L22. Norhaizam Bte MD Sani MS 1500 L22

User Manual: MS-1500

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Norhaizam bte Md Sani

Training Manager,

HDC Malaysia

The First Gulf Conference on Halal Industry and

its Services

24-26 January 2011

, State of KuwaitSalmiyah-Holiday Inn Hotel, Al

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PRESENTATION OUTLINE

• Introduction

•Halal Internal Audit Requirements

•Internal auditors

•Standard references

•Halal Internal Audit Procedure

•Audit planning & preparation

•Audit execution

•Conclusion

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HALAL INTERNAL AUDITING

Halal

Auditing

Process

audit

Perform

by

Internal

Auditors

measure

gap

measure

strength

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• To ensure on going compliance to:

1.0 Shariah laws & principles of

Halal & haram in Islam with

regards to Halal certification.

2.0 MS 1500:2009 & JAKIM Manual

Procedure of Halal Certification

Malaysia.

WHY HALAL INTERNAL AUDITING?

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Requirements: Management Responsibilities

3.1.1 The management shall appoint

Muslim Halal executive officers or establish

a committee which consist of Muslim

personnel who are responsible to ensure

the effectiveness in implementation of

internal Halal control system. (MS 1500:

2009)

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MALAYSIAN STANDARD

MS 1500:2009

HALAL FOOD – PRODUCTION,

PREPARATION, HANDLING AND

STORAGE – GENERAL GUIDELINES

(SECOND REVISION)

Standard Reference

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Standard Reference

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MANAGEMENT RESPONSIBILITIES

• Establish Halal internal audit team

• Establish Halal internal audit

procedure

• Conduct internal audits at planned

intervals

• Ensure product comply to

reference standards

• Record Halal internal audits

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HALAL INTERNAL AUDITOR

Internal

Auditor

• Shall appoint by management

• Lead Auditor must be Muslim

Internal

Auditor

• Competent with Shariah knowledge

• Understand application of Halal

principles .

Internal

Auditor

• Equipped with skills & experience to

effectively perform auditing

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•Lead auditor

–Must be Muslim

•Auditor

–Minimum size of audit team is

2 auditor

HALAL INTERNAL AUDITOR

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THE ROLES OF LEAD AUDITOR

Lead an

audit

team.

Manage

the audit

process.

Make

final

decisions

regarding

the

findings

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THE ROLES OF AUDITOR

Checking the

current

compliance

Identifying

NCR

Agreed on

the CAR

Follow up

audit

Close the

audit

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THE ROLES OF AUDITEE

Facilitate

audit

process.

Cooperate

during

audit.

Provide

objective

evidences

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HALAL INTERNAL AUDITORS

Should conduct

an audit with

the full

authority of

the executive

management.

Should be

independent of

the function

being audited.

Should be

objective

when

undertaking

audits.

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KEY COMPETENCIES

Qualified &

trained in the

audit.

Ability to

recognize halal,

safety & quality

criteria.

Ability to

recognize

potential non

halal issues .

Knowledgeable

in halal

requirements &

standards.

Effective

communication

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HALAL INTERNAL AUDIT PROCEDURE

Audit

Planning &

Preparation

Audit

Execution

Audit

Report

Follow-up

Audit

Closing up

Audit

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AUDIT PLANNING & PREPARATION

•Standard references

»MS 1500:2009 Halal Food

Production, Preparation, Handling &

Storage

»JAKIM: Manual Procedure of Halal

Certification Malaysia

•Checklist

•Opening meeting agenda

•Closing meeting agenda

•Audit schedule

•Attendance form

•Non conformances forms

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Halal Checklist

•A list that contains points/elements for

assessment.

•Is a tool prepared by auditors for assessing

the assurance of the Halal product.

•It ensures that every aspects of the

element/operation clearly defined and

covered.

•An objective evidence that an audit was

performed.

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CHECKLIST

•Think in terms of “ WHAT TO LOOK”

and “WHAT TO LOOK FOR” when

preparing checklist questions.

•Auditors need to prepare checklist for

adequacy audit & on site audit.

•Auditors need to be trained in the use

of checklist.

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HOW?

•Look at the requirements

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Requirements

2.3 Halal Food

–Food and drink and/or their ingredients permitted

under the Shariah law and fulfil the following

conditions:

a)Does not contain any parts or products of

animals that are non-Halal by Shariah law or

any parts or products of animals which are not

slaughtered according to Shariah law;

b)Does not contain najs according to Shariah law;

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Halal

HalalHalal

Halal Industry Development Corporation (HDC)

Industry Development Corporation (HDC)Industry Development Corporation (HDC)

Industry Development Corporation (HDC)

5.02, Level 5,

KPMG Tower, First Avenue, Persiaran Bandar Utama,

47800 Petaling Jaya, Selangor Darul Ehsan,

Malaysia.

Tel : +603 - 7965 5555

Fax : +603 - 7965 5500

Hotline : 1800 - 880 - 555 (within Malaysia)

+603 7965 5400 (outside Malaysia)

www.hdcglobal.com

www.hdcglobal.comwww.hdcglobal.com

www.hdcglobal.com

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MEAT

SKIN

GELATINE

•Ice cream

•Marshmallow

•Yoghurt

•Soft candy

•Jelly

•Capsules

COLLAGEN

•Sausage casing

LEATHER

BLOOD

FAT (LARD)

FAT DERIVATIVES

•Glycerin

•Mono & Diglycerida

•Emulsifier

•Creamer

•Ice Cream

•Margarine

•Tooth Paste

TEXTURIZER

•Cosmetic

SHORTENING

•Bakery biscuit

BROTH

•Flavor

•Soup

•Seasoning

•Cystein

•Tooth Brush

•Brush

•Bread Improver

•Flavor

HAIR

BONE

•Activated Carbon

•Refined Oil & Water •Fermentation Media

•Medicine

•Sausage

•Microbial Products

INNARDS

Intestine

•Sausage casing

Pancreas

•Insulin

Enzyme

•Rennet

•Cheese

•Flavor

•Seasoning

•Powder

•Bacon

•Pasta

•Burger

•Meat flash

PIG & ITS

DERIVATIVES

HDC

TRAINING

CENTER

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WHAT TO LOOK FOR?

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WHAT TO LOOK FOR??

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Certificate of Meat Slaughtered by Muslims

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Halal Certificate from JAKIM

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LOOK AT THE REQUIREMENTS

• 6.4 - Companies which fall under

Multinational and Medium Industry

categories should form an Internal Halal

Audit Committee and appoint an Islamic

Affairs Executive (Islamic Studies) to handle

and ensure that Halal procedures are

complied

• 6.5 - A minimum of two Muslim permanent

employees of Malaysian citizenship are

required at the kitchen/handling/food

processing area

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Audit Reference No. : Page 1 of 1

Name of Organization :

Department : Date of Audit :

Auditors : Auditee :

Area/Assessment Document

reference

A B C N/A Records, Evidence,

Notes

1. Raw Materials: Storage

Area

- MS 1500:2009

(3.6)

a) All raw materials &

ingredients are certified

Halal from Islamic bodies

recognized by JAKIM

- MS 1500:2009

(3.5.1)

- JAKIM manual

procedure ( 6.2 )

a) Valid Halal Certificate

b) COA

c) Process flow chart

d) Product specification

e) Supplier audit records

b) List of the raw materials

should be same as declared

in the application form

-JAKIM manual

procedure ( 6.2 )

a) Copy of application

form submitted to

JAKIM

b) Halal File

b) Delivery transportation is

only for Halal material or

products

- MS 1500:2009

(3.6)

a) Delivery record

b) Product

Specification/MoA

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AUDIT EXECUTION: STAGES

Opening

meeting

• Explain the purpose of audit

• Explain the procedure of auditing

Conduct

Audit

• Conduct on site audit during operation

• Review audit findings

Closing

meeting

•Presenting the summary & audit team views on halal

compliance.

•Presenting the non conformances & agreed corrective

actions.

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CONDUCT AUDIT

•How to gather objective evidence ?

–Examination of documents &

records.

–Observations of practices &

conditions in the factory through

on site visit.

–Interviews with designated

personnel.

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EVIDENCE: HALAL CERTIFICATE

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–HALAL INTEGRITY IS EVERYBODY’S

RESPONSIBILITIES IN AN ORGANIZATION

–EVERYBODY IN THE ORGANIZATION MUST

UNDERSTAND THE HALAL CONCEPT

(HALALAN THOYIBBAN) & IMPLEMENT

BEST HALAL PRACTICES

•UNDERSTAND,

•APPRECIATE,

•VALUE,

•EFFECTIVE ACTION

CONCLUSION

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