IP Office Anywhere Demo Installation Avaya Instructions

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IP Office Anywhere Demo Installation

Release 8.1 FP1
Issue 015
January 2013

Contents
Chapter 1: Introduction...................................................................................................... 5
Network specifications.............................................................................................................................. 6
Hardware requirements............................................................................................................................. 7
Software requirements.............................................................................................................................. 9
Avaya IP Office Anywhere Demo support................................................................................................. 9
Workflow................................................................................................................................................... 10
Chapter 2: Downloading the software............................................................................... 11
Downloading VMware Player.................................................................................................................... 12
Downloading and installing archiving software......................................................................................... 12
Downloading IP Office Anywhere Demo................................................................................................... 12
Downloading the IP Office Anywhere Demo Script................................................................................... 13
Downloading and installing Flare Experience software............................................................................ 14
Downloading one-X Mobile Preferred for IP Office................................................................................... 14
Chapter 3: IP Office Anywhere installation....................................................................... 15
Installing VMware Player........................................................................................................................... 17
Open IP Office Anywhere Demo in VMPlayer........................................................................................... 17
Launching IP Office Server Edition Manager............................................................................................ 18
Installing IP Office Video Softphone.......................................................................................................... 19
Configuring Flare....................................................................................................................................... 20
Configuring the IP phones........................................................................................................................ 20
Testing IP Office Anywhere Demo............................................................................................................ 21
Testing mobility.......................................................................................................................................... 22
Chapter 4: Using IP Office Anywhere Demo..................................................................... 23
Starting IP Office Anywhere Demo........................................................................................................... 23
Stopping IP Office Anywhere Demo.......................................................................................................... 23
Chapter 5: Uninstall and upgrade...................................................................................... 25

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Chapter 1: Introduction
IP Office Anywhere Demo is a software implementation of IP Office used for demonstrating IP Office IP
telephony, mobility and Unified Communications capabilities. It offers pre-configured licenses and users
to facilitate using a laptop for delivering a demonstration to potential customers. The IP Office Anywhere
Demo software runs on a Windows PC using software that provides a virtual machine. A virtual machine
allows the Linux based IP Office software to operate on a general purpose Windows PC. You may want
to run IP Office Anywhere Demo on a dedicated PC. However, the virtual machine can be coresident with
other independent applications.
This document provides instructions to perform the required one-time setup prior to using the IP Office
Anywhere Demo software. Once installed, you can utilize the administrative tools of IP Office to modify
the demo configuration, preferred language, demo user names and extensions. You will need a knowledge
of IP Office configuration tools to make modifications. The standard demo using IP Office Anywhere Demo
software and script requires little or no re-configuration.

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Introduction

Network specifications

Figure 1: IP Office Anywhere network diagram

Device settings
Device

Extension

IP Address

Mask

Call Server

PC / Softphone

101

192.168.42.1

255.255.255.0

192.168.42.230

IP Phone 1

102

192.168.42.102

255.255.255.0

192.168.42.230

IP Phone 2

103

192.168.42.103

255.255.255.0

192.168.42.230

WiFi Ethernet
adapter

N/A

192.168.42.2

255.255.255.0

192.168.42.230

Mobility Client

TBD

192.168.42.112

255.255.255.0

192.168.42.230

Note:
When you set the IP address of the PC to 192.168.42.1, set the default gateway to
192.168.42.230.

System logins and passwords
System

Port and Path

Manager

6

Login
Administrator

IP Office Anywhere Demo Installation

Password
Administrator

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Hardware requirements

System
Web Control

Port and Path

Login

Password

7070

Administrator

Administrator

Avaya one-X Portal
Admin

8080/onexportaladmin.html

Administrator

Administrator

Avaya one-X® Portal
User

8080/inyama/
inyama.html

Alice/Bob/Carol

101/102/103

®

Extensions
Extension

Name

Group

x101

Alice

Main, Sales

x102

Bob

Main, Sales, Support

x103

Carol

Main, Support

TBD

TBD

Mobility User

Note:
Names and groups can be changed using IP Office Manager.

Hunt Groups
Extension

Group

Members

x200

Main

Alice, Bob, Carol

x201

Sales

Alice, Bob

x202

Support

Bob, Carol

Hardware requirements
• A Windows PC with minimum of 2GHz 64-bit dual core processor, 4GB RAM, 30 GB of
hard drive, and Ethernet and WiFi connectivity.
Note:
If you are using a PC connected to a corporate network, you must be able to disconnect
the PC from the network and configure a static IP address.
• A WiFi Access Point (AP) for connecting wireless devices to Ethernet. For an example
device, see the Trendnet wireless router at http://www.trendnet.com/products/
proddetail.asp?prod=175_TEW-654TR&cat=165.

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Introduction

• An Ethernet switch with at least 3 available ports. A power over Ethernet (POE) switch is
recommended to simplify power requirements for the IP phones.
Note:
Included in the IP Phone Demo Kit. See the “Hardware available from Avaya” section
below.
• Two Avaya 96x1 or 1600 series IP Phones. A power adapter is required if the Ethernet
switch does not support POE.
• Smart phone (Android or iPhone) or iPad.
• Four RJ45 cables.
• (Optional) VGA for iPhone® 4S to enable projection of the iPhone display onto a large
screen.

64 bit processor and VMware® Player
The IP Office Anywhere application is installed on a virtual environment created by the VMware
Player. The IP Office Anywhere is on 64-bit CentOS. Therefore, the processor must be 64 bit
and support virtualization. Note that the Windows operating system can be 32 or 64 bit.
To determine if the processor is 64 bit and supports virtualization, download the processor
testing application from http://www.grc.com/securable.htm. Note that if Hardware Virtualization
is supported but locked, you can unlock it by enabling the Virtual Technology setting in BIOS.
This setting is described further in the installation procedure.

Hardware available from Avaya
The following hardware components can be ordered from Avaya
• IP Phone Demo Kit (order number 700504405). The kit includes the following:
- 9608 IP phone (1)
- 9611 IP phone (1)
- 9641 IP phone (1)
- POE Switch: ERS 3510GT-PWR+ (1)
• Power cord for the POE switch.
Country

8

Order number

Europe

700289762

United Kingdom

700289747

U.S.A.

700289770

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Software requirements

Software requirements
The following software components are required and must be downloaded to the Windows PC
where IP Office Anywhere Demo will be installed. For the download procedures see
Downloading the software on page 11. A web browser is required for downloading the
software and for running the Web Control interface. The supported web browsers for Web
Control are:
• Microsoft Internet Explorer 8.0 or higher
• FireFox version 13.0.1 or higher
• Google Chrome version 18 or higher
• Opera version 11 or higher

Required software components
• VMPlayer 4.0.0 or higher.
• IP Office Anywhere Demo.
Note:
The IP Office Anywhere installation software is a large file (~3.6 GB) and it will take
some time to download. If preferred, you can order the IP Office Anywhere Demo
software on DVD (order number 700505224).
• The IP Office Anywhere Demo Script is a Power Point presentation that guides you
through a customer demonstration.
• WinZip, 7–Zip, or an equivalent archive utility is required to unpack the IP Office Anywhere
Demo compressed software files.
• Avaya one-X® Mobile Preferred Software - for Android or iPhone.
• IP Office Flare Experience software.

Avaya IP Office Anywhere Demo support
Support information and training material is available on the Avaya IP Office Anywhere Demo
support site at https://avaya.my.salesforce.com/apex/sp_ViewDetailPage?
Id=a3j30000000LEBuAAO.

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Introduction

If support is required do not contact Avaya backbone/Tier 3 support. First contact your CAM/
Sales Engineer. If further support is required, contact Avaya Tier 4 by email:
• CPE IOC US: (cpeiocus@avaya.com)
• CPE IOC UK: (cpeiocuk@avaya.com )

Workflow

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Chapter 2: Downloading the software
This chapter contains the procedures for download the software required to install IP Office Anywhere
Demo.

Prerequisites
A web browser and internet connectivity.

Downloading the software procedures
This task flow shows you the sequence of procedures you perform to download the required software.

Navigation
• Downloading VMware Player on page 12
• Downloading and installing archiving software on page 12
• Downloading Anywhere Demo on page 12
• Downloading the Anywhere Demo Script on page 13

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Downloading the software

• Downloading and installing software on page 14
• Downloading for on page 14

Downloading VMware Player
Procedure
1. In a web browser, go to the download page for VMware Player 4.0 at https://
my.vmware.com/web/vmware/info/slug/desktop_end_user_computing/
vmware_player/4_0.
2. Download the software to the PC.
Registration is required before you can download the file.

Downloading and installing archiving software
The IP Office Anywhere Demo files have been compressed in a .zip file. You will require an
archiving utility to unpack the compressed files.
Most Avaya corporate machines are equipped with the WinZip application. You can download
WinZip from the WinZip web site at http://www.winzip.com/win/en/index.htm.
The open source archiving utility 7–Zip is available from http://www.7-zip.org/.

Downloading IP Office Anywhere Demo
The IP Office Anywhere Demo archive is a large file (~3.6 GB) and it will take some time to
download. If preferred, you can order the IP Office Anywhere Demo software on DVD (order
number 700505224).

Before you begin
You must be able to download software from the Avaya web site. Login is required.

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Downloading the IP Office Anywhere Demo Script

Procedure
1. On the PC where the software will be installed, create a destination folder for the
installation file. Under My Documents, create the sub-directory My Virtual
Machine\IPOfficeAnywhere.
2. In a web browser, go to the Avaya web site https://avaya.my.salesforce.com/apex/
sp_ViewDetailPage?Id=a3j30000000LEBuAAO.
3. Under Related Links, click Anywhere Demo download page.
4. Click Download the Anywhere Demo.
5. Save the file to the My Virtual Machine\IPOfficeAnywhere folder.
6. Double click on the ipoffice-anywhere.tar.bz2 file and extract the file
ipoffice-anywhere.tar file.
Note:
Extracting the large file may take some time.
7. Double click on the ipoffice-anywhere.tar file to extract the files:
• ipoffice-anywhere.vmx
• ipoffice-anywhere.vmdk

Downloading the IP Office Anywhere Demo Script
The IP Office Anywhere Demo Script is a Power Point presentation that guides you through a
customer demonstration.

Procedure
1. In a web browser, go to the Avaya web site https://avaya.my.salesforce.com/apex/
sp_ViewDetailPage?Id=a3j30000000LEBuAAO.
2. Click IP Office Anywhere Demo Script.
3. Save the file.

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Downloading the software

Downloading and installing Flare Experience software
Download the Avaya Flare Experience for Windows software from the Avaya support site at
https://support.avaya.com/downloads/download-details.action?
contentId=C2012127103058130_8&productId=P0160&releaseId=8.1.x.
If you are using an iPad, download the Avaya Flare Experience software from the iTunes
store.

Downloading one-X Mobile Preferred for IP Office
To configure mobility on IP Office Anywhere, a smartphone and its application “Avaya One-X
Mobile Preferred for IP Office” is required.
The Avaya one-X Mobile Preferred for IP Office is available for most Apple and Android mobile
devices. The table below identifies the devices and telephone operating systems supported
by each client. The tables also list the client download locations for each of the supported
devices.
Table 1: one-X Mobile Preferred for IP Office
OS Platform

OS Version Support

Device Model Tested

iPhone (iOS)

5.0 or later

iPhone 4/4S

Android

2.1 or later

Smartphones and tablets
with supported OS version.

You can download the software from the following locations.
Apple App Store
https://itunes.apple.com/us/app/avaya-one-x-mobile-preferred/id509229173?mt=8
Google Play Store
https://play.google.com/store/apps/details?
id=com.avaya.ScsCommander&feature=search_result#?
t=W251bGwsMSwxLDEsImNvbS5hdmF5YS5TY3NDb21tYW5kZXIiXQ
For more details on the set up and use of the one-X Mobile client, refer to the Avaya one-X®
Mobile for IP Office Administration Guide.

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Chapter 3: IP Office Anywhere installation
This chapter contains the procedures for installing and configuring the software components.
Important:
Before configuring the network settings on the PC, ensure that the existing settings are recorded.
Recording the existing settings will allow you to return the PC to the original configuration.

Prerequisites
• You must be familiar with IP Office components and terminology.
• The IP Office Anywhere Demo network must be installed and configured. See Network
specifications on page 6.
Note:
If you experience connectivity problems during the installation process, try disabling firewall and antivirus software. To avoid a security breech, only perform this troubleshooting step when the PC is not
connected to the external internet.

IP Office Anywhere installation procedures
This task flow shows you the sequence of procedures you perform to install IP Office Anywhere Demo.

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IP Office Anywhere installation

Navigation
• Installing VMware Player on page 17
• Open Anywhere Demo in VMPlayer on page 17
• Launching Server Edition Manager on page 18
• Installing Video Softphone on page 19
• Configuring Flare on page 20
• Configuring the IP phones on page 20
• Testing Anywhere Demo on page 21
• Testing mobility on page 22

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Installing VMware Player

Installing VMware Player
Before you begin
• The processor on the PC where VMware Player is installed must be 64 bit and support
virtualization. To determine if the processor is 64 bit and supports virtualization, download
the processor testing application from http://www.grc.com/securable.htm.
• The Virtual Technology setting must be enabled in the BIOS of the PC. If Hardware
Virtualization is supported but locked when you run the processor test, this indicates that
Virtual Technology is disabled. Reboot the machine and enter the BIOS setup utility. On
most machines, the Virtual Technology setting is located under the Security menu. Set it
to Enabled.
• The PC must be configured with the static IP address 192.168.42.1. If the PC is equipped
with more than one network interface card (NIC), you can configure the alternate card
with the IP address. If the PC has a single NIC, you must disconnect from the network
and set the IP address to 192.168.42.1.

Procedure
1. Set the IP address to 192.168.42.1 on the NIC that will be used in the IP Office
Anywhere Demo network.
2. Navigate to the location on the PC where the VMware Player software is located.
3. Double click on the file to start the installation.
4. Accept all the default options.
5. (Optional) VMWare Bridge Protocol should run on single network interface only. If
the PC is equipped with more than one NIC, disable VMware Bridge Protocol on
any interface not used in the IP Office Anywhere Demo network.
In the Properties window for the unused NIC, uncheck the check box for VMware
Bridge Protocol.

Open IP Office Anywhere Demo in VMPlayer
This procedure opens the IP Office Anywhere application on the VMware Player virtual
machine.

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IP Office Anywhere installation

Procedure
1. On the PC where the software will be installed, navigate to the directory My
Documents\My Virtual Machine\IPOfficeAnywhere.
2. Double click on the file ipoffice-anywhere.vmx.
The VMware Player starts and begins to open IP Office Anywhere on the virtual
machine.
3. You receive the prompt This virtual machine might have been moved or
copied.
Select I copied it.
4. When the Open IP Office Anywhere Demo has completed the launch sequence,
the VMware Player window displays the Avaya IP Office Server Edition running
with the IP address 192.168.42.230.
5. If the Avaya IP Office Server Edition screen displays an error message, restart
the virtual machine. From the VMware Player menu bar click Virtual Machine >
Power > Power Off. Then double click the ipoffice-anywhere.vmx file to
restart.

Launching IP Office Server Edition Manager
You can launch IP Office Server Edition Manager using the Web Control of the IP Office Server
Edition server.

Before you begin
To launch IP Office Server Edition Manager using Web Control install the Java Runtime
Environment (JRE) Oracle version 1.6.x or 1.7.x.

Procedure
1. Open Web Control. On the PC where IP Office Anywhere is installed, open a web
browser and enter the address https://192.168.42.230:7070.
2. Log with the user ID Administrator and password Administrator.
3. In the Home tab click Manage.

Result
The system checks if the IP Office Server Edition Manager and Voicemail Pro client is not
installed. The system also checks for the version of the IP Office Server Edition Manager and

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Installing IP Office Video Softphone

Voicemail Pro client that is installed. The system prompts you to download and install the latest
version of IP Office Server Edition Manager and Voicemail Pro client:
• If version of the IP Office Server Edition Manager and Voicemail Pro client is not the
latest.
• If IP Office Server Edition Manager and Voicemail Pro client is not installed.

Next steps
• Click Yes if you want to launch the current version IP Office Server Edition Manager that
the system has detected.
• Download the latest version of IP Office Server Edition Manager that the system displays
and install IP Office Server Edition Manager.
Note:
In the final step of the installation process, do not select the run Manager option.
Restart the browser after installing IP Office Server Edition Manager.
After you install the IP Office Server Edition Manager, to launch the IP Office Server Edition
Manager directly from a personal computer, select Start > Programs > IP Office >
Manager.

Installing IP Office Video Softphone
Procedure
1. On the PC where IP Office Anywhere is installed, open a web browser and enter
the address https://192.168.42.230:7070.
2. On the IP Office Server Edition page, log in using the login ID Administrator and
the password Administrator.
3. Click on the AppCenter tab.
4. Download the file IPOffice_Softphone_Win32_.exe into the My
Virtual Machines folder.
5. Navigate to the My Virtual Machines folder and double click on the file
IPOffice_Softphone_Win32_.exe to start the installation.
6. Log in to IP Office Anywhere server at 192.168.42.230 with user name Alice
(x101) with password 101.

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IP Office Anywhere installation

Configuring Flare
Procedure
Connect the Flare Experience to the IP Office Anywhere through the WIFI access point
using a static IP address 192.168.42.113. Configure the Flare Experience:
a.
b.
c.
d.

Set the Server address to 192.168.42.230.
Set the Server port to 5060 and Transport type to TCP.
Set the Domain to 192.168.42.230.
After the Flare Experience is configured, log in with an extension name and
password.

Configuring the IP phones
Procedure
1. Configure IP phone 1.
a.
b.
c.
d.

Set the IP address of IP Phone 1 to 192.168.42.102.
Set the call server address to 192.168.42.230.
Set subnet mask to 255.255.255.0.
Login to IP phone 1 using extension 102 and security code/password 102.
The user name Bob displays when it is successfully logged in.

2. Configure IP phone 2.
a.
b.
c.
d.

20

Set the IP address of the IP phone 2 to 192.168.42.103.
Set the call server address to 192.168.42.230.
Set subnet mask to 255.255.255.0.
Login the IP phone using extension 103 and security code 103.
The user name Carol will be displayed when it is successfully logged in.

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Testing IP Office Anywhere Demo

Testing IP Office Anywhere Demo
Use this procedure to confirm that the IP Office Anywhere Demo is installed and functioning
correctly. Once you have confirmed that the network is operational, use the IP Office Anywhere
Demo Script to perform a customer demonstration.

Procedure
1. On the desktop, double click on the VMware Player icon.
2. In the VMware Player window, in the left pane, double click ipoffice-anywhere.
3. Test connectivity.
a. Ping 192.168.42.230 from host Windows PC to verify connectivity to the Virtual
Machine.
b. Open Web Control. In a browser, enter the address https://
192.168.42.230:7070.
c. Login with user ID Administrator and password Administrator.
d. In the menu bar, click System.
e. Confirm that the Status for the three software components, IP Office
Anywhere, Voicemail Pro and one-X Portal is Running. If not, click Start
All to start them.
4. Test endpoint connectivity.
a. From each extension, dial the other endpoints.
b. Dial the hunt groups.
5. Test Voicemail Pro.
a. From a softphone, call the IP phone at x103 and leave a message.
b. To access the message, dial *17 and follow the prompts.
The password for all voice mail accounts is the same as the extension
number.
6. Test Avaya one-X® Portal for IP Office.
a. On the Web Control home page, click one-X Portal Administration.
b. On the Avaya one-X® Portal for IP Office web page, click User Login.
c. Open a user home page by entering one of the following User Name / Password
combinations:
• Alice / 101
• Bob / 102
• Carol / 103

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IP Office Anywhere installation

d. Make a test call, test the directory, and listen to a voice mail.

Testing mobility
Procedure
1. Connect the smartphone WIFI to the access point of the Ethernet. Set the
smartphone with static IP address of 192.168.42.112.
2. Connect the Avaya one-X® Mobile Preferred with the following settings for user Bob:
• Server name: 192.168.42.230
• Server Port: 8444
• Username: Bob
• Password: 102
• DNS: 192.168.42.230
• Gateway: 192.168.42.230
Once configured, the connection indicator on its home page should turn from red
to green.
3. Configure the ring back as Work phone.
4. Mobile phone (Bob's mobile) calls 101 (Alice).
IP Office will ring Bob's desk phone (102) and also Alice's phone (101).

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Chapter 4: Using IP Office Anywhere Demo
This chapter contains the procedures for using IP Office Anywhere Demo.

Navigation
• Starting Anywhere Demo on page 23
• Stopping Anywhere Demo on page 23

Starting IP Office Anywhere Demo
Before you begin
The PC where IP Office Anywhere Demo is installed must be configured with the correct IP
address.

Procedure
1. Log on to the PC where IP Office Anywhere Demo is installed.
2. On the desktop, double click on the VMware Player icon.
3. In the VMware Player window, in the left pane, double click ipoffice-anywhere.

Stopping IP Office Anywhere Demo
Procedure
1. Go to the IP Office Server Edition web page and in the menu bar, click System.
2. Click Shutdown to shut down the virtual machine.

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Using IP Office Anywhere Demo

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Chapter 5: Uninstall and upgrade
Uninstalling IP Office Anywhere Demo
The IP Office Anywhere Demo is not an installed application. It is a software implementation that runs on
a virtual machine. To uninstall IP Office Anywhere Demo, simply delete the folder My Documents\My
Virtual Machine\IPOfficeAnywhere.
To uninstall the remaining software components, use the uninstall tool in Windows Control Panel.

Upgrading IP Office Anywhere Demo
To upgrade IP Office Anywhere Demo, delete the files in the folder My Documents\My Virtual Machine
\IPOfficeAnywhere and replace them with the new version.

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Uninstall and upgrade

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