YL4DCP UK MFC 9160 MFC9160 AS UG A

User Manual: MFC-9160

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MFC-9160
OWNER’S MANUAL

Using This Manual
Thank you for purchasing a Brother machine.
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use the machine to its fullest potential by taking a few minutes to read
this manual.

Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
find information about a specific feature or function by checking the Index at the back of this manual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.

Symbols Used In This Manual
Note or additional information.

The machine may be damaged or may not work correctly if this is not
observed.

Warnings detail precautions you must take to avoid possible personal
injury.

User-Friendly Programming
We have designed the machine with on-screen programming. User-friendly programming helps you
take full advantage of all the functions the machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you program the machine. All you need to do is follow the prompts as they guide you through
the function menu selections, programming options and settings. Additionally, you can program
settings more quickly by pressing Menu/Set and the menu number using the numeric keys.
A complete list of the function selections, options, and settings that are available is provided in the
appendix of this manual. (See Menu Mode & Menu Selection Table , page 8.)

Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents ...............................................................................iii

PREPARATION AND SIMPLE USE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide ................................... 4
Control Panel Overview ...................................................................... 6
Menu Mode & Menu Selection Table ................................................. 8

CUSTOM SETUP
Chapter 1

Custom Settings
Custom Settings................................................................................. 10
Using the Reports Key....................................................................... 11

COPIER
Chapter 2

Making Copies
Basic Copy Operations ...................................................................... 12
Temporary Copy Setting ................................................................... 14
Changing Default Settings................................................................. 19

PRINTER/SCANNER
Chapter 3

Using the machine as a Printer
Special Printing Features................................................................... 21
Printing From Your PC ..................................................................... 21
Simultaneous Printing ....................................................................... 23
Printer Menu Functions ..................................................................... 23
Acceptable Paper ............................................................................... 24

Chapter 4

Printer Driver Settings (For Windows® Only)
Using the Brother MFC-9160 Printer Driver .................................... 25
Basic Tab ........................................................................................... 25
Advanced Tab.................................................................................... 27
Support .............................................................................................. 34

iii

Chapter 5

Using the Windows®-Based Brother Control Centre
(For Windows® Only)
Brother Control Centre ......................................................................35
Using the Scan Key with Windows PC .............................................36
Using the Control Panel Keys............................................................37
Brother Control Centre Features........................................................38
Scan to File ........................................................................................41
Scan to E-mail....................................................................................42
Scan to Word Processor .....................................................................44
User Defined Button ..........................................................................45
Copy...................................................................................................46

Chapter 6

Using ScanSoft™ PaperPort® for Brother and
ScanSoft™ TextBridge®

Chapter 7

Using the Brother MFC with a New Power
Macintosh® G3, G4 or iMac™ / iBook™
Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™
with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1............................................53
Using Brother Printer Driver with your Apple® Macintosh® ...........53
Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh® ..................................................................55

Chapter 8

For DOS User

MAINTENANCE
Chapter 9

Troubleshooting and Maintenance
Error Messages...................................................................................62
Document Jams and Paper Jams ........................................................64
Packing and Shipping the Machine....................................................69
Regular Maintenance .........................................................................71

IMPORTANT INFORMATION
Chapter 10

Important Safety Information
Important Safety Instructions.............................................................81

APPENDIX
Chapter 11

Specifications
General Specifications....................................................................... 84
Printer Specifications......................................................................... 84
Computer Requirement .................................................................... 85
Electrical and Environment ............................................................... 86
Compilation and Publication Notice ................................................. 86
Trademarks ........................................................................................ 87
Index .................................................................................................. 88

Preparation and Simple Use Guide
PREPARATION
AND SIMPLE USE

Steps to prepare and use the machine simply
Follow the steps below to prepare and use the machine simply.
However, before you perform these steps, see Important Safety Information (page 81), and
Advice for Preparation and Simple Use Guide (page 4).

Read the Quick Setup Guide

Follow the instructions on the Brother Quick Setup Guide to set up the machine.

Setting the Document

You can scan the document for copying from either the ADF (Automatic Document Feeder) or
from the glass platen.
Using the ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually
through the machine. Use standard (75 g/m2) paper when using the ADF. Always fan the pages
well before placing them in the ADF.
Recommended Environment
Temperature: 20-30˚C (68-86˚F)
Humidity:
50%-70%

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper, or fabric. (To copy or scan this kind of document, see Using
the Glass Platen, page 3.)
■ Make sure documents written with ink are completely dry.
■ Documents must be from 14.8 to 21.6 cm wide, and from 14.8 to 35.6 cm long.
1

Fan the pages and stagger them at a 30 degree angle. Insert the pages face up, top edge first
in the ADF until you feel them touch the feed roller.

Adjust the paper guides to fit the width of your pages.

Pull up the document stopper.

Preparation and Simple Use Guide

Multiple pages should be fanned first as shown in the diagram below.
Documents are
Face Up
in the ADF

30˚

Document Stopper

Setting the Special Media Lever
You can use the special media lever to select the Regular Position ( ) or Special Position ( ).
To feed regular types of originals, move the special media lever to the Regular Position ( ). You
can feed multiple pages.
To feed special types of originals (such as coated paper or glossy paper), move the special media
lever to the Special Position ( ). Feed the original one by one. It will allow the original to feed
through the ADF without slipping or jamming.

Regular Position
Special Position
Special Media Lever

If the original “double-feeds” try again by inserting a simple sheet of original in
the ADF or use glass platen.

PREPARATION
AND SIMPLE USE

Using the Glass Platen
To use the glass platen, the ADF must be empty.
Documents are
Face Down
on the Glass
Platen

Lift the document cover.

Using the document guidelines on the left, centre the document FACE DOWN on the glass
platen.

Close the document cover.

If the document is a book or is thick, do not slam the cover or press on
it, as damage to the glass platen may result.

Making a Single copy

Insert the document face up in the ADF, or face down on the glass platen.

Press Copy.

To stop the copy process and release the original, press Stop/Exit. (See
Making Copies, page 12.)

Multiple Copies (Using the ADF)

Insert the document face up in the ADF.

Using the numeric keys, enter the number of copies you want (up to 99).
For example, press 3, 8 for 38 copies.

Press Copy.

Preparation and Simple Use Guide

Advice for Preparation and Simple Use Guide
Choosing a Location
Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and
shocks. Locate the machine near a standard earthed electrical socket.

Avoid placing the machine where it may be knocked. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the machine to direct sunlight, excessive heat, moisture or dust. Do not
connect the machine to electrical outlets controlled by wall switches or
automatic timers as disruption of power can wipe out information in the
unit’s memory. Do not connect the machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt the power
supply. Avoid interference sources, such as speakers or the base units of
cordless phones. Ensure the airflow from the fan on the right hand side of
the machine is not impeded.

We recommend that this product be used with a surge protection device to
protect the product against damage caused by a lightning strike.

Connecting the Power Cord
PREPARATION
AND SIMPLE USE

This machine must be fitted with an earthed plug.

IMPORTANT:
If you need to remove the moulded mains plug in order to fit an appropriate
type, you must discard the moulded plug immediately having cut it off, in
order that it is not inadvertently inserted into a live socket, thus presenting
a shock hazard. The wires in the mains lead of this appliance are coloured
in accordance with the following code.
• Green-and-yellow : Earth
• Blue
: Neutral
• Brown
: Live
As the wires in the mains lead of this apparatus may not correspond with the
coloured markings identifying the terminals in your plug, proceed as
follows:
The wire which is coloured green-and-yellow must be connected to the
terminal in the plug which is marked by the letter “E” or by the safety earth
symbol
or coloured green or green-and-yellow.
The wire which is coloured blue must be connected to the terminal which is
marked with the letter “N” or coloured black.
The wire which is coloured brown must be connected to the terminal which
is marked with the letter “L” or coloured red.

Preparation and Simple Use Guide

Control Panel Overview
1

12 11

1 Numeric Keys
Use the numeric keys to enter
the number of multiple copies
(99 maximum).

2 Reports
Accesses the Reports menu so you can
select a report to print: Help and System
Setup List.

3 Scan to
Lets you scan the next original into your
computer and select the type of
destination: word processing, graphics
or E-mail application.

4 Toner Save
You can conserve toner using this key.

5 Stop/Exit
Press this key to cancel a copy operation.
The original will be ejected.

6 Navigation Keys:
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in the machine.
or
Press to scroll forward or backward to
set a menu selection.
or

Press to scroll through the menus and
options.

7 Copy Keys:
(For the Next Copy Only)
Sort
Press this key to sort multiple copies.
Copy Mode
Press this key to temporarily change the
copy resolution for your type of original
document.
2in1/4in1
Press this key to copy four pages onto
one page or create a booklet by copying
two pages onto one page.
Contrast
Press this key to temporarily change the
contrast.
Clear Settings
Resets your temporary copy settings
back to the user default settings. Use this
key when you do not want to wait 45
seconds for the temporary settings to
clear automatically.
Poster
Press this key to get a copy that is nine
times the size of the original.
Copy
Makes a copy.

8 Liquid Crystal Display
Displays messages to help you set up and
operate the machine.

9 Toner Empty LED
PREPARATION
AND SIMPLE USE

The Toner Indicator flashes on and off
when toner is low, so you will know to
order another toner cartridge. You will
still be able to print until the Indicator
stays on.

0 Reset
Clears data from the printer memory.

A Enlarge (Temporary Setting)
Each key press shows the next pre-stored
enlargement ratios: 100%, 141%,
150%, 200%, 400%, MANUAL. For
more choices, select MANUAL and use
the numeric keys to type any percentage
between 101% and 400%.

B Reduce (Temporary Setting)
Each key press shows the next
pre-stored reduction ratios: 100%, 71%,
50%, 25%, AUTO, MANUAL. For
more choices, select MANUAL and use
the numeric keys to type any percentage
between 25% and 99%. Select AUTO to
automatically fit the original on the
selected paper size.

Preparation and Simple Use Guide

Menu Mode & Menu Selection Table
- Access the Menu
- Go to next menu level
- Accept an option
- Scroll through the current menu
level
- Back to previous menu level
- Forward to next menu level
- Exit the Menu
You can access the menu mode by pressing Menu/Set.
When you enter the Menu, the LCD scrolls:

SELECT

& SET

Press 1 for General Setup Menu
—OR—

1.GENERAL SETUP

Press 2 for Copy Menu
—OR—

2.COPY

Press 3 for Printer Menu

3.PRINTER

—OR—
You can scroll more quickly through each menu level by pressing
or
keys, and then set an
option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows next
menu level. Press
or
key to scroll to your next menu selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.

Use

to scroll backward if you passed your choices or to save keystrokes.

You can program the machine by pressing Menu/Set followed by the menu numbers. For example:
to set COPY MODE to PHOTO, press Menu/Set, 2, 1 and
or
to select PHOTO, and
then press Menu/Set.

To access the menu, press

Main Menu

PREPARATION
AND SIMPLE USE

To exit, press

Menu/Set.

Stop/Exit.

Submenu

Menu
Selections

Options

Descriptions

Page

to accept

1. GENERAL
SETUP

1. BEEPER

2. POWER
SAVE
3. SLEEP
MODE
4. PRINT
DENSITY
2. COPY

HIGH
LOW
OFF

Adjusts beeper volume.

—

ON
OFF

Power save mode.

—

1. COPY MODE
—
2. CONTRAST

AUTO
TEXT
PHOTO

Adjusts printing to be
lighter or darker.

Selects the Copy
resolution for your type
of document.

Adjust the contrast.

—

Identify the type of
paper in the multipurpose sheet feeder.

Adjust the paper size.

—

LETTER
A4
EXECUTIVE
A5
A6
B5
B6

1. INTERNAL
FONT
2. CONFIGURATION

Set the time before the
machine drops into sleep
mode.

THIN
PLAIN
THICK
THICKER
TRNSPRNCY

4. PAPER SIZE

1. PRINT
OPTIONS

—

3. PAPER TYPE

3. PRINTER

—

You can print resident
fonts to check and
confirm font types.

—

Printer settings and
status are listed here.

—

You can restore factory
default settings and
temporary settings for
the printer back to
factory default settings.

2. RESET
PRINTER
—

* The factory setting (option) is shown in bold.

Preparation and Simple Use Guide

Custom Settings

Custom Settings
The Menu/Set key enables you to customize settings. You can program settings by pressing
Menu/Set and menu number using the numeric keys.

Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW.
When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make
an error.

1
2
3
4

Press Menu/Set, 1, 1.
Press

to select your setting.

When the screen displays the setting you want, press Menu/Set.
Press Stop/Exit.

Power Save
Setting Power Save Mode more reduces power consumption by turning off the CPU inside the
machine. If Power Save Mode is switched ON, when the machine is idle, it drops into power save
mode automatically.

1
2
3
4

Press Menu/Set, 1, 2.
Press

to select ON (or OFF).

Press Menu/Set when the screen displays your selection.
Press Stop/Exit.

Sleep Mode
Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine,
while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes)
before it drops into sleep mode. The timer automatically resets when the machine receives a PC data,
or makes a copy. The factory setting is 05 minutes. While the machine is in sleep mode, you will see
SLEEP in the LCD. When you try to print or copy in sleep mode, there will be a short delay whilst
the fuser warms up to working temperature.

1
2

Press Menu/Set, 1, 3.

3
4

Press Menu/Set.

Use the numeric keys to enter the amount of time the machine is idle before it drops into sleep
mode (00 to 99).

Press Stop/Exit.

Chapter 1

Setting the Print Density
If the machine is printing too light or too dark, you can adjust the print density level. The new setting
will remain until you change it again. This setting also adjusts that of copy function.

1
2

Press Menu/Set, 1, 4.

3
4

When the screen shows the setting you want, press Menu/Set.

Press
setting.

to select your setting. Each key press changes the print density to the next

Toner Save
You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat
lighter. The default setting is OFF.

1
2
3

Press Toner Save.
Press

to select ON (or OFF).

Press Menu/Set.

Using the Reports Key
Two lists are available.

1.HELP

Lists basic operational steps and functions.

2.SYSTEM SETUP

Lists your latest default settings for GENERAL SETUP.

To Print a Report

1
2

Press Reports.
Press
or
to select the report you want, and then press Menu/Set.
—OR—
Enter the number of the report you want to print. For example, press 1 to print the Help List.

Custom Settings

CUSTOM SETUP

Press Stop/Exit.

Making Copies

Basic Copy Operations
Using the Machine as a Copier
You can use the machine as a copy machine, making up to 99 copies at a time.

Do NOT pull on the paper while copying is in progress.

The scannable area of the machine begins at
approximately 4 mm from the edge of the paper.

(4 mm)

Non-scannable
area
(4 mm)

Making a Single Copy

1
2

Insert the document face up in the ADF, or face down on the glass platen.
Press Copy.

To stop the copy process and release the original, press Stop/Exit.

Making Multiple Copies (Using the ADF)

1
2

Insert the document face up in the ADF.

Press Copy.

Using the numeric keys, enter the number of copies you want (up to 99).
For example, press 3, 8 for 38 copies.

To stack or sort the copies, use the Sort key. (See Sorting Multiple Copies (Using
the ADF), page 16.)

Chapter 2

Making Multiple Copies (Using the Glass Platen)

Lift the Document Cover.
Documents are
Face Down
on the Glass
Platen

Using the document guidelines on the left, centre the document face down on the glass platen.

Press Copy.

Close the Document Cover.
Using the numeric keys, enter the number of copies you want (up to 99). For example, press 3,
8 for 38 copies.

Out of Memory Message
If the memory becomes full while you’re making copies, the screen displays

OUT OF MEMORY
If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart
to make a single copy. If you were scanning a subsequent page, you will have the option to press
Copy to copy the pages scanned so far—OR—Press Stop/Exit to cancel.

Making Copies

COPIER

2
3
4

Temporary Copy Setting
You can improve your copies by using the Copy keys: Reduce, Enlarge, Sort, Copy Mode,
2in1/4in1, Contrast, and Poster. These settings are temporary, and the machine returns to its
default settings 45 seconds after it finishes copying. If you want to use these temporary settings
again, place the next original in the ADF or glass platen before the 45 seconds expire.

Copying Using Multiple Settings
You can try different combinations of settings for the best results.

To clear your settings and start over, press Clear Settings.

The LCD shows current copy setting status, you can set multiple settings.

No of Copies

Stack or
Sort

Copy Mode
(Type of Original)
Copy Contrast
Copy Ratio
or
Special Copy Option

Chapter 2

Making Reduced Copies

1
2
3
4

5
6

Insert the document face up in the ADF, or face down on the glass platen.
Using the numeric keys, enter the number of copies you want (up to 99).
Press Reduce.
Press
or
to choose a reduction ratio.
You can reduce to 71%, 50% or 25% of the original size.
—OR—
Select AUTO to automatically fit the original on the selected paper size.
—OR—
to select MANUAL and press Menu/Set, then use the numeric keys
You can press
or
to enter a reduction ratio between 99% and 25%. For example, press 5, 3 to enter 53%.
Press Menu/Set.
Press Copy.

COPIER

Selecting Recomended Ratio
A4

→

71%

■ When you selected AUTO in your copying by scanning from ADF, the machine
will detect the document size automatically, calculate how much to reduce it and
print it to fit on the output paper size selected in “Paper Size” feature (page 20).
■ 2in1, 4in1 copy or Poster are not available with Reduce.

Making Enlarged Copies

1
2
3
4

5
6

Insert the document face up in the ADF, or face down on the glass platen.
Using the numeric keys, enter the number of copies you want (up to 99).
Press Enlarge.
Press
or
to choose an enlargement ratio.
You can enlarge to 141%, 150%, 200% or 400%.
—OR—
to select MANUAL, and then use the numeric keys to enter an
You can press
or
enlargement ratio between 101% and 400%. For example, press 1, 5, 3 to enter 153%.
Press Menu/Set.
Press Copy.

Making Copies

Selecting Recomended Ratio
A5

→

141%

2in1, 4in1 copy or Poster are not available with Enlarge.

Sorting Multiple Copies (Using the ADF)

1
2
3
4

Insert the document face up in the ADF.
Using the numeric keys, enter the number of copies you want (up to 99).
Press Sort.
Press Copy.

Copy Mode
You can select the Copy resolution for your type of the original document (TEXT, AUTO or
PHOT). Select the right kind of image you’re copying.

1
2
3

Insert the document face up in the ADF, or face down on the glass platen.
Using the numeric keys, enter the number of copies you want (up to 99).
Press Copy Mode continuously to select the right kind of image you’re copying.
TEXT (text only)
AUTO (line art, graphs, or any combination including photograph)
PHOT (photograph only)
Press Copy.

Copy Contrast
You can adjust copy contrast to make copies darker or lighter.

1
2
3
4
5

Insert the document face up in the ADF, or face down on the glass platen.
Using the numeric keys, enter the number of copies you want (up to 99).
Press Contrast.
Press

to make a copy lighter, or

Press Copy.

Chapter 2

to make a copy darker.

Special Copy Options (2 in 1, 4 in 1)
You can save paper by copying either two or four pages onto one page.

Using the ADF

1
2
3
4

Insert the document face up in the ADF.
Using the numeric keys, enter the number of copies you want (up to 99).

Press 2in1/4in1 continuously to select 2 IN 1 or 4 IN 1.
Press Copy.

Using the glass platen

1
2
3
4

Place the document face down on the glass platen.

Place the next document on the glass platen, and then press Menu/Set.
After all document have been scanned, press Copy.

Using the numeric keys, enter the number of copies you want (up to 99).

Press 2in1/4in1 continuously to select 2 IN 1 or 4 IN 1.
COPIER

Press Copy. The LCD shows:

NEXT:PRESS SET
END:PRESS COPY

2 in 1

1 2

4 in 1

1 2
3 4

2in1 or 4in1 copy are not available with Enlarge or Reduce.

Making Copies

Poster
You can create a poster size copy of a photograph.

1
2
3

Insert the document face down on the glass platen.

Press Poster.
Press Copy.

■ Poster size copy can be made only by using glass platen.
■ Poster is not available with Enlarge or Reduce.
■ Poster is not available for multiple copies.

Chapter 2

Changing Default Settings
Press Menu/Set, 2 to change default settings for Copy Mode. These settings will remain until you
change them again by pressing Menu/Set. Adjust the Copy Mode and Contrast settings.
By pressing a number, you can adjust copy settings as shown in the following chart. Press
or
to move through the selections for each setting. Press Menu/Set to save your selection. Press
Stop/Exit—OR—Press
to select the next setting you want to change.
Press Menu/Set, and 2.

1.COPY MODE

AUTO
TEXT
PHOTO
–

2.CONTRAST
THIN

COPIER

3.PAPER TYPE

PLAIN
THICK
THICKER
TRNSPRNCY
4.PAPER SIZE

LETTER
A4
EXECUTIVE
A5
A6
B5
B6

is default

Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting is AUTO, which is
used for originals that contain both text and photographs. TEXT is used for originals containing only
text. PHOTO is used for copying photographs.

1
2
3

Press Menu/Set, 2, 1.
Press
or
Menu/Set.

to choose the type of original (AUTO, TEXT or PHOTO), and then press

Press Stop/Exit.

Making Copies

Copy Contrast
You can adjust copy contrast to make copies darker or lighter.

1
2
3

Press Menu/Set, 2, 2.
Press
to make a copy lighter—OR—Press
Menu/Set.

to make a copy darker, and then press

Press Stop/Exit.

Paper Type
You can use the following types of paper for copying. For the best print quality, select the type of
media that you use most often.
THIN (64-69 g/m2)

For thin paper

PLAIN (70-95 g/m )

For ordinary plain paper

THICK (96-120 g/m )

For heavy weight paper or rough paper

THICKER (121-158 g/m2)

For heavier weight paper, rough paper or bond paper

TRANSPARENCY

For transparency (OHP)

1
2
3

Press Menu/Set, 2, 3.
Press

to select your type of paper, and then press Menu/Set.

Press Stop/Exit.

Paper Size
You can use seven sizes of paper for copying.

1
2
3

Press Menu/Set, 2, 4.
Press
to choose the size (LETTER, A4, EXECUTIVE, A5, A6, B5 or B6), and then press
Menu/Set.
Press Stop/Exit.

When you selected AUTO in the Reduction ratio (page 15) in your copying by
scanning from ADF, the machine will detect the document size automatically,
calculate how much to reduce it and print it to fit on the output paper size selected
in this “Paper Size” feature.

Chapter 2

Using the machine as a Printer
Special Printing Features
Windows® Printing
The dedicated printer driver for Microsoft® Windows® 95, 98, 98SE, Me, 2000 Professional and
Windows NT® Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You
can easily install them into your Windows® system using our installer program (See Quick Setup
Guide). The driver supports our unique compression mode to enhance printing speed in Windows ®
applications, and allows you to set various printer settings including economy printing mode and
custom paper size.

Brother Resource Manager
The Brother Resource Manager application must be running for you to use the machine with your
Windows® computer. MFC Software Suite and the Printer Driver automatically load the Resource
Manager, as needed. The Resource Manager allows the single bi-directional Parallel port on the
machine to simulate a Communications port for scanning and to simulate a Parallel port for
Windows® GDI printing.

Enhanced Memory Management

Printing From Your PC
Multi-Purpose Sheet Feeder
The machine’s multi-purpose sheet feeder can feed plain paper, envelopes, transparencies, post card,
label and organizer paper. When the machine receives data from your computer, it begins the print
process by loading paper from the multi-purpose sheet feeder.
■ Select the print command from your PC.
Your PC sends a print command and data to the machine. If there are more pages, the machine begins
to print the next page automatically.

You may select the proper paper source, paper size, and orientation in your
application software.
If your application software does not support your custom paper size, select the next larger paper
size. Then adjust the print area by changing the right and left margins in your application software.

Using the machine as a Printer

PRINTER/SCANNER

The machine has its own Data Compression Technology, which automatically compresses graphic
data and downloads font data efficiently into the MFC’s memory. You can avoid memory errors and
print most full-page, 600 dpi graphic and text data, including larger fonts, with the machine’s
standard memory.

Two-Sided Printing (Manual Duplex)
The supplied printer drivers for Windows® 95/98/98SE/Me and Windows NT® Workstation
Version 4.0 support manual duplex printing. (For more information, see the Help screen for the
printer driver.)
The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows ®
driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper,
straighten it well or you may get a paper jam. Very thin or very thick paper is not recommended. If
the paper “double-feeds” (sends two sheets at once), hold the stack of paper except for the front sheet
while the paper is feeding.

Multi-purpose
Sheet Feeder

When you use manual duplexing, it is possible that a paper jam may occur
or the printer quality might not be satisfactory.

Loading Envelopes
You can load up to 10 envelopes into the Multi-purpose sheet feeder. Press down and hold the blue
lever on the right as you load the envelopes and slide the paper guides to fit. Make sure envelopes
are inserted in the direction shown below.

Load the envelopes
and adjust the guide
with the lever down

Chapter 3

Paper Tray
The machine ejects paper with printed surfaces face down into the paper tray at the front of the
machine. When you use transparencies, remove each sheet immediately after printing, to prevent a
paper jam or curled sheets.

Reset Key
Press this key to clear data from the memory.

Simultaneous Printing
The machine can print data from your computer while scanning information into the computer.
However, when the machine is copying, it pauses the PC printing operation, and resumes when
copying is complete.

Printer Menu Functions
Printing the Internal Font List

1
2
3

Press Menu/Set, 3, 1, 1.
Press Copy. The machine prints the list.
Press Stop/Exit.

Printing the Print Configuration List
You can print a list of current setting for the printer.

1
2
3

Press Menu/Set, 3, 1, 2.
Press Copy. The machine prints the list.
Press Stop/Exit.

Restoring Factory Default Settings
You can return the machine to original factory settings. Permanent fonts are restored, but macros are
cleared. You can change user settings using the Remote Printer Console program.

Press Menu/Set 3, 2. The screen displays

2
3

Please choose 1 to restore the factory setting—OR—Press 2 to exit without making a change.

1.RESET 2.QUIT

Press Stop/Exit.

Using the machine as a Printer

PRINTER/SCANNER

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before
you select it.

Acceptable Paper
To achieve high quality printing using the machine, it’s very important to select the right kind of
paper.
Paper Type

Paper Size

Cut sheet

A4, Letter, Legal, B5, A5, Executive, A6, B6, Custom size
70-216 x 127-356 mm (2.75-8.5 x 5-14 inches)

Envelopes

DL, C5, COM-10, Monarch

Post Card

70-216 x 127-279 mm (2.75-8.5 x 5-11 inches)

Organizer

Day-Timer® J, K, L, M
70-216 x 127-279 mm (2.75-8.5 x 5-11 inches)

Labels and
Transparencies

70-216 x 127-356 mm (2.75-8.5 x 5-14 inches)

Paper Capacity in Feeder
Multi-purpose Sheet Feeder: Up to 22 mm (0.87 inches) in height (up to the mark) Approx. 200
sheets of 75 g/m2 (20 lb) or 50 sheets of 158 g/m2 (42 lb) A4/Letter
paper, or 10 envelopes
Approx. 50 sheets of 75 g/m2 (20 lb) A4/Letter paper

Output Tray:

Cut Sheet

Envelope
2

75 to 90 g/m2
(20 to 24 lb)
single thickness

Basis Weight

64 to 158 g/m
(17 to 42 lb)

Caliper

0.08 to 0.2 mm
(±0.003 to ±0.008 inches)

0.084 to 0.14 mm
(0.0033 to 0.0058 inches)
single thickness

Moisture Content

4% to 6% by weight

Smoothness

100 to 250 (Sheffield)

Recommended paper types:
Plain Paper:

Xerox Premire 80

Transparency:

3M CG3300

Label:

Avery laser label L7163

Chapter 3

Printer Driver Settings (For Windows® Only)
Using the Brother MFC-9160 Printer Driver
A Printer Driver is software that translates data from the format used by a computer into the format
required by a particular printer, using a printer command language or page description language.
The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded
from the Brother Solutions Centre at http://solutions.brother.com

Features in the Printer Driver (For Windows® Users Only)
The screens shown in this section are from Windows ® 98. The screens on your
PC may vary depending on your Windows ® Operating System.
For more detailed information, please see the on-line Help in the printer driver.

Basic Tab
PRINTER/SCANNER

1. Select the Paper size, Multiple Page and Orientation.
2. Select number of Copies and Media Type.

Printer Driver Settings (For Windows® Only)

Paper Size
From the drop-down box select the Paper Size you are using.

Multiple Page
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be
printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of
paper.

Ex. 4 in 1

Ex. 1 in 2x2 pages

Border Line
When printing multiple pages on one sheet with the Multiple Page feature you can select to have a
solid border, dash border or no border around each page on the sheet.

Orientation
Orientation selects the position of how your document will be printed (Portrait or Landscape).

Landscape

Portrait

Copies
The Copies selection sets the number of copies that will be printed.

Collate
The collate selection is active if more than one copy is selected. With the collate check box selected,
one complete copy of your document will be printed and then repeated for the number of copies you
selected. If the collate check box is not selected then each page will be printed for all the copies
selected before the next page in the document is printed.

Collate box checked

Chapter 4

Collate box not checked

Media Type
You can use the following types of media in your printer. For the best print quality, select the type
of media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes
or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper and for OHP
transparencies, select Transparencies.

Advanced Tab
1

PRINTER/SCANNER

Change the tab settings by selecting one of the following icons:
1. Print Quality
2. Duplex Printing
3. Watermark
4. Page Setting
5. Device Option

Printer Driver Settings (For Windows® Only)

Print Quality
Resolution
You can change the resolution as follows:
◆ 300 dpi
◆ 600 dpi

Toner Save
You can save running costs by turning on the Toner Save Mode, which reduces the print density.

Print Setting (For Windows® 95/98/98SE/Me Users Only)
Print Setting is used for optimizing your print quality for the type of document being printed (Photos,
Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically
prints with the most suitable print settings.
With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics
Quality options manually.

Duplex Printing
Choosing the Duplex Printing icon displays the Manual Duplex features available.

Manual Duplex
Check the Manual Duplex box and there are six types of duplex directions available for each
orientation. In this mode, the machine prints all the even numbered pages first. Then the printer
driver stops and shows the instructions required to re-install the paper. When you click OK the odd
numbered pages are printed.

Binding Offset
Check the Binding Offset option, you can specify the offset value of the binding side in inches or
millimetres (0 – 8 inches) [0 – 203.2 mm].

Chapter 4

Watermark
You can place a logo or text into your document as a Watermark by using a bitmap file as your source
file or select one of the preset Watermarks.

PRINTER/SCANNER

Print Watermark
The Print Watermark feature offers printing choices of:
On all pages
On first page only
From second page
Custom

In background
With the In background feature checked the Watermark will print behind your document on the
page. If this feature is not checked then the Watermark will print on top of your document.
You can change the size and the position of the Watermark on the page by selecting the Watermark
and clicking the Edit button. If you want to add a new Watermark, click the New button and select
Text or Bitmap from the Watermark Style.

Watermark Text
Enter your Watermark Text into the Text Box and select the Font, Size, Darkness and Style.

Printer Driver Settings (For Windows® Only)

Watermark Bitmap
Enter the file name and location of your bitmap image in the File box or Browse for the file location.
You can also set the scaling size of the image.

Position
The position settings offer controls on where the Watermark can be positioned on the page.

Page Setting
You can change the print size of your document with the Scaling feature.

1. Check Off if you want to print the document as it appears on your screen.
2. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard
size paper.
3. Check the Free box if you want to reduce or enlarge the output.
You can also use the Mirror Print or Reverse Print feature for your page setting.

Chapter 4

Device Options
Set one of the following Printer Functions:
• Quick Print Setup
• Administrator (For Windows® 95/98/98SE/Me Users Only)
• Print Date & Time

The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply
click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device
Options section.

Printer Driver Settings (For Windows® Only)

PRINTER/SCANNER

Quick Print Setup

Administrator (For Windows® 95/98/98SE/Me Users Only)
The administrator selection permits the Copy, Scaling and Watermark features to be locked and
Password protected.

Record your password and keep it in a safe place for future reference. If you forget
your password these settings can not be accessed.

Chapter 4

Print Date & Time
When enabled the Print Date and Time feature will automatically print the date and time on your
document from your computers system clock.

The Date and Time indicated in the selection box represents the format that will
be printed. The actual Date and Time printed on your document is automatically
retrieved from the settings of your computer.

Printer Driver Settings (For Windows® Only)

PRINTER/SCANNER

Click the Setting button to change the Date and Time Format, Position and Font. To include a
background with the Date and Time select Opaque. When Opaque is selected you can set the
Darkness of the Date and Time background by changing the percentage.

Support
The Support Tab provides driver version information and setting information. In addition there are
links to the Brother Solution Center and Driver Update Web sites.

Brother Solutions Center
The Brother Solutions Center is a Web site offering information about your Brother product
including FAQ’s, User Guides, Driver updates and Tips for using the machine.

Web Update
Web Update checks the brother web site for updated drivers and automatically downloads and
updates the driver on your computer.

Check Setting
The Check Setting selection displays a list of your current drivers settings.

Chapter 4

Using the Windows®-Based Brother Control Centre (For Windows® Only)
Brother Control Centre
The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is
placed in the ADF. This allows you to access the most frequently used scanning applications only
with a few mouse clicks. Using the Control Centre eliminates the need to manually launch the
specific applications.
The Brother Control Centre provides two categories of functions:
1. Scan directly to a file, E-mail, word processor or graphic application of choice
2. Copy functions.

PRINTER/SCANNER

AutoLoad the Brother Control Centre
The Control Centre is initially configured to automatically load each time Windows ® is started.
When the Control Centre is loaded, the Control Centre
icon will appear in the task bar. If you
don’t want the Control Centre to load automatically, you can turn off AutoLoad.

If the Control Centre
icon does not appear in your taskbar, you will have to
launch this software. From the Start menu, select Programs, PaperPort, and
then double-click Brother SmartUI PopUp.

Using the Windows®-Based Brother Control Centre (For Windows® Only)

How to Turn Off AutoLoad

1
2

Left click the Control Centre

icon and click Show.

When the Control Centre main screen appears, left click on the Configuration
Control Centre button. A dialog box with a check box labelled “AutoLoad Pop-up” will
appear:

Uncheck the AutoLoad Pop-Up option.

Using the Scan Key with Windows PC
If you have connected a Macintosh, the Scan to key will not work with your
computer. (See Using the Brother MFC with a New Power Macintosh® G3, G4 or
iMac™ / iBook™, page 53.)
You can use the Scan to key on the control panel to scan documents
from the glass platen or ADF into your word processing, graphics or Email applications. The advantage of using the Scan to key is that you
avoid the mouse clicks required to scan from your PC.

Chapter 5

Using the Control Panel Keys
Before you can use the Scan to key on the control panel, you must have connected the machine to
your Windows® based PC and loaded the appropriate Brother Drivers for your version of
Windows®. When you are ready to use the Scan to key, make sure the Brother Control Centre
application is running on your PC.

Scan to Image
You can scan a colour picture into your graphics application for viewing and editing.

1
2
3

Insert the document face up in the ADF, or face down on the glass platen.
Press Scan to.
Press
or
to select SCAN TO IMAGE, and then press Menu/Set.
The machine will scan the original and send a colour image to your graphics application.

Scan to OCR
If your document is text, you can have it automatically converted by ScanSoft ™ TextBridge® to an
editable text file and then displayed in your word processing application for further editing.
Insert the document face up in the ADF, or face down on the glass platen.
Press Scan to.
Press
or
to select SCAN TO OCR, and then press Menu/Set.
The machine will scan the original perform OCR in ScanSoft™ TextBridge®, and then display
the result in your word processing application for viewing and editing.

Scan to E-mail
You can scan either black and white or colour documents into your E-mail application as a file
attachment. Although the Brother Control Centre can be configured to send only black and white file
attachments at one time, you can easily change this setting. (See Scan to E-mail, page 42.)

1
2
3

Insert the document face up in the ADF, or face down on the glass platen.
Press Scan to.
Press
or
to select SCAN TO E-MAIL, and then press Menu/Set.
The machine will scan the original, create a file attachment, and launch your E-mail application,
displaying the new message waiting to be addressed.

Using the Windows®-Based Brother Control Centre (For Windows® Only)

PRINTER/SCANNER

1
2
3

Brother Control Centre Features
Auto Configuration
During the installation process the Control Centre checks your system to determine the default
applications for E-mail, word processing and graphics viewer/editor. For example, if you are using
Outlook as your default E-mail application, the Control Centre automatically will create a link and
a scanning application button for Outlook.
You can change a default application by right clicking on any of the scan buttons in the Control
Centre and selecting a different application. For example, you can change a scan button from MS
Word

to MS Word Pad

by changing the application that is listed

for the Word Processor.

Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse clicks. You can change the
file type, destination directory and file name, as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or text document directly
into an E-mail application as a standard attachment. You have the option of selecting the file type
and resolution for the attachment.
Scan to Word Processor—enables you to scan a text document, run ScanSoft TextBridge OCR and
insert the text original (not graphic image) into a word processing file with just two mouse clicks.
You have the option of selecting the destination word processing program, such as Word Pad, MS
Word, Word Perfect, etc.
Scan to Graphic Application—allows you to scan an image directly into any graphic viewer/editor
application. You can select the destination application, such as MS Paint or Corel PhotoPaint.

Chapter 5

Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for enhanced copy functions. You
can scan the page on the Brother MFC and print the copies using any of the features of the Brother
MFC printer driver—OR—You can direct the copy output to any standard Windows® printer driver
installed on the PC.

Scanner Settings
When the Pop-Up screen is displayed, you can access the Scanner Settings window.
Click the Configuration
icon at the top right of the Brother Control Centre screen—OR—
Click the Modify Settings… button on any of the Configuration screens.

AutoLoad Pop-Up—Click this checkbox if you want Brother Control Centre to load when you boot
your computer.

Using the Windows®-Based Brother Control Centre (For Windows® Only)

PRINTER/SCANNER

Global Settings

Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you scan an original, you
will choose the most appropriate scanning mode from the following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default settings or change
them at any time:
Resolution—Select the scanning resolution you most frequently use.
Colour Mode—From the pull-down list.
Scan Size—From the pull-down list.
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return to the original default
setting, just click the Restore Defaults button when the scanning mode is displayed.

To access the Scanner Configurations screen:

1
2
3

Insert the document face down in the ADF.
Right-click the appropriate Control Centre button to display Configurations, then click it. The
configuration screen for that Control Centre button will appear.
To save your settings, press the OK button—OR—To return to the factory default settings,
press the Restore Defaults button.

Perform an Operation from the Brother Control Centre Screen
If you see this screen it means you left-clicked a button in the Brother Control Centre window
without first placing an document in the ADF.

Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control
Centre screen.

Chapter 5

Scan to File

Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing,
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom;
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.

PaperPort Folder—Select this checkbox to scan the document into your PaperPort folder.
Other Folder—Select this checkbox, to scan the document as another file type and/or into another
directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the Browse… button. Click OK
to save your settings.
Using the Windows®-Based Brother Control Centre (For Windows® Only)

PRINTER/SCANNER

Destination Folder

Scan to E-mail

E-mail Application
E-mail Application—From the pull-down list, select your E-mail application.
E-mail Settings—Click the E-Mail Settings… button to set up links.
The Link Preferences window will appear:

Chapter 5

File Attachments
Do not convert files—Click this checkbox if you do not want to change the file type of attachments.
The Conversion Options will not be available (greyed).
Convert MAX files only—Click this checkbox if you want to convert only attachments that are
PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the file type of all
attachments.

Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine all files of the same
type into one file.
Convert non-image files to colour—Click this checkbox to convert all files that have been
processed through OCR to colour.

Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you
choose Scan to E-mail. This feature works only with MAPI type E-mail applications, such as
Microsoft Exchange, Microsoft Outlook and Eudora.

You can create a list of E-mail names and addresses for quick selection.
Click the New button to add a nawme(s) to your QuickSend list. Your E-mail phone book listing is
displayed, so you can select stored names or create new ones:

Highlight the name(s) you want to add to your list, click the User button, then click OK to return to
the Link Preferences window.
From the Link Preferences window, you can remove a name from the QuickSend list, by
highlighting the name and clicking the Delete button.

Using the Windows®-Based Brother Control Centre (For Windows® Only)

PRINTER/SCANNER

QuickSend List

Scan to Word Processor

Word Processor
Word Processor—From the pull-down list, select the word processor you want to use.
Click the Link Settings… button to display a screen to set up a link to the version of OCR and
document format that you want to use:

Chapter 5

OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the
OCR package that was installed with the Brother MFC Software Suite.
Click the OCR Settings… button to choose how the OCR application will read the pages you scan
into your word processor application.
The Preferences window will appear:

Select your setting and click OK.
◆ Auto Orientation—Check this checkbox if you want your word processor application to
read the page as it is set up.
◆ Decolumnized Output—Check this checkbox if you want your word processor application
to read across the entire page from left to right.
Document Format—From the pull-down list, select the file format you want to use for your word
processor or text documents.

User Defined Button
PRINTER/SCANNER

Target Application
Application—From the pull-down list, select the application you want to add to this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your user-defined application.

Using the Windows®-Based Brother Control Centre (For Windows® Only)

Copy

Copy Settings
Brother MFC9160
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options… button.
Click the OK button to save your Copy settings.

Chapter 5

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®
ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort ®
to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will
help you organize your documents. It allows you to combine or “stack” documents of different
formats for printing or filing. PaperPort® can be accessed through the PaperPort® program group.

To Uninstall PaperPort® and ScanSoft™ TextBridge®
Select Start, Settings, Control Panel, Add/Remove Programs and the
Install/Uninstall tab. Select PaperPort® from the list and click the Add/Remove
button.

Viewing Items in ScanSoft™ PaperPort® for Brother
PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small
graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the
PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files
created using other applications).
Non-PaperPort® items include an icon that indicates the application that was used to create the item;
a non-PaperPort® item is represented by a small rectangular thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a PaperPort ® item by doubleclicking on it. As long as you have the appropriate application on your computer to display it, you
can also double-click a non-PaperPort® item to open it.

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®

PRINTER/SCANNER

The complete ScanSoft™ PaperPort® User Guide, including ScanSoft™ TextBridge® OCR, is in the
Manuals section on the CD-ROM. This chapter is only an introduction to the basic operations.
When you install MFC Software Suite, ScanSoft™ PaperPort® for Brother and ScanSoft™
TextBridge® OCR are installed with it automatically.

Desktop View displays items
as thumbnails

Page View displays each item
as a full page

Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a
non-PaperPort® item:
■ Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders
and view their items in Desktop View.
■ You can simply drag and drop an item onto a folder. When the folder is highlighted, release the
mouse button and the item is stored in that folder.
■ Folders can be “nested”—that is, stored in other folders.
■ When you double-click a folder, its items (both PaperPort® MAX files and other files) appear
on the Desktop.
■ You can also use Windows® Explorer to manage the folders and items shown in Desktop View.

Links to Many Other Applications
PaperPort® automatically recognizes many other applications on your computer and creates a
“working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked
applications. To use a link, drag an item onto one of the icons to start the application represented by
the icon. This sample Link Bar shows several applications with links to PaperPort ®.

If PaperPort® does not automatically recognize one of the applications on your computer, you can
manually create a link using the Create New Link command. (See PaperPort® Help for more
information about creating new links.)

Chapter 6

Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit)

ScanSoft™

Software by:

ScanSoft™ TextBridge® OCR is automatically installed when you install PaperPort® on your
computer.
PaperPort® can quickly convert the text on a PaperPort® item (which is really just a picture of the
text) into text that you can edit with a word processing application. PaperPort ® uses the optical
character recognition application ScanSoft™ TextBridge®, which comes with PaperPort®—OR—
PaperPort® uses your application if it is already on your computer. You can convert the entire item,
or by using the Copy As Text command, you can select only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort ®’s built-in OCR application, or
you can use your own OCR application.

In addition to scanning items, you can bring items into PaperPort ® in a variety of ways and convert
them to PaperPort® (MAX) files in several different ways:
■ Print to the Desktop View from another application, such as Microsoft Excel.
■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tag Image File
Format (TIFF).

Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats. You can export formats
BMP, PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For example, you could create
a file for an Internet Web site and export it as a JPEG file. Web pages often use JPEG files for
displaying images.

Exporting an Image File

Select the Export command from the File pull-down menu in the PaperPort® window. The
Export ‘XXXXX’ As dialog box will be displayed.

2
3

Select the drive and directory where you want to store the file.

Select the OK button to save your file, or Cancel to return to the PaperPort® without saving it.

Enter the new file name and choose the file type or select a name from the File Name text box.
(You can scroll through the Directories and File Name listing for prompting.)

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®

PRINTER/SCANNER

Importing Items from Other Applications

Accessing the Scanner
To choose TWAIN_32 Brother MFL Pro Colour as your scanner driver, select it under the “Select
scanner”—OR—“Select source” option in your software.
From the PaperPort® window, select Acquire from the File drop-down menu or select the TWAIN
or Scan button. The Colour Setup dialog box will appear:

Scanning a Document into your PC

1
2

Insert the document face up in the ADF, or face down on the glass platen.
Adjust the following settings, if needed, in the Scanner Setup window:
◆ Resolution
◆ Scan Type (Black & White, Grey [Error Diffusion], True Grey, 256 Colour, 24 bit colour,
24 bit colour (fast))
◆ Brightness
◆ Contrast
◆ Size

3 Select the Start button from the Scanner window.
When scanning is completed, close the scanner window. The PaperPort ® screen will appear showing
the image you scanned highlighted in red.
Settings in the Scanner Window
Image
Resolution
Select the scanning resolution from the Resolution drop down list. Higher resolutions take more
memory and transfer time, but can achieve a finer scanned image.

Chapter 6

Scan Type
Black & White: Set the Scan Type to Black & White for text or line art.
Grey Scale: For photographic images, set the Scan Type to Grey (Error Diffusion) or True Grey.
Colours: Choose either 256 Colour, which scans up to 256 colours, 24 Bit colour which scans up to
16.8 million colours. Although using 24 Bit colour creates an image with the most accurate colours,
the image file will be approximately three times larger than a file created with 256 Colour.
Brightness
Adjusting the brightness settings to obtain the best image. The Brother MFC Software Suite offers
100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten the image or to the
left to darken the image. You can also type a value in the box to set the settings.
If the scanned image is too light, set a lower brightness value and scan the document again.
If the image is too dark, set a higher brightness value and scan the document again.
Contrast
The contrast setting is adjustable only when you have selected one of the Colour Type settings, but
it is not available when Black & White is selected as the Colour Type.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas
of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more
detail in grey areas. Instead of using the slidebar, you can type a value in the box to set the contrast.

Size
Set the Size to one of the following:
◆ Letter (8 1/2 x 11 inches)
◆ A4 (210 x 297 mm)
◆ Legal (8 1/2 x 14 inches)
◆ A5 (148 x 210 mm)
◆ B5 (182 x 257 mm)
◆ Executive (7 1/4 x 10 1/2 inches)
◆ Business Card (60 x 90 mm)
◆ Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches)
After you select a custom size, you can adjust the scanning area further by using the left mouse
button to drag the dotted outline of the scanning area. This is required when you want to crop an
image when scanning.
Business Card Size
To scan business cards, select the Business Card (60 x 90 mm) size setting and place the business
card at the centre of the scanner glass.
When scanning photographs or other images for use in a word processor or other graphics
application, you should try different settings for the contrast, mode and resolution to see which
settings best suit your needs.

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®

PRINTER/SCANNER

Custom

PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the
image will appear in the Scanning Area. This is only a preview of the image so you can see how it
will look. The PreScan button is used to preview an image for cropping any unwanted portions from
the image. When you are satisfied with the preview, select the Start button to scan the image.

1
2

Insert the document face up in the ADF, or face down on the glass platen.
Select the PreScan button:
The entire document will be scanned into the PC and will appear in the Scanning Area of the
Scanner window.

You can crop
the prescanned
image

To crop a portion of the document to be scanned, drag any side or corner of the dotted outline in
the Scanning Area with the left mouse button. Adjust the dotted outline until it surrounds only
the portion of the document you wish to scan.

4
5

Insert the document face up in the ADF, again, if you use the ADF in Step 1.
Adjust the settings for Resolution, Scan Type, Brightness, Contrast, and Size in the Scanner
Setup window, as needed.

Select the Start button.
This time only the selected area of the document will appear in the PaperPort ® window.

In the PaperPort® window, use the options available in the Markups pull-down menu and the
Crop option in the Options pull-down menu to refine the image.

Chapter 6

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™ / iBook™
Set up Your USB Equipped Apple®
Macintosh® G3,G4 or iMac™ with
Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1
Before you can connect the machine to your Macintosh ®, you must purchase a
USB cable that is no longer than 6 feet (1.8 meters).
To work with the machine, your USB-Equipped Apple® Macintosh® must be set up with Mac OS
8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.)

Using Brother Printer Driver with your
Apple® Macintosh®
To select the Printer:
From the Apple menu, open the Chooser.

Click the HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer to which
you want to print. Close the Chooser.

PRINTER/SCANNER

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™ / iBook™

To print the document:

From your Macintosh scanning application software such as Simple Text, click File menu and
select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, then
click OK.

From your Macintosh scanning application software such as Simple Text, click File menu and
select Print. Click Print to start printing.

If you want to change Copies, Pages, Resolution, Paper Source and Media
Type, select your settings before clicking Print.
Option Setup allows you to change Duplex.

Chapter 7

Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh®
The Brother MFC software suite includes a TWAIN Scanner driver for Macintosh ®. This
Macintosh® TWAIN Scanner driver can be used with application that supports the TWAIN
specification.

Accessing the Scanner
Run your Macintosh TWAIN-compliant application software. The first time you use the Brother
Twain driver, set it as default by choosing the Select Source. Afterwards, for each document you
scan choose Acquire Image or select Scan. The scanner setup dialog box will appear.

PRINTER/SCANNER

Scanning a Document into Your Macintosh G3, G4 or iMac

1
2

Insert the document face up in the ADF, or face down on the glass platen.
Adjust the following settings, if needed, in the scanner setup dialog box:
Resolution
Color Type
Brightness
Contrast
Scanning Area

Click Start.
When scanning is finished, the image will appear in your graphics application.

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™ / iBook™

Settings in the Scanner Window
Image
Resolution
Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more
memory and transfer time, but can achieve a finer scanned image.

Color Type
Black & White—Set the image Type to Black & White for text or line art. For photographic images,
set the image type to Grey (Error diffusion) or True Grey.
Grey (Error Diffusion)—is used for documents that contain photographic images or graphics. (Error
Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix
instead of true grey dots.)
True Grey—also is used for documents containing photographic images or graphics. This mode is
more exact because it uses up to 256 shades of grey. It requires the most memory and longest transfer
time.
Colours: Choose either 8 Bit Color, which scans up to 256 colours or 24 Bit colour which scans up
to 16.8 million colours. Although using 24 Bit Colour creates an image with the most accurate
colours, the image file will be approximately three times larger than a file created with 8 Bit Colour.

Chapter 7

Scanning Area
Set the Size to one of the following:
◆ Letter (8.5 x 11 inches)
◆ A4 (210 x 297 mm)
◆ Legal (8.5 x 14 inches)
◆ A5 (148 x 210 mm)
◆ B5 (182 x 257 mm)
◆ Executive (7.25 x 10.5 inches)
◆ Business Card (90 x 60 mm)
◆ Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches)
After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button
as you drag the mouse to crop the image.
Width:

Enter the width of the custom size.

Length:

Enter the length of the custom size.

Business Card Size

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™ / iBook™

PRINTER/SCANNER

To scan business cards, select the Business Card (60 x 90 mm) size setting and place the business
card at the centre of the scanner glass.
When scanning photographs or other images for use in a word processor or other graphics
application, it is a good idea to try different settings for the Contrast, Mode and Resolution to
determine which settings look best.

Adjust Image
Brightness
Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers
100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten the image or to the
left to darken the image. You can also type a value in the box to set the setting. Click OK.
If the scanned image is too light, set a lower brightness value and scan the document again.
If the image is too dark, set a higher
brightness value and scan the document
again.

Contrast
The contrast setting is adjustable only when you have selected one of the grey scale settings, but it
is not available when Black & White is selected as the grey scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas
of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more
detail in grey areas. Instead of using the slidebar, you can type a value in the box to set the contrast.
Click OK.

Chapter 7

PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will
appear in the Scanning Area. This is only a preview of the image, so you can see how it will look.
The PreScan button is used to preview an image for cropping any unwanted portions from the
image. When you are satisfied with the preview, click Start to scan the image.

1
2

Insert the document face up in the ADF, or face down on the glass platen.
Click PreScan.
The entire document will be scanned into your Macintosh G3 or iMac and will appear in the
Scanning Area of the Scanner dialog box:
To scan a portion of the prescanned
image, click and drag the mouse to
crop it.

4
5

Insert document face up in the ADF again, if you use the ADF in Step 1.

PRINTER/SCANNER

Adjust the settings for Resolution, Color Type (Grey Scale), Brightness, Contrast, and Size
in the Scanner Setup dialog box, as needed.

6 Click Start.
This time only the selected area of the document will appear in the Scanning Area.
7

Use your application, software for editing and refining the image as usual.

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™ / iBook™

For DOS User

How to Use the machine with Your DOS Application Software
Before working with your application software that runs on DOS, check that the machine’s name
appears in the printer selection of your application software. If the machine is not listed, you must
install the printer driver that corresponds to HP LaserJet emulations.
The following table shows the combination of printer driver and emulation mode. To get the most
out of this machine, you should install an HP printer driver in your application software.
Printer driver supported in your application
software

Emulation mode to be selected with the remote
printer console program

HP LaserJet

HP LaserJet emulation mode

•
•

Be sure to choose the proper printer driver in your application software.
Be sure the printing resolution is set to 600 dpi in your DOS application software.

What Does the Remote Printer Console Do?
The Remote Printer Console (RPC) is a utility program that can run in the DOS environment:
This program allows you to change various printer settings such as emulation, print quality, fonts,
page setup etc., from your computer screen. Since most DOS applications have a Printer Settings
menu that overrides the settings made by the RPC, you may not have to use this utility program. This
utility program is useful for application software that does not control the printer’s settings and
features.

Installing the Remote Printer Console
Before you install the program, make sure you have the following hardware and software to install
the program:
DOS

Version 3.3 or later

Monitor

EGA/VGA or compatible

Option

Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)

Follow these steps to install the remote printer console program:

1
2

Make sure the machine is connected to your computer.

Insert the Brother CD-ROM into your CD-ROM drive (substitute your appropriate drive letter
for “X”).

At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM drive) and press Enter.

Start your computer and go to the DOS prompt. If you are in Windows ®, exit and return to the
DOS prompt.

C:\>X:

Chapter 8

Type CD DOS and press Enter.
X:\>CD DOS

Type RPCSETUP and press Enter.
X:\DOS>RPCSETUP

Follow the instructions from the installer.

Running the Remote Printer Console Main Program
Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program.
The Main Screen will appear on your computer screen.
■ Do not use this program from a DOS window running under Windows.

PRINTER/SCANNER

For DOS User

Troubleshooting and Maintenance

Error Messages
You may occasionally encounter a difficulty with the machine. If this happens, the machine often
identifies the problem and displays an error message. The list below explains the most common error
messages, in alphabetical order.
ERROR MESSAGE

CAUSE

CHANGE DRUM SOON The drum unit is near the end of its
life.
CHANGE TONER

ACTION
If you have a print quality
problem, replace the drum unit
with a new one.

If the display shows CHANGE
Order a new toner cartridge now.
TONER, you can still print. But the
toner is depleted and the machine is
telling you that the toner will soon
run out.

CHECK DOCUMENT Documents were not inserted or fed
properly or document was too long.

Do not pull paper out until you see
Document Jams and Paper Jams,
page 64.

CHECK DRUM UNIT

Drum unit is not installed.

Reinstall the drum unit.

CHECK PAPER

The machine is out of paper or paper Refill the paper or remove the
is not properly loaded in the Multi- paper and load it again and then
purpose Sheet Feeder.
press Copy.

CHECK PAPER SIZE Paper Size is improper for printing
HELP or SYSTEM SETUP.

Load A4 paper in multi-purpose
sheet feeder, and then press Copy.

The temperature of the drum unit or You must wait and allow the
COOLING DOWN
WAIT FOR A WHILE toner cartridge is too hot. The
machine to resume printing when
machine will pause its current print it is ready.
job and go into cooling down mode.
During the cooling down mode, you
will hear the cooling fan running
while the display on the machine
shows COOLING DOWN and
WAIT FOR A WHILE.
COVER OPEN

The top cover was not completely
closed.

DOC. COVER OPEN The document cover is open.

Open, then close the cover.
Remove any paper from the ADF
and close the document cover.

MACHINE ERROR XX Machine has a mechanical problem. Turn off the power.
Then contact your Brother dealer
for service.

Chapter 9

ERROR MESSAGE

CAUSE

ACTION

OUT OF MEMORY
(When the machine is
used as a printer.)

The machine memory capacity has
been exceeded.

- If you have installed the
Windows® driver, try again
after setting the True Type
mode to “Print as Graphics” in
the PRINT menu of your
application software.
- Reduce the print resolution or
reduce the complexity of your
document.

OUT OF MEMORY
(When the machine is
used as a copier.)

The machine memory capacity has
been exceeded.

See Out of Memory Message, page
13.

PAPER JAM

The recording paper is jammed in the See Printer Jam or Paper Jam,
machine.
page 64.

PLS CLOSE COVER Top cover is not closed completely.

Open the top cover, then close it.

A page, piece of paper or paper clip, Open the top cover and remove the
etc. may be jammed inside the
drum unit. If you see any jammed
machine.
paper or other item, gently pull it
out. Reinstall the drum unit, then
close the top cover. If the error
message remains, open and close
the top cover again. If the machine
cannot reset itself and return to the
date and time prompt, it will
display MACHINE ERROR XX.
Then contact your Brother dealer
for service.

TONER EMPTY

Toner is used up and printing is not
possible, or toner cartridge is not
installed into the drum unit.

Replace the toner cartridge with a
new one, or install the toner
cartridge into the drum unit. (See
Replacing the Toner Cartridge,
page 74.)

Troubleshooting and Maintenance

MAINTENANCE

PLS OPEN COVER

Document Jams and Paper Jams
Based upon where the original document or printed sheet is jammed, follow the appropriate set of
instructions to remove it.

Document Jam in the Top of the ADF Unit

Remove any paper from the document
feeder that is not jammed.

2
3
4
5

Lift the ADF cover.
Pull the jammed document out to the right.
Close the ADF cover.
Press Stop/Exit.
ADF Cover

Document Jam inside the ADF Unit

Remove any paper from the document
feeder that is not jammed.

2
3
4
5

Open the document cover.
Pull the jammed document out to the right.
Close the document cover.
Press Stop/Exit.

Printer Jam or Paper Jam
Before you can clear a paper jam error, you must find out where the paper is stuck. Review the
following two types of printer jams and follow the instructions.

•
•

Chapter 9

Do not force the jammed paper from the paper tray because you may
damage the machine and cause toner to scatter on the next printed pages.
After you have used the machine, some internal parts of the machine are
extremely HOT! When you open the top cover of the machine, never touch
the internal parts shown in the following picture.

Paper is Jammed in the Multi-purpose Sheet Feeder

Push down the paper lever to pull
the jammed paper upward and out
of the feeder.

Open the top cover and check that
a torn piece of paper does not
remain inside the machine.

Close the top cover.

Paper is Jammed near the Drum Unit or in the Fuser Unit

1
2
3
4
5

Open the top cover by pulling the lever toward you.
Remove the drum unit.
Gently pull out the jammed paper.
Reinstall the drum unit.
Close the top cover.

Paper is
jammed
near drum
unit

MAINTENANCE

Troubleshooting and Maintenance

Difficulty with Operation
If you think there is a problem with the machine, make a copy first. If the copy looks good, the
problem is probably not the machine. Check the table below and follow the troubleshooting tips.
DIFFICULTY

SUGGESTIONS

General Printing Difficulties
The machine does not print.

Make sure the machine is turned on. The toner cartridge and drum
unit are installed properly. The interface cable is securely connected
between the machine and computer. Check to see if LCD is showing
an error message.

The machine prints
unexpectedly or it prints
garbage.

Switch off. Make sure your application software is correctly set up
to use the machine by checking the primary settings in your
application software.

The machine prints the first
couple of pages correctly,
then some pages have text
missing.

Your computer is not recognizing the printer’s “input buffer full”
signal. Please make sure you connect the printer cable correctly.

The machine cannot print full Reduce the printer resolution. Reduce the complexity of your
pages of a document. A OUT document and try again. Reduce the graphic quality or the number
OF MEMORY error
of font sizes within your application software.
message occurs.
My headers or footers appear
when I view my document on
the screen but do not show up
when I print them.

Most laser printers have a restricted area that will not accept print.
Usually these are the first two lines and last two lines, leaves 62
printable lines. Adjust the top and bottom margins in your document
to allow for this.

Windows® Setup Printing Difficulties
I cannot print from my
application software.

Make sure the Windows® printer driver is installed and you select it
in your application software.

Software Difficulties
“MFC Connect Failure”

If the machine is not connected to your PC and you have loaded the
Brother software, the PC will show “MFC Connect Failure” each
time you restart Window®. You can ignore this message or you can
turn it off by deselect the AutoLoadPopUp check box in the Bother
Contorol Center chapter. (See How to Turn Off AutoLoad, page 36.)

Paper Handling Difficulties
The machine does not load
paper. The LCD shows
CHECK PAPER or PAPER
JAM.

Check to see if the CHECK PAPER or PAPER JAM message
appears on the LCD. If so, the Multi-purpose Sheet Feeder may be
out of paper. If it is empty, load a new stack of paper into the feeder
and then press Copy. If there is paper in the Multi-purpose Sheet
Feeder, make sure it is straight. If the paper is curled, you should
straighten it. Sometimes it is helpful to remove the paper, turn the
stack over and put it back into the Multi-purpose Sheet Feeder.
Reduce the amount of paper in the Multi-purpose Sheet Feeder, then
try again.

How can I clear paper jams? See Document Jams and Paper Jams, page 64.

Chapter 9

DIFFICULTY

SUGGESTIONS

Copy Quality Difficulties
Vertical streaks appear in
copies.

Sometimes you may see vertical streaks on your copies. Either the
scanner or the primary corona wire for printing is dirty. Clean them
both.

Print Quality Difficulties
Printed pages are curled.

Thin Paper (64-69 g/m2) can cause this problem. Make sure you
select the Paper Type that suits the paper in your multi-purpose
sheet feeder. (See Paper Type, page 20 and Media Type, page 27.)

Printed pages are smeared.

Rough surfaces or thick media can cause “smeared pages”—OR—
“the toner to smear”. Make sure you select the correct Paper Type
that suits the paper in your multi-purpose sheet feeder. (See Paper
Type, page 20 and Media Type, page 27.)

Printouts are too dark or light. Adjust the print conditions by setting the Print Density function, it
has been factory set to the middle position. (See Setting the Print
Density, page 11.)
Printed pages contain white
stripes.

You may fix this by wiping the scanner windows with a clean soft
cloth. (See Regular Maintenance, page 71 and Cleaning the Drum
Unit, page 73.) If you still see white stripes or faint images and the
display shows CHANGE DRUM SOON, replace the drum unit
with a new one.

White Stripes or Faint Images

Printed pages have white
spots in black text and
graphic areas.

Make sure that you use paper that meets the specifications. (See
Acceptable Paper, page 24.) Rough surface or thick media can
cause the problem. If you still see white spots and the display shows
CHANGE DRUM SOON, replace the drum unit with a new one.

White Spots

Toner scatters and stains the
printed page.

Scattering Toner

Adjust the print conditions by setting the Print Density function.
(See Setting the Print Density, page 11.) Clean the machine’s
interior. (See Regular Maintenance, page 71 and Cleaning the
Drum Unit, page 73.) Make sure that you use paper that meets
specifications. (See Acceptable Paper, page 24.) If you still have
scattered toner and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.

Troubleshooting and Maintenance

MAINTENANCE

Printed pages are stained with Clean the machine’s interior and the primary corona wire of drum
toner or have vertical stripes. unit. (See Regular Maintenance, page 71 and Cleaning the Drum
Unit, page 73.) Make sure that the tab of the corona wire is at the
home position. If after cleaning, you still see dark stripes or toner
stains and the display shows CHANGE DRUM SOON, replace the
Dark Stripes or Toner Stains drum unit with a new one.

DIFFICULTY
The whole page is printed
black.

SUGGESTIONS
Wipe the electric terminals. Also, do not use heat-sensitive paper as
it will cause this problem. After cleaning, if the printed pages are
still black and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.

Black Page

Nothing is printed on the
page.

Make sure that the toner cartridge is not empty. If the toner cartridge
is empty, replace the toner cartridge. (See Replacing the Toner
Cartridge, page 74.)

White page

Printed pages are marked
regular intervals.

Markings may disappear by themselves. Try copying at multiple
pages to clear this problem. Markings may occur if the machine has
not been used for a long time. A possible cause is that the surface of
the drum is marked or damaged by excessive exposure to light. In
this case, replace the drum unit with a new one.

Example of Regular Marking

Printed pages are blurred at
the centre or at either edge.

Blurred Page

Ghost images appear on
printed pages.

Certain environmental conditions such as humidity, high
temperatures, etc. may cause this condition to occur. Make sure the
machine is placed on a flat, horizontal surface. Remove the drum
unit with the toner cartridge installed. Try rocking them from side
to side. You may clear a blurred page by wiping the scanner
windows with a clean soft cloth. (See Regular Maintenance, page
71.) If a blurred page occurs after cleaning and the display shows
CHANGE DRUM SOON, replace the drum unit with a new one.
Adjust the print conditions by changing the Print Density setting.
(See Setting the Print Density, page 11.)—OR—Rough surfaces or
thick media can cause a ghost image. Make sure you select the Paper
Type that suits the paper in your multi-purpose sheet feeder. (See
Paper Type, page 20 and Media Type, page 27.)

Ghost Images

The drum unit is a consumable and it is necessary to replace it periodically.

Chapter 9

Packing and Shipping the Machine
Whenever you transport the machine, use the packing materials that came with the machine. If you
do not pack the machine correctly, you could void your warranty.

1
2

Switch off and unplug the machine from the AC outlet.
Unplug the Parallel cable or USB cable from the machine.

Do not unplug the machine until a print job is finished.

3
4

Open the top cover.
Remove the drum unit assembly.

Remove the drum unit and toner cartridge assembly. Leave the toner
cartridge installed in the drum unit.

Top Cover

Drum Unit

MAINTENANCE

Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag
completely.
Plastic
Bag

Drum
Unit

Toner
Cartridge

Close the top cover. Remove the paper support and close the paper tray and extension.

Troubleshooting and Maintenance

Wrap the machine in the plastic bag and place it in the original carton with the original packing
material. Place documents (manual, printed material and CD-ROM) and a paper support into the
carton.

Place the drum unit and toner cartridge assembly, filter cores, cable ties, power cord and printer
cable into the carton as shown below.

Close the carton and tape it shut.

Chapter 9

Regular Maintenance
You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea
to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the
machine and do not use water.

Cleaning the Scanner
Turn the machine power switch OFF and lift the document cover. Clean the glass platen and the
white film with isopropyl alcohol on a lint free cloth.

White Film
Document
Cover

Open the document cover. Clean the white bar and the glass strip under the bar with isopropyl
alcohol on a lint-free cloth.

White Bar

MAINTENANCE

Glass Strip

Troubleshooting and Maintenance

Cleaning the Printer
•
•
•
•

Do not use isopropyl alcohol to remove dirt from the control panel. It may
cause a crack on the panel.
Do not use isopropyl alcohol to clean the scanner window or the toner
sensor.
Do not touch the scanner window with your finger.
Handle the drum unit carefully as it contains toner. If toner scatters and
your hands or clothes get dirty, immediately wipe or wash it off with cold
water.

Toner Sensor

Electrical
Terminal

Gears

Scanner Window

After you have used the machine, some internal parts of the machine are
extremely HOT! When you open the top cover of the machine, never touch
the shaded parts shown in the diagram below.

1
2
3
4
5

Open the top cover.
Remove the drum unit assembly.
Wipe the electric terminals with isopropyl alcohol on a cotton swab.
Wipe the gears with a clean dry cloth.
Gently wipe the scanner window and the toner sensor with a clean soft dry cloth. Do not use
isopropyl alcohol to clean the scanner window or the toner sensor.

Chapter 9

Cleaning the Drum Unit
We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid
spilling and scattering toner.

1
2

Turn the drum unit upside down carefully.

Return the tab to the home position (▼ mark position) before reinstalling the drum unit.

Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left
several times.

Home Position (▼)

Corona Wire
Tab

If you do not position the tab at the home position, printed pages may have
vertical stripes.

4
5

Install the drum unit into the machine. (See Replacing the Drum Unit, page 77.)
Close the top cover.

MAINTENANCE

Troubleshooting and Maintenance

Replacing the Toner Cartridge
The machine can print approximately 2,200 pages with one toner cartridge (TN-8000). When the
toner cartridge is running low, the display shows CHANGE TONER. The machine is supplied with
a starter toner cartridge that must be replaced after approximately 2,200 pages. Actual page count
will vary depending on your average document type (i.e. standard letter, detailed graphics). The
above specifications relate to a 5% black coverage A4 size document.
It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning.
Discard the used toner cartridge according to local regulations. If you are not sure of them, consult
with Brother dealer for service. Be sure to seal the toner cartridge tightly so toner powder does not
spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic
waste.
It is recommended that you clean the machine when you replace the toner.

Toner Empty Indicator
When the toner cartridge is running low, the display shows CHANGE TONER and the Toner
Empty LED on the control panel flashes on and off to indicate the toner is low.

Toner Empty Icon

Display

The Toner Empty LED light stays on and the display shows TONER EMPTY to indicate that the
toner is empty. Once this indication appears, the machine will not resume printing until you have
installed a new toner cartridge.

Steps for Replacing Toner Cartridge
After you have just used the machine, some internal parts of the machine
will be extremely HOT! So, never touch the shaded parts shown in the
illustration below.

Chapter 9

1
2

Turn the machine switch off.
Open the top cover by pulling the lever toward you and lifting the cover. Make sure the top cover
is completely open. To remove the drum unit, hold each side of the drum by its handles and
gently lift the drum forward toward you.
Top Cover

Drum Unit

Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and
scattering the toner.

Gently turn the lever on the toner cartridge forward until it stops. The toner cartridge cannot be
removed unless the shutter is completely closed, by turning the lever fully to the front.
Toner
Cartridge

MAINTENANCE

Drum
Unit

Remove the old toner cartridge from the drum unit by gently pulling it out.

Handle the toner cartridge carefully. If toner scatters on your hands or
clothes, immediately wipe it off or wash them with cold water.

Troubleshooting and Maintenance

Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and
discard it according to local regulations.
Old Toner
Cartridge
New Toner
Cartridge

Aluminum
Bag

•

Wait to unpack the toner cartridge until immediately before you install it
into the machine. If a toner cartridge is left unpacked for a long period of
time, the toner life is shortened.
You can use only a genuine Brother toner cartridge (TN-8000 series),
which is specially formulated to ensure top print quality. Using another
brand of toner cartridge may void the machine’s warranty.

Gently rock the toner cartridge from side to side five or six times, and then remove the protective
seal.

Toner
Cartridge

Slide the new toner cartridge into the opening on the right side of the drum unit. To ensure that
the toner cartridge and the drum unit fit together correctly, make sure that the toner cartridge
guide bar is exactly aligned with the guide slot in the drum unit.

Drum
Unit
Toner
Cartridge

Chapter 9

Gently turn the lever on the toner cartridge backward until it stops.

Reinstall the drum unit into the machine and close the top cover.
Top Cover

Drum Unit

Replacing the Drum Unit

When removing the drum unit, handle carefully because it contains toner.
When you replace the drum unit, you should clean the machine.

The drum unit is a consumable, and it is necessary to replace it periodically. There
are many factors that determine the actual drum life, such as temperature,
humidity, type of paper and toner that you use and the number of pages per print
job, etc. The drum life is estimated at approximately 8,000 pages at 1 page per
job. Because we have no control over the many factors that determine the actual
drum life, we cannot guarantee a minimum number of pages that will be printed by
your drum.

Troubleshooting and Maintenance

MAINTENANCE

The machine uses a drum unit to create the print images on paper. If the screen displays CHANGE
DRUM SOON, the drum unit is nearly at the end of its life. Prepare a new drum unit to replace the
current one. You may need to order one from your Brother dealer.
Even if the display shows CHANGE DRUM SOON, you may be able to continue to print without
replacing the drum unit for a while. However, if there is a noticeable deterioration in the output print
quality even before CHANGE DRUM SOON is shown, then the drum unit should be replaced. You
should clean the machine when you replace the drum unit.

For best performance, use only genuine Brother toner, and the product should be used only in a clean,
dust-free environment with adequate ventilation.

After you have just used the machine, some internal parts of the machine
will be extremely HOT! So please be careful.

Follow these steps to replace the drum unit:

1
2

Open the top cover.
Remove the old drum unit. Place the drum unit on an old cloth or large piece of disposable paper
to avoid spilling and scattering the toner.
Top Cover

Drum Unit

Remove the toner cartridge from the drum unit and keep it in a safe place. (See Replacing the
Toner Cartridge, page 74.)

Drum
Unit

Toner
Cartridge

Chapter 9

Discard the used drum unit according to local regulations. Be sure to seal the drum
unit tightly so toner powder does not spill out of the unit. When discarding used
drum units, keep them separate from domestic rubbish.

Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit
into the aluminium bag and discard it according to local regulations.
Old Drum
Unit
New Drum
Unit

Aluminum
Bag

Starter Sheet

Do NOT remove
the Starter Sheet!
•

•
•

•

Troubleshooting and Maintenance

MAINTENANCE

•

Do not pull or force the starter sheet from the machine. It will be ejected
automatically.
Wait to unpack the drum unit immediately before installing it into the
machine.
If an unpacked drum unit is subjected to excessive direct sunlight or room
light, the unit may be damaged.
Handle the toner cartridge and the drum unit carefully because they
contain toner. If toner scatters and your hands or clothes get dirty,
immediately wipe or wash with cold water.
Do not touch the scanner window with your finger.

Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page
74.)

Drum
Unit
Toner
Cartridge

6
7

Holding the new drum unit by the handles, install it. Close the top cover.
The machine will automatically eject the starter sheet. Do not pull or force the starter sheet from
the machine.

Clear Plastic Starter Sheet

Chapter 9

10 Important Safety Information
Important Safety Instructions
1
2
3
4

Read all of these instructions.

5
6

Do not place this product on an unstable surface.

This product should be operated from the type of power source indicated on the label. If you are
not sure of the type of power available, consult with your dealer or local power company.

This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed
socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.

Do not allow anything to rest on the power cord. Do not locate this product where people can
walk on the cord.

Save them for later reference.
Follow all warnings and instructions marked on the product.
Switch off and unplug this product from the AC sockets before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.

Slots and openings in the case and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not be
blocked or covered. The openings should never be blocked by placing the product on a bed, sofa,
rug, or other similar soft surface. This product should never be placed near or over a radiator or
heater. This product should not be placed in a built-in installation unless proper ventilation is
provided.

10 Do not touch a document during printing.
11 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill
liquid of any kind on the product.

12 Do not attempt to service this product yourself, because opening or removing covers may expose
you to dangerous voltage points and/or other risks. Refer all servicing to service personnel.

13 Unplug this product from the mains power and refer servicing to qualified service personnel

14 We do not advise the use of an extension lead.

Important Safety Information

IMPORTANT
INFORMATION

under the following conditions:
◆ When the power cord is damaged or frayed.
◆ If liquid has been spilled into the product.
◆ If the product has been exposed to rain or water.
◆ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
◆ If the product has been dropped or the cabinet has been damaged.
◆ If the product exhibits a distinct change in performance, indicating a need for service.

IEC 60825 Specification
This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown
below is attached in countries where required.

CLASS 1 LASER PRODUCT
APPAREIL À LASER DE CLASSE 1
LASER KLASSE 1 PRODUKT

This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.
The Scanner Unit should not be opened under any circumstances.
Laser Diode
Wave length:

760 - 810 nm

Output:

5 mW max.

Laser Class:

Class 3B

Caution
Use of controls, adjustments or performance of procedures other than those specified in this manual
may result in hazardous radiation exposure.
The following caution label is attached near the scanner unit.

CAUTION
ADVARSEL
VARNING
VARO!

INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED.
AVOID DIRECT EXPOSURE TO BEAM. CLASS 3B LASER PRODUCT.

ADVARSEL
ATTENTION
VORSICHT

USYNLIG LASERSTRÅLING, UNNGÅ DIREKTE KONTAKT MED LASERENHETEN
NÅR TOPPDEKSELET ER ÅPENT. KLASSE 3B LASERPRODUKT.

ATENCIÓN

RADIACIÓN LASER INVISIBLE CUANDO SE ABRE
LA TAPA Y EL INTERRUPTOR INTERNO ESTÁ
ATASCADO. EVITE LA EXPOSICIÓN DIRECTA
DE LOS OJOS. PRODUCTO LASER CLASE 3B.

Chapter 10

USYNLIG LASER STRÅLING NÅR KABINETLÅGET STÅR ÅBENT.
UNGDÅ DIREKTE UDSÆTTELSE FOR STRÅLING. KLASSE 3B LASER.
OSYNLIG LASERSTRÅLNING HÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR
ÄR URKOPPLADE. STRÅLEN ÄR FARLIG. KLASS 3B LASER APPARAT.
AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA
NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE. ÄLÄ KATSO SÄTEESEEN. LUOKAN
3B LASERLAITE.

RADIATIONS LASER INVISIBLES OUAND OUVERT ET VERROUILLAGE ENLEVE.
EVITER EXPOSITIONS DIRECTES AU FAISCEAU. PRODUIT LASER CLASSE 3B.
UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG
GEÖFFNET UND SICHERHEITSVERRIEGELUNG
ÜBERBRÜCKT. NICHT DEM STRAHL AUSSETZEN.
SICHERHEITSKLASSE 3B.

For Your Safety
To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin
power point which is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective grounding
of the power, consult a qualified electrician.

Disconnect device
This product must be installed near a socket outlet that is easily accessible. In case of emergencies,
you must disconnect the power cord from the socket outlet in order to shut off power completely.

IMPORTANT
INFORMATION

Important Safety Information

11 Specifications
General Specifications
Document input width

148 mm to 216 mm(ADF) Max. 216(Scanner)

Document input length

148 mm to 356 mm(ADF) Max. 297(Scanner)

Scanning/Printing width

208 mm

Automatic Document
Feeder (ADF)

Up to 30 sheets (75 g/m2)
Acceptable Paper
Size: Letter, Legal, A4, Executive, A5, B5, A6, B6
Weight: 64 g/m2 - 90 g/m2
Thickness: 0.08-0.12 mm

Multi-purpose Sheet Feeder 200 sheets (75 g/m2)
Acceptable Paper
Size: A4
Weight: 64 g/m2 - 158 g/m2
Thickness: 0.08-0.2 mm
Display

LCD, 16 characters x 2, Backlit

Dimensions

459 x 458 x 354 mm

Weight

11 kg

Printer Specifications
Emulation

Brother Printing System for Windows®, emulation mode of HP
LaserJet (PCL level 5e)

Printer Driver

Windows® 95, 98, 98SE, Me, 2000 professional and Windows NT®
Workstation Version 4.0 driver supporting Brother Native
Compression mode and bi-directional capability
Apple® Macintosh® QuickDraw® Driver for OS
8.5/8.5.1/8.6/9.0/9.0.4/9.1

Interface

Bi-directional parallel cable (IEEE-1284)
USB (Universal Serial Bus) Interface

Memory

8 MB

Printer Method

Electrophotography by semiconductor laser beam scanning

Resolution

600 dots/inch

Print Quality

Normal printing mode
Economy printing mode

Print Speed

Up to 10 pages/minute (when loading A4 paper from the multipurpose sheet feeder)

Chapter 11

Consumable Items

Toner cartridge:
Life Expectancy: up to 2,200 pages/new toner cartridge
(when printing A4 paper at 5% print coverage)
Toner life expectancy will vary depending on the type of average
print job.
Drum Unit:
Life Expectancy: 8,000 pages at 1 page per job
There are many factors that determine the actual drum life, such as
temperature, humidity, type of paper and toner that you use, the
number of pages per print job, etc.

Computer Requirement
For Windows®
Operating System

CPU
(Pentium)

RAM

95, 98, 98SE

75 MHz

24 MB (32 MB recommended)

NT Workstation4.0

75 MHz

32 MB (64 MB recommended)

2000 Professional

133 MHz

64 MB (128 MB recommended)

150 MHz

32 MB (64 MB recommended)

Hard Disk
Space
50 MB

For Macintosh®
Operating System

CPU
Pentium

RAM

All base models meet minimum requirements.
Apple®
Macintosh®
QuickDraw®
G3, G4, iMac or iBook
with OS8.5, 8.5.1
(Only Printer)
OS8.6/9.0/9.0.4/9.1
(Printer & Scanner)

Hard Disk
Space
50 MB

APPENDIX

Specifications

Electrical and Environment
Temperature

(Allowable) 10 - 32.5°C
(Storage) 0 - 40°C

Warm-up

Approx. 12 seconds at 25°C

Power source

220 ~ 240V AC 50/60Hz

Power consumption

Operating (Copying); 260 W or less (25°C)
Peak: 940 W
Sleep Mode: 15 W or less
Stand by: 75 W or less (25°C)

Noise

Operating: 52 dB A or less
Stand by: 39 dB A or less

Humidity

Operating: 35 to 80% (without condensation)
Storage: 20 to 80% (without condensation)

Specifications are subject to change for improvement without prior notice.

Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been complied and published,
covering the latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

Chapter 11

Trademarks
Multi-Function Link Pro Suite is registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
The brother logo is a registered trademark of Brother Industries, Ltd.
Windows, Windows NT, Microsoft, MS-DOS, Excel and Word are registered trademark of
Microsoft in the U.S. and other countries.
NT is a trademark of Northern Telecom Limited.
Macintosh is a registered trademark, and iMac is a trademark of Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
Each company whose software title is mentioned in this manual has a Software License Agreement
specific to its proprietary programs.
IBM and IBM PC are registered trademarks of International Business Machines Corporation.
All other brand and product names mentioned in this User’s Guide are registered trademarks of their
respective companies.

Ordering Accessories and Supplies
For the best quality results use only genuine Brother accessories. These are available from most
Brother dealers or alternatively you can contact our mail order department on telephone number
0161 931 2258 or fax number 0161 931 2218. (For UK only)
Model Name

Description

Laser Fax Toner

TN-8000

Laser Fax Drum

DR-8000

APPENDIX

Specifications

Index
A
Accessories .............................................87

E
Error Messages .......................................62

Administrator .........................................32

F
B

Function Selection Table .........................8

Brother Control Centre ..................... 35-36

H
C

HELP ......................................................11

CHANGE DRUM SOON ................62, 77
CHANGE TONER ...........................62, 74

CHECK DRUM UNIT ...........................62

iMac .......................................................53

CHECK PAPER .....................................62

Important Safety Instructions .................81

CHECK PAPER SIZE ...........................62

Importing ................................................49

Cleaning (Drum Unit) ............................73
Cleaning (Printer) ...................................72

Cleaning (Scanner) .................................71

Macintosh® G3, G4 or iMac™ ...............53

Control Panel Overview ...........................6

Maintenance ...........................................62

COOLING DOWN ................................62

Menu Mode ..............................................8

Copy (2in1, 4in1, Poster) .......................18

Menu Selection Table ..............................8

Copy (2in1/4in1) ....................................17

Multi-Purpose Sheet Feeder ...................21

Copy (Enlarging/Reducing) ...................15
Copy (Sort) .............................................16
Copy Contrast ........................................16

N
Navigation Keys .......................................6

Copy Mode .............................................19
Copy Operations ....................................12
COVER OPEN .......................................62

D
Device Options .......................................31

O
On-Screen Programming .........................ii
OUT OF MEMORY ..............................13

Difficulty ................................................66

Packing and Shipping ............................69

Document Jam ........................................64

Page Setting ...........................................30

DOS ........................................................60

Paper ......................................................24

Drum Unit (Replacing) ..........................77

PAPER JAM ..........................................63

Duplex Printing ......................................28

Paper Jam ...............................................64
Paper Type .............................................24

PaperPort® ............................................. 47

Troubleshooting .....................................62

PLS OPEN COVER .............................. 63
Power Cord .............................................. 5

Power Save ............................................ 10

Watermark ..............................................29

Print a Report ........................................ 11

Word Processor ......................................44

Print Date & Time ................................. 33
Print Density .......................................... 11
Printer Driver Settings ........................... 25
Product Description ............................... 84

Q
Quick Print Setup .................................. 31

R
Reports .................................................... 6
Reset Key .............................................. 23

S
Safety Instructions ................................. 81
Scan Image ............................................ 37
Scan Keys .............................................. 36
Scan to E-mail ....................................... 37
Scan to File ............................................ 41
Scan to Word Processor ........................ 44
Scan/OCR .............................................. 37
Scanning into PC ................................... 50
ScanSoft™ PaperPort® .......................... 47
Simultaneous Printing ........................... 23
Sleep Mode ............................................ 10
Specifications ........................................ 84
SYSTEM SETUP .................................. 11

APPENDIX

T
Toner Cartridge (Replacing) ................. 74
TONER EMPTY ................................... 63
Toner Save ............................................ 11
Trademarks ............................................ 87

UK
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