POWERdrive HR Guide 2015
User Manual:
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Changes to these policies will be made according to MOM reviews and guidelines as well
as when the Management deems fit for the interest of Company’s operational needs
All Leave are only in active after Employee has completed 3 Months of Service. Any absence during first 3 Months of
Service will automatically be NO PAY LEAVE.
1 Type of Leave Entitled Remarks
1.1 Annual Leave 14 Days
Pro-rated for new hires/resignees according to formula 14 days/12
mths x no. of mths worked in full but down to nearest half. If you
want to take leave for dates that are declared on half-day mode e.g.
Xmas Eve, full-day leave to be taken
1.2 Annual Leave Add on NA
Currently NA
1.3 Medical Leave (Outpatient) 14 Days
Pro-rated for new hires/resignees according to formula 14 days/12
mths x no. of mths worked in full but round down to nearest half.
Requires a M.C. (MC from Dental Surgeries NA)
1.4 Medical Leave (Hospitalisation) 60 Days
Pro-rated for new hires/resignees according to formula 60 days/12
mths x no. of mths worked in full but round down to nearest half.
Requires a M.C. (inclusive of non-working days)
1.5 Marriage Leave 3 Days
Requires a copy of the Marriage Certificate
3 Days /
6 Days
2nd set of 3 Days will require employee to complete a GPCL1 Form
and submit in hardcopy
2 Days Applies to PRs/Foreigners covered under EA or CDCS
1.7 Paternity Leave
2 Days/1
week
Requires a copy of the Birth Certificate
Requires a copy of the Birth Certificate
May start as early as 4 weeks before delivery date
9th-16th week of leave can be taken flexibly
Flexi leave days is max. 40 days (8 weeks x 5 days)
Requires a copy of the Death Certificate
1.10
Compassionate Leave (Cat 2: Parent-in-law/ Sibling/ Grandparent/
Grandchildren)
1 Day
Requires a copy of the Death Certificate
Compassionate Leave (Cat 1: Parent/Spouse/Child)
1.9
3 Days or
until day of
burial/
cremation;
whichever is
earlier
To be taken consecutively inclusive of PH or weekend
16 Weeks
1.8
Maternity Leave
1.6
Childcare Leave (kicks in after Annual Leave is fully consumed)
Additional
1.11 No Pay Leave No set limit
Dependent on Management's advice
1.12 Goodwill Leave No set limit
Dependent on Management's advice
1.13 Off-in-lieu <14 days
Dependent on Management's advice
NOTE:
Any important events whereby your presence is crucial, Management has the right not to approval staff leave or cancel approved leave.
Extension to 1.3/1.4
1.3.1
Staff who have taken Sick leave (consist of both Medical Leave and
Hospitalization Leave) for more than 14 days for that calendar year will
be forfeited their accumulated Day-offs at the discretion of the
Management
1.3.3.1
Allow the employee to go on extended no-pay leave for an agreed
period i.e. 3-6 months;
1.3.2
An outpatient medical appointment that is not issued with MC/HL is
considered to be on personal time. However, if a medical chit is
submitted with a duly completed leave form, staff can opt to used the
Sick Leave Quota with their RO’s approval and it will be deducted on a
per day basis.
1.3.3.2
Make other working arrangements that are acceptable to both
parties e.g. reassigning employee’s duties;
1.3.3
If an employee is sick and has used up all leave entitlements, the
standard is to do the following:
1.3.3.3
Obtain a medical assessment of the employee’s suitability for
continued employment (Unfit certification will allow the employer to
terminate the services as the contract will be deemed frustrated
with ex-gratia payments on a goodwill basis)
1.3.3.4
Alternative arrangements other than the above will be at the
discretion of the management as it is above and beyond regulations
and is purely on goodwill.
Eligibility must be fulfilled for Fringe Benefits.
2 Fringe Benefits Eligibility Remarks
Confirmed
Staff
1st Marriage
during tenure
2.2 Newborn's Congratulatory Gift
Confirmed
Staff
$100 Gift Voucher/Hamper upon submission of a copy of newborn's
birth certificate
Active immediately
Up to $30 per visit / Up to maximum 2 visits per month
Only approved Western Medical Practioners e.g. GPs, Polyclinics &
Hospitals, etc (NO DENTAL BENEFITS)
All Staff Given at the discretion of RO/Mgmt
To be
recorded
with HAF
To be cleared within the month.
Confirmed
Staff
Achieved an
IPPT Award
All Staff <$5.50 per pax
RO-approved
OT
Dinner receipts to be retained and submitted for reimbursement by
a POC
Overseas destination
All travel expenses, including most F&B, catered for
Family members/Partners are on self-expenses
Set in Aug/Sep period usually
Family members/Partners are invited guests
Set on 31st December annually
2.9 Short Work Courses e.g. WSH
Confirmed
Staff
Has bond of 3 months
D&D cum Countdown
All Staff
Off-in-lieu granted (Official OT)
2.5
Requires a copy of the award given
2.1
Marriage's Congratulatory Gift
$300 Hongbao upon submission of a copy of the marriage certificate
2.3
Medical Claims
All Staff
2.4
NS Incentive
2.6
OT Dinner
2.7
Company Retreat *resignation/terminations within 3 months from
Retreat dates are subject to penalty of full costs incurred per pax
Confirmed
Staff
2.8
2.10 Quarterly Incentives
Confirmed
Staff
Has bond of 3 months
2.11
Overseas Opportunities/Trips including Retreat and D&D when
applicable
Confirmed
Staff
Has bond of 6 months / 12 months (longer periods of stay). QAF of a
C+ grade and above staff will be more advantageous during selection
2.12 Local Paid Courses & Seminars e.g. KM
Confirmed
Staff
Has bond of 6 months
2.13 Promotions NA
Has bond of 12 months
Has bond of 12 months
Penalty is to pay back the total incremental difference gained from
previous drawn salary if you break the bond
Confirmed
Staff
Staff >3 years
Additional
2.16 S'pore PR Application
Staff >2 years Company sponsored
Applicable for duration of STAY in host country
50% of original allowance if Boss is hosting the trip
Not applicable on late night arrival by personal choice
Special Case e.g. long-term outstation work or more than 5 days of
stay will be on case-by-case basis at the discretion of Management
2.18 Long Service Award Staff >5 years
Momento to be presented during Countdown D&D in Anniversary
Year only
2.19 Uniform
Staff <1 Year
2 Polo-Ts, 4 sets of customised overalls, 2 pair of boots, 1 name-
embroidered cap will be given (liable for costs if service ends after
less than a year)
Insurance
2.20 Staff Insurance All Staff
Company sponsored
2.17
Has bond of 12 months. QAF of a C+ grade and above staff will be
more advantageous during evaluation
2.14
Salary Increments
NA
2.15
Partial/Full Sponsorship of education advancements/courses relevant
to company
minimum 1
night STAY in
host country
Allowance for Overseas
Every add-on of the Rules will be announced and updated via online HR Induction and be in effect henceforth
3 Rules
3.2 Outstation/Overseas Work
3.3 Annual IRAS Submission
3.4 Cyber Security for Laptop Owners
3.8 Dress Code
3.8
Updating of Personal Information in G50 / Application Form
3.9 Transport Claims
No leave period can be used to off-set the last day of employment; Exit Interview
will be done on the last day
All Fringe Benefits will be withdrawn during notice period except for entitled leave
Last pay cheque will only be at end month or after all handover to HAF is satisfied
POWERdrive is on Auto-Inclusion Scheme so no IR-8A Form will be issued, staff is to
go online when they received the notification
3.1
Attendance of Company Events
3.5
Upon resignation/termination
Staff is to run virus scans every 1st and 15th of the month and submit their scan
reports to Addison at techsupport@elc.com.sg
Staff shall not divulge all information relating to eLC to a rival company and/or
direct competitor. Liable for legal responsibility
Non-local/PRs need to ensure individual outstanding tax matters are settled
satisfactorily before the final month's pay are released by the Company
3.6
Notice Period *Contract staff is subject to contract terms of one year
Unconfirmed Staff is one (1) day notice period
Confirmed Staff is one (1) month notice period
(3.6.3) BU Heads/PD Seniors is three (3) months notice period
Remarks
Compulsory
No leave applications approved during event dates
Absences need to be excused personally by CEO
Staff to adhere to that country's calendar / PHs
Usual 6 months evaluation period
RO must submit relevant 136 evaluations for CEO to approve prior to confirmation
Smart Casual/Presentable for normal working hours; Appropriate office
wear/formal wear when meeting clients in various settings
As and when staff has a change of details and/or Project Requirements
To be discussed with Management
Pay day will remained as current dates to staff as of Nov 2012
Confirmation Period
3.7
3.10.1.2 Correct email address is inputted
3.10.1.3 No unnecessary/unrelated information is listed in your content, including
but not limited to, internal parties’ correspondence to you, W-I-P correspondence,
etc
3.10.1.4 Always minimize delay to respond to emails and/or phone calls, both
internal or external parties; if an actual response to their enquiry is not possible
immediately, should reply to acknowledge their email/call and provide a deadline if
necessary for the follow-up
Line 5 - State Company information (including contact numbers and web address)
in Calibri, size 10, black, with company name in BOLD (e.g. Tel: +65 6846 9040 |
Fax: +65 6846 9030 | Web: www.elc.com.sg)
Line 6 - Blank space
Line 7 - Confidential Statement (e.g. This e-mail is confidential. If you are not the
intended recipient, please delete it and kindly notify us immediately; you should
not copy or use it for any purposes, nor disclose its contents to any other person.
Thank you.)
3.10
Guidelines on Email Etiquette
3.10.1 When in correspondence with external parties, please note to check :
3.10.1.1 Correct spelling of external party’s name(s)
3.10.2 When replying, please note to check :
3.10.2.1 For group or mass emails internally - Correct email address is inputted
(clicking "REPLY" may not necessarily means you are replying to the original sender
of the email)
3.10.2.2 Only place addressee in the "To" field if you require them to provide a
direct reply, placing them in the "Cc" field signify FYI but not necessary a reply is
required
3.11
Guidelines on Email Signature
Email Signature must consist of pertinent info on you and the company:
Line 1 - State closing greeting in Calibri, size 11, black (e.g. Best Regards,)
Line 2 - State Name in Calibri, size 11, black, BOLD
Line 3 - State Designation in Calibri, size 11, black (e.g. Consultant)
Line 4 - State Company information (including name of coy and address) in Calibri,
size 10, black, with company name in BOLD (e.g. eLC Pte Ltd | 29 Ubi Road 4,
Wangi Industrial Building, #04-00, S408619)
NOTE:
POWERdrive Staff affected by 3.6.3 are Senior Instructors and above e.g. Managers, CI, Heads, Platform Specialists and Senior Instructors
3.124 Guidelines on Reporting of Accident (injury involved)
Generally, follow the same 5 steps above with the exception of Step 2 - if injury
sustained by third party is of a serious nature, stay put and notify the police
3.122 Liability involved for BUH/Driver if due to own negligence
3.123 Guidelines on Reporting of Accident (no injury involved)
Step 1: After accident has occurred, and if third party has stopped, ascertain there
is no injury involved
Step 2: Proceed to move vehicles to a safe spot and inspect damages
Step 3: Capture damages on all vehicles involved, note down number of
passengers, and take down particulars of the third party driver
Step 4: Notify BUH/HAF and proceed to insurers' approved workshops/centres to
file a report if vehicle can be moved, or call for towing if vehicle is immobile
Step 5: Return to company to update BUH/HAF if applicable
3.12
Vehicle Usage
3.121 Guidelines on Use
Step 1: Driver must have approval of their BUH in the use of company vehicle
Step 3: Survey the vehicle for damages not reported in log book before proceeding
with use; if not staff will be responsible for the cost if the company should so decide
to proceed with repair
Both BUH and Driver are liable for company vehicle's damages and/or additional
excess from insurance, whichever is applicable, in the event of an accident due to
driver's negligence (50% each)
Step 2: Notify HAF in drawing out the key, log book and cash card
In the event of an accident, only first official errand's BUH is liable; subsequent "by-
the-way" or "on-the-way" errands' BUH is technically not liable. However, final
decision is at the discretion of the Management on a case-by-case basis
Step 4: Record entries dutifully in log book after each use before returning the key,
log book and cash card to HAF (PD van be under Ken's charge)
Rule of thumb is no young drivers under 26 years of age / inexperienced drivers of
less than 2 years / work permit holders are permitted to drive company vehicles
unless granted by Management
