Medicare Enrollment For Providers Who Solely Order, Certify, Or Prescribe 64MB Med Enroll Order Refer Prov Fact Sheet ICN906223

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MEDICARE ENROLLMENT FOR PROVIDERS WHO
SOLELY ORDER, CERTIFY, OR PRESCRIBE

Target Audience: Medicare Fee-For-Service Program (also known as Original Medicare)
and Medicare Part D drug, the Prescription Drug Benefit
The Hyperlink Table, at the end of this document, provides the complete URL for each hyperlink.

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QUICK START

1
2
3
4

GUIDE

STEP

Get an NPI
• Check to see if you have one
• If not, apply online, via paper
application, or through an EFI

STEP

Enroll
• Online in PECOS
• Via paper application
(CMS-855O)

STEP

Respond to requests from
your MAC for more information

STEP

Keep enrollment information
up to date (use PECOS or paper
enrollment form)

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NPI

Provide more
information

Updated

Medicare Enrollment for Providers Who Solely Order, Certify, or Prescribe

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TABLE OF CONTENTS
Who Are Eligible Ordering/Certifying/Prescribing Providers? ....................................................... 5
Requirement 1: You Must Have an Individual NPI ........................................................................... 6
Requirement 2: You Must Be Enrolled in Medicare in an “Approved” or “Opt-Out” Status .............. 6
Requirement 3: You Must Be Eligible to Order/Certify/Prescribe ..................................................... 7
How Do I Enroll in Medicare as an Eligible Provider? ..................................................................... 8
Step 1: Obtain an Individual NPI ........................................................................................................ 8
Step 2: Complete the Proper Medicare Enrollment Application ..................................................... 9
A. Online PECOS Application .......................................................................................................... 9
B. Paper Medicare Enrollment Application (Form CMS-855O) ........................................................ 9
Application Fee .............................................................................................................................. 10
Step 3: Respond to Requests From Your MAC for More Information .......................................... 10
Step 4: Use PECOS to Keep Enrollment Information Up to Date.................................................. 10
Resources ...........................................................................................................................................11

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Recent legislation requires physicians and other eligible professionals to enroll in the Medicare Program
or have a valid opt-out affidavit on file to solely order or certify items or services, or to prescribe Part D
drugs for Medicare beneficiaries.
Those physicians and other eligible professionals enrolled solely as ordering, certifying, and prescribing
providers do not and will not send claims to a Medicare Administrative Contractor (MAC) for their
services. Explore these booklets for information on Medicare enrollment for health care professionals
that will submit claims for reimbursement:
● PECOS for DMEPOS Suppliers
● Medicare Enrollment for Institutional Providers
● Medicare Enrollment for Physicians, NPPs, and Other Part B Suppliers
NOTE: We use “you” and “eligible provider” to refer to physicians and other professionals eligible to
solely order items, certify services, and prescribe Part D drugs.
This booklet outlines the requirements for providers who solely order, certify, or prescribe to enroll in
Medicare. First, we describe who qualifies as eligible providers. Then, we explain how to enroll in
Medicare as one of these eligible providers.
ORDERING AND CERTIFYING TERMS
Medicare Part B claims use the term “ordering/certifying provider” (formerly “ordering/referring
provider”) to identify the person who orders, prescribes, or certifies an item, drug, or service
reported in a claim. The following are technically correct terms:
● A provider orders non-physician items or services for the beneficiary, such as Durable
Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS); clinical laboratory
services; or imaging services.
● A provider certifies home health services for a beneficiary.
The health care industry uses the terms “ordered,” “referred,” and “certified” interchangeably. To
view comments about this terminology, read the Changes in Provider and Supplier Enrollment,
Ordering and Referring [Certifying], and Documentation Requirements Final Rule.

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WHO ARE ELIGIBLE ORDERING/CERTIFYING/PRESCRIBING
PROVIDERS?
This booklet focuses on Part D prescribers and any other physicians or eligible professionals who order
or certify Part A or Part B services but do not want to submit claims to Medicare.
Any individual already enrolled as a Medicare Part B provider, DMEPOS supplier, or Part A Home
Health Agency (HHA) provider may submit claims with ordering, certifying, or prescribing information,
and receive payment without re-enrolling using Form CMS-855O. Those who enroll as eligible
providers using Form CMS-855O may not seek or receive reimbursement from Medicare for
services they furnish. They do not have billing privileges to submit claims to Medicare for services to
Medicare beneficiaries.
Eligible providers must meet these three basic requirements:
1. Have an individual National Provider Identifier (NPI)
NOTE: Organizational NPIs do not qualify and cannot order, certify, or prescribe
2. Be enrolled in Medicare in either an “approved” or an “opt-out” status
3. Be of a specialty type that is eligible to order, certify, or prescribe
DENIAL OF ORDERING, CERTIFYING, OR PRESCRIBING CLAIMS
MACs deny the following claims if they lack a valid individual NPI:
● Claims from clinical laboratories for ordered tests
● Claims from imaging centers for ordered imaging procedures
● Claims from suppliers of DMEPOS for ordered DMEPOS
● Claims from Part A or Part B HHAs (services may only be ordered or certified by a Doctor of
Medicine [M.D.], Doctor of Osteopathy [D.O.], or Doctor of Podiatric Medicine [DPM])
Part D plans will deny claims for Part D covered drugs if they lack a valid individual NPI.
If a billed service requires an eligible provider and one is not present on the claim, the MAC will
deny the claim. Along with a valid individual NPI, the claim must contain the eligible provider’s
name as it appears in the Provider Enrollment, Chain, and Ownership System (PECOS).

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Requirement 1: You Must Have an Individual NPI
There are two types of NPIs: Type 1 (individual) and Type 2
(organizational). Medicare allows only Type 1 NPIs for solely
ordering items, certifying services, or prescribing Part D drugs.
You can apply for an NPI in one of three ways:
1. Online Application: If you have not done so, register for an
Identity & Access Management (I&A) System user account.
Then apply for your NPI through the National Plan and Provider
Enumeration System (NPPES).

NOT SURE IF YOU
HAVE AN NPI?
Search for your NPI
on the NPPES NPI
Registry.

2. Paper Application: Complete, sign, and submit the NPI Application/Update Form (Form CMS-10114)
paper application to the NPI Enumerator address on the form. To request a hard copy application,
call 1-800-465-3203 or TTY 1-800-692-2326, or email customerservice@npienumerator.com.
3. Bulk Enumeration: Apply for Electronic File Interchange (EFI) access and upload your own
comma-separated values (CSV) files.
ONE ACCOUNT, MULTIPLE SYSTEMS
The I&A System allows you to:
● Apply for and manage your NPIs in the NPPES
● Use PECOS to enroll in Medicare or update your current enrollment information

Requirement 2: You Must Be Enrolled in Medicare in an “Approved” or
“Opt-Out” Status
Once you have an NPI, use PECOS to verify you have a current Medicare enrollment record that
includes your NPI and that you are in an “approved” or “opt-out” status. Table 1 explains options to
verify whether your current enrollment record exists in PECOS.
Table 1. Options to Verify Your Current Enrollment Record Exists in PECOS
Verification Option

Enrollment Record
Is Current If:

Refer to the Medicare Ordering and Referring files for physicians/nonphysician practitioners (NPPs) and for power mobility device (PMD)
suppliers.*

You are identified on
one of these reports.

Visit PECOS to locate your enrollment record.

Your enrollment record
displays a status of
“approved” or “opt-out.”

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Table 1. Options to Verify Your Current Enrollment Record Exists in PECOS (cont.)
Verification Option
If you submitted an enrollment application as one of the eligible provider
types on paper (Form CMS-855O) or via PECOS and want to check the
status, refer to the Initial Physician Applications Pending Contractor Review
and Initial Non-Physician Applications Pending Contractor Review datasets.
Remember that these applications are not fully processed and are awaiting
contractor review.

Enrollment Record
Is Current If:
Your enrollment
application is pending
contractor review if
you are on one of
these reports.

* Certain claims for PMDs will be denied if the ordering provider is not on Medicare’s list of providers eligible to order
them. Read Denial for Power Mobility Device (PMD) Claim from a Supplier of Durable Medical, Orthotics, Prosthetics,
and Supplies (DMEPOS) When Ordered By a Non-Authorized Provider for more information.

If you do not have an enrollment record in PECOS, refer to the “How Do I Enroll in Medicare as an
Eligible Provider?” section of this booklet.

Requirement 3: You Must Be Eligible to Order/Certify/Prescribe
The physicians and eligible professionals who may enroll in Medicare solely for the purpose of
ordering/certifying/prescribing Part D drugs include, but are not limited to, those physicians and
eligible professionals who are:
● Employed by the Department of Veterans Affairs (DVA)
● Employed by the Public Health Service (PHS)
● Employed by the Department of Defense (DOD)/TRICARE
● Employed by the Indian Health Service (IHS) or a Tribal Organization
● Employed by Federally Qualified Health Centers (FQHCs), Rural Health Clinics (RHCs), or Critical
Access Hospitals (CAHs)
● Licensed Residents (as defined in 42 Code of Federal Regulations [C.F.R.] Section 413.75(b)) in
an approved medical residency program
● Dentists, including oral surgeons
● Pediatricians
● Retired physicians who are licensed
If you are not sure your specific provider specialty qualifies to enroll as an ordering or certifying
provider, refer to Section 4 of Form CMS-855O or contact your MAC before submitting a Medicare
enrollment application. Refer to the Medicare Fee-For-Service Provider Enrollment Contact List for
MAC contact information for each State.

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INTERNS AND RESIDENTS
Claims for items or services ordered or certified, or for covered Part D drugs prescribed by interns
and residents, whether licensed or unlicensed, must specify the name and NPI of a teaching
physician. State-licensed residents may enroll to order, certify, or prescribe, and claims may
list them. However, if States provide provisional licenses or otherwise permit residents to order,
certify, or prescribe, the Centers for Medicare & Medicaid Services (CMS) allows interns and
residents to enroll to do so, consistent with State law.

HOW DO I ENROLL IN MEDICARE AS AN ELIGIBLE PROVIDER?
CMS allows certain physicians and other eligible professionals to enroll in Medicare for the
sole purpose of ordering or certifying specific items or services, or prescribing Part D drugs for
Medicare beneficiaries.

STEP 1: OBTAIN AN INDIVIDUAL NPI
Providers must obtain an NPI before enrolling in the Medicare Program. See the earlier section,
“Requirement 1: You Must Have an Individual NPI,” for instructions on obtaining an individual NPI.
PROTECT YOUR INFORMATION
Your NPI and Tax ID are publicly available information. Use extra caution to monitor and protect
your professional and personal information to help prevent fraud and abuse. You must also ensure
your patients’ personal health information is secure. CMS provides the following resources to help:
● Medicare Fraud & Abuse: Prevention, Detection, and Reporting
● Office of Inspector General
● Help Fight Medicare Fraud for patients

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STEP 2: COMPLETE THE PROPER MEDICARE ENROLLMENT
APPLICATION
Once you have an NPI, you can apply to enroll in the Medicare Program, revalidate your enrollment,
or change your enrollment information. Make sure you have the information you need to enroll before
starting. Complete these actions using either PECOS or the paper enrollment form.

A. Online PECOS Application
This is CMS’ preferred method for Medicare enrollment. You must log in to PECOS with your I&A System
credentials to initiate and complete the application process.
PECOS is a scenario-driven application—it presents a series of questions to retrieve only the
information needed to process your specific enrollment scenario. You can submit all supporting
documentation through PECOS.
PECOS IS EASY!
We encourage you to use PECOS instead of the paper Medicare enrollment application.
Advantages of using PECOS include:
● Completely paperless process, including electronic signature and digital document feature
● Faster than paper-based enrollment
● Tailored application process means you only supply information relevant to your application
and specialty
● More control over your enrollment information, including reassignments
● Easy to update and check your information for accuracy
● Less staff time and administrative costs to complete and submit enrollment to Medicare

B. Paper Medicare Enrollment Application (Form CMS-855O)
The paper Medicare Enrollment Application: Eligible Ordering, Certifying, and Prescribing Physicians
and Other Eligible Professionals (Form CMS-855O) is the application for enrolling solely to order,
certify, or prescribe Part D drugs. Carefully complete and submit the paper enrollment application.
Even if you submit your application on a paper form, a record is still created in PECOS.
NOTE: If you submitted an abbreviated Form CMS-855I to enroll solely to order/certify prior to the
implementation of Form CMS-855O, your enrollment is still valid and you are not required
to reapply.

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Application Fee
Physicians, NPPs, physician organizations, and non-physician organizations do not have an
application fee. For more information about the provider types subject to an application fee, refer to
the Application Fee Requirements Matrix.

STEP 3: RESPOND TO REQUESTS FROM YOUR MAC
FOR MORE INFORMATION
Your MAC pre-screens and verifies all information on the enrollment application. During processing,
you may need to submit additional information. Respond to any requests from your MAC as soon
as possible, but within 30 days of the request. Failure to do so may delay enrollment or result in the
rejection of the submitted application (deactivation). Once your MAC approves the application, it will
switch the PECOS record to an “approved” status and send you an approval letter.

STEP 4: USE PECOS TO KEEP ENROLLMENT INFORMATION
UP TO DATE
You can report a change in your Medicare enrollment information using PECOS. You must report a
change of ownership or control, a change in practice location, and any final adverse legal actions
(such as revocation or suspension of a Federal or State license) within 30 days of a reportable event
(see the PECOS FAQs section on reportable events for a definition). Submit all other changes within
90 days of a reportable event.

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RESOURCES
For more information about the Medicare enrollment process, visit the Medicare Provider-Supplier
Enrollment webpage, which provides information about:
● PECOS, including how to update your records using PECOS
● Paper Medicare enrollment application forms
● Frequently asked questions
● Contact information for all MACs
● CMS updates on provider enrollment
Table 2. Resources
For More Information About…

Resource

CMS External User Services (EUS) Help Desk

To report PECOS navigation, access, or printing
problems, contact the CMS EUS Help Desk.
Find contact information at EUS.custhelp.com.

I&A System Account Registration

NPPES.CMS.HHS.gov/IAWeb/register/start
Registration.do

Initial Non-Physician Applications Pending
Contractor Review

Data.CMS.gov/Medicare-Enrollment/PendingInitial-L-and-Ts-Non-Physicians/n86y-dqck

Initial Physician Applications Pending Contractor
Review

Data.CMS.gov/Medicare-Enrollment/PendingInitial-L-and-Ts-Physicians/ip7y-ztn9

MACs

Provider Enrollment Contact List
CMS.gov/Medicare/Provider-Enrollment-andCertification/MedicareProviderSupEnroll/
Downloads/contact_list.pdf
Review Contractor Directory – Interactive Map
CMS.gov/Research-Statistics-Data-andSystems/Monitoring-Programs/Medicare-FFSCompliance-Programs/Review-ContractorDirectory-Interactive-Map

MLN Matters® Article, Eligible Physicians and
Non-Physician Practitioners who need to Enroll
in the Medicare Program for the Sole Purpose of
Ordering and Referring Items and Services for
Medicare Beneficiaries

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CMS.gov/Outreach-and-Education/MedicareLearning-Network-MLN/MLNMattersArticles/
Downloads/MM7097.pdf

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Table 2. Resources (cont.)
For More Information About…

Resource

MLN Matters Article, Instructions for Processing
Form CMS-855O Submissions

CMS.gov/Outreach-and-Education/MedicareLearning-Network-MLN/MLNMattersArticles/
Downloads/MM7723.pdf

MLN Matters Article, Denial for Power Mobility
Device (PMD) Claim from a Supplier of Durable
Medical, Orthotics, Prosthetics, and Supplies
(DMEPOS) When Ordered By a Non-Authorized
Provider
MLN Matters Special Edition Article, Full
Implementation of Edits on the Ordering/Referring
Providers in Medicare Part B, DME, and Part A
Home Health Agency (HHA) Claims
MLN Matters Special Edition Article, Opting out
of Medicare and/or Electing to Order and Certify
Items and Services to Medicare Beneficiaries

CMS.gov/Outreach-and-Education/MedicareLearning-Network-MLN/MLNMattersArticles/
Downloads/MM8239.pdf

NPI

CMS.gov/Regulations-and-Guidance/
Administrative-Simplification/NationalProvIdent
Stand

Order and Referring Data Files, Eligible
Physicians/NPPs

Data.CMS.gov/Medicare-Enrollment/Order-andReferring/qcn7-gc3g

Order and Referring PMD Data Files, Eligible
Physicians/NPPs

Data.CMS.gov/Medicare-Durable-MedicalEquipment-DME-/Order-and-Referring-PMD/
g6jg-y93m

PECOS

PECOS System

CMS.gov/Outreach-and-Education/MedicareLearning-Network-MLN/MLNMattersArticles/
Downloads/SE1305.pdf
CMS.gov/Outreach-and-Education/MedicareLearning-Network-MLN/MLNMattersArticles/
Downloads/SE1311.pdf

PECOS.CMS.HHS.gov
About PECOS
CMS.gov/Medicare/Provider-Enrollment-andCertification/MedicareProviderSupEnroll/Internet
basedPECOS.html
PECOS Technical Assistance Contact
Information

CMS.gov/Outreach-and-Education/MedicareLearning-Network-MLN/MLNProducts/MLNPublications-Items/CMS1243418.html

Video Resources

YouTube.com/playlist?list=PLaV7m2-zFKpia1Mc
B1WKKkw2esAdiZRem

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Table 3. Hyperlink Table
Embedded Hyperlink

Complete URL

Application Fee Requirements Matrix

https://www.cms.gov/Medicare/ProviderEnrollment-and-Certification/MedicareProvider
SupEnroll/Downloads/ApplicationFee
RequirementMatrix.pdf

Change of Ownership or Control

https://www.cms.gov/Outreach-and-Education/
Outreach/FFSProvPartProg/ProviderPartnership-Email-Archive-Items/2017-05-18eNews.html#_Toc482773810

Changes in Provider and Supplier Enrollment,
Ordering and Referring [Certifying], and
Documentation Requirements Final Rule
Check

https://www.gpo.gov/fdsys/pkg/FR-2012-04-27/
pdf/2012-9994.pdf

Denial for Power Mobility Device (PMD) Claim
from a Supplier of Durable Medical, Orthotics,
Prosthetics, and Supplies (DMEPOS) When
Ordered By a Non-Authorized Provider
Electronic File Interchange (EFI)

https://www.cms.gov/Outreach-and-Education/
Medicare-Learning-Network-MLN/MLNMatters
Articles/downloads/MM8239.pdf

EFI
For Physicians/Non-Physician Practitioners
(NPPs)

https://npiregistry.cms.hhs.gov

https://nppes.cms.hhs.gov/webhelp/nppeshelp/
EFI%20HELP%20PAGE.html
https://data.cms.gov/Medicare-Enrollment/Orderand-Referring/qcn7-gc3g

For Power Mobility Device (PMD) Suppliers

https://data.cms.gov/Medicare-Durable-MedicalEquipment-DME-/Order-and-Referring-PMD/
g6jg-y93m

Help Fight Medicare Fraud

https://www.medicare.gov/forms-help-andresources/report-fraud-and-abuse/fraud-andabuse.html

Identity & Access Management (I&A) System

https://nppes.cms.hhs.gov/IAWeb

I&A System
Information You Need to Enroll
Initial Non-Physician Applications Pending
Contractor Review

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https://pecos.cms.hhs.gov/pecos/help-main/
checklists.jsp
https://data.cms.gov/Medicare-Enrollment/
Pending-Initial-L-and-Ts-Non-Physicians/n86ydqck

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Table 3. Hyperlink Table (cont.)
Embedded Hyperlink

Complete URL

Initial Physician Applications Pending Contractor
Review

https://data.cms.gov/Medicare-Enrollment/
Pending-Initial-L-and-Ts-Physicians/ip7y-ztn9

Medicare Enrollment Application: Eligible
Ordering, Certifying, and Prescribing Physicians
and Other Eligible Professionals (CMS-855O)

https://www.cms.gov/Medicare/CMS-Forms/
CMS-Forms/Downloads/cms855O.pdf

CMS-855O
Medicare Enrollment for Institutional Providers

https://www.cms.gov/Outreach-and-Education/
Medicare-Learning-Network-MLN/MLNProducts/
MLN-Publications-Items/CMS1243482.html

Medicare Enrollment for Physicians, NPPs, and
Other Part B Suppliers

https://www.cms.gov/Outreach-and-Education/
Medicare-Learning-Network-MLN/MLNProducts/
MLN-Publications-Items/CMS1243432.html

Medicare Fee-For-Service Provider Enrollment
Contact List

https://www.cms.gov/Medicare/ProviderEnrollment-and-Certification/MedicareProvider
SupEnroll/Downloads/contact_list.pdf

Medicare Fraud & Abuse: Prevention, Detection,
and Reporting

https://www.cms.gov/Outreach-and-Education/
Medicare-Learning-Network-MLN/MLNProducts/
MLN-Publications-Items/CMS1243333.html

Medicare Provider-Supplier Enrollment

https://www.cms.gov/Medicare/ProviderEnrollment-and-Certification/MedicareProvider
SupEnroll

National Plan and Provider Enumeration System
(NPPES)

https://nppes.cms.hhs.gov

NPPES
NPI Application/Update Form (Form CMS-10114) https://www.cms.gov/Medicare/CMS-Forms/
CMS-Forms/Downloads/CMS10114.pdf
NPPES NPI Registry

https://npiregistry.cms.hhs.gov

Office of Inspector General

https://oig.hhs.gov

Online

https://nppes.cms.hhs.gov/IAWeb

Paper Application

https://www.cms.gov/Medicare/CMS-Forms/
CMS-Forms/Downloads/CMS10114.pdf

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Table 3. Hyperlink Table (cont.)
Embedded Hyperlink

Complete URL

PECOS FAQs

https://www.cms.gov/Outreach-and-Education/
Medicare-Learning-Network-MLN/MLNProducts/
MLN-Publications-Items/ICN909015.html

PECOS for DMEPOS Suppliers

https://www.cms.gov/Outreach-and-Education/
Medicare-Learning-Network-MLN/MLNProducts/
MLN-Publications-Items/CMS1243483.html

PECOS

https://pecos.cms.hhs.gov

Medicare Learning Network® Product Disclaimer
The Medicare Learning Network®, MLN Connects®, and MLN Matters® are registered trademarks of the U.S. Department
of Health & Human Services (HHS).

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