Institutional User Manual
Institutional_User_Manual
User Manual:
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SBIMF ONLINE INVESTMENT PLATFORM
FOR NON INDIVIDUALS
USER MANUAL
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Contents
Page
3 Chapter 1: Online Investment Platform at a Glance
3 Availability of the platform
3 Features and transaction facilities
3 Registration requirements
5 Chapter 2: Registration Process
5 Get started
11 Creation of user ids
14 Group creation
15 User to Group mapping
16 Creation of transaction amount range
18 Creation of approval level(s) and rule(s)
20 Submission of registration
22 Edit/Complete registration details in incomplete or unapproved request
23 Initiate and submit change in existing successful registration
27 Chapter 3: Transaction Process
27 Login
28 Purchase
28 Initiation of purchase request
33 Approval of purchase request
37 Fund transfer for purchase request
43 Redemption
43 Initiation of redemption request
46 Approval of redemption request
48 Final confirmation of redemption request
49 Switch
49 Initiation of switch request
52 Approval of switch request
54 Final confirmation of switch request
55 Chapter 4: Other Services
55 Generate account statement
56 Manage account
57 Track transactions
58 Write to us
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Online Investment Platform at a Glance 1
Availability of the platform
SBIMF Online Investment Platform for Non Individuals is available for all existing KYC
compliant Non Individual investors i.e. Company, Partnership Firms, Trusts, Government
Bodies, Banks and Financial Institutions etc.
Features
Platform is available for non-individual investors for their convenience, to help them gain
access to their portfolio of investments in SBI Mutual Fund schemes, managing and
transacting the same effectively and efficiently, using a unique user-id and password
issued to the Specified Authorized Signatories of the institution.
After successful registration investors would be able to:
Perform purchase and additional purchase transactions to various schemes of SBI
Mutual Fund, including any new Schemes launched by SBI Mutual Fund from time
to time
Switch units from one scheme to another scheme of SBI Mutual Fund
Redeem clear units from existing investment
View portfolio and transaction history
Download account statement
Registration requirements
The entity should mention all the necessary information for registration in the website
and download the registration form and submit the completed registration form of SBIMF
Online Investment Platform for Non-Individuals, duly signed by all the authorized
signatories along with the necessary corporate documents (like Board Resolution /
Partnership Deed / Trust Deed, Specimen signatures of authorized signatories etc.).
On receipt of the registration form and documents and subject to necessary verification /
validation processes / procedures as may be prescribed by SBIMF from time to time,
SBIMF shall issue a separate unique user-id and password for each Specified Authorized
Signatory of the entity.
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SBIMF will dispatch the user-id and password to each Specified Authorised Signatory,
through email on the registered email id.
Upon receipt of the user-id and the password from SBIMF, the Specified Authorised
Signatories shall have an option to change the password allotted by SBIMF as per his own
choice.
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Registration Process 2
Registration process is divided into 3 steps:
1. Submission of company/institution details and single point of contact person
details
2. Online verification of submitted company/institution details and initiation of
registration process by single point of contact person after verification via One
Time Password (OTP)
3. Online creation of user ids for authorized signatories and approval mandates
Get started
Logon to www.sbimf.com or www.onlinesbimf.com
www.sbimf.com
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For first time registration choose option 1 – “To register on Online Investment
Platform for Non-Individuals”
On click following screen would be loaded
Click on Continue button to proceed. Following screen would be loaded on the click.
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Please submit the required information and click on Submit button
Company/Institution Name – Enter the organization’s full name.
PAN – Enter PAN of the organization
Bank Account No. – Enter bank account number registered against a folio in the name of
the organisation, if you have multiple folios and multiple banks registered with SBI Mutual
Fund, you may enter any one registered bank account number.
Registered Email ID – If an email id is registered in the folio, enter the same email id, this
is not a mandatory field, if you do not have any registered email id registered you may
leave this field blank.
Single Point of Contact Person (SPOC) Name – Single point of contact person can be
anyone, it is not mandatory that SPOC needs to be an authorized signatory as per Board
Resolution / Trust Deed / Partnership Deed etc. This person would be responsible for
completing the registration process and would also act as SPOC for communications
between organization and SBI Mutual Fund if required. SPOC can be an authorized
signatory also.
Single Point of Contact Person Mobile No.– Enter a valid 10 digit mobile number, SBI
Mutual Fund would use this number to send One Time Password (OTP) for verification for
further registration process and would also be used for verification for any modification in
registration details.
Confirm Single Point of Contact Person Mobile No.- Enter the same 10 digit mobile
number as entered in the above field.
Single Point of Contact Person Email ID – Enter a valid email id for SPOC, SBI Mutual
Fund would send OTP to the entered email id also apart from the mobile number entered.
Note: SPOC has no role in authorization of any transaction nor he/she would be provided
any login id or password, SPOC would only be authorized to perform registration process.
If SPOC is an authorized signatory then he/she would need to be registered as per the
process depicted in the document.
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On submission of the above information following screen would be loaded:
This screen would verify the SPOC mobile number and would allow him/her to proceed
for registration. SPOC would need to generate an OTP by clicking on GENERATE OTP
button and enter the same. The OTP would be sent on the SPOC’s submitted mobile
number and email id.
Email Template for OTP
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On submission of OTP and online verification of registered information provided by SPOC,
registration step “3” screen will be loaded.
First section of registration form will provide the registered folio(s) based on the PAN
submitted by SPOC.
This information is retrieved online from the registrar database.
To proceed for registration go to Step 01 on this form – Authorized Signatory Registration
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Creation of user ids (Step 01 – Authorized Signatory Registration)
User ID (Email ID) – provide a unique email id of an authorized signatory, this would also
be his/her login id to logon to the platform. Same email id cannot be registered with two
or more users. SBI Mutual Fund suggests SPOC to provide an official email id for
registration for every authorized signatory.
Designation – provide the designation of the user.
Authorized Signatory Name – provide the name of authorized signatory.
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Authorized Signatory Mobile No. – provide a 10 digit mobile number of authorized
signatory.
Choose the roles and rights for the authorized signatory from the check boxes:
Transaction Initiator: This role and right will allow the user to initiate any
purchase / redemption / switch transactions.
Transaction Approver: This role and right will allow the user to approve initiated
transactions of purchase/redemption/switch.
Fund Transfer Authorizer: This role and right will allow the user to perform
Online Fund Transfer / Update UTR No. and submit purchase request to SBIMF in
case of RTGS / Update bank details and submit purchase request to SBIMF in case
of Offline Fund Transfer.
After providing all mandatory details of the user and assigning role and rights click on
ADD SIGNATORY button. Repeat the process as described again to add users.
To delete any user click on DELETE link in grid of added users. To modify details of a user
first delete the user and add again with modified details.
Note:
1. There are no restrictions on number of user which an entity can register.
2. Transaction Approver role and rights can only be assigned Authorized Signatories
mentioned in Board Resolution / Trust Deed / Partnership Deed or any other specific
document required for identifying the authorized signatory allowed to perform
transaction on behalf of the entity.
3. If any user with Approver Role is registered using the above form does not figure in
Board Resolution / Trust Deed / Partnership Deed or any other specific document
required for identifying the authorized signatory the registration request will be
rejected by SBI Mutual Fund.
4. All users can be assigned all roles and rights as per Board Resolution / Trust Deed /
Partnership Deed or any other specific document required for identifying the
authorized signatory.
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An Example:
User
Name
Authorized Signatory
as per mandatory
document
Role in
organization
Allowed Role & Rights
Initiator
Approver
Fund
Transfer
A
Yes
Authorized Signatory
Y
Y
Y
B
Yes
Authorized Signatory
Y
Y
Y
C
Yes
Authorized Signatory
Y
Y
Y
D
No
Staff
Y
N
Y
E
No
Finance Department
Y
N
Y
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Creation of Group(s) (Step 02 – Group Creation)
Group Name: Provide a group name and click on CREATE GROUP button.
To delete a group click on DELETE link in grid of created groups.
Note:
1. Every user with Transaction Approval role and right has to be assigned a Group.
2. Although there is no restriction on group name but SBI Mutual Fund suggest that
group name should be based on designation or levels of approvals required or if
there is any defined group in the organization same nomenclature can be used.
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User to Group Mapping (Step 03 – Map Authorized Signatories with a Group)
Group Name: Select a group created from drop down list.
User ID: Select user id of an added authorized signatory from drop down list.
Click on ASSIGN GROUP button to map an authorized signatory to a group.
To delete user group mapping for any authorized signatory click on DELETE link in the
grid.
Note:
1. One or more authorized signatory can be mapped to multiple groups.
2. Only users with Transaction Approval roles and rights should be mapped to a
group.
3. If any other user is mapped to a group the request for registration would be
rejected by SBI Mutual Fund.
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Creation of Transaction Amount Range (Step 04 – Create Transaction Amount Range)
Amount In - select the denomination in which you want to create a transaction amount
range.
Amount From (Above) – enter the minimum amount of the range.
To Amount – enter the maximum amount of the range.
Click on ADD TRANSACTION RANGE button to create a range.
Example: if transaction amount range is Re. 1 to Rs. 10 Lacs then enter Re. 1 in “Amount
From (Above)” and Rs 10 Lacs in “To Amount”.
To delete any transaction range click on DELETE link in the grid.
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Note:
1. Transaction range cannot be defined in decimals.
2. There is no restriction on number of transaction range which can be created.
3. User cannot define a range as a mid-range, i.e. if there is a transaction range of Re. 1
to Rs. 10 Lacs the next range would be from Rs. 10 Lacs and above to any amount
as desired. In this case the range cannot be created from Rs. 5 Lacs to Rs. 20 Lacs or
any amount as Rs. 5 Lacs would be covered under the range of Re. 1 to Rs. 10 Lacs
already created.
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Creation of Approval Level(s) and Rule(s) (Step 05 – Create Transaction Approval Level(s)
and Rule(s))
Steps to create transaction approval level(s) and rule(s):
1. Select the transaction amount range from drop down list.
2. Select a group from drop down list
3. Enter the number of mandatory approvals required from the selected group.
Example, if there are 3 authorized signatories in the group selected and you need
minimum 2 out of 3 then enter 2 in the No. of Approver(s) text box.
4. Click on ADD GROUP FOR AUTHORIZATION LEVEL link, your selected group with
number of mandatory approvers will appear in the grey box. To add more
approvers from different groups for same authorization level repeat the process.
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5. Once all groups and number of approvers are selected for first level approval click
on ADD AUTHORIZATION LEVEL, this will freeze the authorization level with
authorized signatories for a defined transaction amount range.
6. To add next level of authorization repeat the process as explained above.
Note:
1. There is no restriction in adding a group at multiple levels, but no authorized
signatory can approve the transaction more than once. To seek multiple approvals
from a particular group there should be multiple authorized signatories mapped to
the group.
2. There is no restriction on number of approval levels. Entity can create as many
levels of approvals as required.
3. If any user with Approver Role is registered using the above form does not figure in
Board Resolution / Trust Deed / Partnership Deed or any other specific document
required for identifying the authorized signatory the registration request will be
rejected by SBI Mutual Fund.
To submit the registration request click on SUBMIT button.
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Submission of Registration Form
On submit following form will be available for download, click on DOWNLOAD to print and
submit the duly signed form to SBI Mutual Fund.
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Email Template on Online Submission of Registration Form
Email Template to All Authorized Signatories on Successful
Registration and Approval by SBI Mutual Fund
Dear InvestorName,
Please find attached registration form with details as entered by you on behalf of your organization.
You are requested to kindly submit the attached registration form duly signed by Authorized Signatory
with mandatory documents as mentioned in the registration form with any SBI Mutual Fund branch.
Once your request for registration is verified and approved all authorized signatories mentioned in the
registration form will receive login credentials via email on the registered email id.
Your Request ID is #RequestID, please mention your request id for any further communication with
SBI Mutual Fund.
The approval process will be completed shortly and we would respond in 5 working days after receipt
of duly signed registration form.
Thanking you,
SBI Mutual Fund
Note: This email is system generated. You are requested not to reply the same.
Mutual Fund investments are subject to market risks, read all scheme related documents carefully.
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Edit/Complete registration details in incomplete or unapproved registration request
To initiate editing or completing the registration details for unapproved registration
request go to www.onlinesbimf.com and click on REGISTER WITH SBI MUTUAL FUND.
Use the link on “2. To complete/edit the request for registration”
Enter the PAN of the entity and generate an OTP. OTP will be sent on the registered mobile
number and registered email id of SPOC. To proceed click on SUBMIT button.
On submit the existing registration details will be available for editing. SPOC need to
proceed for registration as explained Registration Process section of user manual.
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Initiate and Submit Change in Existing Successful Registration
To initiate and submit change in existing successful registration request go to
www.onlinesbimf.com and click on REGISTER WITH SBI MUTUAL FUND.
Use the link on “3. To initiate and submit change(s) in registration”
Enter the PAN of the entity and generate an OTP. OTP will be sent on the registered mobile
number and registered email id of SPOC. To proceed click on SUBMIT button.
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On submission of PAN and OTP by SPOC, following screen would be loaded where SPOC
would need to enter comments as to why he/she needs to make changes in registration.
Note:
1. Once the request for change in successful registration is received by SBI Mutual
Fund, SBI Mutual Fund would block the PAN and all Folios for Online Transactions.
2. Investor would be allowed to transact offline in the folios till the time change in
registration is completed successfully and approved by SBI Mutual Fund.
3. SBI Mutual Fund would verify that there are no pending transactions for
approvals/payments in any Folio mapped to the PAN for which change in
registration has been requested.
4. If there are any transactions pending investor would need to either approve/reject
and submit the same else change request would not be processed.
5. Once the change request is approved SPOC would be able to view and edit the
existing registration details and submit the same as per the process explained in
Registration Process section of user manual.
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Email Template for Initiated Change Request
Email Template for Approved Change Request
Dear All,
We have received your request for change(s) in your registration for SBIMF Online Investment
Platform for Non-Individuals.
Your request would be attended shortly and we would respond within next 5 working days.
Please note:
All user ids associated with your online registration will be disabled till the time change(s) in
registration are authorized and accepted by SBI Mutual Fund.
In meantime if you need to transact in SBI Mutual Fund schemes please use offline mode.
PAN : #PAN
Thanking you,
SBI Mutual Fund
Note: This email is system generated. You are requested not to reply the same.
Mutual Fund investments are subject to market risks, read all scheme related documents carefully.
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Email Template for Rejected Change Request
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Transaction Process 3
Login
Enter your User ID (Email ID) provided in the registration form.
Enter PAN of your organization.
For first time login – enter the system generated password sent to you by SBI
Mutual Fund on your registered email id (User ID) else enter the password chosen
by you.
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Purchase
Initiation of Purchase Request
Purchase transaction can be performed through two screens 1. Your Portfolio 2. Invest
Online Tab.
Your Portfolio
Click on “+” sign against the folio to expand the list the of schemes available in the folio.
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Expanded view of folio
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Click on Purchase link in Transact Here column of the expanded view to initiate purchase
request.
After clicking on Purchase link following screen would be displayed
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By default the last broker code through which a transaction has been processed will be
populated in the broker code field.
If you want to change the broker code then activate the change broker code check box, else
you can continue to use the last broker code for purchase.
If you want to invest without any broker then choose Direct as Broker Selection.
Enter details in following fields:
1. Broker Code - This is pre populated as per last transaction, to change this please
follow the steps as explained above.
2. EUIN – Enter EUIN of the broker if available.
3. Scheme details will be populated as per the Purchase Link of the Scheme of the
portfolio.
4. If you want to change the scheme in which you need to invest you need to activate
the change scheme check box.
5. Scheme Option is dependent of the Scheme Plan – Dividend/Growth.
6. Amount – Enter Amount you want to invest.
7. Activate the terms and conditions check box.
Once all details are entered click on Buy.
On Click on Buy button following screen would be loaded.
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Click on Confirm Button to complete the initiation of Purchase Transaction.
Invest Online
Click on Invest Online Tab
Choose the folio in which you want to make a purchase transaction.
Click on Purchase Button.
When you click on Purchase button the same process and screen would be loaded as
explained above under Your Portfolio section of Purchase Initiation.
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Approval of Purchase Request
Once a Purchase request is initiated following email would be sent to all Authorized
Signatories as per the Registration Mandate for approval(s).
Authorized signatory would need to logon to the system to approve the initiated
transaction.
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Once the authorized signatory logs on to the system following screen would be available
for approving the initiated transaction.
Authorized signatory would need to click on Approve under Action column to approve or
reject the transaction.
Click on Approve/Reject button to approve/reject the transaction.
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Authorized Signatory can also view approval details by clicking on View Approval Details
under Approval Details column.
Once the transaction is approved by all Authorized Signatories the transaction will be as
pending for payment for all users with Fund Transfer authority as per registration
mandate
The user with Fund Transfer authority would need to logon to the system and submit the
Fund Transfer details for final processing of the transaction.
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Following email would be sent to all users with Fund Transfer authority.
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Fund Transfer for Purchase Request
Payment pending screen under view my action for users with Fund Transfer authority.
User need to click on Payment link under Action column.
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Note:
1. Investor needs to choose the registered bank and account number from the drop
down list from which payment needs to be processed.
2. Online transfer is available only for State Bank of India bank accounts.
3. For any other bank accounts you need to use Offline Fund Transfer or RTGS.
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Online Fund Transfer:
If investor has a State Bank of India account registered in the folio then an online fund
transfer can be performed.
To proceed for online fund transfer click on Payment button. On click investor would be
redirected to OnlineSBI website where investor would need to proceed as per bank
mandates.
Once the payment is initiated by investor at banking site he would redirected to SBI
Mutual Fund site and would be get the payment status as pending for confirmation. Only
on final approval at banking site the payment status would be updated as successful.
Investor is not required to logon to SBI Mutual Fund site again for initiated or approving
further banking approvals. This can be performed directly on SBI net banking site and
status would be updated at SBI Mutual Fund site automatically.
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Offline Fund Transfer
Choose the Bank details and click on Pay button to submit the transaction.
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RTGS (Real Time Gross Settlement)
Choose bank details, update the UTR No. and click on Pay button to submit the application.
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Final confirmation email on successful payment and submission of application
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Redemption
Initiation of Redemption Request
Redemption transaction can be performed through Your Portfolio
Click on Redeem link in Transact Here column against the scheme to initiate redemption
transaction.
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Screen for initiating redemption transaction
Choose Bank and Account No. in which redemption proceeds are required.
You may choose to redeem under options of All Units/Units/Amount.
Activate the terms and conditions check box.
Click on Submit button.
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Confirmation of redemption request initiation screen
Click on Confirm button to submit the transaction for approval from Authorized
Signatories.
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Approval of Redemption Request
Once a Redemption request is initiated following email would be sent to all Authorized
Signatories as per the Registration Mandate for approval(s).
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Note:
The approval process for redemption is same as for purchase approval.
In redemption approval only the final approver would need to enter an OTP for final
submission of the transaction.
Final approval for redemption request
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Final confirmation of redemption request
On submission of redemption request following email would be sent to all concerned
authorized signatories.
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Switch
Initiation of Switch Request
Switch transaction can be performed through Your Portfolio
Click on Switch link in Transact Here column against the scheme to initiate Switch
transaction.
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Screen for initiating Switch transaction
Choose Switch To Scheme Details
You may choose to switch under options of All Units/Units/Amount.
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Activate the terms and conditions check box.
Click on Submit button.
Confirmation of switch request initiation screen
Click on Confirm button to submit the transaction for approval from Authorized
Signatories.
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Approval of Switch Request
Once a Switch request is initiated following email would be sent to all Authorized
Signatories as per the Registration Mandate for approval(s).
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Note:
The approval process for switch is same as for purchase/redemption approval.
In switch approval only the final approver would need to enter an OTP for final
submission of the transaction.
Final approval for switch request
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Final confirmation of switch request
On submission of switch request following email would be sent to all concerned
authorized signatories.
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Other services 4
Generate account statement
Investor can generate an account statement for any 365 days with a given date range.
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Manage accounts
Investors can use this section to:
1. Change password.
2. Download registration mandate submitted and approved.
3. View terms and conditions for using this platform
4. Contact details of SBI Mutual Fund
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Track transactions
Investor can track the status of transactions performed – Online/Offline
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Write to us
In case of any error or help required investor can write to us with screen shots of errors or
any other information using this service.
