NAMCATS ATS Gaz 3135
User Manual: NAMCATS-ATS gaz-3135
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N$15.00 WINDHOEK - 23 January 2004 No.3135
GOVERNMENT GAZETTE
OF THE
REPUBLIC OF NAMIBIA
CONTENTS
Page
GOVERNMENT NOTICE
No. 9 Civil Aviation Technical Standards: NAM-CATS-ATS “Airspace and Air Traffic
Services” ....................................................................................................................... 1
_________________
MINISTRY OF WORKS, TRANSPORT AND COMMUNICATION
No. 9 2004
CIVIL AVIATION TECHNICAL STANDARDS
NAM-CATS-ATS “AIRSPACE AND AIR TRAFFIC SERVICES”
The Director: Civil Aviation has under regulation 11.03.05 of the Namibian Civil Aviation
Regulations, 2001 and in consultation with the Civil Aviation Regulations Committee
issued the technical standards in the Schedule. These technical standards shall come into
operation on 23 January 2004.
Government Notice
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2Government Gazette 23 January 2004 No. 3135
REPUBLIC OF NAMIBIA
CIVIL AVIATION
DOCUMENT NAM-CATS-ATS
(AIRSPACE AND AIR TRAFFIC SERVICE)
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NAMIBIAN CIVIL AVIATION TECHNICAL
STANDARDS RELATING TO AIRSPACE AND AIR TRAFFIC SERVICES
1. GENERAL
Section 22A of the Aviation Act, 1962 (as amended by section 5 of the Aviation
Amendment Act, 1998) empowers the Director: Civil Aviation to issue technical standards
for civil aviation on the matters which are prescribed by regulation.
The Director: Civil Aviation has pursuant to the empowerment mentioned above, on 23
January 2004 issued technical standards relating to airspace and air traffic services to be
known as Document NAM-CATS-ATS.
2. PURPOSE
Document NAM-CATS-ATS contains the standards, rules, requirements, methods,
specifications, characteristics and procedures which are applicable in respect of airspace
and air traffic services.
Each reference to a technical standard in this document, is a reference to the corresponding
regulation in the Namibian Civil Aviation Regulations, 2001, for example, technical
standard 172.03.12 refers to regulation 12 of Subpart 03 of Part 172 of the Regulations.
The abbreviation “CAR” is used throughout this document when referring to any
regulation.
The abbreviation “CATS” refers to any technical standard.
3. SCHEDULES AND NOTES
Guidelines and recommendations in support of any particular technical standard, are
contained in schedules to, and/or notes inserted throughout the technical standards.
4. INCORPORATION OF INTERNATIONAL AVIATION STANDARDS
Section 22A(3) of the Aviation Act, 1962 (as amended by section 5 of the Aviation
Amendment Act, 1998) empowers the Director: Civil Aviation to incorporate into a
technical standard any international standard or recommended practice or procedure
adopted by the International Civil Aviation Organisation (ICAO).
The Air Navigation Plan - Africa-Indian Ocean Region (Document 7474/26), approved
and published by a decision of the Council of ICAO, as amended from time to time, is
incorporated into the technical standards contained in this document.
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LIST OF TECHNICAL STANDARDS
172.02.2 CLASSIFICATION OF AIRSPACE
1. Classes of airspace
172.02.4 DESIGNATION OF FLIGHT INFORMATION REGIONS
1. Requirements for the designation of a flight information region
172.03.1 MANUAL OF PROCEDURE
1. Contents
172.03.2 QUALITY ASSURANCE SYSTEM
1. Minimum standards for quality assurance system
2. Assessment of air traffic service personnel
172.03.4 FACILITY REQUIREMENTS
1. General
2. Records
3. General equipment
4. Accommodation
5. Aerodrome control
6. Aerodrome control tower
7. Aerodrome/approach combined service
8. An ACC and flight information centre
172.03.5 APPLICATION FOR APPROVAL OR AMENDMENT THEREOF
1. Application form
172.03.6 ISSUING OF APPROVAL
1. Form of air traffic service unit approval
172.03.9 RENEWAL OF APPROVAL
1. Renewal of air traffic service unit approval
172.03.12 DUTIES OF HOLDER OF APPROVAL
1. Procedures for the provision of services
2. En route facility financial data
3. En route facility traffic statistics
4. Air traffic control instructions
5. Accident and incident procedures
6. Investigation of air traffic service incidents
172.03.13 STATION STANDING INSTRUCTIONS MANUAL
1. General
2. Contents
3. Preparation
4. Amendments
5. Format
172.03.14 DOCUMENTATION
1. Documentation
172.03.15 INTERNAL INSPECTION
1. Internal inspections
172.03.16 AIR TRAFFIC CONTROL CLEARANCES
1. Contents
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172.03.18 TRANSFER OF RESPONSIBILITY FOR CONTROL
1. Transfer of responsibility for control
172.04.1 ESTABLISHMENT AND PROVISION OF SEARCH AND RESCUE
SERVICES
1. Designation
2. Requirements
172.04.2 SEARCH AND RESCUE ACTION
1. Rescue coordination centre
2. Search and rescue plan
3. Alerting post
4. Communications
5. The aeronautical search and rescue operation
TABLE 1 : AIR TRAFFIC SERVICE AIRSPACE CLASSIFICATION
ANNEXURE A : WORK PERFORMANCE ASSESSMENT REPORT
ANNEXURE B : APPLICATION FOR THE ISSUING OF AN AIR
TRAFFIC SERVICE UNIT APPROVAL
APPLICATION FOR THE AMENDMENT OF AN AIR
TRAFFIC SERVICE UNIT APPROVAL
APPLICATION FOR THE RENEWAL OF AN AIR
TRAFFIC SERVICE UNIT APPROVAL
ANNEXURE C : AIR TRAFFIC SERVICE UNIT APPROVAL
ANNEXURE D : EXAMPLE OF A COMPLETED ANNUAL EN ROUTE
FACILITY FINANCIAL REPORT
ANNEXURE E : EXAMPLE OF A COMPLETED ANNUAL EN ROUTE
FACILITY TRAFFIC REPORT
ANNEXURE F : AIR TRAFFIC SERVICE INCIDENT REPORT
ANNEXURE G : LETTER OF PROCEDURE
ANNEXURE H : SAR AERONAUTICAL REPORTING FORM
ANNEXURE I : AERONAUTICAL SEARCH OPERATION DEBRIE-
FING FORM
172.02.2 CLASSIFICATION OF AIRSPACE
1. Classes of airspace
Air traffic service airspaces are classified as follows:
Class A. IFR flights only are permitted, all flights are subject to air traffic control service
and are separated from each other.
Class B. IFR and VFR flights are permitted, all flights are subject to air traffic control
service and are separated from each other.
Class C. IFR and VFR flights are permitted, all flights are subject to air traffic control
service and IFR flights are separated from other IFR flights and from VFR flights. VFR
flights are separated for IFR flights and receive traffic information in respect of other
VFR flights.
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Class D. IFR and VFR flights are permitted and all flights are subject to air traffic
control service. IFR flights are separated from other IFR flights and receive traffic
information in respect of VFR flights. VFR flights receive traffic information in respect
of all other flights.
Class E. IFR and VFR flights are permitted, IFR flights are subject to air traffic control
service and are separated from other IFR flights. All flights receive traffic information
as far as is practical.
Class F. IFR and VFR flights are permitted, all participating IFR flights receive an air
traffic advisory service and all flights receive flight information service if requested.
Class G. IFR and VFR flights are permitted and receive flight information service if
requested.
Note: The requirements for flights within each class of airspace, are contained in
Table 1.
172.02.4 DESIGNATION OF FLIGHT INFORMATION REGIONS
1. Requirements for the designation of a flight information region
(1) The Director must take into consideration the recommendations made by the
National Airspace Committee, established in terms of Part 11, and consult the
regional planning requirements set out in the Air Navigation Plan - Africa-Indian
Ocean Region (ICAO AFI plan).
(2) Flight information regions must be delineated to cover the whole of the air route
structure to be served by such regions.
(3) A flight information region must include all airspace within its lateral limits, except
as limited by an upper flight information region.
(4) Where a flight information region is limited by an upper flight information region,
the lower limit specified for the upper flight information region constitutes the
upper vertical limit of the flight information region and must coincide with a VFR
cruising level.
(5) The flight information region must be published in accordance with the AIRAC
Cycle in an AIP, AIP SUP or a NOTAM.
172.03.1 MANUAL OF PROCEDURE
1. Contents
(1) The manual of procedure must contain -
(a) a statement signed by the accountable manager, on behalf of the
applicant, confirming that the manual of procedure -
(i) demonstrates the means and methods for ensuring ongoing
compliance with the requirements prescribed in this Part; and
(ii) will be complied with at all times;
(b) a list of air traffic service units operated by the applicant;
(c) an organisational chart showing lines of responsibility of the organisation’s
personnel;
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(d) a declaration stating that the air traffic service unit holds a copy of the air
traffic control instructions issued in terms of this document, and that the air
traffic service unit will operate in compliance with the air traffic control
instructions;
(e) the quality assurance system;
(f) a list of facilities as required for each air traffic service unit;
(g) a copy of the station standing instructions, and -
(i) where one air traffic service unit is operated, a complete copy must
be provided with the manual;
(ii) where more than one air traffic service unit is operated, the signature
page of each copy must be included in the manual of procedure with
a statement that the station standing instructions are held by the air
traffic service unit and that it is current and will be amended from
time to time;
(h) a list of the documentation held by each air traffic service unit;
(i) a copy of the internal inspections procedure;
(j) a copy of the reporting procedure used to report aeronautical information to
the Director;
(k) a copy of the procedure for the reporting and investigation of accidents and
incidents;
(l) the procedure for amending and controlling the contents of the manual of
procedure; and
(m) a statement of the scope of approval being applied for.
172.03.2 QUALITY ASSURANCE SYSTEM
1. Minimum standards for quality assurance system
(1) The quality assurance system referred to in CAR 172.03.2, must include -
(a) a clear definition of the level of quality the organisation intends to
achieve;
(b) a procedure that sets out the level and frequency of the internal reviews
and assessments of air traffic service personnel;
(c) a procedure to record the findings and communicate them to
management;
(d) a list of responsible persons;
(e) procedures by which other quality indicators such as facility
malfunction reports, incidents, occurrences, complaints and defects
are brought into the quality assurance system;
(f) procedures for management analysis and overview;
(g) procedures for rectifying any deficiencies which may be found; and
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(h) procedures for documenting the complete review process from the
inspection to the satisfactory management review so that this is
available to the Director during a safety inspection and audit.
(2) Measures must be taken to ensure that the system is understood, implemented
and complied with at all levels.
(3) The quality assurance system must be documented in the manual of
procedure referred to in CAR 172.03.1.
2. Assessment of air traffic service personnel
(1) As part of the quality assurance system, the holder of an air traffic service
unit approval must assess the air traffic service personnel in his, her or its
employ.
(2) A formal proficiency assessment must be carried out before a validation
certificate or a rating validation can be issued to assess whether the applicant
has achieved the demanded level of competence.
(3) In addition, a formal assessment must be carried out at least every 12 months
to determine whether all operational personnel are maintaining the required
level of competence in the positions for which a valid rating is held. Routine
assessments should be conducted on an on-going basis during duty
assignment.
(4) Personnel must be assessed in key elements of the performance areas detailed
on an assessment form.
(5) An assessment must be made of both the quality of work and the level of
knowledge of the elements assessed.
(6) The person conducting the assessment must record the assessment on the
form contained in Annexure A, together with relevant remarks and any
discrepancies noted. Assessments must be retained on the controllers’ unit
training record.
(7) Proficiency checks must be part of the process of assessing efficiency of
personnel and must be conducted progressively throughout the year.
(8) The assessment system must not be directed at fault finding, but should be
an objective and constructive means through which individual controllers
are encouraged and led towards higher personal achievement.
(9) A proficiency assessment record must be maintained for each controller
and each record must indicate the objective and impartial judgement of an
individual’s ability, based on regular checks and continuous observation.
(10) The acceptance of proficiency checks as a process of personnel assessment
and development is determined to a large degree by the objectivity, honesty
and integrity with which the checks are administered and the degree of
participation and protection afforded the individual controller. Counselling
is an important feature in controller development and therefore controllers
undergoing the assessment must be made aware, by formal and informal
counselling, of the assessments and remarks made by the assessing officer
on the proficiency assessment record. Strengths as well as weaknesses must
be discussed with the controller.
(11) If a controller performs his or her duties in a manner which causes doubt as
to the acceptable standard of his or her performance, an assessment must be
made at any time irrespective of the period of time that has elapsed since
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the completion of the last preceding assessment. This assessment must
require the controller to demonstrate an acceptable standard of performance
and knowledge in each of the key elements in his or her performance which
are being checked.
(12) When corrective training is indicated, the assessing officer must record on
the assessment record whether the controller is competent to continue
performing operational duties while he or she is under training. Should the
assessing officer consider that the controller being assessed is not competent,
the person responsible for providing the service should be notified
immediately.
(13) An oral examination conducted by the assessing officer may be used to
determine the level of knowledge in the key aspects of the rating which is
being assessed. The oral examination must be conducted separately from
the practical assessment.
(14) Check/assessment list
The following minimum points must be evaluated when assessing the
individual performance of a controller:
(a) Aerodrome / approach -
(i) knowledge of separation standards and their application;
(ii) recognition of aircraft capabilities, i.e. differences in speed,
climb, descent, altitude requirements, take-off / landing
requirement, engine failure performance, and other differences
of performance;
(iii) awareness and analysis of traffic situations;
(iv) planning, sequencing and expedition of the traffic flow;
(v) adjusting traffic to changing conditions in case of radar failure
or radio aid failure;
(vi) changes in flight rules, aerodrome closures, low visibility
procedures and diversions;
(vii) use of local procedures such as selection of runways, noise
abatement procedures, departure and instrument approach
procedures;
(viii) coordination with other sectors or units, including methods of
transfers and updating of information;
(ix) utilisation of radar;
(x) composition of clearances in respect of contents, clarity,
conciseness and expedition;
(b) flight information procedures -
(i) receipt, recording and checking of flight plans;
(ii) issuance of essential flight information on collision hazards;
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(iii) passing of clearances and flight information to aircraft,
including their correctness, identification of originators and,
where necessary, time limitations;
(iv) recognition of aircraft capabilities;
(v) knowledge of local procedures;
(vi) coordination procedures with other air traffic service units;
(c) radar procedures -
(i) methods of identification of targets including those used in
case of mis-identification, re-identification, after fade area,
blind velocity and merging of targets;
(ii) adherence to prescribed separation standards;
(iii) recognition of aircraft capabilities;
(iv) composition of clearances when using radar;
(v) radar control of arriving traffic, its sequencing, vectoring and
provision of adequate terrain clearance;
(vi) radar control of departing traffic, including radar releases and
traffic expedition;
(vii) radar control of overflying traffic including vectoring;
(viii) methods of transfer of radar control including instructions to
aircraft, transfer of control to final radar controller and transfer
of control to aerodrome control;
(ix) provision of radar position information to aircraft;
(x) provision of radar-derived navigation assistance to aircraft;
(xi) provision of radar-derived traffic information, including the
use of such information, its necessity and need for unambiguity;
(xii) provision of radar-derived assistance to aircraft in emergency;
(xiii) coordination with other sectors or units;
(d) radar vectors -
conduct of surveillance radar vectors, their accuracy and positioning,
their sequencing and issue of advice on distances;
(e) radar equipment -
(i) equipment operation and alignment, including setting up and
check procedures, level of brilliance, map, range rings, and
checking accuracy;
(ii) recognition of types of interference, including those caused by
terrain and weather, blind velocity and tangential velocity;
(iii) recognition of fade areas and application of possible counter
measures;
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(f) radio and telephone -
(i) use of correct procedures and phraseology knowledge of
coverage limitations, call signs, abbreviated procedures,
phraseologies, unnecessary repetitions, and use of correct
position identifier;
(ii) clarity, modulation, speed, diction and evenness of voice
communications;
(iii) promptness of response, confidence and avoidance of
uncertainties;
(iv) adequacy of monitoring of air-ground communication channels;
(v) courtesy, attitude, and co-operativeness in telephone
communications;
(g) data display -
(i) posting and updating of flight data and other relevant
information;
(ii) acceptance and use of meteorological reports;
(iii) dissemination of meteorological reports to aircraft;
(h) loss of communication and alerting service procedures -
(i) recognition and response to loss of communication situation
and promptness of action;
(ii) response to likely emergency situations;
(iii) use of correct emergency procedures - type of emergency,
appropriateness of procedures;
(iv) declaration of alerting phases and co-operation with search and
rescue services;
(v) action in performance of local operating procedures;
(vi) response to cases of unlawful interference with aircraft;
(i) responsibilities -
(i) it is the responsibility of the officer-in-charge to establish and
maintain unit proficiency standards;
(ii) specific senior officers are to be appointed and tasked by the
person responsible for the service as proficiency assessment
officers (standards officers) for each discipline;
(iii) at units where operational staff are multi-disciplined, the person
responsible for the service must appoint and task at least one
standards officer. Standards officers may be appointed and
tasked for each discipline although it is a multi-disciplined
environment;
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(iv) at approach and/or aerodrome units, the manager is to appoint
and task the officer or air traffic controller responsible for
satellite units as the standards officer;
(v) a person assessed as unsatisfactory may not be permitted to
continue in the assessed discipline without supervision. If after
a reasonable period a person is unable to pass the proficiency
check, all details pertaining to the unsatisfactory assessment
must be assembled and sent to the Director;
(vi) standards officers must prepare proficiency check rosters so
that all operational staff are screened on a regular basis.
Personnel must be given advanced notice of a real time annual
proficiency check so that adequate preparation, mentally and
functionally, can be made.
Note: Although the check list is comprehensive it should not be
considered exhaustive.
172.03.4 FACILITY REQUIREMENTS
1. General
The following minimum facility requirements must be met:
(1) Each unit must be appropriately equipped to enable individuals to remain
current, proficient and capable of supplying an acceptable service;
(2) all persons involved with the provision of service must be fully conversant
with current ICAO standards and recommended practices, instructions,
directives and relevant information; and
(3) the working environment must be conducive to providing the service
consistent with reasonable expectation and demand, by making the necessary
facilities available to the personnel.
2. Records
Records must be maintained on the following:
(1) Regular reports and returns to the DCA;
(2) local incidents with remedial actions;
(3) personnel files including supervisory reports;
(4) training files;
(5) licence and medical validity details;
(6) minutes of staff meetings, aerodrome maintenance, bird control, emergency
planning and other committee meetings;
(7) rosters and roster keys; and
(8) leave records.
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3. General equipment
The facility must have -
(1) the means to monitor the emergency frequency 121.5 MHz independent of
mains and standby radio equipment;
(2) emergency lighting;
(3) notice boards;
(4) head sets;
(5) lockers and a safe;
(6) emergency exits;
(7) lightning protection; and
(8) fire alarm.
4. Accommodation
The facility must have -
(1) a briefing room;
(2) equipment repair space;
(3) technical equipment storage room;
(4) toilet facilities;
(5) running water; and
(6) entry control.
5. Aerodrome control
(1) The tower must permit the controller to survey those portions of the
aerodrome and its vicinity over which control is exercised.
(2) The tower must be equipped so as to permit the controller rapid and reliable
communications with aircraft with which he or she is concerned.
(3) The controller must be able to discriminate between aircraft and vehicles
while they are on the same or different runways/taxiways.
6. Aerodrome control tower
An aerodrome control tower must have -
(1) headsets;
(2) microphones;
(3) transceivers;
(4) speakers;
(5) radio selector panel;
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(6) telephone selector panel / handsets;
(7) intercom;
(8) auto-switch headset / speaker;
(9) recorder (radio and telephone) where applicable;
(10) power;
(11) back-up power;
(12) signal lamp;
(13) wind speed and direction display;
(14) barometric altimeter;
(15) altimeter setting indicator;
(16) clock;
(17) aerodrome lighting panel;
(18) navaid(s) monitor panel;
(19) lighting, including emergency lights;
(20) daylight radar/display consoles, as appropriate;
(21) flight data panel, flight progress strip card holders and flight progress strip
cards;
(22) clipboards/displays (NOTAM etc.);
(23) automatic terminal information system recorder where applicable;
(24) fire alarm and extinguishers;
(25) desks/consoles/shelves;
(26) chairs;
(27) shades;
(28) air conditioning, heating / cooling;
(29) binoculars; and
(30) sound-absorbing coverings (floor/wall).
7. Aerodrome/approach combined service
An aerodrome/approach combined service must, in addition to the above the requirements
as specified for an approach service, have -
(1) headsets;
(2) microphones;
(3) transceivers;
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(4) speakers;
(5) radio selector panel;
(6) telephone selector panel / handsets;
(7) intercom;
(8) auto-switch headset / speaker;
(9) recorder (radio and telephone);
(10) power;
(11) back-up power;
(12) wind speed and direction display;
(13) altimeter setting indicator;
(14) clock;
(15) navaid(s) monitor panel;
(16) lighting, including emergency lights;
(17) radar displays, controls, consoles, as appropriate;
(18) secondary radar controls, as appropriate;
(19) radar simulator, as appropriate;
(20) flight data panel, flight progress strip card holders and flight progress strip
cards;
(21) automation equipment, if required;
(22) clipboards/displays (NOTAM etc.);
(23) automatic terminal information system recorder;
(24) fire alarm and extinguishers;
(25) desks/consoles/shelves;
(26) chairs;
(27) air conditioning, heating / cooling;
(28) sound-absorbing coverings (floor/wall);
(29) plotting and writing area;
(30) navigation plotting equipment; and
(31) aeronautical fixed telecommunication network.
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172.03.4 FACILITY REQUIREMENTS
8. An area control centre and flight information centre
An area control centre (ACC) and a flight information centre must have
(1) writing area / counter space;
(2) plotting table;
(3) navigation plotting equipment;
(4) large-scale area map;
(5) headsets;
(6) microphones;
(7) speakers;
(8) radio communications selector panels;
(9) telephones and selector panels;
(10) aeronautical fixed telecommunications network;
(11) access to direction-finding equipment;
(12) flight progress console and equipment;
(13) clocks;
(14) lighting including emergency lighting;
(15) chairs;
(16) storage for reference documents;
(17) lavatory;
(18) running water;
(19) fire alarm and extinguisher;
(20) air conditioning heating / cooling;
(21) power; and
(22) back-up power.
172.03.5 APPLICATION FOR APPROVAL OR AMENDMENT THEREOF
1. Application form
The application form for the issuing of an air traffic service unit approval, or an amendment
thereof, is contained in Annexure B.
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172.03.6 ISSUING OF APPROVAL
1. Form of air traffic service unit approval
An air traffic service unit approval is issued on the form contained in Annexure C.
172.03.9 RENEWAL OF APPROVAL
1. Renewal of air traffic service unit approval
The application form for the renewal of an air traffic service unit approval is contained in
Annexure B.
172.03.12 DUTIES OF HOLDER OF APPROVAL
1. Procedures for the provision of services
(Reserved.)
2. En route facility financial data
The holder of an approval must provide the Director with en route facility financial data
in the form contained in Annexure D.
3. En route facility traffic statistics
The holder of an approval must provide the Director with en route facility traffic statistics
in the form contained in Annexure E.
4. Air traffic control instructions
(Reserved.)
5. Accident and incident procedures
When receiving an accident or incident notification in terms of Part 12, the air traffic
service unit must follow the following procedures:
(1) Air traffic service incident check list
(a) Stay calm.
(b) Record details in writing, even if on scrap paper, as this will serve to
accurately summarise into the appropriate log.
(c) Note times, names, callsigns and sequence of events.
(d) Identify type of incident and initiate relevant procedure.
(e) Notify all concerned persons and agencies.
(f) Ensure correctly addressed signal action and reporting.
(2) Minor incidents e.g. go arounds
(a) Report to supervisor or officer-in-charge.
(b) Log incident.
(c) Complete incident form accurately and dispatch.
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(3) Major incident e.g. engine failures, hydraulic and other aircraft failures,
bomb scares
(a) Report to supervisor or officer-in-charge.
(b) Inform fire fighting and rescue services, if appropriate.
(c) Inform aerodrome manager, if local to aerodrome.
(d) Inform operator.
(e) Inform ground handling agent if handling required, e.g. tug to tow
aircraft, with hydraulic failure, off the runway.
(f) Impound tapes, ensuring times, details, callsigns and names are
included.
(g) Complete incident form and present to supervisor or officer-in-charge
for dispatch.
(h) Log incident with all relevant data, e.g. meteorological conditions.
(i) The aeronautical rescue coordination centre (ARCC) is to be alerted
if the incident constitutes a possible search and rescue operation.
(4) SAR action
(a) Inform supervisor or officer-in-charge.
(b) Inform operator.
(c) Alert the ARCC.
(d) Complete and dispatch a search and rescue (SAR) form giving details
of progress in respect of telephonic search.
(e) Retain all relevant flight plans, departure and weather reports.
(5) Accidents - assuming immediate SAR action already taken
(a) Inform supervisor or officer-in-charge.
(b) Inform accident investigator and the Director.
(c) Alert the Namibian Police who has to guard the wreckage until
released by the investigator-in-charge.
(d) Inform operator.
(e) Inform aerodrome manager if local to an aerodrome or if destination
or departure was an aerodrome.
(f) Impound tapes and relevant documentation.
(g) Complete and dispatch reports and accident forms.
(6) Missile or hijack related incidents
(a) Comply with checks and major incidents.
(b) Alert security forces.
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(c) Alert the Director.
(7) Code words
When passing a message via channels not secured, e.g. paper or radio, it is
necessary to transmit the level of urgency without attracting attention. The
following codes are to be quoted instead of plain language explanation.
Those codes may also be used by certain aircraft when trying to convey a
message without wishing to use plain language.
Category followed by call sign:
Category A : Hijack alert (specific);
Category B : Hijack alert (non-specific);
Category C : Bomb warning;
Category D : Bomb found;
Category E : Actual hijack;
Category F : Missile alert;
Category G : Missile strike;
Category H : Attach/threat to offices and installations;
Category I : Notifiable incident;
Category J : Minor accident (up to injuries);
Category K : Major accident (fatalities);
Category L : Disastrous accident (100% fatalities);
Category M : Any of the above situations outside Namibia,
of, in or to a Namibian registered aircraft; and
Category N : Overdue or search and rescue related.
6. Investigation of air traffic service incidents
The air traffic service incident reporting form is contained in Annexure F.
172.03.13 STATION STANDING INSTRUCTIONS MANUAL
1. General
The station standing instructions (SSI) Manual must not be seen in isolation but rather as
the document necessary to provide the interface between peculiarities of a particular unit
and the various source documents, and does not negate air traffic service personnel from
the responsibility of being familiar with and the application of procedures laid down in
the following documents:
(1) Integrated Aeronautical Information Package; (AIP, supplements, AIC’s
NOTAM);
(2) Aviation Act, 1962;
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20 Government Gazette 23 January 2004 No. 3135
(3) Civil Aviation Regulations, 1999 -
(a) Part 139;
(b) Subpart 06 of Part 91;
(c) Part 12;
(d) Part 92; and
(e) Part 172;
(4) Air traffic control instructions manual, approved, authorised, published and
amended by the DCA;
(5) the manual of procedure; and
(6) relevant documents, manuals and annexes published by ICAO.
7. Contents
An SSI manual must contain the following:
(1) Detailed unit operational procedures and requirements;
(2) detailed unit administrative requirements, including the responsibilities of
each operating position;
(3) amplification and / or explanation of provisions of the national requirements,
where necessary;
Notes: 1. In the construction of an SSI manual, relevant instructions
contained in other readily accessible documents should only be
referred to and not repeated in order to avoid the need to amend the
SSI manual every time the quoted instructions are changed.
2. Specific terminology should be indicated to differentiate
between mandatory, recommended and optional application of the
relevant provision and other terminology and abbreviations should
conform to those used in other relevant official documents.
2. Preparation
A SSI manual is prepared under the direction of the officer-in-charge of the unit, and
must be verified by the person responsible for the service e.g. the manager of the flight
information region.
3. Amendments
(1) Amendments to the SSI manual should be recorded in the document itself
and brought to the attention of all concerned.
(2) Air traffic controllers are required to indicate, in the appropriate manner,
that an amendment has been noted.
(3) Any amendments by hand must be accompanied by the designated person’s
signature and date. Designated person means any air traffic controller
designated by his or her manager to make the relevant amendment by hand.
Notice of these amendments must be transmitted to the head office
responsible for the relevant service for ratification.
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4. Format
The format must be as follows:
(1) Station standing instructions must be constructed in A4 size within a file for
protection, easy access and amending.
(2) The document must be divided into eight parts constituting:
(a) Part 1 : Preface (Introduction).
(b) Part 2 : Amendment check lists.
(c) Part 3 : General (non operational).
(d) Part 4 : General Operating Procedures.
(e) Part 5 : Special Operating Procedures e.g. low visibility
procedures.
(f) Part 6 : Training / Standards.
(g) Part 7 : Emergency Procedures including checklists.
(h) Part 8 : Appendices.
Note: An index or table of content should precede Part 1 for easy reference.
(3) Each part contains sections which can be broken down into sub-sections,
for example:
172.03.13 STATION STANDING INSTRUCTIONS MANUAL
PART II
SECTION 7
RESTRICTION OF INBOUND TRAFFIC FLOW INTO NAMIBIA’S FLIGHT
INFORMATION REGIONS AND/OR TERMINAL CONTROL AREAS
7.1 INTRODUCTION
The Approach SSI (Part II, Section 4) make provision for Flow Control Restrictions
in respect of flights departing a terminal control area (TMA).
Traffic density situations (or downgraded non-radar equipment) may, however,
necessitate the imposition of restrictions to inbound traffic flows into the flight
information region (FIR) or TMA.
The approach controller may find it necessary to impose restrictions to the inbound
traffic flow. In such cases, the following procedures are to be complied with:
7.2 APPROACH CONTROL: - RESTRICTING THE FLOW OF INBOUND
TRAFFIC INTO A TMA.
7.2.1 RESPONSIBLE CONTROLLER
When considered necessary by approach control, any approach controller will
inform the aeronautical rescue coordination centre (ARCC) that the flow of air
traffic into the TMA is being restricted.
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22 Government Gazette 23 January 2004 No. 3135
7.2.2 PROCEDURE
Once the approach executive has informed the ARCC that the flow of inbound
traffic into the TMA is being restricted, the approach executive is required to do
the following:-
(i) Instruct the ARCC to activate the holding stacks at the TMA entry
points;
(ii) Request the ARCC to send a FLOW RESTRICTION MESSAGE,
giving (a) the anticipated length of delays in the TMA entry holding
stacks and (b) the onward clearance time for aircraft required to hold
where an aircraft is to hold in excess of 10 minutes.
(iii) Inform any air traffic service unit within Namibia’s FIR that will be
affected by the restriction.
Note: The aforementioned information is for the purpose of example only and may
not be current.
(4) Page numbering must indicate Part, section, page and date included. e.g. 2-
3-10-4/96 where the 2 = Part, - 3 = section, - 10 = Page and relevant as
from April 2000.
(5) Provision must be made in the preface for signature of the compiler,
(normally the officer in charge of the unit).
172.03.14 DOCUMENTATION
1. Documentation
The following documentation must be available in an air traffic service unit:
(1) Procedures manual;
(2) air traffic control instructions manual;
(3) station standing instructions manual;
(4) AIP and AIP Supplements;
(5) AIC’s and NOTAM;
(6) Civil Aviation Regulations, 2001;
(7) Namibian Search and Rescue (NASAR) Manual, issued by the DCA;
(8) aerodrome emergency plan, where applicable;
(9) directives and instructions file;
(10) occurrence logs;
(11) unserviceability logs;
(12) circulars and bulletins file;
(13) equipment manuals;
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(14) technical standards and practices; and
(15) all applicable ICAO documents.
172.03.15 INTERNAL INSPECTION
1. Internal inspections
The following must be periodically inspected:
(1) Documentation available (current):
(a) Procedures manual;
(b) air traffic control instructions manual;
(c) station standing instructions manual;
(d) AIP and AIP supplements;
(e) NOTAM;
(f) Civil Aviation Regulations, 2001;
(g) NASAR manual;
(h) aerodrome emergency plan;
(i) air traffic service unit emergency plan;
(j) directives;
(k) personnel files (supervisors reports);
(l) statistics;
(m) occurrence log;
(n) rosters and roster keys;
(o) responsibilities for amendments or originating alterations; and
(p) formal procedure for keeping personnel up to date with amendments.
(2) Organisation:
(a) Current unit organisational chart and written delegated
responsibilities;
(b) man-loading of positions;
(c) designated instructors and standards officers;
(d) system for coordinating; and
(e) staffing of unit.
(3) Planning for quality:
Staff planning / deployment.
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24 Government Gazette 23 January 2004 No. 3135
(4) Statistics:
(a) Regular returns made to the DCA;
(b) local analysis and use of statistical returns;
(c) filing of incidents; and
(d) implementation of corrective actions based on statistics.
(5) Non-conformance / corrective actions:
The number of defects over the previous 12 months within the following
areas:
(a) Equipment;
(b) materials;
(c) personnel;
(d) training;
(e) documentation of system defects;
(f) procedures used to resolve defect problems; and
(g) analysis of complaints.
(6) Records:
(a) Validation and standards check details;
(b) training files;
(c) leave records;
(d) traceability of records; and
(e) regular reviewing of records.
(7) Service safety:
(a) General knowledge level of own environment;
(b) involvement in committees for aerodrome emergency planning, bird
control and aerodrome maintenance - minutes;
(c) frequency of emergency exercises;
(d) documentation of local contingency planning;
(e) monitoring of 121.5 MHz;
(f) processes associated with search and rescue; and
(g) emergency checklist and categories.
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(8) Radar and general air traffic control application:
(a) Areas of responsibility;
(b) how often is radar actually used for separation;
(c) how often is radar actually used for navigation, clear of terrain or
weather;
(d) radar monitoring;
(e) radar transfers;
(f) establishment of identity; and
(g) specific separation standards used (non radar).
(9) Miscellaneous:
(a) Regularity of staff meetings; and
(b) licence validity monitoring.
(10) General:
(a) Basic hygiene requirements;
(b) supply of traffic information;
(c) general knowledge of special procedures, events or airspaces;
(d) ambient noise levels;
(e) aerodrome lighting panel;
(f) meteorological instrumentation; and
(g) aeronautical terminal information system.
172.03.16 AIR TRAFFIC CONTROL CLEARANCES
1. Contents
(1) Air traffic control clearances must contain -
(a) aircraft identification;
(b) clearance limit;
(c) route of flight; and
(d) level(s) of flight for the route or part thereof and changes of levels if
required;
(e) any necessary instructions or information on other matters such as
SSR transponder operations; and
(f) approach or departure manoeuvres, communications and time of
expiry of the clearance.
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26 Government Gazette 23 January 2004 No. 3135
(2) Instructions instituted in clearances to levels must consist of -
(a) cruising level(s) or, for cruise climb, a range of levels, and, if
necessary, the point to which the clearance is valid with regard to the
level(s);
(b) levels at which specified significant point are to be crossed, when
necessary;
(c) the place or time for starting climb or decent, when necessary;
(d) the rate of climb or decent, where necessary; and
(e) detailed instructions concerning departure of approach levels, when
necessary.
172.03.18 TRANSFER OF RESPONSIBILITY FOR CONTROL
1. Transfer of responsibility for control
Where units are providing services adjacent to areas serviced by other units a letter of
procedure must be compiled between the units in accordance with the format contained
in Annexure G.
172.04.1 ESTABLISHMENT AND PROVISION OF SEARCH AND RESCUE
SERVICES
1. Designation
Namibia is divided into two search and rescue regions:
(1) The aeronautical region which covers the land area of the sovereign territory
of the Republic of South Africa, Swaziland, Lesotho, Namibia and the area
defined by the ICAO AFI Plan; and
(2) the maritime region which covers the sea area bordering the land area
mentioned above and defined in the NAMAR Manual.
An aeronautical rescue coordinating centre (ARCC) may delegate its authority to another
ARCC for a portion or entire SRR should a situation exist where, in the opinion of the
Chief of the ARCC, this would be more practical.
2. Requirements
(Reserved.)
172.04.2 SEARCH AND RESCUE ACTION
1. Rescue coordination centre
(1) The RCC chief is the person in charge of an aeronautical rescue coordination
centre (ARCC).
(2) The RCC chief must ensure that -
(a) the ARCC is established;
(b) it is properly manned;
(c) persons designated and on call or standby to act as search mission
coordinators (SMCs) when required, are appointed;
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(d) SMCs are appointed for specific search and rescue operations;
(e) the ARCC conforms to the SAR procedures that have been established;
(f) the ARCC establishes close liaison with the persons in charge of the
facilities available to the ARCC by holding operational meetings;
(g) a communication network is established for the conduct of a search
and rescue operation within the area of responsibility of the ARCC;
and
(h) where applicable, liaison is established with other search and rescue
facilities of neighbouring states to ensure mutual cooperation during
combined operations.
2. Search and rescue plan
2.1 General
(1) A search and rescue plan (SAR plan) is unique to a particular ARCC or
rescue subcentre (RSC). Each ARCC chief or RSC head must therefore
ensure that the ARCC or RSC concerned has a comprehensive and detailed
SAR plan to ensure that the ARCC or RSC functions properly during a
search and rescue action.
(2) All search and rescue action must be undertaken according to the SAR plan.
(3) The SAR plan must be unambiguous and the ARCC or RSC must be able
to carry out the instructions.
(4) Air traffic service units (ATSU) must automatically institute search and
rescue operations as defined herein and by local operating procedures, until
relieved by the AARCC.
2.2 Contents
A SAR plan must -
(1) set out the procedure whereby a search and rescue operation in the ARCCs
and RSCs area of responsibility should be conducted during the different
phases of emergency;
(2) in respect of facilities available to the ARCC or RSC -
(a) state precisely which agencies are responsible for activating facilities;
(b) detail the methods of communicating with the various agencies
(communication network);
(c) detail the methods of alerting mobile facilities;
(d) detail the methods of coordination with the various facilities;
(e) indicate by whom, and to what extent, any of these facilities can be
requested to participate in an operation; and
(f) describe the facilities available to the ARCC or RSC;
(3) state precisely the area of responsibility appertaining to the ARCC or RSC;
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28 Government Gazette 23 January 2004 No. 3135
(4) state the responsibilities of staff assigned to search and rescue operations;
(5) set out the method and procedure whereby information is obtained, stored
and retrieved for use in a search and rescue operation;
(6) make provision for the training and exercising of search and rescue staff;
and
(7) set out a reporting procedure whereby the hydrographer of the Ministry of
Defence is informed of any hazard to navigation or wreck, consequent to
operation.
172.04.2 SEARCH AND RESCUE ACTION
3. Alerting post
(1) The alerting post must alert the ARCC or RSC of an emergency or a potential
emergency.
(2) Alerts could be received from any source but essentially from -
(a) the master or person in charge of a vessel;
(b) the pilot of an aircraft;
(c) an air traffic service unit;
(d) a coastal radio station;
(e) a police officer;
(f) an ARCC of another government;
(g) the marine rescue coordination centre (MRCC) or ARCC;
(h) an officer of the watch of a vessel sighting a distress signal;
(i) a duty officer in a port control tower; or
(j) a safety officer of a power boat club.
(3) Dedicated alerting posts must be manned 24 hours a day and are -
(a) air traffic service units;
(b) port control offices;
(c) coastal radio stations;
(d) Namibian police stations;
(e) the MRCC; and
(f) the ARCC.
(4) Procedure to be followed by an alerting post
A dedicated alerting post must, on becoming aware of an emergency or
potential emergency, gather as much information about the emergency as is
possible. Once the information is gathered, it must make a report to the
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Government Gazette 23 January 2004
nearest Port Captain (RSC) in the event of a marine emergency or to the
nearest ATSU in the event of an inland emergency.
After making the initial report, the alerting post must make an attempt to
check the report for authenticity and accuracy. If the alerting post suspects
that the message or signal indicating the emergency is a hoax, it must declare
it so.
It must keep open the channel of communication between the alerting post
and the source of the emergency message until the ARCC declares that it is
no longer required.
(5) Gathering of information by an alerting post
A dedicated alerting post should attempt to gather the following information
for passing on to the ARCC or RSC:
(a) Air and marine craft incident data:
(i) Distressed craft identification (name or type/call sign);
(ii) position of emergency (latitude/longitude or bearing/dis-tance
from known position or last reported position and next reporting
position);
(iii) date/time of position;
(iv) nature of emergency (fire, collision, man overboard, disable,
overdue, bail-out, crash);
(v) craft description (size, type, hull colour, cabin colour, deck
colour, rigging, fuselage colour, tail colour, wingtip colour;
(vi) persons on board;
(vii) date, time and point of departure, planned route, speed of
advance estimated time of arrival (ETA) and point of
destination;
(viii) radio frequencies in use, monitored or scheduled;
(ix) emergency radio equipment and frequencies, including
emergency position indicating radio beacon;
(x) on-scene weather and sea conditions;
(xi) assistance desired, if not obvious.
(xii) assistance being received, if any;
(xiii) heading, speed, altitude and fuel;
(xiv) initial reporter (name, telephone or address of person, name/
call-sign if craft, parent agency);
(xv) date and time of initial report;
(xvi) possible route deviations;
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30 Government Gazette 23 January 2004 No. 3135
(xvii) navigation equipment;
(xviii)survival equipment;
(xix) other information, sources (friends, relatives, associates, agents
and agencies);
(xx) car/boat trailer licence, description, location, if pertinent; and
(xxi) any other pertinent information.
(b) Lost person incident data:
(i) Name of missing person;
(ii) location last seen;
(iii) date/time last seen;
(iv) known intentions or possible actions of missing person;
(v) description of missing person;
(vi) clothing, footwear and equipment;
(vii) physical and mental condition;
(viii) knowledge of area;
(ix) outdoor experience;
(x) weather conditions;
(xi) action being taken;
(xii) assistance desired, if not obvious;
(xiii) initial reporter (name and telephone number or address);
(xiv) date and time of initial report;
(xv) next of kin (name and telephone number or address); and
(xvi) any other pertinent information.
(6) Weather information
Whenever an incident is reported, the individual who did the reporting should
be questioned in detail on the existing weather conditions. Even though the
information obtained may not be completely accurate it will give an
indication of the weather that can be encountered by the search craft and
that experienced by the distressed craft. This can be of considerable
assistance when tasking missions to remote areas. The reporter should
specially be questioned on the following:
(a) Clear skies or cloudy weather and recent changes;
(b) cloud ceiling, cloud type and percentage cover;
(c) whether rain or snow is falling or has fallen, when the snowfall started
and ended;
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(d) whether severe weather such as thunderstorms, hail, ice pellets or
freezing rain are occurring or have occurred, and at what times it
started and stopped;
(e) visibility and any factors affecting it such as fog, smoke, haze, etc,
and the time of any recent changes;
(f) the state of the water surface, if applicable; and
(g) wind direction and velocity and recent changes.
4. Communications
4.1 General
Search and rescue operations is reliant on communications between two or more of the
following units or organisations:
(1) Air traffic service units;
(2) search and rescue aircraft;
(3) search and rescue vessels;
(4) other vessels at sea;
(5) air force bases and command posts;
(6) naval shore authorities;
(7) port authorities;
(8) rescue and coordination centres;
(9) coastal radio stations;
(10) police stations, vessels and vehicles;
(11) SRIN land stations, land mobile stations and vessels;
(12) lighthouses; and
(13) emergency medical services.
4.2 Communication frequencies
(1) Search and rescue aircraft operating in maritime areas must be equipped
with 2 182 kHz and/or 156,8 MHz (Channel 16).
(2) The frequency 156,0 MHz (VHF Channel 0) is allocated by Telecom
Namibia as a marine on-scene frequency.
(3) The other available frequencies are listed below:
(a) Frequencies available for inter-communication between units engaged
in search and rescue operations are -
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32 Government Gazette 23 January 2004 No. 3135
(i) 3 023 kHz (RT) -
the International Telecommunication Union allocation is 3023
ITU Article 38-3, regulation 2980 refers. Used between ships/
ships and ships/aircraft;
(ii) 123,1 MHz (RT) International -
used between aircraft/aircraft; and
(iii) 156,3 MHz (RT) VHF channel 06 International -
used between ships/ships and ships/aircraft.
Notes: 1. If a SAR operation is taking place in controlled
or advisory airspace, the published aeronautical
frequency must be used or monitored for ATC
purposes.
3. When a SAR operation is declared, a
frequency is allocated for aircraft/aircraft
communication.
4. The frequency 156,0 MHz (VHF Channel O)
allocated to the SRIN for internal use is not
available on board all ship stations and aircraft
stations who should use 156,3 MHz (channel 06)
for coordinated SAR communications. Ship
stations must avoid harmful interference to such
communications on channel 06.
(b) International distress frequencies are -
(i) 500 kHz (WT) International Marine Emergency;
(ii) 2 182 kHz (RT) International Marine Emergency;
(ii) 121,5 MHz Emergency Position Indicating Radio Beacons
on board ship stations;
(iv) 156, 8 MHz (RT) International Marine Emergency (VHF
Channel 16); and
(v) 243 MHZ Aeronautical Emergency.
4.3 The aeronautical search and rescue operation
(1) Uncertainty phase
An uncertainty phase is declared by an air traffic service unit -
(a) in respect of an aircraft for which a flight plan has been filed, when -
(i) no communication has been received within a period of 30
minutes after the time it should have been received, or from
the time a first unsuccessful attempt was made to establish
communication with the aircraft, whichever is the earlier;
(ii) the aircraft fails to arrive within 30 minutes of the ETA last
notified or estimated, whichever is the later; or
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Government Gazette 23 January 2004
(iii) the evaluation of other circumstances, e.g. knowledge that the
aircraft is experiencing difficulties, renders it advisable to
declare the uncertainty phase; and
(b) in respect of an aircraft for which no flight plan has been filed, when
information that the aircraft is overdue or missing is received from
any source, e.g. an air traffic service unit, the aircraft operator, relatives
of the pilot, or any other person.
In such cases the ARCC will be notified and will monitor the progress
(2) Alert phase
(a) An alert phase is declared by an ACC or ARCC when -
(i) the attempts made during the uncertainty phase to establish
contact with the aircraft or to gain any news from other sources
have failed and the aircraft is clearly overdue;
(ii) an aircraft which has been cleared to land has failed to land
within 5 minutes of the estimated time of landing and
communications have not been re-established with the aircraft;
(iii) information has been received which indicates that the
operating efficiency of the aircraft for which the uncertainty
phase was declared or that of another aircraft has become
impaired, but not to the extent that a forced landing is likely;
(iv) there is reason to believe that the operation of an aircraft is
being interfered with.
(b) In such cases the ARCC will be informed, who in turn, will continue
with the alerting of relevant and related organisations and authorities.
(3) Distress phase
(a) A distress phase is declared when -
(i) attempts made during the alert phase to establish contact with
the aircraft and to gain information through more widespread
enquiries have failed and the aircraft is clearly missing and
probably in distress;
(ii) the fuel on board is considered exhausted or insufficient for
the aircraft to reach safety;
(iii) information is received which indicates that the operating
efficiency of the aircraft has become impaired to the extent
that a forced landing is likely; and
(iv) information is received, or it is reasonably certain that the
aircraft is about to make or has made a forced landing, or has
crashed.
(b) The ARCC will be informed and the ARCC must notify and activate
required agencies and authorities. When a distress situation exists
without the activation of the ARCC, the relevant air traffic service
unit will mobilise appropriate resources.
(c) Each ATSU is entrusted with the task of alerting services for all aircraft
known to it, whether the aircraft is provided with air traffic services
or not.
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34 Government Gazette 23 January 2004 No. 3135
(d) Each ACC serves as a collecting point of all information relating to
the state of emergency of an aircraft operating within the FIR
concerned and the conducting of search and rescue operations until
relieved by the ARCC.
(e) An ARCC will usually receive notification that an aircraft is, or is
considered to be, in a state of emergency from the ACC with which it
is associated.
(f) The ARCC will not normally be informed, however, when the nature
of the emergency is such that local rescue facilities are considered to
be capable of dealing with the emergency, e.g. in certain incidents
occurring at or near an aerodrome.
(4) Notification from an ATSU to an ARCC will contain, as available, the
following information in the order listed:
(a) INCERFA, ALERFA or DETRESFA, as appropriate to the phase of
emergency;
(b) agency and person calling;
(c) nature of emergency;
(d) significant information from the flight plan;
(e) time of last communication, by whom received and frequency used;
(f) last position report and how determined;
(g) colour and distinctive marks of aircraft;
(h) any action taken by reporting officer; and
(i) other information.
(5) The aeronautical search and rescue operation sequence of events
(a) The uncertainty phase (INCERFA) may be declared by an air traffic
service unit or by the ARCC
(i) Upon the occurrence of an INCERFA the air traffic service
unit should -
X verify the information received, if necessary;
X when a flight plan has been filed, maintain close liaison
with the relevant air traffic service unit so that -
B new information obtained through a communi-
cation search, a verification of the flight plan and
a review of the weather information passed to the
pilot before and during the flight will be available
immediately for evaluation, plotting and decision-
making;
B duplication of action can be avoided since this
may lead to unnecessary overloading of communi-
cation channels;
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X when no flight plan has been filed, attempt to obtain
information from which the route, stopping places and
time of departures and arrivals of the aircraft may be
reconstructed; and
X start a plot of the flight of the aircraft involved using
relevant information obtained by the action above.
(ii) The purpose of a communication search is twofold, namely -
X continuation of efforts to contact aircraft on all
appropriate frequencies; and if that fails -
X determination of its probably whereabouts by -
B making enquiries at all aerodromes where it might
have landed, including the aerodrome of
departure; and
B contacting other appropriate sources, such as
aircraft known or believed to be on the same route
or within communication range.
(iii) If the communication search or flight reconstruction indicates
that the aircraft has landed safely, the air traffic service unit
will close the incident and immediately inform the ARCC,
operating agency and any facility it has alerted.
(iv) If, however, apprehension as to the safety of the aircraft and
its occupants continues to exist, the uncertainty phase must be
upgraded to the alert phase.
(b) The alert phase (ALFERFA) will be declared by the ACC or the ARCC
(i) Upon the occurrence of an ALERFA the ARCC should -
X immediately appoint an SMC, and alert other staff and
appropriate search and rescue facilities as necessary;
X enter in a log all incoming information and progress
reports, details of action as described below and
subsequent developments;
X verify the information received, if necessary;
X endeavour to obtain any information concerning the
aircraft from sources the air traffic services might not
have checked through their normal communication
circuit, such as-
B communication stations associated with radio
navigation aids, radar facilities or direction finding
net-works, and any other communication stations
with which the aircraft might have communicated
(these units should be requested to guard specified
radio frequencies);
B all aerodromes or landing strips along the
proposed route of the aircraft which have not yet
been checked, as well as all others where it is
reasonably possible that the aircraft may have
landed;
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36 Government Gazette 23 January 2004 No. 3135
B all other agencies and facilities capable of
obtaining additional information or verifying
information on hand, i.e. all those agencies which
have been included in the plan and may be called
upon for assistance;
X thoroughly evaluate the flight plan, weather, terrain,
possible communication delays, last known position, last
radio calls received and operator’s qualifications;
X estimate the time of fuel exhaustion and particularly note
the performance of the aircraft under adverse conditions;
X maintain close liaison with the relevant air traffic service
units so that new information obtained through continued
attempts to contact the aircraft or through more
widespread enquiries can be made available immediately
for evaluation, plotting and decision-making;
X when requested to do so, the air traffic service unit may
assist by -
B providing communication facilities, in particular
by passing instructions or information to the
aircraft in distress, aircraft reporting the distress
or search aircraft;
B informing other aircraft operating in the vicinity
of the nature of the emergency;
B monitoring, and keeping the ARCC informed on
the progress of any aircraft, the efficiency of
which has been impaired but not to the extent that
a forced landing is likely;
X plot relevant details obtained through the action
described above to determine the probable position of
the aircraft and its maximum range of action from its
last known position;
X initiate search and rescue action, if so indicated by the
situation appraisal, and notify any action taken to the
ACC for onward relay to the aircraft, if possible; and
X whenever practicable, communicate to the operating
agency all information received and action taken.
(ii) Normally an area of probability would be calculated at this
stage to be upgraded to a search area during the distress phase.
(iii) If the efforts to locate the aircraft indicate that the emergency
no longer exists, the ARCC will close the incident and
immediately inform the operating agency and any centre, service
or facility it has alerted or activated.
(iv) If, however, the aircraft has not been located by the time all
efforts have been completed or the time of estimated fuel
exhaustion has been reached, whichever occurs first, and thus
the aircraft and its occupants may be considered to be in grave
and imminent danger and in need of immediate assistance, the
alert phase must be upgraded to the distress phase.
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No. 3135 37
Government Gazette 23 January 2004
(c) The distress phase (DETRESFA) may be declared by an ACC or the
ARCC
(i) Upon the occurrence of a distress phase the ARCC under the
guidance of the search and rescue mission coordinator should -
X examine the appropriate part of the detailed plan of
operations for search and rescue in the SRR;
X decide on a plan of action and pass relevant details of
the plan to -
B the ACC for onward transmission to the aircraft,
if and when possible, or for traffic coordination
purposes including appropriate NOTAM action;
and
B all ARCCs associated with the planned route of
the aircraft, as well as those whose SRRs lie within
the radius of action of the aircraft as determined
from its last known position;
X direct the operation expeditiously and efficiently until
its conclusion, and if necessary appoint an RSC, or on-
scene commander (OSC) who will be responsible for
the following:
B the RSC will fulfil the roles as delegated by the
ARCC;
B the OSC will be responsible for -
B coordination of all other SAR efforts in the area
of the particular SAR mission;
* establishing communications with all SAR
facilities within the assigned area and
acting as a radio link between the ARCC
and other SAR facilities in the area;
* the re-transmission of position and other
reports to the ARCC if necessary;
* reporting weather and search conditions to
the ARCC upon arrival at the scene of
action, and keeping the ARCC fully advised
of weather and other conditions and
developments
* ascertaining the endurance of SAR units
within the area;
* providing details of the mission to
participating and to joining aircraft; and
* submitting numbered sitreps to the ARCC
periodically or when important changes
occur;
X maintain close liaison with the relevant air traffic service
unit so that
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38 Government Gazette 23 January 2004 No. 3135
B new information obtained through continued
attempts to contact the aircraft or through
widespread enquiries will be made available
immediately for evaluation, plotting and decision-
making;
* when requested to do so, the air traffic
service unit may assist by -
* providing communication facilities, in
particular by passing instructions or
information to the aircraft in distress,
aircraft reporting the distress or search
aircraft;
* informing other aircraft operating in the
vicinity of the nature of the emergency and,
if need be, restricting normal operations in
the search area outside controlled airspace;
and
* monitoring and keeping the ARCC
informed of all relevant information.
(d) The ARCC will notify the SAR secretariat of all search and rescue
operations.
Note: Where a friend, relative or business associate of a pilot or other
person reports the non-arrival of an aircraft for which the prescribed
flight plan was not submitted or for which a prescribed flight plan
was submitted but in which it was stated that search and rescue
action was not required, the matter must be referred to the Director
who will decide what action is to be taken.
(6) Aeronautical operational reporting and documentation
(a) General
(i) Introduction
The first responsibility of the relevant duty personnel is to
identify incidents and take appropriate and prompt action, then
to document and report what has been done, giving reasons or
intention when appropriate.
(ii) Documentation
Documentation is the selection and recording of information
and the events handled by the relevant duty personnel from
initial incident awareness to the conclusion of the operation. It
provides the basis of reports made during search and rescue
operations and of subsequent reports and returns. It includes
all data recorded, messages and signals received or transmitted
by radio and telecommunications links, search planning forms,
operation logs, charts and maps, and other recorded data.
(iii) Purpose of reports
Reports are required to:
- alert others who are, or may become, involved;
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No. 3135 39
Government Gazette 23 January 2004
- inform those who should be aware of what is happening;
and
- record events.
(iv) Urgency versus detail
A detailed report which arrives too late is useless. No report
should be made without considering timeliness and how
urgently the recipients need to be informed.
(v) Priority of signals
It is most difficult to judge the priority of signals alerting
headquarters about major incidents that -
X are of general interest to, or affect the DCA;
X could have political, international, commercial or other
repercussions.
In the case of major incidents that are of general interest, SMCs
should try to ensure that the addressee is informed before the
media broadcast the story. In the case of major incidents which
could have political or other repercussions, addressees should
be informed as soon as possible after the most urgent traffic
has been cleared.
(b) Requests for military or civilian aircraft
All requests for military or civilian fixed-wing aircraft and helicopters
for SAR and Medivac operations must be made to the nearest air
force command post or aircraft operator. Especially, where immediate
danger to life is involved, and the casualty is within about 30 miles
of the aircraft base, requests for helicopter assistance may be made
direct to the Air Force Base or civilian operator and informing the
local air force command post or operators as soon as possible
thereafter. As a matter of procedure the matter should be conveyed to
the nearest ATSU.
(c) Completion of the aeronautical SAR reporting form and the
aeronautical search operation briefing form (see Annexure H)
(i) The priority indicator, DCA addresses and type of message
are already entered and must not be altered. Other appropriate
addresses must be added.
(ii) Field 5 : Insert the phase declared, the six or eight letter
designator of the unit compiling the message and a brief
description of the nature of the emergency, e.g. number three
engine feathered, position report not received, non-arrival at
destination, etc.
(iii) Field 7 to 19 : Copy from flight plan. In field 19 delete items
such as emergency radio (RDO), frequencies, and survival
equipment not carried on the aircraft and if appropriate insert
details of the inflatable rafts carried.
(iv) Field 20 : Insert appropriate information which is known,
inserting the letters UNK or NA where the information is
unknown or not applicable.
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40 Government Gazette 23 January 2004 No. 3135
(d) Transmission of the aeronautical SAR reporting form
Transmit all the items in the unshaded areas of the form down to the
(A) at the end of field 20, including the printed items which have not
been deleted and all brackets, hyphens, oblique strokes, spaces and
line functions.
(e) Debriefing
Each and every search and rescue operation must be followed by a
debriefing of the events, and completion of the aeronautical search
operation debriefing form contained in Annexure I.
TABLE 1: AIR TRAFFIC SERVICE AIRSPACE CLASSIFICATION
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No. 3135 41
Government Gazette 23 January 2004
Annexure A
WORK PERFORMANCE ASSESSMENT REPORT
AIR TRAFFIC SERVICE PERSONNEL
EVALUATOR: ............................................... EVALUEE: .............................................
UNIT: ............................................................ UNIT: ......................................................
PERIOD OF ASSESSMENT ......................... FROM: ........................ TO: ...............
EVALUATOR’S SUPER IOR: ....................... UNIT: .......................................................
ETC.
PROFICIENCY ASSESSMENT: POSITIONS
(standards check)
VALIDATION ASSESSMENT: POSITIONS
50 HOUR CHECK:
MID TERM CHECK: HOURS DUAL
AD HOC ASSESSMENT REQUESTED
CURRENT GRADE
DATE OF ASSESSMENT NOTICE SERVICED:
ASSESSMENT SCALES
Assessment is to take place in accordance with the following 5 point scale:
1. Unacceptable
2. Below average
3. Satisfactory
4. Very good
5. Excellent
A. ALL GRADINGS (marking relevant to grading requirements)
1. General administration (log keeping, registers, leave, forms, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
EVALUEE
EVAUATOR
1
1
2
2
3
3
4
4
5
5
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42 Government Gazette 23 January 2004 No. 3135
2. Knowledge and application of procedures (ATCIs, SSIs directives, CARs etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
3. Operational administration (Strip marking, reporting, INCREPS construction
and decoding of messages, issuing of NOTAMs, statistics, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
4. Relevant general knowledge (area of responsibility, aerodrome layouts, airspace
construction, local geography, routes, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE AGREES: DISAGREES:
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No. 3135 43
Government Gazette 23 January 2004
5. Knowledge and control of relevant equipment (Own equipment, navaids,
systems, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
6. Insight into pending problems and ability to plan ahead
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
7. Ability to cope with pressure (consistency even with high work levels)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
8. Screen technique, phraseology and telephone manners
EVALUEE AGREES: DISAGREES:
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
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44 Government Gazette 23 January 2004 No. 3135
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
9. Taking, storing, processing and transmission of flight plans
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
10. Knowledge and interest of associated functions
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
11. Interaction with colleagues (Team person, ability to impart knowledge and
coaching of subordinates)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
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No. 3135 45
Government Gazette 23 January 2004
12. Punctuality and interpretation of discipline and authority
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
B. ATSA’S AND ALL ATC GRADES
13. Level of confidence
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
14. Knowledge and application of standard instrument departures (SID’s),
standard arrivals (STAR’s) and preferential ratings
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
15. Understanding and application of a safe, expeditious flow of air traffic
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
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46 Government Gazette 23 January 2004 No. 3135
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
16. Knowledge of flow control and slot time application
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
17. Coordination and liaison-timing and technique
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
18. Ability to handle a busy situation
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
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No. 3135 47
Government Gazette 23 January 2004
19. Knowledge of and handling capability of emergency and SAP situations
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
20. Passing of essential traffic information, aerodrome and oceanic
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
C. ALL ATC’S
21. Radar vectoring and/or associated procedures (Speeds, distances, and
performances, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
22. Overall “Non Radar” procedures and use of facilities
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
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48 Government Gazette 23 January 2004 No. 3135
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
23. Understanding and application of complex ATC situations (Parallel runway-
operations, crossing runways and/or airways)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
24. Use of standard published procedures
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
D. FOR ASSESSING CANDIDATES SUITABILITY INTO SUPERVISORY
RANKS (to be completed for all current senior and principal ATC’s)
25. Consistent exemplary conduct
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
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No. 3135 49
Government Gazette 23 January 2004
26. Voluntarily puts in additional effort to ensure efficient operation of the unit
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
27. Attends relevant meetings (Bird control, aerodrome, maintenance, airlines, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
28. Involved in unit management duties (Standards, operations, head specific
committees, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
29. Arranges unit visits, lectures and promotes the image of ATC
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
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50 Government Gazette 23 January 2004 No. 3135
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
30. Actively involved in unit’s morale building exercises
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
31. Has obtained additional relevant specialist knowledge (Construction of SID’s
and STAR’s, flow control, ICAO SARPS, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
32. Volunteers to cover additional operational duties due to staff or other
emergencies
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
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No. 3135 51
Government Gazette 23 January 2004
33. Accepted as a specialist ATC by colleagues and subordinates
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
34. Has an ability to defuse conflict situations and naturally takes the lead in
relevant discussions
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
35. Convenes own meetings (Staff, operations, planning, etc.)
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
36. Completes projects on time and accurately
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
EVALUEE AGREES: DISAGREES:
EVALUEE
EVALUATOR
1
1
2
2
3
3
4
4
5
5
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52 Government Gazette 23 January 2004 No. 3135
Evaluator’s comments: ...........................................................................................
.................................................................................................................................
.................................................................................................................................
EVALUEE AGREES: DISAGREES:
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No. 3135 53
Government Gazette 23 January 2004
Annexure B
REPUBLIC OF NAMIBIA
CIVIL AVIATION
APPLICATION FOR THE ISSUING OF AN AIR TRAFFIC SERVICE UNIT
APPROVAL
APPLICATION FOR THE AMENDMENT OF AN AIR TRAFFIC SERVICE
UNIT APPROVAL
APPLICATION FOR THE RENEWAL OF AN AIR TRAFFIC SERVICE UNIT
APPROVAL
Notes:
(i) An application for the issuing of an air traffic service unit approval, or an amend-
ment thereof, must comply with the provisions of CAR 172.03.5.
(ii) An application for the renewal of an air traffic service unit approval must comply
with the provisions of CAR 172.03.9.
(iii) Section 1 of this form must be completed in all cases.
(iv) All other sections must be completed if applicable to the specific application.
(v) The original application must be submitted to the Director: Civil Aviation.
(vi) Where the required information cannot be furnished in the space provided, the
information must be submitted as a separate memorandum and attached hereto.
(vii) Please delete if not applicable.
Mark the appropriate block:
Application for the issuing of an air traffic service unit approval
Application for the amendment of an air traffic service unit approval
Application for the renewal of an air traffic service unit approval
1. PARTICULARS REGARDING THE APPLICANT/HOLDER
1.1 Full name: ........................................................................................................................................
............................................................................................................................................................
1.2 Trade name: .......................................................................................................................................
............................................................................................................................................................
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54 Government Gazette 23 January 2004 No. 3135
1.3 Full business / residential address: 1.4 Postal address:
.............................................................. ...................................................
.............................................................. ...................................................
.............................................................. ...................................................
............................................................... Postal code ...............................
1.5 Telephone number: ............................... 1.6 Telefax number : ......................
1.7 Cellular phone number: ........................ 1.8 E-mail address : ......................
1.9 SITA code (if any): ............................... 1.10 Telex number : ..........................
1.11 Legal status of applicant/holder (individual/close corporation/company/trust/other -
specify): ............................................................................................................................
1.12 Registration number in the case of a close corporation/company/trust: .
............................................................................................................................................
1.13 Full particulars in respect of the individual/each responsible director/shareholder/partner/
member/office bearer:
1.14 The applicant/holder declares hereby that the particulars provided in this application are
true in every respect.
.................................................... ...................................
Signature Date
2. APPLICATION FOR AN AIR TRAFFIC SERVICE UNIT APPROVAL
2.1 Type of air traffic service applied for :
Mark the appropriate block
A single air traffic service.
A combination of air traffic services.
Name
.................................
.................................
.................................
.................................
.................................
.................................
.................................
.................................
Position
........................
........................
........................
........................
........................
........................
........................
........................
Identity Number
..............................
..............................
..............................
..............................
..............................
..............................
..............................
..............................
Nationality
........................
........................
........................
........................
........................
........................
........................
........................
Country of permanent
residence
........................................
........................................
........................................
........................................
........................................
........................................
........................................
........................................
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No. 3135 55
Government Gazette 23 January 2004
2.2 Supporting documents:
Mark the appropriate block
The manual of procedure.
3. APPLICATION FOR THE AMENDMENT OF AN AIR TRAFFIC SERVICE UNIT
APPROVAL
3.1 Approval number: .............................. 3.2 Expiry date: ..............................
3.3 Particulars of amendments applied for:
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
3.4 Supporting documents:
Mark the appropriate block
Amended manual of procedure
4. APPLICATION FOR THE RENEWAL OF AN AIR TRAFFIC SERVICE UNIT
APPROVAL
4.1 Approval number: ................................ 4.2 Expiry date: .............................
4.3 Type of air traffic service applied for :
Mark the appropriate block
A single air traffic service.
A combination of air traffic services.
4.4 Supporting documents:
Mark the appropriate block
The manual of procedure.
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56 Government Gazette 23 January 2004 No. 3135
Annexure C
REPUBLIC OF NAMIBIA
CIVIL AVIATION
AIR TRAFFIC SERVICE UNIT APPROVAL
1. Approval number: .............................. 2. Expiry date: .............................
3. Type of air traffic service : ................................................................................................
4. Name of holder: .................................................................................................................
............................................................................................................................................
5. Physical address of holder: 6. Postal address of holder:
.............................................................. ...................................................
.............................................................. ...................................................
.............................................................. ...................................................
Postal code: ...............................
7. Scope of approval:
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
8. I hereby certify that the holder of this approval has been duly approved in accordance with
Part 172 of the Namibian Civil Aviation Regulations, 2001.
.................................................................. ................................................
Director: Civil Aviation Date of issue
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No. 3135 57
Government Gazette 23 January 2004
Annexure D
REPUBLIC OF NAMIBIA
CIVIL AVIATION
EXAMPLE OF A COMPLETED ANNUAL EN ROUTE
FACILITY FINANCIAL REPORT
EN ROUTE FACILITY FINANCIAL DATA
State: XYZ Year ended: 31 December ......
FIR/UIR(s) covered: Currency: RX
............
ABC
BCD
CDE
EFG
PART I: REVENUES
PART II: EXPENSES
Data are required for all of Part I, and for
Items I through 5 in column (a), and for rows
7 and 6.1 of Part II. All other data items are
optional.
Estimated data, identified by an asterisk (*),
may be used if exact data are not available.
Revenue item Amounts
1. Route facility charges ............................................................................................
2. Revenues from airport charges allocated to route facilities ...................................
3. Grants and subsidies allocable to route facilities (specify individually in the Remarks section any
item exceeding 10% of item 5) ................................................................
4. Other revenues allocable to route facilities including profit on assets sold (specify individually in
the Remarks section any item exceeding 10% of item 5) ..................
5. Total en route revenues ............................................................................................
57 000 000
-
-
431 000 A/
57 431 000
Expenses by facility or service
Total expenses for route
facilities and services Total
All facilities
and services
ATS COM MET SAR AIS
Expenses by item (a) (b) (c) (d) (e) (f)
1. Operation and maintenance (e.g. labour,
spares, materials, power, etc.) ...............
2. Administrative overheads .................B/
3. Depreciation and/or amortisation..........
4. Interest ...................................................
5. Other expenses (specify individually in
the Remarks section any item exceeding
10% of item 6).......................................
6. Total expenses.......................................
6.1 En route utilisation................................
6.2 Airport utilisation..................................
6.3 Non-aeronautical utilisation.................
Expense allocation by type of utilisation (amounts or percentages of total expenses)
33 190 842
1 017 855
18 051 281
10 411 803
1 808 369
64 480 150
34 085 614
30 394 536
..................
14 045 385
927 855
16 943 938
10 004 806
1 808 369
43 730 353
20 565 160
23 165 193
...................
9 800 000
C/
C/
C/
C/
9 800 000*
5 730 600*
4 069 400*
7 503 016
C/
961 574
379 681
C/
8 844 271
5 684 328
3 159 943
-
-
-
-
-
-
-
-
1 842 441
90 000*
145 769
27 316
C/
2 105 526
-
...................
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58 Government Gazette 23 January 2004 No. 3135
PART III: CAPITAL ASSETS - GROSS CAPITAL INVESTMENTS DURING
THE YEAR
GENERAL INSTRUCTIONS
This form is to be filed by the holder of an air traffic service unit approval providing en
route air navigation facilities and services, within its territory or externally to it, for
international civil aviation.
The form is to be filed annually. It is preferred that the data reported cover the calendar
year (January to December). However, if this is not practical, it may cover a different 12-
month period (e.g. financial year). The form should be filed as soon as possible after the
annual data become available but no later than 6 months after the end of the period to
which it refers.
It is recognised that holders may experience difficulties in reporting all of the data re-
quested on the form, in which case the following general guidelines apply:
1. Where an actual figure cannot be reported a reasonable estimate will be adequate.
Estimates should be identified with an asterisk (*) following the estimated figure.
2. Combined financial data for two or more facilities or services, or items, can be
reported if a breakdown cannot be made, in which case this should be clearly
indicated on the form.
3. General guidance in the area of route facility cost-accounting and cost-allocation
may be found in the Manual on Route Air Navigation Facility Economics (ICAO
Doc 9161-AT/724).
4. The “Remarks” section of the form should be used to explain any major devia-
tions from the reporting instructions.
FACILITIES AND SERVICES
For purposes of this form:
“FIR/UIR” means flight information region/Upper flight information region;
“ATS” (air traffic services) means the employment of personnel and facilities for
providing variously, flight information service, alerting service, air traffic advisory serv-
ice, air traffic control service, area control service, approach control service or aero-
Facility or service Gross capital
investments
1. ATS - Air traffic service ...................................................................................................................
2. COM - Communications ...................................................................................................................
3. MET - Meteorological services .........................................................................................................
4. SAR - Search and rescue services .....................................................................................................
5. AIS - Aeronautical information services ............................................................................................
6. TOTAL ................................................................................................................................................
20 315 000
1 720 000
5 250 000
-
-
27 285 000
Remarks: (including description of any major deviation(s) from the reporting instructions)
A/ Revenue from sale of publications
B/ Includes contribution to the Eurocontrol Agency budget in respect of services rendered
C/ Included under column B/
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No. 3135 59
Government Gazette 23 January 2004
drome control service;
“COM” (communication facilities) means the communication facilities that are
broadly classifiable under three main categories COM fixed (aeronautical fixed service),
COM mobile (aeronautical mobile service) and NAVAIDS (aeronautical radio naviga-
tion service);
“COM fixed” comprises all facilities and personnel employed to maintain tel-
ecommunication services between fixed points, such as LTT, RTT, MAS, ATS direct
speech circuits, and ATS computer data circuits, including terminals and switching cen-
tres;
“COM mobile” comprises all facilities and personnel located on the earth’s sur-
face that are engaged in air/ground communications and radiotelephony broadcasts such
as VOLMET (i.e. VHF and HF transmitting and receiving stations);
“NAVAIDS” comprises radio equipment provided on the earth’s surface for the
benefit of aircraft, and intended for the determination of position or direction, or for
warning of obstructions to air navigation: included, for example, are VOR, DME, NDB,
LORAN and CONSOL;
“MET” (meteorological services) means meteorological services that comprise
those facilities and services that furnish aviation with meteorological forecasts, briefs
and observations as well as SIGMET information, VOLMET broadcasting material and
any other meteorological data provided by States for aeronautical use;
“SAR” means search and rescue services;
“AIS” (aeronautical information services) means the employment of personnel
and facilities for providing information pertaining to the availability of air navigation
facilities and services and the procedures associated with them, necessary for the safety,
regularity and efficiency of air navigation (i.e. AIP, AIC, NOTAM, etc.).
INSTRUCTIONS FOR PART I : REVENUES
1. Route facility charges
Any charges and fees specifically levied and collected for the provision of en
route facilities and services.
2. Revenues from aerodrome charges allocated to route facilities
Any revenues from aerodrome charges (e.g. landing or passenger-service charges)
which are applied towards the costs of providing en route facilities and services.
3. Grants and subsidies allocable to route facilities
Any payments received to meet the costs of providing en route facilities and services
and not requiring the transfer of assets or provision of services in return.
4. Other revenues allocable to route facilities
All other revenues not included in Items 1 to 3, but which are applied towards the
costs of providing route facilities and services. Included here would be the profit,
if any, on assets sold (i.e. the difference between the depreciated value (book value)
and the sales price).
INSTRUCTIONS FOR PART II : EXPENSES
The expenses which are to be reported are those contained in the accounting system to
which should be added any additional costs which may have been included in the cost
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60 Government Gazette 23 January 2004 No. 3135
basis for route facility charging purposes.
1. Expenses by item
1.1 Operation and maintenance (salaries, supplies and services)
The costs of employing operating and maintenance personnel (i.e. direct
remuneration, training, travel, social insurance, pensions, remuneration in kind,
etc.); the costs of power supply for operating and maintenance purposes; the costs
of spare parts and materials incorporated or expended in maintaining equipment
and buildings; rentals paid for premises and equipment; and charges for operating
and maintenance services provided by others. Also to be included are the costs of
services and supplies such as heating, air conditioning, lighting water, cleaning,
laundry, sanitation, stationery and postage.
1.2 Administrative overheads
To the extent they have not been included under Item 1 include the costs of common
administrative services such as overall management, economic planning, etc.
1.3 Depreciation and/or amortisation
The amounts by which the value of the assets has decreased during the year due to
physical deterioration, obsolescence and other such factors that limit their
productive life. Also to be included are amounts by which intangible assets (e.g.
investments in experimental research and training projects) have been written off
during the year.
1.4 Interest
Interest paid or payable on debt during the year as well as any interest computed
on capital assets.
1.5 Other expenses
Expenses not already included under expense items 1.1 to 1.4 above.
2. Expenses by facility or service
Columns (b) to (f) provide for the reporting of expenses by facility or service. The
totals for all the facilities and services are to be reported in column (a), rows 1 to
6.
3. Expense allocation by type of utilisation
In reporting the allocations of total expenses to en route, aerodrome and non-
aeronautical utilisation, approximate absolute amounts or even percentages will
suffice. (Guidance concerning such allocations may be found in the Manual on
Route Air Navigation Facility Economics, ICAO Doc 9161-AT/724).
INSTRUCTIONS FOR PART III : CAPITAL ASSETS - GROSS CAPITAL
INVESTMENTS DURING THE YEAR
1. Gross capital investments during the year
The value of any fixed assets acquired during the year.
2. Fixed assets
All the physical property that is of a lasting nature, such as land and improvements
thereto, buildings and durable equipment (machinery, vehicles, furniture and
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No. 3135 61
Government Gazette 23 January 2004
fixtures, tools, etc.).
Note: When an asset, such as a building, is being completed gradually over a
period of years, the capital expenditure incurred during the year should be
reported rather than the accumulated total once the asset is put into commission.
SYMBOLS
Please use the following symbols in filling this form:
X Estimated data
& Magnitude less than half the unit value
- Magnitude nil
-- Category not applicable
--- Data not available.
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62 Government Gazette 23 January 2004 No. 3135
Annexure E
REPUBLIC OF NAMIBIA
CIVIL AVIATION
EXAMPLE OF A COMPLETED ANNUAL EN ROUTE
FACILITY FINANCIAL REPORT
EN ROUTE FACILITY TRAFFIC STATISTICS
State: XYZ Year ended: ...............................
FIR/UIR(s) coverred: Currency: RX
............
ABC
BCD
CDE
EFG
Remarks: (including description of any major deviation(s) from the reporting instructions)
Column (d) includes training, local and domestic military flight.
GENERAL INSTRUCTIONS
This form is to be filed by the holder of an air traffic service unit approval providing area
control or flight information services for one or more FIRs/UIRs within its territory of
externally to it
The form is to be filed annually. It should be filed within four months of the year being
reported.
Data are required are the totals at the foot of
columns (b) and (d). The breakdown by FIR/
UR is optional.
Estimated data, identified by an asterisk (*),
may be used if exact data are not available.
Name of FIR/UIR Number of flights
International
flights (including
IGA)
Domestic flights
(including GA)
Other flights Total flights
(b)
8 639
100 473
35 234
3 800*
148 146*
(c)
173 447
18 35
205 510
128 000*
525 292*
(d)
10 928
14 294
20 961
20 000*
66 183*
(e)
193 014
133 102
261 705
151 800*
739 621*
(a)
ABC
BCD
CDE
EFG
Total - all FIR/UIR(s)
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No. 3135 63
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Only IFR and other flights for which flight plans have been filed with the respective area
control centre(s) or flight information centre(s) should be reported. Flights should be
counted separately for each FIR/UIR through which they move.
It is recognised that holders may experience difficulties in reporting all of the data
requested on the form, in which case the following general guidelines apply:
1. Where an actual figure cannot be reported a reasonable estimate will be adequate.
The estimates should be identified with an asterisk (*) following the estimated
figure.
2. The “Remarks” section of the form should be used to explain any major deviations
from the reporting instructions.
DEFINITION OF TERMS AND INSTRUCTIONS
For purposes of this form:
“domestic flights” (including GA) means all flights including general aviation
wholly within the territory of one State except flights by State aircraft for other than civil
purposes which should be reported under column (d) “Other flights”
“FIR/UIR” means flight information region/upper flight information region;
“flight” means the movement of an aircraft during its en route phase through the
airspace of an FIR/UIR; Each such movement following a landing within the FIR/UIR is
to be counted as a separate flight;
“international flights” (including IGA) means all international air transport flights
and all international general aviation flights;
“other flights” means all flights not reported under columns (b) and (c).
SYMBOLS
Please use the following symbols in filling this form:
X Estimated data
& Magnitude less than half the unit value
- Magnitude nil
-- Category not applicable
--- Data not available.
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64 Government Gazette 23 January 2004 No. 3135
Annexure F
REPUBLIC OF NAMIBIA
CIVIL AVIATION
AIR TRAFFIC SERVICE INCIDENT REPORT
1. Actions performed by ATSU Tick appropriate
1.1 Radiotelephony and telephone tape recordings impounded
1.2 Radiotelephony and telephone tape recordings transcribed
and attached to report with cassette copy included
1.3 Recorded radar data available
1.4 Copies of meteorological reports and forecasts relevant to
the time of the incident
1.5 Copies of flight progress strips and other relevant data
1.6 Technical statements concerning the operation status of
equipment, if applicable
1.7 Unit findings and recommendations for corrective actions,
if appropriate
1.8 Appropriate INCREP filed. Note: If NO please state reason
................................................................................................................................
................................................................................................................................
................................................................................................................................
................................................................................................................................
2. Background to the incident (Description based on available facts)
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
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3. Personal information
3.1 Name of ATC
3.2 Licence number
3.3 Position and frequency
3.4 Date of last standards evaluation
3.5 Date of last medical
3.6 Technical statements concerning the operation status of
equipment, if applicable
1.7 Unit findings and recommendations for corrective actions,
if appropriate
4. Analysis of incident
4.1 Procedures
4.2 Data and display
4.3 Coordination
4.4 Communication
4.5 Equipment
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66 Government Gazette 23 January 2004 No. 3135
4.6 Personnel performance
4.7 Task environment
5. Unit findings (factual)
6. Probable cause of the incident
7. Unit recommendations
___________________________ ___________________
INVESTIGATING OFFICER DATE
8. Appendices
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No. 3135 67
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9. Standards officer recommendations
_________________________ ______________________
10. Officer-in-charge of ATSU comments
11. Quality assurance
An applicant for the issuing of an air traffic service licence shall:
DATESTANDARDS OFFICER
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68 Government Gazette 23 January 2004 No. 3135
Annexure G
REPUBLIC OF NAMIBIA
CIVIL AVIATION
LETTER OF PROCEDURE BETWEEN
A
AND
B
1. DOCUMENT MANAGEMENT
1.1 Table of contents
1.2 Checklist of effective pages
Topic See page
Table of contents
Checklist of effective pages
Introduction
Objective
Scope
Effective date
Airspace definition
Separation
Coordination and communication
Revision
Dissemination
Authority
2
2
3
3
3
3
4
5
6
10
11
11
Subject Pages Issue date
Letter of Procedure 11
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2. OVERVIEW
Introduction The following document is a Letter of Procedure between ...........
involving the following units:
and
Objective A statement of agreed procedures between ........................................
Scope The procedures contained in this operational Letter of Procedure
supplement or detail, where so required in the vicinity of the common
FIR boundary, those prescribed by ICAO Annex 2, Annex 11, PANS-
RAC (Document 4444), Regional Supplementary Procedures
(Document 7030) and local AIP, ATS instructions and .....................
Effective date This Letter of Procedure becomes effective on .................................
3. AIRSPACE
Airspace definition
4. SEPARATION
General
Vertical separation Assignment of cruising levels shall, as far as possible,
comply with the IFR table of Cruising Levels In
Appendix 3 of ICAO Annex 2, except:
Cruising levels which do not correlate to track and cruise
climbs may be approved, subject to prior coordination
and agreement.
Longitudinal separation
5. COORDINATION AND COMMUNICATION
Transfer of control point
Communication systems
Level changes
Near boundary operations
Transfer of responsibility
Transfer of communication
6. REVISION
Revision conditions This Letter of Procedure shall be subject to revision
whenever a modification to ICAO standards,
recommended practices and/or regional supplementary
procedures standard operating procedures, AIP or
instructions, which might affect the procedures contained
in this Letter of Procedure occurs, or when new
communications facilities, or air traffic services which
might affect these procedures are commissioned.
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70 Government Gazette 23 January 2004 No. 3135
For any other reason which might make it advisable to
change this Letter of Procedure and its associated
attachments, either ATSU shall propose the pertinent
revision, with approval from .........................................
When less than thirty (30) days exists between an
identified need to amend this Letter of Procedure and
the effective date of the amendment, the respective
Centre Manager or their designated deputies shall agree
via telephone, followed by confirming fax message
signed by all parties, on the nature of the change and
publish the change to staff by a suitable local instruction.
Formal exchange of signed copies of the amended
document shall take place as soon as practicable
thereafter, following ...................................... approval.
7. DISSEMINATION
Dissemination agreement Notwithstanding the provisions outlined in revisions,
the dissemination of this Letter of Procedure and its
subsequent modification shall be made in full, thirty
(30) days before the effective date.
Authority Signed .......................................... and .........................
...................................... ........................................
OIC Air traffic services OIC Air traffic services
....................................... .......................................
Date Date
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No. 3135 71
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Annexure H
SAR EURONAUTICAL REPORTING FORM
Priority Number Addressee(s) indicator(s)
SS FAHQYQQQ FAHQYRYX FAJSZGBL FAJSYCYX FAATMATS
Filling time Originator indicator
*/
Specific identification of addressee(s) and/or originator
35Originator Nature of emergency
(ALR (PHASE)
78 87
910 87
13 FIR Boundaries and estimated times
15 Route
17 Alternate aerodrome(s)
18
19 Emergency and survival equipment
*FUEL =POB/ =RDO/121/5=243=500=8364
Equipment Life jackets Frequency
POLAR = DESERT = MARITIME = JUNGLE = JACKETS = LIGHTS = FLOURESCEIN =
Dinghies Colour Number Total capacity Other equipment
DINGHIES = COVER = RMK/
20 Last contact with (unit) at (time) on (freq) from (position)
How position determined Colour of aircraft Action taken by reporting unit
A/C Callsign or name/Address/Tel No if info from third party Other information
*/Signature
*/
*/
*/
*/
*/
*/
*/
*/
*/
*/
*/
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72 Government Gazette 23 January 2004 No. 3135
AERONAUTICAL SEARCH OPERATION BRIEFING FORM
AERONAUTICAL SEARCH OPERATION BRIEFING FORM Date/Time
1. Search aircraft: Type ...................... Registration ........................
2. Pilot-in-command ........................................................................
3. Time of departure .......................................................................
4. Nature of distress or emergency .......................................................................
5. Description of object of search:
(a) Aircraft:: Type ................... Registration ..........................
Vessel: Type ................... Name: ............ Tonnage ......
Other:
(b) Colour and distinctive markings and characteristics
.....................................................................................................................
.....................................................................................................................
(c) Owner or operating agency ........................................................................
(d) Number of persons aboard ..........................................................................
(e) Emergency equipment carried ....................................................................
(f) Remarks ......................................................................................................
6. Description of search area:
(a) Delineation
(b) Position of start of search, datum point or line
(c) Area to be covered
(d) Nature of terrain, if search over land
(e) Clues indicating presence of search objective
7. Type and method of search:
(a) Pattern to be used ..................................................... at (Height/altitude)
(b) Search visibility distance ............................... track spacing ............................
sweep width ......................................................................................................
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No. 3135 73
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(c) Scanning procedures ..........................................................................................
(d) Recording of areas searched ..............................................................................
8. Other search and rescue facilities to be engaged, and areas assigned:
(a) Aircraft .......................................................................................................
(b) Marine craft ................................................................................................
(c) Land parties ...............................................................................................
9. Frequencies and call signs to be used for communications with:
(a) RCC or search aircraft in charge .................................................................
(b) Other search aircraft ....................................................................................
(c) Marine craft ................................................................................................
(d) Land parties .................................................................................................
(e) Aircraft or vessel in distress/survivors ........................................................
(f) If above is not practicable, contact ..................................................... on
(g) Miscellaneous ..............................................................................................
10. Frequencies to be guarded for transmissions from survivors ................................
11. Special instructions concerning flight to and from search area .............................
12. Type and quantity of droppable survival stores to be carried ................................
13. Action on sighting the search object (delete as necessary)
(a) Report to
(b) Drop communications equipment, survival stores and/or para-rescuers, if
necessary.
(c) If unable to effect rescue, direct surface facilities and other aircraft to the
scene.
(d) Take photographs of wreckage and survivors.
(e) Remain at scene until relieved or forced to return, or rescue has been effected.
14. All above points were passed to:
Name .....................................................................................................................
at ..................... (place) on ................................. (date) at ........................ (time)
via telephone / W/T / R/T / briefing
Signature.......................................................
(Briefing Officer)
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74 Government Gazette 23 January 2004 No. 3135
Annexure I
AERONAUTICAL SEARCH OPERATION DEBRIEFING FORM
SEARCH OPERATION DEBRIEFING FORM Date ........................
1. Search aircraft: Type ...................... Registration ........................
2. Pilot-in-command
3. Time of departure
4. Search area assigned
...............................................................................................................................
...............................................................................................................................
5. Search carried out:
(a) Visual: .......................................... Electronic .............................
(b) Pattem(s) used .............................. at (height/altitude)
....................................................... at (height/altidude)
...................................................... at (height/altitude)
(c) Track spacing ............................... Sweep width ......................................
(d) Search began at ........................... Ended at .............................................
(e) Type of nagivation
(f) Number of observers .................... Where they rotated? ..........................
6. Description of search area:
(a) Delineation ..................................................................................................
......................................................................................................................
......................................................................................................................
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(b) Object of search found / not found
If found, location and condition ..................................................................
......................................................................................................................
......................................................................................................................
(c) Number and condition of survivors .............................................................
......................................................................................................................
......................................................................................................................
(d) Location of other sightings ..........................................................................
......................................................................................................................
......................................................................................................................
7. Frequencies and call signs used for communications with:
(a) RCC or search aircraft in charge .................................................................
(b) Other search aircraft ....................................................................................
(c) Marine craft .................................................................................................
(d) Land parties .................................................................................................
(e) Aircraft or vessel in distress/survivors ........................................................
(b) Other search aircraft ....................................................................................
8. Signals received from survivors ............................................................................
................................................................................................................................
................................................................................................................................
9. Survival stores carried .................................... dropped ........................................
Results ...............................................................................................................
...............................................................................................................
10. Weather conditions in the search area .......................................................................
................................................................................................................................
................................................................................................................................
11. Remarks
................................................................................................................................
................................................................................................................................
................................................................................................................................
Signature ...........................................
(Pilot-in-command)
__________________