MULTIFUNCTIONAL DIGITAL SYSTEMS 245 MFP Management Guide EN

User Manual: MULTIFUNCTIONAL DIGITAL SYSTEMS 245

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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/
MULTIFUNCTIONAL DIGITAL SYSTEMS

MFP Management Guide
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

©2012 Oki Data Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface
Thank you for purchasing OKI Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual
explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional
Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color
Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the OKI
MFP's functions.
The ES9160 MFP/ES9170 provide the scanning/printing function as an option. However, this optional scanning/printing function is
already installed in some models.

 How to read this manual
 Symbols in this manual
In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using
this equipment.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also marks information that may be useful for the operation of this equipment with the
following signs:
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.

 Explanation for control panel and touch panel
 Illustrations for the control panel and the touch panel shown in this manual are those of the ES9460 MFP/ES9470
MFP/CX3535 MFP/CX4545 MFP. The shape and location of some buttons on the control panel and the dimension of
the touch panel of the ES9160 MFP/ES9170 MFP differ from those of the ES9460 MFP/ES9470 MFP/CX3535 MFP/
CX4545 MFP, however, the names and functions of the buttons and parts are the same.
 The details on the touch panel menus may differ depending on the operating environment such as whether options are
installed.
 The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.

Preface

 Trademarks
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
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


The official name of Windows XP is Microsoft Windows XP Operating System.
The official name of Windows Vista is Microsoft Windows Vista Operating System.
The official name of Windows 7 is Microsoft Windows 7 Operating System.
The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems
Incorporated.
Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
IBM, AT and AIX are trademarks of International Business Machines Corporation.
NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
Other company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.

Preface

CONTENTS
Preface....................................................................................................................................... 1

Chapter 1

SETTING ITEMS (USER)
Entering User Menu.................................................................................................................. 8
Setting General Functions....................................................................................................... 9
Changing the display language ............................................................................................. 9
Setting the reversed display mode ...................................................................................... 10
Adjusting the display contrast.............................................................................................. 12
Setting the calibrations ........................................................................................................ 13
Setting the registration......................................................................................................... 15
Setting Copy Functions ......................................................................................................... 16
Setting Fax Functions ............................................................................................................ 20
Setting Scan Functions.......................................................................................................... 22
Setting e-Filing Functions ..................................................................................................... 25
Printing Lists........................................................................................................................... 26
Setting Drawer ........................................................................................................................ 29
Managing Address Book ....................................................................................................... 31
Managing contacts in address book .................................................................................... 31
Managing groups in address book ...................................................................................... 46
Checking E-mail...................................................................................................................... 66
Setting BIP Printing................................................................................................................ 67
Change User Password ......................................................................................................... 68

Chapter 2

SETTING ITEMS (ADMIN)
Entering Admin Menu ............................................................................................................ 71
Setting General Functions..................................................................................................... 73
Setting the device information ............................................................................................. 73
Setting the notification ......................................................................................................... 76
Changing the administrator password and resetting the service password ........................ 78
Setting the date and time .................................................................................................... 81
Setting the energy saver modes.......................................................................................... 84
Setting the calibration and registration display level............................................................ 89
Setting the calibration .......................................................................................................... 90
Setting the registration......................................................................................................... 94
Setting the drawer set pop-up and paper jam recovery pop-up .......................................... 95
Setting the status message ................................................................................................. 96
Setting the auto clear function ............................................................................................. 97
Managing the option licenses .............................................................................................. 98
Adding or removing the display languages........................................................................ 102
Updating your system........................................................................................................ 107
Creating or installing cloning files ...................................................................................... 110
Setting the panel calibration .............................................................................................. 117
Exporting logs.................................................................................................................... 120
Job skip ............................................................................................................................. 122
Changing the keyboard layout........................................................................................... 124
Setting Network Functions .................................................................................................. 126
Setting the TCP/IP protocol (IPv4) .................................................................................... 126
CONTENTS

Setting the IPv6 protocol ................................................................................................... 131
Setting the IPX/SPX protocol............................................................................................. 140
Setting the NetWare settings............................................................................................. 141
Setting the SMB protocol................................................................................................... 143
Setting the AppleTalk protocol........................................................................................... 145
Setting the HTTP network service ..................................................................................... 147
Setting the Ethernet speed ................................................................................................ 149
Setting the LDAP services and the filtering functions........................................................ 151
IPsec (IP security) setting.................................................................................................. 153
Network check ................................................................................................................... 155
Setting Copy Functions ....................................................................................................... 158
Setting Fax Functions .......................................................................................................... 161
Setting the discard and reduction print option for the RX print .......................................... 161
Setting File Functions .......................................................................................................... 163
Setting E-mail Functions ..................................................................................................... 164
Setting Internet Fax Functions ............................................................................................ 166
Setting Security Functions .................................................................................................. 168
Managing certificates......................................................................................................... 168
Setting secure PDF ........................................................................................................... 176
Performing the integrity check ........................................................................................... 178
Setting List/Report ............................................................................................................... 181
Printing Lists......................................................................................................................... 186
Setting Printer/e-Filing Functions....................................................................................... 187
Wireless Settings and Bluetooth Settings ......................................................................... 190
Change User Password ....................................................................................................... 191
IEEE 802.1X Authentication Setting.................................................................................... 192
Setting IEEE802.1X authentication ................................................................................... 192
Resetting the equipment settings back to the factory defaults ....................................... 206

Chapter 3

MANAGING COUNTERS (COUNTER MENU)
Total Counter ........................................................................................................................ 210
Print Out Total Counter........................................................................................................ 213
Department Counter............................................................................................................. 214
Managing Department Codes.............................................................................................. 218
Logging on as administrator .............................................................................................. 218
Printing DEPARTMENT CODE LIST................................................................................. 220
Enabling department codes............................................................................................... 221
Registering a new department code.................................................................................. 222
Editing department codes.................................................................................................. 225
Deleting department codes................................................................................................ 228
Resetting the counter for each department ....................................................................... 229
Setting output limitations for all departments..................................................................... 231
Setting the No Limit Black function.................................................................................... 232
Setting the registered quota .............................................................................................. 233
Resetting all department counters..................................................................................... 234
Deleting all department codes ........................................................................................... 235

CONTENTS

Chapter 4

APPENDIX
List Print Format................................................................................................................... 238
TOTAL COUNTER LIST.................................................................................................... 238
DEPARTMENT CODE LIST.............................................................................................. 239
ADDRESS BOOK INFORMATION.................................................................................... 240
GROUP NUMBER INFORMATION................................................................................... 241
FUNCTION LIST (User) .................................................................................................... 242
NIC configuration page...................................................................................................... 243
FUNCTION LIST (Administrator)....................................................................................... 245
PS font list ......................................................................................................................... 263
PCL font list ....................................................................................................................... 264

INDEX ................................................................................................................................................................... 265

CONTENTS

SETTING ITEMS (USER)
Entering User Menu ................................................................................................................. 8
Setting General Functions....................................................................................................... 9
Changing the display language ..............................................................................................................................9
Setting the reversed display mode .......................................................................................................................10
Adjusting the display contrast...............................................................................................................................12
Setting the calibrations .........................................................................................................................................13
Setting the registration .........................................................................................................................................15

Setting Copy Functions ......................................................................................................... 16
Setting Fax Functions............................................................................................................ 20
Setting Scan Functions ......................................................................................................... 22
Setting e-Filing Functions ..................................................................................................... 25
Printing Lists .......................................................................................................................... 26
Setting Drawer ........................................................................................................................ 29
Managing Address Book ....................................................................................................... 31
Managing contacts in address book .....................................................................................................................31
Managing groups in address book .......................................................................................................................46

Checking E-mail ..................................................................................................................... 66
Setting BIP Printing................................................................................................................ 67
Change User Password ......................................................................................................... 68

1 SETTING ITEMS (USER)

Entering User Menu
Follow the steps below to enter the USER menu in the USER FUNCTIONS screen.

Press the [USER FUNCTIONS] button on the control panel to enter the USER
FUNCTIONS menu.

Press the [USER] tab.

Continue the user setting operation that you require.

The USER menu is displayed.

For ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP

For ES9160 MFP/ES9170 MFP

 P.9 “Setting General Functions”
 P.16 “Setting Copy Functions”
 P.20 “Setting Fax Functions”
 P.22 “Setting Scan Functions”
 P.25 “Setting e-Filing Functions”
 P.26 “Printing Lists”
 P.29 “Setting Drawer”
 P.31 “Managing Address Book”
 P.66 “Checking E-mail”
 P.67 “Setting BIP Printing”
 P.68 “Change User Password”

 [Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions
on how to set BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module
“Chapter 1: SETTING UP BLUETOOTH”.
 [CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled.
 When the User Management feature is enabled, the [ADMIN] tab will be unavailable if a user who has no
administrator privilege logs into the MFP.
 [E-FILING] appears only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

Entering User Menu

1 SETTING ITEMS (USER)

Setting General Functions
This menu allows you to perform the following operations:
  P.9 “Changing the display language”
  P.10 “Setting the reversed display mode”
  P.12 “Adjusting the display contrast”
  P.13 “Setting the calibrations”
  P.15 “Setting the registration”

 Changing the display language
The language used on the touch panel can be changed to a different one.

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [CHANGE LANGUAGE].

The CHANGE LANGUAGE screen is displayed.

Select the desired language and press [OK].

The touch panel is displayed in the selected language.

Setting General Functions

1 SETTING ITEMS (USER)

 Setting the reversed display mode
You can change the touch panel to be displayed in the Reversed Display mode in which the white portion is black and the
black portion is white.
Changing to the Reversed Display mode helps to display the touch panel more clearly when it is too bright.

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [REVERSED DISPLAY].

The REVERSED DISPLAY screen is displayed.

Setting General Functions

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press [ON] to enable the reversed display, or [OFF] to disable the reversed display.

When you select [ON], the touch panel is displayed in the Reversed Display mode.

Setting General Functions

1 SETTING ITEMS (USER)

 Adjusting the display contrast
This function allows you to adjust the touch panel contrast.

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [DISPLAY SETTING].

The DISPLAY SETTING menu is displayed.

Adjust the touch panel contrast.

Use

to brighten the touch panel display. Use

to darken the touch panel display.

Pressing [RESET] resets the display contrast settings back to the factory defaults.

Setting General Functions

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Setting the calibrations
This function automatically calibrates the color gradation of the machine. You can use this function when the shading and
hue cannot be reproduced accurately because of the following reasons:
 For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing
jobs
 For monochromatic models: When the shading of the copied image is not appropriate

 The calibration setting in the USER menu can be configured only when an administrator has set the Calibration
Display Level to [USER].
 P.89 “Setting the calibration and registration display level”
 Place LT or A4 paper (recommended paper) in the drawer*1 before starting the calibration. If any other paper is
used, calibration may not be performed properly.
 If the glass is dirty or any foreign objects are stuck to it, calibration may not be performed properly. Keep the glass
clean.
 Never raise the original cover or the Reversing Automatic Document Feeder*2, or open the front cover while the
calibration is in progress. If this does happen, calibration cannot be finished properly.
 Interrupt copying is not available during the calibration.
 If the color often deviates, call your service technician.
*1 Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been
registered.
*2 The Reversing Automatic Document Feeder is optional.

Place the paper to be used for the calibration in the drawer.

Press [GENERAL] in the USER menu.

Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which
A4 or LT has been registered.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Setting General Functions

1 SETTING ITEMS (USER)

Press [CALIBRATION].

The CALIBRATION menu is displayed.

Refer to Step 1 in the following operations.
To perform copy calibration, see the following page:
 P.91 “Setting the copy calibration”
To perform print calibration, see the following page:
 P.93 “Setting the print calibration”

Instructions on how to perform copy and print calibrations are the same when they are performed in the ADMIN
menu.

Setting General Functions

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Setting the registration
When color misregistration occurs, this function allows you to align the position of each color.
This option is available only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

The registration setting in the USER menu can be configured only when an administrator has set the Registration
Display Level to [USER].
 P.89 “Setting the calibration and registration display level”

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [REGISTRATION].

The REGISTRATION menu is displayed.

Refer to Step 3 in the following operation.
 P.94 “Setting the registration”

Instructions on how to perform registration are the same when it is performed in the ADMIN menu.

Setting General Functions

1 SETTING ITEMS (USER)

Setting Copy Functions
You can change the initial settings (defaults) for copy jobs.

Press [COPY] in the USER menu.

The COPY screen is displayed.
 When you are using the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP, see the following page:
 P.16 “Setting Copy Functions (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP)”
 When you are using the ES9160 MFP/ES9170 MFP, see the following page:
 P.18 “Setting Copy Functions (ES9160 MFP/ES9170 MFP)”

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Setting Copy Functions (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP)

Specify the following items as required and press

EXPOSURE FOR COLOR — Select the default exposure for color copies. Press [MANUAL] to set the desired
contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original.
EXPOSURE FOR BLACK — Select the default exposure for black copies. Press [MANUAL] to set the desired
contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original.
COLOR MODE — Select the default color mode for copying. Only [BLACK] can be selected when the No Limit
Black function ( P.232) is enabled.
IMAGE DIRECTION — Select whether to use the IMAGE DIRECTION option. Press [ENABLE] to use it, or
[DISABLE] to not use it.

For details on the IMAGE DIRECTION option, refer to the Copying Guide “Chapter 4: EDITING
FUNCTIONS”.

Setting Copy Functions

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press the desired media type button and press

For the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP

For more information about the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING
EQUIPMENT”.

Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL
MODE FOR BLACK options and press
.

Setting Copy Functions

1 SETTING ITEMS (USER)

Specify the following items as required and press [OK].

ORIGINAL MODE FOR AUTO COLOR — Press the desired mode button that is applied when you copy
documents in the Auto Color mode.
OMIT BLANK PAGE ADJUSTMENT — Use
and
to select the appropriate sensitivity from 7 levels to
detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the Omit Blank Page function, refer to the Copying Guide
“Chapter 4: EDITING FUNCTIONS”.
ACS ADJUSTMENT — Use
and
to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the Auto Color Copy mode are color or black. The higher the level is, the more likely the equipment
is to detect the scanned data as a color document.

The default settings are changed as specified.

Setting Copy Functions (ES9160 MFP/ES9170 MFP)

Specify the following items as you require and press

EXPOSURE — Press the desired mode button.
IMAGE DIRECTION — Press the desired mode button. For details on the image direction option, refer to the
Copying Guide “Chapter 4: EDITING FUNCTIONS”.

Setting Copy Functions

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press the desired media type button and press

For more information about the paper type, refer to the Copying Guide “Chapter 1: BEFORE USING
EQUIPMENT”.

Specify the following items as require and press [OK].

ORIGINAL MODE — Press the desired mode button.
OMIT BLANK PAGE ADJUSTMENT — Use
and
to select the appropriate sensitivity from 7 levels to
detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the omit blank page function, refer to the Copying Guide
“Chapter 4: EDITING FUNCTIONS”.

When you are using the ES9160 MFP/ES9170 MFP, press [OK] to save the settings.

Setting Copy Functions

1 SETTING ITEMS (USER)

Setting Fax Functions
You can change the initial settings (defaults) for fax and Internet Fax jobs.
If the FAX Unit (optional) is not installed, only five options are available: “RESOLUTION”, “ORIGINAL MODE”,
“EXPOSURE”, “PREVIEW SETTING” and “INITIAL PREVIEW TYPE”.
For details on other fax options, refer to the GD-1250/GD-1260 Operator’s Manual for FAX Unit “Chapter 6: SETTING
ITEMS”.

If the FAX Unit (optional) is not installed, the setting items in this menu are applied to Internet Fax transmission jobs.

Press [FAX] in the USER menu.

The FAX screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Specify the following items as required and press

RESOLUTION — Select the resolution based on the fineness of the original.
 STANDARD: This option is suitable for an original with regular size text.
 FINE: This option is suitable for an original with small size text and fine illustrations.
 U-FINE: This option is suitable for an original with ultra-fine illustrations.
ORIGINAL MODE — Select the scanning mode based on the type of the original.
 TEXT: This option is suitable for an original with text and line drawings.
 TEXT/PHOTO: This option is suitable for an original with a mixture of text and photos.
 PHOTO: This option is suitable for an original with photos.
EXPOSURE — Press
or
to set the desired contrast manually, or [AUTO] for allowing the equipment to
automatically detect the contrast of the original.

Setting Fax Functions

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Specify the following items as required and press [OK].

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you send them via
fax or Internet Fax. Press [OFF] to disable it.
INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.

[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] are available only for the ES9460 MFP/ES9470 MFP/
CX3535 MFP/CX4545 MFP.

The default settings are changed as specified.

Setting Fax Functions

1 SETTING ITEMS (USER)

Setting Scan Functions
You can change the initial settings (defaults) for scan jobs.

Press [SCAN] in the USER menu.

The SCAN screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Specify the following items as required and press

COLOR MODE — Press the desired mode button.
COMPRESS — Press the desired mode button that applies to scan jobs in the Gray Scale, Full Color, or Auto
Color mode.
SINGLE/2-SIDED SCAN — Press the desired mode button.
 [SINGLE] — Press this button to set the Single Page Scan mode as the default scan mode.
 [BOOK] — Press this button to set the Book Scan mode as the default scan mode. This enables scans of both
sides of originals in the same direction.
 [TABLET] — Press this button to set the Tablet Scan mode as the default scan mode. This enables scans of
the front page in the general direction, and scans of the back page rotated 180 degree.
ROTATION — Press the desired mode button.





— Select this option to scan originals without a change in orientation.
— Select this option to rotate your scans 90 degrees to the right.
— Select this option to rotate your scans 180 degrees.
— Select this option to rotate your scans 90 degrees to the left.

Setting Scan Functions

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Specify the following items as required and press

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you save or e-mail
them. Press [OFF] to disable it.
INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.
OMIT BLANK PAGE ADJUSTMENT — Use
and
to select the appropriate sensitivity from 7 levels to
detect blank pages from the scanned data in a scan job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the Omit Blank Page function, refer to the Scanning Guide
“Chapter 3: USEFUL FUNCTIONS”.
ACS ADJUSTMENT — Use
and
to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the Auto Color Scan mode are color or black. The higher the level is, the more likely the equipment
is to detect the scanned data as a color document.
IMAGE QUALITY FOR BLACK IN ACS — Press the desired mode button that is applied when scanning a black
original in the Auto Color mode.
B/W ADJUSTMENT FOR STANDARD — Press
or
to specify the exposure that applies when scanning a
black original in the Auto Color mode. If you move it to the left, the black and white in an original will be scanned
lightly. If you move it to the right, the black and white in an original will be scanned deeply.

[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] appear only for the ES9460 MFP/ES9470 MFP/CX3535
MFP/CX4545 MFP.

Specify the following items as required and press

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Color
mode.
ORIGINAL MODE — Press the desired mode button applied for color scans. (The selectable modes differ between
the color print models and the other ones.)
EXPOSURE — Press the
or
button to specify the default exposure for color scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for color scans.
BACKGROUND ADJUSTMENT — Press the
or
button to specify the contrast for color scans. If you move
it to the left, the background color will be lighter. If you move it to the right, the background color will be darker.

Setting Scan Functions

1 SETTING ITEMS (USER)

Specify the following items as required and press

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Gray
Scale mode.
EXPOSURE — Press the
or
button to specify the default exposure for gray scale scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for gray scale scans.
BACKGROUND ADJUSTMENT — Press the
or
button to specify the contrast for gray scale scans. If you
move it to the left, the background color will be lighter. If you move it to the right, the background color will be
darker.

Specify the following items as required and press [OK].

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Black
mode.
ORIGINAL MODE — Press the desired mode button applied for black scans.
EXPOSURE — Press the
or
button to specify the default exposure for black scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for black scans.
BACKGROUND ADJUSTMENT — Press the
or
button to specify the contrast for black scans. If you
move it to the left, the background color will be lighter. If you move it to the right, the background color will be
darker.

The default settings are changed as specified.

Setting Scan Functions

1 SETTING ITEMS (USER)

Setting e-Filing Functions
You can set the image quality type for printing color documents that have been stored by Scan to e-Filing.
This option is available only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

Press [E-FILING] in the USER menu.

The E-FILING screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

In the Printing Image Mode option, press the desired mode button and press [OK].

[GENERAL] — Press this button to apply proper color quality for printing a general color document.
[PHOTOGRAPH] — Press this button to apply proper color quality for printing photos.
[PRESENTATION] — Press this button to apply proper image quality for printing a vivid document.
[LINE ART] — Press this button to apply proper image quality for printing a document containing many characters
or line arts.

Setting e-Filing Functions

1 SETTING ITEMS (USER)

Printing Lists
This function allows you to print the following lists.
 ADDRESS BOOK INFORMATION
You can print ADDRESS BOOK INFORMATION that shows all registered contacts in the equipment.
 GROUP NUMBER INFORMATION
You can print GROUP NUMBER INFORMATION that shows all registered groups and members in the equipment.
 FUNCTION LIST (User)
You can print FUNCTION LIST that shows the function flow under [USER] of the user functions.

The list is printed on paper that is fed from the drawer in which LT-R or A4-R paper is set and exits to the receiving tray.

Press [LIST] in the USER menu.

The LIST menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Continue the operation that you require.

 P.27 “Printing ADDRESS BOOK INFORMATION”
 P.28 “Printing GROUP NUMBER INFORMATION”
 P.28 “Printing FUNCTION LIST (User)”

Printing Lists

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Printing ADDRESS BOOK INFORMATION

Press [ADDRESS BOOK].

The ADDRESS BOOK menu is displayed.

Press [ID SORT] to print it as sorted by the ID number, or [NAME SORT] to print it as
sorted by the last name.

 When the Department Management feature is disabled, ADDRESS BOOK INFORMATION is printed.
 When the Department Management feature is enabled, the screen to input the department code is displayed.
Enter the department code using the on-screen keyboard and press [OK] to print ADDRESS BOOK
INFORMATION. However, when the No Limit Black function ( P.232) is enabled, ADDRESS BOOK
INFORMATION will be printed without displaying the screen for inputting the department code.

For an output example of ADDRESS BOOK INFORMATION, see the following page:
 P.240 “ADDRESS BOOK INFORMATION”

Printing Lists

1 SETTING ITEMS (USER)

Printing GROUP NUMBER INFORMATION

Press [GROUP NUMBERS].

 When the Department Management feature is disabled, GROUP NUMBER INFORMATION is printed.
 When the Department Management feature is enabled, the screen to input the department code is displayed.
Enter the department code using the on-screen keyboard and press [OK] to print GROUP NUMBER
INFORMATION. However, when the No Limit Black function ( P.232) is enabled, GROUP NUMBER
INFORMATION will be printed without displaying the screen for inputting the department code.

For an output example of GROUP NUMBER INFORMATION, see the following page:
 P.241 “GROUP NUMBER INFORMATION”

Printing FUNCTION LIST (User)

Press [FUNCTION].

 When the Department Management feature is disabled, FUNCTION LIST is printed.
 When the Department Management feature is enabled, the screen to input the department code is displayed.
Enter the department code using the on-screen keyboard and press [OK] to print FUNCTION LIST. However,
when the No Limit Black function ( P.232) is enabled, FUNCTION LIST will be printed without displaying the
screen for inputting the department code.

For an output example of FUNCTION LIST, see the following page:
 P.242 “FUNCTION LIST (User)”

Printing Lists

1 SETTING ITEMS (USER)

Setting Drawer
This function allows you to set the paper size and paper type for each drawer.

Press [DRAWER] in the USER menu.

The DRAWER screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the drawer portion in the illustration to highlight the drawer whose paper size
you want to change, and press the desired paper size button.

 The selected paper size is displayed in the drawer in the illustration.
 If you want to change the paper type from plain paper to another or want to specify the purpose of use of the
paper in the drawer, press [PAPER TYPE] and proceed to step 3.
If you do not need to make settings for [PAPER TYPE], press [OK].

Setting Drawer

1 SETTING ITEMS (USER)

Press the drawer portion in the illustration to highlight the drawer whose paper type
you want to change, and press the desired paper type button, and then press [OK] to
save the settings.
For ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP

You can select either [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper type.
For ES9160 MFP/ES9170 MFP

You can select [THICK1] for the paper type.

 For details of the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”.
 You can select either [INSERT], [COVER], [SPECIAL] or [FAX] to restrict the uses for a specific job. For
example, if you select [INSERT] for a drawer, the paper in the drawer is always used for copy insertion.
 When the thickness “THICK 1, 2 or 3” (THICK 1 only for the ES9160 MFP/ES9170 MFP), or an attribute
other than “NONE” is set for a drawer, the paper placed in this drawer will not be used for Automatic Paper
Selection (APS).
For details of APS, refer to the Copying Guide “Chapter 3: BASIC COPY MODES”.
 When an attribute other than “NONE” is set for a drawer, the Automatic Change of Paper Source function is
disabled for the paper in this drawer.
For details of this function, see the following page:
 P.158 “Setting Copy Functions”

Setting Drawer

1 SETTING ITEMS (USER)

Managing Address Book
This menu allows you to perform the following operations:
  P.31 “Managing contacts in address book”
  P.46 “Managing groups in address book”

 Managing contacts in address book
The address book is made accessible by pressing [ADDRESS BOOK]. Entries in the address book are used to specify email addresses and/or fax numbers for fax transmission and Scan to E-mail.
In the address book, you can register up to 3000 contacts, which can contain a fax number, an e-mail address, or both in
each contact. When the FAX Unit (optional) is installed, you can also specify the option settings for the fax transmission in
each contact, such as transmission type, ECM, quality transmission, line select, and subaddress settings.

You can use the registered fax numbers to specify the destinations for fax transmissions only when the FAX Unit
(optional) is installed.
In the ADDRESS BOOK menu, you can perform the following operations to manage contacts.
 P.31 “Registering contacts”
 P.37 “Editing contacts”
 P.39 “Deleting contacts”
 P.41 “Searching for contacts”

You can import and export address book data in the TopAccess administrator mode. For details, refer to the
TopAccess Guide “Chapter 8: [Administration] Tab Page”.

 Registering contacts
The following two methods can be used to register new contacts in the address book.
 P.31 “Registering contacts from the [USER FUNCTIONS] button”
 P.35 “Registering contacts from Log lists”

Registering contacts from the [USER FUNCTIONS] button

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Managing Address Book

1 SETTING ITEMS (USER)

Press the [SINGLE] tab.

Press an undefined button to create a new contact and press [ENTRY].

The ADDRESS BOOK REGISTRATION screen is displayed.

If the touch panel does not display an undefined contact, press

Managing Address Book

to display the next screen.

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press each button on the touch panel to enter the following contact information.

[FIRST NAME] — Press this button to enter the first name of the contact. This name will appear in the address
book list on the touch panel.
[LAST NAME] — Press this button to enter the last name of the contact. This name will appear in the address book
list on the touch panel.
[FAX NO.] — Press this button to enter the fax number of the contact.
[2ND FAX] — Press this button to enter the second fax number of the contact.
[E-MAIL] — Press this button to enter the e-mail address of the contact.
[CORP.] — Press this button to enter the company name of the contact.
[DEPT.] — Press this button to enter the department name of the contact.
[KEYWORD] — Press this button to enter a keyword for the contact. This keyword can be used to search for this
contact.
The following table shows the number of characters you can enter into each box.
Item
[FIRST NAME]

The number of characters
Up to 32 characters can be entered.

[LAST NAME]
[FAX NO.]

Up to 128 characters can be entered.

[2ND FAX]
[E-MAIL]

Up to 192 characters can be entered.

[CORP.]

Up to 64 characters can be entered.

[DEPT.]
[KEYWORD]

Up to 256 characters can be entered.

You must at least enter either [FIRST NAME] or [LAST NAME], and either [FAX NO.] or [E-MAIL] to register the
contact.

Managing Address Book

1 SETTING ITEMS (USER)

 When you press each button (excluding [FAX NO.] and [2ND FAX]), the on-screen keyboard is displayed.
Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital
keys on the control panel to enter numerals.
 When you press [FAX NO.] and [2ND FAX], the following on-screen keyboard for entering the fax number
will be displayed. Press [Pause] to enter “-” in [FAX NO.] and [2ND FAX]. If you enter “-” in them, a threesecond pause is added for dialing the fax number.
You can also use the digital keys on the control panel to enter fax numbers.

Press [OPTION] to specify the default settings for a fax transmission.

 This is available only when the FAX Unit (optional) is installed.
 For details of the settings, refer to the GD-1250/GD-1260 Operator’s Manual for FAX Unit “Chapter 6:
SETTING ITEMS”.

Press [OK] to register the contact.

The contact is registered in the address book.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Registering contacts from Log lists
You can register information such as remote fax numbers and e-mail addresses in the address book from the Send/
Receive Log screen.
The following information can be registered from the Send Log:
 Remote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server
 E-mail addresses that were manually entered, or that were searched for by the LDAP server
The following information can be registered from the Receive Log:
 Remote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server for a polling
reception
 E-mail address of the sender
The following information can be registered from the Scan Log:
 E-mail addresses that were manually entered

1
2

Press [JOB STATUS] on the touch panel.
Press the [LOG] tab and press [SEND] (or [RECEIVE] or [SCAN]).

The SEND (or RECEIVE or SCAN) LOG list is displayed.

Select the job that includes the fax number or e-mail address you want to register into
the address book, and press [ENTRY].

To register e-mail addresses specified as Bcc contacts into the address book from the scan log, it is necessary
to enable the [BCC Address Display] option from the TopAccess - Email menu. If the [BCC Address Display]
option is disabled, the description [BCC Address] is displayed instead of an e-mail address in the Scan Log
screen. In this case, even if you select the description [BCC Address], [ENTRY] cannot be used. For
instructions on how to enable the [BCC Address Display] option, refer to the TopAccess Guide “Chapter 8:
[Administration] Tab Page”.

Managing Address Book

1 SETTING ITEMS (USER)

Enter the contact information.

For the description of each item, see step 4 in the following operation:
 P.31 “Registering contacts from the [USER FUNCTIONS] button”

Press [OPTION] to specify the default settings for a fax transmission.

 This is available only when the FAX Unit (optional) is installed.
 For details of the settings, refer to the GD-1250/GD-1260 Operator’s Manual for FAX Unit “Chapter 6:
SETTING ITEMS”.

Press [OK] to register the contact.

The contact is registered in the address book.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Editing contacts
You can edit existing contacts in the address book.

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [SINGLE] tab.

Press the contact that you want to edit and press [EDIT].

The ADDRESS BOOK EDIT screen is displayed.

 If the touch panel does not display the contact that you want to edit, press
to display the next screen.
 You can quickly search for the contact that you want to edit. To search for the contact, see the following
page:
 P.41 “Searching for contacts”

Managing Address Book

1 SETTING ITEMS (USER)

Press each button on the touch panel to edit the contact information.

For the description of each item, see step 4 in the following operation:
 P.31 “Registering contacts from the [USER FUNCTIONS] button”

Press [OPTION] to specify the default settings for a fax transmission.

 This is available only when the FAX Unit (optional) is installed.
 For details on the settings, refer to the GD-1250/GD-1260 Operator’s Manual for FAX Unit “Chapter 6:
SETTING ITEMS”.

Press [OK] to save the contact.

The contact is edited.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Deleting contacts
You can delete existing contacts in the address book.

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [SINGLE] tab.

Press the contact that you want to delete and press [DELETE].

The message “Delete OK?” is displayed in the ATTENTION screen.

If the touch panel does not display the contact that you want to delete, press

to display the next screen.

Managing Address Book

1 SETTING ITEMS (USER)

Press [YES] to delete the contact.

The selected contact is deleted.

Press [NO] to cancel the deletion.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Searching for contacts
The following two methods can be used to search the address book for contacts. They are useful to find the contact that
you want to edit.
 P.41 “Searching for contacts by ID number”
 P.42 “Searching for contacts by entering a search string”

Searching for contacts by ID number

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [SINGLE] tab.

Press [KNOWN ID].

The KNOWN ID screen is displayed.

Managing Address Book

1 SETTING ITEMS (USER)

Enter the ID Number using the digital keys and press [OK].

The touch panel displays the found contact. Press the contact and press [EDIT] to edit
the contact information, or press [DELETE] to delete the contact.

For instructions on editing the contact, see the following page:
 P.37 “Editing contacts”

Searching for contacts by entering a search string

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press the [SINGLE] tab.

Press [SEARCH].

The ADDRESS SEARCH screen is displayed.

Press the corresponding button(s) for the desired search category.

 When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed.
 When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.

Managing Address Book

1 SETTING ITEMS (USER)

5

Enter the search string and press [OK].
On-screen keyboard

You can also use the digital keys on the control panel to enter numerals.
 On-screen keyboard for entering the fax number

Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers.

Contacts that contain the search string for the specified items will be found.

Specify the search string in the items that you require and press [SEARCH].

Press [CLEAR] to clear the search strings you entered.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

The touch panel displays the found contacts. Press the desired contact and press [OK]
to edit the contact information.

For instructions on editing the contact, see the following page:
 P.37 “Editing contacts”

Managing Address Book

1 SETTING ITEMS (USER)

 Managing groups in address book
You can create groups that contain multiple contacts. This enables you to specify groups instead of each recipient
separately when operating Scan to E-mail, or fax or Internet Fax transmissions.
In the address book, you can register up to 200 groups and each one can contain up to 400 members.

 One fax number or one e-mail address is counted as one destination. If you select a contact that contains both a
fax number and an e-mail address, it results in two destinations in the group.
 You can register fax numbers in the groups, however, you can use them to specify the destinations for fax
transmission only when the FAX Unit (optional) is installed.
In the GROUP menu, you can perform the following operations to manage groups.
 P.46 “Creating new groups”
 P.49 “Editing groups”
 P.57 “Deleting groups”
 P.59 “Searching for groups”

 Creating new groups
You can create a new group in the address book.

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

The group list is displayed.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press an undefined button to create a new group and press [ENTRY].

The GROUP NO. REGISTRATION screen is displayed.

If the touch panel does not display an undefined group, press

to display the next screen.

Press [GROUP NAME].

The on-screen keyboard is displayed.

Enter the group name and press [OK].

You can also use the digital keys on the control panel to enter numerals.

Managing Address Book

1 SETTING ITEMS (USER)

Press [OK].

The CHECK OF GROUP MEMBER screen is displayed.

Select the contacts that you want to add to the group, and then press [OK].

 To add contacts by selecting each contact manually, see the following page:
 P.52 “Adding or removing contacts”
 To add contacts by searching for them by ID number, see the following page:
 P.52 “Adding or removing contacts by searching by ID number”
 To add contacts by searching for them with a search string, see the following page:
 P.54 “Adding or removing contacts by searching with a search string”

The new group is created and it appears on the touch panel.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Editing groups
You can edit the names of groups, or add or remove members in groups.

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

The group list is displayed.

Press the group that you want to edit and press [EDIT].

The GROUP NO. EDIT screen is displayed.

 If the touch panel does not display the group that you want to edit, press
to display the next screen.
 The following two methods can be also used to find a group that you want to edit.
 P.59 “Searching for groups by ID number”
 P.61 “Searching for groups by group name”

Managing Address Book

1 SETTING ITEMS (USER)

Press [GROUP NAME] to edit the group name.

 The on-screen keyboard is displayed.
 If you do not need to edit the group name, proceed to step 6.

Enter the group name and press [OK].

You can also use the digital keys on the control panel to enter numerals.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press [OK].

The CHECK OF GROUP MEMBER screen is displayed.

 If you do not need to change the members in a group, proceed to the next step.
 If you need to change the members in a group, see the following pages:
- Adding or removing contacts by selecting each contact manually
 P.52 “Adding or removing contacts”
- Adding or removing contacts by searching for them by ID number
 P.52 “Adding or removing contacts by searching by ID number”
- Adding or removing contacts by searching for them with a search string
 P.54 “Adding or removing contacts by searching with a search string”

The contacts that have been registered in the group are highlighted.

Press [OK].

The group is saved.

Managing Address Book

1 SETTING ITEMS (USER)

Adding or removing contacts

Press contacts that are not highlighted to add them to the group, or press highlighted
contacts to remove them from the group, and then press [OK] to save the group.

 To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name.
 To add/remove only the fax number of a contact to/from the group, press
in the contact.
 To add/remove only the e-mail address of a contact to/from the group, press
in the contact.

 Press
or
to display contacts on different pages.
 You can also clear all highlighted contacts by pressing [ALL CLEAR].

Adding or removing contacts by searching by ID number

Press [KNOWN ID].

The KNOWN ID screen is displayed.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Enter the ID Number using the digital keys and press [OK].

The touch panel displays the found contact.

Press the non-highlighted contact to add it to the group, or press the highlighted
contact to remove it from the group, and then press [OK] to save the group.

Managing Address Book

1 SETTING ITEMS (USER)

Adding or removing contacts by searching with a search string

Press [SEARCH].

The ADDRESS SEARCH screen is displayed.

Press the corresponding button(s) for the desired search category.

 When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed.
 When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.

3

Enter the search string and press [OK].
On-screen keyboard

You can also use the digital keys on the control panel to enter numerals.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 On-screen keyboard for entering the fax number

Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers.

Contacts that contain the search string for the specified items will be found.

Specify the search string in the items that you require and press [SEARCH].

The touch panel displays the found contacts.

Press [CLEAR] to clear the search strings you entered.

Managing Address Book

1 SETTING ITEMS (USER)

Press the non-highlighted contacts that you want to add to the group, or press the
highlighted contacts that you want to remove from the group, and then press [OK] to
save the group.

Press

Managing Address Book

to display the found contacts on different pages if one page is not enough to display them.

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Deleting groups
You can delete a group from the address book.

Though the selected group is deleted from the group list, the contacts still remain in the [SINGLE] tab. However, if the
selected contact is deleted from the single list, this is also the case in the [GROUP] tab.

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

The group list is displayed.

Managing Address Book

1 SETTING ITEMS (USER)

Press the group that you want to delete and press [DELETE].

The message “Delete OK?” is displayed in the ATTENTION screen.

If the touch panel does not display the group that you want to delete, press

Press [YES] to delete the group.

The selected group is deleted.

Press [NO] to cancel the deletion.

Managing Address Book

to display the next screen.

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

 Searching for groups
The following two methods can be used to search the address book for groups. This function is useful for finding a group
that you want to edit.
 P.59 “Searching for groups by ID number”
 P.61 “Searching for groups by group name”

Searching for groups by ID number

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

The group list is displayed.

Press [KNOWN ID].

The KNOWN ID screen is displayed.

Managing Address Book

1 SETTING ITEMS (USER)

Enter the ID Number using the digital keys and press [OK].

The touch panel displays the found group.

Press the group and press [EDIT] to edit the group information, or press [DELETE] to
delete the group.

For instructions on editing groups, see the following page:
 P.49 “Editing groups”

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Searching for groups by group name

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

The group list is displayed.

Press [SEARCH].

The GROUP SEARCH screen is displayed.

Managing Address Book

1 SETTING ITEMS (USER)

Press [GROUP NAME] to specify the search string.

The on-screen keyboard is displayed.

Enter the search string and press [OK].

You can also use the digital keys on the control panel to enter numerals.

Groups that contain the search string in the [GROUP NAME] box will be found.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press [SEARCH].

The touch panel displays the found groups.

Press the desired group and press [OK] to edit the group information.

For instructions on editing groups, see the following page:
 P.49 “Editing groups”

Managing Address Book

1 SETTING ITEMS (USER)

 Confirming the members of a group
You can confirm the contacts that are registered in a group.

Press [ADDRESS] in the USER menu.

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

The group list is displayed.

Managing Address Book

1 SETTING ITEMS (USER)
1.SETTING ITEMS (USER)

Press [CONTENTS] of the group whose members you want to confirm.

The contacts registered in the group are displayed.

In the CONTENTS screen, you will see all the fax numbers listed first, and then all the e-mail addresses.

Managing Address Book

1 SETTING ITEMS (USER)

Checking E-mail
This function allows you to check for new e-mails (Internet Faxes) on the POP3 server.

It is necessary to configure the POP3 server using TopAccess to perform this function. For instructions on how to
configure the POP3 server, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

The equipment also automatically checks for new e-mails on the POP3 server.

Press [CHECK E-MAIL] in the USER menu.

The equipment begins communicating with the POP3 server. If a new e-mail is on the POP3 server, the equipment
automatically prints the e-mail data after retrieving them from the POP3 server.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Checking E-mail

1 SETTING ITEMS (USER)

Setting BIP Printing
[Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions on how to set
BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module “Chapter 1: SETTING UP
BLUETOOTH”.

Setting BIP Printing

1 SETTING ITEMS (USER)

Change User Password
When the MFP Local Authentication feature is used, this function allows each user to change his or her authentication
password that has been entered in the authentication screen.

Press [CHANGE USER PASSWORD] in the USER menu.

The CHANGE USER PASSWORD screen is displayed.

 To display the USER menu, see the following page:
 P.8 “Entering User Menu”
 [CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled.

Change the password.
1)
2)
3)
4)

Press [OLD PASSWORD] to enter the current password.
Press [NEW PASSWORD] to enter the new password.
Press [RETYPE NEW PASSWORD] to re-enter the new password.
Press [OK] to save the new password.

You will be returned to the USER menu screen.

 When you press each button ([OLD PASSWORD], [NEW PASSWORD], and [RETYPE NEW
PASSWORD]), the on-screen keyboard is displayed. Enter the value using the on-screen keyboard and
press [OK] to set the entry. You can also use the digital keys on the control panel to enter numerals.
 The input password appears as asterisks (*) in the [OLD PASSWORD], [NEW PASSWORD], and [RETYPE
NEW PASSWORD] boxes.

Change User Password

SETTING ITEMS (ADMIN)
Entering Admin Menu ............................................................................................................ 71
Setting General Functions..................................................................................................... 73
Setting the device information ..............................................................................................................................73
Setting the notification ..........................................................................................................................................76
Changing the administrator password and resetting the service password .........................................................78
Setting the date and time .....................................................................................................................................81
Setting the energy saver modes...........................................................................................................................84
Setting the calibration and registration display level ............................................................................................89
Setting the calibration ...........................................................................................................................................90
Setting the registration .........................................................................................................................................94
Setting the drawer set pop-up and paper jam recovery pop-up ...........................................................................95
Setting the status message ..................................................................................................................................96
Setting the auto clear function..............................................................................................................................97
Managing the option licenses ...............................................................................................................................98
Adding or removing the display languages ........................................................................................................102
Updating your system.........................................................................................................................................107
Creating or installing cloning files ....................................................................................................................... 110
Setting the panel calibration ............................................................................................................................... 117
Exporting logs.....................................................................................................................................................120
Job skip ..............................................................................................................................................................122
Changing the keyboard layout............................................................................................................................124

Setting Network Functions.................................................................................................. 126
Setting the TCP/IP protocol (IPv4) .....................................................................................................................126
Setting the IPv6 protocol ....................................................................................................................................131
Setting the IPX/SPX protocol .............................................................................................................................140
Setting the NetWare settings..............................................................................................................................141
Setting the SMB protocol....................................................................................................................................143
Setting the AppleTalk protocol............................................................................................................................145
Setting the HTTP network service ......................................................................................................................147
Setting the Ethernet speed.................................................................................................................................149
Setting the LDAP services and the filtering functions.........................................................................................151
IPsec (IP security) setting...................................................................................................................................153
Network check ....................................................................................................................................................155

Setting Copy Functions ....................................................................................................... 158
Setting Fax Functions.......................................................................................................... 161
Setting the discard and reduction print option for the RX print ...........................................................................161

Setting File Functions.......................................................................................................... 163
Setting E-mail Functions ..................................................................................................... 164
Setting Internet Fax Functions............................................................................................ 166

Setting Security Functions ................................................................................................. 168
Managing certificates ......................................................................................................................................... 168
Setting secure PDF ............................................................................................................................................ 176
Performing the integrity check............................................................................................................................ 178

Setting List/Report............................................................................................................... 181
Printing Lists ........................................................................................................................ 186
Setting Printer/e-Filing Functions ...................................................................................... 187
Wireless Settings and Bluetooth Settings......................................................................... 190
Change User Password....................................................................................................... 191
IEEE 802.1X Authentication Setting ................................................................................... 192
Setting IEEE802.1X authentication .................................................................................................................... 192

Resetting the equipment settings back to the factory defaults....................................... 206

2 SETTING ITEMS (ADMIN)

Entering Admin Menu
Follow the steps below to enter the ADMIN menu in the USER FUNCTIONS screen.

Press the [USER FUNCTIONS] button on the control panel to enter the USER
FUNCTIONS menu.

Press the [ADMIN] tab.
 When the User Management feature is disabled, you must enter the administrator password.
Proceed to the next step.
 When the User Management feature is enabled, you must log into the MFP as a user having the administrator
privilege.
When you press the [ADMIN] tab, the ADMIN menu will be displayed.
Proceed to step 5.

If you log into the MFP as a user who has no administrator privilege, the [ADMIN] tab will be unavailable.
Setting role information allows you to give privileges to users. For details of role information, refer to the
TopAccess Guide “Chapter 7: [User Management] Tab Page”.

Press [PASSWORD].

The on-screen keyboard is displayed.

Enter the administrator password and press [OK].

The ADMIN menu is displayed.

 If the administrator password has not been changed before, enter the default administrator password
“123456”.
 The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.

Entering Admin Menu

2 SETTING ITEMS (ADMIN)

Continue the administrative operation that you require.
ADMIN menu (1/2)

ADMIN menu (2/2)

 P.73 “Setting General Functions”
 P.126 “Setting Network Functions”
 P.158 “Setting Copy Functions”
 P.161 “Setting Fax Functions”
 P.163 “Setting File Functions”
 P.164 “Setting E-mail Functions”
 P.166 “Setting Internet Fax Functions”
 P.168 “Setting Security Functions”
 P.181 “Setting List/Report”
 P.186 “Printing Lists”
 P.187 “Setting Printer/e-Filing Functions”
 P.190 “Wireless Settings and Bluetooth Settings”
 P.191 “Change User Password”
 P.192 “IEEE 802.1X Authentication Setting”
 P.206 “Resetting the equipment settings back to the factory defaults”

 [WIRELESS SETTING] in the ADMIN menu is available only when the Wireless LAN Module (optional) is
installed. For details on [ WIRELESS SETTING], refer to the GN-1060 Operator’s Manual for Wireless
LAN Module “Chapter 1: SETTING UP WIRELESS NETWORK”.
 [Bluetooth SETTINGS] in the ADMIN menu is available only when the Bluetooth Module (optional) is
installed. For details on [Bluetooth SETTINGS], refer to the GN-2010/GN-2020 Operator’s Manual for
Bluetooth Module “Chapter 1: SETTING UP BLUETOOTH”.

Entering Admin Menu

2 SETTING ITEMS (ADMIN)

Setting General Functions
This menu allows you to perform the following operations:
  P.73 “Setting the device information”

  P.96 “Setting the status message”

  P.76 “Setting the notification”

  P.97 “Setting the auto clear function”

  P.78 “Changing the administrator password and
resetting the service password”

  P.98 “Managing the option licenses”

  P.81 “Setting the date and time”

  P.102 “Adding or removing the display languages”

  P.84 “Setting the energy saver modes”

  P.107 “Updating your system”

  P.89 “Setting the calibration and registration
display level”

  P.110 “Creating or installing cloning files”

  P.90 “Setting the calibration”

  P.117 “Setting the panel calibration”

  P.94 “Setting the registration”

  P.120 “Exporting logs”

  P.95 “Setting the drawer set pop-up and paper
jam recovery pop-up”

  P.122 “Job skip”
  P.124 “Changing the keyboard layout”

 Setting the device information
You can set the device information of this equipment. These items appear in the Device page of TopAccess, a web-based
device management utility.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Setting General Functions

2 SETTING ITEMS (ADMIN)

Press [DEVICE INFORMATION].
For ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP

For ES9160 MFP/ES9170 MFP

The DEVICE INFORMATION screen is displayed.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [OK].

[LOCATION] — Press this button to enter the location of this equipment.
[SERVICE PHONE NUMBER] — Press this button to enter the service call number.
[CONTACT INFORMATION] — Press this button to enter the name of the service technician.
[ADMIN. MESSAGE] — Press this button to enter an administration message for users.
The following table shows the number of characters you can enter into each box.
Item

The number of characters

[LOCATION]

Up to 64 characters can be entered.

[SERVICE PHONE NUMBER]

Up to 32 numbers can be entered.

[CONTACT INFORMATION]

Up to 64 characters can be entered.

[ADMIN. MESSAGE]

Up to 20 characters can be entered.

 When you press each button (excluding [SERVICE PHONE NUMBER]), the on-screen keyboard is
displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use
the digital keys on the control panel to enter numerals.
 When you press [SERVICE PHONE NUMBER], the following on-screen keyboard for entering the fax
number will be displayed. Press [Pause] to enter “-” in [SERVICE PHONE NUMBER]. If you enter “-” in
them, a three- second pause is added for dialing the fax number.
You can also use the digital keys on the control panel to enter fax numbers.

Setting General Functions

2 SETTING ITEMS (ADMIN)

 Setting the notification
You can set the notification mail to send a notification message when specified events occur on the equipment, such as
toner empty, paper empty, and serviceman call.
You can specify up to three e-mail addresses for the destination of the notification message.

You can specify events that you want to be notified about using the TopAccess web utility. For instructions on how to
specify events for notification, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

To enable this function, there must be a SMTP server in your network. In addition, the settings to enable Internet
communication on this equipment must be configured correctly.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [NOTIFICATION].

The NOTIFICATION screen is displayed.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Press [E-MAIL].

The on-screen keyboard is displayed.

Enter the e-mail address and press [OK].

 You can specify up to three e-mail addresses to which notification messages will be sent, as required. When
you enable notification, you must enter at least one e-mail address.
 You can also use the digital keys on the control panel to enter numerals.

Press [ON] for the e-mail address to receive notification and press [OK].

To disable notification for an e-mail address, press [OFF].

[ON] is available after you enter an e-mail address.

Setting General Functions

2 SETTING ITEMS (ADMIN)

 Changing the administrator password and resetting the service password
This menu allows you to change the administrator password. It also allows you to reset the service password in case the
service technician who is in charge of this equipment forgets it.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [PASSWORD SETUP].

The PASSWORD SETUP menu is displayed.

Continue the operation that you require.

 P.79 “Changing the administrator password”
 P.80 “Resetting the service password”

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Changing the administrator password

Press [ADMIN PASSWORD].

The screen for changing the administrator password is displayed.

Press [OLD PASSWORD].

The on-screen keyboard is displayed.

Enter the current administrator password and press [OK].

The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.

If the administrator password is being changed for the first time, enter “123456” in the [OLD PASSWORD] box.

Setting General Functions

2 SETTING ITEMS (ADMIN)

Set new password and complete the setting.
1) Press [NEW PASSWORD] to enter new password.
2) Press [RETYPE NEW PASSWORD] to enter the new password again.
3) Press [OK].

When you press [NEW PASSWORD] and [RETYPE NEW PASSWORD], the on-screen keyboard is displayed.
Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys
on the control panel to enter numerals.

Specify the 6 to 64-digit administrator’s password. You can use alphanumerics and the following symbols.
! # $ ( ) * + , - . / : ; = ? @ \ ^ _ ` { | } ~

Resetting the service password

Press [RESET SERVICE PASSWORD].

The message “Are you sure?” is displayed in the ATTENTION screen.

Press [YES] to reset the service password.

Press [NO] to cancel the operation.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

 Setting the date and time
The clock built in to this equipment can be set by entering the date and time using the digital keys.

When the time settings of the equipment are adjusted using the SNTP service, this cannot be done manually for the
date and time. You can make settings for the SNTP service in the TopAccess administrator mode. For details, refer to
the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

Press [GENERAL] in the ADMIN (1/2) menu.

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [CLOCK].

The CLOCK menu is displayed.

Continue the operation that you require.

 P.82 “Changing the date and time”
 P.83 “Changing the date format”

Setting General Functions

2 SETTING ITEMS (ADMIN)

Changing the date and time

Press [DATE/TIME].

The DATE/TIME screen is displayed.

Highlight the section that you want to edit using the arrow buttons, enter the number
using the digital keys, and press [OK].

You will be returned to the CLOCK menu.

When you change either “YEAR”, “MONTH”, or “DATE”, the days of week in the DAY section will be set
automatically.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Changing the date format

Press [DATE FORMAT].

The DATE FORMAT screen is displayed.

Press the desired date format button.

You will be returned to the CLOCK menu.

Setting General Functions

2 SETTING ITEMS (ADMIN)

 Setting the energy saver modes
The following energy saver modes are available in this menu.
 Weekly timer
Using the built-in weekly timer, you can have the equipment automatically turned ON and OFF at specified times. For
instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically
turn itself ON and OFF at those specified times.

 You can turn on the power by simply pressing the [START] button on the control panel when the device is in the
Sleep or Super Sleep mode by the weekly timer.
 When the power switch is turned off, the weekly timer does not work.
 Auto Power Save mode
This function allows the equipment to automatically go into the energy saver mode if it is left inactive for a certain
period of time.
 Sleep mode/Super Sleep mode
This function puts the equipment into the Sleep or Super Sleep mode if it is left inactive for a certain period of time. In
the Sleep or Super Sleep mode, power to the unused sections of this equipment is shut off while this equipment is in
the standby status. Power consumption in the standby status becomes smallest in the Super Sleep mode. In the
standby status, power consumption in the Sleep mode is larger than that in the Super Sleep mode but is smaller than
that in the Auto Power Save mode.

For the types of Energy Saver modes and procedures for entering each mode, refer to the Quick Start Guide
“Chapter 1: PREPARATIONS”.

Neither the [AUTO POWER SAVE] nor [SLEEP/SUPER SLEEP] button is displayed in the European version.
Contact your service representative to change the default setting for each button.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Press [ENERGY SAVER].

The ENERGY SAVER menu is displayed.

Continue the operation that you require.

 P.85 “Setting the weekly timer”
 P.87 “Setting the Auto Power Save mode”
 P.87 “Setting the Sleep or Super Sleep mode”

Setting the weekly timer

Press [WEEKLY TIMER].

The TIMER screen is displayed.

Setting General Functions

2 SETTING ITEMS (ADMIN)

Check the settings on the display. If corrections are required, press [CHANGE].

If no corrections are required, press [OK] and complete the operation.

Make settings for the weekly timer.
1) Press the desired day of the week button.
2) Press [ON] to enter the time the device wakes up from the Sleep or Super Sleep mode.
Use the arrow buttons to move the cursor and enter “Hour” and “Minute”.
3) Press [OFF] to enter the time to put the device into the Sleep or Super sleep mode.
Use the arrow buttons to move the cursor and enter “Hour” and “Minute”.
4) Press [OK] to save the settings.

 If you want to clear an entered time, press the [CLEAR] button on the control panel.
 If you want to put the equipment into the Sleep or Super Sleep mode for an entire day, enter the same time in both
the [ON] and [OFF] boxes.
Example) When you enter “0:00” in both the [ON] and [OFF] boxes for [SUN],
the equipment automatically goes into the Sleep or Super Sleep mode at the [OFF] time specified for [SAT]. The
Sleep or Super Sleep mode is kept until the [ON] time specified for [MON] comes.
 If you do not want to put the equipment into the Sleep or Super Sleep mode for an entire day, make settings for the
desired day of the week button as follows:
[ON]: 0:00 / [OFF]: 24:00
The equipment does not go into the Sleep or Super Sleep mode for an entire day, which is activated by the weekly
timer function. However, the equipment automatically goes into the Sleep or Super sleep mode according to the
time value set for [SLEEP/SUPER SLEEP], if it is left inactive for a certain period of time.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Setting the Auto Power Save mode

Press [AUTO POWER SAVE].

The AUTO POWER SAVE screen is displayed.

Press the desired period of time (in minutes) that this equipment should wait before the
Auto Power Save mode is activated.

The Auto Power Save mode setting is completed, and you will be returned to the previous screen.

Setting the Sleep or Super Sleep mode

Press [SLEEP/SUPER SLEEP].

The SLEEP/SUPER SLEEP screen is displayed.

Setting General Functions

2 SETTING ITEMS (ADMIN)

Specify the following items as required and complete the setting.
1) Press the desired period of time (in minutes) that this equipment should wait before the Sleep or Super Sleep
mode is activated.
2) Select whether this equipment enters the Sleep mode or the Super Sleep mode when a specified period of time
has passed. When [Enable] is selected, this equipment enters the Super Sleep mode.
3) Press [OK].

 The equipment may not enter this mode at the set timing depending on its operating status.
 This equipment does not enter the Super Sleep mode even if [ENABLE] is selected for this setting in the
following cases:
- A particular option (any of the Wireless LAN Module, Bluetooth Module and e-BRIDGE ID Gate) is
installed.
- The IPsec function (optional) is enabled.
- IEEE 802.1X authentication is enabled.
- IPv6 is enabled and the IPv6 address is not assigned manually.
- POP3 client setting is enabled and under any of the following conditions:
(1) The scan rate is set to other than 0 minute.
(2) A POP3 server address is entered.
(3) An account name is entered.
- In the network setting, ETHERNET is set to [AUTO (-1000MB)] or [1000BASE FULL] (Applicable only
for the ES9160 MFP/ES9170 MFP).
- A particular network protocol (AppleTalk or IPX/SPX) is enabled.
 When the equipment is under the above conditions, [ENABLE] or [DISABLE] of [SUPER SLEEP] cannot be
changed.
 For protocols available for recovering this equipment from the Super Sleep mode, refer to the TopAccess
Guide “Chapter 8: [Administration] Tab Page”.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

 Setting the calibration and registration display level
You can set whether this equipment will use the calibration and registration settings that are operated by a user or
administrator.
Each button ([CALIBRATION], [REGISTRATION]) appears under the USER menu or ADMIN menu according to this
option.

Press [GENERAL] in the Admin menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [DISPLAY LEVEL].

The DISPLAY LEVEL screen is displayed.

Press [USER] or [ADMIN] for each option and press [OK].

The Display Level setting is completed.

Setting General Functions

2 SETTING ITEMS (ADMIN)

 Setting the calibration
This function automatically calibrates the color gradation of the machine. You can use this function when the shading and
hue cannot be reproduced accurately because of the following reasons:
 For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing
jobs
 For monochromatic models: When the shading of the copied image is not appropriate

 The calibration setting in the ADMIN menu can be performed only when an administrator has set the Calibration
Display Level to [ADMIN].
 P.89 “Setting the calibration and registration display level”
 Place LT or A4 paper (recommended paper) in the drawer*1 before starting the calibration. If any other paper is
used, calibration may not be performed properly.
 If the glass is dirty or any foreign objects are stuck to it, calibration may not be performed properly. Keep the glass
clean.
 Never raise the original cover or the Reversing Automatic Document Feeder*2, or open the front cover while the
calibration is in progress. If this does happen, calibration cannot be finished properly.
 Interrupt copying is not available during the calibration.
 If the color often deviates, call your service technician.
*1 Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been
registered.
*2 The Reversing Automatic Document Feeder is optional.

Place the paper to be used for the calibration in the drawer.

Press [GENERAL] in the Admin menu (1/2).

Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which
A4 or LT has been registered.

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Press [CALIBRATION].

The CALIBRATION menu is displayed.

Continue the operation that you require.

 P.91 “Setting the copy calibration”
 P.93 “Setting the print calibration”

For the ES9410 MFP/ES9170 MFP, only [COPY] is displayed. [PRINT] is not displayed.

Setting the copy calibration

Press [COPY].

Setting General Functions

2 SETTING ITEMS (ADMIN)

Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the
calibration setting.

 When you press [DEFAULT], the system maintains the default calibration setting and returns to the previous
screen.
 When you press [CALIBRATION], a chart is printed out and the calibration guide illustration is displayed on the
touch panel.
Proceed to the next step.

Place the printed chart face down on the glass, so that the two black rectangular marks
are placed on the left side.

Press the [START] button on the control panel.
The calibration begins. Do not operate the equipment until the message “Scanning and calibrating” disappears.

If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this
case, return to step 3 and realign the chart.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Setting the print calibration

Press the following buttons as required.
For ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP

Press [PRINT].

Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the
calibration setting.

Place the printed chart face down on the glass, so that the two black rectangular marks
are placed on the left side.

Press the [START] button on the control panel.
The calibration begins. Do not operate the equipment until the message “Scanning and calibrating” disappears.

If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this
case, return to step 3 and realign the chart.

Setting General Functions

2 SETTING ITEMS (ADMIN)

 Setting the registration
When color misregistration occurs, this function allows you to align the position of each color.
This option is available for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

The registration setting in the ADMIN menu can be performed only when an administrator has set the Registration
Display Level to [ADMIN].
 P.89 “Setting the calibration and registration display level”

Press [GENERAL] in the Admin menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [REGISTRATION].

The REGISTRATION screen is displayed.

Press [YES] to start the registration.

The registration process begins.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

 Setting the drawer set pop-up and paper jam recovery pop-up
You can set whether or not to display a message to ask users to change the paper size setting every time you open and
close the drawer, or to continue copying or printing after clearing a paper jam.

Press [GENERAL] in the Admin menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [POP UP].

The POP UP screen is displayed.

Press [ENABLE] or [DISABLE] for each option and press [OK].

DRAWER SET — When this option is enabled, this equipment displays a message asking users to change the
paper size or paper type setting every time they open and close the drawer.
PAPER JAM RECOVERY — When this option is enabled, this equipment displays a message asking users to
continue copying or printing when a paper jam is cleared. When this option is disabled, copying or printing will be
continued automatically when a paper jam is cleared.

Setting General Functions

2 SETTING ITEMS (ADMIN)

 Setting the status message
This function allows the equipment to display the status message at the bottom of the touch panel to notify you of the
occurrence of specified events, such as when paper has run out and toner is low.

Press [GENERAL] in the Admin menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [STATUS MESSAGE].

The STATUS MESSAGE screen is displayed.

Press [ON] or [OFF] for each status message and press [OK].

TONER NEAR EMPTY MESSAGE — When you select [ON], this message will be displayed at the lower left of the
screen when toner is low in each toner cartridge.
PAPER EMPTY MESSAGE — When you select [ON], “Paper Empty” will be displayed at the lower left of the
screen if there is no paper in a drawer.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

 Setting the auto clear function
This function sets how long the machine waits before clearing the previous functions set on the control panel.

Press [GENERAL] in the Admin menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [AUTO CLEAR].

The AUTO CLEAR screen is displayed.

Press the button that indicates the desired time in seconds.

 The Auto Clear function has been set to the selected time.
 If you want to disable the Auto Clear function, press [NO LIMIT].

When [NO LIMIT] is selected, the screen will not be cleared in all mode operations including the USER
FUNCTION, JOB STATUS, and TEMPLATE screens.

Setting General Functions

2 SETTING ITEMS (ADMIN)

 Managing the option licenses
This menu allows you to view product information, such as the license ID for certain options. It also allows you to install
these options on the equipment if necessary.

For installation, be sure to follow the service technician’s instructions.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [LICENSE MANAGEMENT].

The LICENSE MANAGEMENT screen is displayed, and you can view the options already installed on the
equipment.

Setting General Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Continue the operation that you require.

 P.99 “Viewing product information”
 P.100 “Installing the option”

For installation, be sure to follow the service technician’s instructions.

Viewing product information

Select the option for which you want to confirm product information, and press
[DETAILS].

The LICENSE DETAILS screen is displayed.

After you confirm product information, press [CLOSE].

You will be returned to the LICENSE MANAGEMENT screen.

The following information is displayed.
 Product name: Option name
 License ID: License ID
 Date: The date and time of when the option has been installed

Setting General Functions

2 SETTING ITEMS (ADMIN)

Installing the option

Press [INSTALL].

The LICENSE INSTALLATION screen is displayed.

Connect your USB storage device to the USB port on the equipment.

The SELECT A FILE screen is displayed.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

Select the option that you want to install, and press [INSTALL].

The installation confirmation screen is displayed.

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Press [YES].

The installation begins.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

When the installation is complete, press [OK].

The option which has just been installed is displayed in the LICENSE MANAGEMENT screen.

If the installation fails, the message “It failed in the installation. Do you retry?” will be displayed in the CAUTION
screen. In this case, press [YES] to perform the installation again.

Disconnect the USB storage device from the USB port on the equipment.

After the installation is complete, it is necessary to reboot the equipment. When the message “Reboot the
machine” is displayed on the touch panel, turn the power of the equipment OFF and then back ON by using the
[POWER] button on the control panel.

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 Adding or removing the display languages
This menu allows you to add new languages to be used on the touch panel, and also to remove those you no longer need.
In this menu, you can also change the default language used on the touch panel to a different one.

 The following language packs are initially installed on the equipment.
English (US)
English (UK)
German
French
Italian

Danish

Finnish

Dutch

Polish

Russian

Norwegian

Spanish
Swedish

 For information about languages which can be newly added, contact your service technician.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press

on the GENERAL menu (1/2) screen.

The GENERAL menu (2/2) is displayed.

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Press [LANGUAGES].

The LANGUAGES screen is displayed.

Continue the operation that you require.

 P.103 “Adding the language”
 P.105 “Removing the language”
 P.106 “Setting the default language”

When adding a language, store the desired language pack in the root directory of your USB storage device in
advance.

Adding the language

Press [INSTALL].

The LOCALIZATION PACK INSTALLATION screen is displayed.

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Connect your USB storage device in which the language pack is stored to the USB port
on the equipment, and [OK].

The SELECT A FILE screen is displayed.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

Select the language pack that you want to install, and press [INSTALL].

The installation confirmation screen is displayed.

Press [YES].

The installation begins.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

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When the installation is complete, press [OK].

You will be returned to the GENERAL menu (2/2).

If the installation fails, the message “Installation Failed.” will be displayed in the CAUTION screen. In this case,
press [CLOSE], and perform the installation again.

Disconnect the USB storage device from the USB port on the equipment.

Removing the language

Select the language pack that you want to remove, and press [DELETE].

The deletion confirmation screen is displayed.

The language packs for English (US), English (UK), and the default language cannot be removed.

Press [YES].

When the language pack is removed, you will be returned to the LANGUAGES screen.

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Setting the default language

Select the language to be used as the default, and press [SET DEFAULT].

The mark

is displayed beside the selected default language.

Press [OK].

The setting is completed, and you will be returned to the previous screen.

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 Updating your system
This menu allows you to update the system of the equipment by installing the updating configuration files.

 To obtain the updating configuration files, contact your service technician.
 Before performing the operation, store the updating configuration files in the root directory of your USB storage
device in advance.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press

on the GENERAL menu (1/2) screen.

The GENERAL menu (2/2) is displayed.

Press [SYSTEM UPDATES].

The SYSTEM UPDATES screen is displayed, and you can view the software currently installed and the respective
versions.

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Press [INSTALL].

A message appears prompting you to insert the USB media.

Connect your USB storage device in which the files for updating the system are stored
to the USB port on the equipment, and [OK].

The USB LIST screen is displayed.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

Select the file type, and press [OK].

The SYSTEM UPDATES screen is displayed.

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Select the file that you want to install, and press [INSTALL].

The installation confirmation screen is displayed.

Press [YES].

The installation begins.

 Do not disconnect the USB storage device until the data transfer is complete. Removing the device while
data are being transferred could destroy them or cause a malfunction of the equipment.
 When you press [YES] in the above screen while jobs are being processed, the message “Process cannot
be performed while Job is processing or Admin function is in progress.” will be displayed in the CAUTION
screen. In this case, press [CLOSE], and wait until processing is complete, and then perform the installation
again.

When the installation is complete, disconnect the USB storage device from the USB
port on the equipment, and press [OK] to reboot the equipment.

Your system is now updated. When updating your system is complete, the equipment will be automatically
rebooted.

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 Creating or installing cloning files
This menu allows you to create duplicate files of the setting data and user data by using the cloning function. These files
can also be installed on other equipment of the same OKI MFP. It is convenient to apply the same settings for multiple
equipment.

The duplicate files are compatible with the same series of the OKI MFP, not with other series. For example the
duplicate files created in the ES9470 MFP can be installed on the ES9460 MFP/CX3535 MFP/CX4545 MFP, not on
the ES9160 MFP/ES9170 MFP.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press

on the GENERAL menu (1/2) screen.

The GENERAL menu (2/2) is displayed.

Press [CLONING].

The CLONING screen is displayed.

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Continue the operation that you require.

 P.111 “Installing the cloning data”
 P.115 “Creating cloning files”

When installing the cloning data, store the corresponding files in the root directory of your USB storage device
in advance.

Installing the cloning data

Press [INSTALL CLONE DATA].

The CLONE DATA INSTALLATION screen is displayed.

Connect your USB storage device in which the cloning files are stored to the USB port
on the equipment, and press [OK].

The SELECT A FILE screen is displayed.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

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Select the file that you want to install, and press [INSTALL].

The OPEN CLONE FILE screen is displayed.

You can choose only one file in one operation.

Confirm the file name and file contents, and press [INSTALL].

The PASSWORD REQUEST screen is displayed.

Press [PASSWORD].

The on-screen keyboard is displayed.

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Enter the password and press [OK].

You will be returned to the PASSWORD REQUEST screen.

The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.

Press [OK].

The installation confirmation screen is displayed.

Press [YES].

The installation begins.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

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114

When the installation is complete, disconnect the USB storage device from the USB
port on the equipment, and press [OK] to reboot the equipment.

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Creating cloning files

Press [CREATE CLONE FILE].

The CREATE CLONE FILE screen is displayed.

Connect your USB storage device, and select the data that you want to duplicate, and
then press [SAVE].

The SAVE AS screen is displayed.

 For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.
 If you do not need to duplicate, press the data category button(s) to clear the highlighting.
 Press [DETAILS] to confirm which data are duplicated.
Data category

Data to be duplicated

[Security]

Security Level, Secure Erase, Self Test, Encryption, Authentication

[Default Setting]

General, Copy, Scan, Fax, iFax, Email, Save as File, Printer, Notification, Log
Settings, EWB Settings

[User Management]

User, Group, Role, Quota, Department Code, My Menu with Template/Address Book

[Network/Print Service]

Network settings, Print service, Wireless LAN, Bluetooth, Directory Service

[Address Book]

Address Book

[Address Book +
Template + MailBoxes]

Address Book, Template, Mailboxes

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Enter the file name, and set the password, and then save the file.
1) Press [File Name] to enter the file name.
Up to 128 alphanumeric characters can be entered for the file name.
2) Press [PASSWORD] to enter a password.
3) Press [RETYPE PASSWORD] to enter the password again.
4) Press [SAVE].

Creating of the cloning files begins.

When you press [File Name], [PASSWORD], and [RETYPE PASSWORD], the on-screen keyboard is
displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the
digital keys on the control panel to enter numerals.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

When the creating of the cloning files is complete, press [OK].

You will be returned to the CLONING screen.

 When creating the cloning files fails, the message “The File Save Failed.” will be displayed in the CAUTION
screen. In this case, press [CLOSE], and perform the operation again.
 When the memory of your USB storage device becomes full while the cloning files are being saved, the
message “USB Media is full. Change USB Media.” will be displayed in the ATTENTION screen. In this case,
change the USB storage device to a new one, and perform the operation again.

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Disconnect the USB storage device from the USB port on the equipment.

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 Setting the panel calibration
When the buttons on the touch panel are hardly to be pressed, this function allows you to adjust the position of each
button.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press

on the GENERAL menu (1/2) screen.

The GENERAL menu (2/2) is displayed.

Press [PANEL CALIBRATION].

The panel calibration operation screen (1) is displayed.

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Touch the center of the + mark with a stylus, referring to the message displayed on the
touch panel.

The panel calibration operation screen (2) is displayed.

Touch the center of the + mark with a stylus, referring to the message displayed on the
touch panel.

The panel calibration operation screen (3) is displayed.

Touch the center of the + mark with a stylus, referring to the message displayed on the
touch panel.

The panel calibration operation screen (4) is displayed.

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Touch the center of the + mark with a stylus, referring to the message displayed on the
touch panel.

When the panel calibration operation is completed, the GENERAL menu (2/2) will be displayed.

While the panel calibration operation is being performed, no other operations on the touch panel can be
performed. If you open the front cover of the equipment during the panel calibration operation and instructions
to replace toner cartridges are displayed, close the front cover, and complete the panel calibration operation,
and then replace toner cartridges.

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 Exporting logs
This menu allows you to export logs for each operation (PRINT/SEND/RECEIVE/SCAN) into your USB storage device,
which are displayed in the Job Status Log List screen.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press

on the GENERAL menu (1/2) screen.

The GENERAL menu (2/2) is displayed.

Press [EXPORT LOGS].

The EXPORT LOGS screen is displayed.

Connect your USB storage device to the USB port on the equipment.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

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Begin exporting the log data.
1) Select whether the data are exported to CSV format or XML format.
2) Select the log type to be exported.
3) Press [SAVE] to begin exporting.

You can choose only one log type in one operation.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

When exporting the log data is complete, press [OK].

Disconnect the USB storage device from the USB port on the equipment.

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 Job skip
This menu allows you to select whether to enable or disable the Job Skip function. When this function is enabled, a job
fails due to lack of paper or such is automatically skipped and the next job is processed.

For instructions on how to resolve the cause of a skipped job, refer to the Copying Guide "Chapter 7: CONFIRMING
JOB STATUS" and Printing Guide "Chapter 5: MANAGING PRINT JOBS FROM THE CONTROL PANEL".

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press

on the GENERAL menu (1/2) screen.

The GENERAL menu (2/2) is displayed.

Press [JOB SKIP].

The JOB SKIP screen is displayed.

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Press [ON] to enable the Job Skip function, and press [OK] to complete the setting.

When disabling the Job Skip functions, press [OFF] then [OK] to complete the setting.

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 Changing the keyboard layout
This menu allows you to change the layout of the on-screen keyboard to a different one.

Press [GENERAL] in the ADMIN menu (1/2).

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press

on the GENERAL menu (1/2) screen.

The GENERAL menu (2/2) is displayed.

Press [KEYBOARD LAYOUT].

The KEYBOARD LAYOUT screen is displayed.

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Select the desired keyboard layout, and press [OK].

 You will be returned to the GENERAL menu (2/2).
 The keyboard layout is changed as follows:
- when [QWERTY] has been selected.

when [QWERTZ] has been selected.

when [AZERTY] has been selected.

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Setting Network Functions
This menu allows you to perform the following operations:
  P.126 “Setting the TCP/IP protocol (IPv4)”

  P.147 “Setting the HTTP network service”

  P.131 “Setting the IPv6 protocol”

  P.149 “Setting the Ethernet speed”

  P.140 “Setting the IPX/SPX protocol”

  P.151 “Setting the LDAP services and the filtering
functions”

  P.141 “Setting the NetWare settings”

  P.153 “IPsec (IP security) setting”

  P.143 “Setting the SMB protocol”

  P.155 “Network check”

  P.145 “Setting the AppleTalk protocol”

In the network settings, it is necessary to press [APPLY NOW] after you change the settings. After [APPLY NOW] is
pressed, “NETWORK INITIALIZING” is displayed at the lower left of the screen in a few seconds. The time for this
message to appear is different depending on the setting.

 Setting the TCP/IP protocol (IPv4)
You can set the TCP/IP protocol that is commonly used for most network system. It is recommended that the TCP/IP
protocol be configured because TopAccess, the web-based device management utility, and e-Filing, the web-based utility
that allows you to manage files in e-Filing, will be available with the TCP/IP protocol. In addition, other network features of
this equipment use the TCP/IP protocol.
In the TCP/IP menu, you can select the addressing mode, and assign the IP address, subnet mask and default gateway (if
manually assigned).
How the TCP/IP protocol is configured depends on the network configuration of your network.
 When you assign the TCP/IP using the Auto-IP addressing or DHCP server:
If you do not know how the TCP/IP settings should be assigned, you can select the dynamic addressing mode. When
the dynamic addressing mode is selected, this equipment will obtain the IP address, subnet mask, default gateway,
primary WINS server address, secondary WINS server address, POP3 server address, and SMTP server address
from the DHCP server if the network supports the DHCP. If the network does not support the DHCP, this equipment will
assign the appropriate IP address using the auto-IP addressing. However, the auto-IP addressing may not work
properly when the router is placed in the network.
 When you assign the TCP/IP using only the DHCP server:
If your local area network has been configured with the DHCP server and you do not want to enable the auto-IP
addressing, you can select the no auto-IP addressing mode. When the no auto-IP addressing mode is selected, the IP
address, subnet mask, default gateway, primary WINS server address, secondary WINS server address, POP3 server
address, and SMTP server address will be automatically obtained from the DHCP server, and the auto-IP addressing
will be disabled. To enable the DHCP addressing only, please configure the TCP/IP settings as described in the
following procedure.
 When you connect to a local area network where static IP addresses are used:
If your local area network has been configured with a static IP address, you must assign the specific IP address,
subnet mask, and default gateway as required.

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Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [IPv4].

The IPv4 screen is displayed.

Continue the operation that you require.

 P.128 “Setting the TCP/IP for auto-IP and DHCP server”
 P.128 “Setting the TCP/IP for DHCP server only”
 P.129 “Setting the TCP/IP for static IP address”

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Setting the TCP/IP for auto-IP and DHCP server

Press [DYNAMIC] in the ADDRESS MODE option and press [OK].

You will be returned to the NETWORK menu.

Continue to another network setting if required, then press [APPLY NOW].

“NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the
network interface card to apply the changes. This message disappears after it is finished.

Setting the TCP/IP for DHCP server only

Press [NO AUTO IP] in the ADDRESS MODE option and press [OK].

You will be returned to the NETWORK menu.

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Continue to another network setting if required, then press [APPLY NOW].

Setting the TCP/IP for static IP address

Press [STATIC] in the ADDRESS MODE option.

Specify the following items as required and complete the setting.
1) Press [IP ADDRESS] and enter the IP address of this device using the digital keys.
2) Enter the subnet mask and default gateway as required.
3) Press [OK].

You will be returned to the NETWORK menu.

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Continue to another network setting if required, then press [APPLY NOW].

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 Setting the IPv6 protocol
You can set the IPv6 protocol on this equipment.
This IPv6 menu allows you to enable or disable the IPv6 protocol used on this equipment. In this menu, you can also set
IPv6 configurations, such as the IPv6 address, by selecting the address mode.
How the IPv6 address is obtained depends on the address mode you select.
 When you select the manual mode:
You assign the IPv6 address, prefix and default gateway manually. In this mode, you can assign one IPv6 address to
this equipment.
 P.131 “Setting the IPv6 protocol manually”
 When you select the stateless mode:
This equipment can obtain multiple IPv6 addresses from the DHCPv6 server and routers automatically. In this mode,
up to 9 IPv6 addresses can be registered on this equipment.
 P.134 “Setting the IPv6 protocol automatically (in a stateless network environment)”

Up to 7 IPv6 addresses can be obtained from routers. One IPv6 address can be obtained from the DHCPv6 server.
One link local address is also generated automatically.
 When you select the stateful mode:
You can automatically obtain the IPv6 address from the DHCPv6 server. In this mode, you can register one IPv6
address to this equipment.
 P.137 “Setting the IPv6 protocol automatically (in a stateful network environment)”

Setting the IPv6 protocol manually

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

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Press [IPv6].

The IPv6 screen is displayed.

Specify the following items as required and press

IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol.
LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name Resolution) protocol, or [DISABLE] to
disable the LLMNR protocol.
ADDRESS MODE — Select [MANUAL].
Link Local Address — The unique address used for the IPv6 is displayed.

 The link local address cannot be connected to another routed IPv6 network.
 [ENABLE] and [DISABLE] for the LLMNR protocol are available when you select [ENABLE] for the IPv6
protocol.

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Specify the following items as required and press

ENABLE DHCP (OPTIONS) — Select whether or not the optional information (IPv6 address for the DNS server,
etc.), except the IPv6 address for this equipment, which is issued from the DHCPv6 server, is used on this
equipment. Press [ENABLE] to use the information, or [DISABLE] not to use it.
[IP Address] — Press this button to assign the IPv6 address for this equipment.
[PREFIX] — Press this button to assign the prefix for the IPv6 address.
[GATEWAY] — Press this button to assign the default gateway.

When you press [IP Address], [PREFIX] or [GATEWAY], the on-screen keyboard is displayed. Enter the value
using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys on the control
panel to enter numerals.

Confirm the settings, and press [OK].

You will be returned to the NETWORK menu.

Continue to another network setting if required, then press [APPLY NOW].

If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT”
is displayed on the touch panel.

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Setting the IPv6 protocol automatically (in a stateless network environment)

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [IPv6].

The IPv6 screen is displayed.

Specify the following items as required and press

IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol.
LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name Resolution) protocol, or [DISABLE] to
disable the LLMNR protocol.
ADDRESS MODE — Select [STATELESS].
Link Local Address — The unique address used for the IPv6 is displayed.

 The link local address cannot be connected to another routed IPv6 network.
 [ENABLE] and [DISABLE] for the LLMNR protocol are available when you select [ENABLE] for the IPv6
protocol.

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Specify the following items as required and press

ENABLE DHCP (IP Address) — Press [ENABLE] to use the IPv6 address issued from the DHCPv6 server in a
stateless network environment, or [DISABLE] not to use it.
ENABLE DHCP (OPTIONS) — Press [ENABLE] to use the optional information (IPv6 address for the DNS server,
etc.) issued from the DHCPv6 server in a stateless network environment, or [DISABLE] not to use it.
FQDN Option — Press [ENABLE] to use DNS for setting FQDN (Fully Qualified Domain Name), or [DISABLE] not
to use it for setting FQDN.
FQDN Update Method — Press [CLIENT] to update DNS from the equipment, or [SERVER] to update DNS from
the DHCPv6 server.

When you select [ENABLE] for the [ENABLE DHCP (IP Address)] option, [ENABLE] is automatically set for the
[ENABLE DHCP (OPTIONS)] option.

Confirm the settings, and press

IPv6 addresses obtained from routers are displayed. Up to 7 IPv6 addresses can be retained.

When this equipment receives a router advertisement (RA) from a router with an M flag configuration of “0”, the
DHCPv6 function is disabled. If you change a router advertisement (RA) M flag configuration from “0” to “1”,
reboot this equipment by using the [POWER] button on the control panel to enable the DHCPv6 function.

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Confirm the settings and press [OK].

You will be returned to the NETWORK menu.

IPv6 address obtained from the DHCPv6 server is displayed.

Continue to another network setting if required, then press [APPLY NOW].

If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT”
is displayed on the touch panel.

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Setting the IPv6 protocol automatically (in a stateful network environment)

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [IPv6].

The IPv6 screen is displayed.

Specify the following items as required and press

IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol.
LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name Resolution) protocol, or [DISABLE] to
disable the LLMNR protocol.
ADDRESS MODE — Select [STATEFUL].
Link Local Address — The unique address used for the IPv6 is displayed.

 The link local address cannot be connected to another routed IPv6 network.
 [ENABLE] and [DISABLE] for the LLMNR protocol are available when you select [ENABLE] for the IPv6
protocol.

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Specify the following items as required and press

ENABLE DHCP (IP Address) — Select whether or not the IPv6 address issued by the DHCPv6 server is used for
this equipment. Press [ENABLE] to use the address, or [DISABLE] not to use it.
ENABLE DHCP (OPTIONS) — Select whether or not the optional information (IPv6 address for the DNS server,
etc.), except the IPv6 address for this equipment, which is issued from the DHCPv6 server, is used on this
equipment. Press [ENABLE] to use the information, or [DISABLE] not to use it.
FQDN Option — Press [ENABLE] to use DNS for setting FQDN (Fully Qualified Domain Name), or [DISABLE] not
to use it for setting FQDN.
FQDN Update Method — Press [CLIENT] to update DNS from the equipment, or [SERVER] to update DNS from
the DHCPv6 server.

Either the [ENABLE DHCP (IP Address)] option or the [ENABLE DHCP (OPTIONS)] option must be in
[ENABLE].

Confirm the settings and press [OK].

You will be returned to the NETWORK menu.

IPv6 address obtained from the DHCPv6 server is displayed.

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Continue to another network setting if required, then press [APPLY NOW].

If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT”
is displayed on the touch panel.

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 Setting the IPX/SPX protocol
You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communicate with the
NetWare file server through the network.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [IPX/SPX].

The IPX/SPX screen is displayed.

Specify the following items as required and press [OK].

ENABLE IPX/SPX — Press [ENABLE] to enable the IPX/SPX protocol, or [DISABLE] to disable the IPX/SPX
protocol.
FRAME TYPE — Press [AUTO] to automatically detect the appropriate frame type, or press another frame type
button. If you do not know the frame type that must be used, select [AUTO].

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Continue to another network setting if required, then press [APPLY NOW].

 Setting the NetWare settings
You can set the NetWare network mode and the NetWare configuration to be connected.

This option must be set when you use the NetWare file server for Novell printing.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [NETWARE].

The NETWARE screen is displayed.

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Specify the following items as required and press [OK].

ENABLE Netware — Press [ENABLE] to use the NetWare protocol, or [DISABLE] not to use it.
ENABLE BINDERY — Press [ENABLE] to enable communicating with the NetWare file server in bindery mode, or
[DISABLE] to disable bindery mode.
ENABLE NDS — Press [ENABLE] to enable communicating with the NetWare file server in the NDS mode, or
[DISABLE] to disable the NDS mode.
[CONTEXT] — Press this button to enter the NDS context in which the NetWare print server for this equipment is
located. This must be entered when you connect the NetWare file server in the NDS mode.
[TREE] — Press this button to enter the NDS tree. This must be entered when you connect the NetWare file server
in the NDS mode.
[FILE SERVER NAME] — Press this button to enter the NetWare file server name. It is recommended that this be
entered when you connect the NetWare file server in bindery mode.

 When you press [CONTEXT], [TREE] and [FILE SERVER NAME], the on-screen keyboard is displayed.
Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital
keys on the control panel to enter numerals.
 You can enable both bindery and NDS modes at the same time.

Continue to another network setting if required, then press [APPLY NOW].

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 Setting the SMB protocol
When you want to make this equipment visible in the Windows network, you must enable the SMB protocol and enter the
NetBIOS name and workgroup to specify the device name of this equipment and workgroup where it will be visible.
If your network uses the WINS server to allow SMB communications across segments, you must specify the WINS server
address so that this equipment will be visible from the different segments.
This must be enabled for SMB printing, Save as file to the network folder using SMB, and sharing the “FILE_SHARE”
folder (that is the local folder of this equipment) in the network.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [SMB].

The SMB screen is displayed.

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Specify the following items as required and press [OK].

SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you select [ENABLE], select
the function that you want to disable in [RESTRICTION].
RESTRICTION — Select whether the printer/file sharing function is disabled. You can select one of the following:
 [NONE]: This option allows you to not restrict the printer/file sharing function. Both SMB printing and the file
sharing service using SMB are enabled.
 [PRINT SHARE]: This option allows you to disable SMB printing.
 [FILE SHARE]: This option allows you to disable the file sharing service using SMB.
[NetBIOS NAME] — Press this button to enter the Windows computer name of this device if this device is
connected to the Windows network. This must be specified when you want to enable SMB printing.
LOGON — This displays the Windows network logon environment. “workgroup” will be displayed if this equipment
is logged on to the workgroup network and “domain” will be displayed if this equipment is logged on to the domain
network. This option can be specified only from TopAccess. For details, refer to the TopAccess Guide “Chapter
8: [Administration] Tab Page”.
[WINS PRIMARY] — Press this button and enter the IP address of the primary WINS server using the digital keys
if required.
[WINS SECONDARY] — Press this button and enter the IP address of the secondary WINS server using the
digital keys if required.

When you press [NetBIOS NAME], the on-screen keyboard is displayed. Enter the value using the on-screen
keyboard and press [OK] to set the entry. You can also use the digital keys on the control panel to enter
numerals.

 When you select [DISABLE] for the [SMB PROTOCOL] option or [FILE SHARE] for the [RESTRICTION]
option, the Save as File to MFP Local function will be disabled.
 If this equipment is configured to log on to the domain in the SMB Session of TopAccess administrator mode
but “workgroup” is displayed, logging on to the domain network has failed. In that case, confirm that the
Windows Server and the SMB Session settings are correct.
 When you set “Domain” for the Log-on setting in the SMB Session of TopAccess administrator mode, this
equipment will log on to the domain network after turning ON the power or changing the network settings
and pressing [APPLY NOW].
 You can enter only alphanumeric characters and “-” (hyphenation) for NetBIOS names.
 Do not enter an IP address that starts with “0” (i.e. “0.10.10.10”), “127” (i.e. “127.10.10.10”), or “224” (i.e.
“224.10.10.10”). If you enter such an address, the equipment cannot communicate with the WINS server.
 If you enter “0.0.0.0” for [WINS PRIMARY] and [WINS SECONDARY], this equipment will not use the WINS
server.
 When [DYNAMIC] or [NO AUTO IP] is selected for the ADDRESS MODE option in the TCP/IP setting, this
equipment can obtain the IP address for [WINS PRIMARY] and [WINS SECONDARY] from the DHCP
server.

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Continue to another network setting if required, then press [APPLY NOW].

 Setting the AppleTalk protocol
The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with a Macintosh computer.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [APPLETALK].

The APPLETALK screen is displayed.

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Specify the following items as required and press [OK].

ENABLE APPLETALK — Press [ENABLE] to enable AppleTalk, or [DISABLE] to disable AppleTalk.
[DEVICE NAME] — Press this button to enter the AppleTalk name of this equipment.
[DESIRED ZONE] — Press this button to enter the AppleTalk zone name this equipment has joined. If your
AppleTalk network has not been configured with a zone, you do not have to enter the zone name.

When you press [DEVICE NAME] and [DESIRED ZONE], the on-screen keyboard is displayed. Enter the value
using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys on the control
panel to enter numerals.

Continue to another network setting if required, then press [APPLY NOW].

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 Setting the HTTP network service
This function allows you to enable or disable the HTTP network server service that provides the web-based utility on this
equipment, such as TopAccess and the e-Filing web utility.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [HTTP].

The HTTP screen is displayed.

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Specify the following items as required and press [OK].

ENABLE HTTP SERVER — Press [ENABLE] to enable the HTTP network server service, or [DISABLE] to disable
the HTTP network server service. This option must be enabled for TopAccess and the e-Filing web utility.
ENABLE SSL — Press [ENABLE] to enable the SSL for accessing TopAccess and the e-Filing web utility, or
[DISABLE] to disable the SSL for accessing TopAccess and the e-Filing web utility. When this option is enabled,
the data transferred between the equipment and client computers will be encrypted using a private key when
operating TopAccess and the e-Filing web utility.
[PRIMARY PORT NUMBER] — Press this button to enter the primary port number to be used for HTTP access
from the other client. It is recommended that you use the default port number “80” if you are not sure about
changing this port number.
[SECONDARY PORT NUMBER] — Press this button to enter the secondary port number to be used to access
TopAccess and the e-Filing web utility. It is recommended that you use the default port number “8080” if you are not
sure about changing this port number.

When you press [PRIMARY PORT NUMBER] and [SECONDARY PORT NUMBER], the on-screen keyboard is
displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the
digital keys on the control panel to enter numerals.

Continue to another network setting if required, then press [APPLY NOW].

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 Setting the Ethernet speed
This function allows you to specify the Ethernet speed.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [ETHERNET].

The ETHERNET screen is displayed.

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Press the desired Ethernet speed button, then press [OK].
For ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP

 When you select a specific Ethernet speed, you must select the same Ethernet speed as set in the
connected network. If you do not know the Ethernet speed that must be used, select [AUTO].
 The current Ethernet speed is displayed above the buttons.
 If the network is not stable, power OFF the equipment and then power it back ON.
For ES9160 MFP/ES9170 MFP

 When you select a specific Ethernet speed, you must select the same Ethernet speed as set in the
connected network. If you do not know the Ethernet speed that must be used, select [AUTO (-100MB)] or
[AUTO (-1000MB)].
 This equipment does not enter the Super Sleep mode even if [ENABLE] is selected in the SLEEP/SUPER
SLEEP screen when ETHERNET is set to [AUTO (-1000MB)] or [1000BASE FULL].
 The current Ethernet speed is displayed above the buttons.
 If the network is not stable, power OFF the equipment and then power it back ON.

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2.SETTING ITEMS (ADMIN)

Continue to another network setting if required, then press [APPLY NOW].

 Setting the LDAP services and the filtering functions
This function allows this equipment to access the LDAP directory service. The equipment can search the LDAP server for
contacts to specify recipients for Internet Faxes, fax transmissions, and Scan to E-mail jobs.
In this setting menu, you can also select whether to use the IP/MAC address filtering functions.

If the LDAP network service is enabled, you can register the LDAP directory service, and then this equipment can
search for contacts in the LDAP server. To add the LDAP directory service, you must operate using TopAccess. For
more information about registering the directory service, refer to the TopAccess Guide “Chapter 8: [Administration]
Tab Page”.

When the LDAP network service is disabled, it is not possible to use the user’s e-mail address as “From Address” from
the LDAP server during the User Authentication for Scan to Email.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

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Press [OTHER].

The OTHER screen is displayed.

Specify the following items as required and press [OK].

ENABLE LDAP — Press [ENABLE] to enable the LDAP network service, or [DISABLE] to disable it.
ENABLE IP FILTERING — Press [ENABLE] to enable the IP filtering function, or [DISABLE] to disable it.
ENABLE MAC ADDRESS FILTERING — Press [ENABLE] to enable the MAC address filtering function, or
[DISABLE] to disable it.

Continue to another network setting if required, then press [APPLY NOW].

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2.SETTING ITEMS (ADMIN)

 IPsec (IP security) setting
When the IPsec Enabler (optional) is adopted, the encrypted communication is enabled using the IPsec (IP Security
Protocol).
The following operations are available in this menu.
 Viewing the IPsec policy name currently applied
 Enabling / Disabling IPsec communication
 Flushing IPsec session

Settings required for IPsec such as entry of IPsec policies can be performed using TopAccess. For details, refer to the
TopAccess Guide “Chapter 8: [Administration] Tab Page”.

[IPsec] is available only when the IPsec Enabler (optional) is adopted.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [IPsec].

The IP SECURITY screen is displayed.

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Specify the following items as required and press [OK].

POLICY NAME — IPsec policy name currently applied is displayed.
[ENABLE] — Press this button to enable IPsec communication.
[DISABLE] — Press this button to disable IPsec communication.
[FLUSH CONNECTIONS] — Press this button to manually clear (flush) the current IPsec session, for starting a
new session.
[FACTORY DEFAULT] — Press this button to reset the IPsec settings back to the factory defaults.

When you press [FACTORY DEFAULT], a message asking you to perform the operation is displayed.

Continue to another network setting if required, then press [APPLY NOW].

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 Network check
Two functions are available in the Network Check menu.
You can use the ping function to check the connection status between this equipment and the servers on the network. You
can also use the traceroute function to view and check the network path of the desired server.

Press [NETWORK] in the ADMIN menu (1/2).

The NETWORK menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [NETWORK CHECK].

The NETWORK CHECK screen is displayed.

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Select the server for which you want to check, and press [ping] or [TRACEROUTE].

The check result is displayed.
When the ping function is performed, the following screen will be displayed.

When the traceroute function is performed, the following screen will be displayed.

When the ping/traceroute command can reach a server, the IP address is displayed for the check result for the
server. If the command cannot reach it for some reason, the host name is displayed instead of the IP address.

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2.SETTING ITEMS (ADMIN)

There are two ways to select the server you want to check.
To select the desired server from the server list displayed on the touch panel:
Checkable servers and supported protocols are as follows.
- Secondary DNS server (IPv4/IPv6)
- Primary DNS server (IPv4/IPv6)
- Primary WINS server (IPv4)
- Secondary WINS server (IPv4)
- SMTP server (IPv4/IPv6)
- POP3 server (IPv4/IPv6)
- Primary SNTP server (IPv4/IPv6)
- Secondary SNTP server (IPv4/IPv6)
- LDAP server 1
- LDAP server 2
- LDAP server 3
- LDAP server 4
- LDAP server 5
- Remote server 1
- Remote server 2
To designate the desired server manually:
Enter the server name, IPv4 address, or IPv6 address manually.
When you press the Manual Input column, the on-screen keyboard is displayed. Enter the value using the onscreen keyboard and press [OK] to set the entry. You can also use the digital keys on the control panel to enter
numerals.

When you enter a WINS name for the network path of the remote server 1 / 2 in TopAccess “Save as file
Setting”, the network check function cannot be performed with those servers selected from the server list. In
this case, designate the IP address of the remote server 1 / 2 manually to perform the network check function.

Press [CLOSE].

You will be returned to the NETWORK CHECK screen.

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Setting Copy Functions
You can change the system behavior for the copy operation, such as the maximum number of copies, auto 2-sided mode,
and the sort mode priority.

Press [COPY] in the ADMIN menu (1/2).

The COPY screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Specify the following items as required and press

MAXIMUM COPIES — Press the number button that indicates the maximum number of copies to be allowed.

The maximum number of copies to be allowed is 999 copies.
AUTO 2-SIDE MODE — Press the button of the 2-Sided mode that initially applies to copy settings when originals
are placed in the Automatic Document Feeder.
 [OFF] — When this button is selected, the initial setting of the 2-Sided mode will be [1 -> 1 SIMPLEX] when
originals are placed in the Automatic Document Feeder.
 [1->2 DUPLEX] — When this button is selected, the initial setting of the 2-Sided mode will be [1 -> 2 DUPLEX]
when originals are placed in the Automatic Document Feeder.
 [2->2 DUPLEX] — When this button is selected, the initial setting of the 2-Sided mode will be [2 -> 2 DUPLEX]
when originals are placed in the Automatic Document Feeder.
 [USER] — When this button is selected, the screen to select the 2-Sided mode will be displayed when originals
are placed in the Automatic Document Feeder.
SORT MODE PRIORITY — Select the default sort mode that is applied for copy jobs. If [STAPLE] is selected, the
output is stapled on the upper left corner as the default. To staple copies, the optional finisher must be installed.

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2.SETTING ITEMS (ADMIN)

Specify the following items as required, and press

When an attribute other than “NONE” is set for a drawer, the Automatic Change of Paper Source function is
disabled for the paper in this drawer.
For instructions on how to verify and/or change an attribute for a drawer, see the following page:
 P.29 “Setting Drawer”
PAPER OF DIFFERENT DIRECTION — Selecting [ON] for this function allows the equipment to feed the same
size of paper that is set in a different direction if the drawer from which paper is being fed is empty.

Paper feeding when the drawer is out of paper during copying is as follows:
This is an example when the drawer for feeding paper is automatically changed while data is being copied on
A4-size paper.
Options
AUTOMATIC CHANGE OF
PAPER SOURCE

Paper Feeding

PAPER OF DIFFERENT
DIRECTION

Using Automatic Paper
Selection (APS)

Specifying the drawer
manually

A4 and A4-R paper are fed.

OFF

A4 paper is fed.

OFF

—

OFF

—

SUSPEND PRINTING IF STAPLER EMPTY — When the stapler is empty during stapling in other than the saddle
stitch mode, you can select whether to stop printing or not.
Selecting [ON] stops the job with stapling, while selecting [OFF] continues the job without stapling.

If the stapler is empty in the saddle stitch mode, printing stops.
DEFAULT MODE OF AUTO COLOR — Press the default color mode for auto color.

[DEFAULT MODE OF AUTO COLOR] is available only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/
CX4545 MFP.

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Specify the following items as required, and press [OK].

AUTO EXIT TRAY CHANGE (CASCADE PRINT) — Selecting [ON] for this function allows the equipment to
automatically change the output tray and continue printing when the one specified becomes full. When [OFF] is
selected, the equipment will stop printing.
WASTE HOLE PUNCH TRAY FULL — Selecting [ON] for this function allows the equipment to continue printing
without hole punches even when the punch dust box in the Hole Punch Unit (optional) becomes full. When [OFF] is
selected, the equipment will stop printing.
ORIGINAL OUTSIDE ERASE — Selecting [ON] enables you to use this function by default.

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2.SETTING ITEMS (ADMIN)

Setting Fax Functions
If the FAX Unit and the 2nd Line for FAX Unit (both units are optional) are not installed, only the following option is
available: “Discard and Reduction Print” option for RX Print. For details on other fax options, refer to the GD-1250/
GD-1260 Operator’s Manual for FAX Unit “Chapter 6: SETTING ITEMS”.

If the FAX Unit (optional) is not installed, the setting items in this menu are applied to received Internet Fax jobs.

 Setting the discard and reduction print option for the RX print
Set print settings for received Internet Fax originals that are to be printed.
Two print settings are available: discard print and reduction print.
Discard Print: ON, OFF
 ON (default setting):
When originals are up to 10 mm larger than the printing area, the area of the originals that exceeds the paper printing
area is discarded.
 OFF: The received original is printed on two sheets of paper if its length exceeds the paper printing area.
* For DISCARD setting details, contact your service technician.
RX Reduction Print: ON, OFF
 ON (default setting):
If the received original is longer than the recording paper, it will be vertically reduced to 90% to fit on the recording
paper.
 OFF: The received original is printed on two sheets of paper if its length exceeds the paper printing area.

Press [FAX] in the ADMIN menu (1/2).

The FAX menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [RX PRINT].

The RX PRINT screen is displayed.

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Press [ON] or [OFF] for each item as required and press [OK].

The registered items can be confirmed in FUNCTION LIST.
 P.245 “FUNCTION LIST (Administrator)”

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2.SETTING ITEMS (ADMIN)

Setting File Functions
This function allows you to automatically delete files stored by the Scan to File operation. This function is used to
periodically delete stored files in local storage to maintain available hard disk space.

Press [FILE] in the ADMIN menu (1/2).

The MAINTENANCE screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Enable the storage maintenance function and complete the setting.
1) Press [ON].
2) Using the digital keys, enter the number of days that the system will preserve files before deleting them.
You can enter 1 to 99 days. To correct the value, press the [CLEAR] button on the control panel to delete the
input value and re-enter the number of days.
3) Press [OK].

When you press [OFF], press [OK] to complete the setting.

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Setting E-mail Functions
This function allows you to set the following items.
 E-mail Message Properties
You can configure the following message properties of e-mail documents that will be sent by the Scan to E-mail
operation.
- FROM ADDRESS
- FROM NAME
- SUBJECT
- BODY
 Scan to E-mail Fragmentation
You can send a Scan to E-mail job split into the fragment size specified. This option can reduce transmission errors
caused by network traffic problems.
 E-mail Body String Transmission
You can specify whether the body string will be transmitted or not.

Press [E-MAIL] in the ADMIN menu (1/2).

The E-MAIL screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

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2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [OK].

[FROM ADDRESS] — Press this button to enter the e-mail address of this equipment.
[FROM NAME] — Press this button to enter the identification name of this equipment.
[SUBJECT] — Press this button to set the default e-mail subject. The E-MAIL SUBJECT screen appears.
For details of this screen, see “Operations in the E-MAIL SUBJECT screen” below.
[Date/Time Added] — Press this icon to switch it from
date and time to the subject.
Display

or vice versa. Display

to add the current

to deactivate this setting.

[Subject Changed] — Press this icon to switch it from
to edit the subject.

or vice versa. Display

to enable a user

Display
to deactivate this setting.
[BODY] — Press this button to enter the body message.
FRAGMENT MESSAGE SIZE (KB) — Select the desired fragment size from the drop-down list. Press [NONE] to
disable the fragmentation.
BODY STRING TRANSMISSION — Press [ENABLE] to enable the body string transmission, or [DISABLE] to
disable the body string transmission.

To enable Scan to E-mail, you must enter an e-mail address in the [FROM ADDRESS] box.

When you press each button ([FROM ADDRESS], [FROM NAME] and [BODY]), the on-screen keyboard is
displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the
digital keys on the control panel to enter numerals.

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Operations in the E-MAIL SUBJECT screen
Select the default subject or your desired one, and press [OK]. When you press [OK], you will be returned to the EMAIL screen.

[DEFAULT SUBJECT] — Press this button to set the default subject.
[CUSTOM SUBJECT] — Press this button to specify the desired subject. When you press this button, the onscreen keyboard is displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry.
Up to 128 alphanumeric characters can be entered for the subject. You can also use the digital keys on the control
panel to enter numerals.

Setting Internet Fax Functions
This function allows you to set the following items.
 Internet Fax Message Properties
You can configure the following message properties of Internet Faxes that will be sent by Internet Fax transmission.
- FROM ADDRESS
- FROM NAME
- BODY
 Internet Fax Fragmentation
You can send the Internet Fax job split into the fragment size specified. This option can reduce transmission errors
caused by network traffic problems.
 Internet Fax Body String Transmission
You can specify whether the body string will be transmitted or not.

Press [INTERNET FAX] in the ADMIN menu (1/2).

The INTERNET FAX screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

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Setting Internet Fax Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [OK].

[FROM ADDRESS] — Press this button to enter the e-mail address of this equipment.
[FROM NAME] — Press this button to enter the identification name of this equipment.
[BODY] — Press this button to enter the body message.
FRAGMENT PAGE SIZE (KB) — Select the desired fragment size from the drop-down list. Press [NONE] to
disable the fragmentation.
BODY STRING TRANSMISSION — Press [ENABLE] to enable the body string transmission, or [DISABLE] to
disable the body string transmission.

To enable Internet Fax, you must enter an e-mail address to the [FROM ADDRESS] box.

Setting Internet Fax Functions

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2 SETTING ITEMS (ADMIN)

Setting Security Functions
This menu allows you to perform the following operations:
  P.168 “Managing certificates”
  P.176 “Setting secure PDF”
  P.178 “Performing the integrity check”

 Managing certificates
This menu allows you to import device certificates and CA certificates, and also export device certificates.

Press [SECURITY] in the ADMIN menu (1/2).

The SECURITY menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [CERTIFICATE MANAGEMENT].

The CERTIFICATE MANAGEMENT screen is displayed.

168

Setting Security Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Continue the operation that you require.

 P.169 “Importing the device certificate”
 P.172 “Importing the CA certificate”
 P.174 “Exporting the device certificate”

When importing certificates into the equipment, store the files that you want to import in the root directory of
your USB storage device in advance.

Importing the device certificate

Press [IMPORT].

The IMPORT CERTIFICATE screen is displayed.

Press [DEVICE CERTIFICATE].

A message appears prompting you to insert the USB media.

Setting Security Functions

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2 SETTING ITEMS (ADMIN)

Connect your USB storage device in which the device certificates are stored to the USB
port on the equipment, and [OK].

The screen for choosing a file is displayed.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

Select the certificate that you want to import, and press [OK].

 When the file extension is “.pfx” or “.p12”, the PASSWORD REQUIRED screen will be displayed.
Proceed to the next step.
 When the file extension is any other than above, importing the certificate will begin.
Proceed to step 8.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

Press [PASSWORD].

The on-screen keyboard is displayed.

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Setting Security Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Enter the password and press [OK].

 The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.
 You will be returned to the PASSWORD REQUIRED screen.

Press [OK].

Importing the certificate begins.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

When importing the certificate is complete, press [OK].

You will be returned to the SECURITY screen.

Disconnect the USB storage device from the USB port on the equipment.

Setting Security Functions

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2 SETTING ITEMS (ADMIN)

Importing the CA certificate

Press [IMPORT].

The IMPORT CERTIFICATE screen is displayed.

Press [CA CERTIFICATE].

The CA CERTIFICATE screen is displayed.

Select the encoding method for the CA certificate.

A message appears prompting you to insert the USB media.

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Setting Security Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Connect your USB storage device in which the CA certificates are stored to the USB
port on the equipment, and [OK].

The screen for choosing a file is displayed.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

Select the certificate that you want to import, and press [OK].

Importing the certificate begins.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

When importing the certificate is complete, press [OK].

You will be returned to the SECURITY screen.

Disconnect the USB storage device from the USB port on the equipment.

Setting Security Functions

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2 SETTING ITEMS (ADMIN)

Exporting the device certificate

The file extension for exporting the device certificate is PEM (.crt).

Press [EXPORT].

A message appears prompting you to insert the USB media.

Connect your USB storage device to the USB port on the equipment, and press [OK].

The EXPORT CERTIFICATE screen is displayed.

For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.

Press [DEVICE CERTIFICATE].

Exporting the certificate begins.

Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.

174

Setting Security Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

When exporting the certificate is complete, press [OK].

You will be returned to the SECURITY screen.

Disconnect the USB storage device from the USB port on the equipment.

Setting Security Functions

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2 SETTING ITEMS (ADMIN)

 Setting secure PDF
You can configure the default values for the encryption setting that is applied when data scanned on this equipment is
generated as a secure PDF file. You can also configure whether or not to use the forced encryption mode.

This setting is applied to operations for “Scan to File or USB” and “Scan to E-mail”.

Press [SECURITY] in the ADMIN menu.

The SECURITY screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [SECURE PDF].

The SECURE PDF screen is displayed.

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Setting Security Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [OK].

[USER PASSWORD] — Press this button to enter a password required to open a secure PDF file. No user
password is initially set.
USE AUTHENTICATION CODE AS PASSWORD — Press [ENABLE] to use a user authentication user name for
[USER PASSWORD] or [DISABLE] to use a password entered in the [USER PASSWORD] box.
[MASTER PASSWORD] — Press this button to enter a password required to change the security setting of a
secure PDF file. No master password is initially set.
ENCRYPTION LEVEL — Select the encryption level for a secure PDF file.
 128bit AES — The encryption level compatible for Acrobat 7.0, PDF V1.6 is set.
 128bit RC4 — The encryption level compatible for Acrobat 5.0, PDF V1.4 is set.
 40bit RC4 — The encryption level compatible for Acrobat 3.0, PDF V1.1 is set.
FORCED ENCRYPTION — Press [ENABLE] to allow this equipment to output only secure PDF files when data
scanned are generated and output. Press [DISABLE] to allow this equipment to output file formats (JPEG, TIFF,
etc.) other than the secure PDF.
AUTHORITY — Select the authority for a secure PDF file.
 PRINT— Printing is allowed.
 CHANGE— Changing the document is allowed.
 EXTRACT— Content Copying or Extraction is allowed.
 ACCESSIBILITY— Content Extraction for Accessibility is allowed.

When you press each button ([USER PASSWORD] and [MASTER PASSWORD]), the on-screen keyboard is
displayed. Enter a value using the keyboard and digital keys, and press [OK] to set the entry.

 Different passwords must be set for [USER PASSWORD] and [MASTER PASSWORD].
 Enter 1 to 32 alphanumeric characters for [USER PASSWORD] and [MASTER PASSWORD]. The input
password appears as asterisks (*).
 When the lock icon next to the [USER PASSWORD] box is highlighted (
password.

), the user cannot change the

 When the lock icon next to the [MASTER PASSWORD] box is highlighted (
), the user cannot change
the encryption level or authority.
 If “40bitRC4” is selected and either “Extract” or “Accessibility” is selected or deselected, both settings are
enabled or disabled accordingly.
 When you select [ENABLE] for the Forced Encryption mode, outputting file formats (JPEG, TIFF, etc.) other
than secure PDF is prohibited. Furthermore, the following Scan to File operations which cannot generate
secure PDFs will be unavailable.
- Copy & File
- Fax & File
- Internet Fax & File
- Network Fax & File

Setting Security Functions

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2 SETTING ITEMS (ADMIN)

 Performing the integrity check
This menu allows you to perform the following integrity check operations.
 [MINIMUM]
Selecting [MINIMUM] checks the execution code to run the security function and the data to which the security
execution code refers.
 [FULL]
Selecting [FULL] checks all execution codes and the data to which the security execution code refers.

Press [SECURITY] in the ADMIN menu (1/2).

The SECURITY menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [INTEGRITY CHECK].

The INTEGRITY CHECK screen is displayed.

Continue the operation that you require.

 P.179 “Checking the minimum required data”
 P.180 “Checking all data”

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Setting Security Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Checking the minimum required data

Press [MINIMUM].

The message “Are you sure ?” is displayed in the CONFIRMATION screen.

Press [OK].

When the integrity check is complete, the message “The process was finished successfully” will be displayed in the
CONFIRMATION screen.

 It may take a long time to complete the integrity check.
 When you press [OK] in the above screen while jobs are being processed, the message “Process cannot be
performed while Job is processing or Admin function is in progress.” will be displayed in the CAUTION
screen. In this case, press [CLOSE], and wait until processing is complete, and then perform the operation
again.
 If an error, such as illegally modified data, is detected, the service call screen will be displayed. In this case,
contact your service representative.

Press [OK] to reboot the equipment.

The equipment is now rebooted.

Setting Security Functions

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2 SETTING ITEMS (ADMIN)

Checking all data

Press [FULL].

The message “Are you sure ?” is displayed in the CONFIRMATION screen.

Press [OK].

When the integrity check is complete, the message “The process was finished successfully” will be displayed in the
CONFIRMATION screen.

Press [OK] to reboot the equipment.

The equipment is now rebooted.

180

Setting Security Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Setting List/Report
This menu allows you to make required settings for printing the following reports:
 Transmission / Reception Journal
There are two types of journals available on this equipment. Journals can be printed either automatically or manually.
This function allows you to set auto-print for the journals, and the number of transactions appears in the journal list.

The old journals will be deleted and only the specified number of journals beginning with the newest one will be
printed. The most recent 100 journals can be exported as a file from TopAccess administrator mode.
 Communication Report
The communication report allows you to print a report after every transmission. Reports can be printed automatically
only. This function allows you to select the conditions for printing communication reports for each transmission type
separately.
 Reception List
The reception list allows you to print a reception list after receiving a document to a mailbox on this equipment. This
function allows you to enable or disable printing a reception list for the following mailbox transmissions:
- Relay Station — Receiving a relay transmission from an originator as a relay hub.
- Local — Reserving a document to a mailbox within this equipment locally.
- Remote — Reserving a document to a mailbox within this equipment remotely from another facsimile.

Press [LIST/REPORT] in the ADMIN menu (1/2).

The LIST/REPORT menu is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [REPORT SETTING].

The REPORT SETTING menu is displayed.

Setting List/Report

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2 SETTING ITEMS (ADMIN)

Continue the operation that you require.

 P.182 “Setting the transmission / reception journal”
 P.183 “Setting the communication report”
 P.185 “Setting the reception list”

Setting the transmission / reception journal

Press [JOURNAL].

The JOURNAL screen is displayed.

Specify the following items as required and press [OK].

AUTO — Press [ON] to enable printing the transmission and reception journals automatically. When you enable
this option, the transmission and reception journals will be printed when specified numbers of transmissions are
completed.
TX JOURNAL — Press the number button to specify the number of transmissions that will be printed in a
transmission journal.
RX JOURNAL — Press the number button to specify the number of receptions that will be printed in a reception
journal.

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Setting List/Report

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Setting the communication report

Press [COMM. REPORT].

The COMM. REPORT screen is displayed.

Specify the conditions for each transmission type and press

[OFF] — Press this button to disable printing the communication report.
[ALWAYS] — Press this button to print a communication report for every transmission.
[ON ERROR] — Press this button to print a communication report only when an error occurs.

The DIRECT TX and POLLING settings are available only when the FAX Unit (optional) is installed.
When you press [ALWAYS] or [ON ERROR] for MEMORY TX or MULTI TX, the “Print 1st page image?” message
is displayed. Press [YES] to print the communication report with the first page image, or press [NO] to print the
communication report without the page image.

Setting List/Report

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2 SETTING ITEMS (ADMIN)

Specify the conditions for each transmission type and press [OK].

The RELAY ORIGINATION, RELAY STATION and RELAY DESTINATION settings are available only when the
FAX Unit (optional) is installed.
When you press [ALWAYS] or [ON ERROR] for each transmission type, the “Print 1st page image?” message is
displayed. Press [YES] to print the communication report with the first page image, or press [NO] to print the
communication report without the page image.

184

Setting List/Report

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Setting the reception list

Press [RECEPTION LIST].

The RECEPTION LIST screen is displayed.

Specify whether the reception list will be printed for each transmission and press [OK].

RELAY STATION — Select [ON] to print the reception list when receiving a relay transmission from an originator.
LOCAL — Select [ON] to print the reception list when reserving a document to a mailbox within the machine
locally.
REMOTE — Select [ON] to print the reception list when receiving a document to a mailbox within the machine
remotely from another facsimile.

Setting List/Report

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2 SETTING ITEMS (ADMIN)

Printing Lists
This menu allows you to print NIC CONFIGURATION PAGE, FUNCTION LIST, PS FONT LIST, and PCL FONT LIST.
*

For examples of each list format, see the following page:
 P.238 “List Print Format”

Press [LIST/REPORT] in the ADMIN menu (1/2).

The LIST/REPORT screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Press [LIST].

The LIST screen is displayed.

Press the button for the list that you want to print.

The selected list is printed.

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Printing Lists

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Setting Printer/e-Filing Functions
This menu allows you to make settings for the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs.

Press [PRINTER/e-FILING] in the ADMIN menu (1/2).

The PRINTER/E-FILING screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

Setting Printer/e-Filing Functions

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2 SETTING ITEMS (ADMIN)

Specify the following items as required and press

AUTOMATIC CHANGE OF PAPER SOURCE — Selecting [ON] for this function allows the equipment to feed the
same size of paper from a different drawer even if the specified drawer from which paper is being fed is empty.
This function is always enabled when print operations are performed by selecting [Auto] for the paper source on the
print dialog box. For more information about the print dialog box, refer to the Printing Guide “Chapter 2:
PRINTING FROM WINDOWS” and “Chapter 3: PRINTING FROM Macintosh”.
PAPER OF DIFFERENT DIRECTION — Selecting [ON] for this function allows the equipment to feed the same
size of paper that is set in a different direction if the drawer from which paper is being fed is empty.

Paper feeding when the drawer is out of paper during printing is as follows:
This is an example when the drawer for feeding paper is automatically changed while data is being printed on
A4-size paper.
Options
AUTOMATIC CHANGE OF
PAPER SOURCE

Paper Feeding

PAPER OF DIFFERENT
DIRECTION

Selecting [Auto] for the paper
source

Specifying the drawer
manually

A4 and A4-R paper are fed.

OFF

A4 paper is fed.

OFF

—

OFF

—

If the stapler is empty in the saddle stitch mode, printing stops.
ENFORCEMENT CONTINUE (ILLEGAL PAPER) — When paper whose size or type does not allow it to exit is
included in the second or later page of a printing job, you can select whether to change the output tray
automatically and continue printing.
Selecting [ON] automatically changes it and continues printing, while selecting [OFF] stops printing.

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Setting Printer/e-Filing Functions

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required, and press [OK].

AUTO EXIT TRAY CHANGE (CASCADE PRINT) — Selecting [ON] for this function allows the equipment to
automatically change an output tray and continue printing when the output tray you specified becomes full. When
[OFF] is selected, the equipment will stop printing in that case.
WASTE HOLE PUNCH TRAY FULL — Selecting [ON] for this function allows the equipment to continue printing
without hole punches even when punch dust in the Hole Punch Unit (optional) becomes full. When [OFF] is
selected, the equipment will stop printing in that case.
AUTO RELEASE PRIVATE/HOLD PRINT — Selecting [ON] for this function allows the equipment to automatically
print Private Print jobs and Hold Print jobs when a user who sent those jobs logs into the equipment. When [OFF]
is selected, operations on the touch panel are required to print them.
For details on Private Print jobs and Hold Print jobs, refer to the following chapters of the Printing Guide.
 Chapter 2: PRINTING FROM WINDOWS
 Chapter 3: PRINTING FROM Macintosh
 Chapter 4: PRINTING FROM UNIX/Linux
 Chapter 5: MANAGING PRINT JOBS FROM THE CONTROL PANEL

The AUTO RELEASE PRIVATE/HOLD PRINT option is available only when the User Management feature is
enabled.

Setting Printer/e-Filing Functions

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2 SETTING ITEMS (ADMIN)

Wireless Settings and Bluetooth Settings
There is also [WIRELESS SETTING] in the ADMIN menu. This button will be available only when the Wireless LAN
Module (optional) is installed. For instructions on how to operate [WIRELESS SETTING], refer to the GN-1060 Operator’s
Manual for Wireless LAN Module “Chapter 1: SETTING UP WIRELESS NETWORK”.
There is also [Bluetooth SETTINGS] in the ADMIN menu. This button will be available only when the Bluetooth Module
(optional) is installed. For instructions on how to operate [Bluetooth SETTINGS], refer to the GN-2010/GN-2020
Operator’s Manual for Bluetooth Module “Chapter 1: SETTING UP BLUETOOTH”.

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Wireless Settings and Bluetooth Settings

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Change User Password
When the MFP Local Authentication feature is used, administrators can change the authentication password assigned for
each user in case it is forgotten.

Press [CHANGE USER PASSWORD] on the ADMIN menu (1/2).

The CHANGE USER PASSWORD screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

[CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled. This
feature can be enabled from TopAccess administrator mode. For details, refer to the TopAccess Guide
“Chapter 8: [Administration] Tab Page”.

Set a new password.
1)
2)
3)
4)

Press [USER NAME] to enter the user name for which the password is to be changed.
Press [NEW PASSWORD] to enter the new password.
Press [RETYPE NEW PASSWORD] to enter the new password again.
Press [OK].

The password is now changed.

 When you press each button ([USER NAME], [NEW PASSWORD] and [RETYPE NEW PASSWORD]), the
on-screen keyboard is displayed. Enter the value using the on-screen keyboard and press [OK] to set the
entry. You can also use the digital keys on the control panel to enter numerals.
 The input password appears as asterisks (*) in the [NEW PASSWORD] and [RETYPE NEW PASSWORD]
boxes.

Change User Password

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2 SETTING ITEMS (ADMIN)

IEEE 802.1X Authentication Setting
This menu allows you to make settings for IEEE 802.1X authentication that will apply to wired networks.
This equipment supports the following authentication methods:
 EAP-MD5
 EAP-MSCHAPv2
 EAP-TLS
 PEAP
The following protocol is available for inner authentication:
- EAP-MSCHAPv2
 EAP-TTLS
The following protocols are available for inner authentication:
- PAP
- CHAP
- EAP-MSCHAPv2
- EAP-MD5
The following certificates are required for each authentication method using TopAccess to enable IEEE 802.1X
authentication:
Authentication Method

Inner Authentication Method

CA Certificate

User Certificate

—

EAP-MD5
EAP-MSCHAPv2

—

EAP-TLS

—

Required

PEAP

EAP-MSCHAPv2

Required

—

EAP-TTLS

PAP

Required

—

CHAP

Required

—

EAP-MD5

Required

—

EAP-MSCHAPv2

Required

—

For instructions on how to install certificates, refer to the TopAccess Guide “Chapter 8: [Administration] Tab
Page”.
The settings for IEEE 802.1X authentication depend on the authentication method you select.

 Setting IEEE802.1X authentication

Press [802.1X SETTINGS] on the ADMIN menu (1/2).

The WIRED 802.1X SETTINGS screen is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

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IEEE 802.1X Authentication Setting

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [Next].

802.1X — Press [ENABLE] to enable IEEE802.1X authentication, or [DISABLE] to disable it.
[CHECK SETTINGS] — Press this button to confirm the options currently selected.
[FACTORY DEFAULT] — Press this button to reset the IEEE802.1X authentication settings back to the factory
defaults.

[CHECK SETTINGS] is available when you enable IEEE802.1X authentication.

When changing IEEE802.1X authentication from [ENABLE] to [DISABLE], press [Next], and on the “Confirm
the following settings” screen that appears, press [APPLY NOW] to complete the setting.

Continue the operation that you require.

 P.194 “Setting EAP-MSCHAPv2”
 P.195 “Setting EAP-MD5”
 P.196 “Setting EAP-TLS”
 P.198 “Setting PEAP”
 P.200 “Setting EAP-TTLS”

IEEE 802.1X Authentication Setting

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2 SETTING ITEMS (ADMIN)

 Setting EAP-MSCHAPv2

Select [EAP-MSCHAPv2] and press [Next].

The WIRED 802.1X SETTINGS (EAP-MSCHAPv2) screen is displayed.

Specify the following items as required and press [Next].

[EAP USER NAME] — Press this button to enter the EAP User name.
[PASSWORD] — Press this button to enter the authentication password.
[RETYPE PASSWORD] — Press this button to re-enter the authentication password.

When you press the above buttons, the on-screen keyboard is displayed. Enter the value using the on-screen
keyboard and press [OK] to set the entry. You can also use the digital keys on the control panel to enter
numerals.

Confirm the settings and press [APPLY NOW].

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IEEE 802.1X Authentication Setting

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

 Setting EAP-MD5

Select [EAP-MD5] and press [Next].

The WIRED 802.1X SETTINGS (EAP-MD5) screen is displayed.

Specify the following items as required and press [Next].

Confirm the settings and press [APPLY NOW].

IEEE 802.1X Authentication Setting

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2 SETTING ITEMS (ADMIN)

 Setting EAP-TLS

The CA certificate and user certificate must be installed in this equipment before the settings for IEEE 802.1X
authentication are performed. For instructions on how to install the certificates, refer to the TopAccess Guide
“Chapter 8: [Administration] Tab Page”.

Select [EAP-TLS] and press [Next].

The WIRED 802.1X SETTINGS (EAP-TLS) screen is displayed.

Specify the following items as required and press [Next].

[EAP USER NAME] — Press this button to enter the EAP User name.
Use Username from Common Name in the User Certificate — Press [ENABLE] to use a common name in the
user certificate as the EAP User name.

When you enable the [Use Username from Common Name in the User Certificate] option, any user name
cannot be manually entered to the [EAP USER NAME] box.

When you press [EAP USER NAME], the on-screen keyboard is displayed. Enter the value using the on-screen
keyboard and press [OK] to set the entry. You can also use the digital keys on the control panel to enter
numerals.

196

IEEE 802.1X Authentication Setting

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Confirm the settings and press [APPLY NOW].

IEEE 802.1X Authentication Setting

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2 SETTING ITEMS (ADMIN)

 Setting PEAP

 The CA certificate must be installed in this equipment before the settings for IEEE 802.1X authentication are
performed. For instructions on how to install the certificate, refer to the TopAccess Guide “Chapter 8:
[Administration] Tab Page”.
 PEAP is not available for Windows Server 2008.

Select [PEAP] and press [Next].

The WIRED 802.1X SETTINGS (PEAP) screen is displayed.

Select [EAP-MSCHAPv2] for the inner authentication method and press [Next].

The WIRED 802.1X SETTINGS (EAP-MSCHAPv2) screen is displayed.

198

IEEE 802.1X Authentication Setting

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [Next].

Confirm the settings and press [APPLY NOW].

IEEE 802.1X Authentication Setting

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2 SETTING ITEMS (ADMIN)

 Setting EAP-TTLS

The CA certificate must be installed in this equipment before the settings for IEEE 802.1X authentication are
performed. For instructions on how to install the certificate, refer to the TopAccess Guide “Chapter 8:
[Administration] Tab Page”.

Select [EAP-TTLS] and press [Next].

The WIRED 802.1X SETTINGS (EAP-TTLS) screen is displayed.

Select the desired inner authentication method and continue the operation that you
require.

 P.200 “Setting EAP-MSCHAPv2 for inner authentication”
 P.201 “Setting PAP for inner authentication”
 P.202 “Setting CHAP for inner authentication”
 P.203 “Setting EAP-MD5 for inner authentication”

Setting EAP-MSCHAPv2 for inner authentication

Select [EAP-MSCHAPv2] and press [Next].

The WIRED 802.1X SETTINGS (EAP-MSCHAPv2) screen is displayed.

200

IEEE 802.1X Authentication Setting

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [Next].

[EAP USER NAME] — Press this button to enter the EAP User Name.
[PASSWORD] — Press this button to enter the authentication password.
[RETYPE PASSWORD] — Press this button to re-enter the authentication password.

Confirm the settings and press [APPLY NOW].

Setting PAP for inner authentication

Select [PAP] and press [Next].

The WIRED 802.1X SETTINGS (PAP) screen is displayed.

IEEE 802.1X Authentication Setting

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2 SETTING ITEMS (ADMIN)

Specify the following items as required and press [Next].

Confirm the settings and press [APPLY NOW].

Setting CHAP for inner authentication

Select [CHAP] and press [Next].

The WIRED 802.1X SETTINGS (CHAP) screen is displayed.

202

IEEE 802.1X Authentication Setting

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [Next].

Confirm the settings and press [APPLY NOW].

Setting EAP-MD5 for inner authentication

Select [EAP-MD5] and press [Next].

The WIRED 802.1X SETTINGS (EAP-MD5) screen is displayed.

IEEE 802.1X Authentication Setting

203

2 SETTING ITEMS (ADMIN)

Specify the following items as required and press [Next].

Confirm the settings and press [APPLY NOW].

204

IEEE 802.1X Authentication Setting

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

 Error messages
The following error messages may be displayed on the touch panel.
Message

Cause

[802.1X] Auth Server/Switch couldn’t be contacted

 The RADIUS server service is stopped.
 Configuration for the RADIUS server is not correct.
 The IEEE 802.1X switch has problem.

[802.1X] Authentication failed

 The username or password that the user entered is not
correct.
 The certificates uploaded are wrong.

Certificate verification Failure

 A CA certificate is not installed in the equipment.
 The installed CA certificate is not valid.
 The server certificate is invalid.

IEEE 802.1X Authentication Setting

205

2 SETTING ITEMS (ADMIN)

Resetting the equipment settings back to the factory defaults
This menu allows you to reset the equipment settings back to the factory defaults, and also clear the user data.
The data to be reset by this operation are as follows:
Settings Data
Setup

General

Remarks
All the settings are reset to the factory defaults.

Network
Copy
Fax
Scan to File
E-mail
Internet Fax
Printer / e-Filing
Printer
Print Service
Security

User Data
User Management

User Account
Group Management

Remarks
When the user management data are cleared, the
LDAP mapping information will be also cleared.

Role Management
Department Management
Quota Management
Counter

User Counter

The data are cleared.

Department Counter
Template
Address Book
Mailbox / Inbound Fax (TSI)
Print Data Converter
ICC Profile
XML Format File

Press

The data are reset to the default XML.

on the ADMIN menu (1/2).

The ADMIN menu (2/2) is displayed.

To display the ADMIN menu, see the following page:
 P.71 “Entering Admin Menu”

206

Resetting the equipment settings back to the factory defaults

2 SETTING ITEMS (ADMIN)
2.SETTING ITEMS (ADMIN)

Press [FACTORY DEFAULT].

The message asking you to initialize the equipment settings is displayed.

Press [OK].

The initialization begins.

 If you want to back up the setting data and user data before initialization, use the cloning function to make
duplicate files.
For details on the cloning function, see the following page:
 P.110 “Creating or installing cloning files”
 When the initialization fails, the message “The process failed.” will be displayed. In this case, press
[CLOSE], and perform the operation again.

Press [OK] to reboot the equipment.

The equipment is now rebooted.

Resetting the equipment settings back to the factory defaults

207

MANAGING COUNTERS (COUNTER MENU)

Total Counter ........................................................................................................................ 210
Print Out Total Counter ........................................................................................................ 213
Department Counter............................................................................................................. 214
Managing Department Codes.............................................................................................. 218
Logging on as administrator ...............................................................................................................................218
Printing DEPARTMENT CODE LIST..................................................................................................................220
Enabling department codes................................................................................................................................221
Registering a new department code...................................................................................................................222
Editing department codes...................................................................................................................................225
Deleting department codes.................................................................................................................................228
Resetting the counter for each department ........................................................................................................229
Setting output limitations for all departments......................................................................................................231
Setting the No Limit Black function.....................................................................................................................232
Setting the registered quota ...............................................................................................................................233
Resetting all department counters......................................................................................................................234
Deleting all department codes ............................................................................................................................235

3 MANAGING COUNTERS (COUNTER MENU)

Total Counter
This menu allows you to display and confirm the following total counters:
 Print counter
The print counter contains the following counters:
- Copy counter — Indicates the number of sheets that have been printed by copy operations.
- Fax counter — Indicates the number of sheets that have been printed by fax receptions.
- Printer counter — Indicates the number of sheets that have been printed by print operations and e-mail
receptions (Internet Fax receptions).
- List counter — Indicates the number of sheets that have been printed by system page print operations.
 Scan counter
The scan counter contains the following counters:
- Copy counter — Indicates the number of originals that have been scanned by copy operations.
- Fax counter — Indicates the number of originals that have been scanned by fax and Internet Fax transmissions.
- Network counter — Indicates the number of originals that have been scanned by scan operations.

The total counters cannot be cleared.

1
2

Press the [COUNTER] button on the control panel to enter the COUNTER menu.
Press [TOTAL COUNTER].

The TOTAL COUNTER menu is displayed.

Continue the operation that you require.

 P.211 “Displaying print counter”
 P.211 “Displaying scan counter”

210

Total Counter

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

Displaying print counter

Press [PRINT COUNTER].

The PRINT COUNTER screen is displayed.

Select the function button whose counter you want to check. (Only for the color print
models)

The displayed items differ between the color print models and the other ones.

Displaying scan counter

Press [SCAN COUNTER].

The SCAN COUNTER screen is displayed.

Total Counter

211

3 MANAGING COUNTERS (COUNTER MENU)

212

Select the function button whose counter you want to check.

Total Counter

3 MANAGING COUNTERS (COUNTER MENU)

Print Out Total Counter
This menu allows you to print TOTAL COUNTER LIST.

1
2

Press the [COUNTER] button on the control panel to enter the COUNTER menu.
Press [PRINT OUT TOTAL COUNTER].

 When the Department Management feature is disabled, TOTAL COUNTER LIST is printed.
 When the Department Management feature is enabled, the screen to input the department code is displayed.
Enter the department code using the digital keys and press [OK] to print TOTAL COUNTER LIST.

For an output example of TOTAL COUNTER LIST, see the following page:
 P.238 “TOTAL COUNTER LIST”

Print Out Total Counter

213

3 MANAGING COUNTERS (COUNTER MENU)

Department Counter
This menu allows you to display and confirm the following counters for each department:

The department counter is available only when this equipment has been managed using the department code.
 P.221 “Enabling department codes”
 Print counter for department code
This feature allows you to display the number of the print counter for each department code.
The print counter contains the following counters:
- Copy counter — Indicates the number of sheets that have been printed by copy operations.
- Fax counter — Indicates the number of sheets that have been printed by polling operations.
- Printer counter — Indicates the number of sheets that have been printed by print operations and e-mail
receptions (Internet Fax receptions).
- List counter — Indicates the number of sheets that have been printed by system page print operations.
 Scan counter for department code
This feature allows you to display the number of the scan counter for each department code.
The scan counter contains the following counters:
- Copy counter — Indicates the number of originals that have been scanned by copy operations.
- Fax counter — Indicates the number of originals that have been scanned by fax and Internet Fax transmissions.
- Network counter — Indicates the number of originals that have been scanned by scan operations.
 Fax communications counter for department code
This feature allows you to display the number of the Fax and Internet Fax transmission and reception counter for each
department code.
The fax communication counter contains the following counters:
- Transmit — Indicates the number of pages that are sent by Fax transmissions.
- Reception — Indicates the number of pages that are received by polling operations.

1
2

Press [COUNTER] on the control panel to enter the COUNTER menu.
Press [DEPARTMENT COUNTER].

The DEPARTMENT CODE screen is displayed.

Press [DEPARTMENT CODE].

The on-screen keyboard is displayed.

214

Department Counter

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

Enter the department code and press [OK].

You will be returned to the DEPARTMENT CODE screen.

Press [OK].

The COUNTER screen is displayed.

Continue the operation that you require.

 P.216 “Displaying print counter for department code”
 P.216 “Displaying scan counter for department code”
 P.217 “Displaying fax communications counter for department code”

Department Counter

215

3 MANAGING COUNTERS (COUNTER MENU)

Displaying print counter for department code

Press [PRINT COUNTER].

The PRINT COUNTER screen for the specified department code is displayed.

Select the function button whose counter you want to check. (Only for the color print
models)

The displayed items differ between the color print models and the other ones.

Displaying scan counter for department code

Press [SCAN COUNTER].

The SCAN COUNTER screen for the specified department code is displayed.

216

Department Counter

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

Select the function button whose counter you want to check.

Displaying fax communications counter for department code

Press [FAX COMMUNICATION].

The FAX COMMUNICATION screen for the specified department code is displayed.

Department Counter

217

3 MANAGING COUNTERS (COUNTER MENU)

Managing Department Codes
 Logging on as administrator
You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a department code. Up to
1000 department codes can be registered.
To manage the department codes, you must know the administrator password for this equipment. It is recommended that
this action be performed only by an authorized administrator.

If the User Management setting is enabled and you log in using a user name with Account Manager privileges, you do
not have to enter the administrator password to display the DEPARTMENT MANAGEMENT menu.

1
2

Press the [COUNTER] button on the control panel to enter the COUNTER menu.
Press [DEPARTMENT MANAGEMENT].

The ADMINISTRATOR PASSWORD screen is displayed.

Press [PASSWORD].

The on-screen keyboard is displayed.

218

Managing Department Codes

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

Enter the administrator password and press [OK].

The DEPT. MANAGEMENT menu is displayed.

Continue the operation that you require.

 P.220 “Printing DEPARTMENT CODE LIST”
 P.221 “Enabling department codes”
 P.222 “Registering a new department code”
 P.225 “Editing department codes”
 P.228 “Deleting department codes”
 P.229 “Resetting the counter for each department”
 P.231 “Setting output limitations for all departments”
 P.232 “Setting the No Limit Black function”
 P.233 “Setting the registered quota”
 P.234 “Resetting all department counters”
 P.235 “Deleting all department codes”

 Menus other than “DEPARTMENT MANAGEMENT” and “DEPARTMENT REGISTRATION” will be
available after you register a department code and enable the Department Management feature.
 [NO LIMIT BLACK] is available only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

Managing Department Codes

219

3 MANAGING COUNTERS (COUNTER MENU)

 Printing DEPARTMENT CODE LIST
You can print out the department code list and counters for each department code.

In the DEPT. MANAGEMENT menu, press [PRINT OUT DEPARTMENT CODES].

Printing begins.

 For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”
 For an output example of DEPARTMENT CODE LIST, see the following page:
 P.239 “DEPARTMENT CODE LIST”

220

Managing Department Codes

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

 Enabling department codes
In the initial setting, the Department Management feature is disabled. If you want to manage the counter separately by
department codes, you must enable this feature. When the Department Management feature is enabled, the department
code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screens to manage the
operations for each department code. In addition, print jobs that are sent from computers can be managed for each
department code.
For details on the counters that can be individually managed by department codes, see the following page:
 P.214 “Department Counter”

 [DEPARTMENT MANAGEMENT] will be available after registering a department code. Before enabling the
Department Management feature, register the required department codes.
 P.222 “Registering a new department code”
 Using TopAccess, you can also configure department code enforcement settings specifying whether invalid jobs,
for which a department code is not specified or for which the department code is invalid, will be printed or stored in
the invalid job list when the Department Management feature is enabled. For instructions on how to set the
Department Code Enforcement, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
 The Department Management feature does not support Web Services Scan. Web Services Scan jobs performed
when this feature is enabled are always counted as “Undefined” Department Name.

In the DEPT. MANAGEMENT menu, press [DEPARTMENT MANAGEMENT].

The DEPARTMENT MANAGEMENT screen is displayed.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press [ENABLE] to enable the Department Management feature, or [DISABLE] to
disable it.

Managing Department Codes

221

3 MANAGING COUNTERS (COUNTER MENU)

 Registering a new department code
This function allows you to register new department codes.

After registering the department code(s), you must enable the Department Management function.
 P.221 “Enabling department codes”

In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION].

The DEPARTMENT CODE screen is displayed.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press an undefined button to create a new department and press [ENTRY].

The on-screen keyboard is displayed.

If the touch panel does not display an undefined department code, press

222

Managing Department Codes

to display the next screen.

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

Enter the department name, and press [OK].

The REGISTER DEPARTMENT CODE screen is displayed.

You can also use the digital keys on the control panel to enter numerals.

Press [NEW CODE].

The on-screen keyboard is displayed.

Enter the department code, and press [OK].

You will be returned to the REGISTER DEPARTMENT CODE screen.

Up to 63 characters can be entered for a department code. Characters you can enter are as follows:
 Alphanumerics, “-”, “_”, and “.”
 You can also use the digital keys on the control panel to enter numerals.

Managing Department Codes

223

3 MANAGING COUNTERS (COUNTER MENU)

Press [OK].

The QUOTA screen is displayed.

Set the quota of this department code as required, and press [OK] to register the new
department code.

You will be returned to the DEPARTMENT CODE screen.
QUOTA MANAGEMENT — The quota setting is enabled or disabled by pressing [ON] or [OFF]. To enable it, press
[ON] and set the quota and the default quota value. (In the color print models, set the color and the black quota
respectively.)
 QUOTA — The remaining number of available copies/prints for this department code is displayed. The number
entered in the [DEFAULT QUOTA] box is reduced every time when copying/printing is performed which can no
longer be done when the number reaches “0”.
When a new department code is registered, the number entered in the [DEFAULT QUOTA] box is displayed in
this box.
You can manually change the number displayed in this box to a preferred one.
 DEFAULT QUOTA — Enter the initial quota for this department code. You can enter up to “99,999,999.99”.

When the remaining number of available copies/prints becomes “0” during the job being printed, a few copies
that exceed the quota are printed and counted because the equipment cannot stop the job immediately.

224

Managing Department Codes

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

 Editing department codes
This function allows you to edit an existing department code.

In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION].

The DEPARTMENT CODE screen is displayed.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press the department button that you want to edit and press [EDIT].

The message “This department code is already registered. Do you wish to replace this code?” is displayed in the
CONFIRMATION screen.

If the touch panel does not display the department code that you want to edit, press
screen.

to display the next

Press [YES].

The on-screen keyboard is displayed.

Managing Department Codes

225

3 MANAGING COUNTERS (COUNTER MENU)

Enter a new department name if necessary, and press [OK]. If you do not need to
change the department name, press [OK] without changing it.

The department code currently set is displayed in the EDIT DEPARTMENT CODE screen.

You can also use the digital keys on the control panel to enter numerals.

Press [NEW CODE].

The on-screen keyboard is displayed.

Enter a new department code, and press [OK].

You will be returned to the EDIT DEPARTMENT CODE screen.

 Up to 63 characters can be entered for a department code. Characters you can enter are as follows:
- Alphanumerics, “-”, “_”, and “.”
- You can also use the digital keys on the control panel to enter numerals.
 If you want to clear the code to retype it, press [Clear] on the on-screen keyboard or the [CLEAR] button on
the control panel.

226

Managing Department Codes

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

Press [OK].

The QUOTA screen is displayed.

Set the quota of this department code as required, and press [OK].

For the description of each item, see step 7 in the following operation:
 P.222 “Registering a new department code”

Managing Department Codes

227

3 MANAGING COUNTERS (COUNTER MENU)

 Deleting department codes
This function allows you to delete an existing department code.

In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION].

The DEPARTMENT CODE screen is displayed.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press the department button that you want to delete and press [DELETE].

The message “Delete OK?” is displayed in the CONFIRMATION screen.

If the touch panel does not display the department code that you want to delete, press
screen.

228

Managing Department Codes

to display the next

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

Press [YES].

The department code is now deleted.

Press [NO] to cancel the deletion.

 Resetting the counter for each department
This function allows you to reset the counter for the specified department code.

In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION].

The DEPARTMENT CODE screen is displayed.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Managing Department Codes

229

3 MANAGING COUNTERS (COUNTER MENU)

Press the department button whose counter you want to reset and press [RESET
COUNTERS].

The message “CLEAR OK?” is displayed in the CONFIRMATION screen.

If the touch panel does not display the department code whose counter you want to clear, press
the next screen.

Press [YES].

The counter is now cleared.

Press [NO] to cancel the clear operation.

230

Managing Department Codes

to display

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

 Setting output limitations for all departments
This function allows you to set the output limitations for all departments through a single operation.
When you select [ON], output will be disabled for all departments.
When you select [OFF], unlimited outputs will be allowed for all departments.

When you select [ON] in this menu, the quota settings for all department codes will be set to “0”. If you want to change
the quota settings for each department code, perform the settings individually for each code.
 P.225 “Editing department codes”

In the DEPT. MANAGEMENT menu, press [ALL LIMIT].

The ALL LIMIT screen is displayed.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Enable or disable the All Limit function, and then press [OK].

This function is enabled or disabled by pressing [ON] or [OFF]. (In the color print models, set the color and the
black output limitation respectively.)
After you press [OK], the setting is saved. "WAIT" is displayed on the touch panel until it is applied.

 The All Limit function cannot be set for the color print models when the No Limit Black function ( P.232) is
enabled.
 This may take some time depending on the number of registered department codes.

Managing Department Codes

231

3 MANAGING COUNTERS (COUNTER MENU)

 Setting the No Limit Black function
“No Limit Black” is the function for allowing users to perform black copying/printing without entering a department code.
When you want to manage only color outputs for each department code, enable this function to allow users to perform
unlimited black copies/prints on the equipment. When you enable it, the equipment will not count the number of black
copies/prints for each department code.
This option is available only for the color print models.

When the User Management feature is enabled, the No Limit Black function cannot be enabled.

In the DEPT. MANAGEMENT menu, press [NO LIMIT BLACK].

The NO LIMIT BLACK COPY/PRINT screen is displayed.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press [ENABLE] to enable the NO LIMIT BLACK function, or [DISABLE] to disable it.

The No Limit Black setting is saved.

232

Managing Department Codes

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

 Setting the registered quota
This function allows you to return the quotas for all departments to the default ones through a single operation.

In the DEPT. MANAGEMENT menu, press [SET REGISTERED QUOTA].

The message “Are you sure?” is displayed in the CONFIRMATION screen.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press [YES].

The quotas for all departments are now returned to the default ones.

Press [NO] to cancel the operation.

Managing Department Codes

233

3 MANAGING COUNTERS (COUNTER MENU)

 Resetting all department counters
This function clears all department counters to “0”.

This function clears only the department counters. You cannot clear the total counter.

In the DEPT. MANAGEMENT menu, press [RESET ALL COUNTERS].

The message “CLEAR OK?” is displayed in the CONFIRMATION screen.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press [YES].

All department counters are now cleared.

Press [NO] to cancel the clear operation.

234

Managing Department Codes

3 MANAGING COUNTERS (COUNTER MENU)
3.MANAGING COUNTERS (COUNTER MENU)

 Deleting all department codes
This function deletes all registered department codes.

In the DEPT. MANAGEMENT menu, press [DELETE ALL].

The message “Delete OK?” is displayed in the CONFIRMATION screen.

For instructions on how to display the screen above, see the following page:
 P.218 “Logging on as administrator”

Press [YES].

All department codes are now deleted.

Press [NO] to cancel the deletion.

Managing Department Codes

235

APPENDIX
List Print Format................................................................................................................... 238
TOTAL COUNTER LIST.....................................................................................................................................238
DEPARTMENT CODE LIST ...............................................................................................................................239
ADDRESS BOOK INFORMATION.....................................................................................................................240
GROUP NUMBER INFORMATION....................................................................................................................241
FUNCTION LIST (User) .....................................................................................................................................242
NIC configuration page.......................................................................................................................................243
FUNCTION LIST (Administrator)........................................................................................................................245
PS font list ..........................................................................................................................................................263
PCL font list ........................................................................................................................................................264

4 APPENDIX

List Print Format
 TOTAL COUNTER LIST
Output example of TOTAL COUNTER LIST (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP)

TOTAL COUNTER LIST
2011-05-10 15:18
PRINT COUNTER
TOTAL

FIN S/N:FIN S/N-

TOTAL
:9999
DF TOTAL :9999

FULL COLOR

TWIN/MONO COLOR

BLACK

TOTAL

COPY
FAX
PRINTER
LIST

99999
99999
99999
99999

299996
299996
299996
299996

TOTAL

399996

1199988

COPY

FULL COLOR

TWIN/MONO COLOR

BLACK

TOTAL

SMALL
LARGE

16667
16667

16666
16665

16667
16667

399996
399996

TOTAL

33334

33331

33334

99999

FAX

FULL COLOR

TWIN/MONO COLOR

BLACK

TOTAL

SMALL
LARGE

16667
16667

16666
16665

16667
16667

399996
399996

TOTAL

33334

33331

33334

99999

FULL COLOR

TWIN/MONO COLOR

BLACK

TOTAL

SMALL
LARGE

16667
16667

16666
16665

16667
16667

399996
399996

TOTAL

33334

33331

33334

99999

FULL COLOR

TWIN/MONO COLOR

BLACK

TOTAL

SMALL
LARGE

16667
16667

16666
16665

16667
16667

399996
399996

TOTAL

33334

33331

33334

PRINTER

LIST

CALIBRATION COUNTER

238

S/N:CME000034
ES9470 MFP

List Print Format

99999

4 APPENDIX
4.APPENDIX

 DEPARTMENT CODE LIST
Output example of DEPARTMENT CODE LIST (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP)

DEPARTMENT CODE LIST
TIME
DEPT NO.

DEPARTMENT

D 1

: 2011-05-10 10:53

QUOTA

999.00

PRINT COUNTER
FULL COLOR

TWIN/MONO COLOR
PRINT

COPY
99999
99999

99999
99999

199998
199998

199998

399996

COPY

FAX

SMALL
LARGE

COPY

TOTAL
SMALL
LARGE

TOTAL

99999
99999

199998
199998

199998

399996

BLACK

SMALL
LARGE

TOTAL

LIST

99999
99999

399996
399996

199998

799992

SCAN COUNTER

FAX COMMUNICATION

TWIN/MONO COLOR

FULL COLOR
TRANSMIT

RECEPTION

99999
99999

199998

SMALL
LARGE

DEPT NO.

COPY
SMALL
LARGE

DEPARTMENT

D 2

NETWORK

COPY

BLACK
COPY

FAX

NETWORK

99999
99999

199998

QUOTA

999.00

PRINT COUNTER
FULL COLOR
COPY

LARGE

TWIN/MONO COLOR
PRINT

TOTAL

LIMIT

99999

99999
99999

199998
199998

199998

399996

COPY
SMALL
LARGE

TOTAL

99999
99999

199998
199998

199998

399996

List Print Format

239

4 APPENDIX

 ADDRESS BOOK INFORMATION
Output example of ADDRESS BOOK INFORMATION

ADDRESS BOOK INFORMATION

240

: 2011-05-10 20:47

FAX NO.1

: 99999999999

FAX NO.2

: 99999999990

NAME

: XXX_XXXXXXXX

NO.

NAME

001

User01

00000000001
user01@example.com

OFF

MEMORY

OFF

002

User02

00000000002
user02@example.com

OFF

MEMORY

OFF

003

User03

00000000003
user03@example.com

OFF

MEMORY

OFF

004

User04

00000000004
user04@example.com

OFF

MEMORY

OFF

005

User05

00000000005
user05@example.com

OFF

MEMORY

OFF

006

User06

00000000006
user06@example.com

OFF

MEMORY

OFF

007

User07

00000000007
user07@example.com

OFF

MEMORY

OFF

008

User08

00000000008
user08@example.com

OFF

MEMORY

OFF

009

User09

00000000009
user09@example.com

OFF

MEMORY

OFF

010

User10

00000000010
user10@example.com

OFF

MEMORY

OFF

011

User11

00000000011
user11@example.com

OFF

MEMORY

OFF

012

User12

00000000012
user12@ifax.com

OFF

MEMORY

OFF

List Print Format

FAX NUMBER/E-MAIL ADDRESS

TIME

QUALITY TX

TX TYPE

LINE

ECM

ATT

4 APPENDIX
4.APPENDIX

 GROUP NUMBER INFORMATION
Output example of GROUP NUMBER INFORMATION

GROUP NUMBER INFORMATION

NO.

NAME

001

Group01

TIME

: 2011-05-10 20:47

FAX NO.1

: 99999999999

FAX NO.2

: 99999999990

NAME

: XXX_XXXXXXXX

ADDRESS BOOK
001

001

002

003

004

005

006

007

008

009

010

014

015

016

017

019

020

002

Group02

005

007

009

015

060

065

003

Group03

005

006

007

008

009

006

007

011

012

013

017

018

E-mail Address
Fax Number

List Print Format

241

4 APPENDIX

 FUNCTION LIST (User)
Output example of FUNCTION LIST (User) (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP)

FUNCTION LIST
S/N

: CME000034

TIME

: 2011-05-10 20:47

F/W Ver.

: T140SY0W0020

FAX NO.1

: 99999999999

M-ROM Ver.

: 140M-015

FAX NO.2

: 99999999990

S-ROM Ver.

: 140S-01

NAME

: XXX_XXXXXXXX

GENERAL
TOTAL COUNTER
DRAWER
DRAWER
DRAWER
DRAWER
DRAWER
AUTO CLEAR

9999

:
:
:
:
:

LT
A3
A4-R
B5
45

EXPOSURE FOR COLOR
EXPOSURE FOR BLACK
COLOR MODE
IMAGE DIRECTION
BYPASS FEED
ORIGINAL MODE FOR COLOR
ORIGINAL MODE FOR BLACK
ORIGINAL MODE FOR AUTO COLOR
OMIT BLANK PAGE ADJUSTMENT
ACS ADJUSTMENT

:
:
:
:
:
:
:
:
:
:

MANUAL
AUTO
BLACK
DISABLE
PLAIN
TEXT/PHOTO
TEXT/PHOTO
TEXT/PHOTO
0
2

COLOR MODE
COMPRESS
B/W ADJUSTMENT IN ACS
ROTATION
SINGLE/2-SIDED SCAN
IMAGE QUALITY FOR BLACK
PREVIEW SETTING
INITIAL PREVIEW TYPE
OMIT BLANK PAGE ADJUSTMENT
ACS ADJUSTMENT
COLOR
RESOLUTION
ORIGINAL MODE
EXPOSURE
BACKGROUND ADJUSTMENT

:
:
:
:
:
:
:
:
:
:

BLACK
MID
3
0
SINGLE
STANDARD
OFF
PAGE FIT
0
2

:
:
:
:

200dpi
TEXT
AUTO

1
2
3
4

COPY

SCAN

For further information about the items printed in FUNCTION LIST, see the following page:
 P.245 “FUNCTION LIST (Administrator)”

242

List Print Format

4 APPENDIX
4.APPENDIX

 NIC configuration page
Output example of the NIC Configuration Page

===================================================================================
Unit Serial No
Network Address
Network Topology
Network Mode

:
:
:
:

CME000034
00:40:af:7e:28:55
Ethernet
Auto

Novell Network Information
Print Server Name
:
Password Defined
:
Search Root not defined
Directory Services Tree
:
Directory Services Context:
Scan Rate
:
Frame Type
:

Version : T140SY0W0020
Connector: RJ45

enabled
XXX_XXXXXXXX
ORG
dept1.org
5
Auto Sense

TCP/IP Network Information for IPv4
enabled
Address Mode
: Static IP
IP Address
: 10.10.70.120
Subnet Mask
: 255.255.255.0
Default Gateway
: 10.10.70.1
Primary DNS Server
: 0.0.0.0
DNS Name
:
Host Name
: XXXXXXXXXXX
Primary WINS Server
: 0.0.0.0
NetBIOS Name
: XXXXXXXXXXX
IPP Network Information
IPP without SSL
IPP with SSL

enabled
: http://10.10.70.120:631/Print
: https://10.10.70.120:443/Print

AppleTalk Network Information
enabled
AppleTalk Printer Name
: XXXXXXXXXXX
AppleTalk Zone
: *
AppleTalk Type
: LaserWriter
===================================================================================
Novell Connection Information
File System Server Name : NWSRV
Queue Name
: XXX_QUEUE
AppleTalk Connection Information
AppleTalk Printer Name
: XXXXXXXXXXX
Raw Socket Connection Information
Port Number

: 9100

Unit Serial No

The serial No. of this equipment

Version

The system version of this equipment

Network Address

The MAC address of this equipment

Network Topology

The network type

Connector

The connector type

Network Mode

The network mode

Novell Network Information
Print Server Name

The Novell printer name of this equipment

Password Defined

Shows whether the password is defined.

Search Root

The search root setting of this equipment

Directory Services Tree

The NDS tree setting of this equipment

Directory Service Context

The NDS context setting of this equipment

Scan Rate

The scan rate setting of this equipment

Frame Type

The frame type setting of this equipment

TCP/IP Network Information for IPv4
Address Mode

The TCP/IP address mode of this equipment

List Print Format

243

4 APPENDIX

IP Address

The IP address of this equipment

Subnet Mask

The subnet mask of this equipment

Default Gateway

The default gateway of this equipment

Primary DNS Server

The primary DNS server address of this equipment

DNS Name

The DNS name of this equipment

Host Name

The host name of this equipment

Primary WINS Server

The primary WINS server address of this equipment

NetBIOS Name

The NetBIOS name of this equipment

IPP Network Information
IPP without SSL

URL for the IPP printing

IPP with SSL

URL for the IPP printing with SSL

AppleTalk Network Information
AppleTalk Printer Name

The AppleTalk printer name of this equipment

AppleTalk Zone

The AppleTalk zone of this equipment

AppleTalk Type

The AppleTalk printer type of this equipment

Novell Connection Information
File System Server Name

The NetWare file system server name to which this equipment is
connected

Queue Name

The NetWare queue name to which this equipment is connected

AppleTalk Connection Information
AppleTalk Printer Name

The AppleTalk printer name of this equipment

Raw Socket Connection Information
Port Number

The port number for the RAW printing

TCP/IP Network Information for IPv6

244

LLMNR

The LLMNR (Linklocal Multicast Name Resolution) protocol setting

Link Local Address

The link local address of this equipment

Address Mode

The IPv6 address mode

IP Address

The IPv6 address of this equipment

Prefix Length

The prefix length of the IPv6 address

Default Gateway

The default gateway address of this equipment

Primary IPv6 DNS Server

The primary IPv6 DNS server address

Secondary IPv6 DNS Server

The secondary IPv6 DNS server address

List Print Format

4 APPENDIX
4.APPENDIX

 FUNCTION LIST (Administrator)
Output example of FUNCTION LIST (Administrator) (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP)

FUNCTION LIST
S/N

: CME000034

TIME

: 2011-05-10 20:47

F/W Ver.

: T140SY0W0030

FAX NO.1

: 99999999999

M-ROM Ver.

: 140M-015

FAX NO.2

: 99999999990

S-ROM Ver.

: 140S-01

NAME

: XXX_XXXXXXXX

GENERAL
TOTAL COUNTER
MAIN / PAGE MEMORY SIZE
DRAWER 1
DRAWER 2
DRAWER 3
DRAWER 4
AUTO CLEAR
ENERGY SAVER
WEEKLY TIMER
TIMER SUNDAY
TIMER MONDAY
TIMER TUESDAY
TIMER WEDNESDAY
TIMER THURSDAY
TIMER FRIDAY
TIMER SATURDAY
ENABLE WEEKLY TIMER
AUTO POWER SAVE
SLEEP MODE
SUPER SLEEP
DAYLIGHT SAVINGS TIME
ENABLE DAYLIGHT SAVINGS TIME
OFFSET
START DATE
END DATE
DATA CLONING FUNCTION
USB DIRECT PRINT
FUNCTIONS
SAVE AS LOCAL HDD
E-FILING
EMAIL SEND
SAVE AS FTP
SAVE AS FTPS

:
:
:
:
:
:
:

9999
2048 MB / 512 MB
LT
LD
LT-R
A4
45

:
:
:
:
:
:
:
:
:
:
:

ON
00:00:00
00:00:00
00:00:00
00:00:00
00:00:00
00:00:00
00:00:00
DISABLE
15
60
DISABLE

:
:
:
:
:
:

DISABLE
+1:00
Jan IST Sun 0:0
Jan 1ST Sun 0:0
ENABLE
ENABLE

:
:
:
:
:

ENABLE
ENABLE
ENABLE
ENABLE
ENABLE

OFF
24:00:00
24:00:00
24:00:00
24:00:00
24:00:00
24:00:00
24:00:00

The Function List for an administrator shows the setting list for all functions. The following table shows all functions that
are printed in an administrator’s function list, and the “User” column indicates which functions are printed in a user’s
function list. This table also describes each function.
GENERAL
Function

Description

User

TOTAL COUNTER

Shows the total counter.

YES

MAIN / PAGE MEMORY SIZE

Shows the main memory size and page memory size.

DRAWER - DRAWER 1

Shows the paper size for drawer 1.

YES

DRAWER - DRAWER 2

Shows the paper size for drawer 2.

YES

DRAWER - DRAWER 3 *1

Shows the paper size for drawer 3.

YES

DRAWER - DRAWER 4 *2

Shows the paper size for drawer 4.

YES

DRAWER
- LARGE CAPACITY FEEDER *3

Shows the paper size for the large capacity feeder

AUTO CLEAR

Shows the time (in seconds) it takes the touch panel
display to clear the previous settings and return to the initial
screen.

YES

List Print Format

245

4 APPENDIX

GENERAL
Function

Description

User

Shows the time to enter the energy saver mode (ON time),
and the time to exit the energy saver mode (OFF time) for
each day (Sunday to Saturday).

ENERGY SAVER - AUTO POWER SAVE

Shows the time to enter the power save mode (in minutes).

ENERGY SAVER - SLEEP MODE

Shows the time to enter the sleep mode (in minutes).

ENERGY SAVER - SUPER SLEEP

Shows whether the super sleep mode is enabled or
disabled.

DAYLIGHT SAVINGS TIME - ENABLE DAYLIGHT
SAVINGS TIME

Shows whether the daylight savings time is enabled or
disabled.

DAYLIGHT SAVINGS TIME - OFFSET

Shows the offset (time difference) from the local standard
time.

DAYLIGHT SAVINGS TIME - STAR DATE/END DATE

Shows the date and time to start and end the daylight
savings time.

DATA CLONING FUNCTION

Shows whether the data cloning function is enabled or
disabled.

USB DIRECT PRINT

Shows whether the USB Direct Print function is enabled or
disabled.

FUNCTIONS - SAVE AS LOCAL HDD

Shows whether the Save as Local HDD function is enabled
or disabled.

FUNCTIONS - E-FILING

Shows whether the e-Filing function is enabled or disabled.

FUNCTIONS - EMAIL SEND

Shows whether the E-mail transmission is enabled or
disabled.

FUNCTIONS - SAVE AS FTP

Shows whether the Save as FTP function is enabled or
disabled.

FUNCTIONS - SAVE AS FTPS

Shows whether the Save as FTPS function is enabled or
disabled.

FUNCTIONS - SAVE TO USB MEDIA

Shows whether the Save to USB media function is enabled
or disabled.

FUNCTIONS - SAVE AS SMB

Shows whether the Save as SMB function is enabled or
disabled.

FUNCTIONS - SAVE AS NETWARE

Shows whether the Save as NetWare function is enabled or
disabled.

FUNCTIONS - INTERNET FAX SEND

Shows whether the Internet Fax transmission is enabled or
disabled.

FUNCTIONS - FAX SEND

Shows whether the fax transmission is enabled or disabled.

FUNCTIONS - WEB SERVICES SCAN

Shows whether the Web Scan Service is enabled or
disabled.

FUNCTIONS - TWAIN SCANNING

Shows whether the TWAIN scanning function is enabled or
disabled.

FUNCTIONS - SCAN TO EXTERNAL CONTROLLER

Shows whether the scanning function to external
controllers is enabled or disabled.

FUNCTIONS - NETWORK FAX

Shows whether the network fax function is enabled or
disabled.

FUNCTIONS - NETWORK INTERNET FAX

Shows whether the network Internet fax function is enabled
or disabled.

JOB SKIP CONTROL - ENABLE JOB SKIP CONTROL

Shows whether the Job Skip Control is enabled or disabled.

ENERGY SAVER - WEEKLY TIMER

246

List Print Format

4 APPENDIX
4.APPENDIX

GENERAL
Function

Description

User

ADDRESS BOOK RESTRICTION BY ADMIN

Shows whether operations on the address book are
restricted by the administrator authority.

HARDCOPY SECURITY PRINTING - COPY INHIBITION

Shows whether to inhibit copying the document.

HARDCOPY SECURITY PRINTING - SCAN INHIBITION

Shows whether to inhibit scanning the document.

HARDCOPY SECURITY PRINTING - PRINT INHIBITION

Shows whether to inhibit printing the document.

CONFIDENTIALLY SETTING - DOCUMENT NAME

Shows whether the confidential setting on the JOB
STATUS screen or PRINT screen is enabled or disabled.

POP-UP - DRAWER

Shows whether the drawer set pop-up is enabled or
disabled.

POP-UP - PAPER JAM RECOVERY

Shows whether the paper jam recovery pop-up is enabled
or disabled.

*1 “DRAWER 3” is printed only when Drawer 3 is installed.
*2 “DRAWER 4” is printed only when Drawer 4 is installed.
*3 “LARGE CAPACITY FEEDER” is printed only when the Large Capacity Feeder is installed.

COPY
Function

Description

User

EXPOSURE FOR COLOR *1

Shows the default exposure setting for color copies.

YES

EXPOSURE FOR BLACK *1

Shows the default exposure setting for black copies.

YES

EXPOSURE *2

Shows the default exposure setting for copies.

YES

COLOR MODE *1

Shows the default color mode for copies.

YES

IMAGE DIRECTION

Shows whether the image direction is enabled or disabled.

YES

BYPASS FEED

Shows the default paper type of the bypass feed.

YES

ORIGINAL MODE FOR COLOR *1

Shows the default original mode for color copies.

YES

ORIGINAL MODE FOR BLACK

Shows the default original mode for black copies.

YES

ORIGINAL MODE FOR AUTO COLOR *1

Shows the default original mode for auto color copies.

YES

OMIT BLANK PAGE ADJUSTMENT

Shows the omit blank page adjustment level.

YES

ACS ADJUSTMENT *1

Shows the ACS adjustment level.

YES

MAXIMUM COPIES

Shows the maximum copies that are allowed to be set.

AUTO 2-SIDE MODE

Shows the default auto 2-sided mode.

SORT MODE PRIORITY

Shows the default sort mode.

DEFAULT MODE OF AUTO COLOR *1

Shows the default auto color mode for copies.

AUTOMATIC CHANGE OF PAPER SOURCE

Shows whether the Automatic Change of Paper Source
function is enabled or disabled.

PAPER OF DIFFERENT DIRECTION

Shows whether the Paper of Different Direction function is
enabled or disabled.

AUTO EXIT TRAY CHANGE (CASCADE PRINT)

Shows whether the Auto Exit Tray Change (Cascade Print)
function is enabled or disabled.

SUSPEND PRINTING IF STAPLER EMPTY

Shows whether this equipment suspends printing when
stapler empty occurs.

WASTE HOLE PUNCH TRAY FULL

Shows whether this equipment continues printing when
punch dust becomes full.

List Print Format

247

4 APPENDIX

COPY
Function
ORIGINAL OUTSIDE ERASE

Description
Shows whether the original outside erase function is
enabled or disabled.

User
NO

*1 Printed only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.
*2 Printed only for the ES9160 MFP/ES9170 MFP.

SCAN
Function

Description

User

COLOR MODE

Shows the default color mode for scan.

YES

COMPRESS

Shows the default compression setting.

YES

B/W ADJUSTMENT IN ACS

Shows the default B/W resolution in ACS.

YES

ROTATION

Shows the default rotation mode.

YES

SINGLE/2-SIDED SCAN

Shows the default 2-sided scan mode.

YES

IMAGE QUALITY FOR BLACK

Shows the default image quality setting that applies when
scanning a black original in auto color mode.

YES

PREVIEW SETTING *1

Shows whether the preview function is enabled or disabled.

YES

INITIAL PREVIEW TYPE *1

Shows the default preview type.

YES

OMIT BLANK PAGE ADJUSTMENT

Shows the omit blank page adjustment level.

YES

ACS ADJUSTMENT

Shows the ACS adjustment level.

YES

COLOR - RESOLUTION

Shows the resolution for color scans.

YES

COLOR - ORIGINAL MODE

Shows the default original mode for color scans.

YES

COLOR - EXPOSURE

Shows the default exposure setting for color scans.

YES

COLOR - BACKGROUND ADJUSTMENT

Shows the default background adjustment setting for color
scans.

YES

GRAY SCALE - RESOLUTION

Shows the resolution for gray scale scans.

YES

GRAY SCALE - EXPOSURE

Shows the default exposure setting for gray scale scans.

YES

GRAY SCALE
- BACKGROUND ADJUSTMENT

Shows the default background adjustment setting for gray
scale scans.

YES

BLACK - RESOLUTION

Shows the resolution for black scans.

YES

BLACK - ORIGINAL MODE

Shows the default original mode for black scans.

YES

BLACK - EXPOSURE

Shows the default exposure setting for black scans.

YES

BLACK - BACKGROUND ADJUSTMENT

Shows the default background adjustment setting for black
scans.

YES

*1 Printed only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

FAX
Function

248

Description

User

FAX ROM VERSION

Shows the ROM version of the Fax unit.

YES

RESOLUTION

Shows the default resolution setting for a fax/Internet Fax
transmission.

YES

ORIGINAL MODE

Shows the default original mode for a fax/Internet Fax
transmission.

YES

List Print Format

4 APPENDIX
4.APPENDIX

FAX
Function

Description

User

EXPOSURE

Shows the default exposure setting for a fax/Internet Fax
transmission.

YES

TX TYPE *1

Shows the default transmission type.

YES

TTI

Shows whether the TTI is enabled or disabled.

RTI

Shows whether the RTI is enabled or disabled.

YES

ECM *1

Shows whether the ECM is enabled or disabled.

YES

PREVIEW SETTING *3

Shows whether the preview function is enabled or disabled.

INITIAL PREVIEW TYPE *3

Shows the default preview type.

INITIAL SETUP - MONITOR VOLUME *1

Shows the monitor volume setting.

INITIAL SETUP
- COMPLETION TONE VOLUME *1

Shows the complete volume setting.

INITIAL SETUP - RX MODE *1

Shows the default RX mode.

INITIAL SETUP - DIAL TYPE *1

Shows the dial type of line 1.

INITIAL SETUP - DIAL TYPE (LINE2) *2

Shows the dial type of line 2.

LINE-2 MODE *2

Shows the line 2 mode.

LINE-2 MODE - START *2

Shows the start time to use Line 2 for receptions only. This
applies only when “RX ONLY (TIMER)” is set to LINE-2
MODE.

Shows the end time to finish using Line 2 for receptions
only. This applies only when “RX ONLY (TIMER)” is set to
LINE-2 MODE.

RX PRINT - DISCARD

Shows whether the discard function is enabled or disabled.

RX PRINT - REDUCTION

Shows whether reduction is enabled or disabled.

RX PRINT - DUPLEX *1

Shows whether duplex print is enabled or disabled.

RX PRINT - ROTATE SORT *1

Shows whether rotate sort is enabled or disabled.

RECOVERY TX *1

Shows whether recovery transmission is enabled or
disabled.

RECOVERY TX - STORED TIME *1

Shows how many hours a recovery transmission job is to
be stored.

FAX RECEIVED FORWARD - AGENT1 *1

Shows the agent type if the Fax Received Forward is
registered.

FAX RECEIVED FORWARD - AGENT2 *1

Shows the agent type if the Fax Received Forward is
registered.

FAX RECEIVED FORWARD (LINE2) - AGENT1 *1

Shows the agent type of line 2 if the Fax Received Forward
is registered.

FAX RECEIVED FORWARD (LINE2) - AGENT2 *1

Shows the agent type of line 2 if the Fax Received Forward
is registered.

SECURE RECEIVE - TIMER *1

Shows the time to enter the secure receive mode (ON
time), and the time to exit the secure receive mode (OFF
time) for each day (Sunday to Saturday).

Shows whether the secure receive is enabled or disabled.

LINE-2 MODE - END *2

SECURE RECEIVE - ENABLE SECURE RECEIVE *1

*1 These are printed only when the FAX Unit (optional) is installed.
*2 These are printed only when the FAX Unit (optional) and 2nd Line for FAX Unit (optional) are installed.

List Print Format

249

4 APPENDIX

*3 Printed only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

E-FILING
Function
PRINTING IMAGE MODE *1

Description
Shows the default printing image mode.

User
YES

*1 Printed only for the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP.

BIP PRINTING
Function

Description

User

PAPER SIZE

Shows the paper size for the Bluetooth BIP print.

PRINT SIZE

Shows the print size for the Bluetooth BIP print.

BIP PRINTING is printed only when the Bluetooth Module (optional) is installed.
FILE
Function

Description

User

MAINTENANCE

Shows whether storage maintenance is enabled or
disabled.

STORAGE MAINTENANCE

Shows how many days the data in the local folder is stored.
This applies only when the maintenance function is
enabled.

Description

User

FRAGMENT MESSAGE SIZE (KB)

Shows the fragment message size that applies to an e-mail
transmission.

FROM ADDRESS

Shows the sender’s e-mail address that applies to an
e-mail transmission.

FROM NAME

Shows the sender’s name that applies to an e-mail
transmission.

NUMBER OF RETRY

Shows how many times this equipment tries to send an
e-mail when it had previously failed.

RETRY INTERVAL

Shows the interval of an e-mail transmission.

BCC ADDRESS DISPLAY

Shows whether Bcc address display is enabled or disabled.

EDITING OF SUBJECT

Shows whether the editing of the e-mail subject is enabled
or disabled.

ADD THE DATE AND TIME TO THE SUBJECT

Shows whether the adding of the date and time to the email subject is enabled or disabled.

DEFAULT SUBJECT

Shows the default subject of the e-mail.

E-MAIL
Function

INTERNET FAX
Function

250

Description

User

FRAGMENT PAGE SIZE (KB)

Shows the fragment page size that applies to an Internet
Fax transmission.

BODY STRING TRANSMISSION

Shows whether the body string transmission is enabled or
disabled.

FROM ADDRESS

Shows the sender’s e-mail address that applies to an
Internet Fax transmission.

List Print Format

4 APPENDIX
4.APPENDIX

INTERNET FAX
Function

Description

User

FROM NAME

Shows the sender’s name that applies to an Internet Fax
transmission.

NUMBER OF RETRY

Shows how many times this equipment tries to send an
Internet Fax when it had previously failed.

RETRY INTERVAL

Shows the interval of an Internet Fax transmission.

INTERNET FAX RECEIVED FORWARD - AGENT1

Shows the agent type if the Internet Fax Received Forward
is registered.

INTERNET FAX RECEIVED FORWARD - AGENT2

Shows the agent type if the Internet Fax Received Forward
is registered.

Description

User

REPORT SETTING
Function
JOURNAL - AUTO

Shows whether auto journal print is enabled or disabled.

JOURNAL - TX JOURNAL

Shows how many transmissions will be printed in a
transmission journal.

JOURNAL - RX JOURNAL

Shows how many receptions will be printed in a reception
journal.

COMM. REPORT - MEMORY TX

Shows the conditions for printing a memory transmission
report.

COMM. REPORT - DIRECT TX

Shows the conditions for printing a direct transmission
report.

COMM. REPORT - MULTI TX

Shows the conditions for printing a multi transmission
report.

COMM. REPORT - POLLING

Shows the conditions for printing a polling report.

COMM. REPORT - RELAY ORIGINAL

Shows the conditions for printing a relay originator report.

COMM. REPORT - RELAY STATION

Shows the conditions for printing a relay station report.

COMM. REPORT - RELAY DESTINATION

Shows the conditions for printing a relay destination report.

RECEPTION LIST - LOCAL

Shows whether a reception list will be printed or not after
reserving a document to a mailbox within the equipment.

RECEPTION LIST - REMOTE

Shows whether a reception list will be printed or not after
reserving a document to a mailbox within the equipment
remotely from another facsimile.

Shows whether a reception list will be printed or not after
receiving a relay transmission from an originator as a relay
hub.

Description

User

RECEPTION LIST - RELAY STATION

PRINTER/E-FILING
Function
AUTOMATIC CHANGE OF PAPER SOURCE

Shows whether the Automatic Change of Paper Source
function is enabled or disabled.

PAPER OF DIFFERENT DIRECTION

Shows whether the Paper of Different Direction function is
enabled or disabled.

ENFORCEMENT CONTINUE OF ILLEGAL PAPER

Shows whether the Enforcement Continue of Illegal Paper
function is enabled or disabled.

AUTO EXIT TRAY CHANGE (CASCADE PRINT)

Shows whether the Auto Exit Tray Change (Cascade Print)
function is enabled or disabled.

List Print Format

251

4 APPENDIX

PRINTER/E-FILING
Function

Description

User

SUSPEND PRINTING IF STAPLER EMPTY

Shows whether this equipment suspends printing when
stapler empty occurs.

WASTE HOLE PUNCH TRAY FULL

Shows whether this equipment continues printing when the
punch dust bin becomes full.

Description

User

ENABLE 802.1X

Shows whether the wired 802.1X authentication is enabled
or disabled.

EAP-METHOD

Shows the current EAP-method.

WIRED 802.1X SETTING
Function

WIRELESS SETTINGS
Function
WIRELESS LAN

Description
Shows whether the Wireless LAN function is enabled or
disabled.

User
NO

WIRELESS SETTINGS are printed only when the Wireless LAN Module (optional) is installed.
BLUETOOTH SETTINGS
Function

Description

User

Bluetooth

Shows whether the Bluetooth function is enabled or
disabled.

Bluetooth NAME

Shows the Bluetooth name of this equipment.

DEVICE ADDRESS

Shows the device address of this equipment.

ALLOW DISCOVERY

Shows whether the Allow Discovery function is enabled or
disabled.

SECURITY

Shows whether the security function is enabled or disabled.

REQUIRED PIN

Shows the PIN number.

DATA ENCRYPTION

Shows whether the data encryption is enabled or disabled.

BLUETOOTH SETTINGS are printed only when the Bluetooth Module (optional) is installed.
NETWORK SETTING - GENERAL PRODUCT - GENERAL
Function
ETHERNET SPEED DUPLEX MODE

Description
Shows the Ethernet speed setting.

User
NO

NETWORK SETTING - NETWORK - TCP/IP
Function

252

Description

User

ADDRESS MODE

Shows the TCP/IP address mode.

HOST NAME

Shows the TCP/IP address mode.

IP ADDRESS

Shows the IP address of this equipment.

SUBNET MASK

Shows the subnet mask of this equipment.

DEFAULT GATEWAY

Shows the default gateway address of this equipment.

List Print Format

4 APPENDIX
4.APPENDIX

NETWORK SETTING - NETWORK - IPv6
Function

Description

User

ENABLE IPv6

Shows whether the IPv6 protocol is enabled or disabled.

LLMNR

Shows whether the LLMNR (Linklocal Multi-cast Name
Resolution) is enabled or disabled.

ADDRESS MODE

Shows the IPv6 address mode.

LINK LOCAL ADDRESS

Shows the link local address of this equipment.

IP ADDRESS

Shows the IPv6 address of this equipment.

PREFIX LENGTH

Shows the prefix length of the IPv6 address.

DEFAULT GATEWAY

Shows the default gateway address of this equipment.

USE DHCPv6 SERVER FOR OPTIONS

Shows whether the optional information is obtained from
the DHCPv6 server.

USE STATELESS FOR IP ADDRESS (M FLAGS)

Shows whether the stateless usage (IP address acquisition
M flag) is enabled or disabled.

USE STATELESS FOR OPTIONS (O FLAGS)

Shows whether the stateless usage (optional information
acquisition O flag) is enabled or disabled.

IP ADDRESS1

The IP address, prefix length and default gateway which
are issued from routers.

PREFIX LENGTH1

DEFAULT GATEWAY1

IP ADDRESS2

PREFIX LENGTH2

DEFAULT GATEWAY2

IP ADDRESS3

PREFIX LENGTH3

DEFAULT GATEWAY3

IP ADDRESS4

PREFIX LENGTH4

DEFAULT GATEWAY4

IP ADDRESS5

PREFIX LENGTH5

DEFAULT GATEWAY5

IP ADDRESS6

PREFIX LENGTH6

DEFAULT GATEWAY6

IP ADDRESS7

PREFIX LENGTH7

DEFAULT GATEWAY7

USE STATEFUL FOR IP ADDRESS

Shows whether the stateful usage (IP address acquisition)
is enabled or disabled.

USE STATEFUL FOR OPTIONS

Shows whether the stateful usage (optional information
acquisition) is enabled or disabled.

List Print Format

253

4 APPENDIX

NETWORK SETTING - NETWORK - IPX/SPX
Function

Description

User

ENABLE IPX/SPX

Shows whether the IPX/SPX protocol is enabled or
disabled.

FRAME TYPE

Shows the frame type to be selected.

NETWORK SETTING - NETWORK - APPLETALK
Function

Description

User

ENABLE APPLE TALK

Shows whether the AppleTalk protocol is enabled or
disabled.

DEVICE NAME

Shows the AppleTalk device name.

DESIRED ZONE

Shows the AppleTalk zone.

NETWORK SETTING - SESSION - LDAP SESSION
Function

Description

User

ENABLE LDAP

Shows whether the LDAP is enabled or disabled.

ATTRIBUTE 1

Shows the name of the schema corresponding to the LDAP
server configuration.

ATTRIBUTE 2

Shows the name of the schema corresponding to the LDAP
server configuration.

SEARCH METHOD

Shows search conditions for LDAP searching.

NETWORK SETTING - SESSION - DNS SESSION
Function

Description

User

ENABLE DNS

Shows whether the DNS is enabled or disabled.

PRIMARY DNS SERVER ADDRESS

Shows the primary DNS server address if it has been set.

SECONDARY DNS SERVER ADDRESS

Shows the secondary DNS server address if it has been
set.

PRIMARY DNS SERVER ADDRESS (IPv6)

Shows the primary DNS server IPv6 address if it has been
set.

SECONDARY DNS SERVER ADDRESS (IPv6)

Shows the secondary DNS server IPv6 address if it has
been set.

NETWORK SETTING - SESSION - DDNS SESSION
Function

Description

User

ENABLE DDNS

Shows whether the DDNS is enabled or disabled.

HOST NAME

Shows the host name of this equipment.

DOMAIN NAME

Shows the domain name of this equipment.

SECURITY METHOD

Shows the security method of this equipment.

PRIMARY LOGIN NAME

Shows the primary log-in name if GSS-TSIG is selected for
the security method.

SECONDARY LOGIN NAME

Shows the secondary log-in name if GSS-TSIG is selected
for the security method.

Description

User

NETWORK SETTING - SESSION - SMB SESSION
Function
SMB SERVER PROTOCOL

254

List Print Format

Shows whether the SMB protocol is enabled or disabled.

4 APPENDIX
4.APPENDIX

NETWORK SETTING - SESSION - SMB SESSION
Function

Description

User

RESTRICTION

Shows whether or not the print share/file share functions
are restricted.

NETBIOS NAME

Shows the NetBIOS name of this equipment.

LOGON

Shows the log-on setting.

WORKGROUP

Shows the workgroup of this equipment.

DOMAIN

Shows the domain name of this equipment.

PRIMARY DOMAIN CONTROLLER

Shows the primary domain controller address if it has been
set.

BACKUP DOMAIN CONTROLLER

Shows the backup domain controller address if it has been
set.

LOGON USER NAME

Shows the logon user name of this equipment for the
domain if it has been set.

PRIMARY WINS SERVER

Shows the primary WINS server address if it has been set.

SECONDARY WINS SERVER

Shows the secondary WINS server address if it has been
set.

SMB SIGNING OF SMB SERVER

Shows the setting of the SMB Signing of SMB Server.

SMB SIGNING OF SMB CLIENT

Shows the setting of the SMB Signing of SMB Client.

NETWORK SETTING - SESSION - NETWARE SESSION
Function

Description

User

ENABLE BINDERY

Shows whether the bindery mode is enabled or disabled.

ENABLE NDS

Shows whether the NDS mode is enabled or disabled.

CONTEXT

Shows the NDS context.

TREE

Shows the NDS tree.

PREFERRED FILE SERVER

Shows the name of the preferred file server.

NETWORK SETTING - SESSION - BONJOUR SESSION
Function

Description

User

ENABLE BONJOUR

Shows whether Bonjour is enabled or disabled.

LINK-LOCAL HOST NAME

Shows the link-local host name of this equipment for
Bonjour.

SERVICE NAME

Shows the service name of this equipment for Bonjour.

NETWORK SETTING - SESSION - LLTD SESSION
Function

Description

User

ENABLE LLTD

Shows whether the LLTD (Link Layer Topology Discovery)
protocol is enabled or disabled.

DEVICE NAME

Shows the device name displayed on the Network Map.

NETWORK SETTING - SESSION - SLP SESSION
Function
ENABLE SLP

Description

User

Shows whether SLP (Service Location Protocol) is enabled
or disabled.

List Print Format

255

4 APPENDIX

NETWORK SETTING - SESSION - SLP SESSION
Function

Description

User

TTL

Shows TTL (Time To Live, a scope in the network that
provides SLP service).

SCOPE

Shows the scope for specifying the groups that provide SLP
services.

NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE
Function

Description

User

ENABLE HTTP SERVER

Shows whether the HTTP network service is enabled or
disabled.

PRIMARY PORT NUMBER

Shows the primary port number for the HTTP network
service.

SECONDARY PORT NUMBER

Shows the secondary port number for the HTTP network
service.

ENABLE SSL

Shows whether the SSL for the HTTP network service is
enabled or disabled.

SSL PORT NUMBER

Shows the SSL port number for the HTTP network service.

NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE
Function

Description

User

ENABLE SMTP CLIENT

Shows whether the SMTP client is enabled or disabled.

AUTHENTICATION

Shows whether SMTP authentication is enabled or
disabled.

POP BEFORE SMTP

Shows whether POP Before SMTP is enabled or disabled.

SMTP SERVER ADDRESS

Shows the IP address of the SMTP server that has been
assigned.

Shows the login name used for SMTP authentication.

PORT NUMBER

Shows the port number to be used for sending an e-mail or
Internet Fax to the SMTP server.

ENABLE SSL

Shows whether the SSL for the SMTP client is enabled or
disabled.

SSL/TLS

Shows the protocol used for SSL.

NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE
Function

256

Description

User

ENABLE SMTP SERVER

Shows whether the SMTP server is enabled or disabled.

PORT NUMBER

Shows the port number to be used for receiving Internet
Faxes using the SMTP protocol.

ENABLE OFFRAMP GATEWAY

Shows whether the offramp gateway is enabled or
disabled.

ENABLE OFFRAMP SECURITY

Shows whether offramp security is enabled or disabled.

ENABLE OFFRAMP PRINT

Shows whether offramp print is enabled or disabled.

E-MAIL ADDRESS

Shows the e-mail address of this equipment if the SMTP
server is enabled and it has been set.

List Print Format

4 APPENDIX
4.APPENDIX

NETWORK SETTING - NETWORK SERVICE - IP SECURITY SERVICE
Function

Description

User

ENABLE IP SECURITY

Shows whether the IP security function is enabled or
disabled.

POLICY NAME

Shows the policy name used for the IP security function.

NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE
Function

Description

User

ENABLE POP3 CLIENT

Shows whether the POP3 client is enabled or disabled.

POP3 SERVER ADDRESS

Shows the IP address of the POP3 server if it has been
assigned.

AUTHENTICATION

Shows whether POP3 authentication is enabled or
disabled.

TYPE POP3 LOGIN

Shows the POP3 login type.

ACCOUNT NAME

Shows the POP3 account name if it has been set.

SCAN RATE

Shows the scan rate to check the POP3 server for new
messages (in minutes).

PORT NUMBER

Shows the port number to be used for accessing the POP3
server.

ENABLE SSL

Shows whether the SSL for the POP3 network service is
enabled or disabled.

SSL PORT NUMBER

Shows the SSL port number to be used for accessing the
POP3 server.

NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE
Function

Description

User

SSL SETTING

Shows the status of the FTP SSL setting.

DEFAULT PORT NUMBER

Shows the default port number to be used for saving a
document to the network folder using FTP.

NETWORK SETTING - NETWORK SERVICE - FTP SERVER NETWORK SERVICE
Function

Description

User

ENABLE FTP SERVER

Shows whether the FTP server service is enabled or
disabled.

DEFAULT PORT NUMBER

Shows the default port number to be used for receiving
data using FTP.

ENABLE SSL

Shows whether SSL for the FTP network service is enabled
or disabled.

SSL PORT NUMBER

Shows the SSL port number to be used for accessing the
FTP server.

NETWORK SETTING - NETWORK SERVICE - WEB SERVICES SETTING
Function

Description

User

ENABLE SSL

Shows whether SSL for Web Services is enabled or
disabled.

FRIENDLY NAME

Shows the display name of this equipment.

WEB SERVICES PRINTER

Shows whether Web Service print is enabled or disabled.

PRINTER NAME

Shows the printer name of this equipment.

List Print Format

257

4 APPENDIX

NETWORK SETTING - NETWORK SERVICE - WEB SERVICES SETTING
Function

Description

User

PRINTER INFORMATION

Shows the printer information of this equipment.

WEB SERVICES SCANNER

Shows whether Web Service scan is enabled or disabled.

SCANNER NAME

Shows the scanner name of this equipment.

SCANNER INFORMATION

Shows the scanner information of this equipment.

AUTHENTICATION FOR PC INITIATED SCAN

Shows the authentication setting when this equipment
receives jobs.

NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE
Function

Description

User

ENABLE SNMP

Shows whether SNMP is enabled or disabled.

READ COMMUNITY

Shows the read community name.

ENABLE SNMP V3

Shows whether the SNMP V3 is enabled or disabled.

ENABLE SNMP V3 TRAP

Shows whether the SNMP V3 trap is enabled or disabled.

ENABLE AUTHENTICATION TRAP

Shows whether the authentication trap is enabled or
disabled.

ENABLE ALERTS TRAP

Shows whether the alerts trap is enabled or disabled.

IP TRAP ADDRESS1

Shows the IP address that has been set for IP trap address
1.

IP TRAP COMMUNITY

Shows the IP Trap community name.

IPX TRAP ADDRESS

Shows the IPX trap address.

NETWORK SETTING - NETWORK SERVICE - SNTP SERVICE
Function

Description

User

ENABLE SNTP

Shows whether SNTP is enabled or disabled.

PRIMARY SNTP ADDRESS

Shows the primary SNTP server address if it has been set.

SECONDARY SNTP ADDRESS

Shows the secondary SNTP server address if it has been
set.

PORT NUMBER

Shows the port number to be used for accessing the SNTP
server.

SCAN RATE

Shows the scan rate to check the SNTP server for adjusting
the time setting.

NTP AUTHENTICATION

Shows whether the NTP authentication is enabled or
disabled.

NETWORK SETTING - NETWORK SERVICE - TELNET SERVICE
Function

Description

User

ENABLE TELNET

Shows whether the TELNET service is enabled or disabled.

PORT NUMBER

Shows the port number to be used for the TELNET service.

USER NAME

Shows the user name for the TELNET service.

NETWORK SETTING - NETWORK SERVICE - FILTERING
Function
ENABLE IP FILTERING

258

List Print Format

Description
Shows whether the IP filtering is enabled or disabled.

User
NO

4 APPENDIX
4.APPENDIX

NETWORK SETTING - NETWORK SERVICE - FILTERING
Function
ENABLE MAC ADDRESS FILTERING

Description

User

Shows whether the MAC address filtering is enabled or
disabled.

NETWORK SETTING - PRINT SERVICE SETTING - RAW TCP PRINT
Function

Description

User

ENABLE RAW TCP

Shows whether Raw TCP printing is enabled or disabled.

PORT NUMBER

Shows the port number to be used for Raw TCP printing.

NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT
Function

Description

User

ENABLE LPD

Shows whether LPR printing is enabled or disabled.

PORT NUMBER

Shows the port number to be used for LPR printing.

BANNERS

Shows whether a banner will be printed for each LPR print
job.

NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT
Function

Description

User

ENABLE IPP

Shows whether IPP printing is enabled or disabled.

ENABLE PORT80

Shows whether Port80 is used for IPP printing.

PORT NUMBER

Shows the port number to be used for IPP printing.

URL

Shows the URL for IPP printing.

AUTHENTICATION

Shows whether the authentication for IPP printing is
enabled or disabled.

USER NAME

Shows the user name for authentication.

ENABLE SSL

Shows whether SSL for IPP printing is enabled or disabled.

SSL PORT NUMBER

Shows the SSL port number to be used for IPP printing.

SSL URL

Shows the SSL URL for IPP printing.

NETWORK SETTING - PRINT SERVICE SETTING - FTP PRINT
Function

Description

User

ENABLE FTP PRINT

Shows whether FTP printing is enabled or disabled.

PRINT USER NAME

Shows the user name for FTP printing.

PRINT PASSWORD

Shows the password for FTP printing.

NETWORK SETTING - PRINT SERVICE SETTING - NETWARE PRINT
Function

Description

User

PRINT SERVER NAME

Shows the print server name of this equipment.

PASSWORD

Shows the password for the NetWare file server.

PRINT QUEUE SCAN RATE

Shows how often the equipment scans the queue on
NetWare file server (in second).

List Print Format

259

4 APPENDIX

NETWORK SETTING - PRINT SERVICE SETTING - E-MAIL PRINT
Function

Description

User

ENABLE PRINT HEADER

Shows whether the header will be printed or not for e-mail
printing.

ENABLE PRINT MESSAGE BODY

Shows whether the message body will be printed or not for
e-mail printing.

MAXIMUM E-MAIL BODY PRINT

Shows the maximum number of pages to print the body
strings of the received e-mail print job.

ENABLE PRINT E-MAIL ERROR

Shows whether an e-mail error report will be printed or not.

ENABLE E-MAIL ERROR FORWARD

Shows whether an e-mail error message will be sent or not.

E-MAIL ERROR TRANSFER ADDRESS

Shows the e-mail address to which an e-mail error
message will be sent if it is to be set.

ENABLE PARTIAL E-MAIL

Shows whether the equipment allows printing an e-mail job
that is partially received.

PARTIAL WAIT TIME

Shows how long the equipment will wait to receive data for
a partial e-mail job before printing (in seconds).

MDN REPLY

Shows whether MDN Reply is enabled or disabled.

PRINT DATA CONVERTER
Function
ENABLE PRINT DATA CONVERTER

Description
Shows whether the Print Data Converter is enabled or
disabled.

User
NO

OFF DEVICE CUSTOMIZATION ARCHITECTURE
Function

Description

User

ENABLE PORT

Shows whether the port is enabled or disabled.

PORT NUMBER

Shows the port number.

ENABLE SSL

Shows whether SSL is enabled or disabled.

SSL PORT NUMBER

Shows the SSL port number.

SESSION TIMEOUT

Shows the session timeout period.

SECURITY SETTING - AUTHENTICATION - DEPARTMENT SETTING
Function

260

Description

User

ENABLE DEPARTMENT CODE

Shows whether the department code management is
enabled or disabled.

INVALID DEPARTMENT CODE PRINT JOB

Shows the handling method for invalid print jobs.

DEPARTMENT MANAGEMENT (COPY)

Shows whether the department code management (copy)
is enabled or disabled.

DEPARTMENT MANAGEMENT (FAX)

Shows whether the department code management (fax) is
enabled or disabled.

DEPARTMENT MANAGEMENT (PRINT)

Shows whether the department code management (print) is
enabled or disabled.

DEPARTMENT MANAGEMENT (SCAN)

Shows whether the department code management (scan)
is enabled or disabled.

DEPARTMENT MANAGEMENT (LIST)

Shows whether the department code management (list) is
enabled or disabled.

List Print Format

4 APPENDIX
4.APPENDIX

SECURITY SETTING - AUTHENTICATION - USER AUTHENTICATION SETTING
Function

Description

User

ENABLE USER AUTHENTICATION

Shows whether the user authentication is enabled or
disabled.

AUTHENTICATION FAILED PRINT JOB

Shows the handling method for print jobs of when the
authentication failed.

AUTO RELEASE ON LOGON

Shows whether the Auto Release on Logon function is
enabled or disabled.

ENABLE GUEST USER

Shows whether or not operations by guest users are
accepted.

AUTHENTICATION TYPE

Shows the authentication type.

SECURITY SETTING - AUTHENTICATION - EMAIL AUTHENTICATION SETTING
Function
EMAIL AUTHENTICATION

Description

User

Shows whether the E-mail authentication is enabled or
disabled.

SECURITY SETTING - AUTHENTICATION - EMAIL ADDRESS SETTING
Function

Description

User

FROM ADDRESS SETTING

Shows the sender address setting.

FROM NAME

Shows the sender's name setting.

RESTRICTION SETTING FOR DESTINATION

Shows the restriction setting for destination.

SECURITY SETTING - AUTHENTICATION - SINGLE SIGN ON SETTING
Function
ENABLE SINGLE SIGN ON

Description

User

Shows whether the Single Sign ON function is enabled or
disabled.

SECURITY SETTING - AUTHENTICATION - HOME DIRECTORY SETTING
Function

Description

User

ENABLE HOME DIRECTORY

Shows whether the home directory is enabled or disabled.

HOME DIRECTORY SERVER

Shows the home directory server to be used.

SECURITY SETTING - CERTIFICATE MANAGEMENT
Function
DEVICE CERTIFICATES

Description

User

Shows the device certificate type.

SECURITY SETTING - PASSWORD POLICY - POLICY FOR USERS
Function

Description

User

MINIMUM PASSWORD LENGTH

Shows the minimum password length to be allowed.

REQUIREMENTS FOR APPLY

Shows the characters to be prohibited.

LOCKOUT SETTING

Shows whether the lockout setting is enabled or disabled.

NUMBER OF RETRY

Shows the number of retry for entering the password.

LOCKOUT TIME

Shows the lockout time (minute).

AVAILABLE PERIOD

Shows whether the password valid period setting is
enabled or disabled.

EXPIRATION DAY (S)

Shows the password valid period (day).

List Print Format

261

4 APPENDIX

SECURITY SETTING - PASSWORD POLICY - POLICY FOR ADMINISTRATOR, AUDITOR
Function

Description

User

MINIMUM PASSWORD LENGTH

Shows the minimum password length to be allowed.

REQUIREMENTS FOR APPLY

Shows the characters to be prohibited.

LOCKOUT SETTING

Shows whether the lockout setting is enabled or disabled.

NUMBER OF RETRY

Shows the number of retry for entering the password.

LOCKOUT TIME

Shows the lockout time (minute).

AVAILABLE PERIOD

Shows whether the password valid period setting is
enabled or disabled.

EXPIRATION DAY (S)

Shows the password valid period (day).

SECURITY SETTING - PASSWORD POLICY - POLICY FOR E-FILING, TEMPLATE GROUPS, TEMPLATES, SECURE
PDF, SNMP V3, CLONING
Function

262

Description

User

MINIMUM PASSWORD LENGTH

Shows the minimum password length to be allowed.

REQUIREMENTS FOR APPLY

Shows the characters to be prohibited.

LOCKOUT SETTING

Shows whether the lockout setting is enabled or disabled.

NUMBER OF RETRY

Shows the number of retry for entering the password.

LOCKOUT TIME

Shows the lockout time (minute).

List Print Format

4 APPENDIX
4.APPENDIX

 PS font list
Output example of the PS Font List

List Print Format

263

4 APPENDIX

 PCL font list
Output example of the PCL Font List

264

List Print Format

INDEX
Numerics
2ND TEL ...................................................................33
A
ACS ADJUSTMENT ............................................ 18, 23
[ADDRESS BOOK] ....................................................27
ADDRESS BOOK EDIT ..............................................37
ADDRESS BOOK INFORMATION ...................... 26, 240
ADDRESS BOOK REGISTRATION .............................32
ADDRESS MODE ........................................... 128, 129
MANUAL .............................................................132
STATEFUL ..........................................................137
STATELESS ........................................................134
ADDRESS SEARCH ..................................................43
ADMIN
Changing user password .......................................191
COPY ..................................................................158
E-MAIL ................................................................164
FACTORY DEFAULT ............................................206
FAX .....................................................................161
FILE ....................................................................163
GENERAL .............................................................73
IEEE 802.1X Authentication ...................................192
INTERNET FAX ....................................................166
LIST/REPORT ............................................. 181, 186
NETWORK ..........................................................126
SECURITY ...........................................................168
[ADMIN PASSWORD] ................................................79
[ADMIN] tab ..............................................................71
[ADMIN. MESSAGE] ..................................................75
[ALL LIMIT] .............................................................231
[APPLETALK] ..........................................................145
AUTHORITY
ACCESSIBILITY ...................................................177
CHANGE .............................................................177
EXTRACT ............................................................177
PRINT .................................................................177
AUTO 2-SIDE MODE ...............................................158
[AUTO CLEAR] ..........................................................97
AUTO EXIT TRAY CHANGE (CASCADE PRINT) .......189
[AUTO POWER SAVE] ...............................................87
Auto power save mode ...............................................84
AUTO RELEASE PRIVATE/HOLD PRINT ..................189
Auto-IP ...................................................................128
AUTOMATIC CHANGE OF PAPER SOURCE ... 159, 188

B
B/W ADJUSTMENT FOR STANDARD .........................23
BACKGROUND ADJUSTMENT ..................................23
[BODY] .......................................................... 165, 167
Body String Transmission ............... 164, 165, 166, 167

C
[CALIBRATION] .................................................. 14, 91
[CERTIFICATE MANAGEMENT] ...............................168
[CHANGE LANGUAGE] ...............................................9
[CHANGE USER PASSWORD] .......................... 68, 191
Change user password ...............................................68
[CHAP] ...................................................................202
CHAP .....................................................................192
[CHECK E-MAIL] .......................................................66
CHECK OF GROUP MEMBER ............................ 48, 51
[CHECK SETTINGS] ................................................193
[CLOCK] ...................................................................81
[CLONING] .............................................................110
COLOR MODE ................................................... 16, 22

[COMM. REPORT] .................................................. 183
Communication report ............................................. 181
COMPRESS ............................................................. 22
[CONTACT INFORMATION] ...................................... 75
Contacts
Deleting ................................................................ 39
Editing .................................................................. 37
Registering ............................................................ 31
Searching .............................................................. 41
[CONTENTS] ............................................................ 65
[CONTEXT] ............................................................ 142
[COPY] .................................................................... 16
Copy calibration ........................................................ 91
CORP. ..................................................................... 33
COUNTER MENU ................................................... 209
[CUSTOM SUBJECT] .............................................. 166

D
[DATE FORMAT] ...................................................... 83
[DATE/TIME] ............................................................ 82
DEFAULT MODE OF AUTO COLOR ........................ 159
[DEFAULT SUBJECT] ............................................. 166
[DELETE ALL] ........................................................ 235
Department Code
Registering .......................................................... 222
Department code
Deleting ...................................................... 228, 235
Editing ................................................................ 225
Enabling .............................................................. 221
Printing ............................................................... 220
Resetting all counters ........................................... 234
Resetting counter ................................................. 229
DEPARTMENT CODE LIST ..................................... 239
[DEPARTMENT COUNTER] .................................... 214
Department counter ................................................. 214
[DEPARTMENT MANAGEMENT] ..................... 218, 221
[DEPARTMENT REGISTRATION] ............222, 225, 228
DEPT. ...................................................................... 33
[DESIRED ZONE] ................................................... 146
[DETAILS] ................................................................ 99
[DEVICE INFORMATION] .......................................... 74
[DEVICE NAME] ..................................................... 146
DHCP Server .......................................................... 128
DIRECT TX ............................................................ 183
Discard Print ........................................................... 161
[DISPLAY LEVEL] ..................................................... 89
[DISPLAY SETTING] ................................................. 12
[DRAWER] ............................................................... 29
DRAWER SET .......................................................... 95
[DYNAMIC] ............................................................ 128

E
[EAP User Name] 194, 195, 196, 199, 201, 202, 203, 204
[EAP-MD5] ............................................................. 195
EAP-MD5 ....................................................... 192, 203
[EAP-MSCHAPv2] ...................................194, 198, 200
EAP-MSCHAPv2 .................................................... 192
[EAP-TLS] .............................................................. 196
EAP-TLS ................................................................ 192
[EAP-TTLS] ............................................................ 200
EAP-TTLS .............................................................. 192
[E-FILING] ................................................................ 25
[E-MAIL] ................................................................... 77
E-MAIL .................................................................... 33
ENABLE APPLETALK ............................................. 146
ENABLE BINDERY ................................................. 142

INDEX

265

ENABLE DHCP (IP Address) ........................... 135, 138
ENABLE DHCP (OPTIONS) .....................133, 135, 138
ENABLE HTTP SERVER ..........................................148
ENABLE IPX/SPX ....................................................140
ENABLE NDS ..........................................................142
ENABLE Netware ....................................................142
ENABLE SSL ..........................................................148
ENCRYPTION LEVEL
128bit AES ...........................................................177
128bit RC4 ...........................................................177
40bit RC4 .............................................................177
[ENERGY SAVER] .....................................................85
ENFORCEMENT CONTINUE (ILLEGAL PAPER) .......188
[ETHERNET] ...........................................................149
[EXPORT LOGS] .....................................................120
EXPOSURE .................................................18, 20, 23
EXPOSURE FOR BLACK ...........................................16
EXPOSURE FOR COLOR ..........................................16

F
[FACTORY DEFAULT] .............................................207
IEEE802.1X authentication ....................................193
IPsec ...................................................................154
[FAX] ........................................................................20
[FAX COMMUNICATION] .........................................217
FAX NO. ...................................................................33
[FILE SERVER NAME] .............................................142
FIRST NAME ............................................................33
[FLUSH CONNECTIONS] .........................................154
FORCED ENCRYPTION ..........................................177
FRAGMENT MESSAGE SIZE ...................................165
FRAGMENT PAGE SIZE ..........................................167
Fragmentation ................................................ 164, 166
FRAME TYPE .........................................................140
[FROM ADDRESS] ......................................... 165, 167
[FROM NAME] ............................................... 165, 167
[FUNCTION] .............................................................28
FUNCTION .............................................................186
FUNCTION LIST (Administrator) ...............................245
FUNCTION LIST (User) ..................................... 26, 242

Group
Creating ................................................................ 46
Deleting ................................................................ 57
Editing .................................................................. 49
Searching .............................................................. 59
[GROUP NAME] ...........................................47, 50, 62
GROUP NO. EDIT .................................................... 49
GROUP NO. REGISTRATION ................................... 47
GROUP NUMBER INFORMATION ..................... 26, 241
[GROUP NUMBERS] ................................................ 28
GROUP SEARCH ..................................................... 61

H
[HTTP] ................................................................... 147

I
[ID SORT] ................................................................ 27
[IEEE802.1X SETTINGS] ......................................... 192
IMAGE DIRECTION ............................................ 16, 18
IMAGE QUALITY FOR BLACK IN ACS ....................... 23
INITIAL PREVIEW TYPE ..................................... 21, 23
Inner authentication
CHAP ................................................................. 202
EAP-MD5 ............................................................ 203
EAP-MSCHAPv2 ................................................. 200
PAP .................................................................... 201
[INTEGRITY CHECK] .............................................. 178
IP ADDRESS .......................................................... 129
[IP Address] ............................................................ 133
IP Filtering .............................................................. 152
[IPsec] ................................................................... 153
[IPv4] ..................................................................... 127
[IPv6] .....................................................132, 134, 137
IPv6 Protocol ..........................................132, 134, 137
[IPX/SPX] ............................................................... 140

J
[JOB SKIP] ............................................................. 122
[JOB STATUS] ......................................................... 35
JOURNAL .............................................................. 182

[GATEWAY] ............................................................133
Gateway .................................................................129
GENERAL
Auto Clear ..............................................................97
Calibration ...................................................... 13, 90
Change language .....................................................9
Changing the keyboard layout ................................124
Creating cloning files .............................................110
Date and time .........................................................81
Device information ..................................................73
Display contrast ......................................................12
Display level ...........................................................89
Energy saver mode .................................................84
Exporting logs ............................................. 120, 122
Languages ...........................................................102
License management ..............................................98
Notification .............................................................76
Panel calibration ...................................................117
Pop-up message ....................................................95
Registration ..................................................... 15, 94
Reversed display mode ...........................................10
Setting up passwords ..............................................78
Status Message ......................................................96
System updates ....................................................107

[KEYBOARD LAYOUT] ............................................ 124
KEYWORD .............................................................. 33
[KNOWN ID] ....................................................... 52, 59
KNOWN ID ............................................................... 41

266

INDEX

L
[LANGUAGES] ....................................................... 103
LAST NAME ............................................................. 33
LDAP (Lightweight Directory Access Protocol) ........... 152
[LICENSE MANAGEMENT] ....................................... 98
Link Local Address ..................................132, 134, 137
[LIST] ............................................................... 26, 186
LLMNR ..................................................132, 134, 137
LOCAL ................................................................... 185
[LOCATION] ............................................................. 75
[LOG] tab ................................................................. 35
LOGON ................................................................. 144

M
MAC ADDRESS FILTERING .................................... 152
[MASTER PASSWORD] .......................................... 177
MAXIMUM COPIES ................................................ 158
Message Properties ........................................ 164, 166

N
[NAME SORT] ...........................................................27
NetBIOS NAME .......................................................144
[NETWARE] ............................................................141
NETWORK
AppleTalk protocol ................................................145
Ethernet speed .....................................................149
HTTP network service ...........................................147
IPsec ...................................................................153
IPv6 protocol ........................................................131
IPX/SPX protocol ..................................................140
LDAP services and Filtering functions .....................151
NetWare Settings ..................................................141
Network check ......................................................155
SMB protocol ........................................................143
TCP/IP protocol (IPv6) ...........................................126
[NETWORK CHECK] ...............................................155
NIC CONFIGURATION PAGE ...................................186
NIC configuration page .............................................243
[NO AUTO IP] ..........................................................128
[NO LIMIT BLACK] ...................................................232
[NOTIFICATION] .......................................................76

O
[OLD PASSWORD] ....................................................79
OMIT BLANK PAGE ADJUSTMENT ...............18, 19, 23
ORIGINAL MODE .........................................19, 20, 23
ORIGINAL MODE FOR AUTO COLOR ........................18
ORIGINAL MODE FOR BLACK ...................................17
ORIGINAL MODE FOR COLOR ..................................17
[OTHER] .................................................................152
Output limitations .....................................................231

P
[PANEL CALIBRATION] ...........................................117
[PAP] ......................................................................201
PAP ........................................................................192
PAPER JAM RECOVERY ...........................................95
PAPER OF DIFFERENT DIRECTION ............... 159, 188
[PASSWORD SETUP] ................................................78
PCL FONT LIST ......................................................186
PCL font list .............................................................264
[PEAP] ....................................................................198
PEAP .....................................................................192
POLICY NAME ........................................................154
POLLING ................................................................183
[POP UP] ..................................................................95
[PREFIX] .................................................................133
PREVIEW SETTING ........................................... 21, 23
[PRIMARY PORT NUMBER] .....................................148
[PRINT] ....................................................................93
Print calibration ..........................................................93
[PRINT COUNTER] ......................................... 211, 216
[PRINT OUT DEPARTMENT CODES] .......................220
[PRINT OUT TOTAL COUNTER] ...............................213
PRINTER/e-FILING ..................................................187
Printing Image Mode ..................................................25
Printing out total counter ...........................................213
PS FONT LIST ........................................................186
PS font list ...............................................................263

Reception journal .................................................... 181
[RECEPTION LIST] ................................................. 185
Reception list .......................................................... 181
Reduction Print ....................................................... 161
[REGISTRATION] ............................................... 15, 94
RELAY DESTINATION ............................................ 184
RELAY ORIGINATION ............................................ 184
RELAY STATION ............................................ 184, 185
REMOTE ............................................................... 185
[REPORT SETTING] ............................................... 181
[RESET ALL COUNTERS] ....................................... 234
[RESET COUNTERS] .............................................. 230
[RESET SERVICE PASSWORD] ................................ 80
RESOLUTION .................................................... 20, 23
[REVERSED DISPLAY] ............................................. 10
ROTATION .............................................................. 22
RX JOURNAL ......................................................... 182
[RX PRINT] ............................................................ 161
RX Print ................................................................. 161

S
[SCAN] .............................................................. 22, 35
[SCAN COUNTER] ......................................... 211, 216
[SEARCH] ....................................................43, 54, 61
[SECONDARY PORT NUMBER] .............................. 148
SECURITY
Managing certificates ............................................ 168
Performing the integrity check ............................... 178
Setting secure PDF .............................................. 176
[SEND] .................................................................... 35
[SERVICE PHONE NUMBER] .................................... 75
[SET REGISTERED QUOTA] ................................... 233
SINGLE/2-SIDED SCAN ............................................ 22
Sleep mode/Super Sleep mode .................................. 84
[SLEEP/SUPER SLEEP] ............................................ 87
[SMB] .................................................................... 143
SMB PROTOCOL ................................................... 144
SORT MODE PRIORITY ......................................... 158
[STATIC] ................................................................ 129
Static IP Address .................................................... 129
[STATUS MESSAGE] ................................................ 96
Storage maintenance .............................................. 163
[SUBJECT] ............................................................. 165
Subnet mask .......................................................... 129
SUSPEND PRINTING IF STAPLER EMPTY ...... 159, 188
[SYSTEM UPDATES] .............................................. 107

T
[TOTAL COUNTER] ................................................ 210
TOTAL COUNTER LIST .......................................... 238
Transmission journal ............................................... 181
[TREE] ................................................................... 142
TX JOURNAL ......................................................... 182

U
USE AUTHENTICATION CODE AS PASSWORD ...... 177
Use Username from Common Name
in the User Certificate ........................................... 196

Q
QUOTA MANAGEMENT ..........................................224

R
[RECEIVE] ................................................................35

INDEX

267

USER
ADDRESS BOOK ...................................................31
CHECK E-MAIL ......................................................66
COPY ....................................................................16
DRAWER ...............................................................29
E-FILING ...............................................................25
FAX .......................................................................20
GENERAL ...............................................................9
LIST ......................................................................26
SCAN ....................................................................22
[USER PASSWORD] ...............................................177
[USER] tab ..................................................................8

W
WASTE HOLE PUNCH TRAY FULL ..........................189
[WEEKLY TIMER] ......................................................85
Weekly timer .............................................................84
WINS PRIMARY ......................................................144
WINS SECONDARY ................................................144

268

INDEX

ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

Oki Data Corporation

4-11-22 Shibaura, Minato-ku,Tokyo
108-8551, Japan

www.okiprintingsolutions.com

45105802EE

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MULTIFUNCTIONAL DIGITAL SYSTEMS 245 MFP Management Guide EN

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