3
Evaluation 4
Evaluation 5

2.0

3.0

P0
P1
P2
P3
P4
P5

-

Start Graduation ……………………………………………………..
Progress review Graduation plan ………………………………
Formal Assessment Graduation plan ………………………..
Colloquium midterm ………………………………………………..
Formal Process Assessment ……………………………………..
Public presentation and final assessment …………………..

Particular circumstances
Quorum at evaluations ……………………………………………………….
• Absence of delegate of the Board of Examiners
• Absence of a mentor
• Problems in the appraisal
Special qualification …………………………………………………………
• Honourable mention
• Cum laude

7
8
9
12
14
16

18

19

Appendices
Appendix
Appendix
Appendix
Appendix
Appendix
Appendix

Version 1

1
2
3
4
5
6

To assess subjects per evaluation
Description Graduation plan
Plagiarism scan P4
Reflection P5
P5 assessment rubric
Reference to official regulations

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Introduction
This manual is based on the official regulations of the graduation process for students in the Master
Geomatics of the Faculty of Architecture and the Built Environment and is meant for students, mentors,
delegates of the Board of Examiners and others who are involved in the graduation process. This manual
contains important information about the structure and regulations of the graduation process.
The manual is part of the official regulations and is sent to all students who enroll for a Master 3 studio at
the start of the semester.
In the Academic year 2017-2018 a compulsory scan on plagiarism with the use of Turn-it In is introduced.
In the implemented system the students first get the possibility to do the check themselves and they have
to hand in a final version before the P4 presentation. The result of this plagiarism scan will be assessed by
the involved mentors.

Section 1 provides a scheme of the setup of the evaluations and a scheme explaining the
responsibilities of everyone involved per evaluation.
Section 2 contains information about the quorum and the appraisal
Section 3 provides information on the ‘cum laude’ and ‘honorable mention’ regulations.
The appendices contain more detailed information on several aspects, a.o.: details on the subjects to be
assessed, graduation plan, reflection requirements, an example of a graduation contract and the
references to official regulations which this manual is part of.
Starting the academic year 2014-2015 the digital graduation registration is used. All involved teachers
have access to the information in the SharePoint application that is used for this registration. The registration includes personal information of the student, the composition of the mentor team, registration for the
P2 and P5 and the registration of all assessments.
Each semester Education and Student Affairs adds the names of the new enrolled Master 3 students to
this digital registration.
The involved coordinators, mentors and delegates of the board of examiners can add additional information and notes to the file of each student. For all graduates the main mentor is responsible for completing the digital assessment registration.

Version 1

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Geomatics for the Built Environment – Graduation Manual 2018-2019

1.0

Graduation process

1.1

Admission
Students who enter the graduation programme without having completed all common courses (60 EC)
should take in mind that they will only be admitted to the P2 if they have completed all common courses
of the first year with the exception of 1 course of 5 EC maximum.

1.2

Evaluations
In the course of the graduation process two obligatory progress reviews (P1 and P3) and three formal
assessments (P2, P4 and P5) take place. All evaluations are to take place within the assigned periods,
indicates in the academic graduation calendar. The location of all evaluations must be situated at the Delft
University of Technology Campus. For the formal assessments the location will be within the the building of
the Faculty of Architecture.

What

Time Schedule
When

P0: Register for graduation
P1: Progress review

Product: draft Graduation plan
Presentation: 5 minutes
Questions & Appraisal: 5 minutes
Submit final Graduation plan to
both mentors and the
Delegate of the Board of Examiners
P2: Formal assessment Graduation plan

Presentation: 15 minutes
Questions : 15 minutes
Closed Appraisal: 15 minutes
Committee informs student about result
assessment: passed, restriction, failed
P3: Colloquium midterm

Presentation:15 minutes
Questions: 15 minutes
Submit draft thesis to both mentors, the coreader, and Delegate of the Board of Examiners
P4 Formal process assessment

Presentation: 30 minutes
Questions: 15 minutes
Closed appraisal: 15 minutes
Committee informs student about result
assessment: GO/NO-GO
Submit final thesis to both mentors, and the
Delegate of the Board of Examiners
P5: Public presentation and final
assessment

Responsible

Start
9-10 weeks
after P0

Student
Graduation Coordinator (event)

1 week
before P2

Student

9-10 weeks
after P1

Graduation Coordinator (event)

7-8 weeks
after P2

Main Mentor

1 week
before P4

Student

7-8 weeks
after P3

Student, Main Mentor

1 week
before P5

Student

4-5 weeks
after P4

Student, Main Mentor

Public presentation: 30 minutes
Questions: 15 minutes
Closed appraisal: 15 minutes
Result and graduation ceremony: 30 minutes
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Geomatics for the Built Environment – Graduation Manual 2018-2019

Half year

Half year

Quarter
GEO2010
P0
Start
graduation

*
**
***

1.3

GEO2020
P1
Progress
review
Graduation
plan

P2
Formal assessment
Graduation
plan*

P3
Colloquium
midterm

P4
Formal
process assessment**

P5
Public presentation and final
assessment***

P2: Formal assessment of the Graduation Plan, admission to GEO2020.
P4: Formal assessment of draft thesis
P5: Formal assessment of final thesis and presentation.

Mentors and graduation team

Main Mentor (Daily supervisor)
The main mentor is a staff of one of the groups involved in the MSc Geomatics programme.
He / she is responsible for the overall Graduation Project and is an expert in the field of the graduation
project. He / she acts as the daily supervisor, is involved in all evaluations and takes care of the
registration of all assessments in Sharepoint.
Second mentor
The Second Mentor is a staff member of the TU Delft whose expertise complements that of the Main
Mentor. This person can be from any Faculty at the TU Delft. If the Main Mentor does not hold a PhD,
then it is mandatory that the Second Mentor holds one. The Second Mentor must participate in P2, P4 and
P5.
Co-Reader
The Co-Reader is a staff at TU Delft that is an expert in the field of research. He/she only participates at
P4, and his/her main task is to assess in an unbiased way the quality of the work produced and help
grade the final mark for the Graduation Project. He/she must be from another chair(s) than that of the
Main Mentor and the Second Mentor. The co-reader for a student is suggested by the staff of Geomatics
and arranged by the student.
Delegate of the Board of Examiners (BE)
The Delegate of Board of Examiners participates as chairman during the P2, P4 and P5.
The Delegate of Board of Examiners is appointed by the Board of Examiners after admission to the P2.

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1.4

Detailed scheme per evaluation
Evaluation 0

Goal
Who

P0 - Start graduation
Start of the graduation administration process
Graduation Coordinator together with Education and Student Affairs
at the Faculty of Architecture

P0 responsibilities
Part

Preparation

Introduction

Completion

Version 1

Action
Register for GEO2010 during
education enrollment period.
Check whether students meet
admission requirements.
Attend the introduction lecture to
the Graduation Project (given twice
a year).
If student meets admission
requirements, make student file in
sharepoint.
Check if all students have file in
Sharepoint graduation registration.
Register main mentor

Responsible
Student
Education and Student Affairs
Student

Education and Student Affairs

Graduation Coordinator
Graduation Coordinator

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Evaluation 1

P1- Progress review Graduation plan

Goal
Where
Structure
Assessor
Subjects of assessment
Method of assessment

Method of assessment
registration
Consequence of
Assessment

Assess whether the student’s progress guarantees he/she will be
able to meet the requirements for the P2 in time.
Reserved room by Graduation coordinator.
Presentation Graduation plan.
Main Mentor,
Graduation Coordinator.
Research and process (see Appendix 1).
Assessment is based on the P1 assessment criteria (appendix 1). The
Main Mentor and Graduation Coordinator give the student a good
(+), sufficient (0) or negative (-) indication per aspect.
The assessment is registered on the P1 assessment form in the
digital Graduation Registration (Sharepoint) by the Main Mentor.
The student proceeds: If necessary the Main Mentor advises the
student about possible improvements.

P1 responsibilities
Part

Preparation

At the evaluation

Completion

Version 1

Action
Schedule day, time and location and
inform student and Main Mentor.
15 minutes before session, install
(if necessary) digital presentation.
Present draft Graduation plan.
Fill in “P1 assessment form”
(Sharepoint).
Complete registration at the
assessment form: use notes, advise
and make agreements.
Within 2 days after P1.
Send the assessment form to the
student, with email button on the
assessment form.

Responsible
Graduation Coordinator
Student
Student
Main Mentor
Main Mentor

Main Mentor

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Evaluation 2

P2 – Formal assessment Graduation plan

Goal
Where
When
Admission conditions

Structure

Assessors
(all required)
Subjects of assessment
Method of assessment

Method of assessment
registration
Consequence of
assessment

Retake

Version 1

The P2 assessment is essential to get admission to GEO2020.
The base for succesfully passing the P2 should be the belief that the
student can graduate within six months.
Reserved room by Scheduling BK.
During the fixed weeks according to the academic graduation
calendar.
The enrollment for the P2 evaluation is only possible if the student has
obtained all ECTS of the first year with the exception of 1 course (5
EC) maximum.
15 minutes presentation;
15 minutes questions;
15 minutess for appraisal.
Main Mentor,
Second Mentor,
Delegate of Board of Examiners.
Research, Presentation and Process (see Appendix 1)
Assessment is based on the P2 assessment criteria. The mentors
give the student a good (+), sufficient (0) or negative (-) indication
per aspect.
The mentors give the student a final conclusion: passed, retake or
failed.
The assessment and conclusion are registered on the P2 assessment
form in the digital Graduation Registration (Sharepoint) by the Main
Mentor.
If a student passes, the chance to graduate within six months is
realistic. If the assessment result is “retake”, the student does a
retake within two weeks, and at result “failed” the student will have
to register again for the next P2 period for a new P2 evaluation.
The result “passed” is considered to be an interim examination result
and has a validity of 1 year.
In case of a “retake” the assessors are convinced that a realistic
chance exists the student will be able to pass in 2 weeks. Specific
improvement points are described at the assessment form.
The main mentor agrees a date and time for the retake with the
student, the second mentor and the Delegate of the Board of
Examiners. If the mentors and Delegate are not satisfied with results
at that date, a “failed” is given, than applies the rule stated under
“failed”.

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Geomatics for the Built Environment – Graduation Manual 2018-2019

P2 responsibilities
Part

At the evaluation

Action
Schedule day and time and inform
student, Main Mentor and Second
Mentor.
Register P2 request in Sharepoint.
Register second mentor. One month
before P2 at the latest.
Check whether student meets the
admission requirements and register
in Sharepoint.
Inform student by email on result
admission assessment.
Allocate Delegate of the Board of
Examiners and register the
appointment in Sharepoint.
Write a Graduation Plan
(use
template).
Hand in the Graduation Plan to the
Mentors and and send Graduation
Plan to the Secretariat of the Board
of Examiners at least one week before P2.
Read and assess the Graduation
Plan.
15 minutes before session, install
digital presentation, prepare the
session.
Act as chairman.

At the appraisal

Present graduation plan, draft
research results and draft of
graduation project using digital
presentation.
Ask questions.
Evaluate academic level of student’s
presentation and the answers to the
mentors’ questions.
Act as chairman.

Preparation

Determine final judgement.
Document the judgement and
conclusion on the P2 Assessment
form in the digital Graduation
Registration (Sharepoint).

Version 1

Responsible
Graduation Coordinator

Graduation Coordinator
Graduation Coordinator
Education and Student
Administration
Board of Examiners
Secretary Education and Student Affairs (authorized by the
board of examiners)
Student
Student

Mentors and Delegate Board of
Examiners
Student

Delegate of Board of
Examiners
Student (See appendix 1 and
2 for exact products for this
evaluation)
All mentors
Delegate of Board of
Examiners and all mentors
Delegate of Board of
Examiners
All mentors
Main Mentor

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Geomatics for the Built Environment – Graduation Manual 2018-2019

P2 responsibilities
Part

Completion

Version 1

Action
Inform the student of assessment.
Make arrangements for retake if
applicable.
Complete assessment form with
own notes within two workings
days.
Check P2 assessment form on
completeness and send it to the
student by email, using the button
on the Assessment form within five
workings days.
Check whether forms are all present
and filled in correctly. Undertake
action if items are missing; register
completion.
Register P2 completion date in
Osiris.
After succesful P2.
Determine who will be the co-reader
at the P4 and register in graduation
administration.

Responsible
Main Mentor

Second mentor and Delegate
of Board of Examiners.
Main Mentor

Education and Student Affairs

Education and Student
Administration
Graduation Coordinator

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Evaluation 3

P3 - Colloquium midterm

Goal
Where
Structure
Assessors
Subjects of assessment
Method of assessment

Method of assessment
registration
Consequence of
assessment

Determine whether the students progress guarantees he / she will be
able to meet on time the requirements for the P4.
Reserved room by Main Mentor.
15 minutes presentation;
15 minutes questions.
Main Mentor, Second Mentor (optional).
Research, Presentation and Process (see Appendix 1).
Assessment is based on the P3 assessment criteria (see Appendix 1).
The Main Mentor gives the student a positive or negative indication
concerning his progress.
The assessment and conclusions are documented on the P3
assessment form in the digital Graduation Registration (Sharepoint)
by the Main Mentor.
This is not a formal assessment, it is used as an indicator for the
student to know if he/she is on track. No matter what the assessment
is, the student proceeds. If necessary, the Main Mentor advises the
student about possible improvements.

P3 responsibilities
Part

Preparation

Action
Schedule day, time and
location and inform student and
Second Mentor.
Register scheduled date in digital
graduation registration.
15 minutes before start
evaluation, prepare session.

At the evaluation

Present graduation plan and
graduation project.

Completion

Fill in the P3 assessment form
(Sharepoint).
Determine conclusion:
YES – student made enough progress to register for P4.
NO – student didn’t make enough
progress for P4.

Version 1

Responsible
Main Mentor

Main Mentor
Student (See appendix 1 for
exact definition for required
products for this evaluation)
Student (See appendix 1 for
exact description of required
products for this evaluation)
Main Mentor

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Geomatics for the Built Environment – Graduation Manual 2018-2019

P3 responsibilities
Part

Completion

Version 1

Action
Inform the student of assessment;
advice on progress.
Send the digital asessment form to
the student, within 2 days after P3.
Register P4 date, preferred time
(morning, non, evening) in the
Student Progress Overview in the
Graduation Registration
(Sharepoint).
Before registering the P4 date check
availability Second Mentor and
Delegate Board of Examiners.
Register P3 completion date in
Osiris.

Responsible
Main Mentor
Main Mentor

Main Mentor

Education and Student
Administration

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Evaluation 4

P4 - Formal process assessment

Goal

Where
When
Admission requirements
Structure

Assessors
(all required)

Subjects of assessment
Method of assessment

How is the assessment
registered
Consequence of
assessment

Retake

Determine whether the content of the research and the presentation
meets the requirements to admit the student to the final public
presentation (P5).
Reserved room by Scheduling BK.
During fixed weeks according to the academic graduation calendar.
Student has obtained all educational components with exception from
P4 and P5 assessment by application for P4 assessment.
30 minutes presentation;
15 minutes questions;
15 minutes closed deliberation committee;
Committee informs student about result: GO/NO-GO.
Main Mentor,
Second Mentor,
Co-reader,
Delegate of Board of Examiners.
Research, Presentation, Process and Project (see Appendix 1 and 5).
Assessment is based on the P4 assessment criteria and
also student thesis is checked on plagiarism
The mentors give the student a good (+), sufficient (0) or negative (-)
indication per aspect. Finally, the mentors give the student a positive
(GO) or negative (NO-GO) judgement on the graduation project.
The assessment and conclusion are registered on the P4 assessment
form in the digital Graduation Registration (Sharepoint).
At result “GO” the student proceeds to the P5; At result “NO GO” the
student has to register for a new P4 in the next period (retake P4).
The students proceeds, if necessary the Main Mentor advises the
student about possible improvements.
At result “NO GO” the retake will be held in the next P4 period. An
appointment must be made with the Main Mentor. If the retake ends
in ‘NO-GO’, an appointment with the study councellors needs to be
made.

P4 responsibilities
Part

Preparation

Action
Fill in the P4 application form and
collect signatures from all mentors
including the delegate of the Board
of Examiners.
Deliver P4 form to Secretariat
Education and Student Affairs.
Register the P4 applications in the
digital graduation registration.
Check whether student meets the
admission requirements.
Inform the student on the result of
the admission check.
Schedule P4 day, time and location .

Version 1

Responsible
Student

Student
Secretary Education and Student Affairs
Education & Student Administration
Education & Student
Administration on behalf of the
Board of Examiners
Scheduling BK
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P4 responsibilities
Part

Preparation

At the evaluation

At the closed appraisal

Completion

Version 1

Action
Check thesis on plagiarism by
uploading thesis in available
Brightspace course. See appendix 3
Send draft thesis (in PDF to all
mentors and delegate at least 1
week for P4.
15 minutes before start
evaluation, prepare session.
Act as chairman.
Present research result/
graduation project.
Ask questions.
Give feedback on result plagiarism
scan outcome.
Assess academic level of
students’ presentation and questions
of the mentors.
Act as chairman.
Determine final assessment.
Determine if the student must be
advised to consult a academic
counsellor.
Document the assessment and
conclusion on the digital P4
assessment form.
Inform the student of the final
assessment.
If result GO: determine P5 date and
register P5 date, preferred daypart
and preferred room in digital
Graduation Registration
(Sharepoint).
Process graduation document within
five workings days (Sharepoint) and
send it to student by email, using
the button on the assessment form.
Check whether forms are filled in
correctly. Undertake action if items
are missing.
Register P4 completion in Osiris.

Responsible
Student

Student

Student (See appendix 1 for
exact definition for required
products for this evaluation)
Delegate of Board of Examiners
Student (See Appendix 1 for
exact description of the
products for this evaluation)
Both mentors, and co-reader
Main mentor
Delegate of Board of Examiners

Delegate of Board of Examiners
Both mentors, and co-reader
Both mentors, and co-reader,
and delegate of Board of
Examiners
Main Mentor

Main Mentor
Both mentors and delegate
(date)
Main Mentor (register)

Main Mentor

Education & Student Affairs

Education and Student
Administration

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Evaluation 5 P5 - Public presentation and final assessment

Goal
Where
When
Structure

Assessors
(all required)
Subjects of assessment
Method of assessment

How the assessment is
registered
Consequence of
assessment

Public presentation and final assessment.
Reserved room by Scheduling BK.
During fixed weeks according to the academic graduation calendar.
For the student 15 minutes preparation is scheduled, followed by:
30 minutes presentation;
15 minutes questions;
15 minutes closed appraisal;
15 minutes announcing the results and graduation ceremony.
Main Mentor,
Second Mentor,
Delegate of Board of Examiners.
Research, Presentation, Process and Project (see Appendix 1).
Assessment is based on the P5 assessment criteria. The mentors
give the student a mark for:
1. Research (50%);
2. Presentation and questions (20%);
3. Project (15%);
4. Process (15%).
The assessment and conclusions are registered on the P5
assessment form in the digital Graduation Registration (Sharepoint).
All criteria should be awarded with at least 6.0 and the end mark
should also be at least 6.0. Student graduates and receives
subsequently his / her Master’s degree diploma.

P5 responsibilities
Part

Preparation

Action
Register a preferred P5 date, in the
P5 period according to the
Graduation Calendar, in the digital
registration (at P4 assessment
form).
Check whether student meets the
admission requirements. If yes
deliver diploma to Education- &
Student Affairs BK.
Determine whether embargo on
graduation work is desired. If yes:
Apply a request: see Forms.
Inform student on admission, procedure and P5 obligations.
Schedule P5.
Print student’s blanc P5 mark list.
Collect the diploma and blank mark
list at Education- & Student Affairs
on P5 day.

Version 1

Responsible
Main Mentor

Education and Student
Administration and Central
Student Administration.
Student and main mentor

Secretary Eduction and Studentaffairs
Scheduling BK
Secretary Eduction and Studentaffairs
Delegate of Board of
Examiners

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Geomatics for the Built Environment – Graduation Manual 2018-2019

P5 responsibilities
Part

Preparation

At the evaluation

Action
Deliver a printed copy of the final
thesis to all mentors, the Delegate
of the Board of Examiners and the
Director of Education at latest one
week before P5.
15 minutes before start
evaluation, prepare session.
Act as chairman.
Present research results.

Ask questions.

At the closed appraisal

Completion

Assess academic level of
students’ presentation and questions
of all mentors.
Act as chairman.
Determine the marks for all 4
criteria and end mark.
Register all marks on the P5
assessment form in the digital
Graduation Registration (Sharepoint)
and on the printed P5 mark form.
Open diploma envelop and
determine if student
graduated “Cum Laude”.
Welcome student and public to
diploma ceremony and explain
procedure.
Inform publicly the student about
his / her final results and clarify.
Hand out P5 mark list to student
Hand out diploma.
Sign diploma (both sides).
Process graduation file within five
workings days (Sharepoint).
Maximum one day after P5, upload
the final thesis (PDF) and final
presentation slides (PDF) to the TU
Delft repository.
Check whether assessment forms
are filled in correctly. Undertake
action if items are missing; register
completion P5.

Version 1

Responsible
Student

Student (See Appendix 1 for
exact definition for required
products for this evaluation)
Delegate of Board of
Examiners
Student (See appendix 1 for
exact definition for required
products for this evaluation)
Both mentors (in this order:
Second, Main Mentor)
Delegate of Board of
Examiners
Delegate of Board of
Examiners
Both mentors
Main Mentor

Delegate of Board of
Examiners
Delegate of Board of
Examiners
Main Mentor

Main Mentor
Delegate of Board of
Examiners
Student
Main Mentor
Student

Eduction and Student Affairs

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Geomatics for the Built Environment – Graduation Manual 2018-2019

P5 responsibilities
Part

Completion

Action
Unsubscribe as TU Delft student, via
Studielink
Remember to unsubscribe for
TU Delft via Studielink in the
month of your graduation. You
will be unenrolled from the 1st of
the next month. If you do not unenrol in time you are required to
pay tuition fees for another
month. Unrolling retroactively is
not possible.
Tuition fee refunds
Under certain circumstances, the tuition fee can be partly refunded. See
website Central Student Administration Register P5 result in Osiris.
After student uploaded final
presentation at TU Delft
repository: send diploma
supplement to student address.

Version 1

Responsible
Student

Education and Student
Administration
Education and Student
Administration

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Geomatics for the Built Environment – Graduation Manual 2018-2019

2.0

Particular circumstances

Quorum at evaluations
A quorum is required for the graduation evaluation to be valid.
Quorom for P2: Main Mentor, Second Mentor and Delegate of the Board of Examiners.
Quorum for P4: Main Mentor, Second Mentor, Co-Reader and Delegate of the Board of Examiners
Quorum for P5: Main Mentor, Second Mentor and Delegate of Board of Examiners.

Absence of the Delegate of Board of Examiners
The Board of examiners appoints Delegates of Board of Examiners and Deputy Delegates for all
evaluations. If the Delegate of Board of Examiners will be unable to attend an evaluation, she/he asks the
Deputy Delegate of Board of Examiners to replace her/him. The Deputy Delegate of Board of Examiners is
registered in the digital graduation registration by the Secretary of the Education and Student Affairs.

Absence of a Mentor
Known in advance
If it is known in advance that a Mentor will be unable to attend, a presentation must be held for that
Mentor prior to the evaluation. The assessment and signature of the Mentor concerned must be written
down with comments and feedback. This letter must be given to the Delegate of the Board of Examiners
in a closed envelope or send by email. At the appraisal this assessment will be taken into account by the
other mentors for determining the final assessment.
Unexpected absence
At unexpected absence there will be looked by the main mentor and other present mentors for an exam
authorized deputy within the same academic field. The Secretariat of the board of Examiners is also
informed by the main mentor or delegate of the board of examiners about this absence. The evaluation
should preferabily be continued and the final assessment should be determind after hearing the absent
mentor.
The determination for a GO / NO-GO (P4) or the registration of the marks on the final mark lists (P5) only
take place after consulting the absent Mentor by phone. If this isn’t possible final judgement at the P4 is
postponed. At the P5 a “pass” is registered for the involved academic field. In both cases a meeting with
the absent Main Mentor/Daily Supervisor takes place on the shortest possible term, to determine a final
conclusion. At doubt or on request of the student, it may be decided that an extra presentation must be
held.

Problems in the appraisal
It may occur that the appraisal does not lead to an assessment. The Delegate of Board of Examiners
informs the student on this situation and explains the applied procedure and the corresponding terms.
Subsequently he / she collects the presented products and presents the problem to the chairman of the
Board of examiners.
The chairman of the Board of examiners will reconvene the mentor team and the Delegate of Board of
Examiners for a reappraisal, which he will chair, in which he will attempt to achieve consensus. In case of
failing he will make a final decision.

Version 1

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2.1
Special qualifications

Cum Laude1
A student can receive the predicate “cum laude” for the Master’s degree audit if the Board of Ex-aminers
decides to grant this distinction and the following requirements have been met:
1. the weighted average of the results of the courses not including the Master final Project is at least
8,0; passes (v) and exemptions (vr) will not be taken into consideration
2. the number of credits for the courses for which a pass (v) has been earned or for which an
exemption (vr) has been granted may not exceed 20,0 credits in total
3. the result for the Master final Project is at least 8,0
4. the study duration of the Master does not exceeded the nominal period of study plus one semester, taking into account study-delays based on the “Regeling Afstudeersteun Studenten”
(Student financial support) is acknowledged.
5. The term mentioned in subsection d is effective for all students having their final presentation on
February 1th 2018 or later. Untill that date the term is 3 years.
1

The complete system is described in Article 32 of the Rules and Regulations of the Board of Examiners,,
Master Geomatics.
Honourable mention2

On intercession of the mentor and approval of the Delegate of the Board of Examiners, the predicate
“honourable mention” may be attached to the examination result. The condition for this is that the
examinee achieved a mark 8,5 or higher for the graduation project.
A student who graduates Cum Laude can not be given a honourable mention.
The student is informed on the honorable mention at the diploma ceremony. The written honorouble
mention will be handed over to the student within two weeks afters the final presentation.
Therefor the mentor must hand in the text for the honourable mention within one week after the P5 at
the Secretary of the Board of Examiners.
2

The complete system is described in Article 33 of the Rules and Regulations of the Board of Examiners,,
Master Geomatics.

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Appendix 1
Evaluation criteria
Note: consult your Main Mentor the exact interpretation of the requirements.
P1
P2
P3
P4

P5

Product:
Preliminary graduation
plan

Product:
Final graduation plan

Product:
Preliminary products
proposed in P2

Product
Master’s thesis report

Product
Final master’s thesis
report

Research

Research

Research

Research

Research

motivation/problem
field/ relevance
problem statement
objectives
research questions
theoretical
framework
methodology
preliminary project
and results
preliminary choice of
case

motivation / problem
field /relevance
position in the
academic and
professional debate
problem statement,
objectives, research
questions,
approach, theoretical
framework,
methodology
references
preliminary project
set up and results

methodology
link theory-design &
planning
preliminary
conclusions

Presentation
written, oral,
graphics and demo

Process
planning

Process
academic attitude:
evidence based,
logical, critical
planning

Process
academic attitude:
evidence based,
logical, critical
planning

motivation / problem
field / relevance
theoretical
framework
methodological
framework
analyses, research
results
conclusions /
recommendations
references

Presentation
written, oral, graphics
and demo

Presentation
written, oral,
graphics and demo

Process

Process

academic attitude:
evidence based,
logical, critical
planning

Project
originality and
scientific level
professional
significance
independence and
own initiative
planning and
compliance with
planning
conducting research
controlling the
subject
being able to make
assessment

Version 1

motivation / problem
field / relevance
theoretical
framework
methodological
framework
analyses, research
results
conclusions / recommendations
references

academic attitude:
evidence based,
logical, critical

Project
originality and
scientific level
professional
significance
independence and
own initiative
planning and
compliance with
planning
conducting research
controlling the
subject
being able to make
assessment
reflection on the
valua of the
graduation research
in the larger social
and scientific
framework

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Appendix 2
Content of Graduation plan
Graduation Plan
The graduation plan consists of at least the following data/segments:
Personal information
Name
Student number
Address
Postal code
Place of residence
Telephone number
E-mail address
Graduation committee
Main mentor
(name and specialisation)
Second Mentor
(idem)
Title
Title of the graduation
research
Research
Problem Statement and relevance
What is the scientific problem that will be solved / investigated? Why is it important?
Discuss: the value of the graduation research in the larger social and scientific framework
Research questions and scope
Define the main research questions that you plan to answer.

Background information and related work
Overview of all topics related to your main research question.
Methodology
A description of the methodology you planto use to answer your research questions.
Time planning
A scheme of the division of the workload of the graduation research in the timeframe. The submitted
Graduation document might be rejected if the planning is unrealistic.

A format for the Graduation plan is available on-line, see: Graduation Plan.

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Appendix 3

Plagiarism scan P4
The Plagiarism Scan on the Graduation documents is implemented for all Master Architecture, Urbanism
and Building Sciences students (all tracks, with exception from Architecture) and Master Geomatics students.
The Plagiarism Scan has been integrated in Brightspace (see: https://brightspace.tudelft.nl/d2l/home/47493) and is used to guarantee the authenticity of student’s graduation work at
the Faculty of Architecture and the Built Environment. The TurnItIn tool in Brightspace is used for this purpose. The tool will make it easier for the student and mentors to check the work of a student on originality
and plagiarism. It is the responsibility of the main mentor to discuss the TurnIt-In Plagiarism report of
his/her student at his/her P4.
Each student will upload his or her thesis, report or other graduation work with text at latest one week before the P4 presentation. The mentors and delegates will be enrolled by Education and Student Affairs in
the Plagiarism Brightspace course.
The student has the possibility to upload provisional versions of his document as often as he/she wants
for plagiarism feedback. This feedback is only meant for the student. The submissions and results in the
‘Provisional Version’ folder are there just for the student to try things out.
The final version of the P4 document will be submitted in the final version folder of the plagiarism scan.
The final submission folder will only allow one submission for each student and the plagiarism feedback
will only be visible for mentors. The student will not be able to see his/her score.
After admission to the P4 the student receives detailed instructions by email about how does the Plagiarism Scan works.
Assessment of result
It is the responsibility of the main mentor to determine whether the results of the plagiarism scan in the
final folder are an indication of actual plagiarism. In all cases, suspicion of plagiarism or not, the mentor
should share the findings with the student, the other mentors and the delegate at the P4 assessment.
If there is a suspicion of intentional plagiarism, the mentor should discuss this with the student and notify
the Board of Examiners afterwards.
About TurnIt-In:
TurnItIn has certain limitations concerning the documents which will be uploaded. The students will be informed about the limitations, the meaning of similarity scores and plagiarism in general.

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Appendix 4

Reflection P5
The reflection is a standard component of a scientific thesis. The reflection is NOT a separate document
or a distinct chapter, but integrated in the Introduction and Conclusions of the thesis in the form of text,
with diagrams and sketches for purposes of illustration and clarification.
In this reflection the student uses a short substantiated explanation to account for the results of the
research in the graduation phase (product, process, planning).
Depending on the research, reflection on a number of the following aspects should be included (you may
choose in which order).

Aspect 1
The relationship between the methodical line of approach of the Master Geomatics and the
method chosen by the student in this framework.
Aspect 2
The relationship between the conducted research and application of the field
geomatics.
Aspect 3
The relationship between the project and the wider social context.

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Appendix 5

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Geomatics for the Built Environment – Graduation Manual 2018-2019

Appendix 6

Reference to official regulations
Subject

Registered at

Article

Graduation work

Teaching and Examination Regulations,
Master of Science Geomatics for the Built
Environment, 2018-2019.
Teaching and Examination Regulations,
aster of Science Geomatics for the Built
Environment, 2018-2019.
Teaching and Examination Regulations,
aster of Science Geomatics for the Built
Environment, 2018-2019.
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019
Rules and Guidelines of the Board of
Examiners, Master of Science Geomatics for
Built Environment, academic year 2018-2019

Article 7, subsection 4

Admission to the graduation phase

Graduation annotations (TiSD,
Entrepreneurship)
Further rules governing Master
final Project
Composition of the assessment
commit-tee for Master Thesis
Project
Appointment of delegate of the
Board of Examiners
Language graduation

Working method of the assessment
committee
Publication graduation work in TU
Delft repository
Possibility for embargo on work in
repository
Official date of Master final
project result
Pass and fail rules

Pass and fail rules governing the
Hon-ours Programme Master
Pass and fail rules governing
annotations
Conferring the predicate “cum
laude”
Honourable mention

Degree certificates, supplement and
results achieved

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Article 7, subsection 5

Article 15 and
Appendix VI
Article 23

the
Article 24

the
Article 5, subsection 4

the
Article 7, subsection 3

the
Article 25

the
Article 18, subsection 5

the
Article 19, subsection 6

the
Article 26

the
Article 29

the
Article 30

the
Article 31

the
Article 32

the
Article 33

the
Article: 34 en 35

the

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